Gates County  Board of Commissioners  Closed Session Meeting @ 4:30 P.M. Annual Opioid Meeting @ 6:00 P.M. Special Meeting following Opioid Meeting  November 1, 2023  4:30 P.M.  CPIYASTED  IE I .E  Home Of E Merchants State Park Millpond  O  CARO    1779  Gates County Board of Commissioners 4:30 PM Wednesday, November 1, 2023 Commissioners Chamber - Historic Courthouse  Regular Meeting Agenda  115 Court Street Gatesville, NC 27938  4:30 pm Closed Session  Pursuant to N.C.G.S. $ 143-318.11(a)(3) to go into closed session to consult with the County Attorney to preserve the Pursuant to N.C.G.S. $ 143-318.11(a)(6) to consider the qualifications, competence, performance, character, fitness, conditions of employment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an  attorney-client privilege that exists between the attorney and this public body. a  individual public officer or employee."  6:00 pm Town Hall Meeting = Annual OPIOID community input  6:30 pm Regular Meeting - Orit immediately following the town hall meeting.  Call to Order  Opening Prayer /Pledge of Allegiance to the Flag  I  Consent Agenda  A. Approval ofMinutes October 18, 2023 Regular Meeting  B. Tax Refunds New Business  II.  A. NCDEQ Resolution = see email and attachments from Green Engineering  I. County Manager Report, Project Updates and Staffing Recommendations    IV. Adjourn  CONFLICTS OF INTEREST  Pursuant to. North Carolina General. Statutes, members ofthe Gates County BoarlofCommisioners must abstain from discussion and voting on matters where a legal conflict of interest is present. Members who suspect they may have a potential conflict ofi interest in a matter shall confer with the County Altorney prior to the meetings for legal opinion. A Commissioner who requests to abstain from any given matter otherwise requiring their lawful duly to act shall state the nature of their conflict to. the Board. The Board, afier hearing_from the County Attorney on the. same, shall vote upon whether a legal conflict or a substantial appearance thereof exists. Iffound present, the Board by  majorily vote. shall excuse the Commissioner, from all participation in the matter.    GATES COUNTY  Board of Commissioners  MEETING DATE: November 1, 2023 SECTION: 4:30 pm Closed Session  Closed Session: N.C.G.S. S 143-318.11 (a)(3) Attorney Client Closed Session: N.C.G.S. S 143.318.11 (a)(6) Personnel  Privilege  DEPARTMENT: Governing Board  ATTACHMENTS: No  Pursuant to N.C.G.S. S 143-318.11 (a)(3) to go into closed session to consult with the County Attorney to preserve the attorney-client privilege that exists between the attorney Pursuant to N.C.G.S. S 143-318.11(a)(6) to consider the qualifications, competence, performance, character, fitness, conditions of employment, or conditions of employment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or  and this public body.  grievance by or against an individual public officer or employee.    GATES COUNTY  Board of Commissioners  MEETING DATE: November 1, 2023  SECTION: 6:00 pm Annual Opioid Town Hall Meeting  DEPARTMENT: Governing Board  ATTACHMENTS: No    GATES COUNTY  Board of Commissioners  MEETING DATE: November 1, 2023 SECTION: Consent Agenda DEPARTMENT: Governing Body  1. Approval of Minutes October 18, 2023 Regular Meeting  2. Tax Refunds  ATTACHMENTS: Yes    Minutes  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the pc  DATE: October 27, 2023 RE: Consent Agenda: Minutes Attached are the following minutes:  October 18, 2023 Regular Meeting Minutes  Board Action Requested: Approval of minutes presented.    1  GATES COUNTY BOARD OF COMMISSIONERS  MEETING MINUTES October 18, 2023  The Gates County Board of Commissioners met in regular session at 6:00 p.m. Wednesday, October 18, 2023, in the Gates County Historic Courthouse, 115 Court Street, Gatesville: NC. Commissioners Present: Commissioners Riddick, Hofler, Craddock, Rountree, and Truman was County Officials Present: County Manager Scott Sauer, County Attorney Pitt Godwin, and Clerk Other Staff Present: Finance Officer William Roberson, GITS Director Patrice Lassiter, IT Director Scott Pearce, IT lechnician/Cordimator Warren Curry, and Human Resource Director  present.  to the Board Joleatha Chestnutt were present.  Warren Perry  Call to Order: Chairman Dr. Althea Riddick called the meeting to order. Invocation of] Prayer: Chairman Dr. Althea Riddick administered the prayer. Pledge of Allegiance: Commissioners led the Pledge of Allegiance.  Agenda Adjustment an Annual Opioid Meeting.  Chairman Dr. Althea Riddick stated there will be an adjustment to the agenda to address hosting Chairman Dr. Althea Riddick requested a motion for the approval ofthe agenda with the addition Commissioner Emily Truman made a motion to approve the agenda with the adjustment.  ofNew Business Item G: Hosting Annual Opioid Meeting.  Commissioner Linda Hofler seconded the motion that passed unanimously. 5Ayes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays Consent Agenda  Chairman Dr. Althea Riddick requested a motion to approve the consent agenda.  Vice-Chair. Jonathan Craddock motioned to approve the consent agenda. Commissioner Linda  Hofler seconded the motion that passed unanimously. SAyes: Commissioners Craddock, Rountree, Riddick, Hofler; Truman The following items were approved on the consent agenda: A. Approval ofl Minutes September 20, 2023 Work-Session B. Approval ofN Minutes September 20, 2023 Regular Meeting  ONays    2  C. Approval of Minutes October 4, 2023 Special Meeting  Public Comments  David Forsythe 37 Desert Road; Corapeake regarding various projects. Kyle Truman 340 Turner Road; Eure  Spoke about having public comments at all commissioners' meetings and shared concerns  Expressed appreciation to the Board ofCommissioners for making it possible for the baby box initiative to be a reality for this community. The Safe Haven Baby Box serves as a safe legal opportunity for a mother to surrender their child legally and safely to the community for adoption. He thanked the Board ofCommissioners and complimented the governing board for He also wanted to acknowledge DSS Director Willie Smith, III for the assistance and support ofthe Department of Social Service for the Safe Haven Baby Box project. Rev. Truman also noted that 167 baby boxes have been established nationwide and Gates County is the smallest community in the United States to offer this important option for new born.  all they did for the County.  Special Presentation:  Update ofNC Department and Health Services efforts to stabilize the structure. of the Local Management Entities (LME) System - Ms. BobbieL Lowe, Northern Regional Director Bobbie Lowe, Northern Regional. Director provided a report to the Board ofCommissioners about ) State budget requirements fori implementation of the "tailored plan" providing total healthcare for the most vulnerable patients via managed care organizations, of which there are six (6) Population Requirements for MCOs have been increased to 1.5 million in the: service area, and  the following:  MCOs ini the state.  Trillium is one of four MCOs which meet this threshold currently.  Special Presentation:  ABC Funds Report for FY 22-23 E Ms. Bobbie Lowe, Northern Regional Director  Bobbie Lowe, Northern Regional Director reported the following:  ABC Funds Report for FY22-23  County: Gates  Amount of ABC Funds Budgeted $3500.00 ABC Funds Restrictions per County Allocation: None  Per GS 18B-805(h) since Trillium Health Resources received Alcoholism (ABC) Funds from your county, we are required to provide an annual report to the board of county commissioners describing how the funds were spent. Please find below a    3  brief description of the expenditures that were paid from July 1, 2022 to June 30, Purchase ofNaloxone Kits: Trillium purchased and distributed in Gates County 60 Access Point Kiosk - The Kiosk provides anonymous evidence-based self- conducted screenings for mental health and substance use to potentially link individuals to appropriate services. The annual cost is $1181.00 for these kiosk per *Substance Abuse Treatment Services: $ 46221.00 was paid for 22 individuals from These Substance abuse treatment expenditures were spent for the treatment of alcoholism or substance abuse. These funds were paid to providers who contracted with Trillium to provide substance abuse treatment to consumers with an address in your county. Services provided include but are not limited to the below:  2023.  Naloxone kits at $3192.00.  year.  your county to providers for substance abuse treatment.  Asessmenlevaluation and both individual and group  Outpatient treatment and counseling, including face to face and telepsychiatry  Mobile Crisis Facility Based Crisis Opioid Treatment  Substance Abuse Intensive Outpatient Therapy  *Denotes State and ABC funds paid for services for consumers residing in Gates County with substance abuse diagnosis. This does NOTinclude Medicaid funds paid  for the same.  Special Presentation:  Medicaid Expansion E Willie Smith, II DSS Director Expansion, Data & Solutions as follows:  Willie Smith, III DSS Director presented a Power-Point Presentation on Gates County Medicaid  Gates County Department of Social Services Organizational Chart  Total Staff: 21  19 Full-Time Positions 2F Part-Time Positions    4  Current Available Positions: 1 Caseworker II Positions  Family & Childrens Medicaid: 1 Supervisor, 3 Income Maintenance Adult Medicaid: 3 Income Maintenance Caseworker III Positions Food & Nutrition Services: 1 Supervisor 3 Income Maintenance Caseworker II Protective Services: 1 Supervisor, 2 Social Worker I.A.T. Positions, 1 Social  Positions Worker III Position  Gates County Department of Social Services Medicaid Data  Total Medicaid Cases (As of October 2023): 1,938 (Includes Adult Medicaid)  Total Participants: 2,585 Medicaid V. Adult Medicaid: 75/25 Split  Average Caseload Size: 505 per Income Maintenance Caseworker II (Non-Adult Estimated Additional Enrollment w/Medicaid Expansion: 539 (Post Ramp-Up) Gates County Department of Social Services Medicaid Expansion Funding  Medicaid)  Potential Caseload Size Increase: 27% Continuous Case Unwinding Funding (CCU) preparation for Medicaid Expansion.  On May 17, 2023, County Department of Social Services received notification of one-time funding to support the continuous coverage unwinding (CCU) and in This funding is based on a five-month period (May through September 2023). Ifwe were receiving funding per the law ($1,667,000 a month) and a state budget being passed by 6/30/2023 the total amount for the five-month period would be Funding was allocated based upon all counties receiving at least $5,000 and then the remaining funds were distributed based upon county Medicaid caseload sizes. Gates County was allocated $30,166. (Gates County Medicaid Beneficiaries in May 2023 - 2,628; North Carolina Beneficiaries, 2,968,396, Gates County  $8,335,000.  percentage -0 0.09%).  Gates County Department of Social Services Medicaid Expansion Challenges  Staffing Needs  With the anticipated increase in residents qualifying for Medicaid, there will be a need for additional staff to support citizens and process applications and recertifications. Mr. Smith also noted that hiring qualified staff continues to be a  concern and a challenge for DSS.  Training  Ona average it takes 2-3 months minimum to receive a caseload and 6-9 months to  be fully trained.    5  New Applicants  Although we have estimated increases to our caseload, but they're just that ..estimates. We expect a significant increase in new applicants, of which some will apply to see if eligible and those who've had a change in circumstances (e.g.,  employment, health, etc.). Increased Traffic office. Staffing Temporary Workers AWS Available Funding State Support - Stragn-nnu.Processing Available Funding County Support - Advocacy  With an increase in applications, we also expect an influx of in-person visits to the  Gates County Department of Social Services Medicaid Expansion Solutions  Training & Caseload Standards  Additional Funding to reduce the County cost (ie technology, space, office County Manager Scott Sauer has been a great support system for  supplies)  advocating for talking with the legislators.  Technology  Public Workstation - setting up in the lobby  Upgraded all computers the staff is not burned out.  Telework- - Long term goals have submitted to Human Resource Director; ensuring  Briefly Data  Thursday, November gth at Gates County Community Center = Annual Community  Baby Shower 2:00 p.m. to 4:00 p.m.  New Business - Item (A)  Proclamation Recognizing Support Operation Green Light for Active Military Service Commissioner Linda Hofler explained how the County participated last year to honor and recognize the Gates County Veterans that served this country; and that, November 11th there will be a Veterans' Day Program held here at the Historic Courthouse at 11:00 a.m.  Members in Transition to Civilian Life (Veteran Status)    6  APPENDIXI  Proclamation Recognizing  Supporting Operation Green Light for Active Military Service Members in Transition to Civilian Life  (Veteran Status)  WHEREAS, the residents of Gales County have great respect, admiration, and the utmost gratitude for all oft the men and women who have selflessly served their country WHEREAS, the contributions and sacrifices of the men and women that served int the Armed Forces have been vital inr maintaining the freedoms and way of life enjoyed WHEREAS, Gates County seeks to honor these individuals who have paid the high price ofi freedom by placing themselves in harm's way for the good of all; and WHEREAS, there are approximately 700,000 veterans in the State of North WHEREAS, Veterans continue to serve their community in the American Legion, WHEREAS, Approximalely 200,000 service members transition to civilian WHEREAS, an estimated 20% increase of service members will transition to  and this community in the. Armed Forces; and  by our citizens; and  Carolina, with over 829 of them being in Gates County; and Veterans of Foreign Wars, church groups, civil service; and  communities annually; and civilian life in the near future; and    7  WHEREAS, studies indicate that 44% to 72% of service members experience WHEREAS, Activel Military Service Members transitioning from military service are WHEREAS, the Gates County Board of Commissioners appreciate the sacrifices our United States Military Personnel made while defending freedom and believes specific recognition be accorded them in appreciation of their service to demonstrate the honor NOW THEREFORE BEI ITI RESOLVED as we: approach Veterans Dayi in 2023, the Gates County Board of Commissioners hereby proclaim that Gates County recognizes Operation Green! Light and encourages its citizens and businesses to honor those whose immeasurable sacrifice helped preserve our freedom by displaying a green light in a  high levels ofs stress during transition from military to civilian life; and atal high risk for suicide during their firsty year after military service; and  and support they! have earned;  window of their place of business or residence. Adopted this the 18hh day of October, 2023.  AAMSAS Dr. Althea Riddick, Chair Gates County Board of Commissioners  d 142y3  Joleatha Chestnutt, Clerk to the Board CCat Gates County Board of Commissioners    8  Vice-Chair Jonathan Craddock motioned to approve Proclamation recognizing support operation green light for active military service member transitioning to civilian life (Veteran Status). Commissioner Emily Truman seconded the motion that passed unanimously. 5Ayes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  ONays  New Business - Item (B) County and NC State University  Cooperative Extension Renewal of Memorandum of Agreement with Addendum - Gates County Manager Scott Sauer stated NC State Cooperative Extension is updating the Memorandum of Agreement between NC State University and county governments. The Gates County agreement was last updated in 2006. Attached is a list of changes to highlight the differences between the "old" MOU and the updated MOA. The previous document assumed that counties were choosing the "send-in" option for paying their portion of Extension salaries. This document also assumed that the county would always pay 50% and the state would always pay 50% of employee salaries. The new MOA is designed to clarify that the county is choosing the "lock-in" option for paying Extension salaries and reflects that the percentages do not actually stay 50/50. This is reflected in the document that shows Extension positions and the percentages paid by both county and state. Although on paper Gates County is listed as a "send-in" county, for at least thel last 15years, Gates County has consistently matched all salary adjustments due to degrees earned, title promotions, legislative increases North Carolina has provided its employees. Things have changed over the last 15 years, and competition for employees and retaining them is becoming more difficult. Counties who are lock-in counties can provide increases above what the state does, just as non-lock-in counties. The only difference is that Extension employees can be assured that when they receive al legislative increase, a title promotion, or an advanced degree the county will provide the increase on their portion of amount of the raise, and this could lead to the Commissioner Linda Hofler motioned to approve changes and authorization of the Board Chair signature on the Memorandum of Agreement with Addendum with NC State University. Commissioner Brian Rountree seconded the motion that passed unanimously. SAyes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  seeking other employment.  ONays    9  APPENDIXI II  Addendum tot the Memorandum of Agreement Change to Payroll Arrangement for Gates County  Under a Lock-in agreement with NC Cooperative Extension, counties agree to fund salary adjustments, increases and bonuses and promotions earned according to the current percentage of employee salaries. Counties that are not lock-in are encouraged to fund state increases, bonus and promotions eamned. In both scenarios, counties may include Extension employees in any countyi increases, longevity or raises at anyt time. Enacting the Non Lock-In Provision. By signing this addendum, the County and NCSU shall adhere to 1. The county agrees to all provisions, guidelines, and procedures of the existing MOA with the 2. Salary Adjustments for Extension Employees under the Non Lock-In Provision. The full compensation plan for university employees as approved by the General Assembly and implemented by the Office of the President, University of North Carolina System, will serve as the basis for all compensation adjustments for NCSU. The County may match the salary adjustments on their percentage of the employee salary. Cooperative Extension personnei receiving salary from grant funds willl be governed byt thet terms and conditions of the applicable grant within the scope and applicability of NCSU personnel policies governing grants. These  Nonl Lock-In Provisions oft the Cooperative Arrangement the following provisions, guidelines, and procedures. exception ofit item 7(g)t the Lock-in Provision.  compensation components include, but are not limitedt to: Across-the-board adjustments, Cost-of-living adjustments (COLA), Merita adjustments, Bonuses (in any! form conveyed), and Promotion, classification, market, or equity adjustments.  Salary and Benefits. Salaries and benefits, as delineated above in 7(a-e), will be split according to the hiring agreement and will be detailed on an attached addendum. As both parties may provide increases, these percentages will change slightly from the original hire  percentage.  Change from Lock-In Provision to Non Lock-in (formerly known as Send In) The above named county wishes to change its payroll agreement with North Carolina Cooperative Extension, Signatures of the persons below authorize execution of this document, effective continuing year-to-year, unless otherwise terminated iny writing by either party under notification tot the other parly nol less than one-hundred twenty (120) days prior tot the desired termination date. Chairperson or Designee- - Board of County Commissioners  asi initially approved on  tor non Lock-in.  (date), and  Signature:  Date:  pirector, North Carolina Cooperative Extension Service, NC State University or Designee  Signature:  Date:.    10  New Business - Item (C)  GITSI Drug and Alcohol Policy Addendum E GITS Director Patrice Lassiter  GITS Director Patrice Lassiter reported to the Board of Commissioners the GITS Drug and Alcohol Policy Addendum is due to changes issued to the 49 CFR Part 40 by USDOT Office of Drug and Alcohol Policy and Compliance. GITS need to add this to our current. Drug and Alcohol Policy to maintain compliance. The addendum adds the use oforal fluid testing to the current urine testing. I am requesting a motion to adopt stated GITS Director Patrice Lassiter. Vice-Chair Jonathan Craddock motioned to approve the GITS Drug and Alcohol Policy Addendum to maintain compliance. Commissioner Emily Truman seconded the motion that  passed unanimously. ONays  5Ayes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman    11  APPENDIXI III  GATES COUNTY INTER-REGIONAL TRANSPOTATION SYSTEM  DRUG AND ALCOHOL POLICY ADDENDUM  EFFECTIVE: OCTOBER 1, 2023  On! May 02, 2023, the United States Department ofTransportation (USDOT) - Office oft Drug and Alcohol Policy and Compliance (ODAPC) has issued an update to USDOT's drug and alcohol testing regulation (49 CFR Part 40). The new regulation has been revised and the changes become effective on june 1, 2023. This final rule, among other items, amends the DOT'sregulated industrydrug testing programt toi includeoralf fluido drugtesting. The changes The Gates County Inter-Regional Transportation System drug and alcohol testing policy is  thati impact thel D&A policyares summarized below.  amended: ast follows: 1. ORALPWIDDRUCTRSING  a. Any reference to" "urine" drug testing throughout the policyi is updated to  reflect "urine: and/or oral fluid" drug testing. 2, MODIFICATIONS TOI DBFINITIONS FOUNDINASCERPARTAD a. The following definitions havel been removed: ." "Invalid drug test" and' "Screening drugt test" ii," "Initial drug test (aisu) known as' "Screening drug text") has been removed: andi replaced with ac definition, for "Initial drug test" lii. "Limit of Quantification" has been removed andi replaced witha definition for "Limit of Quantification (LOQ)" b. The following definitions havel been added: - "Alternate specimen" ii. "Commercial Driver's License) Drug and Alcohol Clearinghouse (Clearinghouse)" lii. "Cutof" iv. "Oral fluid: specimen" V. "Specimen"  Drug and Alcohol Policy Addendum- Effective Date: October 1, 2023- Page 1of3    12  vi. "SSN or Employee IDI No." vii, "Undiluted (neat) oral fuid" vili. "Urine specimen" Thet following definitions! havel been revised: "Collection container" li. "Collection: site" iii. "Confirmatory drugt test" iv. "Initial specimen validity test" V. "Invalid result" vi. "Laboratory" vii. "Limit ofl Detection (LOD)" vii. "Non-negative specimen" ix. "Primary specimen" - "Reconfirmed" xi. "Shipping container" xil. "Specimen bottle" xifi. "Split specimen" xiv. "Spiit specimen collection" XV. "Substituted. specimen"  NOTE: Ther revisions listed int thisa addendum include only those revisions to 49 CFRI Part 40 which may! bei referenced in our drug & alcohol testing policy. All revisions of 49 CFRE Part 401 nots specificallyl listedi in thisa addendum, but which mays stilll havea ani impact ont the provisions oft the drug and: alcohol testing policy, are alsoi inj full force ande effect eveni ifthey are not specifically! listed int this addendum. Al listofa all thet revisions madet to 49CFRF Part 40 can! be found ath hls/wwwpovnlogpwoeNVAKR2U250502/1412023  08041pd6  Addendum, Authorization Date: October 18, 2023 Authorized Official (Printed Name): Scott Sauer  Authorized Official (Signature):  Druga and Aicohol Policy Addendum- - Effective Date: October 1,2 2023- Page 2of3    13  New Business - Item (D) Budget Amendment F24-004 Medical Center Building Upgrades County Manager Scott Sauer informed the Board that the purpose of this budget amendment is to carryforward balance as ofJ June 30, 2023 for Medical Center Building Upgrades supported with  LATCF Funds.  APPENDIXIV  GATES COUNTY  REQUESTF DUDGETA ACTION BUDGET Boaid of Wiliom Robeison. Finance Oflicor supportody with! LAICE Funcis.  TO: FROM: EXPLANATIONI IN DETAIL: BUDGETI Fund Dalance Approprialed  balanco as of 6/30/23 for Medical Contert Bullding Upgrados  Proporedby: Willam Roborson Dale: 10/3/2023 INCREASE DECREASE 3,352 3,352 3.352  TITLE  R/E R  ACCOUNT! 1-3990-990 Total Change In Revenue 11-4260-242  Medical Cenler Bullding Upgracies  Tojal Change In Expendlues CHAIRMANT Dalat 19127 Signallre:  AhhLASAA  3,352 ACCOUNTNG USE ONLY Buctget Revision" Dotel Posled: Pastodby:  DEPARIMENTT HEAD 10/3/2023  Dale: Signaiye:  F24-004  WObann Roberson  Commissioner Linda Hofler motioned to approve Budget Amendment F24-004 Medical Center Building Upgrades as presented. Vice-Chair Jonathan Craddock seconded the motion that  passed unanimously. ONays  5Ayes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman    14  New Business - Item (E) Budget Amendment F24-005 APS Essential Services County Manager Scott Sauer informed the Board that the purpose of this budget amendment is  to setup new. DSS Program-APS Essential Services  APPENDIXV  GATES COUNTY  FORI BUDGETA BUDGET AMENDMENTS Doard of Commisioners Wiltlam Robeison, Fingnce Officer Sotupr new DSSF progrom. APSE Essenticls Soivicos  TO: FROM: EXPLANATION IN DETAIL: BUDGEYI APSEssonlial Sorvices  Dalo: Preporedt by: 10/6/2023 INCREASE 1.844 1.644 1.044  ACCOUNTTITE  R/E  ACCOUNT! 11-3539-690 Tolal Change In Royonue H1-54B1-690  DECREASE  APSEssonticl Services  Tolal Change in Expendttures Date: 1911833 Signoto: AAHSA Ah  1,844 ACCOUNINGI USE ONLY Burigei Rovision # Dale Poslad: Postociy:.  DEPABIMENTTEAD 10/6/2023  Dale: Signalure:  F24-005  willam RRercon  Commissioner Brian Rountree motioned to approve Budget Amendment F24-005 to set upi new DSS Program = APS Essential Services as presented. Vice-Chair Jonathan Craddock seconded  the motion that passed unanimously.  SAyes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  ONays/    15  New Business  Item (F) Gates County Opioid Prevention and Intervention: Advisory Chairman Dr. Althea Riddick stated two applications were received for the Gates County  Committee. - Appointee's  Opioid Prevention and Intervention Advisory Committee.  Vice-Chair Jonathan Craddock motioned to approve Timothy Williams to serve on the Gates County Opioid Prevention and Intervention Advisory Committee. Commissioner Emily Truman  seconded the motion that passed unanimously.  SAyes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  ONays  Commissioner, Brian Rountree motioned to approve Dean Jernigan to serve on the Gates County Opioid Prevention and Intervention Advisory Committee. Vice-Chair Jonathan Craddock  seconded the motion that passed unanimously.  5Ayes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  ONays  New Business - Item (G) Opioid Annual Meeting  Chairman Dr. Althea Riddick informed the Board ofCommissioners that each county receiving Opioid Settlement Funds has to hold at least one annual meeting with all municipalities in the Local Government's County invited in order to receive input as to proposed uses of the Opioid Settlement Funds and to encourage collaboration between local governments both within and While the MOA does not state whether the term "annual" refers to the fiscal year or the calendar year, NC DOJ strongly recommends that local governments hold their annual meeting one time during each fiscal year, consistent with reporting requirements and other aspects oft the MOA that We will need to a hold an Annual Meeting before the end of 2023; and then need to host another Chairman Dr. Althea Riddick stated this will need to be placed on the next agenda. We will use the work session tol have this annual meeting on Wednesday, November 1st. This meeting is opened Chairman Dr. Althea Riddick motioned to approve Dean Jernigan to serve on the Gates County Opioid Prevention and Intervention Advisory Committee. Vice-Chair Jonathan Craddock  beyond the county. These meetings shall be open to the public.  generally align with the fiscal year rather than the calendar year. meeting prior to. June 30, 2024 for our 23-24 annual reporting period.  to the public. We encourage the citizens to participate.  seconded the motion that passed unanimously.  5Ayes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman  ONays    16  County Manager's Report/Updates:  County Manager Scott Sauer provided the following report and updates:  Mr. Sauer is coordinating and planning for aj joint meeting of thel Board of Commissioners and the Board of Education as per the Memorandum of Agreement adopted in June oft this year. He also noted that staff preparing a report for the governing body of the fourth quarter sales tax receipts for the fiscal year ended June 30, 2023 in anticipation that there may be funds available to support Mr. Sauer also indicated that the NCDEQ has provided preliminary guidance for the requirements to access State. appropriations for Gates County infrastructure (water and sewer) as was announced  designated midyear salary adjustments as discussed during the budget process.  by NC: Representative Bill Ward and NC Senator Bobby Hanig.  Commissioner Update(s) Commissioner Jonathan Craddock  Thanked Rep. Bill Ward, Senator Bob Hanig, and Bob Steinburg.  Expressed what a great day it was for Gates County receiving $10 million dollars. Congratulated SheriffRay Campbell for the $300,000allocations the Sheriff's Office received. The Gates County School System was funded with two $200,000 grants. Capital Improvement Plan is $13,148,550.00. The County will be doing several projects. The water meter replacement with AMR Technology, Replacement of Water' Tank: #4 in Gatesville, WWTP Plant Equipment Replacement & Rehab for 0.015 MGD Facility, Water Service Extensions to Disadvantaged Community, New Well Supply, and Directional Bore Crossing Bennetts Creek (Gatesville), Water Asset Inventory Assessment, Assessment Management Plan, Hydraulic Model, Rate Study, Backhoe Replacement, and Meter reading truck The County will need to come up with the remaining $3 million. The money the County is receiving through the recently announced State appropriation is taking a huge burden off our He expresses gratitude for the assistance ofCounty Manager Scott Sauer, Chairman Dr. Althea Safe Haven Baby Box there are 167 in the nation and Gates County has one. This is a great  replacement. taxpayers.  Riddick, Brad Arnold, and staff.  resource.  Thanked all attendances for coming out tonight.  Commissioner Linda Hofler Belvidere. County.  Working on the Landfill Commission's effort to upgrade and repair the transfer station in O Encouraging residents to recycle because it will save money. This will cut the cost for the Reminder that Veterans Day is coming up. There will be a program here at the Historic  Courthouse at 1lam on Veterans Day.    17  Thanked the County Manager, County Attorney, Commissioners, and Staff for all they do for  thel betterment of Gates County. Commissioner Brain Rountree  Expressed a thank you to Rep. Bill Ward, Senator Hanig, Bob Steinburg, fellow Thanked the Board for having the insight to obtain a Lobbyist for the County. o Thanked DSS Director Willie Smith, III for the Baby Shower Event they are having on November gth at the Community Center from 2p.m. to 4 p.m. Reiterated how the Gates County DSS won an award last year for the Baby Shower Event they Broadband Fybe will be having an after-business hour event on Tuesday, November 15th5 pm to7 pm. He encouraged those interested in learning about Broadband to RSVP for the event.  Commissioners, and County Manager team.  established.  Commissioner Emily Truman  Extended a thank you to Rep. Bill Ward and Senator Bob Hanig. Opioid Committee November 1s+Town Hall Meeting  Encouraged anyone interested in serving on the Opioid Committee please apply. Discussed the facility tour of Ashton Lewis Lumber Company earlier in the day. Dr. Riddick explained that the initiative of the Board of Commissioners is to help our Ashton Lewis Sawmill has 95 employees, and the business needs access to the County's The County has plans set in place to move this County forward. CIP Plan you will continue The County has already asked for 9 to 10 million dollars for funding projects. We will The County Commissioners has been listening to your concerns and the Governing Board Thanked the Board of Commissioners for working SO diligently around their schedules to get  Chairman Update(s) - Dr. Althea Riddick  County's existing businesses in this community. water supply for expansion oft the business in the future. to: see visions and changes as funding change. continue to ask for more funding and apply for grants.  has been getting it done. things done for this County.  Expressed appreciation oft the team and employees of Gates County. Thanked the Cooperative Extension for the repass after the tour. The Broadband Committee will be having a meeting.    18  Adjourn Meeting at 7:44 p.m.  Vice-Chair Jonathan Craddock made a motion to adjourn. Commissioner Linda Hofler  seconded the motion that passed unanimously.  SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  Dr. Althea Riddick, Chairman Gates County Board ofCommissioners  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  GATES COUNTY BOARD OF COMMISSIONERS    Tax Refunds  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the DATE: October 27, 2023 RE: Tax Request for Refunds    Gates County Interim Tax Administrator Taylor Fischer submitted the following Tax  Requests for Refunds:  Bill Number 71818836 70772146 61560502 69483325  Tax Year Tax Code 2022 2022 2022 2022  Amount of Refund $196.04 $169.68 $169.80 $113.34  GO1 G01 G01 G01  Action Required:  The Board's approval of the tax refunds    11-3100-160  REQUEST FOR REFUND #  Refund Payable to $  Gates County Tax Department Bill#  $96.04 Taxpayer n  Bill Number  Account Number 71313336  Date s/f3  Parcel ID: Number Taxpayer Name Mailing Address  Die  SRoutus  8.0.B0 945  SA-hwW, VA  093  Reason for Refund DnV Rfud Valce oa  Amount of Refund:  Tax Year Tax Code Amount of Refund  asoa Col  9L.0H  16.04  TOTAL REFUND DUE  Administrator  *  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND: #  Refund Payable to $  Gates County Tax Department Bill#  s11.3 Taxpayer na  Bill Number  Account Number 10772146  Date s9/3/2433  Parcel ID: Number  Taxpayer Name Lous 73r. Mailing Address nas S. Lang  Swunbine  79791  Reason for Refund Rv Rafuns - Joncle Salo  Amount ofRefund:  Tax Year Tax Code Amount of Refund  asa GoL  1.66  TOTAL REFUND DUE W.lo  - Tax Clèrk  Imer Taylor B. Fischer, Interim Tax Administrator  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To' Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND #  Refund Payable to $  Gates County Tax Department Bill#  s1.Bo Taxpayer a  Bill Number  Account Number 61L959 Date safa/os  Parcel ID: Number  Taxpayer Name Sos.  Mailing Address  165 Sorps Sewbere n&  R  919  Reason for Refund Dnny Rafund -Jehiche Solo  Amount ofRefund:  Tax Year Tax Code Amount ofRefund  sa Co  .o  TOTAL REFUND DUE  11.o  -  Tax  Taylor B. Fischer, Interim Tax  9    Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To' Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND #  Refund Payable to $  Gates County Tax Department Bill#  $13.3 Taxpayer ao  Bill Number  Account Number 9483335  Date 0h/633  Parcel ID: Number Taxpayer Name Mailing Address  Mse Tcanit C.LIC  Ro.BaxL Sownloutt nC  979  Dy Pakw-Nalicke  Reason for Refund  Sao  Amount of Refund:  Tax Year Tax Code Amount ofRefund  os Gal  w  TOTAL REFUND  u  DUE  Tax C AK  -  Administrator  F  Fischer, Interim Tax.  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To Tax Department For Mailing.    N-1 NCDEQ Resolution- see email  and attachments from Green Engineering  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the DATE: October 2023  fe  27,  RE: New Business: Item 1 NCDEQ Resolution  Please see email and attachments from Green Engineering.  Board Action Required: A motion to approve NCDEQ Resolution as presented.    From: Barry Parks pparsegrenengcom> Sent: Wednesday, October2 25,20234:56PM To: Scott Sauer ssauer@gatescountync.gov> Subject: Lead Service Line Application for Gates county  Cc:. Joleatha Chestnutt chestnutt@patescountync.gov; Rodney Tart lart@greeneng.com>  Mr. Sauer,  Attached please find the Blank Certification forms fori initialing / Signing for the Application which we are working on currently, and the Resolution for approval at next month's meeting for the lead service line investigation study for Gates County. This can go in the December 1 cycle (3rd Cycle) for funding by DEQ ifwe! have this approved during November and sent back to us ASAP or at least before. 5 PM on November 28th. The good news is that the rest oft the forms (Fund Transfer, Financial Info, Rate Sheets) can be re-used from the applications that we just finished for the County. We will also send you the application for your review once the budgets are completed. Let me or Rodney know ify you! have any  questions or concerns. Study Required by October 2024  Awards for the Lead Studies 1st, round in September 2023 were as follows: 3or7.5% of the total were 100% principal forgiveness (PF) No Loan 4 or 10% were! 95% PF 5% of total Cost Loan at 0% interest over 20 years.  401 total awards  6or1 15% were 70% PF 30% Loan 23 or 57.5% were 60% PF 40% Loan 4 or 10% were 0% PF 100% Loan at 0% interest.  Thanks, Barry G. Parks Projects Manager Green Engineering 303 Goldsboro St. E. Wilson, NC 27893 bparksegreeneng.com peen Engineering AS SBA CERTIFIED HUBZone COMPANY 2522 2375365 office 252 2437489 fax 252205-2516cell wwtrenenaneein.con  https//www.facebookcom/SreenéngineeringWilson    Certification by Authorized Representative  The attached statements and exhibits are hereby made part of this application, and the undersigned representative oft the Applicant certifies that the information ini this application and the attached statements and exhibits are true, correct, and complete to the best ofhis/her knowledge and belief. By initialing each item and signature at the end  oft this application, he/she further certifies that:  1. as Authorized Representative, Ihave been authorized to: file this application by formal action of the governing body (e.g., by resolution) or as defined in this application as the Authorized 2. the Applicant has substantially complied with or will comply with all federal, state, and local laws, rules, regulations, ordinances, and funding conditions as applicable to this project; 3. the Applicant will adopt and place into effect on or before the completion of the projecta schedule of fees and charges which will provide for the adequate and proper operation, maintenance, and administration and repayment of all principal and interest on loans (if 4. the Applicant has followed proper accounting and fiscal reporting procedures, as evidenced byt the Applicant's most recent audit report, and that the Applicant isi in substantial compliance 5. the Project Budget provided in this application form (Section 7, ifapplicable) includes all 6. the (Town or County), North Carolina is organized and chartered under the laws ofl North Carolina, or the special purpose unit of local government is incorporated under the laws ofNorth Carolina. All officials and employees are aware of, andi in full compliance with NCGS 14-234, "Public officers ore employees benefiting from public contracts; exceptions." (For units of local 7. the. Applicant acknowledges that all loans are subject to approval by the Local Government 8. the Applicant acknowledges that, in accordance with G.S. 120-157.2, for local government debt to be issued greater than $1,000,000, the local government must report to Committee Chairs, Committee. Assistant, and thel Fiscal Research Division of the General Assembly at least 45 days prior to presentation before thel Local Government Commission (for units of local government  Representative in Section 3 following the Instructions;  applicable) of the project [ifr not applicable, initial "N/A"); with provision oft the general fiscal control laws oft the State; funding requested from all sources of funding proposed for this project;  government only. All others shouldi initial "N/A");  Commission;  only).    Completeness Checklist  In addition tot this application form the following items must be included in the application package tol be eligible or to successfully claim priority points. Failure to include or properly document an item marked with * will result in an incomplete: and ineligible application which will not be considered for funding. Please initial that eachi item is included in this submittal. Ifnot applicable for the project, please initial "N/A".  Resolution by Governing! Body of Applicant and the Form for Certification by thel Recording  Officer *t  Fund' Transfer Certification Form with appropriate box checked* *1 t Comprehensive Narrative to Claim Points in the Priority Rating System *  Documentation to Support the Comprehensive Narratives, including maps or images as needed  Priority Rating System Form to Claim Points *t  Affordability Calculator t or handwritten affordability calculations  Water & Sewer Financial Information Form t  Current water and wastewater rate sheets in effect on application deadline (for both water and seweri if the utility provides both water ands sewer, or for water or sewer depending on the utility Professional Engineer seal with signature and date on Project Budget * (for Replacement projects  service)  and Find and Replace projects)  * Required with the application package. Failure toi include or properly document will result in an incomplete and  ineligible application which will not be considered for funding.  t Forms and templates are available separately on the Division' s application webpage.    Submittal Information  All application packages must be submitted electronically at  htps/ledocs.dea.ncgov/fommsleadsenlelnefepharementProlectpplcation  See Instructions on completing the form online.  Application Signature  Original signature is required for the application form. Application with no signature is incomplete andi ineligible for consideration.  SIGNATURE OF TOP ELECTED OFFICAL, TOP ADMINISTRATIVE OFFICIAL, OR AUTHORIZED REPRESENTATIVE, AS  NAMED INE RESOLUTION  TYPED NAME  TYPED TITLE  DATE    Gates County North Carolina  RESOLUTION BY GOVERNING BODY OF APPLICANT inap project described as Lead Line Investigation Study, and  WHEREAS, The County of Gates has need for and intends to construct, plan for, or conduct a study WHEREAS, The County of Gates intends to request Statel loan and/or grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF That County of Gates, the Applicant, will arrange financing for all remaining costs of the project, if That the Applicant will provide for efficient operation and maintenance of the project on completion of That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the County of Gates to make a scheduled repayment of the loan, to withhold from the County of Gates any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable toi the State asal repayment Ifa applying for a regional project, that the Applicant will partner and work with other units of local That Scott T. Sauer, the Authorized Representative, and successors SO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan  GATES and:  approved for a state loan and/or grant award.  construction thereof.  debt.  of the loan.  government or utilities in conducting the project, including NOT APPLICABLE.  and/or grant to aid in the study of or construction of the project described above.    That the Authorized Representative, and successors so titled, is herebyauthorized: and directed tot furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal and Adopted this the 1st day of November 2023 at 115 Court Street, Gatesville, North Carolina.  required in connection with the application.  State grants and loans pertaining thereto.  (Dr. Althea Riddick, Chair of the Board of Commissioners)  FORM FOR CERTIFICATION BY THE RECORDING OFFICER  The undersigned duly qualified and acting. Clerk to the Board of the County of Gates does hereby certify: That the above/attached resolution is ai true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at al legally convened meeting of the Gates County Board of Commissioners duly held on the 1st day of November, 2023; and, further, that such resolution has been fully recorded in the journal of proceedings and records in  my office. INI WITNESS WHEREOF, I have hereunto set my hand this  day of November 2023.  (Signature of Recording Officer) Joleatha Chestnutt, Clerk to the Board    GATES COUNTY  Board of Commissioners  MEETING DATE: November 1, 2023  SECTION: County Manager Report/Project Updates and Staffing  Recommendations  DEPARTMENT: Administration  ATTACHMENTS: No