January 11, 2021 Meeting Minutes  The meeting was called to order on January 11, 2022 at 5:00 p.m. at the Cumberland County  Board of Elections (Classroom) by the Chair. Present: Helen Nelson Chair  Billy King Member James Baker Member  Linda Devore - Member Irene Grimes - Secretary Angela Amaro, William Helms  Staff:  Guests: Efrain DelaCuz, John Czajkowski, Susan Chapman, John Zimmerman, Michael Haywood, Shamika Bethea, Kathy Button, Dick Button, Matthew Davis, Meta Weaver-Coaxum, N. Morton, Bree Eldridge, Michele Quinlan, Kelly Arnes, Mauel Mejia Diaz, Peter Alone, Amanda Turnmire, Nakiya Smith, Dr. Anthony Wade, Toni Morris, Gary Maher, Kaitlyn Potts, ACTION: Member Devore moves that the Board add a closed session to the agenda as Item  Sharon Lee, Jay P. (last name illegible)  IX.  Second: Member Grimes Vote: Unanimous in favor Second: Member Baker Vote: Unanimous in favor Second: Member Grimes Vote: Unanimous in favor  ACTION: Member Devore moves that the Board table the approval of minutes to a later date.  ACTION: Member Devore moves that the Board accept the agenda as amended.  PUBLIC COMMENT: There are six citizens signed up to speak during the public comment Efrain Delacruz (240 Summertime Road, Fayetteville, NC 28303): Opposing Early Voting Location in Spring Lake, NC. There are not a lot of people that will come out to vote in Spring Lake. Instead put another location in Fayetteville for the citizens of Fayetteville. John Czajkowski (5973 Tamworth Court, Fayetteville, NC 28314): Keep Kiwanis Recreation Center open for early voting; it is a central location. Used by senior citizens in the surrounding community, and senior citizens do not have to worry about being intimidated by electioneers being spat at, cursed at, at that location. They feel safe at that location. Doing away with that location the Board would be discriminating against senior citizens and suppressing their vote.  period and that they each will have 2 min. 30 sec. for their statements.  Cumberland County Board of Elections, January 11, 2022  Page 1 of5    Susan Chapman (2710 Creek Meadows Place #188, Fayetteville, NC 28304): Supports Early Voting site at Kiwanis over Spring Lake; Kiwanis has three times more voters than Spring Shamike Bethea (1919 Wordsworth Drive, Fayetteville, NC 28304): Supports Kiwanis as Early Voting Site; has used it several times. It is easy access and is at a central location. Voter turnout much higher at Kiwanis than Spring Lake. Cost too high to open site in Spring Lake; Bree Eldridge (953 Pecan Grove Loop, Hope Mills, NC 28348): Prefers Kiwanis to stay open; better return on investment for taxpayer dollars. If Kiwanis is closed a lot of voters will be Manuel Mejia Diaz (4512 Broadway Court, Hope Mills, NC 28348): There is a lot of energy behind elections and we should see higher turnout during upcoming elections. Don't forget the working class voters of Cumberland County, so please include hours that go past six o'clock and Saturday and Sunday. Kiwanis is very close to Smith Rec and all voters could vote at Smith Rec. Opening a site in Spring Lake would benefit all voters in the north of the county. Interim Director Amaro presented the duplication plan for electronic ballots or ballots that cannot be read by the machines. Board Member Devore proposes that the following sentence be added: "Board Members will be notified of the scheduled time and place when duplicating ACTION: Member Devore moves that the following sentence be added to the end of the first paragraph: "Board Members will be notified of the scheduled time and place where the duplication will be performed sO that they may observe the duplication of ballots"  Lake.  we should be wise with how we spend money.  disenfranchised. Site has easy access.  will be performed sO that they may observe the duplication of ballots"  Second: Member Baker  Vote: Voted 4/1 in favor (Nelson, Baker, Devore, Grimes/King)  Interim Director Amaro said that Culbreth Memorial United Methodist Church (Cross Creek 2) has closed. The proposed new site is Greater Works Deliverance Temple on S. Plymouth Street. (All voters will be notified by mail, and the change will be advertised in the Fayetteville ACTION: Member Devore moves that the Board adopt the resolution to move the location of precinct Cross Creek 2 (CC02 to the Greater Works Deliverance Temple on South Plymouth  Observer; party chairs will be notified).  Street  Second: Member King Vote: Unanimous ini favor  Interim Director presents the early voting plan (as compiled by staff).  Cumberland County Board of Elections, January 11, 2022  Page 20 of5    ACTION: Member Devore moves that the Board approve the Early Voting Plan as presented.  Second: Member Baker  Vote: Did not pass (Baker, Devore ini favor; Nelson, King, Grimes oppose) Sundays. Wants all sites open on all Saturdays and Sundays.  Member Grimes voices concern about the lack of voting on the first Saturday or any of the Member Devore says that iti isr not the practice of this Board to have all sites open on all Saturdays and Sundays during primaries. Cost of open Saturday and Sunday too high - not Member Baker inquires of the staff if we have ever had Saturday and Sunday voting during a primary. Interim Director Amaro responds that we have, in 2014. In 2018 we had two Chair Nelson asks when the deadline is to submit the early voting plan to the State Board- ACTION: Member Grimes moves that the Board discuss an alternate Early Voting Plan.  good turnout. Middle weekend is Mother's Day.  Saturdays.  February 18th, 2022. Second: Member King Vote: Unanimous in favor  Member Grimes proposes that her original plan be altered to include the seven sites as proposed by staff, but offers voting every day (including all Saturdays and all Sundays). Answering a query from the Chair, interim Director Amaro says that the cost per site, per day is Member Devore states that that creates an additional cost of $35,000 for all seven sites and she does not see that as a wise investment of taxpayer monies; wants consistency. Secretary Grimes says that for the sake of consistency primaries and general elections should be as similar as possible and hence Cumberland County Early Voting Sites should be open ACTION: Member Devore moves that the Board approve an alternate plan: Seven sites as proposed by staff, open for voting the first Saturday and Sunday, not open the "middle"  $1,700.00.  every day during the Primary.  weekend (Mother's Day weekend). Second: Member Baker  Vote: Voted 4/1 (Devore, Baker, Nelson, King; Grimes abstained)  *After a brief pause, Member Grimes changed her vote to "in favor" - the vote becomes ACTION: Member Devore moves that the Board approve an alternate plan: Seven sites as proposed by staff, open for voting the first Saturday and Sunday, not open the "middle"  "unanimous in favor"  Cumberland County Board of Elections, January 11, 2022  Page 3of5    weekend (Mother's Day weekend). Second: Member Baker Vote: Unanimous ini favor  Interim Director Amaro reports that Precinct Pearce's Mill 3 (located at the Board of Education Administrative Building) has to be moved temporarily, as the building has had a fire. Staff is Municipalities have been billed for the 2021 election; NCOA cards have been sent. ACTION: Member Devore moves that the Board move into closed session to discuss a  searching for an alternate location.  personnel matter. Second: Member Grimes Vote: Unanimous in favor  The Board moved into closed session at 5:36 p.m. to discuss a personnel issue.  The Board returned from closed session at 5:55 p.m.  Chair Nelson states that there is nothing to report from the closed session.  Adjournment Motion: Member Devore Second: Member Grimes Submitted by, dfe  Chair Nelson adjourned the meeting at 5:56 p.m.  Secretary  Dulond-Adam Helen Nelson, Chair  Bl James H. Baker, Member  Cumberland County Board of Elections, January 11,2022  Page 4 of5    Lribhr  iclypl C  Linda Devore, Member  Billy King, Member  Cumberland County Board of Elections, January 11, 2022  Page 5 of5    January 11, 2022 Meeting Minutes CLOSED SESSION  (The meeting was called to order January 11, 2022 at 5:00 p.m. at the Cumberland County  Board of elections (Classroom) by the Chair). Present: Helen Nelson - Chair  Billy King - Member James Baker Member  Linda Devore Member Irene Grimes - Secretary  The Board moved into closed session at 5:36 p.m.  The Board discussed applications for the position of Director of elections received to date and  possible ways to proceed..  The Board returned to open session at 5:55 p.m.  Submitted by,  Grimes,  Chs6 Shs  Juonhlum Helen Nelson, Chair  Member  b  Linda Devore, Member  Bakpng Billy King, Member  Cumberland County Board of Elections, January 11, 2022  Page 1of1