July 19, 2022 Meeting Minutes  Invocation - Member Grimes  The meeting was called to order on July 19, 2022 at 5:00 p.m. at the Cumberland County  Board of Elections board room by the Chair. Present: Helen Nelson - Chair  Irene Grimes - Secretary Linda Devore - Member  Billy King Member James Baker Member  Staff: Guests:  Vicki Hillburn, Angie Amaro, Mitzie Roberts  Val Applewhite, Susan Mills, Carrie Jackson, Sharon Johnson, Gerard Falls,  Shamike Bethea, Susan Chapman, Valerie Hung, Valencia Handy, Kia Anthony, Sally Shutt  ACTION: Member Grimes moves that the Board approve the agenda.  Second: Member King Vote: Unanimous in favor Public Comment: Center as a voting site. voting site; too expensive. maybe Westover.  1.Val Applewhite, 5813 Mondavi Place, Fayetteville, NC 28314: Keep Cliffdale Recreation 2. Susan Mills, 4158 Bent Grass Drive, Fayetteville, NC 28312: Do not add Spring Lake S a 3. Carrie Jackson, 3813 Softwind Lane, Hope Mills, NC28348. Does not want Spring Lake but 4. Sharon Johnson, 8436 Umstead Road, Fayetteville, NC 28304: The numbers do not support Spring Lake as an Early Voting Site; if anything West Fayetteville should have an additional 5. Gerard Falls, 226 Judd Street, Fayetteville, NC 28305: Massey Hill should not have an 6. Shamika Bethea, 1919 Wordsworth Drive, Fayetteville, NC 28304: Numbers do not support 7. Susan Chapman, 2710 Creek Meadows Place #188, Fayetteville, NC 28304: Spring Lake should not be a voting site; Massey hill should be a voting site. There should only be one  site.  additional site; supports Spring Lake. as site in Spring Lake. Sunday with voting.  8. Valencia Handy (did not speak; had left the room when called).  Staff member Hilburn reports that 35 absentee ballots have been received (33 civilian, 2 military). She also reports that two of the ballots did not have the State and County noted, and  that that does not cause a deficiency.  Cumberland County Board of Elections, July 19,2022  Page 10f4    ACTION: Member King moves to approve the absentee ballot envelopes as recommended by  staff.  Second: Member Grimes Vote: Unanimous in favor  Interim Director Amaro reports that there is a challenge: a voter returned his absentee ballot and then went to the One Stop area and voted. Staff member Hilburn spoke to the voter and to his wife. The voter said that he had gotten distracted by speaking to electioneers and that it caused him to make that mistake. Interim Director. Amaro explains that under Paragraph 7, subsection 3 the Board would have to challenge the Absentee ballot, and have a preliminary ACTION: Member Devore moves to find probable cause to proceed with the Absentee  hearing the day of canvass.  challenge. Second: Member Baker Vote: Unanimous in favor Previous absentee county: 73  Today: Total to date:  35 108  Early Voting Plans for the November 2022 midterm election are presented. For clarification, the Chair names two plans proposed by staff "Plan 1"& "Plan 2". Plan proposed by member Devore is named "Plan 3", Plan proposed by member Grimes is named "Plan 4". Plan 1 includes sites at College Lakes, East Regional, E.E. Miller, Grays Creek, Kiwanis, Smith, Spring Lake, Stoney Point & Westover; the days times proposed are Monday through Friday (October 20-November 4) from 8am to 7:30pm; Saturdays (October 22, 29 and November 5) from 8am to 3pm and Sunday (October 23) from 2pm to 5pm.  Plan 2 includes sites at Cliffdale, College Lakes, East Regional, Grays Creek, Kiwanis, Smith, Spring Lake, and Stoney Point; the days times proposed are Monday through Friday (October 20-November 4) from 8am to 7:30pm; Saturdays (October 22, 29 and November 5) from 8am Plan 3 includes sites at College Lakes, Cliffdale, East Regional, Grays Creek, Kiwanis, Smith, Massey Hill, and Stoney Point; the days times proposed are Monday through Friday (October 20-November 4) from 8am to 7:30pm; Saturdays (October 22, 29 and November 5) from 8am Plan 4 includes sites at Cliffdale, College Lakes, East Regional, Grays Creek, Kiwanis, Smith, Spring Lake, and Stoney Point; the days times proposed are Monday through Friday (October 20-November 4) from 8am to 7:30pm; Saturdays (October 22, 29 and November 5) from 8am Interim Director Amaro presented Plan #1 and Plan #2, which differ only in the sites. Recommended days and hours are the same. with all Saturdays and one Sunday.  to 3pm and Sunday (October 23) from 2pm to 5pm.  to 3pm and Sunday (October 23) from 2pm to 5pm.  to 3pm and both Sundays (October 23 and 30) from 2pm to 5pm.  Cumberland County Board of Elections, July 19, 2022  Page 2of4    Secretary Grimes thanked the Interim Director for preparing an alternative plan without Cliffdale, where there have been issues. She also suggested both Sundays be used. Member King stated that he is very pleased to have members of the community here. He has a kindship with Spring Lake, and would not take this opportunity for an early voting site to be Member Devore stated that we know from the 2020 data which sites voters found most convenient. At $30,000 site, we need to select the sites that most voters will use. Amaro stated that the reason she did not include Cliffdale in her first proposal was because of problems with electioneering out of control, parking, and staff unwilling to work there. Chair Nelson asked what can done to address the electioneering behavior, and several  taken away from them. Good to hear costs being discussed.  suggestions were discussed. Second: Member Baker  ACTION: Member Devore moves to accept proposal 3.  Vote: faits (in favor: Devore, Baker; opposed: King, Nelson, Grimes) 3-for Zagainst J9 ACTION: Member Grimes moves to accept the locations as proposed in Plan 2 with a change Vote: Fails (in favor: King, Nelson, Grimes; opposed: Devore, Baker), 3-for 2aginsty ACTION: Member Grimes moves to amend the hours to include both Sundays. (Plan 4) Vote: Fails (in favor: King, Nelson, Grimes; opposed: Devore, Baker) 3for 2againstdy Chair Nelson explains that since no plan is unanimous (as required by statute) both plans will be presented to the State Board. Hearing date to be determined by the State Board of  ofh hours. Second: Member King  Second: Member King  Elections. Adjournment Motion: Member King Second: Member Grimes Submitted by, E  Chair Nelson adjourned the meeting at 06:03 p.m.  Cbane  Grimes, Secretary  Cumberland County Board of Elections, July 19, 2022  Page 3of4    Zulin d.Aulm Helen Nelson, Chair  lu James H. Baker, Member  Uh-Dw Linda Devore, Member  Billy  AGPng  Cumberland County Board of Elections, July 19,2 2022  Page 4of4