Gates County  Board of Commissioners  Regular Meeting  September 20, 2023  6:00 P.M.  n  AICORI9E  Home Of Merchants Millpond State Park  /  ET 37    Gates County Board of Commissioners 6:00PMV Wednesday, September. 20, 2023 Commissioners Chamber -Historic Courthouse  Regular Meeting Agenda 115 Court Street Gatesville, NC2793  Call to Order  Opening Prayer /Pledge of Allegiance to the Flag  I. IL.  Approval of Agenda Consent Agenda:  A. Approval of Minutes August 16, 2023 Regular Meeting B. Resolution Honoring Gates County Public Librarian Pat Familar  C. Tax Refund Requests  I. Special Presentation - Resolution Honoring Gates County Public Libarian Pat Familiar 40 Years of  Service IV. New. Hire:  Human Resource Director Warren Perry - Administrative Assistant Jacquelyn Seegraves  V. Public Comments  VL Public Hearing - GITS Manager Patrice Lassiter  A., FY2025 Community Transportation Grant Application  B. Community Transportation Administration/Capita. Enhanced Mobility Grant Application  VIIL New Business  A. Revaluation 2025  B. Animal Shelter/Animal Control program overview  Albemarle Regional Health Director, Ashely Stoop Review oft the Health Department's Tri-County Animal Shelter Manager - Dana Comer Overview oft the Tri-County Animal Shelter Operations and Services for Gates County Residents; and a Review ofthe  Protocol for Rabies Control  County's Animal Control Ordinance  (Continuation on page2)  1    C. Public Utilities Department  1. Water Meter Replacement Project - Update  2. Well Head Protection Plan recent State approval - For Information Only 3. Public Utilities Department - Revised Capital Improvement Plan with updated cost  estimates for project applications include the following:  4. North Carolina Department of] Environmental Quality funding applications - Resolution to $383,000-- Asset inventory and Assessment of Water System including rate study with $250,000-- Asset Inventory and Assessment ofWastewater System with request for Asset $1,453,600-- Water Tank and Resiliency Project, Replacing the 150,000 - gallon tank in $2,217,816- - 0.015 Waste Water Treatment Plant restoration and soil remediation study. $2,873,118- - Disadvantaged Community Water System, extending approximately 22,000  consumptive analysis, Asset Management Plan, and Hydraulic Model Study Management Plan Assistance and a soil remediation study for the WWTP.  Gatesville and installing a SCADA system  feet of water main to serve 51 new customers, adding a new 500 gpm deep well water supply, three well standby power generators and a directional bore under Bennett's Creek to close two dead ends and improve water quality and  hydraulic pressure  VII. County Manager Report/Updates  IX.  Commissioners' Committee Updates  X. Chair Update XI. Adjourn  CONFLICTS OF INTEREST  Pursuant to. North Carolina General Statutes, members ofthe Gates County. Bonde/Commlisioners must abstain from discussion and voting on matters where a legal conflici of interest is present. Members who suspect they may have a potential conflict ofi interest in a matter shall confer with the County Attorney prior to the meelings for legal opinion. A Commissioner who requests to abstain from any given matter otherwise requiring their lawful duly to act shall state the nature of their conflict to the Board. The Board, afier hearingfrom the Counly Attorney on the same, shall vote upon whether a legal conflict or a substantial appearance thereof exists. ffound present, the Board by  majority vote, shall excuse the Commissioner, from all participation in the matter.  2    GATES COUNTY  Board of Commissioners  MEETING DATE: September 20, 2023 SECTION: Consent Items DEPARTMENT: Governing Body  1. Approve Minutes for Regular Meeting 8-16-2023  2. Resolution Honoring Gates County Public Librarian Pat Familiar  3. Tax Refund Requests  COUNTY MANAGER RECOMMENDATION OR COMMENTS:  ATTACHMENTS: Yes    C-1 Minutes 8-16-2023  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the e  DATE: September 15, 2023  RE: Board of Commissioners Meeting Minutes  Ihave attached the following Board of Commissioners Meeting Minutes:  August 16, 2023 BOC Regular Meeting Minutes  Board Action Required: Board of Commissioners approval of minutes.    1  GATES COUNTY BOARD OF COMMISSIONERS  MEETING MINUTES August 16, 2023  The Gates County Board of Commissioners met ini regular session at 6:00 p.m. Wednesday, July 19, 2023, in the Gates County Historic Courthouse, 115 Court Street, Gatesville NC. Commissioners Present: Commissioners Riddick, Hofler, Craddock, Rountree, and' Truman were County Officials Present: County Manager Scott Sauer, Clerk to the Board Joleatha Chestnutt Other Staff Present: Finance Officer William Roberson, DSS Director Willie Smith III, IT Director Scott Pearce, TTehniclmm/Corimatot Warren Curry, Interim Emergency Management  present.  and County Attorney Pitt Godwin were: present.  Director Billy Tutwiler, and E911 Director Dawn Abbott.  Call to Order: Chairman Dr. Althea Riddick called the meeting to order. Invocation of Prayer: Commissioner Linda Hofler administered the prayer. Pledge of Allegiance: Commissioners led the Pledge of Allegiance.  Agenda Adjustment(s),  Chairman Dr. Althea Riddick stated there needs to be an adjustment to the agenda. We have an addition to New Business Item F: Albemarle Commission Regional Advisory Council. Vice-Chair Jonathan Craddock made a motion to add Albemarle Commission Regional Advisory Council as New Business Item F. Commissioner Emily Truman seconded the motion  that passed unanimously.  5Ayes: Commissioner Craddock, Riddick, Hofler, Rountree, Truman  ONays  Chairman Dr. Althea Riddick stated there needs to be an adjustment to the agenda. We have an addition to New Business Item A: Budget Amendment F24-003 ARHS Corresponding Budget Amendment to accept both grant amounts for the agreements - August Community Linkages to Commissioner Brian Rountree made a motion to add an addition to New Business Item A: Budget Amendment F24-003 ARHS Community Linkages to Care Grant and August agreement. Vice-Chair Jonathan Craddock seconded the motion that passed unanimously. 5Ayes: Commissioner Craddock, Riddick, Hofler, Rountree, Truman  Care Grant Agreement.  ONays    2  Approval of Agenda adjustments.  Chairman Dr. Althea Riddick requested a motion for the approval of the agenda with Commissionerl Linda Hoflermade ai motion to approve the agenda with added adjustments. Vice-  Chair. Jonathan Craddock seconded the motion that passed unanimously. SAyes: Commissioners Hofler, Riddick, Craddock, Rountree  ONays Consent Agenda  Chairman Dr. Althea Riddick requested a motion to approve the consent agenda.  Commissioner Linda Hofler motioned to approve the consent agenda. Commissioner Brian  Rountree seconded the motion that passed unanimously. SAyes: Commissioners Craddock, Rountree, Riddick, Hofler, Truman The following items were approved on the consent agenda: A. Approval ofMinutes July 19,2023 Regular Meeting Minutes B. Proclamation-Child Support Awareness Month August 2023 2023 and presented the Proclamation tol DSS Director Willie Smith III.  ONays  Chairman Dr. Althea Riddick read the Proclamation - Child Support Awareness Month August    3  APPENDIXI  Proclamation  Designating the month of August 2023 "Child Support Awareness Month" WHEREAS, Gates County is recognizing August as Child Support Awareness Month, and reaffirms its commitment to strengthening Gates County's families by providing child support services toi improve the economic stability and well-being of children; and WHEREAS, in Statel Fiscal Year 2022-2023. More than $1.2 million in child support was collected WHEREAS, there are nearly413 child support orders in place, working to ensure that more than WHEREAS, the court must order either parent to obtain and maintain medical health insurance coverage for a child ifitis actually and currently available to the parent at a reasonable cost. WHEREAS, Child SupportAwareness: Month salutes the diligent working parents who spendt time witht their child andy who maker regular child support payments, tos safeguard their children's future; WHEREAS, strengthening individuals and families promotes the safety andy well-being of children, provides stability, improves the lives of children, and provides opportunities forf families tob be able WHEREAS, children who do not receive adequate financial and emotional support from their parents may experience greater difficulty. in becoming healthy, happy, and productive citizens; WHEREAS, many concerned and dedicated judges, district attorneys, clerks of court, sheriffs' personnel, and childs support professionals work to establish and enforce child support orders for NOW, THERFORE, We, the Gates County Board of Commissioners;, do hereby proclaim August 2023, as "CHILD SUPPORT AWARENESS MONTH" in Gates County, and commend its  from parents of Gates County's children, and 438 children receive financial support from their parents; and  and  to enhance their children's futures; and  and  Gates County children, one of our counties mosty vital resources.  observance to all citizens. Approved ont this 16" day ofA August 2023.. AME Dr.A AltheaA. Riddick, Chair Gates County Board of Commissioners OMt  Joleathad  Clerk to the Board    4  New Hire: A. Scott Pearce E IT Director Commissioners. the County. Public Comments There were no public comments. Public Hearing CDBG-NR: 2018 Closeout  County Manager Scott Sauer introduced IT Director Scott Pearce to the Board of IT Director Scott Pearce thanked the Board of Commissioners for the opportunity to work with  Chairman Dr. Althea Riddick requested a motion to open the public hearing.  Vice-Chair Jonathan Craddock made a motion to open the public hearing. Commissioner  Linda Hofler seconded the motion that passed unanimously. SAyes: Commissioners Hofler; Riddick, Craddock, Rountree, Truman  ONays Discussion  County Manager Scott Sauer stated that this program demolished and reconstructed homes at 717 Carter's Road, Gatesville, 408 Millpond Road, Gatesville, 309 Tuggie Eure Road, Eure, and 755 Willeyton Road, Gates. This program was funded with $750,000 of CDBG-NR funds which represented 93% oft the total program fmdings6,00ofloca.l funds was used to fill ini the gaps. Anthony Saunders Precinct 3 expressed appreciation of Attorney Pitt Godwin assisting with this project, to the late Dr. Henry Jordan, Jack Owens, and County Manager Scott Sauer for working Anthony Saunders extended a thank you to everyone. He stated, "Ifyou could have witnessed the joy that he had seen when the four families moved in. Anthony Saunders stated that the Housing Commissioner Brian Rountree stated that it brings him greatj joy that these four familiesreceived Vice-Chair-Jonathan Craddock thanked the Housing Committee, County Manager Scott Sauer,  Public Comments sO diligently.  Committee continues to apply for grants.  newl homes.  and Attorney Pitt Godwin for all their work.  Commissioner Linda Hofler thanked the Housing Committee for their work. Commissioner Emily Truman stated how she agreed with the other Commissioners.    5  Chairman Dr. Althea Riddick commented they hope to apply for more grants and to continuously work more diligently on assisting the housing needs in the county. She thanked the Commissioners, County Manager, County Attorney, and the Finance Department for all their work Chairman Dr. Althea Riddick asked if there were any more public comments; with there be Commissioner Linda Hofler made a motion to close the public hearing. Vice-Chair Jonathan  on the CDBG -NR 2018 project.  none, Dr. Althea Riddick asked for ai motion to close the public hearing.  Craddock seconded the motion that passed unanimously. 5Ayes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  Vice-Chair Jonathan Craddock made a motion to approve the authorization of Board Chair signature on the draft minutes to send to thel NC Department ofCommerce. Commissioner Emily  Truman seconded the motion that passed unanimously. SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  Special Presentations:  6Month Update from Office of Congressman: Don Davis - David Webb Regional Director David Webb Regional Director from Office of Congressman Don Davis presented the following  updates:  Congressional Case Work-i ifyou have an issue with your. Passport Constituents Outreach - available in the community  Congressional Education Congressional Art Competition Military Academy Flag Request Federal Grants Provided Legislative Updates  Letters of Congratulations = a representative from the Office of Congressman Don Davis  can provide and present letters of congratulation  David Webb Regional Director expressed that if anyone is in need of anything please let them know. Also, please let them know when the County is having an event that you would like tol have ar representative from the office of Congressman Don Davis to attend. He thanked the Board of Chairman Dr. Althea Riddick informed the public that David Webb Regional Director Office of Congressman Don Davis is at the Gates County Public Library once a month; in which, she  Commissioners for their time.  thanked him for his services.    6  Special Presentation: Regional Health Services  ARHS-2 2022 Annual Child Fatality Prevention Team Report E Sandra Ferebee Albemarle Sandra Ferebec Albemarle Regional Health Services presented a 2022 Annual Child Fatality The purpose oft this report is to give a summary of the causes of death, the number of cases reviewed, recommendations for prevention, if any, that have been made, and to share local Int the ARHS district, CFPT teams reviewed twenty-five child deaths including nine held over from 2020. None of which had any system gaps; therefore, no recommendations were made. The 2022 CFPT Focus' Topicconcentrated on Suicide Prevention and Mental Health Resources  Prevention Team Report to the Board of Commissioners on the following:  tean1 activities and accomplishments.  for youth. Gates CFPT  The annual CFPT 2022 Activity Summary was completed and submitted on-line by the date Gates CFPT Chairperson submitted information for this 2022 Annual Report to the Board of The team focused on resources for Suicide Prevention, Mental Health, and ATV safety. The school district sent out information to school age clients at open house and start of school on Suicide, Mental Health Access, Vaping and ATV safcty. The School District purchased videos about vaping and risks of vaping, and a new system was established with a sensor that will detect vaping in the school and send a message to staff member alert where in the building vaping is detected. The staff person can go to that area to investigate. The School District established a 10-day suspension from school if caught vaping. The School District also encourages the videos to the person caught vaping to decrease the 10-day6 suspension. Integrated Family Services were initiated back into the school system for students to obtain Mental Health Services. This decreases the amount of time the student misses' class, as well as offering care to a student when the student has no availability to be seen. Various team members continued partnering with Albemarle Overdose Prevention Coalition Sandra Ferebee stated that Albemarle Regional Health Services is always looking for a service  requested (March 10, 2023). Health and County Commissioners.  as schedules permitted. where they can help somebody.  Chairman Dr. Althea Riddick thanked Sandra Ferebee for the informative report.  Commissioner Emily Truman stated that she thoroughly enjoyed the report; and that she really  appreciated the portion on the youth in mental health.    7  Special Presentation:  Multi-Agency Haz Mat Training Exercise Summary - Interim Emergency Services Director Interim Emergency Services Director. Billy Tutwiler: informed thel Board ofCommissioners that on Saturday, July 29th Gates County HazMat Exercise. Interim Emergency Services Director  Billy Tutwiler and E911 Director: Dawn Abbott  presented al Power Point Presentation that consisted of the following:  Types of Exercise Seminars Workshops Tabletop Exercises Games Drills Functional Exercises Full-Scale Exercises  E911 Dawn Abbott stated that Christy Johnson and Jennifer Fletner really did a great job. She also wanted to give at thank you recognition to Dixie. Auto for making this training exercise happen.  A Certificate of Appreciation was presented to Dixie. Auto.  Office of Sheriff Ray Campbell Appreciation: LE Utilities Department  Sheriff Ray Campbell expressed appreciation to the Utilities Department. On Thursday night the water crew was out in the hot weather repairing a water line cut by a cable crew. He appreciates  all that they do even in extreme hot conditions. Special Presentation: Broadband: Update E Erna Bright really get busy with Broadband. Commissioners as follows:  Chairman Dr. Althea Riddick stated Broadband Committee Chairman Erna Bright is starting to Broadband Committee Chairman Erna Bright presented a Broadband Update to the Board of o Crews are installing fiber lines in and near Eure, Hobbsville, Corapeake, Drum Hill, Paige People in Drum Hill have high speed internet and they love it. Those on Paige Riddick Road and thei roads offit havel high specd internet. He got his last week and can attest to having five Hcl has seen int the last three days that Dominion Power is replacing poles that are used by two internet providers her in the county. North Carolina Farm Bureau got that ball rolling big time by getting in contact with the FCC (federal Communications Commission). Fybe formerly Roanoke Connect has opted to bore their broadband lincs in the ground in areas where those lines may be problematic for farmers attempting to harvest their crops. That will  Riddick Road, Gates, Sunbury, and Gatesville. cellphones, and two laptops, it works great. There are some issues remaining to be resolved.  be a big help to the farmers along 37.    8  Public Hearings are forthcoming on future funding for broadband expansion, especially to those residents in extremely rural areas. The dates have not yet been determined. The FCC and the state have identified 288 residences that are not served or underserved. He feels the county needs to step in and identify where those last mile residences are. The FCC The North Carolins Department ofInformation Technology has not yet finalized the height of Hel has also observed internet providers who are working along a public right-of-way without the use of cones toj properly mark their work zones and without flagmen to safely direct traffic. Somebody is going to get hurt if those arcas are not marked and without flagmen. And they need to make sure of what utilities are already in the ground where they are bored. By statue, they need tol have it located and properly marked. Ifnot, if they cut it or break it they are liable Chairman Dr. Althea Riddiek shared that the County Commissioners will be attending the NCACC Conference in Wake County next week; and that, she is asking Vice-Chair Jonathan Chairman Dr. Althea Riddick commended Erna Bright being on the ground and pointing out Chairman Dr. Althea Riddick mentioned Erna Bright drove 120 miles in our county last week alone doing. just that; and hel has gone to Raleigh for meetings, and we truly appreciate his efforts. Chairman Dr. Althea Riddick added that asked that Gates County residents can choose among three internet providers currently working in the county: Fybe, Spectrum, and BrightSpeed (formerly Century Link). She asked Erna Bright to obtain the telephone numbers of all the providers. She asked that Erna Bright provide those telephone numbers to the Clerk of the Board New Business - Item (A) Budget Amendment: F24-002 Merchant Commerce Center Design County Manager Scott Sauer informed the Board of Commissioners that Finance Director William Roberson identified not all ofthe ARPA: money wasi included in the ARPA Plan presented to the Board in April. This budget amendment is to allocate remaining ARPA funds to cover Commissioner Brian Rountree made a motion to approve Budget Amendment F24-002 to cover engineering and design on the Merchant Commerce Center- ARPA Funds. Commisionerlinda  needs tol listen to us and not the internet providers. the aerial broadband lines, especially in agricultural areas.  for the repair.  Craddock to attend thel Broadband Session at the conference.  things that are: not right.  toj place them on the County's website.  ARPA Funds  Engineering and Design on the Merchants Commerce Center Project.  Hofler seconded the motion that passed unanimously. 4Ayes: Commissioners Hofler, Riddick, Craddock, Rountree Nay: Commissioner Emily Truman    9  APPENDIXII  GATES COUNTY  DEPARIMENTAL REQUESIF FORB BUDGEI ACTION BUDGETA AMENDMENTS Boardo of Commissioners Asrequesledby! Ihe Counly Manager Merchonts Commerce Center Projeci.  TO: FROM: EXPLANATIONI IN DETAIL: BUDGETI INFORMATION: Transfer fioms S&LFiscal Recovery Act  Allocaler remaining/ ARPAI funds! locover Engineering andD Designon the  Preporedby: WilliamR Roberson Dale: 8/8/2023 INCREASE DECREASE 52,873  ACCOUNTT TITLE  R/E R  ACCOUNT! 11-3984-983  Total Changel InR Revenue $ 11-4110-199  52,873 52,873  ProfServics- Other  E  Total Change In Expenditures $ CHAIRMAN Dale: alllo2023 Signolure: DIAHSAR  52,873S ACCOUNTINGI USE ONLY Budgel Revision" Doler Posled: Postedby:  DEPARIMENIHEAD B/0/2023  Date: Signalure:  F24-002  WaRleoan    10  New Business F24-003 Budget Amendment ARHS Community Linkages to Care Grant(s)- Vice-Chair Jonathan Craddock made a motion for the approval of the August grant agreement with Albemarle Regional Health Services for the Community Linkages to Care grant program, and the approval for the corresponding Budget Amendment F24-003 to accept both grants in the amounts of $7,520 and $16,728. Commissioner Emily Truman seconded the motion that passed  Community Linkages to Care August Agreement:  unanimously. ONays  SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  Chairman Dr. Althea Riddick asked for volunteers to set on the Opioid Committee. She stated how the County needs to engage in some type ofprograms for prevention ori intervention of opioid Chairman Dr. Althea Riddick expressed how important it is that this Opioid Prevention and Intervention Advisory Committee is established. Dr. Althea Riddick informed Commissioner Emily Truman that she is looking for more information on the status of this committee at the September meeting; and that Commissioner Truman provided all the information to the Clerk of Chairman Dr. Althea Riddick stated that all the Board of Commissioners will be attending the NCACC 116th Annual Conference August 24-26 in Wake County being held at the Raleigh Chairman Dr. Althea Riddick stated there needs to be an action report to get an update on can  overdose.  the Board.  Covention Center.  we get people on this committee next month.    11  APPENDIX II  AGREEMENT) BETWEEN ALBEMARLE REGIONAL: IIEALTHI SERVICES AND GATES COUNTY  This Agreement (ho "Agreement") is entered into this 14 day of August ("Effectivc Date"), by and bctwccn Albemarle Regional Health Serviccs, a Publie Hcalth Department  2023  ("ARHS"), and GATES County.  Background:  WHEREAS, ARHS provides public hcalth: servicos for cighto counties in! Northeaslern North Carolina (Bertie, Camden, Chowan, Currituck, Gates, Hertford, Pasquotank, and Perquimans); WHEREAS, from 2013 to 2016, the Region 91 Local Heaith) Dircctor) Region sawa 125%i increase in medication and drug overdosc dcaths by all intents, while the ARHS counties saw ani increase of 121% (NC Center for Health Statistics, Vital Statistics Deaths, Injury and' Violence Prevention Branch); WHERBAS, the rate oft unintentional overdosc deaths from 2012 to 2016 for Region 9is 9.7, while the ARHS counties range from 5.8 in Hertford Counly to 15.1 in Chowan County (NC Center for Health Slatistics, Vital Statistics Deaths, Injury and' Violcncc Prevention' Branch); WHEREAS, the rate of outpatient pills dispensed by county per resident in 2016 for NC was 66.5, Rcgion 9 63.6, and ranged from 40.98 in Gates County to 82.9 in Bertie County (Opioid Dispensing, NC Division of Mentall Henlth, Injury and' Violcnce Preventionl Branch); WHEREAS, Gates County Emergency Medical Services (EMS), SherifPs Office and Police Department is available 241 hourst ac day,7daysay week, andi inr many cases ist thei initial contact with individuals WHEREAS, ARHS was granted the Community Linkages to Carc Grant to continue toi imploment its core stratcgies for commmity-based programst to prevent fatal and non-f fatal opioid overdoscs, increase accoss and linkages to care services for the most vulnerable populations, and build local capacity to respond to thc NOW, THEREFORE, in consideration of the promises, the mutual agreements and covenants herein containcd, and other good and valuable consideration, the receipt and sufficiency of which is hercby 1, Funds. ARHS willi issuc $7,520to GATES County upon execution ofthis agrecment as ap part oft the Community Linkages to Care Grant. Funds may bet transferred to departments bascd on parlicipation in thc 2. No Assignment or Delegation.. GATES County may not assign, or otherwisc transfer your rights or 3. First Responder Communily Response Team Assistance. EMS and LE agree to provide syringe services program care supplics including naloxone, syringes only to be used with thc intramuscular administration of naloxone, alcoho! swabs, gauzc, band aids, hygiene products, bags, and drug chocking supplics or tools, such as mass spcctrometers or fentanyl lest strips, for the purpose of harm reduction and  with substancc usc disorder; and overdose crisis in thc rogion.  ncknowledged, the partics! hcreto dol heroby: agreci as follows: program and county/ city/t town nceds.  dclegate any ofy your obligations undert this funding: agrcement.  overdose preventioni in Gates County.    12  4. Governing! Law, This Agrcement shall be interpreted, construed and governed according to the laws 5. Section Headings. The section headings contained in this Agrcement are for convenience only and 6. Entire Agrecment. This Agrcement contains the entire agreement betwecn thc parties hereto with respect to the: subject matter hercof and therc arc no representations, inducements, promiscs, agrecments, or undertakings, oral or writlen, between the parties with respect to the subject matter hercof, other than thosc 7. Privacy ofI Individually Identifiable Information. ARHS: and Gatcs County shall comply ine alli material respects with the: standards for privacy ofi individuallyi identifiable health information under federal ands state law,i including, but not limited to, HIPAA and NC Confidentiality Law. Al business associate agreement will IN WITNESS WHEREOF, the parties have hereunto caused their corporate names tol be signed and corporate seal tol bca affixedk by their duly uuthorized officers as oft the day and date firsts set forth above.  of the State oft North Carolina notwithstanding its conflicts ofl law rules. shalli in not manner be construed: as aj parto oft this Agreement.  set forth herein.  ber required as and extension oft this agreement.  GATES COUNTY By: Name: Tille: hard  AUPMARLENEGOMALMEALTH SERVICES  By: Name: Ashley Stoop.MPH Title: Health) Dircctor  AR    13  APPENDIX IV  GATES COUNTY  DEPARTMENTAL REQUESTF FORB BUDGET ACHON BUDGETA AMENDMENIS Boardof Commisioners William Roberson, Finonco Oflicer  TO: FROM: EXPLANATION1 IND DETAIL: BUDGETI INFORMATION: ARHS. Overdose! Prevention Grant ARHS- Overdose! PrevenlionGian!  Eslablish ARHS ond Communily! Linkagesi loc Care- Overdase &F PrevenllonGroni  Proparedby: Wiliam Raberson Date: INCREASE 7,520 16,728 24,24B 7,520 16.728  B/16/2023 DECREASE  ACCOUNT TITLE  R/E R R  ACCOUNT # 11-3526-360 11-3526-360 Total Change! InR Revenue S 11-5260-690 11-5260-690  ARHS- Overdose PrevenlionG Gioni ARHS- Overdose Prevention Grant  E E  Tofal, Chonge In Expendilures $ CHAIRMAN Dale: dl4aas Signalule:  24,248 S: ACCOUNIINGI USE ONLY BudgelR Rovision" # Datel Posted: Posledby:  DEPARIMENTHEAD 8/16/2023  Date: Signalure:  F24-003  w.Oliam Rlereor AAHSESie    14  New Business - Item (B) Amend FY 2023-2024 Fee Schedule for Planning, Zoning, County Manager Scott Saueri informed the Board that during the Proposed Budget presentation, the Proposed Gates County FY 23-24 Fees and Fines for the Planning and Development Commissioner Linda Hofler made a motion to approve amended FY 2023-2024 Fee Schedule for Planning, Zoning, Inspection Fees effective September Ist. Commissioner Brian Rountree  Inspection Fees  Department were inadvertently omitted from the Budget Ordinance.  seconded the motion that passed unanimously.  5Ayes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays    15  APPENDIXV  Proposed Gates County FY23-24 Fees and Fines in REDI For Planning and Development  Waterl Rates/Fees Each additional 1,000 gallons per month Cut Seal/Lock! Fee Servicel Fee Reconnect Fee Homel Inspection Fee Replacement! Meter Fee (Damaged) Replacement Meter Box &1 Lidi Fec Replacement) Box Fee Replacement! Lidi Fce Replacement CutoffValve Meter Re-readl Fcc Tap-on Fcc (Meter) 3/4 in. service lin.s service 1%i in.: service 2i in. service Upgrade and existing tap: size Upgrade lo tap: size priort toi installation Sewer Rates/Fees Sewer rates arel based upon water usage. First 1,000 gallons of water used (minimum) Every other month! billing Each: additional 1,000 gallons per month Tap-on! Fcc 4in. line 6in. line Upgrade ane existing tap: size Upgrade to tap size prior toi installation Solid Wastel Tees (Landfill Houscholds inu unincorporated. area: No: solid waster removal service provided Households ini incorporated: area: Solid waste removal service provided  First 1,000 gallons oft usage (minimum) every other month! billing $ 24.00  $ 3.00 $ 25.00 $ 60.00 $ 60.00 $ 40.00 Current Replacement Cost $ 50.00 $ 35.00 $ 15.00 $ 40.00 $ 5.00 $1,000.00 $1,250.00 $2,250.00 $2,250.00 Full cost as noted above Full cost as notedi above less payment received 48.00 6.00 $4,500.00 $5,500.00 Full cost as noted above Full cost as noted above less payment received 240.00/year 120.00/year    16  Households with Elderly/Disabled Homestead Exemplion  120.00/year  PERMITFEES  Residential Plan) Revicw Zoning Revicw Modular Home Oncs story Twos story New Construction New construction (including attached porches, carports, garages, storage, and basements) New construction- dctached buildings (including sheds, shelters, garages, utility and othera accessory buildings) Additions to existing structure Remodeling- Upt to $5,000 ofr non-load bearing work Remodeling- Over $5,000 ofnon-load! bearing work  25.00 25.00 400.00 500.00  $.30/sq. ft. ($35.00 min.) $.15/sq. ft. ($35.001 min.) $.15/sq. A.( ($75.00min.) Noi fee $50.00 +: $2.00 per $1000 35.00 75.00 $ 0.04/sq. n. 6.00 ($35.00 min.) 35.00 50.00 plus an clectrical 100.00 25.00 60.00 40,00  Insulation 0-300 sq. A. 301 -3 3000: sq. A. Over 3001 sq. A. Plumbing Per fixture Water Meter Waterl Heater permit Mechanical First uniti including duct work Each additional unit Replacement ofunit Gas piping only Clectrical Ncw Construction/Additions  $ .10/sq. . ($35.00min.)    17  Temporary Servicel Pole Service Change orl Farm Service 100 amp service 150: amps service: 200 amps service 400 amps service Generator  35.00 35.00 45.00 60.00 120.00. 35.00 50.00 0.015 $ 250.00 350.00 400.00 75.00 $ 75.00 75.00 5 100.00 75.00  Each additional 100: amps over 400 amps SOLARI PANEL INSTALLIONI PER WATT OF SYSTEM  Manufactured! Home Single Wide Double Wide Triple Wide Electrical Plumbing Mechanical Swimming Pool In Ground Above Ground Commercial Planl Review Zoning Review New Construction New construction Addition or remodel Plumbing Per fixture Additions Water! Meter Waterl Heater permit Electrical New construction, additions, or remodeling Temporary Servicel Poll. 0-100 amps service 200: amps service 400 amp: service  Electrical andI Plumbing Permits not included  25.00 25.00  $ .25/sq. f.($50min.) $ 25/sq. R. ($50min.) $ 10.00 ($1001 min.) 10.00 ($50min.) 50.00 100.00 plus an electrical $ .15/sq. ft. ($50min.). $ 50.00 $ 50.00 75.00 150.00    18  Each additional 100 amp over 400: amps Generator Mechanical lirst Unit including duct work Eacha additional unit Duct work only Replaccment ofunit Gas Piping Insulation 0-3000s sq. n. Over 3001 sq. f. Firel Inspection Solar Panels Minimum CellTower Co-location WindTurbinc  50.00 100.00 150.00 50.00 50.00 100.00 50.00 100.00 0.07/sq. f. $ 50.00 0.45 per pancl $1,000 $1,000.00 $ 250.00 per antenna plus an elcetrical permit isr required. 3.00 per vertical foot  Fees Applicable to] Residential: and Commerciall Permits  EnforementNegigenee Fees Bcginning work without a permit Negligence or Penalty fcc  100.00 75.001 minimum  Including buti not limited tot the following circumstonces: Works stopped byi issuance ofs Stop' Work Order.  Work improperly covered up without authorization ofcompleted inspcction. inspcctions requests not ready when the) Inspector arrives (i.e. door locked, incomplcte  work) Re-inspection  50.00/trip/trade 25.00 35.00  For all types ofr re-inspection (building, insulation, plumbing, clectrical, mechanical, etc.) beginning with the: second re-inspection Demolition (Approval from designated authorities required)  Change tos a permit after issuance    19  ArchiveSearch After-Hours Fec  35,00 $ 100.00 perl hour  Anl hourly feei is charged for anyi inspection applied for byt thep permit holder tol be conducted after Spm Monday throughl Friday, weekends or on a County observed! holiday.  Zoning Fees Variance (per parcel). Special Usel Permit Rezoning (per parcel) Text Amendment Appeal ofZoning Administrators! Ruling (All appcals arel heard byl Board of Adjustment) Preliminary Plat Review Major Subdivision Finall Review ofPlat (Five (5) or more lots) Communication' Tower Application Fee (Major) Communication Tower Applicntion Fce (Minor) Sign Permil Planning Administrative ZoningCertificate Zoning Review Minor Subdivision Review (four (4) lots maximum) Technical Review: (two (2)r review limit) Floodplain Application Wind' Turbine Application Fee Wind) Energy Facilities  7 750.00 700.00 $ 700.00 $ 300.00 500.00 $150.00 150.00+ 75.00p perl lot $1,500.00 $1,000.00 $ 25,00 $25.00 $25.00 $75.00 perl lot $50.00 $50.00 $500.00 per turbine $500.00 $100.00 $50,000.00 $50,000.00  Plus Certificate ofZoning Compliance (after first visit) Plusl Initiall Escrowl Deposit (Medium Facility) Initial Escrow Deposit (Large Facility)  Effective! 5-03-2019, Zoning Permit Fees and] Escrow Deposits tol be paid at thet timec of Zoning Permit Application, Fees and detailed Site Plans are: submitted forr review. IfEscrow Account drops below $10,000.00 Appliçant shall replenish tot the original amount! before any further action or consideration ist taken on: ay County! Permit Remaining balance will ber refunded. upon Applicant receiving approval of As-Built Drawings or ifApplicant fails to complete.  project. Mapl Printing full color 8"XIl'size 8'X14"'s size IPX17's size Copies- Comprchensivel Plan  $ 2.00 per page 3.00 perp page 10.00 per page $ .25 per page.    20  Codel Enforcement First Offence Second Offence Fencel Permit Home Occupation Nuisance Ordinance Violation! Fce Civil penalty First Violation Civil Penally Second Violation Civill Penalty Noise Ordinance Violation Civil penally First Violation Civill Penalty Second Violation Civill Penally Junk Ordinance Violation Civil penalty First Violation Civil Penally Sccond Violation Civill Penalty  500.00 civil finc max 50.00 100.00 50.00 25.00 nott to exceed $500.00 50,00 100.00 not to exceed: $500.00 50.00 100.00 not to exceed $500.00 50.00 100.00  Firc Inspection Fces Re-inspcction! Fec (routinei inspections) sprinklers systems, fire alarm systems and other Requestedi inspections where appointments system isr not ready Alcohol Licensing Inspection (ABC) Daycare Licensing Inspection Foster Care Inspection Firel Reports over 20 pages Tentl Permits (Rodeo, Holiday Events) Fire Works Permit (Sales ofLega! Fireworks) Amusement Buildings Carnivals and Fairs Exhibits and" Trade Shows BaplaieliatngAmmaan Combustible Fibersl Permit Compressed Gases Uscl Permit  $501,$5024,10034, fine willi increasel by $50 each time thereafter, $ 100.00 50.00 $ 50.00 $ .10 per page 50.00 200.00 50,00 50.00 $ 50.00 200.00 50.00 50.00  Flammable Finishes Paint Boolhs/Room (Autol Repair Shops),    21  ammabsCmhinelus Fire Alarm Installation Processing, Storage, Dispensing, use Plmmable/CombustibleLiguid-Slonge Tanks Stand Pipe Systems Installation Installation !"tonk Installation- additional tanks Removal ! tank Removal- additionait tanks Abandonment (tanks) Fumigation/hermal. Insecticidel Fogging Liqueficd Petroleum Gas Permit Liquefied Natural Gas Permit Repair Garages Compressed Gas System Fire Code Violation Fines ApprovedI Fire Evacuation Plan! Required and! Not Posted Strect Address Notl Posted or Visible From Alll Directions Keyl Boxes (Standpipes) Sprinkle/Slandpipel Not Complying with Code Breachi inl Fire Wall/Fire Stops Fire/Exill Door Inoperable Fire System Not Tcsled as Scheduled Sprinkler/Fire Alarm/Detection: System Inopcrablc SprinklerHeads Covered/Blocked (immediate) Porlable Firel Extinguishers! Not) Inspected Overcrowding (Max Occupancy Overload) (immediate) Moximum Occupancy Load Not Posted Storage inl Path ofo or on Fire Escapes (immediate) Blocked Stairwells or Stairways Blocked! Mcans ofE Egress Nol Required Directional Exil Signs Nol Exil] Illumination or Warning Locked Bxitl Doors (Immediate) Exit orl Egress Door Needs Repaired Fire Exil ofA Aislcl Blocked (immediate) Spray Boothl Not Complying to Code  50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00  50.00 50.00 50.00 200.00 each 50.00 200.00 500.00 50.00 (cach) 500.00 50.00 500.00 500.00 500.00 50,00 (cach) 50.00 500.00 50.00 500.00 50.00 I'n noticc; add  Highl Piled Combustible Storage Permil/Lumber Storage (temp) $ 50.00 Suppression System Newl Install of Replacc ofc Commercial Ovens $ 50.00 Wreeking' Yards/Junk Yards/Waste Handling Permits Automatic Firc Extinguishing Systems Installation & Sprinklers $ 75.00    22  50.00 per additional notice $ 500.00 per day  50.00 $ 50.00 500.00 50.00  Extinguishing Hoods Not Serviced Extension Cords Replaccd Permanent Wiring Smoke Detectors are Present but not working Nol Emergency Shut Offfor 24/71 Fuel AIIC Other Violations Other Citations May bc Issued    23  New Business - Item (C) Gates County. Jury Commission: Appointment:  Commissioner Emily Truman made a motion to approve re-appointment of Fannie J. Langston to serve another two-year term on the Gates County Jury Commission. Vice-Chair Jonathan  Craddock seconded the motion that passed unanimously. 5Ayes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  New. Business - Item (D) Gates County Board. of Adjustment Appointment:  Vice-Chair Jonathan Craddock made a motion to approve the appointment for Joseph Perry to serve a two-year term on the Gates County Board of Adjustment. Commissioner Brian Rountree  seconded the motion that passed unanimously.  SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  New Business a Item (E) Public Safety Committee:  Chairman Dr. Althea Riddick discussed with the Board of Commissioner of her conversation with County Manager Scott Sauer about asking Vice-Chair Jonathan Craddock to take on this Chairman Dr. Althea Riddick stated that this Committee will be self-run by the Public Safety Committee; in which, they will need to contact Vice-Chair Jonathan Craddock about meeting dates so that he can attend. This committee will communicate with Vice-Chair Jonatha Craddock about what their needs are or any issues needing to be addressed. Vice-Chair Jonathan Craddock can make it clear to the County Manager. The purpose of this committee is to make sure the citizens Vice-Chair Jonathan Craddock stated that public health and safety is a number one priority. This committee will consist of all the first responders. He is looking forward to it and everybody Chairman Dr. Althea Riddick that all: first responders need a designee to serve on this committee; Commissioner Emily Truman made a motion of the approval of the Public Safety Committee (Standing Committee). Commissioner Brian Rountree seconded the motion that passed  committee.  get their needs met as well.  on the same page.  in which, everybody voices can be heard.  unanimously. ONays  SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  County Manager's Report/Updates:  County Manager Scott Sauer provided the following report and updates:  1. Radio Read - Water Meter Project: On July 5lh, the Board of Commissioners approved a contract award in the amount of $1,400,693.66 to Consolidated Pipe & Supply for the replacement of the County's water meters and installation of new meters and radio drive-by    24  communication devices and software. The meters are scheduled for delivery this week on August 18Hh, and mobilization should begin by the end ofthe month ifr not sooner. 2. Request for Oualifications- - Engineering Services: The County advertised for RFQ submittals for selection of an engineering firm toj provide on-call services, project development, planning, grant preparation and project management, which were due on. May 24, 2023. Public Utilities Director Brad Arnold and II reviewed the submittals and conducted interviews last week, and our recommendation is for the engagement of Green Engineering of Wilson, NC: for this role. With this recommendation it would be appropriate to ask the Board of Commissioner to approve the designation of Green Engineering as the on-call services consultant for project development, planning, grant preparation and project management for Gates County. Commissioner Emily Truman made a motion to approve Green Engineering as the on-call services consultant for project development, planning, grant preparation and project management for Gates County. Vice-Chair Jonathan Craddock seconded the motion that passed  unanimously. ONays  5Ayes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  3. Leadership NC Class #31: Since 1995, Leadership North Carolina has provided cutting-edge programming to current and emerging leaders from across the state. Every summer LNC selects a class of engaged citizens to learn about issues related to government, economic development, health and human services, education, theenvironment, and inclusive leadership. LNC takesac comprehensive, integrated approach that showcases howi its focus areas are deeply Since 1995,Leadership North Carolinal has been represented by 99of100counties: in our state, and for the Class #31 (2023-2024), Gates County's Planning & Economic Development Director Lisa Cherry has been selected a participant and awarded a scholarship of nearly 4. Looking ahead to next month - key presentations for the Board, including but not limited to:  intertwined.  $7,000 to cover the travel expenses throughout the 9-month program.  Revaluation 2025-1 review project review project schedule and RFP for appraisal firms Merchants Commerce Center- - Review survey results, publici input, project history and NCDEQ - Review and approval of Fall funding applications for water and sewer Public Utilities Department - Capital Improvement Plan update and recommendations  to conduct the 8-year assessment update. initial infrastructure construction.  Animal Shelter/Animal Control program overview. Public Utilities Department - Well Head Protection Plan  projects.    25  5. Planning session - Review of projects, program administration and other updates from  previous six months. including but not limited to:  County Annex (former dental office) project update and relocation schedule for Community Center Project = cost estimates, next steps, and proposed alternatives. Nuisance complaints, building condemnations, zoning violations and review ofCounty Reinstitution of regular meetings with Gates County Rescue Inc. and update on  Elections, Veteran Services and EIC. Review of lease for GEMS -I Food Pantry Program. Ordinance requirements for mitigation. Review of County's Emergency Operations Plan operational coordination with 911 Communications.  Legislative Update, State budget overview and: review of lobbyist services. Legislative goals, priorities, and proposals (possible occupancy tax-tourism; Merchants Millpond State Park - 50th anniversary, review of long-range plans and NC DOT commemorative license tags promoting MMSP, similar to other NC state Tourism, marketing, signage at county line (Gates County, Home of Merchants Millpond State Park), updates on heritage tourism, agri-tourism, eco-tourism. Review and re-prioritize Voluntary Agricultural District Program, promotion of Gates NCDOT repairs for New Ferry Road 3-mile access to NC WRC boat ramp on the  amendment to fire service annual fee). collaboration with Gates County. parks, coordination with friends' group.  County's number one industry. Chowan River. Audit adjustments.  4thd quarter review ofFY23 revenue and examine: funding availability for midyear salary Policy Development per Davenport recommendations (fund balance policy, debt to appraised tax value ration policy, maximum debt to GF expenditures ratio policy,  minimum aggregate ten-year payout ratio policy. Community Center Project - lengthier work session.  Nuisance Complaints - they need to be dealt with and there needs to be a discussion Zoning/Land Use discussed with Sheriff Campbell. They are impacting neighbors in  with the Board ofCommissioners.  the County.    26  Additionally, Mr. Sauer noted that on the housing grant closeout, Deputy Finance Officer Marie Rountree and Financial Services Supervisor Daphne Walker contributed Human Resource Director - the offer has been accepted; will bring more information As of August 14th, he has transitioned to regular employee status as the County  greatly to the successful CDBG-NR: 2018 Closeout.  next month.  Manager and is no longer thel Interim County Manager.  Commissioner Update(s). Commissioner. Jonathan Craddock  o Thanked everyone who worked on the Housing Grant; and that, he appreciated the Housing Water Department they are doing all they can do. They are moving in the right direction. He wanted to commend the staff for all their hard work during these high temperatures. Cost of Haulin. g Trash the cost of hauling trash increased from $40 to $80 a ton. He encourages everyone to separate their trash. Ifyoul have any issues at the convenient site please  Committee team effort throughout this process.  PCG Landfill Meeting - currently working on finding engineers.  reach out.  Commissioner Linda Hofler  Tourism - Kathy Pritchett came from Raleigh to speak with the Tourism Committee. The Tourism Committee is currently working on prioritizing what they need to do first. She is very pleased with the team she has and how well they listen to each other's suggestions and Expressed concerns of citizens reactions and engagements with the landfill convenient site Albemarle Commission meeting is tomorrow night. They are currently working on applying  input.  attendees. Encourage everyone to treat employees with respect.  forl housing grants. Commissioner Brain Rountree  He attended the DSS Institute August 2-4 held in Hickory, NC; it was a good opportunity to Our DSS won a prestigious award for their Community Engagement -Baby Shower (First  learn about the laws, legislation, and provided education training for staff. The month of August is "Child Support Awareness Month". August 3151-1 Free Diabetes Screening at the DSS Office  Place).  Albemarle Regional Health Services had their annual tour but no meeting, there next meeting He attended CEO Rose Turner Gateway Dental Mobile Event were Dr. Riddick, Rep. Bill  will be August 22"d.  Ward, Mayor Elton Winslow, and Anthony Saunders also attended.  Commissioner Emily Truman Advisory Committee.  Apologized for her absence from the previous Board ofCommissioners meeting. Encouraging anyone interested to join the Gates County Opioid Prevention and Intervention    27  The National Night Out had a great turnout in early August. Welcomed new ITI Director Scott Pearce to the Gates County staff.  Chairman Update(s)- Dr. Althea Riddick  Chairman Dr. Althea Riddick announce their will not be a Special Meeting held on September  6th at 6:30 p.m.  Chairman Dr. Althea Riddick read the following letter:    28  APPENDIX VI  E 0 AUG 14 2023 BY   Agencyon CAMDEN CHOWAN CURRITUCK DARE GATES HYDE PASQUOTANK PERQUIMANS TYRREIL WASHINGION COLUMBIA CRESWELL DUCK EDENION BZABEICIY GATESVILLE HERTFORD KILLDEVILHILS KITTYHAWK MANTEO NAGSHEAD PLYMOUTH ROPER SOUIHERMSHORES WINFALL  August 8, 2023 Joleatha Chestnutt Clerk tot the Board Executive Assistant to County! Manager 1150 Court Street P.O. Box 148 Gatesville, NC2 27938 Dear Ms. Chestnutt:  The Albemarle Commission. Area Agency on Aging (AAA) isi ini need oftwo appointedi representatives on our Regional Advisory Council (RAC). Thel RACI meets quarterly to give direction and guidance tot the AAA's effortsi ins serving thes senior population in Gates County. The primary purpose oft this councili ist tos serve as advocates for oldera adults, their caregivers andt their families livingy within the: service: area ofthe Albemarle Commission: ass specified byt the Older American's Act." This groupi is primarily responsible for providing guidance and inputi inc our 4- year areal plan tos serve oldera adults in! Northeast: North Carolina. As we begin evaluating needs for ouri new 4-year plan, havingi representation Appointment length tot this council can vary! based ont the county preference, buts should be nol less than at two-year term. Should you have: any questions or concerns, please feel free to contact me at: 252-404-7 -7087. Ithanky youi in: advance for your assistance.  from Gates Countyi is essential.  Most Sincerely, Bade HA Bradley Yates, Administrative. Assistant Albemarle Commission. Area Agency on Aging  9125oul.chunchsiçel Hertlord. NC2 27944  www.olbemorlecommision.org P:.252.426.5753 F252.426.8482    29  Two volunteers are needed to serve on the Regional Advisory Council. They will need to be senior citizens that will need to serve for at least a 2-year term. Please contact the Clerk to the Board ifyou are interested; in which, you will need to complete the proper paperwork. Planning& Economic Development Direct Lisa Cherry, Commissioner Brain Rountree and Crystal Saunders will be attending the EDPNC's) NC 100 visit to the Northeast on August 29th The Board of Commissioners will be traveling next week to the NCACC Conference. Vice-  at the Halifax Visitor's Center.  Chair Jonathan Craddock is the voting delegate for the county.  Recess Meeting  Chairman Dr. Riddick stated giving the interest oft the progress of the renovations at the County Annex Building which will house the Board of Elections, Veteran Services Office and the EIC. The BoardofCommisioners will stand recess. We will travel to the Medical Center Road location and take al brieftour to see firsthand the progress being made on these renovations. Any ofyou in the audience is welcome to attend. It will be a very brieftour. We will close our meeting with no  further business after the tour. Adjourn Meeting  Commissioner Brian Rountree made a motion to adjourn. Vice-Chair Jonathan Craddock  seconded the motion that passed unanimously.  SAyes: Commissioners Hofler, Riddick, Craddock, Rountree, Truman  ONays  Dr. Althea Riddick, Chairman  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  GATES COUNTY BOARD OF COMMISSIONERS    C-2 Resolution  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Bomc  DATE: September 15, 2023  RE: Resolution - Honoring Pat Familiar for 40 Years of Serving as Gates County's  Libarian  Board Action Requested: Board of Commissioners approval of Resolution = Tribute  Honoring Pat Familiar for 40 years of service.    RESOLUTION  ATribute Honoring Pat Familiar for 40 Years of Service  WHEREAS, Pat Familar has been Branch Manager of Gates County Public Library since September 1,  1983; and  WHEREAS, Pat Familar has served as Gates County Manager for 40 years; and  WHEREAS, in her forty-year tenure, she has served in three (3) different buildings and served countless citizens of Gates County, contributing to the quality of life for multiple generations of library patrons; and WHEREAS, Pat Familar has demonstrated. exceptional commitment to Gates County Public Library, Albemarle Regional Library System, and patrons thereof, working diligently to enhance the programs WHEREAS, Pat Familar efforts have included forty Summer Reading Programs, thousands of Storytime's, tens oft thousands of reading suggestions and recommendations, and countless ways that she has helped to improve the educational opportunities for the citizens of Gates County and the surrounding areas; and: WHEREAS, Pat Familar has overseen the transition and evolution of library services from a physical card catalog to a cloud-based, web-hosted system, and she has seen technology evolve and shift through WHEREAS, Gates County Public Library and the entire Albemarle Regional Library System have grown. and expanded, offering different types of titles and texts that reflect ever-changing times, always seeking WHEREAS, her sense of humor, kindness, energy, and graciousness has enriched those fortunate enough WHEREAS, over the course of 40 years Pat Familar. has never lost her love for making others smile and NOW, THERFORE, BE IT PROCLAIMED, that Gates County Board of Commissioners do hereby extend our sincere and grateful appreciation to Pat Familar for her dedicated services to Gates County Public BE IT FURTHER RESOLVED that this Resolution, adopted this 20th day of September 2023, shall be enteredi into the minutes oft the Gates County Board of Commissioners: and a copy presented to Patr Familiar.  provided; and  various forms; and  tor meet patrons' needs; and to know and work with her; and sharing the love of books; and Library, for these past 40 years.  Approved on this 20th day of September 2023. Dr./ Althea A. Riddick, Chair Gates County Board of Commissioners Joleatha Chestnutt, Clerk to the Board    C-3 Tax Refunds  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Bae  DATE: September 15, 2023 RE: Tax Request for Refunds  Gates County Tax Administrator Chris Hill submitted the following Tax Requests for  Refunds:  Bill Number 70323711 71719993 69941321  Tax Year Tax Code 2022 2022 2022  Amount of Refund $288.12 $205.33 $102.874  G01 G01 G01  Action Required:  The Board's approval of the tax refunds    11-3100-160  REQUEST FOR REFUND# # 1  Refund Payable to $  Gates County Tax Department Bill#  $33.3 Taxpayer  Bill Number no Account Number 7037571  Date  /4hon3  Parcel ID Number Taxpayer Name Mailing Address  Sorel k. arvow - Daniels Rons Corsper AR  7976  PV  Reason for Refund  Rafus Nehicle So  Amount of] Refund:  Tax Year Tax Code Amount of] Refund  doo Go1  3.  TOTAL: REFUND DUE 33  Taylor B. Fischer, Interim Tax Administrator  SE  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND #  Refund Payable to $  Gates County Tax Department Bill#  sas5.3> Taxpayer o  Bill Number  Account Number 11719995  Date s4/o3  Parcel ID Number  Taxpayer Name Jehen 5. Aa Mailing Address M47 ne Hu 31  nC 5  Corpaka,  at  Reason for Refund Umvatw -Nekcle Sla  Amount of Refund:  Tax Year Tax Code Amount of] Refund ada &ol 033  TOTAL  35.33  REFUND DUE  Interim Tax Administrator  Dr. Althea A. Riddick, $100)  Commission  &  County  Chair (signature required for all refunds over  Please Return To Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND #  Refund Payable to $  Gates County Tax Department Bill#  si.3 Taxpayer an  Bill Number  Account Number 6194133 Date cfw/as  Parcel ID: Number Taxpayer Name Mailing Address  Sewfer LRer  153 Godes Csahes 1C  Sos  a9  Reason for Refund DV pu - Rwce 5o  Amount of Refund:  Tax Year Tax Code Amount of Refund  Passa &al  19,57  TOTAL REFUND DUE   Administrator  RM  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To Tax Department For Mailing.    GATES COUNTY  Board of Commissioners  MEETING DATE: September 20, 2023 SECTION: Public Hearing  DEPARTMENT: Transportation Director Patrice Lassiter, Gates Inter-Regional SUBJECT: Public Hearing Gates County Community Transportation Program  Transportation System (GITS)  Application  Seeking permission to apply for Public Transportation Program funding, entering into agreement with the North Carolina Department of Transportation, provide the necessary The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Gates County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand response. Services are rendered by Gates County Inter-  assurances and the required local match.  Regional Transportation System.  COUNTY MANAGER RECOMMENDATION: Recommend Approval  ATTACHMENTS: Yes  BOARD REQUESTED ACTION: A motion to approve applying for the Public Transportation Program funding and for the adoption of the FY 2025 Public  Transportation Program Resolution.    GATES COUNTY INTER-REGIONAL TRANSPORTATION SYSTEM  MEMORANDUM  TO: FROM:  Mr. Scott Sauer, County Manager Gates County Board of Commissioners Patrice Lassiter, Transportation Director  SUBJECT: September 20,2023 Board Meeting  DATE:  9/6/2023  Attached you will find the FY 2025 Community Transportation Grant Application, which requires an annual Conflict ofl Interest Policy. The Conflict of Interest Policy is also attached and has no changes from last year. We are also applying for funds for the attached Enhanced Transportation for Seniors and Person with Disabilities. The Public Hearing is required for the Community Transportation Administration/Captal and the Enhanced Mobility Grant as two separate hearings. The Capital Grant includes ai request for ai replacement fence, replacement generator, two computers, copier/scanner. In addition, we are requesting you to replace two  vehicles, one with al lift and one without. As well we are requesting to add a Server.  Thank you in advance.  TMMARSTRELCATSIIS NC27938 PHONE: 252-357-4487 phasteregaisoinyneg"    YE  EEn        - Ti  , ,   -  difllitlli l   -  E      lini! TKEE l A hin sli L. t   1  dit L   ii   l  lini in   A    it. PAE al Mil Fhiiil  S C   F Ma M Ais  Luti - t Pre- Application Phase Application Phase Contracting& Compliance Phase    1  -  - - -        1 E A    Phasei in UGA    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  PUBLIC HEARING NOTICE  Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. This is to inform the public that a public hearing will be held on the proposed. Gates County Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than October 6, 2023. The public hearing will be held on September 20, 2023 at! 6:00p.m. before Those interested ina attending the public hearing and needing either auxiliary aids and services under the Americans with Disabilities Act (ADA) or a language translator should contact Patrice Taylor-Lassiter on The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Gates County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand response. Services are rendered by Gates County Inter-Regional Transportation System. The total estimated amount requested for the period July 1, 2024 through June 30, 2025. NOTE: Local share amount is subject to State funding availability.  the (governing board): Gates County Board of Commissioners.  or before September 15, 2023, at telephone number 252-357-4487 or via email at  gis@gatescounyncgol.  Proiect  Total Amount $113,962 $ $342,189 $80,000 $ $536,151  Local Share $17,094 (15%) $ $34,219 (10%) $40,000 (50%) $ $91,313  Administrative Operating (5311) Capital (Vehicles & Other) 5310 Operating Other TOTAL PROJECT  (50%)  %)  Total Funding Request  Total Local Share  This application may bei inspected at County of Gates Administrative Building from 900am.10500pm. Written comments should be directed to Patrice Taylor-Lassiter before September 15, 2023.  End of Notice  Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be  submitted with the grant application. rI LULD FUDLIC NEANING IVILE Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  PUBLIC IRANSPORTATION PROGRAM RESOLUTION  FY: 2025 RESOLUTION combination thereof.  Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or  Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary  assurances and the required local match. Ar motion was made by (Board Member's Name). (Board Member's Name or N/A, ifi not required).  and seconded by for the adoption of  the following resolution, and upon being put to a vote was duly adopted.  WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural, small urban, and urban public transportation services consistent with the policy requirements of each funding source for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have different percentages of federal, state, and local funds. WHEREAS, non-Community Transportation applicants may apply for funding for Purchase-olservice projects under the Capital Purchase of Service budget, Section WHEREAS, (Legal Name of Applicant) Gates County hereby assures and certifies that itwill provide the required local matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative  public transportation funds; and  transportation projects; and  analysis); and  5310 program.  FY: 2025 PROGRAM RESOLUTION Last Updated: 04/03/2023  Page 1of2    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  requirements related to the applications made to and grants reçeived from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U.S.C. WHEREAS, the applicant has or will provide all annual certifications and assurances to NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* County Manager of (Name of Applicant's Governing Body) Gates County Board of Commissioners is hereby authorized to submit grant application (s)forf federal and state funding in response to NCDOT's calls for projects, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide (Certifying Official's Name)* Dr.Althea Riddick (Certifying Official's Title) Board Chair do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting oft the (Name of Applicant's Goveming Board) Gates County Board of Commissioners  the State of North Carolina required for the project;  rural, small urban, and urban public transportation services.  duly held on the 20th day of September, 2023.  Signature of Certifying Official separate individuals.  *Note that the authorized official, certifying official, and notary public should be three  Seal Subscribed and. sworn to me  (date)  Affix Notary Seal Here  Notary Public *  Printed Name and Address My commission expires (date)  FY. 2025 PROGRAM RESOLUTION Last Updated: 04/03/2023  Page 2 of2    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  PUBLIC HEARING RECORD  Important - A public hearing MUST be conducted whether or not requested by the Public. Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination  thereof.  APPLICANT: Gates County  DATE: PLACE: TIME:  September 20, 2023  Gates County Administrative Building  6:00F P.M.  How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing?  Public Attendance Surveys  (Attached)  (Offered at Public Hearing but none completed)  I,t the undersigned, representing (Legal Name of Applicant) Gates County do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated  above and  During the Public Hearing  (NO public comments)  (Public Comments were made and meeting minutes will be submitted after board approval)  The estimated date for board approval of meeting minutes is: October 18, 2023  Affix Seal Here  Signature or Clerk to the Board Joleatha Chestnut, Clerk to the Board Printed Name and Title 9/20/2023 Date  FY 2025 PUBLIC HEARING RECORD Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFED GRANT APPLIGATION  PUBLIC HEARING OUTREACH  APPLICANT: Gates County  Provide a detailed description of public hearing outreach efforts by the applicant toi inform the public ESPECIALLY MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY- (LEP) AND LOW INCOME INDIVIDUALS about the scheduled public hearing and the opportunity to comment on the proposed Community Transportation grant application. Outreach may include efforts such as distribution ofi information on vehicles, at human service agencies, at local community events, at public events, local organization, etc.  Click on gray box and begin typing the detailed description.  Brochures and Service Design Flyers are passed out to county citizen's at the county agencies and local agencies. Flyers were passed out to elderly clientele at the local nutrition sites. Flyers were passed out at the local health department where LEP's and low income individuals  receive services.  FY: 2025 PUBLIC HEARING OUTREACH Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  FY 2025 LOCAL SHARE CERTIFICATION FOR FUNDING  Gates County (Legal Name of Applicant)  Requested Funding Amounts Project 5311 Administrative 5311 Operating (No State Match) 5310 Operating (No State Match) Combined Capital Mobility Management 5310 Capital Purchase of Service ConCPT Capital Cost of Contracting Traveler's Aid  Total Amount $113,962 $ $80,000 $342,189 $ $ $ $ $ $ $ $  Local Share** $ 17,095(15%) $ (50%) $40,000 (50%) $34,219 (10%) $ (50%) $ (10%) $ (50%) $ %) $ (50%) $. (%) $. (%) $. (%)  Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed  route, regional, and consolidated urban-rural systems)  TOTAL  $539,151 Total Funding Requests  $91,314 Total Local Share  **NOTE: Applicants should be prepared for the entire Local Share amount in the event  State funding is not available.  The Local Share is available from the following sources:  Source of Funds EDTAP Reserves Capital Reserves  Applyt to Grant 5310 Operating 5311 Admin Grant Combined Capital  Amount $40,000 $17,095 $34,219 $ $ $.  FY: 2025 LOCAL SHARE CERTIFICATION FOR FUNDING  Page 1of2  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFIED GRANT APPLICATION  $. $ $91,314  TOTAL  ** Fare box revenue is not an applicable source for local share funding  ,the undersigned representing (Legal Name of Applicant) Gates County do hereby certify to the North Carolina Department of Transportation, that the required local funds for the FY2025 Community Transportation Program and 5307 Governors Apportionment will be available as of July 1, 2024, which has a period of performance of. July 1, 2024 - June 30, 2025.  Signature of Authorized Official Scott Sauer, County Manager Type Name and Title of Authorized Official September 20, 2023 Date  FY 2025 LOCAL SHARE CERTIFICATION FOR FUNDING  Page 2 of2  Last Updated: 04/03/2023    Hem  IMDA Admin Application ID:1 1000019101 Budgets Summary General Information  Contactinformation  "LegalName: GATESCOUNTY Address: CLERK OFS SUPERIOR COURT POBox31 NC27938 County. Congressional Distict: PeliloddiPertomance! (trom): 7/1/23 PeriodotPelomance (lo): 6/3025 TotalF Project Expenditures TolalE Expenses Tolalc ConuaA Acctsa andFare Revenue TotalN NetE Expenses/Cost Proposed ProjectF Funding TotalFunding(s) TolalFunding(s) TotalFunding() TotalFunding(s) Amountss) Amount  Palicelassiter Telephone: 2523574487 Fax: Emait: plseggecunyasge Website: Federal DNumber: 56-6000301 OUNS! Number: 097424089 CFDA: PicjeciNumber:  (NCDOTA Maxinump ParicipatienAmounts)  Requested  NCDOT( (useOnly)  113962.00 0.00 113962.00 FederalNon-Biling  0.00 0.00 0.00  Tolal 100.00000 113962.00 Totat 0.00000 0.00  Federal 91169.00 Federal 0.00000 0.00  NCDOT 5698.00 NCDOT 0.00000 0.00  Local 17095.00 Local 0.00000 0.00 0.00000 0.00 0.00000 0,00  0,00000 0.00 0.00000 0.00 MBE  Approved Funding (Don noto complete thiss section- NCDOTO only)  FedeyalNon-Biling  Proposed DBE, MBE, WBE Goals (Enter DBE Goali ifFederal Fundinga applies, otherwise enter MBEAWBE Goals)  DBE  0.00000 0.00 0.00000 0.00  684.00 0.00000 0.00  Approved DBE, MBE, WBE Goals (Enter DBE Goali ifF Federal Funding applies, otherwise enter MBENWBE Goals)  DBE  MBE  Amounts) Amount Summary Summary Information Description TotalSalarles TotalFringe Tolals Salarya andFringe TotalC ContiaAccounts TotalFareR Revenes TotalConteA Accountsa andFares Revenues TotalExpenses! less TotalC ContaA Accountsa andfarer Revenues- TotalNet OperatingE Expenses (INOE) TotaiContracs ServiceR Revenue Totalk MiscelaneousRevenue: andir Income TotaliocalMatch Total Contacts Service Revenue* LocalM Match Cash Flow  TotalCost 57,000.00 24,422.00 81,422.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00  NCDOTO Cost  0.00 0.00 0.00 0.00 0,00 0.00 0.00 0,00 0.00 0.00 0.00  Revenuea andin Incomet    "Please entera anticipateds spendingperg quarteL. Projectons arec onlye estimales.F Piojectede cashf floww wila assist MDir plenning throughoutchey year." lthen fundingrequestis: adjustedper NCDOT column, thep projections wiibe adjustedtoscale  NCDOTC changes. Pleasec contacty yourR Regional Grants Speciallst! for funhera assistance.  Projected Cash Flow (y) 2025 Total  1siQuaner Juli-Sep30 41,000.00 41,000.00uSD  2ndQuarter Oc1-Dec31 25,000.00 25,000,00us0  3dQuarter 25,000.00USD  AthQuarte: 22,962.00  Total 113,962.00 113,962.00us0  ibl  ProposedE Budget Expenses    Full7 Time Employees (G121) Desciiplion Director Supervisor TotalG1215 Salarles Description TolaiG125Salaries Description TotalG126S Salaries Salaries andV Wages (G120) Code Descriplion G121 Full-timeE Employees G122 Overime G125 Part-ime( (Receivest Benefis) G126 TempweyandPar-ime (Receivesno Benefits) G127 Longetivity Subtotals Salaries Fringe Benefits (G180) Code Description G181 Socials Secuityc Contrburlon(7.654 ofTotals Salaries) G182 Retirement Contribution (Total SalariesX (Participating Percenlage) Hospitalization! Insutance (Costper G183 MonthXNo. ofMonthsX XNo.0 of Employes)/Deserpe- Disabiulyl Insurance( (Costpern Month G184 XNo. olMonthsXNO. or Employees) G185 Unemployment Compensation (Numbero ofEmployees) G186 Workers Compensation G189 Other- SublotalFringe Professional Services (G190) Code Description G191 Accounting G192 Legal  #olApproved 36,000.00 21,000.00 57,000.0DUSD  Annuals Salary  Percentage Noofyears 60.00 60.00  BudgetedA Amount Positions NCDOT Maximum.Partic-pation  60,000.00 35,000.00  0.00 Lil 0.00 I 0.00USD  Part-Time Employees Receiving Benefits (G125)  NoolPositions Annuals Salary  Percentage Noctyears NoEmployeesA Avakable  Budgeted Amount #ofApproved Poskions NCDOTN MaximumPartic-pation  0.00USD  0.00USD  Part-Time Employees Receiving NoE Benefits (G126)  NootPositions Annuals Salary  Percentage NoofYears MofmployesAvalaule  BudgetedAmount #olApproved Positions NCDOTM MaximumF Participation  0.DOuSD  0.00usD  TotalCost 57,000.00 0,00 0.00 0.00 0.00 57,000.0DUSD  NCDOT Cost 0.00 0.00 0.00 0.00 0.00 0.0OuSD NCDOTC Cost 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0DUSD  Totals Salaries  #oI Employees Noor Months  TotalCost 4,361.00 6,840.00 9,994.00 0.00 227.00 3,000.00 0,00 24,422.00USD  57,000.00  12.00  694.00 1.20 0.00 0.00 12.00 12.00  12  NoorEmplayees  TolatCost  NCDOTO Cost  1,500.00 0.00  0.00 0,00    Code Description G195 G197 G198 Medica G199 Oiher Supplies andA Materiats (G200) Code Descriplion G211 Janitorial5 Supples. (Housekeeping) G212 Uniforms G261 Olfices SupplesandMaleriat G281 ArCondiionerFumace Filers G291 Computers Supplies Code Descriplion G311 Travel:A Ankcipateduips- NCPTA, NCDDT Training G312 TravelSubsistence Travel- Motoi-poolo 01 Leasedy Vehicles (Does NOTi include G314 vehiclesusedinthe; provisiono ofcontractedt transportation services) Communications (G320) Code Description G32: Telephones Service G322 Internets ServiceFee G323 Combineds Service Fee G325 Postage G329 Dtherc Ulilities (G330) Code Desciption G331 Electricity G332 FuelOk G333 NaturatGas G334 Water G335 Sewer G336 Dashcollecti G337  No0fEmployees  TotalCost  NCDOT Cost  Management Consuitant G196 Druga AlcoholT Testingc Contract  0.00 100.00 500.00 0.00,  0.00 0.00 0.00 0.00 0.00  Drg& Alcohottests Provide #ofEmployeesin TestPool)  12.000!  Total Cosi  NCDOT Cost  0.00 pooi 0.00! 0.00 0.00.  0.00 0.00 0.00 0.00 0.00  Travel andT Transponation (othert than employee development) (G300)  TotalCost  NCDOTCOSI  300.00 1,000.00 0.00  0.00 0.00 0.00  TotalCost  NCDOTCost  0.00 0.00 5,000.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  Total Cost  NCDOT Cost  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00    Code Desctiption G339 Other. Printinga andE Binding (G340) Code Descriplion G341 PiningandReprodaztion G349 Other- Repairs and! Maintenance (G350) Code Descriplion G355 Officea andComputerE Equipment G357 Communications Equipment G359 Other.  Total Cost  NCDOT Cost  1s  0.00!  0.00  TotalCosi  NCOOTO Cost  0.00 0.00:  0.00 0.00  TotalCost  NCDOTC Cost  0.001 0.00 0.00  0.00 0.00 0.00  AdyverisingPromotion! (G370) Code Description G371 Marketing (PaidAds, MarketingF Fkm, elc.) G372 Promotional ltems (Maximum Amount. (4 01G3717 Total  MasinumManumAneun  TotalCost  NCDOTO Cost  1.00. 0.00 0.00  0.00 0.00 0.00  0.00  Cost). G373 Other-  Computer Support Services (contracted) (G380) Description Computer Programmings Services Computer SupporedaikaAiRaRe  Code G381 G382 Other Services (G390) Code Description G391 LegalAdvertising G392 Laundrys andDryo Cleaning G393 Tempolaryl Helps services G394 Cleanings Servites G395 Training- Employee EducationE Expense G396 Managements services( (ContractedT Transils Syslem MgmuAdmins Services) G398 Securitys Services G399 Other-  TotalCost  NCDOTCost  0,00 0.00  0.00 0.00  TotalCost  NCDOTCOSE  400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tolal Cosi 4,500.00 0.DO  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Rental off Real Property (include copy of current lease agreementy (G410)  Code Description G412 G413  Month 500.D0 0.DO  NCDOT Cost  Numbero dfMonthly Payments Payments  0.00 0.00    Code Desctiption G419 Code G421 G422 Lease ofE Equipment (G430) Code Descriplion G431 laaRpoadintaisne G432 LeaseofPostagew Meter G433 Leaseo ofCommunicationst Equpment (Includes Radio, Cablel Lnesa andAntennae) G439 Orher- Code G441 G442 G443 G445 G449  NoorMonths  Cosl 0.00  NCDOT Cost  0.00  Lease of Computer Equipment (G420) Description LeaseofCompuel Hardware LesseofCompuler Sofiware  TotalCost  NCDOTCOSI  0.00 0.00;  0.00 0.00  TotalCost  NCDOT Cost  0.00 700,00. 0.00  0.00 0.00 0co 0.00  Service andN Maintenance Contracts (G440) Description Communications Equipment OliceEquipment ReproductionEqupnent CompnerEquipmenl  TotalCost  NCDOT Cost  0.00 0.00 1,600.00 0.00 0.00 TotalCost 500.00 16,000.00 0.00 0.00 0.00 TotalCost  0.00 0.00 0.00 0.00 000  insurance and Bonding (G450) Code Description G451 Property: andG GeneralLiabiliy (doesnotinclude Vehkle Insurance) G452 Vehicles G453 Fideliy G454 Piofessional G455 Speciall Code Desciption G481 CentralServices: (Percentager rate) EigtDwedCatlae)x Other Fixed Charges (G490) Code Description G491 Ouesa ands Subscriptions- G499 Other-  Fleety Vehicles  MaximumA Amount  NCDOTC Cost  0,00 0.00 0.00 0,00 0.00  22,500.00  Indirect Costs (G480) (Prior approvalo ofl Indirect Cost Percentage Rater required. Questions should be directedi to! NCDOT Financial Management)  DirectCost Percentage 0.00  MaximumAmoure 0.00  NCDOTO Cost  0.00  Total Cost  NCDOT Cost  440.00  0.00 0.00    Comments AgencyComimenis DOTC Commenis  Supporting Documents Atlachments (0)  No Documents Attached Drop filest tou upload. or usel the ""buiton.    INTEGRATED MOBILITY DIVISION  UNIFED GRANT APPLICATION  VOLUNTARY TITLE VI PUBLIC INVOLVEMENT  Title VI of the Civil Rights Act of 1964 requires the North Carolina Department of Transportation (NC DOT) to gather statistical data regarding participants and beneficiaries of the agency's federal-aid programs and activities. NC DOT collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population impacted by a proposed NCDOT wishes to clarify that this information gathering process is completely voluntary and that you are not required to disclose the statistical data requested to participate in this meeting. This form is a public document used to collect data, only. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact the NCDOT Title VI Program at telephone number 919.508.1808 or email at  project.  itlevi@ncdot.goy. Project Name: Meeting Location: Name (please print)  Date:  Gender: Male  Female  General ethnic identification categories (check one)  Caucasian African American Color:  Hispanic American Asian/Pacific Islander Other:  American Indian/Alaskan Native  National Origin:  After completing this form, please fold and place it inside the designated box on the  registration table. Thank you for your cooperation.  FY: 2025 VOLUNTARY TITLE VI PUBLIC INVOLVEMENT  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFED GRANT APPLICATION  VOLUNTARY TITLE VI PUBLIC INVOLVEMENT  Title VI of the Civil Rights Act of 1964 requires the North Carolina Department of Transportation (NC DOT) to gather statistical data regarding participants and beneficiaries of the agency's federal-aid programs and activities. NC DOT collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population impacted by a proposed NCDOT wishes to clarify that this information gathering process is completely voluntary and that you are not required to disclose the statistical data requested to participate in this meeting. This form is a public document used to collect data, only. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact the NCDOT Title VI Program at telephone number 919.508.1808 or email at  project.  itlevi@ncdot.gov.  Project Name: Gates County Name (please print)  Date: 8/16/23  Meeting Location: Gates County Administrative Building  Gender: Male  Female  General ethnic identification categories (check one)  Caucasian African American Color:  Hispanic American Asian/Pacific Islander Other:  American Indian/Alaskan Native  National Origin:  After completing this form, please fold and place it inside the designated box on the  registration table. Thank you for your cooperation.  FY: 2025 VOLUNTARY TITLE VI PUBLIC INVOLVEMENT  Last Updated: 04/03/2023        8988    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION:  FY 2025 COMBINED CAPITAL APPLICATION  PART 1: Applicant Information  Legal Name of Applicant:  Gates County  Applicant's Congressional District (If Applicant's city is included in more than one district, Applicant's County (lf Applicant has offices in more than one county, list county where main  enter primary district only): 1st office is located):N/A Address: IDN Number: As (DBA) Name:  Post Office Box 141  City, State, Zip: Gatesville, NC 27938 Federal Taxpayer 56-600031  Doing Business Gates County Inter-Regional Transportation System Applicant's Unique Entity ID(UEI)( (Register your Entity or get a Unique Entity ID at:  htps./sam.gov/conten/auns-ue)r4L4FXEB3BK3 district, enter primary district only):1st  Parent Agency UEIN/A  Applicant's Service Area's Congressional District (If service area is included in more than one Project's Service Area (list the county or counties that will be served by the proposed project):  Hertford/Gates  Project Manager and Contact Information Patrice Taylor-Lassiter Transportation Director 714 Main Street, Gatesville, NC 27938 plassiter@gatescountync.gov 252-357-4487 252-562-4920 Danit Holley 16@gatescounyncgor 252-357-4487  Name of Project Manager:  Title: Address: E-mail: Phone Number: Mobile Phone Number: Name: E-mai!: Phone Number:  FAX: 252-357-4489  Alternative Contact Information (in absence of Project Manager)  FY 2025 COMBINED CAPITAL APPLICATION  Page 1 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFED GRANT APPLICATION  Fleet Information Table 1: Fleet information  Current Vehicle Inventory (enter number in fleet).  Vans LTV's  2  Vans/Lifts LTV's/Lifts  2 3  Sedans or Minivans Buses  2  Average Fleet Age (in Miles as of June 30, 2023)86,130 Explanation of fleet make-up or fleet concerns (if necessary)  We currently have. 2  vehicles as a back-up; one of which has electrical problems that we have gone back and forth to  get straight.  Table 2: Vehicle Type Requested (Based on TRE-projected information) Integrated Mobility Division (IMD) will provide each transit system a specific list of vehicles eligible for replacement in FY: 2025. Replacement vehicles must meet useful life by June 30, 2023. Ifa system wants to replace a vehicle not on the approved list a strong explanation must be provided with the application and it will be reviewed and considered by IMD management on a case-by-case basis. Approval is not guaranteed. Vehicles to be Replaced in FY 2025 (attach additional sheet to list vehicles if needed)  Asset (model year, manufacturer, model or variant) 2020 Ford Conversion  VIN or Fleet ID Miles as of. June Vehicle replacement is based  30, 2023  upon fleet analysis and pre- planning by IMD to determine which vehicles will be eligible for funding in FY2 2025.  1FDFE4FS8KDC567 103791  93 80  2019 Ford Conversion w/lift 1FDFE4FS8KDC754 122317  Vehicles Requested in FY 2025 Application ("Excluding Expansion Vehicles)  Vehicle Replacement Type (enter number of each type requesting)  Vans LTV's  Vans/Lifts LTV's/Lifts  Sedans or Minivans Buses  2  *NOTE: Systems can apply for EV's but are only eligible if they have initiated a feasibility study and EVinfrastructure design OR already have charging infrastructure in place.  FY. 2025 COMBINED CAPITAL APPLICATION  Page 2of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFED GRANT APPLICATION  Funding for the feasibility study may or may not be included in the grant award. Charging infrastructure must be used for transit vehicles only.  FY: 2025 COMBINED CAPITAL APPLICATION  Page 3 of1 13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFIED GRANT APPLICATION  Federal Financial Assistance Transparency Act  Federal Financial Assistance Transparency Act (FFATA) mandates the disclosure of the names and total compensation of the five most highly compensated offiçers of an entity if: The Applicant received 80% or more of its annual gross revenues in the preceding fiscal year from the federal government (all federal sources, not just FTA); and The public does not have access to the information through Securities and Exchange Commission or Internal Revenue Service filings as specified in FFATA.  Those revenues were greater than $25M; and  Applicant should select "Yes" if they are subject to the reporting requirements of FFATA and "No" if they are not subject to Executive Compensation Reporting. amounts for the top five officers oft the Applicant.  J YES   No  Executive Compensation Reporting: If "Yes" is selected above, enter the Names and Compensation  Full Name 1 2 3 4  Total Compensation  $ $ $ $ $  FY: 2025 COMBINED CAPITAL APPLICATION  Page 4 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFEO GRANT ARPLICATION  PART 2: Project Information  IMPORTANT: Applicants should submit one application for all capital projects for their small urban and/or rural service area. Duplicate projects within service areas will not be funded. Applicants can apply for one year of funding only. Ifa project is selected, funding for subsequent years is not guaranteed. It will be necessary to reapply and go through another competitive process for subsequent years' funding. Eligible projects may! be funded using 5311, 5339 or a combination of the funding sources. IMD will determine the project's funding after the application  has been reviewed and approved.  Project Name Type(s) of Capital Project (vehicle replacement, equipment, etc.). Describe the project(s) to be funded.  Capital Replacement  We are requesting the replacement of two vehicles, because they have met the useful life mileage and need work. These vehicles have had to be worked on due maintenance issues. It is important to replace before they begin to present continued safety issues and/or hazards. In addition, getting parts has been a nightmare. We need to replace our fence. The old one gets caught up and malfunctions. Wei to replace our generator with another one to allow us to keep power at our facility. We need to replace our copier/scanner to be able to do reports. We need to update our computers and expand our processor with a server to be mor  effective.  FY2025  Federal Amount Requested = $273,751 State Amount Requested** = $34,219 Local match amount = $34,219 Total project cost = $342,189  ** Applicant. should be prepared for 20% local share in the event the State cannot  participate.  FY 2025 COMBINED CAPITAL APPLICATION  Page 5 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFED GRANT APPLICATION  PART 3: Project Criteria  Address each of the evaluation criteria separately, demonstrating how the project responds to each criterion. Each proposer is encouraged to demonstrate the responsiveness of a project to all oft the appropriate selection criteria with the most relevant information that the proposer can provide, regardless of whether such information has been specifically requested, or identified. Please be thorough, yet  concise int the response. 3-1. Threshold Criteria  a. Does the applicant have the technical capacity to administer the project? - Yes D No Explain your answer in the box below.  We have procured the replacement capital for the past 20 years.  b. Describe the qualifications of the key personnel assigned to the project and the percentage of time each person will be involved in the project. Will the applicant  need to hire additional personnel to support the project?  No additional staff will be hired. The Director will procure the vehicles. The Director has  been completing this task for the past 20 years.  Does applicant have adequate financial and management systems in place to ensure adequate reporting and project oversight? X Yes D No Explain your answer in  the box below.  Yes the County has a Finance Director and other department staff as well and the Transportation Director to make sure this process is completed smoothly.  FY 2025 COMBINED CAPITAL APPLICATION  Page 6 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIEDGRANT APPLICATION  d. Has the source of local match been identified in a current budget or has it been approved by the agency's governing body in a future budget? What is the source of the match (e.g., agency reserves, capital replacement fund, municipal general fund, private partnership, etc.)? If the match is not from the applicant agency but another party, has that party committed the match in writing? Provide documentation of the commitment of local match from an outside party. Explain your answer in the box  below.  Yes, the match will bej provided utilizing reserves which are available now. And will still be  available on. July 1,2023  e. Further describe the matching funds, including amount and source of the match (agency reserves, capital replacement budget, municipal general fund, private partnership, etc.). List each source individually. If the matching funds are not committed, identify their source and anticipated award date. [Add/Remove Lines as necessary - place the cursor in the bottom row then right click * "Insert" * "Insert  Rows Below" to add more lines to the following table]  Source Capital Reserves  Amount Date awarded $34,219 7/1/2024  or available  . Were FTA funds awarded to this project in previous years? Dx Yes g. Describe the intended service area that will benefit from your proposed project. Include pertinent demographic information about the service area in your answer. It should be clear from your description where your project's target population lives in a  ONo  small urban or rural area of North Carolina.  The vehicles will be used to maintain quality transportation services ini the Gates County area, as well as surrounding counties (Hertford, Chowan, Pasquotank, Pitt) and the Hampton Roads area from Gates County residents as well as clientele from purchasing  agencies.  h. Estimate the annual number of unduplicated passengers who will be served or the number of one-way trips that will be provided from the proposed project.  Unduplicated Passengers  150  One-way trips  $20,000  FY: 2025 COMBINED CAPITAL APPLICATION  Page 7 of 13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  Fully Allocated Cost $$1.30 to $1.57 per  per. Trip  mile  List items included in the fully allocated cost per trip. What other factors, if any, are included Vehicles maintenance, fuel, operator, and administrative time. In addition; admin services  ins setting the cost of a trip? and operational services.  3-2. Project Readiness  a. Describe the project plan in detail and provide a timeline and milestones for the completion of the project. This description should completely describe what you want to accomplish and how you are going to accomplish it ify you receive the requested funding. The applicant may wish to attach the following documents with the application, but these documents are not required: maps, pictures, marketing plans, draft brochures, charts or graphs and/or route schedules that support the request for funding, demonstrate the need or illustrate the applicant's preparation. If the applicant is working in partnership with or coordinating with other agencies or organizations, letters of support from these agencies or organizations may be attached with the application. Your detailed answer  should be one half to one whole page long.  The vehicle will be ordered after receiving the order forms from NCDOT, county purchase order and filing the proper paperwork for the procurement. After receiving the vehicles, we will get the signage installed after arrival and then documentation will be sent tot the vendor and NCDOT. Vendor will be paid. Vehicles will then be putinto the service system. After the  new vehicles are put in service, the replaced vehicles will be auctioned. b. Describe the applicant'sp preparedness to manage the project. The applicant's staff have been working these processes for the past 20 years.  C. Ifprojecti is a Facility project, has a feasibility study been initiated and is the NEPA process in progress? If awarded, IMD would expect the pre-construction activities that  are already initiated to wrap up before July 2024,  nla  FY 2025 COMBINED CAPITAL APPLICATION  Page 8 of1 13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  ONIFED GRANT APPLICATION  3-3. Project Monitoring  a. Describe the method that will be used to monitor and evaluate the success of this The vehicles will be inspected before and after use. The maintenance will be maintained  project. List the measurable indicators of success.  until disposal.  b. Describe how the project relates to any federal or other programs that the applicant operates and, if applicable, how the applicant plans to use these resources to leverage  this project.  The vehicles are used to provide our services, to pick up and deliver clientele.  What is the applicant's organizational mission? Explain how the project fits in with the The mission is to provide safe courteous services and the vehicles will be used to maintain  other service the applicant already provides.  this quality of service.  d. Describe how the applicant will manage risk and provide for the. safe delivery of services. GITS will follow the policies and procedures approved to keep risks to a minimum.  FY: 2025 COMBINED CAPITAL APPLICATION  Page 90 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  3-4. Special Considerations  a. Given this request is only for capital assistance, is your agency committed to operating the services associated with the proposed project over time? How? Provide an  explanation in the box below.  xD Yes D N/A  Explain necessary.  Itisi imperative that we maintain safe vehicles needed to maintain the quality of D No services. While there are manyi facets of safe operations, safe equipment is quite  b. Howwill the applicant maintain any vehicles/capital after the grant period?  The vehicles/capital items will be used for CommuntyTramsporation services until they are  disposed of.  PART 4: Budget Information  Provide a general line-item budget for the total project, with enough detail to describe the various key components of the project. Since it is possible that projects may be partially funded, the budget should provide for the minimum amount necessary to fund specific project components of independent utility. Add/Remove Lines as necessary using prior instructions). A detailed budget needs to be submitted via Enterprise Business Services (EBS).  Project Stages with Independent Utility and Description 1. Vehicle with lift. 2.Vehicle without lifts 3.Replacement Fencing/generator 4.Computers, copier/scanner, and  Federal Amount Requested Requested $112,000 $108,000 $33,600 $20151 $273,751  State Amount $14,000 $13,500 $4,200 $2,519 $34,219  Local Share  Total Cost  $14,000 $140,000 $13,500 $135,000 $4,200 $$42,000 $2,519 $25,189 $34,219 $342,189  server Project Totals Capital Budgets  All rural transportation systems will be eligible for capital assistance funds. A Capital Replacement Schedule is included in this document. ASSETSTHATHAVE MET USEFUL LIFE WILL NOT AUTOMATICALLY BE REPLACED. The Capital Replacement Schedule represents the minimum threshold for replacement consideration unless the applicant can document that a capital item has a history of mechanical failure, is un-repairable or that it is financially prohibitive  FY 2025 COMBINED CAPITAL APPLICATION  Page 10of1 13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNFED GRANT APPLICATION  tor repair the item. Only transit systems with in-house maintenance shops may apply for  replacement support vehicles.  *No Expansion vehicles are accepted on this Combined Capital application.  Other Capital, Advanced Technology and Baseline Technology - Applicants should consult the Capital Replacement Schedule before requesting any replacements of Other Capital or Advanced/Baseline Technology. Current Advanced Technology users may request to replace existing Advanced Technology items as necessary. Ifas system applies for technology and is awarded, IMD helps with procurement aspects and leads technical assistance and pulls in ITRE as needed Any system requesting expansion vehicles should also request vehicle security and surveillance equipment and any other advanced technology items currently used. The applicant must provide one (1)retail estimate per item if they request funding to replace or purchase Other Capital or Advanced/Baseline Technology. The estimate will determine the amount of funding recommended by the reviewer. Some Object Codes in the Other Capital and Baseline Technology budgets include the maximum cost in which IMD will participate. Requests for funding cannot exceed these amounts per item. The applicant is required to enter written justification in Section Il for Advanced/Baseline Technology: Radio Equipment and Telephone  Equipment.  FY: 2025 COMBINED CAPITAL APPLICATION  Page 11 of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  CAPITAL REPLACEMENT SCHEDULE  Note: Assets that have met their useful life will not automatically be replaced. This schedule represents the minimum threshold for replacement consideration. Listed capital items are llustrative and note exhaustive. Updated 1/2021  CATEGORY CAPITAL ITEMS MAJOR: FACLITYRENOVATIONS AND NEW) CONSTRUCTION Building Purchase Facility Construction  MINIMUM REQUIREMENTS 40 Years  MINIMUM DOCUMENTATION REQUIRED Note: Major Renovation involves the purchase of an existing building and çomplete refurbishing of the building. Needs Assessment: required. Plans and specs required. At least 1 retail estimate Explanation of need for replacement  required  OFFICE/BREAKROOMA FURNITURE  12) Years  Desk Bookçase File Cabinet Lockers OFFICE EQUIPMENT Fax Machine Copier AUDIO VISUAL EQUIPMENT VCR/DVD TV BASELINE TECHNOLOGY Projector Desktop Printer SECURITY & SURVELLIENCE Video (facility and vehicles) Cameras DVR COMMUNICATIONS EQUIPMENT Projector Desktop Printer MAINTENANCE EQUIPMENT & FIXTURES Roller cabinets Portable tool stands Compressors- (5yrs.) Hoists-( (10 yrs.) Bus washers- (10-15 yrs.) Diagnostics equip Liftt truck Engine stands Brake lathes  Chairs Conference Table Safe (Fireproof) (25yrs.) Calculator Etc. Camcorder Etc. Laptop Server Scanner (6 yrs.) Wireless unit Antenna Laptop Server Scanner (6y yrs.)  5Years 10Years 5Years  Explanation of need for replacement Explanation of need for replacement Explanation of need for replacement in item #14 of project description Presentation may be required Explanation of need for replacement  7Years  6Years 12 Years  Explanation of need for replacement in item #14 of project description  Only Transit Systems with in-house maintenance garages are eligible  FY: 2025 COMBINED CAPITAL APPLICATION  Page 12of13  Last Updated: 04/03/2023    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  SUPPORT VEHICLES Trucks/Sedans - Light Duty REVENUE VEHICLES - Vans. Center Aisle Van (2010 or older) 100,000 miles Mini-Van Conversion Van or Raised Roof Van REVENUE VEHICLES - Buses Light Transit Vehicle (medium duty) 100,000 miles 20ft, 22ft. 25ft and 28 ft. LTVS (body on cut-a-way chassis) LTV (heavy duty) Approximately 30 ft. (body on truck chassis) Large Bus (heavy duty) 35-40ft  100,000 miles  Only Systems withi in-house maintenance garages are eligible Updated PTMS Current VUD  Once required fleet size has been determined through the capital assessment process, local vehicles may be designated for disposition andi not be eligible for replacement.  350,000 miles 500,000 miles  FY: 2025 COMBINED CAPITAL APPLICATION  Page 13of13  Last Updated: 04/03/2023    Copls,)  CAPITALE BUDGEYID:  LegalName  CAPITAL Emat:  CengesienwDakt  424089  ApprovedFunding  0.00 E  34,218.00  Approvede Goals  .00  G541  CNG  G542  G543    Disel  G546  G547  optonaiEngne OptontEngne Deselupg pgadedChask BARack  Mina ambulatery.  G571  aumumapicky. bpassengers Cressover  G573 Discipion  aveticle  G575 OytionaEngne- CNG D'eset  G576    Engne CNG HybidElecse.  G577  geedton  OgtonstEngne htridElecui  Vehicles G561  'Note: Expansiony Vehiclesincludes" RuralN Non-s STF Expansiony Vehicles  AleinatiweivelEngne- MydEIeCtA G562  Qunty  ybrid  G563  Eapansien)- mav  G565  Diesel G566  plan Mn    Expansion)  Stasons. Mina  Optionstnghe. Dieset G572  mmisi Cressover  G574  G578 OpronatEngne. CNG OptonlEngine- Dkset  22passengers. eperdngontiostgian  G579  chassksy  pisnl Inpie- Other G511  fork please budgets  G5911  Other Capital,  now under thatcodes alse  Costolitles, desis,    BudgetedCest  3513  MToal  G551  G552  notorhek  G553  G554  G555  G556  G557    BudgeesCest  G559  G585  G524  bvigmesCei  Qu  eudge  G526  Bvigeedcant Evigetuscest  G528  G592    G596  514  G521  G522  G523  G525    G529  G531  G532  G533  G535  getedlotst  G536  G537  G538  Evipcte  G539  sgns  G558 Telaphones System.    G581  G582  BudgedCost  G583  BusnSCest  G586  G587  G588  G589  NOTE: YOUMUST OWN THEF FACIITY TOBEE ELIGIBLET TOA APPLV FORF FUNDING FORT THESEF PURPOSES YOUMUSTS SUBMITA COPVOFT THET TITLE (DEED)OFC OWNERSHIPV THIS APPLICATIONF FORF FUNDINGO    Fadltyn Ampaovememo  Musibe  2)  squaiel loolages occupled,a  Pupoir  NCDOI  HARE     d ten 1  - MME       E  E   E  E F  DE  E    D  itatils - Ci  MOLeE - -  It L E ppsa Tl - t  rler   H   Biatin Pan iptin EE    H 1 1 10E 1 1 1T    e tL  Cdd H i Ps 1    PARTI-Applicant Information  Legal Name of Applicant: Gates County Applicant's Congressional District: 1st IfApplicant's dityi isi indludedi ini more than one district, entery primary districto only Address: 202 Court Street City: Gatesville  Applicant's County: Gates  fApplicant has ofices ini more than one county, lis! county tohere main office  isl located  State: NC  Zip Code: 27938  FederalTaxpayer ID Number: 56-6000301  Doing Business As (DBA) Name: Gates County Inter-Regional TransportationSystem  Ifapplicable Gormally the transil system mame, ifdiferent than applicant) Applicant's Unique Entity ID(UEI): F4LAFXEB3BK3 Registery your Entityo org getal Unique Entity IDat: irglenewamnudanevd  Parent Agency UE!: Required onlyi i/diferent than Applicant  Applicant's! Service Area's Congressional District: 1st fService Areai isi included in more than one district, enter primary districto only Project's Service. Area: Gates/Hertford List the county or counties that willl bes served! by the proposed project. Project Manager and Title: Telephone: Fax: E-mail Address: Website. Address: Enter Numberi in Fleet  Patrice Taylor-Lassiter Area Code: 252 Area Code: 252 hasiteegatesounypnegn www.gatescounty/govoffice2.com  Phone Number: 357-4487 Phone Number: 357-4489  Current Vehicle Inventory: 2 Vans 2 Vans/Lifts 2 Sedans or Minivans  LTVs 3 LTVs/Lifts  Buses  N/A    Federal Financial Assistance Transparency Act (FFATA)mandates the disclosure of the names and total compensation of the five most highly compensated officers of an entity if: The. Applicant received 80% or more of its annual gross revenues in the preceding fiscal year from the federal government (all federal sources, notj just FTA); and The public does notl have access to thei information through Securities and Exchange Commission or Interal Revenue Service: filings as specified inl FFATA.  Those revenues were greater than $25M; and  Applicant should select "Yes": if they are subject to the reporting requirements of FFATA and "No" if they are not subject to amounts for the top five officers of the Applicant.  YES  No  Executive Compensation Reporting.  Executive Compensation Preporting: If "Yes" is selected above, enter the Names and Compensation  Full Name 1 2 3 4 5  Total Compensation  $ $ $ $ $    PART2- Project Information  IMPORTANT: Applicants will be allowed to submit an unlimited number of applications for funding for their small urban and/or rural service area. Duplicate projects within service areas will not be funded. Applicants can apply for one year of 5310 funding only. Ifap project is selected, funding for subsequent years is not guaranteed. It will be necessary to reapply and go *** AII Community Transportation (CT) capital projects must be applied for on the Combined  through another competitive process fors subsequent funding.  Capital application. A. PROGRAM APPLICATION Funding Source Project Type  Federal Section 5310 Other 53101 Project Rural area - Small Urbana area Operating$80,000 Totall Federal Request $40,000  Riders or Consumers will live in: Total Project Cost by Budget' Type: Total Federal Request Match(es) not included  A. SCOPE OFI PROPOSED SERVICES  Instructions: Complete this table for the targeted population group/groups you plan on serving in thej project. Put N/A ift the population isi not a1 target in this project. Definitions ofe each ofthese  populations is included in Appendix A ofthe 5310 Overview. How many of the targeted population livei ini the area you 1500 Oft the number listed above, how many have the unmet transit need your project addresses? How many people with the unmet transit need will you serve through this] project?  Elderly  Disabled 750 400 75  propose to serve?  500 75  5    What is thes source(s) oft thei information provided int the Partners for Health Partners. for Health Isa another agency or provider arranging transportation Varies, depending Varies, depending  questions above?  Assessment  Assessment  services for the populations identified above?  on client ability  on client ability  (1) Estimate the annual number of unduplicated passengers who will be served or the number of one-way trips that will bej provided from the proposed project. Answer (unduplicated passengers):65 Answer (additional trips): 1,000 (2) How do the numbers of passengers and trips relate to the amount of grant funding requested? How is the cost of the trip determined? What factors were  used?  Answer: $75 based on previous services of this type  PART 3 - Project Description  IMPORTANT- The FTA: requires that projects receivingfunds from the Section 5310. Program (Enhanced. Mobility of Seniors and. Individuals with Disabilities) be included in the locally developed, Coordinated. Public Transit-Human Service Transportation Plan. INSTRUCTIONS- - This application is for a "Section 5310Other" project, line item G-313, Transportation of Client/Others and G-621 Volunteer Reimbursement. The project must fit into one of the three (3) criteria from the Section 5310 circular below tol be a Section 5310  Other project:  Other Section 53101 Projects  Public transportation projects planned, designed, and carried out to meet the special  needs of seniors and individuals with disabilities;  F Public transportation projects that excced the requirements of the. Americans with  Disabilities Act (ADA) of 1990 (42 U.S.C. 1210I et seq.); decrease reliance on complementary paratransit; and  P Public transportation projects that improve access to fixed route service and  6    - Alternatives to public transportation projects that assist seniors andi individuals  with disabilities with transportation.  (1) Increases or enhancements related to geographic coverage, service quality, and/or service times that impact availability of transportation services for seniors and individuals with disabilities as a result of other Section 5310 projects implemented (2) Additions or changes to physical infrastructure (e.g., transportation facilities, sidewalks, etc.), technology, and vehicles that impact availability of transportation services for seniors and individuals with disabilities as a result of other Section 5310 (3) Actual or estimated: number of rides (as measured by one-way trips) provided: for seniors and individuals with disabilities as ai result of other Section 5310p projects  in the current reportingyear.  projects implemented ini the current reporting year.  implemented in the current reporting year.  The application questions below must be answered based on one or more of the project scenarios listed above, Click on the gray rectangle and type each answer, Ifneeded, the text will automatically wrap to thenext row. The answer. may wrap to the next pageif necessary. NCDOT will use the answers the applicant provides to determine whether the project is worthy of funding. The details are. important and applicants should provide SECTION 5310 PROJECTS (OTHER THANTHE TRADITIONAL53101 I PROJECTS)-- 1. Provide a detailed description of your proposed project or service. Answer: The Enhanced Transportation. Service(ETS) will provide a thru door service for our senior clientele and clientele with disabilities. The service will allow clients who are unable to access regular services and need additional assistance tol be able to utilize public transportation services. The service will assist clientele out of their homes, back in their homes and in and out of their destinations. In addition, it will provide a deviated service. Due to the rural nature of the county and the need to access most services outside on the county and/or state the trips can be long. This sometimes makes the program inaccessible. for the more fragile clientele. In additional to major medical service requirements, some appointments to not fitinto our regular service pattern, this service will become assessable to this population.  detailed answers to these questions.  BASED ON THREE ELIGIBILITY CRITERIA  7    2. Whati is the applicant's organizational mission? Explain how this project fits in Answer: The Mission ofi is Gates County Inter-Regional Transportation System is committed to strengthening and building strong communities by providing mobility of residents, in an effort toi improve the health, economic well-being, and quality of life of our Gates County residents. ETS (this project) will improve health  with the other services the applicant already provides.  and the quality of1 life of our most vulnerable population.  3. Describe the intended service area that will benefit from your proposed project. Include pertinent demographic information about the service area in your answer, It should be clear from your description whether your project's targeted population lives in a small urban or rural area of North Carolina. Answer: The intended service area varies depending on the needs of the client. We will provide service within Gates County; tol Hertford County, Elizabeth City NC, Edenton NC, Greenville NC, Durham/RaegwChape. Hill NC, and  Suffolk/Norfolk VA.  4. Describe the mobility options the seniors and/ori individuals with disabilities in this service area have now and discuss how these are: insufficient and/or inappropriate. Itis not enough to simply say the current transportation available does not meet the need, provide examples of how the need is not met. If public transportation is unavailable to the targeted populations, how are they getting to life-sustaining, social and recreational activities without it? Answer: Our regular service is good for the majority of our clientele; however, for those who are elderly and/or may have disabilities, it is difficult for them to access. This is largely due to the rural nature of our service, Many clients have tol leave early and may have to stay longer so that we: may serve the majority of our clientele. This produces hardship to clients who may depend on homel help services to get ready, those who have to go to the restroom frequently, and/or those who may have oxygen and other reasons why they cannot wait as long. Due to the lack of services within our county, most of the services needed to maintain good health and well-being are of further distance to acquire. Therefore, making it hard for the most vulnerable  population to acquire.  8    5. Provideinformation about the locally developed, Coordinated Public' Transit- Human Services Transportation Plan (LCP) used to prepare this project  application. Answer:  Statewide 5310 NCDOT PTDLocally  1 Name of Plan/Title Applicable Need, 2 Strategy or Activity Included on. Page Number(s) 3 Plan Date  Coordinated Plan  Increased Access Pages 21,65,66  August 2018  6. To be funded as an Other 53101 Project, the project must meet at least one of three a. Does your project exceed ADA. minimum requirements? Answer: Yes, ETS will provide thru door services and will provide an aide to ride with the clientele  qualifying criteria including:  tol help while they are away from home.  b, Does your project improve access to fixed route service and decrease reliance by individuals with disabilities on ADA complementary paratransit service? Answer: We do not have a fixed route; however, ETS provides service above and  beyond any fixed route service or Paratransit service.  Does your project provide alternatives to public transportation that assist seniors and/or individuals with disabilities with transportation? Answer: Yes, ETS will allow clients who are usually unable to access services due to time restraints and the need extra assistance maneuvering while away from home  7. If you answered 'yes' to any of the questions in 6(a), 6(b) or 6(c) above, describe  how your project meets this qualifying criteria.  Answer: ETS will provide thru door services and will provide an aide to go along with these clients to assist them to and from appointments. Thru door services mean to us we willl help them in and out of their homes, while being served at their  perspective destinations, and on the vehicles.  9    8. Other 5310 Projects must be planned, designed, and carried out to meet the transportation needs of seniors and/orindividuals with disabilities, although the service may also be used by the general public. Describe fully how seniors and/or individuals with disabilities will be targeted and how the general public  will be part of the project.  Answer: ETS will be scheduled for Elderly and Disabled clientele. However, we may allow other general public on the trip if seats are available. These services will be available within: many the current service areas as well as some extended areas  as needed.  9. Describe how the project will be coordinated withl human service agencies, nearby jurisdictions and/or public and private transportation providers. Identify any partnerships that will bei involved in the implementation of the project. (i.e., vehicle sharing, scheduling & dispatching center, training, shared rides, shared costs) Answer: ETS willl be as service that we designed due to requests that wel have currently been receiving from elderly public and human service agencies. Currently, alll human service agencies in Gates County depend on GITS to provide transportation services for their clientele. Therefore, the clientele for the proposed project willl be accommodated in the same: manner. Thej proposed services will free up reservations for other human service clientele. The service will allow clients that are unable to utilize our current services in many instanices due to additional requirement needs. Inaddition, we are adding the ability to secure trips to purchase healthy foods and medication. This service request came out of a diabetes assessment that Gates County conducted in 2013-14.  10. Describe the project plan in detail and provide al timeline and milestones for the completion of thej project. This description should completely describe what you want to do and how you are going to doi itify you receive the requested funding. Although they arei not required documents in some cases, the applicant may want to attach with the application maps, pictures, marketing plans, draft brochures, charts, or graphs and/or route schedules that support the request for funding, demonstrate the need or illustrate the applicant's preparation. If the applicant is working inj parinership with or coordinating with other agencies or organizations, letters of support from these agencies or organizations may be attached with the application. Your detailed answer should be Letter(s) of Support from applicant's RPO/MPO are. required documents for  onel half toa a whole page long. the application.  10    Answer: GITS Enhanced Transportation Service is a Iong awaited service needed in the Gates County Community. The existing clientele! have requested this service loudly to county and state officials. Currently, there are no other transportation providers in our community. Therefore, this vulnerable clientele many times are unable to secure the transportation services needed to maintain their quality of life. We hope that by securing additional funds we will be able to eliminate this barrier. The first Phase of this project will begin in October 2014. If we secure these additional funds, we will continue the first phase and add the additional components. We will work to establish the rate necessary to continue the services. The GITS Enhanced Transportation Services will bei implemented enhancing the lives of our most vulnerable clientele,  11. Describe the method that willl be used to monitor and evaluate the success of this Answer: GITS Enhanced Transportation Service's: success will be measured thru the  project. List the measurableindiators of success.  following objectives:  -Wait time for the proposed clients will be reduced -Travel time for the proposed clients will be reduced -additional # of clients served -availability of healthy foods and supplies -availability to cash checks, and pay bills -availability to go to laundromat  12. Describe how the project relates to any federal or other programs that the applicant operates and, if applicable, how the applicant plans to use these resources to leverage Answer: GITS Enhanced Transportation Service will provide an upgraded service for clients requiring additional assistance. This service will provide an enhanced version of our current schedule of destinations. Itwill also allow clients that cannot get up and get ready for the current early route additional time needed for their appointments. The GITS Enhanced Transportation Service may also allow Rural General Public clientele which fall under thel Rural Operating Assistance Program (ROAP) to access another schedule time. ROAP: funds willl be one of the funding sources that will be utilized to  this project.  leverage these funds.  11    13. How will the applicant sustain the proposed service after the grant period ori if funds are Answer: GITS Enhanced Transportation Service will not require the purchase of any additional vehicles. The grant funds will allow us to demonstrate the additional effectiveness and increased quality of service hopefully allowing us to establish what the exact costs for the upgraded. services required. This service is a part of the Diabetes Assessment goals. In addition, this service will allow clients the ability to conduct bill  not available in subsequent years?  payments toj prevent them from paying late fees.  14. Describe the applicant's preparedness to manage the project and/or the applicant's technical capacity toj provide the proposed transportation service. Answer: GITS has been operating as a community transportation system for Gates County since 1998. GITS continues to enhance services and has grown over the years. GITS continues to work to ensure that residents of Gates County have al better quality of lifel by  increasing their opportunities for increased mobility.  15. Describe the qualifications of thel key personnel assigned to thej project and the percentage oft time each person will bei involved in the project. Will the applicant need tol hire Answer: GITS Enhanced Transportation Services willl be an intricate part of the overall GITS Program. As such the program will be overseen by the GITS Director and Administrative Assistant under thel leadership and guidance of Gates County. One full- time and one part-time driver and twoj part-time aides as well as one part-time ispatche/APpontment liaison will be required toj provide the direct transportation service. The GITSDirector and Assistant will spend approximately 20% on their time on  additional personnel to support thej project?  this project.  16. Describe how the applicant will manage risk and provide for the safe delivery of Answer: Gates County will oversee the GITS ETS service in the same effective way utilized in the overall Gates County Inter-Regional Transportation System (GITS) daily services. Services will continue to abide by the previously approved GITS and Gates  services.  County Policies and Procedures. For Transit Systems Only:  12    17. Describe how the transit system intends to seek reimbursement for the services. Ifitisa trip-based reimbursement, service solely inside the urbanized area cannot be funded with 5310 funding through. IMD. Monthly/quarterly document of trip origins and destination XY coordinates (truncated to 2 decimals points to protect privacy) willl be Ifitisaroute-based. reimbursement, the majority of miles and hours of the route: must be outside the urbanized area, The typical route and deviation area must be submitted before service begins. Any changes in the route and deviation area need to receive pre- Answer: GITS will request reimbursement quarterly and it will bej permile costs.  required.  approval.  13    IMDA AdminA Application! ID:: 1000019005 Budget Summary Generatl Information  5310 Opercts  Contacti  *LegalN Nane: GATESCOUNTY Address: CLERKOFS SUPERJORO COURT POBOK31 GATESVILLE.NC2 27938 Counly. Congressional Distict: PerioddPeleimance (lrom): 7/123 Periodo (10): 6/30/25 FederalB Bilable'Non-Balable: TotalF ProjedE Expenditures TotalE Expenses Totalc Contra Accts andFare Revenue TolalN NelExpensesiCost Proposed ProjectF Funding TotalF Funding(6) TotalF Funding(s)  PabiceLasshter Telephone: 2523574487 Fax: Emait: Pasteadgasownyaegw Website: Federal DNumber: 56-6000301 DUNS Number: 097424089 CFDA: PiojeciNumber:  n Requested  (NCDOTMaimumP ParicipaionAmounts)  NCDOT( (Used Only)  80000.00 0.00 80000.00 FederalNon-Biling 0.00000 0.00 0.00000 0.00 MBE  0.00 0.00 0.00  Total 100.00000 80000.00 Tolal 0.00000 0.00  Federal 40000.00 Federal 0.00000 0.00  NCDOT  Local  0.00 NCDOT 0.00000 0.00  Approved Funding (Dor noto complete this section- NCDOT only)  FederalNon-Biling  Loçal 0.00000 0.00 0.00000 0.D0 0.00000 0.00  TolalF Funding(s) TolalFunding(s) Amount( (96) Amount  Proposed DBE, MBE, WBE Goals (Enter DBE Goali ifFederal Funding applies, otherwisee enter MBEWWBE Goals)  DBE  WBE  0.00000 0.00 0.00000 0.00  0,00 0.00000 0.00  Approved DBE, MBE, WBE Goals (Enter DBE Goalit ifFederalF Fundinga applies, otherwise enter MBE/WBE Goals)  DBE  MBE  Amount(96) Amount Summary Summaryi information Description Totals Salaries TotalFringe Totats Salarya andFinge TotalContraA Accounis TotalFareR Revenues TolalContraA Accountsa andFaier Revenues TotalE Expenses lessT Total Contia andFareR Revenues- Total Net Operating Expenses(INOE) TotalContracts Service Revenue TotalContracts ServiceR Revenue Local Match Cash Flow  TolaiCost  NCDOT Cost  0.00 0.00 0.00 0.00 0.00 0.00 80,000,00 40,000.00 0.00 0.00 40,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00  Revenuea andw Income  Revenuea andincome    Fare Revenue (F500) Code Description F511 GeneralP PublicF Fares F521 PiepaidFaresBulkt Discounts F522 Senlorc ChizenFares F523 Student Fares F524 ChildFares F525 ParatransitF Fares TotalFareR Revenues Contracts Service Revenue (R400) Cade Description R411 AgingProgram R412 Departmentois Socials Services R413 ShelieredWorkshop R414 MentalHealh Prog/am(s) #415 HealthD Deparment R416 CommunityA ActionProgram R417 Heads StanP Progam R418 Daytare R419 Medical R420 Parks andRecreation R421 School R422 TeenParent R423 Communityl Livings SKils R424 Hospitat R425 Community College R426 College/Unkversly R427 AgingPrograms Supplement R428 R429 Work Fis: R430 Other- R431 Blind5 Services R432 VocationalF R433 Communitys ServicesB Block Grant TotalC Contracts ServiceR Revenue  TotalCost 0.00 0.00 0.00 0,00 0.00 0.00 0.ODUSD TotalCost 0.00 0.00 0.00 0.00 0.00 0.00: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 40,000,00uSD  NCDOT Cost 0.00 0.00 0.00 0.00 0.00 0.00 0.00USD NCDOT Cost 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00USD    Gates County merkepomtTramperatn System CONFLICT OF INTEREST POLICY Board Readopted by September 20, 2023  In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member oft the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds ifa conflict of interest, real or apparent, would bei involved. Such a conflict would arise when any oft the following has a financial or other interest in the firm selected for award.  The employee, officer, agent, or Board member, Any member ofl his/herimmediate family,  His or her partner, or  An organization that employs, ori is about to employ, any oft the above.  The agency'sofficers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractor's potential  contractors, or parties to sub-agreements.  (Printed Name)  (Signature)  (Date)    Gates County Inter-Regional Transportation System  Conflict of Interest Policy  The Gates County Board of Commissioners, or other governing persons, officers, employees or agents are to avoid any conflict ofi interest, even the appearance of a conflict of interest. The Gates County Board of Commissioners or other governing body, officers, staff and agents are obligated to always act in the best interest oft the organization. This obligation requires that any Board member or other governing person, officer, employee or agent, in the performance of Organization duties, seek only the furtherance of the Gates County mission. At all times, Board members or other governing persons, officers, employees or agents, are prohibited from using their job title, the Organization's A. The Board members or other governing persons, officers, employees, or agents of the Organization should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from the actions of any Board member or other governing person, officer, employee or agent. This is not intended to preclude bona-fide Organization fund raising-activities. B. A Board or other governing body member may, with the approval of Board or other governing body, reçeive honoraria for lectures and other such activities while not acting in any official capacity for the Organization. Officers may, with the approval of the Board or other governing body, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. Ifa a Board or other governing body member, officer, employee or agent is acting in any official capacity, honoraria received in connection with activities relating to the C. No Board member or other governing person, officer, employee, or agent oft the Organization shall participate in the selection, award, or administration of ap purchase or contract with a vendor where, to his knowledge, any of the following has at financial interest int that purchase or contract: 1. The Board member or other governing person, officer, employee, or agent; 2. Any member of their family by whole or half blood, step or personal relationship or relative-in- 3. An organization in which any of the above is an officer, director, or employee; 4. A person or organization with whom any of the above individuals is negotiating or has any arrangement concerning prospective employment or contracts. D.Duty to Disclosure - Any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest is to be reported to the Board or other governing body or one's supervisor E.E Board Action - When a conflict of interest is relevant to a matter requiring action by the Board of Commissioners or other governing body, the Board member or other governing person, officer, employee, or agent (person(s)) must disclose the existence of the conflict of interest and be given the opportunity to disclose all material facts to the Board and members of committees with governing board delegated powers considering the possible conflict ofi interest. After disclosure of all material facts, and after any discussion with the person, he/she shall leave the governing board or committee meeting while the determination of a conflict ofi interest is discussed and voted upon. The remaining board or committee members shall decide ifa conflict ofi interest exists. In addition, the person(s) shall not participate ini the final deliberation or decision regarding the matter under consideration and shall leave the meeting during the discussion of and vote of the Board of Directors/Trustees or other  name or property, for private profit or benefit.  Organization are to be paid to the Organization.  law;  immediately.  governing body.    F.V Violations of the Conflicts of Interest Policy - Ift the Board of Commissioners or other governing body has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after making further investigation as warranted by the circumstances, the Board of Commissioners or other governing body determines the member, officer, employee or agent has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and G. Record of Conflict - The minutes of the governing board and all committees with board 1. The names of the persons who disclosed or otherwise were found to have an actual or possible conflict of interest, the nature of the conflict of interest, any action taken to determine whether a conflict of interest was present, and the governing board or committee's decision 2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement that presents a possible conflict of interest, the content of the discussion, including any alternatives to the transaction or arrangement, and a record of any  corrective action.  delegated powers shall contain:  as to whether a conflict of interest in fact existed. votes taken in connection with the proceedings. Gates County Board of Commissioners Name of Organization Signature of Organization Official  Approved by:  Date  NOTARIZED CONFLICT OF INTEREST POLICY  State of North Carolina County of that acknowledged  Notary Public for said County and State, certify  personally appeared before me this day and  that he/she is Authorized Official of Gates County Inter-Regional Transportation System and by that authority duly given and as the act oft the Organization, affirmed that the foregoing Conflict of Interest Policy was adopted by the Board of Commissioners or other governing body in a meeting  [enter name of entity]  held on the 20th Sworn to and subscribed before me this  day of_ September_. 2023  day of Notary Public  (Official Seal)  My Commission expires  20    County of Gates Conflict of Interest  Policy  Section 1. Declaration of Policy  The proper operation of democratic government requires that:  1) Elected and appointed officials, employees, and agents to be independent, impartial, 2) Governmental decisions and policy be made in proper channels of the government  and responsible to the people;  structure;  3) Public office is not to be used for personal gain; and 4) The public have confidence in the integrity ofi its government.  Inr recognition of these goals, this Conflict of Interest Policy is hereby adopted. The purpose is to establish guidelines for ethical standards of conduct for all such public elected and appointed officials, employees, and agents by setting forth those acts that are incompatible with the best  interests of County of Gates. Section II. Coverage abide by this policy. Section I. Definitions  All elected officials, appointed officials, employees, and agents shall be: subject to and shall  The following words, terms, and phrases, when used in this policy, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Agent - All persons who are not County officials or employees that are authorized by the County to act for or in place of the County in the conduct, management, or  administration ofa a particular project, contract(s) or endeavor.    Appointed Official- All persons appointed to any County board or commission. Business Entity- Any business, proprietorship, firm, partnership, person in representative or fiduciary capacity, association, venture, trust, or corporation which is organized for Covered Individual- An elected official, appointed official, employee, or agent of the Covered Nonprofit Organization- A nonprofit corporation, organization, or association, incorporated or otherwise, that is organized or operating in the State of North Carolina primarily for religious, charitable, scientific, literary, public health and safety, or educational purposes, excluding any board, entity, or other organization created by the Direct Benefit- () having a ten percent (10%) ownership interest or other interest in a contract or Subaward; (i) deriving any income or commission directly from a contract or Elected Official The members of the County of Gates Board of Commissioners, Employee. All full-time and part-time persons employed by the County, including Federal Financial Assistance Federal financial assistance that the County receives or administers in the form of grants, cooperative agreements, non-cash contributions or donations of property (including donated surplus property), direct appropriations, food commodities, and other Federal financial assistance (except that the term does not  financial gain ori for profit.  County.  State of North Carolina or the County.  Subaward; or (ii) acquiring property under a contract or Subaward.  the Sheriff, and the Register of Deeds, contracted and appointed positions.  include loans, loan guarantees, interest subsidies, or insurance).  Immediate Family-  A. Applicable to contracts, subawards, grants, and other transactions under North Carolina Law: The spouse and all children of the Coveredindividual. B. Applicable to Federal contracts, subawards, and grants: () a spouse, and parents thereof, (i) a child, and parent thereof, (ii) a parent, and spouse thereof, (iv) a sibling, and spouse thereof, () a grandparent and grandchild, and spouses thereof, (vi) domestic partners and parents thereof, including domestic partners of anyi individual in (i) through (v) of this definition;and (vii) any individual related by blood or affinity whose close association with the Covered Individual is the equivalent of a family relationship  Interest - Direct or indirect pecuniary or material benefit accruing to Covered Individual asa result of a contract, Subaward, or transaction which is or may be the subject of an    official act or action by or with the County. For the purpose oft this article, a Covered (1) For State contracts, Subawards, grants and other transactions: Any person in For Federal contracts, Subawards, grants, or transactions: a Related Party; (2) Any business entity in which he/she is an officer or director; (3) Any business entity in which in excess oft ten percent (10%)of the stock of, or legal or beneficial ownership of, is controlled or owned directly ori indirectly (4) A Covered Nonprofit Organization on which they currently serve as an officer, Official Act or Action - Any legislative, administrative, appointive, or discretionary act ofa Pass-Through Entity- Al Non-Federal entity that provides a Subaward to a Subrecipient Related Party- () an Immediate Family Member of a Covered Individual, () a partner of a Covered Individual, or (ii) a current or potential employer (other than the County) ofa Covered Individual, of a partner of a Covered Individual, or of an Immediate Family Subaward- An award provided by a Pass-Through Entity to carry out part of a Federal award received by the Pass-Through Entity. This does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program, Subrecipient An entity that receives a Subaward from a pass-through entity to carry out part of a Federal award; but does not include an individual that is a beneficiary of such award. A Subrecipient may also be al recipient of other Federal awards directly from  individual shall be deemed to have an interest in the affairs of:  his/her Immediate Family;  by them; or  director, or board member,  Covered Individual.  toc carry out part of a Federal program  Member of a Covered individual.  aF Federal awarding agency,  Section IV. Policy  A, Interest in Contract, Agreement, or Subaward  No Covered Individual shall have or thereafter acquire an interest in any contract, agreement, or Subaward with the County. Additionally, no Covered Individual shall participate directly or indirectly in the selection, award, or administration of a contract, agreement, or Subaward if he/she has a real or apparent conflict of interest.  a) Real Conflict of Interest-  A. For State contracts, agreements, or Subaward: A real conflict of interest shall exist when a Covered Individual or Immediate Family Member hasa    financial or other interest in or tangible personai benefit from a firm considered for a contract, agreement, or Subward, B. For Federal contracts, agreements, or Subawards: A real conflict of Interest shall exist when a Covered Individual or Related Party has a financial or other interest in or tangible personal benefit from a firm considered for a  contract, agreement, or Subaward.  b) Apparent Conflict of Interest-  A. For state contracts, agreements, or Subawards: An apparent conflict of interest shall exist where a real conflict of interest may not exist, but where a reasonable person with knowledge of the relevant facts would find that an existing situation or relationship creates the appearance that there a Covered individual or Immediate Family member has ai financial or other interest in or a tangible personal benefit from a firm considered for B. For Federal contracts, agreements, or Subawards: An apparent conflict of interest shall exist where a real conflict of interest may not exist, but where a reasonable person with knowledge of the relevant facts would find that an existing situation or relationship creates the appearance that there a Covered Individual or any Related Party has a financial or other interest in or a tangible personal benefit from a firm considered for a  acontract, agreement, or Subaward.  contract, agreement, or Subaward,  B. Use of Official Position  No Covered Individual shall use his/her official position or the County's facilities for his/her private gain, nor shall he/she appear before or represent any private person, group, or interest before any department, agency, commission, or board of the County except in matters of purely civic or public concern. This subsection is not intended to prohibit speaking before neighborhood groups and other nonprofit organizations. No Covered Individual shali participate ini the selection or in the award or administration of a contract ifa conflict of interest, real or apparent, would be involved. Such a conflict would arise when the Covered Individual, a member of his/her immediate family, his/her partner, or an organization which employs, or is about to employ, any of the above individuals, as a  financial or other interest in the firm selected for award.  D Disclosure of Information  No Covered Individual shall use or disclose confidential information gained ini the course of 2) A business entity of which he/she is an owner in part ori in whole, an officer, or  or by reason of his/her official position for purposes of advancing:  1) His/her financial or personal interest;  director; or    3) The financial or personal interest of a member of his/her immediate family or that of  any other person,  D. Incompatible Service  No Covered Individual shall engage in or accept private employment or render service for private interest, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties, nor shall any Covered Individual serve on any County board except where expressly required by statute and provided disclosure is made as  provided in this article.  E. Gifts  No Covered Individual shall directly or indirectly solicit, accept, or receive any gift, favor, reward, service, or promise of award whether in the form of money, cash equivalents (nstruments readily convertible into cash such as money, orders, and checks), gift cards, gift certificates, pre-paid credit cards, services, loans, travel, entertainment, hospitality, or things or promises, including a promise of future employment under circumstances In which it could reasonably be inferred that the gift, favor, reward, service, or promise of award was intended to influence him/her, or could reasonably be expected to influence him/her, in the performance of his/her official duties, or was intended as a reward for any official action on his/her part. Legitimate political contributions, advertising items or souvenirs of nominal value, honoraria for participating in meetings, and meals at banquets shall not be considered  as gifts, favors, or rewards under this policy.  F. Special Treatment  No Covered Individual shall grant any special consideration, treatment, or advantage to any  citizen beyond that which is available to every other citizen. Disclosure of Interest in Official Act or Action  Any member of the County of Gates Board of Commissioners or member of an appointed board or commission who has an interest in any official act or action before the Board of Commissioners or an appointed board or commission shall publicly disclose on the record the nature and extent of such interest and shall not vote on the matter if excused by the Board of Commissioners or appointed board or commission. The question of the compensation and allowance of members of the Board of Commissioners is not a matter involving a member's own financial interest or official conduct, However, a member of the Board of Commissioners or a member of an appointed board of commission shall not participate or vote regardless of whether the member is excused in the following  circumstances:    1. If the matter involves a legislative land use matter (such as a rezoning or text amendment) where the outcome of the matter is reaspnably likely to have a direct, 2. Ifthe matter involves a quasi-judicial function (such as the issuance of a special use permit or an appeal of a personnel decision) and the member has a financial interest 3. Ift the matter involves a contract from which the member derives a directbenefit.  substantial, and readily personal financial impact;  in the outcome;  H. Oversight of Subrecipient's Conflict of Interest Standards  Prior to the County's execution of any Subaward for which the County serves as a Pass- Through Entity, the employee(s) responsible for the management of the Subaward shall ensure that the proposed Subrecipient of Federal Financial Assistance has adopted a confict-of-interest policy that satisfies the requirements of 2 C.F.R. 5 200.318(c), 2 C.F.R. 5 200.318(c)(2), and all other applicable federal regulations. Any contract or agreement with the Subrecipient shall require the Subrecipient to disclose any real or apparent conflicts of interest to the County, which shall then be reported to the Federal awarding agency that  funded the Subaward in accordance with that agency's disclosure policy.  Reporting Violations  The County requests and strongly urges employees to report any violations or possible or perceived violations of this policy to their Department Head, Human Resources, or the County Manager's office. The County shall not discharge, demote, or otherwise discriminate against any employee in reprisal for disclosing information that an employee reasonably believes is evidence of any violations or possible or perceived violations of this policy.  Discipline for Violations  The County will investigate and respond to all reports of violations or perceived violations of this policy. Violation of this policy may result in disciplinary action, up to and including termination, removal from an appointed board or commission, or a motion or resolution of censure. The County shall terminate any contract or agreement with any subcontractor  found to be in violation of this policy.    Adopted 15th day of March 2023.  A Hhke AR Jis/a Dr. Althea Riddick, Chairman Gates County Board of Commissioners  ATTEST:  Joleatha Chestnutt Clerk to the Board COA Gates County Board of Commissioners    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  EEO QUESTIONNAIRE  Threshold Requirements: Any applicant, recipient, or sub-recipient is required to comply with  program requirements in Chapter III ifitr meets the following thresholds: a. Employees 100 (+) or more transit-related employees*; and  b. Requests or receives capital or operating assistance under Sections 3, 4(), or9oft the FTA; assistance under 23 U.S.C. 142(a)(2) or 23 U.S.C. 103(e)(4), or any combination thereof, in excess of $1 million in the previous Federal fiscal year; or C. Request and receives planning assistance under Sections 8 and/or 9i in excess of Transit systems with 50. - 99 employees must keep a plan on file for review at next site visit.  $250,000 in the previous Federal fiscal year,  Name of Organization: Organization Type: Transit Agency TrAMS ID:  Gates County Inter-Regional Transportation System  (ifa applicable)  1. How many employees do you havei in your organization? 2, How many of those employees are *transit related?  *A transit related employee is an employee of an FTA applicant, recipient, or subrecipient who is involved in an aspect of an agency's mass transit operation funded by FTA. For example, a city planner involved in a planning bus route would be counted as part of the recipient's work force, **f EEO requirement is not applicable check here.  sign below, and. submit, otherwise  but a city planner involved in land use would not be counted.  complete remaining questions.  declare (or certify, verify, or state) that thei foregoing is true and correct.  Applicant Name S5T5M  Date 05/09/23  Title Gns Manare  ADSEEOQUESTOMMARE Last Updated: 04/03/2023  Page 1of3    INTEGRATED MOBILITY DIVISION  UNIFIEDG GRANT APPIICATION  3. Does your agency submit an EEO Program? Ifyes, what is the date ofy your last submission? 4. Does your agency submit an Abbreviated EEO Program? If yes, what is the date ofy your last submission? 5. Do you contract out any of your transit services? No Ifno, skip to question 7. Ifyes, a. What is the name of agency (s)?  b. How many transit employees does the agency have?  C. Does the agency submit an EEO Program/ADbreviated EEO Program to you? Ifyes, what is the date oft their last EEO/Abbreviated EEO submission?  6. What is the date of your last Triennial Review (If applicable)?  a. Were there any deficiencies? Ifyes, in what area(s)  b. Are any of the deficiencies still open? Ifyes, in what area(s)?  7. Has your agency participated in an EEO compliance review? Ify yes, what is the date of  your last EEO compliance review? a. Were there any deficiencies?  FY2BSEEOQUESTOMMRE Last Updated: 04/03/2023  Page2of3    INTEGRATED MOBILITY DIVISION  UNIFIED GRANT APPLICATION  Ifyes, in what area(s)  b. Are any oft the deficiencies still open? Ifyes, in what area(s)?  declare (or certify, verify, or state) that the foregoing is true and correct.  Applicant Name_ Date, 05/09/23  S15M  Title foMaresgs  FY2 2025E EEOQUESTIONNARE Last Updated: 04/03/2023  Page 30 of3        INTEGRATED MOBILITY DIVISION  UNFED GRANT APPLICATIONE  FY 2025 DELEGATION OF AUTHORITY  Date: 05/09/23  - Scott Sauer as the designated party for Gates County  County Manager  with authority to submit funding applications and enter into contracts with the North Carolina Department of Transportation and execute all agreements and contracts with the NCDOT Integrated Mobility Division, hereby delegate authority tot thei individual(s) filling the positions as  indicated below:  Primary Designee: Patrice Taylor-Lassiter Gates County Inter-Regional Transportation System Reimbursement Requests: Budget Revisions: Budget Amendments: Period of Performance Extensions: Other Gates County Reimbursement Requests: Budget Revisions: Budget Amendments: Period of Performance Extensions: Other Alternate Designee #2: Reimbursement Requests: Budget Revisions: Budget Amendments: Period of Performance Extensions: Other STS Signature FY2025 DELEGATION OF AUTHORITY Last Updated: 04/03/2023  YES YES YES YES DYES  Alternate Designee #1: William Roberson, Finance Officer  YES YES YES YES DYES  DYES OYES DYES DYES DYES        INTEGRATED MOBILITY DIVISION  UNEEDGRANT APRLCATION:  DBE GOOD FAITH EFFORTS CERTIFICATION  This is to certify that in all purchase and contract selections (Legal Name of Applicanf) efforts to purchase from, and award contracts to, Disadvantaged Business Enterprises (DBEs). DBE good faith efforts will include the following items that are indicated by check mark(s)  County of Gates orr narrative: Required Check all by! IMD that apply  is committed to and shall make good faith  Description  D7  D D M  7   Write a letter/email to Certified DBES in the service area to inform Document telephone calls, emails and correspondence with or on Advertise purchase and contract opportunities on local TV Request purchase/contract price quotes/bids from DBES; Monitor newspapers for newi businesses that are DBE eligible Encourage interested eligible firms to become NCDOT certified. Interested firms should contact the office of contractual services at Encourage interested firms to contact the Office of Historically Underutilized Businesses at (919) 807-2330 for more information Consult NCDOT Certified DBE Directory. A DBE company will be listed in the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy oft this directory at pshaalaneewlendenadoDinsonieautwn.  them of purchase or contract opportunities;  behalf of DBEs; Community Cable Network:  (919) 707-4800 for more information  Other efforts: Describe:  Your may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) Icertify that, to the best of my knowledge, the above information describes the DBE good faith  26 at pshawelanegonen.daaDle-soybeauthen years following the end of the fiscal year.  efforts.  Signature of Authorized Official  Date  Type Name and Title of Authorized Official  FY 2025 DBE GOODI FAITH EFFORTS CERTIFICATION  Last Updated: 04/03/2023    Page1 1oi1  INTEGRATED MOBILITY DIVISION  UNFIED GRANTAPPHICATION  5311 Transit Advisory Board (TAB)/Governing Board Composition  Service Area Demographics Ewti Mreriny Income alanel 21% 36% 25% 11% 1%  low Hipanic  Applicant:  Gates County  Number ofF Projected TABI Meetings forF FY2025: Number OfTABI Meetings heldi inFY 2024: as of: May, 2023]  20000 Consus datau usedkr DisabedCalculaions 2005-2000A ACS Estimetes usedhor Elderly& Lowi Income Cafculations 20100 Census dates usedkw Minorhys &Origin Calculelions This person knows the needs oft this group or groups.  Whatt bestd describes ther role orp position oft this boardr memberi inthe Selectonly one descriptiong per board member  Conflicto of Form  community?  transportation Board Service Interest Check alithala apply Current Terms Slalus Submission  TABI Member's Name  Human Non-Profit Provider Agency  Service or Transportation Business Gvmt or Gvmt Transit User  Affiliate College/Universit Elected Official JobLink  1LeeF Ridick 2Reba Green-Holley 3Helen Eure 4vacant 5Jasmine Wilson Senior Services 6Willie Smith 7Althea! Riddick BAnnette Barnes 9vacant 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30  GenF Public Passe  Chamber ofg  D0D0DD DpE  Private Provider  DSS  A A S B D 0 D0 a D D D D a D Da D D D D Da D n D D a D D D D la 00 00 D D  Disabled PassengD JC  FY2 2025 TAB COMPOSITIONLIST Last Updaled: 04/03/2023    SAM.GOV  COUNTY OF GATES  Unique Entity ID F4L4FXEB3BK3 Registration Status Active Registration Physical Address 202 Court ST Gatesville, North Carolina 27938-9518 United States Bushmuss omation Dalng Business as (blank) Congresslonall District North Carollna 01 Reglstration Dates Activation Date May 9,2023 Entity Dates Entity Start Date Ju!1 1,1789 Immedlate Owner CAGE (blank) Highest Level Owner CAGE (blank) Executive Compensation responded to the questlons. Proceedings Questions  CAGE/NCAGE 6GRM8 Expiration Date Mey 4,2024 Mailing Address POI Box1 148 Gatesville, North Carolina 27938 United States Division Name (blank) Stete/ /Country ofl Incorporation (blank)/(blank) Submission! Date May 5, 2023 Fiscal Year End Close Date Jun 30 Legal Business Name (blank) Legal Business Name (blank)  Purpose of Registration All Awards  Divislon! Number (blank) URL (blank) Initial Registratlon Date Jul20,2011  Reglstrants int the System for Award Management (SAM) respond tot the Executlve Compensation questlons Ina accordance with Section 6202 of P.L.110-252, amending the FederalF Funding Accountability and1 Transparency Act (P.L. 109-282). This informatlon Is not displayedi in SAM.His sent tol USAspending.govt for displayi in association with an eligible awerd. Maintaining an active registration In SAM demonstratea the registrant Registrants int the System for Award Management (SAM.gov) respond top proceedings questions inE accordance with FAR 52.209-7, FAR 52.209-9, or2.C.F.R.. 200 Appendix. XII, Thelr responses are displayed In the ponaoiyqualreaton section of SAM.gov. Malntaining ane active  registratlon In SAM.gov demonstrates the registrant responded to the proceedings questions.  Excluslon Summary, Active Exclusions Records? No SAME Search Authortzation  lauthorize mye entity's non-sensitive information to! be displayedi in SAM! public searchr results:  Yos Enttiy Types Business Types Entity Structure U,S. Government Entity Profit Structure (blank)  Entity Type USI Local Govemment  Organization Faclors (blank)    Soclo-Economic" Types  Check the registrant's Reps & Certs, ifp present, under FAR! 52.212-3 or FAR 52.219-1 to determine lfthee entityi is an SBA-certified HUBZone small business concern. Additional smalll business information may! bei foundi int the SBA's Dynamic Small Business Search Ifthee entity completed the  SBA: supplemental pages during reglstration, Govemment Types U.S. Local Government County Financtal Information Accepts Credit Card Payments No EFTI Indicator 0000 Polnts of Contact Electronic Business % Willam Roberson, Finance Director Government Business & William Roberson, Finance Director  Debt Subject To Offset No CAGE Code 6GRM8  115 Court Street POI Box 148 Gatesville, North Carolina 27938 United States 115 Court Stroet POI Box 148 Gatesville, North Carolina 27938 Unlted States  Service Classlfications NAICS Codes Primary Yes Dlaaster Response  NAICS Codes 921190  NAICS Title  Other General Government: Support  This enlity does not appear inl the disaster response registry.    SAM.cov  EntityWorkspace Results 1 Total Results  OOUNTV OF GATES Unique Entity ID:FAL4FXEB3BK3 ÇAGE/NCAGE 6GRMB Entity Status: Activel Registration  Explration Date: May04,2024 PumposediReghtration, AIIA Awards  Doing Business. As: Physkal Address: 202 COURT: ST GATESVILUE, ,NC 27938-951BUSA    GATES COUNTY  Board of Commissioners  MEETING DATE: September 20, 2023 DEPARTMENT: Governing Body SUBJECT: New Business 1. Revaluation 2025  2. Animal Shelter/Animal Control Program Overview  Albemarle Regional Health Director, Ashley Stoop = Review of the Health Tri- County Animal Shelter Manager - Dana Comer Overview of the Tri- County Animal Shelter Operations and Service for Gates County Residents;  Department's Protocol for Rabies Control  and a Review of the County's Animal Control Ordinance  3. Public Utilities Department ATTACHMENTS: Yes    N-1 Revaluation 2025  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Board  DATE: September 15, 2023 RE: Revaluation 2025  Per County Manager Scott Sauer, North Carolia General Statue 105-286(a) requires each county to reappraise all real property on an octennial cycle and for Gates County, North Carolina General Statue 105-299 enables the Board of County Commissioners for the employment of experts, specifically appraisal firms, to assist the tax assessor. This statue also provides that the employment of these firms or persons are contracts for personal services and are not subject to the competitive bidding process. Gates County's previous revaluation for January 2017 was conducted by Piner Appraisal, Inc. and after consultation with NCACCC Tax Director Mr. David Baker (previously with NC Department of Revenue), it is my recommendation that the Board engage Piner Recommended Board Action: MOTION to approve 2025 Revaluation proposal and scope of work by Piner Appraisal, Inc. in the. amount of $325,250 or $38.50 per parcel  this reappraisal must be completed as January 1, 2025.  Appraisal, Inc. for the 2025 revaluation cycle.  count of 8,500.    8  a  8 E    $105-286. Timei for general reappraisal of real property.  (a)  Octennial Cycle. -) Each county must reappraise all real property in accordance  with the provisions of G.S. 105-283 and G.S. 105-317 as of. January 1 of the year set out in the following schedule and every eighth year thereafter, unless the county is required to advance the date under subdivision (2) of this section or chooses to advance the date under  subdivision (3) oft this section.  (1) Schedule ofInitial Reappraisals.  Division One - 1972: Avery, Camden, Cherokee, Cleveland, Cumberland, Guilford, Harnett, Haywood, Lee, Montgomery, Division Two - 1973: Caldwell, Carteret, Columbus, Currituck, Davidson, Gaston, Greene, Hyde, Lenoir, Madison, Orange, Pamlico, Pitt, Division Three - 1974: Ashe, Buncombe, Chowan, Franklin, Division Four - 1975: Alleghany, Bladen, Brunswick, Cabarrus, Catawba, Dare, Halifax, Macon, New Hanover, Surry, Tyrrell, and Yadkin. Division Five - 1976: Bertie, Caswell, Forsyth, Iredell, Jackson, Lincoln, Onslow, Person, Perquimans, Rutherford, Union, Vance, Wake, Division Six 1977: Alamance, Durham, Edgecombe, Gates, Martin, Mitchell, Nash, Polk, Randolph, Stanly, Warren, and Wilkes. Division Seven - 1978: Alexander, Anson, Beaufort, Clay, Craven, Division Eight - 1979: Burke, Chatham, Graham, Hertford, Johnston, McDowell, Mecklenburg, Moore, Pender, Rockingham, Sampson, Mandatory Advancement. - A county whose population is 75,000 or greater according to the most recent annual population estimates certified tot the Secretary by the State Budget Officer must conduct ai reappraisal of real property when the county's sales assessment ratio determined under G.S. 105-289(h) is less than .85 or greater than 1.15, as indicated on the notice the county receives under G.S. 105-284. A reappraisal required under this subdivision must become effective no later than January 1 of The third year following the year the county received the notice. b. The eighth year following the year of the county's last reappraisal. Optional Advancement, - A county may conduct a reappraisal of real property earlier than required by subdivision (1) or (2) of this subsection if the board of county commissioners adopts a resolution providing for advancement of the reappraisal. The resolution must designate the effective date of the advanced reappraisal and may designate a new reappraisal cycle that is more frequent than the octennial cycle set in subdivision (1) of this subsection. The board of county commissioners must promptly forward a copy of the resolution adopted under this subdivision to the Department of Revenue. A more frequent reappraisal cycle designated in a resolution adopted under this subdivision continues in effect after a mandatory reappraisal required under subdivision (2) of this subsection unless the board of county commissioners adopts another resolution that designates a different date for the county's next reappraisal.  Northampton, and Robeson.  Richmond, Swain, Transylvania, and Washington. Henderson, Hoke, Jones, Pasquotank, Rowan, and Stokes.  Wilson, and Yancey.  Davie, Duplin, and Granville. Scotland, Watauga, and Wayne.  (2)  the earlier oft the following years:  a. (3)  (b), (C) Repealed by Session Laws 2008-146, S. 1.1, effective. July 1, 2009. (1939,c. 310, S. 300; 1941, c. 282, SS. 1,1 11/2; 1943, C. 634, S. 1; 1945, C. 5; 1947, C. 50; 1949, C. 109;    $105-299. Employment of experts.  The board of county commissioners may employ appraisal firms, mapping firms or other persons or firms having expertise in one or more of the duties of the assessor to assist the assessor in the performance of these duties. The county may also assign to county agencies, or contract with State or federal agencies for, any duties involved with the approval or auditing of use-value accounts. The county may make available to these persons any information it has that will facilitate the performance of a contract entered into pursuant to this section. Persons receiving this information are subject to the provisions of G.S. 105-289(e) and G.S. 105-259 regarding the use and disclosure of information provided to them by the county. Any person employed by an appraisal firm whose duties include the appraisal of property for the county must be required to demonstrate that he or she is qualified to carry out these duties by achieving a passing grade on a comprehensive examination in the appraisal of property administered by the Department of Revenue. In the employment of these firms, primary consideration must be given to the firms registered with the Department of Revenue pursuant to G.S. 105-289(). A copy oft the specifications to be submitted to potential bidders and a copy of the proposed contract may be sent by the board to the Department ofl Revenue for review before the invitation or acceptance ofany bids. Contracts for the employment of these firms or persons are contracts for personal services and are not subject to the provisions of Article 8, Chapter 143, of the General Statutes. Ift the board of county commissioners employs any person or firm toa assist the assessor in the performance of the assessor's duties, the person or firm may not be compensated, in whole or in part, on a contingent fee basis or any other similar method that may impair the assessor's independence ort the perception of the assessor's independence by the public. (1939, C. 310, S. 408; 1971,c. 806, S. 1; 1973, C. 476, S. 193; 1975, C. 508, S. 2; 1983, C. 813, S. 4; 1985, C. 601, S. 2; 1989, C. 79; 2002-184, S. 7; 2003-416, S. 9; 2012-152, S. 2;  2012-194, S. 61.5(b).)  G.S. .105-299  Page 1    Proposal  for  Gates County's Property Revaluation  Effective for the Tax Year 2025  Respectfully Submitted to:  Mr. Scott Sauer Gates County Manager Ms. Taylor Fischer  Gates County Tax Administrator  September 7, 2023    September 7, 2023 Mr. Scott Sauer Gates County Manager  Ms. Taylor Fischer Gates County Tax Administrator  RE: Proposal for 2025 Countywide Revaluation Project  Dear Selection Committee Members:  On behalf of Piner Appraisal, Inc., we are pleased to submit this proposal in response to your request to The opportunity to provide you with this proposal is an honor and greatly appreciated. Piner. Appraisal has been assisting various counties with property assessment needs for 20 consecutive years. During this time, wel have gained in-depth knowledge of economic and geographical environments. Our Our company is experienced and well established in the property tax industry ofNorth Carolina and completely vetted and approved annually by the NC Department of) Revenue. Our team is comprised ofboth certified appraisers and highly seasoned property tax professionals; this combination is the perfect balance that provides Gates County with knowledgeable personnel and service oft the highest quality. We are enthusiastic about helping Gates County with all your appraisal needs. We have recently completed the Bertie County revaluation that was due January 1,2020, Washington County revaluation due January 1, 2021 and the Bladen County revaluation that was due January 1,2022. We also have just completed revaluation projects for Rowan, Lee, and Brunswick Counties for 2023. In addition, we are conducting revaluations for Rockingham, Richmond, Caswell, Nash, Wilson, Hyde,  aid and assist Gates County with the 2025 County Revaluation.  professional and courteous appraisal services are proven and reliable.  Halifax, and Perquimans Counties that are due. January 2024.  Our proposal highlights our expertise and experience working directly in the functional areas requested in your solicitation request. Thank you for the opportunity toj provide you with this proposal. Should  you have any questions, please do not hesitate to contact us. (252) 723-3562 or  inerapprasail@gmalcen  Sincerely, Gary Piner Painrnepa-mClope Piner Appraisal, Inc.    Overview:  Our highly experienced and professional team will handle the entire revaluation process from start to finish with field inspections, new digital images, comprehensive market studies and a supported schedule-of-values. Every person involved in the revaluation for Piner Appraisal maintains all necessary certifications and credentials. A: summary of our principal team for this proposed project is  noted below.  Gary Pineri is a Carteret County native and veteran tax appraiser with 30+ years of property tax experience. Mr. Piner will be overseeing the revaluation project and will be involved in all aspects oft the revaluation process. He recently completed revaluation work in Gates County, Brunswick County, Onslow County, Wayne County, Bertie County, Washington County and Bladen County. His firm is currently working on revaluations for Rockingham, Richmond, Caswell, Nash, Halifax, Hyde, Wilson, Wayne and Perquimans Counties,  Renee McGinnis is al highly respected property tax professional. She is ai retired tax administrator of30+ years for Gates County. She will be the project manager for the Gates County revaluation. Her vast knowledge oft the area will be a valuable asset to your job. She has helped Piner Appraisal complete Bertie, Washington and Bladen County revaluations. She is currently the project manager for the 2024 Perquimans County revaluation. She also helped Piner Appraisal with the 2017 Gates County revaluation. Resume Included.  Shaun Geldert has been with Piner Appraisal since 2020, He has worked on the Washington County revaluation, Bladen County, Rockingham County and most recently Perquimans County revaluations. During the Perquimans County, job he worked under the supervision ofMrs. Renee McGinnis. Hel has become one of] Piner. Appraisal's very top field persons. Shaun is a Paul Harrison is ai retired MAI appraiser with more than 45 years of experience in property valuation. He has a vast knowledge oft the valuation of commercial and industrial properties. He will aid and assist in this process as well as contributing to the composition of the schedule-of- values. Hel has extensive experience in presentations to local BOER's as well as the NCPTC.  resident ofHertford County.  Resume included.  Additional personnel will be added as needed.    SCOPE OF WORK:  The purpose of this proposal is to aid and assist the Gates County Tax Office with the 2025 revaluation in accordance with North Carolina General Statutes. The requested assistance and support include the development oft the schedule-of-yalues & Assessor's manual with supporting documentation and appraisal principles. Our team will visit all: residential, commercial, and industrial properties conducting a full list and measure, making data corrections as needed. We will also provide new digital images for all improved properties. We will provide comprehensive market studies and a supported  schedule-of-values.  Piner Appraisal provides the following services:  Detailed Market Sales Study & Sales Confirmation  Establish project schedule with key milestones of work and provide ai monthly progress Development ofa detailed schedule-of-values manual with continuing sales tracking up through October 2024. This manual will be customized and user friendly. Examples and images willl be from the local market, local builders, and real estate professionals. National cost guides will be available to support values in your areai ifneeded. Visitation of all residential, commercial, and industrial properties. Listing and measurement corrections as needed on all field surveys. Appraisal ofall real property. (Residential, Commercial, and Industrial) Analyzing and valuing the commercial properties regarding the cost approach, the sales comparison, and the income approach to valuation. These values will be in direct correlation to the current market value for Gates County, with emphasis on the income Gates County Commercial /I Industrial Sales and Income Data Collection by survey. Assist in conducting informal public hearings and appeals for all real property through the Board of Equalization and Review and the Property Tax Commission. Piner Appraisal has developed software that allows us to use tablets in the field. This capability can essentially eliminate property tax cards, routing, and office data entry. It also instantly ties the digital images, taken in the field, to the parcels. This tool will  report to the Tax Administrator.  approach when applicable.  Provide digital photographs of all: improved properties.  Public. relations assistance and support.  effectively streamline the revaluation process.  Piner Appraisal subscribes to CoStar which is a software that provides relevant capitalization and  income rates for specified geographics.  Piner Appraisal will not be responsible for the following:  Office space, computers/computer. upgrades, mass/bulk printing, value notices, and any public  advertisements.  *Re-Inspection o1 site visits caused by violent storms or natural disaster events. Additionalfees, (per  parcel price), will applyfor re-inspections.    PRICE  Piner Appraisal has taken every effort to provide the most efficient proposal while maintaining the highest quality of service. Based on the indicated scope of work set forth in the Gates County Request for Proposal, the bid is $327,250 or $ 38.50 per parcel with aj parcel count of 8,500.  Piner Appraisal's fee willl be $1000.00 per day for any Property Tax Commission related: issues. Piner. Appraisal maintains all necessary insurance and will provide Gates County with proofof adequate general liability insurance, errors and omissions insurance, auto insurance and necessary worker's compensation insurance. Further, Piner Appraisal will provide Gates County with any necessary performance bond and/or certified funds at the time of contract award.  INDEMNIFICATION & INSURANCE:  CONCLUSION & HIGHLIGHTS:  In conclusion, Piner Appraisal will be your local appraisal expert. We are dedicated to a long-lasting partnership with Gates County. Our objective is clearly defined toj provide your office and the property owners of Gates County with the most competent, timely and trusted revaluation. We take great pride in our work quality, local accessibility, and continuous communication throughout the project. We always strive to exceed expectations and value our solid reputation. Piner Appraisal offers Gates County a highly experienced team with all necessary tools and no. learning curves. Please do: not hesitate to contact us with any questions or concerns you may have. Gary Piner (252)723-3562 or  inerprasal@gmail.com Tax ID# 46-3535015  Thank you again for the opportunity to provide you with this proposal.    207 A 35 Sirit Morehad C. NC! 28557 25,723-3562  piner appmaisnl  August 28, 2023 Taylor Fisher  Tax Administrator, Gates County  Re: New Staff, Commercial Valuation Services, Mobile Data Collection  Software & High-Quality Digital Imagery  Dear Taylor:  Over 38 years and 27 Reappraisals, it has been my great honor to have served the NC Property Tax community and to have worked diligently to  continually improve the quality of services we offer.  With new staff, we seek good people committed to professionalism and who have an exceptional track record of credentials and experience. Over the past year, The Piner Team has added: 1) Harry Smith, AAS, former Onslow County Tax Administrator for 18 years, and 2) Paul Harrison, CAE, RES, retired MAI, CCIM, litigation consultant and federal court  expert witness over 40 years.  Harry & Paul have created an exciting commercial valuation and appeals team (please call Michael Brown at Lee, Chip Main at Rowan, and Jeff Niebauer at Brunswick for references). We offer full or commercial property only reappraisal, hybrid residenta/commerca services, and Our staff includes 7 former tax administrators, four NCAAO Certified,12 former NCDOR Certified, and 4 current/lormer NC Certified appraisers,  new construction pick-ups.  with the following cumulative experience: * - 340 years mass appraisal * 140 Reappraisals  * 88 years commercial and residential fee appraisal    Recently, we have developed high-quality street-level digital imagery & mobile data collection software that is fast, efficient, & quickly monitors appraisers'location & progress. Please give me the opportunity to demonstrate the superiority of our technology over other alternatives. Al1 our services are offered as part of a turn-key reappraisal package - or exclusively - for counties that do most of their valuation work in-house. Our software developer can customize & adapt both products, which can be integrated and used together, to your specific software/needs. Our parcel document management system is a cool tool that enhances quality of property data and tax office management. It is fast and easy to use. Itl has been a pleasure to serve the NC Property Tax community. And it is exciting to build relationships on trust and to deliver quality products.  Our goal is to always seek ways to exceed expectations.  With warm regards, Gawy Gary Piner    Qualifications    Gary Piner  2321 Shore Drive, Morehead City, NC 28557 * (252) 723-3562  EDUCATION  East Carolina University (1976-1979) ACCREDITATIONS NC Real Estate Appraiser NC # T4955  Certified Real Property Appraiser, NC Department of] Revenue  EXPERIENCE  Real Property Appraiser (1985 -E Present)  Present  Rockingham, Richmond, Caswell, Nash, Wilson, Hyde, Halifax and Perquimans  Counties. Wayne County (digital Images and Commercial)  Working on projects  2022-2023 Rowan, Lee and Brunswick Counties 2020-2022 Bladen County Tax Office  Completed revaluations for 2023. Completed revaluation for 2022.  2019-2021 Washington County Tax Office  Working on revaluation for 2021. Bertie County Tax Office Completed revaluation for 2020. Wayne County Tax Office 2019 revaluation.  2020 2018  Visited and assisted in valuing approximately 3,000 commercial properties for the  2017-2018 Onslow County Tax Office  Visited and assisted in valuing over 2,960 commercial properties for 2018.  revaluation.  2016-2017 Gates County Tax Office  Performed walk around inspections on all residential properties for 2017.  revaluation.  2016-1 Present Bladen County Tax Office  Independently contracted to measure and list new construction. Also handles.  appeals on an annual basis.    2015-Nov. 2015 Caswell County Tax Office  Performed walk around inspections on all residential and commercial properties for  the 2016revaluation.  2015-2016 Chowan County Tax Office  Independently contracted to measure and list new construction.  2014-2015  Brunswick County Tax Office  Visited and assisted in valuing over 3,000 commercial properties for 2015.  revaluation.  2012 - Present Washington County Tax Office  Worked with assessor on all aspects of countywide revaluation. Continue to. handle.  new construction and all other appraisal issues.  2011-2012  Greene County Tax Office revaluation.  Performed walk around inspections on all residential properties for 2013.  2010. - Present Wayne County Tax Office  Independently contracted to measure and list new construction. Independently contracted to measure and list new construction. Independently contracted to measure and list new construction. Independently contracted to measure and list new construction. Independently contracted to measure and list new construction.  2009-2010 2006-2007  Craven County Tax Office Pamlico County Tax Office  2003 - Present Gates County Tax Office 2001-2021 Bertie County Tax Office 1985-2005 Carteret County Tax Office  Responsible for measuring and listing all improvements on each property. Responsible for sizing and pricing land. Served as chief field appraiser 1988 -2005. Trained numerous personnel in all aspects of appraisal during this period.  Involved in revaluation of1989. Extensively involved in all aspects of 1993 revaluation, Extensively involved in all aspects of2007revaluation until leaving in November 2005. Conducted informal hearings for taxpayers and testified before Board of] Equalization  1997 revaluation and 2001 revaluation.  and Review on many occasions.    RELEVANT COURSES  (R-1) Introduction to Real Estate. Appraisal (R-2) Valuation Principles and Procedures (R-3).Applied Residential Property Valuation (G-1) Introduction to Income Property Appraisal (IAAO Course 102) Income. Approach to Valuation (IAAO Course 301) Mass Appraisal of] Residential Property (IAAO Course 400) Assessment Administration (IAAO Course 9014) National USPAP Update (IAAO Course 3069) Technology and Appraisers (IAAOCourse 1969) New! Day, New Appraisal  (R-4)USPAP and Assessing  (IAAO Course 101) Fundamentals of Real Property Appraisal Fundamentals ofl Property Tax Listing  (IAAO Course 305) Computer Assisted Mass. Appraisal Valuation Model Building  (IAAO Course 3091) More Complaints, and AMC's, and UAD Updates  PAST MEMBERSHIPS International Association of Assessing Officers NC. Association of Assessing Officers  References  Michael Brown Lee County Tax Administrator Fleming Jeffress Jones County Tax Administrator  (919)718-4660 (252)448-2546  Jeffl Niebauer Brunswick County Tax. Administrator (910)253-2829  Alan Lumpkin Wayne County Tax Administrator  (919)731-1468 (704)216-8558  Chip Main  Rowan County Tax. Assessor  Sherri Wilkins Washington County Tax Administrator (252)793-1176  Renee Davis  Bladen County Tax Administrator  (910)862-6735  Additional references available upon request    2016-2021: Commercial Appraiser Carteret County Tax Office (hired 3/9/2016). 2021-2022: Personal Property Manager Craven County Tax Office (retired 11/2022).  2022-2023 Property Tax Consultant for Piner Appraisal  ERSONALPOLINIEEE WORK  Beaufort Ole Towne Rotary Club: Treasurer 2017-2018, President 2019- 2020 (District Governor's Award & Rotary Citation Award); Board ofDirectors 2017-2021 Boys & Girls Club of Beaufort Advisory Board 2018-2022 NC Association of Assessing Officers Candidates Club Board 2018-2020 IAAO Hunt Scholarship Fund Committee 2018-2024 Leadership Carteret 2019 (Carteret County Chamber of Commerce) Four International Mission Trips; Deacon (Sardis Presbyterian Church) 2021 Presenter IAAO International Conference in Chicago ("Highest & Best Use"). 2023 Celebrated 50th Wedding Anniversary with wife Deborah in Costa Rica  2900 Evans Street Morehead City, NC 28557 cell: 704-650-1664 phnemppasapi@gmilon    Renée Hinton McGinnis 450 Water Swamp Road Sunbury, North Carolina 27979 Home: (252)465-8037 Work: (252)357-1360 Cell: (252)331-5294 Education:  Gates County High School Gatesville, N.C.  1976-1979 Diploma  Roanoke Chowan Community College Ahoskie, N.C. 1980  College of the Albemarle Elizabeth City, N.C. 1992-1998 Associates Degree  Training:  Mass Appraisal of Residential Property Fundamentals of Property Tax Listing and Assessing Assessment Administration Business Personal Property Appraisal Fundamentals of Property Tax Collection Income Approach to Valuation  August 1995 September 1995 June 1996 August 1996 May 1997 June 1997 2014-Present Sept 2015-April 2017  Experiençe: RHMcGinnis, LLC  Gates County 2017 Revaluation  Icontracted with Gates County to assist in the 2017 revaluation. In assisting Gates County I worked the market and sales study and prepared spread sheets on same. Using the market study data I worked with the schedule of values to develop a schedule that reflected the current real estate. market (land and improvements). Ialso developed new schedules to assist the County in computing a more accurate value on certain improvements. I also worked with data entry and  informal appeals on this project. C County of Gates  Nov 2014-May 2015  Iassisted the Gates County Tax Department im the transition of new computer hardwâre and software. Ialso assisted in the transition and training oft the new' Tax. Administrator.  ( Gates County Tax Department Tax Administrator Data Processor Retirement. Date  1993-2014  1996-2014 1993-1996  10/01/2014  As data processor) I assumed all responsibilities for the computer system and software for the tax, water, election, and financial departments. Ialso worked with the appraisal of real and personal property for the tax department. In 1996 I was appointed by the County Board of Commissioners to serve as County Tax Administrator. I was responsible for all aspects of appraising real and personal property for the County and billing and collecting for same. My responsibilities also included land records and mapping. Ihave also supervised the billing and collections for the County water system. I supervised four employees, a deputy collector, two tax clerks and one billing/collections clerk. Even though it was not part ofmy. job description I also assisted the Finance Officer when needed. I also served as a inember of the County Technical Review Committee. As an employee oft the Tax Department I assisted in two county  revaluations and as Administrator lead two successful revaluations.    C Currituck County Tax Department Deputy Collector  1993  As Deputy Collector I assisted the Collector with the duties of collecting current and delinquent taxes, Because of my experience with the computer system, I sometimes assisted  other employees int the absence of the date processor.  Gates County Tax Department Tax and Water Clerk  1984-1993  Iwas hired for a temporary tax clerk position in October 1984 and in February 1985 was hired permanently as billing/collections clerk for water in the same office. Iwas later moved to a permanent position as tax clerk where I worked with the listing and billing of real and personal property. I also assisted with land records and mapping, and the collection of current and  delinquent tax bills. Ialso assisted int two county revaluations.  Memberships: North Carolina. Association of Assessing Officers  1996-2014  Treasurer Secretary Vice President President  2005-2006 2006-2007 2007-2008 2008-2009  Chairperson and member of various committees International Association of Assessing Officers North Carolina Tax Collectors Association Member of various committees Gates County Rotary President-Elect President  1997-2014 2002-2014 2004-2012  2005 2006  Vocational Committee Chair 2007 Rotarian of the Year for District 7720 Area 4 Zion United Methodist Church Finance Committee Chairperson Audit Committee United Methodist Foundation Representative Gatesville Methodist Charge Treasurer Church Hostess Gates County Emergency Ministries Client Intake Volunteer President Meals on Wheels Meal Delivery Volunteer  2007  2015-Present 2016-Present 2017-Present 1996 2006  Certifications: North Carolina Department of Revenue County Assessor  North Carolina Association of County Assessors Designation of  Certified N C. Assessors    QUALIFICATIONS & EXPERIENCE Paul B. Harrison, CAE, RES  Property Tax Valuation & Appeals Expert EDUCATION & PROFESSIONAL DESIGNATIONS  Four NC property tax experts hold both CAE ("Certified. Assessment Evaluator") & RES ("Residential Evaluation Specialis!") credentials, awarded by the world's most respected mass appraisal organization, the Intl. Assoc. of Assessing Officers (IAAO)  FORMAL EDUCATION Duke University:  UNC at Chapel Hill: BA degree political science 1975 Dean's List  Paralegal Certificate 20124.0GPA  PROFESSIONAL.MMBERSHIPS  CAE2018 (#1197): "Certified Assessment Evaluator" (IAAO); Active RES 2018 (#700): "Residential Evaluation Specialist" (IAAO); Active Certified Real Property Appraiser M2017: NC Depart. ofRevenue; Active Certified Appraiser 2021: North Carolina Association of Assessing Officers; Active Certified Personal Property Appraiserl 2022: NC Depart. ofRevenue; Active SRPA 1979: Society of] RE Appraisers "Senior Real Property Appraiser", Merged MAI 1982 (#6547): Appraisal Institute; Retired status as of2/25/2016 CCIM 1989 (#3544): "Commercial Investment Member"; Retired status 3/5/2015 NC Real Estate Commission 1977 (#40777): NC REI Broker; Expired 6/30/1999 NC Appraisal Board 1993 (#3248): NC Certified General Appraiser; Expired 6/30/2009  EMPLOYMENT HIGHILIGHTS  1978: ChiefCommercial Appraiser (Norfolk, VA) VA Federal Savings & Loan. 1982-1987: Vice-President & Partner (Charlotte) McGuire Properties; Acquired, financed, & syndicated equity in large investment properties (Southeast USA). 1987-2015: Owner of Appraisal Advisory Associates (Charlotte); Appraisal (all property types mid-Atlantic Region), litigation consultation, expert witness services (US Federal Courts); Acquisition work for Duke Energy in NC & SC and Dollar General sites Eastern NC; loan portfolio asset quality evaluation; consulting work. 2007-2008: Senior Vice-President/cher Appraiser Ocean Bank in Miami. Engaged by regulatory mandate of an FDIC Cease & Desist Order for a 12-month project to reevaluate a Venezuelan-owned bank's at-risk loan portfolio during the  Financial Crisis.    N-2 Review of Gates County protocols for Rabies  Prevention, Animal Control and Animal Shelter & Adoption  Center Operations  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Board  DATE: September 15, 2023  RE: Review of Gates County protocols for Rabies Prevention, Animal Control and  Animal Shelter & Adoption Center operations  Albemarle Regional Health Director Ashley Stoop will provide a review of the Health Department's protocols for rabies control, pertinent sections of the County's Animal Tri-County Animal Shelter Manager Dana Comer will provide an overview of the Tri- County Animal Shelter operations and services for Gates County residents, discuss the recent announcement regarding the scheduled maintenance and the "close of cat receiving" form September 25th until October 30th which may vary depending on the scope As reported at the last Board meeting, the Gates County Animal Control Ordinance (revised in 2018) requires a report from the Animal Control Officer each September to establish the fee for Rabies vaccinations. In speaking with both the Health Director and the Shelter Manager, it is evident that this requirement may not be appropriate or practicable given the established fees and vaccination clinics currently provided in the Acopy of the Animal Control Ordinance and Tri-County Animal Shelter & Adoption Center Itshould be noted that the Ordinance places significant emphasis on the animal owner's responsibilities for Rabies prevention (and documentation), with requirements for providing "constant access to proper shelter and protection from the weather, adequate and wholesome food and water to keep the animal or animals in good health and comfort, the opportunity for vigorous daily exercise, veterinary care when needed to prevent  Control Ordinance from a Health Department perspective.  ofwork to be performed.  three counties.  procedures are provided as part of the agenda package.  suffering, and humane care and. treatment."    N-3 PUBLIC UTILITIES DEPARTMENT  1.. Water Meter Replacement Project - Update  2. Well Head Protection Plan - recent State approval - For Information Only 3. Public Utilities Department - Revised Capital Improvement Plan with updated 4. North Carolina Department of Environmental Quality funding applications =  cost estimates for project applications Resolution to include the following:  $383,000- =  Asset inventory and Assessment of Water System including rate study with consumptive analysis, Asset Management Asset Inventory and Assessment of Wastewater System with request for Asset Management Plan Assistance and a soil  Plan, and Hydraulic Model Study  $250,000 -  remediation study for the WWTP.  $1,453,600 = Water Tank and Resiliency Project, Replacing the 150,000 - $2,217,816- 0.015 Waste Water Treatment Plant restoration and soil $2,873,118-- Disadvantaged Community Water System, extending  gallon tank in Gatesville and installing a SCADA system  remediation study.  approximately 22,000 feet of water main to serve 51 new customers, adding a new 500 gpm deep well water supply, three well standby power generators and a directional bore under Bennett's Creek to close two dead ends and improve  water quality and  Recommendation Board Action: MOTION to approve a) Revised Public Utilities Department Capital Improvement Plan, and b) Resolution by the Gates County Board of Commissioners authorizing submittal of Fall 2023 funding applications for the projects  listed above.    ATE  ROY COOPER Governor ELIZABETHS. BISER Secretary RICHARDE. ROGERS,J JR. Director  NORTH CAROLINA Environmental Quality September 12, 2023  Brad. Arnold, Public Works Director Gates County Water System Post Officel Box 148 Gatesville, N.C. 27938  Re: Wellhead Protection Plan (dated August 15, 2023) Gates County Water System Gates County Public Water Supply System NC0437020 WHP) Plan No. 172  Dear Mr. Arnold:  We are pleased to inform you that the above referenced' Wellhead Protection (WHP)) Plan has been approved. State WHP Programs are intended to bea al key part ofar national groundwater protection strategy to prevent contamination of groundwaters used as public drinking water supplies. Based upon our review, thes subject WHPI Plan meets the requirements for approval Inl North Carolina, development ofa a WHP Plani is not mandatory, but rather, is viewed as a valuable supplement to existing State groundwater protection programs. North Carolina's WHP) Program isi intended for city and county governments and water supply operators interested inj providing added protection to their local groundwater supplies. Once implemented, the WHP Plan reduces (but does not eliminate) thes susceptibility ofwells to contaminants. Proper implementation, maintenance, and periodic updating are essential: for the local WHP Plan to be successful, Additionally, ai full update tot the WHP) Plan is required at least every five years and may be required to obtain WHP priority rating points for loan and grant applications. Enclosed with this letter is a map of the approved wellhead protection area: for the Gates County Water System's water supply wells. Should you findt this map to bei in error, please contact this office within 14 days ofreceipt oft this letter, Iwould like to take this opportunity tot thank the Gates County Water System for this effort to provide safe drinking water for its customers. Iwould also like to commend you for the priority that you: andy your staffhave placed on wellhead protection. Ifyou  established under North Carolina's WHP Program.  have any questions, please do not hesitate to contact me at (919)707-9070.  Sincerely,  Danny Edwards 264  Source Water Assessment Program Manager  enclosure  cc: Washington Regional Engineer Shawn McKee, DWM Katie Dunning, NCRWA  North Carolinal Department ofE Environmental Qualily I Division ofWater Resources 512N North Salisbury Street I 16341 Mail Service Center Raleigh, North Carolina 27699-1634  919.707.9100  DEQ    9 -  Gates  BM 73  Kitrelle  1216)  250  Approved Wellhead Protection Area (9/12/2023)  N  Gates County Water System Water System No. NC0437020  Gates County  W  E S  WHP Plan No. 172  1,000  2,000 3,000  4,000  5,000  6,000  7,000 Feet        GATES COUNTY NORTH CAROLINA  RESOLUTION BY GOVERNING BODY OF APPLICANT  WHEREAS, The County of Gates has need for and intends to construct, plan for, or conduct a  study in projects described as Water and Sewer AIA Studies, Asset Management Plan, Hydraulic studies, Rate Study, Water Tank Replacement & Resiliency, Water System Expansion in Disadvantage Communities and Wastewater Treatment Plant Restoration,  Soil Remediation Studies. and  WHEREAS, The County of Gates intends to request State loan and/or grant assistance for the NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF That County of Gates, the Applicant, will arrange financing for all remaining costs of the project, if That the Applicant will provide for efficient operation and maintenance of the project on completion of That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the County of Gates to make a scheduled repayment of the loan, to withhold from the County of Gates any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a Ifa applying for a regional project, that the Applicant will partner and work with other units of local That Scott T. Sauer, County Manager, the Authorized Representative and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina foral loan and/or grant to aid in the study of or construction of the project described above.  projects,  GATESa and,  approved fora a State loan and/or grant award.  construction thereof.  debt.  repayment of the loan.  government or utilities in conducting the project, including NOT APPLICABLE.    That the Authorized Representative, and successors 50 titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal Adopted this the 20th day of September 2023 at: 115 Court Street, Gatesville North Carolina.  documents as may be required in connection with the application.  and State grants and loans pertaining thereto.  (Signature of Chief Executive Officer) Dr. Althea Riddick, Chairman of the Board  FORM FOR CERTIFICATION BYTHE RECORDING OFFICER  The undersigned duly qualified and acting Clerk to the Board of the County of Gates, does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Gates County Board of Commissioners duly held on the 20th_ day of September 2023; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my! hand this 20th day of September,2023.  (Signature of Recording Officer) Joleatha Chestnut, Clerk to the Board.    PASBUDINE  EZOZILI: eege efw BWEN sesnpxurzixu URUNSK    oG  NC37  NATER  SHOOM  100710d  WNBAg ENy osen  EZOZ/V6: ejegayy: WIEN esne pxwrzIxI eun    41h WAT. GRAT  8b. Project Budget for AIA and MRF Grants Do not use for any type ofL LASII Stormwater project. Add additional lines as needed. Only include items that are intended to bei included int the Scope of Work for the project.  Division Funding Requested $45,000 $130,000 $58,000 $150,000  Rate Study Hydraulic Model Study AIA Study  Asset Management Plan (AMP) and Staff Training  TOTALI DIVISION FUNDING REQUESTED:  $383,000  8c. Project Budget for Stormwater Planning Grant (LASII) and Grant to Develop and Implement a New 1. Ift the application includes ar request for funds tol both Develop and Implement al New Stormwater Utility and other Stormwater  Stormwater Utility (LASII). 2. Add additional lines as needed.  Do not use for any other project type, including stormwater construction (LASII).  Planning work, the budget shown below must be labeled and shown separately.  N/A  Division Funding Requested  TOTALDIVISION: FUNDING REQUESTED FOR STORMWATER PLANNING GRANT  (LASII):  TOTALI DIVISION FUNDING REQUESTED TO DEVELOP. AND IMPLEMENT A NEW  N/A  STORMWATER UTILITY (LASII):  Application for Funding form: Page 5 of8    MimTy VUATR AIA GRANT  8b. Project Budget for AIA and MRF Grants Don not use for any type ofl LASII Stormwater project. Add additional lines as needed. Only include items that are intended tol be included in the Scope of Work for the project. Land Application Surface & Subsurface Evaluation including a Land Application Management Plan Study  Division Funding Requested $75,000 $150,000 25,000  Asset Inventory and Assessment Asset Management Plan Sewer Additions  TOTAL DIVISION FUNDING REQUESTED:  $250,000  8c. Project Budget for Stormwater Planning Grant (LASII) and Grant to Develop and Implement a New 1. Ifthe application includes ai request for funds to both Develop and Implement al New Stormwater Utility and other Stormwater  Stormwater Utility (LASII). 2. Add additional lines as needed.  Do not use for any other project type, including stormwater construction (LASII).  Planning work, the budget shown below must be labeled and shown separately.  Division Funding Requested  TOTALI DIVISION FUNDING REQUESTED FOR STORMWATER PLANNING GRANT  (LASII):  TOTAL DIVISION FUNDING REQUESTED TO DEVELOP AND IMPLEMENT A NEW  STORMWATER UTILITY (LASII):  Application for Funding form: Page 5 of8    ELEVATD TANI2 BAdeMET Studies Do not use for other planning studies.  8a. Project Budget for All Construction Projects and for Emerging Contaminants Evaluation/Assessment 1. Drinking Water/Wastewater: Costs for portions oft the project that will fulfill the requirements related to rehabilitating or replacing waterlines, old infrastructure, leads service lines, or emerging contaminants (DW/WW Priority Rating System Line Items 1.C.1, 1.D.I, 1.J.1, 1.J.2, 1.J.3, or 2.B.2) must be labeled and shown separately to successfully claim points. 2. All: Costs for portions oft the project that will directly benefit disadvantaged areas (DW/WW Priority Rating Systems Line  Items I.E or 4.C.4) must be labeled and shown separatelylosucessfily claim points. Indicate construction costs by linei item (e.g., linear feet of different-sized lines, each type of stormwater control measure, eachs stream restoration reach). Include al more detailed construction cost budget ifr needed. Construction Costs Replace 150,000 gal. Elevated Storage Tank Install Standby Power Demolition of Existing Tank Fencing and Fencing Repairs New Pipeline Connection to Tank Engineering Costs Engineering Design Permitting Land Surveying Costs Other: Administration Costs Planning (pre-construction costs) Project Administration Easement/Land Acquisition Costs Engineering Report Preparation Observation Legal Costs  Other Secured Funding Source(s)  Division Funding Requested 970,000 50,000 50,000 10,000 10,000 109,000 1,199,000 120,000 2,500 2,000 124,500 24,000 15,000 80,000 5,500 5,600 130,100 1,453,600  Total Cost Amount 970,000 50,000 50,000 10,000 10,000 109,000 1,199,000 120,000 2,500 2,000 124,500 24,000 15,000 80,000 5,500 5,600 130,100 1,453,600  Contingency (10% ofconstruction costs):  Construction Subtotal:  Engineering Subtotal:  Environmental Documentation Preparation (ifa applicable) Construction  Project Funding Administration (if applicable) Other: Bid, award, and GIS as-builts  Administration. Subtotal:  TOTAL FUNDING REQUESTED AND PROJECT COST:  AJ Professional Engineer seal, signature, and date for the estimate must be provided in the space to the right fort the application to be considered complete. (Note: Ifnot using DocuSign to seal and sign the budget, put the seal/signature on the Word document or use a wet seal/signature with as scan oft the wet seal/signature.):  Application for Funding form: Page 40 of8    Vlnstey yhAZ RAT VoeToNTION 7. Additional Information for Consideration  8a. Project Budget for All Construction Projects and for Emerging Contaminants Evaluation/Assesment 1. Drinking Water/Wastewater: Costs for portions oft the project that will fulfill the requirements related to rehabilitating or replacing waterlines, oldi infrastructure, leads service lines, or emerging contaminants (DW/WW Priority Rating System Line Items 1.C.1, I.D.1, I.J.1, 1.J.2, 1.J.3, or 2.B.2) must be labeled and shown separately tos successfully claim points. 2. All: Costs for portions oft the project that will directly benefit disadvantaged areas (DW/WW Priority Rating Systems Line  Studies Do not use for other planning studies.  Items I.E or4.C.4) must bel labeled ands shown separately to successfully claim points. Indicate construction costs by line item (e.g., linear feet of different-sized lines, each type of stormwater control measure, each stream restoration reach). Include ar more detailed construction cost budget ifneeded. Remove and replace existing 75,000 sqf ft lining  Other Secured Funding Source(s)  Division Funding Requested 1,125,000 181,250 280,000 158,625 1,744,875 179,441 2,500 181,941 26,000 75,000 15,000 165,000 5,500 4,500 291,000 2,217,816  Total Cost Amount 1,125,000 181,250 280,000 158,625 1,744,875 179,441 2,500 181,941 26,000 75,000 15,000 165,000 5,500 4,500 291,000 2,217,816  Construction Costs head  Remediate 7.5 Ac Spray Application field, replace piping, risers, and sprinkler Install Standby power, SCADA, replace chemical feed: system, and flow meter.  Contingency (10% ofo construction costs):  Construction Subtotul:  Engineering Costs Engineering Design Permitting Land Surveying Costs Administration Costs Project Administration Environmental & Soil Remediation Report Engineering Report Preparation Construction Observation Project Funding Administration (if applicable) Other: Bid/Award & GIS as-builts  Engineering Subtotal:  Administration Subtotal:  TOTALFUNDING REQUESTED AND PROJECTCOST:  A Professional Engineer seal, signature, and date for the estimate must be provided in the space to the right for the application to be considered. complete. (Note: Ifnot using DocuSign to seal ands sign the budget, put the seal/signature on the Word document or use a wet seal/signature with as scan of the wet seal/signature.)  Application for Funding form: Page 4 of8    EHpIANmAG Commuate Studies Do not use for other planning studies.  8a. Project Budget for All Construction Projects and for Emerging Contaminants EvaluationlAssessment I. Drinking Water/Wastewater: Costs for portions oft the project that will fulfill the requirements related to rehabilitating or replacing waterlines, oldi infrastructure, leads service lines, or emerging contaminants (DW/WW Priority Rating System Line Items 1.C.1,1.D.1, 1.J.1, 1.J.2, 1.J.3, or 2.B.2) must be labeled and shown separately to successfully claim points. 2. All: Costs for portions oft the project that will directly benefit disadvantaged areas (DW/WW Priority Rating Systems Line  Items I.Ed or4.C.4) must bel labeled ands shown separately tos successfully claim points. Indicate construction costs by line item (e.g., linear feet of different-sized lines, each type of stormwater control measure, each stream restoration reach). Includc ai morc detailcd construction cost budget ifneeded. Construction Costs Disadvantaged Community 22,325 LF 4-inch PVC with appurtenances @ $36.50 per LF 2050 LF 8inch PVC with appurtenances @ $63 per LF  Other Secured Funding Source(s)  Division Funding Requested 814,863 129,150 54,600 750,000 1,742,380 174,861 1,923,474 82.7% 200,000 165,600 365,600 36,560 402,160 17.3%  Total Cost Amount 814,863 129,150 54,600 750,000 1,742,380 174,861 1,923,474 82.7% 200,000 165,600 365,600 36,560 402,160 17.3% $2,325,63 4 230,000 2,500 4,500 237,000 55,000 15,000 15,000 7,500 2,500 12,000 195,000 12,000 314,000 2,876,634  39s service connections with line and AMR meters to matchs system @ $1,400 500 gpm Deep Well with Building, SCADA, and Stand-by Power  each  Subtotal Disadvantaged Community Contingency (109ofConstruction costs) Non-Disadvantaged Community Cost Stand-by Power for Wells 1,2,3, 1,8001 LF 8-inch Directional Bore Creek Crossing at $92 per LF Subtotal Non-Disadyantagedo Community Contingency (10% of construction costs);  Total Cost Disadvantaged Community Construction Subtotal:  Disadvantaged % ofTotal  Total CostN Nont-Disadvantagel. Community Construct: Subtotal:  Non-Disuvantnged: % ofTotal  Construction Total $2,325,634  Engineering Costs (Same Total % breakdown as Construction)  Engineering Design Permitting Land Surveying Costs Engineering Subtotal: Administration Costs Construction Administration Easement/Land Acquisition Costs Engineering Report Preparation Environmental Documentation Preparation (if Applicable) Legal Costs Project Funding Administration (ifa applicable) Construction Observation Bid Award, GIS, As-Builts Administration Subtotal:  230,000 2,500 4,500 237,000 55,000 15,000 15,000 7,500 2,500 12,000 195,000 12,000 314,000 2,876,634  TOTAL FUNDING REQUESTED ANDI PROJECTCOST:  Application for Funding form: Page 4 of8    GATES COUNTY  Board of Commissioners  MEETING DATE: September 20, 2023 ITEM: Departmental Monthly Reports  DEPARTMENTIS):  Tax Department Building and Grounds Planning & Development Water Department GITS Report  ATTACHMENTS: Yes    TAX COLLECTOR'S REPORT AUGUST2023 MOTORV VEHICLES BeginningLevy Discoveries Reliefs/Refunds Debils/Creditshwrite Offs TOTAL $16,215.37 $4,487.47 $2,734.42 $2,994.32 $2,682.74 $2,030.99 $1,329.22 $1,384.24 $1,403.75 $1,508.01 $837,531.87 $924,472.17 $36,770.53 $837,516.27 $15.60 $837,531.87 $0.00 $146.72 $623.50 $86,258.52 $24,748.88 $394.28 $342.65 $870.63 $5,023.32 $1,815.55 $957,755.92 $25,826.07 $0.00 $28,412.29 $0.29 $2.20 $0.00 $0.00 $116,013.54 $797.46  REAL & PERSONAL BeginningLevy Discoveries Deferred Reliefs/Refunds Debis/Credits/Wite Offs TAX COLLECTION 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 TOTALS Prior) Year Totals  $7,543,909.88 $2,675.58 $709.40 $3,250.33 $1.92 $7,544.046.45 LEVY INTEREST $800,761.34 $0.00 $15,114.54 1,100.33 $3,835.16 652.31 $2,163.80 $570.62 $2,223.16 $771.16 $1,887.60 $795.14 $1,333.99 5697.00 $822.87 $506.35 $838.7 73 $545.51 $783.1 12 $620.63 $791.64 $716.37 $830,555.95 $6,975.42 $29,794.61 $6,975.42  $4,803.00 $7,548,712.88 $0.00 $2,675.58 $709.40 $0.00 $3.25033 $0.00 $1,92 $4,803.00 $7.548.849.45 YTDCOLLECTION COLLECTED LEVY  AUGUST JULY % OUTSTANDING PREVIOUS  Change LEVY Collections  CURRENT YEAR  $800,761.34 $865,202.31 56.08% $6,185,237.71 $6,985,862.98 $800,625.27 11.509  $28,171.74 10.55% $224,168.43 $239,282.97 $15,114.54 6.32% $4,595.96 8.54% $34,739.93 $36,627.53 $1,887.60 5.15% $3,998.85 8.72% $27,716.22 $29,050.21 $1,333.99 4.59% $1,329.22 3.24% $25,043.42 $25,866.29 $1,384.24 4.07% $19,790.79 $20,629.52 $1,403.75 4.21% $17,813.87 $18,596.99 $1,552.07 3.84% $20,158.93 $20,950.57  $7,461.68 $4,510.96 $4,861.39  8.27% $72,374.69 $76,209.85 $3,835.16 5.03% 6.99% $47,996.02 $50,159.82 $2,163.80 4.31% 7.76% $43,252.99 $45,476.15 $2,223.16 4.89%  $822.87 3.18% $838.73 4.07% $783.12 4.21% $791.64 3.78%  $6,718,293.00 $7,548,712.88 $830,419.88 11.00% $533,055.29 $562,849.90 $29,794.61 5.29%  $59,269.86  Priory Year%  TOTAL COLLECTED ONF REAL &PERSONALI LEVY TOTAL COLLECTED ONN MOTOR VEHICLEL LEVY TOTAL COLLECTED (REAL, PERSONAL &MVLEV) PREPAYMENTS GARNISHMENT, ADVERTISING, RETURNEDCHECK FEES RETURNED CHECKS SOLID WASTE FEES FIRE FEES DRAINAGE DISTRICT1 1HOLLY GROVE DRAINAGE DISTRICT 31 HOBBSVILLE DRAINAGE DISTRICT4 45 ELLIS SWAMP TOWN OF GATESVILLE TAXES ZACCHAEUS LEGAL SERVICES FEES PAID TOTAL TAX COLLECTIONS FORT THEN MONTH FUNDS RECEIVED THRUZ ZACCHAEUSI LEGAL SERVICES DEBT SET-OFF PAYMENTS OFFICIAL PAYMENTS (CREDIT CARDONV WEBSITE) WRITE OFFS DUE TOBALA ANCE <$1.00 WRITE OFFS DUE TOREFUNDS <$1.00 WRITE OFFS DUE TOORIGINAL BILL <$2.00 FUNDS RECEIVED1 THRUBUILDINGI PERMITS FUNDS COLLECTEDT THRUD DMV- COUNTY FUNDS COLLECTED THRUD DMV-TOWN    GATES COUNTY NORTH CAROLINA  MEMORANDUM  TO: Honorable Members oft the Gates County Board ofCommissioners FROM: Crystal Phillips, Buildings and Grounds Supervisor  SUBJECT: Department Monthly Report  DATE: August 2023  Monthly Report request from Department of Buildings and Grounds. This is the summary narrative of work Completed, work in Progress, and Future planned  work.  COMPLETED PROJECTS Maintenance:  1. GITS Director office door lock was replaced.  2. Bulbs in Sherriff bathroom light was replaced with LED panel. 3. (22) Chairs were assembled for DSS by B&G Maintenance worker. 4. Health Dept. lights bulbs were replaced in the front lobby.    WORK IN PROGRESS Maintenance:  1. Gates County old dental facility up-fit project is still currently moving  along.  2. B&Gmaintenance workers are still working on cleaning vents, changing ceiling tiles, and replacing light bulbs in the county facilities. 3. DSS unit part is on order the ground fault in the condenser is blown out. 4. Maintenance staff are currently performing maintenance checks on all the 5. B&G Maintenance workers are cleaning out the addict at the Dental  county units. facility.  6. The unit at the old dental facility is almost completed.  FUTURE PLANNED WORK Administrative: facilities.  Buildings and Grounds are preparing for a few up-fit projects for the county    Gates County Planning & Development  P.O. Box 411 200 Court Street  Gatesville, NC: 27938 Gatesville, NC:27938  Ph. 252-357-0122 Fax 252-357-0073  To: From: Subject: Date:  Gates County Board of Commissioners August 2023 Monthly Report September 6, 2023  Lisa Cherry, Planning & Economic Development Director  Planning & Zoning/GIS  * Assisted the Building Inspection Department with applications, phone calls, and customer questions concerning Land Use, Zoning, and Code Enforcement. Zonings /Sub-Division Review/Required Pre-Application Conferences-4  Platr revews/submitas-8  Processed -Zoning Requests / Site plan reviews / Home Occupation-11  Zoning Verification, /Code Compliance Request-4  Attended NC100 with the Economic Development Partnership of North Attended NC Zoning Officials courses required for recertification held in  GIS parcel maintenance and updates continuing monthly, and plat logs submitted to Atlas Geographic and parcel information updated on the -E911 Addressing ongoing as requested by citizens and assigned from GIS Tech (5 new Additions/Corrections this reporting period). Mapping of Gates County's different areas ofi interest in North Carolina and the Hampton Roads area, Plat Logs forwarded, continuing departmental training and assistance fori the Deputy Planner. A comprehensive street names * The August BOA meeting for August was convened; the meeting was continued until the regular September meeting due to at full Board not  Carolina held in Halifax County. Charlotte, NC, during this period.  Website.  spreadsheet to assist EOC was completed.  being present.    2  Code Enforcement  * Code Enforcement had eighteen (18) active cases in August; ten (10) oft those cases were new, eight (8) of the cases had been transferred to August from previous Of the sixteen (16) remaining active cases, sixteen (16) have been transferred to  months, and two (2) cases have been cleared. September for re-inspection. Development Services Coordinator  (Activities Completed- - 0) (Initial Reviews - 51) (Online Document Uploads-3) * Inspections and Zoning Department customer: service assistance pertaining to all permits, applications, andi inquiries during the reporting period.  Inspections-  Wel have closed out 631 files this month, including one addition/fenovation, 1 modular home, Omanufactured, 1 deck, 2 commercial, 2 garage/sheds, 2 stick built, 0 demolition, and! 54 others (HVAC changes outs, waterlines, electrical, gas lines, etc.).  Permits Building Plumbing Mechanical Electrical Insulation Swimming Pool Mobile Home Modular Gas Line Fence Demo Total Permits  08. August 2023  38 6 10 17 2 0 3 4 0 0 2 82  Total Fees Collected Number of Inspections Performed Value of Construction  $7,231.20  142  $975,215.00    GATES COUNTY NORTH CAROLINA  MEMORANDUM  TO: Honorable Members of the Gates County Board of Commissioners  FROM: Brad. Arnold, Public Utilities Director SUBJECT: Department Monthly Report  DATE: August 2023  Attached is a summary of the scope of work that has been completed and projects that  are currently in progress for completion. A. Distribution System and Water Plant  1.. Repaired 6" water main on Taylor Mill Rd 2. Repaired 6" water main on Hwy 137 W 3. Repaired several 34" service lines throughout the County. 4. Repaired 4" water main on Clay Hilll Rd 5. Located valves on Savage Rd, HWY 32 and Sandy Cross Rd 6. Changed chlorine cylinders at water plant (weekly) 7. Cleaned shop and inventory room 9. Collected 10 monthly BAC-T samples  8. Read meters  B. Wastewater Treatment Plant and Collections System 1. Collected meter readings daily at both Sewer Plants 2. Pulled both pumps at Honey Pot Pump Station  3. Mowed grass at both plants    CURRENT PROJECTS:  1. Continuing to repair SBR Plant to be up into operation in the near future.  2. Continuing to repair water leaks County wide.  FUTURE PROJECTS:  1. Installation of a Drive By Water Meter Reading System 2. Locating Water Main and Hydrant valves throughout County    GATES COUNTY INTER-REGIONALTRANSPORTATION SYSTEM  MEMORANDUM  TO: FROM:  Mr. Scott Sauer, County Manager Gates County Board of Commissioners Patrice Lassiter, Transportation Director  SUBJECT: Monthly Departmental Report  DATE:  9/07/2023  This is the Gates County Transportation Department (GITS) Report concerning the administrative, operational,  and program management status updates.  GITS over the past month has worked on the following items listed below:  1. Administrative  a. Wec completed and submitted our monthly invoices. We prepared and submitted all monthly reports.  b. We are continuing to work to maintain the safety of staff and clientele during this pandemic.  d. We submitted the Annual OPSTATS and TAM Inventory Reports. We are working on Stage Two ofFY25 Annual Applications.  2. Operational  a. Wey provided 22,341 miles, 706.58 hours ofs service, and 1442 units for August 2023.  b. We continue to maintain required Fleet maintenance.  714 MAIN: STREET, GATESVILLE, NC27938 PHONE: 252-357-4487 phasteregpiscoumynege"