February 8, 2022 Meeting Minutes The meeting was called to order on February 8, 2022 at 5:00 p.m. at the Cumberland County Board of Elections (Classroom) by the Chair. Present: Helen Nelson - Chair Linda Devore - Member Irene Grimes - Secretary Angela Amaro, Vickie Hilburn Billy King Member (by phone) James Baker - Member Staff: Guests: Brooke Hunter, Meta Weaver-Coaxum, Amanda Turnmire, Sandra Walker, Matthew Davis, Sally Shutt, Roberta Waddle, Charles McKellar, Sandra Walker, Dr. Anthony Wade ACTION: Member Devore moves that the Board approve the agenda. Second: Member Grimes Vote: Unanimous in favor PUBLIC COMMENT: None. ACTION: Member Devore moves that the minutes for the October 26th, November 9th, November 17th, December 9th, December 14th (all 2021); January 11th (2022) meetings be approved. Second: Member Grimes Vote: Unanimous in favor Interim Director Amaro said that Pearce's Mill #3 precinct has to be temporarily relocated because of a fire ati it's regular location.Proposed alternate location is the Crown Arena which is located almost directly next door. This would apply to all elections taking place in 2022. ACTION: Member Grimes moves that Pearce's Mill #3 precinct be temporarily re-located from the Board of Education. Administration Office to the Crown Arena Complex for all elections in 2022. Second: Member Devore Vote: Unanimous in favor Interim Director Amaro said that the statement discussed at the last meeting of the Board has been added to the ballot duplication plan and that it is ready to be signed by the Board members. Also the one stop early voting implementation plan has to be signed by the board. ACTION: Member Devore moves that the Board move into closed session to discuss a personnel issue. Cumberland County Board of Elections, February 8, 2022 Page 1of2 Second: Member Baker Vote: Unanimous in favor The Board moved into closed session at 5:09 p.m. to discuss a. personnel issue. The Board returned from closed session at 5:42 p.m. Chair Nelson states that there is nothing to report from the closed session. Adjournment Motion: Member Grimes Second: Member Devore Submitted by, Chair Nelson adjourned the meeting at 5:43 p.m. Grimes, hew G Mludnulam Helen Nelson, Chair Baker, Member s5 LkDp Linda Devore, Member bugpling Billy King, Member Cumberland County Board ofE Elections, February 8, 2022 Page 2of2 February 08, 2022 Meeting Minutes CLOSED SESSION (The meeting was called to order February 08, 2022 at 5:00 p.m. at the Cumberland County Board of elections (Classroom) by the Chair). Present: Helen Nelson Chair Billy King - Member James Baker- Member Linda Devore - Member Irene Grimes - Secretary The Board moved. into closed session at 5:09 p.m. The Board discussed applications for the position of Director of elections received to date and possible ways to proceed.. The Board returned to open session at 5:42 p.m. Submitted by, Ssfno Jnbnein Helen Nelson, Chair . olex JamesH.Baker, Member Linda Devore, Member Billy King, Member Bek Cumberland County Board of Elections, February 08, 2022 Page 1of1