JIMMY DAVIS PARK PARTNERSHIP ADVISORY BOARD MEETING  September 11, 2024 5:00pm Jimmy Davis Park Complex  Call to order  II. Adoption of minutes of meeting April 3, 2024, May 8, 2024, and June 12, 2024  III. Adoption of agenda IV. Staff reports and updates  V. Discussion and possible action on developing a five-year plan for the operation of  Jimmy Davis Park.  VI. Other matters from advisory board members  VII. Next Meeting Date  VIII. Adjournment    Jimmy Davis Park Partnership Advisory Board Meeting Minutes  June 12, 2024 5:00PM Jimmy Davis Park Complex  Attendees: Annie Bishop, Patrcia Hurt, Gwendolyn Brundage, Janie Reid Recreation Department Staff: Scott Haley and Tweedy Parham The meeting was called to order at 5:00pm by Chairperson Janie B. Reid  Old Business: None were goingwell.  II. Staff Updates: Presented by Scott Haley. Mr. Haley stated that operations at. JDI Park  III. Discussion of Five-Year Operational Plan:  Ms. Hurt and Ms. Bishop submitted al list of proposed activities for discussion. Aftert the discussion it was decided that some of the proposed would be included ini the operational plan with the remainder to be discussed at our next meeting. (Pleasesee  attached).  IV. Meeting adjourned at 6:02PM.    Submoy by "N. Hutt M.B3hop  Recommendations for. Jimmy Davis Park wrimpmemasomAsw,  June 12, 2024  Theyouth need to have access to the park now. (Theyouth are outo of school and will  soon be returning within the next month and half. Time needs to bes suitablei for alli in opportunity to have access to the park.  ply  Oy  the community: summer 12-8pm  Friday) Saturday 11-8pm and Sunday 2-8 pm. This time will give anyone the There will ber need for more employees: Petndindhdualatmmee)  y  Using the building by communityforvarious events: parties, showers, meetings etcc the cost of renting should be comparable to the old Sr. Citizens building ($450 AE must put $00 ofi it down for deposit. Renti fora about 51 hours (this willi include set and clean upi time) There will be an exception forspecial events: Ther need for supervision will be paidi for by park (possible)  hours up Liabslls  meaning 160.9  might be extended. The use of the will  park and pavilion will remain$1501 forr rent. If a groupof20ormore,t.  g  bet the responsibility of the renter to rent 2 porter potties to accommodatet  crowd. (include in leaseagreement)d  Por-as  ICAse  2NDy year ofi implementations: Regularactivities ini the  swry, Opeuay Bas  2 51  0  building: Classes (aerobics, knitting, tutoringf forkids/2 days  aweek), etc. Possible to getr retired teachers, high scholars, college students (use  ford community service. All will bev volunteers as well as others.  Advertise: set up web page, Facebook etc. usel Eatonton Messengert tos solicit Also, use to post pictures and activities att the park. The director, Vic Parham Uset the field to have baseball, softball, and soccer games at various times. Thel basketball courts can also be used for camps during the summer. Puts signs up stated pictures may be taken throughout the park byvarious  may nee to collect pictures periodically.  Have some sorto ofa application forvolunteers.  individuals to be posted.  2dmaswelimmyt Davis Park looks great and has come a long way. We are grateful fort the County  -Cemmoners and all that have worked diligently to get it upi to running. Having stated why are we nota allowing the people oft this great city to take advantage ofi  that,  meeting abouti itis not enough.  it?Talking and    Jimmy Davis Park Partnership Advisory Board Meeting  May 8, 2024 - 5:00) PM Jimmy Davis Park Complex  Attendees: Annie Bishop, Patricia Hurt, Gwendolyn Brundage, and Janie Reid Recreation Department Staff: Scott Haley and Tweedy Parham, Jr.  Absent: David Levester, III.  Copies oft the agenda were placed on at table at the front oft the building for all in attendance. The meeting was called to order at 5:00 pm by Chairperson Janie B. Reid.  Staff Updates:  Both Haley and Parham gave ai report on1 the park stating that all was going well. The new playground equipment has been installed but is not available for use yet because the mulch has not been delivered. Georgia Power has offered financial assistance and manpower to Announced that plans include expanding the swing set and building ai new grill near the Ms. Hurt inquired about additional staff, and Haley stated that the commissioners would have Ms. Bishop stated that she: felt volunteers could assist. This created a lengthy discussion that included questions such as who, what age group, hours, training, and background checks. No decision was made; however, Reid suggested that we ask the commissioners to approve Hours of operation: It was: stated that the park's current opening hours are not: favorable for most people, sO it was suggested that the hours be adjusted to accommodate all.  assist with this. pavilion area. toa approve this.  additional paid staff.  Summer Activities:  Since the community is unsure that the park is now open, there was some brainstorming on what activities could bel held immediately since school is about to be out. Mr. Parham stated Ms. Bishop and Ms. Hurt suggested activities such as summer tutoring sessions, self-help sessions with both youth and our senior citizens, and how to do electrical wiring. All felt these were promising ideas and were asked by Reid to bring specifics back for discussion at the next The facility rental agreement established by the board of commissioners was discussed, and it  that hei is planning a couple ofi football camps.  meeting.  was strongly suggested that the commissioners be asked tol lower the price.  Reintroducing Jimmy Davis Park to the community:  County Paul Van Haute asked that wej plan an activity to reintroduce the park to the community, highlighting the work that is being done and letting the public know that this isa  community effort. No date was given for this activity.  Other matters from advisory board members:  None    Next Meeting Date: Adjournment: Respectfully, JanieB.Reid  June 12, 2024 @ 5:00 pm  The meeting was adjourned at 6:18 PM.    Jimmy Davis Park Partnership Advisory Board Meeting  April3,2024 5:00 PM Jimmy Davis Park Complex  Attendees: Annie Bishop, Patricia Hurt, David Levester III, Commissioner Daniel Brown, and Janie  Reid  Recreation Department Staff: Scott Haley and Tweedy Parham, Jr.  The meeting was called to order at 5:00 pm by Chairperson Janie B. Reid. Commissioner Brown gave  the invocation. Old Business: None New Business:  Members oft the advisory board introduced themselves, and Commissioner Brown thanked all for agreeing to serve on the committee. He stated that regarding actions by this board, Chairperson Reid would only vote in case ofai tie by the voting members. Commissioner Brown left the meeting after a Chairperson Reid went over the goals oft the board and the mission statement as presented to her by the  briefupdate on where the park is now.  county manager. Staff Updates:  Both Haley and Parham gave as status report on the park. They informed us that a class at PCHS will be donating flowers and pots to bej placed on the grounds oft the park this week and that Blue Stem (ina previous meeting with the county manager and Councilwoman Reid) offered to donate to improvements on the basketball court when iti is done. Georgia Power has also committed tol help in Haley reported that mulch for the playground should arrive in early summer. Chair Reid asked him if he would look to see if this could be done earlier before school is out. He agreed toi investigate the Haley also stated that parking hours have been established: Monday Thursday, 8-6, and Friday from 8-noon. The park will be closed on weekends. There was discussion among board members, and I was asked to see ifthe Board of Commissioners would change opening and closing times to accommodate early morning (6:00. AM) and late evening (6:00 PM- dark) walkers. Also, the board discussed staff availability for weekend activities and would like the commissioners to hire additional staff for the Building Rental as set by the commissioners was heavily discussed, and the members asked me to see ifthe commissioners would reduce the rate and make provisions for nighttime rental as well. The meeting adjourned at 6:30 pm, with the next meeting date set for Wednesday, May 8, 2024, at  some way.  matter.  park.  5:00 pm. Respectfully, JawieB. Reid    PROJECT (The What)  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY STATUS &1 FUNDING SOURCE  GROUNDS: Install surveillance camera. Install Fence around the complex. Redo parking lot to include striping.  To curtail vandalism To promote safety  County Recreation Budget Completed County Recreation Budget Completed County Recreation Budget Completed County Recreation Budget Inj progress  To provide adequate and safe parking  Refurbish the basketball court Time to refurbish; they were worn out  and install new rims and nets. Install a volleyball court.  One was there previously and will offera County Recreation Budget  variety in activities inclusion for all  Upgrade Playground equipment We want to develop a community of  County SPLOST  Inp progress  toi include adding inclusive equipment. Add work-out stations around the walking track and a sitting area in the centerfield walking track area.  County Recreation Budget InF Progress  Restore the baseball field and This is to recognize World War II Field" and include historical who returned home and decided to put  February 2025  name it "The Brown Bombers servicemen (residents of Putnam County) Community Donations &  Grants  markers.  together a baseball team. The team was called The Brown Bombers, and they played baseball in all the surrounding counties. One team member is still alive today @ 100 years old.    PROJECT (The What)  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY STATUS & FUNDING SOURCE  GROUNDS:  Remove newly installed gates The park is supposed to be enjoyed by all walking area and use pavilion at traditional hours. Cameras are already their discretion providing that it installed to curtail vandalism  Requested  to allow patrons to enter the  and available for use during non-  is done decent and in order, and not limited to only during the posted opening and closing hours.    PROJECT (aka"what")  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY &1 FUNDNG SOURCE  STATUS  OPERATIONS:  Establish hours of operation to reflect seasons.  County Recreation Budget County Recreation Budget  Ensure Adequate Staffifhired Leasing of Building.  Current: $500 + $100 Staff $600 for 4hours(1 rental per day) *$250 Refundable Depositi is required  Total Due to rent - $850  Parking- New lower parking lot and parking lot in front ofthe building will be available for rentals. No entry allowed on middle road. No parking inside fence by basketball court, pavilion, walking trail, playground or athletic field. No vehicles allowed on the athletic field or walking trail. All rentals must end by 6pm each day    PROJECT (aka "what")  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY & FUNDNG SOURCE  STATOS  OPERATIONS:  Establish hours of operation to reflect seasons.  County Recreation Budget  Ensure Adequate Staffifhired  County Recreation Budget    PROJECT (aka "what")  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY STATUS &FUNDNG SOURCE  BUILDING INTERIOR:  Purchase tables, chairs, a flat The building is currently empty with no screen television, board games, furniture leaving some to believe that the and a computer to help students facility is not open. For the few that have  Recreation Department Budget  To be done immediately  with their homework  visited, they don'tstay long because there's nowhere to sit and absolutely nothing to do inside the building.    PROJECT (aka "what")  GOAL& TIMELINE (short-term and long-term)  RESPONSIBLE PARTY &F FUNDNG SOURCE  STATUS  ACTIVITIES: