Leonard! Reed, Mayor Ashley Nixon, Mayor Pro-Tem Barney Stone, Place 2 Thomas Belinoski, Place 3 Tom Luster, Place 4 William Brown, Place 5 Sheyil I. Ipaye, City Manager Marissa Quintanilla, City Secretary David Red, City Attorney  MINUTES: JULY 16, 2024 FOR THE GOVERNING BODY OF THE CITY OF WILLIS, TEXAS  The City Council of the City of Willis, Texas convened into regular session at City Hall on the date and time aforesaid,  with thei following members present:  Leonard Reed, Mayor Ashley Nixon, Mayor Pro-Tem Barney Stone, Councilmember Tom Luster, Councilmember Thomas Belinoski, Councilmember William Brown, Councilmember Sheyi Ipaye, City Manager David Red, City Attorney Marissa Quintanilla, City Secretary Jeff Cross, Chief] Building Official Mikel Ives, Public Works Director Harrison Nicholson, Finance Director Brandal Jackson, ChiefofPolice  And the following members absent: none, constituting a quorum at which time the following business was transacted to-  wit:  1. Call to order the regular meeting  Mayor Reed called the meeting to order at 5:30 p.m. 2. Roll Call, Pledge of Allegiance, and Invocation  IPledge of Allegiance to the Flag of the United States of America and to the Republic for which it stands, one Honor the Texas Flag. I Pledge of Allegiance to thee Texas; one state under God, one and indivisible. The City Secretary called the roll. Pledges were recited. Councilman Brown gave thei invocation.  nation under God, indivisible, with liberty and justice for all.  3. CITIZENS INQUIRY a. Public Comments 4. CONSENT. AGENDA  No Public Comments werel heard.  a. Consider the minutes of thej previous meeting: June 18, 2024  b. Approval of Accounts Payable Approval of Financial Statements collection rate for 2024/2025  d. Consider and accept excess collections for 2023 Debt Service and Certification for Debt Service Councilman Belinoski made a motion to approve the consent agenda. Councilman Stone seconded the motion. Mayor asked for any discussion. None was received. The motion passed unanimously.  5. ORDINANCE First Reading  a. An ordinance by the City Council of the City of Willis, Texas amending the City's Official Zoning Map by reclassifying a' Tract ofl Land composed of 1.5 acres from a "P" Public Zoning Classification to a "R-  2" Single Family Residential District Zoning Classification  City Council Meeting Minutes July 16, 2024  1Page    Mr. Cross stated that this is 1.5 acres on Rogers Road next to the cemetery. Mr. Cross stated that years ago there had been an old church on it, it has been gone and since then they have utilized it as a residential for manufactured homes, and the city's even place a tap there for the water. Mr. Cross stated that staff recommended approval for the zoning change. Mayor asked for any questions. None were b. An ordinance by the City Council of the City of Willis, Texas Authorizing Participation with other Entergy Service Area Cities in Matters Concerning Entergy Texas, INC. at the Public Utility Commission Mr. Ipaye stated this was an annual invoice authorizing participation with other Entergy cities on concerns with Entergy at the Public Utility Commission. This was the first reading no action was taken. a. Discuss and take action on setting a joint public hearing with the Planning and Zoning Commission on August 20, 2024, at 5:30 p.m. to hear public comments on the proposed rezoning of 1.5 acres of land in the G.W. Lonis Survey, A-313 from a "P" Public Zoning Classification to "R-2" Single Family Councilman Belinoski made a motion to approve setting a public hearing with the Planning and Zoning Commission on August 20, 2024, at 5:30 p.m. to hear public comments on the proposed rezoning of1.5 acres of land in the G.W. Lonis Survey, A-313 from a "P" Public Zoning Classification to "R-2" Single Family Residential District Classification. Councilman Luster seconded the motion. Mayor asked for any b. Discuss and take action on a preliminary plat for Montgomery County ESD 1 ST91, a subdivision of Mr. Cross stated that this property is located on Kennedy across from the old fire station where they want to move. Mr. Cross stated that the Council has already addressed the street and the alleyways. Mr. Cross stated that this is the preliminary plat and that it gives the council an idea of what they are looking at. A motion was made by Councilman Luster to approve a preliminary plat for Montgomery County ESD 1 ST19, a subdivision of 3.843 Acres of land in the G.W. Lonis Survey, A-313. Councilman Stone Discuss and take action on a replat for Powell Place, a 2.997-acre tract of land located in the F.K. Mr. Cross stated that this is on Powell before the Y. Mr. Cross stated this is going to be a gas station/convenience store. Mr. Cross stated that they have had civil and building plan reviews. Mr. Cross stated they are just about ready to start building. Mr. Cross stated that once the plat is approved, they will start construction. Mr. Cross stated staff recommended approval. Mayor asked for any questions. None were received. A motion was made by Councilman Stone to approve a replat for Powell Place, a 2.997- acre tract of land located in the F.K. Henderson Survey A-248. Councilman Belinoski seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. d. Discuss and take action on a final plat for Moran Ranch Boulevard Extension to I-45, a subdivision of Mr. Cross stated that this is the road from Moran Ranch over to I-45 access road. Mr. Cross stated that where this comes out is just about the location where all of the commercial stuffi is going to go for phase two. Mr. Cross stated this will extend up almost to where all the houses are being built. Mr. Cross stated that staff recommended approval. Mayor asked for any questions. None were received. A motion was made by Councilman Brown to approve a final plat for Moran Ranch Boulevard Extension to I-45, a subdivision of 1.8527 acres in the F.K. Henderson Survey, A-248. Councilman Luster seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. Mr. Ipaye stated that we have to meet certain requirements from TCEQ. Mr. Ipaye stated that we need to submit the information by October. Mr. Ipaye stated that the staff stated we do not have the manpower in  received. This was the first reading no action was taken.  ofTexas  6. NEW: BUSINESS  Residential District Classification  discussion. None was received. The motion passed unanimously. 3.843 Acres ofl land in the G.W.Lonis Survey, A-313  seconded the motion. The motion passed unanimously.  Henderson Survey A-248  1.8527 acres in the F.K. Henderson Survey, A-248  Discuss and take action on1 the quotes for thel Lead and Copper Study  City Council Meeting Minutes. July 16, 2024  2]Page    place to meet the deadline. Mr. stated there were three quotes. Mr. Ipaye stated one quote was from Core and Main which would charge $42.50 per meter, LSP solution is planning to charge $48 per meter and Texas Overall will charge about $30 per meter. Mr. Ipaye stated that we are looking at about 800 to 1,500 meters. Mr. Ipaye stated that any meter that was noti installed by 1989 are the ones that may have lead and copper. Mr. Ipaye stated that ifv we do 800 meters at $30 per meter it would be $24,000 and if we do 1,500 at $30 per meter it would be $45,000. Mr. Ipaye stated the recommendation is to award this to Texas Overall for an amount not to exceed $45,000. Mayor asked if they were doing all the meters that were installed before 1980. Mr. Ipaye stated this was correct. Mayor asked if references had been checked for Texas Overall. Mr. Ives stated that there were six different cities and Mud's that have worked with them and alll had positive relationship with them. Mayor asked if they had done any lead and copper. Mr. Ives stated no it was for performing overall work for them. Mayor asked for any questions. Councilman Belinoski stated he did not understand why TCEQ was requiring this now. Mr. Wind stated that the concern is that copper lines have lead solder and there have been cases in the nation that this has been a concern. Mr. Wind stated it could be considered an overreaction but what they are trying to doi is create an inventory of all the water systems in Texas. Mr. Wind stated that once we have ruled out ones that are not ac concern, TCEQ is requiring the City to hydro-excavate the line and determine what the material is. Mr. Wind stated this is a safety precaution based on cases that have happened. A motion was made by Councilman Belinoski to award Texas Overall the bid for the lead/copper study, not to exceed $45,000. Councilman Brown seconded the motion. Mayor Reed asked if this bid was only for the meters, and Mr. Ipaye stated it was. Mayor asked ift they had to hydro excavate that would be extra. Mr. Ipaye stated this was correct. Mr. Wind stated that the $30.00 per meter, per the proposal, is that they will expose the line ate each location, sO they will dig it up and determine the material at each location that is required. Mayor asked for any further discussion. None was received. The motion passed unanimously. . Discuss and take action on a Water Tower Signage Agreement with Love's Truck Stop  Mr. Ipaye stated that Love's is planning on donating a 1.3-acre tract of land to the City and in return, if we put a water tower, they would like to have their logo on the tower. Mr. Ipaye stated that the City and Love's Attorneys have reviewed the agreement. Mayor asked for any questions. No questions were received. Councilman Brown made a motion to approve the Water Tower Signage Agreement with Love's Truck Stop. Councilwoman Nixon seconded the motion. Mayor asked for any further discussion. Discuss and take action on a deduct Change Order] No. 11 for 2023 Water System Improvements Mr. Wind stated this was a typical process, whenever any projects end up with a few unused items, a deduct change order is used to take those items off, reducing the total amount of the project. Mayor asked for any questions. None were: received. A motion was made by Councilman Stone to approve the deduct Change Order No. 1 for the 2023 Water System Improvements. Councilwoman Nixon seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. h. Discuss and take action on ai recommendation of award for Water Plant No. 2 Well 41 Meter Replacement Mr. Ipaye stated this is the well that has bacteria in it and has not been used for about two years. Mr. Ipaye stated that work has gone into it and this ist the last step to put it back in operation. Mr. Ipaye stated that we will be needing to change the 10-inch water meter and the minimum bid is $25,900. Mr. Ipaye stated that this is a Jasper well. Councilman Belinoski made a motion to award the bid for Water Plant No. 2 Well 4 water meter replacement to NTS for $29,500. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. Discuss and take action on an invoice from Vail & Park for Audit Services  None was received. The motion passed unanimously.  Mr. Ipaye stated that this was Vail & Park's second year doing the audit. Mr. Ipaye stated that this year the audit was to cost $20,000 and $10,000 has already been paid. Mr. Ipaye stated that the auditors claimed that they did some extra work and sO they sent an invoice with a balance of $27, 737. Mr. Ipaye stated that after discussions with the auditors, they have agreed to change the balance due to $20,000. Mr. Ipaye stated he was the one who requested for them to present the audit. Mr. Ipaye stated that the staff was requesting the approval of the $20,000. Mayor asked what the total amount was. Mr. Ipaye stated it would end up being $33,000. Mayor asked for any questions. None were received. A motion was made by Councilman Belinoski to approve an invoice from Vail & Park for audit services in the amount of  City Council Meeting Minutes. July 16, 2024  3IPage    $20,000. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was  received. The motion passed unanimously.  7. - BUDGET WORKSHOP FY 2024-2025 a. Health Insurance: rates b. Capital Improvement Plan  Mr. Ipaye stated that last budget year insurance rates had gone up 11%, this year rates only went up 3%. Mr. Ipaye went over the Capital Improvement Plan with the Council. Mr. Ipaye stated that items included streets, acquiring the building for City Hall, and the budget would also be submitted for the distinguished budget award. Mayor wanted staff to get him the total amount for the purchasing and renovating of the  Mr. Ipaye went over the savings for each plan with the Council  proposed City Hall.  8. REPORTS  Input from Council related to issues for possible inclusion on future agendas; related to issues such as (but not limited to) municipal projects, personnel, public property, development, and other city/public business. Councilman Stone wanted to see staff clean up overgrown lots and sides of roads. Councilman Belinoski stated  Longstreet also needed to be mowed. a. Engineer's Report 1. Cannan Road Waterline road to the public. 2. Water Plants 1& 31 Improvements 3. Little County Line Lift Station at the next meeting. b. City Manager'sl Report  Mr. Green stated that this was bid at the end of June and have held on to the bids because we have not acquired the right-of-way yet. Mr. Green stated that the Willis ISD has agreed to dedicate the  Mr. Green stated these were going to bid on Thursday and the recommendation of award would be  1. Report regarding Sales and Use Tax Community Showcase Program 3. Report regarding roadway priority list  Mr. Ipaye gave the Council ai report on the sales and use tax  2. Report regarding the 2024 Nation League of Cities and the United States Conference of Mayors Mr. Ipaye reported on the priority list for the roadway which he also expanded on during the budget Mr. Ipaye reported that drone mapping would not be something that the City would be moving Mr. Ipaye reported that he would be having a mid-year meeting with the employees on the 17th at  workshop towards. 9:00 a.m.  4. Report regarding Drone Mapping and Water Leak Detection Program  5. Report regarding Mid-Year Employee Meeting  9. EXECUTIVE SESSION  a. Convene into closed executive session as provided by the Texas Open Meetings Act under section 551.072 (Deliberation on Real Property), and section 551.074 (Personnel Matters) of the Texas  Government Code  Mayor closed open session at 6:29 p.m. and convened into closed executive session.  1. Deliberation regarding thej purchase ofreal estate 2. Deliberation regarding performance evaluations for: . Human Resources Coordinator ii. Public Works Superintendent ii. Building Inspector 1 iv. Building Inspector 2 V. Permit' Technician vi. Patrol Officer  City Council Meeting Minutes July 16, 2024  4Page    b. Reconvene into open session and take action, if necessary, on matters deliberated in closed executive  session.  Mayor and Council reconvened into open session at 7:38 p.m. Mayor asked for any action coming out of executive session. A motion was made by Councilman Brown to promote the Human Resources Coordinator to interim Human Resources Director, with a salary not to exceed the average salary for such a position in similarly situated cities. Councilman Luster seconded the motion. Mayor asked for any discussion. None was ii. Motion was made by Councilman Brown to approve the salary adjustments for Building Inspector 1 and 2, the Public Works Superintendent, and the Permit Technician. Councilwoman Nixon seconded the motion. The motion passed unanimously.  received. The motion passed unanimously.  10. ADJOURN  A motion was made by Councilwoman Nixon to adjourn. Councilman Luster seconded the motion. The motion  passed unanimously. The meeting adjourned at 7:41 p.m.  Leonard Reed, Mayor dus  MMausn Marissa QuintaniHa,   City Secretary  City Council Meeting Minutes July 16, 2024  5IPage