Gates County Board of Commissioners  5:30 PM Closed Session: NCGC9143318110.4, Economic Development  Special Meeting Agenda 6:30PM) Wednesday, July5,2023  Commissioners Chamber - Historic Courthouse  115 Court Street Gatesville, NC 27938  Call to Order Opening Prayer  Pledge Allegiance to the Flag Consent Agenda:  I.  A. Approval of Minutes May 31,2023 Special Meeting B. Approval of Minutes June 6, 2023 Special Meeting C. Approval ofMinutes June 7,2023 Recess Meeting D. Approval of Minutes June 14, 2023 Regular Meeting E. Approval of Minutes June 19, 2023 Recess Meeting  F. Request for Utility Refunds G. Request for Tax Refunds Old Business  I.  A. Resolution for the Approval of] Procurement Radio Read Water Meters and Installation B. Budget Amendment: F24-001 Allocate additional funds needed to complete meter replacement A. Resolution Authorizing the Presentation to Deputy Sheriff their Badge and Service Firearm B. Resolution for Prescribing Procedures for Disposal of Surplus Personal Property Valued at  M. New Business  Less Than $1,000.00  C. Board of Adjustments Appointees- Clerk to the Board  IV. County Manager Report/Updates  V. Adjourn  CONFLICTS OF INTEREST  Pursuant to North Carolina General Statutes, members ofthe Gates County Board ofCommissioners must abstain from discussion and voting on matters where a legal conflict of interest is present. Members who suspect they may have a potential conflict ofinterest in a matter shall confer with the County Attorney, prior to the meetings. for legal opinion. A Commissioner who requests to abstain from any given matter otherwise requiring their lawful duty to act shall state the nature of their conflict to the Board. The Board, afier hearing.from the County Attorney on the same, shall vote upon whether a legal conflict or a substantial appearance thereof exists. Iffound present, the Board by  majority vote. shall excuse the Commissioner) from all participation in the matter.    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street PO Box 148, Gatesville, NC: 27938  Phone (252); 357-2411 Fax (252) 357-0073  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the SUBJECT: BOC Meeting Minutes DATE: June 30, 2023    Attached are the following Board of Commissioners' Meeting Minutes that need approval:  May 31, 2023 BOC Special Meeting June 6, 2023 BOC Special Meeting June 7, 2023 BOC Special Meeting June 14, 2023 BOC Regular Meeting June 19, 2023 BOC Reconvened Meeting    1  GATES COUNTY BOARD OF COMMISSIONERS  SPECIAL: MEETING MINUTES  May 31,2023  The Gates County Board of Commissioners met in special session at 4:00 p.m. Wednesday, May 31, 2023, in the Gates County Historic Courthouse, 115 Court Street, Gatesville NC. Commissioners. Present: Commissioners. Riddick, Truman, Hofler, Craddock, and Rountree were  present. County  Officials Present: County Manager Scott Sauer, Clerk to the Board Joleatha Chestnutt.  and County Attorney Pitt Godwin were present.  Call to Order: Chairman Dr. Althea Riddick called the meeting to order. Invocation of Prayer: Commissioner Linda Hofler administered the prayer. Pledge of Allegiance: Commissioners led thel Pledge of Allegiance.  Approval of Agenda Althea Riddick Chairman Dr.  a motion for the approval of the agenda as presented.  requested  CommissionerLinda Hofler: made ai motion to approve agenda with correction ofCommissioner Linda Hofler attendance at the May 3, 2023 Special Meeting and the correction of attendance of  of Commissioner Brian Rountree and Emily Truman.  May 8, 2023 Special Joint Meeting  Commissioner Brian Rountree seconded the motion that passed unanimously, SAyes: Commissioners Hofler; Truman, Riddick, Craddock, Rountree  OA Nays  Consent Agenda (A-E)  motion  the consent agenda.  Chairman Dr. Althea Riddick requested a seconded the motion that passed unanimously.  to approve  Commissioner, Hoflermotioned to approve the consent agenda. Vice-ChairJonathan Craddock  5Ayes: Commissioners Craddock, Rountree, Truman, Riddick; Hofler The following items were approved on the consent agenda: A. Approval of! Minutes April 19, 2023 Regular Meeting B. Approval ofMinutes May 3, 2023 Special Meeting C. Approval ofMinutes May 8, 2023 Special Joint Meeting  ONays  with the Board of Education  D. Request for Tax Refunds E. Request for Surplus    2  Public Comments There were no public comments. County Manager Scott Sauerinformedi travel shortfall in DSS.  F23-043  New Business - Item A. BudgetAmendment the Board that Budget Amendment F23-043 was to cover  Craddock made a motion to approve Budget Amendment F23-043 às  Vice-Chair Jonathan Linda Hofler seconded the motion that passed unanimously.  presented. Commissioner Riddick, Rountree, Craddock, Hofler, Truman  5Ayes: Commissioners ONays  New Business - Item B. Budget Amendment F23-044 County Manager Scott Saueri informed the Board that Budget  Amendment F23-044 was to avoid  shortfall on Other Service in DSS. presented. Commissioner Emily 5Ayes: Commissioners. Riddick Rountree,  Brain Rountree made a motion to approve Budget Amendment F23-044 as  Commissioner ONays County member..  Truman seconded the motion that passed unanimously.  Craddock, Hofler, Truman  New Business - Item (C) Budget Amendment F23-045 that Manager Scott Sauer informed the Board  Amendment F23-045 was to  Budget  Willie Smith intent is to have computers available for each staff Craddock made a motion to approve Budget Amendment F23-044 as  purchase new PC's for DSS.  Vice-Chair Jonathan Linda Hofler seconded the motion that passed unanimously.  presented. Commissioner 5Ayes: Commissioners Riddick, Rountree,  Craddock, Hofler; Truman  ONays  of ABC Board  Clerk to the Board  New Business - Item (D)Appointment informed the Board that Rodney Taylor is up for re-  Clerk to the Board Joleatha Chestnutt appointment to servea 3-year term. serve a 3-year term on the Gates County the motion that passed unanimously. 5Ayes: Commissioners Riddick, Rountree,  Linda Hofler made ai motion to approve the re-appointment of Rodney Taylor to  Commissioner  ABC Board. Commissioner Emily Truman seconded  Craddock, Hofler, Truman  ONays  Chestnutt informed the Board that there are two candidates that  Clerk to the Board Joleatha applied to serve on the ABC Board, and they needs to select one oft the candidates to serve on the  are Loretta Whitehurst and Gary Arline. The Board  ABC Board.    3  ofLoretta Whitehurst  Vice-Chair Jonathan Craddock made a motion to approve appointment Truman seconded.  a tos serve 3-yeart ONays Board  term ont the Gates County ABCI Board. Commissioner Emily  thes motion that passed unanimously. 5Ayes: Commissioners. Riddick, Rountree, New Business - Item (E) Appointment Clerk to the Board Joleatha Chestnutt  Craddock; Hofler, Truman  of Gates County Board of Adjustment - Clerkto the informed the Board that Gilbert Jenkins and Elizabeth  term.  Hederick are candidates for re-appointment to serve three-year GilbertJenkins: andl seconded the motion that passed unanimously.  Craddock made ai motion to approve re-appointment ofthree-year term for  Vice-ChairJonathant Elizabeth Hederick on the Gates County Board ofA Adjustment. Commissioner  Brian Rountree SAyes: Commissioners ONays Presentation of Proposed County Manager Scott Sauer Budget Plan to the Board of Commissioners. Ina accordance with the to present Gates County's FY 2023-2024 Proposed budget message. This budget was prepared  Riddick, Rountree, Craddock, Hofler, Truman  FY 2023-2024 Budget Plan - County Manager Scott Sauer  made the following Presentation of Proposed FY 2023-2024  State's required  duties as the County Budget Officer, iti isi my responsibility  Budget Plan and. recommendations in this  and balanced in compliance with thel North Carolina Local Government  Accounting Principles (GAAP), and aligned with the  and Fiscal Control Act, Generally Accepted Commissioners. The proposed budget is balanced  priorities and direction given by the Board of and identifies the estimated revenues and expenditures Most importantly, the proposed Board of Commissioners.  for the Fiscal Year 2023-2024.  budget is presented subject to a public hearing and the revisions  and approval ofthe Gates County Proposed Tax Rate  Plan maintains an Ad Valorem tax rate of $0.84 per one-  The FY 2023-2024 Proposed Budget hundred-dollar ($100) value for Real & Personal  Property, and Motor Vehicles as of. January 1,  2023.  base valuation is estimated by the Tax Administrator at a total  Gates County's 's FY 2023-2024 tax and is comprised of real and personal property, utilities, and  appraised value of $1,026,566,012 motor vehicles--an increase of$24,518,368 Thet tax levy included in the FY the collection rate ofi ninety-seven percent  or 2.44 percent above the current year.  2023-2024 proposed budget is $8,364,460 and is calculated using  (97%) as reported in the County's financial statements    4  2022. One penny (cent) on the tax rate will yield $99,577 in the  for the fiscal year ended June 30, new fiscal year beginning July 1,2023.  Sales Taxes  local sales tax revenue estimated  The FY 2023-2024 Proposed Budget Plan. the includes FY 2022-2023 Budget Ordinance estimate of  conservatively at $3,063,000 and $96,000 above $2,967,000 for an increase of3.24 percent (3.24%).  ended June 30, 2022i is $3,067,481 andi it: should  Local sales tax revenue received fori the fiscal year amount of$3,658,124 which included State hold bei noted that the audit report used an aggregated. for Soil & Water District expenses totaling $590,643. harmless payments, plus reimbursement (FY22) were $3,067,481. Future. audit reports will  Local sales tax receipts for the prior year  segregate these revenues.  for Article 40 (thirty percent) and Article 42 (sixty percent)  Restricted portions ofs sales tax receipts Article 44 sales tax receipts are transferred to the School are allocated for school debt service. allocated by the Board of Commissioners for school capital  Capital Reserve Fund and can. be outlay, debt service, community colleges, Restricted Article 40 sales tax allocation is $310,000. Restricted Article 42 sales tax allocation is $240,000. Restricted. Article 44 sales tax allocation is $825,000.  and economic development.  Appropriated Fund Balance replacement project ($450,608) By comparison, the FY 2022-2023  includes a recommended appropriation off fund balance  The FY 2023-2024 Proposed Budget Plan attributable to the final payment for the County's radio  reserves of $808,157 and is primarily and school debt service ($201,450).  fund  Budget Ordinance included $897,353 of appropriated fort thel Department ofSocial Services building project  balances committed fort the balloon payment $4,626 respectively) and the principal payment and pre-payment penalty ($462,565 and Committed State hold harmless funds ($557,408) ($430,162) fort the radio replacement financing. Commissioners in FY 2020-2021 and applied to the loan  were also approved by the Board of principle in an amount above the initial required  payment tol lessen future obligations.  reflects a total revised appropriated fund balance of  The FY 2022-2023 Revised Budget the $1,290,486 Southern Bank financing for the radio $2,654,921 and is primarily attributable to of$135,000 for new vehicles in the Sheriff's Office, and  replacement project, budget amendments $80,0001 inl local funds for CDBG housing projects, Board of Commissioners during the current year..  and other budget amendments approved by the    5  for thel FY 2023-2024 Proposed Budget Plan include:  General Fund Revenues Property tax (57.2%), Sales tax  (20.33%), Federal & State grants and reimbursements (8.759)and  ninety-two percent (91.65%) and the remaining eight  Appropriated Fund Balance (5.37%) totaling excise taxes, beer & wine tax, miscellaneous  reflect permits, fees & other charges, percent transfers from other funds and interest earned.  revenues, Of these  funds is projected to yield  remaining revenue categories, interest earned on County current  which can year,  to the $15,000 estimated in the  $500,000 in FY 2023-2024 as compared be accomplished by more fully utilizing Gates County'sp  participationi in thel North Carolina Capital  Management Trust. Given the  the Federal Reserve Bank, local.  national economic trends and the actions by  have benefitted significantly by participating int thisinstitution,  governments across North Carolinal Treasurer's Office as one of the safest and highest yielding  which is recognized by the State investment instruments available to local $15,063,442 which is an increase of  governments.  2023-2024 Proposed Budget Plan are recommended at  Total General Fund Revenues for the FY $494,131 or 3.39% above the FY 2022-2023 Budget Adding the revenue for all Gates County reserve $19,604,453 and operating which is an increase of $507,492 or  Ordinance. the total 2.66% above the FY (4%) below the FY 2022-2023 General Fund Expenditures  funds (including water & sewer).  revenue recommended for all funds is  $817,454 or four percent  2022-2023 Budget Ordinance, and a reduction of  Revised Budget.  for the FY 2023-2024 Proposed Budget Plan include:  for Public Safety or 26.34.9 % oft the General Fund  $3,967,502  $3,159,300 for Education or 20.97 % $2,526,197 for General Government or 16.77% $2,311,426 for Human Services or 15.34% $1,002,058 for Debt Service or 6.65% $861,255 for Transfers to other funds or 5.72% $782,588 for Economic Development or 5.2% $382,535 for Culture and Recreation or 2.54% $70,581 for Contingency or 0.47%    6  Plan includes $15,063,422 in recommended expenditures for or 3.39% above the FY 2022-2023 Budget Ordinance  Thel FY 2023-2024 Proposed Budget and the General Fund budget as recommended Strategic priorities established by discussions with the interim county manager were identified broadly as:  the General Fund, an increase of $494,131 is balanced without at tax rate increase.  the Gates County Board of Commissioners in the preliminary  for the FY 2023-2024 budget development process  Economic Development Technology & Broadband Infrastructure (Water & Sewer) Education  by the governing body for the new county  Other specific guidance and objectives provided administration have included, but not limited to::  for the transition of911 Communication to the Sheriff's Office:  Support & guidance  projects  Closeout of the remaining CDBG housing grant Improved communication throughout the organization Facility assessment and: renovations for Gates County  Staff compensation, retention, and succession planning Center 144-acre site Project advancement: for thel Merchants Commerce Community Center  Board of Elections Office to Medical Center Road facility  Relocation of  for upcoming projects (water & sewer).  Seeking other grant opportunities  the County Manager (serving as budget officer by NC General which is described in the budget message and documents  North Carolina state law requires Statute) to provide a balanced budget which are included herein.  Board of Commissioners, provides the vision and budget plan. Upon the review by the County the budget plan is subject to a public  The elected governing body, the Gates County strategic focus for the development of the proposed Commissioners, and their adjustments (cuts or additions), hearing and adoption ofal budget ordinance. discussion ofits fiscal priorities and program goals, and to be carried forward by county management. Commissioners has already outlined several the infrastructure funding, and financial analysis) for budget  Budget Plan provides a guide for the Board's  Presentation of the FY 2023-2024 Proposed as either confirmed or revised by this process,  of Gates County to understand that the Board of  Itis important for the citizens and taxpayers foundational layers (planning, action items for  beginning July 1,2023 and the years  ahead.    7  the Board of Commissioners approved the Gates County Capital  At its April 6 meeting ofa applications tol NC Department  for Water & Sewer Projects and authorized submission  Improvement Plan (FY2023t to FY2032) ofl Environmental Quality for the following projects:  1) Gates County Water System Improvements - $2,682,100  0.015 MGD Wastewater Treatment Plant Réstoration-  2). Gates County Wastewater System  $ $2,217,816 3) Gates County  Water Tank Replacement and Resiliency - $1,397,600  the American Rescue Plan Act 15 firel hydrant replacements and 25  Atits April 19th meeting the Board of Commissioners approved Ordinance which includes $500,000 for Fund FY 2022-2023 Budget Amendment and Project and water system improvements including  Broadband projects in Gates County and technology  of4,600 water meters with radio read capability,  $2,193,000.  replacement  officel locations. Total ARPA funding budgeted is  AED defibrillators for county At its May 3rd meeting the Board of Davenport Public) Finance team regarding Gates future financing capacity and fund balance management start. the conversation, and to provide options consider for the fiscal year commencing July 1,2023. Asan new member oft the Gates County listen, then act and make recommendations, feedback from the public and our community individually and collectively, have provided guidance, focusing on continuous improvement in the quality future economic development opportunities, and providing All local governments are facing staff and keeping them.  Commissioners received a financial update from the County's long-term debt obligations, forecasts for and privilege to present the proposed budget plan to  performance.  Today on May 31*t, it is my responsibility and strategies for the Board of Commissioners to.  organization, and as a manager with an opportunity toj first I offer these thoughts. By providing real time partners, the County Commissioners, both encouragement, and a shared perspective and how we conduct business. The infrastructure, working to shape our  seeking to achieve a "reset" ofGates County local government things, more positive communication, Board of Commissioners is looking for, among many of services, and planning for the future-by supporting our school system, rehabilitating the County's a better experience with local  government for all citizens.  inflation, supply chain obstacles and delays, an extremely recognizes the need to develop our "human capital" and to for Gates County employees. Unfortunately, there:  competitive market for hiring qualified The Board of Commissioners clearly provide sustainable, competitiveco compensation are no easy answers.    8  Retirement funding obligations contribution to thel NCI Local Government: Employees Retirement  Gates County's annual required estimated at $527,947 for] FY 2023-2024.  System (NCLGERS) is The NCLGERS has announced  adjustments for the employer contribution (mandated increases)  employees' retirement system is increasing in FY  and the County's contribution for the regular for all employees except law enforcement. For 2023-2024 from 12.15 percent to 12.91 percent will increase from 13.04 percent to 14.04  law enforcement employees, the contribution rate Gates County provides health insurance for eligible  percent.  retired employees and. the annual cost of the  premium is $119,469. Cost of living adjustments  across the board adjustments, however, there isa  The proposed budget does not include any amount of $70,581 for the Board to consider, which  discretionary, contingency line item in the will: support at two percent (2%) COLA effective July 1. (14%) for counties in eastern North Carolina Vice-Chair Jonathan Craddock  adjustments ranging from three (3%) tos fourteen  Media reports include across the board salary and elsewhere in the state.  made a motion to approve to: move the contingency line item in  (2%) COLA effective July 1. Commissioner  the amount of $70,581 to support a two percent unanimously. Brian Rountree seconded the motion that passed Hofler, Truman 5Ayes: Commissioners Riddick, Rountree, Craddock,  ONays  Staff recruitment and retention  support for al baseline salary increase oft ten percent  The Department of Social Services is seeking workers and specialized case managers due to (10%) for all staff, and larger amounts for social is also seeking support for sign-on bonuses  expanding case loads and high turnover, The Director and retention salary adjustments to prevent further turnover  within the agency.  Sherif's Office  North Carolina continue to examine the starting pay for for each position classification to encourage  Law enforcement agencies ini northeastern advancement and retention. The Gates County  certified officers and compensation structure Sheriff's Office participated in a regional study, recommending a range of salary adjustments averaging an eighteen examining the proposed salaries and all classifications; with some higher and some lower. After for the Gates County Sheriff's Office is related. fringe benefits, the full implementation cost at fifly percent (50%) of the salary increases  percent (18%) increase across  estimated at $244,446 and aj phased implementation would cost approximately $121,376 in the first year..    9  Evaluating the sustainability for the proposed increases for law enforcement salaries will require reviewing 4th quarter sales tax receipts (April, May, & June), which will be available in mid- October. This additional time will allow for implementation of the adjustments to be effective, possibly in January, dependent on reyenue performance and forecasts, and final approval by the  Board ofCommissioners.  Management changes. proposed succession planning and staff realignment  In the first quarter of] FY 2022-2023, an administrative reorganization plan adopted by the Board ofCommissioners included several staffing adjustments and new positions--adding an Assistant County Manager, Human Resources Director, Grant Writer, and Planner/GIS Technician. Thej proposed budget plan for FY 2023-2024 recommends several realignments and unwinding"  to coincide with functional shifts completed since February ofthis year.  In the current year, the Finance & Accounting Specialist position has transitioned to a Financial Services Supervisor with oversight for thel billing and collection ofwater & séwer Customer Service Department is now incorporated as a function of the Finance: For succession planning purposes, the Accounts Payable Specialist has been transitioned The newly created Grant Writer position in the Finance Department is not funded for FY 2023-2024, and an additional Accounts Payabler Specialist position is recommended to The newly created vacant Assistant County Manager position will be repurposed as an IT Director position and transferred to the Finance Department under the supervision of the Finance Director, who joined Gates County on May 1st. These staffing changes will now  and planning  fees. The former  customer accounts, and collection ofi inspections, zoning,  Department.  to the level of Deputy Finance Officer.  train with the Deputy Finance Officer.  constitute the Finance & Information Technology Department.  Following discussion. Commissioner Linda Hofler made a motion to approve to repurpose the Assistant County Manager in Administration, to an Information Technology Director position which will be established int the Finance Department, in the current year (FY23) and advertised in June. Commissioner Brian Rountree seconded the motion that passed unanimously. 5Ayes: Commissioners. Riddick, Rountree, Craddock, Hofler; Truman  ONays    10  The newly created Human Resources Director will remain in Administration as part ofthe Manager's Office along with thel Payroll/Benefits Coordinator and the Clerk to the  County  Board/Assistant to the County Manager.  The County Planning Director position will be reclassified as the Planning & Economic Development Director for coordination of economic development projects under the  direction and guidance oft the County Manager.  General Government  Plan includes $2,526,197 for all general government outlined above. This recommended funding included is the continuation of contract  The FY 2023-2024 Proposed Budget activities and includes the staffing realignment represents an increase of $286,489 or 12.79 percent. Also  for Gates County  services for the lobbyist hiredi in late 2022 to advocate for special appropriations  int thel NC General Assembly.  General Government continued-- A new Deputy. Director position for the Board of Elections Office is not recommended. Fundingi is included for the Register ofDeeds Office to reclassify the Deputy Register of] Deeds position to the Assistant Register ofDeeds effective. July 1.  Public Safety  Plan includes $3,967,502 for public safety agencies, an  The FY 2023-2024 Proposed Budget  increase of$220,173 or 5.88% above the FY 2022-2023 Budget Ordinance.  Operationally, one oft the most significant changes to occur ini the current year is the transferofB- 911 Communications to the Sheriff's Office effective March 8, 2023 and funding continues for Additionally, thel FY 2023-2024. Proposed Budget Plan includes recommendations to transition to leased vehicles in lieu of capital outlay expenditures for new cars. In the current year, the Board ofCommissioners: approved. a budget amendment from the fund balance reserves for $135,0001 to For next fiscal year, on the recommendation of the Finance Director and with the concurrence of  the new fiscal year as proposed by the Sheriff.  purchase three(3) new vehicles for the Sheriff's Office.  in the amount of$160,000 is included in the Sheriff's Office to lease.  Sheriff Campbell, funding eight (8) new vehicles. This funding each vehicle as specified by the Sheriff's Office.  includes both the lease  and upfitting cost to equip  payments  in the Emergency Management Department includes new funding in the amount of Funding $25,000 for contract services to replace missing, damaged, or stolen road signs. $20,000 is  recommended for repairs and renovations tot the morgue facility.    11  Funding is also recommended int the Emergency Management Department for leasing a new crew cab 4-wheel drive truck in lieu ofv using ARPA funds for this capital outlay item. Recommendations will be forthcoming in the new fiscal year regarding the utilization of these ARPA funds for an assessment oft technology needs in various county functions.  Human Services  The FY2023-2024 Proposed Budget Plan includes $2,311,426 for Human Services agencies such as Albemarle Regional Health Services, Trillium Mental Health Services, Department of Social Services and Special Appropriations which is an increase of $255,155 or 10.79 percent above the FY 2022-2023 Budget Ordinance. County tax support required to match State reimbursements for the Department of Social Services in FY 2023-2024 is $889,396 or an increase of $286,611 in local funds, the equivalent ofnearly three cents on the county tax rate. Evaluating the fiscal impact oft the State's Medicaid expansion program's implementation is a priority area of focus for Gates County's administrative team in FY 2023-2024 and we will make every effort to ensure Gates  County receives its fair share ofs state and federal reimbursements.  Education  The FY 2023-2024 Proposed Budget Plan includes $3,159,300 for public education which is Current Expense funding requested by: the Superintendent of Schools is $3,840,520 and: reflects an increase of $887,520 above the current year appropriation of $2,953,000. To satisfy this funding request would require the equivalent of nearly nine (9) cents on the County's tax rate. Of the requested increase, $308.000 is related to state mandated salary & benefit adjustments. Capital Outlay requested by the Gates County Public Schools is $1,337,300 and the County's annual appropriation for capital outlay has been $200,000 ini recent years. Operating funding requested for the Gates County Community Center is $290,386 which is an increase of$15,851 or 5.7% above the current year appropriation. The School System has also requested funding for the New Beginnings Day. Care Program in the Superintendent Dr. Williams and I have regular conversations about the State budget and the likelihood of increased funding to be designated for Gates County. The Gates County Public Schools have traditionally received additional state appropriations for small county and low wealth Gates County Public Schools currently receive approximately $766,000 in low wealth funding and  primarily attributable toi funding for the Gates County Board ofl Education.  amount of $33,579.  county funding programs from the NC General Assembly. $1.5 million in small school funding per year.    12  Legislativel Reports from thel NC General Assembly indicate that the FY23 Biennium Budget (July 2023 -June 2025) may include a significant increase in small school funding, estimated at a forty percent (40%) increase or an additional $600,000 in both years for Gates County. Itis.t the County's understanding that if approved, these additional State funds in the FY23 Biennium Budget would eliminate the need for the requested additional operating funds from the Thel FY 2023-2024 Proposed Budget Plan asi recommended includes $2,953,000 for school current The School Capital Reserve Fund (Fund 29) reported al balance of$1,908,653 as of. June 30, 2022. The general ledger trial balance as of May 30, 2023 indicates an estimated balance of $2,064,328 Inj practice, the School Capital Reserve Fund (F29) is an: aggregation of Article 40 and Article 42 restricted local sales tax receipts which serves as a "rainy day" fund, in addition to funding annual With the addition of Article 44 restricted local sales tax receipts in recent years, the use of these reserve funds (Fund 29) is available for economic development, community colleges and public- The Board of Commissioners has the authority and discretion to appropriate additional capital outlay funds to the Board of Education using the School Capital Reserve Fund- with no impact The Board of Education may transfer capital outlay funds to operating funds (current expense) To the extent the Board of Commissioners desires to consider providing a one-time special appropriation to assist the Board of] Education in bridging the gap" for operational needs, a draft Memorandum of Agreement (MOA) has been prepared jointly by the Superintendent and County The draft MOA includes 1)al reversion clause, to be enacted by the County and the School System, ifs State appropriations for Small School Funding are increased as proposed int the FY23 Biennium Budget, and 2). a required commitment by the Board of Education to not exercise its "Funding The draft MOA has been jointly crafted by the Superintendent and County Manager to facilitate this dialogue as both Boards evaluate their funding and appropriations options for the new fiscal North Carolina's Constitution mandates that the General Assembly provide all children with a "free and basic" public education, and the State's role included appropriating funds for school  County.  expense. funding and $200,000 for school capital outlay.  will be available as ofJune 30, 2023 in the fund.  debt service obligations and capital outlay.  school capital needs as approved by the Board of Commissioners. to the General Fund and without increasing the tax rate.  only as approved by the Board of Commissioners per state law.  Manager.  Disputes provisions" available by state law.  year.    13:  utilities (electricity, water, and sewer), custodial staffing and transportation, while counties were As the State experienced financial difficulties, the delineation between the State' s responsibilities and obligations for counties became blurred. In the early 1990s, the State shifted many of its: responsibilities fors school operating costs to the counties, putting a greater financial burden on the Boards of Commissioners in all 100 counties and local taxpayers. One example is the cost for Last year in FY 22 Gates County Schools were responsible for $383,374 in utility costs, Dr. Williams and his staff are projecting for the current year FY 2022-2023, Gates County Public Schools will spend $390,000 for utility costs. A penny on the county tax rate in FY 2023-2024 will provide approximately $99,577 to the General Fund and $390,000 is the equivalent of nearly I am pleased to report that my conversations with Dr. Williams have been frank, candid and professional. We regularly share ideas, possible solutions and try to identify strategies and Itshould be noted that the Gates County Board ofCommissioners and the Gates County Board of Education are currently working in partnership on two important grant funded construction projects. Both projects are funded entirely through the State Education Lottery "Needs-Based Dr. Williams and his staff applied for these funds in March 2022, and the grants were awarded in In December 2022, the Gates County Board of Commissioners approved two Capital Project  traditionally responsible for school construction financing and capital outlay.  school utilities in Gates County.  expenditures which were originally an obligation oft the State.  four cents on the County tax rate!  opportunities where our two boards can work together more effectively.  Public-School Capital Fund," with no local matching funds required.  June 2022.  Ordinances as follows:  Gates County Elementary School-renoyation project  $1,782,000  Gates County High School--addition & renovation project $9,839,720  In the coming months, the Gates County Finance Office and the Gates County School Administration will be working very closely to coordinate the fiscal reporting and distribution of funds for these two projects. And we should all celebrate the: success oft the Gates County Board of Education who did the heavy lifting" in securing these State funds, without seeking debt  financing or County funds. Summary    14  The Proposed FY 2023-2024 Budget Plan is a starting point, and I am honored to have the opportunity to provide recommendations and strategies to assist the Gates County Board of Iencourage the governing body to ask questions, test our assumptions and carefully evaluate the funding requests that remain on the table for discussion, especially for the continued investment in the human capital that is our: staff and personnel at all levels of county government. Earlier in this budget message I spoke of the foundational layers of planning by the Board of Commissioners. Providing a vision and strategic focus is critical to making forward progress, and The County's recent acquisition of the 144-acre site for the Merchants Commerce Center is just one example--where having vision, setting the course, and planning requires commitment, Attached as an addendum to the budget message is a report published by the University of Carolina's School of Government and a graduate student in 2010, entitled "Economic Development in Gates County" and features the Board of Commissioners. support for the Preparing the budget documents and supporting information was andi is a team effort comprised of the department heads, program directors and elected officials. Ia am especially grateful to the County's administrative team-Joleatha Chestnutt, Marie Rountree, Daphne Walker, Christy Byrum and Warren Curry who have kept me on task and taken time to provide many important details, And] Iwant to especially thank them forwelcoming our newl Finance Director, Mr. William Roberson, who joined us in Gates County on May 1tand is an invaluable part of our leadership team. Likewise, former Finance Director, Ms. Kim Outland, has given of1 her time and expertise helping me to connect the various project components with the financial history. I am very impressed withl Ms. Outland'scommitment and support for her former colleagues in Gates County. Lastly, Ia am grateful tot the Board of Commissioners for this opportunity to serve in Gates County. Thank you for your patience as the proposed budget required additional time and I am very Iam also thankful for the many citizens who have shared a word of welcome, support for my transition to Gates County and joined in the effort to make good things happen in Gates County. Chairman Dr. Althea Riddick stated to the County Manager that his team did a good job. The challenges are where do we get the money to look at addressing more money. The County Manager gave the Board some options. The Board encourages the county manager and finance to continue Chairman Dr, Althea Riddick stated the public hearing for the FY: 2023-2024 Proposed Budget  Commissioners in the decision-making process.  for many projects it is an extensive process, years in fact.  perseverance, and time..  Merchants Commerce Center more than a decade ago.  appreciative ofs your support.  toi investigate at ifi feasible present aj proposal in three months. Plan will be scheduled: for Wednesday, May 17th at 6:00 p.m.    15  DISCUSSION OJOINTMEETING WITH GATES COUNTY BOARD OF BDUCATION Chairman Dr. Althea Riddick stated that on) May gt the Board met with the Gates County Board of Education; and that, the Board of Commissioners need to meet again with the Gates County Chairman Dr. Althea Riddick invited Superintendent Dr. Barry Williams to the podium for Superintendent Dr. Barry Williams approached the podium. He shared with the Board of Commissioners the Board of] Education has an upcoming meeting on Monday. He will meet with Chairman Dr. Althea Riddick stated that the Board of Commissioners will wait to receive Chairman Dr. Althea Riddick encouraged thel Board of Commissioners to look at their Proposed  Board ofl Education. discussion.  his Board and see if Tuesday, June 6th would work. confirmation oft the date from the Clerk to the Board. Budget Plan packet before our work session. Commissioner Update(s) Commisioner.Jonathen. Craddock Thank everyone for their attendance.  Expressed how interested he is to see what will happen next year with the budget. He is Expressed how glad he ist to see the County with a high-performance work system. Thanked the County Manager for doing a great job on the preparation of the budget. PGC has upgrades coming up; in which there will be a new compactor being installed. Thanked Utility Director Brad. Arnold for the CodeRed. Alert about the water line.  thankful for the finance team that worked on the budget.  Commissioner Linda Hofler Tourism met in May.  Commissioner Brain Rountree  Trillium on June 5th in New Hanover County the Hilton Place will be opened. The facility Hei informed the Board he attended the NC. Advocacy Day in Raleigh. Hel had the opportunity  offers rehabilitation assistance for individuals with substance abuse.  tor meet our legislators and network with others. Hat's offt to our veterans that paid the ultimate price.  Commissioner Emily Truman  O Expressed to Utility Director Brad Arnold how thankful the citizens were to be receiving a  phone call through CodeRed about the water line break.    16  Thanked the County Manager Scott Sauer for presenting a  understand..  budget that the Board could  Attorney Pitt Godwin  O Attorney Godwin expressed how encouraging it is to see  Finance Director William Roberson Chairman Update(s) - Dr. Althea Riddick  County Manager Scott Sauer and  and that, it was the best budget he has working seen in SO al diligently together during this budget process;  longtime.  Thank the Finance Team for doing such a great job with the budget. Expressed how technology is very high on the list in the budget this fiscal Encouraged the Commissioners again to work together. Chairman Dr. Riddick asked for a motion to adjourn. Vice-Chair Jonathan Craddock made a motion to adjourn the Hofler seconded the motion that passed unanimously. SAyes: Commissioners. Hofler; Truman, Riddick, Craddock Rountree  year..  ADJOURN MEETING at 6:05 p.m.  meeting, Commissioner Linda  ONays  Dr. Althea Riddick, Chairman  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  GATES COUNTY BOARD OF COMMISSIONERS    GATES COUNTY BOARD OF COMMISSIONERS SPECIALJOINT MEETING MINUTES @ 9:00 AM  June 6, 2023  met in special session at 9:00 a.m. Tuesday, June 6, 2023,  The Gates County Board ofCommissioner:  Gatesville NC.  in the Gates County Historic Courthouse, 115 Court Street,  Present: Commissioners Riddick, Craddock, Hofler, Truman, and Rountree  Commissioners County Officials Otheri in Attendance: Dr. Barry Williams  Present:  Manager Scott Sauer, Finance Director William Roberson,  County  and Clerk to the Board Joleatha Chestnutt Sallie Ryan Vice-Chair; Ronnie Riddick,  Gates County Board ofEducation Board ofl Directors Ray Felton Chairman;  Amanda Heimbecker, Leslie Byrum, and Superintendent.  Callt to Order: Chairman Dr. Althea Riddick called the meeting to order.  Vice-Chair Jonathan Craddock administered the prayer.  Invocation of] Prayer:  Pledge of Allegiance: Commissioners led the Pledge of Allegiance.  I.  Gates County Board of Education to Discuss the FY 2023-2024 Budget oft the two boards, Chairman Dr. Althea Riddick stated that ai month ago, following the joint meeting plan; and that, she spoke with Superintendent Dr. Barry Williams about providing a five-year budget  each commissioner has a copy ofthat budget plan FY 2022-2028. Chairman Dr. Althea Riddick stated the order of goals for discussion:  the Commissioners  FY 2023-2024 as far as moving forward; and that,  1sGoal - to present the plan for  to be for the school system.  need to understand what those adjustments are going  Memorandum ofUnderstanding will then be discussed afterwards.  Partners the Board of Commissioners needs to know their needs; and, what do: Williams stated that Gates County Public Schools have a Vision, Mission,  2nd Goal - Collaborative the appropriations look like. Superintendent Dr. Barry The School District receives State,  is the effort to serve the students.  and Goals for the students. The key to successful performance  Federal, and County funding. Dr. Barry Williams distributed. a  Financial Plan handout that provided the plans for the next five (5)years.  Director Chante Jordan shared with the Board the planning process starting in  Human Resource  and class sizes projections. They then look at the numberof  January; in which, they look at enrollment  teachers they currently have and any resignations that come in.  Page 1of7    Jordan stated that she also works with the Finance Officer to  Human Resource Director Chante project aj plan fort their district..  the Board of Commissioners that they have been very This funding does not require a local match from  Superintendent Dr. Barry Williams informed the County. Dr. Barry Williams stated,  successful in finding funding for the Capital "He will Projects. continue to apply for grants."  Williams thanked the Commissioners fort their support.  Dr. Barry Chairman Dr. Althea Barry Williams to the Board lofCommissioners tol be) provided withi the adjustments.  the document provided by Dr.  Riddick stated she want others tol be aware that  wanted for  does not have name ofemployees listed. Wej just  the end of2022-2023 school year funding  Human Resource Director Chante Jordan provided vacancies excluding the retirements and resignations. current positions; and provided. the anticipated all the reductions are taking place without anyone losing their  The Human Resource Director stated that  job.  of Education members that this is aj journey as  Chairman Dr. Althea Riddick shared with the Board elected officials when you must make hard decisions. information to discuss a goal oftrying County Manager Scott Sauer: as ofJune 30, 2022. The general ledger of$2,064,328 will be available as of. June 30,  how commendable it was having everyone together sharing  County Manager Scott Sauer shared to come up with some type ofi resolution.  stated that the School Capital Reserve Fund had al balance of$1,908,653 trial balance as of May 30, 2023 indicates an estimated balance  2023.  an additional $887,000 in next  Scott Sauer stated the Board of Education requested  to avoid a tax  County Manager year's operating budget, increase.  about a 9-cent increase and the Commissioners are trying  the School Capital Reserve Fund (29)i is an aggregation  County Manager Scott Sauers statedi inj practice,  which serves as a "rainy day" fund, in needs as approved by the Board  of Article 40 and Article 42 restricted local sales tax receipts outlay. With the addition of Article 44  annual debt service obligations and capital community colleges and public-school capital  economic of  addition to funding restricted local salest tax receipts development, Commissioners. The Board  inj recent years, the use oft these reserve fundsisavailablei for  additional capital outlay  of Commissioners has the authority and discretion to appropriate  to the General  using the School Capital Reserve Fund with no impact  funds to the Board of Education Fund and without increasing the tax rate..  that the Board of Commissioners, after reviewing the school preparing a Memorandum of Agreement with the  Scott Sauer stated  Board of Page2 of7  ES  County Manager  system's budget proposal, requested Funds ---and providing for a binding reversion  non-recurring appropriation of School Capital Outlay  Education to facilitate the approval ofaone-time, clause - in the event that the NC General Assembly's    in the FY 23-25 Biennium Budget, and with a  "Small Schools" funding is increased as anticipated its "Funding Disputes" budget provisions available  commitment by thel Board of Education note exercise  by state law. County Manager ofEducation's fund balance.  thel Board  Scott Sauer: stated that thej purpose oft thist transferist tol be used to replenish  that the Board ofCommissioners are here tol help. The Board of  Chairman Dr. Althea Riddick stated situation occur again. You must serve all the school system, Commissioners does not want to see this because everyone is anj important piece which makes up  students, and employees. All ofit is essential Board of] Education Chairman Ray  the school system.  Felton stated thisl has been a very traumatic period for all ofthem. County Manager Scott Sauer, and certainly Superintendent  He: appreciates thel Board ofCommissioners, The Superintendent came in with a vision and stuck with Dr.] Barry Williams have made things happen. Board ofCommissioners; and the Board of] Education  his vision. This has been well spent time with the understands your position on taxi increases.  Riddick stated it is a pleasure tol be here; and that, the Board of Commissioners  Chairman Dr. Althea  The Board of Commissioners would like to continue to work Amanda Heimbecker reiterated that the Board of Education  have learned a lot from this situation. This has been a great start to: sharei information: and work together, does not want to cut anyone's hours. The School would) System like tol employees have further conversations on! how to] handle  together with thel Board ofEducation. Board of Education Board Member type ofrelieft that the County can give us.. We those county monies and allocations. Chairman Dr. Althea Riddick stated going Commissioners: wants to have a consensus ofmoving  are essential. We are seeking any  forward. we: need to sit as a Board again. The Board of  forward with the agreement.  simply allows for the appropriation oft the School  County Manager Scott Sauer stated the agreement the School System. The Board of Education must. Capital Outlay Reserve funds from the County to to the County for approval; and the goal ist tol have approve their Resolution then forward the Resolution the School System's fund balance inl FY23.  ac checki inl hand by June 15"h, in order to replenish County Manager Scott Sauer auditing teams to ensure that all restricted sales tax both boards for more comfort and flexibility. Board ofE Education Board Member Leslie. Byrum with Superintendent Dr. Barry Williams. Vice-Chair Jonathan  recommended a conversation with both the county and school system  funds are accounted for accurately. We owe it to thanked thel Board ofCommissioners: for speaking  Craddock asked if$600,000 was enough for the school system?  Commissioners and the Board of Education Members an  Following discussion amongst the Board of allocation in the agreement was an acceptable amount  amount of $828,000 as a one-times non-recurring  for consideration.  Page 3of7    Althea Riddick asked for a vote amongst the Board of Commissioners. Jonathan Craddock made a motion to allocate non-recurring,  Chairman Dr. Vice-Chair School Capital Reserve  one-time transfer of  funds in the amount of $828,000 using the memorandum agreement  submitting the resolution to the Board of Commissioners  contingent upon the Board of Education School Capital Outlay fund to the School Operating fund. requesting permission to transfer seconded the the motion that passed four votes to one.  Commissioner Brian Rountree Riddick, Hofler, Rountree  4Ayes: Commissioner Craddock, INay: Truman County  the ability to plan for his the Memorandum of  Manager Scott Sauer stated this action gives the Superintendent  the Board of Education to decide. about approving  budget; and it also requires Agreement andi that, thel Board ofEducation approval from the Board of Commissioners to transfer The Board of Education Board Chair Ray 5Ayes: School Board Members Felton, Ryan,  meet and discuss the approval oftheir Resolution requesting Capital Outlay funds to current expense. Felton asked ift there was a motion on the floor. Board thel Memorandum of Agreement with the Board of  MemberLeslie Byrum made a motion to approve motion that passed unanimously. Commissioners. Ronnie Riddick seconded the Riddick, Heimbecker, and Byrum  ONays  General Statues will require that the Board of  County Manager Scott Sauer explained that the for this special appropriation from the County's Education to adopt a resolution detailing the need by the Gates County Board of Commissioners to School Capital Reserve Fund, and request approval of $828,000 to be used as school operating funds in  transfer these capital outlay funds in the amount the Board of Education.  order to: facilitate the release oft these funds to Resolution to be completed. He stated that by with the County Manager Scott Sauer.  with the Board ofCommissioners: at time frame for the  Superintendent Dr. Barry Williams discussed Thursday the school board will have something to share  she wanted tol look at moving forward in the future that both  Chairman Dr. Althea Riddick stated now: Commissioners are asking that the Board of] Education  boards will be working together. The Board of provide the proper information for allocation requests. Boards meet sometime in early fall before. January. Chairman Dr. Althea Riddick suggested because the County helps fund the community college  Dr. Althea Riddick recommended that both  bringing in Dr. Bagwell from the College of Albemarle programs. She suggested meeting att thel Millpond to share how Superintendent Dr. Barry  Complex to discuss the future. Dr. Althea Riddick proceeded and that our school system is an important part Williams has done a great job with the Capital Outlay; do the essential work such as the non-certified school ofthe County's infrastructure. The people that services. Wei need toj pay attention to all our employees  andj provide valuable  can't  workers are very important even down to those who take out remove the trash.  the trash. You don'trealize how essential they are until you  of the Board of Commissioners is budget  Chairman Dr. Althea Riddick stated the expectations budget plan; look at the positions across  planning andi it starts early. You must have a one-to-two-year  Page 40f7    the county not justt thel Board of Education. that the school system submits every year Superintendent Dr. Barry Williams  discussed with the Board of Commissioners. the documentation commented that he thinks getting Dr. Bagwell to meet  Superintendent Dr. Barry Williams and what they received in the past.  with both infrastructure that you do. This was  Boards is great. ist to plan William Roberson  and part of that goverance  Chairman Dr. Althea Riddick stated, "We are good partners Manager Scott Sauer and Finance Director  carefully and make those tough decisions." County  finance team: isi fantastic, and the Board appreciates everything  agood meeting, friendly and tactful.  Adjournat1 11:19 Riddick a.m. asked for ai motion to adjourn. Commissioner seconded Linda the motion that passed unanimously.  Chairman Dr. Craddock 5Ayes: Commissioner ONays  Vice-Chair Jonathan  Hofler made a motion to adjourn the meeting. Riddick, Craddock, Hofler, Rountree, Truman  Joleatha Chestnutt, CMC Clerk to thel Board  Dr. Althea Riddick, Chairman  GATES COUNTY BOARD OF COMMISSIONERS  Page 5 of7    APPENDIXI  MEMORANDUM OR AGREEMIENT COMMISSIONERS BETWEEN" THEGATES COUNTY BOARD OF OFI EDUCATION ANDTHE GATES COUNTYBOARD NONRECURRING: APPROPRIATION FOR THEE PROVISION OF Al ALLOCATION  FUNDING  (henceforth' "Agreement")is is entered intol by and between  Thisi isa Memorandumn of Agreement and corporate, (hereafler "County")a andt the Gates Counly,a the County ofGates, al body politics ofNorth Carolina (hereafter "Schools"). This Agreementi is political subdivision oft the State General Statute Chapters 115C and. 153A, as amended.  made pursuant tot the North Carolina The County and Schools agree as follows: Section) I. Purpose of Agreement fromt the County Section) I. Allocation Amount Thet total amount oft the County's addition to all other funding provide tot the Schools for the fiscal year Section III. Allocation Purpose balance reserves Sectionl IV. Payment Schedule Thec one-time additional funding 151h2023. Section V. Use ofFunds Ther nonrecuring Section VI. Goyerning Law  outlines the (erms and conditions ofac one-time additional funding allocation  This Agreement tot the Schools for the fiscal year ending June 30, 2023,  non-recurring additioual funding allocation shall be $828,000. allocation fromt the County'ss School Capital Reservel Fundi  isin  This one-tine nonrecuring allocations which the County has previously provided or agreedt to  ending June 30, 2023.  of the fund  additional funding allocation isi intended tol bet uised for replenishment  The one-timet for the Schools and useda att the discretion oft thel Board ofl Education.  allocation shall be disbursed to the Schools on or before Juue  outlined in Section III. thel Board ofl Education  funding allocation shall only be used for the purposes  This Agreement shall be governed by N.C.G.S. 115-433(d) and this requires request, andi iss subject to the  toa adopt ar resolution detailing the circumstances necessitating approval oft the Board of Commissioners.  Page 6of7    Section VII. Reversion ofl Funds to the County Itist understood and agreed byt  thel Board ofl Education: andt thel Board of Commissioners that this  shall ber reverted to the County wheni itl has  one-time, nonrecurring appropriation of $828,000: budget for thel Biennium 2023 (July 2023 been determined that thel NC General Assembly'st increasei in Simall Schools/Small Counly  June 2025) is approved andi includes the anticipatedi funding off forty percent (40%) or more. Thec current willy yields $2,168,180 or ar net gain of$619,480. Itis further understood by! Biennium 2023 (July 2023- 2025) $828,000 shall not revert tot the County ini its sole discretion. Section VIII. Agreement for Non-Dispute  Smal! Schools funding for Gates County is $1,548,700 andt the anticipated increase  both parties thati ifthel NC General Assembly'sb budget for the does not include ther anticipatedi increase of $619,480or  the one-time nonrecurring appropriation of  greater in Smal! Schools/Small County funding, and willl be available for use by thel Board ofl Education  and understood by both partiest that that by accepting this one-time nonrecurring shall not in the: amount of$828,0001 the Gates County Board ofl Education for a  Iti is agreeda County appropriation takef further action toi initiate the funding dispute provisions oft three (3)years. IN WITNESS' THEREOF, the executed anda attested by their undersigned on. June 6, 2023.  OfN.C.G.S. 115-431 period  County and Schools have authorized this Agreement tol be  officers tol be effective from the datel herein indicated  COUNTY OF GATES STSM County Manager GATESCOUNTY: SCHOOLS EE  ATTEST:  AAHIELLE Board of Commissioners, Chair ATTEST: B Board ofE Eucation, Chairman  Page 7of7    1  GATES COUNTY BOARD OF COMMISSIONERS  MEETING MINUTES June 7,2023  Board of Commissioners met in regular session at 6:00 p.m. Wednesday, June  The Gates County 7,2023, int the Gates County Commissioners Present:  Historic Courthouse, 115 Court Street, Gatesvillel NC. Commissioners Riddick, Hofler, Craddock and Rountree were present.  Commissioner Excused: Commissioner Emily Truman  Present: County Manager Scott Sauer, Finance Director William Roberson,  County Officials Joleatha Chestnutt and County Attorney Pitt Godwin were present. Call to Order: Chairman Dr. Althea Riddick called thes meeting to order.  Clerk to the Board  Vice-Chair. Jonathan Craddock administered the prayer.  Invocation of Prayer:  Pledge of Allegiance: Commissioners led the Pledge of Allegiance.  Special Presentation  Davison, CFO and Sarah Tinkham Grant &  Roanoke Connect Presentation-Cathy, Compliance Coordinator Community Relations Sarah Tinkham, Roanoke Connect Grant & Compliance  Coordinator Community Relations  al Power-Point Presentation on Bringing Fiber to Gates County.  presented FYBE.  of Commissioners that Roanoke Connect has rebranded to  Sarah Tinkham informed the Board  is crucial. FYBE is looking to address stifled growth and limited access.  Fiber Infrastructure FYBE. has addressed the concerns been a twenty feet mid-span clearance set. She is interested in any non-profit organizations be done under We Care Community Service.. representing the Commissioner's precincts;  of the farmers about their farming equipment. There has  that FYBE. can do in Gates County that will  Riddick asked Sarah Tinkham ifs she could break it down by five precincts  Chairman Dr. Althea Summer School. informed the Board of  and ifit was possible to get this information out to  Electric Cooperative, CFO approached the podium. Cathy Davison  Cathy Davison Roanoke Commissioners that this should be completed in August with FYBE. Erna Bright, Chair of] Broadband know that Broadband is available. They must push to sell their  Committee stated everyone is looking forward to getting the  Broadband; in fact, people need tol  product.    2  CFO stated Sarah Tinkham is working,  Cathy Davison Roanoke Electric Cooperative, of enrollment. You can call Sarah Tinkham at (252)569-  subscribers to get through the process Vice-ChairJonathan Craddock Chair Dr. Althea Riddick stated  8148 to. re-signup.  stated he appreciated the twenty feet expansion for the farmers. that disabled and veterans are encouraged to sign up for ofGates Proposed Annual Budget FY 2023-2024  Broadband.  Budget Work Session for Riddick County stated there will be no vote tonight. County Manager Scott Sauer discussed the following:  Chairman Dr. Althea  Adjustment)  Allocate those contingency funds - 2% COLA (Cost ofLiying Director advertisement has been  Approval of the vacancy of Information Technology Board of Education - Member Agreement Board of Education Resolution  posted. appropriation.  of  $828,000 as a one-time non-recurring  incorporating the five-year action plan. The Board of  Education has a meeting scheduled for Friday morning. remains with no tax increase.. Recommended: FY 2023-2024 Proposed Budget sales tax receipts as it analyzes General Strongly advisable toi re-evaluatet the fourth-quarter in Mid-October. Fund revenue performance. We will: review again bonuses. DSS Director Willie Smith is urging help for sign on tol be more competitive for recruitment. The Sheriff Department is looking for adjustments Finance Director William Roberson is preparing a budget the current salary is and what it would be with the requested  Ordinance.  documentation to the Board  Chairman Dr. Althea Riddick asked that the DSS Director provide 10% increases.  ofwhat Commissioner  bonuses and.  Linda Hofler stated there are some concerns about providing  contracts for hiring in thel DSS department. department has staff shortages. bringing in very soon his proposal  stated that he serves on the DSS Board; and that the DSS informed the Board that Chris Hill, Tax Administrator will be  Commissioner Brian Rountree. This most definitely needs to be considered. he expressed.  County Manager Scott Sauer for the values set for January 2025. Chairman Dr. Althea Riddick we will 14, 2023, at 6:00 p.m. Education draft resolution to thel Board ofCommissioners.  meet next week for the public hearing for the FY 2023- asked. the County Manager to send a copy of the Board of  2024 Proposed Budget on Wednesday, June Chairman Dr. Althea Riddick    3  ADJOURN MEETING at7 7:00 p.m. Chairman Dr. Riddick asked for a motion to recess. Vice-Chair seconded. Jonathan the motion that passed unanimously.  Craddock made a motion to adjourn the meeting. Commissioner Brian  Rountree ONays  Riddick, Craddock, Rountree  4Ayes: Commissioners Hofler,  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  Dr. Althea Riddick, Chairman.  GATES COUNTY BOARD OF COMMISSIONERS    1  GATES COUNTY BOARD OF COMMISSIONERS  MEETING MINUTES June 14, 2023  of Commissioners met in regular session at 6:00 p.m. Wednesday, June Historic Courthouse, 115 Court Street, Gatesville NC.  The Gates County Board 14, 2023, int the Gates County Commissioners. Present: Commissioners:  Riddick, Truman, Hofler, Craddock and Rountree were  present.  Finance Director William Roberson,  County Officials Present: County Manager Scott Attorney Sauer, Pitt Godwin were present.  Clerk to the Board Joleatha Chestnutt and County  Chairman Dr. Althea Riddick called the meeting to order.  Call to Order: Invocation of] Prayer: Pledge of Allegiance: Approval of Agenda  Commissioner Emily Truman administered the prayer. Commissioners led the Pledge of Allegiance.  a motion for the approval oft the agenda as presented.  Chairman Dr. Althea Riddick requested  Hofler made a motion to approve the agenda as presented. Commissioner  Commissioner Linda seconded the motion that passed unanimously.  Emily Truman 5Ayes: Commissioners Hofler; ONays. Public Comments There were no public comments. New Business - Item A. County as revised by the Board County Manager Scott Sauer presented Budget Plan as revised by the Board ofCommissioners. The FY 2023-2024 Budget Plan was presented  Truman, Riddick, Craddock, Rountree  Manager'ss summary ofProposed FY2 2023-2024 Budget Plan  the: following summary of the Proposed FY 2023-2024  to the Board of Commissioners on May  31st. Tax  Rate remains unchanged at $0.84 per $100 assessed value.  on the tax rate is projected to yield $99,577 in FY 2023-2024.  One cent (or a penny) The proposed budget for the General 2022-2023 adopted budget.  Fund is $15,063,422 or 3.39 percent above the FY    2  has adjusted the budget to include a 2% COLA.  The Board of Commissioners  concerned about providing competitive and to evaluate the FY 2023-2024 fourth  The Board of Commissioners is particularly quarter (April, May & June) sales tax receipts performance. We will review again in Mid-October. Depending on this measure of economic strength  fair wages for all employees. The Board has agreed as it analyzes General fund revenue  the Board will examine the options for  additional salary adjustments. Both the Director of  Social Services and the Sheriff have provided recommendations for  committed to review options for all county staff. current expense funding in. the amount of or twenty-three percent (23%) above the  possible adjustments and The Board is The Board of Education has requested $3,840,520 which is an increase of $887,520  The Board is looking to evaluate adjustments in all departments.  FY23 adopted budget. Funding for  FY24 is recommended at the current level of $2,953,000.  School System have accurately répresented that flat or stable over the past six (6) years since  Data sheets from the Gates County increased a total of nine percent (9%) or During the same period, membership) has declined nearly14% on the NC Department of Public Instruction (6) oft the academic year.  County appropriations have been relatively appropriations for School operations have  FY 2017-18. During this period County $245,000 since FY 2017-18.  since FY 2017-18 the school system's ADM (average daily  from 1,618 students to 1,422 students as reported for the current School year through month six  Gates County funding for school current  Using this data metrics (local county $ per pupil) percent (24) for $403 per pupil from $1,673 expense per ADMI has increased twenty-four FY2022-23 when measured on an ADM basis, which  in FY2017-18 to $2,076 per pupil in is utilized by the State for county-by-county,  comparison.  statistics for School Year 2021-2022 for all 100  The most recent NCDPI published Districts) ranks Gates County 13th in total per pupil  counties (encompassing 115 (federal, School state & local) at $16,802 per pupil.  expenditures for all sources Number 1 in per pupil expenditures average daily membership with 459 students.  is Hyde County at $27,920 and number 115 in  Public School Forum of North Carolina's Local School  For more than 30 years, the variations and trends in local spending for public education  Finance Study has highlighted    3  state's 100 counties, its most recent report ps/wwandonmanas  across our  pupil for each county, and in  provides FY 2021-22 data for "base appropriations" per northeast North Carolina the data is below:  Gates Camden Chowan Currituck Halifax Hertford Bertie Martin Northampton 2,859 Pasquotank Perquimans  $2,205 1,501 1,936 2,791 1,870 1,688 1,685 2,303 2,430 1,851  has devoted significant time for its discussions,  The Board of Commissioners deliberations;, and collaboration with the how to support the School. System during this Assembly for Funding for expanding appropriations to  Gates  Board of Education to determine County period of fiscal challenges, including representatives in the NC General  advocating on behalf of the Board of Education to our the Small Schools/Small County  program.  of the FY23-25 Biennium Budget, the County approved a Memorandum of Agreement to  As we await the State's adcption provide a one-time, nonrecurring appropriation last Tuesday. $828,000 which was approved on June 6th,  Commissioners, and the Board of Education for the School System in the amount of  funds will be provided from the County's school capital reserve fund.  These  clause which will be exercised in the event that the  This agreement includes a reversion Biennium Budget meets or exceeds the targeted  NC General Assembly's FY23-25 increase in Small Schools/Small County funding.  the Board of Education has adopted a resolution which  As a next step in the process, Commissioners to transfer these capital outlay dollars seeks the approval of the Board of balance and to support school operations.  to replenish the School System's fund  Commissioners has this action item on its agenda for consideration  Tonight, the Board of  amendment and transfer of funds to the School  with will include the necessary budget request of the Board of Education.  System in the amount of $828,000 by    4  Public  for  FY 2023-2024 Budget Ordinance  Newt Business = Item B.  Hearing Proposed the  hearing.  Chairman Dr. Althea Riddick asked for a motion to open public Rountree seconded the motion that passed unanimously. 5Ayes: Commissioners Riddick, Rountree, Craddock, Hofler, Truman  Vice-ChairJonathan Craddock made ai motion to opent thej public hearing. Commissioner Brian  ONays Commissioner Emily discussed. County Manager increases for salaries will require which willl be available in mid-October.  Truman asked if the Sheriff's Department and DSS salaries need to be Scott Saueri responded that we: must evaluate the sustainability for the proposed  reviewing 4th quarter sales tax receipts (April, May, & June),  Althea Riddick asked the public ift the had any comments. There were no public  Chairman Dr. comments.  Chairman Dr. Althea Riddick asked for a motion to close the public hearing.  Commissioner Linda Hofler made as motion to close the public hearing. Vice-Chair Jonathan  Craddock seconded the motion that passed unanimously. 5Ayes: Commissioners Riddick; Rountree, Craddock, Hofler, Truman  ONays  adoption ofthel FY2023-2024 Budget Ordinance and  New Business Item (O)Consideration: set the tax rate for July 1. Commissioners.  additional time toj prepare the Budget  County Manager Scott Sauer recommended that staffhave document presented to the Board of Commissioner Brian Rountree: made ai motion to approve thel FY 2023-2024 Budget as presented and and revised by the Board of Commissioners - to include a tax rate of $0.84 (unchanged) of  Ordinance until the first of the week to have the  the discretionary contingency funds to provide a two percent (2%). cost living  utilizing  effective.  to direct the County Manager and: staffto] prepare the motion adoption that passed unanimously.  adjustment for all employees the budget ordinance and all related  Julyl,andt documentation for final  on Monday, June 19th at  6:320 p.m.. Vice-Chair. Jonathan Craddock seconded 5Ayes: Commissioners Riddick, Rountree, Craddock, Hofler, Truman  ONays  New Business 1 Item (D) Review of Memorandum ofUnderstanding with BoardofEducation adopted.June 6, 2023 Scott Sauer read the Memorandum of Agreement, Funding Transmittal letter County Manager Public Schools, and the Gates County Schools Board of Education Resolution.  from Gates County    5  ofa  ofthe Memorandum of Agreement with  Commissioner Linda Hofler made a motion approval authorizing the Commissioners' Board Chair the Board of Education adopted June 6, 2023; and Commissioner Brian Rountree seconded the  signature on the Memorandum of Agreement. motion that passed. Riddick, Rountree, Craddock, Hofler  4Ayes: Commissioners INay: Emily Truman  the Resolution oft the Board of Education requesting to  New Business - Item (E) Consider amount of $828,000 to Operating Funds to replenish the  transfer Capital Outlay funds in the School System'sf fund balanceand to address Vice-Chair Jonathan Craddock tot transfer Capital Outlay funds in the district. Commissioner Brian Rountree  thei financial needs and operations of theschool  district.  made a motion for approval of Request by Board of Education amount of $828,000 to Operating Funds to replenish the the financial needs and operations of the school  School System's fund balance and to address seconded the motion that passed.  Commissioners. Riddick, Rountree, Craddock, Hofler  4Ayes: INay: Emily Truman County Manager  County Manager's report and Budget Amendments  Scott Sauer presenting the following Budget Amendments:  funds to continue renovations and upgrades to  Budget Amendment F23-046 To: appropriate Medical Center Building ($20,000)  Budget Amendment F23-047 as  Commissioner Emily Truman made a motion to the approve motion that passed unanimously.  Commissioner) Linda Hofler seconded  presented. 5Ayes: Commissioners ONays  Riddick, Rountree, Craddock, Hofler, Truman  between County of Gates  Amendment F23-047 As per Memorandum of Agreement  and Budget Gates County Schools ($828,000)  Budget Amendment F23-046 transfer  Commissioner Emily Truman made ai motion to approve Lindal Hofler seconded the motion that  funds school capital outlay as presented. Commissioner passed unanimously. Riddick, Rountree, Craddock, Hofler, Truman  5Ayes: Commissioners ONays  Commissioner Update(s) The County  Commisione-Jonuthent Manager Craddock and] his team have done a fantastic job.  increase. He  the country. It would have been like a 1212 tax  Salaries and Retention is across suggested tol look deep inside the budget tax base and work with the department heads. Anytime salaries increase it is as recurring cost. Developing three-year budget plans just across the County.  and come back in the 3rd Quarter s to revaluate the    6  Staff for all the late hours they put inj preparation for the budget.  Thanked thel Financial Commissioner. Linda Hofler She will be attending a meeting PCGI has a meeting coming up.  with Albemarle Commission tomorrow.  boxes and deliveries 8:30 a.m. to 10:00 a.m.  GEMS-Thurdwy,lunel 15tha at8 8:30: a.m. packing General Assembly.July 7th willl be doing Tourism- thei rural counties received funding from the highlighting the inner banks. non-stop interviews across the area videos, should commercials be helpful to our businesses. Commissioner Brain Rountree with a Substance Abuse Program for Fentanyl  Tourism trying to get a website going that  Trillium is moving forward Summit willl be beginning the Phase for Congratulated the Class of2023 for all the graduates'  received.  Summit Update There were 515 surveys Merchant Commerce Park in upcoming weeks.  accomplishments.  Commissioner Emily Truman June 6-8, she attended the 2023 enlightening event. She is absolutely for the funds for the school oft the language in the Memorandum. Agreement.. Chairman Update(s) - Dr. Althea Riddick Thank the County Manager Scott Sauer They are going tos revisit in October Thanked the Board ofCommissioners: for being during this budget preparation process. opinions. Thanked the County Attorney for his legal Thank the Clerk to the Board for the preparation The Commissioners thank you for your patience  NC Summit on Reducing Overdose. It was certainly an  system; however, she does not agree with some  together in just two months.  Thank the Finance Team for putting the and budget the finance team for all their long hours of budget  preparation.  and are making sure their needs are met.  They are very concerned with the employees the 4h Quarter sales tax receipts.  The County is the Commissioners top priority. sO attentive and reviewing all the documents  oft the minutes.  Prioritizing those needs ofat three-year plan budget. staff of Gates County.    7  RECESS MEETING at7:00 p.m.  Chairman Dr. Riddick asked for a motion to recess.  Hofler made a motion to recess untill Monday, June 19tha at 6:30 p.m. Vice-  Commissioner Linda Craddock seconded the motion that passed unanimously.  Chair Jonathan 5Ayes: Commissioners Hofler, ONays  Truman, Riddick, Craddock, Rountree  Joleatha Chestnutt, CMC, NCCCC Clerk to the Board  Dr. Althea Riddick, Chairman  GATES COUNTY BOARD OF COMMISSIONERS    8  APPENDIX 1  MEMORANDUM OF AGREEMENT BETVEENTHEGATES: COUNTY BOARDOF COMMISSIONERS AND'THEGATES COUNTYI BOARDOFI EDUCATION FORTHEPROVISION. OF Al NONRECURRING: APPROPRIATION FUNDING ALLOCATION  This isal Memorandum of Agrecment (henceforth" "Agreement")i is entered intol by and between the County of Gales, al body. politic and corporale, (hercafler "County") and This tho Gates County,a is political: subdivision oft the State of! North Carolina (hercafler "Schools"). Agreementi amended. made pursuant to the North Carolina General Statute Chapters 115C: and 153A, as  The County ands Schools agree as follows: Seclionl I. Purpose of Agreement Section I. Allocation Amount  This Agreement outlinest thet terms and conditions ofac one-time additional funding allocation from the County tot the Schools for the fiscal year ending, June 30, 2023. The total amount of (he Counly's non-recurring additional funding allocation shall be $828,000. This one- timei nonrecurring allocation from the County's School Capital Rcserve Fund isi in additiont to all other funding allocations whicht the County has previously provided or agrecd 10 The one-time additional funding allocation is intended tol be used for replenishment of the find balancer reserves for the Schools and used: ati the discretion of the Board ofl Education. Thec one-time additional lunding allocation shalll be disbursed to the Schools on orl before June: The nonrecurring funding allocation shall only be used for the purposes outlined in Section II. This Agreement shall be governed by N.C.G.S. 115-433(d): and requires the Board ofl Education  provide to the Schools for the fiscaly year ending. June 30, 2023.  Section III. Allocation Purpose Section IV. Payment Schedule 15"2 2023. Section V. Use of Funds Section VI. Governing Law to: adopt: a resolution approval of Ihe Board of Commissioners.  detailing thex circumstances necessitaling this request, andi is subject to the    9  Section VII. Reversion of Fimds to tlic Counly Ilisu understood and: agreed! by one-timc, nonrccurring: appropriation June 2025)i is approved andi includes the anticipatedi finding of forly percent (40%) or more. willy yields $2,168,180 or a net gain of $619,480.  the Board ofl Education: and the Board of Commissioners that this of $828,000 shalll be reverled to the County wheni itl has 's budget fort the) Biennium 2023 (July 2023  been determined thal the NC General Assembly's increase in Small: Schools/Small County  Small Schools funding for Gates County is $1,548,700 andt the: anticipatedi increase. understood by both parties that ift the NC Gencral Assembly'sb budget for the 2023 2025) does not include the anticipated increase of$619,4804 or  Thec current Itis further Biennium 2023 (July $828,000: shall not revert tot the County ini itss sole discretion. Section VIII. Agreement for Non- Dispute Itisa agreedi take! further action oft threc (3)y ycars. IN WITNESS on. June 6, 2023. ATTEST: Board of Commissioners, LAMERe ATTEST: Board ofl Elucation, S  funding, the one-time nonrecurring: appropriation of  greater in Smal! Schools/Small County. andy willl be available for use by thel Boardi ofEducation.  and understood by both parties that that by accepling this onc-time Educalion nonrecurring shall nol int the amount of $828,0001 the Gates County Board of County appropriation toi initiate the funding dispute provisions of N.C.G.S. 115-431 period.  for a  THEREOF, the County and Schools have: authorized this Agreement l0l be. indicated  officers tol bes effective from the datel hereini  executed anda altested by their undersigned  COUNTY OF GATES SMSM County Manager GATESCOUNIYSCNCOIS A24E6    10  APPENDIX: 2  BOALD MEMDERS Ruy Velion Clnh SllleRynu Vic-Chnl Annaudu Leslle S. Heinbackor Kwv, Runnie Radick  DR.F PFILLIPI BARIY WVILLIAMS Bublic Sconls of bates CCouty  Superintendent  orerar d Superhifentens GATERVIKANOEEHG 2057 Maln Streel P.0. CAROLINA Dox 125 27931: (252)357-1113 UNDINCTRARSMITTAL  June 9, 2023 Gates County Board of Commissioners Gates County Manager 200 Court Street Gatesville, NC27938  Dear Dr, Riddick, County Commissioners and Mr. Sauer,  Education  On1 Tuesday, June 6,2 2023 the Gates County Commissioners: and the Gates the County collaborative Boards of efforts of the held aj joint meeting to discuss school district budgetary issues. from the Through Gates County School Capital Reserve Boards, as decision was made! to transfer funds $828,000 Outlay Fund. Upon receipt oft thes requested: $828,000, Fund. (Fund 29) to thel Board of! Education oft Capital the Gates County Board ofC Commissioners, willt transfer the the Board oft Education, with the approval. Fundst tor replenish the School System's fundl balance and to Asar provision of thef fund transfer, al Memorandum: of Agreement (MOA) time finding was preparcd clause, tol be enncted by the Superintendent: and County Manager. Thel MOAI includes 1)ac one- the Board of Education to1 not exercise its County and the School System and 2)ur required state commitment law. Thej MOA by was approved by both boards at the joint Ani integral parts ofthe conversations held of working logethor jointi ons a regular basis, possibly quarterly, to1 plan, continue the newly established paltern A commitment: was made by the Superintendent and County. inforn and collaborate on! budgetary nceds. with trausparency on current and future needs ofthes school district. The Gales County Board of Educntion is appreciative oft the: support oft with the County the new Commissioners model ofc collaboration in regard Los school district funding. Wes are very excited and lo working encournged with youi int the budget process as we and leamwork belween both Boards. We students, look forward staff and familics of Gatos County.  funds from Capital Outlny to ands Operating oft the sohool district. addresst the financial needs operations "Funding) Disputes provisions" available by Manager to continue toy work together Additionally, the Superintendent: and County Commission Manager ofthel North Carolina Local Govemnment reccipts tos support school capital outlay nnd debt service. continuo to work hard on behalf of our  jointly by the  mecting.  during thej meeting ofloth Boards Wis the commitment lo  agrced to revicw, analyze and verify the reporting the use ofy restricted local: sales lax  regarding  Sincerely, T Ray Felton  Board of Educhtion Chair    11  APPENDIX:3  GATES COUNTY SCHOOLS) BOARD or EDUCATION  RESOLUTION  Whereas, North Carolina's Constitution mandates that the Gencral Assembly provide all children witha Wherens, Gates Counly Public Schools ended the fiscal year June 30, 2021 with a fund balance of $1,247,425, ande endedt the fiscal year June: 30, 2022 with aj fundb balance of$945,933 and the adopted budgel resolution for FY 2022-20231 required an appropriations off fund balance of$692,720, and the estimated fund Wlereas, the Gates County Public Schools district has prepared a fiye-year financial plan as requested by. the Gates County Board of Commissioners to address thesee expendituret trends and fot take corrective: action. Whereas, Gates Counly Public Schools is addressing increased costs for the 2023-2024 school year and Whereas, the: school districtl has made ac commitment tos maintain an adequatc fund balance; and Whereas, the Boardi of Commissioners: desires to consider providing a one-time special appropriation to: assistt thel Board ofl Education in' bridging the gap" for operational needs; and Whercas, tho; School Capitall Rescrve. Fund (Fund 29) reportede al balance of$1,908,653a as of. June 30, 2022. be The general ledger trial balance as of May: 30, 2023 indicates an estimated balance of $2,064,328 willl Whereas, the Board of Commissioners! has the authority and discretion to appropriate additional capital lo the outlay funds to the Board of Education using the School Capital) Reserve Fund with no impact Whereas, the Board of Education may transfer capital outlay finds to operating funds (current expense). Whereas, a Memorandum of Agreement (MOA) has been prepared jointly by the Superintendent the School and County Manager that includes 1)a one-time funding clause, tol be ehacted by the County and System and 2) ai required commitment by thel Board of Education to not exeroise its "Funding Disputes provisions" available by state law, which was adopted by bothl Boards on. June 6, 2023. Now' Therefore, bei iti resolved that the Gates County Board of Education has requested $828,000 from the Gates County School Capital Reserve Fund (Fund: 29) be transferred to the Board of Education Capital Outlay. Fund and the request was approved by the County Commissioners. Therclore,) bei it Fimally Resolyed, upon receipt of the requested $828,000 intol the Capital Outlay Fund, the: Board of Education! hereby requesis approval by the Gates Counly Boardi of Commissioners tot transfer these funds fiom the Capital Outlay Fundi to Operating Funds to replenish the Scbool System'sf fund balance and loa address the financial needs and operations oft the: school district.  "Irce and1 basic" public education; and balance asc of June 30, 2023i is $248,803; and.  int the currenti fiscal year and as required by) N.C.G.S. 115C-433(d); and has requested additional fuuding in the amount of$828,000; and.  availables as of. June: 30, 2023 int the fund; andi General Fund and without increasing thet tax rate; and only asa approved by the) Board of Commissioners: per state law; and  Adopted thist the 9" day ofJune 2023.  Ray Felton, Chair DBLL Dr. Banry Willans, Superintendent  bouiehygn Sallie. J.Ryan, Vicc-Chair    12  APPENDIX4 4  GATES COUNTY  DEPARIMENTAL REQVESTFORD DUDGETA ACTION BUDGEI AMENDMENIS Boardof Commissioners Asrequestedby Ihe Counly, Manager Building  TO: FROM: EXPLANATIONI IND DETAIL: BUDGET INFORMATION:  Toappropriatel funds toconlinuer renovations and upgrades loMedicalCenler  Preparedby: Wiliom Roberson Date: INCREASE  6/14/2023 DECREASE  ACCOUNT TITLE  R/E  ACCOUNT! #  Total Change In Revenue 11-4260-242 11-4120-121  Medical Center Buildingu Upgrades Salary- Administralion  20,000  20,000  E  Tolal Change InE Expenditures CHAIRMAN Date: 6M/z Signallre: AMIEN  20,000 $ ACCOUNTINGI USEONLY BudgetR Revision# DateP Posted: Postedby:  20,000 F23-046  DEPARIMENT HEAD 6-14-2023 WBmRleoe  Dale: Signalure:    13  APPENDIX5  GATES COUNTY  DEPARTMENTAL REQUESTF FORR BUDGEIA ACIION BUDGETA AMENDMENIS Boardo of Commissioners Schools.  TO: FROM: EXPLANATIONI IND DETAIL: BUDGET INFORMATION: SchoolCap Reserve FundB Balance Approprioled R TRANSFERST TOGENERALI FUND  Asper Memorandum of Agreement between Gates Counly andGates Counly PovMionolanonecutingopropialon funding allocalion  Preparedby: WillamRoberson Date: 6/14/2023. INCREASE DECREASE 828.000 828,000 1,656,000 828,000 828,000  ACCOUNI TITLE  R/E E  ACCOUNTA # 29-3990-990 29-9810-980  Tolal Changel ins Sch CopR Res Fund 11-3982-980 11-5912-633  IRANSFERI FROMS SCHOOL CAP.RESERVE FUND29 SCHOOL CAPITAL OUILAY  Total Change in General Fund CHAIRMAN Date: 6/14/23 Signature:  1,656,000 ACCOUNINGI USE ONLY BudgetRevisiont. Date Posted: Postedby:  DEPARIMENTHEAD 6-14-33  Dale: Signalure:  F23-047  WSalliow Rabevson AAETRAN    GATES COUNTY BOARD OF COMMISSIONERS RECESS MEETING MINUTES @ 6:30 PM  June 19, 2023  Board ofCommissioner: reconvened: from Monday, June 14, 2023, Special Meeting June 19, 2023, at 6:30 p.m. in the Gates County Historic Courthouse, 115 Commissioners Riddick, Craddock, Hofler, Truman, and Rountree  The Gates County at 6:00 p.m. on Monday, Court Street, Gatesville NC. Commissioners Present:  Officials Present: County Manager Scott Sauer, Finance Director William Roberson,  County  and Clerk to the Board Joleatha Chestnutt  Call to Order: Chairman Dr. Althea Riddick called the meeting to order. Invocation of Prayer: Commissioner Linda Hofler administered the prayer. Pledge of Allegiance: Commissioners led the Pledge of Allegiance. Come out of Recess Althea Riddick asked fora a motion to come out ofi recess.  Chairman Dr.  Commissioner Linda Hofler made: a motion to come out of recess. Commissioner Emily Truman  seconded the motion that passed unanimously.  5Ayes: Commissioner Riddick, Craddock, Hofler, Rountree, Truman G. New Business: Adopt FY 2023-2024 Budget Ordinance Manager Scott Sauer stated that the FY 2023-2024 Budget County prepared with all adjustments requested by the Board of Commissioners.  ONays  Ordinance had been  Scott Sauer discussed with the Board of Commissioners the Reconnection  County Manager  informed the Board ofCommissioners that the  Fee from the Fee Schedule. The County Manager  twelve months ago; and that  Reconnection Fee had been suspended by the Board approximately  would. like the Reconnection Fee to be reactivated starting the new fiscal year. July 1,2023.  he Vice-Chair 5Ayes: ONays  Jonathan Craddock made a motion to reactivate and re-establish the water connection  1, 2023. Commissioner Linda Hofler seconded the motion that passed  fee of$60.00 beginning July  unanimously. Commissioner Riddick, Craddock, Hofler, Rountree, Truman  Page. 1 of25    made a motion to adopt FY 2023-2024 Budget Ordinance with no  Commissioner Brian Rountree Linda Hofler seconded the motion that passed unanimously.  change in tax rate. Commissioner. Craddock, Hofler, Rountree, Truman H. Budget Amendment: F23-048 To appropriate appropriate funds to replace carpet and tile at Truman seconded the motion that passed unanimously. 5Ayes: Commissioner Riddick, Craddock, Hofler, Rountree,  5Ayes: Commissioner Riddick,  ONays  funds to replace carpet and tile at  Medical Center Buildings $9,000 motion to approve Budget Amendment: F23-048 to Vice-Chairman Jonathan Craddock made a Medical Center Building. Commissioner Emily  Truman  ONays  County Manger Update County Manager Scott Sauer cancelled; and that the next meeting Chairman, Dr. Althea William Roberson, Department Heads, the behalf of the Board of Commissioners.  stated that Wednesday, June 21, 2023, regular meeting had been Riddick thanked the County Manager Scott Sauer, Finance Director  is Wednesday, July 5, 2023, at 6:30 p.m.  and the finance team for the preparation of the budget on  Adjourn at 6:49 Dr. Riddick p.m. asked for a motion to adjourn.  Chairman Commissioner Linda  Hofler made ar motion to adjourn the meeting. Commissioner Emily Truman  seconded the motion that passed unanimously. Rountree, Truman  5Ayes: Commissioner Riddick, Craddock, Hofler,  OA Nays  Joleatha Chestnutt, CMC Clerk to the Board  Dr. Althea Riddick, Chairman  GATES COUNTY BOARD OF COMMISSIONERS  Page 2 of25    APPENDIXI  COU    L LIH IEL H Home Of Merchants Millpond State Park  C  - CALO  Gates County, North Carolina Budget Ordinance FY 2023-2024  Page 3of25    GATES COUNTY, NORTH CAROLINA BUDGET ORDINANCE FY 2023-2024  BEIORDAINEDI by thel Board of Commissioners, Gales Counly, Norih Carolina: SECYIONI 1. APPROPRIATIONS: matamhyomahuahasy: various departments, for the payment of debt service  appropriatedfort theoperation  andi maintenance ofl Ihe Counly's obligalions, ondforl lecopidonypacwss ande ending. June: 30, 2024: General Fund General Government Governing Body Administration Finance &1 Information Technology Tax Administration CouriF Facilities. Legal BoardofE Elections Register ofD Deeds. Building and Grounds Public Safely Sheriff EmageneyMonagement Jail Firel Proteclion Telecommunicalions Drainage Districis Building! Inspecion Medical Examiner Rescue Squad Animal Conirol Human: Services  during the Fiscaly Year beginning July1,2023,  151,188 468,238 568.711 366,796 22,075 45,000 175,615 157,986 601,943 2,557,552 1,630,469 227,612 265,000 94.758 587,393 9,700 113,094 8,000 974,438 86,000 3,996,464 163,125 1.785,881 125,000 1,000 137,066 122,924 2,334,996  Tolal General Government  Total Public Safely  Heallh (Includes MenlalHeallh) Social Services Administration Special Assistance for Adulls Medical/ Assistance Socials Services Specializedi Programs Special Approprialions  Total Human Services  Page 4 of25    Educalion  2,953,000 200,000 6,300 3,159,300 278,360 215,957 294,142 788,459 108,000 274,535 382,535 840,162 161,896 1,002,058 36,255 825,000 861,255  Current Expenditures School CapildlOullay College ol Albemarle Expendilures Economic Development Planning and7 Zoning Sol& Water Conservation Cooperalive ExlensionService  Total Education  Total Economic Development  Cullure & Recreation Libraries Debi Service Principol Interest Transfert to Other Funds Contingency Funds Total for General Fund Special Revenue & Enterprise Funds Aulomalion & Preservation Fund EarmarkedF Funds Total Automaiion &I Illegal Substance Tax Fund GCSOR ReslicledFunds Substance Tax Fund Total Illegal Emergency Telephone System- - E911 Emergency Telephone Operalions Tolal Emergency Telephone System  Recreation Total Cullure & Recrealion  Tolal Debi Service Reserve. Totall Transfers Total Conlingency  Iransfert tor Revoluation Tronsfer los School Capilal Reserve Contingency  15,082,619  4,250 4,250 550 550 129.945 129,945  Preservation Fund  Page 5 of25    Fire Proteclion Fund Revaluation Fund  260,000 260,000 36,255 36,255 733,731 733,731 32,000 32,000 825,000 825,000 500,000 500,000 1,274,382 236,100 1,510,482 1,024,067 1,024,067  Gates Counly Volunteer Firel Deparlments Tolal Fire Proleclionl Fund Revaluation! Reserve Tolal Revaluation! Fund Gates Counly Interregional' Transportation! Fund GITS Operations Transportation Fund Total GC DSS- Fiduciary Fund: Payee Accounis School Capital Reserve SCIF Grani Fund Water/Sewer Fund: Water Operations Sewer Operations Total Water/Sewer Fund Solid Waste Fund Solid Waste Operations Totals Solid Waste Fund Total of AIIF Funds  Fund  Total DSS - Fiduciary  CapilalOullay, Total School Capital Reserve SCIF-Gales County Communily Center Total SCIF Granf Fund:  20,138,899  that the following revenues will be available during Fiscal  SECYION 2. Revenue llise eslimaled appropiations: Year 23-24 lo finance the foregoing General Fund  8,616,659 3,063,000 32,000 45,000 1,384,145 6,500 71,034 500,000  Properly Taxes Local Oplion Sales Tax Excisel Tax Beer andy Winel Tax. Federal ands Slale Grants ABC Revenue Other Charges Investment Earnings  Page 6 of25    307,192 40,000 201,540 815,549 15,082,619 4,250 0 4,250 550 550 129,945 129,945 260,000 260,000. 36,255 36,255 538,755 115,300 58,000. 21,676 733,731 32,000 32,000 500,000 500,000 825,000 825,000.  Licenses, Permils, and Fees Miscellaneous. Revenue Transfer from Olher Funds Committed Fund Balance Appropriated Aulomation & Preservation Fund Aulomalion: & Preservalionfees FundBalance Approprialed Total Automation & Preservalion Illegal Subslancel Tax Fund GCSOF RestrictedF Funds Total Ilegal Substance Tax Fund Emergency Telephone System - E911 Wireless Surcharge Fees Total Emergency Telephone System Fire Protection Fund Fire Proleclionfees Tolal Fire Proleclion Fund Revalualion Fund from GeneralF Fund Contributiont Tolal Revaluation! Fund Gates Couniy! Interregional Transporialion: Fund Federal ands Stale Granis Agency Fares Miscellaneous Revenue Fund Balance Approprialed. Total GC1 Transportdlionl DSS- Fiduciary Fund Payee Accounts Total DSS- Fiduciary Fund SCIF Grani Fund Communily Center SCIF- Gates Counly Total SCIF Granl Fund School Capital Reserve Contributionf from General Fund  Total General Fund  Fund  Fund  Total School Capital Reserve  Page 7 of25    Water/Sewer Fund Water Fees Sewer Fees Miscellaneous Revenue FundE Balance Approprialed Total Water/Sewer Fund Solid Wasle User Fees Miscellaneous Revenue Tolal Solid Waste Fund  1,221,500 30,000 50,000 208,982 1,510,482 983,367 40,700 1,024,067  Solid Waste Fund  20,138,899  Total of All Funds SECTION: 3. Ad Valorem Taxes  per one hundred dollars ($100)  Hereby! leviedi is al lax, all Ihe rale of 0.84g (eighly- four cents) oft providing the revenue lisled: valuation of properly as of January 1,2023, for the purpose this Ordinance. "ad valorem taxes" ini the General Fund in Section 2 of  as.'  will be $1.026.566,012 ($903,505.207 for real, personal properiy  The lolal eslimaled value. and public utilities; and $123.060,805 rale of97%0 and motor vehiclesal arale of97%.  for motor vehicles) to be. taxed. ai a rate per one  lobes collectedata  hundred dollars ($100) of value. Real and puondpepaiwepedlaN  SECTION 4. Fees  Customer Service. and Inspections  As schedule ol fees and fines for Waler, Planning & Schedule, Zoning. whichis attached, tobe effeclive  will be eslablishedunders as separate Fines & Fees July 1,2023, lhrough. June 30, 2024. (Allachment 1). SECTION 5. Fire Proleciion Fees Counly for the purpose of supporting the total fee tob be charged willl be as follows:  tee to be charged to eachhouseholdin Gates  The Boardi hereby establishes af fire protection costs oft the Fire ProlectionF Fund. Thel household  Annual Fee $.40 $50 $.60 $75  Homes valued al below $50,000 Homes valued at above $50,000 Mulli Structure Unit Commercial: Structure  for the billing and collections oft the lire proleclion fees. Such fees  Gales Counly shall provide  tax statement transmilled to each properly  shall be incorporated into the annual properly. collected as parl of Ihe paymen! of Gales Counly owner subject to this fee and shall be Fees collecled shall be transmitted quarlerly. to properly laxes by the Tax Assessor/Coleclot, with the approved allocalion plan.  each fire departmenti in accordancey  Page 8 of25    SECTION 6. Capital Projecl/Conlinuing Contract Program  adopled ordinance will have  projecis and capital projecis authorized! by apreviously All conlinuing contracts  Allg grant appropriations authorized by ap previously expenditure duringt the budget year.  available for expenditure during. the budgel year.  available for  adopted annual ordinance will have approprialions  SECTION7. Appropriationsl tol Non-Prolit and Ouiside Agencies andi receive county funding are required All agencies that are not pari of counly govemmen! each year at the end of Iheir budget cycle. to submit linancial statemenls to Ihe counly receipt of this financial information. They are  Approved payments may be delayed pending also required to provide by March 31, 2024, a reporl ares submitted. citizens of Gales Counly, unless quarterly reporis Commissioners shall be enlilled to an insurance. AI totalc of $3,750 for  delailing how funds were used for Ihe  SECTIONB. Commissioners Salary annual salary of $8,719. The Chair shall be entitled to  while elecled officials, are eligible for health.  an annual salary of $10,387, Commissioners, travel allowance is provided.  SECTION.9 9. Budget Officer Authorizalion lo make transfers from one appropriation to another A. The Finance Direclor is aulhorized salary line items. which require approval of the Counly B. Amendmenis andl Iransfers thati that are not complete and. remain as encumbrances oulstanding on. June 30, 2023, shalll be classifiedas' encumbered againsi the following year's  within Ihe same fund, excluding Manager. C.F Purchase orders and contracis be disencumbered and immediately re approprialions. SECYION 10. Contract Aulhorizalion documenis. Also, the County Manager Manager is authorized to enter intoroulines funding is available. All contracis by Ihe Chairman of the Board of Counly elecled oflicials, do nol have contract Underslanding or Memorandums of Agreement  increase the fundi total must have Board approval.  "continuingo contracts", Assuchi they: shall.  to accept grant funding which has been as desciibedi in G.S. 143-129(a) up lo Ihe Change Orders for capital projecl  The Counly Manager is hereby authorized by the Board of Commissioners. including any local previously approved for application is authorized. to execute any resulling grant maich. involved. The Counly Manager is authorized to enter inlo confracis lor purchoses of apparalus. supplies, materials. or equipment which are wilhin. budgeted. approprialions. The limits stated therein for informal bidding all Gates Counly Purchasing Policies. The County Counly Manager. must comply with servicecontracisi in the normal course of county operations within budgeted approprialions. Board of Commissioners may be approved by the contracts previously approved by Ihe bidding limils referred to above. provided that sufticien! County) Manager upt tol Ihei informal aulhorized by this ordinance are approved for signature Clerk to the Boardof Commissioners. as authorization appropriate: authorily. However, Memorandums. of  Commissioners, the County Manager, and/orl Ihe other department directors, including which do nol allocale funding may be  Page 9 of25    of Social Services or the Gates Counly Sheril. depatment through purchase, gifls, or other with NCGS 160A-266/c) and where.  signed by the Direclor of Ihe Depariment SECTION 11. Disposal ofl Properly Properly acquired by Gates County. or any applicable NCGS 15-11.1, Ihe Gales Counly  legal acquisitions will be disposed of in accordance Procurement Policy, or other applicable SECTION. 12. Adoplion of Updated Salary Scale COLAE beginning July 1,2 2023, ank updaled  laws.  Based on! Ihe approval of ai lwo percent (2.09) County. (Attachmen12 2)  salarys scale will bei implemented for Gates SECTION 13. Copies of Ordinance carying out their dulies and are  furnished lo Ihe Budgel Officer, Clerk. to the  Copies of this Budgel Ordinance shall be and Tax Administrator to provide direction in  Board of Commissioners, Finance available Officer for publici inspeclion.  Duly adopled. Ihis 19h day of. June 2023.  By:  AAMRAN Dr. Alhea! Riddick, Chairman  Alfes:  Chesinull, Clerk tol the Board  QCAt  Joleatha COU  Page 10 of25    GATES COUNTY, NORTH CAROLINA BUDGET ORDINANCE FY 2023-2024  CRHYRYEO  H D TAL o Home or Merchants Millpond State Park  CAT  ATTACHMENT: 1 APPROVED FINES & FEESCHEDULE EFFECTIVE: JULY1,2023  Page 11 of25    FY24 ApprovedFines andFees Schedule Elfective July 1,2023  WATER, SEWER, & SOLID WASTE FINES & FEES  Water Rates &F Fees First 2,000 gallons oft usage Each additional 1,0009 gallons per month Culs Seal/Lock Fee ReconnectF Fee Homel InspectionF Fee Replacemen! MeterF Fee (Damaged Meter). Replace Angle Valve Replace! Box withl Lid Meterl Test Fee Replace! Meler Lid New! Meter Re-r read Fee Tap-onf Fee (Meler) -3/4i inchs service Tap-on Fee (Meter)- -linchs service Tap- on Fee (Meter)-1 1.5 inchs service Tap-c on Fee (Meler)- 2inchs service Tap-on Fee (Meter) Upgrade ane exisling taps size Tap-on Fee (Meter): Sewer Rates & Fees Sewer Rates are! based upons water usage First 1,000 gallons usage (minimum)- Eacho additional 1,000 gallons per month Tap-c on Fee 4inchs service Tap- onF Fee- -6inchs service Tap- on! Fee- Upgrade an existing taps size Tap- on Fee- Upgrade to laps prior Solid Waste Fees (Landfill) - Billed Yearly Householdsi inu unincorporated: area Nos solid waster removals services Householdsi ini incorporated area Solidy waster removals services  (minimum)- billed every other month  $ 29.00 5.00 $ 25.00 $ 60.00 $ 40.00 $ $ 75.00 75.00 $ 40.00 25.00 25.00 1,500.00 1,250.00 2,250.00 3,000.00 $  Replacement Cosi.  Full cost as noled above Full cost asr noled abovel less any paymenis  Upgrade tot taps size prior toi installalion  of  billed every other month  $ 48.00 6.00 4,500.00 5,500.00 $ $  Fullo cost asr noled. above Fullo cost as noled abovel less any paymenis 240.00 Billed Yearly 120.00 Billed) Yearly 120.00 Billed Yearly 25.00 25.00 50.00  size toi installation  Households wilh Elderly/Disabled! Homestead! Exemplion Water Application Fees/New Account Fees Application! Feel ResidenlidlHome Owners  Residenlial Renler Commercial Allachmen! Gotes Budgel Counly Ordinance- FY24  Waler. Sewer, andSofdWastef Fees  Page 12 of25    FY24 Approved Fines and Fees Schedule Elleclive. July 1,2023  100.00 50.00 100.00 100.00 $ 29.00 5.00 5.05  Industrial. Accoun! Securily! Deposil Residentidl Home Owner New Account Securily! Deposil Residential Renter New Accoun! Securily Deposit Industrial and Commercial Conservation Incentive Rate Bl-monthly First 2,0009 gallons of usage (minimum) monlhly Nexi 6,000 fallons used al $5.00per. 1,000 gallons use Each additional) 1,000 gallons after first 8,0009 gallons  New  Woler. Sewer, andSoldWastef Fees  Allachmenl) Goles Budgal Counly Ordinonce- FY24  Page 13 of25    FY24 Approved FinesandFoes Schedulo Elfeclive July1,2023 PERMIT FEES  Residential Planreview Zoningr review Modular Home Ones slory Twos story New Construction New construction  25.00 25.00 400,00 500.00  storage, andb basements  $ 0.30 persq.ll.-s35min. $ 0.15 persq.f f.-$35min. $ 0.15 persg.fl.-s75min. $  50.00 Baser rate 2.00 per $1,000 $ 35.00 75.00 0.04 persq.". 6.00 $35min. 35.00 50.00 (+electical permil) $ 100.00 $ 25.00 60.00 40.00 $ 0.10 pers sq. ft.- $35min. $ 35.00 $ 35.00 $ 45.00 60.00 120.00 35.00 50.00 250.00 350.00 400.00 75.00  Includes- altachedp porches, carports, garages, New construction detached! buildings ando olher accessory buildings Includes- sheds, shellers, garages, ulility Addilions toe existing structure Remodeling: Uptos $5,000 ofr non-l load bearing work. Remodeling: Overs $5,000d ofr non-load bearingy work (Baser Insulation 0-300sq.f. 301-3,000sq.f fl. Over3,001 sq. ft. Plumbing Perf fixture Waler Meler Water Heater (Baser rate + electrical permit) Mechanical Firstu uniti including duct work. Eacho addilional unit Replacement ofu unit Gas piping only Electrical New Constiuclion/Addlions Temporary Service! Pole Service Change orF Farm Service 100 amps service 150ampservice 200 amp service 400amps service. Generator Manufactured Home Single Wide Double Wide Triple Wide Electrical Attachnonl) GolesCounly nudgalOidnance- FY24  rale + addilional per $1,000) $  Eachaddillonall 100 amps over 400 amps  Permils- FinesandFees Inspeclions, Zoning, Planning  Page 14of25    FY2A ApprovedF FinesandFees Schedule Elfeclive July1,2023  Manufacturedi Home (cont.) Plumbing Mechanlcal Swimming Pool Electrical8 & Plumbingp permitsr noli included InGround Above Ground Commercia! Planr review Zoningr review: New Construction New construction Addillon or remodel Insulation 0-3,000sq. n. Over 3,001 sq. ft. Plumbing Perf fixture Addilions Waler Meler Water Heater (Baser rate + electrical permit) Mechanical Firs! uniti including ducty work: Eacho additional unit Duct work only Replacement ofu unit Gas piping only Electrical New Construclion, Addilions, or remodeling Temporary: Service Pole 0-1 100amps service 400ampservice Eacho additional 1000 amps over 400 amps Generator Miscellaneous Firel Inspeclion. Solar Panels: Minimum Celll Tower WindTurbine  $ 75.00 $ 75.00 100.00 75.00 $ 25.00 $ 25.00 $ 0.25 persg.n.-ssomin. $ 0.25 persg.ll.-ssomin. 100.00 0.07 persq,fl. $ 10.00 $100min. 10.00 $50min. 50.00 100.00 150.00 50.00 $ 50.00 100.00 $ 50.00 0.15 persq. "l.-$50min. 50.00 $ 50.00 150.00 50.00 100.00 50.00 0.45 per panel$1,000 1,000.00 250.00 per antenna 3.00 per verlical fool  required)  Celll Tower: Co-localion (per antenna electicalpermi!r  Permils- Finos andFees Inspeclions. Zoning. Planning  Allachmen!! GolesCounly sudgelOrdnonce- FY24  Page 15 of25    FY24 Approvedfinesc andF Fees Schedulo Elleclive. Julyl 1,2023  ADDITIONAL FEES FOR RESIDENTIAL & COMMERCIAL PERMITS  Enlorcement/Neglaense Fees Beginning work wilhout a permit Negligence orF Penallyf fee  100.00 75.00 minimum  Including butr notl limitedt tot the following circumslances: Wok improperlyc covered upv without authorization ofac compleledinpeclions Works stoppedk byl Issuanced of Stop Work Order Inspections requestedbuln nolr readyy when! thel Inspector Re-inspection For all lypes ofr re-i inspeclion (building, insulation, plumbing, electrical, mechanical, etc.) beginningy witht thes secondr re-inspeclion Miscellaneous Change loc ap permil afler issuance Demolition Archive Search  arrives (ie. doork locked, incompletey work).  $ 50.00 pert trip/trade $ 25.00 35.00 35.00  After-Hours Anl hourly Fee: feeis charged for anyi inspection appliedf fork by the permit  holder lok be conducted afler 5pm Monday throughFriday," weekends, $ 100.00 per hour  ord onac Counly observed! holiday Zoning Fees Variance (per parcel) Speciall Use Permil Rezoning (perp parcel) Appealo ofz Zoning Major Subdivision! Final Review ofF Plat Three (3) or morel lots)- (Base Rate + perk lot) Planning Administrative Zoning Cerlificale Minor Subdivision Review- Iwo (2)1 lols Technical Revlew- iwo (2)r reviewl limit Floodplain Applicalion WindT Turbine Application Fee Wind Energy! Facililties Counly ZoningP Permil Fee Plus Cerlificale ofz Zoning Compliance (after Ist visil) Plusl Initial Escrow Deposit (Medium Facilily) Plusl InitialE Escrow Deposil (Large Facilily)  750.00 700.00 700.00 300.00 500.00 150.00 Base rate 50.00 perlot 25.00 75.00 perl lot 50.00 50.00 500.00 per turbine 500.00 100.00 50,000.00 50,000.00  Text Amendment Adminisiralions Ruling- heard! by Board of Adjusiment  maximum  Permit Application, fees and  Effective 5/3/19, Zoning permil lees ande escrow deposils lol be paidatl Ihe time $10,000 ofz Zoning! the applicants shallreplenish to! the delaileds site plans ares submitted forn review. lfescrowc account drops below the Counly. Permilr remaining) balance willbe originala amountl before any! furtherc actionc or considerationi is taken orifc on! applicant by fails tos complete the project.  refunded upon applicant receiving approvalofA As-Buill Drawingso  Map Printing: Full Color 8.5"x1I"size 8.5"x14'size Allachment! GalesCounly BudgalOrdinanco- FY24.  $ 2.00 per page $ 3.00 per page Permils- FinesandFees Zoning, Planning Inspeclions,  Page 16 of25    FY24 ApprovedF Fineso ondF Fces Schedule Effeclive. Julyl 1,2023  $ 10.00 per page 0.25 per page 500.00 Not toe exceed$500 50.00 100.00 50.00 25.00 50.00 100.00 50.00 100.00 50.00 100.00  1"x17"size Coples-C Comprehensive Plan Code Enforcement Firs! Olfense Second Offense Fence Permil Home Occupation Nuisance Ordinance Violation! Fee Civill Penally First Violation Civill Penally Second Violalion. Civil Penally Nolse Ordinance Violation Fee Civil Penally First Violation CivilF Penally Second Violation Civil Penally Junk Ordinance Violation Fee Civil Penally Firsl Violation Civil Penally Second Violation Civill Penally  Nol to exceed $500 Nol toe exceed $500 Not toe exceed $500  Permils- Fnesc andFees Inspeclions, Zoning, Planning  Allachmen! Galos DudgelOrdinance- Counly FY24  Page 17of25    FY24 ApprovedFinest andFees Schedule EllecliveJ July1,2023  FIRE INSPECTION FINES AND FEES  Firel Inspeclion Fees Re-inspection! Fee (routine inspections) Sprinklers systems, firec alarms systemsc ando otherr requesledi inspeclions where appoiniments arer madel buts system wasr notr ready IstR Re-inspeclion 2nd Re-i -inspection 3rdR Rei inspection Finev willl increaso by $50 oacht timoi therealter Alcoholl Licensingl Inspection [ABC) Daycarel Licensing! Inspection Foster Care Inspection Fire Reports over 20 pages Tent Permits (Rodeo, HolidayE Evenls) Fireworks Permit (Sales ofl Legal Fireworks) Amusement! Buildings Carnivals andF Fairs Exhibits andi Trade Shows pbsvepoingAmmaen Combuslible! Fibers Permit Compressed Gases UseF Permit Fire Alarm Installation StandPipe Systemsl Installation Installation- IstT Tank Installation- AddilionalT Tanks Removal- IstT Tank Removal- AdditionalT Tanks Abandonment- Tanks Fumigalion/lhemall Insecticide Fogging High Piled Combustible: Storage Permit/Lumber: Slorage (Temp). Liquefied Petroleum Gas Permit Liquefied! Natural GasF Permit Suppression: System Newl Install of Replacement of CommercialOvens Repair Garages Wrecking) Yards/Junk' Yards/Waste! Handling! Permils Aulomalic! FireE Extinguishing: Systemsl Installalions & Sprinklers Compressed Gas Syslem. Fire Codel Violalion Fines ApprovedF Fire Evacuation! Plan Required and! Nol Posled Street/ Address! NotF PosledorV Visible From AIID Directions KeyE Boxes( (Slandpipes) Sprinkler/Slandpipe Not Complyingy wilh Code Breachin Firev Wall/Fires Stops Fire/Exil! Doorl Inoperable Fire Syslem! NolT Testedas Scheduled Sprinkler/Fire Alam/Deleclions Sysleml Inoperable Sprinkler! Heads Covered/Blocked (immediate) Portable Fire Extinguishers! Notl Inspected Overcrowding! (Max Occupancy Overload) (immediale) Maximum Occupancy! Load NotP Posted Storagel in Path ofc oro onF FireE Escapes immediale) Blockeds Stairwells or Staiways BlockedN Means ofE Egress Allochmen!l GolesCounly BudgelOidinance- FY24  50.00 50.00 100.00 100.00 50.00 50.00 0.10 perpage 50.00 200.00 50.00 50.00 50.00 200.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 75.00 50.00 50.00 50.00 50.00 50.00 50.00 200.00 each 50.00 200.00 500,00 50,00 pere exlinguisher 500.00 50.00 500.00 500.00 500.00  Flammable Finishes Pain! Boolhs/Room (Auto Repair Shops), fiommoble/Combualbie Liquids * Processing, Storage, Dispensing, Use Hommolhle/Combuiliblo Liquids- Storagel Tanks  Fireinpeclion- Finesondfoos  Page 18 of25    FY24 AppovadPnuscndfoes Schedule Elleclive July1,2023  50.00 oach 50.00 500.00 50.00 500.00 500.00 50.00 50.00 500.00 50.00 50.00  NoR Required Directional Exils Signs NOE Exilll Illuminalion or Waming Locked ExifD Doors (immediale) Exito or Egress Door! Needs Repair Fire Exitc ofA Aisle Blocked (immediate) Extinguishing! HoodsN Nots Serviced Extension Cords ReplacedP Permanent Wiring Smoke Detectors are Present buin nolv working NoE Emergencys Shut Offf for2 24/7F Fuel AIIC Olher Violalions Spray Boolh! Not Complyingl toc Code Add$50perc addilionalr nolice perc day Other Citations cank bei issued  $  Allachmen!) GoleiCounly BudgelOidinanco- FY24  fieinpeclion- FinesondFoes  Page 19 of25    GATES COUNTY, NORTH CAROLINA BUDGET ORDINANCE FY:2023-2024  OU TCVSTD NV  ILE  I HL o Home of Merchants Millpond State Park CAT  ATTACHMENT: 2 EFFECTIVE: JULY 1,2023  APPROVED SALARY SCALE AND GRADE  Page 20 of25    FY24 Approveds Salarys Schedule Effeclive. July 1,2023  HIRING RATE 20,481 21,341 22,237 23,171 24,144 25,158 26,215 27,316 28,463 29,658 30,904 32,202 33,554 34,963 36,431 37,961 39,555 41,216 42,947 44,751 46,631 48,590 50,631 52,758 54,974 57,283 59,689 62,196 64,808 67,530 70,366 73;321 76,400 79,609 82,953 86,437 90,067 93,850 97,792  MINIMUM 21,505 22,408 23,349 24,330 25,351 26,416 27,526 28,682 29,886 31,141 32,449 33,812 35,232 36,711 38,253 39,859 41,533 43,277 45,094 46,989 48,963 51,020 53,163 55,396 57,723 60,147 62,673 65,306 68,048 70,907 73,884 76,987 80,220 83,589 87,101 90,759 94,570 98,543 102,682  MIDE POINT 26,114 27,210 28,352. 29,543 30,784 32,077 33,424 34,828 36,291 37,814 39,403 41,058 42,782. 44,578 46,450 48,401 50,433 52,551 54,758 57,058 59,455 61,953 64,555 67,267 70,092: 73,036 76,104. 79,300 82,630 86,101 89,717 93,485 97,410 101,502 105,765 110,207 114,836 119,659. 124,685  MAXIMUM 31,746 33,079 34,467 35,915 37,423 38,995 40,633 42,340 44,118 45,970 47,901 49,913 52,009 54,193 56,468 58,840 61,310 63,885 66,568 69,364 72,278 75,315 78,478 81,775 85,210 88,789 92,518 96,404 100,452 104,672 109,067 113,648 118,420 123,394 128,577 133,977 139,604 145,468 151,578  GRADE 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82: 83 84 85 86 87 88 89 90  GRADE 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90  Allachment2 Salarys Schedule and Grade Budgel Ordinance- FY24  Page 21 of25    FY24 Approved Posilion Classifications: Salary Grade Effective July 1,2023  FLSA HIRING STATUS RATE  GRADE CLASSIFICATION 53 SACC Teacher 54 55 Custodian 56 Transit Driver 57 58  MAXIMUM 33,079 34,467 35,915 37,423 38,995 40,633 42,340 44,118 45,970  21,341 22,237 23,171 24,144 25,158 26,215 27,316 28,463 29,658  59 Publicl Information Specialist IV Elections Office Assistant Code Enforcement 60 Meter Reader Tax Specialist Transit Dispatcher 61 Finance Billing Collections Representative Deputy Register of Deeds Development Services Assistant Facility Maintenance Technician Income Maintenance Caseworker 62 District Administrative Specialist Telecommunicator 63 Income Maintenance Caseworker II Tax Specialist II Utility Maintenance Worker Uncertified. Animal Control Officer PT Emergency Management Depuly Uncertified: Deputy. 64 Administrative Specialist Senior Facility Maintenance Technician Telecommunicator. EMD. Social Workerl  30,904 32,202.  47,901 49,913  33,554  52,009  Allachment2 Salary Schedule and Grade Budgel Ordinance- FY24  Page 22 of25    FY24 Approved Position Classificalions: Salary Grade Elfeclive July 1,2023  FLSA HIRING STATUS RATE  GRADE CLASSIFICATION Administrative Assistant Public Utilities Finance Technician Assistant Register of Deeds 65 Accounts Payable Specialist Community Employment Case Manager Deputy Sheriff District Conservation Specialist Wastewater Maintenance Worker Income Maintenance Caseworker III Finance and Accounting Specialist 66 Building Codes Inspector! Tax Collections Specialist. 67 Administrative Officerl Finance-Accounting: Specialist Elections Director Income Maintenance Supervisor II Payroll Specialist Social Worker II Telecommunications Supervisor 68 Building Codes Inspector II Deputy Sheriffl Investigator Deputy Sheriff Sergeant 69 Clerkt to the Board/Executive, Assistant Social Worker III Payroll & Benefits Coordinator Grant Manager 70 ITAdministrator Social Worker Investigations/Assessment/reatment Telecommunications Manager Planner/GIS Coordinator Water Division Manager Wastewater Treratment Division Manager 71 Deputy Sheriff Lieutenant Financial Services Supervisor E911 Telecommunications Director  MAXIMUM  34,963  54,193  36,431 37,961  56,468 58,840  37,961 40,411  58,840 62,637  41,216  63,885  42,947  66,568  Allachmen!2 Salory Schedule and Grade Budgel Ordinance- FY24  Page 23 of25    FY24 Approved Position Classificalions: Salary Grade Efleclive. July 1,2023  FLSA HIRING STATUS RATE MAXIMUM E E E E E E E E E E E  GRADE CLASSIFICATION 72 Building Codes Administrator Register of Deeds 73 Deputy Sheriff Captain Social Work: Supervisor III Transit Services Manager 74 Public Facilities Manager 75 Chief Deputy Deputy Finance Officer District Conservation Specialist-Dual County 76 Tax Administrator Human Resource Director Emergency Management Director 78 Planning & Economic Development Director  46,631 48,590 50,631 52,758 54,974 57,283 59,689 62,196 64,808 67,530 70,366 73,321  72,278 75,315 78,478 81,775 85,210 88,789 92,518 96,404 100,452 104,672 109,067 113,648  77 79 80 Sheriff 81 Social Services Director 82 Public Utilities Director ITD Director 83 Finance Officer  E E E  E=E Exempt from the Wage and Hour Provisions oft the Fair Labor Standards Act (FLSA)  Allachment2 Salary Schedule and Grade Budgel Ordinance- FY24  Page 24 of25    APPENDIXI II GATES COUNTY  REQUESTF FORB BUDGEI ACTION BUDGETA AMENDMENTS Boord of Commissioners Asrequesledby! Ihe Counly Manager  TO: FROM: EXPLANATIONI IND DETAIL: BUDGET INFORMATION:  looppropriatel lunds loreplaced carpetc at MedicalCentert Building  Preparedby: William Roberson Dale: INCREASE  6/19/2023 DECREASE  ACCOUNTI TITLE  R/E  ACCOUNT!  Medical Center Building Upgrades Salary Adminisiration  E Total Change 11-4260-242 InF Revenue 11-4120-121  9,000  9,000  Total Changel InE Expendituros CHAIRMAN Date: 619/33 Signalure: AAKFala  9,000 ACCOUNINGUSE ONLY BudgetR Revision" DateF Posted: Postedby:_  9,000 F23-048  DEPARIMENIHEAD 6-l-23 wsDlins Rlano  Dale: Signalure:  Page 25 of25    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street PO Box 148, Gatesville, NC: 27938  Phone (252) 357-2411 Fax (252): 357-0073  MEMORANDUM  TO: Gates County Board of Commissioner's FROM: Joleatha Chestnutt, Clerk to the RE: Finance Request for Refund (Utility)    DATE: June 30, 2023  Finance Department is asking for (2) Utility Refunds  Account Number 2069200-1 1005000-0 2071600-0 4001800-2  Amount of Refund $103.80 $109.00 $200.00 $100.00  Action Required:  The Board's approval of the refund.    REQUEST FOR REFUND#  Date: May 19,2023 Amount:S $103.80 Account Number: 2069200-1  Boila Leslen Executor  Customer Name: CHRISTOPHER HOLLAND Mailing Address: 302 HUNTWOODLANE  KATHLEEN, GA 31047  Reason for Refund:  CUSTOMER HAS MOVED AND REQUESTED REFUND FOR OVERPAYMENT  Daple Ma0h2 Finance Accounting Supervisor A BragAmold,Otilitiesl  Director  W.MirRlesgn William Roberson, Finance Director  Commission Chair (signature required for all refunds over  Dr. Althea Riddick, County  $100)  Please Return To Finance Department For Mailing.    Gates County POE BOX71281 Philadelphia, PA 19176-6281  FINALI BILL AMOUNTDUE  ACCOUNTI INFORMATION  127.80- 24.00 0.00 103.80-  2069200-1 PIN:5021 806) WILLEYTON! RD 05/08/23 20/ 8860 06/16/23  WATERI PREVIOUS BALANCE: CURRENT CHARGES: PENALTY: TOTALI DUE:  ACCOUNT NO: LOCATION: BILLINGI DATE: PROP/PARCEL: BOOK/PAGE: DUE DATE:  SPECIAL MESSAGE  METERA ACTIVITY CURRENT READING 501 05/08/23  PREVIOUS READING 03/06/23  USAGE 1  502  WATER.  CURRENT CHARGES DETAIL  FLAT 24.00  USAGE 0.00  TOTAL 24.00 24.00  DESCRIPTION RESIDENTIAL WATER Total Current Charges:  PLEASE DETACHA ANDI RETURN7 THIS PORTION ALONG WITH YOUR PAYMENT  PAYMENTCOUPON- ACCOUNT! INFORMATION  AMOUNTD DUE  06/16/23 103.80- 103.80-  20/ 8860  DUEI DATE: WATER: TOTALI DUE:  ACCOUNTI NO: 2069200-1 PIN:5 5021BOOK/PAGE: LOCATION: BILLING DATE: 05/08/23 PROP/PARCEL:  806 WILLEYTONF RD  AMOUNT ENCLOSED MAKE CHECKS PAVABLETO:  Gates County' Water Department PO BOX 71281 Philadelphia, PA 19176-6281  HOLLAND, CHRISTOPHER 302 HUNTWOODI LANE KATHLEEN, GA31047    AcCTH 2069200-/ Holbao  Pee Sandh fefand Hor  Bonkla laster  362  ood In  bathken Ga 31047  He Any Gushuns Phasetat    REQUEST FOR REFUND# a  Date: May 25, 2023 Amount:S109.00 Account Number: 1005000-0  Customer) Name: Estate of Ricky Lee Mailing Address: C/O Stella Knight, Attorney  751 Body Road Hertford, NC 27944  Reason for Refund: CUSTOMER IS DECEASED.  Oaple Walhos  Brad  Director  E  WDen Raeveor William Roberson, Financel Director  Commission Chair (signature required for all refunds over  Dr. Althea Riddick, County  $100)  Please Return To Finance Department For Mailing.    Wanda Hofler From: Sent: To: Subject: Attachments: Hi Wanda,  Stella Knight stell@stelasmngntcom. Thursday, May 25, 20233:07PM Wanda Hofler account 1005000-0 - Ricky Lee Ricky Eugene Lee Letters of Administration,pdr:  Lee. Please, send me a check  Please find attached a copy of my Letters of Administration for Estate Ricky of Eugene Lee.  in the amount of $109.00 (credit on account) payable to the  Ricky  My address is: D.Stella Knight, Attorney 751 Body Road Hertford, NC 27944 Kind regards, Stella Knight 252:2643600  do not hesitate to contact me. Thank you for your assistance!  If you have any questions, please    File No.  STATE OF NORTH CAROLINA  23-E-32  In7 The General Court Of Justice Superior Court Division Before the Clerk  Gates  County  INT THE MATTER OF THE ESTATE OF:  Name Ricky Eugene Lee  LETTERS of Administration  G.S. 28A-6-1;28A-6-3;2 28A-114:36C-2-209  of the probate of wills and the administration of estates, and upon application of  The Courti in the exercise ofi its jurisdiction thef fiduciary, has adjudged legally sufficient the qualification issued int the above estate.  of thef fiduciary named below and orders that! Letters be.  the laws of North Carolina to receive and administer all of the assets belonging to the  The fiduciary is fully authorized issued by to attest to that authority and to certify thati iti is now in full force and effect.  estate, and these Letters are  Witness my hand andt the Seal of the Superior Court.  Dale of Qualificalion Clerk ors Court Superior  Name AndA Address OfFiduciary D.S Stella Knight 751 Body Rd Hertford Tille OfFiduclary1 Name And Address O/Fiduciary2  03/17/2023 Monica Horton-Wiggins EX OFFICIO JUDGE OF   NC 27944  PROBATE  Administrator  Date Ofl Issuanco Signalure  CSC Assistant  oIS Superior Court  Tillo O/Fiduclary2  Depuly CSC  SEAL  NOTE: This letter is not valid without the official seal of the Clerk of Superior Court.  AOC-E-403, Rev. 7/06 02006 Administrative Office oft the Courts    REQUEST FOR REFUND #  Date: JUNE 8.2023 Amount:S200.00 Account Number: 2071600-0  Customer. Name: JAMES R WALLER Mailing Address: 514 SHORELINE RD  CARROLLTON, VA23314  Reason for Refund; CUSTOMER MOVED  Dapke WoQKeL2 Finance Acçounting Superyisor R  Brad  WDo Rson William Roberson, Finance Director  Commission Chair (signature required for all refunds over  Dr. Althea Riddick, County  $100)  Please Return To Finance Department For Mailing.    Wanda Hofler From: Sent: To: Cc: Subject: June 8, 2023  Laura Sharp laurasharp@yahoocom, Thursday, June 8, 20233:02PM Wanda Hofler Jim Waller  Water Refund Account 2071600-0. James RI Waller  James R. Waller 514 Shoreline Rd Carrollton VA 23314  Gates County Water Department  200 Court St Gates, NC 27938  RE: Water Refund Account 2071600-0  address at 182 Lees Mill Rd, Gates NC.I  Ihad my service disconnected at. my refunded previously and mailed to me at 514 Shoreline Rd,  am requesting the $200 credit to be Carrollton, VA 23314.  Ican be reached at 252-395-3015 if you have any questions.  Sincerely, James R. Waller      PaymentWindow  Notes 2 Verification List Help Enable Shopping Cart Payment Date 06/08/2023 Postmark Date  Cancel 3, Previous Next. EDetail  de Save  06/08/2623  Batch Id: OTCG698 Payment Code: UTL Description: UTILITY PAYMENTS Accountld: 2071603 a Type: RES  Prop: Cert! Num: Owner WALLER, JAMES R Bill TO:WALLER, JAMES R Service Water Landfill Total:  Alternate Id: 2871600.00 98 Prop. Loc 182 LEES MILL RD Service Loc: 182 LEES MILL RD .28 -08 0e  Notes Exist  Code ecl -200.001MAT .00 OCLF .88 -200.60  Split -CB ect 23  Principal Balance Principal Due Penalcy Total Due  -20e.ee -200.00  Vear/Prd ce Subtotal .881 .081  Payment Ame Check1 Amt Check2 2 Amt: Check3 Amt:  L00 -38 No: 82 No: 02 No:  Payment Descript:  Cash Amt: Credit Amt: Change Due:  Accnunt has an pxistina ovemavmenr. and/or rredit halance.    REQUEST FOR REFUND: # -  Date: JUNE8.2023 Amount:SI00.00 Account Number: 4001800-2  Customer Name: MARION SAUNDERS Mailing Address: 402 TATEM LANE APTE  ELIZABETH CITY, NC27909  Reason for Refund: REFUNDED.  DECIDEDI NOTTO RENTI HOUSE. WOULDLIKE TO HAVE SECURITY DEPOSIT  Dapke WDalla) Financé Accoumting-Sypervisor 2  Director  MRB William Roberson, Finance Director  Dr. Althea Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return Tol Finance Department For Mailing.    Sbilhomitmy cour  Lom Aupustic to houe Roniriceo diocenneclecl act 394kay CAO-RO OnNkLG day % fune & 2023  Vholpy  dac unro  394 keys GRoss Road Hoobsule AC 22946    ttAccount  Add Edit Close Delete Previous Next BEDerail Letter View Map Help  Account Id: 400188Ci 21. Type: RES Section: 84 Prop Loc 394 KEYS CROSS RD Serv Loc 394 KEYS CROSS RD Cityld: Prop:  Location! Id: 5750 Notes Exist  Owner: SAUNDERS, MARION BillT To: SALNDERS, MARION Alternate Id:  General Additional Water Sewer w/s Meter Landfill Balances Recent Activity Credit History Location Accounts Nctes Work Orders  BilTo Street :: 402 TATEM. LANE APTE Street2: City/St/Zip: ELIZABETH CITY, NC 27909- Phone: (252)698-0222 CelkC Email: Service Types  Owner Street 1: 402 TATEM LANE APTE Street2: City/St/Zip: ELIZABETH CITY, NC 27909- Country: Phone: S ) Cell: S.2.5 Email: Bank Code: User Msgs: Municipal Lien: Outside Lien:i Assignment: SpChargas: Excludef from Debt Sel-Oif::  Bill: Print Bill/Nctices  Bille: Print Bill/Notices  Status Active Date Inactive Date Auto-Pay  Water: Active 05/02/2623 Sewer: Ncne Landfil: Active. 85/02/2023. PrintE Bill E Recaiculatel Bill Edit Locationld  CODate: Bankruptcy: Bankruptcy Date:  Do Not Disconnect: Tenant Occupied: Landlord Account:  WIPP PIN: 3329 Do Not Print Delinquent Notice:  Create Work Order Calculate Final Bill Adjustment  Exclude from TaxSale: Online Payment Restrictions: None  -ohowe Watr Cuhgb-  W0Ot a mouins 1  leHer to )  DApr  bi briayins  Jefardu  Wiu  S    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street POE Box 148, Gatesville, NC 27938  Phone (252) 357-2411 Fax (252)3 357-0073  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the Board  DATE: June 30, 2023 RE: Tax Request for Refunds  Tax Administrator Chris Hill submitted the following Tax Requests for  Gates County Refunds:  Bill Number 581352T1 66773028  Tax Year Tax Code 2022 2021 2021  Amount of Refund $207.77 $155.07 $37.30 $192.37  G01 G01 TO1 Grand Total  Action Required:  The Board's approval of the tax refunds    11-3100-160  REQUEST: FOR REFUND# # a  Refund Payable to $  Gates County Tax Department Bill#  $07.77 Taxpayer a  Bill Number  Account Number 31357  Date os/3ons  Parcel ID Number  Taxpayer) Name &5R Sweshors LLC  Mailing Address .0.Bos a  Coohesvhlt C  27936  Reason Refund Vehcle So-Rwy  Rofuno  for  Amount of Refund:  Tax Year Tax Code Amount of Refund  ass Col  0n.77  non  TOTAL REFUNDI DUE  -  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  &  $100)  Please Return To' Tax Department For Mailing.    11-3100-160  REQUEST FOR REFUND# #  Refund Payable to $  Gates County Tax Department Bill#  $19.3 Taxpayer  Bill Number nonl Account Number 663633  Date s5//63  Parcel ID Number Taxpayer Name Mailing Address  mnark GS.CA 05 Bcabene Swlesvhlnc  uk  7933  Reason for Refund Nsc Soolo -Dw RaRuns  Amount of Refund:  Tax Year Tax Code Amount of Refund   Gl al  55.07 37.30    91.37  TOTAL REFUND DUE  Tax  % Oweo Chris JI Hill, Tax Administrator  Dr. Althea A. Riddick, County Commission Chair (signature required for all refunds over  $100)  Please Return To Tax Department For Mailing.    GATES COUNTY NORTH CAROLINA  Gates County. 115 Court Street PO Box 148, Gatesville, NC 27938  Phone (252)3 357-2411 Fax (252)3 357-0073  MEMORANDUM  TO: FROM:  Gates County Board of Commissioners Joleatha Chestnutt, Clerk to the Board p  SUBJECT: Resolution for the Approval of Procurement Radio Read Water Meters and  Installation June 30, 2023  DATE:  The Gates County Board of Commissioners engaged an engineering team to evaluate Gates County solicited informal bid proposals for the complete replacement of the water meter equipment and installation of apparatus including newy water meters with radio drive Attached is the Publisher's Certificate of Publication of the public notices for the Request for Proposal-Bid Number 2023-06-01, beginning June 3, 2023, and published three dates in Gates County Index and the Roanoke Chowan News-Herald with a bid opening date The bid response was limited to one proposal, $1,400,693.66 (pre-tax) from Consolidated Pipe & Supply Company for the replacement of water meters and associated apparatus and radio drive-by communication devices and software. The Gates County Procurement Policy Section D, subparagraph (vi) states, "there is no minimum requirement for apparatus, foods, supplies and equipment. If only one response is received, it can be opened and awarded based on a determination that the prices are fair and reasonable." Board Action Requested: Motion to approve the Resolution for the Approval of  the entire water supply and distribution system in 2022.  by communications and received three (3) proposals.  of. June 23, 2023.  Procurement Radio Read Water Meters and Installation as presented.    GATES COUNTY NORTH CAROLINA  RESOLUTION FOR' THE APPROVAL OF PROCUREMENT RADIO READ WATER METERS AND INSTALLATION  WHEREAS, Gates County s water system is comprised ofapproximately 400 miles ofdistribution WHEREAS, Gates County's water system is currently experiencing equipment failure for 1,000 WHEREAS, the Gates County Board of Commissioners engaged an engineering team to evaluate the entire water supply and distribution system in 2022, and determined the unaccounted water loss for the fiscal year. Julyl, 2021 to June 30, 2022 resulted in a net loss of115,049,000 gallons WHEREAS, the monthly revenue loss for the water system's enterprise fund is conservatively estimated at one hundred ten thousand dollars ($110,000) or $1,320,000 annually; and WHEREAS, Gates County solicited informal bid proposals for the complete replacement of the water meter equipment and installation of apparatus including new water meters with radio drive  lines servicing 4,638 customers; and  water meters due to the age oft the: system constructed in the early 1980s; and  or 37.4 percent ofi its total water production for this twelve-month period; and  by communications, and received three (3) proposals: $2,932,693 Performance Services $1,125,717 Water Works, Inc. $1,018,122 Consolidated Pipe & Supply  December 7,2022 January 7,2022 March 3,2023  WHEREAS, Gates County Administration advised the Board of Commissioners on March 17th regarding this procurement process, which was not in compliance with Sate or local procurement standards and a formal solicitation ofbid proposals would be required for this project to proceed; WHEREAS, Gates County's Department ofl Public Utilities advertised a public notice, Request for Proposal = Bid Number 2023-06-01, beginning June 3, 2023 and published three dates ini the Gates County Index and the Roanoke Chowan News-Herald with a bid opening date of. June 23, 2023;  and  and    WHEREAS, the bid response was limited to one proposal, $1,400,693.66 (pre-tax). from Consolidated Pipe & Supply Company for the replacement of water meters and associated WHEREAS, the Gates County Procurement Policy Section D, subparagraph (vi.) States, There is no minimum number oft bids requirement for apparatus, foods, supplies and equipment. Ifonly one response is received, it can be opened and awarded based on a determination that the prices THEREFORE, BE IT RESOLVED, to approve the project bid for the replacement of the Gates County water meters with radio drive-by technology, and be awarded to the Consolidated Pipe & Supply Company, Inc. ofGreenville, NC: as recommended by the County Manager, Public Utilities BEIT FURTHER RESOLVED, to instruct the County Attorney to review and revise the proposed contract documents for thel Board Chair'ss signature and thel Finance Dinaurspesafienifneus.  apparatus and radio drive-by communication devices and software; and  are fair and reasonable."  Director, and County Attorney; and  Adopted this 5th day ofJuly 2023,  Dr. Althea Riddick, Chairman Gates County Board ofCommissioners  ATTEST:  Joleatha Chestnutt, Clerk to the Board    COU RPPPATED 1779 (u 1 a 14 1J - a Home of o Merchants Millpond State Park  )  5 A  REQUEST: FORPROPOSAL Bid Number: 2023-06-01 WATERMETER REPLACEMENTPROGRAM  BIDI NUMBER:  2023-06-01  BID ISSUE: DATE: Thursday,June 01,2023 BID OPENING DATE: Thursday, June 01, 2023  BID CLOSING DATE: Wednesday, June 21, 2023, at 3:00 p.m. (EST)  AWARD OFI BID: Gates County anticipates awarding the contract on or before Friday, June 30,  2023.    INVITATIONTOBID COUNTY NORTH CAROLINA  WATERMETER REPLACEMENT PROGRAM GATES  Gates County, acting pursuant to the North Carolina Utilities Commission, will receive bids by email at screpitcsoumyncgor for furnishing and performing work necessary for. and incidental to the replacement of water meters within Gates County until Wednesday, June 21, 2023 by 3:00 p.m. (EST). Bids should be submitted via email with the subject line "WATER  METER REPLACEMENT PROGRAM- -[ [GATES COUNTY)."  Bids are being solicited only from responsible and established bidders known tol be experienced and regularly engaged in the work of water meter replacement. Satisfactory evidence that.the bidder has the necessary capital, equipment, experience, andj personnel to do the work may be required. Specifications can be viewed on the County's website at Satescountync.goy.  Bid Number: 2021-07-06  2    TABLE OF CONTENTS INVITATIONTOBID,  1.C GENERALI INFORMATION FOR THE BIDDER.  3  2. BID SPECIFICATIONS 3. BID FORM.  13  Bid Number: 2021-07-06  3    1. GENERALINFORMATION FOR' THE BIDDER 1.1. QUALIFICATION REQUIREMENIS  Bids are solicited only from responsible bidders known to be experienced and regularly engaged work of similar character and scope to that covered in this Request for Proposals ("RFP"). Satisfactory evidence that the bidder has the necessary capital, equipment,  experience, and personnel to do the work may be required.  1.2. BID FORM  Bids must be submitted using the bid forms furnished by Gates County (See Section 3). Bidders not responding to all of information requested in this RFP may have their bids rejected. Gates County's Board of Commissioners reserves the right to reject any and all bids and to accept any bid which, in its opinion, is most advantageous to Gates County. Bids submitted must remain valid for, at least ninety (90) days past the response date provided in  this RFP.  1.3. RESPONSE DATE  To be considered, bids must be received at Gates County on or before the time specified in the RFP. The contractor's name must be included in the email subject line. All information submitted in the bid, including but not limited to bid prices, equipment, etc., must remain valid and available for acceptance by Gates County for at least ninety (90) days past the  submission deadline. 1.4. OPENING OF BIDS specified requirements. 1.5. REJECTION OFI BIDS  Alll bids received will be publicly published online. All bidders are invited to bid that meet the  Gates County reserves the right to reject any or all bids, in part or in their entirety, or to waive any informality or defect in any bid, or to accept any bid which, in its opinion is  deemed most advantageous to the Village. 1.6. RESPONSE: TO: BIDDER QUESTIONS  Explanations desired by aj prospective bidder shall be requested of Gates County by email, and ife explanations are necessary, a reply shall be made in the form of an addendum, a copy of which will be forwarded to each bidder. Every request for such explanation shall be submitted by email to mdldcaiscaumossoy by Tuesday, June 20, 2023, at 1:00pm (EST). No  inquiry or request received after this deadline willl be given consideration.  1.7. BIDDER RESPONSIBILITY  Gates County will not be liable for any cost incurred in the development of a proposal responsive to this request. By submitting a bid to do the work, the Bidder represents that iti is fully informed concerning the scope of the project, the requirements of the Contract, the physical conditions likely to be encountered in the work, and the character, quality, and The Successful Bidder shall furnish all labor materials, supplies, devices, or tools needed to perform the required services. The Bidder will not be entitled to additional compensation ifit later determines that conditions require methods or equipment other than those anticipated in  quantity of services required by Gates County.  Bid Number: 2021-07-06  4    making its bid. In addition, the Successful Bidder shall provide all vehicles and other equipment and material necessary for the work. Bidders having questions regarding this RFP should request clarification before submitting a bid. Negligence or inattention ofthe Bidder in filing a bid, or in any phase oft the performance of the work, shall be grounds for the refusal of Gates County to agree to additional compensation. Bidders having questions regarding this  RFP contact Gates County for clarification. 1.8. CONTRACT EXECUTION  The bidder to whom the Contract is awarded shall, within ten (10) calendar days after the notice of award, enter into a written contract with Gates County. Failure to execute a contract will be considered abandonment of the award and Gates County shall have no  further obligation to that bidder. 1.9. INCURRING COSTS 1.10. MATERIAL SUBMITTED  Gates County is1 not liable for any costs incurred by contractors prior tot the issuance ofa Contract. All materials submitted as part of a bid will become the property of Gates County. Gates  County reserves the right to use any or all ideas presented.  1.11. LENGTH OF CONTRACT  Bids shall address, to the greatest extent possible, all possible service delivery impacts, including, but not limited to, bid prices, equipment, etc., throughout the term oft the contract. Gates County seeks to have the replacement of all water meters completed by January 31, This contract shall also be subject to appropriation by the Gates County Board of Commissioners. In the absence of an appropriation, a contract issued pursuant to  2022.  this RFP shalll be void and ofi no effect.  Bid Number: 2021-07-06  5    2. BIDSPECIFICATIONS 2.1. DEFINITIONS project.  "Bids"-shall be defined as an announcement ofterms indicating what items arei needed to complete a "Bidders" - shall be defined as any person(s) or company that attempts to meet thei terms ofthe bid. "Gates  County > - shall mean the County of Gates.  "Contract"  shall mean the contract between Gates County and the Successful Bidder "Successful Bidders"-shall be defined as the bidder who is chosen by Gates County to enter into a These definitions are: meant as guides for understanding and are not binding explanations. Gates County is requesting proposals from qualified contractors to replace approximately 4,800 existing water meters with Advanced Meter Reading (AMR)- compatible water meters. This water meter replacement program will improve. data collection and enhance service by connecting Gates County to an AMR system. The more detailed Scope of Work is described in  contract with Gates County. 2.2. PROECTNARKATVE  the following section. 2.3. SCOPE OF WORK 2.3.1] Product Details  The existing residential water meters up to 1 in size will be replaced with equivalent size Ultrasonic water meter. Water meters 1%'and larger will be replaced with equivalent size Ultrasonic water meter. All water meters will be purchased by Gates County. Reference Appendix A for product specifications. The following table provides the current estimated  number of water meters to be replaced at each respective size.  Meter Size 5/8x3/4 1" 1.5" 2" 4" 6" 8" Total  No.of Meters  4,500 200  5 4 3 1  1 4,714  2.3.2 Project Delivery Scheduling  Upon receipt ofthel Notice tol Proceed, the contractor shall determine aj project delivery schedule. The schedule shall reflect work to be performed under the Water Meter Replacement Program authorized by Gates County. This project schedule must be approved by Gates County prior to commencement of work and shall reflect water meter replacement as scheduled by each ofs six zones located within Gates County. Both parties must mutually agree upon the project  delivery  Bid Number: 2021-07-06  6    2.3.3 Notification  The contractor shall be responsible for contacting residents and businesses prior to water meter installation to notify all parties regarding replacement. The method and sehedalingofnotificamtion  must be approved by Gates County prior to commencement of work.  2.3.4 Photo Documentation and Recordkeeping  The contractor shall maintain a record of meter replacements through meter exchange tickets. This contractor shall take aj photograph of each existing meter and newi meter once the: meter has been replaced to verify replacement has occurred. The meter tickets and photos shall be provided  to Gates County. 2.3.5 Implementation  The contractor shall be responsible for the replacement oft the water meter components in their entirety, including ensuring the water meters are fully operational within the AMR system prior to full deployment. To ensure all water meters are fully operational, the following will  also be required:  Each water meter replacement located outdoors will require a hole to be drilled in the meter vault lid to ensure signal efficacy. A specific drill, Slugger JHM USA5, is required to complete this work. Iti is] preference that the contractor drills the holes in the meter vault lids. However, if the contractor does not have the necessary equipment, the contractor will be responsible for coordinating with Gates County to ensure drilled water meter vault lids are available ahead of planned water meter replacement work.  2.3.6 Warranty  The contractor shall provide warranties and services to ensure system functionality and availability of system components for 15 years. A 100% warranty on all equipment and labor on the water meters will be effective for 12 months following commissioning and acceptance. The chosen firm shall provide aj price for software support and upgrades following thei initial warranty  period.  2.3.7 Unsuccessful Installation  The contractor shall provide a rate for site visits that result in unsuccessful meter replacement. This shall be limited to situations where existing plumbing is not compatible with the new water  meter.  2.4. QUALIFICATIONS  A detailed description of the primary contact's background, as well as the bidder's background and previous experience shall be included with the proposal. Background information and experience shall also be submitted for all key personnel that will be working with Gates  County.  Bid Number: 2021-07-06  7    In the event that portions of the work are tol be subcontracted or aj joint affiliation utilized, details of such affiliation shall be furnished along with the same information as required for the bidder. A1 response tot this RFP must outline in detail the manner in which they would work with Gates County to fulfill Gates County's needs. A complete proposal will include the following:  2.5. PROPOSAL REQUIREMENIS  CoverLetter. Cover letters include a brief summary oft the qualifications ofthe Professional License. Copies ofcurrent professional licenses, including any Certifications. Copies ofa any certifications achieved relevant tot the services requested. Statement of Qualifications. The bidders shall include al briefwork history, titles of employees, and list experience related to water meter replacement. Pricel Proposal. The cost toj provide the following services is outlined in the Scope Expectations. Expectations and requirements of Gates County. Additional Information. Other such information that is required for Gates County to evaluate the quality and completeness of the proposed project: Three (3) References: Please provide a list of at least three (3) professional references for whom the contractor. has or is currently water meter replacement services. Please include the contact person's name, company or firm, and telephone number and email address for the contact. Professional references can be forgone if the contractor. has performed water meter replacement services for the Village ofl Bellwood in the prior twelve (12) Legal Actions: Please provide a list ofany pending litigation in which the bidder may experience significant financial settlement and include al brief description oft the reason for legal action. Ifnol legal action is pending, include a section in the proposal marked "Legal Actions -None." Conflict ofInterest: Provide information regarding any potential conflict of interest. Failure to reveal any potential conflict ofinterest at the time of proposal may represent a breach of contract, subject toj penalties as Statement concerning amount of anticipated participation by MBE/WBE firms as contractor or subcontractor inj project, what steps Bidder has taken to secure MBE/WBE participation as per the requirements of the MBE/WBE county ordinance, and whether Bidder will seek a waiver to exempt. Bidder Statement concerning efforts that have been or will bei taken to recruit and Certificate of] Insurance: To include general liability and errors and omissions. Bidder must list Gates County, North Carolina as an additional insured party Certificate of Good Standing (Corporation) or Certificate of Existence (Limited Liability Company) issued by thel North Carolina Secretary of  contractor.  minority owned business forms.  ofWork.  months.  appropriate.  from complying with MBE/WBE county policy. hire local workers to meet project needs, if any.  upon successful contract.  State (If  Bidi Number: 2021-07-06  8    Respondent is aj joint venture, a Certificate of Good Standing or Certificate ofExistence, as applicable, must be: submitted for each entity comprising  the joint venture.)  2.6. ASSIGNMENTS OFSUBCONTRACTING  The Successful Bidder shall not assign, subcontract, or otherwise transfer its duties and/or obligations under this proposal, without prior written consent of Gates County. If the bidder anticipates that it will: need to subcontract its duties in order to fulfill the Contract requirements, that  information must be disclosed ini the Bidder's response. 2.7.FAIR EMPLOYMENT PRACTICES  The Successful Bidder agrees to not discriminate against any employee or applicant for employment, to be hired in the performance of the contract with respect to hire, tenure, term, conditions or privileges of employment, or any other matter directly or indirectly related to employment, because of sex, race, color, religion, nation origin, ancestry, handicap, or any other  basis prohibited by State or Federal law oI regulations.  2.8. PREVAILING WAGES  Asa applicable when this Contract calls for the construction ofa "public work", within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et. seq. ("the Act"), then the Act requires all contractors and subcontractors toj pay laborers, workers and mechanics performing services on public works projects no. less than "prevailing rate of wages", defined as hourly cash wages plus fringe benefits, in the county where the work is performed. The Contractor is solely responsible for ascertaining the current and applicable Prevailing Wages for the work; and determining, and complying with, all other applicable provisions of North Carolina statutes pursuant to this section. For information regarding current prevailing wage rates, please refer to the North Carolina Department of Labor's website at: htp./wwvlabornegov. All contractors and subcontractors rendering services under this Contract must comply with all requirements of the Act, including but not limited to, all wage notice and benefits, posting and record keeping duties. The Contractor should contact the North Carolina Department ofLabor, ift there is uncertainty as tot the application of prevailing wages for the Work. By executing this Contract, the Contractor acknowledges that it has received written notice from Gates County pursuant to the Act that, as applicable, not less than the prevailing wages as found by Gates County or The Department of Labor or determined by the court on review shall be paid to all laborers, workers and mechanics  performing the Work.  2.9. CONTRACTOR'S PAYMENT OFTAXES, PERMITS, ETC. The Successful Bidder shall be solely responsible for:  A) Payment of wages to its workforce in compliance with all Federal and State laws, B) Payment ofa any and all FICA, unemployment contributions and other payroll-related taxes or contributions required to be paid by the Successful Bidder under State and Payment of all applicable Federal, State, or Municipal taxes, charges or permit fees, D) Payment of any and all: suppliers, merchants, or vendors from whom the Successful  including the Federal and State Wage and Hour laws.  Federal law.  whether now in force or subsequently enacted.  Bid Number: 2021-07-06  9    Bidder obtains items and materials related to the contract. from the foregoing payment obligations oft the Successful Bidder. 2.10. DAMAGE TO: PERSONS OR PROPERTY negligence or any other legal or equitable claim.  The Successful Bidder shall indemnify and hold Gates County harmless from all claims arising  The Successful Bidder also accepts sole responsibility for any damage to any person or damage to public or private property resulting from their performance of the work, whether based on The Successful Bidder will protect, defend, and hold harmless Gates County from any and all damage, claim, liability, or expenses whatsoever, or any amounts paid in compromise there of arising out of or connected with the performance oft this contract, including those related to the  Successful Bidder's (orits mubominctbam)negigeme.  2.11. INSURANCE  The Contractor shall procure and maintain for the duration oft the contract insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of the Work by the Contractor, his agents, representatives, employees, or  subcontractors.  Coverage shall be atl least as broad as:  Insurance Service Office Commercial General Liability occurrence form CG0001 (Ed. Insurance Service Office Business Auto Liability coverage form number CA 0001 (Ed. 10/90), Symbol 01 "Any Auto" or Business Auto Liability coverage form number CA 0001 (Ed. 1/87) and endorsement CA 0029 (Ed. 2/88) changes in Business Auto and Workers' Compensation as required by the Labor Code oft the State ofIllinois and  11/85).  Truckers coverage forms: Insured Contract. Employers Liability Insurance. Contractor shall maintain limits no less than:  Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than Business Automobile Liability: $1,000,000 combined single limit per accident for Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of$1,000,000  $2,000,000 or aj project/contract specific aggregate of $1,000,000.  bodily injury and property damage.  per accident.  Any deductibles or self-insured retentions must be declared to and approved by Gates County. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles o1 self- insured retentions as respects Gates County, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related  investigation, claim administration and defense expenses.  Bid Number: 2021-07-06  10    The policies are to contain, or be endorsed to contain, the following provisions: The County of' Gates, its officials, agents, employees, and volunteers are to be covered as insureds in respect to liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, o1 borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to Gates County, its officials, agents, employees, and volunteers. The Contractor's insurance coverage shall be primary as respects Gates County, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by Gates County, its officials, agents, employees, and volunteers shall be excess of Any failure to comply with reporting provisions oft the policies shall not affect coverage provided The Contractor shall furnish Gates County with certificates ofi insurance naming Gates County, its officials, agents, employees, and volunteers as additional insured, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by aj person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements shall be submitted to, approved by Gates County before any of the Work commences. Gates County reseryes the right to request full certified An Additional Insured Endorsement providing coverage to Gates County, its officials, agents,  Contractor's insurance and shall not contribute with it.  to Gates County, its officials, agents, employées, and volunteers.  copies oft the insurance policies and endorsements.  employees, and volunteers shall also be furnished to Gates County.  2.12, CERTIFICATIONS OF INSURANCE  Included in bid package, Bidders shall provide to Gates County complete certificates of insurance to meet the above requirements. Policies shall be endorsed toj provide Gates County at. least 30 days written notice ofi reduction, cancellation, or intent not to renew coverages as called for above. If insurance is canceled, reduced, non-renewed or otherwise is not in effect to the minimum required coverage, the Successful Bidder: must cease. work on this bid.. The Successful Bidder shall provide Gates County with a copy ofi its required insurance policies and certificates of insurance as described above. Ift the Successful Bidder does not provide such materials in the time provided for, the Successful Bidder will be disqualified, and the bid will be  awarded to the next lowest bidder or in the creation ofa a new request for bids.  2.13. QUALITY OF SERVICE  Gates County expects the Successful Bidder to maintain all equipment in a clean and well- operating fashion, with special consideration for proper maintenance and care of all elements, items and equipment mentioned in this document. The Successful Bidder will operate in a professional manner and always keep all noise and other nuisances to a minimum while under contract with Gates County. Gates County is looking to not inconvenience the public as little as possible, considering the service Successful Bidderis providing. The Successful Bidder shall file  all documents outlined in this RFP in a timely and well- organized manner.  2.14. OPERATION OF VEHICLES  The Successful Bidder shall operate all company vehicles in ai manner to not impede traffic flow on  Bid Number: 2021-07-06  11    County roads. Company vehicles are not to be left unattended for any reason except for emergencies or in the actual performance of the job. When a vehicle is left unattended for the actual performance of the job, it shall be according to all Gates County Codes and ordinance in  place att that time. 2.15. SUPPORTFACILITES  Successful Bidder shall have an available office with sufficient staff and communications facilities to assure ready accessibility and prompt response to the needs of Gates County. 2.16. BREACH OF CONTRACT. AND VILLAGE'SI RIGHTTOTERMINATECONIRACT Ifany ofthe provisions ofthis bid and/or resulting contract are breached by the Successful Bidder, Gates County shall give written notice to the Successful Bidder of the breach or pattern of behavior that constitutes the breach and allow the Successful Bidder to resolve the breach or pattern of behavior that constitutes the breach within ten (10) calendar days of Successful Bidder's receipt of notice. If the breach or pattern of behavior is not resolved, then Gates County's Board of Commissioners shall have the right to cancel any contract by sending written Ifthe Successful Bidder should be judged bankrupt, ifit should make a general assignment for the benefit ofi its creditors, if a receiver should be appointed on account ofi its insolvency, ifit should persistently or repeatedly refuse to supply enough labor, materials and/or equipment to meet the scope of work of the contract, if it should persistently disregard laws of the State of North Carolina and/or ordinances of Gates County, or if it fails to comply and fulfill its obligations under any provision of the contract resulting from its bid, Gates County may, without prejudice to Ift the Successful Bidder fails to perform or complete the water meter replacement as agreed or otherwise breaches its duties under this bid or the resulting contract, the Successful Bidder shall be1 responsible for any and all costs Gates County incurs in obtaining satisfactory performance of the project and/or litigation costs and attorneys' fees to enforce its rights under the bid and this contract. Such relief shall be in addition to any other legal and equitable remedies available to  notice to the Successful Bidder oft the cancellation.  any other right or remedy, terminate the contract immediately.  Gates County.  2.17. GATES COUNTY'S RIGHTTOI MODIFY CONTRACT  Gates County reserves the right to negotiate with the Successful Bidder for a change in terms of the contract during the term of the contract and to adjust relative to the implementation of a change that reduces or modifies the need for the engineering services. If Gates County and the Successful Bidder are unable to agree on a revised contract, Gates County may seek new proposals and, upon a minimum of ten (IO). calendar days written notice from Gates County, may terminate the unexpired portion oft the contract. Gates County shall not bel liable for any cost under this section beyond the contract price for the period where service is provided.  2.18. NO CONFLICT OF INTEREST  The bidder must provide a statement that it has no conflicting financial or professional interests and is qualified to perform the services requested. A bidder working for Gates County would be considered to have a conflicting interest if they are also performing services for a builder, property owner, developer, or contractor, or might be expected to be active in Gates County.  Bid Number: 2021-07-06  12    2.19. REFERENCES  All Bidders shall include a list of current and prior projects like that proposed in this RFP as  Bid Number: 2021-07-06  13    references for qualifying experience. The name, address, and telephone numbers oft thei responsible individual(s) at the reference project site who may be contacted shall be included. Particular attention willl be paid to references from other municipalities and/or public sector entities within  Gates County. 2.20. PAYMENT  Gates County shall pay for acceptable work within thirty (30) days of receipt ofi invoice, except that prior to approval ofand final payment for the completion ofthej project, the Successful Bidder must thoroughly clear the project site and any other place affected by the work of all debris to  Gates County's satisfaction, ini the County's sole discretion.  2.21. TIME. IS OF THE ESSENCE  Time is of the essence in this matter. The Successful Bidder must schedule its work and that ofits subcontractors to meet the needs and requirements of Gates County. The Successful-Bidder: must perform the work expeditiously in cooperation with Gates County. The Successful Bidder's sole remedy for any delay caused by Gates County or its agents, employees, contractors, or subcontractors will be an extension in the contract time; damages will be unavailable to  Successful Bidder on such grounds.  Bid Number: 2021-07-06  14    3. BIDFORM Item  Unit No. of Meters Total  Quantity Rate/Unit Cost  A. Water Meter Replacement  4,714  $ Sce  sce  AHhuches $ AHuched  Total cost: for replacement of4,7141 meters:#4oo, 693.66  Bid Number: 2021-07-06  15    Consolidated Pipe & Supply  1630 N. Greene St. Greenville, NC27834  Gates County NC AMR Water Meter Replacement Project  Scope of Work (SOW)  Objective: Consolidated Pipe & Supply (CPS) will provide a fully operational AMR water metering system to The County of Gates NC with a completion date of June 01, 2024. Provided below is al list of the main objectives CPS will this accomplish by providing a fully operations AMR water meter reading system which include, all water metering equipment, Installation with data collection, Meter reading equipment, Software and training to all required County  Staff. CPS  Below is a brief overview of the Scope of Work that will be performed.  Upon CPS receipt of al PO for the Contract amount CPS will proceed with the following All Metering equipment will be ordered by CPS, the Distributor from Master Meter Inc. Gates County will provide a Billing Software Contact for thei integration of the MDM (Meter Data Management) Software and Installation Software used by the installer. Master Meter and the installer will work with them to obtain exchange files and data collection needs so the billing integration works in a seamless manner. Upon Delivery of Metering equipment, a project Kick-Off meeting will be scheduled The Meter installer (VEPO) will then proceed with removing the old meters and installing the new meters based on the utility's requests. Prioritizing billing routes based on the need of the utility to minimize any billing disruptions to the utility. The County Billing offices will have access to an installer portal to gain access to information for old meters and newly installed meters. This information will include: Old Meter information, New Meter information including reading and photos of Master Meter STS (Systems Technical Support) will assign a Staff member to oversee the billing Software integration and schedule training with the County staff when the  FCC License will be applied for through Master Meter Inc.  the Manufacturer.  to coordinate the project start.  before and after installation.  initial installation of meters commence.    CPSw will have Staff on site and in direct communications with the County, Installer and Meter Master Meter to Address all issues as they occur. CPS will provide Project Management for the Project. Overseeing all aspects of the process. Al list of Contacts for all involved will be provided before the projectinstallation  commence.  Consolidated Pipe & Supply Contacts: Johnny Spencer Outside Sales (252)394-5287 ohnny.spencer@cpspipe.com Rodney Martin  Meter Product Specialist (252) 290-2847 Rodney.martin@cpspipe.com Steve Pagley Branch Manager (910)547-1188 ievepaleyecpppecon    Publisher's Certificate of Publication  STATE OF NORTH CAROLINA COUNTY OF GATES Ashley) Vansant, being duly sworn, on oath says he is and during all times herein stated has been Publisher of Roanoke-Chowan Publications, Inc. publisher and printer of the The Gates County Index June 03, 2023 (the Newspaper), has full knowledge of the facts 1.7 The Newspaper printed the copy of ther matter attached hereto (the "Notice") was copied from the columns of the Newspaper and was printed and published in the English language on the following 2. The sum charged by the Newspaper for said publication is the actual lowest classified rate paid by commercial customer for an advertisement of similar size and frequency ini the same newspaper in which the Notice was published. 3. There are no agreements between the News- paper, publisher, manager or printer and the officer or attorney charged with the duty of placing the at- tached legal advertising notice whereby any advan- tage, gain or profit accrued to said officer or attorney  PUBLIC NOTICE REQUEST FORI PROPOSAL Bid Number: 2023-06-01 WATER METER REPLACEMENT PROGRAM BID NUMBER: 2023-06-01 BID ISSUE DATE: Saturday, BID OPENING DATE: Saturday, June 03, 2023 BID CLOSING DATE: Friday, June 23, 2023, at 3:00p.m. (EST) AWARD OF BID: Gates County anticipates tract on or before awarding Friday, the June con- 30, 2023. *Bid specs and project details are available on Gates County Website* Gates County Index: Jun. 8, 15 and 22,2023 BIDS/METER  herein stated as follows:  days and dates: 06/08/23, 06/15/23, 06/22/23  s Ashley Vansant, Employee Subscribed and sworn to before me this 22nd Day of. June, 2023 Mowiyo bbusr Mary. Jo! Eskridge, Notary Public State of Alabama at Large My commission expires 03-02-2026  SKA NOTARY PUBLIC LARGE  Account # 304769 Ad: # 1655625 GATES COUNTY PUBLIC UTILITIES 200 COURT STREET GATESVILLE NC: 27938    asnon Gates County. Index: Jun.1,8a and 15, 2023 21CVD49 PUBLIC NOTICE REQUEST FOR PROPOSAL thef forkory ving Bid Number: 2023-06-01 WATER METER REPLACEMENTI PROGRAM $29,B0PAY BIDNUMBER: 2023-06-014 June 03, 2023 BID OPENINGDATE BIDCLOSING DATE; 30,2023. Website* Gates County Index: Jun. 8, 15 and 22,2023 BIDS/METER PUBLIC NOTICE NOTICE TO PUBLIC: hold its Annual Budget Proposal the inspection at the Gates County for those who wish to attend/ questions. Afterwards the Gates  N Trailer with Tarp, Tephon/2s2E4S41 There  the T note heally or anj isting anda orlial any M condi being speçii recor es.s sold offive details certifiy must conve any F the P the d inabill are nu bankr confir reinst ee. If truste merit,  ndition, $1,000.00 828 prvices arpentry fing, Painting, 52-395-1304 ngyour home?  ack Roanoke-Chowan es.rerof bilities May31,Jun.7 and 10, 2023 or wa er will red  23-24 BUDGET his projo h- tate by the taled REQUEST FOR PROPOSAL prope When ain- bidder-lely must STV REPLACEMENT PROGRAM claim in the. HE BID NUMBER: 2023-06-01 or caskoR BID ISSUE DATE: Saturday, liens need 'No BID OPENING DATE: bid. Fiyfor Saturday, June 03, 2023 a depnce BID CLOSING DATE: 3:00 erale be pres are Friday, June 23, 2023, at  PUBLIC NOTICE Bid Number: 2023-06-01 WATER! METER  jins Carpentry BID ISSUE DATE: Saturday, the Selyto June 03, 2023  eling, Decks, etc. Saturday, June 03,2023  Friday, June 23, 2023, at S closfanty pm.(EST) BID: Gates County chase 3:00p.m. AWARD OF (EST) BID: Gates County purchah fundabnys or AWARD anticipates OF awarding the con- fifty *Bid specs and project details cause prior are available on  here and sell itf faster. anticipates awarding the con- ered Ws in, tract on or before Friday, June ever  ifieds at6 662.234.4331, tract on or before Friday, June orat suprop- 30,2023. ag & Hauling are available on Gates County essenchpaid Website*  retary This *Bid specs and project Gates County sale! bid depas- inthe rights Roanoke-Chowans shier's and Jun.7,14,21, 2023 the higbrex- BIDSIMETER pay the best succesjief of onveyurrent or afterer for  PUBLICNOTICE NOTICE TRATOR of the Estate of clerk is to notify all persons having to declai 27610 on or before the day Re be pleaded in bar of recoy: int  and othis/are OF ADMINISTRATION out-th  Gates County ABC Board will remainymay all othes. 45- Having qualified as ADMINIS- Paul challe onJ June 19th, 2023 @7:00p pm. clusion trarhaser Lamont Beverly of Hertford this itbelie The Proposal is available for oft they par- County, North Carolina, ABC Store at 730 NC HWY 32 beretuéounty claims against said estate return County ABC Board will hold its a fee ng the will ery. All persons indebted tos said Rej regular meeting to vote on such be vance. in troviding te the estate will please make prompt An or budget. As a reminder Gates cashierition to payment. County ABC Board hold their to the Stive on Thist the 31st day of! May, regular meeting the 3rd! Monday high! bidce that Willie Beverly  OCK.SAND  PSOIL.SLAG N, Corapeake, NC 27926. The The S sold. present them to Willie Beverly: at erwill (ery Available meeting is open to the public extensies to delivrental the 5917 Ricker Road, Raleigh, 31st NC dozer/Excavator voice any recommendations or paymeror be for re- 1, of August, 2023 or this notice Les  ber  For Hire eLot &Land aring & Grading awn Care andscaping uning and Firewood hedge nming. 252-506-3967  2023. prope suant in_fay riora thep pI suanl tered Octol sale, ment tobe of tel in the after this n  252-332-4431 ofie every Month at 7:00p pm  to the or more Administrator, Lamont Beverly of Estate posst again sion peile date Paull REVELLE & LEE,LLP of. the bf sale, POSTOFFICE BOX4 448 applied gor has MURFREESBORO, NORTH who Ifthe hhet time CAROLINA27855 close tjotice of quired S 45-  Gates County Index: Jun. 15, 2023 BUDGET PROPOSAL PUBLIC NOTICE  NOTICE OF DEFAULT. extensicermina- Roanoke-Chowan May:  14and 21, 2023 ceivin PUBLIC NOTICE AMENDED NOTICE 22SP50  LAWN SERVICE AND FORECLOSURE: SALE the Secent, the EST/BEVERLY,P. 31,Jun.71 pe ofy yard work, tree WHEREAS, on 9/10/2009, a cash may bedue dent pro- un- ihave available jobs? Bankers, Inc., "Mortgagee" result oferi is the  certain Deed of Trust ("Mort- oft the fote oft the gage")y was executed! by! Natalie after coie is un- vor of Metamerica Mortgage HUDf forhe sole 280, Page 553 in the Official  T.Phelps, Mortgagor(s), in fa- represenis prop- OF FORECLOSURE: SALE days. with Law Avania at. Ballantyne missionReasons Under and by, virtue of a pow- then m  the  52.370.1 1767 to let others Village, "Trustee" and was re- oft the Hhvey in- erc ofs sale contained in Carolyn certain defau about) job opportunities corded on 9/18/2009, in Book the propdt to, the Deed of Trustr made by V. Brin- provil  aty your business.  petition V. Vassor aka Carolyn and George. tion. noft the kley (Deceased) (Deceased) (PRES- alag tof_the L.B Brinkley RECORD OWNER(S): ble'  Mledge. of ENT. 14    GATES COUNTY NORTH CAROLINA  Gates County 115. Court Street POI Box 148, Gatesville, NC 27938  Phone (252)3 357-2411 Fax (252)357-0073  MEMORANDUM  TO: Gates County Board of Commissioners FROM: Joleatha Chestnutt, Clerk to the  SUBJECT:    Budget Amendment: F24-001 Allocate additional funds needed to complete  meter replacement  DATE: June 30, 2023  County Manager Scott Sauer will present explanation.    GATES COUNTY  DEPARTMENTAL REQUEST FOR BUDGET/ ACTION BUDGET AMENDMENTS Board of Commissioners Asn requested by the County Manager  TO: FROM:  EXPLANATION IN DETAIL:  Allocate additional fundsr needed to complete meter replacement  Prepared by: Date:  William Roberson 6/30/2023  BUDGET INFORMATION: Fundl Balance Appropriated  ACCOUNTTITLE  R/E R  ACCOUNT# 61-3990-990  INCREASE 350,000  DECREASE  Total Change in Revenue $ 61-7120-540  350,000 $ 350,000  Capital Outlay Equipment  E  Total Change In Expenditures $ CHAIRMANT  350,000 $ ACCOUNTING USE ONLY Budget Revision # Date Posted: Posted by:  DEPARTMENT HEAD 6-30-33  Date: Signature:  Date: Signature:  F24-001  wOom Rson    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street POE Box 148, Gatesville, NC: 27938  Phone (252)3 357-2411 Fax (252)357-0073  MEMORANDUM  TO: FROM:  Gates County Board of Commissioners Joleatha Chestnutt, Clerk to the Board  b  SUBJECT: Resolution Authorizing the Presentation to Deputy Sheriff Their Badge and  Service Firearm June 30, 2023  DATE:  Upon the recommendation of the Gates County Sheriff is the desire to have the Gates County Board of Commissioners recognize and honor a deceased or retired deputy sheriffs for their honorable and dedicated services. For many law enforcement officers their badge and service pistol or revolver have special meaning and significance. The North Carolina General Statutes in Chapter 20-187.2 provides that retiring or deceased members of North Carolina state, city, or county law enforcement agencies or their surviving or children shall receive upon their request and at no cost to them, the The North Carolina General Statutes in Chapter 20-187.2 provides that the governing body or a law enforcement agency (Board of Commissioners) may, in its discretion, also The recommendation of the Gates County Sheriff that the Gates County Board of Commissioners shall apply to all retirements and requests contained of this resolution  badge worn or carried by the deceased or retiring member..  award a retiring member or surviving relatives.  effective immediately.  Board Action Requested: Motion to approve the Resolution Authorizing the Presentation to Deputy Sheriff Their Badge and Service Firearm as presented.    GATES COUNTY NORTH CAROLINA RESOLUTION  AUTHORIZING THE PRESENTATION TO DEPUTY SHERIFF  THEIR BADGE AND SERVICE FIREARM  Whereas, upon the recommendation. of the Gates County Sheriff, it is the desire of the Gates County Board of Commissioners to recognize and honor a deceased or retired deputy sheriffs for Whereas, for many law enforcement officers, their badge and service pistol or revolver have Whereas, the North Carolina General Statutes in Chapter 20-187.2 provides that retiring or deceased members of North Carolina State, city and county law enforcement agencies, or their surviving or children shall receive upon their request and at no cost to them, the badge worn or Whereas, the North Carolina General Statutes in Chapter 20-187.2 provides that the governing body ofal law enforcement agency (Board of Commissioners) may, in its discretion, also award to al retiring member or surviving relatives as provided herein, upon request, the service side arm of such deceased or retiring members, at a price determined by the Board of Commissioners, upon determining that the person receiving the weapon is not ineligible to own, possess, or receive a firearm under the provisions of State or federal law, or ift the weapon has been rendered incapable Now, Therefore Be It Resolved, that upon the recommendation of the Gates County Sheriff, the Gates County Board ofCommissioners shall apply to all retirements and requests contained herein  their honorable and dedicated service; and special meaning and significance; and  carried by the deceased or retiring member; and  ofbeing fired; and  following passage oft this resolution, effective immediately,  Adopted this Sth day ofJuly 2023.  Dr. Althea Riddick, Chairman Gates County Board of Commissioners  ATTEST  Joleatha Chestnutt, Clerk to the Board    $2 20-187.2. Badges and service side arms of deceased or retiring members of State, city, and county law enforcement agencies; weapons of active members. (a) Surviving spouses, or in the event such members die unsurvived by a spouse, surviving children of members of North Carolina State, city, and county law enforcement agencies killed in the line ofduty or who are members ofsuch agencies att the time oftheir deaths, and retiring members of such agencies shall receive upon request and at no cost to them, the badge worn or carried by such deceased or retiring member. The governing body of a law enforcement agency may, in its discretion, also award to a retiring member or surviving relatives as provided herein, upon request, the service side arm ofs such deceased or retiring members, at: a price determined' by such governing body, upon determining that thej person receiving the weapon 1SI noti ineligible to own, possess, or receive a firearm under the provisions of State or federal law, or if the weapon has been rendered incapable of being fired. Governing body shall mean for county and local alcohol beverage control officers, the county orl local board of alcoholic control; forall other law entorcement officers with jurisdiction limited to a municipality or town, the city or town council; for all other law enforcement officers with countywide jurisdiction, the board of county commissioners; fora all State law enforcement officers, thel head ofthe department. (b) Active members ofNorth Carolina State, city, and county law enforcement agencies, upon change of type of weapons, may purchase the weapon worn or carried by such member at a price which shall be the average yield to the State, city, or county from the sale of similar (c) For purposes ofthis section, certified probation and parole officers shall be considered members ofal North Carolina State law enforcement agency. (1971, c. 669; 1973, C. 1424; 1975, C.44; 1977, c. 548; 1979, C. 882; - 1987, C. 122;2 2013-369, S. 19; 2016-77, S. 9(b); 2021-116, S.  weapons during the preceding year.  1.3.)  G.S. 20-187.2  Page 1    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street PO Box 148, Gatesville, NC 27938  Phone (252) 357-2411 Fax (252)3 357-0073  MEMORANDUM  TO: FROM:  Gates County Board of Commissioners/ Joleatha Chestnutt, Clerk to the c  SUBJECT: Resolution Gates County Board of Commissioners Prescribing Procedures  for Disposal of Surplus Personal Property Valued at Less Than $1,000.00  DATE:  June 30, 2023  This resolution is for the Disposition of County Property (personal property such as North Carolina General Statute 153A-176. Disposition of property, and 160A-266 (c) is attached. The county may adopt regulations prescribing procedures for disposing of personal property for any one item or group of items to secure fair market value and to accomplish the disposal efficiently and economically by public or private sale. This resolution shall become effective. upon adoption and will expired one year from the Board Action Requested: Motion to approve the Resolution Gates County Board of Commissioners Prescribing Procedures for Disposal of Surplus Personal Property Valued  equipment, furniture, fixtures, etc. valued at less than $1,000.00).  date..  a less than $1,000.00 as presented.    GATES COUNTY NORTH CAROLINA RESOLUTION  GATES COUNTY BOARD OF COMMISSIONERS FOR DISPOSAL OF SURPLUS PERSONAL PROPERTY  PRESCRIBING PROCEDURES VALUED ATI LESS THAN $1,000.00  RESOLUTION for the Disposition of County Property (personal property such as equipment, Whereas, a county may dispose of any real or personal property belonging to the county as Whereas, a county may adopt regulations prescribing procedures for disposing of personal property for any one item or group of items, to secure fair market value, and to accomplish the Whereas, a county may discard any personal property that is determined to have no value, remains unsold or unclaimed after exhausting all applicable methods, or poses a potential threat to the Whereas, Gates County from time to time has personal property which is no longer needed or  furniture, fixtures, etc. valued at less than $1,000) prescribed in NCGS 160A-266(c); and  disposal efficiently and economically by public or private sale; and  public health or safety; and;  required;  Now, Therefore Be It Resolved:  Section 1. The Finance Officer is hereby authorized to declare surplus and dispose any personal property owned by Gates County when, in the judgement of the Finance Officer, each of the a) The item or group of items to be disposed of has a fair market value of less than one b) The property is no longer necessary for the conduct of County business. c) Sound property management principles and financial considerations indicate that the interests of Gates County would be best served by disposing oft the property. County owned personal property, that in the judgement oft the Finance Director, meets these three  following criteria are met:  thousand dollars ($1,000).  criteria is to in this Resolution as "Surplus Property."    Section 2. Methods of Disposition. The Finance Officer may dispose of Surplus Property by any means which he or she judges reasonably calculated to secure for the County the fair market value in money or other consideration and to accomplish the disposal efficiently and economically, including but not limited to the methods of sale provided in Article 12 ofNorth Carolina General Statutes, Chapter 160A-266 and 160A-270. Such a sale may be public or private, and with or Section 3. Sale by Electronic. Auction. As one of several means of disposing of Surplus Property, the Finance Officer is specifically authorized to dispose of Surplus Property by electronic means. The Finance Officer is authorized to establish procedures for disposing of Surplus Property by electronic means and is further authorized to use existing public or private electronic auction services to dispose of Surplus Property. Notwithstanding the requirements of North Carolina General Statute 160A-270, the County shall not be required to provide advance notice ofelectronic Section 4. Terms of Disposition. The Surplus Property shall be sold to the party who tenders the highest offer, or exchanged for any property or services useful to Gates County if greater value may be obtained in that manner, and the Finance Officer is hereby authorized to execute and deliver any applicable title documents necessary or appropriate to consummate such sale. If no offers are received. within a reasonable time, the Finance Officer may retain the property for the County, obtain any reasonably available salvage value, or cause it to be disposed of as waste material. No: Surplus Property may be donated except by resolution of the Board of Section 5. Records and Reports. The County's Finance Department shall keep a record of all property sold under the authority ofthis Resolution and that record shall describe the property sold or exchanged, to whom it was sold, or with whom it was exchanged, and the amount ofi money or other consideration received for each sale or exchange. This record shall be reported tot the Board of Commissioners on a semiannual basis. One report will be due each February 1, summarizing sales from the preceding July 1 through December 31, and the other report willl be due each August Section 6. Delegation. The Finance Officer is authorized to delegate any or all the authority granted, or responsibilities assigned under this Resolution to other County employees, subject Section 7. This Resolution is adopted pursuant to the provisions ofNorth Carolina General Statues. Section. 8. This Resolution shall become effective upon adoption and will expire one year from the  without notice and minimum waiting period.  auctions of such Surplus Property.  Commissioners.  1, summarizing sales from the preceding January 1 through June 30.  approval by the County Manager. 16A-266 and 160A-270.  date.    Adopted this 5th day ofJuly 2023.  Dr. Althea Riddick, Chairman Gates County Board of Commissioners  ATTEST:  Joleatha Chestnutt, Clerk to the Board    Part 3. Disposition of County Property.  $153A-176. Disposition of property.  A county may dispose of any real or personal property belonging to it according to the procedures prescribed in Chapter 160A, Article 12. For purposes of this section references in Chapter 160A, Article 12, to the "city," the "council," or a specific city official are deemed to refer, respectively, to the county, the board ofcommissioners, and the county official who most. nearly performs the same duties performed by the specified city official. For purposes of this section, references in G.S. 160A-266(c) to "one or more city officials" are deemed to refer to one or more county officials designated by the board of county commissioners. (1868, c. 20, SS. 3,8; Code, SS. 704, 707; Rev., SS. 1310, 1318; C.S., SS. 1291, 1297; 1973, C. 822, S. 1; 1983, C.  130, s.2.)  G.S. 153a-176  Page 1    $160A-266. Methods of sale; limitation. property belonging to the city by:  (a)  Subject to the limitations prescribed in subsection (b) of this section, and  according to the procedures prescribed in this Article, a city may dispose of real or personal  (1) Private negotiation and sale; (2) Advertisement for sealed bids; (3) Negotiated offer, advertisement, and upset bid; (4). Public auction; or (5) Exchange.  (b)  Private negotiation and sale may be used only with respect to personal property  valued at less than thirty thousand dollars ($30,000) for any one item or group of similar items. Real property, of any value, and personal property valued at thirty thousand dollars ($30,000) or more for any one item or group of similar items may be exchanged as permitted by G.S. 160A-271, or may be sold by any method permitted in this Article other than private negotiation and sale, except as permitted in G.S. 160A-277 and G.S. 160A-279. Provided, however, a city may dispose of real property of any value and personal property valued at thirty thousand dollars ($30,000) or more for any one item or group of similar items by private negotiation and sale where (i) said real or personal property is significant for its architectural, archaeological, artistic, cultural or historical associations, or significant for its relationship to other property significant for architectural, archaeological, artistic, cultural or historical associations, or significant for its natural, scenic or open condition; and (ii) said real or personal property is to be sold to a nonprofit corporation or trust whose purposes include the preservation or conservation of real or personal properties of architectural, archaeological, artistic, cultural, historical, natural or scenic significance; and (ii) where a preservation agreement or conservation agreement as defined in G.S. 121- 35 is plaçed in the deed conveying said property from the city to the nonprofit corporation or trust. Said nonprofit corporation or trust shall only dispose of or use said real or personal property subject to covenants or other legally binding restrictions which will promote the preservation or conservation of the property, and, where appropriate, secure rights of public personal property valued at less than thirty thousand dollars ($30,000). for any one item or group of items in substitution for the requirements of this Article. The regulations shall be designed to secure for the city fair market value for all property disposed of and to accomplish the disposal efficiently and economically. The regulations may, but need not, require published notice, and may provide for either public or private exchanges and sales. The council may authorize one or more city officials to declare surplus any personal property valued at less than thirty thousand dollars ($30,000) for any one item or group ofi items, to set its fair market value, and to convey title to the property for the city in accord with the regulations. A city official authorized under this section to dispose of property shall keep a record of all property sold under this section and that record shall generally describe the property sold or exchanged, to whom it was sold, or with whom exchanged, and the amount (d) Acity may discard any personal property that: () is determined to have no value; (ii) remains unsold or unclaimed after the city has exhausted efforts to sell thej property using any applicable procedure under this Article; or (iii) poses a potential threat to the public health or safety. (1971, C. 698, S. 1; 1973, C. 426, S. 42.1; 1983, C. 130, S. 1;0 C. 456; 1987,c. 692, S. 2; 1987 (Reg. Sess., 1988), C. 1108, S. 9; 1997-174, S. 6; 2001-328, S. 4; 2005-227, S.  access. (c)  A city council may adopt regulations prescribing procedures for disposing of  ofmoney or other consideration received for each sale or exchange.  3.)    NORTH CAROLINA  Gates County 115 Court Street. POI Box 148, Gatesville, NC 27938  Phone (252) 357-2411 Fax (252): 357-0073  MEMORANDUM  TO: FROM: DATE:  Gates County Board of Commissioner's Joleatha Chestnutt, Clerk to mc  SUBJECT: Board ponmenuReApponimen  June 30, 2023  Gates County Board of Adjustment  Members: 7 Terms: 3 Years/2 year Method of Appointment: Current Representative: Michelle Badgett. Timothy Williams Gilbert Jenkins Elizabeth Hederick Kevin McGinnis Gary Arline  Board of Commissioners appoints members  Term Expires: May 2024 Term. Expires: May 2024 Term Expires: May 2026 Term Expires: May 2026  Gates County Board of Adjustment Appointees  Serve a 2 year term Terms Expiration Date: May 2025 Serve a 2 year term Terms Expiration Date: May 2025  There is a (1) vacant seat. The vacancy will be advertised.  Board Action: A motion to approve/aisapprove re-appointment of 2-year term for Kevin McGinnis, and Gary Arline to be appointed to serve a 2 year term on the Gates County Board of  Adjustment effective July 5, 2023.    internal, Use Only, Date Receivedi-ae Reappointed:.  Date Appointed:  County ofGates  Application for Appointment to Boards, Commissions and Committees  The Gates County Board. of Commissioners appreciates your interest in serving on a Board, Commission or Committee and request that you complete the following application. Appointees to Gates County Boards, Commissions or Committees must be a Gates County resident and must be at least 18 years of age. AIB taxes must be paid. in full before being considered for appointment, Questions are asked regarding gender, race, occupation, and education in order for Commissioners to appoint members that reflect the diversity of the County's population or to meet a specific qualification required of some boards,  commissions or committees.. Members shall serve without compensation unless otherwise provided.  BOARDS, COMMISSIONS AND COMMITTEES  Albemarle Commission Committee  Albemarle Commission Area Agency on Aging Advisory Albemarle Regional Health Services Board ofHealth Albemarle Regional Library Board ofTrustees Albemarle RC& D Council College of the Albemarle Board of" Trustees Coastal Care Northern Regional Advisory Board Economic Improvement Council Board Gates County ABCI Board Gates County Board of Adjustment Gates County Board of Social Services Gates County opioid Prevention and Intervention Advisory Committee Name: Gary -linw Home Phonel Number:  Gates Emergency Medical Services Board Gates County Firefighters' ReliefFund Board Gates Library Board Gates Medical Transport Board Gates Nursing Home Community Advisory Committee Gates County Planning Board GITS Board Jury Commission Tourism Advisory Board Broadband Action Task Force Other.  Cell Phone: (757)571-0927 Work Phone:  Email Address: qhmaelink 1995CSAs/kcA Home Address: 161 Paige Rdee Beke Gas Mailing Address: Po Ke 112. Gwtes N. a79.57 Are you a full-time resident of Gates County? Yes 1 No Employer: Nantencl-. Sufhlk readerute Business Address: 3375 Ppanclés Blvdli Suk  AT state.  a7937 zip  street  cily,  YearsLiving in the County 37  UA state  23434 zip  streel  ciy  Qualifications: Masts bespes e tafoa Sbesl Aohabafih (eafzal 6gb to 7ee85 6 aiatz d pepiek. 6ak Cappasiny ApL hlbhyblts 7AA7 nh  Sa S6 capast el rtin7  6A  AT  benepet d a hoset MaR  Current and Previous Communjty Involvement:  Local fnd bavk VetRuhl Meolt a6 dar,nastk dlopat Please list any other local, regional, or statewide boards, committees or commissions on which you serve: Ifreapplying for aj position you presently hold, how long have yous served? M/A  NIA    Based on your qualifications and experiences, briefly describe why your service would be beneficial to the County:, E dAs a rosidef Gates Ca6NR h habs Agukd SCA K76 asde faptae Pt WAAd Cvse: Aay JURLOEG aS & Badset atehen Gpat gpuataicees, lesclpcp, plekla 6-AG aclephkhk aRe ghahhs Lhene dria Education (School - Degree - Diploma): Mastas fomdion LMEd) Civic Membership(s): Fe st ehal t  Tanel w6 $o vlige 6a Gats 66  Other information that may bej pertinent tos your appointment:  Occupational Background/Status, Teacht Related Work Experience: MR Known or Potential Conflicts ofInterest: NONE Please List Three (3) Local Personal References and Phone Numbers  1, 2. 3.  BoG AM-ey art 7ay Scinad Bidelick  Dos you have any delinquent Gates County taxes? Yes  No  Male VF Female White Black t Hispanic Native American Other.  Voting District:  Gatesville, Commissioner Truman Eure, Commissioner Craddock Gates, Commissioner Rountree  Sunbury, Commissioner Riddick Hobbsville, Commissioner Hofler  IF APPLYING FOR THE PLANNING BOARD OR BOARD OF ADJUSTMENT  How do you feel about reçent growth and development in the County?  Btes Lhsss has hacte ha  ARceJ tZeaphat-ha yap6 Mcapss dED Aa24 SCAia/s ppetaisen What dos you consider to be.ther most important issues facing the County related to growth and development? TA Cly (SEG a Lda AESA hou M2N bafs La aantae FA e SAGsc6 boles 1 fa BEL apRs 05, What experience orl knowledge do you have jn regards tol land use, development.and County ordinances? SLpANGyeÉ,  A d ba6 helaclya at ach 6, Ay dT pesaspeh. Ifnecessary,your may add additional pages- = Check here ifadditional pages are: added: NAE  Lunderstand this application is public record and I certify that the facts contained in this application are true and correct to the best ofr my knowledge. Lunderstand. and agree that any misstatement may be cause for my removal from any Board, Commission or Committee. Lunderstand regular attendance to any Board, Commission or Committee is important and accordingly L further understand that if my attendance is less than the standards established for each board, commission or committee is cause for removal. Lacking any written standards for attendance by any Board, Commission or Committee itis expected that I will attend at least 75% ofa all meetings during any one calendar year to maintain my: seat to whichIn may be  appointed. This form will remain active ford one. after receipt.  Applicant Signature:  Date: 2/22aN3  377E  Return application to: Clerk to the Board of County Commissioners Gates County Manager'sOffice Post Office Box 148 Gatesville, NC:27938 Fax: (252)357-0073 cheimt@gtcsomyncgen    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street PO Box 148, Gatesville, NC: 27938  Phone (252)357-2411 Fax (252)357-0073  MEMORANDUM  TO: Gates County Board of Commissioner's FROM: Joleatha Chestnutt, Clerk to the Board  f  DATE: June 30, 2023 RE: May 2023 Tax Collection  Gates County Tax Administrator Chris Hill submitted the May 2023 Tax Collector's  Report.  Per Chris Hill Tax Administrator email sentJune 7, 2023:  Topics he would like to share:  $107,236 collected for the month, putting the collection rate at 98.16%. Per G.S. we are required to write off the 2012-year levy on July 1st, that total is On May 18th ZLS auctioned 4 foreclosure properties, three were successfully bid  Nearly $97K in DMLV: funds were collected.  $704.71. ona and sold.  If you have any questions, please let Tax Administrator Chris Hill know.    TAX COLLECTOR'S REPORT MAY 2023 MOTOR VEHICLES BeginningLevy Discoveries Reliefs/Refunds Debits/Credits/write Offs TOTAL $933.97 $899.50 $601.85 $689.24 $630.56 $662.63 $704.71 $75,912.44 $7,414,606.97 $22,371.39 $229,505.20 $75,902.42 $10.02 $75,912.44 $9,045.41 $233.67 $0.00 $11,299.25 $4,102.92 $6.65 $1.64 $0.00 $318.61 $6,315.80 $107,236.39 $23,455.39 $582.19 $10,198.20 $1.58 $0.01 $0.00 $0.00 $96,288.97 $647.91  REAL &PERSONAL Beginning! Levy Discoveries Deferred Rellefs/Refunds Debis/Credits/Write Offs TAX COLLECTION 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 TOTALS Prior Year Totals  $696,5 592.27 $2,688.17 $0.00 $40.23 -$1.57 $699,319.10 LEVY INTEREST $933.97 $0.00 $49,975.57 $2,631.51 $11,152.83 1,301.40 $2,380.51 496.75 $1,188.62 $434.32 $880.42 $348.05 $610.78 $288.72 $378.52 $223.33 $444.70 $244.54 $356.25 $274.31 $356.25 $306.38 $361.43 $343.28 $69,019.85 $6,892.59 $18,110.31 $4,261.08  $13,317.59 $709,909.86 $0.00 $2,688.17 s000 $0.00 $40.23 $0.00 $1.57 $13.317.59 $712,63669 MAY  APRIL  Change $933.97 4.89% $881.03 2.25% $610.78 1.97%1 $378.52 1.449 $444.70 2.11% $356.25 1.88% $356,25 1,67% $361.43 1.56%  CURRENT) YEAR  YTDCOLLECTION COLLECTED % OUTSTANDING LEVY PREVIOUS LEVY Collections $2,821.82 13.45% $18,158.17 $16,403.97 $52,607.08 $7,182,279.95 98.16% $263,921.05 $313,856.38 $49,935.33 15.91% $12,454.23 $139,589.74 60.54%] $83,668.41 $94,822.21 $11,153.80 11.76% $2,877.26 $35,741.96 37.34% $53,174.45 $55,554.96 $2,380.51 4.28% $1,622.94 $15,422.97 21.08% $47,135.16 $48,323.78 $1,188.62 2.46% $1,228.47 $11,835.77 18.92% $38,261.22 $39,142.25 $8,498.16 17.09% $30,364.94 $30,975.72 $4,426.43 10.71% $25,881.18 $26,259.70 $4,159.28 11.91% $20,629.52 $21,074.22 $3,290.56 10.23% $18,596.99 $18,953.24 $3,662.03 9.52% $20,964.39 $21,320.64 $2,878.30 6.57% $22,861.36 $23,222.79  $643,616.84 $709,909.86 $68,981.19 9.72% $361,537.62 $379,649.51 $18,111.89 4.77%  Prior) Year% 98.16% 96.74%  TOTAL COLLECTED ONF REAL&F PERSONALI LEVY TOTAL COLLECTED ONN MOTOR VEHICLEL LEVY TOTAL COLLECTED (REAL, PERSONAL &MVLEW) PREPAYMENTS GARNISHMENT, ADVERTISING, RETURNED CHECK FEES RETURNED CHECKS SOLIDV WASTE FEES FIREF FEES DRAINAGE DISTRICT1 1HOLLY GROVE DRAINAGE DISTRICT 3HOBBSVILLE DRAINAGE DISTRICT4ELLIS SWAMP TOWN OF GATESVILLE TAXES ZACCHAEUSI LEGAL SERVICES FEESPAID TOTAL TAX COLLECTIONS FORI THEN MONTH FUNDS RECEIVED THRUZ ZACCHAEUS LEGAL SERVICES DEBT SET-OFF PAYMENTS OFFICIAL PAYMENTS (CREDIT CARDO ONV WEBSITE) WRITE OFFS DUE TOBALANCE <$1.00 WRITE OFFSDUE TOREFUNDS <$1.00 WRITE OFFSDUE TOORIGINALI BILL <$2.00 FUNDS RECEIVED THRUBUILDINGF PERMITS FUNDS COLLECTED1 THRUDMV-COUNTY FUNDS COLLECTEDI THRU DMV- TOWN    GATES COUNTY NORTH CAROLINA  Gates County 115 Court Street PO Box 148, Gatesville, NC27938  Phone (252): 357-2411 Fax (252); 357-0073  MEMORANDUM  TO: Gates County Board of Commissioner's FROM: Joleatha Chestnutt, Clerk to the  pc  DATE: June 30, 2023  SUBJECT: Monthly Departmental Reports  Attached are the monthly departmental reports for the following:  Emergency Management Building and Grounds Planning & Development Water Department GITS Report Finance Report    EM Gates County Emergency Management  Fire Marshal  Emergency Management  308 US 158 West, Gatesville, NC27938 (252)357-5569 smpe@gaesoumpncsen  To: County Commissioners: From: J.M. Sample, EM Director Subject: Monthly Report for May 2023 Date: June.5, 2023 Management from the last month. Emergency. Management/Fire Marshall  Please review the following report of administration and operations from Gates County Emergency  Completed:  Conducted a Planning Meeting for the next Gates County Hazmat Exercise  2F Fire Inspections Fire Investigation (1)  ISO Inspections at (Eure, Sunbury, and Gatesville VFD's) 2Hazmat Incidents involving 18-wheeler MVC's Attending the DPR 11 Regional EM Meeting  Conducted a Traffic Incident Management (TIMS) at Gates EOC (4 Hours) Conducted Gates County LEPC meeting W/NCDPS Hazmat Coordinator  Ongoing  Updating and entering the Fire Inspections data into the software  Updating Departmental SOG's EOC Maintenance  FEMA Generator project put on hold until after school is out, will resume this month  Upcoming  Active Shooter training (June 12-13) EM Hazmat Exercise in Pitt County (June 20)  EM  PREPAREDNESS - RESPONSE  RECOVERY - MITIGATION    GATES COUNTY NORTH CAROLINA  MEMORANDUM  TO: Honorable Members of the Gates County Board ofCommissioners FROM: Crystal Phillips, Buildings and Grounds Supervisor  SUBJECT: Department Monthly Report  DATE: May 2023  Monthly Report request from Department of Buildings and Grounds. This is the summary narrative ofwork Completed, work in Progress, and Future planned  work.  COMPLETED PROJECTS Maintenance:  1. The water line leak at the old prison camp has been fixed by Nixon  plumbing.  2. Courthouse security gates are now fixed.. 3. Health Dept. water facet is now fixed. 4. DSS fire alarm panel is now replaced.    5. Terry Edwards Roofing company came out and checked the roof for leaks at the Old Dental facility and no leaks were detected. 6. Old Dental facility outside lights is now replaced and working  properly.  7. B&G Maintenance workers moved furniture for the sheriff's office. 8. B&G Maintenance workers moved filing cabinets for DSS Director.  WORK IN PROGRESS Maintenance:  1. Gates County old dental facility up-fit project is now moving alone. 2. B&G maintenance workers are still working on power washing county 3. B&G maintenance workers are still working on cleaning vents, changing ceiling tiles, and replacing light bulbs in the county facilities.  facilities.  FUTURE PLANNED WORK Administrative: facilities.  Buildings and Grounds are preparing for a few up-fit projects for the county    Gates County Planning &. Development  P.O. Box 411 200 Court Street  Gatesville, NC27938 Gatesville, NC27938  Ph. 252-357-0122 Fax 252-357-0075  To: From: Subject: Date: Planning & Zoning  Gates County Board ofCommissioners Lisa Cherry, Planning Director May 2023 Monthly Report June 5,2023  * Assisted the Building Inspection Department with applications, phone calls, and customer questions concerning Land Use, Zoning, and Code Enforcement. * Zonings /Sub-Division: Review/Required. Pre-Application Conferences-5  Plat reviews submitted and completed d-6  Processed -Zoning Requests /Site plan reviews/ / Fence Applications-14  Zoning Verification /Code Compliance Request-3  Board of Adjustment meeting held this reporting period for Special Use Permit - Cook at 130 Old Rail Bed Gates, NC, Permit Granted and Issued GIS parcel maintenance. and updates continuing monthly, and plat logs submitted to Atlas Geographic and parcel information updated. on the Website. E911 Addressing ongoing as requested by citizens and assigned from GISTech Community Engagement Session for Merchants Commerce Center attended : Virtual Joint information Session for Gates County Economic Development Committee, /Chamber of Commerce: with Summit Design Group for the Merchants Commerce Center Concept Plan during this month. GIS/Deputy Planner- - Address list compiled for BOE, Plat Logs forwarded. Various maps as needed and continuing departmental training.  (3 new Additions this reporting period). during Gates County Rodeo.  Code Enforcement  Code Enforcement had ten. (10) active cases in May of 2023, three (3) of which were cleared, and two (2) additional inquiries that were determined to be unfounded as this  department had no authority.    2  Of the seven (7) remaining active cases, five (5) have been transferred: to. Junet for re- inspection, and the remaining two (2) cases were: scheduled previously for inspections in  June and August. Development Services Coordinator  38 Total Permits Received, Reviewed, and closed out Inspections and Zoning Department customer service assistance pertaining to all permits, applications, and inquiries during the reporting period..  Inspections-  % We have closed out 381 files this month, including 1 adition/renovation, 2 modular home, 3 decks, 0 commercial, 68 garages/shed, 1 stick built, 0. manufactured, 0c demolitions, and 25 others (HVAC changes outs, waterlines,  electrical, gas lines, etc). Permits Building Plumbing Mechanical Electrical Insulation Swimming Pool Mobile Home Modular Gas Line Fence Demo Total Permits  05. May 2023 23 6 9 15 1 0 1 10 1 0 0 66  Total Fees Collected Number of Inspections Performed Value of Construction)  $5,464.90  144  $521,648.00    GATES COUNTY NORTH CAROLINA  MEMORANDUM  TO: Honorable Members ofi the Gates County Board of Commissioners:  FROM: Brad Arnold, Public Utilities Director SUBJECT: Department Monthly Report  DATE: May 2023  Attached is a summary of the scope of work that has been completed and projects that  are currently in progress for completion. A. Distribution System and Water Plant  1. Repaired 34" service line @ Will-O-Wisp Cafe 2. Repaired 34" service line on New Ferry Road 3. Repaired 4" water main on Hwy 13 N @ VA Line 4. Repaired 34" service line on Parker Fork Road 5. Repaired 6" Water Main @ 696 Daniel's Road 6. Changed chlorine cylinders at water plant (weekly) 7. Cleaned shop and inventory room 9. Collected 10 monthly BAC-T samples  8. Read meters  B. Wastewater Treatment Plant and Collections System 1. Collected meter readings daily at both Sewer Plants 2. Pulled both pumps at Honey Pot Pump Station    CURRENT PROJECTS:  1. Continuing to repair SBR Plant to be up into operation in the near future.  2. Continuing to repair water leaks County wide.  FUTURE PROJECTS:  1. Installation of a Drive By Water Meter Reading System 2. Locating Water Main and Hydrant vales throughout County