City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX: 77063-1523  TELEPHONE (713).782-0271 FAX( (713)782-0281  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY, FEBRUARY 26, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A SPECIAL MEETING ON TUESDAY, FEBRUARY 26, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS  TO DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL-, At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1.  Discuss and take possible action on the MVPD monthly report 2. Discuss and take possible action on the VFD monthly report  3. 4. 5. 6.  Discuss and take possible action on Employee Health Insurance  Discuss and take possible action on request by Smithdale Estates resident to Discuss and take possible action on contract with DRC for debris removal Discuss request to accept Piney Point Circle as a City street 7. Discuss and take possible action on Update to City's Drainage Criteria 8. Discuss and take possible action on the Mayor's monthly report  remove a tree located in City right-of-way  9.  Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: January 2019 Financials  Fire Department and Police Department    10. Discuss and take possible action on the City Engineer's monthly report 11. Discuss and take possible action on Proposal for Surrey Oaks Final Design 12. Discuss and take possible action on Acceptance of Master Drainage Study 13. Discuss and take possible action on Beinhorn Road Paving and Drainage Project 14. Discuss and take possible action oni the minutes of the January 28, 2019 Council 15. Discuss and take possible action on any future agenda items, meeting dates, etc. 16. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (DELIBERATION ABOUT REAL PROPERTY), specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section  meeting  551.074 of the Texas Government Code 17. Action outside of Executive Session, if any  18. Adjourn  CERTIFICATION  Icertify that a copy of the February 26, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on February 22, 2019.  llh Roger Nelson City Administrator  Inc compliance with the. Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VILLAGES POLICEI DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to be held at 6:001 PM, on, February 11,2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose ofconsidering and, if deemed advisable by the Board ofCommissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Approval ofl Minutes - From January 14th meeting, as recorded. Swearing In of New Commissioner - Solace Southwick- PPV d. Financial Report Update, discussion and possible action. 1.1 FY20191 Budget Review and Discussion. 2. Update on FY18 Budget Surplus. FY18 actuarial report.  3. Utilization of Lauderbach & Amen or another vendor for the post-employment benefits related to the 4. Designate Commissioners for auleralonirwewappoa ofi invoices for 2019. 5. Line item Adjustments tol FY18 Budget, and Budget Amendment.  New Business Update, discussion and possible action. 1. MVPD Vehicle Inventory December 2018. 2. Bid Proposals for RFP for Medical, Dental and Vision. 3. TMRS New Rate Contribution Letter - 11.20%. 4. Consider appointments for 20191 I.T. Committee. 6. Board of Commissioners 2019 Roadmap. 7. Racial Profile Report 2018. 8. Possible Creation ofa "Building Replacement Fund". Chief'supdates - Overview of monthly reports. 1. Calls/ncidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents 4. Burglary Maps 5. Recruiting/Hiring Metrics  5. Tri-Cities Public Safety Committee - Virtual Gate Project - Resolution.  6. VFD Assist Response Times 7. 2018 Use ofl Force Report 8. 2018 EPV/Complaint Review 9. 2018 Claim Review 10. 2018 Pursuit Review  Page 3of114  02/07/19    Notice of Regular Meeting Page2  Updated Policies - Update, discussion and possible action.  1. Consider revisions to retiree health/medical benefit coverage as described in Policy 1.10 Compensation  and working Conditions-1 Pg.9(4).  h. Follow Up Items from previousmeeting- - Discussion and possible action on outstanding items.  1. Retiree Health Care Liability and potential long-term plan. Alliant to provide additional information.  2. Possible. Appointment of an additional Reserve Police Officer.  3. Vehicle Upfitting Costs and Spec Sheet.  Executive Session It is anticipated that all, or aj portion of the discussion of the following item will be conducted in closed executive session under authority oft the' Texas Open Meetings Act. However, no action will be taken Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting  on thisi item until the Commission reconvenes in open session.  schedule. Adjournment  The Police Commission may convene a public mecting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Govemment Code. Situations in which a closed executive session may be authorized by lawi include, without limitation; (1) consulting with the Commission's attorney to seek or receive legal advice conceming pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attomey to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gif or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $5 551.076. The Commission may announce that it will goi into executive Session on any item listed on this agenda if the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisiongof chapter 551 oft the Texas Govemment  Code.  Raymond Schultz, ChiefofPdlice 257 Memorial Villages Potice Depàrtment  POSTED:  2/6/2019 (date) CityofBunker) Hill Village Jay Smyre, Chairman Keith Brown, Commissioner  @ 11981 Memorial Drive at (0.0Va.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  (time)  CityofPiney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy, Alt. Commissioner Sean. Johnson, Alt. Commissioner  Chief of Police Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities whoy plan to attend this meeting and who may need auxiliary aids ors services such asi interpreters for person who are deaf or hearing impaired, readers, or large print, are requested to contact Office Manager at 713-365-3701. Requests should be made at least 48 hours priort to the meeting. This agenda is posted on thel Memorial Village  Police Department website at www.mypdx.org  Agenda Feb 20191 Final  Page4of114  02/07/19    e  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting January 14, 2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the January 14, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. In attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson CityofBunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner Murphy Legal Counsel John Hightower  Absent:  Commissioner Southwick From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud Pamela Kersey Resident  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ifthere are any citizen comments.  a. - Citizen Comments  A resident by the name of Pamela Kersey who lives on Cobblestone spoke up stating, "Tam concerned with the information the residents received in an email from Bunker Hill Village today. Councilman Janecek stated that the cooperative strategy between the VFD and MVP was a"stop gap" to help mitigate and reduce the time needed for VFD to respond. Iunderstand that an initial test case was agreed to by the MVP Chief and after it moved to be successful all cars were equipped with AED's and all police officers well trained in basic aid and then advanced life support as needed. Ihave been told that because of the success of adding the police officers to the equation both SVPD and Hedwig PD's have followed suit. Iapplaud the BHV Safety Commission for coming up with this initiative and Chief Schultz for agreeing to testing it because it isa a wonderful addition to all ofthe residents of the villages. My question is, what is the Commissions definition oft temporary in regard to this initiative and are you planning to  cancel this cooperative agreement?" Jan 2018. Minutes Finall  Page 90f114  02/07/19    Commissioner Smyre stated that we are not in a position to comment or deliberate on this as it is not an agenda item. Legal Counsel clarified, that we don't have an agenda item, but you could talk to staff to discuss, they are able to answer questions about what the current policy plans are Chief Schultz commented that he could help a little bit, iti is not going to be temporary, it is going to be permanent. The results that wel have seen with us responding in conjunction with Village Fire on all fire department calls, that's both Fire and EMS initiated has been very good. We have found that we can get a first responder to every call for service much quicker than ifthe one agency being Village Fire responding by themselves. Itis primarily based on the fact that they are a fixed location, we have multiple resources, usually either 5 or 6 working out in the field, they are mobile and unless they are tied up on another event, more than likely will be closer and This Commission (this body) this past year for the new budget approved additional AED's to be purchased. We have ordered five already and they will go into our unmarked fleet vehicles. Currently only the marked fleet has them, one ofthe things you might not see is that we have unmarked cars. With these additional AED'sit will put more units out there. All ofo our units, both marked and unmarked have been equipped with first aid kits. All the officer'si including Last week we. just started our next course oftraining, as every year we do our annual maintenance of effort training (MOE). Wel have included additional training which was recommended by our own in-house officer/paramedic as well as suggestions from the Fire Department. We are taking it to the next level in our goal which is to continue to build upon this every year. Some of the training being addressed this year is to have the officers be able to identify other underlying causes that may be present such as, diabetic shock, not things that we As you mentioned, the other villages are already following suit and have contacted us to see if we would be willing to help bring them into our training since we do have an officer that isa Certified Paramedic, so we are including them. We are also looking at other items that we: may be able to do to help the community. We are checking to see if we can create aj partnership with the Red Cross and have them come in and we would co-host with them, training for our youth who want to become babysitters. We have had al lot ofrequests from teenagers who want to babysit but want to have the first aid component to do that. Right now, these are only available quite some distances away, so we are looking to hosting in conjunction with us in the village city Ms. Kersey asked if we might consider adding to this parameter teaching CPR to residents? Chief Schultz responded that the Village Fire Department does CPR already on Saturdays and that would be a component of the first aid training as well. IfFire wanted to move outside ofj fjust the Fire Department hosting satellite locations such as here there would be no problem. Ms. Commissioner Smyre asked ift there were any changes to the minutes or edits. Commissioner Brown commented that he doesn't have a change or edits but has a comment. Weasa Committee neglected to remember to add an agenda item today about the reserve police officer  but in terms of the Commission we do not have an agenda item.  able to respond to scene and start that advance lifesaving aid.  myselfhave! been trained in Advanced Life Support.  normally associate with the ABC's.  halls.  Kersey thanked the Commission and Chief.  Jan. 2018 Minutes Finall  Page2  Page 100f114  02/07/19    so that we could vote on hiring him. He did not read the minutes until it was too late to geti it on the agenda. Ifwe could get Maureen to make a note to make sure it gets put on the next one for approval. Commissioner Hamilton has a comment, at the bottom of page 2 second to last paragraph, we were talking about the Capital Replacement fund as a perpetual fund that we would vote on later in the agenda. But he didn'tsee where we did this and doesn'tremember us doing anything about it. Is there something we need to follow up on? Commissioner Smyre stated that he believed we were going to return the surplus funds back to the cities. Chief Schultz added, the decision was to return the $51,000 to each village, which has been done but it was added on this agenda, sO you could actually, physically vote. But we have already gone ahead and returned the money. Commissioner Smyre clarified that the money has already been returned to the cities. Commissioner Hamilton added it was just a comment. ChiefSchultz stated that iti is just item D2 is the actual vote, which we have on for tonight.  b. Approval of Minutes  Motion was made by Commissioner Murphy and seconded by Commissioner Ebeling to approve the December 10th Minutes as recorded. The commission voted unanimously to approve the  Minutes as presented.  . Swearing in of New Commissioner = Solace Southwick (PPV)  Commissioner Smyre commented we will not be able to do this tonight and will do at the next  meeting. d. Financial Report  Ms. Bowman presented the Financial Report stating that the Department has completed FY18 by remaining within the approved appropriated budget. To give a quick recap where we stand, the books will not officially be closed until the end ofl February. This will allow additional time for any invoices related to 2018 to make it to the Department. Ifwe take al look at page 28 of72, toward the bottom, this represents the adopted MO budget of 4.9M with expenditures to date totaling $4.7M leaving a difference of $269,316. The biggest savings for the year was in the Personnel Services category, this was due to several factors. The FY18 budget included a salary for an Assistant Police Chief at $120K, however, with the Department restructuring that position was converted. We also did not fill the Part-Time position which was budgeted at $30,212. There were several extended vaçancies in Dispatch and Sworn positions throughout the year Thel Health Insurance line item was budgeted with an estimated 10% increase; however, the premiums came in lower and also the Contingency line item 880 was not used in FY18. Ifwe turn to page. 32, the P&L statement shows that the revenue over expenditures totaled $306,330 this was due to the additional revenue that the Department received in 2018. We reçeived $3,100 ini interest, $32,900 in FEMA reimbursements and this is rounded, also a $1,000 in Miscellaneous Income for police reports and other requests. Taking into consideration the additional revenue, over assessments from the city the surplus for 2018 will be near $300,000. The Auto Replacement Fund page 29, our cash balance as of 12/31/18 was $85,709. We received $9,630 for the year for sale of vehicles, $335 for interest and $11,671 from insurance  which also contributed to salary savings.  Jan 2018 Minutes Finall  Page. 3  Page 11 of114  02/07/19    claims proceeds. Keep in mind that the FY19 budget requires only $80K for vehicle replacement Our Capital Replacement Fund on same page highlighted green. Cash balance as of 12/31/19 was $84,355, interest earned for the year was $350, the funds from asset seizures totaled $5,046. We have received an invoice for the replacement server and payment will be released once the server is operational. The total for this cost is $8,497, we are anticipating arefund for the old server that was never operational, the purchase price of that one was $7,959. Mrs. Bowman Commissioner Brown commented, the $33,000 FEMA reimbursement that's for the carpet and tile and when we got that it would be put under Maintenance and Miscellaneous or what sub- category do you think that will go into? Or could we split it and get a couple of the ones in the red off and in the black? Mrs. Bowman stated that is something else she wants to discuss, doinga budget amendment. That is not a line item in this budget because it was based on last year and it isj just the revenue we received that they wouldn'trecognize it ifthe project wasn'tcompleted approved and closed by FEMA, which itis. Wer received around $30,000 for our expedited funding, that we: received last year that they haven'trecognized yet and they won'tuntil itis closed and officially closed by FEMA. She anticipates that they will recognize this $33,000 which is why the refund for the year is over $300,000. ChiefSchultz added, we have 3 servers on property right now, one we paid for, two we are sending back and one we will pay for. Commissioner Smyre asked ift there were any more questions for Victoria on the financial status through the end oft the year. Chief Schultz commented, Victoria, Maureen and everyone has done a really good job ofmanaging the budget. He knows Victoria was a little concerned about the amount ofs surplus, again, she has done a good job of explaining it. But there are certain things that we can'taccount for, the vacancies were one and the insurance costs were estimateda year in advance, luckily, we came in with some good pricing. So, the fact that we are underbudget and have such al big surplus is nobody's fault iti is just the way it rolled out and in Commissioner Smyre added, that when an assumption is made that we will have a full complement and you budget that way and every opening you have turns up surplus typically. So, as we budget for 2020 we want to make sure we budget for full complement and not based on what we spent in 2018. Commissioner Hamilton stated that it is worthwhile for us to look at the minor things that were off and make adjustments to the 2020 budget, so things don't go adrift, Victoria wanted to put a few things on the radar for next month's agenda. Budget Amendment to eliminate the line item for overages in 2018. Number 2, should we move forward with Lauderbach and Amen in completing the FY18 actuarial report as last year there were some concerns about the OPEB calculation. They charge $2,700 for a 3-year period, if we move forward with them they will do it for the next 3 years with no additional charge. Commissioner Huguenard did find that due to the size of our company we didn't have to use them to do the full actuarial report. Just wanted to put on the radar for the agenda. Number 3, invoice approval, currently Brooke and Keith have been doing a great job for 2 years now, but would they want to rotate this out now? Commissioners stated that they are happy to continue doing this, but it  and based on the carryover expected in 2018.  asked ift there are any questions on the year to date?  this case is a good thing.  we have plenty oft time to do this.  might make safety sense to have it rotate.  Jan 2018 Minutes Finall  Page 4  Page 12 of114  02/07/19    Commissioner Smyre asked when the audit process starts? Victoria responded she would like to start in March, sO it will give us enough time. Commissioner Smyre said this would be a good idea as wel have had some hiccups in the past when it started later. Victoria will try to get on  their calendar for March. The Commission thanked her for her efforts.  New Business 1. 2.  MVPD Vehicle Inventory December 2018  Consider Appointments to 2019 Committees (Personnel & Financial)  Chief Schultz presented the Current Vehicle Inventory report, the status of the fleet is that it isi in pretty good shape. The average mileage of the vehicles except for Unit 168 is well below 100,000 miles. Part oft this is because we did have a vehicle purchased by the foundation and presented to the Department, we ended up with one vehicle ahead. We have received preliminary pricing for vehicles for 2019 and it looks like we will be going with the Dodge Durango. What makes the most sense to purchase 2 marked units. That would take care of 168 and 171 which has been a pretty expensive vehicle based on the cost per mile. These would be fully marked; the Durango is The Explorers are not available for 2019 as we' ve discussed previously. We are waiting for the opening pricing, the buy board purchase price of the fleet's equipped vehicle is $32K, historically your upfit is somewhere in the $20K range, sO we would bei in budget. He would also like to look at replacing the oldest Chevy Tahoe Admin car with a Durango as well. That could be upfitted if needed to be to a marked unit, that's the last vehicle we. have in an Admin spot that is different and could not be upfitted. Currently, his vehicle, the 2 Detective's and 1 Commander vehicles are all police cars, but should we need to in an emergency, we could finish upfitting those for a small One oft the problems we had a couple of years ago with the cars we were buying for the unmarked fleet were regular cars and could only be used for limited things and didn't hold up very well. With the replacement oft the last Admin vehicle everything will be ap police equipped vehicle. This means it has larger brakes rotors, heavy duty suspension, bigger radiator. He would take the vehicle with the black Tahoe and movei it to our unmarked as support vehicle. It has about 120,000 miles on it and those vehiçles are rated for 180,000-200,000 miles. It wouldn't be driven that much, but it would give us 2 utility vehicles, the Tahoe and the Pick-up Truck, SO both of those could tow our speed trailer, support trailer and would put usi in an absolutely perfect position. Next month I will provide a Spec Sheet and prices from the outfitter to update the 2 vehicles with the Commissioner Johnson commented, we want to buy 3 but we are only getting rid of2? Chief Schultz responded that we already have gotten rid ofl this year. We will get rid of2 and it will leave 2 pool cars, and everything would be a police equipped vehicle. Commissioner Johnson asked ift there is a reason why we wouldn't pull unit 170 out ofs service and make it the Admin car and use the third Durango as a marked unit? Chief responded, 170 is marked already, this is the car that we allow the officers to use as a fully marked unit for extra jobs. Itb becomes al backup car for US Coins or another event, when our officers are working an extraj job in the villages that's the  aSUV which is a little bigger than what we currently have.  amount of money and put them into patrol.  money that was rolled over from last year.  one they will use and just go park it. Jan 2018 Minutes Finall  Page 5  Page 130f114  02/07/19    We've talked about taking the marked unit and parking it in different neighborhoods, as we had some events occur a couple of months ago where a resident was really worried about some events that happened at her house and we parked the unit on the driveway for a couple of days. We've discussed parking the vehicle on Lindenwood because oft the events that happened last week, this may help to calm some oft the concerns oft the neighborhood. He'd like to keep unit 170 because it is fully equipped as a marked unit, it does have more miles. But we' 'd like to get rid of171 as we do perform a cost per mile analysis and it's a good car. There'sa reason for the madness. Committee Appointments - Commissioner Smyre stated that we have formed 2 Committee's, one is the Personnel and the other is Finance. Keith Brown and Sean Johnson are on the Personnel Committee and on the Finance Committee are. Brooke Hamilton and. Jim Huguenard. They will be  operating as our Committees for 2019.  f. Chief's updates  December was al busy month, obviously because oft the holidays and the number of folks who went out oft town. House watches were up 8,600, total calls and incidents 10,583, traffic enforcement, as yous seei int the daily reports, both shifts (days & nights) are doing a goodj job ofthe high visibility operations. As a side note, when the incident happened on Lindenwood we pulled neighborhood video and about 101 minutes before the event happened one ofour police cars with the cruise lights on drives down the street and comes back out. Then approximately 4 minutes later the incident happens, sO the officers are out and performing patrol and using cruise lights. 867 traffic stops which resulted in 954 citations that addressed 1485 violations. So, we have a good strong traffic enforcement, as this continues to bet the number 1 complaint and conçern that Ihear from residents, On the daily reports you will see the times and when all the teams are fully staffed except for 1, they take their rover officers to perform Step Enforcement. There is usually one East and one West, and they will rotate back and forth depending on weather conditions, ifi its windy obviously alarms go off and they will pull back from the Step. Its mainly for good, strong visibility which of course results in more arrests as you will see when we talk about year-end numbers for folks that The calls by village as well as house watches by village, everything is up when it comes to proactive activity by our officers. There were 18 Accidents in the month, Citations are pretty well split. As you will see, when we have less calls and Piney Point usually generates fewer calls, you will see a little more traffic enforcement. So, our officers are staying busy. Response times, there were 16 events that we classified as emergency with an average response time of3:45. The number one call for service driver were false alarms at 206 followed by those suspicious situations and events which is what we want, for people to call in. When the event happened on Lindenwood it was a callera al block away that originallyheard what they thought were gunshots or fireworks which got us started in the area. Hence when the officer was driving into the neighborhood they actually passed, and we were then able to spin around and catch one of them. The number 1 citation was speeding at 266 which just happens to be the number one complaint from residents. 110 reports, 3 crimes against persons, 19 crimes against properties. Quality of Life events there were 88 of which 33 were people that were picked up on warrants. Arrested 46 individuals, 1 felony arrest,  ispeople speeding.  have outstanding warrants.  33 warrants, 10 class 3 and 21 DWI events.  Jan 2018 Minutes Finall  Page 6  Page 14 of114  02/07/19    We did aj presentation to Commissioner Alexander for his service on the Commission. Myselfand Commissioner Huguenard were able to do this at Piney Point City Council meeting. We have 1 opening for an officer and 1 for a dispatcher, the dispatcher who applied has moved to the background phase. We have been getting some enquiries for the officer position but unfortunately the folks don'tmeet our standards due to not enough time and experience, but we will continue to work this. The 1% Step pay adjustment for eligible employees is effective January 5th so that has been processed. Performance Evaluations have been completed for everybody and the Department individual efficiencies were properly identified and documented to discuss with employees. We Twinkle light parade was a big success, the attendance was double from 2017 and I think the parade route may change next year to incorporate the other villages. The year-end numbers are included, Crimes against Persons were down by 6 this works out to a 26% reduction, Crimes against property were down 2, which is approximately a 1% reduction, Quality ofLife is up but that is basically because we are doing a better job of documenting incidents and or suspicious situations. Arrests are up 24% and you will see across the board, there are more house checks, more activity by us in all of the villages. Total incidents are up 17%, total house watches are up The Committed Time Report shows the amount of time our officers are out on dispatched calls for service, it does not include self-initiated activity. What this means is our officers have a lot of time to go out and interact with the Community and do pro-active enforcement. The total number of calls that came into dispatch were 5495 for the year 911 Calls, there were 30,285 through the 3700 number. Our dispatchers are doing a great job, one thing that is easy to forget is that they also act as our switchboard. So not only are they taking the emergency calls they are also taking Burglary Maps are attached for the year, you will see a couple of patterns that continue to emerge, sO we will work on those. Burglaries and 3 robberies, the Shell Station had 2 of those and then the Auto Burglary Map shows our biggest problem continuing to be unlocked, unsecured vehicles. The last item are the calls for our assists for Village Fire, if you recall we made some changes to our CAD reporting system to track these separately. These are the emergency events as well as calls that we assist fire on that we classify as emergencies. They classify calls as emergency differently than we do. They classify everything as an emergency, we look at it differently, ifiti is al life-threatening event, is what we will use. Total events there were 5, ofwhich 0 fire events and 5E EMS events and the average response time was 3:07 for first ring to our officers on scene. By village, Bunker Hill had 01 Fire and 41 EMS with an average response time of3:11, Piney Point had O1 Fire, 1 EMS with an average response time of2:55, Hunters Creek did well, there were no fire There was a total of 57 events with an average response time of 3:46:34 of which were fire, there were no fire emergencies. Therefore, the conclusion I came to is that those fire events were false alarms or alarm calls. And the last thing you want to do is to be involved in an accident going to an alarm. With the fires we look for an event called a verified event, this means somebody is on scene, there are eyes that can say.... Isee smoke, I see fire, there'sa fire in my house. There was one last night which was a chimney fire on Grecian Way, that is a verified event as we know there  have 21 folks that will be re-evaluated after a 30-day correction period.  22%, those are all very good numbers.  everything else coming in, sO they stay busy.  or EMS calls that we classified as emergencies.  Jan 2018 Minutes Finall  Page 7  Page 15of114  02/07/19    was a fire there. EMS there were 23 with average response time of3:41, ,anon-emergency would be a lift assist, we would not run a code for this type of event. The one we will continue to work on are the radio events. These are events that go to fire first and not us. We are trying to come up Chief Foster asked ifwe could give him some average response times by year. For the whole year because we made changes in the system, they originally started pulling out emergency = non- emergency calls and separating them between fire and EMS in May. So, the test environment went from May 25th through about the middle of July. We went ahead and gave him all the numbers but from May 25" to the end of the year there were 465 events in our jurisdiction that we assisted Village Fire on, of this the average response time was 4:17. There were 283 Fire with average response time of 4:18 and 182 EMS with an average response time of 4:16. This Commissioner Johnson had a question on the response time for Hunters Creek which was 5:07 and asked if there was a call that skewed this, there were 4 priority calls averaging over 5 minutes. Chief Schultz looked at this, there was a call that he believes was an accident where the officer was having trouble getting through there. It got dropped as an emergency but wasn't, every once inav while, you get an outlier, wel have some ofthese whichIleave ini the report. He looks at every call specifically and sO does Valerie and we are looking at 2 sets of data, from first ring to how long it takes the dispatcher to process it to the officer. Then we look at how long from the time the officer gets the call to how long it takes the officer to get to the scene. Occasionally, we have Under Quality of Life Crimes, we have DWI and Driving While Impaired. Chief Schultz apologized as there is ai mistake the DWI6 should have been ordinances (construction for 41 hours, solicitors). Commissioner Brown asked if Chiefcould put the case clearance percentage rates in perspective for him, how good isi it? Chiefresponded; he has a bigger breakdown in the back, his preliminary! look at it was Crimes against Persons 20, a lot ofthese are domestic violence. He will Commissioner Brown asked what the status or situation of the homeless camps is in the area? Chief clarified that he will have some photos next month, unfortunately they are getting worst. They've relocated sO the spot now is on the corner block of San Felipe, on the southside of San Felipe there are about six families living down there, it is pretty big. We have been working in conjunction with Houston as they have a unit that specializes in dealing with that population as most of them are mental health consumers. They are just outside of our jurisdiction, but they wander through. The City of Houston has reached out to them, but everyone is a little scared as they don't want to be seen as unsympathetic, sO they would rather have some typeofintervention. Wel havel been verysuccessful at the other location behind the Shell Station. The Constables Office have been doing field briefings at the Shell Station because they have been getting complaints. Commissioner Smyre thanked Chief for his monthly report and went on to follow up items from  with al better way.  information has been given to Chief Foster.  incidents where the officer forgets to log out, this is worst case scenario.  have better information and breakdown next month.  They do contracted patrols on the southside ofthat neighborhood.  previous meeting.  Follow Up Items from previous meeting  Jan 2018. Minutes Finall  Page8  Page 16 of114  02/07/19    1. Retiree Health Care Liability and potential long-term plan.  2. Update on the Memorial Villages Fire Department, Bunker Hill Villages standing therein and the potential implications on and for the MVPD. Discussion only, no action to be 3. Discussion regarding ALPR/Virtual Gate project and what the appropriate role is for the MVPD, it may make sense for the Commission to take the lead on the project. Retiree Health Care- = ChiefSchultz stated we are working on the RFP and that Maureen probably has the most information on that as she is working with Alliant and coming up with the RFP for pricing. Maureen commented that the RFP went out to print, it will be in the newspaper January 16th and then the following week on January 23"d and we wait to hear back from Alliant Commissioner Hamilton asked if this will include the 2 groups (pre-65 and post)? Maureen responded that she's not exactly sure if that will be covered totally in the RFP. Chief stated that hel hopes sO as we. have asked them to put some clarifying language in the RFP. This will give them enough time for Sean to do some negotiating before it comes back to us all. We are working in concert with Bunker Hill and Piney Point because they are part of the process as well. Commissioner Hamilton asked what the deadlines were? Maureen responded that the proposal opening is February 6th the plan ends in March for an effective date of April 1st. It is always cuttingi it fine as there doesn't seem to be any way for us to get more time to review. Ibelieve it is due to the carriers not being able to provide rates until they have the claims reporting history as this has to go with the RFP in consideration for them to provide rates. Chiefstated that the claims history doesn't look too bad and we did budget a 10% increase as well as money to Legal Counsel asked, ifitis okay with the Chairman he would like to have a short Executive Session tonight for item G1 on al legal issue, we can wait until the end of the agenda.  taken.  Discussion only, no action to be taken.  once they get the details in on this.  continue to provide assistance to retirees at the same level.  Commissioner Smyre said this is fine.  Commissioner Smyre said the next item on the agenda, was update on Memorial Villages Fire Department and Bunker Hill standing. He went on to say, that on December 18th Bunker Hill made aj presentation to the Village Fire Department Commission regarding a recommendation for reinstatement into the Village Fire Deparimentsjunisliction and they are waiting tol hear back The next item was regarding the Virtual Gate Project and he asked if Chief Schultz knew of any planned meeting? ChiefSchultz stated there is nothing planned right now based on the Lindenwood event, there seemed to be a little bit of interest from Hunters Creek, but he hasn't  from the Fire Commission at this time.  heard anything. f.Executive Session  Itis anticipated that all, or a portion of the discussion oft the following item will be conducted in closed executive session under authority oft the' Texas Open Meetings Act. However, no action  will be taken on this item until the Commission reconvenes in open session.  Jan 2018 Minutes Finall  Page 9  Page 17of114  02/07/19    Commissioner Smyre announced that this is the end of the formal part of the agenda and that Legal Counsel has asked for an Executive Session. At7:06 the Commission went into Executive Session on item G1 to receive legal advice. Maureen asked John Hightower ifiti is okay to do that since iti isn't specified under the Executive Session to go for a certain purpose, and that she thought you had to include that? John responded, that we include the footer on the agenda for this purpose. Where it explains that the Commission reserve the right to go into Executive Session under any item. What the Open Meetings Act requires is that anything you discuss in open or closed has to be on the agenda, but we are not required toi identify in advance what'sin The Commission adjourned the closed session and reconvened in general session at 7:20p.m.  Executive Session or not.  No action was taken during the closed session. h. Suggestions for future agenda items future Commission meeting:  During the meeting there was discussion about including the following items on the agenda fora a  1. Discussion and possible action regarding accounting policies for the Capital Replacement Fund policies (The expenditure for the server budgeted in 2018 was moved to 2019. As additional information is received it can be discussed at future 2. Discussion and possible action to approve the appointment ofan additional Reserve 3. Discussion and possible action on a Budget Amendment to eliminate the 2018 4. Discussion and possible action regarding the use of Lauderbach & Amen to pertorm/calculate the Department's liability for post-employment benefits. in 5. Discussion and possible action to designate the Commissioners who are authorized 6. Discussion and possible action regarding vehicle upfitting costs. (ChiefSchultz to provide a Spec Sheet for the vehicles to include upfitting costs.)  meeting.) Police Officer. overages.  connection with the FY18 actuarial report. tor review and approve invoices in 2019.  A Motion was made by Commissioner Reichek and seconded by Commissioner Brown to adjourn the meeting at 7:20p.m. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Jan 2018 Minutes. Finall  Page 10  Page 18 of114  02/07/19    Memorial Vilages Police Department Generall Eud Fori the one month ended Jan 19 DESCRIPTION Expenditures 100 n10 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  Forecasted Projected Annualized Saving/  ADOPTED 21,600  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted  Regular Wages Overtime Cour/Bailiffor. Retirement Health) Insurance Workers Compensation LifeTD Medicare Personnel Services Auto General Liability Public Officiall Bond Professionall Liability Rel@,PeromitPrgpetty Total Other Insurance Gas&Oil Maintenance Tires Damage Repair Maintenance & Misc. General/Maintenance Janitorial Services Jail Building Fumishinps Total Building Gomputers Postage/Postage Machinc Sationery/Bxpendabis Bank FinanceCharges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Legal/Professional ITServices Software Maintenance Contracts Total Contract Services Accreditation Uniforms Radiop parts andl labor Firearms" Training & Ammo Tasers Training & ProfI Dues Travel Recruiting Costs Griminall Investigations Contingency Small Equipment Total Office TOTALO GENERAL  3,377,767 168,063 3,209,704 4.98% 115,000 10,736 104,264 9.34% 394,127 29,353 364,774 601,775 40,177 561,598 6,68% 182,34 1EB6SE 60,000 5,504 54,496 9.17% 19,433 1,436 17,997 7.39% 50,712 3,585 47,127 7.07% 4,640,414 258,854 4,381,560 5.6% 25,200 1,919 23,281 7.6% 3,029 2174 25,200 1,557 23,643 6.2% 18,200 1,199 12,001 9.1% 4,393 0L.92) 449.04 65,280 4,786 60,494 7.3% 69,250 4,440 64,810 6.4% 53930 ESAD 25,000 1,864 23,136 7.5% 111,250 6,304 104.946 5.7% 18,000 1,482 16,518 8:2% 1770 19,000 1,500 17,500 7.9% 48,000 2,982 45,018 6.2% 18,000 1,518 16,482 8.4% 234 45,800 4,963 40,837 10.8%  192,95  6474 8Q.194 A87% 912494 88.4% 76.9% 9,054 48.844 30094  0 21,600 0.00%  7%  2,699  720 960  39 71  681 5.5% 889 7:4%  849  1F  7,000 10,000 1,000 10,000 1,300 700 23,000 5,000 600 17,640 3,600  0 7,000 0.0% 0 10,000 0.0% 0 1,000 0.0% 0 10,000 0.0% 0 1,300 0.0% 36 664 5.1%  2)4 1,900  9,800 1,800 8,000 18.4% 21403 (1.803) 220494 16,000 1,609 14,391 10.1% 19310 (3.310) 00.7% 34,090 3,527 30,563 10.3% 42319 6.2205 124.194  10175  1,523 21,477 6.6% 5,000 0.0% 56 544 9.3% 129 17,511 07% 1548 16,092 0 3,600 0.0%  5,000  0.69 8944 90.894 00% C .44 1654 88.32 02/0M19  62,690 5,105 57,585 8.1% 48,071 1,193 46,878 2.5% 14,319 33.752 101,200 8,169 93,031 8.1% 58,545 29,457 29,088 50:3% 229,056 38,948 190,108 17.0% 30,000 2,584 27,416 8.6% 44,000 5,483 38,517 12.5%  (294936) 003.39 1200 30,536  1,200 30,536 5,500 7,000 5,000 3,500 15,000 2,500  0 1,200 0.0% 0 30,536 0.0% 0 5,500 0.0% 195 6,805 2.8% 2,349 4,608 0 5,000 0.0% 47 3,453 1.3% 15,000 0.0% 174 2,326 6.9% Pagez0ort  11,000 9,656 1,344 87.8% 15,879 004972) 1954.49  096 2.9341 06  155,236 18,139 137,097 11.7% 5,357,726 340,082 5,017,644 6.3%.    MemorialVilages: Police Department VehidleReplacement For the ane month ended Jan) 19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures FY19A A/P DESCRIPTION Expenditures 1000  8:33%  85,709.54 14,664.99 36.80 (8,179.62) 8.167.00 100,398,71 ADOPTED  FY19 Assessment remaining  65,335.01  Cash Balance @ 1/31/19 Vchiolel Replacement Total Vehicle Replacement  Forecasted Projected % Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted  80,000 8,180 71,820 10.22% 80,000 8,180 71,820 10.2%  MemorialvllagesPolce/Department Special Capital ASsets For the me month ended Jan19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures DESCRIPTION Expenditures 2880  8.33%  84,355.98 32.24 (12.50) 84,395.72 ADOPTED 0 0  FY19. Assessment remaining  0.00  Cash Balance @ 1/31/19 GapitalProjects Total Capital Items Total Capital Outlay  Forecasted Projected % Annualized Saving/ S0  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted  13 13  (13) 0.0% (13) 0.0%  (150 FAVO  80,000 8,192 71,808 10%  Memorial Villages Police Department  Forccasted Proicerer Annunlizeu Saying  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFF Executed 12/31/19 (Dehciss P Forerastod  GENERALI FUND VEHICLE&S SPECIALCAFTALASES TOTALBUDGET  5,357,726 340,082 5,017,644 80,000 8,192 71,808 10% 5,437,726 348,274 5,089,452  6% 6%  Page 27 of114  02/07/19    MEMORIALVILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 31-Jan-19 12-Feb-18  AIL Funds (MODIFIEDCASHI BASIS PROJECTIONS)  Cash collected for FY19 @ 01/31/19 $ Estimated Expenditures (Jan 19)_ $ Cash Balances@ 01/31/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 893,315 340,082 553,233 14,702 8,180 6,522 32 13 20 908,049 348,274 559,775  908,049 348,274 559,775 $56,929 $1,009,967 $100,399 $21,244 $84.376 $1,272,915 2019 YTD Difference (Budget Vs. Actual) Budget  Estimated cash on hand @ 01/31/19 for FY19 activities $  Actual cash balance @ 01/31/19 all accounts  2019 YTD Budget 892,954 13,333 0 906,288  2019 Total Adopted 361 5,357,726 1,368 32  AlFunds  (Modified Accrual Basis Projections) GENERALF FUND REVENUES GENERAL FUND EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES SPECIAL CAPITAL, ASSETS REVENUES CAPITAL EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES Formalr reserves:  NET REVENUES OVER EXPENDITURES NET REVENUES OVERI EXPENDITURES NETREVENUES OVERI EXPENDITURES COMBINED NET REVENUES/EXPENDITURES  80,000  0  1,729 5,437,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITALA ASSETS WORKING CAPITAL STATE TRAINING FUNDS  $21,244 $100,399 $84,376 $60,000 $0 $266,018  Page 28 of114  02/07/19    TO: FROM: DATE:  Police Commission  Raymond Schultz, Chief of Police Victoria Bowman, Finance Manager  February 5,2019  SUBJECT: Intra-budgetary Transfer /1 Budget Amendment- Accounting  Request #1  Use existing linei item appropriations to eliminate line item overages ini the General Fund. This request will reallocate existing line item appropriations No additional funding is  required. Request #2  The adopted FY18 Budget included $8,000 for the purchase ofa video server in the Special Capital Assets Fund. Due to circumstançes beyond the control oft the Department the intial server that was purchased did not meet the requirements of the Department and was never fully operational. The Administration returned the non functional server and purchased a replacement server from another vendor. At the time of this request a refund for the To facilitate the purchase of the replacement server and eliminate the line item deficit caused by the purchase ofai replacement video server, ani intra-budget transferi is necessary. Therefore a request to increase the FY18 Special Capital Assets Budget by $1,000is being submitted. The Special Capital Assets budget would be amended from $39,500t to $40,500. This request will utilize existing funds from prior year carry over reserves in the Capital  returned server has not been received.  fund. No additional funding from the Cities isrequired.  The FY18 budget will increase from $5,169,525 to $5,170.525. See attached supporting  documentation.  Thank you for your consideration  Page 55 of114  FormsMem820r/19 Rev.12/06    AMENDMENT NO.01 To For Fiscal Year 2018 General Fund  The Original Budget of the Memorial Villages Police Department  DESCRIPTIONPURPOSE: Reclassify budget line items. Operating Expenditures  ACCOUNT-INCREASE IN APPROPRIATIONS  ACCOUNTNO. 110 140 200 240 310 400 540 800 835 840 TOTAL ACCOUNT NO. 100 TOTAL  AMOUNT $35,000.00 $6,500.00 $850.00 $700.00 $7,600.00 $21,000.00 $700.00 $3,900.00 $500.00 $2,100.00 $78,850.00 AMOUNT ($78,850.00) ($78,850.00) $0.00  Overtime Workers Compensation Auto Insurance Real & Personal Property Insurance Vehicle maintenance General Maintenance Payroll Accreditation Tasers  Training & Professional dues  ACCOUNTEDECREASBINA APPROPRIATIONS  Regular Wages  NET EFFECT TO BUDGET IS:  Page 56 of114  02/07/19    AMENDMENT NO. 02 For Fiscal Year 2018 Special Capital Assets Fund  To    DLICB  The Original Budget of the Memorial Villages Police Department  DESCRIPTION/PURPOSE: Cover cost of replacement server utilizing existing reserves  ACCOUNT-NCREASE IN APPROPRIATIONS  ACCOUNT NO. 2880 TOTAL ACCOUNTNO.  AMOUNT $750.00 $750.00 AMOUNT  Capital Projects Contingency  ACCOUNT-DECREASE) IN APPROPRIATIONS Intra-budgetary transfer of existing funds  TOTAL  $0.00 $750.00  NET EFFECT TO BUDGET IS:  Page 570 of114  02/07/19    Memorial Villages Police Depariment Mintenance & Operations Forthet twelye months ended December 18 DESCRIPTION Expenditures 100 110 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  100.00% 100.00%  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) % Forecasted 3,177,312 2,983,455 193,857 93.90% 2,983,455 193,857 93,420 128,390 (34,970) 137.43% 128,390 (34,970) 368,477 349,263 19,214 95% 349,263 19,214 517,662 472,321 45,341 91.24% 472,321 45,341 51,263 57,758 (6,495) 112.67% 57,758 (6,495) 112.7% 47,493 42,707 41786 89.92% 42,707 4,786 4,277,527 4,050,471 227,056 94.7% 4,050,471 227,056  Regular Wages Overtime Retirement Healthl Insurance Workers Compensition Life/LTD Medigare Personnel Services Auto General Liability PublicOfficiall Bond Professional Liability Real& Personal Property Total Other Insurance Gas &Oil Maintenance Tires Damage Repair Maintenance & Misc. General Maintenance Janitorial Services Jail Building Fumishings Total Building Computers Postage/Postage Machine SlationeyBxpendables Bank Finance Charges Payroll Total Office Telephone Electric Wâter'Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Lega/Professional ITS Services Sofware Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts and labor Firearms Training & Ammo Tasers Training & Prof Dues Travel Recruiting Costs Griminall Investigations Contingency SmallE Equipment Total Office TOTALM&O  93.9% 137.4% 94.8% 91.2% 75.7% 89.9% 94.7% (820) 103.8% 146 76.6% 62 93.2% 5,549 77.3% (659) 105.3% 4,279 92.9% 738 98.9% 45.2% 6,005 39.9% 97.0% 94.7% 472 52.8% 4,876 2.5% 802 91.8% 313 75.9% 73.8% 397 43.3% (690) 104.694 5,924 87.2% 84 99.7% 90.8% 219 95.69 191 68.2% 95.8% 690 95.2% 344 90.5% 83.8% 990 99.0% 91.8% 93.1% 8,187 72.7% 2,453 92.0% 947 82.8% (499) 105.0% 749 89.3% 1,967 60.7% 906 74.1% 0 15,000 0.0% 65.1% 83.3% 94.5%  21,900 16,578 21,572 22,392 625 911 12,407. 18,066 59,982 55,703 65,000 64,262 10,000 3,995 1,000 5,000 9,800 8,998 1,300 700 15,000 15,690 33,250 33,166 5,000 4,781 600 14,400 13,710 3,600 3,256 100,200 99,210  5,322 75.70% 16,578 5,322 (820) 103.8% 22,392 146 76.6% 62 93.2% (659) 105.3% 13,066 4,279 92.9% 55,703 738 98.9% 64,262 6,005 39.9% 3,995 472 52.8% 124 4,876 2.5% 802 91.8% 8,998 313 75.9% 397 43.3% (690) 104.6% 15,690 84 99.7% 33,166 219 95.6% 4,781 191 68.2% 690 95.2% 13,710 344 90.5% 3,256 990 99.0% 99,210  479 849  479 849  24,467 18,918 5,549 77.3% 18,918  20,000 27,500 (7,500) 137.5% 27,500 (7,500) 137.5% 7,000 3,162 3,838 45.2% 3,162 3,838 102,000 98,919 3,081 97.0% 98,919 3,081 15,000 35,649 (20,649) 237.7% B5,649 (20,649) 237.7% 19,000 18,000 1,000 94.7% 18,000 1,000 40,000 54,301 (14.301) 135.8% 54,301 (14,301) 135.8% 19,500 14,397 5,103 73.8% 14,397 5,103 46,300 40,376 5,924 87.2% 40,376 23,000 20,882 2,118 90.8% 20,882 2,118 61,850 59,238 2,612 95.8% 59,238 2,612 59,035 49,482 9,553 83.8% 49,482 9,553 54,595 50,096 4,500 91.8% 50,096 4,500 231,830 215,754 16,076 93.1% 215,754 16,076 1,200 5,085 (3,885) 423.7% 5,085 (3,885) 423.79 30,000 21,813 8,187 72.7% 21,813 30,536 28,083 2,453 92.0% 28,083 44,000 46,048 (2,048) 104.7% 46,048 (2,048) 104.79 8,800 5,726 3,074 65.1% 5,726 3,074 160,536 133,685 26,851 83.3% 133,685 26,851 4,980,025 4,708,447 271,578 94.5% 4,708,447 271,578  528 987 303  528 124 987 303  409  409  5,500 4,553 10,000 10,499 7,000 6,251 5,000 3,033 3,500 2,594 15,000  947 82.8% 4,553 (499) 105.0% 10,499 749 89.3% 6,251 1,967 60.7% 3,033 906 74.1% 2,594 15,000 0.0%    Memorial Villages Police Department Auto Replacement For the twelve months cnded December 18 Prior Year Cash Carryover FY18 Sale ofv vehicles FY18 Assessment collected to date FY18 Interest earned to date FY18 Misc Income FY18 Expenditures FY18 A/R DESCRIPTION Expenditures 1000  100.00%  57,794.72 9,638.00 150,000.12 335.99 11,671.38 (143,730.60) (0.07) 85.709.54 ADOPTED  FY18 Assessment remaining  0.00  Cash Balance @ 12/31/18 Autol Replacemént Total Auto Replacement  Forecasted Projected % Annualized Saving/ 6,269 95.82% 143,731 6,269 6.269 95.8% 143,731 6,269  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %Forecasted  150,000 143,731 150,000 143,731  95.8% 95.8%  Memorialvi illages Polige Deparmert Capital Contigency For the tnclve montbs ended Decamber 18 Prior Year Cash Carryover FY18 Assessment collected to date FY18 Interest earned to date FY18 Asset seizure funds FV18 Expenditures DESCRIPTION Expenditures 2880  100.00%  71,205.93 39,500.28 350.81 5,046.00 (40,244.04) ADOPTED  FYI8 Assessment remaining  0.00  Cash Balance@ 12/31/18  Forecasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) % Forecasted  Capital Projcots Gontingensy Total Capital Items Total Capital Outlay  39,500 40,244 39,500 40,244  (744) 101.9% 40,244 (744) 101.9% 40,244  (744) 101.9% (744) 101.9% 5,525  189,500 183,975 5,525 97% 183,975  97%  emorial Villages Police Dopartment DESCRIPTION  Forccasted Projecied Annunlized Saving  ADOPTED  BUDGET ACTUAL DIFE Excoured 12/31/18 (Deticits) Forecasted 4,980,025 4,708,447 271,578 95% 4,708,447 271,578 189,500 183,975 5,525 97% 183,975 5,169,525 4,892,422 277,103  MAINTENANCE & OPERATIONS AUTORCAPITAL TOTALBUDGET  95% 97% 94.64%  5,525  95% 4,892,422 277,103  Page 59 of114  02/07/19    Memorial Villages Police Depariment Maintenance. & Operations Forthe Iwelve months endedDeremherl8 DESCRIPTION Expenditures 100 110 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  100.00% 100.00%  Forecasted Projected Annualized Saving/  AMENDED  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %F Forecasted 3,098,462 2,983,455 115,007 96,29% 2,983,455 115,007 368,477 349,263 19,214 95% 349,263 19,214 517,662 472,321 45,341 91.24% 472,321 45,341 21,900 16,578 5,322 75.70% 16,578 47,493 42,707 4,786 89.92% 42,707 4,786 4,240,177 4,050,471 189,706 95.5% 4,050,471 189.706 24,467 18,918 5,549 77.3% 18,918 5,549 61,532 55,703 5,829 90.5% 55,703 5,829 7,000 3,162 3,838 45.2% 3,162 3,838 10,000 3,995 6,005 39.9% 3,995 109,600 98,919 10,681 90.3% 98,919 10,681 19,000 18,000 1,000 94.7% 18,000 61,000 54,301 6,699 89.0% 54,301  Regular Wages Overtime Retirement Health Insurance Workers Compensation Life/LTD Medicare Personnel Services Auto Genera! Liability PublicOficialBond Professional Liability Real&P Personall Property Total Other Insurance Gas&Oil Maintenance Tires Damage Repair Maintenance & Misc. General Maintenance Janitorial Services Jail Building Furishings Total Building Computers Postage/Postage Machine SlationeryBxpendables Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Legal/Professional ITS Services Software Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts andl labor Firearms Training & Ammo Tasers Training & Prof Dues Travel Recruiting Costs Criminall Investigations Contingency SmallE Equipment Total Office TOTALM&O  96.3% 30 100.0% 94.8% 91.2% 5 100.0% 5,322 75.7% 89.99% 95.5% 30 99.99 146 76.6% 62 93.2% 77.3% 41 99.7% 90.5% 738 98.9% 100 99.6% 45.2% 6,005 39.9% 90.3% 351 99.0% 1,000 94.7% 472 52.8% 4,876 2.5% 6,699 89.0% 802 91.8% 313 75.9% 73.8% 397 43.3% 10 99.9% 85.9% 84 99.7% 2,118 90.8% 219 95.6% 191 68.2% 95.8% 690 95.2% 344 90.5% 9,553 88.8% 990 99.0% 91.8% 93.1% 15 99.7% 8,187 72.7% 92.0% 947 82.8% 1 100.0% 52 99.9% 749 89,3% 1,967 60.7% 906 74.1% 0 15,000 0.0% 65.1% 80.0%  128,420 128,390 57,763 57,758 22,422 22,392 625 911 13,107 18,066 65,000 64,262 27,600 27,500 36,000 35,649 1,000 5,000 9,800 8,998 1,300 700 15,700 15,690 38,250 33,166 5,000 4,781 600 14,400 13,710 3,600 3,256 100,200 99,210 5,100 5,085 5,500 4,553 10,500 10,499 46,100 46,048 7,000 6,251 5,000 3,033 3,500 2,594 15,000  30 99.98% 128,390 99.99% 57,758  30 99.9% 22,392 146 76.6% 62 93.2% 41 99.7% 18,066 738 98.9% 64,262 100 99.6% 27,500 351 99,0% 35,649 472 52.8% 124 4,876 2.5% 802 91.8% 8,998 313 75.9% 397 43.3% 10 99.9% 15,690 84 99.7% 33,166 219 95.6% 4,781 191 68.2% 690 95.2% 18,710 344 90.5% 3,256 990 99.0% 99,210 15 99.7% 5,085 947 82.8% 4,553 100.0% 10,499 52 99.9% 46,048 749 89.3% 6,251 1,967 60.7% 3,033 906 74.1% 2,594 15,000 0.0%  479 849  479 849  528 987 303  528 124 987 303  19,500 14,397 5,103 73,8% 14,397 5,103 47,000 40,376 6,624 85.9% 40,376 6,624 23,000 20,882 2,118 90.8% 20,882 61,850 59,238 2,612 95.8% 59,238 2,612 59,035 49,482 9,553 83.8% 49,482 54,595 50,096 4,500 91.8% 50,096 4,500 231,830 215,754 16,076 93.1% 215,754 16,076 30,000 21,813 8,187 72.7% 21,813 30,536 28,083 2,453 92.0% 28,083 2,453  409  409  8,800 5,726 3,074 65.1% 5,726 3,074 167,036 133,685 33,351 80.0% 133,685 33,351 4,980,025 4,708,447 271,578 94.5% 4,708,447 271,578.21nza 94.5%    Memorlal Villages Palige Department Auto Replasement For the twelve months ended December 18 Prior Vear Cash Carryover FY18 Sale of vehicles FY18 Assessment collected to date FY18 Interest earned to date FY18 Misc Income FY18 Expenditures FY18A/R DESCRIPTION Expenditures 1000  100.009  57,794.72 9,638.00 150,000.12 335.99 11,671.38 (143,730.60) (0.07) 85,709.54 AMENDED  FYI8 Assessment remaining  0.00  Cash Balance@ 12/31/18 Autol Replacement Total Auto Replacement  Forecasted Projected % Annualized Saving/ 6,269 95.82% 143,731 6,269  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %1 Forecasted 150,000 143,731 6,269 95.8% 143,731 6,269  150,000 143,731  95.8% 95.8%  Momorial Vlages Police Department Capital Cantigency For thet twelver miontbs aded December 18 Prior Year Cash Carryover FY18 Assessment collected to date FY18 Interest earned to date FY18 Asset seizure funds FY18 Expenditures DESCRIPTION Expenditures 2880  100.009a  71,205.93 39,500.28 350.81 5,046.00 (40,244.04) 75.858.98 AMENDED  FY18 Assessment remaining  0.00  Cash Balance @ 12/31/18 Capitall Projects Contingency Total Capital Items Total Capital Outlay  Forccasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %1 Forecasted  40,500 40,244 40,500 40,244 190,500 183,975 AMENDED  256 99.4% 40,244 256 99.4% 40,244 6,525 97% 183,975 6,525  256 256  99.4% 99.49 97%  Memorial Vilages Police Department DESCRIPTION  Forecasted Prajected Ammunlized Saving  BUDGET ACTUAL DIFF Excruted 1231/18 (Delicits) SForvasted 4,980,025 4,708,447 271,578 95% 4,708,447 271,578 190,500 183,975 6,525 97% 183,975 6,525  MAINTENANCE & OPERATIONS AUTORCAPITAL TOTALBUDGET  95% 97% 94.62%  5,170,525 4,892,422 278,103  95% 4,892,422 278,103  Page 61 of114  02/07/19    RESOLUTION  A RESOLUTION OF THE TRI-CITIES PUBLIC SAFETY COMMITTEE, ESTABLISHED BY THE CITY OF PINEY POINT VILLAGE, THE CITY OF HUNTERS CREEK VILLAGE, AND THE CITY OF BUNKER HILLVILLAGE,TO MAKE RECOMMENDATIONS TO THE CITY COUNCILS OF THE CITIES OF PINEY POINT VILLAGE, HUNTERS CREEK VILLAGE, AND BUNKER HILL VILLAGE REGARDING THEIR EFFORTS FOR THE USE OF CAMERAS AND TECHNOLOGY TO IMPROVE PUBLIC SAFETY IN THE MEMORIAL VILLAGES POLICE  DEPARTMENT JURISDICTION  WHEREAS, The Cities of Piney Point Village, Hunters Creek Village, and Bunker Hill Village are the jurisdictional cities having created the Memorial Villages Police Department  ("Cities");  WHEREAS, The use of technology for police and public safety efforts has been a topic of WHEREAS, The Cities agreed that it is in the best interest of their citizenry to explore and evaluate the goals, objectives, and associated costs of utilizing technology including cameras to continue to address public safety needs including crime analysis and prevention for the cities; WHEREAS, The Cities entered into an interlocal agreement in 2016 and created the "Tri- Cities Public Safety Committee" made up of each City's designated Public Safety Committee Members to oversee efforts and to serve as the Cities' Evaluation Team to work together and make  discussion between the Memorial Villages Police Department and their jurisdictional Cities;  recommendations to the respective City Councils.  WHEREAS, The Cities entered into an agreement with Shrader Engineering to develop a Preliminary Engineering Study to define and determine license plate recognition technology solutions and options, requirements, deployment strategies and fixed camera assemblies for the Memorial  Villages Police Department Jurisdiction. and support to the Committee;  WHEREAS, The City Administrators of the Cities and the Police Chief have served as staff  Page 71 of114  02/07/19    WHEREAS, The Tri- Cities Public Safety Committee has met consistently since the Committee was established holding a public meeting on the topic to gain citizen input and working  with Shrader Engineering as Shrader developed thel PER.  WHEREAS, The Committee has reviewed the completed Preliminary Engineering Study completed by Shrader Engineering provided in March 2017 in addition to a supplemental study by Hatch Engineering (formerly Shrader Engineering) dated March 22, 2018. In addition, the Committee held a joint meeting with the City Councils and Police Commission; multiple meetings with the Village Mayors and the Committee; and gathered information from other Cities and Entities.  WHEREAS, The Tri-Cities Public Safety Committee formalized their recommendations and presented their recommendations to the respective City Councils for funding and implementing the project during the Cities' Budget Process in August 2018 as shown on Attachment A  NOWTHEREPORE, BEI IT RESOLVED BY THE TRI-CITIES PUBLICS SAFETY COMMITTEE:  That the Committee has completed their work and recommends that the project, all studies, documentation and recommendations be conveyed to the Memorial Villages Police Commission for the Memorial Villages Police Department for further study, evaluation and possible implementation. The Committee also offers any support needed to assist the Commission in this effort.  FASSEL,APPROVED, AND ADOPTED this. January25,2019.  Snly - Stuart Marks, Chairman Hunters Creek Village  Brlan' Thompson BIL Piney Point Village  Bunker Hill Village #E  0-  MRRE Michelle Belco Bunker. Hill Village  Ebeling, Vice Chair Piney Point Village  S  Hunters  $4  Attachment A - Presentation to City Councils dated August 2018  Attachment B -Preliminary Engineering Report by Shrader Engineering provided March 2017 Attachment C - Updated Memorandum Report by Hatch Engineering (formerly Shrader Engineering  dated March 22, 2018  Page 72of114  02/07/19    MVPD Board of Commissioners 2019 Road Map  JANUARY PRE MEETING  Engagement of Auditor MVPD BOARD MEETING : 1/14/2019  Action: Consideration of General Fund excess carryover  POST MEETING  BHV Council Meeting-1/15/2019 PPV Council Meeting- - 1/28/2019 HCV Council Meeting-1/22/2019  FEBRUARY PRE MEETING  Preparation of Vehicle Inventory by Chief Preparation of Asset Inventory by Chief MVPD BOARD MEETING-2/11/2019 Presentation of Vehicle Inventory by Chief Presentation of Asset Inventory by Chief Appointment of Tech Committee  Consideration of profiling and other annually required reports  POST MEETING  Review of salary and benefits by Personnel Committee Review of I and technology matters by" Tech Committee  BHV Council Meeting- -2/19/2019 PPV Council Meeting. 2/25/2019 HCV Council Meeting -2/26/2019  MARCH PRE MEETING  Review of salary and benefits by Personnel Committee Review of IT and technology matters by Tech Committee  MVPD BOARD MEETING- - 3/11/2019  Presentation of annual salary & benefits recommendations by Personnel Committee Consideration of IT and Technology matters addressed by Tech Committee  POST MEETING  Budget review by Finance Committee BHV Council Meeting 3/19/2019 PPV Council Meeting- 3/25/2019 HCV Council Meeting : 3/26/2019  Page 730f114  02/07/19  ROADI MAP 2019A MVPD    APRIL  PRE MEETING  Budget review by Finance Committee MVPD BOARD MEETING-4/8/2019  POSTMEETING  Budget review by Finance Committee BHV Council Meeting 4/16/2019 PPV Council Meeting 4/22/2019 HCV Council Meeting. 4/23/2019  Finance Committee meeting with Auditor to review audit report  MAY  PRE MEETING  Budget review by Finance Committee Budget Workshop MVPD BOARD MEETING-5/13/2019  Action: Presentation and consideration of budget.  POSTMEETING  BHV Council Meeting 5/14/2019 PPV Council Meeting- 5/20/2019 HCV Council Meeting 5/28/2019  JUNE  PRE MEETING  Finance Committee meeting with Auditor to review audit report Action: Presentation and consideration of Audit Report  MVPD BOARD MEETING - 6/10/2019  POST MEETING  BHV Council Meeting 6/18/2019 PPV Council Meeting- -6 6/24/2019 HCV Council Meeting 6/25/2019  Page 74 of114  02/07/19  ROADMAP2019MVPD    JULY  PRE MEETING  Villages Independence Festival-7/4/2019 MVPD BOARD MEETING-7/8/2019  Action: Consideration of refund of surplus, ifany, to participant cities  POST MEETING  BHV Council Meeting nor meeting PPV Council Meeting- 7/22/2019 HCV Council Meeting -7/23/2019  AUGUST PRE MEETING  MVPD BOARD MEEING-8/12/2019  POST MEETING  BHV Council Meeting -8/20/2019 PPV Council Meeting- - 8/26/2019 HCV Council Meeting 8/27/2019  SEPTEMBER PRE MEETING  MVPD BOARD MEETING-9/9/2019  POSTI MEETING  BHV Council Meeting -9/17/2019 PPV Council Meeting 9/23/2019 HCVCouncil Meeting-9/24/2019  Page 750f114  02/07/19  ROADI MAP: 2019 MVPD    OCTOBER PRE MEETING  MVPD BOARD MEETING-10/14/2019  POST MEETING  Annual Review of departmental operational policies BHV Council Meeting -1 10/15/2019 PPV Council Meeting 10/28/2019 HCV Council Meeting -1 10/22/2019  NOVEMBER PRE MEETING  MVPD BOARD MEETING-11/11/2019  Action: Consideration of amendments and/or modifications to MVPD operational policies  Finance Committee review of accounting policies & procedures  Presentation of Vehicle Inventory BHV Council Meeting- 11/19/2019 PPV Council Meeting -11/25/2019 HCV Council Meeting- -11/26/2019  POST MEETING  DECEMBER PRE MEETING  MVPD BOARD MEETING 12/9/2019  Action: Consideration of amendments and/or modifications to accounting policies and  procedures POST MEETING  BHV Council Meeting. 12/17/2019 PPV Council Meeting 12/16/2019 HCVC Council Meeting-12/17/2019  Page 760 of114  02/07/19  ROADI MAP2019MVPD    Memorial Villages, TXPD  Jan 1, 2018 - Dec 31, 2018  Racial Profile Tier 1 HB3389  PLEASE NOTE: The official form does not allow for Other and Unknown in the Race or Ethnicity boxes on the TCOLE website. Please contact TCOLE for instructions on how to resolve these issues. This report only includes traffic stops resulting in a citation, traffic stops resulting in a citation with an arrest, traffic stops resulting in a warning with an arrest, and field interviews that resulted in an arrest. This  report does not include any stops from traffic collisions. Number of motor vehicle stops 3574 CITATION ONLY 3574 Total Race or Ethnicity: 916 African 265 Asian 1046 Caucasain 1266 Hispanic 81 Native American 3574 Total stop? 23Y 3551 N 3574 Total Search conducted? 68 Y 3506 N 3574 Total Was search consented? 25 Y 43 N 68 Total  Race or Ethnicity known priorto  Report Created on:. Jan 16, 2019 7:09PM  Page:1of1  brazos atyler public sa'ety solution 02/07/19  Page 77 of114    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond: Schultz ChiefofPolice  4a LICB  February 11, 2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chief of Police January Monthly Report  During the month of. January, MVPD respondedhandled a total of8,523 calls/incidents. 6,647 House watch checks were conducted. 872 traffic stops were initiated with 960 citations being issued for 1597 violations. (Note: 12 Assists in Hedwig. 185 in Houston, lin Spring Valley and Oink Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2719/2719 2163/2163  2224/2224 1625/1625 2795/2795 Call' Type Ord. Violations: Info Reports: Suspicious Situations: 113 Welfare Checks:  3 7 11  250 381 329  7@3:32 3@4:29 12@3:15 22@3:29  Hunters Creek: 3428/3428  Type and frequency Ofallyor.senicealaton: include:  Call Type False Alarms: Accidents: Assist Fire: Assist Rescue:  # 221 21 44 30  # 21 60 14  Citations Speeding: Exp. Registration: 149 No Ins: DefHeadlights School Zone:  # 316 126 120 39  This month the department generated a total of 96 police reports.  Crimes Against ofPersons Robbery/Assault Crimes Against Property Burglary ofa Vehicle Theft-Felony Petty/Oualityoflife Crimes/Events (84) Poss. ofa Controlled Sub/Para. Warrants Leaving Scene of Injury Accident 1 Information Reports Arrest Summary: Individuals Arrested (49) Felony Arrests Warrants  (1) 1 (11) 1 4 1 40 11 1 40  Forgery/Fraud Credit Card Abuse Misc. Reports Public Intoxication Interference with Official  5 1 29 1 1 8  Class 3 Arrests  Page 81 of114  02/07/19    Budget YTD:  Expense 258,854 81,228 340,082 8,192 348,274  Budget 4,640,414 717,312 5,357,726 80,000 5,437,726  % 5.6% 11.3% 6.3% 10% 6%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-upon Previous Month Items/Requests from Commission  Police Commission 2019 meeting schedule and project list created.  Personnel Changes/Isie/Upaates  The MVPD currently have one opening for both an Officer and a Dispatcher. A dispatcher applicant was sent to background for a review and investigation. After reviewing the file it was decided to not proceed with hiring of the applicant. Sergeant Owens was involved in an accident while on the Department motorcycle resulting in a tor. ACL in his shoulder. He has had subsequent surgery and is Officer Torres was released from light duty on 1/28/19 and is back in patrol. 1/3/19. at 0028 hours, officers responded to a report of shots fired in the area of601 Lindenwood. Officers engaged in a pursuit with the suspects who crashed in Houston. One of the suspects was taken into custody and a stolen firearm was recovered. It was later learned that a security guard had interrupted an auto burglary 1/22/19 at 0111 hours officers assisted on a pursuit that entered the Villages being initiated by Constables. The suspect vehicle crashed at Strey and Memorial. MVPD set-up a perimeter and over the course of5 hours apprehended all 4 suspects and recovered 41 handguns. Excellent respond and coordination by nightshift officers. 1/24/19 MVPD Detectives located and recovered a stolen/embezzled vehicle froma property in' Tomball. The victim was a Villages area resident. The classic vehicle is  expected a full recovery.  Maior/Significant Events  and the suspects had shot at the security guard.  valued at $75,000.  Status Update on any Major Projects  The Mergertree IT maintenance technician assigned to the MVPD left employment with the company. Mergertree executive staff met with MVPD staffand assured us that a continuity of operations plan was in place and that we would receive the RFP for employee healthcare was submitted and posted in area newspapers as per MOE training is occurring for all sworn employees. Training includes; First Aid, Review of Force, Pursuit and Social Media Policies, CEW and ASP recertification, Radio Procedures, Bond Receipts, Harassment in the Workplace and Active  same level ofs service as before. purchasing guidelines.  Shooter Refresher. V-LINCnewi registrations in January: +38 BH-1034/1250(-13) PP-783/1156(+3) HC-994/1514(#5) OutofArea-370(49)  Page 82 of114  02/07/19    759 Gaylord Dr Denise Dr  760  761  160J  2019 Burglary Map  Address  POE  Hedwig Village  Kingsnideu Ln BarryknolkLn  Boinhorn! Rd  emorial't  TaylorcrestRd-  Hunters Creek Village  Boheme Dr jorial Dr  /  Bunker Hill Village  Piney Point Village  Monicasta  RNvervIeV Wav; *  Durrette Or apk Rd  2019 Robberies  Sug. Address 601 Lindewood  MO BMV/Firearm  till  Memorial Dri  eliperse  Sar 9 Briargrove Burgoyne Rd  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest.Dr-  1/31/19    2019 Auto Burglary Map  758  759 Gaylord-Dr: Denise-Dr  760  761  1760  Address 11140Greenbay  POE Rear Door Window  Hedwig Village.  de BarryknollLn  Boinhorn Rd  Memorialr  Taylorcrest-Rd-  Hunters Creek Village  Boheme Dr horial Dr  -  Bunker Hill Village  Piney Poirt  EMorica Ourrette Di pk Rd-  RAehMewy ways Sug  Memorial-Dr  SanFalipes  Sar  Briar-ForestDr-  Daytime Burglary Nighttime Burglary  Briargrove Burgoyne Rd  Olda  00@  1/31/19    January 2018 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-8 Fire-1 EMS-7 ByVillage BHI Fire-1 BHEMS-2 PPFire-0 PPEMS-1 HCFire -0 HCEMS-4  Average Response Times 4:16 5:07 4:06  5:07 4:40 0 3:14 0 4:10  Combined VFD Events (Priority+Radio)  Total-48 Fire-32 EMS-16  3:42 3:29 4:11  Radio Call Events Total-4 40 Fire- 31 EMS-9  3:36 3:26 4:10  Page 88 of114  02/07/19    Memorial Villagss POLICE  Memorial Villages Police Department  11981 Memorial Drive Houston, TX77024 Raymond Schultz ChiefofF Pollce  January 31,2019 TO: FROM: REF:  The Memorial Villages Police Commission R. Schultz, Chief of Police 2018 Use of Force. Analysis  The annual review oft the 2018 Use of Force by Memorial Villages Police Department Personnel found no pattern of excessive or unnecessary Use of Force by MVPD personnel. In 2018, there were 7 Use of Force incidents involving personnel.  In4ofthe incident's officers drew their firearm as a matter of display due to the actions of the suspect. The firearm was not pointed directly at the individual involved. The unholstering oft the firearm was success and assisted in deescalating In3 3 additional incidents officers used their (ECW) Taser to deescalate the situation. One incident was a display only, one incident the taser was used against a dog and the third incident the Taser was discharged however only one probe hit Ino one incident involving an armed robbery, the suspect was tased while other officers displayed their firearms as a weapon was within reach oft the suspect. The final use of force involved hand on defense contact use of force. No injuries Reviews were conducted on all incidents and the force utilized. The force used in each case/incident was found to bej justified/appropriate. Force was limited in all cases and  the situations.  the suspect and the taser did not properly/cycle function.  occurred, and the suspect was taken into custody.  found to bej justified and within policy.  First aid was rendered in each incident that required it.  Firearms: 4 (Display/Cover Only)  Taser: 3 Pepper Spray: 0 Hands/Physical: 1 Total: 7 Injury: 1(1 Suspect/0 Officer) No Injury: 6 Total:7  Page 89 of114  02/07/19    Memonnal Villaes POLICE  Memorial Villages Police Department  11981 Memorial Drive Houston, TX77024 Raymond Schultz ChlefofPollce  Race ofOfficer: Anglo: 11 African American: 0 Hispanic: 1 Other: 0 Sex ofOfficer: Male: 12 Female: 0  Race of Subject Anglo: 2 African American: 2 Hispanic: 2 Asian: 0 Sex ofSubject: Male: 6 Female: 0  Reviewed:  Date:  Chairman, Police Commission  Page 90 of114  02/07/19    Memorial Villages POLICE  Memorial Villages Police Department  11981 Memorial Drive Houston, TX77024 Raymond Schultz ChiefofPollce  January 31, 2019 TO: FROM: REF: completed.  The Memorial Villages Police Commission R. Schultz, ChiefofPolice  2018 Citizen -1 Police Review Complaint Analysis  The annual review oft the 2018 Citizen - Police Review Complaint Analysis has been Iam able to report that there was a total of7EPI's generated during 2018 against MVPD personnel. 3 were against Dispatch/Civilian Personnel and 4 were against Swom  Personnel. Findings: Case 18-001 18-002 18-003 18-004 18-005 18-006 18-007  Issue Social Media Failure to Act Failure to Verify Hit Unprofessionalism Prisoner Welfare  Finding Sustained Exonerated Sustained Unfounded Exonerated  Action Letter of Reprimand None Resignation Counseling 1Day Suspension None None  Improper Use of Equipment Sustained Lack of Empathy on 911 Sustained  There are no patterns ofi improper behavior or activity.  Reviewed:  Date:  Chairman, Police Commission  Page 91 of114  02/07/19    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Raymond Schultz Chiefo of Police   1C1 7X  January 31,2019 TO: FROM: REF:  MVPD Police Commission/File R. Schultz, Chief of Police  2018 Non-Vehicle AccidentPamageClam Review and Analysis  The annual review oft the 2018 personal injuries reported as per Memorial Villages Police Department's SOP 2.6 Accident and Injury Prevention policy found that four employees  sustained reportable injuries during 2018. Specific Claim Information:  Work Comp Claim #75902 DOI: 3/9/18 Nature of Injury: Laceration to Knee Work Comp Claim # 12736 DOL: 5/4/18 Nature of Injury: Knee Work Comp Claim #80794 DOI: 5/31/18 Nature of Injury: Airbag Impact* Work Comp Claim #85833 DOL: 8/18/18 Nature of Injury: Leg Injury due to Fall Work Comp Claim #88047 DOL: 9/26/18 Nature of Injury: Internal due to Fall  Damage Claim #77111 DOL: 3/6/18 Object in Roadway Damage Claim #77980 DOL: 3/21/18 Damage to LIDAR Unit  The case reviews found that none oft the injuries or damage were the result ofa failure to follow proper safety protocols or due to the improper use of or nonuse ofsafety equipment.  *Note: This is a vehicle accident and found to be preventable. LOR and retraining.  Page 92 of114  02/07/19    Memorial Villages POLICE  Memorlal Villages Police Department  11981 Memorial Drive Houston, TX77024 Raymond Schultz ChlefofPollce  January 31,2019 TO: FROM: REF:  MVPD Police Commission R. Schultz, ChiefofPolice 2018 Pursuit Review and Analysis  The annual review oft the 2018 pursuit incidents and policy adherence by Memorial Villages Police Department Personnel found 1 incident reported as aj pursuit. Thei incident that was classified as a pursuit was found to be not-justified and not within policy.  In 2018, MVPD was involved in 1 pursuit.  Pursuit #1. (18-0653) - The reason for the pursuit was determined to be for Speeding 92 in a 35 MPH posted zone. The suspect fled from the officer after initially stopping fora traffic stop. The Officer began pursuing the suspect vehicle at a high rate of speed. A review of thei incident via the in-vehicle camera found the pursuit to be not in compliance The case review found the pursuit to be out ofpolicy. The officer was issued a verbal reprimand. Note: The on-duty supervisor did stop the pursuit as per policy.  with established policy.  Page 93 of114  02/07/19    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY,JANUARY 23, 2019, 6:00 P.M. HEDWIG CITYHALL  Noticei is hereby given ofai regular monthly meeting of the Fire Commission of the Village Fire Department, to be held on WEDNESDAY,lanuary 23,2019 6:00 P.M., at Hedwig City Hall, 955 Piney Point. Houston, Texas  77024 1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless a Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda.  3A. Approval ofN Minutes - December- Regular Board meeting 12/19  3B. Approval ofbills paid - December 2018 4A. Treasurer's Financial Reports December  4. REPORTS  4B. Fire Chief's Report- -Events ofI December 2018; Monthly Performance; Record of Calls, and Response  Times  4C. Building restoration subcommittee report and possible action 4D. Dispatch subcommittee report and possible action 4E. Interlocal agreement subcommittee report and possible action  5.  CONSIDERATIONS OF COMTRACTRAGNEMENE The Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS = The Board will discuss and consider possible action on the  7.  DISCUSSION) ITEMSPRESESENTATION OFSPECIAL REPORTS-  None    VILLAGE FIRE DEPARTMENT REGULAR MONTHLYBOARDMEETING JANUARY23,2019 PAGE2  8. CONSIDERATIONOE AND ACTION ONTHE FOLLOWING Thel Board will discuss and consider  possible action on the following:  8A. Discussion of and possible action on the 4th Quarter Ending 2018 Investment Report 8B. Discussion of andj possible action retaining 4th Quarter Ambulance Funds for 2018  9.  CLOSEDSESSION- Thel Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed: session in accordance with the Govemment Code Sec. 551.071. Consultation  Chapter 551;Texas Goverment Code, to discuss following matters:  with Attorney; Closed Meeting.  A. Discuss Fire Chief's2018 performance and 2019 salary  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  ATTORNY EXCEPT:  1) When the Govemmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) As settlement offer/s  2) Onar matter in which the duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of! Professional Conduct of the Statel Bar ofTexas clearly conflicts with this chapter  9B. Bunker Hill  10. ACTION- = CLOSED SESSION The Board of Directors will discuss and consider any actions necessary  oni items discussed inl Executive Session  11. FUTURETOPICS 12. NEXTMEETINGDATE Feb.27,2019 13. ADJOURNMENT thisthe/7th _day/fJanuary: 2019, at 7:40a.m. Yshngr MarloLongoria, Administrdlive  Icertify that the agendaf for the 23rd of Januray 2019, Regular Monthly Meeting was posted at the fire department  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief's Office at 73)468-79410rFAX(713)468-5039 or longora@vilaefireorg for further information.    VILLAGE FIREI DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY, DECEMBER 19,2018. AT 6:00 P.M. HEDWIGCITYHALL  Commissioner Nash called the meeting to order at 06:00p.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City of Piney Point Village City of Spring Valley Village City of] Hunters Creek City ofHedwig Village City of] Hilshire Village City of Piney Point Village City of Spring Valley Village City of Hunters Creek Village City ofHilshire Village City ofHedwig Village Village Fire Department Village Fire Department Randle Law Office LTD., L.L.P. City of Bunker. Hill Village 41 total residents/visitors  Commissioner Zebulun Nash, Vice Chair Commissioner Allen Carpenter, Treasurer Commissioner Jay Carlton, Secretary Commissioner William Johnson, Member Commissioner Robert Byme, Alternate Henry Kollenberg Alternate Mayor Tom Ramsey Alternate Frank Doyle Alterate Ray Leiker Alternate Mayor Brian Muecke David Foster, Fire Chief Marlo Longoria, Administrator Grady Randle, Attorney Mayor Jay Williams and Council members  Others Present Were:  Absent Were: None  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD MEETING VEDESDAYDECEMBER 19,2019 MINUTES -P PAGE2 2. COMMENTS FROM' THE PUBLIC:  Cyril Arney resident for 33 years stated that he disagreed with the proposed recommendation John Kelly- - resident for 25+ years stated his concerns; disagree with the proposed idea. Incidents vs Bunker Hill Village (BHV) percent oft the budget. Mr. Kelly felt that the value oft the homes should be protected, and he would not appreciate the noise pollution ofai new station. He also stated that the data provided on the BHV website reported that City of Bellaire, Humble, and West Houston had low response times. However, these cities would: not be serving BHV, Houston Fire department would be the responders. Mr. Kelly felt that the data was too vague and needed to bes spread over a 5-10 year process to see accurate data. Jack Richardson- stated his concern is the safety oft the residents. Jerry Thompson- stated his concern is the other items written in the McGrath report. Mr. Thompson requested information on dispatch and response times. Paul Reinbolt: stated that his concern is the safety of the residents  3. CONSENT. AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and willl be enacted by one motion. There willl be no separate discussion of these items unless a Board Member so requests, in which event the item will be removed from the Consent Agenda  and considered in its normal sequence on the Agenda.  3A. Approval of Minutes  Approval of Minutes -November 2018 - Regular Board Meeting 11/28  3B. Approval of Bills Paid Approval of Bills Paid -November 2018  Commissioner Nash asked: for a motion to approve the consent agenda. Commissioner Carpenter moved, Commissioner. Johnson seconded to approve the items of the Consent Agenda. Commissioners Byrne and Alternate Doyle voted "Aye," "Noes" none.  MOTION CARRIED UNANIMOUSLY  4. Reports  4A. Treasurer's Financial Reports - November - budget from Bunker Hill Village  Commissioner Carpenter stated the Village Fire Department is about 1 % % under budget for the year. Therel has been no significant change. Commissioner Carpenter asked Marlo Longoria to  share the payments received by BHV. Ms. Longoria stated that BHVI has  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIREI DEPARTMENT REGULAR BOARD! MEETING WEDNESDAY,DECEMBER 19,2019 MNUTES-PAGE3 roof.  made their annual assessment without amendment payments for the professional services and the Marlo Longoria stated that BHV annual budget amount is about $60K or $65K with amendments  for the month ofl December  4B. Fire Chief's Report -Events of June 2018; Monthly Performance; Record of Calls; EMS  Collections, Operational issues, Response Times Professional Services is at $70K, over the amount budgeted Roofmostly complete 15ft of flashing to be complete Boiler inspector stated the boiler unsafe (boiler will need: replacement) Small fire in ai trash can at St. Celia started by student. All cities are under national standard on response time of 61 min. 30 sec. Great support during thel Holiday from Residents  Full Staffing  Average Time 3.58, 382 incidences, 673 responses to the incidences, and transported 121 patients Commissioner Carpenter requested an action plan for replacing the boiler. Chief Foster stated that he has asked the commission facility committee to review thei issue and create an action plan. The cost for the Commissioner Carpenter asked Chief Foster, ifhel had mentioned that the VFD (Village Fire Department) had met the nation standard on EMS calls. Commission Carpenter stated it is primarily due to: relying on thel Police Department arriving on scene as responding first. Chief Foster stated that the police Departments are equipped with AED'si in their cars as well as CPR training.  boiler is anticipated to be part of the expense in the renovation  5. CONSIDERATION OF CONTRACTS/AGREEMENTS The Board will discuss and consider  possible action on the following:  5A. None  6. CONSIDERATION OF RESOLUTIONS. - The Board will discuss and consider possible  action on the following: 6A. None  7. DISCUSSIONITEMS/PRESENTATIONOFS SPECIALREPORIS The Board will discuss and 7A. Discussion from sub-committee updates (roof project, fire station renovation, dispatch, etc...)  consider possible action on thei following:  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE! FIRE: DEPARTMENT REGULAR BOARD! MEETING WEDNESDAY,DECEMBER 19,2019 MINUTES - PAGE4 Building Renovation:  Alternate Leiker stated that an article was posted to solicitate a program manager for the renovation in the The ending date for the article post was December 18,2018, 4 responses were received, and the committee  Memorial Examiner and Houston Chronicle.  would be meeting to select and recommend aj program manager.  Dispatch:  The dispatch committee met with Chief Foster and Chief Schultz. Alternate Kollenberg stated both Chief Foster and Chief Schultz are working together to gather information and better improve the system. Commissioner Carpenter stated that the McGrath report has dispatch data that is very significant. Whena call is received by the dispatcher from our Village PSAP (Public Safety Answering Point) centers (MVPD, SVPD, Hedwig PD) it takes time to retrieve the reason for the call from the caller. Once the caller states the reason for the call the PSAP is then able to transfer the call. The transfer time is usually under 12 seconds to VFD which is significantly lower than thei national standard for transfer of calls. Commissioner Carpenter stated that as the reader reads and understands the McGrath report that it can present a very different picture than what is happening on the ground. He also suggested to review the numbers very Commissioner Johnson stated that ifl McGrath had problems sorting out the data, they would go the Harris Commissioner Nash asked Alternate Kollenberg if the committee has had any communication with the other 2 police departments and the status on improving performance, training, and AEDs. Alternate Kollenberg stated that the committee had met with all three PD Chiefs and Chief Foster and all the  Alternate Kollenberg stated overall the system is working well.  cautiously that arej presented in the report. County 911 as a default, this did not help the data.  departments are working together to ensure these areas are being completed.  7B. Presentation by the City of Bunker Hill Village:  Mr. Bert Rosenbaum and City Councilman, Jay Smyre presented and reviewed al hard copy of the City of Bunker Hill presentation ofar resolution to the BHV membership to the VFD and a proposal for future Fire Mr. Rosenbaum stated that building a second station is not a condition to becoming a part of the VFD but a Mr. Smyre stated that the working goal is to get back into the membership of the VFD: first and foremost, then start looking at a second station. He also stated the second station could take years, thej proposal isj just aj plan.  station. A copy ofwhich is attached hereto as exhibit "A."  suggestion.  E:VFD Special Meeting minutes 12.19.2018.doc    VILLAGE: FIRE: DEPARTMENT REGULAR BOARD! MEETING WEDNESDAYDECEMBER 19,2019 MINUTES-PAGES expectations as follows; 2. Independence from the VFD 3. "status Quo" ambulance to build a second station.  The commission received a letter from the Mayor of Bunker that described in a three-part priority BHV's  1. Membership on the contingency of a second station  Commissioner. Johnson stated that thet triggering event would be 20% in EMS calls prompting staffingat third Mr. Rosenbaum clarified "That is correct, but the expectation is that it will happen in the near future." Commissioner Johnson stated: for clarification, financing that liability foras second station for the other villages for payment would be their participation in the fire department not on their own misconceptions. CLOSED SESSION- The Board of Commissioners will retire into Executive Session as authorized by Chapter 551; Texas Government Code, to discuss following matters: 8A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071.  8.  Consultation with Attorney; Closed Meeting.  AGOVERNMENTALBODYMAYNOT: CONDUCTAI PRIVATE CONSULTAION WITHITS  ATTORNY EXCEPT:  1) When the Govemmmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) A settlement offers  2) On ai matter in which the duty of the. Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct of the Statel Bar ofTexas clearly conflicts with this  chapter  Commissioner Nash asked for a motion to go into Executive Session at 7:30 p.m.  9. ACTION-CLOSED: SESSION- The Board ofl Directors will discuss and consider any actions No action was taken as a result of the Executive Session. Executive session ended 8:18 pm.  necessary on items discussed in Executive Session.  10. CONSIDERATION OF AND ACTION ONTHE FOLLOWING The Board will discuss and  consider possible action on the following:  E:1VFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIRE: DEPARTMENT REGULAR BOARD MEETING WEDNESDAY,DECEMBER 19,2019 MINUTES-PAGE7  10A. Discussion and possible action on retaining the 4th quarter ambulance revenue for 2018 No discussion occurred. No possible action on retaining the 4th quarter ambulance revenue for 2018 was 10B. Discussion and action on continuing agreement with Taber and Burnett for VFD accounting services. Monthly service fee will increase by $1001 from $725/monthly to $825/monthly with an Marlo Longoria reviewed the agreement with Taber and Burnett for VFD accounting services. Commissioner Nash asked for a motion to approve the continuation agreement with Taber and Burnett for VFD accounting services. Commissioner Byrne moved, seconded by Commissioner Carpenter.  table.  additional Accounting CS software fee of$27.  Commissioners Johnson and. Alternate Doyle voted "Aye,"Noes"'none. agreement and discussion regarding a new inter-local agreement.  10C. Discussion and possible action on potential amendmentsupdates to the existing inter-local Commissioner Carpenter stated based on what was presented the action that the commission is going to takei is working with the attorney to amend the current interlocal agreement to ensure that Bunker Hill retains services from VFD beyond December 2019. The language related to the present interlocal must be discussed in al later meeting sometime in 2019, the commission is committed as a group, as stated in the last meeting that the door is always open. It will require a change to the current interlocal agreement. The interlocal agreement does not statel how a city would be brought back into VFD. He stated that the details would be worked outi in the future meetings. The five participating cities will have to agree and vote Commissioner Nash suggested a committee be setup consisting ofMayor Muecke and Commissioner  on the language for the amendment and vote on the amended interlocal agreement. Carpenter tor review the process of amending the interlocal agreement.  11. FUTURE TOPICS.  None  12. NEXT MEETINGI DATE Next meeting date. Jan. 23, 2019  Commissioner Nash stated the location of future meeting will be held at Hedwig City Hall until future  notice.  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIREI DEPARTMENT REGULAR BOARDI MEETING WEDNESDAY, DECEMBER 19,2019 MNUTES-PAGER 13. ADJOURNMENT Commissioner Byrne  Commissioner Nash moved to adjourn at 8:25 p.m. Commissioner Carpenter moved seconded by  Commissioners Johnson and Alternate Doyle voted "Aye," "Noes"none.  MOTION CARRIED UNANIMOUSLY  Respectfully submitted  Commissioner Zeb Nash, Vice- Chair  Attest:  Commissioner Jay Carlton, Secretary  E:IVFD Special Meeting minutes 12.19.2018.doc    Exhibit "A"  Myol  BUNKER IILL VILLAGE  Settlement Presentation  to the  Brnker  Village Fire Commission  Est.1954  December 19, 2018  Dcc. 19.2018- BHV Settlement Presentation  1    Presentation to the Village Fire Commission  1)  Resolution of Bunker Hill Village's Membership  in the Village Fire Department  2)  Proposal for a Future Village Fire Department  Second Station  Dee. 19.2018- BHV Settlcment Presentation  2    Resolution of Membership  With the Village Fire Department  Bunker Hill Village wants to continue to be a part ofthe Village Fire  Department:  In order to settle this dispute, Bunker Hill Village will pay the balance remaining from the November and December Fire Department pending  invoices which  include:  Our share ofthe $50,000 Budget Adjustment - $9,500 - paid Our share of the "net" roofreplacement cost - $21,626.25  Acknowledging Bunker Hill remains a contracting city with the Village Fire Department, Bunker Hill will pay the 2019 budgeted expenses including Bunker Hill's share ofthe renovation of the existing Fire Station.  Dec. 19. 2018- BHV Scttlement Prescntation  Page 3    Presentation to the Village Fire Commission  Part 2  Proposal for a Future Village Fire Department  Second Station  Dec., 19,2018- BHV Sctticment Presentation  4    Proposal for a Future  VFD Station 2  When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in  the Southwest Area of the service area.  Currently, the VFD data shows 14%  oftotal EMS calls are occurring simultaneously.  Dcc. 19.2018- BHV Setticment Presentation  5    Asumptiony/Proposal for  Construction of a Future VFD Station 2  1. When an additional, fully staffed ambulance (or apparatus) is placed in service by VFD (when data shows that 20% of total EMS Calls occur simultaneously),  Construct VFD Station 2  2. VFD will staff the additional personnel at Station 2  3. VFD will operate Station 2  4. The estimated operational timeframe for Station 2 is within 3 - 5 years; it will take 9 - 12 months to build  Station 2  5. Bunker Hill will acquire land, design, build and finance  Station 2  Dec. 19,3018- BHV Settlement Presentation  6    Recommended Location for VFD Station 2  Eatung rue: siaton 901 Corbindake! Read  Existing Fire Station 901 Corbindale Rond  Mmar Travel, Area Miopte Fravel AFPR  Minute Traval Ara 4Minute Travel. Area  Approximate Location of a Rccommended 2nd Fire Station im the Southwestern Area of the Service Area  Dec. 19. 2018- BHV Settlement Presentation  7    Benefits of  VFD Station 2  Reduces response times -. 3 Cities  Solves the need for expansion and growth ofVFD -  takes pressure off of crowding at current station - AIl Cities Potential to impact fire spread and EMS patient outcomes  for entire service area - AII Cities 307o 1-03  Aligns VFD with the national average for fire stations which  is 1 station for every 4.4 square miles - AII Cities  4e%  Dcc. 10.2018- BHV Scttlement Presentation  8    Bunker Hill commissioned a Study with Kirksey Architecture To Construct a Second Station in the  Southwest Area ofthe VFD Service Area  Design Specifications to Include:  1 Ambulance Bay  1 Large Bay (ifrequested by VFD)  2 Dorm Rooms & 2 Bathrooms (increase to 5dorm  rooms ifVFD requests) Day Room  Dining / Kitchen Facilities 11 Treatment Room/Office  Decontamination Room (frequested by VFD) Built to Hurricane & Windstorm Standards  Dee. 19. 2018- BHV Settlement Prescntation  9    VFD Station 2 - Front View  VFD Station 2  Dec. 19. 2018- BHV Scttlement Prescntation  1Sirk..    VFD Station 2 - Floor Plan EMS (1 Bay)  PANTRY  NICKENONINGPANMTRY  DECONTAMINATION  ENSS  UTILITY  TLT/SHOWER  iinit L  MECHANIÇAL ROOM  STORAGE  TLT/SHOWER  DAYROOM  OFFICE  OM  ITVELEC  GLOSET  EMS Station - 3,725 Square Feet Building Costs $ 1,670,000  VILLAGE FIRE DEPARTMENT STATION NO.2 ROOAPLANOPION-AR-OE APPARATUSBAY  Kirksey  Dcc. 19. 2018- BHV Settlcment Prescntalion    VFD Station 2 - Floor Plan EMS & Fire (2 Bay)  CLOSET  ELEC  OFRICE  DORMROOW  STORACE  r1i ninir  TVSHOWER  -  DECONTAWNATION  ENSSTORAGE  UTTY  KTCMDVOAENGPANMTRY  CLOSET DORMROOU  PANTRY  EMS & Fire Station - 4,677 Square Feet  Building Costs $ 1,970,000  VILLAGE FIRE DEPARTMENT STATION NO.2  FIOORPLAMOPTON-IA Kirksey 12  Dcc. 19. 2018- BHV Scttlement Presentation    Summary of Project Costs for VFD Station 2  Cost  Land & Sitework  $1,000,000  EMS Building  $1,670,000  OR  EMS & Fire Building  $1,970,000  Dec, 19.2018- BHV Settlcment Presentation  13    Uperating/Equipment Costs  for VFD Station 2  Cost  Ambulance & Supplies  $300,000  $714,500 Facilities & Staff (Addition of 2 per Shift)  Annual Operating Costs  Dec. 19.2018- BHV Scttlement Presentation  15    Summary of Equipment Costs for VFD Station 2  Fully EquppedAmlbulance  DESCRIPTION EQUIPMENT COST  VFD STATION2 NEW EMS Equipment  Fraizers 6 wheeled Ambulance Maintenance Equipment, Lights, Siren, Other Ambulance equipment Zoll X-Series Monitor Lucas 2 Device Stryker XPS Stretcher Rad-57 CO/SpO2 Stryker Stair Chair Initial ALS Equipment IT/Supplies  $185,000.00 $20,000.00 $30,000.00 $14,000.00 $18,000.00 $5,100.00 $3,000.00 $70,100.00  Toughbook Computer/2 handheld radios Medical Disposable supplies Reusable Medical supplies/equipment Total Other  $8,800.00 $8,100.00 $8,000.00 $24,900.00  Total Cost Ready for Service  $300,000.00  Dcc. 19. 2018- BHV Settlement Presentation  16    Summary of Operating Costs for VFD Station 2  Personnel & Miscellaneous  Deseription-Operating Budget Additional EMS Staff  Shift A Firehighter/Paramedic Shift. A Firetighter/EMT Shift B Firehghter/Paramedic Shift B Firefighter/EMT Shift CI Firengnter/Paramedic Shift C Firefighter/EMT Relief Frehignter/Paramedic ReliefF Firefighter/EMT Subtotal FRINGE BENEFITS (40%) TOTAL PERSONNEL COST Miscellaneous Operating Building Supplies & Maintenance Insurance (Casualty) Public Utilities TOTAL MISCELLANEOUS EXPENSE TOTAL PERSONNEL & MISC.  $70,000.00 $60,000.00 $70,000.00 $60,000.00 $70,000.00 $60,000.00 $52,500.00 $45,000.00 $487,500.00 $195,000.00 $682,500.00  $15,000.00 $5,000.00 $12,000.00 $32,000.00 $714.500.00  Dcc. 19. 2018- BHV Settlcment Presentation  17    Total Costs to Fully Staff and Add an Ambulance And Add/House at VFD Station 2; Who pays What P  VFD Costto Staff & Add Ambulance  Amnual Incremental Costfor Station 2  Total  Fully  Ongoing Monthly Costs  Cost Who Pays?  Ambulance/ Supplies to set $300,000 up Ambulance Operations Personnel  VFD  $300,000 Capital/One Time  $682,500  VFD  $682,500 Annual  $56,875  Bunker Hill will "front" VFD will pay 30 yr amortization  Land/ Building  $2,670,000 the costs; to $2,970,000  $153,000- $170,000  $14,167  Operations Cost $32,000 Station 2  VFD  $32,000  $2,666  $300,00 Capital $682,500 Annual  $185,000 to $202,000 Annual  Total  Dec. 19.2018- BHV Scttlement Prescntation  18    Where is Next Ambulance Placed?  901 Existig Corbindale Fires Staron Road  Existing Fire! Station 901 Corbindale Road  Miastr Travel sren 4 Muate Tyasel Areo  ZMinute Travel Area 4 Minute TiavelArea  Approximate Location of a Recommended 2nd Fire Area ofthe Service Area  Bunker Hill will work to Station in the Southwestern  identify location  Itis optimal to place the additional ambulance or apparatus in the south/southwest part of the service area resulting in more of the area meeting  National Standards.  Dcc. 19.2018- BHV Settlement Prescntation  19    Alternative Plan VFD Station 2  Less Expensive Option for VFD  Bunker Hill will build Station 2 - EMS only (when fully staffed ambulance is needed) at Bunker Hill City Hall at Bunker Hill's expense without any VFD contribution or  reimbursement  VFD will staff and operate the Station at VFD expense when an additional fully staffed ambulance (or  apparatus) is needed.  Dec. 10.2018- BHV/Scttlement Prescntation  20    In Summary  1) Bunker Hill Village to remain part of the Village Fire Department and settle all outstanding  invoices  2) BHV and VFD (Chief and Commission) work together in planning for additional staff and to design and build VFD Station 2 (EMS or EMS/Fire) in the Southwest Area of the VFD  Service Area  Dec. 19. 2018- BHV Selticment Presentation  21    Questions & Comments  Dcc.19.2018- BHV Scttiement Prescntation  22    VILLAGE FIRE DEPT. December BUDGETARYS SUMMARY CAPITAL: COMINGENG/PHISICALI PLANT MISC. TOOLS, EQUIP., & HOSE PROTECTIVE GEAR TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES- OVERTIME 457PLAN CONTRIBUTION PROF. CERTIFICATION PAY COMPENSATED/ ABSENCE PAY FICA TAX DISABILITY! INSURANCE EMPLOYEE RET TIREMENT HOSPITALIZATION/ INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES& MAINTENANCE CHEMICALS CONTINGENCY CUEUEKAPTONAANUAE FIRE PREVENTION/PUBLICI RELATIONS GAS&0 OIL INSURANCE CASUALTY MAINTENANCE OFE EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'SV VEHICLE BATTALION1 PUMPER (ENGINE. 1) UTILITYV VEHICLE LADDER (LADDER: 1) AMBULANCE (MEDIC 1) AMBULANCE (MEDIC 2) AMBULANCE (MEDIC 3) MAINTENANCE- OTHER MAINTENANCE CONTRACTS PUMPER (ENGINE. 2) MISCELLANEOUS EXPENDITURES SAFETYDEPOSIT BOX RENT LICENSE/PERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERT.  BUDGET YEAR 2018 35,000.00 10,000.00 20,000.00 65,000.00 65,651.00 44,400.00 0.00 23,000.00 31,978.00 35,000.00 50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00  YEARTO DATE  MONTHLY EXPENSES December 833.00 833.00 350,706.63 3,205.08 0.00 25,926.73 1,600.41 23,361.71 48,651.51 2,610.00 2,916.58 447,762.76 7,601.80 5,038.03 0.00 0.00 0.00 183.98 3,455.89 4,784.00 2530.42/-13.76.09 0.00 0.00 0.00 363.24 0.00 593.75 25.80 0.00 0.00 201.83 0.00 1,345.80 0.00 0.00 0.00 3.71 0.00 MONTHLY EXPENSES December 1,719.74 0.00 1,132.41 65.69 0.00 0.00 2.91 102.76 409.97 0.00  %  %  12/31/2018 USED BUDGET 9,504.00 0.00% 100.00% 10,432.58 0.00% 100.00% 5,153.31 0.00% 100.00% 25,089.89 38.60% 100.00%  8.3  3,332,583.0G 3,413,634.86 102.43% 100.00% 105,000.00 103,796.38 98.85% 100.00% 271,394.00 259,760.50 95.71% 100.00% 227,758.00 232,935.5 38 102.27% 100.00% 611,095.00 593,059.27 97.05% 100.00% 4,747,859.06 4,730,002.93 99.62% 100.00%  -11,215.89 we will be reimbursed for Hebert deployme  0.00% 100.00% 38,834.79 87.47% 100.00% 0.00 0.0094 100.00% 20,442.93 88.88% 100.00% 32,290.00 100.98% 100.00% 35,248.82 100.71% 100.00% 46,429.37 92.86% 100.00% 46,872.16 99.73% 100.00% 0.00% 100.00% 1,356.75 6.78% 100.00% 5,276.97 81.18% 100.00% 11,534.28 96.12% 100.00% 33,442.42 74.32% 100.00% 41,653.17 99.17% 100.00% 3,510.61 1,306.85 811.16 36,576.95 0.00 5,725.57 26,987.97 8,889.57 990.56 38,765.24 15,851.90 9,349.71 19,119.16 265.54% 100.00% 0.00 1,589.00 8,780.16 8,750.00 YEAR TO DATE % 12/31/2018 USED BUDGET 42,740.50 145.51% 100.00% 0.00 12,963.22 1,695.80 0.00 2,134.99 13,625.31 5,975.93 1,652.98 3,784.76]  135,000.00 148,766.09 110.20% 100.00%  7,200.00  VILLAGE FIRE DEPT. December BUDGETARY SUMMARY ROSTAGE/PRINTING/STATIONERY IMNVIESCINEKUPIS OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACIS/EQUIP. COFFEE BAR/REFRESHMENTS POSTAGE METERRENTAL OFFICE QUIPMENI/COMPUTERS Prinled On1 1/14/2019  BUDGET YEAR 2018 37,000.00  %  U:2018 BUDGET2018 Budgel AnalysisiBudget Analysis 2018-12-31ds    OTHER BANK: SIRVICISCHARGES PROFESSIONAL'S SERVICES: REVERSE ENTRIESFORA.P. ADJUSTMENT DUPLICATE CHECKS PROFESSIONAL SERVICES- OTHER CPA LEGAL ITSERVICES MEDICAL PUBLICUTILITIES RENT STATE CERTIFICATION FEES TRAINING PROGRAMS CPR TRAING FEE CONVENTIONS OTHER TRAINING EXP. SEMINARS- OFF PREMISES TRAINING EXAMS TRAINING- ON PREMISES OUT OF7 TOWNE EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  516.03 391.48 12.95 0.00 24,836.28 8,264.00 70,984.32 28,200.61 15,393.00 67,827.66 135.665 100.00% 10.00 100.00% 100.00% 6,383.38 106.399 100.00% 25:555.77 102.2258 100.00% 3,236.35 1,604.64 -84.75 6,688.29 5,063.97 3,295.75 5,751.52  0.00 0.00 8,785:88 14.88 477.90 752.00 4,524.00 1,767.10 1,250.00 4,761.55 0.00 411.51 27151 0.00 0.00 271.51 0.00 0.00 963.96 40,502.27  162,400.00 147,691.16 90.9494 100.00%  50,000.00 10.00 6,000.00 25,000.00  25,000.00  24,546.32 98.19% 100.00%  672,110.00 669,205.16 99.57% 100.00% $5,484,969.00 $5,424,297.98 98.89% 100.00% $489,098.03  CAPITAL REPLACEMENT FUND COMPENSATION, ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGETFOR2017  130,000.00 45,000.00 30,000.00 $5,689,969.0G  $0.00  U12018E BUDGETI2018! Budget AnalysislBudget/ Analysisf for 2018-12-31.x4s  Printed On1 1/14/2019    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator M  MEETING DATE: February 26, 2019  SUBJECT: Employee Health Insurance  Agenda Item: 3 insurance for 2019.  This agenda item calls for the City Council to consider employee health, dental and vision Onl February 11th the Memorial Villages Police Department and the Villages of Piney Point and Bunker Hill opened sealed bids for health, dental and vision coverage. Six vendors made proposals for health insurance coverage, 12 vendors made proposals for dental insurance and 12 vendors made proposals for vision coverage. Employee life insurance is not a part ofthis year's proposals because the 2017 quote from Standard Insurance was for a three-year term, ending in The Police Commission met February 11th to consider the bids received. The bids from Cigna and Blue Cross/Blue Shield were given the most consideration. The Cigna bid represents a 21% increase over the current rate. The Blue Cross/Blue Shield bid was a 11% decrease. The  2020.  Commission approve changing to Blue Cross/Blue Shield. The plan covers 59 lives and will go into effect April 1st.    Memorial Villages Police Department MedicalB Benefits Summary/Cost Comparison Renewal Date April1,2019 NOTE: This informationp  doesn amend,  nyv way. Curre Renewal CIGNA  policy! formfor completede coveragea andexclusioni graphicsa anytime. thec reservest therighttoreratea  Proposedn basedonthecurente enrollment Shouldthee enrolimente changet by+- 10%  Alternate CIGNA OAP 100,10029H3APbn- imacds:Ddactpl work $3,000/ $6.000  Network No/No 56.000/512.000 50% afterdeductible Includes Deductible Copoys 50safterd deductible Sosalter deductible NorCovered 50% after deductible 50% afterdeductible S0% deductible 501a after deductible Sokaterdeductible 50% after dedurtible 50%afterd deductible 20visits 50%3 after 50%alter ParticipatingP Pharmacieso Only Medical Deductible Applles SOcopay. afterd deductible 525copay after deductible $5Ocopay, after deductible Same asretailcopays 3xsretals copays $605.75 51,352.63 51.303.63 52153.58 $63.036 $756,432 27% RenewalRates $756,432 27% $160,466 Any appikcabie FeseNOT indu  No/No 56,000/512,000 $12,0 $24,000 fter deductible Not 70% 70% 70% 70%a 100% amedayvisit 70% deductib 20visits combinedperyears Pharmacies Only Applies deductible Same $674.03 51505.11 $70,139 $841,665 41% AlternateRates $841,665 41% $245,699  Deductible Vislts. venience eleMed lab MRI/CATE PETScan) Outpatient  OutofPocket IncludesD Deductible BRXC Copoys  80% ductible 80 80% 80Xafter ductible after  Non-Preferred Monthly RAtes  N/A Current $477.25 Employce &Spouse $1,055.73 Employces Chidren) $1,027.08 Employee Family $1,696.73 Monthly Premium 549,664 $595.967 %Variance Current Rates  $575.49 51,234.49 2045.57 $59,887 $718,639 21% Negotiated $718,639 21% $122,672  Total:59  Total Annual Premium $595,967 Overalls % Variance Overalis Variance  RxPiand details: Genericl incentivea applies-membersv who purchase BrandRXv whenz aGenerice equivalente exists willbe requiredtoy payt thec differenceb betweent the costoftheG &B BrandR RXp plustheB Brandcopay.  Certain drugsn may ber requiredt tobep purchasedatd designatedp pharmacy. Certain drugsn mayr require Pre-Authorization' &/ors Stepl Therapy    Memorial Villages Police Department Medical Benefits Summary/ /Cost Comparison Renewal Date April1,2019  changet by *-:  Proposed BCBS  alendar Physician Office Visits- PCP/Specialist  nlly)  OutofPocket! Includes Deductibles &RXCosts  80% after eductible after 30% after deductible 80% deductiblef forak rvices same dayvisi BGaherdeductible 60% 80Mafter 80Mafter 60% 80%after deductible Pharmacies Only ductib ible Prelerreda after thed S0% insurance, after the deductible Tetall 1,303.63 $63,036 $756,432 27% RenewalRates $756,432 27% Anyspplic Brand name drug&Genericd drugmaya  arges UrgentCare Spectrum Disorder resziptienD Drvas Pharmacy PrelerredGeneric Non- Brand SpecialtyRX, 30dayMaxFal Mai-Order N/A Bates Current EmployeeOnly $477.25 Employeeg Spouse $1,065.73 Empioyees Children) $1,027.03 Employee Family. $1,696-73 Monthly Premium $49,664 AnnuslPremium $595.967 %Variance Current Rates Total Annuai Premium $595,967 Overall9 Variance OverallSVariance RXPlandetalls: Incentivea applies-paymento ofthed differenceb drugsmayn require Pre-Authorization,: StepT Therapy /orben requiredtobef filledata Specialty Pharmacy  Proposed $459.84 $44,282 $531,388 11% ProposecRates $531,388 11% $64,578 Generico    Memorial Villages! Police Department MedicalB Benefits! Summary /Cost Comparison Date April1 1,2019 asedo thec enroliment.  changet by * 10%in  Proposed BCBS  Family) PCP/S  Pocket Includes Deductible  Hospit Charges UrgentCare Therapy Autism Spectrum Non-Preferred Generic PreferredBrand Non-Preferred Brand SpecialtyRX3 30day! MaxAll FIL SpecalyN/A Monthly Bates Current Employee Only $477.25 Emplayee Spouse $1,065.73 Childrenl $1.027.08 $1,696.73 Premium $49,664 Annual Premium $595,967 Total:50 %Variance Current Rates Total Annualf $595,967 Overall9 %Variance OverallSVariance 15mo  deductiblefora  100%3 00%  04 deductible  Od  harma overed  Proposed $574.91 1,322.3 1/034.6 51,782.73 $55,364 $654.369 11% Proposed Rates $664,369 11% $68,402  $605.75 $1,352.68 51,303.63 $24153.58 563.036 $756,432 27% RenewalRates $756,432 27%  RXPlandetalls: Genericl Incentivea applies-p paymentofthed differenceb betweent thec Brandr named drug& Genericd drugn mayal alsober requireditac Generic drugisavailabk  Certaind drugsmayn require Pre-Authorization, StepT Therapy8 S/orberequiredtobel filleda ata SpecialtyP Pharmacy    Memorial Villages Police Department MedicalB Benefits Summary /Cost Comparison Renewal Date April1,2019  Shouldt thes change * 10%1  Proposed BCBS  Cros mily)  $3,000/56,00  OutofPocket Includes Deductible&  Outside MR/CATEPETScaN Hospital Charges PhyicianCharges UrgentCare herapy pectrum Preferredorn Non- Generc PreferredB Brand Non-PreferredE SpecialtyR RX, 30dayMaxFill Mail-c Order 90DayF pecialtyN/A Monthl Rates mployee Spouse mployee Children) mployee Famiy Monthly Premium Annual Premium Total:59 %Variance Total Annualp Premium $595,967 Overall% Variance OverallsVariance RXPlandetails: Generic Incentivea applies-p payment Certaino drugsmayr  Network deductiblef samedayvisit  00%3  redat  Current $477.25 $1,065.73 $1,02708 $1,696.73 $49,664 $595,967 Current Rates  $605.75 $1.352.68 $1.303.63 563,036 $756,432 27% RenewalRates $756,432 27% Any drug  $595.7 072-43 $57,375 $688,496 16% Proposedf Rates $688,496 16% $92,529  StepT Therapya B/ort berequiredtobe filed    Memorial Villages Police Department Medical8 Benefits Summary /Cost Comparison Renewal Date April1,2019  amend, cter  for  thec enrollment Shoutd thee changet by +-1 10%  Proposed UHC  /No 53.000/56.000 fter $6,350/512,700 80% 30% after after 80afterdeductible 806afterd 80afterd  amily)  50%a after Deductible RXCopeys 50%  0% deductible  PETScan)  Network deductible forall same dayvisil lax ach per year Pharmacies Only Deductible Applies afters  50%: fter deductible after deductible  Tier Tier SperialyRK.30dayh MaxFl Malorder/9ODA/FIN pecialyN/A Monthlv Rates Employee Only Employees &Spouse Employee Childiren) Employees EFamiy Monthly Premium AnnualP Tota!:59 9Variance  Current $477.25 $1,065.73 51,027.08 $1,696.73 $49,664 $595,967 Current Rates  Proposed 51,539.5 $71,758 5861,101 44% Proposed Rates $861,101 44% $265,134  $605.75 $1,352.68 $1,303.63 52153:58 $63,036 $756,432 27% RenewalRates $756,432 27% Step Therapy8 &/orber  Total AnnuaiF Premium $595,967 Overall9 % Variance Overalls $Variance RXPlandetails: Genericincentive doesnota apply. Certaind drugsmayr equire  758or greater ofeligibler medicalemployeest fort the bundle discountt toa applylndudes Motion    Memorial Villages Police Department Proposais2 2019Pricing Overview  Currgnt/Renewal  Proposed Proposed Proposed Proposed  UNUM(UNUMY Vision oice Proposed $5.81 $4.61 $5.05 $5.96 $9.78 $8.55 $9.22 $10.10 $10.04 $9.96 $8.72 $9.87 $10.82 $10.24 $15.78 $13.80 $15.76 $17.07 16.12 UNUM(UNUMV Vision Ameritas(VSF CIGNA(CIGNA VSP Choice Nets) Net! AXA/VSPChoice Net) Care) Net) Renews 2Years 2Years 2Years 4Years 1Year 04-01-2019 $426 $447 $426 $391 $415 $452 $458 $5,113 $5,369 $5,113 $4,696 $4,979 $5,427 $5,500 $256 50 -$417 5133 $315 $388 5% 0% -8% -3% 6% 8% No. currently pkgdwn med& dent aqu Net) VisionNet) Net) Proposed Employee Only $6.72 $5.82 $6.94 $7.22 $7.80 $7.76 $8.48 Employee8Spouse $11.31 $11.64 $13.77 $13.68 $14.83 $14.73 $18.28 Employees &9 Child $11.54 $13.85 $12.72 $16.05 $15.61 $17,.28 $14.76 Employee Family $18.26 $20.43 $19.55 $22.58 522.95 $24.32 $24.56 Net) VisionNet) Net) 2Years 1Year 1Year 2Years 4Years 2Years 2Years $518 $540 $559 $625 $646 $673 $693 $6,213 56,480 56,709 $7,500 $7,752 $8.072 $8,316 $1,100 $1.367 $1,596 $2,387 $2,640 $2,960 $3,203 22% 27% 31% 47% 52% 58% 63% No. mustpkgwdent No. Yes mustp pkg wident Yos Yes No.mustpkgwmed arsosor10 Min1 emperoqd Nopartregs reqd  Employee Only $5.53 Employees & Spouse $9.31 Employee &Child $9.49 Employees Familyi $15.03  $9.31  Rate Guarantee MonthlyPiemium Annua Premium SIncreasec Over Current Sincease OverCurrent Stand-A Alone. Requirements Voluntary Vision  No. mustpkgw'dent No, mustpkgw'dent Yes No. mustpkgwdent Assumes 80% emppart Assumeso curp 80% emp partreq BSLINSPCoiceNe) LEGISpecteraNeU Dearborn/EyelMed UHC (SpecteraNet) EBP/VSP-ChoieNel Proposed Pioposed Proposed Proposed Proposed  Propoved Proposed Proposed Proposed Proposed Pioposed Proposed  PlanOverview RateGusrantee MonthlyPremivm Annual Premium SIncrease Overc Current Stand-Alone.  UCCI/UCVision (Davis RSL/VSPC ChoiceNet) LEGIpecteraNet) Deabor(EyeMed UMCISpecteraNet) IEBP/VSPChoiceNet)  Participation Requirements Assumes 80% emppart 20%par    Memorial Villages Police Department ffectiveDate April1,2019  pationa Renewal CIGNA  current CIGNA DPPO DHMO DPPO  Proposed LFG  Proposed  Proposed UCCI  Proposed Guardian  Proposed UHC $11.46 $45.16 $10.25_  DPPO DHMO  DPPO DHMO DPPO DHMO DPPO DHMO aluc/NAP DPPO DHMO DPPO DHMO  Employee $35.27 $14.57 $37.03 $15.01 $35.27 $14:57 $31.74 $10.26 $30.77 $12.42 $35.90 $12.20  Employeeg Spouse $72.70 $25.15 $76.34 $25.91 $72.70 $25.15 $65.43 $20.00 $61.53 $24.84 $72.30 $23.90 $68.10 $22.90 $90.32 $19.86 Employee &Child $84.44 $35.491588.66 $36.56 $84.44 $35.49 $76.00 $21.64 $84.71 $27.94 $75.40 $21.90 $88.76 $27.11 $104.52 $21.49 Employees Familyl $130.98 $49.68 $137.53 $51.18 $130.98 $49.68 $117.88 $31.28 $116.72 $41.61 $122.60 $33.60 $131.82 $38.96 $157.59 $31.10  36 lanOverview Rate Guarantee MonthlyP Premum Cornbined Annualp Premium AnnualP PremumC Sincrease Over Current kIncreaseo Over Current Participationr Roquremonts DENTAL 20  CIGNA 1Year $3,046 $36,746 $1.631  LFG 1Year $2,507 $30,082 $5,033 14% Proposcd UNUM  Humana 1Year $2,624 $31,487 -53,628 10% Proposed BCBS  UCCI 1Year $2,674 $32,087 $3,028 .9% 201 omppart reqd Propoved IEBP $41.40 $47.94 $85.69 IEBP 1Year $2,872 $34,460 5655  Guardian 1Vear 52,809 $33,702 -$1,413 4% Yes Proposed RSLI Only $37.64 $79.05 $104.92 $146.3 34 RSLI 1Year $4,224 550,693 $15,578 44%  UHC 1Year $3,312 539.745 $4,630 13% Yes  $2,405 $521 $2,525 $537 $2,405 $521 $2,165 $342 $2,180 $443 $2,296 5378 $2,394 $414 $2,972 $340 $28,863 $6,252 $30,306 56,440 $28,563 $6,252 $25,976 $4,106 $26,166 $5,321 $27,550 $4,537 $28,729 $4,973 $35,660 $4,085  $2,926 $35,115  $2,926 $35,115 50 0% Proposed AXA  Proposed Ameritas High Low(&' Singleopt) HighPlan LowPlan HighPlan Employee Only $30.32 $11.80 $31.74 2 Employees & Spousel $62.56 $20.40 $65.43 Employees &Child $72.76 $31.48 $76.00 Employee& Family! $112.88 $43.44 $117.88 Amernas 1Year $2,071 $447 $2,165 $2,518 $24,853 $5,366 $25,976 $30,219 -54,896 14%  LowPlan HighPan LowPlan Highflan LowPlan Single PlanOprOnly $12.13 $32.83 514.28 $39.69 $25.57 $24.77 $67.61 $24.55 $79.39 $51.14 543.58 $27,92 $78.53 $34.73 $96.84 $64.91 $44.34 $121.31 $43.59 $149.69 $99.53  ianOverview Rate Guarantee Premium Annu aPremium.Combinea Sincreave Over Current %Increasec OverCurfent Sland Alone:  UNUM 1Year $2,747 $32,970 $2,145 -6%  BCBS 1Year $3,748 $44,982 $9,867 28%  2Vears $2,625 $31.504 $3,611 -10%  $461 $2,237 5511 $2.731 $1,017 $1,888 $983 $2,711 $1,513 $5,527 $26,843 $6,127 $32,774 $12,206 $22,660 $11,800 $32,534 $18,159    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator AI  MEETING DATE: February 26, 2019  SUBJECT: Tree Removal Request  Agenda Item: 4  This agenda item calls for the City Council to consider a request to remove a Laurel Oak located in the City right-of-way on Smithdale Estates. The homeowner, Bruce Baganz, has asked that the The City Council approved amendments to the Tree Ordinance during its January 28h meeting. The current and previous Tree Ordinance includes the following regarding the removal oftrees  tree be removed as it interferes with the view ofhis house.  located in the right-of-way:  A. Vegetation located on Public Righi-of-Way is hereby defined as trees, shrubs, bushes, and all other woody vegetation on land lying between the curb, pavement line, and the property lines ofeither side ofall public streets, public avenues, or public ways included B. The Public Works Officer or his designee shall be responsible for the management of vegetation on public rights-ofway, including but not limited to planting, pruning, maintaining, replacement, and removal of all trees located within the street rights-of way. Itshall be unlawful for any other person to perform any of the above actions or to damage or harm any vegetation on public rights-of-way unless a permit is issued by the  within the City.  Public Works Officer or his designee.  In the absence ofl Mike Peloquin, Iam serving as the Public Works Officer. I met with Cary Moran and Mr. Baganz last week at his house to discuss the status of the tree in question. The tree does not appear to be failing or distressed and I do not believe it should be removed from the Ioffered to Mr. Baganz that he could take this matter up with the City Council and have placed this item on the agenda. Mr. Baganz provided me with a site plan, portions of which are included int this section of the agenda, that includes the Smithdale Estates HOA's approval of the removal  public right-of-way. A photograph of the treei is attached.  of the tree in question May 30", 2018.        Plan Appn voved by the HOA Board Sbo/e  Ar-7bllg &H Boap  PREWETT, READ & ASSOCIATES  Landscape Architects &0 Contractors  Bringing Life to Design.  10920 HAZABIHURST HOUSTON,7EXAS70S  OFFICE: 713/468-4313 FAX:713/468-4311    LJL  EXISTING DRIVE  EXISTING B  EXISTINGLANDNG ANDSTEPS  EXISTING MONKEYGRASS EXISTING POSTOAK  EXISTING REDOAK  EXSTING DRMVE  SEASONALCOLR MONKEYGR  MONKEYGRASS  INDICAAZALEAS MONKEYGRASS  EXISTING DRAIN  EXISTING, Po.sklose F  MONKEY GRASS  HOLLYFERN  EXSTING DRAIN  Regrle towarls SMLRGRo,  V  Pess6le cKovt eplacegrps  Laurel Oek  Ohe Ekishns  posh64 AOVE an replace wi Live Oak    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: February 26, 2019  SUBJECT: Contract Renewal with DRC Emergency Services  Agenda Item: 5  This agenda item calls for the City Council to consider renewing the City's contract with DRC for disaster debris clearance and removal. The term oft the contract back dated to August 2018 and will expire in February of2020. DRC has served the City ofl Piney Point Village 2013. There is no annual cost associated with this contract. A copy of the original contract is attached.    DRC EMERGENCY SERVICES DRC Emergency Services, LLC P.O Box 17017, Galveston, TX77552 TTY: 88-71-4DRC-Phone: 504-482-2848-F Fax: 504-482-2852 www.dreusa.com  February 20, 2019 Roger Nelson City Administrator City ofl Piney Point Village 7676 Woodway #300 Houston, TX7 77063 713-230-8703  Re: Contract Extension between DRC Emergency Services and Piney Point, Texas for Disaster  Debris Clearance and Removal Dear Mr. Nelson:  Thel Piney Point Village contract is set to expire on August 31, 2018. DRC Emergency Services, LLC would like to take this opportunity to offer the Village an extension to the contract between DRC Emergency Services, LLC and thel Piney Point, Texas for aj period of one (1)> year. The pricing, terms and conditions in the original contract will remain in effect for the duration of Ifthis offer ofr renewal is acceptable to you, please execute below and fax or email it to my attention to (504) 482-2852 or (garcia@drcusa.com). Also, ifyoul have any questions, please feel free to contact me. Il look forward to continuing our relationship with you and Piney Point,  this contract expiring February 26, 2020.  Texas.  Lisa Contracts Manager VDe Cell: (504)715-9052 Agreed and Accepted by: Pineyl Point, Texas Authorized Signature Title Date  Walsh    DRC  EMERGENCY SERVICES  Striking Back.  P.O Box 17017, Galveston, TX77552  TTY: 88-1214DRC-Phome: 504-482-2848 Fax: 504-482-2852  www.drensa.com DRC Contact List  DRC Corporate Address: P.O.1 Box 17017 Galveston, TX 77558 DRCI Mailing, Address: 6258 Marshall Foch Street New Orleans, LA70124 Primary Contact: Paul Begnaud Regional Manager DRC Emergency! Services, MC Email: phegnaud@4rcusnsem Cell: 409-750-1771 Lisa Garcia Contract! Manager DRC Emergency! Services, LC Email: garcia@drcusa.com Office: 504.482.2848 Cell: 504.715.9052 Mark Stafford  DRCPhysical Address: 131 Evial Main Galveston, TX 77554 Office: 888.721.4372  Additional DRC Contacts:  Kristy Fuentes Vicel President Operations Administration & Compliance DRC1 Emergency Services, MC Email: Kluentes@drcuma.com Office: 504.482.2848 Cell: 504.220.7682 Joel Newman Vice President of Operations DRCI Emergency! Services, LLC Email: newman@dresa.com Cell: 214.930.9300 Kurt Thormahlen General! Manager Email: Ahommahenearsuacon Office: 504.482.2848 Cell: 713.253.8575  Vice President Response andl Recovery DRC Emergency Services, LLC Email: mstafiord@drua.com Office: 504.482.2848 Cell: 504.415.7945 John Sulllivan President Email: salivan@drcusa.sem Office: 504-482-2848 Cell: 832.731.8234    )  MASTER  AGRBEMENT: FOR SERVICES  BETWEEN  CITY OFI PINEY POINT VILLAGE, TEXAS  AND  DRC EMERGENCY SERVICES,LLC  Contract Number:,    )    ServicesAgrement  This AGREEMENT is between the City ofPiney Point Village, Texas, (hereinafter referred tos as GOVERNMENT) and DRC Emergency Services, LLC, (hereinafter referred to as CONIRACTOR). The GOVERNMENT requires certain services, and CONTRACTOR is  prepared to provide such services as are agreed to int this document.  Thej parties agree as follows: ARTICIEI-EPECTIVE: DATE/TERM The effective date oft this AGREEMENT shall be  Itis agreed and understood between the parties hereto that this is a prepositioned contract which shall remain in effect for a one (1) year period, unless otherwise terminated as provided berein. This agreement may be extended for two additional one (I); year periods, if agreed the at least thirty (30) days prior to the expiration ofthe applicable period. ARTICLE2- SERVICES TOI BEI PERFORMED:  by parties  CONTRACTOR shall perform the services as stated in the Request for Proposal and the CONTRACTOR'S Response attached to this document, AND as may be specifically authorized by the GOVERNMENT., Such authorizations will be referred to as Task Orders. Each Task Order will set forth a specific scope of services, rate/amount of compensation, estimated GOVERNMENT shall pay CONTRACTOR in accordance with the Fee Schedule, which is attached hereto and incorporated by reference BS part of this AGREEMENT. If needed, compensation: may be negotiated as a not-to-exceed amount for any Task Order containing at task covered by the scope of work of this AGREEMENT, but to which the Fee Schedule cannot CONTRACTOR may submit weekly or semi-monthly invoices for services rendered, Invoices must reference the Task Order number. CONTRACTOR shall submit invoices on a regular basis and in no instance, for more than a thirty (30) day period. CONTRACTOR shall be paid within ten (10) days of submitting a complete invoice. If there are any items in CONTRACTOR will be paid for those items noti in dispute, and disputed items will be resolved dispute, within 45 days, and paid within 10 days of resolution. Disputed items must be submitted to Payment of CONTRACTOR by GOVERNMENT is not contingent upon the GOVERNMENT being reimbursed by any Federal or State agency. Payment to CONTRACTOR will be made for  completion date, and other pertinent details oft the task being authorized.  ARTICIE3-COMPENSATION  readily be applied.  CONTRACTOR within ten (10) days oft the receiptofti thei invoices.  any work directed by the GOVERNMENT.      Payment will be made to DRC Emergency Services, LLC, 740 Museum Drive, 36608. In order for both parties to this AGREEMENT to close their books and Mobile, CONTRACTOR will clearly state "Final Invoice" on CONTRACTOR'S final/last billing reçords, to the  AL  GOVERNMENT. ARTICLE 4- INSURANCE  CONTRACTOR shall maintain the following insurance limits:  Worker's Compensation- - Statutory Limits ($100,000) of the Sate of Alabama; General Liability- One Million Dollars ($1,000,000) any single occurrence;  Contractor's' Vehicle Insurance. - ($500,000) Pollution! Liability Insurance- -($1,000,000)  CONTRACTOR shall provide GOVERNMENT a Certificate of Insurance evidencing such Upon completion of all services, obligations and duties provided for in this AGREEMENT, or in the event oft termination oft this AGREEMENT for any reason, the terms and conditions of this To the extent permitted by law, GOVERNMENT agrees to protect, defend, indemnify, and hold harmless CONTRACTOR, its employees and representatives from any and all claims and liabilities for which CONTRACTOR, its employees and representatives, can or may be held liable asar result ofi injury (including death) to persons or damage toj property occurring by reason of any acts or omissions of the GOVERNMENT, its employees, or agents, arising out of or connected with this AGREEMENT. The GOVERNMENT shall not be required to indemnify CONTRACTOR or its agents, employees, or representatives, when an occurrence results from the wrongful acts or omissions OfCONTRACTOR, ori its agents, employees or representatives. Iti is understood that CONTRACTOR may use its own forces and those of subcontractors and consultants as required to perform the work. When subcontracting, CONTRACTOR will attempt to locate qualified local companies and individuals, in accordance with the Robert T. The GOVERNMENT is exempt from Federal Tax and State Sales and Use Taxes. Upon the GOVERNMENT will provide an exemption certificate to CONTRACTOR.  coverage.  ARICEES-SURVIVAL AGREEMENT: shall survive, ARTICLB6-INDEMNIFICATION  ARTICLB7-SUBCONTRACTING Stafford Act and local ordinances. ARTICLEB-FEDERAL, AND STATETAXES  request,  ALTICIEP-OVARAMENTS: RESPONSIBILITIES  GOVERNMENT shall be responsible for providing access to all project sites, and providing information required by CONTRACTOR that is available in the files oft the GOVERNMENT to assist CONTRACTOR in completing any assigned tasks. GOVERNMENT is responsible for assisting in obtaining any permits for CONTRACTOR to complete any Task Order assigned.    3  ATIGBIO-TERAMNATON OF AGREEMENT  This AGREEMENT may be cancelled by either party with cause upon seven notice after the defaulting party has failed to cure, or begin caring, the defective (7) days written and without cause (i.e., for convenience) upon thirty (30) days written notice. ARTICLBII-UNCONTROLLABLE FORCES (FORCEMAJURE) Neither the GOVERNMENT nor CONTRACTOR shall be considered to be in default AGREEMENT if delays in or failure of performance shall be due to Uncontrollable Forces, of this the effect of which, by the exercise of reasonable diligence, the non-performing avoid. This term "Uncontrollable Forces" shall mean any event which results in party the could not or delay of performance by a party of its obligations under this AGREEMENT, and prevention which is beyond the reasonable control oft the nonperforming party. Iti includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, economic dislocations, and govemmental actions. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an Uncontrollable Force, give written notice to the other party describing the circumstances and Uncontrollable Forces  parformance  continued performance oft the obligations oft this AGREEMENT.  preventing  ARTICLEI2-NON-DISCRIMINATION gender, age or national origin. ARTICLE13-SEVERABILITY  CONTRACTOR treats all of its employees equally without regard to race, color, religion, The invalidity, illegality, or unenforceability of any provision of the AGREEMENT, or the occurrence of any event rendering any portion or provision oft this AGREEMENT void, shall in no way affect the validity or enforceability of any other portion or provision of the AGREEMENT. Any void provision shall be deemed severed from the AGREEMENT and the balance oft the AGREEMENT shall be construed and enforced as if the AGREEMENT did not contain thej particular portion or provision held to be void. The parties further agree to reform the AGREEMENT to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Thej provisions of this section shall not the entire AGREEMENT from being void should a provision which is of the essence prevent of the The GOVERNMENT and CONTRACTOR agree that this AGREEMENT sets forth the AGREEMENT between the parties, and that there are no promises or understandings other entire than those state herein. This AGREEMENT supersedes all prior contracts, representations, negotiations, letters or other communications between the GOVERNMENT and CONTRACTOR pertaining to the services, whether written or oral. None of the terms and conditions contained int this AGREEMENT may be added to, modified, superseded provisions, or otherwise altered except by written instrument executed by thej parties hereto.  AGREEMENT be determined tol be void. ARTICIBI4-ENTRETY OF AGREEMENT    y  ARTICLB15-MODIFICATION GOVERNMENT and CONTRACTOR AFIGIEI6-SUOCESSORS AND ASSIGNS  The AGREEMENT may be modified in writing by Amendment executed  by both  GOVERNMENT and CONTRACTOR bind themselves and their partners, successors, and legal representatives to this AGREEMENT. CONTRACTOR shall not assigns this AGRBEMENT without the express written approval ofthe GOVERNMENT.  assign  AKTICEBI7-NOTICE ASTOGOVERNMENT  Any notice, demand, communication, or request required or permitted bereunder shall be in writing and delivered inj person or sent by certified mail, postage prepaid as follows:  hyofPNEy fowr 1alle MmdAy #300 HDUSDA IK. 77063 (Attn: Uity Aiministrzfor DRC EMERGENCY SERVICES,LLC 7401 Museum Dr. Mobile, AL: 36608 (Attn: RobertJ. Isakson)  ASTOCONTRACTOR  ATICEI-ESCALATON CLAUSE utilizing the "transportation" category. ARITICLE 19- -TASK ORDEKPERPORMANCE ben mutually agreed to by CONTRACTOR. and GOVERNMENT.  All unit prices and/or price schedules shall be deemed autometically adjusted annually based on the U.S. Department of Labor published Consumer Price Index for all Urban Consumers, Task Orders sball be executed bilaterally and the scope of work and format ofTask Order shall Disputes between the GOVERNMENT and the CONTRACTOR shall first bei mediated, The parties hereto agree that this transaction involves interstate commerce, and that any controversy, claim, complaint or dispute that may arise between the parties, their affiliates, subsidiaries, agents, servants or employees, is to be settled exclusively by binding arbitration except where otherwise specifically provided herein. The provisions of this paragraph shall be strictly adhered to during the term of this agreement and after termination. The parties hereto agree that all disputes, claims or controversies of any kind or nature arising between the parties ora arising from or relating to this contract or the relationships which result from this contract, including, but not limited to, all controversies relating to the existence, construction, performance, enforcement or breach of the contract, claims against aj party'sbond, or tort claims shall first be addressed by binding arbitration. Iti is the intent oft the parties that these shall apply to all controversies to the fullest extent. Any party desiring to initiate arbitration provisions shall  ARTICIB2U-DISPUTE RESOLUTION    )  y 1  do so by making written demand therefore on the other party at the address set forth in this Contract. Said demand shall contain a statement setting forth the nature of the dispute, the remedy sought and shall designate the name of an arbitrator. The responding response within fifteen (15) days setting forth any counterolaim and naming an party arbitrator. The two (2) designated arbitrators shall choose a third neutral arbitrator. The arbitrators may be non-neutral and are not required to make disclosures involving party impartiality appointed or independence. In the event the two arbitrators cannot agree upon a third arbitrator, the shall apply to the. American Arbitration Association for appointment for the third arbitrator. parties In all other respects, the parties and arbitrators shall be guided by the rules and procedures of the Commercial Rules of the American Arbitration Association. The arbitration shall take Harris County, Texas and the parties consent to the jurisdiction and venue of Harris place Texas (State or Federal) courts to enter an order compelling arbitration. Furthermore, County, in all events no party shall be liable for indirect, special, consequential, damages or loss of anticipated profits. The laws of Texas shall apply, Both parties have the right to seek other recourse or commence any other legal action that may be available at law,  shall file a  in  any  legal  ARTICLB21-BOND  Upon issuance of a Notice to Proceed or Task Order, CONTRACTOR will provide a performance bond in favor of the GOVERNMENT, in the amount of the value of the work as reasonably estimated and determined by the parties, with a good and solvent which is licensed and doing business in the State ofwhere the work is to bej performed. surety company CONTRACTOR shall provideas safe working environment: including, but notl limited  constructed monitoring towers. AGREEMENT all as ofthe day and year. GOVERNMENT By: FleBule Its: Signature: Witness: fdy Name: Umbnda  to, properly  In Witness whereof, GOVERNMENT, and DRC Emergency Services, LLC have executed this  DRCE Emgrgency Services, LLC By: dakSAA Its: UipDpht  Signature: Witnesst, Name:  EE  RE  Aly  INEY    H-GAC Standard Pricing Worksheet Endu User: Enter CHent Name)  Date:o 06/252012  SCHEDULE1-UNIT RATER PRICES SCHEDULE  ROW Vegetative Debris Removal (Collect Worko consials ofoollection andbansportatione ofeligible aled Isposal aciily. ROWO CAD Debris Removal (Collect & Haul) Worke consists ofeollection andb transportation ofeligble CaDd debris Demolition, Removal and7 Transport of Eligibles Structures Worke praperty. consists ofallabor, equipment, fvel,a anda associstede costar necessaryt to demalish structures onprivate 7DSRA Menagement and Operations Worke consistso ofthen management: ando oparation CfTDSRE fora stagingo ofdisastsr releted dabris. Reduction ofs Storm Generated Debris Warke of allabar, equipment, fuel, andn miscallaneous costs Through necessaryt Grinding debts houghgrnding. Work Reduction of Storm Generated Debris Through Airc Curtain Warko Reduction of Storm Generatud Debris Through Controlled consistso dfallia labor, equipment, fvel andn misoellaneous costsn debrist throughe controlledo apenbuming. 8. Haulout oft Reduced Debris toF Final  BHaul)  oro 2. fesio  vegetative debis ontheR RoWtaane approvedT TDSRS SPorCubla Verd Eatimatedcy Total ontheF ROWioe ans mpproved TDSRSor sPerCublc Vard Estimated CY Total  6.88 7.42 24.82 a.60! 1.76 0.82 0.68 4.00  142,500 $ 47,500 s 100 $ 190,000 s 95,000 $ Total 47,500 $ 47,500 $ Total 27,550  $10,00.00 352460.00 2482.00 114,000.00 167,200.00 43,700.00 32,300.00 110,200.00 Pagetar4  PerCublc Vard Estimated GY Totad  ecceptance, management, segregstion, and sPer Cublc Vard Estimatud CY Total  toreducad disaster generated SParCublc Yard EstimatedcY Total  debris consistso toughake cfallabor, cutainh Incinention. equlpment, fual, endmiscelanaoust costs necessayt tor reduced dsastar Incineration generated SPerCuble Vard Esimatedcy  Open Buming  necessaryton reduced disasters generted SPerCubic Yerd Estimstedcy Total  Site  Work consistso ofloading andu transpartingr reducedd debds atana approved Disposal TOSRSL toafnald disposel faclily. $PerCublcy Verd Estimatodcy  Contractor IEUClent    H-GAC Standard Pricing Worksheet End User Enter Clent Name) loss: ereolesas  Date: 08/252012  Contrachor [EUClent  Page2or4    H-GAC Standard Pricing Worksheet End User: Enter Client Neme]  Dite: 08252012  SCKEDULE1-UNT RATEPRICE SCHEDULE (Continued)  Warko consists Removal of Eligible Hezardous Leaning Trees and Hanging Limbs  ofremoringe algible! hazardous leaningo or! hanging Umbs sndp placngt themc and theRoWforhu- sPerTree  Betimated Tres Total  Ginchtos 12Inchd dameter 13in inchto 341 inch dlemeter 28k Inchlo30 Incho dameter S7inchb to485 Inche diameter 49in Inch andk larger diameter Hanger Removel (par Tren) Removal ofE Eligible Hazardous Stumps p sal facily, 24incht tos SBinchd diemater S7inchu to 48inch dameter 491 Inchs andk largerd diamater Abandoned Eligible Vehicle Removal ran Abandoned Ellgible Vessell Removal bsequentyt transportedto an approveds slaginge erea, Elgihle Animal Carcassi Removal and Disposal Work conslats ofther removal afelgblee enimalo carcesses! Ina anask ldentled anda approvad! transported toana approved slaginga area, ROW White Goods Debris Removal (Collect &I Haul) Freon! Removal (Collect & Haul)  $20.00 $100.00 $200.00 $250.00 $450.00 $82.00 $200.00 $400.09 $500.00 $50.00 $200.00 $5.00 $25,00  $180,00 $1,700.00 $1,600.00 $250.00 $0.00 $87.868.00 $800.00 s000 $0.00 $2,600.00 $10,000.00 $500.00 $2,500.00 Page3er4  17 1,414  0.  Warke consists ofremovinge aligble hazardous stumps ande transporting hemb toans approved1 TDSRB  crother SParStump Batimated Stumps Total  11. and 12. 3. 14. 15. Contreptor IEUClent  Worke conalsts ofthon removale igible abendonadv vehicles naroesi identifeda ande approved!  provad staging aren,  byther mpplicant SPerUnit  EstimatedUnits Total HetimetedUnk Tot! EstimatodUnits Total  Worke corsists afther removslo ofa abandoned vesselsh Ina aressk ldentifed anda approvedbyt thoe applioenta and SPorUnl  bythes applicant and SPerUnit  Worko disposaiol consista aligbley ofallabor, Whte Goods. equpment, fuel, and assocatede costs necessary forn removal, transportation, and SPer Cuble Verd Estimatedcy Total Worko consistso ofalilaber, equlpmant, fuel, ands assoclated costsn neoessaryfor recovery andd disposale ofFroon sPerCuble Vord Estimatedo CY Total  100    H-GAC Standard Pricing Worksheet End User Enter Client! Name) amelybis Hemso contalning religerants. Total Estimated Contract Price qoHPieapords hee aryStrvices Emergency Road Clearance Rightofv Way(ROW)V Vegetative Debris Removal ROW Construction and Demoltion Dabris (CBD) Removal Grinding, Temporary! (Reduction Debris Storage ofs Storm andF Reduction Sites (TDSRS) Management and Operations Incineralion Reductionc afs Storm Generated Debris) Haul-Outo of Reduced Debrist tof Final Disposal Site Removal ofH Hazardous Leening Trees and! Henging! Limbs Removalo of Hazerdous Stumps  Dats: 08/25/2012  $40.00  28 $  $1,00a00 1,911,410.00  OneA MHion Mine! HundredEloven:  ThoumandFour Hundud Tenk Dollers andA No Cents 1  Generated Debris).  Contactor 1EUGlent  Page4or4    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator,  MEETING DATE: February 26, 2019 SUBJECT: Piney Point Circle  Agenda Item: 6  This agenda item calls for the City Council to discuss the attached letter Councilman Dodds  received from the President oft the Piney Point Circle HOA.    Piney Point Circle Home Owners' Association  October 5, 2018  Dale Dodds City Council Position 2 City of Piney Point Village Subject: Piney Point Circle  The home owners met on Wednesday October 3, 2018 and are open to discussing assigning Piney Point Circle together with drainage easements to the City. For your consideration, the home owners would like to have the ditches covered on eight (8) of the ten (10) homes that are currently open ditches, the current grove at the cul-de-saci to continue to be maintained and expressed interest in the addition ofs street lighting. When we put the road in, we provided  conduit for future lighting. We look forward to hearing from you.  Kind regards, Ek Buck Ballas President BB:kl  11318 Piney Point Circle Houston, Tx77024 713-301-7155 buck@grenwooangcom    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator Au  MEETING DATE: February 26, 2019  SUBJECT: Update to the City's Drainage Criteria  Agenda Item: 7  This agenda item was tabled during the January 28th meeting. Staff has met with Councilman Thompson to discuss the issues that he was concerned about. The items calls for the City Council to consider updates to four supplementary items to the City's Drainage Ordinance.  New Construction and Partial Construction  Changes include: properties  1. Removal ofe existing trees must bei included in drainage plan 3. Driveway must be ai minimum of3' from property lines 4. Engineer shall provide drainage area calculations  2. Topographical survey must include features in the right-of-way in front of adjacent  5. Driveway culverts must have minimum cover of3" between top of pipe and bottom 6. Hand dug excavation in the drip lines oft trees 20 inches in diameter or more 7. Building in the floodplain must include certificate ofelevation 8. No drainage pipes within the drip line of trees partially or completely located on  of pavement  adjacent property Changes include:  Temporary Drainage Plan During Construction  1. Temporary Drainage Plan shall demonstrate the positive drainage will occur on lot 2. Removal of existing trees must be indicated on the drainage plan 3. Topographical survey must include features in the right-of-way in front of adjacent 4. When a Temporary Drainage Plan will include a retaining wall, a detail of the wall  properties  will be required in the plans  5. Engineer shall provide drainage area calculations 6. Drainage pipes tol be sloped to achieve a velocity of 3ft/second 8. Drainage grates a minimum of 12"x 12" along main line pipe 9. Erosion control system required at the outfall oft the force discharge  7. Culverts shall be able to convey a City ofH Houston 2-Year Design Storm, minimum  culvert size of24"    10. Drainage system must include a clean-out, inlet or junction box at every bend 11.In floodplain, the surveyor or engineer must delineate the limits of the floodplain and 12. When building in floodplain plans must demonstrate no net fill within the 100 year 13.No drainage pipes within the drip line of trees partially or completely located on  floodway  flood plain below the base flood elevation  adjacent property  New Pool Construction  1. Removal ofe existing trees must bei included in drainage plan 2. Engineer shall provide drainage area calculations flood plain below the base flood elevation  3. Hand dug excavation in the drip lines oft trees 20 inches in diameter or more 4. When building in floodplain plans must demonstrate no net fill within the 100 year    CITY OF PINEY. POINT VILLAGE  NEW CONSTRUCTION  Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1. A Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements notl listed on this sheet). Plans will not be approved without an approved temporary plan. 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 6. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 7. When al Drainage plan is to incorporate a retaining wall, a detail oft the retaining wall will be 8. All driveways must be a minimum of3-feet from the property line at the side yard to allow  driveways, decks,etc.).  existing trees must be indicated on the drainage plan.  required on the: submitted plans. for drainage or grading.    9. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to be included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C=0.6la +0.2.(la = impervious area/total  area) and must not be less than 0.40.  10. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec.  11. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter oft the property. 12. Outfall flow line elevations and flow line ofe existing system shall be shown where proposed 13. Culverts shall be able to convey a City of Houston 2- Year Design Storm for all affected 14.A All driveway culverts shall have a minimum cover of 3-inches between top of pipe and 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 16. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 17. Note on plan "Any areas of grass within the City'sr right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 18. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City'sright of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner acceptable to the City". 19. Note "The Contractor shall maintain drainage during construction as to not adversely impact adacent/neighboring properties during a City of Houston 2y year design storm". 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder receives 21. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 22. Note on plan "Any excavation in the drip-line oft trees 20 inches in diameter and above must be completed by hand digging. No roots larger than linch in diameter are permitted to be  tie-in occurs.  area. The min. culvert size shall be 24" diameter.  bottom of pavement.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer".    cut for construction of the drainage system."  23. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be ar minimum of 12"x 12" along main line pipe. 24. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 25. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete 28. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofHouston Type A Inlet.  the City).  apron, rip rap, etc.). main system.  31. Provide tie-in detail ifusing existing City inlet. int the permanent or temporary drainage plan.  32. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu ofi inlets 33. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City fori information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 34. Submitted plans shall be drawn to an engineer's scale and not to an architect's: scale. 35. All plans need to be oriented with North directed to the top or right oft the page. 36. If roof drains are to be tied into the drainage system they must be shown in the drainage 37. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent  plan.  drainage plan.    38. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris  County Flood Control District.  39. When building in the floodplain, plans must include a certificate ofe elevation. 40. When building in the floodplain, plans must include cut and fill calculations to demonstrate nonet fill within the 100-year floodplain below the Base Flood Elevation. 41. Plans must have all Memorial Villages Water Authority utilities show int the Right-of-Way 42. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 43. Sump pumps proposed on temporary drainage plans must be completely installed and 44. Finished floor elevation must be 12" above the nearest sanitary sewer manhole lid elevation. 45. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 46. No drainage pipes shall be proposed within the drip-line of any trees that are either partially 47. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 48. Drainage plans must show all sanitary sewer clean outs on the property.  MVWA.  operable at the time of construction.  Elevation of nearest sanitary sewer manhole lid must be provided.  plan.  orcompletely located on an adjacent property.    CITY OF PINEY POINT VILLAGE  TEMPORARY DRAINAGE PLAN DURING CONSTRUCTION: PLANI REQUIREMENTS- 1. The Temporary Drainage Plan shall demonstrate that positive drainage will occur on the lot. 2. The Temporary Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations ofall proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum oftwenty-five foot (25') spacing covering the lot, including shot on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, driveways, 3. The topographical survey shall show the location and existing elevations ofr roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal ofany existing 4. Thet topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top ofbank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 5. - The Drainage Plan shall be prepared under the supervision ofal Registered Professional Engineer of the State ofTexas. The plans shall be: sealed and signed by Engineer. 6. When a Temporary Drainage Plan is to incorporate ar retaining wall, a detail oft the retaining 7. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary toi insure that all runoff produced in a City ofHouston 2 year storm will draini into the street, ditch, storm sewer system, or a recorded drainage 8. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to bei included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C= 0.6la + 0.2.( (Ia =i impervious area/total area) and  decks, etc.).  trees must be indicated on the drainage plan.  wall will be required ont the submitted plans.  easement.  must not be less than 0.40.  9. All proposed drainage pipes shall be sloped to achieve a velocity of3ft/sec.  10. Outfall flow line elevations and flow line of existing system shall be shown where proposed 11. Culverts shall be able to convey a City ofH Houston 2- Year Design Storm for all affected area. 12. All driveway culverts shall have a minimum cover of3-inches between top of pipe and  tie-in occurs.  The min. culvert size shall be 24" diameter.  bottom of pavement.    13. Drainage oft the lot may be obtained by surface or sub-surface means, or a combination oft the two, as is appropriate and necessary toi insure that all runoff produced in a City ofHouston: 2 year storm will drain into the street, ditch, storm sewer system, or a recorded drainage 14. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office). 15. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 16. No elevation changes shall occur around the perimeter oft the property. Plan shall show existing and proposed elevations on 25' space along the perimeter ofthe property. 17. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforçed filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be 18. All plans need to be oriented with North directed to the top or right of the page. 19. Note onj plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 20. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to ors superior to existing material, and be installed in a manner acceptable to the City". 21. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjarent/neighboring properties during a City ofHouston 2 year design storm". 22. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder receives 23. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be cut 24. If storm sewer pipes are proposed in the temporary drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12'x 12" along main 25.A All temporary drainage systems that require a sump pump system must include a sump detail with aj properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO asto not negatively impact the City's existing storm system and/or infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete  easement.  allowed to be used as sediment control devices.  removed."  approval from the City".  for construction of the drainage system."  line pipe.  apron.riprap.ete.)    28. Drainage system must include a clean-out, inlet orj junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the main 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City of Houston Type A Inlet.  system.  31. Provide tie-in detail ifusing existing City inlet.  32. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 33. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris 34. When building in the floodplain, plans must include cut and fill calculations to demonstrate nonet fill within the 100-year floodplain below the Base Flood Elevation. 35. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 36. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior toa building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 37. Sump pumps proposed on temporary drainage plans must be completely installed and 38. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage plan. 39. No drainage pipes shall be proposed within the drip-line of any trees that are either partially 40. Temporary Drainage Plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.).  County Flood Control District.  MVWA.  operable at the time of construction.  orc completely located on an adjacent property.    CITY OF PINEY POINT VILLAGE NEW POOL CONSTRUCTION  Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1.AT Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary plan. 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. Thel Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 6. When a Drainage plan is toi incorporate ai retaining wall, a detail oft the retaining wall will be 7. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to be included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C=0 0.6Ia + 0.2.(la =i impervious area/total  driveways, decks, etc.).  existing trees must bei indicated on the drainage plan.  required on the submitted plans.  area) and must not be less than 0.40.  8. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec.    9. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the property. 10. Outfall flow line elevations and flow line of existing system shall be shown where proposed 11. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 12. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 13. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 14. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and bei installed in a manner acceptable to the City". 15. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a City of Houston 2 year design storm". 16. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder receives 17. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 18. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be 19. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of12"x 12" along main line pipe. 20. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 21. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or infrastructure. 22. The engineer is to provide ai force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.).  tie-in occurs.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer". cut for construction oft the drainage system."  the City).    23. An erosion control system shall be required at the outfall of the force discharge (Concrete 24. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 25. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 26. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofHouston Type A Inlet.  apron, rip rap, etc.). main system.  27. Provide tie-in detail ifu using existing City inlet. int the permanent or temporary drainage plan.  28. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu of inlets 29. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City fori information on the location and elevation oft the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 30. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 31. All plans need to be oriented with North directed to the top or right oft the page.  32. If roof drains are to be tied into the drainage system they must be shown in the drainage 33. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent 34. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris 35. When building in the floodplain, plans must include cut and fill calculations to demonstrate nonet fill within the 100-year floodplain below the Base Flood Elevation. 36. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 37. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit beingi issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by  plan.  drainage plan.  County Flood Control District.  MVWA.    38. Sump pumps proposed on temporary drainage plans must be completely installed and 39. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 40.No drainage pipes shall be proposed within the drip-line of any trees that are either partially 41. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 42. Drainage plans must show all sanitary sewer clean outs on the property.  operable at the time of construction.  plan.  orcompletely located on an adjacent property.    CITY OF PINEY POINT VILLAGE  Partial Construction  Drainage Plans Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1.A ATemporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary plan. 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 6. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 7. When al Drainage plan is to incorporate a retaining wall, a detail of the retaining wall will be 8. All driveways must be a minimum of 3-feet from the property line at the side yard to allow  driveways, decks, etc.).  existing trees must be indicated on the drainage plan.  required on the submitted plans. for drainage or grading.    9. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to bei included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C= 0.6la + 0.2.(la=i impervious area/total  area) and must not be less than 0.40.  10. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec.  11. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter oft the property. 12. Outfall flow line elevations and flow line of existing system shall be shown where proposed 13. Culverts shall be able to convey a City of Houston 2- Year Design Storm for all affected 14.A All driveway culverts shall have a minimum cover of 3-inches between top of pipe and 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 16. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 17. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 18. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City'sr right of way shall be saw cut, removed and replaced with material equal to ors superior to existing material, and bei installed in a manner acceptable to the City". 19. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a City ofHouston 2 year design storm". 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder receives 21. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 22. Note on plan "Any excavation in the drip-line oft trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be  tie-in occurs.  area. The min. culvert size shall be 24" diameter.  bottom ofpavement.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer".    cut for construction of the drainage system."  23. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of1 12"x 12" along main line pipe. 24. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 25. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized so as to not negatively impact the City's existing storm system and/or infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is nota allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete 28. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweledi in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City of Houston Type A Inlet.  the City).  apron, rip rap, etc.). main system.  31. Provide tie-in detail if using existing City inlet. in the permanent or temporary drainage plan.  32. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu ofinlets 33. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation oft the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 34. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 35. All plans need to be oriented with North directed to the top or right of the page.  36. Ifroof drains are to be tied into the drainage system they must be shown in the drainage 37. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent  plan.  drainage plan.    38. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris  County Flood Control District.  39. When building in the floodplain, plans must include a certificate of elevation. 40. When building in the floodplain, plans must include cut and fill calculations to demonstrate nonet fill within the 100-year floodplain below the Base Flood Elevation. 41. Plans must have all Memorial Villages Water Authority utilities show int the Right-of-Way 42. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 43. Sump pumps proposed on temporary drainage plans must be completely installed and 44. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 45.No drainage pipes shall be proposed within the drip-line ofa any trees that are either partially 46. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 47. Drainage plans must show all sanitary sewer clean outs on the property.  MVWA.  operable at the time of construction.  plan.  orc completely located on an adjacent property.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: February 26, 2019 SUBJECT: Mayor's Report  Agenda Item: 8    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator, A  MEETING DATE: February 26, 2019  SUBJECT: City Administrator's Report  Agenda Item: 9  January 2019 Financials  Police and Fire Department Appreciation    2-15-2019 10:41 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 1  BALANÇE 3,048,962.42 3,828,537.92 0.00 1,519,718.30 4,092,171.43 0.00 17,215.07 0.00 144,419.10 1,993,799.52 45,262.52 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,692,899.64  14,692,899.64  6,126.76 0.00 0.00 0.00 117.40 ( 1,279.72) 0.00 S 28.50) 0.00 0.36 0.00 111,902.82 2,589.15 270.00) 978.55 0.00 144,419.10 22,697.46 244.87 0.00 0.00 0.00 89,485.00    2-15-2019 10:41 AM 10 -GENERAL FOND AÇCOUNT # ACCOUNT DESCRIPTION 10-2405 P&z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-CY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES (WILL CLOSE TO FUND BAL.) TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 2  BALANCE 0.00 9,953.15 0.00 0.00 0.00 22,500.00 0.00 5,252,478.98 0.00 0.00 5,661,915.38 726,631.20 6,281,264.49 0.00 7,007,895.69 2,332,457.65 1,009,030.42 1,323,427.23 699,661.34  9,030,984.26  14,692,899.64    2-15-2019 10:47 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JANUARY 31ST, 2019  PAGE: 1  08.338 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INÇOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDI' TURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRAÇT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFIÇE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,477,093.00 2,247,490.33 2,247,490.33 41.03 3,229,602.67 387,000.00 38,996.05 38,996.05 10.08 348,003.95 150,000.00 18,701.85 18,701.85 12.47 131,298.15  35,000.00 15,426.67 45,000.00 387,000.00 230,500.00  15,426.67 44.08 19,573.33 5,300.00 11.78 39,700.00 6,542.75 1.69 380,457.25 0.00 0.00 230,500.00  5,300.00 6,542.75 0.00  6,711,593.00 2,332,457.65 2,332,457.65 34.75 4,379,135.35  10,000.00 577,000.00 1,500.00 12,000.00  0.00 0.00 0.00 1,154.96  0.00 0.00 10,000.00 0.00 0.00 577,000.00 0.00 0.00 1,154.96 9.62 10,845.04  1,720,827.00 453,801.20 453,801.20 26.37 1,267,025.80 0.00 25,307.00 25,307.00 0.00 ( 25,307.00) 1,184,393.00 426,109.04 426,109.04 35.98 758,283.96 3,505,720.00 906,372.20 906,372.20 25.85 2,599,347.80  1,500.00  353,943.00 353,943.00 5,714,00 173,500.00 4,500.00 3,557.00 118,391.00 18,070.00 323,732.00 17,143.00 34,750,00  1,586.49 1,586.49 0.00 0.00 0.00 0.00 0.00 4,413.38 4,413.38 0.00 644.21  1,586.49 0.45 352,356.51 1,586.49 0.45 352,356.51 0.00 0.00 0.00 0.00 173,500.00 0.00 0.00 0.00 0.00 0.00 0.00 118,391.00 4,413.38 24.42 13,656.62 4,413.38 1.36 319,318.62 0.00 0.00 17,143.00 644.21 1.85 34,105.79  5,714.00 4,500.00 3,557.00  146,572.00 23,095.50 23,095.50 15.76 123,476.50 257,949.00 39,565.69 39,565,69 15.34 218,383.31 128,709.00 10,652.05 10,652.05 8.28 118,056.95 585,123.00 73,957.45 73,957.45 12.64 511,165.55    2-15-2019 10:47 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT ASOF: JANUARY 31ST, 2019 CURRENT BUDGET 11,429.00 4,000.00 4,864.00 96,973.00 24,093.00 33,300.00 174,659.00 5,714.00 1,000.00 2,857.00 82,465.00 18,070.00 246,600.00 350,000.00 350,000.00 0.00  PAGE: 2  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 125.00 0.00 6,553.51 224.20 6,902.71 0.00 0.00 0.00 0.00 5,895.17 9,903.02 0.00 0.00 0.00  0.00 0.00 11,429.00 0.00 0.00 125.00 2.57 0.00 0.00 96,973.00 6,553.51 27.20 17,539.49 224.20 0.67 33,075.80 6,902.71 3.95 167,756.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 82,465.00 5,895.17 32.62 12,174.83 9,903.02 4.02 236,696.98 0.00 0.00 350,000.00 0.00 0.00 350,000.00 0.00 0.00  4,000.00 4,739.00  5,714.00 1,000.00 2,857.00  356,706.00 15,798.19 15,798.19 4.43 340,907.81  0.00 261,717.23)  REVENUES OVER/(UNDER) EXPENDITURES  1,061,710.00 1,323,427.23 1,323,427.23    2-15-2019 10:47 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Entorcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS 6 IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 3  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  5,277,093.00 2,230,669.35 2,230,669.35 42.27 3,046,423.65 200,000.00 16,820.98 16,820.98 8.41 183,179.02 5,477,093.00 2,247,490.33 2,247,490.33 41.03 3,229,602.67  3,500.00 1,000.00 12,000.00 54,000.00 1,500.00  0.00 0.00 1,620.00 2,300.00 0.00  0.00 0.00 0.00 0.00 1,620.00 13.50 10,380.00 2,300.00 4.26 51,700.00 0.00 0.00  3,500.00 1,000.00 1,500.00  315,000.00 35,076.05 35,076.05 11.14 279,923.95 387,000.00 38,996.05 38,996.05 10.08 348,003.95 150,000.00 18,701.85 18,701.85 12.47 131,298.15 150,000.00 18,701.85 18,701.85 12.47 131,298.15 35,000.00 15,426.67 15,426.67 44.08 19,573.33 35,000.00 15,426.67 15,426.67 44.08 19,573.33  0.00 45,000.00 0.00 0.00 45,000.00 65,000.00 272,000.00 15,000.00 35,000.00 0.00 387,000.00 34,000.00 136,000.00 0,00 55,000.00 5,000.00 500.00 0.00 0.00 0.00 230,500.00  0.00 0.00 5,300.00 0.00 5,300.00 0,00 0.00 0.00 6,542.75 0.00 6,542.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 45,000.00 5,300.00 0.00 ( 5,300.00) 0.00 0.00 5,300.00 11.78 39,700.00 0.00 0.00 65,000.00 0.00 0.00 272,000.00 0.00 0.00 15,000.00 6,542.75 18.69 28,457.25 0.00 0.00 6,542.75 1.69 380,457.25 0.00 0.00 34,000.00 0.00 0.00 136,000.00 0.00 0.00 0.00 0.00 55,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 230,500.00  0.00 0.00  0.00  0.00 5,000.00 500.00 0.00 0.00 0.00    2-15-2019 10:47 AM 10 -GENERAL FUND REVENUES TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE:  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  6,711,593.00 2,332,457.65 2,332,457.65 34.75 4,379,135.35    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019  PAGE: 5  08.338 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE 10-510-5060 Villages Fire Department TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES ÇONTRACT SERVICES 10-520-5102 Accounting/udit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Sortware & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL BUDGET BALANCE  10,000.00 10,000.00  0.00 0.00 7,332.83  0.00 0.00 10,000.00 0.00 0.00 10,000.00  1,720,827.00 446,468.37 446,468.37 25.94 1,274,358.63 1,720,827.00 453,801.20 453,801.20 26.37 1,267,025.80 0.00 25,307.00 25,307.00 0.00 25,307.00) 0.00 25,307.00 25,307.00 0.00 25,307.00)  0.00  7,332.83 0.00  7,332.83)  577,000.00 0.00 577,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 0.00 1,154.96 1,154.96  0.00 0.00 577,000.00 0.00 0.00 0.00 0.00 577,000.00 0.00 0.00 0.00 0.00 1,154.96 9.62 10,845.04 1,154.96 9.62 10,845.04  0.00 1,500.00 1,500.00  1,184,393.00 426,109.04 426,109.04 35.98 758,283.96 1,184,393.00 426,109.04 426,109.04 35.98 758,283.96 3,505,720.00 906,372.20 906,372.20 25.85 2,599,347.80  25,943.00 170,000.00 70,000.00 60,000.00 2,000.00 0.00 26,000.00 353,943.00  552.08 0.00 0.00 0.00 0.00 1,034.41 0.00 1,586.49  552.08 2.13 25,390.92 0.00 0.00 170,000.00 0.00 0.00 70,000.00 0.00 0.00 60,000.00 0.00 0.00 1,034.41 0.00 ( 1,034.41) 0.00 0.00 26,000.00 1,586.49 0.45 352,356.51  2,000.00    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET 353,943.00  PAGE: 6  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING ÇONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel 6 Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES 6 BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD 1,586.49  ACTUAL BUDGET BALANCE 1,586.49 0.45 352,356.51  5,714.00 5,714.00 75,000.00 16,000.00 500.00 4,000.00 18,000.00 11,000.00 42,000.00 7,000.00 173,500.00 500.00 1,000.00 2,000.00 1,000.00 4,500.00 200.00 500.00 500.00 1,857.00 500.00 3,557.00 100,531.00 643.00 17,217.00 118,391.00 18,070.00 18,070.00 323,732.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,413.38 4,413.38 4,413.38  0.00 0.00 0.00 0.00  5,714.00 5,714.00  0.00 0.00 75,000.00 0.00 0.00 16,000.00 0.00 0.00 0.00 0.00 0.00 0.00 18,000.00 0.00 0.00 11,000.00 0.00 0.00 42,000.00 0.00 0.00 0.00 0.00 173,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100,531.00 0.00 0.00 0.00 0.00 17,217.00 0.00 0.00 118,391.00 4,413.38 24.42 13,656.62 4,413.38 24,42 13,656.62 4,413.38 1.36 319,318.62  500.00 4,000.00 7,000.00 500.00 1,000.00 2,000.00 1,000.00 4,500.00 200.00 500.00 500.00 1,857.00 500.00 3,557.00 643.00    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 7  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES GENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allwance/leage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment/Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 THRStretirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL BUDGET BALANCE  17,143.00 17,143.00 0.00 750.00 2,000.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 11,500.00 34,750.00 2,500,00 5,000.00 120,000.00 19,408.84 8,500.00 5,572.00 2,000.00 3,000.00  0.00 0.00 0.00 600.00 44.21 0.00 0.00 0.00 0.00 0.00 0.00 644.21 575.45 33.25 1,095.19 1,982.77 0.00 0.00  0.00 0.00 17,143.00 0.00 0.00 17,143.00 0.00 0.00 600.00 80.00 44.21 2.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 11,500.00 644.21 1.85 34,105.79 575.45 23.02 33.25 0.67 19,408.84 16.17 100,591.16 1,095.19 12.88 1,982.77 35.58 0.00 0.00 0.00 0.00  0.00 150.00 1,955.79 3,500.00 5,000.00 2,000.00 0.00  1,924.55 4,966.75 7,404.81 3,589.23 2,000.00 3,000.00  146,572.00 23,095.50 23,095.50 15.76 123,476.50  209,696.00 30,828.02 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 42,396.00 24,093.00 3,816.00 800.00 0.00 100,000.00  30,828.02 14.70 178,867.98 1,261.18 0.00 ( 1,261.18) 1,680.25 33.61 0.00 0.00 2,455.95 0.00 ( 2,455.95) 3,009.35 0.00 ( 3,009.35) 330.94 38.62 0.00 0.00 0.00 0.00 42,396.00 8,569.05 35.57 15,523.95 0.00 0.00 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 100,000.00  1,261.18 1,680.25 0.00 2,455.95 3,009.35 330.94 0.00 0.00 8,569.05 0,00 0.00 2,083.00 0.00  3,319.75 0.00 526.06 0.00  257,949.00 39,565.69 39,565.69 15.34 218,383.31  3,816.00 800.00  128,709.00 10,652.05 10,652.05 8.28 118,056.95 585,123.00 73,957.45 73,957.45 12.64 511,165.55    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 8  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT ÇONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 CONcAtPAteN 10-550-5405 Jury Pay 10-550-5406 State Captralleomi/mebar 10-550-5407 SETÇIC 10-550-5408 uppes/sclsmous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL BUDGET BALANCE  11,429.00 11,429.00 500.00 2,500.00 1,000.00 4,000.00 150.00 0.00 500.00 3,714.00 500.00 4,864.00 85,323.00 857.00 10,793.00 96,973.00 24,093.00 24,093.00 0.00 5,200.00 28,000.00 0.00 0.00 0.00 0.00 0.00 100.00 33,300.00 174,659.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 125.00 125.00 0.00 0.00 0.00 0.00 6,553.51 6,553.51 0.00 224.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 224.20 6,902.71  0.00 0.00 11,429.00 0.00 0.00 11,429.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 125.00 25.00 125.00 2.57 0.00 0.00 85,323.00 0.00 0.00 0.00 0.00 10,793.00 0.00 0.00 96,973.00 6,553.51 27.20 17,539.49 6,553.51 27.20 17,539.49 0.00 0.00 224.20 4.31 0.00 0.00 28,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 224.20 0.67 33,075.80 6,902.71 3.95 167,756.29  500.00 2,500.00 1,000.00 4,000.00 150.00 0.00 500.00 3,714.00 375.00 4,739.00 857.00  Office Equipment & Maintenance  0.00 4,975.80 0.00 0.00 0.00 0.00 0.00 100.00    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 9  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE ÇONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris Co Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL BUDGET BALANCE  5,714.00 5,714.00 500.00 500.00 1,000.00 500.00 1,857.00 500.00 2,857.00 69,438.00 643.00 12,384.00 82,465.00 18,070.00 18,070.00 0.00 1,800.00 10,000.00 400.00 40,000.00 5,000.00 3,200.00 10,000.00 125,000.00 50,000.00 1,200.00 246,600.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,895.17 5,895.17 0.00 0.00 9,903.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,903.02  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 69,438.00 0.00 0.00 0.00 0.00 12,384.00 0.00 0.00 82,465.00 5,895.17 32.62 12,174.83 5,895.17 32.62 12,174.83 0.00 0.00 0.00 0.00 9,903.02 99.03 0.00 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 125,000.00 0.00 0.00 50,000.00 0.00 0.00 9,903.02 4.02 236,696.98  5,714.00 5,714.00 500.00 500.00 1,000.00 500.00 1,857.00 500.00 2,857.00 643.00  0.00 1,800.00 96.98 400.00 5,000.00 3,200.00 1,200.00  356,706.00 15,798.19 15,798.19 4.43 340,907.81    2-15-2019 10:47 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 10  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES 10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 50,000.00 0.00 0.00 0.00 300,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 350,000.00 350,000.00  0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 50,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 300,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 350,000.00 0.00 0.00 350,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  5,649,883.00 1,009,030.42 1,009,030.42 17.86 4,640,852.58  REVENUES OVER/ (UNDER) EXPENDITURES  1,061,710.00 1,323,427.23 1,323,427.23  261,717.23)    2-15-2019 10:41 AM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES (WILL CLOSE TO FUND BAL.) TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 1  BALANCE 1,477,018.96) 0.00 405,186.03 1,053,805.52 119,912.83 27,211.66 532,135.28 0.00 0.00  661,232.36  661,232.36  0.00 0.00 27,211.66 0.00 0.00 1,401,860.79 157,730.17 157,730.17 616,738.20 1,500.00 615,238.20 1,540,808.46)  1,429,072.45  767,840.09)  661,232.36    2-15-2019 10:47 AM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 1  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES INVESTMENT INCOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  1,408,397.00 614,811.11 614,811.11 43.65 793,585.89 1,409,147.00 616,738.20 616,738.20 43.77 792,408.80  750.00  1,927.09  1,927.09 256.95  1,177.09)  2,250.00 1,499,114.00 0.00 1,501,364.00 0.00  1,500.00 0.00 0.00 1,500.00 0.00  1,500.00 66.67 0.00 0.00 1,499,114.00 0.00 0.00 1,500.00 0.10 1,499,864.00 0.00 0.00  750.00 0.00 0.00 707,455.20)  REVENUES OVER/ (UNDER) EXPENDITURES  92,217.00) 615,238.20 615,238.20    2-15-2019 10:47 AM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 2  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  1,408,397.00 614,811.11 614,811.11 43.65 793,585.89 1,408,397.00 614,811.11 614,811.11 43.65 793,585.89  750.00 0.00 750.00  1,927.09 0.00 1,927.09  1,927.09 256.95 ( 1,177.09) 0.00 0.00 1,927.09 256.95  0.00 1,177.09)  1,409,147.00 616,738.20 616,738.20 43.77 792,408.80    2-15-2019 10:47 AM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 3  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL BUDGET BALANCE  2,250.00 2,250.00 269,114.00 1,230,000.00 0.00 1,499,114.00 0.00 0.00 1,501,364.00 1,501,364.00  1,500.00 1,500.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 1,500.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00  20-500-5820 Interest Expense-Bonds Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL  0.00 0.00 269,114.00 0.00 0.00 1,230,000.00 0.00 0.00 0.00 0.00 1,499,114.00 0.00 0.00 0.00 0.00 1,500.00 0.10 1,499,864.00 1,500.00 0.10 1,499,864.00  0.00 0.00 0.00  REVENUES OVER/(ONDER) EXPENDITURES  92,217.00) 615,238.20 615,238.20  707,455.20)    2-15-2019 10:41 AM 30 -SPECIAL REVENUE FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MÇ Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 1  BALANCE 86,192.43 0.02 0.36 0.05 20,482.52 0.00 0.00  106,675.38  106,675.38  30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technoiogy 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES (WILL CLOSE TO FUND BAL.) TOTAL EQUITY 6 REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  0.00 0.00 0.00 22,003.43 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 92,618.92 1,493.31 0.00 1,493.31 12,563.15  0.00  106,675.38  106,675.38    2-15-2019 10:47 AM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 1  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPANIMENTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,492.44 0.87 0.00 1,493.31  1,492.44 11.22 11,807.56 0.87 17.40 0.00 0.00 1,493.31 11.22 11,811.69  4.13 0.00  0.00 0.00 123.00 123.00 0.00 0.00 0.00 0.00 0.00 13,182.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,493.31  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,493.31  0.00 0.00 123.00 123.00 0.00 0.00 0.00 0.00 0.00 11,688.69  REVENUES OVER/ (UNDER) EXPENDITURES    2-15-2019 10:47 AM 30 -SPECIAL REVENUE FUND REVENUES COURT 30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-interest TOTAL INVESTMENT INCOME DONATIONS 6 IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 2  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  4,000.00 5,300.00 4,000.00 13,300.00 5.00 0.00 0.00 0.00 5.00 0.00 0.00 0.00 13,305.00  492.59 656.79 343.06 1,492.44 0.00 0.00 0.87 0.00 0.87 0.00 0.00 0.00 1,493.31  492.59 12.31 656.79 12.39 343.06 8.58 1,492.44 11.22 11,807.56 0.00 0.00 0.00 0.00 0.87 0.00 ( 0.00 0.00 0.87 17.40 0.00 0.00 0.00 0.00 0.00 0.00 1,493.31 11.22 11,811.69  3,507.41 4,643.21 3,656.94 5.00 0.00 0.87) 0.00 4.13 0.00 0.00 0.00    2-15-2019 10:47 AM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT 30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 3  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 123.00 0.00 0.00 123.00 123.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 123.00 0.00 0.00 123.00 123.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 123.00 13,182.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,493.31  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,493.31  0.00 0.00 0.00 0.00 0.00 0.00 0.00 123.00 11,688.69  REVENUES OVER/ (UNDER) EXPENDITURES    2-15-2019 10:41 AM 40 -CAPITAL PROJECTS FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES (WILL CLOSE TO FOND BAL.) TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDEN) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 1  BALANCE 1,492,411.29) 0.00 0.00 7,413.72 0.00 0.00 0.00 0.00 1,484,997.57)  1,484,997.57)  0.00 0.00 0.00 194,200.81 0.00 88,452.47 88,452.47 16.51 0.00 16.51 1,767,667.36)  194,200.81  1,679,198.38)  1,484,997.57)    2-15-2019 10:47 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 1  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  16.51 0.00 16.51  16.51 0.00 ( 0.00 0.00 16.51 0.00  16.51) 0.00 16.51)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 16.51  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.51  0.00 0.00 0.00 0.00 0.00 16.51)  REVENUES OVER/(UNDER) EXPENDITURES    2-15-2019 10:47 AM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT AS OF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 2  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  REVENUES  PERIOD  ACTUAL BUDGET BALANCE  INVESTMENT INÇOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS 6 IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  16.51 16.51 0.00 0.00 0.00 0.00 0.00 16.51  16.51 0.00 16.51 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.51 0.00 (  16.51) 16.51) 0.00 0.00 0.00 0.00 0.00 16.51)    2-15-2019 10:47 AM 40 -CAPITAL PROJECTS FUND DEPARIMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT ASOF: JANUARY 31ST, 2019 CURRENT BUDGET  PAGE: 3  08.338 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.51  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.51  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.51)  REVENUES OVER/ (UNDER) EXPENDITURES    2-15-2019 10:41 AM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JANUARY 31ST, 2019  PAGE: 1  BALANCE 235,707.53 0.00 0.00 0.00 0.00 0.00 6,126.76  241,834.29  241,834.29  7,437.76 234,396.53  241,834.29  0.00 0.00  0.00  241,834.29    Council Agenda Item Cover Memo  2/26/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the City of Houston Windermere Project, White Pillars, various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City,and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO_ EMERGENCY REQUEST: YES NOX  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  Engineer's! Status Report City of Piney Point Village HDR Engineering, Inc.  City Council Meeting Date: February 26, 2019  1. Surrey Oaks Paving & Drainage Improvements  The City and HDR held a meeting at the Appel residence on Surrey Oaks on Monday, February 18th to discuss the project details, findings of the 30% design, and schedule going forward. At the end of the meeting HDR laid plans out for residents to see what proposed improvements are planned for their house and ask any questions about the plans. The City and HDR also met with the builders of 11306 and 11326 Surrey Oaks and discussed the City's plans to eliminate or limit construction permits during construction as well as their construction schedule. The builder at 11306 Surrey Oaks anticipates completing their home in late April and the builder at 11326 Surrey Oaks anticipates finishing in July. As currently scheduled, both homes should be completed before construction will begin on the As discussed in the last Council meeting, the MVWA request that a ductile iron water line located in front of the first four houses on the south side (11333 to 11321 Surrey Oaks) of the road be replaced during the project. The MVWA would also like to replace the sanitary sewer line on the north side of the road by a method called pipe bursting. HDR will be preparing an opinion of probable construction costs, engineering and site representation fees, and will coordinate an Interlocal Agreement with the MVWA and the City for this additional work. It is anticipated that the Interlocal Agreement and amendment to the  street.  engineering contract will be presented at the March Council meeting.  2. City of Houston - Windermere Project  The City of Houston has awarded the contract for the Windermere Outfall Repair Project to Fused Industries, LLC. This project includes the repair of a City of Houston 102-inch diameter storm sewer outfall pipe at Buffalo Bayou, a City of Piney Point Village 24-inch diameter storm sewer outfall pipe, and at temporary access road through #1,#18,#17,#16, and #15 Windermere from Fondren to Buffalo Bayou. The City has scheduled a pre- construction meeting on Thursday, February 28 at the City of Houston offices. The City has also issued a Notice to Proceed of Monday, March 11th. HDR has notified the residents of the Notice to Proceed dates. HDR has also request that a meeting be held with the Contractor, City of Houston, and residents on-site to discuss project specifics.    5R  3. #2White Pillars/Jeffers Ct./Pineneedle  The resident at #2 White Pillars has expressed concern with an 18-inch storm sewer pipe that runs along the east side of his property from south to north outfalling into Soldiers Creek on the north side of White Pillars. The resident has reported that water bubbles up from inlets along the pipe and his yard drainage and fills his yard eventually flooding his garage. Council previously approved a quote to clean and televise the storm sewer to look for any major blockages or deficiencies that could be causing water to overflow from the pipe. There were some minor roots and one minor/medium roots in the pipe, but it did not appear that there were any blockages that would cause the flooding that the resident has reported. HDR also surveyed key elevations along the pipe and determined that it does not appear that Soldiers Creek is back flowing through the pipe and flooding the yard. Using the survey data obtained, HDR has checked the hydraulic grade line of the existing 18- inch pipe for different storm events based on the survey data obtained. Calculations show that the hydraulic grade line appears to be higher than the ground/inlet elevations in the backyard of the property. The calculations were then checked with a 24-inch pipe instead of the existing 18-inch pipe. The hydraulic grade line remains below the ground/inlet elevations with a 24-inch pipe. Attached are hydraulic grade line calculations for the  following scenarios for further discussion:  City of Houston 2-year rain event, tailwater at springline (half pipe) City of Houston 5-year rain event, tailwater at springline (half pipe) City of Houston 10-year rain event, tailwater at top (soffit) of pipe  The OPCC for these improvements is $116,360.00  4. Maintenance Projects  Council has previously approved quotes or proposals for multiple maintenance projects  throughout the City. The following is a status report for each project:  Baker Cove standing water Jamestown ditch regrading Williamsburg ditch regrading/culvert reset Taylorcrest (Echo Lane to Blalock Road) Restriping o Re-striping has been completed Carol Tree Park Sidewalk The Contractor has completed the work    52  S.P Piney Point Road Guardrail Replacement  The Contractor has completed the replacement of the guardrail. Ditch Regrading (west side of Memorial Drive - Lacewood to Lazywood) DonMar Grading has been delayed by weather but anticipates completing  the work soon.  5. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road:  Opinion of Probable Project Costs (OPPC) 96-inch (replace in kind) - $986,200.00  9'x9' RCB (equivalent size concrete material). -$1,921,353.00 Dual 8'x7' RCB (ultimate outfall size) - $2,227,785.00 Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs oft failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs int future Opinion of Probable Construction Costs (OPCC)- Asphalt Reclamation $746,740.00 Concrete avement-51623.460.00  Last repaved in 2005  Typical lifespan of asphalt road with that level oft traffici is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing    H2  6. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer'sreport. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule-  30% Design Completion- -1 12/24/2018 Final Design Completion- - 5/27/2019 Advertise for Bidding June Bid Opening - mid-July  Presentation of 30% Design - January Council Meeting-1/28/2018 Authorization for Final Design - February Council Meeting-2/26/2018 Authorization for Bidding - April Council Meeting-5/27/2019 Award Contract- - July Council Meeting-7/29/2019 Construction Notice to Proceed - late-August Construction Completion Date - late March 2020    la                    Council Agenda Item Cover Memo  2/26/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a proposal for Professional Engineering Services for the Surrey Oaks Lane Paving and Drainage Improvements Project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Surrey Oaks Lane Drainage Improvements Project toj provide 30% preliminary engineering design services. Council has now requested that HDR present the proposal for the same project for the Protessional Engineering Services to provide final engineering design, construction administration, and construction observation services. Attached is the proposal.  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    5R  September 17,2018 Mayor and City Council Members City of Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Surrey Oaks Paving and Drainage Improvements Project  City of Piney Point Village  HDRI Engineering, Inc. (HDR)is pleased tos submit this proposal fort the design, bid, phase, construction administration, and full-time construction phase services for the above referenced project. Ageneral description of the project understanding, scope ofservices,  and a fee schedule arei included herein. GENERALOVERVIEK  This proposal provides a description of the engineering services required for the paving and drainage improvements for Surrey Oaks Lane int the City ofPiney Point' Village. The improvements consist ofthei installation ofa new concrete road and storm sewer on both sides ofthe road froml North Piney Point Road tot the east end of thes street. The following  is our understanding oft the project: PRQJECTUNDERSTANDING:  Surrey Oaks Lanei is a 20-foot wide crowned elevated concrete road approximately 950- feet long road on the east side of North Piney Point Road between Greenvale Drive and Claymore Road. The road has 22 residential homes. The pavement on Surrey Oaks was rated a 3B in both the 2011 and 2018 Street Assessment Projects due to severe cracking, faulting, and intermittent badly broken or tilted concrete slabs and was recommended for total reconstruction in both assessments. The pavement also appears to not have standard slopes allowing for property sheet flow oft runoff into the adjacent storm sewer drainage system. Improvements to the pavement will consist of removal of the existing concrete paving and installation ofa concrete pavement roadway with adequate cross slopes to The drainage on Surrey Oaks consist of 18-inch storm sewer pipe locatedi in botht ther north and south right-of-ways from North Piney Point Road to the east end of the road. The drainage appears tos split ata approximately! 113168 and 11315Surrey Oaks with storm sewer to the west of those address flowing west towards North Piney Point Road and storm sewer to the east of those addresses flowing east towards a 24-inch storm sewer between lots on Surrey Oaks and Flint Point Drive. Thel Master Drainage Study completed in2 2010  reduce the potential for ponding and birdbaths.  hdeincxom  4828Loop CentralDrive, Sute 800, Housion, TX 77081-2220 T@13,622-9264 P713.622.9265 Teaas Regisisred Enginserng FimP F-754    verified that the existing pipe capacity was adequate fora? 2-year City of Houston storm event. While capacity may not be an issue with the drainage on Surrey Oaks, the depth ofthe existing system is very shallow causing poor grading from the road across the yard and to the inlet grates; many of which are set in the top of the storm sewer pipe. Ithas been reported that ponding frequently occurs on the street andi in yards. Improvements of the drainage system consist of the installation ofs storm sewer along both north and south The engineer's opinion of probable construction cost for both paving and drainage  right-of-ways.  improvements is $893,022.00. SCOFEOFSERVICES services.  The following Scope of Services is outlined for the design, bid, and construction phase  LDESIGNPHASE SERVICES  A. Basic Preliminary Engineering Services (30% Plans)  Holda" "kick-ofP" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical,  project. GIS data, etc.)  telephone, pipelines, etc.)along the project alignment. Coordinate with survey and geotechnical sub-consultants.  Prepare background drawings in CADD from information obtained during Perform site visit to verify survey and identify any other information that Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Identify drainage areas based on the existing system andi resolve any conflicts  survey.  wouldi impact design and construction.  and construction costs.  with previously identified drainage area maps.    Prepare hydraulic calculations to determine proposed storm sewer size. Verify the drainage outfall depths at North Piney Point Road and at the east Prepare 30% plan drawings (plan view only) for the proposed storm sewer Prepare the engineer's opinion of probable construction costs based on the Conduct a meeting with the City to discuss the contents ofthe 30% plans and  end of Surrey Oaks are at adequate depth. and pavementi improvements. 30% design plans. review comments by the City.  B. Basic Fipal Design Services  Perform design phase services based on recommendations from the 30%  design plans and approved by Council. Prepare 90% plan/profile drawings and detail sheets. Prepare contract documents and specifications  Develop typical cross-sections, pavement cross-sections, street grade lines, Assist the City in obtaining and/or securing approvals required by governmental authorities with jurisdiction over the design and/or the operationofthe projectand publicand prihaieuallisaflesdlyt this project. This assistance will involve the usual and expected coordination for the approval process. When the processi involves work beyond the expected,such as; special submittals, additional designs, stream modeling, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion oft this proposal. All permit fees willl bet the responsibility oft the City Coordinate with the Memorial Villages Water Authority (M.V.W.A.)d during the final design process and provide draft documents for them to review and comment upon. Incorporate appropriate comments with the final bid  and street elevations.  ofF Piney Point Village.  documents.    Finalize conflict resolutions identified int the 30% design.  Update the engineer's opinion of probable construction costs to reflect the Provide as set of90% plans and specifications to the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  90%d design. comment.  comments from the 90%1 review for bidding. PlovideasetofContaet Documents to the City.  C. Special Services  . Geotechnical Services investigation.  Utilize a subcontract geotechnical firm to perform the geotechnical Conduct threel borings, eacht toad depth of20-feett to evaluate thes subsurface conditions and provide a geotechnical investigation of the project area. The locations of the soil borings will be taken at various locations in the Provide an engineering report describing soil stratigraphy, groundwater conditions, piping bedding and backfill, trench safety, subgrade treatment  project areas,  and pavement design requirements.  . SurveyServices  Utilizeas subcontract: survey firm to perform the surveyings services. Obtain vertical survey information with cross-sections every 100-feet and  atg grade breaks (approximately 950 linear feet).    3. Urbanl Forestry Services  Due to sensitivity issues associated with the existing trees, HDR will obtain services from an urban forester to evaluate tree protection measures  needed during the design and construction phase.  30%] Designl Presentation  Preparation of a PowerPoint presentation of the 30% design findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at townl hall meetings or individual meetings with residents will be performed under the existing on-going contract with the City.  5. Traffic ControlPlan project area.  Prepare traffic control plans and construction sequencing plan for the  Storm Water Pollution Protection Plan State mandated MS4 permitting. 7. Reimbursable Expenses  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  Ab budgetary amount will be allocated for typical reimbursable expenses such as reproduction,' courier services, mileage, etc. The cost for plans and specifications for review sets and construction documents to be provided to the City and other review agencies will bei included in this task at cost Plus 10%. Mileage willl be charged at prevailing IRS rates.  m. BIDI PHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising  the Final Design Phase documents.    costs. HDR will coordinate with the City and will assist inc developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders conceming the Project's construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications of the apparent low bidders. Prepareal letterofrecommendation advising the Citya as to the acceptability  wording oft the advertisement.  willa absorb costs associated to posting on Civcast.  summary.  of the apparent low bidder.  IIL. CONSTRUCTION: PHASE SERVICES  A. Basic Services - Construction Administration  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract  specifications.  Prepare change orders necessitated by field conditions. and make payment recommendations to the City.  Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality of executed work and to determine in general ifsuch work is proceedingi in accordance with the contract documents. Full time site representation (construction observation) is noti included as part oft the Basic Services for Construction Administration. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater  Phase Special Services.    degree ofconfidence fort the City that the completed work of Contractor(s) will conform to the Contract Documents, but HDR will not bei responsible for the failure ofContractor(s) to perform the work in accordance with the Contract Documents. Durings site visits HDR shall keep the City informed ofthep progress of the work, shall endeavor! to guard the City against defects and deficiencies in such work and may disapprove or reject work failing Conductal final review ofthel tmdmisarcanaaN for Final Engineer shall provide the City one electronic copy of record plans based on the drawings provided to thel Engineer by the Contractor(s). Ap public meeting with residents is not included in this scope of services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City.  to conform to the Contract Documents. Payment on the Project.  B. Special Servikes-Construction Observation Phase Services and Material Testing  MaterialTesting  Ab budgetary amount forr material testing for this project isi included int this proposal. HDR will coordinate with material testing firm.  . FullTime Site Represeptation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in thei interpretation of plans and specifications. The estimated construction duration for the Provide support to the on-site representative through supervisory and administrative services. Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's In the event of rain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor and  project will be 71 months.  questions, resident's concerns and conflict issues.  construction.    The on-site representative: shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on site representative will review the Contractor'squantily measurements priort to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the The on-site representative will coordinate with the City and the Contractor for construction: scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will be providedi ina an effort to aidi int the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work oft the contractor(s); butt the fumishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequençes or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work in accordance The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist int the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work.  payment request. testing laboratory.  reviews.  with the Contract Documents. preparation of record drawings.    ADDITONALSIRVICES  "Additional Services" shall only be performed when directed byt the Cityt tol HDR. These services are not considered normal or customary engineering services. Services resulting from significant changes in the Project ori its design, including but not limited to, changes ins size, complexity, the City's schedule, or charactero of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for altemate bids outside of the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceedinginvolvingi the Additional or extended services during construction made necessary by (I)work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work of Contractor(s), (3) prolongation of the construction contract time, (4) acceleration of the progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure of time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out ofse sequence work.  Project.  normal working hours and (5) default of Contractor.  FEESCHEDULE  HDR will submit monthly invoices with status reports for alle engineering work completed toi invoice date. Please be aware thatt these fees arel based on performing alli improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted açcordingly to reflect the cost of performing engineering services on a smaller project. The invoices will be based on the following  schedule:    SurrevOaks) Paving and Dainslmmmmahist Preliminary Design Phase (30% design) (Lump Sum)  TotalFees $27,000.00 5,060.00 7,590.00 5,500.00 5,200.00 $43,300.00 2,725.00 1,750.00 5,550.00 $31,200.00 $164,900.00 $21.000.00  Survey Services (Cost + 10%) Geotechnical Services (Cost+1 10%) *Urban Forestry Services (Cost +1 10%) 30% Design Presentation (Lump Sum) Final Design Phase (Lump Sum) Traffic Control (Lump Sum) Bid Phase (Lump Sum) Construction Admin (Lump Sum) Full Time Site Observation (Not to Exceed) -Time & Materials Construction Material Testing (Not tol Exceed) -Time & Materials  Storm Water Pollution Protection Plan (lump Sum)  *Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRSI Rate) $ 2,000.00  Surrey Oaks Paving and Drainage Improvements Project The total engineer option oftotal project cost is as follows:  $322,775.00  *Budgetary amount  Construction Engineering Observation Fees Totall Project Cost  $893,022.00 $157,875.00 $164.900.00 $1,215,797.00  A budget amount of $21,000.00 for construction material testing for the project is included in this fee proposal. This testing will include field density testing and related    laboratory testings services by ani independent material testing company. Itv will be paid for  at cost plus 10%. SCHEDULE  Itis estimated that the schedule to accomplish the Preliminary Engineering Phase (30% design) is three (3) months for from the date of authorization to proceed, Final Engineering Phase is to take three (3) months from the date of authorization to proceed, the bid phase will be one (I) month, execution of the contract document will be one (1) Public Meetings addressing the Final Engineering or Construction phases and results other than at regular council meetings to Council is noti includedi int this scope. Int the event the City should desire a public meeting, (such as a Town Hall type meeting) HDR's services associated with such a meeting or meetings will be charge under the current on-  month, and construction will take approximately seven (7) months.  going contract. Invoices  All hourly charges shall be based on a raw labor rate times a multiplier of 3.05. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described int the Scope of Services will be invoiced on the basis of direct labor costs times a factor of3.05 for office personnel and for field personnel and direct cost plus 10%. Nos additional services will be performed ori invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City of Piney Point Village. continuing our work with the City ofPiney Point Villag.  Sincerely  HDR ENGINEERING,INC. bilirit David' Weston  Acceptance: CityofPiney Point Village, Texas   By:  Vice President/Department Manager Bate:_ 6912612DI8    Council Agenda Item Cover Memo  2/26/2019 Date of Meeting  To: Agenda Item: Update  Mayor and City Council  Discuss and take possible action on the acceptance of the Master Drainage Study  SUMMARY/BACKGROUND (WHY): HDR has completed the Master Drainage Study Update and a workshop with Council was held on January 22, 2019 to review and discuss the study. HDR has revised the study based on comments or questions from the workshop and is presenting the study to Council for acceptance.  STAFF RECOMMENDATION:  ESTIMATED COST: N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  Master Drainage Study  Update City of Piney Point Village  Piney Point Village, TX February 20, 2019  JEREMY BLEVINS 109719  Guy Blwra  HDR ENGINEERING, INC. TEXAS REGISTERED FIRMI F-754  2019.02. 2009:08:34-0600    Master Drainage Study Update City off Piney Point Village, TX ER  Contents  1 Background Information 2 Scope of Work. 3 Limitations of Report. 3.1 Use of Report. 3.2 Standard of Care. 3.3 Decisions. 3.4 Information Provided by Others 3.5 Geotechnical 3.6 Hydrology & Hydraulics. 3.7 Resiliency. 4 Available Data. 5 Coordination with Adjacent Cities 5.1 Bunker Hill Village. 5.2 Hunters Creek' Village. 5.3 Hedwig' Village.. 6 Categoryl IDrainage Areas. 7 Analysis of Category II Drainage Areas. 7.2 Chuckanut Ln.  3 4 5 5 5 5 5 6 6 7 7 7 7 7 11 11 12 13 14 15 16 17 18 19 20 20 20 21 21 21 22 22 25 26 28 28 29 29 30 31 33 34 34 35  7.1 Beinhorn Rd., Marchmont Dr., Hacienda Ln., & Grecian Way. 7.3 N. Country Squire, S. Country Squire, & Country Ct. 7.4 Memorial Dr. between Country Ct. and' W144-00-00. 7.5 Memorial Dr. between S. Country Squire and Greenbay St.. 7.6 Robbins Dr., Tynebrook Lane, & Lacewood Ln.  7.7 Shadow' Way. 7.8 Tokeneke Trail.. 8 Mitigation for Category II Improvements 9 Analysis of Category III Areas. 9.1 HCFCD Unit W146-00-00. 9.2 Blalock Rd.. 9.2.1 Hydrologic Calculations. 9.2.2 Detailed Hydraulic Modeling. 9.2.3 Existing Conditions.  9.2.4 Proposed Improvements to Blalock Rd. System.. 9.2.5 Blalock Rd. Proposed Conditions Results..  9.2.6 Required Mitigation for Blalock Road Improvements East Side Only. 9.2.7 Supplemental. Analysis of Blalock Rd. System - West & East Side 9.3 Bothwell Way, Holidan' Way, Marchmont Dr. & Wilding Ln. 9.3.1 Discussion of 2013 Soldier's Creek Drainage Impact Study.. 9.3.2 Proposed Improvements to Bothwell Way & Holidan' Way System. 9.3.3 Bothwell Way & Holidan' Way Proposed Conditions Model Results. 9.3.4 Discussion of 2018 Master Drainage Study Model Results.  Improvements.  10 Determination of the Need for Detention for Improvements 10.1 Methods for Providing Stormwater Detention. 11 Opinion of Probable Construction Cost.. 11.1 Prioritization of Projects..  12 Conclusion.  February 20, 2019 II    Master Drainage Study Update City ofF Piney Point Village, TX  Appendices  A. Category II Storm Sewer Calculations B. Opinions of Probable Construction Cost  Tables  Table 1- Historical Flooding within Piney Point Village.. Table 2- Completed Drainage Improvements within Piney Point Village Table 3- Areas with No Reported Drainage Issues Table 4- Required Mitigation for Category II Areas Table 5- HCFCD Unit W146-00-00 Model Results. Table 8- Detention Requirement Status.. Table 9- Total Required Detention. Table 10- Opinion of Probable Construction Costs Table 11 - Projects with Nol Detention Required. Table 12 - Projects with Detention Required..  8 9 10 20 20 29 30 32 33 34 35 35  Table 6- Summary of Soldier's Creek Future Conditions Model Results (cfs). Table 7- Comparison of Soldier's Creek Bypass Model VS. Proposed Conditions (cfs).  Figures  Figure 1- Street Drainage Classifications Figure 3- Chuckanut Ln. Proposed Improvements.  2 12 13 14 15 16 17 18 19 23 24 24 25 26 27 28 30 31  Figure 2- Beinhorn Rd., Marchmont Dr., Hacienda Ln., & Grecian Way Proposed Improvements. Figure 4-1 N. Country Squire, S. Country Squire, & Country CT. Proposed Improvements Figure 5- Memorial Dr. Improvements from Country Ct. to HCFCD Unit W144-00-00. Figure 6- Memorial Dr. Improvements from S. Country Square to Greenbay St.. Figure 7- Robbins Dr., Tynebrook Ln., & Lacewood Ln. Proposed Improvements  Figure 8- Shadow' Way Proposed Improvements Figure 9- Tokeneke Trail Proposed Improvements Figure 10- Blalock Road 100-Year Inundation Depth Grid. Figure 11 - Blalock Road 10-Year Inundation Depth Grid. Figure 12- Blalock Road 2-Year Inundation Depth Grid.  Figure 13- Comparison of Existing & Proposed Runoff Hydrographs at Buffalo Bayou Outfall. Figure 14- Comparison of Existing & Proposed 100-Year Runoff Hydrographs at Outfall to Unit Figure 15- Blalock Road Supplemental. Analysis 100-Year Inundation Depth Grid.. Figure 16 Blalock Road 10-Year Inundation Depth Grid. Figure 17- Bothwell Way & Holidan' Way Year Inundation Depth Grids.  W144-00-00  Figure 18 Comparison of Hydrographs at Soldier's Creek Downstream of Memorial Drive  ii I February 20, 2019    Master Drainage Study Update City of Piney Point Village, TX ER  Exhibits  1. Watershed Map 2. Shaded Topographic Map 3. Floodplain Boundary Map 4. Drainage Area Map 6. Chuckanut Lane Improvements  5. Beinhorn Rd., Marchmont Ln., Hacienda Ln., & Grecian' Way Improvements 7. N.C Country Squire, S. Country Squire, & Country Court Improvements 8. Memorial Drive Improvements from Country Ct. to HCFCD Unit W144-00-00 9. Memorial Drive Improvements from S. Country Squire to Greenbay St. 10. Robbins Dr., Tynebrook Ln., & Lacewood Ln. Improvements  11. Shadow' Way Improvements 12. Tokeneke Trail Improvements  13. Blalock Road System - Existing Conditions 100-Year Inundation Depth Grid 14. Blalock Road System - Existing Conditions 10-Year Inundation Depth Grid 15. Blalock Road System - Existing Conditions 2-Year Inundation Depth Grid 17. Blalock Road System - Proposed Conditions 100-Year Inundation Depth Grid 18. Blalock Road System - Proposed Conditions 10-Year Inundation Depth Grid 19. Blalock Road System - Proposed Conditions 2-Year Inundation Depth Grid 20. Blalock Road Improvements include West Side Ditch Replacement 21. Soldiers Creek System - Pre-Project Conditions 100-Year Inundation Depth Grid 22. Bothwell Ln., Holidan Ln., Marchmont Ln., & Wilding Ln. Improvements 23. Soldiers Creek System - Proposed Conditions 100-Year Inundation Depth Grid  16. Blalock Road Improvements  February 20, 2019 Ilit    Master Drainage Study Update City ofP Piney Point Village, TX  This page left blank intentionally.  iv I February 20, 2019    Master Drainage Study Update City of Piney Point' Village, TX ER  1  Background Information  HDR Engineering, Inc. (HDR) completed al Master Drainage Studyi in 2010 for the City of Piney Point' Village. As a part of that master drainage study, HDR identified, mapped, and evaluated the existing drainage infrastructure and provided recommendations for drainage improvement projects. The City of Piney Point' Village has completed several drainage improvement projects identified in the original study and has requested that the Master Drainage Study be updated to include information gathered from neighboring cities, include recently completed drainage improvement projects, and verify and update projects identified in the 2010 study. The City has also requested that HDR perform detailed modeling to identify future projects and perform an analysis to identify detention Exhibit 1 is a watershed map of the Buffalo Bayou subwatersheds super-imposed on the corporate limits of the City of Piney Point' Village. Exhibit 2 is a shaded topographic map oft the City of Piney Point Village. Exhibit 3 is map oft the FEMA effective floodplains within the City of Piney Point Village. Exhibit 4i is a map of the drainage boundaries of The Master Drainage Study update is based on the classification of streets and drainage Categorylidentifies: streets and areas within the City of Piney Point Village for which drainage improvements have been completed and/or are not required because existing drainage systems have adequate capacity; Category Ili identifies streets and areas within the City where needed improvements have been identified in the 2010 Master Drainage Study and require only al brief analysis to verify the 2010 recommendations; Category Ili identifies streets and areas within the City where drainage patterns and conditions are relatively complex and where detailed modeling analyses are Figure 1 provides areas within the City that fall within each of the three categories. Green lines indicate streets and areas that fall within Category!. Yellow lines indicate streets and areas that fall within Category II. Magenta lines indicate streets and areas within Category III where detailed modeling data is necessary. Purple lines indicate  and mitigation requirements associated with those projects.  the major drainage systems within the City of Piney Point' Village. areas within the City into the following categories:  necessary.  areas that were previously modeled.  February 20, 2019 11    Master Drainage Study Update City ofF Piney Point' Village, TX  Figure 1- Street Drainage Classifications  LEGEND HCFCD Channels Tributaries Parcels Privates Stroets Chyl Uimits Categoryl Categoryl Categoryln Areap previouslyr modeled  E2  STREET DRAINAGE CLASSIFICATIONS  FIGURE1  21 I February 20, 2019    Master Drainage Study Update City off Piney Point Village, TX E2  2  Scope of Work  The following scope of work is necessary to update the Master Drainage Study for the City of Piney Point' Village. The scope is based on the three-tiered drainage system  classification described above. Project Management make decisions.  1. Meet with representatives of the City of Piney Point' Village to discuss the project and 2. Meet with representatives of Harris County Flood Control District and the Cities of Bunker Hill Village, Hedwig Village, and Hunters Creek' Village to gather data and 3. Provide quality control reviews of all deliverables, including reports, exhibits, and 4. Prepare monthly invoices to cover all work completed by HDR including status 1. Collect, review, and document prior work efforts completed in adjacent cities, including Bunker Hill Village, Hedwig Village, and Hunters Creek Village. 2. Review prior work and prepare detailed drainage area mapi for the entire city. Include off-site drainage from adjacent communities. 3. Work with representatives of the City of Piney Point Village to assign the various streets within the City to the categories previously described. 4. Determine whether any private streets will bei included in planning efforts or considered as candidates for cooperative projects. Verification of 2010 Master Drainage Study Recommendations 1. Review drainage areas at strategic locations along each street, including intersections and other possible pipe size change locations. 2. Review peak runoff rates computed using the rational method along with the computed drainage areas. Check the computed 2-year and 100-year flow rates per 3. Check and verify preliminary pipe size recommendations from the 2010 Master Drainage Study report using a commonly-utized approach with a design velocity of3 4. Review the design tailwater conditions using available information from FEMA maps, prior studies, and information supplied by the HCFCD and adjacent studies. 5. Review hydraulic grade line elevations provided in the 2010 study report fori the various storm sewer segments. Verify and/or adjust pipe sizing as needed. 6. Check existing street grades and prepare preliminary street profiles to provide 100- year sheet flow (surface flow) capacity to connect drainage areas to outfall channels  discuss regulatory requirements.  calculations, with documentation of all reviews. reports as required by Piney Point Village.  Preliminary Evaluations  current Piney Point' Village requirements.  feet per second.  and drainage exit routes.  February 20, 2019 13    Master Drainage Study Update City off Piney Point Village, TX  Detailed Modeling  1. Compute drainage areas at strategic locations along each street, including intersections and other possible pipe size change locations. Include off-site areas. 2. Use the rational method to compute peak runoff rates associated with the various drainage areas. Compute 2-year and 100-year flow rates per current Piney Point 3. Use HEC-HMS to compute 2-year and 100-year runoff hydrographs for each of the 4. Establish preliminary pipe size requirements using a commonly-utlized approach 5. Establish design tailwater conditions using available information from FEMAI maps, prior studies, and information supplied by HCFCD and adjacent cities. 6. Use the XP-SWMM modeling software to analyze each storm sewer system, adjusting pipe sizes and arrangements needed to obtain acceptable results. 7. Use XP-SWMM to analyze the 100-year storm event and check sheet flow capacities int the street system. Adjust street grades and plan for relief swales to achieve  Village requirements.  drainage areas included in the detailed analysis. with design velocity of 31 feet per second.  acceptable results. Detention/Mitigation Analysis  1. Review drainage improvements based on simple analysis and design techniques. Use Basin Development Factor (BDF) based methods to establish detention 2. Review. XP-SWMM modeling requirements and establish detention requirements 3. Estimate detention land surface requirements and identify possible detention 4. Prepare preliminary detention basin grading plans and associated capacity calculations. Make adjustments needed to provide the required storage at 5. Complete preliminary detention routing analyses using the HEC-HMS and XP- SWMM software package. Adjust detention/regulation structures as needed to 6. Prepare Master Drainage Study report to properly document the methods, data, and  requirements.  based on the review of computed and routed hydrographs. locations within Piney Point Village corporate limits.  appropriate locations.  provide acceptable performance.  assumptions used in the study, as well as the results obtained.  3 3.1  Limitations of Report  Use of Report  This report was developed by HDR for the client's sole and exclusive use on this project. This report is not for the benefit of any third party and may not be distributed to, disclosed in any form to, used by, or relied upon by any third party without prior consent  4 I February 20, 2019    Master Drainage Study Update City of Piney Point Village, TX HR  ofHDR, which consent may be withheld in its sole discretion. Use of this work product by others is at their own risk and the user assumes alll liability for its use.  3.2  Standard of Care  The content included in this report is correct to the best of our knowledge and has been developed in accordance with the standard of care that is customarily followed by a practitioner in thisi industry. The standard of care was followed for collection and analysis ofo data, and for calculations or modeling performed in support oft this report.  3.3  Decisions  This report is not meant to contain an exhaustive or complete evaluation of all potential or possible design alternatives. Any decisions that are made on the basis oft this report are the responsibility oft the owner. Decisions by the owner should take into account the limitations and residual risks identified or documented in this report. The HDR: staff who performed the field observations and analysis are not attorneys; therefore, this report is not al legal representation or interpretation of environmental laws, rules, regulations, or policies ofl local, state or federal governmental agencies. Additionally, this document is intended to be a master drainage feasibility study for drainage improvements within the City of Piney Point' Village, and this report is not to bei intended a substitute fora preliminary engineering report and/or final engineering design. Prior to construction ofa drainage project, preparation of a preliminary engineering report and final construction  drawing design should be completed. Information Provided by Others  3.4  Some of the information provided in this report was developed or provided by others. Except as specifically identified in this report, HDR has not performed independent validation or verification ofe exploration data, modeling data, or other analysis on data provided by others. Recommendations and findings in this report are based on our limited field observations. While HDR has used its best efforts in preparing this report, HDR has assumed that third party or client data is accurate, complete, reliable, and  current. Geotechnical  3.5  No geotechnical work was completed as a part of this master drainage study update. Additionally, due to the potential for erosion along existing outfall channels, geotechnical and slope stability analysis will be necessary during preliminary engineering for any  future projects.  3.6  Hydrology & Hydraulics  The conclusions and recommendations in this report are based on the conditions of the project site and the associated watershed at the time of this study. Any modifications to the site, man-made and/or natural, could alter the analysis, findings and recommendations contained herein and could invalidate the analysis, findings, and  February. 20, 2019 15    Master Drainage Study Update City ofF Piney Point Village, TX  recommendations. Site conditions, completion of upstream or downstream projects, upstream or downstream land use, climate, vegetation, maintenance practice, or other factors may change over time. Additional analysis or updates may be required in the future as a result of these changes. Parties other than the client for whom this work was developed under contract must notify HDR ift they would like to use this report for any  purpose. Resiliency  3.7  The drainage facilities on the project site are designed based on current City of Piney Point' Village drainage design criteria, as of June 2018. When design criteria are exceeded, engineered systems can fail, resulting in significant flood damage, loss of use, and life safety hazards. Resilient design may enhance the ability of at facility to withstand greater design storm events, or faili in a manner which allows more rapid repair and return to service. This report is not meant to contain an exhaustive or complete evaluation of all potential or possible design alternatives. Any decisions that are made on the basis of this report are the responsibility oft the owner. Decisions made by the owner should take into account the limitations and residual risks identified or  documented in this report. Available Data  4  The following information was readily available for use in this analysis:  2008 LIDAR topographic information available from the Houston-Galveston Area 2016 aerial photographs obtained from the Houston-Galveston Area Council; Harris County Flood Insurance Study dated June 18, 2007; FEMA effective hydrologic (HEC-HMS) and hydraulic (HEC-RAS) models of the Buffalo Bayou watershed obtained from the HCFCD Model and Map Management Master Drainage Study for Piney Pointy Village completed by HDR in 2010; Soldiers Creek Impact Study completed by HDR in 2013; Data and information collected from the Cities of Bunker Hill Village, Hedwig Village Hydrologic & Hydraulic Analysis of Storm Sewer System on Blalock Road and South Technical Memorandum for Millbrook St. Drainage Analysis completed by HDR in  Council;  (M3) System;  and Hunters Creek Village;  Piney Point Road completed by HDR in September 2016;  2017;  GIS data obtained from Houston-Galveston Area Council; Parcel boundaries obtained from Harris County Appraisal District;  61 I February 20, 2019    Master Drainage Study Update City off Piney Point' Village, TX ER  The available data described above was used int this analysis and serves as the basis of  the results of this analysis.  5 5.1  Coordination with Adjacent Cities  Bunker Hill Village  HDR and the City of Piney Point Village met with representatives from the City of Bunker Hill Village in April 2018. The City of Bunker Hill Village provided a copy oft their Master Drainage Study and construction drawings ofi improvements to the roadside ditch along Blalock Road. Coordination regarding the drainage boundaries along Blalock Road occurred. The drainage boundaries included in this Master Drainage Study that overlap into Bunker Hill Village reflect the drainage boundaries for extreme event storms (i.e. greater than 25-year) based on the topography, and the boundaries that are shown in the Bunker Hill Master Drainage Study reflect the drainage areas based on the storm sewer with a 25-year capacity. Representatives from the City of Bunker Hill Village discussed the potential for a partnership project fori improvements to Blalock Road and the potential  for applying for a grant to fund some of those improvements.  5.2  Hunters Creek Village  HDR and the City of Piney Point Village met with representatives from the City of Hunters Creek' Village in April 2018. The City of Hunters Creek' Village recently completed a drainage analysis oft the improvements to Soldiers Creek completed by Piney Point' Village and completed a simulation of the rainfall from Hurricane Harvey. That presentation was provided to HDR by the City of Hunters Creek' Village. The results of that study indicate that the cause of flooding within Hunters Creek' Village during  Hurricane Harvey was due to backwater from Buffalo Bayou.  5.3  Hedwig Village  HDR and the City of Piney Point Village met with representatives from the City of Hedwig Village in May 2018. The City of Hedwig Village provided a draft copy oft their drainage analysis associated with potential drainage improvements in the southern portion of their City. Those improvements are proposed to reduce structural flooding within the City of Hedwig Village and to convey a majority of runoff from the City of Hedwig Village into  Hunters Creek, as opposed to Soldiers Creek. Category I Drainage Areas  6  Street or drainage areas that were not studied in the Master Drainage Study update were classified as Category I. These streets or areas were classified as Category! - for three reasons; (1) Capital Drainage Improvements Projects have been completed on these streets since having beeni identified in the 2010 Master Drainage Study, (2) the drainage infrastructure was determined to be sufficient ini the 2010 Master Drainage Study, or (3) no drainage issues are known or have been reported on these streets or drainage areas.  February 20, 2019 17    Master Drainage Study Update City of Piney Point Village, TX  AC Categoryld classification does not indicate that the ultimate drainage system has been installed on the street or drainage areal but rather indicates the lack of known drainage The City has completed approximately $17,300,000 on Capital Drainage Improvements projects for 22 streets or drainage areas since the 2010 Master Drainage Study. The ultimate drainage system was installed on each oft these projects meaning that drainage systems were installed per the City drainage criteria with flow line elevations that allow adjacent streets or private drainage systems to tie-in without the requirement of sump pumps. The completion oft these projects has significantly reduced the number of flooded homes from the April 28, 2009 rainfall event which was a catalyst for performing the 2010 Master Drainage Study. Table 1 shows the number of both flooded homes and flooded garages in the April 28, 2009, May 25, 2015 (Memorial Day Flood), April 18, 2016 (Tax Day Flood), and August 25-29, 2017 (Hurricane Harvey) rain events:  issues.  Table 1-H Historical Flooding within Piney Point Village Total Reported Flooded Homes  Flood Event 2015 2016 17 4  Flooding Type House Garage  April 28, May 25, April 28, August 25-26,  2009 48 33  2017 56 3  13 6  Flooding Associated with Buffalo Bayou  Flood Event 2015 2016 6 0  Flooding Type House Garage  April 28, May 25, April 28, August 25-26,  2009 8 1  2017 54 3  4 0  Flooding Not Associated with Buffalo Bayou  Flood Event 2015 2016 11 4  Flooding Type House Garage  April 28, May 25, April 28, August 25-26,  2009 40 32  2017 2 0  9 6  Streets or drainage areas classified as Category I because drainage improvement projects have been completed since the 2010 Master Drainage Study are included in  Table 2.  8 I February 20, 2019    Master Drainage Study Update City of Piney Point Village, TX 52  Table 2- Completed Drainage Improvements within Piney Point Village  COMPLETED DRAINAGE IMPROVEMENTS PROJECTS  Street Name Calico Ln Clay Point Ct Claymore Rd Danal Ln Gingham Dr (N) Gingham Dr (S) Green Point Ct Green Oaks Dr Hedwig Rd (NOf Storm Sewer Soldiers Creek) Hedwig Rd (SOf Soldiers Creek) Hermosa Ct Jan Kelley Ln Lanecrest Ln Memorial Dr. Elementary Piney Point Rd (Memorial To Greenbay)  Drainage System Type Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Sewer Storm Sewer System Storm Sewer System Storm Sewer System Ditch & Driveway Culvert System Storm Sewer System Storm Sewer System Culvert Storm Sewer System Sewer Storm Sewer System Storm Sewer System Storm Sewer System Sewer Storm Sewer System Storm Sewer System Sewer Storm Sewer System  Project Name Batch #1 Paving & Drainage Improvements Claymore & Smithdale Roadway Improvements Claymore & Smithdale Roadway Improvements Smithdale Estates Bypass Batch #1 Paving & Drainage Improvements Batch #1 Paving & Drainage Improvements Batch #1 Paving & Drainage Improvements Claymore & Smithdale Roadway Improvements Batch: #1 Paving & Drainage Improvements/N. Piney Point Road Paving & Drainage Improvements Hedwig Roadway Improvements Project Soldiers Creek Relief Project Hermosa Court Drainage Improvements Batch #1 Paving & Drainage Improvements Batch #1 Paving & Drainage Improvements N.F Piney Point Road Paving & Drainage Improvements Lanecrest Drainage Improvements Memorial Drive Elementary Drainage Improvements N.P Piney Point Road Paving & Drainage improvements Repairs to 96-inch CMP (2015)/S. Improvements (2016)/Routine Maintenance (2018) Smithdale Estates Claymore & Smithdale Roadway Improvements Batch #1 Paving & Drainage Improvements Outfall Repair at Buffalo Bayou  Year Completed 2014 2014 2014 2018 2014 2014 2014 2014 2014/2018 2015 2007 2011 2014 2014 2018 2017 2015 2018 2015/2016/2018 2018 2014 2014 2015  Dunsinane Dr Combination Ditch &  Jamestown Rd Ditch & Driveway Kingsworthy Ln Combination Ditch &  SPiney Pt Rd Combination Ditch8 & Piney Point & Blalock Drainage  Smithdale Estates Dr Smithdale Rd Woods Edge Ln  Bypass  Wendover Ln Combination Ditch &  Additional streets or areas were identified as Category I for this Master Drainage Study update. These streets or areas were either identified as having sufficient drainage in the 2010 Master Drainage Study or no reported or known drainage issues exist. Table 3  provides a summary oft those streets or areas:  February 20, 2019 19    Master Drainage Study Update City of Piney Point' Village, TX  Table 3- Areas with No Reported Drainage Issues SUFFICIENT DRAINAGE/NO REPORTED! DRAINAGEISSUES  Street Name Ames Cir Arrowwood Cir (E) Arrowwood Cir (N) Arrowwood Cir (W) Arrowwood Circle Baker Cove Blalock Cir Brompton Court Calico Ln Cul-De-Sac Carlton Park CarseyLane Chapelwood Ct Claymore Ct Coloma Ln Derham Park Farnham Park Cir Farnham Park Ct Farnham Park Rd Flintpoint Dr Greenbay Cir Greenbay Drive Greencove Greenvale Dr Habersham Ln Hedwig Ct Hedwig Ln Heritage Oak Ln Innisfree Ln Kensington Ct Kinkaid Dr Lazywood Ln Maggie Ln Magnolia Cir Meadowick Dr Memorial Cir Memorial Point Lane Montebello Ct Oaklawn Dr Quail Creek Ct Radney Cir Radney Estates Radney Rd Somerland Way Stayton Cir Summerhill Ln Surrey Oaks Ln Taylorcrest Rd Tiny Trail Tyne Ct Tynebridge Ln Tynebrook Ln Tynewood Dr Walden Ln Wexford Ct Wickdale Dr  Drainage System Type Storm Sewer System Combination Ditch & Sewer Combination Ditch & Sewer Ditch & Driveway Culvert Ditch & Driveway Culvert Storm Sewer System Combination Ditch & Sewer Storm Sewer System Combination Ditch & Sewer Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System None Combination Ditch & Sewer Storm Sewer System None None Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System None Storm Sewer System Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System  N. Piney Point Road (Taylorcrest to Greenbay) Piney Point Rd (Taylorcrest To Beinhorn)  San Felipe / Memorial (Buffalo Bayou To Briar Meadow)  10 I February 20, 2019    Master Drainage Study Update City of Piney Pointy Village, TX ER  SUFFICIENT DRAINAGE/NO REPORTED DRAINAGE ISSUES  Street Name Wickway Wickwood Dr Williamsburg Dr Willowick Windemere Ln Woods Edge Ln  Drainage System Type Storm Sewer System Storm Sewer System Ditch & Driveway Culvert Storm Sewer System Storm Sewer System Storm Sewer System  7  Analysis of Category II Drainage Areas Category Ili identifies streets and areas within the City where needed improvements have been identified in the 2010 Master Drainage Study and require only a brief analysis to verify the 2010 recommendations. The following areas were analyzed using spreadsheet calculations and the recommendations: are provided below. Appendix A provides a summary oft the storm sewer calculations associated with this analysis. Beinhorn Rd., Marchmont Dr., Hacienda Ln., & Drainage areas draining toward Beinhorn Rd., Marchmont Dr., Hacienda Ln., and Grecian Way were identified based on the topography and existing drainage infrastructure within the subject area. Int the 2010 Master Drainage Study, this area was identified as a location where roadside ditches were to be re-graded with driveway culverts reset. In 2015, the City completed the Hedwig Roadway Improvements Project in accordance with the Soldiers Creek Impact Study (2013), which provided an outfall at sufficient depth to allow for the extension of storm sewer west along Beinhorn Road, and south along Grecian Way, Hacienda Lane, and Marchmont Drive. As a part of this update, storm sewers were sized based on 2-year peak discharge of areas draining toward Beinhorn Rd. Along Marchmont Rd., Hacienda Ln., and Grecian Way, 24-inch storm sewers are proposed to tie into a storm sewer running along Beinhorn Road. The proposed storm sewer along Beinhorn Road is proposed to range in size from 24-inch to 42-inch at Hedwig Rd. Exhibit 5 provides a preliminary layout of the proposed improvements within the subject area as shown in Figure 2 below.  7.1  Grecian Way  February 20, 2019 111    Master Drainage Study Update City ofF Piney Point Village, TX  Figure 2- Beinhorn Rd., Marchmont Dr., Hacienda Ln., & Grecian Way Proposed  Improvements. ndala Rd,  LEGEND STORMS SEWERI MANHOLES EXISTING STORMS SEWER EXISTING DITCHES SUB-DRAINAGE AREA PROPOSEDS STORMSEWER  Capil S1 Falling Loal. 4  wood  7.2  Chuckanut Ln.  A portion of Chuckanut Lane drains northward and then eastward to Piney Point Road via roadside ditch drainage. The remainder of the street drains southward via roadside ditch, and then eastward via an existing swale along a side lot to Piney Point Road. Drainage areas were delineated based on the topography and existing drainage infrastructure within the subject area. In 2018, the City completed the N. Piney Point Road Paving and Drainage Improvements Project, which provided an outfall at adequate depth and size to allow for thei installation of storm sewer along Chuckanut Lane. In order to convey the 2-year peak discharge, it is recommended that a 24-inch RCP be installed along Chuckanut Lane to tiei into existing storm sewer along Piney Point Road. Exhibit 6 provides a preliminary layout of the proposed improvements within the subject  area as shown in Figure 3.  12 I February 20, 2019    Master Drainage Study Update City of Piney Point Village, TX ER  Figure 3- Chuckanut Ln. Proposed Improvements.  LEGEND STORMS SEWERN MANHOLES EXISTING STORMS SEWER EXISTING DITCHES SUB-D DRAINAGE AREA PROPOSED STORMS SEWER  7.3  N. Country Squire, S. Country Squire, & Country Ct. Drainage areas draining toward North Country Squire, South Country Squire, and Country Court were identified based on the topography and existing drainage infrastructure within the subject area. All three of the subject streets drain eastward to Memorial Drive. In the 2010 Master Drainage Study, it was recommended that the storm sewers be upsized from 30-inch RCP to 36-inch RCP at the east ends of the streets. As a part oft the Master Drainage Study update, storm sewers were sized based on the 2- year peak discharges of areas draining to North Country Squire, South Country Squire, and Country Court. On North Country Squire, iti is recommended that the drainage system be upsized to proposed storm sewers ranging in size from 24-inches to 36-inches from west to east respectively. On South Country Squire, iti is recommended that storm sewers be upsized to proposed sizes ranging from 24-inches to 36-inches. Along Country Court, iti is recommended that a 24-inch storm sewer be constructed to convey the 2-year peak discharge. Exhibit7 provides a preliminary layout of the proposed improvements within the subject area as shown in Figure 4 below.  February 20, 2019 11 13    Master Drainage Study Update City ofF Piney Point Village, TX  Figure 4-N. Country Squire, S. Country Squire, & Country CT. Proposed Improvements  LEGEND  STORMS SEWERI MANHOLES EXISTING STORMS SEWER EXISTING DITCHES SUB-D DRAINAGE AREA PROPOSEDS STORMS SEWER  MIENIne  Werie  NRCan. Esri MEfevur cc. contibuton,  7.4  Memorial Dr. between Country Ct. and W144-00-00 Memorial Drive between Country Court and HCFCD Unit W144-00-00 drains southward tot HCFCD Unit W144-00-00 (Tynewood Ditch), a tributary of Buffalo Bayou. Drainage areas and storm sewer systems draining to Memorial Drive have been identified based on the topography and existing infrastructure within the subject area. Lacewood Lane, Lazywood Lane and Ames Circle drain to Memorial Drive and thence to HCFCD Unit W144-00-00. In the 2010 Master Drainage Study, recommendations included deepening the existing roadside ditch along Memorial Drive and reset existing culverts along Memorial Drive. As part of the Master Drainage Study update, storm sewers were sized tor replace the ditch and driveway culverts on the west side of Memorial Drive. In order to convey the 2-year peak discharge, it is recommended that storm sewer be constructed along Memorial Drive with sizes ranging from 24-inch to 60-inch within the subject area. Exhibit 8 provides a preliminary layout of the proposed improvements within the subject  area as shown in Figure 5 below.  14 I February 20,2019    Master Drainage Study Update City of Piney Point Village, TX ER  Figure 5- Memorial Dr. Improvements from Country Ct. to HCFCD Unit W144-00-00  LEGEND STORM SEWERA MANHOLES EXISTING STORMS SEWER EXISTING DITCHES SUB-DRAINAGE AREA PROPOSEDS STORMS SEWER  Delorme, USGS. alend  RCan. METLES  7.5  Memorial Dr. between S. Country Squire and  Greenbay St.  Memorial Drive between Country Court and Greenbay St. drains northward to Wickline Ravine, at tributary of Buffalo Bayou. Drainage areas and storm sewer systems draining to Memorial Drive have been identified based on thei topography and existing infrastructure within the subject area. North Country Squire and South Country Squire both drain to Memorial Drive and thence into' Wickline Ravine. In the 2010 Master Drainage Study, recommendations included construction of a 48-inch RCP. As a part of the Master Drainage Study update, storm sewers were sized based on the 2-year peak discharges of areas draining to Memorial Drive. In order to convey the 2-year peak discharge, iti is recommended that storm sewers ranging in size from 36-inch to 48-inch be constructed within the subject area. Exhibit 9 provides a preliminary layout oft the proposed improvements within the subject area as shown in Figure 6 below.  February 20, 2019 I1 15    Master Drainage Study Update City ofF Piney Point Village, TX  Figure 6- Memorial Dr. Improvements from S. Country Square to Greenbay St.  LEGEND STORMS SEWERN MANHOLES EXISTINGS STORMS SEWER EXISTINGO DITCHES SUB-DRAINAGE/ AREA PROPOSEDS STORMS SEWER  WICNIes Dr  WabHier Dr NRCan, Esi Japan,  7.6  Robbins Dr., Tynebrook Lane, & Lacewood Ln. Drainage areas draining toward Robbins Drive, Tynebrook Lane, and Lacewood Lane were identified based on the topography and existing drainage infrastructure in the subject area. Robbins Drive drains southward to an existing storm sewer along the side of existing lots southward to Tynebrook Lane and thence to Lacewood Lane. A portion of Tynebrook Lane drains northward to Lacewood Lane. Lacewood Lane drains eastward to Memorial Drive via roadside ditch drainage. In the 2010 Master Drainage Study, Lacewood Lane was identified as an area where roadside ditch would need to be re-graded and driveway culverts be reset. As part of the Master Drainage Study update, storm sewers were sized to replace the ditch and driveway cuiverts on Lacewood Lane, and existing sizes were verified on Tynebrook Lane and Robbins Drive. In order to convey the 2-year discharge, storm sewers are proposed to be replaced between Robbins Drive and Tynebrook Lane with a 24-inch RCP in order to gain additional depth and obtain positive slope. South of Lacewood Lane, storm sewers are proposed to be upsized to 24-inch RCP. Along Lacewood Lane to Memorial Drive, proposed storm sewers will range between 36-inch and 48-inch RCP. Exhibit 10 provides a preliminary layout of the proposed improvements within the subject area as shown in Figure 7  below.  16 I February 20, 2019    Master Drainage Study Update City of Piney Point' Village, TX 52  Figure 7-F Robbins Dr., Tynebrook Ln., & Lacewood Ln. Proposed Improvements  LEGEND STORMS SEWERN MANHOLES EXISTINGS STORMS SEWER EXISTINGO DITCHES SUB-DRAINAGEA AREA PROPOSEDS STORMS SEWER  quy  NCREMENTP RC  7.7  Shadow Way  Drainage areas draining toward Shadow' Way were identified based on the topography and existing drainage infrastructure within the subject area. In the 2010 Master Drainage Study, the system was identified as being undersized, andi ity was recommended that storm sewer be constructed ranging in size from dual 18-inch RCP to dual 30-inch RCP. While no tree evaluation has been performed as part of this study, many times in the City trees have grown int the right-of-way causing the replacement of storm sewer in the existing alignment tol have significant impact on existing trees. For that reason, as part of the Master Drainage Study update, storm sewers were sized for a single trunk main pipe, which could potentially serve as an option to limit impact to trees in the right-of-way. The single trunk main pipe was sized based on the 2-year peak discharges of areas draining to Shadow' Way. Along Shadow' Way Court, iti is recommended that a 24-inch RCP be in constructed, and along Shadow' Way Street, iti is recommended that storm sewer ranging in size from 24-inch to 42-inch be constructed to convey the 2-year peak discharge. Exhibit 11 provides a preliminary layout of the proposed improvements within the  subject area as shown in Figure 81 below.  February 20, 2019 11 17    Master Drainage Study Update City of Piney Point Village, TX  Figure 8. - Shadow' Way Proposed Improvements  STORMS SEWERI MANHOLES EXISTINGS STORMS SEWER EXISTING DITCHES SUB-ORAINAGEA AREA STORMS SEWER  Starwood. D  MENTP, NGCC. DOpenSireeM EviaenMETLE contributors.  7.8  Tokeneke Trail  Drainage areas draining toward Tokeneke Trail werei identified based on the topography and existing drainage infrastructure within the subject area. A portion of Tokeneke Trail drains west toward Piney Point Road, and a portion of Tokeneke Trail drains east toward al back of lot ditch and thence into Claymore Road. In the 2010 Master Drainage Plan, the system was identified as being undersized, and it was recommended that roadside ditches be re-graded and driveway culverts reset at al lower elevation. During construction of the Claymore and Smithdale Roadway Improvements Project, a 36-inch storm sewer pipe was installed in a drainage easement along the east property line of 11306 Claymore Road north from Claymore Road to the southeast corner of 11302 Innisfree where it continues north as a 30-inch where it ends at a Type E Inlet at the southeast corner of 1 Tokeneke Trail. The existing ditch was then re-graded north and then west towards the Tokeneke Trail cul-de-sac. The pipe is set at a depth to allow for a storm sewer to be extended north to the northeast corner of 1 Tokeneke Trail and then As a part of the Master Drainage Study update, storm sewers were sized based on the 2- year peak discharges of areas draining to Tokeneke Trail. Fori the portion draining toward the back ofl lot ditch and then Claymore Road, iti is recommended that 24-inch RCP storm sewer be constructed to convey the 2-year peak discharge. Capturing runoff from Tokeneke Trail prior to flowing through the existing ditch from the cul-de-sac to the Type E inlet would help reduce the potential of debris being collected in the ditch and clogging thei inlet. Ith has been reported that this clogging causes water to pond at 555 Lanecrest Lane. Exhibit 12 provides a preliminary layout of the proposed improvements  west along the north property line and Tokeneke Trail.  within the subject area as shown in Figure 9 below.  18 I February 20, 2019    Master Drainage Study Update City ofF Piney Point Village, TX E2  Figure 9- - Tokeneke Trail Proposed Improvements  LEGEND STORMS SEWERN MANHOLES EXISTINGS STORMS SEWER DITCHES SUB-DRAINAGE AREA PROPOSED STORM SEWER  8  Mitigation for Category II Improvements The proposed improvements recommended for the Category II areas have the potential tocause adverse impacts on peak discharges downstream oft the subject areas. The construction of storm sewer in areas with roadside ditch drainage cause a reduction in the time of concentration, thereby increasing peak discharge rates from the subject drainage areas. In order to assess the potential for adverse impacts due to the proposed improvements, the Basin Development Factor (BDF)methodology was applied to provide a comparison of peak discharge rates for the pre-project and proposed conditions described in this Master Drainage Study. The Basin Development Factor provides a way to quantify improvements to the drainage infrastructure within a given area by providing a scale factor ranging from zero (0) to twelve (12) based on the efficiency of the drainage system. A comparison of the peak discharge rates and runoff hydrographs fort the pre-project and proposed conditions yields a required detention volume necessary to offset potential adverse impacts associated with the recommended drainage improvements. These recommended drainage improvements cause an increase in peak discharge rates, and stormwater detention is necessary to mitigate those adverse impacts. Table 4 provides a summary of the calculations to determine the required detention volume necessary for each of the drainage systems analyzed in  Category lla areas.  February 20, 2019 11 19    Master Drainage Study Update City of Piney Point Village, TX  Table 4-1 Required Mitigation for Category II Areas  System  Drainage Area Existing BDFxA Proposed BDFxA Storage Localized Required 22.196 4.5 99.882 10.5 233.058 0.26 5.8 7.701 1.5 11.5515 10.5 80.8605 30.68 9 276.12 10.426 9 93.834 3.737 9 33.633 29.62 5 148.1 10.5 311.01 0.19 5.6 18.26 6.67 4.5 30.015 10.5 70.035 129  (acres) BDF  BDF  Rate 12 368.16 0.12 3.7 12 125.112 12 44.844 0.12 0.4 164.34 10.5 191.73 0.12 2.2  Detention( (ac ft) 0.39 3.0 0.12 1.3 0.26 1.7 0.18 23.7  Beinhorn Chuckanut Countrys Squire Memorial Drive (W144-00-00). Memorial Drive (Smithdale) Robbins, Tynebrook Lacewood Shadow Tokeneke TotalF RequiredD Detention  As shown in Table 4, approximately 24 acre-feet of detention storage is necessary to offset impacts associated with the proposed improvements to the storm sewer systems  within the Category Il areas.  9  Analysis of Category III Areas  Category Illi identifies streets and areas within the City where drainage patterns and conditions are relatively complex and where detailed modeling analyses are necessary. The following paragraphs provide a summary of the detailed modeling for areas identified  as Category III areas.  9.1  HCFCD Unit W146-00-00  The City of Bunker Hill Village provided a model of W146-00-000 in 2017 upon the request oft the City of Piney Point' Village. Unit W146-00-000 outfalls through a 7'x7' box culvert in the City of Piney Point Village at Memorial Drive) just west of Memorial Point. Results from the model output at that 7'x7' RCB culvert are shown below in Table 5.  Table 5- HCFCD Unit W146-00-00 Model Results  Storm Event 10-Yr 100-Yr 250-Yr  Flow (cfs) WSEL (feet) 392 582 653  62.21 62.91 63.16  Reports of water rapidly moving through the creek portion ofW146-00-000 in the City limits appear to be confirmed by model results as velocities from thei flows above range  from 81 to 13 feet per second. Blalock Rd.  9.2  Drainage areas draining to Blalock Road were identified based on the topography and existing drainage infrastructure within the subject area. Al portion of the area draining to Blalock Road is diverted via an existing 60-inch RCP just a short distance south of Habersham Road. That 60-inch RCP drains eastward to Piney Point Road and thence to HCFCD Unit' W144-00-00 (Tynewood Ditch). During a storm event greater than a 2-year event, stormwater runoff exceeds the capacity of the storm sewer along Blalock Road and diverts eastward through an existing 36" RCP, thence through dual 30" RCPS, thence through an open channel, thence through a single 48" RCP, thence through the 6'x4' RCB system on N. Piney Point Road, then into the 7'x6' RCB system on Carsey  20 I February 20, 2019    Master Drainage Study Update City ofF PineyF Point' Village, TX E2  Lane and ultimately to HCFCD Unit W144-00-00. The following paragraphs describe the methodology used to analyze the Blalock Road system. In the 2010 Master Drainage Study, the Blalock Road/South Piney Point system was identified as a system that needed significant improvements in order to convey the design discharge to Buffalo  Bayou.  9.2.1 Hydrologic Calculations  This section documents the hydrologic calculations of the study area which have resulted in1 100-year, 10-year and 2-year runoff time series. The study area was sub-divided into multiple sub-drainage areas, then the 100-year peak runoff was calculated for each catchment using the rational method. The drainage areas were delineated based on the topography of areas draining toward Blalock Road. The drainage areas were compared with previous drainage area delineations completed by HDR, and no major changes were made. The catchments were then modeled in HEC-HMS to obtain runoff hydrographs, using the Clark Unit Hydrograph Method. The HEC-HMS hydrograph model was calibrated to reach the peak 100-year runoff from the rational method, by iterating the storage coefficient. Once the HEC-HMS model was calibrated, runoff hydrographs were computed for 100-year, 10-year and 2-year rainfall events.  9.2.2 Detailed Hydraulic Modeling  The Environmental Protection Agency (EPA) has released the Storm' Water Management System (SWMM) which is the 1-D analytical model for links and nodes. XP Solutions Inc. (XP) has released XPSWMM which is created by coupling the EPA SWMM with a 2-D XPSWMM' Version 2016.1 was used to model the City's storm drainage system within the study area. All major storm sewers, ditches, channels, etc. were included in the model. Light Detection and Ranging (LIDAR) data from Harris County was used to model the topography of the study area. The hydrographs calculated by HEC-HMS were  engine that solves for overland flows.  inserted in XPSWMM as user-inflow.  9.2.3 Existing Conditions  The existing conditions model was created by merging models previously created by HDR. Those models were completed as part of an analysis of Millbrook Rd., South Piney Point Road, and Blalock Road north. This existing conditions model includes Blalock Road from Taylorcrest southward to Buffalo Bayou, and then the storm sewer diversion to Unit' W144-00-00 east of Piney Point Road. The model alsoi includes the existing roadside ditch on the west side of Blalock Road and cross-drainage culverts which convey eastward across Blalock Road from that roadside ditch to the Blalock Road storm sewer: system based on construction drawings provided by the City of Bunker Hill Village. Those cross-drainage culverts include a 36-inch RCP. just north of Memorial Drive, a 30-inch RCP at Dunham Lane, and an 8'x3' box culvert between Dunham Lane Based on the results of that model, several areas were identified as areas in need of improvement. Exhibits 13-15 provide an inundation depth grid from the existing  and Mockingbird Street.  conditions XP-SWMM model of the Blalock Road system.  February 20, 2019 121    Master Drainage Study Update City off Piney Point Village, TX  9.2.4 Proposed Improvements to Blalock Rd. System  The following paragraphs provide a description oft the proposed modifications to the Blalock Road system on the east side of the road. Exhibit 16 provides a preliminary layout of the proposed improvements within the subject area. The proposed storm sewers convey the 2-year storm event, without significant ponding within the street right-  of-way.  Outfall to Carlton Park Ct.  From the model outfall to the southern edge oft the intersection of South Piney Point Rd and Carlton Park Court, the outfall currently consists of a single 96" RCP which appears inadequate and is failing. The proposed modifications includes adding an additional 96" RCP parallel to the existing pipe or combining the dual 96" pipe outfall into a single 12'x10' RCB culvert outfall or installing dual 8'x7' RCB culverts.  Memorial Dr. to Taylorcrest St.  On the eastern side of Blalock Rd., the existing system has a series of storm sewers (including parallel reaches) that carry flow to the south. The proposed modifications include upsizing and re-grading the existing system to a6'x4 4' RCB from the northern edge of thei intersection of Blalock Road and Memorial Drive to the northern edge of the intersection of Blalock Road and Blalock Circle. For the remaining reach of Blalock Road, from the northern edge of the intersection with Blalock Circle to the southern edge oft the intersection with Taylorcrest Road, the proposed modifications include upsizing and re-grading the existing system with 42-inch to 48-inch RCPS. Drainage infrastructure on the west side of Blalock Road is proposed to remain in place.  Laterals from Private Streets  Several private streets on the eastern side of Blalock Rd. have lateral storm sewers that convey flow to the Blalock Road mainline. Because the proposed modifications on the Blalock Road mainline include re-grading, these private storm sewer laterals will also require re-gradation. In particular, there is an 8" PVC pipe on Shady Grove Ln. that appears inadequate for the 2-year runoff and is recommended for upsizing and re- gradation. Other lateral systems are recommended for re-grading to maintain positive slope since the pipe sizes does not appear to be problematic. Cost-sharing and/or reimbursement agreements with private owners may be needed as the Cityi is not  responsible for the maintenance of private streets.  9.2.5 Blalock Rd. Proposed Conditions Results  Ani inundation depth grid was developed for the existing and proposed conditions to determine the reduction of flooding for various storm events within the Blalock Road corridor and adjacent areas. Iti is important to note that the 2D model domain follows a north-south boundary generally along Gingham Road a short distance west of Piney Point Road. Because of this, the flooding extents will likely extend past this boundary, but the model does not capture this phenomenon due to the extents of the 2D model  boundary.  22 IF February 20, 2019    Master Drainage Study Update City of Piney Point Village, TX 5R  Figure 10 below provides a comparison of the 100-year inundation depth grids for the existing and proposed conditions. As shown, the inundation depths are reduced throughout the project area; however, significant ponding throughout the corridor and significant overland flow to the east of Blalock Road is expected. Exhibits 17-19 provide an inundation depth grid from the proposed conditions XP-SWMM model of the Blalock  Road system.  Figure 10- Blalock Road 100-Year Inundation Depth Grid  Existing Conditions  Proposed Conditions  Figure 11 below provides the inundation depth grid for the 10-year storm event for the existing and proposed conditions. As shown, significant ponding along the corridor is expected, and overland flow to the east of Blalock Road is also expected. As shown, the proposed improvements cause significant reductions in flooding depths along the  roadway corridor and adjacent areas.  February 20, 2019 123    Master Drainage Study Update City of Piney Point' Village, TX  Figure 11-E Blalock Road 10-Year Inundation Depth Grid  Existingo Conditions  Proposed Conditions  Figure 12 below provides a comparison of the existing and proposed inundation depth grids for the 2-year storm event. As shown, minimal street ponding and overland flowi is expected during a 2-year storm event in the existing conditions, and the storm sewer is designed to convey the 25-year and 100-year storm events. The results of the proposed conditions model indicate that street ponding is reduced slightly during a 2-year storm  event along the Blalock Road corridor.  Figure 12-Blalock Road 2-Year Inundation Depth Grid  P  Existing Conditions  Proposed Conditions  24 I February 20, 2019    Master Drainage Study Update City of Piney Point  ER  Village, TX  9.2.6 Required Mitigation for Blalock Road improvements - East Side  Only  Ad comparison of runoff hydrographs from the existing and proposed conditions model at the outfalls to Buffalo Bayou and HCFCD Unit W144-00-00 indicate that the proposed east side improvements cause an increase inj peak discharge rates at Buffalo Bayou. In order to offset those potential adverse impacts, stormwater detention must be provided. The proposed conditions runoff hydrographs at the outfalls have been compared versus the pre-project conditions runoff hydrographs in order to estimate the volume of detention required to offset the increases in peak flow rate on downstream properties. Figure 13 shows the required detention volume is estimated to be 17.9 acre-feet that accounts for the east side improvements, which serves approximately 275 acres of drainage area. Figure 13- Comparison of Existing & Proposed Runoff Hydrographs at Buffalo Bayou  Outfall  100-Year Runoff Hydrograph at Outfallt to Buffalo Bayou  350 300 250 200 150 100 50  Required Detention Storage: = 17.9ac-ft  5/31/20071 1200 6/1/20070:00 6/1/20071 12:00 6/2/20070.00 6/2/20071 1200 6/320070:00 6/320071 1200 Acomparison of the outfall to HCFCD Unit W144-00-00 indicates that the peak discharge rate at that outfall from the Blalock Road system does noti increase. Therefore, no adverse impacts are expected along HCFCD Unit W144-00-00. Figure 14 below provides a comparison of the existing and proposed runoff hydrographs.  Time( (hours) Existing Conditions Proposedo Conditions  February 20, 2019 125    Master Drainage Study Update City of Piney Point Village, TX  Figure 14- Comparison of Existing & Proposed 100-Year Runoff Hydrographs at  Outfall to Unit W144-00-00 100- Year Runoff Hydrograph at Outfallte to Unity W144-00-00  12007000 6/120071200 622007000 Time(  1200 632007000  6320071 1200  9.2.7 Supplemental Analysis of Blalock Rd. System - West & East Side  Improvements  As shown in Figures 2, 3, and 4, the results of the analysis indicate that significant street ponding and overland sheet flow occurs even though the storm sewer is sized for the 25- year storm event for locations where the cumulative drainage areal ranges from 100 acres to 200 acres and the 100-year storm event for locations where the cumulative drainage area is greater than 200 acres. This can be attributed the overtopping oft the roadside ditch on the west side of Blalock Road during significant storm events and tributary systems which do not! have capacity to convey the 25-year or 100-year storm In order to determine the magnitude ofi improvements necessary to provide al level of service for a 25-year storm event for locations where the cumulative drainage area ranges from 100 acres to 200 acres and al level of service for a 100-year storm event for locations where the cumulative drainage area is greater than 200 acres, a supplemental analysis was completed by replacing the roadside ditch along the west side of the road with a storm sewer parallel to the proposed storm sewer on the east side of Blalock Road. The results of that analysis indicate that a storm sewer ranging in size from 24" RCP to 7'x7' RCB is necessary to provide that level of service. Exhibit 20 provides an  events.  exhibit which displays those improvements. Supplemental Analysis Results  Ani inundation depth grid exhibit was prepared for the 100-year storm event with both sets of improvements on the east and west sides of Blalock Road. Iti is important to note that the 2D model domain follows a north-south boundary generally along Gingham Road a short distance west of Piney Point Road. Because of this, the flooding extents will likely extend past this boundary, but the model does not capture this phenomenon  due to the extents of the 2D model boundary.  26 I February 20, 2019    Master Drainage Study Update City off Piney Point Village, TX ER  Figures 15 and 16 below provide a comparison of the 100-year and 10-year inundation depth grids for the existing and proposed conditions, respectively. As shown, the inundation depths are reduced throughout the project area; however, significant ponding throughout the corridor and significant overland flow to the east of Blalock Road is expected due to tributary systems which do not have capacity to convey the 100-year Required Mitigation for improvements to the West & East Sides of Blalock Rd. Ac comparison of runoff hydrographs from the existing and proposed conditions model at the outfalls to Buffalo Bayou indicate that the proposed improvements cause an increase inp peak discharge rates at Buffalo Bayou. In order to offset those potential adverse impacts, stormwater detention must be provided. The proposed conditions runoff hydrographs at the outfalls have been compared versus the pre-project conditions runoff hydrographs in order to estimate the volume of detention required to offset the increases in peak flow rate on downstream properties. The required detention volume is estimated to be 44.4 acre-feet (17.9 ac-ft. from the East side + 26.5 ac-ft. from the West side). Figure 15- Blalock Road Supplemental Analysis 100-Year Inundation Depth Grid  storm event.  D :  Exislingo Conditions  Proposed Conditions  February 20, 2019 127    Master Drainage Study Update City of Piney Point Village, TX  Figure 16-E Blalock Road 10-Year Inundation Depth Grid  Existing Conditions  Proposed Conditions  9.3  Bothwell Way, Holidan Way, Marchmont Dr. & Wilding The City of Piney Point Village provided information which indicated that portions of Bothwell Way and Holidan' Way do not drain properly due to limited depth in Soldiers Creek. In order to provide positive drainage along Bothwell Way and Holidan Way, the City has requested that an analysis be completed to determine if a storm sewer could be constructed along Bothwell Way, thence southward along Piney Point Road, thence eastward along Holidan' Way, thence southward along Marchmont Drive, and then eastward along Wilding' Way to tie into storm sewer along Hedwig Road. However, redirecting flow may cause adverse impacts on downstream flow rates along Hedwig Road and Soldiers Creek. Iti is important to note that these improvements would require revisions to agreements between the City of Hunter's Creek Village and the City of Piney Point Village regarding the Solders Creek Impact Study. The following paragraphs provide a description oft the methodology to assess the potential for adverse impacts on downstream peak flow rates along Hedwig Road and Soldiers Creek.  Ln.  9.3.1 Discussion of 2013 Soldier's Creek Drainage Impact Study  The XP-SWMM models developed as ai part of the 2013 Soldier's Creek Drainage Impact Study were developed using XP-SWMM version 2011. Since that time, XP- SWMM has released subsequent versions of software, and the same models were re-run with no changes in XP-SWMM version 2016.1. Table 6 below provides a summary of the Soldier's Creek Impact Study results with the Soldier's Creek' bypass improvements  inj place.  28 I February 20, 2019    Master Drainage Study Update City ofF Piney Point Village, TX ER  Table 6- Summary of Soldier's Creek Future Conditions Model Results (cfs)  Soldiers Creek Bypass Model  Location  10-Year 221.4 225.5 474.6 1178.2 92.9 243.1  100-Year 326.0 458.8 955.6 2151.2 111.6 465.1  Soldiers Creek U/S of Hedwig Road Soldiers Creek D/S of Hedwig Road Soldiers Creek U/S of Memorial Drive Soldiers Creek D/S of Memorial Drive Soldiers Creek Bypass at Hedwig Road Outfall to Wickline Ravine  9.3.2 Proposed improvements to Bothwell Way & Holidan Way System  The proposed improvements include construction of storm sewer along Bothwell Way, Piney Point Road, Holidan' Way, Marchmont Drive, and' Wilding Lane. The proposed storm sewer sizes range from 24 inch in diameter to 54 inches in diameter. The proposed storm sewer was sized based on at flow velocity of 3 feet per second and was input into the existing conditions model. The proposed conditions model is based on the Soldiers Creek proposed conditions model which includes improvements to Smithdale Estates, Dana Lane, Hedwig Road, and the associated flow control devices. The improvements to Bothwell Way and Holidan Way were also included in this proposed conditions model. This proposed conditions model will be used to compare to the Soldier's Creek bypass project model and to determine ift the proposed improvements to Bothwell Way and Holidan Way will cause adverse impacts along Soldiers Creek. Exhibit 21 provides a preliminary layout of the proposed improvements within the  subject area.  9.3.3 Bothwell Way & Holidan Way Proposed Conditions Model Results  Ani inundation depth grid was developed for the existing and proposed conditions to determine the reduction of flooding for various storm events within the Soldiers Creek corridor and adjacent areas. Exhibit 22 provides an inundation depth grid of the proposed conditions with the Soldiers Creek bypass project implemented and with the proposed improvements along Bothwell Way and Holidan' Way. Figure 17 below provides the 100-year and 10-year inundation depth grids for the proposed conditions.  As shown, significant ponding occurs throughout the corridor.  February 20, 2019 29    Master Drainage Study Update City ofF Piney Point Village, TX  Figure 17-E Bothwell Way & Holidan Way Year Inundation Depth Grids  100-Year  10-Year  9.3.4 Discussion of 2018 Master Drainage Study Model Results  A comparison of the 2018 Master Drainage Study proposed conditions model and the Soldier's Creek Bypass model indicates that increases inp peak discharge rates are computed along Soldier's Creek downstream of Memorial Drive for both the 10-year and 100-year storm events. Those increases range from 24 cfs upstream of Memorial Drive to 15 cfs downstream of Memorial Drive during a 100-year storm event. Table7 provides a summary of the revised existing and proposed conditions results. Table 7- Comparison of Soldier's Creek Bypass Model vs. Proposed Conditions (cfs)  Soldiers Creek! Bypass Model 2018 Master Drainage Plan  Location  10-Year 221.4 225.5 474.6 1178.2 92.9 243.1  100-Year 326.0 458.8 955.6 2151.2 111.6 465.1  10-Year 221.0 230.1 478.7 1182.1 93.5 243.1  100-Year 318.6 457.7 979.7 2166.3 112.0 465.1  Soldiers Creek UIS of Hedwig Road Soldiers Creek! D/S of Hedwig Road Soldiers Creek U/S of Memorial Drive Soldiers Creek D/S of Memorial Drive Soldiers Creek Bypass atl Hedwig Road Outfall tol Wickline Ravine  Ac comparison ofr runoff hydrographs at the downstream end of Memorial Drive indicates that approximately 7.9 acre-feet of detention storage is required to mitigate the potential adverse impacts associated with the proposed improvements to the Bothwell Way and Holidan Way systems through the peak of the localized runoff hydrograph along Soldier's Creek. A comparison of the runoff hydrographs also indicates that proposed improvements cause increases in flow during the falling limb of the runoff hydrograph, which could exacerbate flooding during regional storm events when releases from Addicks Reservoir are necessary. Figure 18 below provides a comparison of the runoff hydrographs of the Soldier's Creek bypass project and the proposed improvements to  Bothwell Way and Holidan Way systems.  30 I February 20, 2019    Master Drainage Study Update City ofF Piney Point' Village, TX ER  Figure 18- Comparison of Hydrographs at Soldier's Creek Downstream of Memorial  Drive  Comparison of Runoff Hydrographs Downstream of Memorial Drive  2500  2000  1500 2 1000  Soldier's Creek BypessModel Proposed Conditions  500  400  600  800 Time (minutes)  1000  1200  1400  1600.  10  Determination of the Need for Detention for  Improvements  Some of the areas analyzed in this Master Drainage Study update drain to the Soldier's Creek Bypass project systems, and based on discussion in the Soldier's Creek Impact Study prepared by HDR in 2013, those systems were designed with the assumption that the drainage systems within the Soldier's Creek bypass system would be converted to storm sewer in the future. The 2013 report states, "The Soldier's Creek bypass storm sewer system was designed to accommodate the 100-year storm event from the drainage area contributing to Hedwig Road along the storm sewer bypass corridor. This provided improvements to the performance of the storm sewer systemsi in the area. As lateral storm sewers are improved (such as with this project), the full benefit of the system will be realized." Therefore, it may not be necessary to provide detention for areas which are accounted fori int that existing drainage plan. Table 8 below provides a status of each of these projects and whether they were accounted for in an existing  drainage plan.  February 20, 2019 131    Master Drainage Study Update City ofF Piney Point Village, TX  Table 8-1 Detention Requirement Status Drainage System Capacity Status  System  Beinhorn Blalock Road- East Side! improvements Bothwell, Holidan, Marchmont, Widing Chuckanut Countrys Squire Memorial Drive (W144-00-00) Memorial Drive (Smithdale) Robbins, Tynebrook, Lacewood Shadow Tokeneke  Soldier's Creek Accountedf fori inUltimate Phase ofs Soldier's CreekE Bypass Project Blalock Road System Nota accounted fori in anye existingo drainage plans Soldier's Creek Nota accountedi forir ina anye existing drainage plans N.F Piney Point Road Accounted fori inN. Piney Point Road Drainage Study Greenbay System Accounted fori in Interim Phase of Soldier's Creek Bypass Project Tynewood Ditch Nota accounted fori ins anye existing drainages plans Greenbay System Accountedf fori inl Interim Phase of Soldier's Creek Bypass Project Tynewood Ditch Nota accounted forir ina anye existing drainage plans Greenbay System Accountedf fori inl Interim Phase ofs Soldier's Creek Bypass Project Greenbay System Accounted fori inl Interim Phasec of Soldier's Creek Bypass Project  Blalock Road- West Side Improvements Blalock Road System Nota accountedi fori in any existing drainage plans  Likewise, areas draining to Tynewood Ditch may not require stormwater detention due to excess capacity in the existing channel and the ability to convey increased flow rates In order to determine if detention should be provided to offset potential impacts associated with the proposed projects, four items should be considered, which include: Determine if the drainage system between the project and outfall channel was Determine if the outfall channel has sufficient capacity to convey the proposed Determine if the proposed improvements cause an increase in peak flow rates along Buffalo Bayou. Apreliminary assessment completed by HDR indicates that the proposed improvements do not cause adverse impacts on peak flow rates along Buffalo Bayou due to the change in timing the drainage areas in relation to thet time to peak for the Buffalo Bayou watershed upstream of Piney Assess the potential for erosion due to increased peak discharge rates along the subject outfall channel including but not limited to Buffalo Bayou, Tynewood The total estimated detention volume for the proposed improvements included in this Master Drainage Study are summarized below in Table 9. These detention values are based on the localized improvements and the change in peak discharge from that specific drainage system. The highlighted areas are areas which have been determined  without increasing structural flooding risk.  designed to convey the proposed peak discharge rates;  peak discharge rates;  Point Village;  Ditch, Soldier's Creek, and' Wickline Ravine.  tor need detention based on the four items described above.  32 I February 20, 2019    Master Drainage Study Update City ofF Piney Point Village, TX ER  Table 9-Total Required Detention LocalizedF Detention Required (ac-ft) Drainage System Capacitys Status  System Beinhom Blalock Road-E East Sidel Improvements Blalock Road- Wests Sidel Improvements Bothwel., Holidan, Marchmont, Wilding Chuckanut Countys Squire Memorial Drve/W144-00-00) Memorial Drive (Smithdale) Robbins. Tynebrook, Lacewood Shadow Tokeneke Total Required Detention Total Required Detention NotA Accounted forinE Existing Drainage Plans  5.8 Soldier's Creek Accountedfori inu Utimate Phaseo ofs Soldier's Creek Bypass Project 17.9 BlalockF Roads System Nota accountedf for in anye existingd drainage plans 26.5 Blalock Roads System Not accountedf forina any existingo drainage plans 7.9 Soldier's Creek Nota accountedf forina anye existingo drainage plans 3.0 N. PineyF Point Road Accountedf for inN. PineyF Point Road Drainage Study 3.7 Greenbay System Accountedf for inl Interim Phased ofs Soldier's CreekE Bypass Project 13 Tynewood Ditch Not accountedf fori ina anye existingdrainageplans 0.4 Greenbays System Accountedf fori ininterim Phaseo ofs Soldier's CreekE Bypass Project 5.6 TynewoodD Ditch Nota accountedf forinany existing drainagep plans 2.2 Greenbay System Accountedf fori ininterim Phasec ofs Soldier's Creek Bypass Project 1.7 Greenbay System Accountedfori ininterim Phased ofSoldier's Creek Bypass Project  76.0 59.2  10.1 Methods for Providing Stormwater Detention  Detention storage can be provided in multiple ways, which include:  Constructing detention basins on a case by case basis on undeveloped properties throughout the City. As a stand-alone measure, there is not sufficient undeveloped land available to provide the necessary detention required to mitigate the downstream impacts of the recommended improvements. Constructing a regional detention basin within the City of Piney Point Village. The City could acquire property(ies) to construct a regional detention basin to offset potential impacts on downstream peak flow rates to Buffalo Bayou, Soldiers Creek, and/or HCFCD Unit W144-00-00. There is limited undeveloped property within the City of Bunker Hill Village available for construction of a regional detention basin. Purchasing Detention Credits. The City could acquire detention credits from Harris County Flood Control District should they become available. HCFCD is in the process of designing and constructing linear detention along Buffalo Bayou between Highway 6 and Dairy Ashford Road upstream of Piney Point' Village; however, HCFCD may be allocating all of the storage created for flood risk reduction as opposed to serving as detention to mitigate new development or impacts associated Constructing Underground Detention. The City could construct underground detention vaults to offset increases in peak discharge rates on a case by case basis similar to the process being developed within the City of Bunker Hill Village. This method has proven to be extremely expensive; however, this could be used in Constructing Storm Sewer Improvements with Flow Control Devices. The City could construct the proposed storm sewer improvements andi include flow control devices intermittently throughout the proposed system to restrict the discharge tot the pre-project conditions peak discharge. Benefits associated with this are improved drainage in morei frequent storm events (2-year to 5-year storm events) and additional storage during greater storm events (10-year and greater) which willl lower the hydraulic grade line to reduce potential structural flooding.  with drainage improvements.  localized areas where very little detention is necessary.  February 20, 2019 33    Master Drainage Study Update City ofF Piney Point Village, TX  11  Opinion of Probable Construction Cost A summary oft the opinion of probable construction costs for projects as described in this report is provided below in Table 10. The projects are listed in alphabetical order. Preliminary quantity takeoffs and unit costs are provided in Appendix B.  Table 10-Opinion of Probable Construction Costs  Project Description Beinhom Road (Southside) Blalock Road Drainage Improvements Chuckanut Lane Country Court Lacewood Lane N. Country Squire s. Country Squire Shadow Way Tokeneke Trail To Claymore Road Wilding Lane (Wilding Lane Only) Wilding Lane Bypass (Bothwell, Holidan, Wilding)" Total Opinion of Probable Construction Costs:  Cost 610,390.00 14,458,600.00 388,215.00 129,125.00 803,010.00 630,475.00 205,175.00 405,800.00 432,450.00 547,430.00 172,935.00 1,141,135.00 1,773,400.00 21,698,140.00  $ $ $ $ $ $ $ $ $ $ $ $ $ $  Memorial Drive from Country Court to Tynewood Ditch Memorial Drive from S. Country Squire to Wickline Ravine  These estimates are presented) for planning purposes only and are subject to change ast the project! progresses.  Includes Wilding Lane Improvements. and Connection to Bothwell & Holidan  11.1 Prioritization of Projects  HDR and the City have identified two of the projects identified in previous sections as projects with the highest priorities, Beinhorn Road and' Wilding Lane. These were identified based on known drainage issues (reports from City staff, resident reported home flooding or drainage issues, issue severity, issue frequency, etc.). Additional projects identified are al lower priority as the severity of drainage issues or flooding frequency as reported to the City appears to bel less. These projects do address existing drainage systems withi insufficient capacities to convey the design storm event. A listo of these projects has been included in Table 11. Iti is suggested that the City pair the proposed drainage improvements to other construction projects on the street (i.e. paving improvements). Combining multiple infrastructure projects into one project reduces the overall construction impact to residents and can potentially lower unit costs of construction. The remaining projects were not prioritized as each project requires detention as outlined in Section 10 of this report. Int the event the City was able to obtain detention by any of the methods described in Section 10.1, the projects could be approached by matching a project's detention requirement to the acre-feet of detention made available. Al list of these projects has been included in Table 12.  34 I February 20, 2019    Master Drainage Study Update City of PineyF Point Village, TX ER  Table 11 - Projects with No Detention Required  PROJECTOESCRIPTION  PROJECT CONSTRUCTIONCOST $ 610,390.00 $ 1,141,135.00 $ 388,215.00 $ 322,400.00 $ 340,210.00 $ 129,125.00 $ 205,175.00 $ 172,935.00 $ 547,430.00 $ 3,857,015.00  Beinhom Road (Southside) Wilding Lane Chuckanut Lane N.C Country Squire S. Country Squire Country Court Memorial Drive (S. Country Squire tol Wickline Ravine) Tokeneke Trail to Claymore Road Shadow) Way Total  Table 12-P Projects with Detention Required  PROJECT CONSTRUCTIONCOST $ 14,458,600.00 $ 803,010.00 $ 630,475.00 $ 1,773,400.00 $ 17,665,485.00  PROJECT DESCRIPTION  Blalock Road (east andy wests systems) Lacewood Lane Memorial Drive (Country Courtt to Tynewood Ditch) Wilding Lanel Bypass (Bothwell Way, HolidanV Way, Wilding Lane) Total  12  Conclusion  The proposed improvements included in this Master Drainage Study will provide a number of benefits which include reduced structural flooding, increased mobility during and after as storm event, and improved drainage within the City. The improvements will also allow for decreased mowing and maintenance costs associated with maintaining roadside ditch drainage systems. Stormwater detention should be considered to offset increases in peak discharge rates on outfall channels and properties downstream of  Piney Point' Village.  February 20, 2019 135    Council Agenda Item Cover Memo  2/26/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a proposal for Professional Engineering Services SUMMARY/BACKGROUND (WHY): Council request in the Master Drainage Study update workshop that HDR provide a proposal for Professional Engineering Services to provide engineering design, bid, construction management, and construction observation services to for the installation of a storm sewer and sidewalk along the south side of Beinhorn Road from North Piney Point Road to Hedwig Road and the installation of storm sewer on Grecian Way. These areas were identified as insufficient in the 2010 Master Drainage Study update and have historically had significant ponding and sheet flow during heavy rain events. Please see the attached proposal for engineering and  for the Beinhorn Paving and Drainage Improvements Project.  construction phase services. STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE: City  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES _NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    5R  February 20, 2019 Mayor and City Council Members City ofE Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Beinhorn Drainage and Sidewalk Improvements Project  City of Piney Point Village  HDR Engineering, Inc. (HDR)isp pleased to submit this proposal fort the design, bid phase, construction administration, and full-time construction phase serviçes for the above referenced project. General overview, project understanding, scope ofservices, and a fee  schedule are included herein. GENERAL OVERVIEW  This proposal provides a description ofthe engineering services required for the drainage and sidewalk improvements for Beinhorn Road in the City of Piney Point Village. The improvements consist oft the installation ofa storm sewer and sidewaik on the south side  oft the road from North Piney Point Road to Hedwig Road.  PROJECT UNDERSTANDING:  The drainage system on Beinhorn Road consists ofa 24-inch storm sewer system on the north side that serves the City ofHedwig Village and an open ditch and driveway culvert system on the south side ofthe road. It was noted int the 20101 Master Drainage Study that the driveway culverts were undersized and ditches werei in need ofregrading. The existing driveway culverts are also not set at elevations to provide for adequate slope on the ditch. The proposed drainage improvements on Beinhorn Road consists of the installation ofa storm sewer system on the south side of the road with storm sewer ranging in size from 42-inch storm sewer starting at Hedwig Road to a 24-inch storm sewer near North Piney It has been reported that significant ponding and sheet flow occur on Grecian Way during heavy rain events due to insufficient drainage systems on Beinhorn Road and Grecian Way. The drainage system on Grecian Way consists primarily of open ditches and driveway culverts with the exception ofan 18-inch: storm sewerat610Grecian Way. This storm sewer is very shallow and approximately halfo oft the pipei is exposed above ground. The overall system is shallow and culverts are not set at elevations which allow for adequate slopes on the ditch. The proposed improvements include the installation of24-  Point Road.  hdrinc.com  4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713) 622-9264 F713,622.9265 Texas Registered Engineering! FirmF-754    inch storm sewer and inlets starting at the proposed storm sewer on Beinhorn Road and The proposed improvements alsoi include thei installation ofa 7-feet wide sidewalk on the south side of Beinhorn Road from North Piney Point Road to Hedwig Road. The proposed sidewalk will tie-into the existing sidewalks on both streets. The City obtained survey of Beinhorn Road in 2015 for the Beinhorn Paving Improvements Project and survey of Grecian Way in 2017 under the on-going services contract. Survey for both oft these streets will be utilized for this project. The engineer's opinion of probable construction costs for the above described projects is  continuing south to the cul-de-sac.  $1,011,530.00 SCOPEOFSERVICES  The following Scope of Services is outlined for the design, bid, and construction phase  services.  I. DESIGN PHASE SERVICES A. Basic Design Phase Services  Hold a "kick-off" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical, Perform site visit to verify survey and identify any other information that Examine geotechniçal information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Prepare drainage area maps based on previously identified drainage areas.  project. GIS data, etc.)  telephone, pipelines, etc.) along the project alignment. would impact design and construction.  and construction costs.  Prepare hydraulic calculations for the plan set.    Prepare plan cover sheet, general notes, survey control, project layout, 90%  plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Coordinate with the Memorial Villages Water Authority (M.V.W.A.)during the design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Submit 90% plans to private utility companies for review, and incorporate utility company markups in the final bid documents. Assist the City in obtaining and/or securing approvals required public and private utilities affected by this project. This assistance will involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the Prepare an engineer's opinion of probable construction costs to reflect the Provide a set of90% plans and specifications to the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  responsibility oft the City ofl Piney Point Village.  90% design. comment.  comments from the 90% review for bidding. Provide a set of Contract Documents to the City.  Ap presentation of the design plans or public meeting with residents is not included in this scope ofservices. Ifthe City determines thata apublic meeting isv warranted, HDR will perform such services under the existing on-going  contract with the City    B. Special Services  1. Geotechnical Services  The City also obtained soil borings from Tolunay-Wong Engineers during the Beinhorn Paving Improvements Project. The previous soil boring information will be used to provide recommendation for this project. Review the Tolunay-Wong Engineers geotechnical report to provide a memo containing geotechnical recommendations for the design and construction ofthe proposed storm sewer and sidewalk improvements. Provide OSHA recommendations for shallow open-cut excavations and recommendations for bedding andb backfill ofthe gravity storm sewer pipes  ina accordance with the City ofHouston standards.  The above scope items as based on the following assumptions:  Thep proposed sewer linei is outside the edges of pavement except for storm The existing ditch will be filled in and grate inlets will feed into the  sewer crossings perpendicular to the road  proposed storm sewer  Noa additional geotechnical field investigation is planned  Thep proposed storm sewer will be placed less than 10-feet below grade and existing geotechnical borings are 10 to 15-feet below grade along the Environmental and geologic faults studies are beyond the scope ofthes study  proposed alignment  2. Urban Forestry Services  HDR will obtain services from an urban forester to evaluate tree protection measures needed during the design and construction phase.  3. Traffic Control Plan  Prepare traffic control plans and construction sequencing plan for the  project area.    4. Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced sO that the City complies with  State mandated MS4 permitting. 5. TDLRI Review.Inspection.and Filing  HDR will utilize a subconsultant that specializes in the reviewing and approval process of projects that require a formal review by the TDLR. This ist required for this project to meet the requirements oft the Americans with Disabilities Act with regards to accessibility standards.  II. BIDl PHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  the Final Design Phase documents.  Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assisti in developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders concerning the Project's construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications oft the apparent low bidders. Prepare al leterofrecommerndation advising the City as tot the acceptability  wording oft the advertisement.  will absorb costs associated to posting on Civcast.  summary.  oft the apparent low bidder.    III. CONSTRUCTION. PHASE SERVICES A. Basic Services - Construction Management  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality of executed work and to determine in general ifs such work is proceeding in accordance with the contract documents. Full time site representation (construction observation) is noti included as part oft the Basic Services for Construction Administration. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater degree ofconfidence for the City that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure ofContractor(s)t to perform the work in accordance with the Contract Documents. During site visits HDR shall keep the Cityi informed ofthe progress ofthe work, shall endeavor to guard the Cityagainst defects and deficiencies in such work and may disapprove or reject work failing Conducts tai final review ofthel Projectand make at recommendation forl Final Engineer shall provide the City one electronic copy of record plans based on the drawings provided tot the Engineer by the Contractor(s). A public meeting with residents is not included in this scope of services. If the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City.  specifications. conditions.  and make payment recommendations to the City.  Phase Special Services.  to conform to the Contract Documents. Payment on the Project.    B. SpecialServices- Construction Observation Phase Services and Material' Testing  1. Material' Testing  Construction materials testing isi inçluded in this proposal as al budgetary item only. Iti is anticipated that Geotest Engineering, Inc. will be utilized asas subcontractor to HDR to perform the testing services.  2. Full' Times Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in the interpretation of plans and specifications. The estimated construction duration for the project will be 6 months. The on-site representative will be on site an Provide support to the on-site representative through supervisory and Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor'squestions, resident's concerns and conflict Inthe event ofrain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor and  average of40 hours a week for the project.  administrative services.  issues.  construction.  Theo on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on-site representative will review the Contractor'sq quantity measurements priort to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the The on-site representative will coordinate with the City and the Contractor for construction scheduling, resident notification, and complaints.  payment request. testing laboratory.    The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work. The on-site: representative will be providedi ina an effort to aidi in the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work oft the contractor(s); but the furnishing ofsuch on- site representative will not makel HDR responsible for construction means, methods, techniques, sequences or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work in accordance  reviews.  preparation ofn record drawings.  with the Contract Documents.  ADDITIONAL SERVICES  "Additional Services" shall only be performed when directed by the Cityt tol HDR. These services are not considered normal or customary engineering services. Services resulting from significant changes in the Project or its design, including but not limited to, changes in size, complexity, the City'sschedule, or character of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for alternate bids outside of the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceeding involving the Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of  causes beyond HDR's control.  the City or documents for out of sequence work.  Project.    defective or neglected work of Contractor(s), (3) prolongation oft the construction contract time, (4) acceleration oft the progress schedulei involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure oft time on such services. As previously noted, any such extended or additional serviçes shall only be performed when directed by the City tol HDR.  normal working hours and (5) default of Contractor.  FEE SCHEDULE  HDR will submit monthly invoices with status reports for all engineering work completed toi invoice date. Please be aware that these fees are based on performing all improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ift the project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering services on a smaller project. The invoices will be based on the following  schedule:  Beinhorn Drainage and Sidewalk Improvements Project  Total Fees $64,975.00 2,500.00 6,500.00 3,370.00 4 2,100.00 2,000.00 $ 5,900.00 $30,200.00 $142,000.00 $23.900.00  Design Phase (Lump Sum) Geotechnical Services (Lump Sum) Urban Forestry Services (Cost + 10%) Traffic Control (Lump Sum)  Storm Water Pollution Protection Plan (Lump Sum) TDLR Review, Inspection, and Filing (Cost + 10%)  Bid Phase (Lump Sum)  Construction Management (Lump Sum) Full Time Site Observation (Not to Exceed) *Construction Material Testing (Not to Exceed)  -Time & Materials -Time & Materials    Beinhorn Road Drainage and Sidewalk Improvements Project  $283,445.00  *At this time the magnitude of these tasks are not known. Therefore budgetary amounts are provided. These figures may increase or decrease depending upon actual work required. If an increase becomes necessary it can be accomplished by utilizing available funds from other lines items that have under run or  by contract amendment.  The total engineer option oft total project costi is as follows:  Construction Engineering Observation Fees Total Project Cost  $1,011,530.00 $ 141,445.00 $ 142,000.00 $1,294,975.00  Public meetings addressing the Final Engineering or Construction phases and results other than at regular council meetings to Council is not included in this scope. Int the event the City should desire a public meeting, (such as a Town Hall type meeting) HDR's services associated with such a meeting or meetings will be charge under the current on-going  contract. SCHEDULE  It is estimated that the schedule to accomplish the Design Phase is four (4) months from the date ofauthorization toj proceed, the bid phase will be one (I)month, execution ofthe contract document will be one (I)month, and construction will take approximately six(6)  months. INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described in the Scope of Services will be invoiced on the basis of direct labor costs times ai factor of3.18 for office personnel and for field personnel and direct cost plus 10%. No additional services will be performed or invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City ofPiney Point Village. continuing our work with the City of Piney Point Village.    Sincerely  HDRI ENGINEERING, INC. bAud David Weston  Acceptance: City of Piney Point Village, Texas  By:  Vice President/Department Manager Date:    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JANUARY 28, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, JANUARY 28, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  LISTED BELOW.  Joel Bender, Dale Dodds, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:30 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL: There were no citizens wishing to address  Council regarding items not on the agenda:  1.  Discuss and take possible action on the MVPD monthly report  Chief Schultz provided the end of the year report for December and also year-end 94% of the budget was spent, this was due to vacancies. The money left over During the month of December, MVPD responded and handled a total of 10,583 The department completed the annual police vehicle mileage and usefulness Chronicle has released its list of the safest communities in the State of Texas.  numbers  was reverted to the Villages. calls and incidents survey and analysis Response times Memorial Villages is #1.  There are 2 vacancies - 1 police officer and 1 dispatcher  2.  Surrey Oaks 30% Design Presentation  HDR finished the 30% design for the Surrey Oaks Lane Paving and Drainage improvements Project and presented the findings from the preliminary design. Proposal for Professional Engineering Services - Surrey Oaks Final Design Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Surrey Oaks Lane Drainage Improvements Project to provide 30% preliminary engineering design services. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide final engineering design, construction administration, and construction  3.    observation services. Council discussed but took no action. This item was tabled Discuss and take possible action on Resolution 19.01.28A calling and Council Member Kollenberg made a motion to adopt Resolution 19.01.28A calling and ordering the May 4, 2019 General Municipal Election. Council Member Bender Discuss and take possible action on Resolution 19.01.28.B designating a Council Member Kollenberg made a motion to adopt Resolution 19.01.28.B designating a public newspaper for FY 2019. Council Member Bender seconded Discuss and take possible action on Ordinance 19.01.28 approving amendments to the Tree Ordinance and approval of the revised Criteria Cary Moran, City Forester and Annette Arriaga, Director of Planning and Development explained the tree ordinance and the revised Criteria Manual. Council Member Bender made a motion to approve Ordinance 19.01.28 approving amendments to the Tree Ordinance and approval of the revised Criteria Manual. Council Member Ebeling seconded the motion and it passed unanimously. Discuss and take possible action on updating the City's Drainage Criteria Joe Moore, the City Engineer explained changes to four supplementary items in the City's Drainage Ordinance; New Construction, Partial Construction, Temporary Drainage Plan During Construction, and New Pool Construction. Council discussed but took no action. This subject will be on a future agenda for Discuss and take possible action on the purchase of a pickup truck for the Council discussed the purchase of a pickup truck to be used by the City Forester and Maintenance. New and low mileage used trucks were considered. The options were a 2016 Ford F-250 with 5,780 miles for $26,999; or a 2018 Silverado 1500 with 317 miles for $28,192; or a 2018 Ford F-150 with 231 miles for $28,253. Council Member Thompson made a motion to approve the purchase of the 2018 Ford F-150 for $28,253. Council Member Bender seconded the motion and it Discuss and take possible action on approving the date for Arbor Day 2019 Council discussed and considered approving Sunday, April 14, 2019 as Arbor Day in Piney Point Village. Cary Moran, Forester, reported that the Texas Forest Service has moved their Arbor day from January to November. This item was  for next month.  4.  ordering the May 4, 2019 General Municipal Election seconded the motion and it passed unanimously.  5.  public newspaper for FY 2019. the motion and it passed unanimously.  6.  Manual  7.  further discussion and possible action.  8.  City Forester.  passed with a vote of four in favor and one against.  9.  tabled. No action taken. Item will be on a future agenda.  10. Discuss and take possible action on bids for signage re-installation.    Council considered quotes for the re-installation of the City's directional signage. During the previous installation the vendor did not install the signs in concrete. After the project was completed the signs began to lean. The bids for consideration were Highway 1 with a bid of $26,263.78 and Smith Municipal with a bid of $61,792.68. Council Member Bender made a motion to accept the bid from Highway 1 at $26,263.78 for the reinstallation of the poles in concrete. Council Member Ebeling  seconded the motion and it passed unanimously.  11. Discuss and take possible action on a contract for mosquito control with Council Member Thompson made a motion to approve the contract for mosquito control with Cypress Creek Mosquito Control. Council Member Ebeling seconded  Cypress Creek Mosquito Control the motion and it passed unanimously.  12. Discuss and take possible action on yard signage standards  Council discussed the placement of yard signs. The City's signage ordinance prohibits signs in the right-of-way. If signs are placed in the right-of-way, they will be removed. David Olson, City Attorney explains there have been changes in the law as it pertains to the regulation of content. The City's sign ordinance is old and should be reviewed to insure it complies with the current law. David Olson agreed  tor review the current sign ordinance. No further action taken. 13. Discuss and take possible action on the Mayor's monthly report. Mayor Kobelan provided an update on the following projects:  Sidewalk at Carol Tree Park - has been completed. The walkway in front of the 3 historical panels was widened. The benches were moved across from the Ecclesia tree project - Bright Landscaping met at Ecclesia regarding tree Memorial at Blaylock - repaired damage to the median. Placed a large rock at  historical panels.  options and planting near the recently installed sidewalk. Taylorcrest striping at Blaylock - is complete  location.  14. Discuss and take possible action on the City Administrator's monthly report. Roger Nelson, City Administrator updated Council on the following items: Website Project- EZ Task should be completed by end of March. 15. Discuss and take possible action on the City Engineer's monthly report Joe Moore, City Engineer briefly updated Council regarding ongoing projects. City of Houston = Windermere Project is expected to be awarded in January to Maintenance Projects discussed were the Taylorcrest restriping, Carol Tree Park sidewalk, Bothwell Way Survey, S. Piney Point Road guardrail replacement; Future Projects were to upsize the storm sewer at #2 White Pillars; 96-inch  December 2018 Financials  Fused Industries, LLC.  Master Drainage Study - HDR is completing final revisions  ditch regrading; Type E Inlet  CMP along S. Piney Point Road, paving improvements    Current anticipated Piney Point Project Schedules - Surrey Oaks Paving &  Drainage Improvements  16. Discuss and take possible action on the VFD monthly report  Zeb Nash, Fire Commissioner introduced Deputy Chief Steve Witt. He will be attending Council Meetings. Deputy Chief Witt reported to Council on the Fire Council discussed the Village Fire Department providing services to the City of Bunker Hill after 2019. Council discussed authorizing the mayor to draft a letter informing the other cities of the position of Piney Point Village Council on the  Department's activities.  subject of contract services to the City of Bunker Hill for 2020.  17. Discuss and take possible action on the minutes of the December 17, 2018 Council meeting and the January 22, 2019 Council Drainage and Streets Council Member Bender made a motion to approve the minutes of the December 17, 2018 Council meeting noting a correction to item #6, the name of the Council Member that seconded the motion was inadvertently omitted; and approving the January 22, 2019 Council Drainage and Streets Workshop Minutes. Council  workshop.  Member Ebeling seconded the motion and it passed unanimously.  18. Discuss and take possible action on any future agenda items, meeting dates, The February 25!h, 2019 Council Meeting was moved to February 26", 2019. 19. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATIONWITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section 551.074 of the Texas Government Code  etc.  Government Code DELIBERATION ABOUT Council adjourned into a closed session at 8:47 p.m. Council reconvened into open session at 9:25 p.m. 20. Action outside of Executive Session, if any  REAL PROPERTY),  No action taken 21. Adjourn  Council Member Bender made a motion to adjourn. Council Member Thompson  seconded the motion and the meeting adjourned at 9:26 p.m. PASSED AND APPROVED this 26th day of February, 2019  Mark Kobelan Mayor    Karen Farris City Secretary