Leonard! Reed, Mayor Ashley Nixon, Mayor Pro-Tem Barney Stone, Place 2 Thomas Belinoski, Place 3 Tom Luster, Place 4 William Brown, Place 5 Sheyil LI Ipaye, City Manager Marissa Quintanilla, City Secretary David) Red, City Attorney  MINUTES: AUGUST 20, 2024 FOR THE GOVERNING BODY OF THE CITY OF WILLIS, TEXAS  The City Council of the City of Willis, Texas convened into regular session at City Hall on the date and time aforesaid,  with the following members present:  Leonard Reed, Mayor Ashley Nixon, Mayor) Pro-Tem Barney Stone, Councilmember Thomas Belinoski, Councilmember Tom Luster, Councilmember William Brown, Councilmember Sheyi Ipaye, City Manager David Red, City Attorney Marissa Quintanilla, City Secretary Jeff Cross, Chief] Building Official Mike Ives, Director ofPublic Works Harrison Nicholson, Director of Finance Lt. Alton Nelson, Willis PD  And the following members absent: none, constituting a quorum at which time the following business was transacted to-  wit:  1. Call to order the regular meeting  Mayor Reed called the meeting to order at 5:30 p.m. 2. Roll Call, Pledge of Allegiance, and Invocation  IPledge of Allegiance to the Flag of the United States of America and to the Republic for which it stands, one Honor the Texas Flag. II Pledge of Allegiance to thee Texas; one state under God, one andi indivisible. City Secretary called roll. Pledges were recited. Councilman Brown gave thei invocation.  nation under God, indivisible, with liberty and justice for all.  3. PUBLICI HEARING  a. Joint public hearing to hear comments on the proposed rezoning of 1.5 acres of land in the G.W. Lonis Survey,A-313 from "P" Public. Zoning Classification to "R-2" Single Family Residential District Mayor Reed asked if Mr. Vornsand had any comments from the Planning and Zoning. No comments were heard from the Commission. Mr. Cross stated that this property is located on Rogers Road which is currently zoned public. Mr. Cross stated that this property has been used as residential before and City staff recommended the zoning be changed from "p" Public Designation to "R-2" Single Family Residential. Mr. Cross stated the property owner wishes to move his manufactured home onto the property. Mayor asked for any comments from the public.  No comments were heard. Mayor Reed closed the public hearing at 5:34 p.m.  4. CITIZENS INQUIRY a. Public Comments  Robert Eaton with Willis ISD spoke about the detention pond. Mr. Eaton stated that they are 99% complete. Mr. Eaton stated they have cut it, shaped it and the only thing left to do is grade it on the outside of the pond and seed it. Mr. Eaton stated that they enlarged the pond and now capture all the water every time it rains. Mr. Eaton stated he has been out there every time it rains, and they have zero water going into the adjacent homes to the south of the property. Mr. Eaton thanked the City for working with  Willis City Council Meeting Minutes August 20, 2024  1Page    Willis ISD and the length of time it has taken to complete the project. Superintendent Kim James introduced herself to the Council and members in the meeting and thanked the City for their support. Ms. James stated her goal is to have a great relationship with the City.) Mayor Reed thanked Mr. Eaton for the  work he has done in getting this project completed. a. Consider the minutes oft the previous meeting: July 16, 2024  5. CONSENT. AGENDA  b. Approval of Accounts Payable Approval of Financial Statements  Mayor Reed asked if there was anything that needed to be discussed separately in the consent agenda. There were none. A motion was made by Councilman Belinoski to approve the consent agenda. Councilman Stone seconded the motion. Mayor Reed asked for any further discussion. None was  received. Thei motion passed unanimously.  6. ORDINANCE Second Reading  a. Discuss and take action on an ordinance by the City Council of the City of Willis, Texas amending the City's Official Zoning Map by reclassifying a Tract of Land composed of 1.5 acres from a "P" Public Zoning Classification to a "R-2" Single Family Residential District Zoning Classification Mr. Cross stated this is the same piece of property wel had the public hearing on. Mr. Cross stated that this ist the second reading and no changes have been made since the first reading from last month. Mr. Cross stated that the owneri is ready toj pull his permit to move onto the property. Mayor asked for any questions. None were received. A motion was made by Councilman Stone to approve an ordinance by the City Council of the City of Willis, Texas amending the City's Official Zoning Map by reclassifying a' Tract of Land composed of1.5 acres from a "P" Public Zoning Classification to a "R-2" Single Family Residential District Zoning Classification. Councilwoman Nixon seconded the motion. Mayor asked for any further b. Discuss and take action on an ordinance by the City Council of the City of Willis, Texas Authorizing Participation with other Entergy Service Area Cities in Matters Concerning Entergy Texas, INC. at the Mr. Ipaye stated that this ordinance will authorize the City to participate with other Entergy service area cities concerning rate changes that may occur. Mayor asked for any questions. None were received. A motion was made by Councilman Belinoski to approve an ordinance by the City Council of the City of Willis, Texas Authorizing Participation with other Entergy Service Area Cities in Matters Concerning Entergy Texas, INC. at the Public Utility Commission ofTexas. Councilman Luster seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. a. Update from Robert Eaton of Willis ISD on the completion oft the detention pond  discussion. None was received. Thei motion passed unanimously.  Public Utility Commission ofTexas  7. NEW: BUSINESS  This item was heard under item 4- Citizens Inquiry. District Budget for Fiscal Year 2025  b. Discuss and take action on Resolution approving the Montgomery County Emergency Communication Chip VanSteenberg reviewed the Montgomery County Emergency Communication District budget for fiscal year 2025 with the Council. A motion was made by Councilman Luster to approve a resolution approving the Montgomery County Emergency Communication District Budget for Fiscal Year 2025. Councilman Belinoski seconded the motion. Mayor asked for any further discussion. None was received. Discuss and take vote for Cities and Towns of! Montgomery County 911 Board of Managers Appointment Mr. Ipaye stated that a vote is required in support of Kathie Reyer to serve on the Cities and Towns of Montgomery County 9-1-1 Board of Managers Appointment for October 1, 2024, through September 30, 2026. A motion was made by Councilman Belinoski to appoint Kathie Reyer to serve on the Cities and Towns of Montgomery County 911 Board of Managers Appointment from October 1, 2024, through  The motion passed unanimously.  for October 1,2024, through September 30, 2026  Willis City Council Meeting Minutes August 20, 2024  2Page    September 30, 2026. Councilman Luster seconded the motion. Mayor asked for any further discussion. Mr. Ipaye stated this resolution is required for the tax roll for Montgomery County. Mr. Ipaye stated that the total market value for the City came to $832,789,591 and the net taxable value of all property was $712,819, 606. Mr. Ipaye stated that the staff recommended approval. Mayor asked for any questions. None were received. A motion was made by Councilman Stone to approve a resolution accepting the Certified Tax Roll. Councilwoman Nixon seconded the motion. Mayor asked for any further discussion. Discuss and take action on accepting thel No-New-Revenue Tax Rate and the Voter-Approval Tax Rate Mr. Ipaye stated No-New Tax Rate is $0.5087 per $100 valuation and the Voter-Approval tax rate is $0.5356 per $100 valuation for the fiscal year October 1,2024, ending September 30, 2025. Mayor asked for any questions. None were received. A motion was made by Councilman Brown to accept the No- New-Revenue Tax rate and the Voter-Approval Tax Rate. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously. Discuss and vote on the proposed tax rate, and schedule aj public hearing, if necessary, for September 17, A motion was made by Councilman Belinoski and seconded by Councilman Stone to vote on the proposed tax rate of $0.5087 per $100 valuation. Councilwoman Nixon voted to approve, Councilman Stone voted to approve, Councilman Luster voted to approve, Councilman Brown voted to approve, and Councilman Belinoski voted to approve the proposed tax rate of $0.5087 per $100 valuation. Discuss and take action on setting a public hearing for September 17, 2024, at 5:30 p.m. to hear public A motion was made by Councilman Brown to approve a public hearing for September 17, 2024, at 5:30 p.m. to hear public comments on the City of Willis Budget Fiscal Year 2024-2025. Councilman Luster seconded the motion. Mayor asked for any further discussion. None was received. The motion passed h. Discuss and take action on a replat for Sea Block Unit Development a subdivision of 0.499 acres of land Mr. Cross stated this was on the corner of Marlin and Campbell. Mr. Cross stated that they are taking the lot and will have 6 separate lots that will allow single-family dwellings. Mr. Cross stated these are intended to be two-story homes that will meet the minimum square footage the ordinance requires. Mr. Cross stated that the developer intends to have sidewalks and the driveways are adequate to support the vehicles. Mr. Cross stated that everything the City has asked for throughout this period, Mr. Johnson the developer has excelled in taking all the city's concerns away. Mr. Cross stated that City staff feels like this could be the opportunity to revitalize this portion of the City and recommend approval. Mr. Cross stated this has gone before the Willis and Planning Zoning Commission and they recommended approval. Mayor asked for any questions. None were received. A motion was made by Councilman Brown to approve a replat of Sea Block Unit Development, a subdivision of 0.499 acres of land in the George W. Lonis Survey, A-313. Councilman Stone seconded the motion. Mayor asked for any further discussion. Discuss and take action on a replat for The Reigny Unit Development, a subdivision of 0.258 acres of Mr. Cross stated that is the other portion Mr. Johnson is working on. Mr. Cross stated this was located at the corner of Woodson and Marlin. Mr. Cross stated that it will consist of 3 lots for single-family dwellings. Mr. Cross stated they meet all the same requirements as Sea Block Development. Mr. Cross stated this went before the Willis Planning and Zoning and they recommended approval. A motion was made by Councilman Brown to approve ai replat for the Reigny Unit Development, a subdivision of0.258 acres ofl land in the George W. Lonis Survey, A-313. Councilwoman Nixon seconded the motion. Mayor asked for any further discussion. None was received. The motion passed unanimously.  None was received. The motion passed unanimously.  d. Discuss and take action on a Resolution accepting the Certified Tax Roll  None was received. The motion passed unanimously.  2024, at 5:30 p.m. tol hear comments on the proposed rate  comments on the City of Willis Budget Fiscal Year 2024-2025  unanimously.  int the George W. Lonis Survey, A-313  None was received. The motion passed unanimously. land in the Geroge W. Lonis Survey, A-313  Willis City Council Meeting Minutes August 20, 2024  3Page    Discuss and take action on the recommendation ofa award for Hines Avenue Street Improvements Mr. Ipaye stated that LightPoint Engineering received five bids with the highest bidder being Greenscapes Six, LLC at $290,990 and the lowest bidder being Topstar Construction, LLC at $136,288. Mr. Ipaye stated that the recommendation from staff was to award the bid to Topstar Construction. Mr. Mathena stated they have already talked to Topstar, and they have all the bonds in place and ready to go. Mr. Mathena stated that should the Council award tonight, they will issue the notice of award to them tomorrow and should have the bonds in place by the end of the week. Mr. Mathena stated they should start on or about September 3, 2024. Councilman Belinoski asked what the timeline was. Mr. Mathena stated it was sixty days. A motion was made by Councilman Luster to award the Hines Avenue Street Improvement project to Topstar Construction, LLC in the amount of $136,288. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was received. The motion passed Discuss and take action on ai resolution formally accepting the dedication ofa a tract of land from the Willis Independent School District for use as a public street, establishing the street as Cannan Road Mr. Green stated this was to accept the dedication of Cannan Road to the City. Mr. Green stated that currently, the Willis School District owns the road. Mr. Green stated this did not go before the School Board at their meeting as planned so1 the School Board will bring it up at their next meeting in September. Mr. Green stated that he did not believe that it precluded the City from acting on the resolution. Mr. Green stated that the resolution does authorize the Mayor or City Manager to sign off on the documents once the School Board has approved them. Mayor asked for any questions. None were received. A motion was made by Councilman Brown to approve a resolution formally accepting the dedication of a tract of land from the Willis Independent School District for use as a public street, establishing the street as Cannan Road. Councilman Belinoski seconded the motion. Mayor asked for any further discussion. None Discuss and take action on the recommendation of award for Cannan Road' Waterline Loop Mr. Green stated that this project was bid in early June and have been holding the bids because we did not have Canna Road dedicated, and the easements from C&G. Mr. Green stated that C&G have signed off on the easements and are ready to award the project. Mr. Green stated they received some good bids and came in under budget. Mr. Green stated they recommended awarding to the lower bidder, Capital Underground Utilities, LLC for the base bid of $294,714. Councilman Belinoski asked where Capital Underground Utilities was from. Mr. Green stated they were out of Houston. Mr. Green stated that references were called and everyone spoke highly of them. A motion was made by Councilman Belinoski to award the Cannan Road' Waterline Loop project to Capital Underground Utilities, LLC for the base bid of$ $294,714. Councilwoman Nixon seconded the motion. Mayor asked for any further discussion. None m. Discuss and take action on the recommendation of award for the Little County Line Lift Station Mr. Green stated that bids for this project were opened on July 25. 2024. Mr. Green stated this was to replace Little County Line Lift Station. Mr. Green stated the bids came in over budget, so they worked with the low bidder to remove some of the items from that bid that can be replaced at a later date. Mr. Green stated this included the SCADA system and backup pump. Mr. Green stated they are going tol have them set it up with the foundation and piping for it. Mr. Green stated with these items taken out we were able to get below budget. Mr. Green stated they were: recommending award to Doughtie Construction Co, Inc. for the reduced scope bid with extra items int the amount of $570,913. Mayor asked for any questions. None were received. A motion was made by Councilman Luster to award the Little County Line Lift Station Improvement project to Doughtie Construction Co, Inc. in the amount of $570,913. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was received. The motion n. Discuss and take action on the recommendation of award for Water Plants 1 and 31 Improvements Mr. Wind stated that this project had already been bid out once and received one bid for 9.5 million with this bid being tool high for the budget they rebid the project for several reasons, one being tol hopefully get  unanimously.  was received. The motion passed unanimously.  was received. The motion passed unanimously.  Improvements  passed unanimously.  Willis City Council Meeting Minutes August 20, 2024  4IPage    a better bid. Mr. Wind stated that they received five bids, with the low bid being 9 million. Mr. Wind stated that they recommended, based on thej project being over budget the bids be rejected. Mr. Wind feels they can transition to installing an elevated water tower for about 6 million. City Attorney David Red requested that the Council take item 7n into executive session for further discussion. Mayor stated this item would be moved to the executive session and item 7P would be discussed after the executive session. After discussion in the executive session Councilman Brown made a motion to reject the bids for Water Plants 1 &3 Improvements. Councilwoman Nixon seconded the motion. Mayor asked for any discussion. 0. Discuss and take action on al Memorandum for Water Tower Signage agreement with Love's" Travel Stops Mr. Wind stated that an agreement with Love's was approved at the previous meeting for a site for Water Plant 4, which will be the site for the proposed water tower will be located. Mr. Wind stated they are willing to exchange that for the right to display their echo heart logo on the tower. Mr. Wind stated nothing from the agreement has changed this memorandum is to tie the legal description to the agreement. Mayor asked for any questions. None were received. A motion was made by Thomas Belinoski to approve the memorandum for the Water Tower Signage agreement with Love's Travel Stops and Country Stores. Councilman Stone seconded the motion. Mayor asked for any further discussion. None was An motion was made by Councilman Belinoski to approve al Design Proposal for Water Plant No. 4 Water tower. Councilman Luster seconded the motion. Mayor asked for any further discussion. None was  None was received. Thei motion passed unanimously.  & Country Stores  received. The motion passed unanimously.  Discuss and take action on a Design Proposal for Water Plant No. 4 Water Tower  received. The motion passed unanimously. 8. - BUDGET WORKSHOP: FY: 2024-2025 a. Proposed Budget for FY2 2024-2025  Mr. Ipaye went over some of the key points in the FY 2024-2025 Budget. Mr. Ipaye stated it was a balanced budget which included a 5% raise for all employees. Mr. Ipaye stated we will continue to address municipal facilities. Mr. Ipaye stated that sales tax revenue has increased. Mr. Ipaye stated that health insurance decreased from 5%1 to 3% costing the City less. Mr. Ipaye stated that the cost for short- term (STD) and long-term disability (LTD) had been added at a cost of about $1,200 per month. Mayor asked about the policy for STD and LTD. Mayor asked if we had a written policy. Mr. Harrison stated there is not one, because the City has never offered STD or LTD. Mr. Harrison stated thatt the carrier that will provide the STD and LTD! has its own process and procedure that one would have to meet to qualify. Mr. Ipaye stated staff would come back with additional information and the Council could decide ift they want to include it in the budget. Mr. Ipaye Community Development needs additional Code Enforcement and aj part-time permit tech. Mr. Ipaye stated that the line item for the PD on capital outlay increased from $10,000 to $100,000 because ifPDi is going toi move to City Hall they will need some resources to furnish the building. Mayor asked for the total cost of the new City Hall. Mr. Harrison stated it was $2.9 million. Mayor also wanted to know what the Other Miscellaneous and other sundry. Mr. Ipaye stated that what we would need to do was be specific. Mr. Ipaye asked the Council to review the budget.  9. REPORTS  Input from Council related to issues for possible inclusion on future agendas; related to issues such as (but not limited to) municipal projects, personnel, public property, development, and other city/public business.  a. Engineer's Report  1. Lead Service Linel Inventory  Mr. Green stated that this report is required by TCEQ and is due by mid-October. Mr. Green stated they had wrapped up the records review portion and had identified over 1200 connections that need to be field-checked. Mr. Green stated that the contractor approved to do the fieldwork has checked  about 300 connections. b. City Manager's Report  1. Report regarding Sales and Use Tax Mr. Ipaye reporting on1 the sales and use tax.  Willis City Council Meeting Minutes August 20, 2024  5Page    2. Report regarding a letter to' TCEQ regarding Water Welll No 4 Sample Mr. Ipaye stated that a water analysis was submitted, and the results came back showing all the constituents in the water were below the maximum contaminant levels. 3. Report regarding the City's General Obligation Debt from Texas Municipal Reports Mr. Ipaye reported on the City's general obligation debt report from TMR. Mr. Ipaye stated that the 4. Report regarding Houston Regional Economic Development Symposium Mr. Ipaye stated Mr. Harrison Nicholson would be attending the symposium on behalf oft the City of  City is paying the debt. Willis.  10. EXECUTIVE SESSION  a. Convene into closed executive session as provided by the Texas Open Meetings Act under section  551.072 (Deliberation on. Real Property), oft the Texas Government Code 1. Deliberation regarding the purchase of real estate  Mayor closed the open session at 6:52 p.m. Mayor and Council reconvened into closed session in the b. Reconvene into open session and take action, if necessary, on matters deliberated in closed executive Mayor and Council reconvened into open session at 7:33 p.m. Mayor moved to Item 7n. Mayor asked for  upstairs conference room.  session.  any action further action coming out oft the executive session. There was none.  11. ADJOURN  A motion was made by Councilman Brown to adjourn the meeting. Councilman Stone seconded the motion. The  meeting adjourned at 736] p.m.  Pponw0 Rup Leonard Reed, Mayor  Mas Marissa Quintanilla, City Secretary  Willis City Council Meeting Minutes August 20, 2024  6Page