2024SEP 13 PM 4:57 FILED FOR RECORD KRYSTAL VALDEZ ELLIS COUNTY CLERK  RANDYSTINSON Commissioner Pct. #1 LANE GRAYSON Commissioner Pct. #2  TODD LITTLE County Judge KRYSTAL VALDEZ Ellis County Clerk  LOUIS PONDER Commissioner Pct. #3 KYLE BUTLER Commissioner Pct. #4  NOTICE OF REGULAR MEETING ELLIS COUNTY COMMISSIONERS COURT  Notice is hereby given that a meeting of the Ellis County Commissioners' Court will be held on Tuesday, September 17th, 2024, at 2:00 p.m. in the Commissioners Courtroom (2nd floor) of the Historic Ellis County Courthouse, located at 101 W. Main Street, Waxahachie, Texas, a quorum of the Court will be physiçally  present. During this meeting time the following will be discussed and considered:  OPENING COURT  The County. Judge will call the meeting to order, declare quorum if present, and declare that notices have been  legally posted, pursuant tot the Open Meetings Act, Government Code Chapter 551.  MOTION' TO OPEN MEETING  INVOCATION AND PLEDGE OF ALLEGIANCE - County. Judge Todd Little  PUBLIC COMMENT - Members of the public will have the opportunity to make their comments at the time the  agenda item is being addressed.  CONSENT AGENDA - Consideration and action:  Administrative Consent:  A.1 Approval of regular bills, payroll, and officers' reports. - County Treasurer Cheryl Chambers A.2 Approval of Commissioners Court regular meeting minutes from September 3rd, 2024. - County Clerk A.3 Approval of Commissioners Court regular meeting minutes from September 10th, 2024. - County Clerk A.4 Acceptance of the Justice of the Peace, Precinct 1 monthly report for August 2024, pursuant to Local Government Code $114.044. - The Honorable Chris Macon, Justice of the Peace, Precinct. 1  Krystal Valdez Krystal Valdez  Ellis County Commissioners' Court Meeting September. 17h,2024 www.coells-tx.us  1    A.5 Acceptance of the resignation of Brian Almand from the Board of Directors of Emergency Services A.6 Approval to appoint Eric Keathly to the Board of Directors of Emergency Services District #7 for a term A.7 Approval for the County & District Attorney to sign grant agreement from the Texas Comptroller under A.8 Approval to cancel the scheduled Commissioners Court meeting on September 24th, 2024.-C County  District #7, effective immediately." - Fire Marshal Tim Birdwell ending December 31st, 2025. - Fire Marshal Tim Birdwell  S.B. 22, the Rural Prosecutor's Act. - County & District-Attorney. Ann Montgomery  Judge Todd Little Financial Consent:  F.1 FY24 Line-Item Transfer. - The Honorable Bob Carroll, 40th District CourtJudge  Decrease 001-0180-508020 (Equipment) by $700.00 Increase 001-0180-506980 (Law Books/Dues) by $700.00 Decrease 001-0050-508050 (Conference) by $600.00 Increase 001-0050-508190 (Computer Equipment) by $600.00 Decrease 001-0050-508030 Furniture/Fixtures) by $400.00 Increase 001-0050-508010 (Supplies) by $400.00 Decrease 001-0320-508010 (Supplies) by $100.00 Increase 001-0320-506010 (Mileage Reimbursement) by $100.00 Decrease 001-0370-507030 (Telephone) by $6,500.00 Decrease 001-0370-508880 (Computer Services) by $2,650.00 Decrease 001-0370-508090 (Auto Repairs) by $250.00 Decrease 001-0370-508090 (Auto Repairs) by $210.00 Decrease 001-0370-506010 (Mileage Reimbursement) by $1,600.00 Decrease 001-0370-508060 (Official Bond/Dues) by $1,475.00 Increase 001-0370-508010 (Supplies) by $6,500.00 Increase 001-0370-508350 (Training) by $2,650.00 Increase 001-0370-508080 (Auto Gas/Oil) by $250.00 Increase 001-0370-508050 (Conference) by $210.00 Increase 001-0370-508040 (Postage) by $1,600.00 Increase 001-0370-508040 (Postage) by $1,475.00  F.2 FY24Line-ltem Transfer. - Texas AgriLife Extension Service Director Mark. Arnold  F.3 FY24 Line-Item Transfer. - Texas Agrilife Extension Service Director Mark Arnold  F.4 FY24 Line-Item Transfer. = County Clerk Krystal Valdez  F.5 FY24 Line-Item Transfer. - Tax Collector Richard Rozier  Ellis County Commissioners' Court Meeting September17-,2024 www.co.ellis.t.us  2    F.6 FY24 Line-Item Transfer. - Tax Collector Richard Rozier  Decrease 001-0370-505020 (Salaries-F F/T) by $19,430.00 Increase 001-0370-508730 (Maint/Ofc Equip) by $2,400.00 Increase 001-0370-508070 (Conference) by $500.00 Increase 001-0370-508060 (Bonds/Dues) by $30.00 Increase 001-0370-508350 (Training) by $500.00 Increase 001-0370-508010 (Supplies) by $16,000.00 Decrease 001-0400-508350 (Training) by $1,800.00 Increase 001-0400-508010 (Supplies) by $300.00 Increase 001-0400-508050 (Conference) by $1,500.00 Decrease 001-0430-508100 (Auto Tires) by $400.00 Increase 001-0430-508110 (Auto Purchase/Insurance) by $300.00 Increase 001-0430-508150 (Uniform Expense) by $100.00 Decrease 001-0015-505020 (Salaries) by $538,000.00 Increase 001-0015-505022 (Overtime) by $400,000.00 Increase 001-0015-505030 (Certification Pay) by $6,400.00 Increase 001-0015-508010 (Supplies) by $25,000.00 Increase 001-0015-508030 (Furniture) by $5,000.00 Increase 001-0015-508120 (Radio) by $600.00 Increase 001-0015-508140 (Inmate Feeding) by $101,000.00 Decrease 001-0010-505020 (Salaries) by $79,000.00 Increase 001-0010-506020 (Staff Travel & Expense) by $2,200.00 Increase 001-0010-507020 (Repairs) by $2,500.00 Increase 001-0010-507040 (Pest Control) by $750.00 Increase 001-0010-508040 (Shipping) by $1,000.00 Increase 001-0010-508090 (Auto Repairs) by $35,000.00 Increase 001-0010-508100 (Auto Tires) by $250.00 Increase 001-0010-508570 (Peripheral) by $5,000.00 Increase 001-0010-508890 (Transport Expense) by $20,000.00 Increase 001-0010-509020 (K9 Supplies) by $7,300.00 Increase 001-0010-509960 (Contract SVC-Radio Agreement) by $5,000.00  F.7 FY24 Line-Item Transfer. - County Treasurer Cheryl Chambers  F.8 FY24 Line-Item Transfer. = Emergency Management Coordinator Michaela Sandefer  F.9 FY24 Line-Item Transfer. - Sheriff Brad Norman  F.10 FY24 Line-Item Transfer. - Sheriff Brad Norman  Ellis County Commissioners' Court Meeting September 17th,2024 www.co.ellis.t.Us  3    REGULAR AGENDA- Discussion, Consideration and Action  Department of Development:  1.1 Discussion, consideration, and action on a variance request to Volume I, Section IV (A) oft the  Subdivision & Development Standards regarding the minimum public road frontage requirements for Parcel ID 192089. This: t 27.391-acre site is located: t 2,000 feet north of the intersection of FM8 878  and Rios Road, Palmer, Road and Bridge Precinct No. 1.  1.2 Discussion, consideration, and action to amend the conditions of the previously approved variance request for Parcel ID No. 294695 from Volume I, Section IV (A)( (2) (Residential Lots) of the Subdivision & Development Standards. The property contains t 64.81 acres of land located on the north side of FM 1181, t 1,475 feet east of the intersection of FM 1181 and Allard Road, Ennis, Road and Bridge  Precinct No. 2.  1.3 Discussion, consideration, and action to ratify staff action on a plat of Langley Addition Lots1&2, Block A. The t 0.858-acre site is located at the northeast intersection of FM: 34 and Hemphill Street, situated in Ellis County Land School Survey, Abstract 329, Avalon, Road and Bridge Precinct No. 2. 1.4 Discussion, consideration, and action on a plat of Americase Business Park, Lots 4A & 4B, being a replat of Americase Business Park, Lot 4. The property contains t 6.06 acres of land, located at the northwest intersection of Perimeter Road and Hoyt Road, Waxahachie, Road and Bridge Precinct No. 3.  Purchasing  2.1 Discussion, consideration, and action to surplus and donate two office desks from the Sheriff's Office to 2.2 Discussion, consideration, and approval for the purchase of Firearms and Accessories in an amount of $128,788. .49 from GT Distributors, Inc. using the BuyBoard Cooperative Contract #698-23, for the Ellis  Texas Department of Public Safety (1720 E Main, Waxahachie).  County Sheriff's Office.  2.3 Discussion, consideration, and action granting an exemption under Local Government Code $262.024 (7) (the sole source exemption) from the bidding requirements of Local Government Code $262.023 for  the maintenance of propnetalyequpment with ExpressVote BMDs.  2.4 Discussion, consideration, and action to purchase Hardware Maintenance Services for 350 ExpressVote BMDs for an amount of $47,250.00 from Elections Systems & Software using the approved Sole Source  Exemption (Minute Order #310.23).  2.5 Discussion, consideration, and action on an Interlocal agreement between Grayson County and Ellis County in accordance with the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. 2.6 Discussion, consideration, and action on the renewal agreement with Hibbs-Hallmark for the comprehensive insurance for Ellis County. Renewal term is from October 15t, 2024 through September  30th,2025.  Ellis County Commissioners' Court Meeting September 17th, 2024 www.co.ellis.txus  4    2.7 Discussion, consideration, and action to award RFB-2024-011- Hourly Rates for Bridge and Headwall 2.8 Discussion, consideration, and action to award RFB-2024-010- Pavement Rehabilitation and Resurfacing Services to Advance Paving Acquisition Ltd. dba Advancing Paving Company and Texas  Repair, to J&K Excavation, LLC and Sanders Creek Construction, LLC.  Materials Group.  2.9 Discussion, consideration, and action to award RFB-2024-008 Behavioral Health Assessments for the Veterans Treatment Court and authorization for the County. Judge to execute a contract with Care Star  Behavioral Health Services LLC.  2.10 Discussion, consideration, and approval for the renewal of the Civic Plus Contract for the County  Website ini the amount of $29,179.41 for Fiscal Year 2025.  Administrative:  3.1 Action to clarify and ratify the adopted Fiscal Year 2025 tax rate:  Total Tax Rate = 0.273992 per hundred dollars of taxable value.  M&O= I&S= FM=  0.245488 per hundred dollars oft taxable value. 0.009869 per hundred dollars of taxable value. 0.018635 per hundred dollars of taxable value.  3.2 Discussion, consideration, and action to renew the Texas Association of Counties (TAC) Workers' Compensation Program for the 2025 plan year and submit poll documentation necessary fort the pool toproperly underwrite the renewal, including approval for the County Judge to sign all renewal  documentation. - Human Resources Director. Sharon Mancilla  3.3 Discussion, consideration, and action to renew or modify the current County Silver Retiree Health Insurance coverage and premiums through the Texas Association of Counties Health and Employee Benefits Pool (TAC HEBP) for Calendar Year 2025, including approval for the County. Judge to sign the  renewal. = Human Resources Director. Sharon Mancilla  3.4 Discussion, consideration, and approval of LOGIC Investment Pool as an authorized investment.  County Treasurer Cheryl Chambers  3.5 Discussion, consideration, and approval of Application of Participation in Local Government Investment 3.6 Discussion, consideration, and action regarding the ongoing burn ban. - Fire Marshal Tim Birdwell  Cooperative (LOGIC). = County Treasurer Cheryl Chambers  RECESS TO CONVENE TO EXECUTIVE SESSION  The Commissioners' Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course oft this meeting to discuss any of the matters listedi in this agenda, in the order deemed appropriate, as authorized by Texas Government Code Chapter 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct oft the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under Chapter. 551.  Ellis County Commissioners' Court Meeting September17-,2024 www.co.ellis.tK.Us  5    4.1 Pursuant to Government Code $551.071 (1), consultation with legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically pending Texas Pollutant Discharge Elimination Systems permits (TPDES) and pending petitions for the creation of Municipal Utility Districts  (MUD's).  4.2 Pursuant to Texas Government Code $551.074, deliberation on the duties of a public employees,  specifically the Purchasing Department and their duties in regards to contracts.  ADIJOURNMENT OF EXECUTIVE SESSION ADIOURNMENT OF REGULAR MEETING Signed the 13th of September, 2024-  Todd -  County. Judge  ahk  I,t the undersigned, County Clerk Ellis County, do hereby certify that the above Notice of Meeting of the Ellis County Commissioners' Courti isatrue and correct copy ofs said Notice, thatireceived: said Notice, andi itv wasp posted att the doors oft the Ellis County Courthouse,  ap place readily accessible to the general public at all times ont the 13th of September, 2024 at4:57 p.m.  Kystàl Valdez, phusoheke  Ellis County Commissioners' Court Meeting: September 17+,2024 www.co.ells.tx.us  6