WASHINGTON HISTORIC PRESERVATION COMMISSION  Regular Scheduled Meeting - Agenda Tuesday, December 3, 20196:001 PM  I. II.  Opening of the meeting Invocation III. Roll call IV. Old Business  V. Certificate of Appropriateness  A. Major Works  1. A request has been made by INA Ilc. for a Certificate of Appropriateness to make the following alterations south façade on the property located at 157 West Main  Street:  a. Constructing a new storefront C. Installing new side windows  b. Replacement of existing existing side windows  2. A request has been made by the City of Washington for a Certificate of Appropriateness to make the following alterations to the Streetscape on West Main  Street from Gladden to Market Street: a. Altering the existing street layout b. Changing sidewalk materials C. Replacement of trees e. Installation of new light posts  d. Installation of new trash cans, benches, bicycle posts, and planters  B. Minor Works  1. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 164 East Main Street to alter and remove. sections of fencing along 2. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 415 West Second Street to replace the roof using like materials on  the east side property line on the property.  the property.  1    3. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 411 West Second Street to replace the roof and rotten siding using 4. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of245 East Main Street to install a new HVAC unit on the property. 5. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 625 East Main Street to replace rotten siding using like materials on 6. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of219 East Third Street to install storm windows on the property. 7. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 409 East Second Street to repair the roof using like materials on the 8. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 140 West Main Street to install 6 new HVAC units on the roof of the  like materials on the property.  the property.  property. property.  VI. Other Business  VII. Approval of Minutes - November 5, 2019  VIII. Adjourn  2    OLD  BUSINESS    None    MAJOR  WORKS    157 - West Main Street  Constructing a new storefront Replacement of existing side  windows  Installing new side windows    DocuSign Envelope ID: 0B751916-3186-4CD-9FDA-C15CCAA214DE  CERTIFICATE OF APPROPRIATENESS  C  City  DEPARTMENT OF  Washington NORTH CAROLINA  PLANNING AND DEVELOPMENT  OFFICE USE ONLY  Minor Work Fee: $0.00 Major, Work Fee: $50.00 Date Paid:  Ref No.  PROPERTY NFORMATION: Owner's Name: Historic Property/Name (ifa applicable): Property Address: Lot Size:  INA, LLC  Date of Application: 11/15/2019  1571 WI Main St Address Feet  Washington City  NC State  27889 ZipCode  Feet By  DESCRIPTION OF WORK TO BE PERFORMED Brief Description of Work tol bel Performed. 1- Storet front Construction 2- Existing side window replacement 3- 7New side window Installation  lunderstand that: all applications fora a Certificate of Appropriateness that require review byt the Historic Preservation Commission (HPC) must bes submitted by! 5:00 p.m. On the 15th oft ther month prior toi the meeting Iwisht to attend, otherwise consideration will be delayed until thet following! HPCI meeting. An incomplete application will not be: accepted. Eunderstand! must begint the approved work within one year oft thei issuance. Should the work cease for more thans six (6) months after one (1) year of the said  approval, this Certificate of Appropriateness will become invalid.  FOR OFFICE USE ONLY  Sed Naziri (Name ofA Applicant- typeor print) 5161 six Forks Rd Address 11/15/2019 Date DocuSigned by: Sed Payiri SignatureofA BFISAcDOs4D8.  Date Received ACTION - Approved Approved with Conditions Denied I Withdrawn r Staff Approval of Appropriateness. Itis valid until Minor Work Auth. Signature:  27609 ZipCode  INITIALS  Raleigh City  NC State  DaytimeP Phone Number  Upon being signed and dated below byt the Planning Department or designee, this application becomes a Minor Works Certificate tenant, or property owner from obtaining any other permit required by City code or anyl law. Minor work projects not approved  Issuance of al Minor' Works Certificate shallr noti relieve the applicant, contractor,  bys staff willl bei forwarded to the Historic Preservation Commission for review: ati its next meeting.  Date: 11/15/2019  Revised: November: 14, 2019  Page 1of3    DocuSign Envelope ID: 0B751916-3186-4ACD-9FDA-C15CCAA214DE  CERTIFICATE OF APPROPRIATENESS  a  Citys  DEPARTMENT OF  Washington NORTH CAROLINA  PLANNING AND DEVELOPMENT  PROJECT CATEGORIES (CHECK ALL THAT APPLY):  This document does not constitute thei issuance ofa Building Permit. Itis the responsibility of the applicant to obtain all necessary permits before commencing work. Contact the Inspections Department: at  Exterior. Alteration New Construction  Addition Demolition  252-975-9304:  SUPPORTING NFORMATION:  Attached 8-1/2"X11"; sheets with written descriptions and drawings, photographs, and other graphici information necessary to completely describe the project. Use the checklist below to ensure that your application! is complete. INCOMPLETE APPLICATIONS WILLI NOT BE ACCEPTED. (Leave the checkbox blanki if thei item is not applicable). r SITE PLAN /PLOT PLAN (if applicable). Ap plot plan showing the relationship of buildings, additions, sidewalks, drives, trees, property lines, etc. must be provided ifyour project includes any addition, demolition, fences, walls, or other landscape work. Show accurate measurements. Your may also use a copy of thes surveyt thaty your received when you! bought your  property. Revise the copy as needed to show existing conditions andy your proposed work. DRAWINGS showing proposed work. Include one: set of full size drawings when available.  r DESCRIPTION OF MATERIALS (provide samples ifappropriate).  Photographs ofe existing conditions. PLAN drawings.  ELEVATION drawings showing the newi façade(s). DIMENSIONS shown on drawings. blueprinting and photocopying! businesses. include a copy ofy your letter or permitf from the State.  8-1/2"X11" REDUCTIONS of full-size drawings. Ifreduced sizei is so small as tol bei illegible, make 8-1/2"X11" snapshots of individual drawings on1 the! big sheet. Photocopy reductions may be obtained from a number of  n STATE. ANDFEDERAL TAX CREDITS/FUNDS OR CAMAI PERMITS. Ifyou are applying for any of these programs, you must r BLACKI INK. Your application must be prepared in blacki ink on 8-1/2"X1 11" sheets so thati it can be copied for commission members. Applications preparedi inl blue, red, or other colored inks and/or pencil copy poorly and willl ber not accepted.  Revised: November 14, 2019  Page3 3 of3    Beaufort Printed September 25,2 2019 See Below for Disclaimer  CONNEÇTIGIS WEDH  Parcels  CPARO  Property Land Owners Interior Tract Lines Centerlines County Line County Line (Solid)  1:39F Feet    OBJECTID 6580 OWNER NAME INAL LLC MAILING ADDRESS2 ZIP 27609 TOT VAL 420337 PREV ASSESS 422572 TOWNSHIP 01 DEED BOOK and PAGE 1949/00542 NBR BLDG 1 LAND USE YR BUILI 1920 SUB DESC COMMERCIAL EFFYR 1980  GPIN 5675-87-0984 OWNERT NAME2 CITY RALEIGH PROP DESC 1LOT COR UNION AND MAIN ST/RIVERTOWN MALL DEFR VAL 0 ACRES 0.26 MBL 567508284 STAMPS 700,00 NBHD CDE ACI EXEMPTAMT SQFI NBRBED PIN 01013463  GPINLong 5675-87-0984 MAILING ADDRESS 5161 SIXI FORKS ROAD STATE NC LAND VAL 229320 BLDG VAL 191017 TAXABLE VA 420337 PROPERTY. ADDRESS 157WMAINST DATE 1/8/2018 SALE PRICE 350000,00 NBHD DESC ZONE1AVERAGE COMMERCIAL ROADTYPE PAVED SUB CDE SOCC10 NBR BATHS 0.0000 REID 43634  Beaufort County online mapi accessi is provided asa a public: service, asis, as available: and without warranties, expressed or impliad., services Content published ont thisv welsiteis for informational purposes only and is noti intended toc constitute a! legal record nor should itl be substituted for thea advice ots ofi industry professionals. Beaulort County The County ofE Beaufort and the Website Provider disclaim oll esponsibility: andI legalli liabililyf fort thec content published on! thisy website.1 Thet usera agreest thatE andi its/ Assignss shalll bel heldharmless from alla actions, claims, demages orj judgments arisingouto ofthe Use of Countys data.    FRONT ELEVATION WASHINGTON PROJECT  DATE: 6/15/06    9LLL  3 3 D9 S  a x  4  14  oD    3 9  : a -  -  -    Adjoining Property Owners: 157 West Main Street  INAI LLC 5161 SIX FORKS ROAD RALEIGH NC27609 BLACKSTONBJWHIT 222. W STEWARTPKYSTE204 WASHINGTONNCZ789 LITCHFIELD WILLIAMF 2007 NI MARKETST WASHINGTONI NC27889 GRAY MARK VL 1081 N ELM STREET GRENSBORONC27401 WALL JAYNED 111 SI REEDI DR WASHINGTONNCZ7B8) 163 WEST MAIN STREETLLC 451 MILLERSI LN NEW HYDE: PARKNY 11040 WOOLARDBENIAMIN FRANKLIN POBOX36 WASHINGTONNC27389 LTHOMAS. PROPBRTIES LLC 201 WESLEY ROAD GREENVILLB NC2 27858 EVANS JERRYO 162 W: MAINSTREET WASHINGTON: NC2 27889 MOOREI PROPERTY GROUP. LLC 2305 W ALABAMA ST HOUSTONTX77098 ALMINVESTMENT COMPANYLLC 610 COURTLANDST GRBENSBORONCZ/AO  BEAUFORT COUNTY ARTS COUNCIL 108 GLADDEN STREET WASHINGTON. NC27889 GOLDEN ROCK. INVESTMENTS LLC 45 MILLER LANE NEW HYDE. PARK: NY 11040    Dotontoin Deoelopment pfstoric Presevation  C  Citys  Washington NORTH CAROLINA  November 20, 2019  Subject: Certificate ofAppropriateness: - West Main Street, between Gladden and Market Street  Dear Adjoining Property Owner,  Whenever exterior renovation work is being conducted in the Washington Historic District all property owners within 100 feet of the proposed construction activities are required to be notified by the City of Washington. According to the application submitted by the applicant, your property is located adja-  cent to the above subject property.  AI request has been made by INA Ilc. for a Certificate of Appropriateness to make the following alterations south façade on the property located at 157 West Main Street:  a. C.  Constructing a new storefront Installing new side windows  b. Replacement of existing existing side windows  Ify you would like to see plans for this work, please visit the City Planning Office prior to the meeting. You are welcomed and encouraged to attend the regularly scheduled meeting of the Washington  Additionally, the full application is available on the city website. Historic Commission. Please note the following date, time, and place:  Date: Tuesday, December 3, 2019  Place: City Hall - Municipal building, 102 East Second Street. Enter from the Market Street  side of the building and go to the second floor.  Time: 6:00 PM  Ini the meantime, should you have any questions please feel free to contact me.  Sincerely, Ces  Emily Rebert Community Development Planner Historic Preservation 252-946-0897 erebert@washingtonnc.gov    Staff Report  157 West Main Street  The application for the property located at 157 West Main Street is requesting approval to make the  following alterations on the property:  a. Constructing a news storefront b. Replacement of existing side windows C. Installing new: side windows  Staff cannot make a recommendation based on the submitted information. The application lacks a description of the work that is to be performed, adequate description  of materials, photographs of existing conditions, and drawings.    REQUEST FOR COMMISSION ACTION  To: Historic Preservation Commission From: Emily Rebert, Planning & Development  Re: 157 West Main Street- storefront construction, replacement of existing side windows, and installing Ar request has been made by INA llc. for a Certificate of Appropriateness to make thet following changes  new: side windows.  to the property located at: 157 West Main Street:  b. Constructing a new: storefront C. Replacement of existing side windows d. Installing new: side windows  To grant such a request, the Historic Preservation Commission must make findings off fact, which arei included in the sample motions below. Any conditions the Commission feels appropriate  may be attached to the motion.  Possible Actions:  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to INA lic. to make the above changes on the property located at 157 West Main Street. This motion is based ont the following findings of fact: the application' is congruous with the Historic  Preservation Commission Design Guidelines.  Or  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness: to INA Ilc. to make the above changes on the property located at 157 West Main Street. This motion is based on the following findings ofi fact: the application is congruous with the Historic Preservation Commission Design Guidelines. further move that the Historic Preservation  Commission place the following conditions on the approval:  Or  Imove that the Historic Preservation Commission denya a Certificate of Appropriateness to INA lic. to make the above changes on the property located at 157 West Main Street. This motion is based on the following findings of fact: the application is not congruous with the Historic  Preservation Commission Design Guidelines.  Or  Imove the commission continue this Certificate of Appropriateness application and invoke NC GS160A-400.9(d), which allows the commission to request technical advice from the Historic    Preservation Office (HPO) staff.lalso move the commission seek guidance fromi the HPO regarding [detailed description of what information the commission is seeking. from HPO that will aid them in making a defensible decision regarding the case). We would like to remind the applicant pursuant to NC GS 160A-400.9(d), the HPO has 30 days from the date an official requestisreceived from the commission to review and comment on the request.    West Main Street from  Gladden to Market  Street  Altering the existing street  layout  Changing sidewalk materials  Replacement of trees  Installation of new trash cans, benches, bicycle posts, and  planters  Installation of new light posts    CERTIFICATE OF APPROPRIATENESS  -  Citys  DEPARTMENT  Washington NORTH CAROLINA  OF  PLANNING AND DEVELOPMENT  OFFICE USE ONLY  Minor Work Fee: $0.00 Major Work Fee: $50.00 Date Paid:  Ref No.:  PROPERTY INFORMATION: Owner's Name: Historic Property/Name (if applicable): Property Address: Lot Size:  City of Washington  Date of Application: November 15, 2019  100 and 200 Block of West Main Street  Washington City.  NC State  Address Feet  ZipCode  Feet By  DESCRIPTION OF WORK TO BE PERFORMED Brief Description of Work to be Performed.  The City of Washington is requesting approval to change the downtown streetscape within the 100-200 block of West Main Street. Alterations include widening sidewalks andi re-p paving/altering the street. New trees will be planted, along with the  installation of new light posts, benches, bicycle racks, planters, trash cans, and furniture.  lunderstand that all applications for a Certificate of Appropriateness that require review byt thel Historic Preservation Commission (HPC) must be submitted by! 5:00 p.m. On the 15th of the month prior tot the meeting wish to attend, otherwise consideration willl be delayed until the following HPC meeting. Ani incomplete application will not! be accepted. lunderstand Imust begin the approved work within oney year of thei issuance. Should the work cease for more than six (6) months after one (1) year of the: said  approval, this Certificate of Appropriateness will become invalid.  FOR OFFICE USE ONLY  The City of Washington (Name ofApplicant- -typeo orp print) 102 East Second Street Address  Date Received ACTION n Approved D Approved with Conditions Denied Withdrawn Staff Approval ofA Appropriateness. Iti is valid until Minor) Work Auth. Signature:  INITIALS  Washington City  NC State  287889 ZipCode  November 15, 2019 252-975-9383  Date Signature ofApplicant  DaytimeP Phone! Number  Upon being signed and dated below by the Planning Department or designee, this application becomes al Minor) Works Certificate tenant, or property owner from obtaining any other permit required by City code or any law. Minor work projects not approved  Issuance of a Minor Works Certificate shall not relieve the applicant, contractor,  bys staff will bei forwardedi to the Historic Preservation Commission for review ati its next meeting.  Date:  Applicant's presence ort that of your authorized representative is required at the meeting oft thel Historic Preservation Commission at which the applicant is to be considered. You must give written permission toy your authorized epresentative to attend the  hearing on your behalf by completing the authorization: section on the next page.  Revised: November 25, 2019  Page 1of3    CERTIFICATE OF APPROPRIATENESS  C  Citys  DEPARTMENT OF  Washington NORTH CAROLINA PROJECT CATEGORIES CHECKALLTHATAPPM:  PLANNING AND DEVELOPMENT  This document does not constitute the issuance of al Building Permit. Itis ther responsibilty of the applicant to obtain all necessary permits before commencing work. Contact the Inspections Department at  M Exterior Alteration New Construction  Addition Demolition  252-975-9304.  SUPPORTING INFORMATION:  Attached 8-1/2"X11" sheets with written descriptions and drawings, photographs, and other graphici information necessary to completely describe the project. Use the checklist below to ensure that your application is complete. INCOMPLETE APPLICATIONS WILLNOT BE ACCEPTED. (Leave the checkbox blank ift thei item is not applicable). M SITE PLAN/ / PLOT PLAN (ifa applicable). Al plot plan showing the relationship of buildings, additions, sidewalks, drives, trees, property lines, etc. must be provided ify your project includes any addition, demolition, fences, walls, or other landscape work. Show accurate measurements. You may also use a copy oft thes survey that you received when you bought your  property. Revise the copy as needed tos show existing conditions andy your proposed work.  R DESCRIPTION OF MATERIALS (provide samples ifa appropriate).  M Photographs of existing conditions. M PLAN drawings.  M DRAWINGS showing proposed work. Include one: set of full size drawings when available.  M ELEVATION drawings showing the new façade(s). V DIMENSIONS shown on drawings.  8-1/2"X11" REDUCTIONS of full-size drawings. Ifreduced! size is sO small as to be illegible, make 8-1/2"X11" snapshots of individual drawings on the big sheet. Photocopy reductions may be obtained from a number of  blueprinting and photocopying businesses.. include a copy ofy your letter or permit from the State.  n STATE ANDI FEDERAL TAX CREDITS/FUNDS OR CAMA PERMITS. Ifyou are applying for any of these programs, you must BLACKI INK. Your application must be prepared in black ink on 8-1/2"X11": sheets so thati it can be copied for commission members. Applications prepared in blue, red, or other colored inks and/or pencil copy poorly and willl ber not accepted.  Revised: November 25, 2019  Page 3of3    IS SSIds38 'N  AP  PAWY MESTCMAI  ISN NEGGVI9    685  E  S. EAVW N  HEEN  Da NOINI  S SSIdsaa 'N    0  VHNn 5 50  DLoN  LwN  twpngs    Existing Conditions  mm m                S 5 L LI  S        AS NATIVE forest Wursery GRO FoR YOUR FUTURE/ RA  Native Lorest  wisery  Home About Us Product Lines Blog FAQ Contact  Elm, Bosque = Ulmus parvifolia  "Bosque"  Family: Latin Name: Foliage: Fall Foliage: Bloom: Bloom Time: Shape: Bark: Sun: Zone: Size:  Ulmaceae Ulmus parvifolia "Bosque" Dark green Yellow-orange Insignificant September Oval Grayish and exfoliating Full sun Zone 6 to Zone 9 50 to 60 feet 35 to 40 feet Medium, well drained soil  At Native Forest Nurserywe grow bare root seedlings and #3 container trees. Our container trees are grown ina a Spread: #3 air pruned pot. This root making container eliminates nearly all potential for root wrapping. This allows for an excellent root structure and delivers an extremely healthy tree. The bare root seedlings at our nursery are, grown in a sandy loam soil with high  Care:  Renowned for its extreme drought tolerance, the Bosque Elm is arguably the most heat-tolerant elm of the Ulmaceae family. Like the  organic matter content, which Allee Elm, the Bosque Elm isa provides an extremely healthy brainchild of the breeding and environment for our seedlings. selection of elm trees in the quest    Native  NATIVE forest Sursery GROVING FOR YOUR FUTURE HRAF  Porest  Nwtsery  Home About Us Product Lines Blog FAQ Contact  reciamatorquor reforestation, restoration, wildlife habitat improvement and wetland uses. Horticultural uses for our products include field liners, container liners, landscape plantings, budding stock, grafting stock and ornamental  Diorany termeurumusrarvioid Bosque", the Bosque Elm was first raised in a tree farm nursery in Atlanta, Georgia. It mirrors the majestic vase-shaped structure of the American Elm and pairs it with a broader outline; the Bosque Elm is more pyramidal or pear-shaped as opposed to the Allee Elm's more rounded structure. It stands tall and proud at 50-60 ft., an upright oval with high-reaching branches which spread out to span 35-40 ft. The Bosque Elm's deciduous dark green leaves are lustrous and finely textured, turning warm yellow- orange shades in the autumn. This foliage is complemented by the tree's exfoliating gray bark that is characterized by its rich colorful undertones and puzzle-like mottling  uses.  pattern.  Like most other elms, the Bosque Elm's flowers bloom in September but are not particularly noteworthy. The tree grows remarkably fast, thriving in medium well-drained soils and happily soaking in the sun. It has a6-9 hardiness zone rating. Efficient and self-sufficient in nature, the    a NATIVE Wursery Forest on YouR FUTURE/ HRA  Native  Lorest  Nwtsery  Home About Us Product Lines Blog FAQ Contact  trunk without excessive pruning required. Due to its arching structure, resilience, landscape adaptability, and attractive coloration, the Bosque Elm is commonly S selected as an urban, shade, or street tree.  NATIVE FOREST NURSERY  11306 HWY 411 SOUTH CHATSWORIH, GA  706-483-339/  02015-2016 Native Forest Nursery          (epedeoey). .9:9- (MbpH9pd).0:91- WOPHPURUON).-8I-  ATIHANLNN- M462SS261025A1- 921-0031    r  E  a  5 2 2    I II 6  ) < L  - n  2          -  S 3  3 L B L  0 6 L N ai  5 L 2    2  -  @  -  5 3 ai    6 2  C E    Adjoining Property Owners: STREETSCAPE  RIVERSIDE HOLDINGS LLC 108 RIVERSIDE DRIVE WASHINGTONNC2738) HUGGINS JERRY WAYNE 111 DI DRIVE WASHINGTON NC 27889 SCHMITT CHARLES RODNEY 202 WEST MAIN STREET WASHINGTON NC 27889 THE HACKNEY DISTILLERY LLC 627 WEST MAIN STREET WASHINGTON NC 27889 LIVE WATER LLC POBOX422 WASHINGTON NC: 27889 CZUHAITHOMASE 24 SOMERSET LANE STAFFORD VA 22554 LTHOMAS PROPERTIES LLC 201 WESLEY ROAD GREENVILLE NC 27858 EVANSJERRY 162 WEST MAIN STREET WASHINGTON NC: 27889 WOOLARD BENJAMIN FRANKLIN POBOX36 WASHINGTONI NC27889 MOORE PROPERTY GROUPLLC 2305 W. ALABAMAS ST HOUSTON TX 77098 ALM INVESTMENT COMPANYLLC 610 COURTLANDST GRENSBORONC27401  BBL VENTURES LLC PO: BOX: 543 GREENVILLE NC27835 JENNINGS NEILL ARCHIBALD III 328 WEST MAIN STREET WASHINGTON NC27889 SAUNDERS ROBERT 296 TEACHES COVE BATHNC27808  H-D HOLDINGS OF WASHINGTONILC 418 EAST WATER STREET WASHINGTON: NC 27889 CANTRELL RODNEY: L 258 WEST MAIN STREET WASHINGTONNC2788) WILSON GARYD 48 ERIVER. ACRES RD WASHINGTON NC 27889 MANNING NORMAN A PO BOX: 2611 WASHINGTON NC 27889 SMITH WALLACEC 2283 OLD NEW BERN ROAD CHOCOWINITY NC27817 MBA HOLDINGS LLC 234 WI MAIN STREET WASHINGTON: NC27889 THE. ALICE W LYNCH LEGACY TRUST POI BOX1 1877 WASHINGTON NC27889 STRONG SHIELD PROPERTIES LLC 444 STEWART PKWY WASHINGTON: NC27889    BEAUFORT COUNTY ARTS COUNCIL 108 GLADDEN STREET WASHINGTON NC: 27889 SMITHWICK PLAN B LLC 268 NACE LANE WASHINGTON NC: 27889 DOWNTOWN WASHINGTON ONTHE WATERFRONT 102 EAST SECOND STREET WASHINGTON NC: 27889 LOGELFO JOHN 126 WEST MAIN STREET WASHINGTON NC: 27889 JEFFERSON WILLIAM: E PO: BOX 901 WASHINGTON NC 27889 BUCKMAN ETTAC 136NORTH WASHINGTON STREET WASHINGTONI NC27889 FRANKLIN MARY SUE PO: BOX 870 WS SPRINGS WV24986 FURLOUGH CHRIS W PO BOX818 WASHINGTON NC: 27889 THE CORNER AT MAIN & MKTI LLC PO BOX 69 WASHINGTON NC: 27889 MECHLING LINDA CARPENTER 214 NORTH 6TH STREET WIMINGTONNC25401 MERCER DOUGLASG 105 LAWSON ROAD WASHINGTON NC27889  SLOAN FAMILY VENTURES LLC 245 WEST MAIN STREET WASHINGTONNC2789 FORTESCUE INVESTMENT GROUP 444 STEWART PARKWAY WASHINGTON NC: 27889 ADDLED DAD. LLC 129 VAN NORDEN ST WASHINGTONNC2789 SHOP & GOLLC 4525 VOA ROAD WASHINGTON NC: 27889 WILLIAMS DAVID GLENN 201 WEST MAIN STREET WASHINGIONNCZ7BSY NEW VISION PARTNERS LLC 1205 KINDSDALE DRIVE RALEIGH NC27615 183 WI MAIN STREETLLC 209 EDGEBROOK DR GREENVILLEN NC2 27858 GOLDEN ROCK INVESTMENTS) LLC 45 MILLER LANE NEW HYDE PARK NY 11040 INALLC 5161 SIX FORKS ROAD RALEIGH NC: 27609 GRAY MARK VL 1081 N ELM STREET GREENSBORO NC27401 BLACKSTONEJ WHIT 222 W STEWART: PKY STE: 204 WASHINGTON NC 27889  LLC    WALL. JAYNEI D 111 S REED DR WASHINGTON NC 27889 MORGAN GAYLE W 1161 RIVER ROAD WASHINGTONNC2789 S & MI ENTERPRISES OF WASHINGTON, LLC 102 SIMMINS STREET WASHINGTON NC: 27889 LI WRIGHT PROPERTIES LLC 407 QUEEN ANN ROAD GREENVILLENC27858 NOBLES JOSEPHINE D 600 WINGED FOOT CT NEW: BERNI NC: 28562 RODMAN PROPERTIES LLC 222 WEST STEWART PKWY WASHINGTON NC 27889 LITCHFIELD WILLIAMF 2007 NI MARKET ST WASHINGTON NC27889 SMITH RUSSELL 118 WEST MAIN STREET WASHINGTON NC27889 SMITH WARREN FRANCIS 601 SHOREWOOD DR WASHINGTON: NC 27889 MAOLA ICE CREAMCOOFNCINC 115 EAST WATER STREET WASHINGTON: NC 27889 MULBERRYTAVERN LLC 137 EAST MAIN STREET WASHINGTON: NC27889  HODGES JAYMI III 156 EAST WATER STREET WASHINGTON NC27889 FRIEDMAN-RAVENWOOD LLC 401 MOSSLD WASHINGTON NC27889 THE GREATER WASHINGTON CHAMBER PO BOX 665 WASHINGTON NC27889 BUTTERSMITH HOLDINGS LLC 8ISTHOROUGHFPARE RD WILLIAMSTON NC 27892 HOWARD CONSTANCE L 137 EAST MAIN STREET WASHINGTON NC 27889 PHILLIPS LILLIAN. JENKINS PO BOX2 2611 WASHINGTON NC 27889 SOUTH MARKET PROPERTIES LLC PO BOX 668 WASHINGTON NC: 27889 SUNNYSIDE PORT FOLIOLLC 120 SOUTH MARKET STREET WASHINGTON NC 27889 SERMONS WAYLANDJJR POBOX69 WASHINGTON NC 27889 STEWART BETTY 121 N. MARKET STREET WASHINGTON NC 27889 RAWLS JESSE TJR 127 NORTH MARKET STREET WASHINGTON NC: 27889    PAGE FAMILY LLC PO: BOX 1828 WASHINGTON: NC: 27889 SMITHWICK STRUCTURES LLC 1589 WEST 5TH STREET WASHINGTON NC: 27889 TETTERTON CLARENCEI E POBOX324 WASHINGTON: NC: 27889 MASON KEITH! B PO: BOX 1945 WASHINGTON NC27889 PAGE WELCHLLC PO BOX 1828 WASHINGTONI NC27889 MIDGETTE RACHELJ 322 POST ROAD BATHNC27808  WARD MICHAEL GREGORY 503 BAY LAKE STREET CHOCOWINITY NC27817 WOOLARD JEFFREY THOMAS WASHINGTON NC: 27889  PO BOX5    Dontoin Decelopmenb 88 Gfstoric Presewation  0  Citys  Washington NORTH CAROLINA  November 20, 2019  Subject: Certificate of Appropriateness - West Main Street, between Gladden and Market Street  Dear Adjoining Property Owner,  Whenever exterior renovation work is being conducted in the Washington Historic District all property owners within 100 feet of the proposed construction activities are required to be notified by the City of Washington. According to the application submitted by the applicant, your property is located adja-  cent to the above subject property.  AI request has been made by the City of Washington for a Certificate of Appropriate- ness to make the following alterations to the Streetscape on West Main Street from  Gladden to Market Street:  a. b. C. d. e.  Altering the existing street layout Changing sidewalk materials Replacement of trees Installation of new light posts  Installation of new trash cans, benches, bicycle posts, and planters  Ifyouy would like to see plans for this work, please visit the City Planning Office prior to the meeting. You are welcomed and encouraged to attend the regularly scheduled meeting of the Washington  Additionally, the full application is available on the city website. Historic Commission. Please note the following date, time, and place:  Date: Tuesday, December 3, 2019  Place: City Hall Municipal building, 102 East Second Street. Enter from the Market Street  side of the building and go to the second floor.  Time: 6:00 PM  Ini the meantime, should you. have any questions please feel free to contact me.  Sincerely, 94  Emily Rebert Community Development Planner Historic Preservation 252-946-0897 erebert@washingtonnc.gov    Staff Report  Streetscape- 100 and 200 block of West Main Street  The application for the property located on the street throughout the blocks of 100 and 200 West Main  Street is requesting approval to make the following alterations:  a. Altering the existing street layout b. Changing sidewalk materials C. Replacement oft trees e. Installation ofr new light posts  d. Installation of new trash cans, benches, bicycle posts, and planters  Please review the Historic Preservation Commission Design Guidelines, Chapter 4.0 Streetscape and Site The streetscape and overall setting defines an historic district just as much as the architecture it contains. Older commercial and residential areas are clearly differentiated from their suburban counterparts with their narrow tree-lined streets organized in a grid pattern, mature trees on residential lots, and fencing or landscaping that characterizes a more intimate and pedestrian friendly environment. Other elements such as shaded sidewalks on a residential. street or benches in downtown encourage activity and contribute greatly to the overall livability of a neighborhood. Iti is no surprise that contemporary neighborhoods are often planned in a manner that mimics the amenities found in our historic areas. Landscape and site design should continue to enhance the district and complement its  Design:  historic architecture.    REQUEST FOR COMMISSION ACTION  To: Historic Preservation Commission From: Emily Rebert, Planning & Development Re: Blocks of 100 and 200 West Main Street- Streetscape  A request has been made by the City of Washington for a Certificate of Appropriateness to make the following alterations to the Streetscape on' West Main Street from Gladden to Market Street:  a. Altering the existing street layout b. Changing sidewalk materials Replacement of trees e. Installation of new light posts  d. Installation of new trash cans, benches, bicycle posts, and planters  To grant such a request, the Historic Preservation Commission must make findings of fact, which are included in the: sample motions below. Any conditions the Commission feels appropriate  may be attached to the motion.  Possible Actions:  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to the City ofWashington to make the above changes to the Streetscape on West Main Street from Gladden to Market Street. This motion is based on thet following findings of fact: the application isc congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter  4.0Streetscape and Site Design.  Or  Imove that the Historic Preservation Commission grant a Certificate of Appropriateness to the City of Washington to make the above changes to the Streetscape on' West Main Street from Gladden to Market Street. This motion is based on the following findings of fact: the application is-congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 4.0S Streetscape and Site Design. further move that the Historic. Preservation Commission place  the following conditions on the approval:  Or  Imove that the Historic Preservation Commission denya Certificate of Appropriateness to the City of Washington to make the above changes to the Streetscape on West Main Street from Gladden to Market Street. This motion is based on thei following findings of fact: the application is not congruous with the Historic Preservation Commission Design Guidelines, specifically  Chapter 4.0 Streetscape and Site Design.    Or  Imove the commission continue this Certificate of Appropriateness application and invoke NC GS160A-400.9d),; which allows the commission to request technical advice from the Historic Preservation Office (HPO). staff. lalso move the commission seek guidance from the HPO regarding [detailed description of what information the commission is seeking. from HPO that will aid them in making a defensible decision regarding the case). We would like to remind the applicant pursuant to NC GS: 160A-400.9(d), the HPO has 30 days from the date an official request is received from the commission to review and comment on the request.    MINOR  WORKS    Minor Works  1. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 164 East Main Street to alter and remove sections of fencing along the east 2. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 415 West Second Street to replace the roof using like materials on the 3. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 411 West Second Street to replace the roof and rotten siding using like 4. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 245 East Main Street toi install a new HVAC unit on the property. 5. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 625 East Main Street to replace rotten siding using like materials on the 6. Ar request has been made and approved by staff for a Certificate of Appropriateness for the owner of 219 East Third Street to install storm windows on the property. 7. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 409 East Second Street to repair the roof using like materials on the 8. A request has been made and approved by staff for a Certificate of Appropriateness for the owner of 140' West Main Street toi install 6 new HVAC units on the roof oft the property.  side property line on the property.  property.  materials on the property.  property.  property.    OTHER  BUSINESS    None    MINUTES    WASHINGTON HISTORIC PRESERVATION COMMISSION Regular Scheduled Meeting - Minutes Tuesday November 5, 2019-7:00PM  Citys  Washington NORTH CAROLINA  Members Present Cheri Vaughn- - Chairman Karen Mann - Vice-Chairman Scarlett Boutchyard Kathleen Couch Scot Craigie Colleen Knight  Members Not Present Rebecca Clark Others Present  Mike Daile, Director, Community and Cultural Services  Emily Rebert, Historic Preservation Planner Dawn Maye, Administrative Support  I. Opening of the meeting I. Invocation III. Roll Call  A. Ar moment of silence was taken.  A. As silent roll call was taken by staff. All members were present with the exception of  Rebecca Clark.  IV. Old Business  1. Are request has been made by INA, LLC. for a Certificate of Appropriateness to make the following alterations to the south façade on the property located at 157 West  Main Street:  a. Construction of a deck on the south elevation  b. Installation of a rollup door  C. Introduce 7 arched windows on the west façade of the newer addition  Mr. Sed Naziri, representing INA, LLC., came forward and was sworn in. Sed Naziri explained in detail concerning the 3 items listed above. He provided details for the sizes of the windows and the roll up door. Pictures that were missing at the previous meeting are included in the agenda packet. Sed Naziri refers to the pictures located ini the agenda packet. He has pictures showing where the proposed location oft the windows and an exact count of how many windows. The total number of windows will be 7 arched windows along the west façade of the new addition. There are existing column structures at each opening for the windows. Chairman, Cheri Vaughn, Have the openings for the windows been cut out? Sed Naziri, no the openings have not been completed. Cheri Vaughn, what type of window will be installed? Sed Naziri, for the type of windows I will have to come back again for an approval. Sed Naziri is dealing with a couple of companies and one company is Builders First Source. Builders First Source has visited the site and has provided pricing and will be making a miniature sample window. After that has been completed Sed Naziri will come back before the Historic Preservation Commission for  approval.  Revised: November: 25, 2019  Pagelof10    Cheri Vaughn, at this time the Commission will begin to review the deck. Colleen Knight, thought that the windows were discussed and approved at the last meeting, but due to the wording the motion did not include the windows. Cheri Vaughn, we did not approve the windows, the approval was to cut the openings for the windows. Scarlett Boutchyard, the windows were not approved on the side of the building. Staff, the motion was made and approved for the fenestrations on the back south side, but did not Chairman, Cheri Vaughn, the Commission does not need to worry about the windows at this time. The discussion is concerning the deck (Item A) or are we moving to cutting the holes. Staff, the items to be address are broken up into three (3) items tol be address separately. At this time the Commission is addressing the fenestrations only. Once the fenestrations are created on all elevations on what the Commission approves then Sed Naziri will be able to obtain quotes on all of the windows including the front façade, which the Commission has not approved, sashes, side and rear elevations. Then Sed Naziri will be able to order all sashes at one time. Sed Naziri, there will be some replacement, new windows and some sashes that will need tol be approved. Kathleen Couch, have you, Sed Naziri, established the size of the windows and are they matching the existing windows in size? Sed Naziri, last time the Commission asked about the size, and he told the Commission the windows would be very similar to existing openings. Kathleen Couch, that is what It thought that we  include the windows on the west elevation.  had discussed.  Item A- Construction of A Deck on the South Elevation Construction of a deck on the south elevation.  Chairman, Cheri Vaughn, addressed the Commission to begin with Item A, Chairman, Cheri Vaughn, ask for any questions from the Commission. Karen Mann, stated that the front of the building looks wonderful and Sed Naziri has done a great job. Due to the size of the project, Karen Mann would like to ask for al Design Review Board sO the Commission would be Chairman, Vaughn asked for any comments. Kathleen Couch, agrees with Karen Mann, it would have been nice to have a picture at the beginning of the project. Due to the scope of the project and the condition of the existing building might not be reasonable in this case, but Kathleen Couch does appreciate Karen Mann comment, sO that the Commission will know what the overall design will be before moving forward. It becomes difficult to remember what has been approved previously. This would help moving forward to make sure that new request is cohesive with the entire project. Kathleen Couch, understands that this is a tremendous undertaking and thanks Sed Naziri to take on such a project. Sed Naziri, thanks the Commission for their understanding and support. Chairman, Cheri Vaughn, ask for any questions or comments concerning the deck. There were no more questions or comments. Chairman, Cheri Vaughn, asked for a motion.  able to make the correct decisions.  Revised: November: 25, 2019  Page2of10    Staff, explains this COA will be presented in three (3) items. There will be three (3) motions and three (3) votes, Sed Naziri will come up and present Colleen Knight made the following motion: Ir move that the Historic Preservation Commission grant a Certificate of Appropriateness to, INA, LLC. to make the above changes on the property located at 157 West Main Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 5.4- Decks. Scot Craigie seconded the motion and all voted 6 ini favor and 0 opposed.  all three (3) items at separate times.  Item B-I Installation of A Rollup Door  Mr. Sed Naziri returned to the podium to speak about Item B (Installation of a rollup door). The proposed door will be a 10' X 10' door and the look will be similar to what has been previously approved at other locations. Chairman, Cheri Vaughn, asked for any questions concerning the rollup Karen Mann, this is a question for staff, after the changes have been completed, could the building be relisted on the Historic Registry? Staff, not sure at this time, the building would need to complete an assessment by the State Preservation Office. Cheri Vaughn, the part of the building in question at this time is not part of the original building. Scarlett Boutchyard, the part in questions is facing the waterfront. Staff, correct. Commission returned to questions concerning the rollup door. Karen Mann, there is currently a rollup door down from the building in question. Colleen Knight, the existing door that was already approved is also located on the waterfront. Will this door be installed in an existing opening? Sed Naziri, there use to be an opening at this location (referring to picture in agenda packet), the structure is still there, we. just don't know what type of door was installed. The only evidence is that the existing opening is 10' X 10' that was filled in with blocks. Kathleen Couch, this fits into what was previously in the existing space. Sed Naziri, there use to be either a rollup door or a large door. Kathleen Couch, it was a rollup? Staff, there is no evidence to prove or to disprove that there was or was not a rollup door at this opening. There was some type ofl large door placed int the opening. Sed Naziri, it is a 10' X 10' opening, actually two (2) 10' X 10' openings beside each other. Kathleen Couch, but, you are only installing one rollup door. Sed Naziri, yes, installing only one, then moving the existing door and installing that door next tot the new door in the existing opening. Scarlett Boutchyard, there really is not any architectural component to be saved because we are not sure of what was originally installed. Sed Naziri, yes. Kathleen Couch, there was a space for a door and we are putting back a door were it was originally installed. Sed Naziri, the size was 10') x 10'. Kathleen Couch, confirmed Chairman, Cheri Vaughn, asked for any more questions concerning the Karen Mann, will the door be metal and glass. Sed Naziri, yes, metal and  door.  10' X 10'. Sed Naziri, yes. rollup door.  glass and the glass will be insulated.  Revised: November 25, 2019  Page 3of1 10    Chairman, Cheri Vaughn, asked for questions from the Commission and audience. No one came forward. Chairman brings it back to the Table. Scarlett Boutchyard, are we approving the opening ort the opening and the door? Colleen Knight, we approving for installation of the door. : Kathleen Couch made the following motion: I move that the Historic Preservation Commission grant a Certificate of Approprateness to, INA, LLC. to make the above changes on the property located at 157 West Main Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 3.4-Windows and Doors, Chapter 3.9 - Rear Elevations and Chapter 3.10- Architectural Details. Furthermore, this deviates from the Historic Preservation Commission Design Guidelines, apparently there was an opening of the same size in the past and are approving to remove blocks to install the door with the sample door that was presented in the agenda packet. Karen Mann seconded the motion and all voted 6 Item C-Introduce 7 Arched Windows on the West Façade of the Newer Mr. Sed Naziri returned to the podium to speak about Item C (Introduce 7 arched windows on the west façade of the newer addition). Windows on the west side of the existing building. Asking to install seven (7) windows that will have the same trim and arch as the existing windows. Chairman, Cheri Vaughn, (referring to picture enclosed in agenda packet) the picture showing the inside of the building, asked Sed Naziri if that was what he was referring toi in his opening statement? Sed Naziri, yes. Karen Mann, are the windows going to be on the west or south side of the building? Staff, they will be on the west side. During the past Historic Preservation Commission meeting the Commission gave approval for openings to be cut out on the South elevation. Referring to the enclosed picture, pointing to the windows on the west elevation. Kathleen Couch, the elevation that is facing Stewart Parkway. Sed Naziri, the building is between 100 feet to 120 feet long. Cheri Vaughn, do you (speaking to Staff) consider the windows facing Stewart Parkway? Staff, it says the back of the building. Karen Mann, but it is the side elevation. Chairman, Cheri Vaughn, asked for questions from the Commission and audience. No one came forward. Chairman brings it back to the Table. Collen Knight, thought that this was approved at the last meeting (October 1, 2019). Karen Mann, remembers the discussion that Sed Naziri was trying to match the existing openings. Cheri Vaughn, remembers that Sed Naziri was not sure about the number of windows. * Colleen Knight made the following motion: Ir move that the Historic Preservation Commission grant a Certificate of Appropriateness to, INA, LLC. to make the above changes on the property located at 157 West Main Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation  Chairman, Cheri Vaughn, asked for a motion.  inf favor and 0 opposed.  Addition  Chairman, Cheri Vaughn, asked for a motion.  Revised: November: 25, 2019  Page4of10    Commission Design Guidelines, specifically Chapter 3.4-1 Windows and Doors, Chapter 3.9 - Rear Elevations and Chapter 3.10- Architectural Details. Kathleen Couch seconded the motion and all  voted 6 in favor and 0 opposed.  V. Certificate of Appropriateness A. Major Works  1. A request has been made by Mr. Don Perkins for a Certificate of Appropriateness to construct an 8'x20' deck int the back yard oft the property located at 405 East Second Mr. Don Perkins, came forward and was sworn in. Don Perkins, stated that he wanted toi install a deck at the rear of his home. Referring to the picture enclosed in the agenda packet. Don Perkins came before the Historic Preservation Commission last year to obtain a COA to remove ai tree from the back yard. The tree has been removed but, the roots from the tree are still present. Don Perkins, wants to place the deck to cover the tree roots.  Street.  Chairman, Cheri Vaughn, asked for questions.  Scarlett Boutchyard, what type of materials will be used. Don Perkins, the deck will be made out of wood and will resemble the front porch as much as Chairman, Cheri Vaughn, asked for questions from the Commission and audience. No one came forward. Chairman brings it back to the Table. Scot Craigie made the following motion: Ir move that the Historic Preservation Commission grant a Certificate of Appropriateness to Mr. Don Perkins to make the above changes on the property located at 405 East Second Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 5.4 - Decks. Colleen Knight seconded the  possible.  Chairman, Cheri Vaughn, asked for a motion.  motion and all voted 6 in favor and 0 opposed.  2. Arequest has been made by Ms. Linda Hess for a Certificate of Appropriateness to install a 10'x12' shed int the back yard oft the property located at 625 East Main Street. Ms. Linda Hess, came forward and was sworn in. Linda Hess, stated the shed will be placed int the right rear of the back yard. Currently there is no storage on the property. Linda Hess's neighbor has a view of the water, due to this the shed will be placed soi it will not block the view for the neighbors. Chairman, Cheri Vaughn, asked for questions from the Commission. Karen Mann, thanked Linda Hess for a complete and detailed application. Chairman, Cheri Vaughn, asked for questions from the Commission for and audience. No one came forward. Chairman brings it back to the Table.  Chairman, Cheri Vaughn, asked for a motion.  Scarlett Boutchyard made the following motion: I move that the Historic Preservation Commission grant a Certificate of Appropriateness to Ms. Linda Hess to make the above changes on the property located at 625 East  Revised: November 25, 2019  Page 5of10    Main Street. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 3.12 - Outbuildings and. Accessory Structures. Scot Craigie seconded the motion and all voted 6 ini favor and 0  opposed.  Kathleen Couch made the following motion that the Historic Preservation Commission recuse Karen Mann from voting on the current issue. The motion was seconded by Colleen Knight and all voted 5i in favor and 0 opposed. Karen Mann stepped down to 3. A request has been made by Ms. Karen Mann for a Certificate of Appropriateness Ms. Karen Mann, came forward and was sworn in. Karen Mann, stated the tree int the front yard (yard not facing river) is a River Birch tree that has overgrown and has caused crack in the foundation of the house. The tree should have never been planted sO close to the house. The other two trees are located in the rear of the house (yard facing river). Both trees suffered damage and have died from the effects of hurricane Florence. Wayne Woolard, tree arborist, has evaluated all three tees (see enclosed email in agenda packet). Karen Mann, stated, all three trees will be replaced with either a Holly Tree or Dogwood Tree. Wayne Woolard will help with the location of the new trees Chairman, Cheri Vaughn, asked for questions from the Commission. Chairman, Cheri Vaughn, asked for questions from the Commission for and audience. No one came forward. Chairman brings it back to the Table. Kathleen Couch, appreciated that Karen Mann obtained as assessment  preset the following COA.  to remove 3t trees on the property located at 711 Short Drive.  after the three (3) trees in question are removed.  concerning the trees.  Chairman, Cheri Vaughn, asked for a motion.  * Colleen Knight made the following motion: I move that the Historic Preservation Commission grant a Certificate of Appropriateness: to Mr. Karen Mann to make the above changes on the property located at 711 Short Drive. This motion is based on the following findings of fact: the application is congruous with the Historic Preservation Commission Design Guidelines, specifically Chapter 4.1 - Landscaping. Scot Craigie seconded the motion and all voted 5 in favor and 0 opposed.  Colleen Knight made the following motion that the Historic Preservation Commission reinstate Karen Mann to the Historic Preservation Commission. The motion was seconded by Kathleen Couch and all voted 5 in favor and 0 opposed. Karen Mann  rejoined the Commission.  VI. Minor' Works  1. Kathleen Couch made a motion to approve all minor works. Karen Mann seconded the motion and all voted 6 ini favor and 0 opposed.  VII. Other Business  1. Update Rules and Procedure to change the meeting times from 7:00 PM to 6:00 PM. Staff, at the last meeting the Commission was asked if they would like to change the meeting time from 7:00PM to 6:00PM. Enclosed in the agenda packet is the Memorandum for Amending the Rules and Procedures. This Memorandum does  Revised: November: 25, 2019  Page6of10    not have to be approved by the City Council, it will need to be approved by the Historic Preservation Commission. The proposal is to move the meeting time to 6:00 Chairman, Cheri Vaughn, when will the change start. Staff, the next meeting in Chairman, Cheri Vaughn, asked for questions from the Commission. There were no  PM. Staff asked for questions.  December. questions.  Chairman, Cheri Vaughn, asked for a motion.  * Kathleen Couch made the following motion; In move that the Historic Preservation Commission move the meeting of the Historic Preservation Commission from 7:00 PM to 6:00 PM as stated int the Amending the Rules and Procedures (enclosed in the agenda packet). Scot Craigie seconded the motion and all voted 61 favor and 0 opposed.  Allmembers initialed the Memoranoum-Amendng the Rules and Procedures dated  October 31, 2019. 2. Fences: Major to Minor Work.  Staff, for the past decade Fences had been processed as a Major Work. Back in 2009 there was a conversation to change Fences over to be a Major Work. This change was never brought before the City Council. The Design Guidelines, Chapter 4.6-Fences were updated to make at few alterations to specific sections: (1) Fence heights for water views. But, "Appendix A.2 = Major/Minor Works" was never changed to represent Fences as a Major Work. Staff is asking if the Commission would like to gob back tol how the Design Guidelines are currently and process Fences as a Minor Works or would the Commission like to make Fences Major Works, Enclosed in the agenda packet is the Memorandum - Correction to Appendix A.2- - Cheri Vaughn, what this mean, anytime anyone wants to change would have to come before the Commission? Kathleen Couch, only for new fences. Staff, correct only new fences, technically this was not changed in the Design Guidelines. Kathleen Couch, is this what we have been doing? Staff, correct. Does the Commission want to change the Design Guidelines to represent what you have been approving for the last decade or does the Commission want to abide to what the Guidelines say and go back to processing Fences as a Minor Works? That would mean that the property owner would still have to come to the Planning Office and complete a COA and included with the COA a site plan and pictures and/or drawings of the proposed fence. Scarlett Boutchyard, this will be for a new fence. Staff, yes, new fence. Scarlett Boutchyard, without the changed Design Guidelines, repairs to fences would not be al MinorWorks? Staff, correct. Scarlett Boutchyard, the change to the Guidelines would be for the following: repairs to existing fences would be a Minor Work and new fences would be a Major Work. Staff, correct, this would be like an upgrade. Referring to Exhibit 1 - Existing and Exhibit 2 = Updated Option, shows the changes from MinorV Work to Major Work and No COAF Required to al Minor Work. Scot Craigie, at the Town Meeting it was his interpretation that the Commission and the City Council would come together and form a sub-committee and review the Guidelines. Staff, this would probably happen in the future. Currently the Planning Office is updating paperwork and the website and this Appendix A.2 is wrong now. There are so many fences coming before the Historic Commission, if Staff started approving fences as Minor Works the Commission would start asking questions. Colleen Knight, as the Guidelines are currently written Fences should be processed as al Minor Works, but we (the Commission) have been treating them as  Major/Minor Works to go before the City Council.  Revised: November: 25, 2019  Page7of10    Major Works. Staff, correct. Colleen Knight, thought that the Commission had discussed in the past to changing items that have been MajorWorks tol MinorWorks, this seems to be going towards the other direction. Cheri Vaughn, why is this changed, was there a problem with fences? Staff, at that point in time it was not recognized that the waterfront is a primary elevation, if we updated the Design Guidelines Staff's recommendation would be to have a section that would discuss Primary and Secondary Tertiary Elevations. Also, at that time a homeowner built a 6-foot tall wooden privacy fence down their property line and blocked the water view. Fore example, property at 625 which is a waterfront view had to get approval toi install ashed. Att the same time Staff was able to approve another shed due to that it was hidden in the rear of the property and out of the line of sight. This is what caused the change. Colleen Knight, Minor or Major Works you are not able to have a 6-foot tall privacy fence. Staff, correct, that portion oft the Guidelines did get updated that states the maximum height of a fence. Scarlett Boutchyard, when the 6-foot tall fence was installed that was a Minor' Works and someone approved that as being a Minor' Works. Staff, correct. Cheri Vaughn, now you cannot have a 6-foot tall fence. Staff, correct. Karen Mann, are we not doing what we are supposed to be doing due to that we have not updated our Design Guidelines? If so, does a new fence need too come before the Commissions because there is a lot of activity. Colleen Knight, itneeds to go tot the Planning Office and Staff will review and will decide if application would be a Minor Works or Major Works. This does not need to come before the Commission, Staff understands the Guidelines and is capable of making that decision. This would benefit the public with time and application fee. Scot Craigie, does the Guidelines say that the 6-foot fence is no longer valid? Staff, back in 2009 they updated the Design Guidelines that does recognize that you cannot building a 6-foot wood privacy South of Main Street. Scarlett Boutchyard, concerning new construction of fences, the Guidelines state the materials, height, location and elevation, soifitgoes before Staff and it meets the requirements it should not come before the Commission, only if it deviates from the Guidelines. Staff, correct. Scarlett Boutchyard, is this the way that it is written and not the we have been processing fences? Staff, correct. Karen Mann, the other problem is "repair and replacement" of existing fences, the homeowner will be able to do whatever they want, if there is an existing fence on the property and the owner wants to repair the owner the owner would not have to come before Staff or the Commission. Staff, correct. Scot Craigie, but iti is usually with like materials and repair would be existing. Staff, correct, with houses the owner is required to complete a COA application, if they are repairing siding or replacing a roof (that is a Minor' Work) and would need a COA, currently on Appendix A.2 it states no COA Required. Scot Craigie, repair of existing, he did not think that the owners had to submit a Minor Work. Scarlett Boutchyard, yes you, but not ifiti is an emergency. Colleen Knight, property owners would need to get a COA for repair a roof, that does not make since. Karen Mann, the Guidelines states repair of existing roof cover no change. Property owners would need to apply for a COA on anything that does not require immediate action. Staff, repairs of existing siding windows, and doors - no change. This still a Minor Work. This is a type of checks and balances to make sure that property owners are not using approved materials. Most of the time if someone calls into the office Staff is writing it down on a COA and also logging the phone call. Scarlett Boutchyard, the Commission could still keep new construction of fences within Guidelines as a Minor Work, could we add repair tol MinorWork! instead of making new construction al Major Work. Colleen Knight, could you (Scarlett Boutchyard). just add fences to what you (Scarlett Boutchyard) just read. Staff, the Commission could make the motion to change that portion to go before City Council. Staff, that would be fair to property owners. Another consideration, does the Commission believe that property owners will be okay not being notified that at fence is being installed in your neighbor's yard? Cheri Vaughn, if Staff has the Guidelines in place and Staff is following the  Revised: November 25, 2019  Page8of10    Guidelines. Staff, staff would the authority to approve what is stated in the Guidelines. Karen Mann, believes that this will become a problem on the river side of the Historic District. You (Staff) said that a property owner can install ai fence on their property line going all the way to the river as long as it is not over 4-feet tall, this would be approved. Staff, correct. Karen Mann, that could potentially block someone's view oft the river. Scarlett Boutchyard, ifit came before the Commission, we would have to approve the request because it meets the Guidelines. Karen Mann, does the Guidelines states that the fence has to made to where you can see thru the fence, for example, a picket fence, iron fence, etc.? Staff, that would be part of the motion. Cheri Vaughn, that would be in the guidelines? Staff, yes. Scot Craigie, if still stays as a Minor Work and it still does not meet the Guidelines, then itwould come before the Commission? Staff, yes. Scot Craigie, it means that Staff did not approve the request, then it would be up to the Commission? Staff, yes. Karen Mann, we need an option "C". Staff, the sample motions are included in your agenda packets. Remember these are samples you, the Commission, can make any changes. Looking at the second option on the Request for Commission Action, after Appendix. A2 specifically the repairs be moved to Minor' Works. Karen Mann, is that existing now. Staff, no, it does require any action currently. (TOO MANY COMMISSIONERS SPEAKING AT ONE TIME - 44:51) Karen Mann, there needs to be two (2) different line items because we are changing two (2) different items. Kathleen Couch, one is construction and one is repair. Scarlett Boutchyard, we will not be changing what is written currently, we would be changing what we have been doingi incorrectly. Staff, do 2 motions. The first motion, stating from this datei forward the Commission will abide by the existing Design Guidelines and will be processing new Fences as Major Works. The second motion, stating the Commission would like to recommend to the City Council to upgrade the repairs to be Minor Works.  Scarlett Boutchyard, asked to try to make the first motion.  * Scarlett Boutchyard made the following motion: I move that the Historic Preservation Commission uphold the existing and original Appendix A.2 ini the Historic Preservation Commission Design Guidelines specific to new fence request, hence forth new request shall be considered as Minor Works. Construction of appropriate fences, walls or hedges. Kathleen Couch seconded the motion and all voted 6 favor and 0 Scarlett Boutchyard made the following motion: Imove that the Historic Preservation Commission recommend to City Council to update Appendix A.2 in the Historic Preservation Commission Design Guidelines which would make the repair or replacement of existing feces or walls to be al Minor Work for Staff approval. Kathleen Couch seconded the motion and all voted 61 favor and 0 opposed.  opposed.  Allr members initialed thel Memorandum-Amendng the Rules and Procedures dated  October 31, 2019. 3. Informational Brochures  Staff, at the previous meeting it was requested to make a brochure to be handed out. Enclosed in your agenda packet youy will find an updated brochure. lyou would like to change anything please advised. In the past they would be handed out to property owners that came into City Hall to turned on their utilities. The brochure has been scaled down tot fit on an 8.5"x11", it would be printed on a legal size paper and folded 41 times. Karen Mann, iti is very nice. Staff, we are going to print in house. Scott Craigie, there needs to be a change concerning fences being six-foot and will there be any disclosure concerning river side? Staff, there is a disclaimer on the  Revised: November 25, 2019  Page9of10    brochure. Remember they are general overviews. Kathleen Couch, remove the vertical wood privacy fence. Karen Mann, states 4.6.11. Brochure looks wonderful.  Cheri Vaughn, thanked the Staff for all their hard work.  VIII Approval of Minutes - October 1, 2019  1. Kathleen Couch, Changes to the minutes; Page 11 of1 12, paragraph 1, line 1-V where the tree does not reasonable ai tree. Corrected to; where the tree does not resemble 2. Scarlett Boutchyard, Changes to the minutes: Page 11 of 12, paragraph 2 line 23 Boutchyard, should be change also state that the tree must be dead or irreversible dead? Corrected to; Boutchyard, should the change also state that the tree muse be  at tree.  dead or diseased dead?  Colleen Knight made a motion to approve the September 3, 2019 minutes. Kathleen Couch seconded the motion all voted 6 in favor and  Oopposed.  X Adjourn.  3. There being no other business  Kathleen Couch made a motion to adjourn. Scarlett Boutchyard second  the motion all voted 6 in favor and 0 opposed.  Revised: November 25, 2019  Page 10of10