MINUTES OF' THE June 19, 2024  HANOVER BOROUGH COUNCIL WORKSHOP/ FINANCE & PERSONNEL COMMITTEE MEETING  Vice-President Kress called the Hanover Borough Council Workshop/Finance & Personnel Committee meeting to order Wednesday evening, June 19, 2024 at 7:00 PM in the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, PA, as Attendance: The following Council Members answered as present: Council Members Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Kress, Mr. Lookenbill, Mr. Roland (by telephonic device) and Dr. Rupp; Solicitor Shultis; and Mayor Whitman. Absent were The following staff members were: in attendance: Library Director Baldwin, Public Works Supervisor Bean, Secretary Felix, Public Works Director Grimm, Human Resources Director Hill, Borough Manager Lewis, Planning & Engineering Director Mains, Police Chief Martin, Parks & Recreation Director Purkins and Finance Director Shelton. Community Media was present to conduct a video and audio recording of the meeting  advertised.  Council Members Mr. Hegberg and Mr. Reichart.  via Zoom presentation for all citizens tol have access.  PUBLIC COMMENT  Robert Holt, 513 High Street: Mr. Holt thanked the Council Third Ward representatives for their support over current issues and their objectivity. He stated that he does not support the Borough being the major financial contributor of the library. He stated that he does not approve of the renovation of 33 Frederick Street due to cost. He stated that he does not support the proposed special event on Center Square at the brewery. He stated his dissatisfaction with the Planning Commission and Zoning Board notification  process.  ACKNOWLEDGEMENT OF EXECUTIVE SESSION  Solicitor Shultis stated that an executive session was held Wednesday, June 19,2024 prior to this meeting from 6:40 PM to 6:55 PM involving the following items under Sections  708a (1) and (3) of the Sunshine Act: Police Employment Issue Wilson Avenue Land Swap    Minutes of the Hanover Borough Council Workshop/Finance 81 Personnel Committee  June 19, 2024 Page2  PRESENTATION-I LIBRARY BOARD OF GOVERNORS  Library Board President Christina Rosensteel was present and read the following  statement to Hanover Borough Council:  "The Library Board of Governors Subcommittee, in accordance with the verbal direction from Borough Council through Manager. Margie Lewis, has committed to the motionofdivesting the library operations from the Borough to the York County There have been several meetings to date between the Library, YCL and the Borough's special Council Manager/HR Director. Provided an agreement can be made, conditional on YCL's agreement to terms by the Borough, this is the Monthly meetings with Margie and. Amy will continue to be scheduled in an effort to inform and update progress. Ongoing communications with YCL to work through the Memorandum of Understanding (MOU) are also occurring  Library System (YCL).  Library's chosen path forward.  regularly."  President Rosensteel asked for questions from Council and there were none. Manager Lewis stated that Council requested an update from the Library Board by the end of] June, and this evening President Rosensteel provided theirintent. Special Counsel for the Borough and the Library are working together, and the plan is moving forward. Manager Lewis offered to provide an update to Council at any time, or have President Rosensteel speak before Council toj provide any updates as needed moving forward.  CONSENT AGENDA the Consent Agenda:  It was moved by Mrs. Funk, seconded by Mr. Fuentes to approve the following items on  a. Minutes: Approval of Minutes of May 15, 2024  b. Finance Reports:  Approve Bills for Payment Accept Monthly Financial Statement Accept Report of Monthly Investments Community Development Block Grant Extension: I Doss Alley Conversion until December 31, 2024 Ratify Mayor's disciplinary action for personnel matter  d. Police Suspension in compliance with Civil Service Regulations:  e. Special Events: Approve    Minutes of the Hanover. Borough Council Workshop/Finance & Personnel Committee  June 19, 2024 Page3 3  Hanover Chili Cookoff: Moul Field, September1, 2024 Honoring Our Heroes: St. Mark's Church, 129 Charles St, Walk a Mile in Her Shoes: YWCA, August 9, 2024 Diversity Festival: Wirt Park, September 28, 2024 Hawk Hustle: Hanover High School, November 9, 2024 Dolphin & Anchor Block Party: Baltimore St & Broadway Quad Bon Ton Builders, 225 Moul Avenue in the amount of $2,030.70 g. Former Black Rock Landfill: Ratify Manager's approval of Contract for Treatment System Rehabilitation with Hydro-Terra Group in the amount h. Police Department Hires: Approve hire of 2 probationary police officers  July 14, 2024  Closure, August 17, 2024  Approve request for sewer credit as per Resolution #1167:  of$7,400.00 effective July 5, 2024: Jamal Jimenez Griffin Kuhn  Motion carried.  FINANCE, PERSONNEL & ADMINISTRATION Civic Plus Website Contract Renewal:  Mr. Kress noted the decrease in the amount of the contract and Mrs. Funk asked for an explanation. Secretary Felix stated that the decrease in cost is due to completion of the first 4-year contract with most processes now in place, with minimal change. Itv was moved by Dr. Rupp, seconded by Mrs. Funk to move the approval of the Civic Plus website contract renewal for four (4) years to the Council agenda for consideration,  at the following annual billing rates:  Year1 Year2 2 Year 3 Year 4 Motion carried.  $4,246.72 $5,015.18 $5,265.94 $5,529.24    Minutes of the Hanover Borough Council Workshop/Finance & Personnel Committee  June 19, 2024 Page4 Iron Mike Statue:  It was moved by Dr. Rupp, seconded by Mrs. Funk to move the approval for the relocation of the "Iron Mike" statue in Center Square toi the Mount Olivet Cemetery, with relocation of the statue to be undertaken by the recipient, to the Council agenda for  consideration. Motion carried. PUBLIC WORKS AND FACILITIES Municibid Online Public Auction Results:  Public Works Director Grimm stated there were 22 items that went for sale at auction but not all items were sold. The unsold items will be addressed in the fall. Total proceeds from the auction amounted to $59,497.10 for all items sold, and the sales will be certified Itwas moved by Mrs. Funk, seconded by Mr. Fuentes to move the approval of the sale of equipment from the online Municibid public auction to the Council agenda for  by Municibid.  consideration. Motion carried.  Community Change Grant:  Planning and Engineering Director Mains stated that the Borough was contacted by the Environmental Protection Agency (EPA) for grants up to 20 million dollars for environmental justice areas, and found thatHanover Borough is considered a designated environmental justice community. The local government agency must work with non- profit organizations. Potential non-profit organizations could include the Hanover Economic Development Corporation (HEDC), Main Street, Chamber of Commerce, Borough Council and Stormwater Authority. The project area would start at the Market House on Chestnut Street, turn left onto Railroad Street and end at Broadway. Current traffic conditions along Chestnut Street will be addressed. Delta will assist with the coordination and administration of this grant. Mr. Mains is seeking Council approval to Mrs. Funk asked if there are matching funds required for the grant, and Mr. Mains responded that matching funds are not a requirement, but the application could score Mrs. Funk asked about the barrels on Chestnut Street near the intersection of Railroad Street. Public Works Director Grimm stated that the lane shift, parking issue and the intersection will be addressed with the help of this grant. All A traffic study needs to be completed first. issues can be discussed at the meeting of the Public Safety Committee.  move. forward with the grant.  higher if we were to offer them.    Minutes oft the Hanover Borough Council Worksho/Finance 8 Personnel Committee  June 19, 2024 Page5  Mr. Mains clarified that any matching funds for the proposed grant will bel broughtbefore It was moved by Mrs. Funk, seconded by Mrs. Greenholt to move the authorization to engage with Delta and Dewberry to prepare an Environmental Protection Agency (EPA) Change Grant submission for the Railroad Street and Chestnut Street corridor, implementing the first phase of the completed "Hanover Streetscape and Downtown Improvement Plan," to the Council agenda for consideration. Motion carried. Doss Alley Community Development Block Grant (CDBG) Project:  Council before moving forward.  Mr. Mains stated that the Doss Alley project began in 2021-2022, and iti is finally ready to move forward. The project encompasses reconstruction of the alley between Frederick Street and Exchange Place with amenities for a pedestrian area including the incorporation of stormwater initiatives such as rain gardens. Mr. Mains is seeking Council's authorization to move forward with the bidding process. The CDBG grant Itv was moved by Dr. Rupp, seconded by Mr. Fuentes to move the authorization for staff to proceed with bid advertisements for the Doss Alley CDBG Project to the Council  funds must be spent by the end of the year.  agenda for consideration. Motion carried. PLANNING COMMISSION Review/Update of Zoning Ordinance:  Mr. Mains noted recent conversations about zoning regulations and related processes. The Planning Commission: requested that Council authorize review of the current zoning ordinance. The last time a review of the zoning ordinance took place was 2022, and now it is time to review the ordinance again, especially in light of recent questions on allowable uses. Mr. Mains requested that Council allow the Planning Commission to Itv was moved by Mrs. Greenholt, seconded by Mrs. Funk to move the authorization for the Planning Commission to engage with Gannett Fleming's Land Use Planning staff to review potential changes to the Hanover Borough Zoning Ordinance to the Council agenda for consideration. Emerging land use issues will be addressed along with a  engage Gannett Fleming to review the ordinance for recommendations.  complete administrative revision. Motion carried.    Minutes of the Hanover Borough Council Worksho/Finance 81 Personnel Committee  June 19, 2024 Page6 6  GIS Based Zoning Map:  Mr. Mains announced the addition of the GIS based zoning map to the Borough website that will help to answer: frequent questions from the public. This initiative was budgeted and is on the website. The map can identify the zone and ordinance requirements for a particular piece of property. Street maps and stormwater maps are planned to be added  in the future.  DEPARTMENT OF WATER RESOURCES 319 Wilson Avenue Land Swap:  The swap would involve thel Borough's acquisition of a long skinny strip of the wetlands behind Mod Car Wash and Raymoor and Flannigan's on Wilson Avenue. In exchange, the Borough Mr. Monahan will acquire a piece of property to accommodate a new hotel in the area. The Borough needs the strip of wetlands to fulfill a growing greener grant to repair a portion of the stream bed which has become unstable. The Army Corps of Engineers investigated the project, and they believe it is a good candidate for their program. The Borough owns all of the wetlands behind this lot. Mr. Monahan would engage with us in a land swap SO we could obtain the land to assist us with this project. The request is to allow staff to begin to move: forward with appraisals, surveyors, etc. Mrs. Funk asked how many units that the new Marriott would contain.  Mr. Monahan replied that 78 units are planned for the new. hotel, which is comparable to Mr. Monahan spoke about his role in the development of Eisenhower Drive in which he provided the land in coordination with the Borough to complete the project. Att that time, Mr. Monahan donated the wetlands in that area for the Borough to maintain. Mr. Monahan intends to construct a Marriott hotel and the additional land would assist him Itv was moved by Mr. Fuentes, seconded by Dr. Rupp to move the approval of ai resolution to authorize staff and legal counsel to proceed with preparing the necessary documents for a land swap of public and private lands along Wilson Avenue, to the Council agenda Lead Service Program: Water Resources Director Mains outlined the PAI Department of Environmental Protection (DEP) requirements for the lead service program survey update. Therei is a mandate that the Borough mustsubmit al lead serviceinventory tol DEP by October. The Borough has done much work toi identify lead lines, but now the survey to the public needs to be completed for all existing properties on the water system. Mr.  the other existing hotels.  in his endeavor.  for consideration. Motion carried.    Minutes of the Hanover Borough Council Workshop/Finance &1 Personnel Committee  June 19, 2024 Page7  Mains noted that the survey is very simple and he encouraged all citizens to participate. Council members should also encourage their constituents to complete the survey. Mrs. Funk asked Mr. Mains to enlarge theonline survey for better viewing, and hei replied Mr. Mains explained that if a property owner believes they have a lead service line, a water service person will respond to investigate and confirm sO the property owner can replace the line. Property owners are responsible for the service line between the curb and house. Itis possible for the Borough to acquire federal funding tol help with costs for replacement ofl lead service lines after they can find how many lead servicel lines still exist. Reports of Council Members, Council Committees and Other Public Bodies: Mayor SueAnn Whitman provided a signed copy of her objections to Council Members regarding the proposed rental registration ordinance. Council voted to enact the ordinance at the meeting of Hanover Borough Council held May 22, 2024, but the Mayor Mayor Whitman stated that she is not against the inspections or registrations for rental properties. She stated that she spoke to Representative Klunk and Magistrate Glessner  that he will do: SO.  did not sign the ordinance.  who pointed out their objections regarding the proposed ordinance.  Mayor Whitman read the following statement:  "To the. Honorable Members of the Hanover Borough Council,  Pursuant to Section 3301.3 (a) (2)( (ii) of the Pennsylvania Borough Code, Iam returning WITHOUT my approval of proposed ordinance #2369 also known as the "Residential Rental Unit Registrations and Inspections Ordinance"as passed by Council on May 22nd, Thisordinance would: mandate inspections ofall residential rental units located within the Borough limits along with mandatory rental permits to operate the rental units. This proposed ordinance has not been vetted thoroughly. Iti is too ambiguous and open-ended as currently drafted, which gives it the potential to become ouerburdensome and onerous. The ordinance needs to be quantified and data-driven and the solution specified and properly articulated, as most concerns and questions of those who attended the meetings were unanswered. Furthermore, it did not include a schedule of registration, inspection, or re-inspection fees as the fees were not developed and disclosed to taxpayers before the ordinance was voted on. Itisiresponsible, governance to movej forward with this ordinance without knowing how many rental units will need tol be inspected, the cost to inspect these properties, or the logistics of implementing this ordinance. Additionally, the unknown costs ofimplementation could lead tos a tax increase imposed on the borough citizens.  2024.    Minutes oft the Hanover Borough Council Worksho/Finance &1 Personnel Committee  June 19, 2024 Page8  Ibelieve that enacting this ordinance would cause an undue financial hardship for the lower-income families ofour community and could lead to increased homelessness within the Borough. My recommendation is that Hanover Borough Ordinance #1796 be updated and enforced, along with community education on the various ways to report any issues For the reasons above, Imust withhold my signature, and VETO Ordinance #2369." Solicitor Shultis noted that it is the Mayor's right to return Ordinance 2369. Her actual The veto will be addressed at the next meeting of Hanover Borough Council on June 26, 2024. There will be a roll call vote that must pass by a majority plus one or seven (7)  regarding rental units to the Code Enforcement Department.  letter should be attached to tonight's minutes.  members, in order to override the veto. Additional Public Comment: None was presented.  Vice-President Kress thanked all for their attendance this evening. JULY BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS:  *Governance & Policy Committee *Public Safety Committee Enhancement Committee Council Workshop/Finance & Personnel: Hanover Borough Council:  Monday, July 1, 2024 6:001 PM Tuesday, July 2, 2024 6:301 PM Wednesday, July 10, 2024 6:001 PM Wednesday, July 17, 20247:001 PM Wednesday, July 24, 20247:001 PM  *Committee Meetings will be cancelled ift there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. Be sure to check the website meeting calendar at tps/Aumoe.groverboroughpagou  ADIOURNMENT: 7:48 PM. Motion carried.  It was moved by Mr. Fuentes, seconded by Mrs. Greenholt to adjourn the meeting at  Respectfully submitted, Dn Borough Secretary    Borough ofHanover York County, PA An Equal Opportunity. Borough Office oft the Mayor  June 17, 2024  To the Honorable Members oft the Hanover Borough Council,  Pursuant to Section 3301.3 (a) (2) (ii) oft the Pennsylvania Borough Code, I ami returning WITHOUT my approval of proposed ordinance #2369 alsol known as the Residential Rental Unit Registrations and This ordinance would mandate inspections of all residential rental units located within the limits along with mandatory rental permits to operate the rental units. This proposed ordinance has borough not! vetted thoroughly. Itist too ambiguous and open-ended as currently drafted, which become overburdensome and onerous. The ordinance needs to be quantified and data-driven gives and potential the solution to specified and properly articulated, as most concerns and questions oft those who attended the unanswered. Furthermore, it did noti include as schedule ofr registration, inspection, or re-inspection meetings fees as the fees were not developed and disclosed to taxpayers before the ordinance was voted on. Itisi irresponsible governance to move forward with this ordinance without knowing how many rental units will need to be inspected, the cost to inspect these properties, or the logistics of implementing this ordinance. the unknown costs of implementation could lead to a taxi increase imposed on the borough citizens. Additionally, Ibelieve that enacting this ordinance would cause an undue financial hardship for the lower-income families of our community and could lead to increased homelessness within the borough. recommendation is that Hanover Borough Ordinance #1796 be updated and enforced, My with education on the various wayst to report any issues regarding rental units to the Code Enforcement along community  Inspections Ordinance" as passed by Council on May 22nd, 2024.  it thej  been were  Department.  For the reasons above, Imust withhold my signature, and VETO Ordinance #2369.  Mayoro  Borough  Date  67-2024  SAE  Borough of Hanover  44F Frederick Street 717.637.3877 mbeMamorlorugiPAgo.  Hanover. PA 17331 :717.637.2805 wmsanoreorougiPAgpw