Gates County  Board of Commissioners  Joint Meeting with Board of Education @ 4:00 P.M.  Special Meeting @ 6:30 P.M.  Special Meeting following Joint Meeting  December 6, 2023  4:00 P.M.  Ent COU ATSVO  HE Home Of Merchants Millpond State Park  O  AR    779  Gates County Board of Commissioners- - Gates County Board of Education! Special Joint Meeting Agenda 4:00F PMI Wednesday, December 6, 2023 Gates County Historic Courthouse  200 Court Street Gatesville, NC: 27938  Call to Order Approval of Agenda  Gates County Board Chair Dr. Althea Riddick  Both Boards  Welcome and Statement of Purpose  Gates County Board Chair Dr. Althea Riddick County Manager Scott Sauer Superintendent Dr. Barry Williams Chief] Finance Officer Mr. Steve Harrell  Review ofMemorandum of Agreement June 2023 Commitment to Continual Improvement School financial performance and budget planning  Cost containment and impact of School budget adjustments Chief] Finance Officer Mr. Steve Harrell School Report Cards and student academic performance Director ofTesting, Mrs. Lola Rountree  Safety Update  Student Services, Mr. Jeremy Wright Chief Finance Officer Mr. Steve Harrell Human Resources, Mrs. Chante Jordan Chief Finance Officer Mr. Steve Harrell Maintenance Director Mr. Johnny Greene County Manager Scott Sauer  Budget Resolution and Update Five Year Financial Plan Update School Capital Reserve Fund School Construction Update Community Center Transfer to County (December31,2024) Discussion Adjournment  1    779  Gates County Board of Commissioners Regular Meeting Agenda 6:30PM Wednesday, December 6,2023 Commissioners Chamber - Historic Courthouse 115 Court Street Gatesville, NC: 27938  Call to Order  Opening Prayer /Pledge of Allegiance to the Flag  I.  Organizational Matters  Election of Chairman presided by Clerk to the Board Open Floor for Nominations for Chairman  Closed Floor for Nomination for Chairman Vote on Nominees ini the Order Received  Election of Vice-Chair presided by Board Chair Open Floor for Nominations for Vice-Chair Closed Floor for Nomination for Chair Vote on Nominees in the Order Received  (5Minute Recess)  II.  Approval of Agenda II. Consent Agenda:  A. Approval of Minutes November 15, 2023 Regular Meeting C. Removal of Community Advisory Committee Member A. Board of Commissioners Meeting Schedule  B. Review of] Public Officials' Bond  IV. New Business  V. County Manager Report/Updates  VI. Closed Session: NCGS 81 143.318.11(a)6 Personnel - "to consider the qualifications, competence, performance, character, fitness, conditions of employment, or conditions ofinitial employment ofan individual public officer or employee or prospective public officer or employee; or to hear of investigate a compliant, charge, or grievance by or against an individual public officer or employee."  1    VII. Adjourn  CONFLICTS OF INTEREST  Pursuant to North Carolina General Statutes, members of the Gates Counly. Boardo/Commisioners must abstain from discussion and voting on matters where a legal conflict of interest is present. Members who suspect they may have a potential conflict of interest in ai matter shall confer with the County Attorney. prior to the meetings. for legal opinion. A Commissioner who requests 10 abstain from any given matter otherwise requiring their lawful duly to act shall state the nature of their conflict t0 the Board, The Board, after hearing.from the CountyAttorney on the. same, shall vote upon whether a legal conflict 01 a substantial appearance thereof exists. Iffound present, the Board by  majorily vote shall excuse the Commissioner, from all participation in the matter.  2    GATES COUNTY  Board of Commissioners  2024 BOARD REORGANIZATION AND ELECTION OF OFFICERS At this time, the Clerk to the Board Joleatha Chestnutt will oversee the election of the 2024 Chairman. The Board will also vote to elect a 2024 Vice Chairman. This process is  being completed in accordance with NCGS S 153A-39.  The full statute is listed below:  NCGS S 153A-39  Selection of chairman and vice-chairman; powers and duties. [During] its first regular meeting in December of each odd-numbered year, the board of commissioners shall choose one of its members as chairman for the ensuing year, unless the chairman is The board shall also at that time choose a vice-chairman to act in the absence or disability of the chairman. It the chairman and the vice-chairman are both absent from a meeting The chairman is the presiding officer of the board of commissioners. Unless excused by rule of the board, the presiding officer has the duty to vote on any question before the  elected as such by the people or otherwise designated by law.  of the board, the members present may choose a temporary chairman.  board.  Once a new Chairman and Vice-Chairman have been appointed, we will have a brief recess sO that the Board members may switch chairs, and sO that name plates can be  reorganized.    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023 SECTION: Consent Items DEPARTMENT: Governing Body  1. Approve Minutes for Regular Meeting November 15, 2023  2. Review of Public Officials' Bond  3. Removal of Community Advisory Committee Member  ACTION REQUIRED: MOTION to approve consent agenda.  ATTACHMENTS: Yes    1  GATES COUNTY BOARD OF COMMISSIONERS  MEETING MINUTES November 15, 2023  The Gates County Board of Commissioners met in regular session at 6:00 p.m. Wednesday, November 15,2023, in the Gates County Historic Courthouse, 115 Court Street, Gatesville NC. Commissioners Present: Commissioners Riddick, Hofler, Rountree, and Truman was present.  Excused Absent: Vice-Chair Jonathan Craddock to the Board Joleatha Chestnutt were present.  County Officials Present: County Manager Scott Sauer, County Attorney Pitt Godwin, and Clerk Other Staff Present: Finance Officer William Roberson, Human Resource Director Warren Perry, Emergency Management Director William "Billy" Tutwiler, IT Director Scott Pearce, IT  Tehniciam/Cordimator Warren Curry, and Tax Administrator Taylor Fischer Call to Order: Chairman Dr. Althea Riddick called the meeting to order. Invocation ofl Prayer: Commissioner Brian Rountree administered the prayer. Pledge of Allegiance: Commissioners led the Pledge of Allegiance.  Agenda Approval  Chairman Dr. Althea Riddick requested a motion for the approval of the agenda.  Commissioner Linda Hofler made a motion to approve the agenda. Commissioner Emily  Truman seconded the motion that passed unanimously. 4Ayes: Commissioners Hofler, Riddick; Rountree, Truman  ONays Consent Agenda  Chairman Dr. Althea Riddick requested a motion to approve the consent agenda.  Commissioner Emily Truman motioned to approve the consent agenda. Commissioner Brian  Rountree seconded the motion that passed unanimously. 4Ayes: Commissioners Rountree, Riddick, Hofler, Truman The following items were approved on the consent agenda: A. Approval ofl Minutes November 1, 2023, Annual Opioid Meeting B. Approval of Minutes November 1, 2023, Special Meeting  ONays  C. Tax Refunds    2  SatfimtroductonsOath of Office Tutwiler and Oath of Office  Introduction of New Emergency Management Director/Fire Marshall William "Billy"  APPENDIXI  OATH OF OFFICE  EMERGENCY MANAGEMENT DIRECTOR/FIRE MARSHALL 1,William" "Billy" Tutlwiler, do: solemnly swear (or affirm) that] will Support andi maintain the Constitution and laws of thc United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will nol allow my actions as Emergency Management Dircctor/Fire Marshall to be influenced by person or political friendships or obligations. Iwill faithfully discharge the duties ofmy office as Emergency Management Dircctor/Fire Marshall, so  help mc God.  "Billy": Tutwiler  Management Dircctor/Fire Marshal!  SRL  Emergency  Oath administered by, and sworn toi before: me, this (he 151 day ofNovember: 2023,  6  Joléetha Chestnuti, CMC, NCCCC CCRatt Clork to the Board of Commissioners    3  Appointment of New Tax. Administrator and Oath of Office for' Taylor Fischer  2 Year Term until she has been certified for appointment as assessor by the Department of  Revenue  APPENDIXI II  OATH OF OFFICE  EMERGENCY MANAGHMENTDIRICTORFIRE MARSHALL I,William* "Billy"Tutwilot, do: solcmnly swear (or affirm) that] Iwill Support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that 1 will nol allow my actions as Emergency Management Dircctor/Fire Marshall to bc influenced by person or political friendships or obligations. Twill faithfully discharge thc dutios ofmy offices asi Emergency Management Diroctor/Fire Marshall, so  helpi mc God.  illy"Tutwiler  Emergency Menagement Dircctor/Fire Marshall PREE  Oath dministered by, and sworn tob before me, (his the 151h day of November 2023,  COIA  Joleatha Chestnutt, CMC, NCCCC CCRht Clerk tot the Board of Commissioners    4  Commissioner Emily Truman motioned to appoint Taylor Fischer as the Gates County Tax Administrator for a two-year period as authorized by N.C.G.S. 1405-294. Commissioner Linda  Hofler seconded the motion that passed unanimously. 4Ayes: Commissioners Rountree, Riddick, Hofler, Truman  ONays Public Comments There were no public comments. Special Presentation:  A. Information: on myFutureNC: Report for Gates County - Dr. Angie Jenkins, Ed.D. Dr. Angie Jenkins, Regional Impact Manager presented al PowerPoint presentation to the Board  Regional Impact Manager ofCommissioners.  Discussions on the following: Educational Attainment Top Opportunities for Growth Math Performance Reading Performance FAFSA Completion  2030 Proposed Gates County Attainment Goal: 1,710 (51%)  How students in Gates County traditional schools are currently doing: Gates County has met the goal for Pre-K enrollment. (Goal: 75%). 2022 20% of 3-8 graders are earning colege-andcareerready scores (level 4 or 5) in reading; 363 more is needed to meet the state goal of 73%. 2022 23% of 3-8 graders are earning colege-and-careerreay scores (level 4 or 5) in math; 430 more is needed to meet the state goal of 86%. 2022 89% of gth graders graduate within four years; 6 more are needed to meet the 15% of students are chronically absent from school; 58 less needed to meet the  state goal of 95%. 2021 state goal of 11%. 2021 College and Career Access Post Secondary Completion Labor Market Alignment Promising Attainment Practices  Chairman Dr. Althea Riddick thanked Dr. Angie Jenkins for the informative presentation.    5  Special Presentation:  B. Council on Aging Report - Ms. Carrie Gibson ar report to the Board of Commissioners.  Carrie Gibson Regional Council Advisory representative for Gates County presented  There is $45,000.00 remaining in ARP Fund.  Senior Nutrition Program is back to serving 5 days a week except for Gates  County.  The Farmer Market Program provides vouchers for the seniors.  Commissioner Brian Rountree thanked Ms. Gibson for volunteering to serve on the Commissioner Linda Hofler encouraged people to volunteer with assisting with meals  Advisory Council and complimented her on a job well done.  on wheels for the seniors.    6  New Business - Item (A).  Budget Amendment F24-006 Setup Donations for Baby Shower Event  APPENDIX III  GATES COUNTY  FORI DUDGEI AMENDMENTS Board of WillamRoberson. Finance Olicer SelupDonallons! for Babys ShowerE Event  TO; FROM: EXPLANATIONI INI DETAIL: BUDGET INFORMATION: Donalions  Proparedt by: Willam Roborson Dato: INCREASE DECREASE 500 500 500  TILE  R/E R  D-3531-B41 Tolals Changol Ini Revenuo 1-5311-499  bS57 MIscelloneous Bibys Shower  TolalChango In Expendiluros CHAIRMAN Dale: 1/1572.3 AAHRak DuteP Posled: Signaluro:  500 ACCOUNIINGI USES ONLY Budgol Rovision" Postudt by:  DEPARIMIENTFLAD 11/6/2023  pate: Sionaluro:  F24-006  Wham Roberoon  Commissionerlinda Hoflermotioned to approve Budget Amendment F24-006 Setup donations for Baby Shower Event. Commissioner Brian Rountree seconded the motion that passed  unanimously. ONays  4Ayes: Commissioners Rountree, Riddick, Hofler, Truman    7  New Business a Item, (B) NC Senior Tarl Heel Legislature not have ai representative.  Chairman Dr. Althea Riddick reported to the Board of Commissioners that Gates County does Chairman Dr. Althea Riddick stated members must be at least 60 years of age and older and abler and willing to travel to Raleigh for statewide meetings, three times per year. This individual will report back to the Board of Commissioners about what is happening at a state level that could impact older adults in our community. Additionally, this person would be required to meet with local seniors throughout the county to listen to their concerns and voice those concerns at the Chairman Dr. Althea Riddick stated Jacqueline Bundy has agreed to serve and suggested that Commissioner Linda Hofler motioned to approve Jacqueline Bundy to serve as the delegate for Gates County on the NC Senior Tar Hell Legislature. Commissioner Emily Truman seconded  statewide Legislative meetings. we have an alternate.  the motion that passed unanimously.  4Ayes: Commissioners Rountree, Riddick, Hofler, Truman  ONays  New Business a Item (C))  Gates County ABC Board Re-appointment  Commissioner Brian Rountree motioned to approve the re-appointment ofG.P. Kittrell, Jr. tol be re-appointed to serve a 2-year term on the Gates County ABC Board. Commissioner Linda  Hofler seconded the motion that passed unanimously. 4Ayes: Commissioners Rountree, Riddick, Hofler; Truman  ONays    8  County Manager Report/Updates: copy on November 2, 2023.  County Manager Scott Sauer stated the Memorandum of Agreement for the Gates County Annex Building and the Board of Elections that the Board of Elections received a  APPENDIX IV  Memorandum of Agreement  For the use, operation, maintenance, and management of the County Annex building located at: 25 Medical Center Drive in Gates, North Carolina. WHEREAS, the Gates County Board of Commissioners is authorized and required by N.C.G.S. 153A-169 to supervise the maintenance, repair, and use of all county property, adopt regulations concerning the use of county property and redesignate the location of any county department, office or agency and redesignate the site for any WHEREAS, the Gates County Board of Commissioners has designated the facility formerly known as the dental clinic or medical center building as the Gates County Annex Facility for the purpose of providing office space for the Gates County Board of Elections, Veterans Service Office of Hertford County, the E.I.C. agency of Chowan County and the Gates Emergency Ministries or any other program deemed necessary and appropriate by WHEREAS, the Gates County Board of Commissioners has designated the County Manager as the facility manager for the County Annex in accordance with oversight for all County buildings, and County staff designated by the County Manager to provide for maintenance of the property, building repairs and renovation, payment of WHEREAS, the Gates County Board of Elections will be one of the primary occupants of the County Annex with office space designated by the County Manager, keys to the facility designated and provided by the County Manager, and security credentials designated by the County Manager or staff assigned for these functions and WHEREAS, the Gates County Board of Commissioners and County Administration will provide all necessary support to facilitate operations for the Board of Elections including but not limited to budget and fiscal controi, procurement, asset management, payroll, benefits, and: all personnel management functions as administered WHEREAS, the Gates County Board of Elections is empowered to supervise and administer the election activities, processes, and compliance with State law under  county building; and  the Gates County Board of Commissioners; and  utilities, and facility security; and  responsibilities; and  for County departments; and N.C.G.S. 163-30 thru 163-35; and    9  WHEREAS, iti is understood and agreed by both parties thatt the Board of Elections Office will operate on a schedule consistent with the Gates County Government calendar and hours of operation, with additional hours as necessary during the prescribed election WHEREAS, iti is understood and agreed by both parties that! high quality customer service and consistent with expectations for all agencies and department of the County, with courteous and professional treatment of a visitors to the office, inquires by telephone or other staffi interaction with the public, which will reflect positively on the Gates County Board of Elections and the Gates County Board of Commissioners as we serve our WHEREAS, it is further understood that all voting equipment, supplies, files, computers, furniture, and property of the Board of Elections has been removed from the prior location and are vacated from the premises located at 931 Main Street Gatesville, THEREFORE BE IT RESOLVED, that We, the undersigned members of the Gates County Board of Commissioners and the members of the Gates County Board of Elections have adopted this Memorandum of Agreement to memorialize the mutual respect for our joint responsibilities and cooperation required tot the citizens and taxpayers IN WITNESS WHEREOF, the parties hereto have executed the Agreement as oft the last Signatures of the persons below authorize execution of this document effective 15th of  cycles; and  citizens and taxpayers.  NC as of November 10th, 2023.  of Gates County. date written below.  November 2023, and continuing year-to-year.  COUNTY OF GATES ATTEST: Chairman,  GATES COUNTY BOARD OF ELECTIONS  4/5723  Riddick  Chairman Christopher Eason Secretary' Watson Lawrence  Ne CLhE Joiéatha Chestnutt Clerk to the Board    10  Commissioner Linda Hofler motioned to approve Memorandum of Agreement for the Gates County Annex Building and the Board of Elections. Commissioner Brian Rountree seconded  the motion that passed unanimously.  4Ayes: Commissioners Rountree, Riddick, Hofler, Truman BRIEF POWER-POINT PRESENTATION  ONays  County Manager reported at the Board of Commissioners meeting on October 18th, it was noted in the minutes that Board Chair Dr. Riddick reported that the Commissioners participated in a facility tour of the Ashton-Lewis Lumber Company earlier that afternoon. The County has been in conversation with Ashton-Lewis for nearly two years regarding the company's need for access to the County's water supply for future expansion--which Ithas come to my attention that questions have been raised about whether this was an The Board was invited to learn about the Company's history, its role as a major employer in Gates County, its commitment to producing high quality products and its desire to increase its viability in a very competitive market--which requires expansion, safety for  requires upgraded fire suppression capabilities for insurance coverage. illegal meeting, and a violation of NC's Open Meeting Laws.  its workers and added fire suppression capabilities. The Board of Commissioners was not transacting business. The Board of Commissioners was not deliberating.  The Board of Commissioners was not conducting a public hearing or making any There are occasions such as this facility tour, where the Board is invited into a private business with limitations on the number of partcpants-especaly for safety reasons. Cal Bryant with the Roanoke Chowan Herald was invited to two non-meetings" in the same week- - October 16th for the check presentation of $10,145,000 from the NC General Assembly and October 18tht to accompany the Board on the Ashton-Lewis tour. His email As a pre-caution and as a best practice recognized by Certified Board Clerks in North Carolina, Ms. Joleatha Chestnutt prepared a NOTICE OF POTENTIAL QUORUM" which was posted outside of this meeting room giving notice that a potential quorum oft the Gates County Board of Commissioners will be attending a tour at Ashton-Lewis on October 18, 2023, at 3:30 p.m. and further noted that "No County Business will be discussed."  decisions.  response is included in the PowerPoint slide number ten (10).    11  As Ir reflect on our last moments at the Ashton-Lewis lumber mill as the Commissioners returned the bright green safety vests, hard hats and eye orotecton-Charman Riddick  offered these comments: We hear you. We thank you. We appreciate you.  We will find a way to bring County Water to your facility.  We must plan, study the situation, and await the State's instructions on the process using  these funds to serve Gates County. We want all our businesses to be successful.  Folks, iti is a common and accepted practice for elected officials (even an entire Board) to visit a manufacturing plant, to enter restricted areas due to production safety concerns, and to present a united effort to learn more about business concerns, infrastructure challenges, and seek ways to support the economic drivers in their communities. Ibelieve that the County Attorney will attest that he could easily defend any challenge to the Board's compliance with the Open Meetings Laws of this State regarding this matter.  Thank you!  Chairman Dr. Althea Riddick stated this conversation has gone on for (2) two years. The first time they had the time to hear their needs. Dr. Riddick extended a thank you to Ashton Lewis for  the tour.  Commissioner Update(s) Commissioner Linda Hofler  Continuing to work in' Tourism and preparing aj proposal for setting up a system for the website.  They will be having a Tourism meeting in December. Wishes everyone a Happy Thanksgiving Day. GEMS Saturday, November 18th 8:30 a.m. through 10:00 a.m.  Commissioner Brain Rountree  The 2nd Annual Baby Shower held on Thursday; November gth was great. Trillium and  Albemarle Regional Health Services attended.  At the intersection of Gatesville Road, the rubber strips were removed.    12  Commissioner Emily Truman  Opioid training is coming up to a State Level. Tri-County Animal Shelter is wrapping up their renovations. because we still need participants. Chairman Update(s) -J Dr. Althea Riddick The Business after hours reception was last night with Fybe. The Broadband should be wrapping up very soon. There have been conversations taking place about Cell-Tower. County. The County Attorney isi invited as well. at the Cooperative Extension Building.  Iencourage anyone interested to serve on the Opioid Prevention and Intervention Committee  Senator) Bob Hanig will be visiting on December 4th. We will be giving him a tour of Gates Steering Committee she serves on the General Government and Tax & Finance Committee. On December 6th at 4:00 p.m. we will be having a joint meeting with the Board of] Education Christmas Parade is December 9th at 3 pm. She asked that the Clerk sign the Commissioners  upi for participation.  Adjourn Meeting at 7:22 p.m.  Commissioner Linda Hofler made a motion to adjourn. Commissioner Brian Rountree  seconded the motion that passed unanimously. 4Ayes: Commissioners Hofler, Riddick, Rountree, Truman  ONays  Dr. Althea Riddick, Chairman Gates County Board of Commissioners  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  GATES COUNTY BOARD OF COMMISSIONERS    GATES COUNTY  Board of Commissioners  REQUEST FOR BOARD ACTION  Gates County Board of Commissioners  MEETING DATE: December 6, 2023 SUBJECT: Review of] Public Officials' Bond SUMMARY OF REQUEST  Pursuant tol N.C. General Statue $ 58-72-20 (and the Board's Rules of Procedure), the next order ofbusiness at the Board's annual organizational meeting is the annual review and approval oft the  size and issuer oft the bonds for county public officials.  Under $ 58-72-20:  The bonds of the officers named in G.S. 58-72-10 shall be carefully examined on the first Monday in December of every. year, and ifit appears that the securify has been impaired, orj for any cause become insufficient to cover the amount ofmoney or property or to. secure the faithful performance of the duties of the office, then the bond shall be renewed or strengthened, the insufficient securily increased within the limits prescribed by law, and the impaired. security shall be made good; but no. renewal, or strengthening, or additional security shall increase the penalty of said bond beyond the limits prescribed, for the term  ofoffice.  The following are the current bond amounts: PUBLIC OFFICIAL Tax Administrator (Position Bond) William Roberson Finance Director Cathy Horton Register ofDeeds  BOND AMOUNT  BOND COMPANY RLI Insurance Company RLII Insurance Company RLI Insurance Company RLI Insurance Company  A.] Ray Campbell, Sheriff 6 $25,000.00  $200,000.00 $1,000,000.00 $15,000.00  1    BOARD ACTION REQUESTED: Iti is requested that the Board approve the bonds. Ifthe Board is sO inclined, the following motion is suggested:  MOTION that the Board approve the public officials' bonds as proposed.  2    CS- Removal of Community  Advisory Committee Member  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Board  DATE: December 1, 2023  RE: Consent Agneda: Removal of Community Advisory Committee Member  Please review attachments.  Board Action Required: A motion to approve the resignation of Loretta Whitehurst from  the Community Advisory Committee.    Joleatha Chestnutt From: Sent: To: Subject: Importance: Ms. Chestnutt,  Melissa Hines mhines@accog.org> Monday, November 27, 2023 1:441 PM Joleatha Chestnutt Gates County Community Advisory Committee High  Gates County Community Advisory Committee needs 5 members. Currently there is only one member on the committee, but she has requested removal and am waiting for the SLTCO to respond with permission to proceed with thisaction. Please pass thisi information ont to the County Commissioners. Their input would be appreciated. If they have  any questions, lwould be glad to speak with them out this.  Thanks,  Melissa Hines RN, CCM Regional Long- Term Care Ombudsman Albemarle Commission Area Agency on Aging 512South Church St. Hertford, NC 27944 252-404-7086 (Direct Line) 252-426-8482 (Fax)    Joleatha Chestnutt From: Sent: To: Subject: Attachments: Importance:  Melissa Hines mhines@atcog.org> Wednesday, November 29, 20231:15PM Joleatha Chestnutt Request for removal from CAC Committee 10-23-23 Lorettal Whitehurst CAC removal request.docx  High  Ms. Chestnutt, date once complete. Thanks, Melissa Hines RN, CCM Regional Long- Term Care Ombudsman Albemarle Commission Area Agency on Aging 512 South Church St. Hertford, NC 27944 252-404-7086 (Direct Line) 252-426-8482 (Fax)  Ms. Whitehurst is requesting to be removed from the Gates County CAC. She is resigning due to health reasons. Please see the attached request and forward to the County Commissioners. Please send me a copy oft the removal letterwith    DEPARTMENT OF HEALTH. AND HUMAN SERVICES DIVISION OF AGING AND ADULT SERVICES OFFICE OFTHES STATE! LONG-TERM CARE OMBUDSMAN NOTIFICATION REQUESTING REMOVALOF COMMUNITY ADVISORY COMMITTEE MEMBER(S)  TO: Clerk/County Manager: Joleatha Chestnutt FROM: Melissa Hines, Regional Ombudsman Volunteer Name: Loretta Whitehurst Date: October 23, 2023 Date of Appointment: 10-20-2021 COVID-19 Related: YES D  Region: R  County Served: Gates  County Committee Assignment: Adult Care Home  Nursing Home  . Joint  Reason for Request Summary: Resignation of member due to! health reasons  NOK  Volunteers are a vital part of the services that support older adults in your county. However, the volunteer indicated above has been de-designated by the Office ofthe State Long-Term Care Ombudsman  and is no longer eligible for continued service for the following reason:  Conflict of Interest  I. G.S. 131 E-128 (f) Nursing Home 2. G.S. 131 D-31 (g). Adult Care Home 3. 45CFRS1324.21 training.  Failure to attend required on-going training or complete required orientation and  1. G.S. 131E- 128 (g) Nursing Home 2. G.S. 131D-31(h) Adult Care Home  Dates offered: 9/28/2022 9/28/2022 9/28/2022 3 Other Non-attendance at quarterly meetings and facility visits)  1. As determined by the Long-Term Care Ombudsman Program Policies 4. As determined by removal of designation by the Office ofthe State  and Procedures  2. As determined by the committee by-laws 3. As determined by resignation of the member Long-Term Care Ombudsman 5. Expiration of term 6. Committee member is deceased  This is an official notification to the Board of Commissioners to remove named individual from service on the above-mentioned. committee (HB 248, July 2017). Should you have any questions, please contact Melissa Hines., the Regional Ombudsman, at (252)-404-7086. Thank you in advance  for your prompt attention to this matter.  Albemarle Commission Area Agency on Aging 512S. Church St. Hertford NC2 27944  Revised 09/7/2023    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023 SECTION: New Business DEPARTMENT: Governing Body  1. 2024 Board of Commissioners Meeting Schedule  ATTACHMENTS: Yes    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023  SECTION: 2024 Board of Commissioners Meeting Schedule  DEPARTMENT: Governing Body  Notice Requirements notice of meetings. Regular Meetings  A key component of the open meetings law is the requirement to provide advance  Ifap public body holds regular meetings, it gives public notice oft those meetings by filing it schedule of regular meetings in a central location. For public bodies that are part of a county government, that location is the office of the clerk to the board of commissioners. The law also requires the schedule of regular meetings to be posted on the public body's website, if it maintains one. Once this notice is properly file and posted, no other public notice is required for regular meetings held pursuant to the schedule. Changes in the regular meeting schedule are made by filing and posting a revised schedule atl least seven  days before the first meeting to occur under the revised schedule.  ATTACHMENTS: Yes    2024 BOARD OF COMMISSIONERS MEETING SCHEDULE  Month January February March April May June July August September October November December  Budget Work-Session  Date January 17, 2024 February 21 2024 March 20, 2024 April 17, 2024 TBA May 15, 2024 June 19, 2024 July 17, 2024 August 21, 2024 October 16, 2024 December 2, 2024  Time  Type of Meeting  6:00 pm Regular 6:00 pm Regular 6:30 pm Special 6:00 pm Regular 6:00 pm Regular 6:00 pm Special 6:00 pm Regular 6:00 pm Regular 6:00 pm Regular 6:00 pm Regular 6:00 pm Regular 6:00 pm Regular  Budget Work Session TBA Budget Presentation Final Budget Work- shop Budget Public Hearing/Budget Adoption  September 18, 2024 6:00 pm Regular November 20, 2024 6:00 pm Regular  Ift the Board of Commissioners have a Closed Session Meeting. They will meet at 5:00 p.m. prior to the scheduled meeting time of Special and Regular meetings. Itis is the public policy of North Carolina and of Gates County that the hearings, deliberations, and actions of this Board and its committees be conducted openly. Except as otherwise provided in these rules and in accordance with applicable law, each official meeting of the Gates County Board of Commissioners shall be open to the public and All meetings listed on this schedule of meetings willl be livestreamed on the Gates County  any person entitled to attend such a meeting. YouTube Channel unless otherwise notified. Approved December 6, 2024.  Dr. Althea Riddick, Chair    S8 N  a 10 W +EP W e E B 4 RNo R DB e c  N a M#SO  m 10 L 2 9 0  BAES Q RR N  AA 2W 9+H9 W 2 m 9A DE e 2 9 DE R D8 n 1 CO W N D8 3 2 a 16 3 DE K 1 00 5 N 2 E 7 HS 28  a  2 e 5 1E 4 1E 5  -  a  3 2 a 16 B 80 E 1 00 - N W F / 1 2  : R8 N - 5 AA f H W % 3 - 2 a o D2 1 00 5 N a a a 1 00  DB  - n  3 -  3  m 10hs 4 EN a 16 a F 1 co 1 N a  S 5 : W  1:E W F 3 DE AS LE a N a 25 DE 2 1 co 1 N Q 2 7 1HS 2 a R N AAER W RR N FAA W : H I P 3 eAs S 2 N a 16 a D8 a 1 00 HN 8  H 6 a D8 N 2 5 a 4  5  2 3 n NO 2 3  BORRR N  AA W FFP W e 3 6 E 48 LE 2 2 a DE n DE e 1 0o HNO a :SS DC  8HO W EmeR 4 FN a DE A D8 e - 0o 1E 2 2 a  8 9    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023 SECTION: County Manager Report/Updates DEPARTMENT: Administration  ATTACHMENTS: No    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023  SECTION: Closed Session: NCGS S 143-318.11 (a)(6) Personnel  DEPARTMENT: Governing Body  Closed Session: NCGS S 143.318.11(a)(6) Personnel - "to consider the qualifications, competence, performance, character, fitness, conditions of employment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear of investigate a complaint, charge, or grievance by or against an individual  public officer of employee." ATTACHMENTS: No  MOTION to go into Closed Session: NCGS5143.318.110)6 Personnel.    GATES COUNTY  Board of Commissioners  MEETING DATE: December 6, 2023 SECTION: Adjournment  DEPARTMENT: Governing Body BOARD ACTION: MOTION to adjourn meeting,