CITY OF  KEMPNER  KEMPNER, 1991  REGULAR MEETING AGENDA TUESDAY, October 10, 2023, AT 6:00 PM Notice is hereby given:  THE CITY COUNCIL WILL CONVENE IN A REGULAR MEETING IN COUNCIL CHAMBERS, LOCATED AT 12288 E. HWY 190, KEMPNER TX. 76539. 1. CALLTO ORDF_INVOCAION-ANDPLEDGESIOHAGE  2. NON-ACTION ITEMS  Citizen Comments: Any person with business before the Council not scheduled ont the agenda may speak tot the Council. Not formal action can be taken on these items ati this meeting. This is an opportunity) forr members oft thep publici tos suggest the addition of topics for the discussion ort to address topics of interest, with the presentation limited tot three (3) minutes. Alls speakers will conduct themselves in an orderly andl lawful manner, No profane or threatening language will be tolerated. All speakers willl be recognized prior to speaking and will announce their name. for the  minutes' purpose. Reports  City Manager Report- Presented by the City Manager or designee. Policel Report-P Presented byt the Chief of Police or designee. Mayor's Report- - Presented byt the Mayor or designee Fire Chief's Report- Presented byt the Fire Chief or designee.  Upcoming Events:  Trunk or Treat - October 31#,2023, 6PM- - 8PM at Kempner City Hall  3. CONSENTAGENDA  (Alli items ont the Consent agenda arec considered routine andr may! bez approved! byas singler motion. Thei items listed below needr noth bea approvedi independently,' howevera anyo oft thei items mayb ber removed ando consideredi ina ani independent motion A. Approval ofr meeting minutes from the meeting held on September 26, 2023.  uponr request ofa any member oft the City Council)  B. Approval of Financials for ther month of September2023.  1IPage  REGULAR CALLED MEETING    4. ACTION ITEMS  The Council will discuss, and MAY take action on thet following:  A. Consider the adoption of Ordinance 20220927-001.20254, AN ORDINANCE OF THE CITY OF KEMPNER, TEXAS, AMENDING THE FISCAL YEAR: 2022-2023. ANNUAL BUDGET, WHICH WAS PREVIOSLY ADOPTED BY THE CITYI IN ORDINANCE 2022-09-27-001.  B. Adoption of City Policy, Title 2, Chapter 2, Training and Travel Adoption of City Policy, Title 5, Chapter 1, Charge Card Usage  5. NON-ACTION ITEMS A. Staff Comments B. Mayor/Counclcomments  N Next Regularly Scheduled Meeting - Tuesday, October 24, 2023.  6. ADJOURNMENT  Allh items on the agenda are for discussion and/or action. The City Council reserves the right to adjourn into executive. session at any time during the course oft this meeting to discuss any oft the matters listed above, as authorized by Texas Government Codes Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personne! Matters), 551.076 (Deliberations about Security Devices,) and 551.086 (Economic The Cityo of Kempner is committed: to compliance with the Americans with. Disabilities Act (ADA). Reasonable accommodations and equal access to communications willl be provided to those who provide notice to the City Secretary at (512)932-2180 at least 48 hours in advance. Agenda Posted by Friday, October 6, 2023, on or before 5:00 pm. Posted by: Hayleigh Talasek, City Secretary  Development).  2Page  REGULAR CALLED MEETING    CITY OF  KEMPNER  KEMPNER, EST 1997  MEETING MINUTES TUESDAY, October 10, 2023, AT 6:00 PM Notice is hereby given:  THE CITY COUNCIL CONVENED IN A REGULAR CALLED MEETING IN COUNCIL CHAMBERS, LOCATED AT 12288 E. HWY 190, KEMPNER, TX. 76539. 1. CALLTO ORDER. INVOCATION.AND PLEDGESTOFIAGS  The meeting started at 6:02 PM. The quorum consisted of David Richardson (Place 1), Tom Combs (Place 2), Debbie Hernandez (Place 5), and Mayor Wilkerson. Rob Green (Place 3) and Dan Long (Place 4) were not present. Both councii members provided prior notice to the city of their  absence. David Richardson led the invocation.  2. NON-ACTION ITEMS Reports  City Manager Report- Presented by the City Manager- See Attached.  Police Report- Presented byt the Police chief.  Police Chief Rodriguez reported police activity to include 77 traffic contacts and no new criminal cases. The Chief advised the state hadi issued reimbursement funds for  the ballistics shields grant. Fire Chiefs report- Not present, no report given. Mayor's Report- No report given.  Upcoming Events  Trunk or treat- October 31, 2023, from 6:00pm - 8:00PM  3. CONSENT AGENDA  (Allitems ont the Consent agenda are consideredi routine andr mayl be: approved! byas singler motion. Thei items listed below needr noth bea approvedi independently, howevera any oft thei items mayb ber removed: ando conslderedi ina ani independent: motion A. Approval ofr meeting minutest from the meeting held on September 26, 2023.  upon request ofa any member oft the City Council)  B. Approval ofF Financials fort the month of September 2023,  1Page  REGULAR CALLED MEETING    Tom Combs (Place 2) made thet following motion: Toa approve the consent agenda.  Second by: David Richardson (Place 1) Motion passed by all present.  4. ACTION ITEMS  The Council will discuss, and MAY take actions on the following:  A. Consider the adoption of Ordinance 20220927-001.20252, AN ORDINANCE OFTHE CITY OF KEMPNER, TEXAS, AMENDING THE FISCAL YEAR: 2022-2023 ANNUAL BUDGET, WHICH WAS PREVIOSLY ADOPTED BY THE CITYI IN ORDINANCE 2022-09-27-001. Mayor Wilkerson explained that due to more citations being issued there was ani increase in not guilty pleas which resulted in higher attorney fees. The funds were moved out of general fund attorneyf fees into the municipal court department to cover additional David Richardson (Place 1) made thet following motion: To approve Ordinance #2 2022-09-  attorney and insurance fees. 27-001-R2023-2.  Second by: Tom Combs (Place 2) Motion passed by all present.  B. Adoption of City Policy, Title 2, Chapter 2, Training and Travel  Mayor' Wilkerson discussed. Actioni items B &0 Ctogether. Action item Bist the guidelinest for travel & training. Actioni item Cist they policyr regarding city credit cards, whois is issueda charge card, how detailed itemized receipts are required andt the reconciliation oft those expenditures by citys staffina  reportg given tot the council every month.  Tom Combs (Place 2) asked! howt the city currentlyt tracks credit card purchases?  The City Secretaryanswered: sher reconciles the credit card billy withi thei itemizedreceipts received Tom Combs statedt that therei isap program thati isa automated which would maker reporting easier and David Richardson (Place 1) madei thei following motion: To adopt City Policy, Title 2,  using ant Excels spreadsheet.  offered tos sharer more details witht thec city. Chapter 2, Trainingand Travel.  2IPage  REGULAR CALLED MEETING    Second by: Debbie Hernandez (Place5 5) Motion passed by all present.  A Adoption of City Policy, Title! 5, Chapter 1, Charge Card Usage  Tom Combs (Place 2) made the following motion: To Adopt City Policy,Title5,  Chapter 1, Charge Card Usage. Second by: Debbie Hernandez (Place 5) Motion passed by all present.  5. NON-ACTION ITEMS A. Staff Comments- none  B. Mayor/Council Comments- Tom asked what funds would be used to purchase the VOIP phones. The City Managern responded that the expense of the VOIP phones would be I Next Regularly ScheduledN Meeting-Tuesday, October 24, 2023, ate 6PM  covered under the telecommunications budget.  6. ADJOURNMENT  David Richardson (Place 1) made the following motion: Toa adjourn the meeting.  Second by: Debbie Hernandez (Place 5)  Motion passed by all present. The meeting adjourned at 6:17 PM.  APPROVED: John (W)  ATTEST: Hayleigh  k    3IPage  REGULAR CALLED MEETING    CITY OF  KEMPNER  KEMPNER EST 1991  REGULAR CALL MEETING  TUESDAY October 10, 2023, at 6:00 PM  TRAININGS & MEETINGS  1. Mayor Wilkerson and lattended the 2023 Texas Municipal League conference held in Dallas, TX, October 4-6, 2023. The conference offered informative training sessions and afforded me the opportunity to network with other city managers, meet with some of our current vendors, such as TMRS (Texas Municipal Retirement System), as well as meet potential vendors whose services may assist our city with future needs.  1IPage  Regular Call Meeting of October 10, 2023