Minutes ofthe Arlington City Council Special Meeting  Council Chambers 110 East 3rd Street Monday, July 29,2024  Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Jan  Schuette, and Leisha Nobach.  Council Members Absent: Yvonne Gallardo-Van Ornam, excused.  Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Amy Rusko, City Attorney Steve Also Known to be Present: Kathy Vanney, Sid Logan, Randy Nobach, Nathan Senff, Tim Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance. and  Peiffle, Chelsea Brewer, and Julie Petersen. Abrahamson, Ellis Nobach, and others.  roll call followed.  APPROVAL OFTHEAGENDA  Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember  Rob Toyer seconded the motion, which passed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  None. PROCLAMATIONS None. PUBLICCOMMENT None. CONSENT. AGENDA  Mayor Pro Tem Michele Blythe moved, and Councilmember Debora Nelson seconded the motion to approve the Consent. Agenda that was unanimously carried: 1. Minutes oft the July 15 and July 22, 2024 Council meetings and July 16, 2024 2. Construction Agreement with BNSF for Prairie Creek Bridge Project 3. Proposal from Rock Project Management for Construction Management Services 4. Ordinance Amending Arlington Municipal Code Chapter 20.16 5. Ordinance Amending Arlington Municipal Code Chapter 20.40 6. Ordinance Amending Arlington Municipal Code Chapter 20.44 7. Ordinance Adding Chapter 20.114 to the. Arlington Municipal Code  Special Meeting  Page 1of3    Minutes oft the City of Arlington City Council Special Meeting  July29.2024  PUBLIC HEARING None. NEW BUSINESS  Interlocal Agreement with Department of Emergency Management City Administrator Paul Ellis requested Council approve the Interlocal Agreement for The City currently has ani interlocal agreement with Snohomish County Department of Emergency Management that expires on December 31, 2024. The proposed agreement for council consideration takes effect on January 1,2025, and is in effect for two years with the option of extending the agreement for an additional two terms oft two years each. The Department of Emergency Management provides emergency management coordination on large scale events in addition to training for city staff. Discussion followed with Mr. Ellis Mayor Pro Tem Michele Blythe moved, and Councilmember Heather Logan seconded the motion to approve the interlocal agreement with Snohomish County Department of Emergency Management and authorizes the Mayor to sign the agreement. The motion  Emergency Management Services.  answering Council questions.  passed unanimously.  2025 Lodging Tax Grant. Awards  Finance Director Kristin Garcia requested Council approve the 2025 Lodging Tax distribution. 18 grant applications were received totaling $266,070. The total amount that could be awarded was $175,000. The committee focused on the following priorities in addition to using the scoring matrix; new projects, off season events and events that had other sources of funding (like admission fees or sponsorships.) Discussion followed with Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the motion to approve the 2025 funding distribution as recommended by thel lodging tax  Ms. Garcia answering council questions.  advisory committee. The motion passed unanimously. Low Bid Award for 211th Place Improvement Project  Public Works Director Jim Kelley requested Council approve the Low Bid Award for the The 211th Place is a critical linki in Arlington's transportation network: serving as an urban minor collector connecting 67th Ave to a newly constructed roundabout at SR-530. 211th Place is also rated as a' T3 freight corridor carrying 300,000 to 41 million tons of freight per year. This critical roadway is inj poor/failing condition and in need of rehabilitation to continue reliable service. Arlington applied for and received a $2.3 million grant from the Transportation improvement Board (TIB) to upgrade this roadway to Arlington's current "Complete Streets" standards. The project was advertised for bid, with bids due on July 18. Six (6) bids were received with Reece Construction as thel low bid. Discussion followed with  211th Place Rehabilitation Project.  Mr. Kelly answered Council questions.  Page 2of3    Minutes ofthe CityofArlington City Council Special Meeting  July29.2024  Councilmember Jan Schuette moved, and Councilmember Debora Nelson seconded the motion to award the 211th Place Rehabilitation Project to Reece Construction in the amount of $3,359,610.00 and authorized the Mayor to sign the Construction Contract,  subject to final review by the City Attorney. Grant Application tol Department of Commerce  Community and Economic Development Planning Manager Amy Rusko requested Council approve thei resolution for the Department of Commerce grant application. Community and Economic Development currently utilizes iWorQ permitting software. While this software has been adequate for many years, it does not have the capability to track the new required Department of Commerce permit timelines. Financial integration has become more difficult, and the city requirements and expectations are outgrowing the software. Staff has already met with Civic Plus and was already planning for this conversion over the next year. Discussion followed with Ms. Rusko answering Council questions. Councilmember Rob Toyer moved, and Councilmember Heather Logan seconded the motion to approve the Department of Commerce grant application related to action items within 2SSB 5290. and authorized the Mayor to sign. The motion passed unanimously.  COMMENTS! FROM COUNCILMEMBERS ADMINISTRATOR &STAFF REPORTS  None.  City Administrator Paul Ellis presented drone pictures of Reece Constructions efforts to mitigate the complaints from neighbors regarding the dust and hog fuel piles on 204th Street/Cemetery Road where they are 2/3 complete to final grade of elevating the airport property with land fill and seeding. Reece Construction has purchased a second watering truck and has provided a watering schedule. Mr. Ellis will provide Council with a copy ofa letter that Andy Reece wrote to the City. A copy of the watering schedule and the pictures from Reece Construction will be mailed to Arlington citizen Mr. John Knisley.  MAYOR'S REPORT None. EXECUTIVESESSION None. ADOURNMENT  With no further business to come before the Council, the meeting was adjourned at 6:29 p.m.  E  - DonE-Vanney, Mayor  Page 3of3