March8, 2022 Meeting Minutes  The meeting was called to order on March 8, 2022 at 5:00 p.m. at the Cumberland County  Board of Elections (Classroom) by the Chair.  Present:  Helen Nelson - Chair Linda Devore - Member Irene Grimes - Secretary Angela Amaro, Mitzie Roberts  Billy King - Member (by phone) James Baker Member  Staff:  Guests: Amanda Turnmire, Sandra Walker, Peter Apone, Tom Macon, Sally Shutt, Rudy  Smith, Mildred Gale, Nakiya Smith, Roberta Waddle, Judy Lowe ACTION: Secretary Grimes moves that the Board approve the agenda.  Second: Member Devore Vote: Unanimous in favor PUBLIC COMMENT: None.  ACTION: Member Devore moves to add a designation in the minutes to guests attending the Vote: Did Not Pass (Two in favor: Baker, Devore; Three opposed: King, Nelson, Grimes) ACTION: MemberGrimes moves that the minutes for the February 8th, 2022 meeting be Vote: Passed (Three in favor: Nelson, King, Grimes; two opposed: Baker, Devore)  Board of Elections meetings ini their official capacity.  Second: Member Baker  approved. Second: Member King  Interim Director Amaro indicates that the Board needs to schedule absentee meetings (starting April 12th and until May 10th,each Tuesday) that the statute calls for meetings at 5:00 p.m. but ACTION: Member King moves that absentee meetings be set at 5:00 p.m., as suggested by  that the time may be changed. the interim Director. Second: Member Baker Vote: Unanimous in favor  Interim Director Amaro presents the proposed MAT team appointments to the Board. All but four members of the proposed 21 individuals are new. MAT team members are trained.  Cumberland County Board of Elections, March8 8, 2022  Page 1of3    Secretary Grimes inquires as to how MAT teams are requested by nursing facilities and care homes. Interim Director Amaro says that residents request that the administration contact the ACTION: Member Devore moves that the Board appoint MAT team members as proposed by  Board of Elections for MAT team dispatch.  staff.  Second: Member King Vote: Unanimous in favor  Interim Director Amaro reminds board members that the North Carolina State Board of Elections Spring Conference will take place virtually on March14th & 15th and distributes the agenda to the Board. She also reports that two polling locations (CC8 & CC21) have requested that the Board issue letters that no political signs or electioneering be permitted on their properties (these are non-governmental buildings). Interim Director also distributes a precinct list that illustrates the need for poll workers. Poll workers are not only properly trained, but also Chair Nelson points out that training is provided and that thej jobi is easy to do; elections officials are needed sooner rather than later. Secretary Grimes notes that she is an avid proponent of the student assistant program. Mitzie Roberts reports that she is approx. 100 workers short for the May primary. In November approximately 700 workers will be needed. Member King inquires what the compensation is for working on election day. Mitzie Roberts indicates that we are one of the higher paying counties and that an election worker can make Interim Director Amaro informed the Board that the County is conducting a "space needs" study and that representatives walked through the Board of Elections area. Sally Shutt said that there is a space needs study underway and they have visited not only the Board of Elections but other departments as well. The study is conducted for a Government Services building. Chair Nelson inquired if that government building will still be centrally located. The April meeting will move back into the Board room since the current meeting room (classroom) will be used for precinct official training. Covid restrictions/masking/distance ACTION: Member Devore moves that the Board go into closed session to discuss a personnel  compensated.  approx. $150.  requirements to be clarified.  issue.  Second: Member Grimes Vote: Unanimous in favor  The Board moved into closed session at 5:41 p.m. to discuss a personnel issue.  The Board returned from closed session at 6:38 p.m.  Cumberland County Board of Elections, March 8, 2022  Page2of3    Chair Nelson states that there is nothing to report from the closed session.  Adjournment Motion: Member Baker Second: Member Devore Submitted by, dbn Irene  Chair Nelson adjourned the meeting at 6:39 p.m.  Cfrks-  Grimes, Secxetary  2lmu dhim Helen Nelson, Chair  guBeler James H. Baker, Member  Lmdwonum Linda Devore, Member  Billy King,  cAly  Cumberland County Board of Elections, March8 8, 2022  Page 3of3    March 8, 2022 Meeting Minutes CLOSED SESSION  (The regular meeting was called to order on March 8, 2022 at 5:00 p.m. at the Cumberland  County Board of Elections by the Chair). Present: Helen Nelson - Chair  Billy King Member (by phone) James Baker - Member  Linda Devore - Member Irene Grimes - Secretary  Guests: Amanda Turnmire  The Board moved from open into closed session at 5:41 p.m. to discuss a personnel issue. Board members discussed next steps in the search for a Director of Elections. Those include Board members will start conducting these on April 22nd, 2022 (Friday) and also discussed Ms. Turnmire (Cumberland County HR) also discussed mini assessment centers for a limited"  preliminary telephonic interviews for the top five or six candidates. meeting on subsequent Fridays for further interviews.  list of candidates.  The Board returned from closed session at 6:38 p.m.  Submitted by, e  Secretary  Muonrlelm Helen Nelson, Chair  JamesH. ga  Member  Aig fg Billy King, Member  Linda Devore, Member  Cumberland County Board ofE Elections, March8,2 2022  Page 1of1