March 14, 2023 Meeting Minutes  Invocation - James Baker  The meeting was called to order on March 14, 2023 at 5:00 p.m. at the Cumberland County  Board of Elections board room by the Chair. Present: Helen Nelson - Chair  Irene Grimes - Secretary Linda Devore - Member  Billy King - Member James Baker - Member Angie Amaro, Vicki Hillburn  Staff: Guests:  Roberta Waddle, Charlie Grimes, Peter. Apone, Sharon Johnson  ACTION: Member Grimes moves that the Board approve the agenda.  Second: Member King Vote: Unanimous ini favor Public Comment:  Roberta Waddle, 3941 Gainey Road, Fayetteville, NC 28306: Board members are doing a very important job making there are free and fair elections, understands that there is some discussion about combining precincts. Does not think now is the time to combine precincts. Secretary Grimes presents the meeting minutes for the meetings on July 19, August 16, September 13, October 4, November 7, November 8, December 13, 2022 for approval. Chair Nelson asks which meeting minutes are missing; missing are January 10, 2023 minutes. ACTION: Member Grimes moves to approve the minutes for the meetings on July 19, August  16, September 13, October 4, November 8, December 13, 2022.  Second: Member King meeting minutes.  Member Devore says she has concerns with the July 19, November 8 and December 13 ACTION: Member Baker moves to approve the minutes for the meetings on August 16,  September 13, October 4. Second: Member Grimes Vote: Unanimous in favor  Cumberland County Board ofE Elections, March 13, 2023  Page 1of4    Member Devore says that as it pertains to the motion for the Early Voting Plan(s), the votes were 3 (for) and 2 (against) and that the motion is listed as Fail in the minutes. Member Devore says that while it is true (as stated in the next paragraph in the minutes) that the matter has to go before the State Board of Elections because the vote was not unanimous, the motion itself ACTION: Member Devore moves to remove the word' "FAIL"f from the motion pertaining to the  did not fail - the word "FAIL" should be taken out of the minutes.  Early Voting Plans in the. July 19, 2022 minutes.  Second: Member Baker  Vote: Passed (in favor: Nelson, Baker, Devore, King; opposed: Grimes)  ACTION: Member Devore asks that the statement she made on July 19, 2022 regarding early  voting in Spring Lake be included in the minutes.  Second: Member Baker  Vote: Passed (in favor: Devore, Baker; opposed: Nelson, King, Grimes) ACTION: Member Devore moves that a statement be included in the November 8 and December 13, 2022 meeting minutes that there were no public comments. Vote: Fail (in favor: Devore, Baker; opposed: Nelson, King, Grimes) on December 13, 2023 be included in the minutes for that meeting. Vote: Pass (in favor: Devore, Baker, Nelson; opposed: King, Grimes)  Second: Member Baker  ACTION: Member Devore moves that a statement in regards to training for the new Director  Second: Member Baker  ACTION: Member King moves to approve the corrected minutes for the meetings on  November 8, 2022. Second: Secretary Grimes Vote: Passed (unanimous)  ACTION: Member King moves to approve the corrected minutes for the meetings on July 19,  2022.  Second: Secretary Grimes  Vote: Passed (in favor: Nelson, King, Grimes; opposed: Devore, Baker)  ACTION: Member King moves to approve the corrected minutes for the meetings on  December 13, 2022. Second: Secretary Grimes Vote: Passed (unanimous)  Member Devore asks that minutes for the closed sessions be brought in and voted on. Chair  Nelson asks that they be provided to Board Members for the next meeting.  Cumberland County Board of Elections, March 13, 2023  Page2 2of4    Director. Amaro requests that Lake Rime polling station be moved because Fire Station activities (starting the fire trucks inside the bay and washing the trucks in the driveway) disrupts voting. The new polling location is less than a block away from the old one. ACTION: Member Grimes moves that the polling location for Lake Rim precinct be moved from Fire Station 11(Raeford Road) to Bill Crisp Senior Center as requested by staff.  Second: Member Devore Vote: Passed (unanimous)  Director Amaro requests that the Board combine Cross Creek 11 (Massie Hill Recreation Center) precinct and Pearce's Mill 3 precinct. Pearce's Mill 3 was located at the Board of Education but is still under construction, resulting from a fire in 2020. Pearce's Mill 3 precinct is really hard to staff. A decision has to be made 90 days before the election. The precinct is ACTION: Member Grimes moves to table the combination of the two precincts until the  temporarily located at the Crown.  availability of the Crown has been explored. Second: Secretary Devore Vote: Passed (unanimous)  Member King voices his concern over combining precincts. Member Devore explains that some of the precinct combinations that have been made in the past were made for very valid Director Amaro says she forwarded a letter to the Board members (from Common Cause) Secretary Grimes says she has always welcomed more visibility. Member Devore also welcomes broadcasting our meetings. Sally Shutt (Asst. County manager) says electronic sign up to speak is possible through an ITS request, but members of the public would still have to ACTION: Member Devore moves to include audio recordings of our meetings on our website  reasons.  asking to make our meetings more accessible.  come in in person to speak.  (subject to confirmation that the website can do this).  Second: Member Baker Vote: Passed (unanimous)  Director Amaro states that the staff has mailed out 3,587 NCOA (National Change of Address) cards. Director Amaro also states that she has included a copy of the proposed budget and will ACTION: Member Grimes moves to approve the budget as presented by the Director. Vote: Passed (in favor: Baker, Nelson, King, Grimes; opposed: none; abstain: Devore)  provide the Board with the final budget when she receives it.  Second: Member King  Cumberland County Board of Elections, March 13, 2023  Page30 of4    Member Devore wants the Board to have a work session to determine the budget. Director Amaro states that the budget has already been submitted, in keeping with precedence from previous years and that most oft the budget is determined by county leadership. Director. Amaro reports that the staff's goal is to recruit precinct officials; they are going out to several events in the public to get the word out. The Director says that the recruitment goal is 1,200 citizens. Member Devore points out that the Board of Elections only used 800 in the last election. The Director says having the exact amount we need is putting a strain on the system The Director also reports that staff reconsidering splitting Alderman precinct into either two or Chair Nelson presents the other Board members and the Director with her resignation as Chair and as a member of the Board; she has accepted a position in the County Attorney's office that  and they would prefer to have additional people.  three precincts as the precinct is quite large and continuing to grow.  conflicts with her position on the Board.  Adjournment Motion: Member King Second: Member Baker Submitted by,  Chair Nelson adjourned the meeting at 06:22 p.m.  Grimes, Secretary  R CEs  Junbnen Helen Nelson, Chair  HP-Aes James N. Baker, Member  Linda Devore, Member  Billy King, Member BekDfns  Cumberland County Board of Elections, March 13,2023  Page4of4