August 04, 2022 Absentee Meeting Minutes  Invocation - Member Baker  The absentee meeting was called to order on August 4, 2022 at 5:00 p.m. at the Cumberland  County Board of Elections by the Chair. Present: Helen Nelson - Chair (arrived 5:10)  Billy King Member Irene Grimes Secretary  Linda Devore - Member James Baker Member  Staff: Guests:  Angela Amaro, Vickie Hillburn, Bill Helms, Mitzie Roberts  Gerard Falls, Janene Ackles, Myron Pitts, Bishop McNeill, Mario Benavente,  Sally Shutt  ACTION: Member King moves that the agenda be approved.  Second: Member Devore Vote: Unanimous 21 military and 6 overseas.  Absentee Officer Hilburn presents 53 absentee ballots that have been received; 45 civilian and There are also 3 absentee ballots that arrived on July 27, 2022 and where hand carried into the office by a postal employee who says they were found inside a postal facility and bear no postmark. Member Grimes requests that guidance be sought from the State Board as to how ACTION: Member Devore moves that the 53 absentee ballots received be approved as  to handle these. recommended by staff. Second: Secretary Grimes Vote: Unanimous in favor  Absentee Officer Hilburn reports that there are 30 provisional ballots. Recommendations from staff are that 6 not be approved, 9 be partially approved and 15 be fully approved. ACTION: Secretary Grimes moves that the Board accept the recommendations of staff as it  pertains to provisional ballots Second: Member Devore Vote: Unanimous in favor Second: Member Baker Vote: Pass (4 in favor, 1 abstain)  ACTION: Member Devore moves that the total of 8 absentee ballots received after election  day and without a postmark not be approved as recommended by staff.  ACTION: Secretary Grimes moves that the 3 absentee ballots hand delivered by the postal employee after election day be tabled until tomorrow, awaiting guidance from the State Board.  Cumberland County Board ofE Elections, August 04, 2022  Page 10f3    Second: Member King without postmarks. Second: Secretary Grimes Vote: Unanimous in favor  Vote: Pass (in favor: Grimes, King, Nelson; opposed: Baker, Devore)  ACTION: Member Devore moves that to rescind the previous action on the 8 absentee ballots  ACTION: Member Devore moves to not approve the 4 hand delivered ballots without postmarks received after election day and the 2 received after election day in the regular mail  without postmarks. absentee ballots without postmarks.  Second: Secretary Grimes Vote: Unanimous ini favor  Interim Director Amaro informs the Board that a letter of complaint has been received; letter states it was too hot inside a fire station bay for poll workers to be working there. Member King inquires as to an update on vote counts as they relate to District 3 and District7. Staff reports that nothing has changed in District 3, and that Council member Wright has ACTION: Secretary Grimes moves that the Board enter into a closed session to discuss a  gained one vote in District 7. personnel matter. Second: Member Baker Vote: Unanimous in favor  The Board moved into closed session at 5:59 p.m. The Board returned into open session at 6:10 p.m.  Adjournment Motion: Secretary Grimes Second: Member Devore Submitted by, Lb  Chair Nelson adjourned the meeting at 6:11 p.m.  IreneG Grimes, Secretary  Cumberland County Board of Elections, August 04, 2022  Page 2of3    Mduk! AdoM Hèlen Nelson, Chair  James H H.  Member bA  Lilaiw Linda Devore, Member  u Billy King,  Membèr  2By  Cumberland County Board of Elections, August 04, 2022  Page 3of3    August 04, 2022 Meeting Minutes CLOSED SESSION  (The absentee meeting was called to order on August 04, 2022 at 5:00 p.m. at the Cumberland  County Board of Elections by the Chair).  Present:  Helen Nelson - Chair Linda Devore - Member Irene Grimes - Secretary  Billy King Member James Baker- Member  The Board moved from open into closed session at 5:59 p.m. to discuss a personnel issue. The Board discusses the resolution via which the new Director's name will be submitted to the North Carolina State Board of Elections. The Board confirms their selection of $85,000 as the  new Director's salary.  The Board returned from closed session at 6:09 p.m.  Submitted by, pks  Chms Sec/etary  Muonhnein Helen Nelson, Chair  le James W.Baker, Member GapRe  Linda Devore, Member  Billy King,  Cumberland County Board ofE Elections, August 04, 2022  Page1of1