The Commission  ofthe Umified Government fOustaChatafoadie: County, Seorgia 215 McNaughton St Cusseta, Georgia 31805 (706) )989-3602 Fax (706)989-2005 lisa@ugoccc.com  Charles Coffey, Chairman Timothy Biddle, Vice Chairman Gerald Douglas Damon Hoyte Jason Frost  Kenneth Riner, County Manager Lisal Bickel, County Clerk Binl Minter, County. Attorney  MINUTES OFTHE REGULARI MONTHLY MEETING  February 6, 2024 215 McNaughton St. PRESENT:  Chairman Coffey Vice-Chairman Biddle Commissioner: Douglas Commissioner Hoyte Commissioner) Frost  Lisa Bickel, County Clerk Bin Minter, County. Attorney  Chairman Coffey called the Regular Monthly Meeting of the Commission ofthe Unified Government of Cissela-Chattahoohee County, Georgia to order at 6:00 p.m., with all other Commissioners present, and live  streaming on our Facebook page. EXECUTIVE: SESSION:  A Motion was made to goi into executive session at 6:02 p.m. Commissioner Hoyte made the Motion, seconded by Commissioner Biddle. The vote to enter executive session was unanimous.  Regular meeting reconvened: votes were cast within the session.  The regular meeting reconvened at 9:17 p.m.. Chairman Coffey made the statement that the subjects discussed during the closed meetings were within the legal exceptions to the open meetings law and that no Chairman Coffey stated thati interviews were conducted for the position of County Manager during executive session, the top three candidates that are being considered are. Brian Martin, Doug Redmond, and Thomas APPROVALOF THE MINUTES OFTHE. JANUARY 2, 2024, REGULAR MEETING  Weaver. The county does have to wait fourteen days before deciding.  Commissioner Frost made the motion to approve the minutes as written. Seconded by Commissioner  Hoyte. The vote was unanimous.  APPROVALOE1 THE JANUARY 2, 2024, EXECUTIVE SESSION: MINUTES  Commissioner Hoyte made the motion to approve the minutes as written. Seconded by Commissioner  Biddle. The vote was unanimous.  APPROVALOFTHE. JANUARY 22, 2024, WORKS SESSION: MINUTES  2.6.24) Regular Meeting  1    Commissioner Biddle made the motion to approve the minutes as written. Seconded by Commissioner  Frost. The vote was unanimous.  APPROVALOETHE EXECUTIVESESSION MINUTES OF JANUARY: 22, 2024  Commissioner Hoyte made the motion to approve the minutes as written. Secondedl by Commissioner  Frost. The vote was unanimous.  OPEN FORUM SPEAKER  NONE  COMMISSIONER BIDDLE informed the Commission that Nicole Morrison would not be ablet to  attend due to illness, and that she would be rescheduled fori thei following meeting.  OLD BUSINESS  ATTORNEY: is still working on E911 memo. He will clarify ifl he needs tol be at the magistrate hearing with CMEand code enforcement. The open records request with the sheriff's department from last month. has been County Manager office updates Mrs. Bickel informed the Commission that we were able to claim our internet damage on our. ACCG insurance, we just had toj pay the $5000.00 deductible. When: it comes to water, nothing underground is covered, but above ground is, tanks, well houses are covered. Chairman Coffey askedi ift thel labor costs and Medusa were covered by the insurance, Mrs. Bickel replied yes both were covered. Mrs. Bickel and Chairman Coffey alsoi informed the Commission about the Barge sewer agreement proposal, the attorney brought a second copy oft the agreement that has recommended changes that  resolved. His firm must generate al letter fort the auditor. Budget amendment letter  need tol be sent to Barge before the Commission votes on: it.  NEW BUSINESS  ATTORNEY gave. Mrs. Bickel a SPLOST referendum for the Work Session and informed the Commission that County Manager office updates Mrs. Bickel informed the Commission we. have three residents who came before planning and zoning for CUP permits, they would like toi request a publichearing. Tim Biddle, Debbie Hart, and. Jaime Holland/Teri Roland. Our next regular meeting is March 5th at 9:00. Chairman Coffey would like to seei ifar representative from planning and zoning would come to the public hearing preferably ATTORNEYSCHEDULE FEE: Motion made by Commissioner Biddle to accept the new fee schedule,  some counties do a six year SPLOST instead off five.  their chairman or the entire board SO they can see. how the process works. seconded by Commissioner Hoyte. The vote was unanimous.  2.6.24 Regular Meeting  2    ADJOURNMENT  There being noi further business tol be conducted by and withi the Commission oft the Unified Government of Clusseta-Chatt.hoochee County, Georgia, Chairman Coffey declared the Monthly Meeting oft the Board of  Commisinerylpums4! 932 pm on' Tuesday, February 6, 2024.  CIE CHARLES COFFEY, CHAIRMAN msb  TIMOTHY BIDDLE, VICE CHAIRMAN Hevere Bp GERALD DOUGLAS, COMMISSIONER EAale do SA DAMONI HOYTE, COMMISSIONER unAlde osisw JASON FROST, COMMISSIONER  March 5, 2024 DATE APPROVED  Ihereby certify that the foregoing documentation, the Minutes oft the February 6, 2024, Regular Meeting, was approved via majority votel by the Board of Commissioners ini its February 6,2024 regular meeting.  ATTESTED BY:  Pixe AN LISAI BICKEL, COUNTY CLERK UNIFIED GOVERNMENTOF CUSSETA-CHATTAHOOCHEE COUNTY  Seal:  2.6.24 Regular Meeting  3    The BoarfofCommision  oftfe Unified Goverment dfOusteChatafoacie: County, Georgia  Feb. 6, 2024 Regular Meeting PLEASE SIGNIN  SOTHATWE. MAY RECORDYOURATTENDANCE  MAA Abisel  21. 22. 23.. 24. 25. 26. 27.. 28. 29. 30.. 31. 32., 33. 34. 35.. 36. 37. 38., 39. 40.  2. Jim wihe Delons Baber 4Bwda Blus  5.. 6. 7.. 8.. 9.. 10.. 11. 12.. 13.. 14. 15. 16.. 17.. 18. 19.. 20.    The Commission  ofthe Anified Government ofCusaa-Clatafoncie County, Georgia 2151 McNaughton St Cusseta, Georgia 31805 (706)989-3602 Fax (706) 989-2005 admin@ugocc.com  Charles Coffey, Chairman Timothy Biddle, Vice Chairman Gerald Douglas Damon Hoyte Jason Frost  Lisa Bickel, County Clerk Bin) Minter, County. Attorney  MINUTES OFTHE MONTHLYWORK SESSION  February 26, 2024 215MeNaughton St. PRESENT:  Chairman Coffey Vice-Chairman Biddle Commissioner Douglas Commissioner Hoyte Commissioner Frost  Lisa Bickel, County Clerk  Chairman Coffey called the Monthly Work Session of the Commission of the Unified Government of Cisseta-Chattahoochee County, Georgia to order at 9:00 a.m., with all other Commissioners present, and live SPEAKERS: Superintendent Kristie Brooks announced that they were awarded the state. literacy award for their third-grade scores in the state. She also came to: speak on the ESPLOST: for the school that will be on the ballot on the May Election for renewal. This continuation of] ESPLOST will help in various ways with the school including planning for a new school building andi improving current facilities. She also thanked thel local Nicole Morrison with the Health Department also came toi introduce herself and spoke on what she does to help with our county. She regulates rabies control, septic's, tattoo shops, wastewater ponds, restaurants in multiple counties. Shel has worked with our code enforcement on: many occasions and any time we: need hert to County ClerkLisa Bickel gave Elections reminders and dates for the current Presidential Primary going on now and the upcoming qualifying dates to start March 4th-8th. She updated the Commission ont the sheriff vehicle claim, once the title is signed and sent tot the adjuster, they will send us a payment of $40,501.23, this includes the cost oft the vehicle plus removal of equipment. Storage and towing fees have been paid. Chairman Coffey asked the Commission if they were ok with this amount and ifs so, he will go ahead and sign title, the rest of the Commission had no objection. Mrs. Bickel then informed the Commission on ABMI Meeting; we are waiting fori them to send a copy oft the contract to see what items were: included in the scope of work versus what was done and what we] paid for. Chairman Coffey did receive an email since the meeting and ABM would like to resolve as soon as possible. They would like tol have a: final meeting either in person orl by zoom, Chairman Coffey said ifa any oft the other Commissioners would like to attend, they are: morei than welcome to. Mrs. Bickel informed the Commission on the budget meeting that wel had last week with many department heads and Elected Officials, this was to go ahead and get aj jump on the new: fiscal year and sit down with everyone sO they can see where they are with their budgets. The next meeting will be one on one  streaming on our Facebook page.  businesses for supporting the school system during their training.  feel free toi reach out.  COUNTYI MANAGER OEFICEUPDATES:  2.26.24) Work Session  1    with each department head and Elected Officials, and it will be to start on1 the: newi fiscal year budget. Mrs. Bickel also informed the COMMISSION about the opioid settlement update, the state will be distributing $638 million dollars to counties over thei next 18 years, however they! haven'tdecided: how the funds willl be spent and to dos sO a voting delegate from each county will need tol be appointed toi the advisory board. So, we will need toj pick someone from our county, and then possibly aj proxy, in case that person cannot attend the in- person meetings, CHAIRMAN COFFEY also stated in wouldn'thurt to also have the COUNTY MANAGER  whomever that may be as ai third. Department Head Updates:  Mordie. Askew was absent butl left an update packet fort the Commission. Samantha Hedgecoke gave an update for community development.  Chris Tymes &' Teri Hancock, gave an update on water dept, theyl had some relationships with vendorsi they are trying to mend, the Hopper at well #1 that is going back and forth sot the vendoris coming back out toi fix the issue, but we are waiting on the part. They found that the Chlorine levels were off at the drying beds, this has been corrected. They are looking atl budget items that need tol be fixed and corrected. Lou Beck stated that everyone at public works is doing a great job. Ft. Moore IGSA invoices have been approved. The dock atl Riverbend will: need a crane to be fixed. We: are working on a sign at Fire Station #2. Road clippings are still being donei in the county. Nicole with the Health Dept will look att the septic at public works upi the hill sO we can see ifv we: need to replace thel lines. The septic at the courthouse is all on track. If anyone around town has work orders, and they need done they can call 706-989-3422 and we will get it done.  COUNTY. ATIORNEYUFDATES:  NONE agenda:  The following items were discussed as to their relevance for appearance on the March 5, 2024, regular meeting SPLOST Referendum 2025 DISCUSSION CHAIRMAN COFFEY draft to be cleaned up with current Barge Proposal. Agreement final draft for review to be added as a voting item on March Regular Meeting. Budget Review CHAIRMAN COFFEY will need toi make some amendments, possibly making them quarterly. CHAIRMAN COFFEY stated there are checks now that he will: not sign due to thel budget being over, we: need tol have policies in place for overspending. Iti is hard to predict certain line items. Ifv we doan amendment: it will need to come out of reserve. COMMISSIONER FROST asked why doesn'tthe: software flag that thel line item is over budget. CHAIRMAN COFFEY said toj put amendments on work session. 2022/2023 Audits CHAIRMAN COFFEY stated we received our: 2022 & 2023 audits at around 5 am and we are: ready to submit tot the state. Denied on Friday forl LMIG, send these to the state, submit so they have something on file. Vote to accept them, just move: forward. Look into policy on audits. Put on agenda as voting Cemetery Committee Proposal Chairman Coffey still need tol have a cemetery meeting, will stay on work session, send the proposal toi the attorney. The: next meeting for the Cemetery Committee will be oni the SheriffVehicle Claim Chairman Coffey stated update was given during County Manager updates.  amounts as discussed and added as voting item on next regular meeting.  item. 28th.  CHAIRMAN COFFEYwill sign the title after the meeting.  Water Dept. Director. Appointment tol be discussed in executive session. County Manager. Applicants to be discussed in executive session.  2.26.24 Work Session  2    VACATION TIME: POLICY CHANGE CHAIRMAN COFFEY stated a proposed change willl bet to go back to an accrued system every pay period for employees under three years will be: 1.54 every pay period, and employees over three years will be: 3.077 every: pay period.. At the director's discretion they can goi into the negative with their time, howeveri ifa an employee quits or is terminated this will come out oft their final check. PLANNING & ZONING REAPPOINTMENT CHAIRMAN COFFEY: informed the COMMISSION the Brent Ingersoll's term has expired and he would like tol be reappointed to the Board. To be added to thei regular  Tol have in a policy format fort the next meeting for possible voting item.  meeting as a voting item. EXECUTIVESESSION:  AN Motion was made to goi into executive session at 10:11 a.m. Commissioner Frost made the Motion, seconded by Commissioner Biddle. The vote to enter executive session was unanimous. Water Dept. Director. Appointment will be put on the agenda for thel March regular meeting as voting County Manager. Applicants willl be put on the agenda for the March regular meeting as voting item. COMMISSIONER HOYTE updated the COMMISSION that the Cemetery meeting will be on. February the  item.  29th,  Regular meeting reconvened: votes were cast within the session.  Thei regular meeting reconvened at 11:30 a.m. Chairman Coffey made the statement that the: subjects discussed during the closed meetings were within thel legal exceptions tot the open meetings law and that no  2.26.24 Work Session  3    ADJOURNMENT  There being noi furtherb business tol be conducted by and with the Commission oft the Unified Government of Cuseta-Chatahoochee County, Georgia, Chairman Coffey declared the Wednesday Work Session oft the Board  ofCommissioners: adjourned at 10;37 am on Monday, February 26, 2024.  CALA CHARLES COFFEY, CHAIRMAN TA TIMOTHY BIDDLE, VICE CHAIRMAN Kuyp Eryl GERALD DOUCIS,COMMISIONEK unle os DAMON HOYTE, COMMISSIDNER unAlale do Siw JASON: FROST, COMMISSIONER  March 5, 2024 DATEAPPROVED  Ihereby certify that thei foregoing documentation, the Minutes oft the February 26, 2024, Work Session, was approved via majority votel by the Board ofCommissioners: in its March 5, 2024, regular meeting.  ATTESTED BY:  Sie no LISABICKEL, COUNTY CLERK UNIFIED GOVERNMENTOF CUSSETA-CHATTAHOOCHEECOUNTY  Seal:  CP SEL 2005 EIKEgOCS  Session  2.26.24 Work  4    STATE OF GEORGIA  COUNTYOF Chakplsockso  AFFIDAVIT OF ATTENDING MEMBERS  Member of thé ARAheathae  Couhty Board of  Commissioners, being duly sworn, states under oath that the following is true and accurate to the best of his/her  knowledge and belief:  1.  The CAhaoouhe Çounty Boàrd of Commissioners met in a duly advertised meeting on  Fo. aho  aay  2. 3. 4.  During such meeting, the Board voted to go into closed session. The executive session was called to order at pi G.myp.m.  The subject matter of the closed portion of the meeting was devoted to the following matter(s) within the exceptions Consultation with the county attomey or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or tol be brought by or against the county or any officer or employee ori in which the county or any offiçer or employee mày be directly involved as provided in Discussion of tax matters made confidential by state law as provided by O.C.G.A. $ 50-14-2(2) and (insert the  provided in the open meetings law:  O.C.G.A. $50-14-21)  citation to the legal authority making the tax matter confidential)  Discuission or voting on  Authorizing a settlement as provided in OCGA#50143UXIXA  Authorizing negotiations to purchase, dispose of, or lease properly as provided in O.C.G.A. $5 50-14-3(b)  (1XB)  Authorizing an appraisal as provided in O.C.G.A. $5 50-14-3b)(1)C)  Entering a contract for the purchase, disposal of, or lease of property as provided in O.C.G.A. $50-14-3(b) Eritering into an option to purchase, dispose of, or lease property as provided in O.C.G.A. $50-14-3(b)1) Discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating ofa a county officer or employee as providedi in O.C.G.A. $50-14-  (1XD) (E)  3(b)(2)    Interviewing candidates fore exècutive positions as provided in QCGA.550.14302) Other (describe the exemption to the open méetings law): persosnC, sswk  as provided in (Insert the citation to the legal authority exempting thè topic)  5.  During. the course oft the closed' séssion devotèd to exempt topios, an incidental remark regàrding a non-exempt The attempt Was immediatély fuled out of order and attempts to discuss same ceased immediately. The attempt was imimediately ruled out of order, However, the comments did not cease; so the closèd/ executive session Was immediately adjourned without discussion or action being taken regarding àny non-  topic or an attempt to discuss al non-exempt topic was made.  exempt topic.  6.  Minutes were taken of this meeting in accordancè with O.C.G.A. $ 50-14-1(eX2XC) and will be filed ahd held fori in-  çamera inspection only. This 26 dayo of Tb.  aas.  Member  Çounty Board of Commissioners CHEY  HA Denyes Commissioner ABLP Commissiengr ZA  Swom to and subscribed before me this. do. day 6f  Fn Notary Publics My commissionfe EXFEIRES GBORGIA N 0SE opy, 2025 B1  2358 C  s  h  A    The Board ofCommission  ofthe UnifedGovenment dfOustaiatafoncie: County, Georgia  Feb. 26, 2024 Work Session PLEASE SIGN: IN  SOTHATY WE. MAY RECORD YOURATTENDANCE  Nivole MUYYISOV aoB -  21. 22. 23. 24. 25. 26. 27.. 28. 29.. 30.. 31.. 32. 33.. 34. 35.. 36. 37.. 38.. 39. 40.  3.. 4.. 5.. 6. 7.. 8.. 9.. 10. 11. 12. 13. 14. 15.. 16. 17.. 18. 19.. 20.