MINUTES OF THE April17,2024  HANOVER BOROUGH COUNCIL WORKSHOP) FINANCE & PERSONNEL COMMITTEE MEETING  Vice-President Kress called the Hanover Borough Council Workshop/Finance & Personnel Committee meeting to order Wednesday evening, April 17, 2024 at 7:00 PM: in the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, PA, as advertised. Attendance: The following Council Members answered as present: Council Members Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Lookenbill, Mr. Reichart and Mr. Roland; Solicitor Shultis; and Mayor Whitman. Absent were Council The following staff members were in attendance: Police Lt. Bunty, Secretary Felix, Public Works Director Grimm, Human Resources Director Hill, Borough Manager Lewis, Planning & Engineering Director Mains, Police Chief Martin, Chief Code Enforcement Officer Miller, Community Media was present to conduct a video and audio recording of the meeting via  Member Rupp and Junior Council Members Huston and Persaud.  Parks & Recreation Director Purkins and Finance Director Shelton.  Zoom presentation for all citizens to have access.  PUBLIC COMMENT:  Attorney Arthur Becker, Ir., 529 Carlisle Street: Mr. Becker stated that he represents many citizens who oppose the rental registration and inspection ordinance. He asked about potential costs and logistics for the program. He criticized the rental registration and Isaac Riston, 36 W. Hanover Street: Mr. Riston offered various contacts who could offer assistance with the Borough's efforts on implementation of the rental registration and inspection ordinance. He referenced the Consumer Guide to Tenant and Landlord Rights published by thel Pennsylvania Office of the Attorney General, and stated his support for the  inspection survey and its results.  proposed ordinance.  Acknowledgement of Executive Session:  Solicitor Shultis stated that an executive session was held Wednesday, April 17, 2024 prior to this meeting from 6:30 PM to 7:00: PM: involving the following items under Sections 708a (2),( (4)  & (5) of the Sunshine Act: USW contract  206 York Street authorization to place lien KCC Construction settlement agreement    Minutes oft the Hanover Borough Council Workshop/Finance 8 Personnel Committee  Aprill 17, 2024 Page2  CONSENT AGENDA - It was moved by Mr. Reichart, seconded by Mrs. Funk to approve  the following items on the Consent Agenda:  a. Minutes: Approval of Minutes of March 20, 2024  b. Finance Reports:  Approve Bills for Payment ii. Accept Monthly Financial Statement iii. Accept Report of Monthly Investments I Hanover Diamond Sports - Myers Ballfield  Field Use Agreements  Motion carried.  FINANCE, PERSONNEL AND ADMINISTRATION  United Steelworkers Contract:  Itwas moved by Mrs. Funk, seconded by Mr. Fuentes to move the approval of the collective bargaining agreement for the United Steelworkers for the years 2024-2026 to the Council  agenda for consideration. Motion carried. 33 & 44 Frederick Street Capital Building Projects:  It was moved by Mrs. Greenholt, seconded by Mr. Hegberg to move the acknowledgement of the solicitation of bids as a single prime contract for the capital building projects for the Borough's Public Administration Facility at 33 Frederick Street and the Public Safety Complex at 44 Frederick Street without separation of trades, as provided in Section 1405 of the Pennsyluania Borough Code, to the Council agenda for consideration. Motion carried.  PLANNING COMMISSION  YWCA Preliminary/Final Land Development Plan:  Itv was moved by Mr. Hegberg, seconded by Mr. Reichart to move the acceptance of the offer of Hanover Land Services to grant an extension until August 7,2024 for plan approval of the YWCA Project No. 9843-23 to the Council agenda for consideration. Motion carried.  Cherry Tree V Sewer Module:  Planning & Engineering Director Mains noted that a sewage facilities planning module: is an acknowledgement to the State that we are following our own comprehensive plan for sewage. Council is being asked to acknowledge the resolution to be sent to the Pennsylvania    Minutes of the Hanover Borough Council Workshop/Finance & Personnel Committee  April17,2024 Page 3 as required.  Department of] Environmental Protection. (PAI DEP). All sewage will be collected and treated Itwas moved by Mr. Hegberg, seconded by Mr. Reichart to: move the resolution for approval of the Sewage Facilities Planning Module for Cherry Tree V to the Council agenda for  consideration. Motion carried.  Cherry Tree VI Preliminary Land Development Plan Approval:  Mr. Mains noted that the developer and engineer are present, and he asked them to come Mr. Trey Elrod, Gordon L. Brown & Assoc., project engineer, explained that the plan is fora 126 garden apartment complex located at the end of Cherry Tree Lane and at the end of Ash Drive situated on 11.6 acres in the R-5 zone. A special exception from zoning was approved for the use. Thej plan has been vetted through the Planning Commission, engineering review, and all other applicable entities. Ash Drive and Cherry Tree Lane were originally extended, but were later removed from the plan. The plan was submitted to Met-Ed and to the York County Rail Trail Authority for their review and all comments have been addressed. Mrs. Funk asked about anticipated water retention and proximity to the: rail trail. Mr. Hegberg elaborated that the plan has gone through third party engineering review. He commended the engineers for the project and Myers Development on their response to providing revisions for the project, noting that the process worked as it should. The site was redesigned with] Planning Commission input. Their design was based on the old Subdivision and Land Development Ordinance (SALDO) which is more stringent than the new one  forward to summarize the proposed project.  passed a year ago. He noted the impervious areas were: reduced. Mrs. Funk stated that she had concerns with sink holes and water: runoff.  Mr. Mains confirmed that the plan meets the new stormwater regulations, and he pointed Mr. Elrod stated that after Ash Drive and Cherry Tree Lane were removed, many improvements were made including landscaping and stormwater, noting that was the Mr. Kress asked Mr. Mains to confirm that the Land Development plan complies with all current regulations. Mr. Mains answered affirmatively and pointed out that the specific Mr. Mains stated that there will also be a developer'sa agreement due to the complexity of the project. He stressed tonight's approval is for the preliminary plan, and that nothing can be built off of this plan. The: final plan must then be acted upon by Council at ai future date.  out that the original design was changed and redone.  biggest change from the old plan to the new plan.  conditions are. listed in the resolution.    Minutes of the Hanover. Borough Council Workshop/Finance 8 Personnel Committee  April17, 2024 Page 4  Itwas moved by Mr. Hegberg, seconded by Mrs. Greenholt to move the approval of the resolution for conditional approval of the Preliminary Land Development Plan for Cherry Tree Vtothe Council agenda for consideration. Mrs. Funk voted in opposition to the motion.  Motion carried. 28-30 Charles Street:  Mr. Mains noted that this project is to subdivide an existing duplex and that there were Itwas moved by Mrs. Funk, seconded by Mr. Hegberg to move the approval oft the resolution for conditional approval of the Preliminary/Final Subdivision Plan for 28-30 Charles Street  proper zoning and planning approvals.  to the Council agenda for consideration. Motion carried.  PUBLIC SAFETY  Rental Registration & Inspection Ordinance: ordinance, and not for approval of the ordinance.  Mrs. Greenholt clarified that the motion on the agenda is strictly for advertisement of the Itwas moved by Mrs. Funk, seconded by Mrs. Greenholt to move the approval for the advertisement of the rental registration and inspection ordinance to the Council agenda for consideration. Mr. Lookenbill and Mr. Roland voted in opposition to the motion. Motion  carried.  WestSide Railroad Street south of Bank Lane toward Broadway:  Manager Lewis confirmed when asked by Mrs. Funk that both motions refer tol loading zones Itwas moved by Mrs. Funk, seconded by Mr. Roland to approve the advertisement of an ordinance stipulating a 20 minute time limit in the loading zone that begins 50 feet south of  and not short term parking.  Bank Lane for a 65 foot loading zone. Motion carried.  108 East Chestnut Street, East Side Railroad Street at Greer's Restaurant:  Itwas moved by Mr. Roland, seconded by Mrs. Funk to approve the advertisement of an ordinance for a loading zone with 20 minute time limit on the east side of Railroad Street  adjacent Greer'srestaurant, Motion carried.    Minutes oft the Hanover Borough Council Workshop/Finance & Personnel Committee  April1 17,2024 Page5  WATER RESOURCES  Itwas moved by Mr. Roland, seconded by Mr. Reichart to move the approval of the settlement agreement and change order in the amount of $71,000 for the Sheppard Myers Dam Rehabilitation tot the Council agenda for consideration. Motion carried.  PARKS AND RECREATION  KyaCameAom-Gaaine Aquatic Rentals:  Mrs. Funk asked for more information. Parks and Recreation Director Purkins noted that Susquehanna Outfitters will provide staff on site who will place the vessels in the water for patrons. All of the vessels will be human powered. Not trolling motors will be used. Itwas moved by Mrs. Funk, seconded by Mr. Reicharttomove the approval of the agreement with Susquehanna Outfitters for syak/anoe/mongasaline aquatic rentals at Long Arm Dam and Sheppard-Myers Dam to the Council agenda for consideration. Motion carried.  PUBLIC WORKS & FACILITIES Recycling Ordinance Revision:  Itv was moved by Mr. Roland, seconded by Mr. Fuentes to move the approval of the advertisement of an ordinance to add additional wording to the recycling ordinance to include high-grade office paper to the Council agenda for consideration. Motion carried.  Council Committee Reports  Mr. Fuentes requested that if a motion is made from a committee to forward an item to the Council Workshop agenda, that the public could have access to those minutes from the committee that forwarded the item, prior to the Council Workshop meeting. Public Works Director Grimm noted that there is a grant opportunity for a roll-off and cardboard dumpsters from PA DEP (not an action item), and that is the reason that he asked for an update to the recycling ordinance in Item 10. There was some wording missing in the original ordinance regarding recycling of paper. This wording was required in order to comply with the grant conditions. Total cost during budget time would be almost $240,000 for these items, but with the grant award the Borough would only be required to pay approximately $38,699 for the truck and 3 containers. This would be a 2025 budgeti titem. When asked by Mrs. Funk, Public Works Director Grimm replied that when the truck is no longer used, itwill got to auction, with proceeds going to the General Fund. The current truck  is no longer road worthy; iti is being utilized at the transfer station yard.    Minutes of the Hanover Borough Council Workshop/Finance &1 Personnel Committee  April17,2024 Page 6  Vice-President Kress thanked Mr. Grimm for his information. Additional Public Comment: None was presented.  Mayor Whitman noted that a man contacted her from Hannover, Germany who is cycling from Key West to Canada. Her willl bei inl Hanover tomorrow to visit and will make a few stops at local businesses. He is raising money for various cancer charities. Mayor Whitman will forward his schedule to Council members if anyone would like to participate. Vice-President Kress thanked all for their attendance and reminded all of the upcoming May  Council and Council Committee meetings: "Governance & Policy Committee *Public Safety Committee Enhancement Committee Council Workshop/Finance & Personne!: Hanover Borough Council: unable to attend any meetings. ADIOURNMENT: PM. Motion carried.  MAY BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS:  Monday, May 6, 2024 6:001 PM Tuesday, May 7, 2024 6:00 PM Wednesday, May 8, 2024 6:00 PM Wednesday, May 15, 20247:00PM Wednesday, May 22, 20247:00F PM  * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be  Itwas moved by Mr. Reichart, seconded by Mr. Kress to adjourn the meeting at 7:44  Respertfulysubmited, Dorothy 2 Boroughs Secretary