Powlett TEX. A /  CITY COUNCIL MEETING MINUTES  Our Vision: A well-plamed lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Tuesday, September 3,2024  7:00 P.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder, Councilmember Reaves, Councilmember Bowers, Councilmember Britton and  Councilmember Schupp  1.  CALL TO ORDER FOR WORK SESSION  Mayor Margolis called the meeting to order at 7:00 p.m.  2.  EXECUTIVE SESSION  There were no Executive Session items.  RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY OR APPROPRIATE  ACTION ON CLOSEDIEXECUTIVE SESSION MATTERS  3.  WORK SESSION  3A. Direction regarding the inclusion of the Library in the City's Municipal Complex. (30 minutes)  Laura Tschoerner, Director of Library Services and Kristoff Bauer, Assistant City Manager presented this item. Spoke regarding the Library's current location, the current lease, and the rent increase schedule for the space. Stated the Texas Library Association standards for the current population should be: Standard - 39,170 sq. ft.; Enhanced - 52,227 sq. ft.; Exemplary - 65,284 sq. ft.; and Current Location - 12,405 sq. ft. Feedback was sought through a community survey Staff brought forth five options for the Library facility and whether it should be a part of the new  and two focus groups. municipal complex.  Option1 L Library remains within the Village of Rowlett  Option 1(b)-Library remains within the Village of Rowlett. Plans tol house the Library in the future as part of Municipal Complex site plan in the future are developed. Option 2-Include int the Municipal Complex- - Current Funding Option 3-Include in Municipal Complex - Double Square Footage Option 4-1 Include in Municipal Complex - Library Standard Size Option 5 -Utilize Public Safety Building (20,000S SF) Au unanimous decision was reached to move forward with Option 5.  City of Rowlett  10649    4.  ADJOURNMENT OF WORK SESSION  Mayor Margolis adjourned the work session at 7:37 p.m. CONVENE INTO REGULAR SESSION CALL TO ORDER FOR REGULAR SESSION Mayor Margolis called the meeting to order at 7:45 p.m.  5.  INVOCATION  The invocation was led by Pastor John Salas, Church ini the City.  PLEDGES OF ALLEGIANCE The Pledges were led by the City Council.  6.  PRESENTATIONS  6A. Presentation of proclamation recognizing the month of September as National Service Dog Month.  Councimember Schupp presented this item.  6B. Proclamation recognizing September as Library Card Sign-Up Month.  Councimember Bowers presented this item, along with Laura Tschoerner, Director of Library Services and staff, Vicki Stallup-Causey, Chair of the Library Advisory Board, and Stanley Pollard  with Friend of the Rowlett Library.  6C. Receive Dallas Area Rapid Transit (DART) Update from President & CEO Nadine Lee.  Nadine Lee, President and CEO of DART provided an update. Spoke regarding key trends, rail ridership key destinations, GoLink destinations, system ridership growth, performance trends, security, cleanliness, reliability, initiatives, railroad crossing gates, Rowlett's return on investment, sales tax resolutions, future plans, strategic goals, key objectives for Rowlett, strategic Members of Council voiced concerns regarding security, technology solutions, priority one calls, rider counts, fare enforcement, ridership experience and level of service, continuous railroad crossing arm failures, a past proposal for a bridge over Rowlett Road, and attracting development 6D. Update from the City Council and Management: Financial Position, Major Projects, Operational  relationships, and seamless mobility.  to the City.  Issues, Upcoming Dates of Interest and Items of Community Interest. Mayor Pro Tem Winget made the following announcements:  City of Rowlett  10650    City Secretary's Office - Are you looking for ways to give back to the community? If so, we have a spot for you! Were looking for committed residents willing to volunteer a few hours of their time each month to serve on a board or commission. Rowlett citizens are encouraged to participate in their municipal government through service on various City boards and commissions. Applications will be accepted through November 14. Applications are available online at www.rowlet.com The last day to register to vote for the November 5, 2024 PresidentialJniform Election is Monday, October 7. You may pick up a registration card at the City Secretary's Office. Economic and Community Engagement - The Friday Night Grooves concert series kicks off this Friday, September 6 with the Buffet Beach Band. Join us each Friday in September at 7:00 p.m. Get ready to indulge in all the delicious flavors of Fall and shop for unique handcrafted items at the Fall Market on Main. Join us every Thursday starting September 19 until November 14, excluding Nominations for the Fall 2024 Rowlett Smart Yard competition close tomorrow, September 4 at noon. Ify you or a neighbor have an environmentally friendly yard or garden, submit al Rowlett Smart The Park Advisory Board's September Wellness Hike will take place on September 14, at 8am at Fire The Rowlett Fire and Police Departments will be conducting a 9/11 Memorial Ceremony on Wednesday, September 11 at 8:30am. Please join us at Fire Station #2, located at 8602 Schrade Library September is Library card sign-up month. Stop by the Library with your family to get the most important school supply = a library card! During the month of September, patrons will be entered into gift card prize drawings when they sign up for a card, when they check out materials, The Library resumes storytimes and after-school programs this month. Visit Rowlett dot com slash Library to sign up for the Library's newsletter, view their calendar, or to sign up for the Library's Police - The Police Department is currently planning National Night Out, which is scheduled for October 1. Homeowner's Associations and Crime Watch Groups can sign up on the Department's Public Works - Get ready for your first trash day with Republic Services! Starting October 1, 2024, we're transitioning to Republic Services for trash and recycling! Republic will begin delivering new carts for Tuesday, Wednesday, and Thursday routes on September 16. Starting September 23, they will finish up with Friday and Monday route-day carts. Look out for a door hanger attached to your new cart with all the information you need, including how to reach Republic Services with any questions. After your last collection in September, just leave your FCC carts at the collection point.  on the Downtown Green for music, food, and entertainment for all ages.  October 31, from 5:30-8:30pm at the Downtown Green.  Yard Fall Entry Survey! More information can bei found at rowlett.com.  Rowlett Springfield Park.  Road, as we honor the heroes of 9/11.  orv when they refer friends or family members to get a card.  LEGO robotics team for ages 91 to 14.  website.  FCC will come by to pick them up after their final service.  City of Rowlett  10651    A few Key Points to remember:  Placement: Place yourt trash and recycling carts at the curb on your collection day. Remember Lid Colors: Trash goes in the cart with the black lid, and recycling goes in the cart with the Scheduling: You can roll your carts out after 4pm the day before your service, but just make Deputy Mayor Pro Tem Shinder briefly spoke regarding the Keep Rowlett Beautiful Pollinators Group meeting and the Rockwall County Strategic Planning Committee's Community Steering Councilmember Reaves presented the Featured Animal - Pickles. Pickles is a sweet, smart boy  tor maintain a 3-foot distance between carts and any objects.  light blue lid.  sure to bring them back in by 12pm on the day after service.  Committee.  who knows basic commands and is eager to learn.  7.  CITIZENS' INPUT  There were no Online Input emails received for this meeting. Three individuals spoke during Citizens' Input: 2. Andrew Flanagan, Rowlett- DART 3. Dave Holl, Rowlett = Paddle Point Park  1. Nate Weymouth, Dallas = institutional investing and home ownership  8.  CONSENT AGENDA  Items 8B and 8D were removed from the Consent Agenda tol be considered individually.  8A. Consider action approving the minutes.  Consider action to approve minutes from the following City Council meeting(s): August 14, 2024 Special Work Session, August 19, 2024 Work Session and the August 20, 2024 City Council  Meeting.  This item was approved on the Consent Agenda.  8B. Consider action approving an Interlocal Agreement with TMLIRP for Cyber Liability and Data  Breach Response.  Consider action to approve a resolution approving an Interlocal Agreement with the Texas Municipal League Intergovemmenta Risk Pool ("TMLIRP") for cyber liability and data breach  response.  This item was removed from the Consent. Agenda.  Richard Jones, Director of Human Resources, presented this item. Stated the Cyber Liability and L Data Breach Response coverage with the Texas Municipal League Intergovernmenta. Risk Pool is  City of Rowlett  10652    set to end on September 30, 2024. The interlocal agreement will allow us to continue coverage with Amotion was made by Deputy Mayor Pro Tem Shinder, seconded by Mayor Pro' Tem Winget, to approve the item as presented. The motion passed with a unanimous vote of those  the TMLIRP for FY2025.  members present. This item was approved as RES-070-24.  8C. Consider actionapproving: appointments to the Rowlett Youth Advisory Council. Consider action to approve appointments to the Rowlett Youth Advisory Council.  This item was approved on the Consent Agenda.  8D. Consider action to approving at task authorization for professional land surveying services.  Consider action to approve a resolution approving a task authorization for Surveying and Mapping, LLC (SAM), in the amount of $53,500.00, for professional land surveying services in conjunction  with the new Municipal Complex Project. This item was removed from the Consent Agenda.  Rebecca Diviney, Assistant City Manager, presented this item. Stated the scope of work will include providing the boundary and topographic surveys. Work is anticipated to begin within two weeks of receiving the notice to proceed. Stated the overall lumpsum fee covers a combination of the hourly rate per individual task member and any items listed within the exhibit of the task Amotion was made by Mayor Pro Tem' Winget, seconded by Deputy Mayor ProT Tem Shinder, to approve the item as presented. The motion passed with a unanimous vote of those  authorization scope of services.  members present. This item was approved as RES-071-24.  Passed the Consent Agenda  A motion was made by Councilmember Reaves, seconded by Deputy Mayor Pro Tem Shinder, including all the proceeding item(s) marked as having been approved on the Consent Agenda. The motion carried with a unanimous vote of those members present.  9.  INDIVIDUAL CONSIDERATION  9A. Consider action approving a resolution amending the Master Fee Schedule for rate and fee  changes to the following sections: Miscellaneous, Solid Waste, and Utilities.  Wendy Badgett, Director of Financial Services presented this item. Stated three sections within the Master Fee schedule are proposed to be adjusted. The revenue projections with the FY2025 Proposed Budget includes these changes. In the Solid Waste section, two of the 49 existing fees are scheduled to change as a result of the City's new solid waste contract with Republic Services. These changes in fees represent a 1.0% decrease ($0.21 monthly) to residential customers and no change to commercial customers. In the Utilities section, changes to water and sewer rates reflect the recommendations presented by the City's rate consultant on July,15, 2024. The rate  City ofF Rowlett  10653    changes reflect passing through the 6% increase in water cost from the NTMWD and the 3% increase in sewer treatment cost from the City of Garland. For water rates, there are no changes int the Residential base rate and an average 3.5% increase to volume rates; the average Non- Residential impact is an increase of 5.5% to both base and volume rates. For sewer rates, the base and volume rates are increasing by 3.5% for Residential customers and 5.5% for Non- Residential customers. Using these proposed rates, a residential customer, using the average 7,500 gallons of water a month, would see a $3.67, or 2.9% increase in their bill. Each year during the budget process, departments review their fee schedules to ensure that the fee is sufficient to cover the cost oft the service and is in line with our surrounding cities. In the Miscellaneous section, one department has submitted changes to one of the existing 50 fees. The Library is proposing to Discussion was had regarding eliminating the Block Party Permit and Trailer Fee. Members of Council requested: additional information be provided prior to a decision on this specific fee removal. A motion was made by Councilmember Britton, seconded by Councilmember Schupp, to approve the item as presented. The motion passed with a unanimous vote of those MEMBERS OF THE CITY COUNCIL MAYI REQUEST TOPICS TO BE PLACED ON AN AGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TOA A PROPOSAL TO PLACE TOPIC ON THE AGENDA FOR A SUBSEQUENT MEETING. Deputy Mayor Pro Tem Shinder, seconded by Mayor Pro Tem Winget, requested the DORBA trails  eliminate the fee for overdue library materials.  Staff stated the information would be provided at the next Council meeting.  members present. This item was approved as RES-072-24.  proposal be discussed at the second work session in October.  10. ADJOURNMENT  Mayor Margolis adjourned the meeting at 9:36 p.m.  4 R Ppls Blake Margolis, Mayor Approved: September 17,2024  Baulldut Stacey Chadwick, Interim City Secretary  City of Rowlett  10654