LUMPKIN COUNTY Board of Commissioners Work Session Agenda Commissioners Boardroom 99 Courthouse Hill Dahlonega, GA 30533 August 6, 2024 4:00 PM  COUNTI  DAHLOMECA 832  CALL TO ORDER PRESENTATIONS  1. Certificates Honoring Lumpkin County Park and Rec Swim Team State Champions and  Individual Champion  2. Historical Society Presentation Janet Barger Gordon (Regular Meeting) 4. NOA Presentation Megan Chavula  3. Certificate of Excellence to Fire/EMS Personnel Travis McBee, Michael Joiner, and' Travares  MINUTES  5. Board of Commissioners Work Session July 2, 20244:00PM 6. Board of Commissioners - Work Session II- - July 16,20245:30PM 7. Board of Commissioners Regular Meeting July 16, 20246:00PM 8. Board of Commissioners Special Called Work Session July 19, 20241:00PM  RESOLUTIONS  9. 2024-33 Appoint Members to Joint Development Authority - Robb Nichols to Seat 1, and Charles "Chuck", Jones to Seat 3, both with terms expiring 12/31/2026 and Henry Davis to Seat 2, and Mac 10. 2024-34 Appoint Member to the Board of Elections & Registration - Britanni Conner to Seat 5, 11. 2024-35 Appoint Member to the Planning Commission - to Seat 5, with a term expiring 8/27/2028.  McConnell to Seat 4, both with terms expiring 12/31/2024  with a term expiring 12/31/2026  12. 2024-36. August Surplus Property (Finance Director. Abby Branan)  CONTRACTSIAGREEMENTS Charles Trammell) Operations Ashley Peck)  13. 2024-064 2024 LMIG Contract Amendment Colditz Trucking (Special Projects Manager 14. 2024-065 Loan of Tractor for Display in the Administration Building Lobby (Director of 15. 2024-066 Ninth District Opportunity Inc. Lease Head Start Building (Director of Operations Ashley Peck) 16. 2024-067 CTC Technology & Energy Professional Consulting Contract Amendment: 2 17. 2023-068 Mark Robinson Hauling, Inc. - Recycling & Transfer Station Lease Agreement 18. 2024-069 Yahoola Creek Park Baseball/Softall Fields 5, 7,8,9, &10 Upgrades Scope Change  (Assistant County Manager Rebecca Mincey) Amendment #4 (County Manager Alan Ours) Gordian Contract (Director of Operations Ashley Peck)    OTHERITEMS  19. Voting Delegate - Legislative Leadership Conference (County Clerk Melissa Witcher) 20. 2014 SPLOST 2024 Work Plan Amendment (Finance Director. Abby Branan)  21. Yahoola Creek Reservoir. Access, Parking and Improvements Update (County Manager Alan Ours) 22. New Recycling Area Construction Documents/Plan Located at Transfer Station (Director of  Operations Ashley Peck) COUNTY MANAGER COUNTY ATTORNEY COMMISSIONERS  PUBLIC COMMENT (Agenda Specific)  ADJOURNMENT    LUMPKIN COUNTY Board of Commissioners Work Session Minutes Commissioners Boardroom 99 Courthouse Hill Dahlonega, GA 30533 August 6, 2024 4:00 PM  COUNTI  3  CALLTO ORDER PRESENTATIONS  Thei meeting was called to order at 4:01 pm. Present were Chairman Chris Dockery and Commissioners Tucker Greene, 1.Certificates Honoring Lumpkin County Park and Rec Swim Team State Champions and Individual Champion 101 UN Mixed 100yd Freestyle Relay Ryelee Brown, Flynn Seabolt, Belle Blazek, Elliott Brown 12U1 Boys 200yd) Medley Relay Dalton Kenimer, Caleb Brown, Cameron Walden, Eli Turk 14U1 Mixed Medley and Freestyle Relay State Champions Cole Smith, Elijah Duffie, Amelia Turk, Madison Barrick  Bobby Mayfield, Rhett Stringer, and. Jeff! Moran.  10U25yd Backstroke- Ryelee Brown Individual Champion 2. Historical Society Presentation - Janet Barger 4.NOA Presentation Megan Chavula  3.Certificate of Excellence tol Fire/EMS Personnel Travis McBee, Michael Joiner, and Travares Gordon Regular Meeting)  MINUTES  5. Board of Commissioners - Work Session  July2.20244,00PM 6.1 Board of Commissioners- Work Session II-J July 16.20245:30PM 7.Board of Commissioners- Regular Meeting Julyl 16.20246:00PM 8.1 Board of Commissioners- - Special Called Work Session - July 19,2024 1:001 PM  RESOLUTIONS expiring 12/31/2024 12/31/2026  9.2024-33 Appoint Members to Joint Development Authority Robb Nichols to Seat 1 and Charles "Chuck"Jones to Seat 3,both with terms expiring 12/31/2026 and Henry. Davis to Seat 2, and Mac McConnell to Seat 4. both with terms 10.2024-34 Appoint Member to the Board of Elections & Registration Britanni Conner to Seat 5, with a term expiring 11.2024-35 Appoint Member to the Planning Commission = to Seat 5,1 with a term expiring 8/27/2028.  12.2024-36 August Surplus Property (Finance Director Abby Branan) Consideration of list of County inventory items tol be declared surplus.  Commissioner Stringer commented on a piece of equipment that had been sitting unused at thel Road Department for seven years after being replaced by the unit currently in use. He said we wouldn't treat something we had purchased this 13.2024-064 2024 LMIG Contract Amendment- Colditz Trucking (Special Projects Manager Charles Trammell) 14.2024-065) Loan ofTractor for Display in the Administration Building Lobby (Director of Operations Ashley Peck)  way, and! he hopes it will stop. CONTRACTS/AGREEMENTS  An amendment to add 5 county roads to our existing LMIG contract. Loan ofTractor for Display in the Administration Building Lobby  Work Session August 6, 2024 1    15.2024-066 Ninth District Opportunity Inc.) Lease Head Start) Building (Director ofOperations Ashley Peck) Recommendation regarding the approval of thel lease renewal with) Ninth District Opportunity, Inc. (NDO)t to operate the 16.2 20-07CTCTeholoy & Energy Professional Consulting Contract Amendment 2( (Assistant County Manager The amendment extends the existing contract with CTC Technology & Energy through. June 30, 2025, which is the end Assistant County Manager Rebecca Mincey said she will need to inform the vendor ift thel BOC does not want to use them. 17.2023-068 Mark Robinson Hauling, Inc: - Recycling & Transfer Station Lease Agreement Amendment #4 (County Request by Mark Robinson tol Increase the Current Per Ton Charge at the Transfer Station from $55.00 to $58.00. 18. 2024-069 Yahoola Creek Park Baseball/Softball Fields 5,7.8.9,8101 Upgrades Scope Change Gordian Contract Consideration oft the contract with Gordian and scope change for baseball/softball fields 5,7,8,9,10. Commissioner Stringer asked what is the ongoing cost of watering, andi if any oft thei fields are irrigated now. Ashley Peck said the cloverleaf fields do have ani irrigation system but iti is inoperable. Shei is unsure ofwhat the operating cost willl be,  Lumpkin County Head Start] Program in a county facility  Rebecca Mincey)  date oft thel NTIA grant period ofp performance.  Manager Alan Ours)  (Director ofOperations. Ashley Peck)  but she can obtain some information by the next meeting.  OTHER: ITEMS  19. Voting Delegate -] Legislative Leadership Conference (County Clerk Melissa Witcher) 20.2014SPLOST: 2024 Work) Plan Amendment (Finance Director Abby Branan)  This is to choose a BOC voting delegate to cast its county's vote on matters att the ACCG Legislative Leadership Conference.  Request to amend the 2014 SPLOST 2024 Work Plan.  21.Yahoola Creek Reservoir Access. Parking and) Improvements Update (County Manager Alan Ours)  Reservoir Project Update  Mr. Ours said the County has been working with County Surveyor John Gaston to better define the schematic design for improvements at our property at Rock House Road. Wel have a preliminary design including parking, a pavilion, restrooms, access tot thet trailhead, and a walking track. Ift thel BOC approves, we can proceed to thei next step and! have Commissioner Mayfield: said thel large tree that he and Dr. Conner looked at will not be removed. It willl be integrated into Chairman Dockery said he would liket to recognize the Cherokee at this park, and we might be able to involve the university's. Appalachian Studies department, thel Lumpkin County Historical Society, and thel Eastern Band of Cherokee Indians. He said the additional parking would relieve some of thej pressure at the current gravel parking lots for the Reservoir, which are often SO crowded thati iti is unsafe toj pulli in or out." The Chairman stated there are no immediate plans to develop this land, but they cannot control what ai future Board does many: years fromi now. We are carrying out what thei majority of citizens indicated they wanted during the community input sessions for thel Reservoir Master Plan. 22.New] Recycling Area Construction Documents/Plan Located at' Transfer Station (Director ofOperations Ashley Peck) Consideration of construction documents/plan for the new: recycling area at thet transfer station. Ms. Peck said staffi is still reviewing the documents from the engineer, but it doesi include the two requested modifications, including changing the dumpster site to concrete and placing al building fors staff at the site. After the Board reviews the documents, we will need to send them tol EPD for approval. Commissioner Greene asked ift the plan included a cover fort the area, but Ms. Peck said it didi not. Chairman Dockery said we want to verify that it will be successful before wei investi in a cove:  another: meeting oft thel Reservoir Committee.  thej plan.  COUNTY MANAGER COUNTY ATTORNEY Work Session August 6, 2024 2    COMMISSIONERS  Commissioner Mayfield said it has been goodt to see all oft thel kids returning to school.  PUBLIC COMMENT (Agenda Specific)  Sheriff. Jarrard brought upt thei issue ofbuilding a long-range firing range for the LCSO, which had been discussed at previous BOC meetings. At one point in time, there had been discussions ofl locating the range at] Blackburn Park. Sheriff Jarrard asked ift this was still aj possibility ori ifit could be brought back into discussions. Chairman Dockery said ifhe recalls correctly, thei idea of locating ita atl Blackburn Park was shelved duei to our Land Use regulations and thej proximity ofhousing. There might be some suitable land owned by GDOTr near Hightower Road, he noted. The Sheriffs said he SheriffJ Jarrard praised NOA (No One Alone): fort their excellent work inl helping women out ofdomestic violences situations, and he said their efforts have saved lives. He also shared that September 10 and 12 willl be the hunter safety course offered Mayor. JoAnne Taylor shared with everyone that the City of Dahlonegal has purchased the old Ace Hardware property on Highway 191 North, and they intend to move their automotive shop there. They also are in preliminary discussions with GDOT to have them co-locate there with the City, which willl help relieve some of thet traffic burden on Morrison Moore Parkway. Mayor Taylor said she would appreciate any support the County can offer tol help get GDOT moved over there. Citizen Jim Craig asked some clarifying questions about thel Rock House Road parking lot, specifically, about the vegetative buffer zone and what kind of vegetation that would entail. Chairman Dockery said it is still to be decided, but An unnamed citizen asked about soil compaction testing at thel landfill/transfer station. Chairman Dockery said he is unsure ifrecent testing has been performed, but these plans for al recycling center would not be ont top of the old landfill cap. Thej proximity to the capi is why we have to obtain approval from thel EPD. The citizen said he would hate to see Megan Chuvala shared that on September 28, No One. Alone willl bel hosting a 5k in Dawson County to assist in A citizen who gave only her first name, Trina, asked where she could findmore information about the ball fields contract.  would liket to get together to discuss it.  by the LCSO.  Chairman Dockery said thati is wonderful news ands said we will be glad to help. we would liket tol be good neighbors tot the property owners adjacent to the parcel.  money wasted ont the site ift the soil isn'ts sufficiently compacted fort thej plans.  fundraising fora a new shelter.  Chairman Dockery explained to her how she could: find the documents ont the  ADJOURNMENT The meeting was adjourned at 5:03 pm. Sephemberz,04  -  77  Date Attest:  Chris Dockery, Chairmar Lumpkin County Board bfCommissioners  Melissa Witcher Clerk, Lumpkin County  oatcley  Work Session August 6, 2024 3