CITY OF BETHLEHEM  INTER-DEPARTMIMENTALCORRISPONDENCE  SUBJECT: Request for Approval by City Council of Contract Award or Contract Price  Increase Pursuant to City Ordinance, Article 121.05 (a)  Project or Contract Reference: 2023 51 Hera Property Registration Services  TO: FROM: DATE:  City Council, all members, and Council Solicitor  Laura Collins 8/18/2023  On behalf ofthe Administration, pursuant to City Ordinances, Article 121.05, I request City Council's approval of the following recommendation oft the referenced contract award or price  increase.  Check Type of Contract or Change:  The contract is for over $50,000 and required tol be bid under the Third Class City Code. We have advertised the above referenced project and received qualified bids. We recommend award of the contract to the bidder identified and for the reasons stated below. The recommendation is for a price increase of 10% or more for an existing contract over $50,000 that was previously bid and awarded under the Third Class City Code. X The contract is for the engagement of] professional services. We have received a proposal for professional services in connection with above referenced project. Ist the contract appropriation or price increase included ini this year's budget?X yes  no  Identify contract funding sources (general fund, grants, loans, etc.....): a) Consultant will pay: for all expenses related to registration of all foreclosed properties, b) Consultant retains $100 of each registration fee, and 33% of any late fees. The name and address oft the recommended Professional Service Provider are:  and all administrative costs and fees. community on ai monthly basis Hera Property Registration Services  Consultant remits the balance of registrations fees and late fees collected to the  1900 S. Harbor City Blvd. Suite 211 Melbourne, FL 32901  Term of contract or estimated completion date, subject to standard extensions:    12/31/2024  Description of project or scope of services to be provided:  a) Proactively contact those that file a public notice of default, foreclosure action, and/or take title to real property via foreclosure or any other legal mean, within 30 days off filing said action with the clerk of courts and inform them of the need to register their property. Routinely, systematically, and proactively review property records for the purpose of assigning and notifying responsible parties of the ordinance requirements toi include recent conveyances to another party. Once all parties are identified, ai repetitive and automated compliance warning notification will be provided to all parties that are linked Provide an electronic web-based registration capability for applicants for foreclosed d) Investigate, report, or take corrective measures to update property status of all foreclosed property electronically registered and in compliance with City ordinances, and will notify Provide the City online access to monthly reports listing the properties on the registry State the actual or estimated price to the City or the proposed Department budget allowance for the initial term; and state payment rate per unit of service ifa applicable: a) Consultant will pay for all expenses related to registration ofa all foreclosed properties, b) Consultant retains $100 ofeach registration fee, and 33% of any late fees.  tot the property.  properties in violation of applicable City ordinances  responsible parties oftheir responsibility to update the registration.  and all administrative costs and fees. community on a monthly basis  Consultant remits the balance of registrations fees and late fees collected to the Number of renewal term options and duration of each renewal, ifa any: Two, one-year  renewals.  Maximum dollar value of all renewals provided for beyond the original term as ifall  renewals were exercised:  $0.00  Reasons for recommendation of Administration and Council approval of contract: Compliance with vacant property registration ordinance (Article 1732)is a vital tool the City of] Bethlehem uses to: maintain ai registry of abandoned, vacant, foreclosure, pre- foreclosure and real estate owned properties throughout the City of] Bethlehem. Hera would provide ai team of professionals that help effectively combat blight by identifying at risk properties, contacting responsible parties to register the property, and carrying out enforcement to increase compliance with the vacant property registration. Hera would establish and maintain an online property registration platform and property database to collect all ofthei information required by the City's ordinance. Hera will also collect property registration fees on behalf of the City, collecting a $100.00 fee for each registration and remitting the balance oft the registration fee back to the City on a monthly  basis.    Please approve this recommendation by passing the accompanying resolution. A vote offinal approval is requested att the first City Council agenda listing oft this matter.  By:  Head  Copies To: Mayor  LaurCollins  M  Director of Administration Director ofl Budget and Finance Law Bureau Purchasing Bureau Controller Project Manager  Attachment: proposed resolution    RESOLUTION NO. 2023-  Authorization for Contract or Amendment under Article 121.05(a)  BEITI RESOLVED by the Council ofthe City ofl Bethlehem that the Mayor and the Controller and/or such other City officials as deemed appropriate by the City Solicitor, are hereby authorized to execute a Contract or Amendment and such other agreements and documents as are deemed by the City Solicitor to be necessary and/or related thereto, with the following named contractor, for the uses and purposes indicated in the supporting Recommendation of Award of Bid or Contract dated  August 18, 2023. 1. 2.  Name of Contractor: Hera Property Registration Services Project or Contract Reference: 2023 51 Hera Property Registration  Services  Sponsored by /s/  /s/  ADOPTED by Council this  day of  2023.  /s/  President of Council  ATTEST: /s/ City Clerk