AMENDED NOTICE OF REGULAR MEETING AGENDA LANCASTER CITY COUNCIL MUNICIPAL CENTER CITY COUNCIL CHAMBERS 211 N. HENRY STREET, LANCASTER, TEXAS Monday, September 9, 2024-7:00F PM  Lancaster ity 2019  Lancaster The. Shining. Stare af7 Texas  While one or more City Council Members may be present via video or audio link, a quorum of the City Council will be at the Municipal Center-City Council Chambers, as required by the  Texas Open Meetings Act. Please click the link below for forms:  itps/www.ancaster-x.com/14T3naIdice-Regaring.PaDic-Paricipation The meeting will be broadcast live via video at the following address:  htip/www.lancaster-i.com.324Match-Meetings  7:00 P.M. REGULAR MEETING: CALL TO ORDER  INVOCATION: Lancaster Interdenominational Ministerial Alliance PLEDGE OF ALLEGIANCE: Mayor Pro Tem Betty Gooden-Davis  PROCLAMATION: Constitution Week PUBLIC TESTIMONYICITIZENS COMMENTS:  At this time, citizens who have pre-registered before the call to order will be allowed to speak on any matter for a length of time not to exceed three minutes. No Council action or discussion may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. Anyone desiring to speak on an item scheduled for a public hearing is requested to hold their  comments until the public hearing on that item.  CONSENT AGENDA:  Items listed under the consent agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be 1. Consider the approval of the minutes from the Special Meeting held August 19, 2024. 2. Consider an amendment to Ordinance 2023-09-37 amending the E-911 Fund, Airport Fund  removed from the consent agenda for separate discussion and action.  and Golf Fund for Fiscal Year 2023-2024.  3.  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Beltline Ashmoore Public Improvement  District.    4.  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Boardwalk Public Improvement Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Glendover Estates Public  District.  5.  Improvement District.  6. Consider an ordinance making certain findings in connection with the proposed  supplemental services ordered in connection with the Lancaster Mills Public Improvement  District.  7. Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Meadowview Estates Public Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Millbrook East Public Improvement Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Pleasant Run Estates Phase 1-Aand  Improvement District.  8.  District.  9.  Phase 1-B Public Improvement District.  10.  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Rolling Meadows Public Improvement  District.  11. Consider an ordinance making certain findings in connection with the proposed  supplemental services ordered in connection with the Tribute at Mills Branch and Tribute  East at Mills Branch Public Improvement District.  PUBLIC HEARING:  12. Conduct a public hearing and consider a resolution adopting the Lancaster City Council's  Rules and Procedures, as amended.  ACTION:  13. Discuss and consider a resolution authorizing the Mayor to sign an official ballot casting the City's nomination vote for the election of Places 11-14, on the Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board, 2024 election for  six-year terms beginning October 1, 2024.  14. Discuss and consider a resolution approving a joint resolution of the City of Lancaster, City of DeSoto, City of Glenn Heights, City of Hutchins and the City of Cedar Hill, establishing a partnership between the cities in support of identifying a Master Plan location within Texas Representative District 109 for the purpose of following Blue Zone guidelines.  ADJOURNMENT    EXECUTIVE SESSION: The City Council reserves ther rightt to convene into executive: session ona any posted agenda item pursuant to Section 551.071(2) oft the ACCESSIBILITY STATEMENT: Meetings oft the City Council are! heldi inr municipal facilities that are wneelchali-accessible. For signi interpretive services, call the City Secretary's office, 972-218-1311, or TDD 1-800-735-2989, atl least 721 hours prior tot ther meeting. Reasonable accommodation will be made to assist) your PURSUANT TO SECTION: 30.06F PENAL CODE (TRESPASS BYH HOLDERY WITHAC CONCEALED HANDGUN), APERSONI LICENSEDI UNDER: SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUNI LICENSING LAW), MAY NOT ENTER THIS PROPERTY' WITHA CONCEALED HANDGUN. CONFORME. ALAS SECCION: 30.06 DEL CODIGO PENAL (TRASPASAR PORTANDO/ ARMAS DE FUEGO CON LICENCIA) PERSONAS CONI LICENCIA BAJO DEL SUB-CAPITULO411, CODIGO DEL GOBIERNO (LEY DE PORTAR ARMAS), NO DEBEN ENTRARAESTAF PROPIEDAD PORTANDOI UNA ARMADE PURSUANT TO SECTION: 30.07 PENAL CODE (TRESPASS BY HOLDERY WITH AN OPENLY CARRIED HANDGUN), AF PERSON! LICENSED UNDER SUBCHAPTERI H, CHAPTER. 411, GOVERNMENT CODE (HANDGUNI LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITHAHANDGUN THATIS CONFORME. ALAS SECCION: 30.07 DEL CODIGO PENAL (TRASPASAR PORTANDO. ARMAS DEF FUEGO ALA AIRE LIBRE CONI LICENCIA) PERSONAS CON LICENCIAI BAJOD DEL SUB-CAPITULOI H, CAPITULO411, CODIGO DE GOBIERNO (LEY DE PORTAR/ ARMAS), NOI DEBEN ENTRARAESTAT PROPIEDAD  Texas Government Code tos seek legal advice concerning: such subject.  needs.  FUEGO OCULTADA. CARRIED OPENLY.  PORTANDO UNA ARMADE FUEGOA ALAIRE LIBRE.  Certificate  Ihereby certify the above Notice of Meeting was posted at Lancaster City Hall on September 6, 2024, @ 4:10 p.m. and copies thereof were provided to the Mayor, Mayor Pro-Tempore,  Deputy Mayor Pro-Tempore and Council members.  Cowbli Carey DVNeal, Jr. Deputy City Manager    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 1.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce  Submitted by: Sorangel O. Arenas, City Secretary  Agenda Caption: Background: held on August 19, 2024. Attachments August 19, 2024  Consider the approval of the minutes from the Special Meeting held. August 19, 2024.  Attached for your review and consideration are the minutes from the City Council Special Meeting    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 2.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government  Submitted by: Opal Mauldin-Jones, City Manager  Agenda Caption:  Consider an amendment to Ordinance 2023-09-37 amending the E-911 Fund, Airport Fund and Golf  Fund for Fiscal Year 2023-2024.  Background:  The purpose of this item is to consider an amendment to the E-911 Fund, Airport Fund and Golf Fund The proposed budget amendment for the Airport fund will cover the cost of the RAMP grant; The proposed budget amendment for the E-911 fund will cover the purchase of a new server; The  for Fiscal Year 2023-2024.  proposed budget amendment for Golf Fund will cover the cost of operation. Fund Adopted Budget Budget Changes Amended Budget  E-911 $335,276.00 Golf $1,471,324.00 Airport $571,736.00 Operational Considerations:  $17,026.00 $75,000.00 $50,000  $352,302.00 $1,546,324.00 $621,736.00  In the E-911 Fund, the expenditure budget will be adjusted to cover the cost of the overages ofa a purchase of a new sever to ne utilized by Emergency Dispatch, totaling $17,026; In the Golf Fund, the expenditure budget will be adjusted to cover the cost of operation totaling $75,000; And in the Airport fund the expenditure budget will be adjusted to cover the cost of participation in the Texas Department of Transportation (TxDOT) RAMP grant totaling $50,000. The E-911 Fund and Airport Fund have a fund balance that may be utilized to cover these overages. The Golf Fund does not have a fund balance and will require subsidy from the General Fund fund balance. This ordinance has been reviewed and approved as to form by the City Attorney.  LegalConsiderations.  Public Information Considerations: Texas Open Meetings Act.  This item is being considered at a Regular Meeting of the City Council noticed in accordance with the    Fiscal Impact:  The budget amendment will increase the City-wide budget by $142,026 and will be covered by utilizing the fund balance of the E-911 and Airport Fund. The General Fund's fund balance will be utilized to cover the Golf Fund deficit because they do not have adequate funds in their fund balance.  OPtons/Alernatiyes:  1.City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Attachments Ordinance Exhibit A    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 3.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Beltline Ashmoore Public Improvement District.  Background:  Beltline Ashmoore is an established subdivision consisting of approximately 19.42 acres generally located on the north side of Beltline Road between Houston School Road and Bluegrove Road. The subdivision has an approved Public Improvement District (PID), established December 13, 2010 to Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the. Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on Thursday, August 8, 2024, to discuss and consider the proposed FY 2024/2025 Five-Year Service and Assessment Plan. The Beltline Ashmoore PID is proposing to  provide for the maintenance of all common areas and entry features.  received by the PID board or management company.  maintain its annual assessment of $0.1500 per $100 assessed value.  Operational Considerations: code enforcement action. Legal Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas be maintained without assistance or  The notice of public hearing was posted in the publication of record and notice mailed to the property owners of record in accordance with the provisions of Chapter 372 in the Texas Local Government Code. The proposed (5) year service and assessment plan are in accordance with Chapter 372 of Texas Local Government Code. The ordinance has been reviewed and approved as to form by the  City Attorney.    Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council noticed in accordance with the  there were two speakers in opposition of the service plan.  Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $106,304.00 and assessments are  proposed at $0.1500 per one hundred dollars assessed valuation. 1. City Council may approve the ordinance, as presented.  Options/Alernatives:  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit. A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 4.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Boardwalk Public Improvement District.  Background:  Boardwalk is an established subdivision consisting of approximately 85.723 acres generally located on the south side of Cedardale Road and on the east side of Houston School Road. The subdivision has an approved Public Improvement District (PID), established August 8, 2011 to provide for the Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the. Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on July 29, 2024, to discuss and consider the proposed FY 2024/2025 Five-Year Service and Assessment Plan. The Boardwalk PID is proposing to maintain its annual assessment of  maintenance of all common areas and entry features.  received by the PID board or management company.  $0.2000 per $100 assessed value. Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action. Legal Considerations:  The notice of public hearing was posted in the publication of record and notice mailed to the property owners of record in accordance with the provisions of Chapter 372 in the Texas Local Government Code. The proposed five (5) year service and assessment plan are in accordance with Chapter 372 of Texas Local Government Code. The ordinance has been reviewed and approved as to form by the  City Attorney.    Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  there was one speaker in opposition of the service plan.  the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $162,947.00 and assessments are  proposed at $0.2000 per one hundred dollars assessed valuation.  Options/Alernatives:  1.C City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 5.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Glendover Estates Public Improvement District.  Background:  Glendover Estates is an established subdivision of approximately 29.56 acres generally located south of Pleasant Run Road and west of Houston School Road. The subdivision has an approved Public Improvement District (PID), established September 25, 2006 to provide for the maintenance of Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the. Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on August 13, 2024, to discuss and consider the proposed FY 2024/2025 Five- Year Service and Assessment Plan. The Glendover Estates PID is proposing to maintain its annual  all common areas and entry features.  received by the PID board or management company.  assessment of $0.2400 per $100 assessed valuation.  Operational Considerations: or code enforcement action. Legal Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that common areas will be maintained without assistance  The notice of public hearing was mailed to each owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of the Texas Local Government Code. The ordinance has been reviewed and approved  as to form by the City Attorney.    Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council noticed in accordance with the  there were no speakers. Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $58,551.00 and assessments are  proposed at $0.2400 per one hundred dollars assessed valuation.  Options/Alernatives:  1.C City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 6.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Lancaster Mills Public Improvement District.  Background:  Lancaster Mills is a subdivision of approximately 60.59 acres located north of Beltline Road and east of the Homestead Addition, south of Redbud Drive and west of the Pecan Hollow Estates Addition. The subdivision has an approved Public Improvement District (PID) to provide for the maintenance of Annually the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the. Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City with our property taxes. The City processes all invoices As this district is currently undeveloped, the proposed assessment rate is $0.000 per $100 assessed  its common areas and entry features.  received by the PID board or management company.  valuation as there are no budgeted expenses for the 2024/2025 fiscal year.  Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action. Legal Considerations:  The notice of public hearing was mailed to each owner of record and posted in the publication of record in accordance with the provisions of Chapter 372 in the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of Texas Local Government Code. The ordinance has been reviewed and approved as to form by the City Attorney.    Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  there were no speakers. the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $00.00 and assessments are proposed to be $0.0000 per $100 assessed valuation. There are currently no homes constructed at  this time.  OPtions/Alernatiyes:  1. City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance ExhibitA  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 7.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Meadowview Estates Public Improvement District.  Background:  Meadowview Estates is an established subdivision consisting of approximately, 810 Single Family Lots and 1 common area/detention pond, consisting of 215.262 acres. This subdivision is generally located east of Ames Road, west of Dizzy Dean Drive and north of Wintergreen Road. The subdivision has an approved Public Improvement District (PID), established August 8, 2011 to Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of assessment. The taxable assessed value within the district is used to determine the rate of $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on August 1, 2024, to discuss and consider the proposed FY. 2024/2025 Five- Year Service and Assessment Plan. The Meadowview Estates PID is proposing to maintain its current annual assessment of $0.1000 per $100 assessed value and to utilize the fund balance to  provide for the maintenance of all common areas and entry features.  received by the PID board or management company.  ensure a balanced budget as required. Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action.    Legal Considerations:  The notice of public hearing was mailed to each property owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with the Chapter 372 of the Texas Local Government Code. The ordinance has been  reviewed and approved as to form by the City Attorney.  Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and there were three speakers, one in support and two in neither support or opposition of the service This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  plan.  the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $429,663.00 and assessments are  proposed at $0.100 per one hundred dollars assessed valuation.  Options/Alternatiyes:  1.City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 8.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Millbrook East Public Improvement District.  Background:  Millbrook East is an established subdivision consisting of approximately 109.80 acres, Millbrook East isg generally located on the south side of Pleasant Run Road, east of Houston School Road and west of Bluegrove Road. The subdivision has an approved Public Improvement District (PID) that was established August 8, 2011 and expanded on August 26, 2019, to include phase 3A and 3B, to Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on July 31, 2024, to discuss and consider the proposedFY 2024/2025 Five-Year Service and Assessment Plan. The Millbrook East PID is proposing to increase its annual  provide for the maintenance of its common areas and entry features.  received by the PID board or management company.  assessment of $0.1100 to $0.1300 per $100 assessed value.  Operational Considerations: code enforcement action.  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure the common area will be maintained without assistance or    Legal Considerations:  The notice of public hearing was mailed to each property owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of the Texas Local Government Code. The ordinance has been  reviewed and approved as to form by the City Attorney.  Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  there was one speaker in support of the service plan.  the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neignbornood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $169,848.00 and assessments are  proposed at $0.1300 per one hundred dollars assessed valuation.  Options/Alternatives:  1.City Council may approve the ordinance, as presented.  2. City Council may deny the oridnance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 9.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption: Improvement District. Background:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Pleasant Run Estates Phase 1-A and Phase 1-B Public  Pleasant Run Estates is an established subdivision consisting of approximately 30.44 acres in Phase 1-Aand 29.068 acres in Phase 1-B. Pleasant Run Estates is generally located on the north side of Pleasant Run Road between Houston School Road and Blue Grove. The subdivision has an approved Public Improvement District (PID), established August 8, 2016 and expanded July 11, 2022 Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the. Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on July 30, 2024, to discuss and consider the proposed FY 2024/2025 Five-Year Service and Assessment Plan. The Pleasant Run Estates PID is proposing to maintain its annual  to provide for the maintenance of its common areas and entry features.  received by the PID board or management company.  assessment of $0.2200 per $100 assessed valuation.  Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action.    Legal Considerations:  The notice of public hearing was mailed to each property owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of the Texas Local Government Code. The ordinance has been  reviewed and approved as to form by the City Attorney.  Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and there were three speakers, one in opposition and two in support of the five-year service plan. This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neignbornood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $108,790.00 and assessments are  proposed at $0.2200 per one hundred dollars assessed valuation.  Options/Alternatives:  1.City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 10.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Rolling Meadows Public Improvement District.  Background:  Rolling Meadows is an established subdivision consisting of approximately 60.16 generally located on the east and west side of Rolling Hills Place and on the North side of Beltline. The subdivision has an approved Public Improvement District (PID), established August 25, 2008 and expanded on January 24, 2022 to provide for the maintenance of all common areas and entry features. Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on August 8, 2024, to discuss and consider the proposed FY 2024/2025 Five- Year Service and Assessment Plan. The Rolling Meadow PID is proposing to decrease its current  received by the PID board or management company.  annual assessment from $0.3000 to $0.2500 per $100 assessed valuation.  Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action.    Legal Considerations:  The notice of public hearing was mailed to each property owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of the Texas Local Government Code. The ordinance has been  reviewed and approved as to form by the City Attorney.  Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  there were no speakers. the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neighborhood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $178,423 and assessments are  proposed at $0.25 per one hundred dollars assessed valuation.  Options/Alternatives:  1. City Council may approve the ordinance, as presented. 2. City Council may deny the ordinance as presented.  Recommendation: Attachments Ordinance Exhibit. A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 11.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure  Submitted by: Carey D. Neal Jr., Deputy City Manager  Agenda Caption:  Consider an ordinance making certain findings in connection with the proposed supplemental services ordered in connection with the Tribute at Mills Branch and Tribute East at Mills Branch  Public Improvement District. Background:  Tribute at Mills Branch and Tribute East at Mills Branch is a subdivision of approximately 42.7 acres located south of Beltline Road and east of Southwood Drive and platted as the Tribute at Mills Branch, Phases 1A and 1B, 190 single family lots and 9 common areas, recorded in Volume 2005097, Page 37 and Volume 2005163, Page 183, Deed Records of Dallas County, Texas; and Tribute East at Mills Branch (291 North Blue Grove Road); of approximately 4.64 acres from John M. Rawlins Abstract 1209, pg 245, Tract 8, located south of Beltline Road on the west side of North Bluegrove Road, conveyed to Wilbow Homestead Development Corporation, Volume 2005097, Page 3594 Deed Records of Dallas County, Texas. The subdivision has an approved Public Improvement District (PID), established March 27, 2006 to provide for the maintenance of its common areas and Annually, the PID board in accordance with the provisions of Chapter 372 of the Texas Local Government Code (the "Act") is required to establish and present an updated five (5) year service and assessment plan. Under the Act, the City is required to hold a public hearing on the proposed assessment and service plan details related to the district and the levy of the assessment. The taxable assessed value within the district is used to determine the rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City for use by the district. The City processes all invoices The PID board met on August 12, 2024, to discuss and consider the proposed FY 2024/2025 Five- Year Service and Assessment Plan. The Tribute at Mills Branch and Tribute East at Mills Branch PID isp proposing to maintain its current annual assessment of $0.3600 per $100 assessed valuation.  entry features.  received by the PID board or management company.  Operational Considerations:  All PIDs require the Finance Department to maintain a separate account that will be passed on to the district. The PIDs should also help ensure that all common areas will be maintained without  assistance or code enforcement action.    Legal Considerations:  The notice of public hearing was mailed to each property owner of record and posted in the publication of record, Focus Daily News in accordance with the provisions of Chapter 372 of the Texas Local Government Code. The proposed five-year service and assessment plan are in accordance with Chapter 372 of the Texas Local Government Code. The ordinance has been  reviewed and approved as to form by the City Attorney.  Public Information Considerations: by Local Government Code Chapter 372.  The notice was mailed to the property owners of record on Friday, August 16, 2024, and the public hearing notice was posted in the local publication of record on Friday, August 16, 2024, as required On Monday, August 26, 2024, City Council conducted a public hearing to provide an opportunity for property owners to provide comments regarding the proposed service and assessment plan and there was one speaker who did not express approval or opposition of the proposed service plan. This item is being considered at a Regular Meeting of the City Council, noticed in accordance with  the Texas Open Meetings Act. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. PIDs are a mechanism to assure financial sustainability for the neighborhood. They are considered to be a more equitable means of collecting fees to maintain the neignbornood's open spaces and common areas. The fiscal year 2024/2025 proposed service and assessment plan budget is $115,487 and assessments are  proposed at $0.3600 per one hundred dollars assessed valuation.  Options/Alternatives:  1.City Council may approve the ordinance, as presented.  2. City Council may deny the ordinance.  Recommendation: Attachments Ordinance Exhibit A  Staff recommends City Council approve the ordinance as presented.    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 12.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce  Submitted by: Sorangel O. Arenas, City Secretary  Agenda Caption: Procedures, as amended. Background:  Conduct a public hearing and consider a resolution adopting the Lancaster City Council's Rules and    Section 3.14 of the City's Home Rule Charter requires the City Council to review and determine its own rules of order and business not later than ninety (90) days following the municipal elections. The City Council's Rules and Procedures provide the framework for which the Council conducts its business and may be amended by a majority vote of City Council at a posted Regular Meeting. City Council reviewed the Rules and Procedures during the. Annual Strategic Planning Session, June 14,  2024.  The City Council requested the City Attorney to make the following changes  to the rules and procedures: Page 5; Section 1; B.  1. Councilmembers shall know and observe the adopted rules and procedures governing their duties and responsibilities, and; complete their required open government training and cybersecurity (Tex.  Gov'tCode $2054.5191) training as required by law.  Page 7; Section I; D3.  a. In regard to Citizens' Comments on posted agenda items or matters of local government, the Mayor may enforce the three (3) minute rule. The Mayor, at his/her discretion, may adjust the length oft time per speaker. All speakers shall be accorded the courtesy of the same time allowance. All citizens requesting to speak during Citizens' Comments must fill out a speaker card prior to the call to order of the meeting, and turn iti in to the City Secretary prior to the beginning of the meeting. All City Councimembers, with the exception of the Mayor, may serve at the pleasure of Council as liaisons to the boards and commissions of the City foraperiod of one yearin accordance with the A. After the annual appointment of board and commission members, Councilmembers will select B. Board and commission liaisons will be selected in order of Councilmember seniority, in a roll- call format, with one board or commission being selected by each Councimember on each selection round. Any Councimember, at his or her option, may pass and not select a board or  Page 14; Section IV. following rules:  the boards and commissions that they would like to serve as liaisons.  commission on any selection round.  LegalConsiderations:  The City Attorney has reviewed and approved the resolution, as to form.  Public Information Considerations: accordance with the Texas Open Meetings Act.  This item is being considered at a Regular Meeting of the City Council noticed and held in  Options/Alernatives:  1. City Council may approve the resolution, as presented.  2. City Council may approve the resolution with changes and state those changes.  3. City Council may deny the resolution.  Recommendation: staff recommendation. Attachments Resolution  City Council Rules and Procedures are the rules and policies of the governing body and there is no    Exhibit A  Rules and Procedures - Redline    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 13.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Professional and Committed City Workforce  Submitted by: Opal Mauldin-Jones, City Manager  Agenda Caption:  Discuss and consider a resolution authorizing the Mayor to sign an official ballot casting the City's nomination vote for the election of Places 11-14, on the Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board, 2024 election for six-year terms beginning  October 1, 2024. Background:  The city is a member of TMLIRP. The governing board for the Risk Pool is comprised of eighteen (18) Trustees. Trustees are elected to serve staggered six (6) year terms. For the current year, Member cities are entitled to vote for Board of Trustee members and may only vote for one candidate for each place. The official ballot must be received by the Board Secretary no later than Monday,  Trustees in Place 11-14 will stand for election.  September 30, 2024. Nominee  TMLIRP Board has submitted the following for consideration:  Mr. Randy Criswell - Place 11 (Incumbent) Mr. Robert S. David - Place 11 Ms. Allison Heyward - Place 12 (Incumbent) Mr. Cedric Davis, Sr- Place 12 Mr. Rocky Hawkins - Place 12 Mr. Rudy Zepeda - Place 12 Mr. Harlan Jefferson - Place 13 (Incumbent) Mr. James Quin - Place 13 Mr. Mike Land - Place 14 (Incumbent) Operational Considerations:  The purpose of this item is for City Council to cast a vote by official resolution for TML  Intergovernmental Risk Pool Board Trustees.  LegalConsiderations:  This resolution has been reviewed and approved as to form by the City Attorney.    Public Information Considerations:  This item is being considered at a Regular Meeting City Council noticed in accordance with the Texas  Open Meeting Act. Options/Alernatives:  1. City Council may authorize the Mayor to cast the City's vote for the nominee of their choice.  2. City Council may decide not to cast a vote.  Recommendation:  Staff recommends City Council approves the attached resolution authorizing the Mayor to cast a vote  for the following incumbents as presented by the TMLIRP Board:  Mr. Randy Criswell- Place 11 Ms. Allison Heyward - Place 12 Mr. Harlan Jefferson - Place 13 Mr. Mike Land - Place 14 Attachments Resolution Exhibit. A    CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 09/09/2024  Item 14.  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Goal(s):  Healthy, Safe & Engaged Community  Sound Infrastructure Quality Development  Submitted by: Opal Mauldin-Jones, City Manager  Agenda Caption:  Discuss and consider a resolution approving a joint resolution of the City of Lancaster, City of DeSoto, City of Glenn Heights, City of Hutchins and the City of Cedar Hill, establishing a partnership between the cities in support of identifying a Master Plan location within Texas Representative District  109 for the purpose of following Blue Zone guidelines.  Background:  State Representative Carl O. Sherman is spearheading an initiative to establish a Blue Zone within District 109. The term "Blue Zone" was first coined by Blue Zones founder Dan Buettner, a National Geographic Explorer and Fellow and journalist, during an exploratory project he led in 2004. After an expedition to Okinawa, Japan in 2000 to investigate the longevity there, they explored other regions Ultimately, Dan and the team of demographers and researchers found that all blue zone areas share nine specific lifestyle habits that they call the Power 9. The City of Fort Worth is the largest certified Blue Zone in the United States with more than 95,000 residents and nearly 500 groups and  oft the world with high longevity.  organizations partnering with them.  The purpose of Project Blue Zone 109 will serve as a master planned development that will promote environmentally green economic development by attracting and retaining new businesses to On May 8, 2024, staff met with representatives from Representative Sherman's office to discuss the proprietary initiative of Project Blue Zone 109, key strategies and tools of Project Blue Zone 109 and On July 18, 2024, the City of Wilmer approved the joint resolution and on August 6, 2024, the City of Glenn Heights voted to approve the joint resolution resolving to participate in the strategic selection  Southern Dallas County.  the benefits and opportunities associated with Project Blue Zone 109.  process for Project Blue Zone 109. Operational Considerations:  The purpose of this item is to consider a non-binding resolution for the establishment of a master  plan location within District 109 following blue zone guidelines.  LegalConsiderations:  The resolution was reviewed and approved as to form by the City Attorney.  Public Information Considerations:    This item is being considered at a Regular Meeting of the City Council and noticed in accordance  with the Texas Open Meetings Act.  Fiscal Impact:  There is no fiscal impact to the City of Lancaster, this is a non-binding resolution.  Options/Alernatives:  1.7 The City council may approve the resolution, as presented.  2. The City Council may deny the resolution.  Attachments Resolution