MINUTES OF THE May 15, 2024  HANOVER BOROUGH COUNCIL WORKSHOP/ FINANCE & PERSONNEL COMMITTEE MEETING  President Reichart called the Hanover Borough Council Workshop/Finance & Personnel Committee meeting to order Wednesday evening, May 15, 2024 at 7:00 PM in the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, PA, as advertised. Attendance: The following Council Members answered as present: Council Members Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mr. Hegberg, Mr. Lookenbill, Mr. Reichart and Dr. Rupp; Solicitor Shultis; and Mayor Whitman. Absent were Council Members Mrs. Greenholt, Mr. The following staff members were in attendance: Library Director Baldwin, Public Works Supervisor Bean, Secretary Felix, Public Works Director Grimm, Human Resources Director Hill, Borough Manager Lewis, Planning & Engineering Director Mains, Police Chief Martin, Chief Code Enforcement Officer Miller, Parks & Recreation Director Purkins and Finance Community Media was present to conduct a video and audio recording of the meeting via  Kress and Mr. Roland; and Junior Council Members Huston and Persaud.  Director Shelton.  Zoom presentation for all citizens tol have access.  PUBLIC COMMENT:  Robert Holt, 513 High Street: Mr. Holti referenced the newly approved boat rentals at Long Arm Dam. He does not approve of the storage shed being placed SO close to the water. Mr. Holt noted thata a grant was approved to paint a mural at the library which Mr. Holt felt Isaac Riston, 36 W. Hanover Street: Mr. Riston asked how an ordinance is amended and the  should have. had Council approval before moving forward.  legal advertising process.  Solicitor Shultis stated that he will speak to Mr. Riston following the meeting.  PRESENTATION -] MAIN STREET - HANOVER  Mr. Frey was present regarding Main Street Hanover's monthly report which was provided in the attachments for the meeting. Mr. Frey added that the flower baskets were recently hung in the downtown, and Main Street is currently interviewing for an executive director. CONSENT AGENDA: It was moved by Dr. Rupp, seconded by Mrs. Funk to approve the  Main Street would like to report to Council each month.  following items on the Consent Agenda:    Minutes oft the Hanover. Borough Council Workshop/Finance 81 Personnel Committee  May 15, 2024 Page2  a. Minutes: Approval of Minutes of April 17,2024  b. Finance Reports:  Approve Bills for Payment Accept Monthly Financial Statement Accept Report of Monthly Investments  Tidal Wave Auto Spa: Release performance bond in the amount of d. YWCA: Approve Resolution for Final Subdivision and Land Development e. Certified Hiring List: Authorize Civil Service Commission to create certified hiring list for one probationary police officer  $966,849.56 Plan Approval  Field Use Agreements: Approve  Myers Playground - Hanover Diamond Sports  Motion carried.  INTERVIEWS FOR APPOINTMENTS TO BOARDS & COMMISSIONS  Zoning Hearing Board: Interviews were conducted by Council members for (1) (alternate) appointment to fulfill an unexpired term ending 12/31/25 for the following  citizens in attendance: Gerald Funke Shane Henderson  Itv was moved by Mrs. Funk to move the appointment of Shane Henderson as Alternate Member toi thel Hanover Borough Zoning] Hearing Board to fulfill an unexpired term until 12/31/25, to the Council agenda for consideration. The: motion died for lack of a second. Itv was moved by Mr. Hegberg, seconded by Dr. Rupp to move the appointment of Gerald Funke as Alternate Member to the Hanover Borough Zoning Hearing Board to fulfill an unexpired term until 12/31/25, to the Council agenda for consideration. Motion carried. Recreation Board: Interviews were conducted by Council members for (1)appointment to the Hanover Borough Recreation Board to fulfill an unexpired term ending 12/31/26  for the following citizens in attendance:  Shane Henderson Gen Huston  Itwas moved by Dr. Rupp, seconded by Mrs. Funk to move the appointment of Gen Huston to the Hanover Borough Recreation Board to fulfill an unexpired term until 12/31/26, tot the Council agenda for consideration. Mr. Bubb, Mrs. Funk, Dr. Rupp voted    Minutes oft the Hanover. Borough Council Worksho/Finance & Personnel Committee  May 15, 2024 Page 3  in favor of the motion. Mr. Fuentes, Mr. Hegberg, Mr. Lookenbill and Mr. Reichartv voted inc opposition to the motion. The motion failed with three (3) Council members voting in favor of the motion and four (4) Council members voting in opposition to the motion. Itv was moved by Mr. Fuentes, seconded by Mr. Hegberg to move the appointment of Shane Henderson to thel Hanover Borough Recreation Board to fulfill an unexpired term until 12/31/26, to the Council agenda for consideration. Dr. Rupp voted in opposition to  the motion. Motion carried. PUBLICWORKS ANDFACILITIES  Vehicle & Equipment Auction: Public Works Director Grimm requested Council to approve the online Municibid Auction for sale of vehicles and equipment that can no It was moved by Dr. Rupp, seconded by Mr. Fuentes to move the approval for an online public auction through Municibid for sale of vehicles and equipment that can no. longer  longer be utilized.  be utilized, to the Council agenda for consideration:  1994 Ferris Mower 2000 Ferris Mower 2013 Ford Taurus Police Interceptor 2007 Mack Refuse Truck 1999 Spec Tec Trailer  1987 Ford Tractor (Snow blower attachment)  Various Playground equipment pieces (will be listed individually in the resolution)  Motion carried.  Itv was moved by Mrs. Funk, seconded by Dr. Rupp toi move the authorization to advertise the Municibid auction for sale of vehicles and equipment to the Council agenda for  consideration. Motion carried. Replacement Mower:  Public Works Director Grimm asked Council to approve the replacement of two: mowers with one 2024 Hustler Zero-Turn mower at a cost $14,438. Mr. Grimm noted that he was able to obtain a hook lift truck that was previously budgeted at substantial cost savings of $17,872, due to an out-of-business sale. Proceeds from the auction will not need to be utilized to fund the purchase of thei new mower, since the savings from thel hook lift truck  will fully cover the cost of the new mower.    Minutes oft the Hanover Borough Council Worksho/Fnance &1 Personnel Committee  May 15, 2024 Page4  It was moved by Mr. Hegberg, seconded by Mrs. Funk to move the authorization to purchase a 2024 Hustler Zero-Turn mower to be funded by the vehicle acquisition  savings, to the Council agenda for consideration. Motion carried.  DEPARTMENT OFWATER RESOURCES  Stonewicke Residential Development: Mr. Mains asked for Council to conditionally approve the offer to accept the dedication of the water system. There are punch list items that need tol be finalized, but the development has been substantially completed. Mrs. Funk asked what items need to be verified yet. Mr. Mains explained that things like straightening shut off valves and leak detection are typically things that are verified before signing off. There will be a maintenance bond for 18 months as well to ensure any It was moved by Mrs. Funk, seconded by Mr. Fuentes to move the authorization to conditionally accept the Offer of Dedication for the Stonewicke residential water system and all related appurtenances for the Stonewicke Residential Development to the Council  outstanding items are completed.  agenda for consideration. Motion carried. Additional Public Comment: None was presented.  JUNE BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: Please check  the dates and times as some meetings have been advertised and rescheduled:  *Public Safety Committee *Public Works & Facilities Committee Council Workshop/Finance & Personnel: Hanover Borough Council: unable to attend any meetings. ADJOURNMENTE PM. Motion carried.  Tuesday, June 4, 2024 6:301 PM Wednesday, June 12, 2024 6:001 PM Wednesday, June 19, 20247:00PM Wednesday, June 26, 20247:00P PM  * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be  Itw was moved by Mr. Fuentes, seconded by Mr. Hegberg to adjourn the meeting at 7:30  Respectfully submitted, A/yi1 Dorothy C. Felix Borough Secretary