WASHINGTON HISTORIC PRESERVATION COMMISSION Regular Scheduled Meeting Agenda Tuesday, February 2nd, 2016 7:00 PM  I. II.  Opening of the meeting Invocation II. Roll call  IV. Old Business - Major Works  1. Demolition By Neglect Ordinance improvements  V. Certificate of Appropriateness  A. Major Works  1. A request has been made by Ms. Annette Jefferson for a Certificate of Appropriateness to replace two wooden windows on the rear elevation on  the property located at 323 East Main Street.  B. Minor Works  1. Arequest has been made and approved by staff for a Certificate of Appropriateness for the owner of 432 East Main Street to replace the asphalt  shingles with metal on the roof of the property.  2. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 120 West Main Street to repair the rotten wood and replace broken tile around the glass windows on the front facade. The owner would also like to replace the worn awning and repair the sign on  the rear of the store.  VI. Other Business  1. Demolition By Neglect Ordinance: property status  VII. Approval of Minutes - January 5, 2015  VIII. Adjourn  1    OLD  BUSINESS    Washington's  Demolition By Neglect  Ordinance:  Improvements    SECTION 27-162.1. PREVENTION OF DEMOLITION BY NEGLECT OF BUILDINGS  AND STRUCTURES IN THE HISTORIC DISTRICT  (a) Definitions.  (1)"Certificate of Appropriateness' shall mean a certificate issued by the Historic Preservation Commission certifying that the changes proposed to a structure located within the historic district meet the historic design guidelines. (2)" "Historical Significance" shall mean a structure located within the historic district determined by inventory to have been constructed during the period of significance of the historic district and that possesses historici integrity. (3) "Historic District" shall mean an area established by the City through zoning that has local historical significance. Properties within this area must meet local (4)" "Historic Preservation Commission" (Commission) shall mean the Commission established by the City to protect and preserve local historical resources. The Commission evaluates the appropriateness of exterior changes to buildings and new construction proposed for properties located within the historic district. (5) "Demolition by Neglect" shall mean and include the failure by the owner or such other person who may have legal possession, custody, and control of any building or structure (including walls, fences, light fixtures, steps, pavement, paths, or any other appurtenant feature), either designated as an historic landmark or found to have historical significance, to keep the exterior features free of decay, deterioration, and structural defects, in order to ensure that the same shall be preserved. Demolition by neglect shall also include the failure of such owner, or other person having such legal possession, custody, andlor control, to repair, upon written request by the City, such exterior features as are found to be deteriorating, or to correct any condition contributing to deterioration, including but not limited to the following defined and prohibited conditions of  design guidelines.  neglect and defects:  a. Deterioration of exterior walls, foundations, or other vertical supports that cause leaning, sagging, splitting, listing, or buckling. b. Deterioration of flooring or floor supports, roofs, or other horizontal members that cause leaning, sagging, splitting, listing, or buckling. Deterioration of external chimneys causing leaning, sagging, splitting,  listing, or buckling.  d. Deterioration or crumbling of exterior plasters or mortars.  Final: November 14, 2006  1    e. Ineffective waterproofing of exterior walls, roofs, and foundations, Defective protection or lack of weather protection for exterior walls and roof coverings, including lack of paint, or weathering due to lack of  including broken windows or doors.  paint andlor other protective coverings. g. Rotting, holes, and other forms of decay.  h. Deterioration of exterior stairs, porches, handrails, window and door frames, cornices, entablatures, wall facings, and architectural details that causes the delamination, instability, loss of shape and form, or Heaving, subsidence, or cracking of sidewalks, steps or pathways. Deterioration of fences, gates, and/or accessory structures. <. Deterioration of any exterior feature sO as to create, or permit the creation of, any hazardous or unsafe conditions to life, health, or other  crumbling.  property.  (6) "Planning Director" shall mean and include the duly appointed Director of Planning and Development of the CityofWashington, his designee, or his agent.  (b)Applicability.  Ino order to promote the purposes of the historic district, this section requires the owners of certain historic properties to maintain their properties and not allow them to fall into a state of disrepair constituting demolition by neglect. The requirements of this section are applicable only to properties located in the historic district. The Planning Director, upon his own motion or upon the petition of the Commission, may require the correction of deterioration, making of repairs, or the remedy of any condition constituting demolition by neglect to any historic landmark or structure located within the historic district sO that such structure or landmark shall be preserved and protected in accordance with the purposes of the historic district.  (c) Procedures for Hearing.  (1) Whenever the Planning Director receives a petition or other sufficient information to believe a property including structure is undergoing or constitutes demolition by neglect, the Planning Director shall, if the preliminary investigation discloses a basis for such charges, within 7 days issue and cause to be served upon the owner and such other persons who may have legal possession, custody, and control thereof, a complaint stating the charges and containing a notice that a  Final: November 14, 2006  2    hearing will be held before the Commission at the Commission's regular meeting place, at a fixed date and time not less than 30 days after the serving of such complaint; that the owner and parties in interest shall be given the right to answer such charges and to give testimony at the place and time established in the complaint. The purpose of the hearing is for the Commission to receive evidence, determine if the property is undergoing or constitutes demolition by neglect, and, if sO, issue an order to remedy the same. At this hearing, the owner or party in interest will also be allowed the opportunity to present a claim (2)lf, after such notice and hearing, the Commission determines that the property including structure is undergoing or constitutes demolition by neglect according to the standards hereinabove and does not find undue economic hardship as provided for hereinafter, the commission shall consult with building inspections and the planning department to develop a schedule for the timely completion of necessary repair items. The schedule will include time for the procurement of estimates from up to three contractors that are competent in undertaking the necessary repairs. The Planning Director will then prepare and serve upon the owner and parties in interest a written order including findings of fact in support of its determinations and order to repair, within the time specified by the Commission, those elements deteriorating, contributing to deterioration, deteriorated, or otherwise undergoing or constituting demolition by neglect. Said order shall serve as a certificate of appropriateness for such repair consistent with its terms. At the discretion of the historic preservation commission, the schedule may be adjusted to account for unforeseen delays such as weather or the shipment/receipt of building materials. Should any such delays arise, it is the responsibility of the owner to notify the commission staff person at the city  ofundue economic hardship as provided hereinafter.  planning department in a timely manner  (d) Safeguards from undue economic hardship.  (1) When a claim of undue economic hardship is made owing to the effects of this section, the owner and parties in interest shall present the information provided under subsection (2) to the Commission. The Commission may require that an owner and parties in interest furnish such additional information as is relevant to its determination of undue economic hardship. The Commission may direct staff tof furnish additional information that the Commission believes is relevant. The Commission shall also state which form of financial proof it deems relevant and necessary to a particular case. In the event that any of the required information is not reasonably available to the owner and parties in interest or cannot be obtained by the owner, the owner shall describe the reasons why such (2)' When a claim of undue economic hardship is made owing to the effects of this section, the owner and parties in interest must provide evidence during the  information cannot be obtained.  Final: November 14, 2006  3    hearing upon the claim, describing the circumstances or hardship. The minimum  evidence shall include for all properties:  a. Nature of ownership (individual, business, or nonprofit) or legal  possession, custody and control.  b. Financial resources of the owner and parties in interest.  . E Estimated costs of repairs.  d. Assessed value of land and improvements (existing). e. Real estate taxes for the previous two years.  f. Amount paid for the property, date of purchase, and party from whom purchased, including a description of the relationship between the owner and the person from whom the property was purchased, or other means of acquisition oft title, such as by gift or by inheritance. g. Annual debt service, if any, for the previous two years.  h. Any listing of the property for sale or for rent, the price asked, and - Any financial or practical circumstance deemed relevant by the owner  offers received, ifa any. or parties in interest.  In addition, for all income producing properties, the owner and parties in interest  must also provide the following:  a. Annual gross income from the property for the previous two years. b. Itemized operating and maintenance expenses for the previous two years, including proof that adequate and competent management  procedures were followed.  C. Annual cash flow, if any, for the previous two years.  (3) No later than the close of the second meeting of the Commission following the Commission's hearing on the claim, the Commission shall cause to be made a finding of undue or no undue economic hardship and shall enter the reasons for (4)In the event of a finding of undue economic hardship, the finding shall be accompanied by a recommended plan to relieve the economic hardship. This plan may include, but is not limited to the following: property tax relief as may be  such finding into the official record.  Final: November 14, 2006  4    allowed under North Carolina law; loans or grants from the City, County, or other public, private, or non-profit sources; acquisition by purchase or eminent domain; building code modifications; changes in applicable zoning regulations; or obtaining a variance proving sufficient to mitigate the undue economic hardship. The Commission shall report such finding and the recommended plan to the Planning Director. The Planning Director shall cause to be issued an order for such property to be repaired within the time specified according to the provisions of the recommended plan which shall serve as a certificate of appropriateness for  such repair consistent with its terms.  (e) Stay of Proceedings.  An approved Certificate of Appropriateness and arrangements to bring the property into compliance agreed upon by the property owner and other parties ofi interest and the Commission will stay all proceedings under this section sO long as progress, as determined in the sole discretion of the Commission, is made consistent with the terms  of the Certificate of Appropriateness.  (f) Remedies.  (1)If the owner of said property fails to comply with an order to repair issued hereunder, the owner shall be subject to such remedies and penalties as may be provided for by State law and/or sections 40-581 through 40-584 of the Code of (2)Any notice or order served hereunder shall satisfy the notice requirement for issuance of a civil penalty under section 40-581 of the Code of the City of  the City ofWashington.  Washington. (3) Protective action.  The Commission may order that a building be secured temporarily by boarding up, temporary reinforcement or other appropriate measures and that an intrusion alarm system and fire detection system be installed and actively monitored by connection to a licensed alarm company which remains in ready contact with the  Washington Police and Fire Departments.  (4)Administrative Fees.  (1)No administrative fees shall be charged for the first inspection following an order to repair in order to ascertain compliance with any notices or orders issued hereunder. For each inspection, beginning with the second inspection, (2)In addition to any other charge, any owner of a building or structure designated as an historic landmark or found to have historical significance located within the historic district shall be subject to the administrative fee,  an administrative fee shall be assessed as written.  Final: November 14, 2006  5    upon any additional hearings hereunder disclosing defects defined in this section within the same 12 month period beginning on the date of the violation and ending on the same date in the following year. The property may also be assessed any costs incurred in obtaining service including legal publication of notice of compliant charges, hearing notice and findings of fact  and orders related to the dwelling.  (5) Order of Abatement.  In addition to any other remedy provided for hereunder, the Commission may apply for and the Court may enter an Order of Abatement. An Order of Abatement may direct that improvements or repairs be made, or that any other action be taken that is necessary to bring the property into compliance with this section. Whenever the party is cited for contempt by the Court and/or the Commission executed the Order of Abatement, the Commission and/or City shall have a lien, in the nature of a mechanic's and materialman's, on the property for  the cost of executing the Order of Abatement.  (6) Civil Penalty  (7) No civil penalty shall be collected unless and until the Planning Department transmits a notice thereof to the property owner by first class and certified mail. The notice shall also set forth the time period, not less than 10 days, within which corrective measures must be commenced and shall establish a deadline for completion of the work. The notice shall state that failure to either () commence the work or (i) complete the work, within the specified time period will result in the assessment of civil penalties and other enforcement action the civil penalty shall be subject to such remedies and penalties as may be provided for by State law and/or sections 40-581 through 40-584 of the Code of the City of  Washington.  (g) Methods of Service  Complaints or orders issued by the Planning Director or his designee shall be served upon persons either personally or by registered or certified mail. Ift the whereabouts of such person(s) islare unknown, the same cannot be ascertained by the Planning Director in the exercise of reasonable diligence, the Planning Director makes an affidavit to that effect and in said affidavit affirms the steps taken to determine and locate the person(s) of interest, then the serving of such complaint or order may be made by publishing the same once each week for two successive weeks in a newspaper generally circulated within the City. Where such service is by publication, a  Final: November 14, 2006  6    notice of the pending proceedings shall also be posted in a conspicuous place on the  premises thereby affected. (h). Appeals.  Findings and orders made by the Planning Director or his designee or by the Commission may be appealed to the Board of Adjustment. To perfect such an appeal, the application must be filed by an aggrieved party with the Board of Adjustment within 10 days following receipt of the order for repair of the property or other determination.  Appeals shall be in the nature of certiorari.  (1) Other City powers.  Nothing contained within this section shall diminish the City's power to declare a () That all ordinances and portions of ordinances in conflict herewith are hereby  building to be unsafe or a violation of the minimum housing code.  repealed.  (k) That these amendments shall become effective upon enactment.  Final: November 14, 2006  7    ZONING ORDINANCE  or misrepresentations made in securing the permit or certificate. Any permit or certificate mistakenly issued in violation of an applicable State or local (g) Criminal Penalties. Any violation of this Ordinance shall be a misdemeanor  law may also be revoked.  ori infraction as provided by N.C.G.S. 14-4.  Section 40-582. Civil Penalties Assessments and Procedures.  (a) Responsible Parties. The owner or occupant of any land, building, structure, sign, use of land, or part thereof, any architect, builder, contractor, agent, or other person who participates or maintains any condition that is in violation of this Ordinance may be held responsible for the violation and subject to (b) Notice. No civil penalty shall be assessed until the person alleged to be in violation has been notified in accordance with Section 40-580(a). If after receiving a notice of violation under Section 40-580(a), the owner or other violator fails to take corrective action, a civil penalty may be imposed under this Section in the form of a citation. The citation shall be served in the same manner as a Notice of Violation. The citation shall state the nature of the violation, shall state the civil penalty to be imposed upon the violator, and shall direct the violator to pay the civil penalty within fifteen (15) days of (c) Continuing Violation. For each day the violation is not corrected, the violator will be guilty of an additional and separate offense and subject to additional (d) Penalties. Any person who violates any provision of this Ordinance shall be subject to assessment of a civil penalty in the amount of fifty dollars ($50.00) per violation, per day. The penalty would begin after the expiration of the notice of violation, or after an appeal from a notice of violation is (e) Demand for Payment. The Department of Planning and Development shall make written demand for payment upon the owner or the person in violation and shall set forth in detail a description of the violation for which the civil (f) Nonpayment. If payment is not received or equitable settlement reached within thirty (30) days after demand for payment is made, the matter shall be referred to the City Attorney to institute a civil action for recovery of the civil penalty. Moreover, if the civil penalty is not paid within the time prescribed, the Director of Planning and Development may have a criminal summons or warrant issued against the violator. Upon conviction, the violator shall be subject to any criminal penalty the court may impose  the civil penalties and remedies provided herein.  the date of the citation.  civil penalty.  denied.  penalty has been imposed.  pursuant to N.C.G.S. 14-4.  218    MAJOR  WORKS    323 East Main Street  Window Replacement on  Rear Elevation    APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS  Historic Preservation Commission Washington, NC  To: Washington Historic Preservation Commission  102 East 2nd Street Washington, NC 27889 Street Address of Property: Historic Property/Name (if applicable):  Please use Black Ink  328Est9aus ear  Owner's Name: Lot Size:  kmette Jeflerbon  feet by  feet.  (width)  (depth)  Brief Description of Work to be Done:  Ta.komoumcand liko.to oplaco.tar woedh uudus mto. Rrond Pcor ofho MAr eleuatimnoF tw house. ho. gillbd &ssls ae. rottiuger 80 tun lowoNpDn taild Mo.to eplers tugm bRbiudois that BI Muado. of wood Compcity aud tu. sutius AR o Hb. exterior OF lu-gatb understand that all applications for a Certificate of Appropriateness that require review by the Historic Preservation Commission must be submitted by 5:00 p.m. on the 15th of the month prior to the meeting Iwish to attend; otherwise consideration will be delayed until the following HPC meeting. An incomplete application will not be accepted. lunderstand approved requests are valid for one year.  Office Use Only (Date Received) Approved Approved with Conditions Denied Withdrawn Staff Approval (Date)  Annette efPeshow, (Name of7 Apglicant type or print) Ba3aat 9oiugt (Mailing Address) XaGilo pate) Gah  (Initials)  ACTION  a7889 (ZipC Code)  252-974-4548 (Daytime Phone Number)  (Authorized Signature)  Upon being signed and dated below by the Planning Department or designee, this application becomes Works Certificate shall not relieve the applicant, contractor, tenant, or property owner from obtaining any other permit required by City code or any law. Minor work projects not approved by staff will be fowarded    a  Minor Works Certificate of Appropriateness. Iti is valid until  Issuance of a Minor  to the Historic Preservation Commission for review at its next meeting.  (Minor Work. Auth. Sig.)  (Date)  Applicant's presence or that of your authorized representative is required at the meeting of the Historic Preservation Commission at which the application is to be considered. You must give written permission to your authorized representative to attend the hearing on your behalf.            Quote  Rob Caiolle shaaayad.oeaNr  Back toQuote LOwES Date: 12/11/2015 Project #: Customer! Name: Cusiomer Phone: Customer Address:  LOWE'S HOME CENTERS, LLC#786 1701 CAROLINA AVENUE WASHINGTON.NC 27889-3340 USA (252)975-1006 Description:  SPECIAL ORDER Poddogipecal  460723050 JOHNNY BELL (252)975-5165 1421 DEERTRACK WASHINGTON, NC 27889 USA  main st window quote  Line! Iten Frame Size  Product Code Description  Unit Price Quantity Total Price  HX01 65-inH  Manufacturer: PlyGem Windows Wood Product: Windows Type: Double Hungs' Vicwl Energy Star Products No- -Iwant to vicw all products Material: : Composite Product Line: New Construction Framc: 4-9/16-in Unit Style:V Whitc Composite Interior/Composite: Sash Fin' Type: Brick Mould Configuration: : Single Unit Sash Configuration: Standard Performance! Rating: Standard DP Performance Florida Approval Number: Not Listed Exterior Color: White (Paintable) Interior Finish: : White (Paintable) Opening' Type: Exact Aclual Width: 33: 3/8-in Actual Height: 65-in Rough Opening Widih: :341 1/2-in Rough Opening Height: :655 5/8-in Glass Type: Dual Glazed Tempered Glass: : No Low EC Glass: Low E Tint No Glass Option- Top Sash: : Clear Glass Option Boltoin Sash: Clear Gas Filled: Argon Grid Slyle: : Colonial Gridi Location: Top: and Bottom Top Grid Pattem: 3W2H  Exact Size = 333 3/8-in Wx Division: : Millwork  Grid" Type: 11 1/4-in Simulated! Divided Lite with Shadow Bar  53Ho0 $594.01  106840 2 $1,188.02  lof2  12/1/201508:S0AM    Quote  itp/starv.lowescom'mo.Bimcdumçlote.sp'proetldrl4.  Bottom Grid Pattern: 3W2H Exterior Grid Color: Whitc (Paintable) Interior Grid Color: : White (Paintable) Walll Depth Nol Extension. Iamb Sill Stops Applied: :No Brick Mould (Exterior Casing): Synthetic MWI Brick Mould Sill Nose Type: :Standard Silll Nose &1 Hom Options: Standard- Nol Extension Base Silll Material: Compasite Sill Nase Material: Synthetic Blind Stop Option (Material):Symthtic iR Option: EZTill Balance Color: Beige ardware Finish: White Screen: Full Screen Screen Color: White Screen Mesh: : Fiberglass Series: 4400 Series Delivery: Store Lead" Time: : 141 Days Item Number: 89320  PrajectTotal: $1,188.02  Salesperson: Acceptedb by:  RUDY BROWN (S0786RB1)  106800  Date: 12/11/2015  Print Detailed Quote  This Millwork Quoiei is valid until 1/9/2016. Thisi is ane estimate only. Thise estimate doest noti include tax or delivery charges. Deliveryof: all materials contained int this estimate are: subject to: availability from the manufacturer ors supplier. All the above quantitics. dimensions.  specifications and accessories have boen verified: and accepled.  Piyban  2of2  12/1201508:S0AM    Rab. Cvsets Customer) Information BFS/Washington Yard 515EWater Street Washington  cgaYme 70:2525460265 BFS / Washington  12/16/2015 10.06 Page 2 of 3  9Ho,  QuoteNot Certified  PLYGEM BILLTO: WINDOWS  351281  SHP,TO: BFS/Washington Yard 515BWater Street Washington  351281  433North! Mains Street RockyMount, VA24151-0559 Phone: (800)999-8400 Fax: (800)950-3220 wwphgerwanaowa.com 2565018  NC 27889  NC 27889  252-946-6431 252-946-0265(Fax, 262-946-6431 262-946-0285Fax,  12/16/2015  None  NotSet RockyMount  wadkins Miscellaneous Office Account 6ogs  1-1  Rough Opening: 36: 3/8X6 65 1/4, Frame: 353 3/8X65 Dimensions Call Size 2-105-2, Frame Size 35.375X65 Color Exterior-V White, Interior = White, Balance = White Unit Type BZ Tilt, Base Silll Material: Synthetic, Blind Stopi Material: Synthetic, Prep for Stool and Apron Unitl Performance DP+40/-40, No Thermall Requirement, U-Factor-0 0.32, SHGC-0.25, VLT-0,46 Glass Unit :Low-E, Double Glazed, Warm] Bdgo (WE), Metal Unit1Lower, 1Upper: Annealed Grilles 7/8" SDL w/Shadow) Ber, Colonial, Exterior-White (Paintable), Interior-White Paintable),3W2H Hardware White, 2Locks Wrapping-Freame Options StandardNose, Synthotic, Sill Hom Options a Extend Both Sides, Sill) HomLangth=6 Wiapping-Bxtarior Casing Omit) Brickmould Wrapping- Jamb) Extension 49/16" Unitl Screen, Call Size: 2-105-2, Screen Color: White  Qty: 2 Room Location: None Assigned Note:  Product Unit1-MW/Pro  1216  Series 400) Double) Hung  1-2  2ty: 2 Room Location: Vote:  /8.80 37,60  /255,60 8425  ZEc  1340,35  TotalUnitQuantitvy:4  IRCO  Quote #: 2565018  A PLYGEM WGHIGNDUF  Page 1of2  imaci2/62P680S4BAM    PromiP'Y CK MINDONS (BM) T012529460265 BHS / Hashington, Yar Maq#483B.0.901 12/16/2015 10:06 Page 3 of 3  2565018  12/16/2015  Nono  Not Set RockyMount  wadkins Miscellaneous Office Account 1255,60  Unsssigned) Project  Unsssigned Quote  Ordor; Delivery: Comment:  8475 1340.35  CUSTOMBR, SIGNATURE  DATE  Prices listed are good fore acceptançe for 30 days after the quote is certified.. All material tol be delivered within an additional. 90 days or prioing may bei increased duei tor material cost increase. Acceptance oft the order by Ply Gem willl be determined bys availability of production time. Product quoted may or may notr meet architeçt's specifications.. Please verify edherence tos state and] local codes. Total does noti include appliçable taxes. Jobt total is reflected by tho quantitios SHOWN ABOVE. Int thot event of quantity ore extension discrepancy, unit price willj prevail.  Quote #: 2565018  PLYGEM MHOOIGADUF  Page 2of2  Printed:12/6/2016/20169:05:46AM    DOWNTOWN DEVELOPMENT & HISTORIC PRESERVAIION  City  Washington  NORTH CAR'OLINA  January 26, 2016  Subject: Certificate of Appropnateness - 323 East Main Street  Dear Adjoining Property Owner,  Whenever exterior renovation work is being conducted in the Washington Historic District all property owners within 100 feet of the proposed construction activities are required to be notified by the City of Washington. According to the application submitted by the City of Washington, your property is  located within 100 feet of the above referenced property.  Ar request has been made by the owner of 323 East Main Street to replace 2 wooden windows on the second floor of the rear elevation with new, wood composite windows  on the property.  Ify you would like to see plans for this work, please visit the City Planning Office prior to the meeting. Youare welcomed and encouraged to attend the reularly scheduled meeting ofi the Washington  Additionally, the full application is available on the city website. Historic Commission. Please note the following date, time, and place:  Date: Tuesday February 2, 2016  Place: City Hall - Municipal building, 102 East Second Street. Enter from the Market Street  side of the building and go to the second floor.  Time: 7:00 PM  Int the meantime, should you have any questions please feel free to contact me.  Sincerely,  mily 9R Rebert  Emily Rebert Community Development Planner Historic Preservation 252-946-0897 erebert@washingtonnc.gov    Adjoining Property Owners: 323 East Main Street  Jerry and Nancy Bienes 754 McCotters Marine Road Washington NC: 27889 Rachel Cahoon 1149 AI Nicklous Drive Greenville NC: 27834 Glenn and Kathleen Simpson 322 East Main Street Washington NC: 27889 Virginia Finnerty 400 East Main Street Washington NC 27889 Henry Clay Carter 325 East Main Street Washington NC: 27889 Mary Haubenreiser 118 South. Academy Street Washington NC 27889    Staff Report  323 East Main Street  The application for the property located at 323 East Main! Street is requesting approval to replace two The homeowner would like toi install two, new wood composite windows in place of the existing windows on the second floor oft the rear elevation oft the house. Muntins will be on the exterior of the Washington's Design Guidelines Chapter 3.4.1 states to retain and preserve historic windows and doors. The sashes appear to be old, however, the quality of glass does not match the other sashes throughout  windows on the reare elevation of the property.  glass.  the structure.    REQUEST FOR COMMISSION ACTION  To: Historic Preservation Commission From: Emily Rebert, Planning & Development Re: 323 East Main! Street: Replacement Windows  A request has been made by Ms. Annette Jefferson for a Certificate ofA Appropriateness to replace two windows on the second floor of the rearelevation on her house located at 323 East Main Street. Please review the Design Guidelines, specifically Chapter 3.4. To grant such a request, the Historic Preservation Commission must makei findings of fact, which are included in the sample motions below. Any conditions the Commission feels  appropriate may be attached to the motion.  Possible Actions  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to Ms. Annette. Jefferson to install new windows on the second floor on the rear elevation ont the property located at 323 East Main Street. This motion is based on the following findings off fact: the application is congruous withi the Historic Preservation Commission Design Guidelines,  specifically Chapter 3.4 Windows and Doors.  Or  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness: to Ms. Annette. Jefferson to install new windows on the second floor on the rear elevation on the property located at 323 East Main Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 3.4 Windows and Doors. Ifurther move thati the Historic Preservation  Commission place the following conditions on the approval:  Or  Imove that the Historic Preservation Commission deny a Certificate of Appropriateness to Ms. Annette Jefferson toi install new windows on the second floor on the rear elevation on the property located at 323 East Main Street. This motion is based on the following findings ofi fact: the application is not congruous with the Historic Preservation Commission Design Guidelines,  specifically Chapter 3.4 Windows and Doors.    MINOR  WORKS    APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS  Historic Preservation Commission Washington, NC  To: Washington Historic Preservation Commission  102 East 2nd Street Washington, NC 27889 Street Address of Property: Historic Property/Name (if applicable):  Please use Black Ink  48aPsaighat  Owner's Name: Lot Size:  YariyaPatibyaos  feet by  feet.  (width)  (depth)  Brief Description of Work to be Done: nmslo-ny  La y4  lunderstand that all applications for a Certificate of Appropriateness that require review by the Historic Preservation Commission must be submitted by 5:00 p.m. on the 15th of the month prior to the meeting Iwish to attend; otherwise consideration will be delayed until the following HPC meeting. Ani incomplete application will not be accepted. lunderstand approved requests are valid for one year.  Office Use Only (Date Received) Approved Approved with Conditions Denied Withdrawn Staff Approval  manda Auscti (Name of Applicant type or print)  (Initials) OR  ACTION  432e.ais ut, A 2786  (Mailing Address) Dayle (Date)  (Zip'Code)  3529753975 (Daytime Phone Number)  palhHTlarus (Sighature of Applicant)  (Date)  (Authorized Signature))  Upon being signed and dated below by the Planning Department or designee, this application becomes a Works Certificate shall not relieve the applicant, contractor, tenant, or property owner from obtaining any other permit required by City code or any law. Minor work projects not approved by staff will be fowarded  Minor Works Certificate of Appropriateness. Itis valid until  Issuance of a Minor  to the Historic Preservation Commission for review at its next meeting.  (Minor Work Auth. Sig.)  (Date)  Applicant's presence or that of your authorized representative is required at the meeting of the Historic Preservation Commission at which the application is to be considered. You must give written permission to your authorized representative to attend the hearing on your behalf.    APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS  Historic Preservation Commission Washington, NC  To: Washington Historic Preservation Commission  102 East 2nd Street Washington, NÇ 27889  Please use Black Ink  Street Address of Property: 120 w MAIN St  Historic Property/Name (if applicable):  Owner's Name: Lot Size:  Willian Jffersos  feet by  feet.  (width)  (depth)  Brief Description of Work to be Done:  REMoVE frowt glEs -Repaik Roltew wood- Replete tileOglss  Recover ftowtausrs  Repart Sigw B REMR of StouE  Tunderstand that all applications for a Certificate of Appropriateness that require review the Historic Preservation Commission must be submitted by 5:00 p.m. on the 15th ofi the month by tot the Iwish to attend; otherwise consideration will be delayed until the following HPC meeting. prior An meeting application will not be accepted. lunderstand approved requests are valid for one year.  incomplete  Office Use Only (Date Received) & Approved Approved with Conditions Denied Withdrawn Staff Approval (Date)  WIlAN TEfEGRLoN (Name of Applicant- type or print)  (Initials) Sz  ACTION  120W MAiwst WshNL. 27889  (Mailing Address) 1-5-16 (Date) Wli (Signature of Applcant)  (ZipCode)  746-4448 (Daytime Phone Number) A  (Authorized  Signature)  a  Upon being signed and dated below by the Planning Department or designpe,  Minor Works Certificate of Appropriateness. Iti is valid until  Jésuance becomes a  Works Certificate shall not relieve the  of al Minor  applicant, contractor, tenant, or property owner: from  other permit required by City code or any law. Minor work projects not approved by staff will obtaining bei fowarded any  toi the Historic Preservation Commission for review at its next meeting.  (Minor Work Auth. Sig.)  (Date)  Applicant's presence or that of your authorized representative is required at the meeting of the Historic Preservation Commission at which the application is to be considered. Your must written permission to your authorized representative to attend the hearing on your behalf. give    OTHER  BUSINESS    Washington's  Demolition by Neglect  Ordinance:  Property Status        f    DOWNIOWN DEVELOPMENT HISTORIC PRESERVAIION  Citys  &  January 26, 2016  Washington NORTH CAR'OLINA  Ernest and Constance Cole POBOX283 Chocowinity NC 27817  RE: Demolition By Neglect Ordinance: 756 West Second Street: Stopping the Process  Dear Mr. and Mrs. Cole,  Inc order to stop the Demo by Neglect Process, the historic commission and planning department would like you to develop a plan of action to repair the property located at 756 West Second Street. The fol-  lowing are areas of concern:  1. 2. 3. 4.  Rot repaired/replaced on porch and surrounding areas (floor, columns, eaves, and siding) Rot replacementrepair of sophit/fascia and eaves (see image for locations)  Removal of plant growth on the siding Repair siding to prevent rodent infestation.  Removing or repairing the broken screens/storm windows would really help with the aesthetic of  the house. Applying paint to wood surfaces prevents future rot. The we would like following to happen from the date of this letter:  1. 2.  Within 30 Days: Awritten time-line showing when these items willl be repaired submitted to the Planning Department at 102 East Second Street Washington NC 27889  Within 90 Days: Work on the property will commence. 3. Within 1 year: Work on the property will be completed.  Please remember to receive all proper approvals prior to work (permits and Certificate of Appropriateness). Failure to comply will result in the continuation of the Demolition By Neglect Ordinance process with out delineation. Please call or stop by my office with questions. It is important tot take action to preserve our historic properties as itis a representation of ourselves. Owning property  int the historic district, it's up to you to help carry that legacy.  Very Respeetfully S Emily Rebert Community Development Planner listoric Preservation erepert@washingtonnc.gov 252.946.0897  Cc: John Rodman, AICP: Planning and Community Development Director, Wayne Harrell: Building Inspections        Citys  DOWNTOWN DEVELOPMENT &H HISTORIC PRESERVATION  Washington NORTH CAROLINA  January 21, 2016  Ms. Vickie Dotson 620 Duck Creek Road Washington NC 27889 252.923.4040  RE: Demolition By Neglect Ordinance: 220 East Water Street: Stopping the Process  Dear Ms. Vickie Dotson,  Inc order to stop the Demo by Neglect Process, the historic commission and planning department would like you to develop a plan of action to repair the property located at 220 East Water Street. The following  are areas of concern:  1. Alrotrepairedieplaced on porch and surrounding areas (floor, columns, eaves, and siding)  2. 3. 4.  Repointing of historic masonry on chimneys Replace broken glass pane  Rot replacementrepair of siding on the eastern, rear elevation.  The we would like following to happen from the date of this letter:  1. Within 30 Days:A Awritten time-line showing when these items willl be repaired submitted  to the Planning Department at 102 East Second Street Washington NC 27889  2. 3.  Within 90 Days: Work on the property will commence. Within 1 year: Work on the property will be completed.  Please remember to receive all proper approvals prior to work (permits and Certificate of Appropriateness). Failure to comply will result ini the continuation of the Demolition By Neglect Ordinance process with out delineation. Please call or stop by my office with questions. It is important to take action to preserve our historic properties as it is a representation of ourselves. Owning property  in the historic district, it's up to you to help carry that legacy.  Very Respectfully Emily Rebert 3 Community Development Planner Wistoric Preservation eber@wasnngomnegow 252.946.0897  Cc: John Rodman, AICP: Planning and Community Development Director, Wayne Harrell: Building Inspections            Emily Rebert 'rom: Sent: To: Cc: Subject: Attachments: Dear Mrs. Czuhai,  Emily Rebert Thursday, January 14, 20164:43 PM inda.qunal@verzonner migota@cosanetcom Avoiding the Demolition by Neglect Process IMG_491JPGIMG.4B90JPG  Itv was lovely talking to you last night.I I look forward to working with you! As you requested, Mr. Goltra is cc'd on this  email and l'mi includingi thet following things: 1. Names of the commission members 2. Images of concern  3. Clarification as to what Ineed from you and Michael to stop the Demolition By Neglect Ordinance process.  Commission Members: Ed Hodges: emhodgesohotmal.com Geraldine Mcknley-gerrlbmckinleyermal.com Judi Hickson: udn@suddentink.net Mary Pat Musselman: mpmusibeyanoo.om Monical Ferrari: ferrarisports07@suddenlink.net Seth Shoneman: carolinagreenworks@gmal.com Villiam Kenner: Wlam.ennerermalcon  Again, just to clarify... The commission members did not choose your property as a DBN candidate. Citizens approached me with concerns for a property; after thei inspection was performed, Isent you the letter, and informed the commission. There were/are/ and willl be many more property owners that willl ber receiving this same letter. Like you pointed out, there are at fair amount of properties that need work done here in the historic district.  To Stop the Demo By Neglect Process:  In order to stop the Demo by Neglect Process, the historic commission and planning department need you to developa 1. Moisture inside the structure, specificallyt the flooring/walls righti inside the front façade needs to be stopped. 2. Cat urine. It appears they are, getting inside the building from behind the HVAC unit int the back alleyway. Thisi is something we may need to work on with thei town's cat rescue group. The last thing we want to happen is trap 3. The reari façade ofi the property is in rough shape. Hopefully eliminating the cat access will also eliminate the smell. Chapter 3.4.14 of the Historic District's design guidelines states all temporary boarded-up fenestrations  plan of action for the property for1 the year 2016. The following are areas of concern:  cats inside thel building.  which will remain inj place for more than 30 days must be painted a neutral color.  Ineed, in writing, at timeline as to when these items will be repaired within 2016. Work needs to commence within 90  days of this email.  Please call or stop by my office with questions.  Very Respectfully,  1    Emily  Gmiy gebext Emily Rebert Community Development Planner Historic Preservation Office: 252.946.0897 Fax: 252.946.1965 0 Cityy Washindton BYEPGLYW?  2    186 West Main Street    MINUTES    WASHINGTON HISTORIC PRESERVATION COMMISSION Regular Scheduled Meeting- Minutes Tuesday, January 5+,2016 7:00PM Members Present  Monica Ferrari Seth Shoneman  Mary Pat Musselman Judi Hickson  Geraldine McKinley Edward Hodges  William Kenner Members Absent All present Others Present John Rodman, Director Emily Rebert, Historic Planner Jessica Green, Administrative Support  . II.  Opening of the meeting. The Chairman called the meeting to order. Invocation AI moment of silence was taken. III. Roll Call A silent roll call was taken by staff.  Seth Shoneman made a motion to accept the agenda. His motion was seconded by Geraldine McKinley.  IV. Old Business- Major Works 1. Fence Guidelines  Judi Hickson made a motion to send the revised fence guidelines to City Council for approval. Monica Ferrari seconded by motion. All voted int favor and the motion carried.  V.  Certificate of Appropriateness A. MajorWorks  1    1. A request has been made by the City ofV Washington for a Certificate of Appropriateness to remove an oak treei in the front lawn of the property located at the Chamber of Commerce John Rodman came forward and presented the request to remove the oak tree. He explained that the tree is actually ont the City of Washington's property. He: stated thati the treei is enclosed by al block retaining wall. Mr. Rodman explained that at tree man came out and looked at the tree and presented the letter from Slade Landscaping Inc. The letter stated that the tree's root system is very constricted in the area of the retaining wall and thel building'sf foundation. Aiso the canopy oft the tree has been pruned back to try to keepi iti inside an area not large enough fort the normal growth oft the tree. Mr. Slade also stated that there is al hollow areai in the tree also. Mr. Rodman stated thati they would like to remove the tree and replace it with a crepe myrtle. Mr. Rodman stated that he didn't know ifa crepe myrtle would be appropriate but they are open for suggestions for the Commission. Monica Ferrari asked if moving the tree would be an option. Mr. Rodman stated that they looked into that option but it was determined that thei tree was already in sO much distress that the tree would not survive. Mary Pat Musselman stated thati it was unfortunate that thet tree has to come down and they should consider replacing it with a statelier shadei tree. The Commission discussed the issue further.  Building.  The Chairman opened the floor.  Monica Ferrari made thei following motion: Imove that the Historic Preservation Commission grant a Certificate of Appropriateness toi the City of Washington to remove an oak tree located on the west side of the property located on Stewart Parkway. This motion is based on the following findings oft fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Section 4.1 Landscaping. Ifurther move that the Historic Preservation Commission place thei following conditions on the approval: astatelier tree with at tap root is planted to replace it. Her motion was seconded by Judi Hickson. All voted 2. Ar request has been made by Mr. Pat Griffin (representing Mr.. James Bagwell) for a Certificate of Appropriateness to install a six foot, wooden, gate and fence partition on the property located Mr. Pat Griffin came forward and was sworn in. He stated that they would like to put up ai fence for safety reasons. He explained that there have been two break-ins int the Civic Center parking lot and the robbers ran through the property and up on the porch oft the house. He explained that they would like to put up the fence to restrict the traffici from walking through the property. Mr. Griffin stated that he believed his requested followed the current guidelines. Ms. Hickson and Mr. Griffin discussed the actual location of the fence on the property. Monica Ferrari asked if there was a reason why Mr. Griffin couldn't make the fence, just 5ft. tall. Mr. Griffin stated  in favor.  at 317 West 2nd Street.  2    that he is using the fence to hidei the view of the backyard from the street and the Civic Center parking lot and also to block traffic. Mr. Kenner asked if the existing landscaping would remain. Mr. Griffin statedi that the trees would not be affected and they will add extral landscaping upi to the curb. Mary Pat Musselman asked if he considered a more decorative fence. Mr. Griffin stated that he would be happy to consider that option. The Commission discussed the height  further.  The Chairman opened thet floor.  Dee Congleton came forward and expressed her wishes fora a 5ft more attractive fence. Monica Ferrari made the following motion: Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to Mr. Pat Griffin to install a wooden partition on the property located at 317' West Second Street. This motion is based on thet following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 4.0 Streetscape and Site Design! Section 4.6 Fences and Walls. Ifurther move that the Historic Preservation Commission place the following conditions on the approval: that Mr. Griffin agreed to put appropriate landscaping ont the side oft the fence facing the Civic Center. Her motion was seconded by Geraldine McKinley. All voted in favor. 3. Arequest has been made by Mrs. Geraldine McKinley to convert her family home located at 405 East Main Street back to a single family home. Currently the house has an apartment, with the access on thei front porch. The home owner would like to turn thei front door into a window Seth Shoneman made a motion to excuse Geraldine McKinley from the Commission. Ms. McKinley was sworn in. She stated that shei is currently int the process of converting her home backi into a single family residence. She stated that she will be removing the downstairs apartment and turning it into a bedroom and bathroom. She stated that she would like to remove the door and replace it with a window. She explained that this section of the house is not original to the house. She stated that she would like to use windows that would match the other windows in the home with a two over two design. She stated that the windows would be aw wood composite material with the grids on the outside of the glass. The Commission  and eliminate the current window.  discussed the request further. The Chairman opened the floor.  Judi Hickson made the following motion: Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to Mrs. Geraldine McKinley to make thet fenestration alterations and updates on the property located at 405 East Main! Street. This motion is based on the following findings soffact: the application is congruous with the Historic Preservation  3    Commission Design Guidelines, specifically Chapter 3.0 Changes to Existing Buildings. The Seth Shoneman made a motion to accept Geraldine McKinley back on1 the Commission. Judi 4. An request has been made by Mr. Jim Wiley to revise the previously approved COA for Moss Landing's Lot #27 (approved September 2015). The structure will be changed from having a double porch to having a single porch. The building will be consistent and will match single Carol Nash, representing Moss Landing, came forward and was sworn in. Ms. Nash presented Seth Shoneman madei the following motion: Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to Mr. Jim Wiley of Beacon Street Development to construct a new Moss Marian Office structure ont the property located at Lot #27 Moss Landing Homes. This motion is based ont thei following findings off fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Section 5.01 New Construction Chapter 5.1 & Chapter! 5.2. His motion was seconded by. Judi Hickson and all voted 5. Are request has been made by Mr.J Jim Wiley to revise the previously approved COA for Moss Landing Lot #33 (approved September 2015). The structure will be a different style of home, consisting as a new: single-family two-story dwelling. The building will be consistent and will Judi Hickson made the following motion: Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to Mr.. Jim Wiley of Beacon! Street Development to construct a new single family dwelling on the property located at Lot #33 Moss Landing Homes. This motion is based on thet following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Section 5.01 New Construction Chapter 5.2 Residential Construction. Her motion was seconded by Monica Ferrari.  motion was seconded by Seth Shoneman. All voted in favor.  Hickson seconded the motion.  family residences int the development.  the changes and answered questions from the Commission.  in favor.  match single family residences in the development.  B. Minor Works  1. Arequest has been made and approved by staff fora Certificate of Appropriateness for the owner of3 317 W Second Street to replace the air/heat pump unit in the same location on the  property.  4    2. Arequest has been made and approved by staff fora a Certificate of Appropriateness: for the owner of4 409 West Main Street to repair the existing walkway leading up to the building 3. Arequest has been made and approved by staff for a Certificate of Appropriateness: for the owner of 100 East Main Street to repair a section of the roof on the structure. The rotten wood willl be replaced and re-shingled. Repair will not be seen from the streetscape. 4. Arequest has been made and approved by staff for a Certificate of Appropriateness for the owner of1 120 North Pierce Street to replace the HVAC unit in the same location on the 5. Arequest has been made and approved by staff for a Certificate of Appropriateness for the owner of 156 Water Street to replace current split heating pump int the same location on the Seth Shoneman made a motion to approve the minor works. Geraldine McKinley seconded  with the same material and design.  property.  property.  the motion. All voted in favor and the motion carried.  VI. Other Business  1. Demolition By Neglect Ordinance  Scott Campbell came forward and discussed the Demolition By Neglect Ordinance. He urged the Commission to start being more aggressive towards property owners who are allowing the properties to falli into disrepair. He stated that he would like to see the Commission push Council to start the Demolition By Neglect Ordinances. Mr. Campbell stated that property owners that let their property fall into disrepair need to be held accountable. He then talked Emily Rebert came forward and explained that she would start to enact the ordinance. She stated that she would be going after 3 properties each month. She encouraged the Commission tor recommend properties to her and to become familiar with the ordinance. Ms. Rebertt then presented the first three properties that she would be notifying. She: stated that currently the ordinance does noti include civil penalties and she also pointed out some of the over points that  about the affect these properties have on the district.  she would like to update.  VII. Approval of Minutes- December 1, 2015  Monica Ferrari made a motion to approve the December minutes. Her motion was seconded by  Geraldine McKinley. All voted int favor and the motion carried. There being no other business the meeting was adjourned.  VIII. Adjourn  5