City of Pimey Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON,TX77063-1523  TELEHONE (713)782-0271 FAX( (713)782-0281  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING MONDAY, MARCH 1, 2021  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A SPECIAL MEETING ON MONDAY, MARCH 1, 2021 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, anyperson with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  Join Zoom Meeting tps/V52web.zcom.US/18848416839 Meeting ID: 8848416839 One tap mobile 13462487799,8848416839# US (Houston) 165900685,86646892 US (San. Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 6833 US (San. Jose) +1253 215 8782 US (Tacoma) +1312 626 6799 US (Chicago) +1929: 205 6099 US (New) York) htpsAsU/webzcom.uswkewho94ziy  +1 301 7158592 US (Washington DC) Meeting ID: 884841 6839 Find your local number:  1. Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report  2.    3. 4. 5. 6.  Discuss and take possible action on Ordinance 21.03.01 and Certification of Discuss and take possible action on DRC contract for debris removal for 2021 Discuss and take possible action on Bright Landscape - first Esplanade west Discuss and take possible action on Blue Water Irrigation Systems  Unopposed Candidates for the May 2021 General Election  of San Felipe on Memorial Drive  7. Discuss and take possible action on the Investment Policy  8.  Discuss and take possible action on school trash deliveries before 7:00 a.m. 9. Discuss and take possible action regarding replacement Banners and Brackets 10. Discussion concerning upcoming public hearing and procedure for consideration  of proposed changes to the Zoning Ordinance  11. Discuss and take possible action on the Mayor's Monthly report  12. Discuss and take possible action on the City Administrator's report, including but  not limited to:  January 2021 Financials  13. Discuss and take possible action on Surrey Oaks Cost for Exposing Water Line  14. Discuss and take possible action on Beinhorn Rut Repair  15. Discuss and take possible action on the City Engineer's monthly report 16. Discuss and take possible action on the minutes of the January 25, 2021 17. Discuss and take possible action on future agenda items, meeting dates, etc. 18. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITHATTORNEY), and pursuant to Section 551.072 of the Texas Govemnment Code (PERSONNEL), specifically to deliberate the appointment, evaluation, reassignment, duties, discipline, or dismissal of the City  Council Meeting  Administrator.  19. Consider and take possible action on the items discussed in Executive Session  20. Adjourn  CERTIFICATION    Icertify that a copy of the March 1st agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient tot the general publicin Compliance with Chapter 551, of the Texas Government Code on March 1, 2021. (CONSULTATION WITH ATTORNEY), and pursuant to Section 551.074 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation,  reassignment, duties, discipline, or dismissal of the City Administrator.  A Roger Nelson City Administrator  Incompliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at 713-782-0271.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: Roger Nelson, City Administrator 9V  MEETING DATE: March 1, 2021  SUBJECT: MVPD Presentation  Agenda Item: 1  Discussion and take possible action on MVPD Monthly Report    REp a LICE X TO: FROM: REF:  Memorial Villages Policel Department  11981 Memoriall Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond. Schultz ChiefofPolice  February 8, 2021  MVPD Police Commissioners R. Schultz, ChiefofPolice January Monthly Report  During the month of January MVPD responded/handled a total of4,008 calls/incidents. 3,019 House watch checks were conducted. 129 traffic stops were initiated with 137 citations being issued for 218 violations. (Note: II Assistsi in! Hedwig, 60i in Houston, I in Spring Valley and Oin Hillshire)  Calls/Events by Village were.  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  1377/1377 1153/1153  1077/1077 876/876 1062/1062  3 3 6  46 65 19  4 @3:17 2@3:28 10Q3:43 16@3:36  Hunters Creek: 1377/1377  Type andj frequency deals/or.eniaelalation: include:  Call Type False Alarms: Accidents: ALPR Hits: Assist Fire: Assist EMS:  # 142 12 143 52 39  CallType Ord. Violations: Information: Suspicious Situations: 68 Welfare Checks:  # 13 69 10  Citations Speeding: Exp. Registration: 22 No Ins: No License Stop Sign  # 68 23 19 9  This month the department generated a total of77 police reports.  Crimes Against of Persons Assault (DV) Assault  (2) 1 1 (28) 1 1 20 8 22 3 2 2  Crimes Against Property Burglary ofa a Motor Vehicle Burglary of al Residence Fraud/ID  Theft Misd. Extortion Forgery  4 1 1 5 9  Petty/Ouality ofLife Crimes/Events (47)  ALPR Hits (valid) Misc. Reports Death Calls Warrants Class 3 Arrests  ALPR Hit Investigations Information Reports  Arrest Summary: Individuals Arrested (5)  Felony DWI  1 0    Budget YTD:  Expense 257,878 121,415 379,293 26 379,319  Budget 5,040,063 899,881 5,939,944 169,500 6,109,444  % 5.1% 13.5% 6.4% 0% 6%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  The Personnel Committee met on January 28, 2021 to review year-end reports and Staffhas been contacting various contractors for assessments oft the building roof, Anew handicap accessible and hands-free (no-touch) front door was installed in the  EPI# 20-017.  HVAC, and gutter systems. lobby oft the department. Personnel Change/lsue/Uplares  Sergeant Nowlin was placed on. Administrative Leave while a citizen generated EPI  isc completed. Pre-disciplinary meeting conducted with Chief.  Major/Significant Events  The theft of mail from nearby US Post Office Mailboxes continues to plague area residents. Mail is removed from outgoing mailboxes with checks being taken, washed and then having the payee changed to the name of an accomplice. Most of the checks are also having the amounts changed and then deposited into another account via phone.. As soon as the check is cleared monies/funds are transferred or withdrawn. MVPD detectives conducted a' TV: news interview in reference to the  unusual number of crimes occurring. Status Update on any Major Projects  The Houston Police Department provided the completed investigation of the July Officer Involved Shooting incident that occurred atl Memorial Hermann Hospital. The Administrative Investigation has been initiated. The incident has not yet been MVPD completed a DOJ grant application and submitted it for consideration ofa an additional variable message/sped/ALPR trailer. Hunters Creek agreed tol be the Proposals were opened and reviewed for Health, Dental and Vision insurance for MVPD, Bunker Hill and Piney Point. Bids ranged from a 19% increase to an 12.6% decrease. The insurance review committee will be making recommendations to the  reviewed by a Harris County Grand Jury.  sponsor city for the grant.  full commission and respective councils. V-LINC new registrations in January: +14  BH -1 1291 (+6) PP-898(+1)  HC-1 1356 (+6) Out of Area - 449 (+1)    January VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-11 Fire- 2 EMS- 9 ByVillage BH Fire-1 BH EMS-2 PP Fire-0 PPEMS-0 HC Fire-1 HC EMS-7  Average Response Times 3:42 4:12 3:35  5:19 2:31 0 0  3:04 3:53  Combined VFD Events (Priority + Radio)  Total-53 Fire-30 EMS-23  3:27 3:32 3:13  Radio Call Events Total-42 Fire- 28 EMS-14  3:22 3:35 3:01    758 10 MemorialCity Mall  759 Gaylord Dr aise Dr  758  760 ILLAGI  761  760  Hedwig  Lindenwood HOA V Longwoods HOA  AdChoices D  Bey Rd  emorial pr  Bunker Hill  rest  HUNTERS.CREEK VILLAGE  Piney Point  61 Stolen Recovered Houston Cauntryclub 5N Missing Persons Located 1Wanted  Dr (6)  2020 Year Totals  Inl Process  Hunters Creek  BUNKER HILL-.VILLAGE PINE TVILLAGE    HOA Cameras  Mobile Locations  Durrette Dr Wink Rds  SuarHillDr   Perspn  Stolen/Wanted Inv Solved 020  St  San Felipe. St:  2020 ALPR Hit Locations With a Vehicle Recovery  12/31/20    FIC  January 2021  MEMORIAL VILLAGES AUNTERS  ALPR  Pin Maps  HEUCEAL MILENS POLICE TX  Hedwig 22MallA ALPR Cameras V Bunker Hill PineyPoint Hunters Creek Frequent Locations Mobile 4  Lindenwood HOA V Longwoods HOA V USCoins InProcess V HOA Systems 01/01/21  POLICE  2021AIPRlocations    758 22 Mall ALPR Memcméras  759 Gaylord Dr Denise Dr  758  760  760  Hedwig  Lindenwood HOA V Longwoods HOA  HEDWIS 7ILLAGE  AdChoices D  Beinhurn, Rd  Memogial Dr  Bunker Hill  Taylonrestrd  HUNTERS.CREEK VILLAGE  Piney Point  me Dr  US Coins  Houston countryclub  Hunters Creek  BUNKER: HILL-.VILLAGE PINEY VILLAGE  InP Process  Durrette Dr Wink: Rd  SugarHil Dr  Frequent Mobile Locations  DI oNaD  HOA Systems  Memorial  San Fenpes St  San. Felipe. St.  2021 ALPR Locations  01/01/21    758 64 Mall ALPR's Memorialcity Mall  759 Gaylord:Dr enise Dr  758  760  760  Hedwig  Lindenwood HOA V Longwoods HOA  HEDWIE LLAGE  AdChoices D  Beinny Rd  a p  Bunker Hill  Ta)esra o  HUNTERS.CREEK VILLAGE  Piney Point  US Coins  Houston CountryClub  8  Hunters Creek  BUNKERHILL-VILLAGE PINEY OTVIELAGE  InP Process  Durrette Dr Wink Rds  ee  Frequent Mobile Locations  DT  SugarHi Dr  HOA Systems  *  Memorial  San pe St  e 00 San, Felipe St:  Total (145) Hits  2021 ALPR Hits January  01/31/21    758 64 Mall ALPR's Memoriacity Moll  759 Gaylord Dr penise Dr  758  760  760  Hedwig  Lindenwood HOA V Longwoods HOA  HEDWIS 7ILLAGE  AdChoices D  Beinhrn,Rd  emorial Df  Bunker Hill  TaylonestRd  HUNTERS CREEK VILLAGE  Piney Point  me Dr  US Coins  Houston Gountryclub  Hunters Creek  BUNKER HILL-VILLAGE: PINEY VILLAGE  InP Process  Frequent Mobile Locations  Durrette Dr Wink Rd  or  SugarHill Dr  DV Poye  HOA Systems  Memorial  San Fenpes St  a  San Felipe, St:  Recovered Vehicles Investigative Leads  2021 ALPR Recoveries January  01/31/21  14 e    2021 Total Incidents  2021 Crimes Crimes Qualityof  Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDHC YTDI HC  Against Against Life Persons Property Incidents  Incidents  Checks 4008 3019  INC HC INC  HC INC HC  January February March April May June July August September October November December Total  2  28  47 77 5 101 42 62 6 61 11 68 9 61 6 76 12 63 8 55 5 80 11 68 5 77 12 849 132  1377 1077 1153 876 1377 1062  2  28  47  4008 3019  1377 1077 1153 876 1377 1062  2020 Totals 19 Difference % Change  269 0 0  591 879 178 0 0 0 0 0 0  96885 83432 34182 30460 25843 22003 35623 30831  0 0  0 0 0 0  0 0 0 0 0 0 0 0 0 0 0 0    2021 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CADENA, VANESSA CANALES, RALPHI EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS JARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSO JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER * 5:37:51 SCHANMEIR, CHRISTIAN t 2:03:24 SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* * This ist the minimal time as all internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Reports Cites  14:27:08 23:07:01 7:55:02 17:07:03 12:12:34 18:00:04 16:04:00 7:56:59 18:15:14 10:46:12 11:59:12 0:31:48 15:55:08 5:48:56 15:06:05 11:42:37 13:30:51 4:42:45 7:56:41 0:00:00 16:45:18 0:58:16 1:19:49 14:41:29 14:43:57 8:01:57 17:55:02 23:38:141 23:35:00] *= Admin Asmt. t=temporary  3 11 6 12 4 1 4 1 2 0 2 7 5 14 4 0 0 0 19  0 0  3 2 0 0 2 12 1 2 41 13 77 137 Totals 302 2189  302 2189] 54:30:49]    April 2021 Rates  UHC HSA Medical Coverage Employee Only EE+Spouse EE+Dependent/s EE+Family  COST 425.98 979.73 766.76 1,320.52 COST 11.68 22.65 24.51 35.48 COST 39.18 78.37 91.73 137.93 COST 6.98 13.25 15.53 21.86 COBRAI RATES 434.50 999.32 782.10 1,346.93  ERPays Monthly EEPays Monthly New RateEE/PP MedCount MVPD Others  425.98 702.86 596.37 873.25  0.00 276.88 170.39 447.27  0.00 138.44 85.20 223.64  34 26 4 3 8 4 14 13 60 46 Count 5 1 2 6 14 Count 20 4 6 7 37 Count 24 5 9 14 52 UHCVision 7.12 13.52 15.84 22.30  8 1 1 14  UHCI DHMO Coverage Employee Only EE+Spouse EE+Dependent/s EE+Family  ERPays Monthly EEPays Monthly New RateEE/PP  11.68 17.36 14.05 17.92  0.00 5.29 10.46 17.56  0.00 2.65 5.23 8.78  UHC PPO Coverage Employee Only EE+Spouse EE+Dependent/s EE+Family  ERPays Monthly EEP Pays Monthly New RateEE/PP  18.48 25.53 32.32 39.08  20.70 52.84 59.41 98.85  10.35 26.42 29.71 49.43  UHCVision Coverage Employee Only EE+Spouse EE+Dependent/s EE+Family  ERPays Monthly EEF Pays Monthly New RateEE/PP  1.45 3.94 6.04 6.83  5.53 9.31 9.49 15.03  2.77 4.66 4.75 7.52  RETIREE RATES UHC HSA Medical Coverage Monthly  "Retiree Amt  UHCPPO 39.96 79.94 93.56 140.69  UHCI DHMO 11.91 23.10 25.00 36.19  EE Only EE+Spouse EE+Child/ren EE+Family of the Retiree!  4.50 139.32 (77.90) 486.93  *Cobra coverage. for current Retirees ends 12/31/21 as per the Police Commission. $430/mo. is covered for Retiree only and. $860/mo. for Retiree/Family- any insurance: cost over these amounts will be the resonsibility  Employee Only $ 1,500 $ $ 1,000 $ $ 1,100 $ $ 3,600 $ 4,600 $  Employee + Spouse 2,700 $ 1,000 $ 3,500 $ 7,200 $ 8,200 $  Employee+ Employee+ Child/ren Family 2,700 $ 2,700 1,000 $ 1,000 3,500 $ 3,400 7,200 $ 7,200 8,200 $ 8,100  Plan Year HSA Contribution. Amounts MVPD ER Contributions Physcial/ /Wellness Amount you can Contribute 2021 Maximum HSA Contributions Catch-up Contribution- (age 55 or older $1,000) $  Additional Contributions  Itis at the discretion of the Police Commission to change Employer HSA Contributions at any time! Police Commission agreed toy push reduction in premiumj for medical to employees and keep  Dental & Vision rates flat since bundling with UHC allowed for a 12.6% decrease in costs plus additional PEPM discounts. waNaaw-MMGAMMSAUNA SPREADSHEET    MVPD Sold and COBRA Rates  UHCMedical Rates COBRA Rates $434.50 $999.32 $782.10 $1,346.93.  HSA EE Only EE + Spouse EE + Child(ren) EE+F Family  $425.98 $979.73 $766.76 $1,320.52  UHCDentalRates COBRARates $11.91 $23.10 $25.00 $36.19 $39.96 $79.94 $93.56 $140.69 UHC VisionRates COBRARates $7.12 $13.52 $15.84 $15.33  DHMO EE Only EE + Spouse EE + Child(ren) EE+F Family DPPO EE Only EE + Spouse EE + Child(ren) EE +F Family  $11.68 $22.65 $24.51 $35.48 $39.18 $78.37 $91.73 $137.93  EE Only EE + Spouse EE + Child(ren) EE + Family  $6.98 $13.25 $15.53 $21.86  WANS-AMVANANwUMACEHUMGENDBET    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Members ofthe City Council FROM: Roger Nelson, City Administrator AU  MEETING DATE: March 1,2021  SUBJECT: Village Fire Department Presentation  Agenda Item: 2  Discuss and take possible action on Village Fire Department Monthly Report    AGENDA Zoom Meeting  VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY,FEBRUARY24,2021 6:001 P.M.  The Board of Commission is authorized by Attorney General ofTexas, Ken Paxton. 01 TEX. GOV'T CODE $551.0436)2-0)07 TEX. GOV'T CODE SS 551.049-551.051 Governor's Office Clears Pathi for Governmental Bodies to Meet Telephonically or by  Videoconference During Coronavirus Disaster  Notice is hereby given ofa regular monthly meeting of the Fire Commission oft the Village Firel Department, to be held on' WEDNESDAY,FEBRUARY24,021 6:001 P.M., Telephone conference information listed below.  Marlol Longoria isi inviting yout to as scheduled. Zoom meeting. Time: Feb 24,2 2021 06:001 PM Central Time (US and Canada)  Topic: Commission meeting Join Zoom Meeting Meeting ID: 87605014077 Passcode: 051893 One tap mobile Dial by your location +1 346 248 7799 US (Houston) +1 669 900 6833 US (San. Jose) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 929: 205 6099 US (New York) Meeting ID: 876 0501 4077 Passcode: 051893  htpshsvwebzpom.usyOMAOTTPmANUPKUNV/SUALVN.VINSVYQUEW:R6QTOX  7PATAOITA. *051893# US (Houston) 16690683,37605014077H.-0518938 US (San. Jose)  Find your local number: htps/usu2webzoom.usukdG2K5KXU    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING  PAGE2 1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA - All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda.  3A. Approval of! Minutes - January 2021 3B. Approval ofl Bills Paid - January 2021 - GF&FF  4.  REPORTS  4A. Steering committee report and possible action 4B. Treasurer's Financial Reports- -  1.R Renovation updates- Project manager and Architect  4C. Fire Chief's Report- Events ofJ January 2020; Monthly Pertormance; Record ofCalls, and Response Times.  5.  CONSIDERATION OF CONTRACTS/AGREEMENTS Thel Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS - The Board will discuss and  consider possible action on the following: 7A. Emergency food and water storage    VII LAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING  PAGE3 8.  CONSIDERATIONOF. AND POSSIBLE, ACTION ON THE FOLLOWING- The Board will discuss  and consider possible action on the following: 8A. Discussion: and possible action on budget schedule andi issues  8B. Discussion of Ambulance billing funds and how they should be handled in the future  9.  EXECUTIVE SESSION- Thel Board of Commissioners will retire into Executive Session as authorized  by Chapter 551;Texas Government Code, to discuss following matters:  9A. Consultation with attorney to receive legal advice related to possible action regarding construction  management services  10. ACTON-CAEDSSION: The Board of Directors will discuss and consider any actions necessary  on items discussed in Executive Session  11. FUTURETOPICS  12. NEXT MEETING DATE March 24,2021 13. ADJOURNMENT  Icertify that the agenda for the 24th of February, 2021, Regular Telephonic Monthly Meeting was posted at the fire  department this the 19th day of February 2021, at 2:00pm  Marlo Longoria, Administrator  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief'sOffice at (713)468-7941 or FAX(713)468-5039. or moris@vilagefire-or for further information.    MEMORANDUM  CITYOE) PINEY POINTVILLAGE  TO: The Members ofthe City Council FROM: Roger Nelson, City Administrator PN/  MEETING DATE: March1,2021  SUBJECT: Certification of Unopposed Candidates  Agenda Item: 3  This agenda item calls for the Council to consider Ordinance 2021.03.01 regarding unopposed  candidates for Alderman Positions 1,2 and 5.    ORDINANCE NO. 2021.03.01  AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, DECLARING THE UNOPPOSED CANDIDATES FOR ALDERMAN POSITION. NOS. 1,2,AND5, ELECTED; PROVIDING THATTHEI MAY1, 2021, GENERAL MUNICIPAL OFFICERS ELECTION SHALL NOT BE HELD; CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN  CONFLICT HEREWITH.  WHEREAS, pursuant to City of Piney Point Village, Texas, Resolution 21.01.25.A, passed and approved on January 25, 2021, a general municipal officers election was ordered to be held on May 1, 2021, for the purpose of electing three officials of the City, to wit: Alderman  Position No. 1,Alderman Position No. 2, and Alderman Position No. 5; and  WHEREAS, pursuant to said Resolution 21.01.25.A and Section 143.007, TEXAS ELECTIONCODE, the deadline for filing applications for a place ont the halotofth-Ciyimumicp.l  officers election has expired; and  WHEREAS, the City Secretary, in accordance with Section 2.052, TEXAS ELECTION CODE, has certified to the City Council in writing that Michael Herminghaus is unopposed for election to the office of Alderman Position No. 1, Dale Dodds is unopposed for election to the office ofAlderman, Position No. 2, and Brian Thompson is unopposed for election to the office of  Alderman, Position No. 5; and  WHEREAS, the City Council hereby finds and determines that each candidate whose name is to appear on the ballot in said election is unopposed, and no proposition is to appear on  the ballot for such election; now, therefore,    BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  VILLAGE, TEXAS:  Section 1. The facts and matters set forth in the preamble ofthis Ordinance are hereby  found to be true and correct.  Section 2. In accordance with Section 2.053(a), TEXAS ELECTIONO CODE, the following  unopposed candidates are! hereby declared duly elected to the respective offices shown:  Alderman, Position No. 1- Michael Herminghaus Alderman, Position No.2- Dale Dodds Alderman, Position No. 5- Brian Thompson  Section 3. Pursuant to Section 2.053(b), TEXASELECTIONCODE, the general municipal officers election heretofore called and ordered by City of Piney Point Village, Texas, Resolution 21.01.25.A, for the ISt day of May 2021, shall not be held and is hereby cancelled.  Section 4. The City Secretary is hereby directed to cause a copy of this Ordinance to be posted on election day, same being May 1,2021, at the polling place that would have been used  in such election.  Section 5. Ini the event any clause, phrase, provision, sentence, or part oft this Ordinance or the application oft the same to any person or circumstance shall: for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to bei invalid or unconstitutional; and the City Council oft the City ofl Piney Point Village, Texas, declares thati it would have passed each and every part of the same notwithstanding the omission of any such part thus  declared to be invalid or unconstitutional, whether there be one or more: parts.  Section 6. All ordinances or parts or ordinances inconsistent or in conflict herewith  are, to the extent of such inconsistency or conflict, hereby repealed.    PASSED,APROVED,ANDADOPTED: I this 1#d day ofMarch 2021.  Mark Kobelan Mayor  ATTEST:  Karen Farris City Secretary    Certification of Unopposed Candidates By the City Secretary  ,Karen Farris, certify that I am the City Secretary of the City of Piney Point Village, Texas and the authority responsible for preparing the ballot for the May 1, 2021 City election. Ifurther certify that no person has made a declaration of write-in candidacy,  and all oft the following candidates are unopposed:  Candidate Michael Herminghaus Dalel Dodds Brian Thompson  Office Sought Alderman, Position 1 Alderman, Position 2 Alderman, Position 5  POIN  banenana Karen Farris, City Secretary City ofP Piney Point Village, Texas  Dated thislst day of! March 2021.  Certificacion de Candidatos Sin Oposicion por el Secretario de la Ciudad Yo, Karen Farris, certifico que soy la Secretaria de la Ciudad, de la Ciudad del Piney Point Village, Texas, y la autoridad responsable de preparar la boleta para las elecciones de la Ciudad ell de Mayo de 2021. Ademas, certifico que ningun individuo ha realizado una declaracion de candidatura de agregar su nombre en el espacio en blanco de lal boleta o"write-in",y todos los candidatos siguientes se ençuentran sin oponentes:  Candidato Michael Herminghaus Dade Dodds Brian Thompson  Cargo al que presenta candidatura Alderman, Position 1 Alderman, Position 2 Alderman, Position 5  Y POIN  nnlam Karen Farris, Secretaria del la Ciudad Ciudad del Piney Point Village,Texas  Fechada este ler dia del mes de Marzo de 2021.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO:Thel Members ofthe City Council FROM:City Administrator MEETING DATE: March 1, 2021  Agenda Item: 4  This agenda item calls for the City Council to consider renewing the City's Contract with DRC for disaster debris clearance and removal. DRC has served as the City ofPiney Point Village's disaster debris hauler since 2013. There is no annual cost associated with this contract. A copy  oft the original contract is attached.    )  MASTER  AGRBEMENT FOR SERVICES  BETWEEN  CITY OFI PINEYPOINT VILLAGE,TEXAS  AND  DRC EMEROENCYSEVICE,IIC  Contract Number:    )  Services Agreement  This AGRBEMENT is between the City ofPiney Point Village, Texas, (hereinafter referred GOVERNMENT) and DRC Emergency Services, LLC, (hereinafter referred to toas CONTRACTOR). The GOVERNMENT requires certain services, and CONTRACTOR as is  prepared toj provide such services as are agreed toi in this document,  The parties agree as follows: ARTICLEI-E EFFECTIVE! DATE/TERM The effective date oft this AGREEMENT shall be  Itis agreed and understood between the parties hereto that this is aj prepositioned contract which shall remain in effect for a one (1): year period, unless otherwise terminated as provided This agreement may be extended for two additional one (I)yeary periods, if agreed the herein. atl least thirty (30) days prior tot the expiration oft the applicable period. ARTICLE2- SERVICES TO BEI PERFORMED: CONTRACTOR shall perform the services as stated in the Request for CONTRACTOR'S Response attached to this document, AND as may be specificallya Proposal authorized the by the GOVERNMENT. Such authorizations will be referred to as Task Orders. Order will set forth a specific scope of services, rate/amount of compensation, Each estimated completion date, and other pertinent details oft the task being authorized. GOVERNMENT shall pay CONTRACTOR in accordance with the Fee attached hereto and incorporated by reference as part of this AGREEMENT. Schedule, If which is compensation may be negotiated as ai not-to-exceed amount for any Task Order covered by the scope of work of this AGREEMENT, but to which the Fee containing Schedule al task CONIRACTOR may submit weekly or semi-monthly invoices for services rendered. Invoices must reference the Task Order number. CONTRACTOR shall submit invoices on a and in no instance, for more than a thirty (30) day period. CONTRACTOR shall be regular basis ten (10) days of submitting a complete invoice, If there are CONTRACTOR will be paid for those items not in dispute, and disputed any items in dispute, within 45 days, and paid within 10 days of resolution. Disputed items must will be be resolved CONTRACTOR within ten (10) days ofthe receipt oft thei invoices. Payment of CONTRACTOR by GOVERNMENT is not contingent upon the GOVERNMENT being reimbursed by any Federal or State agency. Payment to CONTRACTOR will made  by parties  and Task  ARTICLE3-COMPENSATION  needed, cannot  readily be applied.  items paid within submitted to be for  any work directed by the GOVERNMENT.    Payment will be made to DRC Emergency Services, LLC, 740 Museum  36608. In order for both parties to this AGREEMENT to close their books Drive, and Mobile, AL CONTRACTOR will clearly state "Final Invoice" on CONTRACTOR'S final/last reçords,  GOVERNMENT. ARTICLE 4-1 INSURANCE  billing to the  CONTRACTOR shall maintain the following insurancel limits:  Worker's Compensation- Statutory Limits ($100,000) oft the Sate of Alabama; General! Liability- One Million Dollars ($1,000,000) any single occurrence;  Contractor's' Vehicle Insurance- - ($500,000) Pollution Liability Insurance- -($1,000,000)  CONTRACTOR shall provide GOVERNMENT a Certificate of Insurance evidencing such Upon completion ofall services, obligations and duties provided for in this AGREEMENT, or in the event oft termination of this AGREEMENT for any reason, the terms and conditions of  coverage.  ARTICLES-SURVIVAL AGREEMENT shall survive. ARTICLE6-INDEMNIFICATION  this  To the extent permitted by law, GOVERNMENT agrees to protect, defend, hamless CONTRACTOR, its employees and representatives from any and indemnify, all claims and hold liabilities for which CONTRACTOR, its employees and representatives, can or liable as aresult ofinjury (including death) toj persons or damage to property occurring may be held of any acts or omissions of the GOVERNMENT, its employees, or agents, connected with this AGREEMENT. The GOVERNMENT shall not be required arising to out ofor CONTRACTOR or its agents, employees, or representatives, when an occurrence results indemnify from the wrongful acts or omissions of CONTRACTOR, or its agents, employees or representatives. Itis understood that CONTRACTOR may use its own forces and those of subcontractors consultants as required to perform the work. When subcontracting, CONTRACTOR will and attempt to locate qualified local companies and individuals, in accordançe with the Robert  and by reason  AEIGE7-SUBCOMTRACTNO Stafford Act and local ordinances. ARTICLE 8-FEDERAL. AND STATETAXES  T.  The GOVERNMENT is exempt from Federal Tax and State Sales and Use Taxes, the GOVERNMENT will provide an exemption certificate to CONTRACTOR. Upon request, GOVERNMENT shall be responsible for providing access to all project information required by CONTRACTOR that is available in the files of the sites, providing assist CONTRACTOR in completing any assigned tasks. GOVERNMENT GOVERNMENT is responsible for assisting in obtaining any permits for CONTRACTOR to complete any" Task Order assigned.  ATICL9-COVBEMENTS RESPONSIBILITIES  and    >  AETCIBIO-TERAMNATON TOF AGREEMENT This AGREEMENT may be cancelled by either party with cause notice after the defaulting party has failed to cure, or begin curing, the upon seven (7) days written without cause (i.e., for convenience) upon thirty (30) days written notice. defective performance and AITGPIE-UNCOTOLANLA FORCES (FORCE MAJURE) Neither the GOVERNMENT nor CONTRACTOR shall be considered to bei AGREEMENT if delays in or failure of performance shall be due to Uncontrollable in default of this effect of which, by the exercise of reasonable diligence, the avoid. This term "Uncontrollable Forces" shall mean any event non-performing which results party could not or delay of performance by a party of its obligations under this AGREEMENT, in the prevention beyond the reasonable control ofthe nonperforming party. Iti includes, but is not limited and which to is notice to the other party describing the circumstances and Uncontrollable Force, Forces give written  Forces, the  flood, earthquakes, storms, lightning, epidemic, War, riot, civil disturbance, dislocations, and govemmental actions, The nonperforming time of being prevented or delayed from performance by an Uncontrollable party shall, continued performance of the obligations ofthis AGREEMENT.  fire, within sabotage, economic a reasonable preventing  ARTICLEI2-NON-DISCRIMINATION gender, age or national origin. ARTCEI-SVRABLITY  CONTRACTOR treats all of its employees equally without regard to The invalidity, illegality, or unenforceability of any provision of the no way affect the validity or enforceability of any other AGREEMENT. Any void provision shall be deemed severed from portion the  race, color, religion,  occurrence ofa any event rendering any portion or provision oft this AGREEMENT AGREEMENT, or the balance oft the AGREEMENT shall be construed and enforced as if the AGREEMENT and the contain the particular portion or provision held to be void. The parties further AGREEMENT did not the AGREEMENT to replace any stricken provision with a valid provision that comes agree as to reform possible to the intent oft the stricken provision. The provisions of this section shall closeas the entire AGREEMENT from being void should a provision which is of  or  void, shall in provision of the  not prevent the essence of the  AGREEMENT bec determined to be void, ARTICLEI4-ENTRETY OF AGREEMENT  The GOVERNMENT and CONTRACTOR agree that this AGREEMENT sets AGREEMENT between the parties, and that there are no promises or those state herein. This AGREEMENT supersedes all prior understandings other than negotiations, letters or other communications between the contracts, GOVERNMENT representations, CONTRACTOR pertaining to the services, whether written or oral. None terms and conditions contained in this AGREEMENT may be added otherwise altered except by written instrument executed by the parties to, hereto. modified, superseded or  forth the entire of the provisions,  and    3  ATICEI-MODIPICATON GOVERNMENT and CONTRACTOR ATCBI-SUCESSORS AND ASSIGNS GOVERNMENT and CONTRACTOR bind themselves and their  The AGREEMENT may be modified in writing by Amendment  executed by both  and legal representatives to this AGREEMENT. CONTRACTOR partners, shall successors, assigns AGREEMENT without the express written approval ofthe GOVERNMENT. not assign this Any notice, demand, communication, or request required or permitted bereunder writing and delivered inj person or sent by certified mail, postage prepaid as follows: shall be in  ARTICIBI7-NOTICE ASTDGOVERNMENT  ChofPney fowr dle MmdAy #300 HDuSDN TK. 77063 (Attn: LLAisz DRÇ EMERGENCY SERVICES,LLC 7401 Museum Dr. Mobile, AL: 36608 (Attn: Robert.Isakson)  ASTOCONTRACTOR  ATICEI-ESCALATON CLAUSE utilizing the "transportation" category. ARITICLE 19-TASK OADERPERPORMANCE ber mutually agreed to by CONTRAÇTOR: and GOVERNMENT.  All unit prices and/or price schedules shall be deemed automatically  the U.S. Department of Labor published Consumer Price Index for adjusted all Urban annually based on  Consumers,  Task Orders sball be executed bilaterally and the scope of work and format ofTask Order Disputes between the GOVERNMENT and the CONTRACTOR shall first be mediated, The parties hereto agree that this transaction involves interstate commerce, and that controversy, claim, complaint or dispute that may arise between the parties, their subsidiaries, agents, servants or employees, is to be settled exclusively except where otherwise specifically provided herein. The provisions of this by binding arbitration strictly adhered to during the term of this agreement and after termination. paragraph shall be agree that all disputes, claims or controversies of any kind or nature ora arising from or relating to this contract or the relationships which arising result from this the parties including, but not limited to, all controversies relating to the existence, performance, enforcement or breach of the contract, claims against a shall first be addressed by binding arbitration. Iti is the intent oft the party's bond, or tort claims shall apply to all controversies to the fullest extent, Any  shall  ARTICIB2V-DISPUTE: RESOLUTION  any affiliates,  between The parties hereto contract, construction,  parties that these provisions  party desiring to initiate arbitration shall    3  do so by making written demand therefore on the other Contract, Said demand shall contain a statement setting party forth the nature of set the forth in this remedy sought and shall designate the name of an arbitrator. The responding dispute, the response within fifteen (15) days setting forth any counterolaim and two (2) designated arbitrators shall choose a third neutral arbitrator. naming The an arbitrator. The arbitrators may be non-neutral and are not required to make disclosures involving party appointed independence. In the event the two arbitrators cannot agree upon a third shall apply to the. American Arbitration Association: for appointment for the arbitrator, third the parties all other respects, the parties and arbitrators shall be guided by the rules and arbitrator. In Commercial Rules of the American Arbitration Association. The arbitration shall procedures oft the Harris County, Texas and the parties consent to the jurisdiction and venue Texas (State or Federal) courts to enter an order compelling arbitration. of Harris County, events no party shall be liable for indirect, special, consequential, profits. The laws of Texas shall apply. Both parties have the damages or loss of anticipated recourse or commence any other legal action that may be available right at law. to seek any other legal Upon issuance of a Notice to Proceed or Task Order, CONTRACTOR will performance bond in favor of the GOVERNMENT, in the amount of the value of provide a reasonably estimated and determined by the parties, with a good and solvent the work as which is licensed and doing businessi in the State ofwhere the work is to bej performed. surety company CONTRACTOR shall provide a safe working environment: including, but not limited In Witness whereof, GOVERNMENT, and DRC Emergency Services, LLC have  at the address  party shall file a impartiality or take place in Furthermore, in all  ARTICLB2I-BOND  constructed monitoring towers. AGREEMENT all as ofthe day and year. GOVERNMENT By: FleBulee Its: Maypy  to, properly executed this  DRC Emergency Services, LLC By: dakshR Its: Cipk pwebig A4  Signature: 7Bulkg Witness:, Cdy cteny Name: Umrda Darpor  Signature: Witnesst  Name: MAlay  PINEY    H-GAC Standard Pricing Worksheet End User Enter Client Name)  Date: 06/252012  SCHEDULE1-UNIT RATE PRICES SCHEDULE  Worko corslls ofcollecliona ROW Vegetative andb Debris Removal (Collect &1 Haui) ROW CRD Debris Removal (Collect & consistso ofe collection andb transpoitation dfeligblec CRD debis Haul) Demolition, Removal and Transport of Work consists ofallaber, equpment, fvel, anda essodatedo costs Eliglble Structures 7DSRI Management and Operations Work consistso ofther management ando operation ofl TDSRS fora acceptence, Reduction of Storm Generated Debris consists afa allabar, equipment, fuel, andm miscelanagus costs Through Grinding Warke consistso ofatlabor, Reduction ofs Storm Generated Debris Vhrough Air Curtain!  aro otherd designaled disposal facilly. transportationo ofeligible vegetative debris ont theR ROWtoana approved TOSRS SPerCuble) Verd  Estimatod CY Total 6.88 142,500 $ Total 7.42 47,500 $ Total 24.82 100 $ 0.60 190,000 $ Total 1.76 95,000 $ Estimatedcy Total 0.92 47,500 $ Total 0.88 47,500 s 4.00 27,550 $  Worke otherd designated disposal fadly. property.  980,400.00 352,450.00 2,462.00 114,000.00 167,200.00 43,700.00 32,300.00 110,200.00 Pageiar4  ontheF ROWloana approved TDSASor $PerCubicy Vard Estimatedcy necessayt to demolishs structres onp private $PorCubic Yerd Estimatedcy  $  stagingoldisasterr reletedd debris. Wark debts thoughs grinding.  management, segregstion, and PerCublcy Vard Estimated CY Total necessarys to reduce disasterg generated sPerCublc Yard Estimated CY  debris througha aro curtaink Incineration. equipment, fuel, endn miscelloneous costsn necessayt to reduce dsaster Incineration generatad sPerCubley Vard consists dfallabor, equipment, fvel andr miscelaneous Through Controlled Open Buming  Work 8.  Reduction ofs Storm Generated Debris Haulouto of Reduced Debris toF Final Work consists afioading andt transportingn reduced debris aima approved Disposal Site  S S  debis thraugho controlledo epenbuming.  costs necessarytor reduce dsaster genented SPer Cublc Vard Estinstedcy  TDSRS loafnaldapasain factiy. SPerCublcYerd Estimatedcy Total  Contractar (EUClent    H-GAC Standard Pricing Worksheet End User [Enter Client/ Name) Notes: noles spplcalleor Erase)  Date: 08/25/2012  Contractor IEUCfent  Page2ar4    H-GAC Standard Pricing Worksheet End User Enter Client Name]  Date: 06/25/2012  SCHEDULE1-UNITI RATE PRICES SCHEDULE/COmtinues)  Work consisis ofremovinge Removal of Eligible! Hazardous Leaning Trees and Hanging Limbs  algibleh hazardousk leaning or hanghng! lmnbs andp placingt themo ontheF ROWf forh hau- SPerTree  Eatinatedy Trees $20.00 $100.00 $200.00 $250.00 $490.00 $62.00 $200.00 $400.00 $500.00 $50,00 Unit $200.00 $5.00 $25.00 Estimatedcy  Total 17 1,414 Sumps Total  Ginchb to1 12Inchd dameter 13h incht to: 24inchd diameter 25h Inchto36h inche diameter 37b incht to48h Inchd dameter 49i inch andk larger dlameler HangerR Removet (per Trea) Removal of Eligible Hazardous Slumps 245 Inchto3 36h Inch diameter 371 inchlo4 48 Inchd dlameter 491 Incha andk lergerd diameter Abandoned Eligible Vehicle Removal Work conaists ofther removalc ofelgbles abandoned vahicles hna areask identflede anda ands subsequently trensportedio ana approveds staginga arn. Abandoned Ellgibley Vessel Removal transportedtome approved staginge area. Eligible Animal Carcass Removal and Work consists otther removalc ofelglea animald carcassesh Ine arask Disposal ldendfeda ande transportedt tos ana approveds slagingara. ROW White Goods Debris Removal (Collect & Haul) Freon Removal (Collect &I Haul)  $180.00 $1,700.00 $1,500.00 $250.00 $0.00 $87,888.00 $800.00 $0.00 $0.00 $2,500.00 $ia,000.00 $500.00 $2,600.00 Page3ar4  10.  Wark consists sposal ofremovinge facilly. aligiblel hazardous stumpsa ande transporting thamb toena approved1 TDSRSero other sPerStump Estimated  11. 2. 13. Worko 14. 15. Contractor IEUClent  approved! bythe mpplicant SPerUnit  Estimatad Unlts Total Estimsted Unks Total EstimatodUnlts Total  Warke subsequenly! consists afthen removalafa abandonedv vessolsh Ina areas ldentilied ande approvedbyt thes applicent and $Pert  the: approved! byt applicants and SPeru Unit  100 Total 100 Total  csposalofeliybley conaists ofaflabor, Whte Goods. equtpment, fuel, and associatede costs necessary fore removal, transporation, and sPerc Cublc Yard Estimatedcy Worke consists ofallie labor, equipment, fuel,a anda assoclated costs necessaryf for recovery andd disposale ofFreon SPerCuble Yard    H-GAC Standard Pricing' Worksheet End User Enter ClientA Name) trome elgble Roms contairingn religarants. Total Estimated Contract Price TotPien words Ff eposat fose ahabebedto AmcilaryServices Emergency Road Clearance RightcWay ROW Construction (ROW) Vegetative Debris Removal Temporary Debris Storage and Demolition! and Reduction Debris (C&D) Sites (DSRS) Removal GrndingfReduction ofs Storm Generated Debris) Incineration Haul-Outo of Reduction Reduced Debrist of Slorm toF Final Generated Disposal Debris) Site Removal Removald ofl of! Hazardous! Hazardous Leaning Trees andH Hanginglimbs  Date: 08/25/2012  $40.00  $1,000.00 1,911,410.00  One MHlon Nine HunddE Bleven Thausend Four HndvdTenD Doflars  andNoc Cents  Management and Operations  Stumps  Contactor IEUClent  Page4or4    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members of the City Council FROM: Roger Nelson, City Administrator  MEETING DATE: March 1,2021  SUBJECT: Bright Landscape  Agenda Item: 5  Discuss and take possible action on Bright Landscape project at the first Esplanade west of San  Felipe on Memorial Drive.    Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  Estimate  DATE 12/9/2020  ESTIMATE# 11673  City of Pineyl Point Village 7676 Woodway Drive Suite 300 Houston, TX77024  PROJECT December. 2020- Iste esplanade COST  DESCRIPTION  SIZE  QTY  TOTAL  IST ESPLANADE WEST OF SAN FELIPE ON MEMORIAL DRIVE Lantana Blue Salvia OR 16-3g Blue Salvia @ $439.49 Redbud- Forest Pansy (7-8) Loblolly Pine (10-12) Loropetalum OR 19-3g DwarfF Purple Daydream Loropetalum @ $479.52 GulfCoast Muhly Grass Dianella-Variegated Ajuga Fern Foxtail Giant] Liriopu Asian Jasmine Yaupon- Dwarf Dwarf Bottolebrush Metal Tree Stake with strap 6' Stccl Edging. 16'- Brown Landscape Fabric/300: sq ftr roll Landscape Fabric Staples Bull Rock- 2"-4" @-300# each) @ $540.00 Premium Mix Compost Pine Deco Mulch TOTALI PLANTS & MATERIALS  Igal Igal 30gal 45gal 3gal 3gal 3gal 1gal 3gal 3gal Igal 3gal 3gal each 16' piece 300 sqfr roll box/500 cy cy  95 30 3 16 2 11 34 88 45 43 101 21 24 12 13 3 2 3,600 8.5 26 13  8.91 8.91 332.10 526.50 21.87 23.90364 23.90412 9.64795 23.562 20.41209 3.16802 20.46619 29.70 12.15 58.88 90.00 82.50 91.50 0.1125 45.00 40.50  846.45 267.30 996.30 1,053.00 349.92 262.94 812.74 849.02 1,060.29 877.72 319.97 429.79 712.80 145.80 765.44 270.00 165.00 777.75 405.00 1,170.00 526.50 13,063.73  Moss Rock Boulder (6 @ -450# each and 3 @ --300# cy Ib each) OR: 3600 lb Wister Boulder (6 @ -450# cach and3  Phone # 2814963576    Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  Estimate  DATE 12/9/2020  ESTIMATE# 11673  City of Pineyl Point Village 7676 Woodway Drive Suite3 300 Houston, TX77024  PROJECT December. 2020- Ist esplanade COST  DESCRIPTION  SIZE  QTY  TOTAL 16,502.18 29,565.91 -1,478.30 28,087.61  LABOR, PICKUP,DELIVERY, DISPOSAL, INVENTORYITEMS, ETC. Subtotal REPEAT CUSTOMER DISCOUNT Subtotal NOTE: DOES NOTI INCLUDE. ANY GRASS REPLACEMENT WITHI NEW SOD. CANBE ESTIMATED UPON REQUEST NOTE: ESTIMATE DOESI NOTI INCLUDE. ANY SPRINKLER SYSTEM. ADJUSTMENTS Notes: 1)7 This estimatei is based upont the abovep plants and materials and condition ofp property at time ofsite inspection by Bright Landscape Designs, Inc. Deviations from original accepted estimate/design for plants, materials and labor willl be adjusted at retail cost for plants and materials and at $51 per man hour. 2) Please turn sprinkler system offifsett to run the aftemoon before or morning ofs scheduled work. 3)A Any main line or water lines that run undera area where we will bei installing patio itist recommended that itl be moved. But costi is not included in estimate. 4) Unless specified sprinkler adjustments/repairs ora additions arer noti includedi in estimate. 5)Options are noti included in bottom line of estimate. 6)7 Therei ist no guarantee ons seasonal color. 7) There ist no guarantee on Sod  -5.00%  Phone # 2814963576    Bright Landscape Designs, Inc 9302 Reid) Lake Drive Houston, TX 77064  Estimate  DATE 12/9/2020  ESTIMATE# 11673  City ofPiney Point Village 7676 Woodway Drive Suite3 300 Houston, TX 77024  PROJECT December 2020- Iste esplanade COST  DESCRIPTION  SIZE  QTY  TOTAL  Payment Terms: 1)40% deposit due att time customer signs andi returns estimate tol Bright Landscape Designs, Inc. 2) Remaining balance (adjusted for changes made at time ofi installation) due uponr receipt ofinvoice. 3)Ifjob takes moret than 2 weeks, there will be ani intermediate draw of35% ofr remaining balance. WANT' TOI EARN YOURI BONUS POINTS? WENOW ACCEPTMASTERCARDVISNDISCOVER  PLEASE INITIAL BELOW. AND SIGN THE ATTACHED (IF APPLICABLE). ANDI RETURN TO BRIGHTLANDSCAPE: DESIGNS, INC. PRIORTO COMMENCEMENT OF WORK. Phone! # INITIALS 2814963576  TOTAL BEFORE SALES TAXES Sales Taxes (8.25%)  $28,087.61 $0.00 $28,087.61  TOTAL    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members of the City Council FROM: Roger Nelson, City Administrator, AV  MEETING DATE: March1,2021  SUBJECT: Blue Water Irrigation  Agenda Item: 6  Discuss and take possible action on Blue Water Irrigation Systems to provide irrigation for the  project at the first Esplanade west of San Felipe on Memorial Drive.    BLUE WATERIRRIGATION SYSTEMS  166CRESTDALE HOUSTON, TX. 77080 713-661-0312 Date: 1/20/2021 Proposal for: City of Piney Point Village Pineyl Point at Memorial Dr. Esplanades-R3  We submit for your consideration our proposal and agreement for landscape sprinklers  for 1 esplanade east of Piney Pt. up tot the Memorial Dr. turn-off:  Description  Quantity 55 20 2 1 2 40 ft. 200 ft. 48 ft. 1 355 ft. 355 ft. 355 ft. 75 55 included  Rainbird 1804 4" pop-up spray head Hunter Pro 12" pop-up spray headi in beds Rainbird PEB 1 1/2" solenoid valve Hunter Node 200 Dattery-operated controller Hunter DCI latching solenoid 458200 Control cable 18/10 Mainline for valves-2" Boring Auto. rain sensor tos save water 1/2" CI.Pipe and fittings 3/4" Pipe and fittings 1" Pipe andi fittings Total price, including tax Optional Items Flexiblej joints for head protection Concrete collar to protect lawn heads As-built drawing of pipe routing Total of options: Total system w/ options:  5,249 $ 266 322 $ 588 5,837  For the sum shown above, we will provide all labor, equipment and materials necessary to complete the work represented above. Terms of payment are: 20% deposit: 80% due upon completion. Prices are valid for 90 days. When you are ready to proceed with this work, signi int the space belowi indicating you accept this proposal and have read the warranty infor-  mation; then, send in this form with any applicable deposit to us.  Approved and accepted  Date    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 7  The City Council is required to review the Investment Policy on an annual basis.    CITYOPPINEYPOINT VILLAGE, TEXAS  PUBLIC! FUNDS MANAGEMENT & INVESTMENT POLICY  PURPOSE  This Policy defines the parameters for authorized and approved investment and related management of all public funds of the City of Piney Point Village ("PPV"). The intent is not to effect each investment decision or transaction by policy, but rather to establish guidelines of acceptability and prudence under which such activity can be efficiently implemented by authorized personnel. Notwithstanding any contrary provision set forth therein, the Public Funds Investment Act of Texas "(PFIA") shall apply to all matters Approved investment instruments, strategies, and securities dealer counter parties will be outlined, and authorization to effect transactions on behalf of the City of Piney Point Village will be delineated. This Policy is intended to supplement general financial operations carried out under the auspices of any investment contract or agreement, and any such contract or agreement must accommodate implementation of and compliance with this Policy. This Policy applies to all investment activities of PPV.  addressed' by this Policy.  INVESTMENT COMMITTEE  The City Council hereby creates an Investment Committee composed of two Aldermen to be appointed by the Mayor and confirmed by the City Council and the current City Administrator who serves as the City Treasurer. These individuals shall be qualified to serve as investment officers under the PFIA. Such Committee shall be authorized to act under this policy in the capacity of the Investment Committee for PPV. The Investment Committee Chairman shall be the current City Administrator pursuant to this policy and the PFIA. The Committee shall meet upon the call of the Mayor or any two (2) of its members. A majority of the Committee shall constitute a quorum; all decisions of the Committee regarding the investment of any of the City's funds shall require the On or before the thirtieth (30t) day following the expiration of each calendar quarter, the Investment Committee shall make a detailed report, in writing, to the City Council reflecting the status (invested or un-invested) of all funds of the City as of the last day of thei immediately preceding calendar quarter. With respect to invested funds, such report shall reflect, but shall not necessarily be limited to, the date, amount, and specific character of each investment, the scheduled maturity, if any, thereof, the guaranteed or anticipated annualized rate of return thereon, and such additional information as the City Council may direct or as may be required under the "Reporting" provisions of this Policy 1. alisting ofi individual securities held at the end of the reporting period  affirmative vote of a majority of the Committee's members.  and in compliance with thel PFIA and Include:  CCApp 01/27/2013    2. average weighted yield to maturity of the portfolio of city investments as  compared to applicable benchmarks 3. listing ofi investments by maturity date and by type of asset 4. percentage of the total portfolio by type of asset.  The City Council shall be the final arbiter of all decisions regarding the investment of City funds. It shall have the authority (1) to overrule or override any decision of the Investment Committee relating to the investment or noninvestment of funds; (2) to determine what funds, by category and amount, shall or shall not be invested; and (3) with respect to invested or to be invested funds, to direct the amount, time, mode, and type of their investment in any manner permitted by law and this Policy.  OBJECTIVE  Public funds management should primarily emphasize safety or principal and liquidity, while seeking to maximize income derived form the investment of all available funds. This may be accomplished under the auspices of this Policy, the investment contract or agreement, or any combined utilization of the two. General, idle or un-invested funds should be held to minimum amounts necessary to meet immediate operating  disbursement requirements. AUTHORIZED INVESTMENTS  Funds may be invested only as authorized under the current PFIA or any subsequent enabling legislation. Securities approved for purchase, sale and investment by the Policy  include:  (1) obligations, including letters of credit, of the United States or its agencies (2) direct obligations oft this state or its agencies and instrumentalities; (3) other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this state of the United States or their respective agencies and (4) a certificate of deposit or share certificate if the certificate satisfied the (5) afully collateralized repurchase agreement if the repurchase agreement (6) abankers' acceptance if the bankers' acceptance satisfies the requirements  and instrumentalities;  instrumentalities;  requirements of $2256.010 oft the PFIA;  satisfies the requirements of $2256.011 of the PFIA;  of $2256.012 of thel PFIA;  CCApp 01/27/2013    (7) ac commercial paper if the commercial paper satisfies the requirements of (8) a non-load money market mutual fund if the mutual fund satisfies the (9) investments made through an eligible investment pool if the City Council by resolution authorized investment in the particular pool and the particular pool satisfies the equiremtnes,2256.016. of the PFIA;  $2256.013 of thel PFIA;  requirements of $2256.014 of the PFIA;  (10) invest public funds oft the City with:  Amegy Investments, Inc. Amegy Bank TexPool Texas Class Robert W.1 Baird & Co.  Duncan-Wiliams, Inc., Investmnet Bankers  REPORTING  The Investment Committee is charged with maintaining thorough and timely documentation of all investments purchased, sold, and held to satisfy accounting, audit, regulatory, custody, and other requirements as stipulated by applicable regulations and general interal policy. The Investment Committee shall provide quarterly reports to the  City Council and such reports shall comply with the PFIA.  CUSTODY  All investments must be held by the depository bank or other designated third-party custodian. All investment transactions must be effected on a "delivery versus payment" and' "receipt versus payment" basis at the designated custodian. Under no circumstances may funds or securities be released to any counter-party without approved third-party control and assurance of performance. All transactions must be evidenced by counter-  party confirmation and custody receipts.  MARKET RISK  Investments must be made in eligible securities with a maturity date occurring on or before the date the funds invested are required to be available. Acknowledging that future availability dates cannot always be prognosticated with total certainty, any security purchased must have sufficient liquidity characteristics to assure that sale prior to stated maturity would result in no material loss of principal or interest. Under no circumstances may public funds be invested in securities whose maturity or other characteristics are such that acquisition thereof would entail any speculation as to future market value for liquidation. Weighted Average Maturity for a Pooled Fund Group: The weighted  CCApp 01/27/2013    average maturity will be 365 days or less. This dollar-weighted average maturity will be  calculated using the stated final maturity dates ofe each security.  STANDARD OF CARE  Investments shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation but for investment, considering the probable safety of their capital as well as the probable income to be  derived.  AUTHORIZED FIRMS  Securities transactions may be effected only with registered securities firms explicitly  approved by name by City Council. AMENDMENTS require. basis.  This Policy may be amended from time to time as conditions or prevailing law may This Policy shall be reviewed and approved by the City Council of PPV on an annual  CCApp 01/27/2013    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Thel Members oft the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 8  Discuss and take possible action on school trash deliveries before 7:00 a.m.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 9  Discuss and take possible action on placement of new banners on the east and west entrances from Memorial Drive tol Piney Point Road. Thej proposal involves two banners on the east side ofPiney Point Road at Memorial and two on the west side ofl Piney Point Road. The attached pictures oft the banners show the four proposed locations of thel banners at the four locations.    Piney Point  Village  JONE- AUG    Cily of  Pincy Point  Vllage I  March - May    Pimey Poimt  WELCOME TO  Village  neq Paink  Au lade  Srpkember - Nacmber    Pineg Pai  lhys  Hopy  Hbiags/  DEC- FEB    E    Piscy Poiet  Jilage    WELCOME TO Pinem Paint Aallage    Cilyof Pincy Point Village    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members of the City Council FROM: City Administrator MEETING DATE: March 1,2 2021  Agenda Item: 10  Discussion concerning upcoming public hearing and procedure for consideration ofp proposed  changes to the Zoning Ordinance    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members of the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 11  Discuss and take possible action on rescheduling the March 8, 2021 Public Hearing on the  Ordinance changes (Council Member Kollenberg)    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 12  Discuss and take possible action on the Mayor's Monthly report.    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Members oft the City Council FROM: City Administrator MEETING DATE: March 1, 2021  Agenda Item: 13  Discuss and take possible action on the City Administrator'si report, including but not limited to:  January 2021 Financials    Council Agenda Item Cover Memo  3/1/2021 Date of Meeting  To: Mayor and City Council Agenda Item: to the pavement.  Discuss and take possible action on Surrey Oaks cost for investigating soggy area adjacent SUMMARY/BACKGROUND (WHY): As previously discussed, the final punch-list item remaining on the Surrey Oaks Paving and Drainage Improvements Project is the soggy parking pad at 11319 Surrey Oaks Lane. The soggy area could potentially indicate aj potential slow leak in a water line service or the water line main. The MVWA stated that the leak test performed on the water line would not satisfy their requirements and that the Contractor would need to excavate around the affected area to determine ift the water line is damaged. The Contractor objected to excavating the area and water line for free as they did not work on the water line and felt that the issue was not caused byt their construction. Although the Contractor did not perform any work on the water line or water line service att this location, az 24-inch storm sewer pipe wasi installed directly below the water line, perpendicular toi it. HDR discussed an option with City Council thati included payment to the Contractor fort their costs iftheir excavation and investigation found that the ground was dry and it was concluded that the soggy ground was not caused by work completed on the project. Had the soggy issue been the result of a leaking water line, the Contractor would repair the issue at their own cost. As summarized in the Engineer's Report, the Contractor excavated and it was concluded that the soggy issue was not caused by the water line as the ground was dry.  The Contractor has provided a cost for the work to excavate.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Council Agenda Item Cover Memo  3/1/2021 Date of] Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on quotes for options to prevent rutting in the sod at SUMMARY/BACKGROUND (WHY): The City requested that HDR obtain quotes fori repairing the rut that has formed between the street and sidewalk at Beinhorn and North Piney Point Road. Aq quote was obtained toi fill the rutted areas with asphalt, similar to the work done to thei ruts along North Piney Point Road. A quote was also obtained to install a concrete curb with cutouts along the turn radius where the rut has formed, similar to those at Wilding Lane and Hedwig Road. The curb quote consistso ofinstalling 40LFofamonolithic. concrete curb and gutter section with slotted curbs, including sawcutting along the existing edge of asphalt paving, 8" thick Type A HMAC Black Base, 7.5" thick concrete gutter, and 6" slotted concrete curb. Both quotes received are  Beinhorn and North Piney Point Road.  included in the agenda packet. STAFF RECOMMENDATION: ESTIMATED COST: Seeattached  FUNDING: SOURCE: City] Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY: REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Council Agenda Item Cover Memo  3/1/2021 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2020 Paving Project, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_ NO EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joel Moore ATTACHMENTS: Yes    HR  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: March 1, 2021  CURRENT PROJECTS  1. Surrey Oaks Paving & Drainage Improvements  On Thursday, February 25th, the Contractor mobilized on site to investigate the soggy parking pad issue and excavate to determine if the MVWA water line below the ground was leaking and potentially causing the soggy ground. When the Contractor arrived on site, they noted that the parking pad did not appear to be holding water like normal. They then excavated two holes approximately 18-24 inches deep, one located directly below the parking pad and one near thei inlet between the driveway and the sidewalk. Both holes appeared to be very  dry with no mud or moisture.    ER    HR  Ift the water line was leaking, even intermittently, the ground between the water line and the surface would be wet and muddy. Since this did not appear to be the case, it appears that the water line is not the source of the soggy parking pad. Although the source of the soggy area has not been identified, it cannot be attributed to an issue with the Contractor's work or the MVWA water line. HDR will be preparing the paperwork for project closeout and release of retainage. As discussed in the February engineering meeting, the City agreed that the City may reimburse the Contractor for their expenses associated with this investigation in the event the issue did not appear to be associated with their work. The cost for the Contractors work has been included in a separate agenda items.  2. Beinhorn Drainage & Sidewalk Improvements Project  The project is substantially complete and all sidewalk repairs included in the project by Change Order have been completed. HDR is still coordinating with the Contractor to complete a variance request to the TDLR for two sidewalk ramps that exceeded allowable slopes at the Kinkaid School Drive and San Felipe intersection. These sidewalks could not be lowered to achieve the maximum slopes due to traffic signal electrical wiring and conduit located directly under the sidewalk. The illuminated crosswalk signs were received by the Contractor form the manufacturer but had to be sent back as they were not painted green as specified. HDR is coordinating with the Contractor on the exact locations at the  intersection where the signs will bei installed.  The Cityi is currently holding $71,423.13 in retainage on the project.  The City has also asked HDR to obtain costs for various options to eliminate the rutting that has occurred on the turn from North Piney Point Road onto Beinhorn Road. Costs for a slotted curb (as requested by Council) and filling the rut with asphalt black base have been  obtained andi included in a separate agenda item.    E2  3. Wilding Lane Drainage & Paving Improvements Project  The project contract documents have been signed by RAC Industries and have been executed by the City. HDR held a pre-construction meeting with the Contractor on February 3rd and conducted a townhall meeting with the Wilding Lane residents, City Council, the Contractor, and the HDR site representative on February 11th. The Contractor has  requested a Notice to Proceed date of March gth.  4. Chuckanut Lane  HDR has continued to coordinate with the Contractors regrading the ditch in the drainage easement at #2 Chuckanut and 239 Piney Point Road. At the request of HDR, both Contractors have regraded these sections of ditch again to meet the specified flow line elevations provided to them and correct the standing water issues previously identified. It was found that the ditch section at #2 Chuckanut still has significant standing water HDR has requested that the Contractor make and further necessary adjustments to obtain a positive flow in the ditch. HDR will continue to Coordinate with the Contractor to correct the work and will hold payment for the ditch regrading at #2 Chuckanut until this issue is corrected. All other sections of ditch regrading (at #1, #5, and #7 Chuckanut and 239 N.  Piney Point Road) have been completed. 5. 2020 Paving improvements  AAA Asphalt has completed the point repairs on Memorial Drive, South Piney Point Road, and Blalock Road. They have also completed the milling and most of the base repairs along Arrowood Circle and Maggie Lane. The Contractor installed the first layer of HMAC (asphalt) overlay on Arrowwood Circle on February 24-25th and is hoping to have installed the second layer by February 26th. The Contractor is also working on milling off the existing asphalt on HDR and AAA Asphalt have also discussed the inside of Arrowwood Circle. The existing condition consisted of a 6-12 inch drop off from the edge of the pavement to the high bank  Grecian Way. The project is still scheduled to finish by late March.  of the ditch as shown in the below picture:    ER  HDR requested that AAA provide a cost fori installing at top soil backfill to match the edge of the road for an additional foot beyond the pavement and then blend the fill into the ditch  side slope as shown below (not to scale):  froposed esphall. ovevley fusha huse Repired pnvpt base  Appoy: adeirional Soi Appros. cxishgd/kh profhe    This additional soil would eliminate the drop off and reduce the chance of a vehicle tire falling off the edge of the road causing damage to the car and road. It would also improve the support of the pavement base. The additional cost for this work is $4,860. The cost was presented to the Mayor who approved of the cost. We also noted to the Mayor that the project appears tol be coming in below budget as the base on Arrowwood Circle was in good condition and did not require as many point repairs as were accounted for in the bid  quantities. 6. Summerhill Ditch  Per Council direction at the December Council meeting, HDR investigated the feasibility and prepared an Opinion of Probable Construction Cost (OPCC) to install storm sewer between 11514 & 11510 Summerhill Lane. While HDR has not obtained survey of the project site, it was noted that the existing storm sewer is extremely shallow. It is likely not possible to install storm sewer in the easement tying into the existing storm sewer located at the back of the properties as the existing storm sewer is too shallow. IF survey showed this option was possible, the OPCC may be approximately $68,000. This does not include survey or engineering fees. IF survey showed that we could achieve the appropriate design by removing and lowering the existing storm sewer between Taylorcrest and the easement between 11514 & 11510 Summerhill Lane, then the OPCC may be approximately $90,805. This does not include survey or engineering fees. This information was presented at the engineering meeting and HDR was not directed to proceed with the project any further. Since then, Councilman Dodds and HDR met with the resident at 11510 Summerhill to discuss the depth issues related to a proposed storm sewer installation in the easement. The resident stated that he had survey data oft the easement and downstream storm sewer pipes that he would share with the City. HDR has received some survey information from the resident but will continue to coordinate with him and will provide an update to Council  on thei feasibility of a potential storm sewer installation when available.    E  PROP TYPEA Vaylorg INLET -3DEEP  EXISTING 24" RCP  deep measuredi from inf TG field 3'3"  PROPS 75LF 18'RCP @0.255% INLET PROP 2.8'-DEEP TYPEA'  POTENTIAL TREE REMOVALS (11)  PROP 215LF: 18RCP @0.255% PROP TYPEA: INLET -2.52 DEEP  PROP.TYPEA: INLET-225DEEP)  Romovo: and roplace 150LF ofw wood lenco ine easement (7.75' between fencos). Remove two -55LF12'tallb brick walls  pomta  HDR also reported at the December Council meeting that there were issues with the ditch regrading that was performed on the existing ditch between 11514 & 11510 Summerhill Lane. The Contractor has since regraded the ditch and made the appropriate corrections.  7. Maintenance Projects  S.P Piney Point Road Guardrail Repair  Council previously approved a quote from ISI Contracting to repair the damaged section of guardrail on the northbound side of the road between the Buffalo Bayou bridge and Carlton Park and increase its visibility with reflectors. A Notice to Proceed has been issued for this work and it is our understanding that David Olson has been in contact with the insurance ( Council previously approved a proposal from MBCO surveying for costs associated with obtaining a topographic survey of the washout and immediate adjacent area. HDR has since received the survey data and has completed the background drawings for the site. HDR is preparing a design for the storm sewer repairs and washout restoration and will send to  company for the driver that hit the guardrail.  15&161 Farnham Park' Washout  contractors to obtain quotes as soon as possible.    HR  96-inch CMP on S. Piney Point Road  - HDR discussed the new washout that has formed near the 96-inch CMP at the January engineering meeting. At Council's request, HDR performed an inspection of the pipe condition and dye test to identify the point of failure causing the washout. The investigation of the pipe and dye test did not reveal any specific point of failure that may have caused the adjacent sinkhole as the dyed water was not found within the pipe or immediately downstream during the inspection. Most of the deficiencies identified during the 2015 and 2017 inspections of the 96-inch CMP appeared to remain  unchanged.  FUTURE PROJECTS 8. Tokeneke Drainage  UPDATE: HDR has prepared background drawings of the existing site conditions based on the survey data obtained. HDR presented an exhibit at the February engineering meeting that identified specific deficiencies in the existing drainage system along the street and options for possible improvements. Council did not direct HDR to proceed with the design Al Lanecrest resident Mr. Kelly Coughlan has approached HDR and Dale about the possibility ofi installing storm sewer in the existing ditch behind: 1Tokeneke/541 Lanecrest/555 Lanecrest. The ditch drains runoff from ppoimah2P'affolamis along the north line of1 Tokeneke and then turns south along the east property line of 11 Tokeneke. The ditch outfalls into a Type E Inlet and 30-inch storm sewer installed during the Claymore & Smithdale Project. The existing 30-inch pipe is approximately 5.5-feet deep and had adequate depth tol be extended. The ditch was regraded by hand digging during the project to protect trees. Thei initial Opinion of Probable Construction Cost for discussion is approximately $91,000 however this could be refined with additional engineering, tree evaluation, survey, etc. Below is an exhibit oft the existing drainage for discussion:  of any proposed drainage improvements for Tokeneke at this time.    E2  24  6)  TOKENEKE TRALLI  9. North Country Squire  HDR met with Councilman Dodds and resident John Brennan to discuss the bird bath at 11125 N. Country Squire as well as the pavement condition of the street in front of the property. It was noted that several of the concrete panels in front of the property are in poor condition. Mr. Brennan indicated that he would be interested in partnering with the City for the costs of paving improvements or the installation of storm sewer to relieve the  bird bath.    H2  Councilman Dodds requested that HDR obtain a proposal for survey of the street right-of- way in front of 11125, 11115, and 11105 N. Country Squire (approximately 600 LF). MBCO Surveying submitted a proposal for this work for $3,385.00, which the Mayor approved last week. HDR has issued a Notice to Proceed for the survey and will coordinate with MBCO on as start date. Once the survey is obtained and the backgrounds are drawn, HDR can evaluate  improvement options.  10. Memorial Drive Elementary Rebuild  As requested, HDR will schedule a meeting between SBISD and the City to begin discussions The reported re-build schedule as reported by Travis Stanford, Director of Planning &  of the City's expectations on the proposed rebuild.  Construction Services  Design - Begin Jan. 2022-1y year duration Construction - Begin Jan. 2023-1 18 month duration Students to bei in south transition campus until August 2024 Project Advisory Board- Comprised of representatives from the Village -  October or November 2021  11. Additional Future Projects:  At Council's request, HDR has identified multiple projects for the City to consider performing. The Master Drainage Study identified several drainage projects. Multiple cul- de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study Update. An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point Road. Councilman Kollenberg has requested that Council hold a    52  strategic planning meeting to discuss the results of the 2018 Update to the Street Assessment and the Update to the Master Drainage Study. HDR will gladly provide any additional documentation to facilitate the meeting and City's strategic planning effort.  12. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and. subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineersreport. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule -  Contractor Reported Completion Date - August 18, 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule-  Construction Notice to Proceed- -I March 9, 2020 Construction Completion Date - November 4, 2020  Wilding Lane Drainage & Paving Improvements Project  Anticipated Schedule-  Start of Construction: late February or early March  2020 Paving Improvements Project Anticipated. Schedule-  Present Letter of Recommendation to Council: Monday, October 26, 2020  Contract Awards and Execution: November 2020 Construction Notice to Proceed: January 2021 Construction Completion: March 2021    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JANUARY 25, 2021  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, JANUARY 25, 2021 AT 6:30 P.M. IN PERSON AT PINEY POINT CITY HALL AND VIA ZOOM TO DISCUSS THE AGENDA ITEMS LISTED  BELOW.  Zoom Meeting ID: 884 841 6839 Passcode: 3786960901  COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Michael Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:31 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHINGTO ADDRESS COUNCIL - Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter. There were no citizens wishing to address Council.  1.  Discuss and take possible action on the MVPD monthly report. Chief Schultz provided the report for the month of December. working with the Texas Workforce Commission. The police department closed 2020 under budget.  Calls and incident statistics.  Significant number of workers comp fraud cases. The police department is 2021 RFP for employee Health Care insurance was initiated. Bid accepted with  an 11 % decrease. Personnel updates Significant events Major Projects Questions:  Are ALPR's at each school? ALPR's are not at each school. ALPR's are  near schools.    What is the status of vaccinations? Unknown but considering a mass Who was the low bidder on the employee health insurance? United Health Care was the low bidder. The health willl be bundled with dental and vision. They are: still analyzing thel benefits and coverage but have noticed the only significant change was the maximum out-of-pocket responsibility of the employee. The Chief added there would be a significant decrease in  vaccination for staff.  premiums to balance out.  Commissioner Huguenard was present via Zoom and explained and requested City Council approve Amendment No. 2020-02 to the Amended Budget of the Memorial Villages Police Department for Fiscal Year 2020 General Fund. The purpose is to reclassify budget line items Operating Expenses. The net effect on the Budget would be $0. Council Member Bender made a motion to accept Amendment No. 2020.02 to the Amended Budget of the Memorial Villages Police Department for Fiscal Year 2020 General Fund. Council Member Kollenberg seconded the motion  and it passed unanimously.  2.  Discuss and take possible action on the VFD monthly report.  Chief Foster and Commissioner Nash were present via Zoom. The Fire Department  monthly report included:  The Fire Department is fully staffed. All trucks are operational.  5F Firefighter Paramedics were hired from City of Houston. Engine was sold to a Volunteer Fire Department for $65,000  New engine is in service. The cost was approximately $650,000. The reserve  Virus calls increase first half of the month. Calls for service in Piney Point. Construction Under budget for 2020  All Firefighters are working, there are no firefighters out due to COVID-19.  Vaccines are needed for first responders.  Agenda Items 3-7 are informational only. The City Attorney explained the Planning and Zoning Commission had their first meeting to issue their initial report. The Planning & Zoning Commission have not had their Public Hearing or issued their final report for Council Consideration. Itwould not be appropriate to take any action. The copies of the Ordinances were provided with edit mark-ups for informational purposes only. The City Attorney suggested the more appropriate direction would be to allow the Commission to finish their process. Council will have the opportunity to discuss and act at the meeting  after.  Agenda Item #10 was discussed. See Agenda Item #10 below. Agenda Item #11 was discussed. See Agenda Item #11 below.  3.  Discuss and take possible action on Ordinance amending Article 4 of Chapter 74 of the Code of Ordinances establishing regulations for fences.    For informational purposes only. There was no discussion.  4.  Discuss and take possible action on Ordinance amending Article 3 of Chapter 74 of the Code of Ordinances regarding regulations for continuance of  nonconforming buildings and structures. For informational purposes only. There was no discussion.  5.  Discuss and take possible action on Ordinance amending Article 3 of Chapter 74 of the Code of Ordinances regarding the continuance of nonconforming This item is an old version of agenda item #4 and be discarded. There was no Discuss and take possible action on Ordinance amending Division 6 of Article 2of Chapter 74 ofthe Code of Ordinances regarding certificates ofC Occupancy. This agenda item is not the latest version. There was no discussion. Discuss and take possible action on Ordinance amending Article 4 of Chapter 74ofthe Code of Ordinances regarding regulations for the front and side yards. This agenda item was for informational purposes only. There was no discussion. Discuss and take possible action on Resolution 21.01.25.B, designating the Council Member Kollenberg made a motion to approve Resolution 21.01.25B, designating the Memorial Examiner as the City'sofficial newspaper. Council Member Discuss and take possible action on Resolution 21.01.25.A Calling a General Council requested the council positions that are currently up for re-election be listed on the resolution. Position 1, 2, and 5 will be added to the resolution. Council Member Bender made a motion to approve Resolution 21.02.25.A Calling a General Municipal Election on May 1st, 2021 with the appropriate positions that are up for re- election to be added to the resolution. Council Member Herminghaus seconded the  buildings. discussion.  6.  7.  8.  City's official newspaper.  Dodds seconded the motion and it passed unanimously.  9.  Municipal Election on May 1st, 2021.  motion and it passed unanimously.  10. Discuss and take possible action on allowing the City Council and the Planning There was discussion. Council Member Bender reported the earliest date for a Public Hearing would be February 25, 2021. For a Joint Public Hearing, a Special Meeting would be needed to approve an Ordinance establishing a date and time for1 the Public Hearing. After further discussion and pending approval from the Planning & Zoning Commission Chairman, Council elected not to conduct a joint public hearing and, alternatively, set a public hearing date of February 25, 2021 for the Planning & Zoning Commission and a public hearing date of March 8, 2021 for the City Council. 11. Discuss and take possible action regarding a joint public hearing between the City Council and the Planning and Zoning Commission to consider proposed  and Zoning Commission to Call a Joint Public Hearing  Zoning Ordinance changes.    There was discussion regarding sending and posting notices of the public hearings. Council authorized publication in the official newspaper, as required by law, and additional notice provided through V-Link, a newsletter, and posting information on  the City's website. Point.  12. Discuss and take possible action on landscaping for two esplanades on Piney There was discussion regarding costs to maintain esplanades throughout the City of Piney Point Village. Council Member Kollenberg suggested that ini the future the City obtain an estimate of the cost to maintain before installing esplanades. Council Member Herminghaus made a motion to accept the quotes from Bright Landscape Designs, Inc. for the 2nd Esplanade for $21,518.67, and for the 3rd Esplanade for $24,360.94. Council Member Thompson seconded the motion and it passed  unanimously.  13. Discuss and take possible action on landscape sprinklers on two esplanades There was discussion regarding 2 proposals submitted by Blue Water Irrigation Systems. Council Member Bender made a motion to approve Blue Water Irrigation Systems proposal for $17,311. Council Member Herminghaus seconded the motion  on Piney Point Road.  and it passed unanimously.  14. Discuss and take possible action on entrance and exit signs.  There was discussion regarding the cost of replacing the entrance and exit signs throughout the City of Piney Point Village. Council Member Herminghaus will obtain another quote for entrance and exit signs. This item is tabled until next month. Kinkaid School Representatives shared their plans for a new Upper School and address issues regarding the status, process, timing, a plan for engagement with the community, and details of the project and structure. Kinkaid intends to submit their detailed plans to the City tomorrow and submit to Planning & Zoning in March. Council had concerns regarding drainage, traffic, parking, and expense to the city. Kinkaid Representatives recognize that Kinkaid should mitigate the impact to the city. Council and Kinkaid Representatives discussed having follow-up meetings and or sub-committees to address issues. The City Engineer can set up different accounts to track the Kinkaid project separately from City Engineer projects and Drainage Engineer Projects. There was discussion toi investigate the concerns, set up ai future meeting to discuss issues and vote on a plan to track the project. The City Attorney suggested that Council could delegate the authority to the Mayor to enter third party relationships to evaluate Council concerns. Council was interested in the number of  15. Discuss and take possible action on Kinkaid presentation.  students that attend Kinkaid that live ini the 3 villages.  16. Discuss and take possible action on replacing Banners and Brackets.  There was discussion regarding the location of these banners. Council requested a map of the location for the placement of these banners. This item was tabled to the  next month Council Meeting.    17. Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  The City paid off 2011 Bond. COVID-19 update  2020 Property Tax Spreadsheet, the combined tax revenue received was  $7,049,229.73. Budgeted was $7,141,171.00.  18. Discuss and take possible action on the City Administrator's monthly report,  including but not limited to:  December 2020 Financials. There was discussion regarding considering property revenue according to the calendar year, instead of deducting Oct., Nov., & Dec. Water Leak at Piney Point Rd and Greenbay. The City Administrator Informed Council that staffi is discussing with Memorial' Villages Water Authority. There was discussion. The City of Houston owns the water line which is in the City of Piney Point right-of-way. There could be an Interlocal Agreement. Council Member Dodds will contact Mike Montgomery, the previous General Manager of Memorial Street signs have not been installed. Ali lift truck is needed. Staff will contact the Swimming Pool at vacant house, 17 Farnham Park. The City Attorney informed Council that the City could mitigate and install a temporary fence and invoice the resident. The Building Official stated she has received emails from the Consulate. She will forward their contact information to the City Attorney. The City Attorney suggested allowing 30 days for the owner to resolve the issue and then the City  and then adding Oct., Nov., and Dec. from the last year.  Villages Water Authority.  Bond payment made in 2020, possibly posted December 2019.  vendor who assists with Christmas decorations.  should send a letter.  19. Discuss and take possible action on South Piney Point Guardrail.  The guardrail previously installed has been damaged and repaired sO the City requested that the City Engineer find options to improve the guardrail to help avoid more collisions. The work will include removal and replacement of the damaged 19- foot section of guardrail, and two types of traffic reflectors to increase visual awareness. There was discussion regarding insurance coverage for this repair. The City Engineer informed Council that he has previously provided a breakdown of the portion of damage that should be covered by insurance and the portion that covers enhancements to the City Administrator. Council would like insurance to pay for the damage. The City Administrator will follow-up with the insurance claim. Council decided to move forward with repairs to the guardrail since it is a public safety issue. Council Member Bender made a motion to approve the quote from ISI for $3,850 for the repairs to the guardrail on South Piney Point Road. Council Member Dodds  seconded the motion and it passed unanimously.  20. Discuss and take possible action on Kensington Clean and TV  The resident at 217 Kensington Court had recently purchased the adjacent property at 221 Kensington and requested that the City consider relocating the drainage easement and storm sewer pipe between the two lots. The resident was also concerned about debris build-up during heavy rain events. HDR has obtained quotes for cleaning and televising approximately 850 linear feet oft the storm sewer pipe that    drains the Kensington Court cul-de-sac to help clear debris and identify any deficiencies in the pipe. Council Member Thompson made a motion to approve the quote from Aims for $2,762.50 for cleaning and televising 850 linear feet oft the storm pipe. Council Member Dodds seconded the motion and it passed unanimously. 21. Discuss and take possible action on survey of the Farnham Park washout Itwas previously reported by a resident that a storm sewer washout had formed in the backyard of 16 Farnham Park Drive. HDR and City Staff investigated the report and found that an 18-inch corrugated metal storm sewer pipe within the City drainage easement had separated from a manhole, causing a large portion of the natural ground within the easement and adjacent property to erode. HDR asked MBCO to provide a proposal for a topographic survey for an area around the washout and the City's easement between 15 and 16 Farnham Park. The survey will be used to determine the limits of the eroded area, the limits of necessary storm sewer repair, and elevations that the natural ground will need to be restored to. Council Member Dodds made a motion to approve the proposal from MBCO for $5,372.50 for Topography of broken storm sewer and washout area including drainage easement in Piney Point. Council Member Thompson seconded the motion and it passed  unanimously.  22. Discuss and take possible action on the City Engineer's monthly report.  Wilding Lane Drainage & Pavement Improvement Project: the contractor returned contract documents. HDR is reviewing. If all items are correct HDR will deliver the contracts to the City. HDR will then schedule a pre-construction meeting with Chuckanut: Finished regrading the ditches. There was standing water in the ditch located in the drainage easement at #2 Chuckanut. The contractor stated that there was very little fall available for creating a positive slope on the ditch. The report did not match the plan provided to the Contractor. HDR surveyed the ditch and found that the contractor that regraded the ditch at 239 N. Piney Point did not meet the specified elevations. HDR provided the survey data to the Contractor and the Contractor has agreed to go back and regrade the ditch again to achieve 96-inch CMP on S. Piney Point Road: HDR will schedule the inspection of the pipe condition and dye-test to identify the point of failure causing the washout as soon as dry weather and low bayou levels make entry into the pipe possible. Surrey Oaks Paving & Drainage Improvements: The contractor has agreed to excavate the area to check the water line main and service for leaks and make  the contractor and then ai townhall meeting.  the specified elevations.  repairs, as necessary. Council Meeting. passed unanimously.  23. Discuss and take possible action on the Minutes of the December 14th, 2020 Council Member Bender made a motion to approve the Minutes of the December 14, 2020 Council Meeting. Council Member Herminghaus seconded the motion and it  24. Discuss and take possible action on future agenda items, meeting dates, etc.  Entry and exit signs. Banners    25. EXECUTIVE SESSION: The City Council will adjourn into closed executive  session pursuant to 551.071 Consultation with Attorney. Council adjourned into a closed session at 8:47 p.m. Council reconvened into an open session at 9:16 p.m. 26. Action outside of Executive Session if any  No action taken.  27. Adjourn  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 9:17  p.m.  PASSED AND APPROVED this 1st day of March 2021.  Mark Kobelan Mayor  Karen Farris City Secretary