The Commission  oftie Umified Goverment dfOusta-Chatuiooie: County, Georgia 215 McNaughton St Cusseta, Georgia 31805 (706)989-3602 Fax (706) 989-2005 admin@ugocc.com  Charles Coffey, Chairman Timothy Biddle, Vice Chairman Gerald Douglas Damon Hoyte Jason Frost  Thomas Weaver, County Manager Lisal Bickel, County Clerk Binl Minter, County. Attorney  MINUTESOETHE MONTHLYWORKSESSION  April 22, 2024 2151 McNaughton St. PRESENT:  Chairman Coffey Vice-Chairman Biddle Commissioner Douglas Commissioner. Hoyte Commissioner Frost  Lisal Bickel, County Clerk Thomas Weaver, County Manager  Chairman Coffey called the Monthly Work Session oft the Commission of the Unified Government of Cisseta-Chattahoochee County, Georgia to order at 9:00 a.m., with all other Commissioners present, andl live SPEAKERS: Carlos Negron came to speak on the conditional use permit process, and how iti isn'tfriendly or convenient for the public. He does admit he: made a mistake with his cup and purchased his mobile home before he acquired his permit. Hei is doing this all: for his in-laws, andj just wants to be able to have a place for his family to live on his property. Chairman Coffey askedi if! he wenti tol Planning & Zoning for approval or denial, he said no they haven't. Chairman Coffey stated that it must go through Planning & Zoning first before it comes to the Board of Commission for final approval. Commissioner Hoyte said Planning & Zoning told Mr. Carlos to come back this month, however they aren't going tol have ai meeting, they are cancelling, which is an inconvenience, so hei is suggesting that thel Board of Commission allow. him a Public Hearing at the next: meeting or Work Session. Chairman Coffey stated that hei is all about helping the citizen, however they must proceed with caution because ift they start doing this for one, they must do it forall. Commissioner Frost suggests that they reach out to the Chair of] Planning & Zoning to: see ift there is already al letter of recommendation for Mr. Carlos. Commissioner Biddle stated that therel have been other CUPsin the county that haven't gone through, even his own, and his was going tol be all new: also, but we are willing to help any way we can. County Manager Weaver thanked Mr. Carlos for coming in person and speaking on the matter SO we can tweak and adjust the issue and be able to address his concerns, instead of complaining or going on Facebook. He appreciates iti from ai manager'ss standpoint. Chairman Coffey stated he will go back tot the: next Planning & Zoning meeting tot try tol help explain the process once again and County Manager Weaver said he will: also putt together a steps checklist for the process and go tot the meeting as well. Commissioner Hoyte said Planning & Zoning had al lot ofc confusion at their last meeting. The entire COUNTYMANAGER OFFICEUPDATES: County Manager Weaver gave updates for Ms. Hedgecoke; onei included the upcoming Spring festival & car show. The upcoming drive thru rabies clinic willl be ona Tuesday June 11th.The Planning & Zoning meeting willl bei rescheduled for May 23rd. He also gave Public Works Director Lou Becks, one was for Patterson Rd, iti is currently being worked on and: repaired. Hopefully at the  streaming on our Facebook page.  Commission agreed that it should alll be simplified.  4.22.24 Work Session  1    end ofi next weeki it will be completed. Cemetery worki is still tol be done, some trees will be cut down, some erosion control and maybe some equipment work.. Att the far end of] Firetower Rd. we have some back filling, there were: somel bad spots on the road we. needed to get to, we will make our way tol HWY 137 next. Mordie. Askew gave updates for the Recreation dept., one was, Splashpad repair should be finished before time of opening. Itl hasl been installed,. just a fewi technical issues with updated wiring and hard drive. Teri Hancock, gave updates on the water dept., one was that they are still having issues with the hoppers on Well: 1 &3. Thel bids on the drying beds will begin once they get some dry time. The guys willl have to clean out the dry beds before the work can start. The lead surveys are out and, on the newsletters, and on Facebook, you can scan a QR Code, andi it will go to youri information and come right back tol Ms. Teri and it will upload ona Thei following items were discussed as to their relevance for appearance on the May 7, 2024, regular meeting BudgetAmendments. The County Manager is working with Ms. Dunn on getting the amendments ready, Proclamation - Enrichment Service Center- Proclamation for Community Action Month, tol be added to Board ofHealth. Appointment (Thomas Weaver) - County Manager Weaver will: replace Mr. Rineron Approval of Budget Calendar - Dates for all thel budget public hearings, called meetings and accepting of Reschedule ofMay Work Session for May 28th. - We willl be closed on May 27th for Memorial Day, sO RFP for Solid Waste Services = Our contract with GFL is upi in August, sO we need to: start getting Barge Preliminary Engineering Report = Report that gives up to date options andi ist thel backbone, possibly find a grant that can cover this. Thisi is where we are at right now, it is the for the sewer expansion. Commissioner Hoyte gave an opioid update wel had members already appointed to our region, they will be deciding what tos spend the opioid settlement money on. He also wanted to state something from earlier, and put it on the record with Commissioner Biddle and his Conditional Use permit, that was a choice that you decided toi take back, you didn'twant to proceed with that process. His concern was that Commissioner Biddle was not the owner oft the property, and he wanted an explanation, and how did planning & zoning approve that without any conditions. Commissioner Biddle stated the signature oft the property owner was on the permit, the property owner gave him permission to apply for the permit, he stated why buy a piece of land, that you cannot use, sol he wanted to: see ift the permit would go through before he purchased the property, but the owner of the property did sign for him to apply for that permit. Commissioner Hoyte stated that was  Department Head Updates:  spreadsheet. agenda:  will iti is an in depth process and will have something hopefully by the next meeting.  the agenda for voting item.  the Board ofHealth. To be added as a voting item. the budget, tol be added as a voting item.  this will be' Tuesday the: following day, tol be added as a voting item.  something out tol bid, noi need to be on the agenda.  his only concern, was the ownership of the property.  Commissioner Frost will not be at the May 7th meeting, he will be out oft town.  Chairman Coffey stated we do have aj preliminary approval for the wash rack IGSA. There are: several others coming up, ifv we are. all on board it willl be a great opportunity. Theyjust! had questions for us, our level of commitment, service and outreach with FT. Moore, are we: still committed to pursuing future IGSA's, Chairman Coffey didn'ty want to speak for the Board, he just wanted to get this out there for the rest oft the Commission. Chairman Coffey also informed the Commission on ABM and itl hasl been closed out we: need to decide on a date for the public Hearing date for Mr. Carlos Negron, The Commission decided on May 14th at 6  4.22.24 Work Session  2    pm. Commissioner Hoyte asked to put his Conditional Use Permit and the other Conditional Use Permit on the public hearing as well. County Manager Weaver thanked staff8 & Commissioners for giving him the  opportunity, that everyone hasl helped him since. he came aboard.  EXECUTIVESISSION:  AMotion was made to goi into executive session at 10:14 a.m. Commissioner Frost made the Motion, seconded by Commissioner Hoyte. The vote to enter executive session was unanimous.  Regular meeting reconvened:  The regular meeting reconvened at 10:17 a.m. Chairman Coffey made the statement that the subjects discussed during the closed meetings were within thel legal exceptions tot the open meetings law and that no  votes were cast within the session.  4.22.24 Work Session  3    ADJOURNMENT  There being noi further business tol be conducted by and with the Commission oft the Unified Government of Cusseta-Chatahoochee County, Georgia, Chairman Coffey declared the Monday Work Session ofthe Board of  Commissioners: adjourned at 10:37 am on Monday, April 22, 2024.  CALEL CHARLES COFFEKÇMAIRMAN hsb TIMOTHY: BIDDLE, VICE CHAIRMAN AEIN hrelsg DAMONI HOYTE, COMMISSIONER a Aosat JASON: FROST, COMMISSIONER  May7,2024 DATEAPPROVED  Ihereby certify that the foregoing documentation, the Minutes oft the April 22, 2024, Work Session, was approved via majority votel by the Board of Commissioners in its May 7, 2024, regular meeting.  ATTESTED BY:  THOMAS WEAVER, COUNTYMANAGER UNIFIED GOVERNMENTOF CUSSETA-CHATTAHOOCHEECOUNTY  Seal:  4.22.24 Work Session  4    STATÉ OF GEORGIA  COUNTY OFcliarcske  AFFIDAVIT OF ATTENDING MEMBERS  Arles tRpen khowledgé and belief:  Member of thè CLahhcke  Couhty Board of  Commissioners, being duly sworn, Sates under oath that the following is true and àccurate to the best of his/her  .  The Cathahoake Çounty Board of Commissionèrs met In a duly àdvertised meeting on  Apras  %  2. 3. a.m./p.m, 4.  During such meeting, the Board voted to go into closed session.  The executive session was called to order at  The subject matter of the ciosed portion of the méeting was devoted to the following matter(s) within the exceptions  provided in the opên meetings law:  Consultation with the county attorney or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or otherj judicial actions brought ort to bel brought by or against the county or any officer or employee or in which the courty or ary officer ore employee may be directly inyolved as provided in Discussion of tax matters made confidential by state law as provided by O.C.G.A. $ 50-14-2(2) and (insert the  O.C.G.A. S 50-14-2(1)  citation to the legal authority making the tax matter confidential)  Discuission or voting on  Authorizing à settlement as provided in QC8AS501430XIXA  Authorizing negotiations to purchase, dispose of, or lease properly as provided in O.C.G.A. $5 50-14-3(b)  (1)B)  Authorizing an appraisal as provided In O.C.G.A. $5 50-14-3b)IXC)  Entering a contract for the purchase, disposal of, or lease of property as provided in 0.CGA.550-14-3) Entering into an option to purchase, dispose of, or lease property as provided in O.C.G.A. S 50-14-3(b)(1) Discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating ofa a courty officer or employee as provided in 0.C.GA.550-14-  (1XD) (E)  3(b)(2)    Interviewing candidates for exècutive positions às mp46lwQ0A160149B1A  Other (describe fhe exemption to the open méetings la):  Nnsh  as provided in (insert the citation to  Marel  the legal authorlty exempting the topic)  5.  During the course dft the closed session deiyotédi to exempt toplos, àn incidental rémark regârding a Thé àttemptwas immediatély fuled out of order and attempts to discuss same ceased immediately. The attempt was Immediately ryled out df oder, However, the comments did nôt cease;'s so the closéd/ executive sèssion Was immediately adjourned without discussion or àction being taken regarding àny non-  topic of àn attempt to discuss a non-exempt topic was mâde;  hon-exempt  exémpt topic.  6.  Minutes weré taken oft this meeting in accordancè with O.C.G.A. $5 50-14-1(eX2XC) and will bei flled and held for in-  çamera inspection only.  This 22Gya.Apral  %  Member Çounty  Commissioner Commissioner  Swom to and sbscribed before met this Aprs a94  day d of  2  le Aayfesc C R  R  Notary Public My commisson APIEPIRES  Bommissioner  GEORGIA A1 .205 BLIC    The BoarffCommision  ofthe Wnified Çovemment efOusct-Ciataioocie County, Georgia  April 22, 2024 Work Session PLEASE SIGN IN  SOTHATI WE MAY: RECORD YOURATTENDANCE  RA  21. 22. 23.. 24.. 25. 26. 27.. 28. 29.. 30. 31., 32. 33.. 34.. 35. 36. 37.. 38. 39. 40.  Rilg  2. 3. 4.. 5.. 6. 7.- 8.. 9. 10. 11. 12.. 13.. 14.. 15.. 16. 17.. 18. 19.. 20.