CITY OF BASTROP AUGUST 13, 2024  JOINT CITY COUNCIL AND VISIT BASTROP BOARD MEETING MINUTES The Bastrop City Council met in a Joint Meeting with Visit Bastrop Board of Directors on Tuesday, August 13,2024, at 5:30 p.m. at thel Bastrop City Hall Council Chambers, 1311 Chestnut  Street, Bastrop, Texas, with the following action taken to wit:  Council Members Present Mayor Lyle Nelson Mayor Pro-Tempore Kirkland Council Member Meyer Council Member Lee Council Member Fossler Council Member Plunkett  StaffP Present  City Manager Sylvia Carrillo-Trevino City Attorney Alan Bojorquez Interim City Secretary Irma G. Parker Assistant City Secretary Victoria Psencik  Visit Bastrop  Ashton LaFuente, Interim Director of Operations Lee Harle, Visit Bastrop Board Chair  1.  CALLTO ORDER -Joint Meeting with Visit Bastrop and City Council at 5:30 pm.  1A. Call to Order - Bastrop City Council  Mayor Nelson called the City Council meeting to order at 5:31 p.m. with a quorum  present.  1B. Call to Order - Visit Bastrop Board of Directors  Chair Lee Harle called the Visit Bastrop Board of Directors meeting to order at  5:31 p.m. with a quorum present.  2. 3.  CITIZEN COMMENT(S) PRESENTATIONS  N/A  3A. Receive a presentation on the proposed FY 2025 Operating Budget submitted Submitted/Presented by: Lee Harle, Visit Bastrop Board Chair and Ashton LaFuente,  by Visit Bastrop.  Interim Director of Operations.  4.  ITEMS FOR INDIVIDUAL CONSIDERATION  4A. Consider and act on the proposed FY 2025 Operating Budget submitted by  Visit Bastrop.  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 1of1 10    MOTION: Council Member Lee moved to add the Visit Bastrop Operating Budget into the next budget cycle (FY2025) and toi incorporate the thirteen (13)points (listed below in Italics) that were presented into the Visit Bastrop contract. Council Member Plunkett The thirteen (13) Contract Amendments referenced in the above motion are as follows: 1.B Board Operations: The Board of Directors shall meet at least 7 times per. year. The Board of Directors will receive routine updates on the organization's operations. While the Board may have an Executive Committee, the entire Board 2. Fully Staffed. Board: The Board of Directors shall diligently strive to maintain ao complete Board by dutifullyfilling vacancies in a prompt and timely manner. There shall be a disinclination to allow vacant positions to linger: Recruitment, appointment, onboardingandi training will be a priorityfor the BoardofDirectors. 3. Board Education: The aunlaDngershalineh. training at least annually on the following topics: Open Meetings, Open Records, Ethics, and Best Practices 4. Open Meetings: The Board of Directors shall comply with the Texas Open Meetings Act for all Board Meetings; including posting deadlines, and public posting ofmeetings on both the Visit Bastrop site and the CiyofBasiropsie. 5. Open Records: Visit Bastrop shall comply with the Texas Public Information Act, including securing records that are to be made available to the public atl large. 6. Budget: Visit Bastrop shall have an annual operating budget, which shall be a public document. All expenditures by Visit Bastrop. shall be in accordance with the annual operating budget. A copy of the budget shall be. submitted. to the Cityalong 7. Annual. Audit: Visit Bastrop shall have an annual financial audit ofits accounts performed by an independent Certified Public Accountant (CPA) who is not engaged toj perform any routine bookkeeping or financial management services for Visit Bastrop. The annual audit report. shall be submitted: to the City and. shall be a 8. Bylaws: The Bylaws, for the Board of Directors shall be submitted to the Cily Manageralong with any proposed amendments in advance ofa approval. 9. Financial Policies: The Financial Policies of Visit Bastrop shall mirror o1 as closely mirror the City's and be submitted to the City Manager along with any proposedamendment in advance ofapproval by the Cily Council.  seconded the motion. Motion carried unanimously.  shall receivef full briefings from staff  13. Item 5B.  for service on nonprofit boards.  with any proposed amendments in advance ofapproval.  public document.  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 2of1 10    10. Personnel Policies: The Personnel Policies of Visit Bastrop. shall mirror oras closely mirror the Cily's and be submitted to the Cily Manager along with any proposed amendments in advance ofapproval by the City Council. 11. Monthly. Reports: Visit Bastrop will submit written monthly reports to the City Manager summarizing services performed under the new agreement, including relevant performance measures (benchmarks) and alignment to the budget. 12. Quarterly. Reports: Visit Bastrop will: submit in-person quarterly yreports to the Cily Council summarizing services performed under the new agreement, including 13. Benchmarks: Benchmarks and other expectations of Visit Bastrop by the Cily Council shall be clearly stated and incorporated into the annual budget prior to adoption. Agreed performance measures to those benchmarks shall be clear and  relevant performance measures (benchmarks).  quantifiable. ADJOURNMENT  5.  5A. Adjourn - Bastrop City Council.  Upon receiving ai motion and a second to adjourn, Mayor Nelson adjourned the City  Council meeting at 6:17 p.m. without objection. 5B. Adjourn = Visit Bastrop Board of Directors.  Upon receiving a motion and a second to adjourn, Chair Lee Harle adjourned the Visit Bastrop Board of Directors meeting at 6:17 p.m. without objection.  CITY OF BASTROP AUGUST 13, 2024  REGULAR CITY COUNCIL MEETING MINUTES  The Bastrop City Council met in a Regular Meeting on Tuesday, August 13, 2024, at 6:00 p.m. at the Bastrop City Hall Council Chambers, 1311 Chestnut Street, Bastrop, Texas, with the following  action taken to wit: Council Members Present Mayor Lyle Nelson Mayor Pro-Tempore Kirkland Council Member Meyer Council Member Lee Council Member Fossler Council Member Plunkett  Staff] Present  City Manager Sylvia Carrillo-Trevino City Attorney Alan Bojorquez Interim City Secretary Irma G. Parker Assistant City Secretary Victoria Psencik  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and Visit Bastrop Board Meeting Minutes  Page 3 of 10    6.  CALL TO ORDER - Regular City Council Meeting at 6:00 p.m.  Mayor Nelson called the Regular City Council meeting to order at 6:18 p.m. witha a quorum  present.  7.  PLEDGE OF ALLEGIANCE  Amelia Anderson and Gibson Helton from the Bastrop Opera House Youth Academy led  the Pledge of Allegiance tol both the U.S. flag and the Texas flag.  8. 9.  INVOCATION PRESENTATIONS 9A. Mayor's Report 9B. Council Members' Report 10. WORK SESSIONS/BRIEFINGS  Ketrich Steger, Bastrop Police Chaplain, gave this evening's Invocation.  10A. Receive information on a proposed Public Improvement District for the ubmitted/Presented by: Sylvia Carrillo-Trevino, ICMA-CM, CPM, City Manager Additional presentation by: Talley Williams with) Metcalfe Wolff Stuart & Williams, LLP, and Zach Crawford with Development Planning & Financing Group.  Valverde Development.  Citizen Comment on this item: No action was taken on Item 10A. 11. STAFF AND BOARD REPORTS  Addressing the Council: Carlos Liriano  11A. Receive an update on Mayfest Park Repairs.  Submitted/Presented by: Council Member Meyer and Mayor Pro-Tem Kirkland Additional presentation by: Deborah Jones, Parks and Recreation Board Chair and Jimmy  Crouch, former Council Member. No action was taken on Item 11A. 12. CITIZEN COMMENT(S) Venable; Don Loucks  Bastrop citizens addressing the City Council on an item, not on the agenda: Desiree  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 4 of10    13. CONSENT AGENDA  13A. Consider and act to approve City Council minutes from the July 23, 2024, Regular meeting and the. July 30, 2024, Budget Workshop meeting. Submitted by: Victoria Psencik, Assistant City Secretary  13C. Consider and act on Resolution No. R-2024-103 of the City of Bastrop, acknowledging the proposed tax rate, no-new revenue tax rate, and voter approval tax rate for Fiscal Year 2024-2025 (FY 25): calling for a public hearing on September 10, 2024; authorizing a public notice; and providinga an effective date. Submitted by: Edi McIlwain, CPA, Chief] Financial Officer 13D. Consider and act on Resolution No.) R-2024-101 oft the City of] Bastrop, Texas, delaying action on the issuance of a series of combination tax and revenue certificates of obligation in an amount not to exceed $38,000,000; and other  matters related thereto.  Submitted by: Edi Mcllwain, CPA, ChiefFinancial Officer  13E. Consideration and act on Resolution No. R-2024-104 of the City of Bastrop, Texas, entering into an agreement with Feed the Need for a meal distribution site located at the Farmer's Market addressed as 1302 Chestnut Street, beginning on Wednesday, September 4, 2024, from 5:30 pm to 9:00 pm. Submitted by: Sylvia Carrillo-Trevino, ICMA-CM, CPM, City Manager Mayor] Nelson called for requests toi remove. any item from the Consent Agenda for separate Mayor Pro Tem Kirkland requested Item 13B be pulled from the Consent Agenda for A citizen, David Renfro, requested Item 13F be pulled from the Consent Agenda for MOTION: Council Member. Lee moved to approve the Consent Agenda after it was read into the record by Victoria Psencik, Assistant City Secretary with the exclusion of Item 13B and Item 13F. Council Member Fossler seconded the motion. Motion carried  discussion.  separate discussion. separate discussion.  unanimously.  CONSENT AGENDA ITEM 13B  13B. Consider and act on Mayor Lyle Nelson's request to be the Master of  Ceremonies for the November 7th, 2024 Farm Street Opry. Submitted by: Kathy Danielson, Community Engagement Director  MOTION: Mayor Pro Tem Kirkland moved to deny Mayor Lyle Nelson's request to be the Master ofCeremonies for the November 7h, 2024 Farm Street Opry. Council Member  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 5of10    Plunkett seconded the motion. Motion passed: 3to2 with Council MemberLeeand Council  Member Fossler voting against. CONSENT AGENDA ITEM 13F  13F. Consider and act to approve the second reading of Ordinance No. 2024-21 - of the City of Bastrop, Texas, amending Appendix A - Fee Schedule, Section A14.01.001 - Subdivision, Public Improvement Inspections: establishing a repealing clause; providing severability; and providing an effective date.  Submitted by: Andres Rosales, Assistant City Manager  Submitted/Presented by: Andres Rosales, Assistant City Manager and Sylvia Carillo-  Trevino, City Manager. Citizen Comment on this item:  Addressing the Council: David Renfro  MOTION: Council Member Plunkett moved to approve the second reading ofOrdinance No. 2024-21 with the amendment of additional language to allow for a credit to be issued commensurate with any overpayment that could be applied toward future development. Mayor Pro Tem Kirkland seconded the motion. Motion carried unanimously.  14. ITEMS FOR INDIVIDUAL CONSIDERATION  14C. Consider and act on Resolution No. R-2024-79 of the City of Bastrop, Texas, amending the City Council Rules of Procedure: Section 2.2 - Meetings Shall Be in Compliance, Section 2.10 - Quorum, Section 3.2 -I Model Format for Agenda Discussion, Section 3.5-] Discussion and Debate, Section3.12-Comneil May Discipline Its Own Members, Article 4- Agenda Order, Section 4.4- Presentations, Section 4.7 - Citizen Comments, and Section 5.3 - Rules Governing Citizen Comments, establishing a repealing clause; and  establishing an effective date.  Submitted/Presented by: Sylvia Carillo-Trevino, City Manager  Editor 's note:  Council Member Fossler requested the following statement to be included in the record: "Public comments were taken on Section 2.10- Quorum ofthel Ruleso ofProcedure on July 26th, 2024 (sic). Nineteen (19) people submitted comments or spoke in favor ofa adding the provision, "three (3) or more voting City Council Members should not deliberate an item  ofcity business outside ofaj properly posted meeting."  Citizen Comments on this item:  Not speaking: Anne Grossmann, Carl Grossmann Addressing the Council: Carrie Caylor  City ofE Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 6of10    MOTION: Council Member Fossler moved to amend Section 2.10 Quorum oft the Rules ofProcedure by adding the following provision, "Three (3) or more CityCouncil. Members shall not deliberate an item of city business outside ofa properly posted City Council meeting." Council Member Lee seconded the motion. Motion failed 2 to 3 with Council Member Meyer, Council Member Plunkett, and Mayor Pro Tem Kirkland voting against. MOTION: Mayor Pro Tem Kirkland moved to amend Section 2.10 Quorum ofthe Rules Procedure to add the following addition, "Three (3) o1 more members ofa Council should not meet to deliberate cily business unless (A) they are placed on asub-committee created by Council 01 (B) they are calling a City Council meeting. " Council Member Meyer MOTION: Mayor Pro Tem Kirkland moved to approve Resolution No. R-2024-79 with two (2) exceptions = (1) the approved addition that was made for Section 2.10 Quorum, and (2) reverting to the original language in Section 4.4 Presentations with using the word "may." Council Member Plunkett seconded the motion. Motion carried unanimously. 14D. Consider and act to approve the recommendations by the Charter Review Committee and any additional requests by Council and the Office of the City  seconded the motion. Motion carried unanimously.  Secretary.  Submitted/Presented by: Alan Bojorquez, City Attorney and Sylvia Carillo-Trevino, City  Manager  Citizen Comments on this item:  Addressing the Council: David Bragg, Debbie Moore Not speaking: Jimmy Crouch, Carrie Caylor Citizen Comments on. Proposition M Section 3.13: Addressing the Council: Debbie Moore  FIRST READING: Alan Bojorquez, City Attorney read the caption for the first reading of an Ordinance calling a Special Election on November 5, 2024, for the purpose of amending the Home-Rule Charter with the considerations from the Council listed below that will be presented for a second reading and approved at a Special Called City Council Summarization ofCharter Amendment Recommendations from Council according to. Alan 1.Creation ofal Proposition for handing petitions in the future no consensus from 2. Removing Proposition Fand G regarding petitions the ability tol be supplemented after submission and leave as is in the Charter and read in conjunction with the  Meeting on. August 19, 2024. Bojorquez, City Attorney: Council  Election Code - agreement, from Council  City ofE Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 7of10    3. Proposition M (Quorum) - removing the word "voting" = no consensus from 4.1 Increasing Council size by adding one member no consensus. from Council 5. City Manager's residency - limitation would exist, and it would be to reside 6. Change to Proposition 1 (Proposition J in Draft Ordinance) - "Council would  Council. Three options were prepared for the next reading within one mile oft the city limits.- agreement from Council consider confirmation of the Mayor's appointment"  FIRSTREADING: Alan Bojorquez, City Attorney read the first reading ofa an Ordinance calling for a Special Election on November 5, 2024, to amend the Home-Rule Charter regarding the enforcement of marijuana laws; a second reading will be read and approved 14E. Consider and act on Resolution No. R-2024-105 of the City of Bastrop, Texas Accepting the City Secretary's Certification Regarding a Recall Petition Calling for the Removal ofMayor Lyle Nelson and Providing Findings ofFact, Repealer, Severability, Effective Date, Proper Notice, and Meeting.  at a Special Called City Council Meeting on August 19, 2024.  Submitted/Presented by: Irma Parker, Interim City Secretary  Citizen Comments on this item:  Addressing the Council: Angela Plunkett, Jimmy Crouch, Linda Curtis, Mel  Cooper  Not speaking: Rita Ward, JeffHarper, William Hinkston  Resolution No. R-2024-105 was not presented for City Council approval. No action was 14A. Considerand act on Resolution No. R-2024-102, ofthe City ofl Bastrop, Texas, for the disannexation ofl land from the city's extraterritorial jurisdiction, fora 54.535-acre tract ofland out of the Reuben Gage Survey, Abstract No. 31,and the L.C. Cunningham Survey, Abstract No. 24, both of the Bastrop County, Texas, upon request and providing for findings of fact, repealer, severability,  taken on Item 14E.  effective date, proper notice, and meeting.  Submitted/Presented by: Vivianna Nicole Andres, Assistant to the City Manager MOTION: Council Member Plunket moved to approve Resolution No. R-2024-102 for the disannexation of land from city's extraterritorial jurisdiction for a 54.535-acre tract (CTX SPE 3, LP). Council Member Lee seconded the motion. Motion carried 14B. Consider and act on the first reading of Ordinance No. 2024-24, oft the Cityo of Bastrop, Texas, abandoning and vacating a certain section of the Madison Street right-of-way and the Houston Street right-of-way to the north of State Highway 71 and south of Government Street; and authorizing the City  unanimously.  City ofE Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 80 of10    Manager to execute any necessary documents to convey the City's remaining real property interests, ifany, in said right-of-way to adjacent owners. Submitted/Presented by: Sylvia Carrillo-Trevino, ICMA-CM, CPM, City Manager MOTION: Council Member Plunkett moved to approve the first reading of Ordinance No. 2024-24 to abandon and vacate a certain section of the Madison Street right-of-way and the Houston Street right-of-way to the north of State Highway 71 and south of Government Street and to include on the August 27, 2024 Regular Meeting Consent Agendai for a second reading. Council Member Meyer seconded the motion. Motion carried  unanimously.  * * * ITEM. 14C. FOR. RECONSIDERATION * * *  MOTION: Mayor Pro Tem Kirkland moved to reconsider Item 14C Items for Individual Consideration on the Rules ofProcedure. Council Member Plunkett seconded the motion. MOTION: Mayor Pro Tem Kirkland moved to amend Section 2.10 Quorum of the Rules of Procedure by adding, "Three (3) o1 more members of Council should not meet to deliberate cily business outside an open meeting unless (A) they are placed on a sub- committee created by Council or (B) they are calling a City Council Meeting"; and to amend Section 4.4 Presentations oft the Rules of Procedure by changing the word "will" to the original word of "may" to read, "Presentations may be made by the Mayor; City Council, o1 Staff" Council Member Plunkett seconded the motion. Motion passed 3 to2  Motion carried unanimously.  with Council Member Lee and Council Member Fossler voting against.  15. EXECUTIVE SESSION  The City Council metat 10:20 p.m. in: a cloxedlexecutiyesession pursuant to the' Texas 15A. City Council shall convene into closed executive session pursuant to Texas Government Code section 551.071 and Section 551.072 to seek the advice oflegal counsel and to deliberate regarding the proposed real estate acquisition oft the 1500  Government Code, Chapter 551, et seq, to discuss the following:  Farm Street and 1505 Cedar Street properties.  15B. City Council shall convene into closed executive session pursuant to Texas Government Code Section 551.071 to seek the advice of legal counsel regarding engineering and construction contracts related to the Wastewater Treatment Plant  #3.  Mayor Nelson recessed the Executive Session and reconvened the Open Session at 10:44 p.m.  City ofE Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board! Meeting Minutes  Page 9of10    16. TAKE. ANY NECESSARY OR. APPROPRIATE ACTION ON MATTERS POSTED  FOR CONSIDERATION IN CLOSEDEXICUTIVE SESSION.  15A. City Council shall convene into closed executive session pursuant to Texas Government Code section 551.071 and Section 551.072 to seek the advice oflegal counsel and to deliberate regarding the proposed real estate acquisition ofthe 1500  Farm Street and 1505 Cedar Street properties.  MOTION: Council Member Meyer moved to approve the purchase of the Farm Street and Cedar Street properties as discussed in Executive Session and authorized the City Manager to execute all documentation. Council Member Fossler seconded the motion. 15B. City Council shall convene into closed executive session pursuant to Texas Government Code Section 551.071 to seek the advice of legal counsel regarding engineering and construction contracts related to the Wastewater Treatment Plant  Motion carried unanimously.  #3.  MOTION: Council Member Fossler moved to approve the agreement to audit with KSA Engineers and authorize the City Manager to execute it. Council Member Plunkett  seconded the motion. Motion carried unanimously.  17. ADJOURNMENT  Upon receiving a motion and a second to adjourn, the August 13th Regular Meeting, the  meeting was adjourned at 10:46 p.m. without objection.  CITY OF BASTROP, TEXAS 1 Lyle Nelson, Mayor  ATTEST:  Victoria Psencik, Assistant City :4 dbek  Secretary  City of Bastrop, Texas Regular City Council Meeting Minutes  August 13, 2024. Joint City Council and' Visit Bastrop Board Meeting Minutes  Page 100 of10