City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSION,TX77063-1523  TELEHONE (713) 782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JULY 22, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, JULY 22, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY DRIVE, SUITE 300, HOUSTON,  TEXAS TO DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city- related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing  policy. The City Council may not deliberate or vote on the matter  1.  Discuss and take possible action on the MVPD monthly report A. Proposed 2020 Budget in the amount of $1,949,987 B. Amendment to 2019 Budget - ALPR project in the amount of $44,000 Discuss and take possible action on the VFD monthly report  2. 3.  A. Proposed 2020 Budget not limited to: Esplanade Landscaping Kinkaid Yews  Discuss and take possible action on the Mayor's monthly report, including but  4.  Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: June 2019 Financials  5. 6.  Discuss and take possible action on the City Engineer's monthly report  Discuss and take possible action on crosswalk bids    7. 8. 9.  Discuss and take possible action on the minutes of the June 24, 2019 Council Discuss and take possible action on any future agenda items, meeting dates, EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public employee or to hear a complaint or charge against an officer or employee, specifically regarding Public Works/Code Enforcement position and renewal of City  meeting etc.  Administrator's employment agreement. 10. Action outside of Executive Session, if any  11. Adjourn  CERTIFICATION  Icertify that a copy of the July 22, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on July 19, 2019.  Nelson 31K Roger City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at 713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government Code, Section 551.071, to consult with an attorney.    Memorial Villages Police Department Summary  FY2020 Budget Proposal  FY20 Proposed Budget Summary  The Memorial Villages Police Commission has recommended adoption of the FY20 Budget Proposal and is submitting that for approval by member cities. The MVPD Chiefis requesting an overall budget of $5,849,962 which is an additional $404,236 or 7.42% increase over the FY19  Adopted Budget.  Ac comparative view and breakdown oft the proposed budget is as follows:  2019 Adopted Proposed Variance Budget 44.5FTE's 44.5FTE's 5,357,726 5,711,962 354,236 6.61% 88,000 138,000 50,000 56.82% 0.00 5,445,726 5,849,962 404,236 7.42%  2020 Budget  % Change  Category  M&O EXPENDITURES FLEET REPLACEMENT CAPITAL OUTLAY EXPENDITURES COMBINED EXPENDITURES  0.00  0.00 0%  The total cost to each city would equate to $1,949,987  M&0 $1,903,987 Fleet Capital $0.00  $46,000  The Department is requesting a two-month assessment beginning January 2020:  Maintenance & Operations  $317,337 $7,670 $158,665 $3,833  Fleet  February 2020 thrul November 2020 will be invoiced as follows:  Maintenance & Operations  Fleet  No invoicing is expected to occur in December 2020  1[Page    FY20 Budget Highlights  2018  2019 Budget Budget  2020  Category  Unaudited Adopted Proposed Variance %Change 4,054,114 4,640,414 4,815,125 174,711 4%  100 PERSONNE/BEEFTS 100 PERSONNELBENEFTS:  MVPD has budgeted 44 fulltime employees (FTEs) and 1-part time employee. There are 32 sworn officers, 10 communications personnel, 1 office/human resource manager, and 1 finance This category includes salary, overtime, court/bailiff costs, TMRS participation, and the health & benefits cost associated with MVPD personnel. The proposed budget includes the updated salary and retention plan specifically created to attract, hire, and retain the best and most qualified employees that begin with the approval of the FY19 budget proposal. *The salary line item was reduced by an estimated $57,750f for regular hours that would be chargedi to the overtime line item when employees work approved holidays. An estimated $31,749 was also added to the salary line itemj for estimated) year end paid  manager.  time off requests. OFFICERS-5250394  This category includes the base annual pay for the department' 's sworn personnel (32 employees). It also reflects the 2% COLA and 1% step increase. Adjustments have been made to account for step plan increases which are based on the employee's: anniversary date. This category is the base annual salary for the Office/Human Resource Manager, Finance Manager, and part time employee. It also includes a wage adjustment of 3%, which is equivalent tot the COLA and step increase for sworn personnel and dispatch employees.  ADMINISTRATION-S190,399  DISPAICH-S491,91  This category represents the base annual salary for dispatch personnel including the dispatch supervisor for at total of 10 full time positions. It also reflects the 2% COLA and 1% step increase requested as part of the new compensation and retention plan.  TCLEOSE CERTIFICATION-S172,595  Based on the current compensation policy sworn officers and dispatchers are awarded additional compensation for state certification recognized by the Texas Commission on Law Enforcement Officer Standards and Education. Employees who have achieved Intermediate certification receive an additional 2.5% percent of their base pay. Advanced certification is compensated at 5% ofbase pay and Master certification is compensated at 7.5% ofemployee base pay. At the time ofthis budget proposal 23 FTES were budgeted at the master certification level, 13 employees were budgeted at the advanced level, and 4 employees at the intermediate level. Any  increase in base salary will necessitate increases to certification pay.  2/Page    BILINGUAL INCENTIVE-S6,620  Sworn personnel and dispatchers who have Spanish language bilingual proficiency receive 2.5% in additional pay. Currently there are 4 employees who are eligible for this incentive. Any increase in base salary will prompt increases to bilingual incentive payments awarded to  employees.  COLLEGE INCENTIVE-S3000  Employees who have obtained advanced degrees from accredited colleges and universities earn additional compensation based on the following updated schedule: Associates Degree $100 per month, Bachelor's Degree - $200 per month and Master's Degree $250 per month. Two employees have Master's degrees, nine employees have BA degrees, and one employee has an  AA degree.  LCC/FBI INCENTIVE-52,400  Graduates of the FBI National Academy or Leadership Command College receive $100 per month in additional pay. Currently two employees qualify for this incentive.  CLOTHING ALLOWANCE-SI2V0  Detectives receive $50 per month in clothing allowance  LONGEVITY-S61440  The new compensation and retention plan changed the way tenure is earned and rewarded. Two thru five-year employees will receive a single $1200 payment each year in association with an annual employee contract. Employees with 6 years or more ofs service will be paid on a bi- monthly basis starting at $1,440 annually. The maximum annual earning is reached after 10 years  ofs service and equates to $2,400 annually. SHIFT DIPFERENTIAL-SA030  Employees assigned to nightshift are eligible for $100 in additional pay per pay-period (up from $50 inl FY19. Employees working a split shift may be paid $50 per pay period (up from $25in  FY19).  EMERGENCY CARE. ATTENDANT (ECA)-S40,300  All sworn personnel are required to earn and maintain advanced first aid training and proficiency at the ECA level within 18 months. Upon attainment sworn personnel will receive $50bi-  monthly certification pay. OVERTIME-5120,00 COURTI BAILIFF. -$21,600 times per year for the three Villages  The requested overtime takes into consideration the historical costs of operating the department This request is the estimated costs for two officers paid at the OT rate of $50 for 3 hours, 24  3IPage    RETIREMENT CONTRIBUTION-S8135 The 2020 Municipal Contribution rate is 11.79%.  GROUP-HEALTH-DENTAL/HSA CONTRIBUTIONS-S579,228  Health/Dental Insurance estimate: $423,228 employer contribution. Estimate is based on a 10% Employer HSA contribution estimate: $90,000 ($2,700 for family, $1,500 single) Wellness Exam contribution estimate: $44,000 ($1,000 per employee) Physical Fitness assessment estimate: $22,000 ($500 per employee)  increase over current elections.  WORKERS COMPENSATION-SA7A  The employer's contribution rates for workers compensation is determined by the Texas  Municipal League (TML). LIFE/LTD-S $21,523  The department provides employee term life, AD&D, and long-term disability coverage to its  employees. Cost estimate is based on 10% increase of current rates.  MEDICARE TAX EMPLOYER-S5,6  The current Medicare tax rate is 1.45% applied to the total compensation package including the  overtime budget.  2018 55,704  2019 Budget Budget 65,280 68,052  2020  Category  Unaudited Adopted Proposed Variance %Change  200 INSURANCE 200 INSURANCES:  2,722 4%  The insurance category represents our auto, general, public official bond, professional, and real property insurance coverage through the Texas Municipal League. Rates are determined by TML. The amount requested reflects anticipated rate increases based on current billing.  AVTOLIABIITN-SK.N2 GENERALLIABILITY-S720  Automatic coverage for any vehicles purchased throughout the year  This coverage protects the department from general liability claims from injuries and wrongful  acts.  PUBLIC OFFICIAL BOND-$960  Coverage for the Police Commission and protection against forgery  4IPage    PROFESSIONAL LIABILITY-575200 Protection from liability claims associated with law enforcement functions. REAL & PERSONAL PROPERIY-S15,340 Coverage for damage or destruction of departmental property.  2018  2019 Budget Budget 98,919 111,250 115,000  2020  Category  Unaudited Adopted Proposed Variance % Change  300 FLEET MAINTENANCE 3001 FLEET MAINTENANCES:  3,750 3%  The fleet maintenance category includes the annual fuel costs as billed by Villages Fire Department. This category also includes vehicle maintenance, damage repair, and tire  replacement costs. GAS & OIL-$70,500  FLEET MAINTENANCE-S27,500 TIRE REPLACEMENI-SIO DAMAGE REPAIR-S10,000  Category  2018  2019 Budget Budget  2020  Variance %Change  Unaudited Adopted Proposed  400 BUILDING MAINTENANCE  54,301 48,000 68,200 20,200 42%  400 BUILDING  The building maintenance category includes the annual janitorial services contract, building refresh ie filing cabinets, lockers and chairs. This category covers any repair costs associated  with the upkeep of the building. GENERAL MAINTENANCE- -$28,400  The increased request will cover overall maintenance and upkeep costs associated with the policy facility to included HVAC maintenance & repair, fire alarm & sprinkler system maintenance, landscaping, and miscellaneous building supply costs. The current service provider is Coverall with a monthly fee of$1500.  JANITORIAL SERVICES - $21,000  JAIL-$1,000  Purchases in this line item support supplying detainees with blankets and food.  5/Page    BUILDING FURNSHINGS-S17300  Purchases support the upkeep of the office (chairs, filing cabinets, lockers etc...).  Category  2018  2019 Unaudited Adopted Proposed Budget Budget 40,375 45,800 47,400  2020  Variance %Change 1,600 3%  500 OFFICE 500 OFFICE  The office category includes funding requests for computer purchases & replacement, postage machine & supplies, office supplies, bank service charges, and payroll contract expenditures. A computer replacement schedule was created to better plan and budget for the technology needs of the department. The request is based on estimated replacements of computer in FY18.  COMPUTERS-SI0,00  FOSTAGEPOSTAGE MACHINE - $1,300  The expenditures in this category will cover the postage machine rental fee from Pitney Bowes  as well as postage and ink refill requirements for the fiscal year. OFFICE SUPPLIES STATIONARYEXPENDIBLES-S18.00  The expenditures in this category include office supplies, meeting expenses, and employee  relations  BANK/FINANCE CHARGES-S700 Banking and credit card fees PAYROLL -$17,400  Payroll and Human Resource expenditures  Category  2018  2019 Unaudited Adopted Proposed Budget Budget 59,238 62,690 63,008  2020 Variance % Change  600 UTILITES 600 UTILITIES  318 1%  The utilities category includes expenditures related to monthly telephone, electric, water &  sewer, and natural gas services.  6/Page    COMMUNICATIONS/TELEPHONE-S34,408  The appropriation for this category will cover the department's phone lines, long distance calling, internet, cable television, and employee phone allowance (phone allowance equates to $4,620  in additional wages. subject to the TMRS rate). ELECTRIC SERVICE- - $23,000 WATER & SEWER-$5,000 NATURAL GAS-$600  The department's electrical service provider is Cavallo Energy.  Water & sewer services are provided by the City of Bunker Hill Village  The departments natural gas provider is Center Point Energy  Category  2018  2019 Budget Budget  2020 Variance %Change  Unaudited Adopted Proposed  700 CONTRACT/SERVICES 700 CONTRACT/SERVICES  215,754 229,056 350,441 121,385 53%  The contract/services category includes MVPD's equipment maintenance contracts, annual SETCIC fees, legal & professional service fees (legal and audit), IT contracts, and software  maintenance contracts (ex. CAPERS, Power DMS). EQUIPMENT MAINTENANCE CONTRACT-SI2.00  This line item covers maintenance charges for the elevator, generator, copier, fire extinguishers, and water delivery services. It will also fund initiatives to utilize technology to provide additional support in the areas of video evidence collecting and law enforcement interaction with the public. The estimated year one costs of these initiatives: advanced license plate readers ($40,000), in car video systems ($45,900), and body worn cameras ($30,800).  SETCIC FEES-$3,600  This line item request covers the fees paid to the Harris County Treasurer for inclusion of  misdemeanor warrants in the county-wide network.  LEGAL FEES- - $60,400  This line item request covers fees associated with Attorney duties, legal research and interpretation, annual audit, RFP advertising, and' TML claim deductibles.  7IPage    ITS SERVICES-5101250  This line item requests supports a variety oft the department's information technology needs to include: cloud based data and application hosting, bill paying services, information technology support services, and the annual subscription to the Texas Commission on Law Enforcement  Data Distribution System.  The largest expense in this category ($90,000) is to support the IT contract. SOFTWARE MAINTENANCE CONTRACIS-SS6,91 run the department. These maintenance contracts include:  This line item request supports the various software maintenance contracts needed to effectively  Capers, (the largest expense $27,800), is our CAD/RMS/ARS vendor. The contract is standard and includes system maintenance and operability. It also includes necessary system updates for the continuity of applications. For example, when Windows does an update it will often cause a conflict within the system. CAPERS will address these issues  as part of the contract. We also have unlimited help desk support. REVCORD our dispatch 24/7 helpdesk and remote monitoring service Power DMS our electronic policy distribution and maintenance system. It tracks all policy distributions, review processes and receipt ofnotifications. It also acts an online  Office 365  policy manual.  Quick books our financial management system Ticket writer annual maintenance VLinc/Website annual maintenance and design Leads Online online investigation system  Category  2018  2019 Budget Budget  2020  Variance %Change  Unaudited Adopted Proposed  800 OPERATIONS 800 OPERATIONS  133,685 155,236 184,736 29,500 19%  The operations category includes the line items that support accreditation, uniforms, training, travel, recruiting costs, criminal investigations, small equipment, and contingency funding  requests.  8IPage    ACCREDITATION-S1,200  The Department successfully obtained recognition status for compliance with the Texas Law Enforcement Agency Best Practices Recognition Program. This request is for accreditation fees  only.  UNIFORMS/OFFICER CLOTHING-532,000  This line item supports the replacement ofuniforms, vests, and outfitting costs associated with  sworn personnel and dispatchers. RADIO PARTS & LABOR-S33,036  On 2-1-2012 the Department signed a contract for radio services with the City ofHouston. The contract automatically renews each year for a period of3 30 years. The Department can terminate There is a set fee schedule for repairs and airtime. Each radio is assessed a $41 monthly fee according to the schedule implemented by the City of Houston in March 2015. Each licensed  the agreement ifiti is before 60 days of the contract renewal date.  Officer is issued a radio.  FIREARMS TRAINING & AMMO-$5,500 firearms qualifications for sworn personnel.  This line item request supports ammunition and training expenditures for State mandated  TASERS-S11,000  This line item request supports the taser replacement schedule TRAINING & PROFESSIONAL DUES-S $54,000  This line item request supports costs associated with job related training, professional dues, and  the R.A.D self-defense program. TRAVEL-S7,000  This line item support travel and lodging costs for employees.  RECRUITING COSTS-S10,000  This line item supports tuition reimbursement and recruitment and selection, which includes:  background, drug testing, finger printing, and psychiatric examinations.  CRIMINAL INVESTIGATIONS-$3,500  9IPage    This line item supports costs associated with criminal investigations such as fingerprinting supplies, drug testing, sketching services, public data information searches, and other  investigative supplies and services. CONTINGENCY-S15900  This line item is requested for unplanned emergency expenditures.  SMALL EQUIFMENT-52,500  Funding is requested to capture needed small equipment items that do not fit into specific  categories such as computers and building furnishings.  Category  2018  2019 Budget Budget  2020  Variance %Change  Unaudited Adopted Proposed  1000 FLEET REPLACEMENT  143,731 88,000 138,000 50,000 56.82%  1000 CAPITAL-FLEETREPLACEMENT  $138,000  Line item in this category supports our vehicle replacement plan. The department will use NOTE: All vehicle purchased must be approved by the Police Commission prior to ordering.  existing funds to help offset the cost of purchasing three new vehicles  Category  2018 32,285  2019 Budget Budget 0.00  2020 0.00  Variance % Change 0.00 0%  Unaudited Adopted Proposed  2000 CAPITALI ITEMS 2000 CAPITAL OUTLAY useful life greater than one year.  This category includes purchase of individual items with a cost over $5,000 with an estimated The capital replacement fund will be utilized to address future capital needs of the department. A plan for spending will be presented to the Board prior to utilizing the funds. No funding is being  requested at this time.  10IPage    Memorial Villages Police Department  FY20 BUDGET PROPOSAL  GENERAL FUND  ACCL.NO 100 100Salaries 110Overtime 115/Court/Bailff 120Retirement 130Health! Insurance 140Workers Compensation- TML 150Life/LTD 160Medicare TOTAL PERSONNE/BENEFTS 200 TML INTERGOVERMMENTAL RISKPOOL 200Auto 210Generalliablity 220Public Official Bond 230/Professionall Liability 240Real& Personal Property TOTAL OTHERI INSURANCE 300 300/Gas andOil 310Fleet maintenance 320Tires Damage Repair TOTALI FLEET MAINTENANCE 400 400Genera/Bulicding Maintenance 410Janitorial Services 420Jail 430Building! Furnishings TOTALI BUILDING 500 500/Computers 510Postage/postage machine 520Office Supplies 53_Bank/Finances ServiceChgs 540Payroll Services TOTAL OFFICE 600 600Telephone 610Electric 62Water/Sewer 63NaturalGas TOTALUTILITIES 700 700Equipment Maint. Contracts 710/SETCICf fees zolegalProfessional 730ITS Services 740Software Maintenance Contracts TOTAL CONTRACTS/SERVICES 800 800/Accreditation 810Uniforms 820Radio parts andI labor 830Firearms Trng and/ Ammo Tasers  Category  2017Actual 2018 Unaudited 2019Adopted 2020Requested $Increase/ 2019-2020 %Increase 3,007,702 2,983,455 3,377,767 3,520,578 142,811  4% 120,000 5,000 4% 21,600 0 579,228 (22,547) -4% 66,712 6,712 11% 21,523 2,090 11% 53,169 2,456 5% 4% 25,332 132 1% 720 0 0% 960 0 0% 25,200 0 0% 15,840 2,640 20% 68,052 2,772 4% 70,500 1,250 2% 27,500 2,500 10% 7,000 0 0% 10,000 0 3% 28,400 10,400 58% 21,000 2,000 11% 1,000 0 0% 17,800 7,800 68,200 20,200 42% 10,000 200 2% 1,300 0 0% 18,000 0 0% 700 0 0% 17,400 1,400 9% 47,A00 1,600 3% 34,408 318 1% 23,000 0 0% 5,000 0 0% 600 0 0% 63,008 318 1% 129,100 111,460 632% 3,600 0 0% 60,400 12,329 26% 101,250 50 0% 56,091 (2,454) -4% 350,441 121,385 53% 1,200 0 0% 32,000 2,000 7% 33,036 2,500 8% 5,500 0 0% 11,000 0 0%  112,433 353,071 477,136 44,344 17,388 44,246 20,174 546 833 21,431 11,695 54,679 62,804 30,333 6,762 99,900 11,933 18,000 260 30,193 6,506 345 12,749 981 13,723 34,304 33,006 21,586 4,761 365 59,718 14,503 3,169 38,765 98,602 52,553 207,592 215,754 7,560 22,751 28,507 1,758 10,000  128,390 349,263 475,963 57,758 16,578 42,707 22,392 479 849 18,918 13,066 55,704 64,262 27,500 3,162 3,995 35,649 18,000 528 124 54,301 8,998 987 14,397 303 15,690 40,375 33,166 20,882 4,781 409 59,238 13,710 3,256 49,482 99,210 50,096 5,085 21,813 28,083 4,553 10,499  115,000 21,600 601,775 60,000 19,433 50,712 25,200 720 960 25,200 13,200 65,280 69,250 25,000 7,000 10,000 18,000 19,000 1,000 10,000 48,000 9,800 1,300 18,000 700 16,000 45,800 34,090 23,000 5,000 600 62,690 17,640 3,600 48,071 101,200 58,545 229,056 1,200 30,000 30,536 5,500 11,000  394,127 432,315 38,189 10%  4,056,320 4,054,114 4,640,414 4,815,125 174,711  98,919 111,250 115,000 3,750    Memorial Villages Police Department  FY20 BUDGET PROPOSAL  GENERAL FUND CONTINUED  Acct. No 840Training &Prof. Dues 850 Travel 860Recruiting Costs 870Criminal Investigations (CID) 880/Contingency- Miscellaneous 892/Small Equipment TOTALOPERATIONS TOTALM&O OTHER FUNDS  Category  2017Actual 2018 Unaudited 2019Adopted 2020Requested $Increase/ 2019-2020 %increase  31,182 7,136 3,605 4,169 10,665  46,048 6,251 3,033 2,594 0 5,726  44,000 7,000 5,000 3,500 15,000 2,500  54,000 10,000 23% 7,000 10,000 5,000 100% 3,500 25,000 10,000 67% 2,500  0 0% 0 0% 0 0%  238,397 133,685 155,236 184,736 29,500 19% 4,781,102 4,712,090 5,357,726 5,711,962 354,236 6.61% 2017Actual 2018 Unaudited 2019Adopted 2020Requested $Increase/ 2019-2020 %increase  Acct. No 1000 1000Auto Replacement Rifle Locking System AEDs TOTAL VEHICLE REPLACEMENT 2000 2100Traffic/ Monitor 2500Radar -Lidar 2880CapitalP Projects Contingency TOTALS SPECIALCAPITAL ASSETS TOTAL OTHER FUNDS  Category  203,520 4,993 208,514 63,713 63,713 272,227 176,016 2017Actual 2018  143,731 143,731 32,285 32,285  80,000 8,000 88,000  138,000 58,000 73% (8.000) 138,000 50,000 56.82%  88,000  138,000 50,000 57%  Category  2019Adopted 2020R Requested SIncrease/ 2019-2020 %Increase  GENERAL FUND OTHERI FUNDS COMBINEDTOTALS  4,781,102 4,712,090 5,357,726 5,711,962 354,236 6.61%  272,227  176,016  88,000 138,000 50,000 56.82%  5,053,329 4,888,106 5,445,726 5,849,962 404,236 7.42%      MEMORIAL VILLAGES POLICE DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, tol be held at 6:001 PM, on, July 8, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, if deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments- At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Swearing in ofNew Commissioner- - Robert Lord- - BHV Approval of Minutes Update, discussion and possible action. 1. June 10t, 2019 meeting, as recorded. 2. June 13th, 2019 Special meeting.  3. Approval and Signature required for March 2019 Minutes as revised.  d. Financial Report - Update, discussion and possible action. 1. FY19 Budget Review and Discussion. 2. FY20 Budget Review and Discussion. or issuing an RFP for audit services. Chief's updates - Overview of monthly reports. 1. Cals/ncidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents  3. Discussion and possible action on accepting a 3-year proposal for audit services from current audit firm  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD Assist Response Times  f. Executive Session - It is anticipated that all, or a portion of the discussion of the following items will be conducted in closed executive session under authority of the Texas Open Meetings Act. However, no action will 1. Discussion and possible action regarding Procedures Related to Accounting Disclosures under the legal  be taken on thisi item until the Commission reconvenes in open session.  advice exception Texas Governmental Code $551.071.  Follow Up Items from previous meeting - Discussion and possible action on outstanding items.  1. Legal Counsel's proposed wording for the Amendment to the inter-local agreement as discussed at June's Commission meeting, regarding the approval gurememgdnbe-udgt transfers, inclutuggreques. to  cities with a recommendation the amendment be adopted.    Notice ofl Regular Meeting Page 2  h. Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Goverment Code. Situations in which a closed executive session may be authorized by lawi include, without limitation; (I) consulting with the Commission's attorney to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethiçal duty of the attorey to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gif or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $551.076. The Commission may announce that it will go into executive Session on any item listed on this agenda if the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions bapter 551 of the Texas Government  Code.  Raymond Schultz, Chiefofpolice E Memorial Villages PolierDepàrtment  POSTED:  7/2/2019 (date)  @ 11981 Memorial Drive: at 3Dpm. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke! Hamilton, Commissioner Sean Johnson, Alt. Commissioner  (time)  CityofBunker Hill Village Jay Smyre, Chairman William Murphy, Commissioner Robert Lord, Alt. Commissioner  CityofPiney! Point Village James Huguenard, Commissioner Solace! Southwick, Commissioner John Ebeling, Alt. Commissioner  Chief ofPolice Raymond Schultz.  Legal Counsel John Hightower  This facilityi is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such asi interpreters for person who are deaf or hearing impaired, readers, or large print, are requested to contact Office! Manager at7 713-365-3701. Requests should be made atl least 481 hours prior tot ther meeting. This agenda is posted on thel Memorial Village  Police Department website aty www.mvpdx.org-  Page 4 of1 104  07/03/19  Agenda. July 2019 Draf Rev.2.Doc    MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting June 10, 2019, 6:30 p.m.  A quorum was established, and Commissioner Hamilton called the. June 10, 2019 meeting to order at 6:30 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. Ina attendance were: From the Commission: CityofPiney! Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Alt. Commissioner Johnson CityofBunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner Murphy Legal Counsel John Hightower  Absent: Commissioner Reichek From Memorial Village PD Chiefof Police, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud Robert Belt - Belt, Harris Pechacek Robert Lord-1 Mayor of Bunker Hill Michael Herminghaus = Piney Point Divy Shrivastava = Paladin Trevor Pennypacker- - Paladin  Guests  MINUTES  At 6:30 p.m. Commissioner Hamilton called the meeting to order as Commissioner Smyre will be arriving a little later this evening and stated that a quorum of the Commission was present and  asked ift there are any citizen comments.. a. Citizen Comments  Commissioner Hamilton asked if we had any citizen' 's comments today. A citizen responded "yes". He introduced himself as Michael Herminghaus and was recently elected as city council at the City ofl Piney Point and he wanted us tol be able to put a face to the name and answer any questions we may have. He would like to listen in tonight to see how this business is conducted. Commissioner Hamilton stated that we would skip things around al little bit from the agenda and  go to the Audit first. Item 2- Audit Presentation  Robert Belt presented the FY18 Auditor'sl Report and directed the Commission to page 1,t the independent auditors report as of 12/31/2018. They are very pleased with audit and offer an unmodified opinion which is thel highest level they can give the board. All the disclosures  June. 2019 Draft Minutes V4 Chronological .Docx  Page 13 of 104  07/03/19    required by General Accepted Principals have been included and the financial statements are There is al lot of financial data in the report and would like to start at page 18 & 19 which are the Statement of Revenues and Expenditures. The general fund is presented in the far-left column, the primary operating fund came in at $4,708,974, expenditures came in at $4,708,974, giving an ending synopsis of $60K. As always, we adjust the assessments to the cities to match the actual expenditures at year end and that's why the numbers come in SO evenly. All the other funds are presented on the right-hand side; Vehicle Replacement ended up with a balance of$85,700, Youth Services with a balance of $20,626 and the Special Capital Assets fund with al balance of Int the back of the report on page. 37, this year all Governments across the United States have commenced with GASB statements 75, other post employee benefits which is abbreviated to OPEB. It has been discussed al lot at the City ofHouston this year regards to their very large OPEB liability. So there has been a lot of attention paid to this, unfortunately, this department didn't quite get out of the other post employee benefit business in time. This is where you are providing health insurance to your retirees. You hired an actuaryto perform the calculations, on page 13 is the result oft this new statement. They had the actuary go in and revise all their calculations and it ended up with a different other post employee benefit number than what we have had in the past. We went from a netposition of $772K previously there was a deficit, toa deficit of $434K which actually improved us a little bit. This is the result ofi implementing this Page 90 shows the statement oft net positions, within the financial document we get the information to give the different bases ofaccounting, one is the modified accrual basis of accounting and that is the basis by which you adopt your budget and by far the most important numbers inl his opinion. They also obtain information on ai full accrual base ofaccounting that takes into account all your long-term asset, long-term liabilities, which are primarily your TMRS liabilities. On page 13 is a statement ofthat position reflecting total assets of$1,698,363; deferred outflows of$808K and total liability of$3,048,566. You had deferred inflows of Other than this, it was a straight forward audit as far as they are concerned. Records are in good shape and management did a great job as usual. There were no findings in regard to management letter this year. Itv was a very clean audit and can answer any questions you may Commissioner Hamilton commented that it might be helpful if you could address what we discussed over the phone about the pension view. Mr. Belt explained that pension and other post employee benefits are getting al lot of attention at this past legislative cycle in particular. City of Houston has all kinds ofpension liabilities and OPEB liabilities, they are getting a very bad name as a result and obviously citizens are going to be concerned. We are very fortunate that the department participates along with 833 other entities within the Texas Municipal Retirement System, it's a very conservatively managed pension plan and we should take a lot ofcomfort in that fact. They do al lot of work to make sure investments are made, they hire an outside actuary to come in and do all the calculations for them, and so, generally we. have al lot of confidence  materially correct.  $83,818.  new accounting standard.  $316K giving a net deficitposition: at year-end of $858,058.  have.  with the' TMRS plan as a whole. June 2019 Draft Minutes V4 Chronologial,Docx  Page 14of 104  07Rage2    One thing that is always concerning is liabilities calculate 2.5 million, thisi is a very long-term liability, and is like a 401K plan, every year you will see the number go up and down based on how the market is performing. Ifyoul have 3 good years in the market you could end up with a net pension asset. If youl have 3 bad years, you can end up with a very large liability. This number will natural track and go up and down over time, you should watch it and be mindful of it, but don't be overly concerned about it. Ify you had your choice ofbeing slightly over or underfunded, it would be better to be underfunded because onçe the money goes in it can'to come out. They are pretty comfortable with the liability of2.5million when this is split among the Chief Schultz commented that in the long-term we don't have a large number of employees that are currently eligible for benefits, the number is relatively small, sO there wouldn't be arush on Refunds to the cities page 51 - we did the calculation as normal. $308,063 is the total amount Commissioner Hamilton asked if anyone had any questions, discussions, we are pretty pleased Motion was made by Commissioner Brown and seconded by Commissioner Southwick to accept the audit as presented. The Commission voted unanimously to accept the Motion. After the audit presentation and motion was made Chief Schultz stated that we would now move to item d.1.a - Paladin Drones and introduced Divy and Trevor who are the group that have been working with us for 8 weeks. They have been working out ofl Hunters Creek and have been using a drone to support our operations as we respond to very specific calls for service and they arel here today to provide us with an update of where they are at with this project and to learn more about them and what they are doing as a company and where they think this technology is going long-term. Theyltalked to the I.T. Committee last week and thought this would be a good Divy Shrivastava thanked Chief Schultz for his introduction and thanked the Police Commission for allowing them to come this evening and went on to explain. We deploy autonomous drones to 911 calls and they started this company with a very simple philosophy, how can we marry different technologies together. Specifically, drone technology with existing 911 response to A little bit about us, my name is Divy, I used to be an engineer at Berkeley, Ihope you guys won'thold that against me and I am also a Thiel Fellow, ifyou've heard of the investor Peter Thiel, every year he chooses 20 students who are working on a company to fund and we applied but had to drop out, asl don't have a college degree but am working on it. P'lI let Trevor introduced himself. My name is' Trevor Pennypacker, I was a student at the University of Pennsylvania, in the embedded master's Program and I did some research in the Kumar lab  three cities, that is something very manageable.  the bank so to speak.  that gets refunded, therefore each participant city gets $102,688.  with it. We do need a motion on this.  time to bring it forward to the Police Commission.  create a much more efficient system.  which is the top drone research lab in the country.  June 20191 Draft Minutes V4 Chronological_Docx  Page 15of1 104  07/Bge 3    We started the company in Ohio, when unfortunately, a friend's house burned down. He was just finishing up his high school senior year and the family were on vacation and thankfully nobody was hurt, but this was when I first started talking to the firefighters. They told him that a lot of the times they just don't have enough information, which really struck him as odd, because ifhe wants to know something he just pulls it up on his phone. So, why don't first responders who are actively trying to keep the community safe, have access to that same information. He continued to talk to more and more firefighters, basically every single day, and they ended up moving out to California. In California when he was studying at CAL he talked to more fire Along the way he ended up meeting Trevor at UPEN, and Trevor had been mentored by a fire fighter when he was growing up, sO he fell into the idea almost immediately. They spent almost the entire summer testing their product. He had been testing drones (mostly crashing them) fora couple of years when his friend's house burned down, and he had just learned coding. He figured maybe there is a way to marry them, and the way he could do this was to provide instant situational awareness. What this means is, as soon asacall is received whetherit is for a fire, burglary or any type of emergency the drone gets through first., It starts doing a 360 and it sends the video stream back to the officers while on route. When they were in California they tested this out with multiple fire departments across the Bay Area and once they realized the technology was ready, they moved to Texas and began working with Memorial Villages. Theyl have been working with us for 8-9 weeksnow and deploying to 911 calls, so if you've ever seen a drone overhead it is more than likelyo one ofours. They only deploy to; fire alarms, traffic accidents, burglary alarms and suspicious persons. Trevor then walked the Commission through 2calls to give us al better understanding of what it is we actually do. These are both calls that The model that we use that Divvy discussed with you, is what we call Mission Driven Response, we do not go fishing for emergencies; we do not patrol areas, we only respond when there is a real 911 call. This does two things, it helps us to maximize the time the drone is ready to go, and ith helps us to minimize the time the drone is flying over people. This also helps maximize privacy. Another thing we do along these lines is, we do not record anything on the ground (as it is traveling to the emergency) it records once the drone is "on scene". We do not record anything that is not pertinent to the emergency. We've communicated this pretty clearly to the community and the Chiefhas been helpful in sending out emails each week, describing exactly what we do, and thej public response has been verypositive. The sentiment ofbig brother watching overhead, or that drones are spying on us really gets dissipated quickly when people learn that we only The first call was an emergency called in about a car accident near Voss and Memorial and was described as being al brown car. What we learned from the video feed that we are about to show you is, that both oft the pieces ofinformation the police were given about the car and the location were wrong. And so, if the police had tried to respond through normal protocols they would have arrived on scene and found nothing, and it could have taken them a long time to find the Whereas, we got the drone on scene within 30 seconds from when the 911 call started. Approximately 1 minute or sO into the call we flyi it north oft the intersection and then you can  fighters and they told him the exact same thing.  happened over the past couple ofmonths since we' 've been here.  record the emergencys and how this helps.  actual scene of the emergency.  June 20191 Draft Minutes V4 ChronologicaL,Docx  Page 16 of1 104  07bagrg4    see on the video a white sedan in the middle ofroad, not moving and other cars driving around it. What the dispatchers were able to see from the video feed was that the vehicle was several hundred yards north ofVoss and Memorial and were able to relay this information to the officers on route. Also, they described the vehicle as a brown car not a white sedan, had the officers driven by the location looking for that vehicle there is a chance they may have driven right byit, because they were looking for a completely different vehicle. Instead, the dispatchers were thankfully able to relay this over the radio with the correct information to the officers. Very soon The second call came in around 9:30p.m. from Hedwig Village, someone reported that somebody was trying to steal their car. Thej police officer started driving over to the location, without a drone the officer would potentially have to search every car on the block. Ifyoua are a police officer and it's the middle of night and you are by yourself and youl have no information. There isn'ta description of the car or the exact location, it'sa very scary prospect to have to search through the each oft the vehicles. Behind any single one oft them could be aj potential As you can see from the video, it's very difficult to see and this wasn't a very well-lit street, but with the drone overhead, we can see that only one of the vehicles appears light on the thermal feed. The front halfofthe car is much lighter than the back half which means the engine has either just been turned off, or it is still running. Iti is obvious from the thermal feed which car the attempted robbery was and this information was relayed over the radio to the responding police officers. We were able to watch and make sure nobody was fleeing the scene. As you can imagine, this would be a difficult for a police officer if'someone at night time is fleeing the scene, iti is a difficult chase, but having the drone overhead with the thermal video feed makes it much easier. Having this information available allows you to send back up if necessary and These two 911 calls we walked you through are not isolated incidents by any means, we have responded to well over 100911 calls during the past 2 months or SO. We can help scope out backyards (which officer can't see over them). We help show traffic patterns, such as which is the most effective route to reach an emergency. If there is a car accident, we can show them which direction traffic is backing up. We do all oft this without compromising any citizen's Divvy commented that at the time we were testing the ALPR system a call came in, and as it was pinged, our drone was hooked up to this system so took offi immediately. While the officers were trying to find the car, the drone was also searching the quadrant. So, itis like having another officer on duty, except this one has overhead view and can tell the make and model of We see this as being a system that can be easily integrated with existing technologies. The point ofall this is to eventuallyl help save lives, our software solution takes that instant live view and helps provide morei information to officers, sO they can have a much better plan of attack. This leads to time and lives saved and wel have had great successes over the months. On our app as soon as a call is placed, Chief Schultz and officers receive a notification that the drone is online and in the air. On the app they actually have a choice to select whether this video feed was helpful or not. During our testing we ask them to let us know so that we can help make our  thereafter, the officers arrived on scene.  suspect waiting to. jump out on you and youl have no backup.  handle it much more effectively.  privacy.  the car very easily.  June 2019 Draft Minutes V4 Chronological_.Docx  Page 17of1 104  07/Bage5    video feed better and over the last two months over 40-50% of the calls have been helpful from We would like to extend this to be a yearlong program, this pilot was valuable, and we have proved that we are helping the police community in decreasing response time and increasing information and would like to take this further and have a contract. In terms of pricing we have split it up two ways. One is the number of drones available, currently there is one flying out of Hunters Creek. This gives ai response time ofar maximum of 6 minutes to anywhere in the villages. Ify you were tol have 2 drones, one placed at the police station and one at Hunters Creek we could have less than 3 minutes response times every single time, with an average of30-90 seconds per call. Wej price based on this and also on how often you want the service. For the pilot program with have been deploying 401 hours a week but thereis an option to deploy 24/7. The 40-hour week would be at the discretion oft the Chief to determine what times are high incident times or areas that we need to be online. We would provide a pilot there 24/7 who is on duty with the drone in case anything goes wrong. They handle maintenance on the drone, they repair parts etc. The pricing shows the installation. cost and a recurring fee for as software platform. Two drones for a 401 hour per week service for installation, hardware and set up it would cost $175K and $100K annual recurring cost. Forone drone initial set up/installation would be $105K and $45K recurring. Iwould bel happy to answer any questions. Chief Schultz commented that we have had really good working relationship with Paladin. This technology as it continues to evolve, they work with the same business model that you see with Apple products and that we are seeing with FLOCK. Wemake suggestions to them and they write the changes into their software, for example, we asked for the ability for him or the command staff to go back and look at a mission that has recently been flown on our smart device. So, they can bring up thej previous feed, if we get a call an hour after the event, we can look and see exactly whati it showed. The purpose of this technology is to get eyes on the location, and the event prior to the officer's getting there. It not only provides an additional level ofsafety for the officer but also allows us ton make decisions before we get there as to what type As an example, in a large caraccident, if you were to see a vehicle on its side or a vehicle leaking liquids then you knowy you will need a tow truck there and it can be sent before the officer gets there. Ifyou can tell you havei injured people, you can make the decision tol have EMS and Fire responding as well. In addition to this, the routing to be able to get to the scene as quickly as possible, is one ofthe more important aspects. As dispatch is looking at our resources which also includes the Village Fire resources, now we would have an ariel platform to see exactly where the event is andi ifiti is different than the location originally given on the call we We have had some good results where an officer was dispatched to a home where you cannot access the backyard, the drone can do that sweep oft the back oft the house and look for everything, from maybe a dog in the yard but also the direction of where the officer is ora fleeing suspect. The pilot takes control oft the drone and can just push a button to get lower if  the officers and dispatchers.  of resourcesi may be needed.  can make sure we are sending them to the right spot.  necessary as this is a mode they have built into the software.  June 2019 Draf Minutes V4 Chronologica_,Docx  Page 18of104  obgegb    Commissioner Johnson asked who enters the address of the location and what is the range oft the drone? Divvy responded that the dispatcher takes that data and they interface with the CAD System to pull that information, they only pull the latitude and longitude and the type ofcall. Based on this information, the drone already has preprogrammed flight patterns. The range ofthe drone with their proprietary technology is over 7 miles but they are limited based on current rules by FAA which governs the entire drone spaçe, that they have to maintain visual line ofs sight with Right now, the drone doesn't go more than 2 miles depending on the clarity of the day. However, they are working with the department and other officers in addition to the FAA to get specific waivers that allow operation beyond those sites. We can cover the villages effectively with 2 drones, 24/7 no matter what the current legislation, but for one drone we are working on Commissioner Johnson asked about the. ALPR at Gessner and Memorial and if they continued into Houston could we continue until HPD picked it up? Chief Schultz responded that right now we would not as wel had them create a geofence, sO he has restricted where they can fly. We cannot go over 110 unless they have specific approval from command staff. Paladin went on to explain that there are strict laws inj place which govern where you can and can't use drones as per State Code 423. There is a mission driven deployment which we touched on earlier, the four incidents; Fire, Traffic Accident, Burglary Alarms and Suspicious Person are Code 423. We are working within the current legislation, but this may change over the next couple of years and as As part of the FAA requirements we have to keep an internal log of every single call that we go to for the drone flight. Our pilots also do preflight checks before sending the drone out, they check the temperature, there are internal software checks that make sure that the weather is clear. Wel have rain sensors and we are working on al hanger essentially for the entire drone. All this information and the information the drone makes autonomously are logged, the GPS flight patterns and the emergency that they go on are logged. Ifanyone needs access to that  the drone at all times.  getting waivers, sO it can be 71 miles away.  it changes we expect our platform to change also.  information we can provide it.  Commissioner Johnson asked for clarification on the pricing. Iti includes, the cost ofthe drone, the upfitting, al live body the entire time 40/hours or 24/7 depending on the selection and is not a villages employee. Itis your employee, sO health care insurance and everything is turnkey, the drone is maintained and warranted, insured, everything. So, it would be $105K for the base model for a 40/hour week person, 52 weeks of the year deployed at the hours we want them, and itir includes all the hardware, insurance and everything? The response was we keep it at that, also because our drones are insured at least for the first two years, if there are any damages or anything such as the drone crashing for any reason it is covered. They have specific drone liability insurance up to $10M for every single flight, ifit crashed on aj person or property they should be able to cover the cost. The only thing you would need to do on top ofpaying for the package is to open up your smart phone and download the free app and sign in. Everything else Currently they have one pilot per drone, but they want to get a waiver where one pilot can work multiple drones. Commissioner asked how they can afford the cost ofa pilot for a year. The response was that aj pilot is not an aviation pilot, the way we make our software is sO simple to  drone related, and legal paperwork related is covered by us.  June 2019 Draf Minutes V4 Chronological_.Docx  Page 19of1 104  07/Bage7    use their drones that basically all their pilots have to do is pass aj pilot's certification exam which wel help them train for and they have to follow general guidelines. Other than this it is similar to working at a fast food restaurant. We usually work with college students that are pretty good at playing video games and our control system is similar sO not a lot oft training is required. We have been able to provide this service as we have a venture capitalist that has invested in us because they envision a future for having drones for public safety. As stated earlier we started in Ohio, moved to California and now in Houston. We know that departments across the states have been using drones, but the current systems are manual which is fine and get the job done. However, what we envision for the future is, every single city instead ofhaving al helicopter force or having a fox in the air, will have a drone. This is much more affordable, requires much less maintenance and we are trying to build out aj pricing model where we handle literally But the vision we see is, Amazon and Google are going tol be doing their deliveries, but at the same time there will be public safety drones and we are the only company rightn now leading that charge. This has given us the opportunity to get into cities like yours and work with great people like Chief Schultz who are very forward thinking in terms ofhow we can use this technology today. This is something that is happening right now, and we are trying to push it as hard as we We ended up raising funds from a California company and have some very smart people backing us and the mission is to get every agency across the United States to enable the drones. The drones that we use are DJI Drones, DJI is the world leader in all drones, they can handle wind up to 30 miles an hour and slight hail, basically anything less than a hurricane, they will be out flying. These drones are used for expeditions into the Antarctic and are very good, they come with a 4K camera alongside at thermal camera that we can switch both views ofoff, to show a 4K Normal drones that you can buy off the shelfrely on line of sight from the remote controller to the drone, for instance, ifwe! had a remote controller here and the drone a few hundred yards away and there is a wall or trees in the way, water droplets in the air or interference from other radio signals, the telecommunications range is very very small. Probably in the order of% a mile or underi ideal conditions possibly a mile. Wel have found a way to control our drones from anywhere to/from within the Villages regardless of whether trees are in the way or weather Commissioner Hamilton asked what kind of contract are they looking for? They are hoping to sign a multi-year contractwith us. They would like us to lock into a 3-year contract, but they can doj just a year, either way pricing would be locked in for us. Ifwe went with a 1-year we have the option to extend at al later time. As new features are rolled out we will have access to  everything.  can.  image overlay with the thermal camera, or a side bys side inj picture deal.  conditions, anything like that.  them.  The Commission thanked Paladin for their presentation.  Commissioner Smyre. joined the meeting at approximately 7:00p.m. and asked Commissioner Hamilton which items we had discussed. Commissioner Hamilton stated that we had covered  items A, C2 and D and would now skip back to item b and the minutes.  June 2019 Draft Minutes V4 Chronological,Docx  Page 20 of 104  ofogeg8    b. Approval of Minutes  Commissioner Smyre thanked Maureen and commented that they were very thorough and asked, Motion was made by Commissioner Brown and seconded by Commissioner Southwick to approve the May 134h,20191 Minutes as recorded. The commission voted unanimously to  do we have an approval for the minutes? approve the Minutes as presented. Financial Report  Mrs. Bowman presented Financial Report stating that the department has received 5 months of the appropriation and have expended 39%, at this time last year wel had expended 36%. We remain on target to remain within budget and are currently projected to expend 96%. There are In the vehicle replacement fund, we. have an invoice and released payment for three FY19 vehicle purchase. Please remember that the department is utilizing carryover funds to offset the cost of these vehicles. Ifyou turn to page 25, at the top, this is the prior year carryover of $85,709 we are scheduled to collect $88K through the villages and have $36K remaining. The carryover funds used arel highlighted and separated on the report which is $28,896, this is being pointed out because oft the limitations ofQuickBooks it appears as though we have overspent, but we are using carryover funds. That is why you see the deficit on the profit and loss statement In the Capital Fund, the department received the refund of $7,591.89 for the returned server. Also, included is a little synopsis ofhow we arrived at such a large surplus for FY18. Are there Commissioner Smyre asked what the total was? Mrs. Bowman responded $308,068. There was ac question related to the additional income for FEMA reimbursement and interest and how it is treated and ifit is owed back to the cities. Victoria responded yes, the $32K was included in the refund to the cities and we still have $28K that we will retain until the project is officially closed The Commission thanked Victoria for her efforts on FY2018 as the auditor stated everything looks in good shape and that she has done a great job. Chief Schultz commented that getting clarity on OPEB and everything that Victoria, Maureen and everybody did for FEMA and Harvey, we continue to see the fruits of that hard work as we continue to get reimbursements and more money out on the table. Ike finally got closed out this past month, but this has been a very smooth process because of the diligence and hard work that was put into it upfront.  no major changes or expenditures to report.  on page 37i in the amount ($72,719)it doesn'tinclude the carryover funds.  any questions?  and there is approximately $30K more expected to be released.  Item 3. FY20 Budget Discussion and Approval  Commissioner Hamilton stated that the committee has met several times and Commissioner Huguenard asked the Chief to present what was concluded at the last meeting. Chief Schultz stated that they have met on 3 occasions and have been going through the budget as well meeting with all oft the city managers and many members of the city councils have provided feedback.  June 2019 Draft Minutes V4 Chronological .Docx  Page 21 of1 104  07/Bage 9    Wes started off with the wish list, in a perfect world if money was unlimited what would we want tobuy. That had us at originally about 13.8% budget increase, obviously this was too much sO we went back and whittled it down and brought it back to you all, this was done several times Our goals are all about personnel, equipment and technology, this is what this department is based on and is how we will continue to provide the level ofquality law enforcement services to the residents of the villages. We just talked about drone technology, but we didn'ttalk about the people within our organization that have taken that technology, (and it isj just one component of many that we. have taken) to the next level. For example, there have been search and rescue missions going on throughout this weekend in Galveston County. Friday night, the first phone calls made were to this organization! It has been on the news about all the organizations that have drone technology down there and the one not mentioned, is us. But the first ones down there, were us. It was our networking and the work that wej put together to create a regional taskforce. Additionally, our folks were the last ones toleave yesterday during the recovery oft the This goes back to our employees, you see that with the budget, and the audit report that we. just went over today, that they didn't happen by accident, it happened because of Victoria and the other folks we have working in our department. It isn'tjust our sworn officers, it is all our staff, our dispatchers. As we interviewed for this most recent hire in dispatch, the lady that we hired comes to us, is the second dispatcher of the last two hires that were Supervisors in other organizations that walked away from a Supervisory position because they wanted to come and work for this organization. She willl be starting on. July 1S' and is currently now a Manager in Sugar Land in the Communications Center, shei is walking away from that role because oft the The other thing we want to do is to make sure we continue to have the best tools, technology and Ofour budget issues, we continue to work on our officer vacancies, we did have the one applicant last month that we made an offer, however, he decided to turn it down after his conditional offer. So, we are still working on this vacancy but haven't been successful yet this far. This budget is also year 2ofa year 2 compensation plan. We didn't ask for everything last year as we were competing with fire. Fire had a lot ofimportant issues with their building remodel and some other issues in filling their ALS personnel. So, we had said last year that we The technology, there are three main projects that we are presenting. Originally, they were part oft the general budget, but they are not right now as we are requesting using reversion money. We could pay for these projects, the two that have the largest capital increase or cost are the in-car video and on body cam systems that can be paid for completely out ofthe FY18 reversion this year, and the first year of the ALPR from this year's budget. We look at the ALPR project as being an expanded test project for the next 18 months. We would like to go ahead and start this project now, wel have the one system in place, it was put back out after charging on Friday. We had our first hit within an hour, we had another hit this afternoon at 5:27pm at south Piney Point and that hit was luckily an outbound vehicle that was a wanted felony suspect who is wanted for  and we now have the budget to something we think is good.  remains of Chief Reed.  environment and quality ofl life wej provide here. equipment, sO wecan continue to have asafe/community.  would come back and ask for more this year.  June. 20191 Draft Minutes V4 Chronologica,Docx  Page 22 of1 104  die1s0    aggravated assault. Which means he' 's been involved in a shooting within the City of Houston. The budget focuses on personnel, we want to remain competitive and make sure we achieve full staffing. Itis 4.4% increase in salary and benefits for our personnel. Salary increase of 3%; Step raise of 1%, Cost ofLiving increase of 2% and Shift Differential increase. There is also money to continue Physical Testing HSA Incentives and we' ve added, re-instituted a 457b Contribution at 1% on behalfofthe villages to the employee. This is to help with the phase out of post- employment benefit to pay for healthcare. The goal would be to ençourage the employees to also do at least a 1%1 matching contribution. Long-term goals are to build that 457b which under public safety allows them to use that distribution prior to age 59.1/2 you can withdraw with no additional penalty and get them to save that money and you just have to pay their healthcare expenses from time of retirement to age 65. This is something that Hedwig does and has been doing for 2 years now, the fire department have also been doing it. The reason for this is because none of our employees pay into social security and we are subject to the social security windfall. Which means we have to take ai reduction when we become eligible for social security and this Ift the average salary for a Sergeant will be right around $99K, Patrol Officer $78K and Dispatcher $54K. This puts us on the top end in the metro area but doesn'tnecessarily, put us right at the top but gets us to become more competitive throughout the Houston Metropolitan The budget includes the technology we talked about with the ALPR, each system is $2K annually, 20 systems would be $40K plus installation cost. Each site is specific, some sites can operate the camera itself and the single solar collector, some may need an additional solar collector, and some will actually need to be wiredinto nearby power. Most of the locations we have looked at do have power nearby because theya are by entrance locations to the villages and there is usually a lighted sign real close, so we could make that happen for about $6K as aone- To modernize and standardize the in-car video systems, we have 13 marked vehicles and our in- car video'systems, ify you remember last year we asked for an emergency appropriation to buy the used equipment from the CityofHedwig because our previous provider was in Chapter 13 readjustment and they weren'table toj provide any parts to us. We continue to have problems even with that additional equipment, but we can do a 5-year plan with in-car video system that would be integrated into the body worn cameras which we will talk about next. The total cost over 5-years is $126K, year 1 is $45,851 which includes the first-year operational costs and upfitting and hardware costs and year 2-5 is $20,124. The on-body camera system. We are the last department in the area that does not have on body camera systems for their officers. The officers really want this to protect themselves, this would be the cameras that record their interactions with the public. Everything from traffic stops to calls for service. The total cost for this would be $119K. We could fund all three oft these projects with the FY18 reversion monies, we could fund the body worn cameras and the in-car video systems for the life of the projects, which is 5 years and we could fund the first year oft the ALPR project as well. Other items included in the FY20 budget that we do not have any control over and are going to happen with or without an increase in our budget. TMRS expenses are going up about $37K;  We continue to have good solid results from the ALPR.  reduction is up to 40%.  area.  time installation cost.  June 2019 Draft Minutes V4 Chromological.Docx  Page 23 of1 104  opogugl    Legal Expenses $3,600, TML: $6,700, Janitorial $2K increase, Fuel and the kind of cost goes down. We need to increase the contingency emergency account which is currently $15K and we are asking for a $10K increase to have an emergency contingency fund for this building. This building is now 14 years old and we are seeing us having to put more and more money into the building. We also would like to move the R.A.D. Program to our budget from Bunker Hill's budget, iti is about $10K to run about 5-6 classes a year. There is a class starting tomorrow and it is completely full. Wel have another class next month that is also completely full, R.A.D. continues to be very popular and wel have now brought in a sister program called R.A.D. for There are some additional costs that weren't built in to the previous budget which are Landscaping, Fire Protection as we found out that the building wasn't being inspected annually for our fire suppression system, sO we now have that in place. And ofcourse, our air conditioning and HVAC maintenance as well. These are all inj place, as these are things that are going to happen. Commissioner Southwick asked a question related to the landscaping, we are leasing this right, the land does not belong to the police department? Chief Schultz confirmed that the land doesn't belong to the police department. The building belongs to all three villages and there isn'tal lease that we could find on file, but the land does belong to BunkerHill. Legal Counsel interjected that he believes there is a lease. Commissioner Southwick commented that sometimes in a lease it would state that the lessor would be in charge of the landscaping. Legal Counsel commented on the fact that Bunker Hill charges nothing for the use of the site by the Department. Commissioner Southwick stated that she is not trying to challenge anything, she just So, the proposed budget for FY20 for Personnel and' Benefits is an increase of 4.4% $4,845,925, Operational cost increase of1996$184,736 and Total M&O increase of 5.75% $5.6M. The. Auto Capital -itl looks as though there is a significant increase but don't forget we had money saved up from last year. Normally we ask for 3 vehicles' at $55K, which would be $165K based on what we think we will get for the salvaged vehiclesas we replace the vehicles, the vehicles sold this year will carryoveri into next year, we wouldneed about $138K. Historically, we have asked Proposed budget total increase is 6.589$5.8M, and the cost per village would be $1.9M. The reason a couple oft the capital projects are sO important to us, the body cameras as already mentioned, Hedwig, HPD and Constables have them, everybody else has them and in today's time of litigationitis an important tool to help protect the officer, help in successful prosecution. The video system as well, isoutdated, we have 2 systems one being the system from Hedwig. It served its purpose and got us where we are today. We spent $6K last year, the current supplier ofin-car video systemsi if we were to go with them would be the same vendor that supplies the body cameras. They have offered to give a trade-in allowance of $500 per system, which happens to come out to the $6K we used to purchase the Hedwig system. This would give us a The ALPR continues to be very successful, it doesn't get us to where we original talked about a full virtual gate, but we would be capturing about 80% oft the vehicles internal to the villages. That would be the main access points to the residential areas. We talked about keeping to 2 mobile units, we would set up one ofthe pool cars to be able to put out ALPR on the lightbar or front push guard. We could use this in conjunction with the speed trailer monitoring capability  Seniors which is also very popular.  had a question.  for $165K.  fully integrated video system.  June 2019 Draft Minutes V4 Chronological_,Docx  Page 24 of 104  OPAge182    and the. ALPR and the system will run both with no problems. Originally, the folks from FLOCK didn'tthink it would, but it has been running them both. We can run it 9 days before having to bring back in to charge. Our returns are coming back in 57 seconds, last Fridayi it was First year ALPR cost $48K, Five-year worn body camera and the $119K 5-year in-car video system with one complete refresh per system. The total cost for all these projects is $293K and wej just sO happen to have $308K in reversion money, sO this is something to consider in a way to Our goal is to keep us the safest community in Texas and we think this budget will help us get The Commission thanked Chief Schultz for all his hard work. Commissioner Smyre commented that going on the contingency from 15K to 25K what's in the back ofyour mind why we might have to spend that. Chief's response was, we are. just an air conditioning compressor away, we had the one circuit board go out in the radio system this year that was a $7,800 fix, there are four ofthose boards in there and one went out, the other three could easily go out. We've had a couple major plumbing repairs this month that we' ve had to pay for. Iam worried because the building is just at that age, it is 14 years old and has the original HVAC system. We wouldn't spend it all unless we need it, but Iam worried that something may come up and we wouldn't have the funds to get it done. It just makes sense to have an emergency contingency' budget in Commissioner Smyre commented that we: may get push back from this as it has been in the past. Some cities prefer us to come back to them with specific requests, air conditioning unit versus us putting iti in the budget, sO we will have to see ift they will support this. He went on to ask, are there any cities under pressure to keep the budget at a certain amount? What are the opinions, attitudes ofthe Mayors and councilmen, how may they respond to this request? Commissioner Hamilton commented that Hunters Creek talked at the last city council meeting and they would not like it to go any higher than this. He also commented that they did have some discussions about reversionary monies being in that ballpark figure. Commissioner Smyre asked, ifeveryone agrees with this budget or whether there is anything outstanding or shouldn'tbe included,I noticed Paladin isn'ti in there. Chief Schultz commented that we have seen good results thus far and they are here right now, the officers like it. They aren'tgoing to be able to sustain that pricing model and it would be worth looking at doing a one-year term to see how valuable it can be. Chiefwould like to see a one-year term with them to see how valuable it will be. Once the ALPR is in place, the two would marry up very well. Hedwig is interested as well in the drone because oft the fact that we are getting the ariel platform on scene SO quickly. We have been able to use iti in some cases as a secondary unit because it is not a major accident or an injury accident as soon as we see it as a broke down vehicle we can call off the secondary unit and have them deploy to other events much more quickly. It does also provide another level ofs safety for the Commissioner Smyre asked, is the plan to ask for all $293K out of capital to be used out of reversion? Chief Schultz responded, well, it could help with cashflow we have all had this discussion before, the reversion could potentiallyp pay for in-car video and body cam systems, which are capital. Iwould not want to pay for it all up front. It would bel better to pay on an  taking a minute twenty-five seconds.  make this happen. there.  line with what we: may need to do.  officers.  June. 2019 Draf Minutes V4 Chromological_Docx  Page 25 of 104  ofagag3    annual basis, however, that could be done to be included in the budget. Ifthe cities wanted their money back and give it to us in 5 equal distributions, that would be fine but may become too Commissioner Huguenard commented he believes the first year to fund that would be about $110K for the three projects. Chief's hope is that they would hold that money aside, so we don't find ourselves in the same situation where we are looking for a significant increase next year. Technically, the body cameras should become part oft the M&O but if they were to fund and keep the money aside it won't hurt your cash flow. Commissioner Huguenard asked Legal Counsel what the methodology would be to seek to obtain approval to use the reversion funds for this purpose? In the past, wel have amended the past year's budgets, you can' 't spend any money unless the cities have authorized it. Ify you didn'tspend it in 2018, it has to be authorized in some other way and depends on how the cities look at it, but a dollar is a dollar. It'sapolitical issue of how it is looked at, the cities have to either approve in the 2019 budget or an amendment to 2018 It could be done by budget amendment for 2018 in this particular instance, and this could be done for either $110K or the amount needed to fund the first-year obligation or the entire amount int the neighborhood of$300K. Legal Counsel apologized and said the 2019 budget not 2018 as that budget is dead. This is money that wasn'tspent in 2018 and sO it goes back to the cities, or they can reallocate it to the 2019 or 2020budget. What we are faced with is doing a budget with what we use for reversion funds and went back to the city councils to obtain authority to makea budget amendment and earmark these funds for a specific use for the three capital projects. The issue we have is that there is a difference in opinion on thet theories, at least amongst some oft the councilmen, and an objection. The opinion is that it should be part oft the current year budget rather than an amendment to aj prior year budget to use reversion funds. The alternate to this is that wei include the funds in the current year budget which increases the percentage way beyond the 6.5% where we are currently at, which is problematic for another city. Commissioner's belief is that the funds being expended are the sameand could be viewed as form over substance, as you are asking for transparency and in bothinstances, we have to get city councils approval Discussions continued, and Commissioner Johnson stated that we are asking for 6.5% on our budget but we are trying to give them back 5.1% from 2018, is this resonating with everyone? The $300K is5% oft the proposed 20201 budget, it could be looked at as 1.1% increase overall, he knows this doesn'tmean we are always going to have this surplus, but it is looking like there will be a surplus for 2019. He suggests, we present our budget, there is an increase but there are also Commissioner Huguenard stated iti is a long-term project and should be earmarked for long-term purposes in the long-term fund that is a good way in handling it. We are not arguing the merits ofeither one but just bringing forward the issue that has been presented and how to move forward, either approach is transparent and either approach we spend the same amount oft money. Commissioner Murphy added that as they have had their I.T. Meetings and listened to these guys talking about the technology and the capabilities, Ibelieve they are all important and what Chief has highlighted, body cams, in-car video systems and getting the ALPR test expanded. Then the drones, the value from seeing it all working for one 12-month period oft time together this is  complicated.  budget.  either way.  reversionary funds and we have budgeted conservatively.  June. 20191 Draf Minutes V4 Chronological.Docx  Page 26 of1 104  GPaga1b4    going to bes sO effective. On south Piney Point entrance, it is doing such a good job that things are dropping. Since the ALPR and the drones are on a one-year contracts, we aren'tnecessarily Commissioner Smyre agreed wel have a consensus that these are capital expenditures that are needed, we have a solid budget at 6.58% and should move forward with the capital expenditures and ask for the reversion. It benefits ifit comes out ofreversion because then the cities don't have to budget forit. Ifwe just go forward and ask for the money in our budget, then they have tor raise their budget. However, the reversion money keeps them from having to do that. Commissioner Smyre commented that we have to come to an agreement tonight as in a week's time, they make their first presentation to Bunker Hill. And as wel have a Mayor and a City Counselman here tonight asked if they had any comments. A question came up related to the ALPR project, his understanding was that this is replacing the Virtual Gate project and he recollects there were much higher budget items, millions of dollars for that. The ALPR would be ag great savings compared to the original Virtual Gate project. We also got the nomination for Commissioner Smyre stated that what he hears from everybody is that we have solidarity on the Commissioner Hamilton commented that there were some items that Chief would like and would be useful to us, but we didn'tinclude them in this budget. There isn't fat on this budget at all. Chief Schultz added that some oft the stuffi in the earlier versions were; ai message board that could be programmed. It would be a tool that could be used byall of the cities all oft the time. During Hurricane Harvey we rented them. They çan be used for various things; announcements for Special City Council Meetings, Don'tforget to Vote for Upcoming Election, Road Closures and the new message boards have the speed component in them. They can be moved around throughout the villages. We also took out the LIDAR and several other items to focus only on We didn't see the Paladin Presentation until Friday morning sO that's why there isn'tanything in here but believes that we could do a solid year of testing and if we decide we don't like it we have the option to walk away from it,just like the ALPR's. Ifwe had 20 of these in place and roll them out this. July, let it run for 3-4 months and then go back to the original Tri-Cities meeting task force and take to the community to let them see what we have. Because part ofthe original scope was for us to identify a system that neighborhoods, blocks and streets could buy into and feed it into us. The 20 locations would include the partnership with the City of! Houston and wel have spoken with the City ofHedwig and they are very interested in it and may throw in Commissioner Hamilton had a question related to ALPR, last month we approved a motion to move some of the money from salary and benefits and apply it to the ALPR. Commissioner Huguenard stated that we have already approved that budget amendment according to the minutes of that meeting. Commissioner Hamilton asked for clarification as to whether we approved this money for this year and it is not in the 2020 budget, it is confusing? Legal Counsel commented that you have to adopt a budget, and have it approved by counsel ify you  ini it long-term. It is safe to say, these are all technologies we need.  safest community in the U.S. this is a great selling point. need for all three capital projects and everyone agreed.  capital projects that are needed.  acouple of cameras as well.  June 2019. Draft Minutes V4 Chronological_.Docx  Page 27 of104  oPageds    adopt an amendment, counsel has to approve it. Commissioner Huguenard clarified it is for the FY19budget as per the minutes, we just need to go to the cities if this is our intent. Commissioner Smyre asked the Commission, if they we want to take all three technology projects and put them against the reversion, $293,387? Chief Schultz commented that for the ALPR it would not be the entire $44K as we are already half way through the year. The contract has to be per year. Ifwe are budgeting this year for a year starting in July, then we pay through July ofn next year, that is the issue. We have to budget for a full year to sign a contract for a year, maybe every year it will be like this, unless we can true up a way to get around this. Legal Counsel explained that ifyou have committed yourself for a year then you need to have the money in this year's budget. $22K. would be spent in the FY2019 budget. Another way around it could be a funding out clause, where you budget for it, but you don'thave to continue. Chief Schultz stated that we do pay our contracts upfront usually at the beginning of the year and that's the reason why it looks lopsided for the M&0. Chief Schultz will ask FLOCK ift they can adjust the term of the contract on a one-time basis to help us get straight with our budgetary process. Commissioner Brown asked ifthe ALPR funds that are needed immediately would be covered by the proposed amendment to be presented to the city counsel on adjusting intra-budgetary transfers? The Commission agreed that it would be, ift theyarea approved, but might not be made retroactive. Commissioner Huguenard commented that nature of the expenditure for the ALPR isa an annual recurring item and probablyshould be included in the general fund part ofthe budget. The other two items should be viewed as a long-term capital. Ifwe continue with the ALPR approach it may change from year toyear as we go forward, and we should include that in our normal budgeting process, for the general funds. ChiefSchultz explained that the FY20 budget would still have to include half oft the year for. ALPR. Mrs. Bowman clarified that the ALPR cost of$ $40K is in M&O under equipmentmaintenance contract and not in capital for FY2020. The Commission stated, this changes things then, and that we are only really talking about the body cameras and in-car as separate from the budget and can possibly use the  reversionary money to deal with these.  Commissioner Smyre commented that none of the cities' budget for reversion money, it is a non- budgeted expense for income. The Commission agreed that a motion needs to be made on what the appropriate approach is. The visitors commented that they believe the drones should be put in the budget as everyone in the room agreed they approve ofthis] project and are looking forward to it. Commissioner Johnson asked Chiefifv we could go back to the slide with the three items. If we asked for the monies upfront then it looks as though the body cameras and in-car don'th have to be included in the budget for 5 years is that correct? Commissioner Huguenard added, that ift the reversion funds are received and placed in the special asset capital fund and earmarked for that specific purpose, they would not be aj part of future budgets. Commissioner Johnson added, you will not see this come up again in the budget for 5 years ify you agree to let us use the reversion funds for this purpose. Commissioner Huguenard agreed, that this is one approach. Several oft the Commissioner's agreed that they approved of this approach and asked Commissioner Murphy stated that we have a budget amendment we did last month that covers ALPR with basically monies saved and already recognized, this would go in 2019. Then we would take $40K going forward due in. July of2020 that is already in the 20201 budget. The other twoi items, $126K and $119K to be put in the special allocation. It would be a 2-part request to  Chief Schultz to move forward with it.  June 2019. Draf Minutes V4 Chronologica_,Docx  Page 28 of 104  dPage186    fund these and Chief would pay annually out of that account and ifit needed, to be cut off early for any reason as he has that leverage with the contractor. There would still be some surplus that could go back to the cities, approximately $60K. It was further discussed that the percentage increase in the 20201 budget toi include these capital asset items would be approximatelya 1% increase for the one-year amount. This would take us from 6.58% to 8%, do we believe this would be acceptable to all three cities? Legal Counsel commented that it would be an 8% increase, but they would be getting back an amount equivalent to 6% for the 2018. Does this Commissioner Brown questioned if the way the budget is currently going, are we going to have some unspent money in the FY19 budget that could be transferred over to the drone project? Chief Schultz responded yes. The Commission had further discussions and agreed wel back the $40K out and just ask for the body cameras and in-car video systems and present this to the cities and ask for the reversion to cover that and put it in the Capital Fund sO that it is earmarked for that purpose. Commissioner Hamilton interjected that before we move forward with this, whatever we add back in to this, it has to be below the 6.5%, sO something else would have to come out, he then recognized that the $40K was already in there sO that will be coming out. The Commission further discussed that regardless ofh how we package this, it seems it is just a philosophical objection. The Commission agreed that they are, not saying the money is ours, we just have really good projects that we would like to spend the money on. Commissioner Hamilton said they need to move forward to present Chief's latest budget which is the 6.58% budget to the councils. The Commission agreed that we need to take the drones off the table for Chief Schultz commented, just to be clear, each city council are going to hear two budget amendments, both to the FY19 budget. One that was voted on last month for ALPR's using salary savings and one for a budget amendment using the reversion money for the other two projects. Commissioner Huguenard stated that we now need a motion to approve the FY20 Motion was made by Commission Southwick and seconded by Commissioner Brown to amend FY2019 budget to add $245,387 for themoderization and standardization ofin-car video systems and body worn camera systems on all personnel. Such funds to be held in the special asset capital fund and restricted for those specific purposes in order to allow for the continuation oft those projects for five years. To be funded with reversionary funds from the FY2018 budget. Motion was made by Commissioner Huguenard and seconded by Commissioner Hamilton to approve the FY20 budget as presented by Chief Schultz at tonight's meeting. The commission Commissioner Huguenard commented that the funding date to fund the reversion monies for  change the outcome?  now but that it is something that we may consider in the future.  budget.  The commission voted unanimously to approve the Motion.  voted unanimously to approve the Motion.  2018 is 45 days after the approval oft the audit, which was today. Once item b was discussed we moved on to item d.  d. Committee Reports  June 2019 Draft Minutes V4 Chronological,Docx  Page 29 of 104  oPogug7    I.T. Committee  a. Paladin Drone Presentation.  Commissioner Smyre asked if there was anything beyond the Paladin Drones project from the Commissioner Murphy commented that he felt it was a very good meeting, they discussed everything that has been shown here today as well as the Paladin Droneand he also saw the systems in the building we have downstairs. Everybody is doing a great job; certainly on this it is Chief Schultz reminded the Commissioner, that in the not too distant future we are looking at doing an RFP for our LT. vendor. Commissioner Murphy stated that they talked about putting this in as a mandatory 3-5year RFP to allow Chief the possibility to put it out in front of vendors to make sure we are staying in the right range as far as pricing goes for our I.T. service provider. Chief Schultz stated that our RFP has been in place for 3 years and as it has been brought up in the past. Its should occur on regular phases, it is a one-year contract and we have done two additional year extensions. So, it should go back out for RFP as there are a lot of vendors who provide this service. Commissioner Murphy commented that we should put it on our agenda for  I.T. Committee.  going to put us ahead and get us where we need to be with body cameras.  next time. e. Chief's updates  Chief Schultz presented his monthly report, other than the items we' 've already touched on, we had a couple of meetings and the budgets approved tonight and he appreciates that. We made an offer to a Dispatcher, Ms. Amber Rose she'sa Supervisor leaving her position in Sugar Land, we Couple of major events we' 've had, was using the drone to assist in the search and rescue efforts for the Chiefdown south that we have. already talked about. We also had two CODIS hits last month. CODIS is DNA evidence collected at a crime scene, sO our Detectives are doing a great job of processing crime scenes. Both were from 2017, that we recovered biological evidence, one the defendant is in custodyin Illinois and the other is al local bad guy who broke into a car and the blood evidence came back to him. Ionly mentioned this as people ask what happens with their cases and sometimes it takes a long time for this to happen and these are some of our Calls for service are starting to pick up, due to people going on vacations. Response times, we had al little uptick in the response times as there was an event at Hunters Creek which was a shift change event and sO took longer, it was an assist VFD. The system worked the wayitis supposed, we dispatched VFD and they arrived before we did, but that's okay as long as there is ai first responder there on scene. There were: no crimes against persons, there were four burglaries Total incidents year to date 8,315. Arrests continue to be up, one day last week you will notice in the daily report, the jail was completely full, this is very unusual. Our folks are doing a good] job  believe she will be a great solid employee.  successes. Warrants are being issued for both folks.  ofhabitation and we were able to use the ALPR to help solve the crime.  June 20191 Draft Minutes V4 Chronologica,Docx  Page 30 of 104  oagAg8    with traffic enforcement and proactive interaction and patrols on the streets. The average  response was 3:22.  Follow Up Items from Previous Meeting 1. Budget Workshop  2. Discussion and possible action to approve aj proposed amendment to the inter-local agreement, regarding the approval requirements for intra-budget transfers, and to forward the proposed amendment to the member cities with ai recommendation that  the amendment be adopted.  Commissioner Smyre asked what the action item 2 was? Commissioner Southwick commented that her recollection was that we couldn't vote on it at the last meeting because there wasn't an action item on the agenda. Legal Counsel agreed and that we didn't have anything written and now they! have the proposed amendment. A suggestion was made that wej put something in writing and hei needs to know what approach to takei ifwe are going to doareformed, restated and amended agreement. He has taken a stab at preparing one as presented tonight, but the only thing that may need to be changed is the amount which is way out ofdate. Wemay need to go back and take all the amendments to make sure the reformed copy is correct as it will have legal significance now. Ift this is something you want me to do, I can, but this may complicate things politically and may want to make change on other parts. Do we want to go with a simple one paragraph language that deals with this amendment only or do you want him to go with restating this section? Commissioner Huguenard commented that it makes sense to do this and that is why it was suggested, but he does have another small amendment to it. In terms of the philosophy as to whether we should do it, he doesn'tbelieve it will raise a bunch of concerns about amending the agreement, itj just relates to the Police Department and doesn'thave anything to do with any other aspects of the City Governments. Legal Counsel asked, sO if we take the approach of going ahead int thei form ofai restated amended agreement it willl be okay? Commissioner Huguenard responded Legal Counsel confirmed that he will prepare an agreement like that, do you have any issue with thel language I've provided? Commissioner. Huguenard replied, no but I wouldj just add; aj proposal that anyintra-budget: transfer of funds must be approved unanimouslyatad duly constituted meeting with a quorum with at least one member of each representative city in attendance. A ynanimous Commissioner Smyre announced at 9:22p.m. that we would now move into Executive Session to discuss items a-C. The Commission reconvened into General Session at 10:11p.m.  that hei is not opposed to that.  vote ofthose in attendance as a quorum is required.  Executive Session  a. Discussion and possible action regarding Police Chief's Compensation under personnel Discussion and possible action regarding Police Chief's Annual Performance Evaluation under personnel exception Texas Governmental Code $S 551.074. Discussion and possible action regarding Procedures Related to Accounting Disclosures under the legal advice exception Texas Governmental Code $S 551.071.  exception Texas Governmental Code $S 551.074.  June 2019 Draf Minutes V4 Chronological,Docx  Page 31 of 104  ofmge189    AI motion was made by Commissioner Brown and seconded by Commissioner Southwick to make an increase in Chief Schultz salary as discussed in the Executive Session. The commission  voted unanimously to approve the Motion. No other action was taken in Executive Session. h. Suggestions for future agenda items  a. RFP forI.T. Vendor Services - Discussion and possible action.  Al Motion was made at 10:12 p.m. by Commissioner Southwick and seconded by Commissioner Huguenard to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  June 20191 Draft Minutes V4 Chromological_,Docx  Page 32 of 104  d8910    E O OLICE  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Special Meeting  June 13, 2019, 8:00 a.m.  A quorum of the Commission, consisting of Bunker Hill Village Commissioner Jay Smyre, Piney Point Village Commissioner Jim Huguenard, and Hunters Creek Village Commissioners Brook Hamilton and Sean. Johnson, attended a special meeting, held at the Katy Gun RangeonF.M.2855, on June 13, 2019 beginning at 8:00 a.m. The purpose of the meeting was to provide the Commission with information on the firearms training that the Village Police Department's officers are required to complete and to give the Commissioners an opportunity to ask questions and to experience some aspects of that training for themselves. Chief Shultz and other officers with the Department provided information and assisted the Commissioners in performing certain  firearms training exercises. Approved and accepted on  No official action was taken by the Commission at the special meeting.  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  June. 2019 Draf Special Meeting Minues Docx  Page 33 of1 104  07/03/19    016 PoCE  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes ofthe Police Commission Meeting March 18, 2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the March 18, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. Ina attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson CityofBunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner Murphy Legal Counsel  Absent: John Hightower  Finance Manager, Victoria Bowman From Memorial Village PD ChiefofPolice, Raymond Schultz Office Manager, Maureen Loud  Gucsts  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ifthere are any citizen comments.  a. Citizen Comments None  b. Approval of Minutes  Motion was made by Commissioner Huguenard and seconded by Commissioner Hamilton to approve the March Ilth Minutes as recorded. The commission voted unanimously to approve thel Minutes as presented. The date should have been February 11 (not March 11th)  C. Financial Report  ChiefSchultz commented that he would present the Financial Report as Mrs. Bowman was unable t0 be here this evening due to a children's event that she had to attend at the last minute as her husband is out oft town. Submitted today is the first 2 months of the year. We have received  Mar 2018 Minuts Final. Dua  Page 34 of1 104  07/03/19    1. Retiree Health Care long-term plan. h. Suggestions for future agenda items  2. Virtual Gate project t-Flock Test and Evaluate Single Camera Unit.  None  A Motion was made at 7:27p.m. by Commissioner Reichek and seconded by Commissioner Brown to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on Apail 8,  2019  By:  Jay/Smyre, Chairmay Board of Commisslghers Memorial Villages-Police Department  Mar 2018 Minutes Final.Docx  Page 9 Page 35 of1 104  07/03/19    MenualsGUagek Paffcel Department Geneal Fund Far thes x nonte ended. Jure 19 DESCRIPTION Expenditures 100 n10 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  50,00% 60.00%  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted 3,377,767 1,541,687 1,836,080 45.64% 3,336,285 41,482 115,000 48,933 66,067 42.55% 97,348 17,652 21,600 2,600 19,000 12.04% 10,000 11,600 394,127 187,984 206,143 48% 379,653 14,474 601,775 236,247 365,528 B9.26% 538,160 68,615 60,000 32,470 27,530 54.12% 65,495 (5,495) 109.2% 19,433 8,881 10,552 45.70% 18,468 50,712 23,123 27,589 45.60% 50,277 4,640,414 2,081,924 2,558,490 44.9% 4,490,685 149,729 25,200 11,514 18,686 45.7% 23,029 2,171 25,200 9,342 15,858 37.1% 18,685 6,515 13,200 7,196 6,004 54.5% 14,392 (1,192) 109.0% 65,280 28,714 36,566 44.0% 57,427 7,853 69,250 27,205 42,045 3913% 65,000 4,250 25,000 13,091 11,909 52.4% 25,000 7,000 3,828 3,172 54.7% 4,500 2,500 111,250 44,943 66,307 40.4% 94,500 6,750 18,000 8,439 9,561 46.9% 16,878 1,122 19,000 9,000 10,000 47.4% 18,000 1,000 10,000 5,042 4,958 50.4% 10,000 48,000 22,976 25,024 47.9% 45,868 2,132 9,800 8,733 1,067 89.1% 9,800 260 1,040 20.0% 18,000 5,974 12,026 33.2% 11,948 6,052 168 532 24.0% 16,000 8,304 7,696 51.9% 16,000 45,800 23,440 22,360 51.2% 38,883 6,917 34,090 16,881 17,209 49.5% 33,762 23,000 7,655 15,345 33.3% 15,309 7,691 5,000 1,218 3,782 24.4% 4,873 62,690 26,038 36,652 41.5% 54,545 8,145 17,640 8,549 9,091 48.5% 17,640 48,071 37,167 10,904 77,3% 48,071 101,200 48,920 52,280 48.3% 97,841 3,359 58,545 44,841 13,704 76.6% 58,000 229,056 139,514 89,542 60.9% 225,152 3,904 30,000 11,001 18,999 36.7% 22,002 7,998 30,536 28,044 2,492 91.8% 30,536 5,500 2,137 3,363 38.8% 5,000 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 20,352 23,648 46.3% 44,000 7,000 2,454 4,546 35.1% 6,500 425 4,575 8.5% 647 2,853 18.5% 3,500 15,000 5,904 9,096 39.4% 5,904 9,096 2,500 1,376 1,124 55.0% 2,500 155,236 81,996 73,240 52.8% 131,647 23,589 5,357,726 2,449,544 2,908.182 45-7% 5,138,707 209,019 n710295.9%  Regular Wages Overtime Gour/BailffoT Retirement Healh Insurance Workers Compensation Life/LID Medicare Personne! Services Auto General Liability Public OfficialBond Professional Liability Real& Personal Property Total Other Insurance Gas &Oil Maintenance Tires Damage Repair Maintenance &I Misc. General Maintenance JanitorilServices Jail Building Fumishings Total Building Computers Postage/Postage Machine SationeyBxpendibies Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities BaupaentMan/CoMtakes SETCIC fees LegalProfessional ITS Services SoftwareN Maintenancer Gontracts Total Contract Services Accreditation Uniforms Radio parts andi labor Firearms Training & Ammo Tasers Training & Profl Dues Trayel Recruiting Costs Griminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL  98.8% 84.7% 46.3% 96.3% 88.6% 95.0% 99.1% 96.8% 91.4% 65.6% 88.4% 74.1% 88.0% 93.9% 0 100.0% 64.3% 55.0% 84.9% 93.8% 94.7% 11 98.9% 100.0% 95.6% 0 100.0% 500 61.5% 66.4% 364 48.0% 0 100.0% 84.9% 328 99.0% 66.6% 127 97:5% 0 100.0% 87.0% 0 100.0% 0 100.0% 0 100.0% 96.7% 545 99.1% 98.3% 0 100,0% 73.3% 0 500 100.0% 90.9% 0 100.0% 8789 500 850 4,150 92.9% 0 100.0% 17.0% 39.4% 0 100.0% 84.8%  965 435 248 111  720 960  236 425  484 32.8% 536 44.2%  472 849  10,000 1,000 1,300 700  818 9,183 8.2% 5,500 4,500  495  505 49.5%  989 800 336  600 3,600  284  316 47.3%  600  38 3,562 1.1% 3,600  1,200  0 1,200 0.0% 1,200  5,000 3,500    MEMORIALVILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 30-Jun-19 2-Jul-19  AIIF Funds MODIFIEDCASHI BASIS PROJECTIONS) Cash collected for FY19 @ 06/30/19 $ 3,180,163 Estimated Expenditures (Jun 19). $ 2,537,544 Cash Balances@ 06/30/19: Health Benefits General Vehicle Replacement, Dare Fund Special Capital Assets 2019 YTD Actual 2,449,544 678,921 51,520 88,000 28,909 (65,389) 178 75 103 2,537,619 642,544  Estimated cash on hand @ 06/30/19 for FY19 activities $  642,619 $9,631 $1,109,843 $20,320 $20,361 $83,554 $1,243,709 2019 2019 YTD Total Difference Adopted (Budget VS. Actual) Budget 3,140 5,357,726 187  Actual cash balance @ 06/30/19 all accounts  2019 YTD Budget  AIlE Funds  (Modified Accrual Basis Projections) GENERALI FUND REVENUES GENERAL FUND EXPENDITURES NETF FY19 REVENUES OVER EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVERED BY CARRYOVERI FUNDS NET FY 19 REVENUES OVER EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES NET FY191 REVENUES OVER EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINED FY 191 NET REVENUES/EPPENOTURES Formalr reserves:  3,125,326 3,128,465 51,332  88,000  0  178  0  3,176,658 3,180,163  3,327 5,445,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE TRAININGI FUNDS  $20,361 $20,320 $83,554 $60,000 $2,410 $186,645  Page 41 of 104  07/03/19    Memorial Villages Police Department Vehicle Replacement For the six months ended June 19 Prior Year Cash Carryover FY19. Assessment collected to date FY191 Interest earned to date FY191 Expenditures DESCRIPTION Expenditures 1000  50.00%  85,709.54 51,332.49 187.05 (88,000.00) (28,908.77) 20,320.31 ADOPTED  FY19. Assessment remaining  36,667.51  Yi9Vehreplacemeat. axpendltures covered by carryover  Cash Balance @ 06/30/19 Vehicle Replacement AED'S Total Vehicle Replacement Vehicle Replacement costs coveredby carryover  Forecasted Projected % Annualized Saving/ 517 99.35% 79.483 (517) 106.46% 8.517 0 100.0% 88,000  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) % Forecasted  80,000 79,483 8.000 8.517 88,000 88.000 28.909  517 99.4% (517) 106.5% 0 100.0%  MemorialVilages Police Department Special Capital Assets Far the six months ended Jume 19 Prior Year Cash Carryover FY18 Accounts Receivable FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures FY17 A/P DESCRIPTION Expenditures 2880  50,00%  75,858.98 7,591.89 177.99 (75.27) 83,553:59 ADOPTED 0 0 88,000 88,075 ADOPTED  FY19 Assessment remaining  0.00  Cash Balance @ 06/30/19 GapitalProjects Total Capital Items Total Capital Outlay  Forecasted Projccted % Annualized Saving/ 151 151  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted  75 75  (5) 0.0% (75) 0.0% (75) 100% 88,151  (151) (151) (151)  0.0% 0.0% 100%  MemoriaVillages Police Department  Forccusted Projecied Annualized Savmg/  DESCRIPTION-  BUDGET ACTUAE DIFE Executet 1231/19 (Deficits) %o1 Forecastet 5,357,726 2,449,544 2,908,182 46% 5,138,707 209,019 5,445,726 2,537,544 2,908,182 47% 5,226,707 209,019  GENERALI FUND VEHICLEI REPLACEMENT FUND TOTALBUDGET  96% 100% 96%  88,000 88,000  100% 88,000  0  Page 42 of104  07/03/19    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond Schultz ChiefofPolice  a LIC  July8,2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chief of Police June Monthly Report  During the month of. June MVPD respondedhandled at total of 13,315 calls/incidents. 11,466 House watch checks were conducted. 853 Traffic stops were initiated with XX citations being issued for XX violations. (Note: 14 Assistsi in Hedwig,199i ink Houston, 2i in Spring Valley and 0i in Hillshire) Calls/Events by Village were: *NOTE: Citation Data not available due to error in reporting  system 4620/14836 2961/10148 3872/14275 Calll Type Ord. Violations: Info Reports: Suspicious Situations: 104 Welfare Checks:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  5158/18075 3483/13351  5 6 10  x X x  2@2:51 5@3:30 5@2:25 12@2:57  Hunters Creek: 4427/17748  Type andj frequency ofcalls fors service/citations include:  Call Type False. Alarms: Accidents: Assist Fire: Assist EMS:  # 208 21 46 23  # 9 51 17  Citations Speeding: Exp. Registration: x No Ins: No License Red Light:  # X x x x  This month the department generated a total of1ll police reports.  Crimes Against of Persons Family Assault Crimes Against Property Burglary ofal Habitation Burglary ofa Vehicle Theft - Felony aaiatsCmatses (100) Poss. ofa Controlled Sub/Para. Warrants Information Reports Misc. Reports Warrants Class 3. Arrests  (1) 1 (10) 1 2 1 6 37 11 35 37 12  Forgery/Fraud/ID  6  Public Intoxication Criminal Mischief DWI Criminal Trespass DWI Felorfage 93of104  1 3 5 2 5 2 07/03/19  Arrest Summary: Individuals Arrested (56)    Budget YTD:  Expense 2,081,924 367,620 2,449,544 88,000 2,537,544  Budget 4,640,414 717,312 5,357,726 88,000 5,445,726  % 44.9% 51.2% 45.7% 100% 47%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-upon Previous Month Items/Requests from Commission  The Finance Committee met on July 1,2019 to rework the budget based on input from the budget presentations to the city councils during gJune. The proposed budget was reworked with the requests oft the councils incorporated within the budget.  There was a net increase of$45,851 to the FY20 budget.  Personnel Changes/sue/Updats  Staffh has drafted a new department: recruiting and informational brochure. Ms. Rose has started in dispatch and is currently being trained by TCO Sachs on Mergertree personnel have received mandated NCIC security protocol training that Personnel attended a meeting and training with the DA's Office for the new Brady reporting requirements on personnel with impeachable-sustained personnel/IA Commander Sission had surgery on his foot and is recovering at home. Hei is  Dayshift.  allows them unescorted access to the dispatch center.  issues.  expected tol be released to light-duty 7/9/19.  Major/Significant Events  6/29/19 there was another burglary ofa commercial range from a recently completed new construction home. This crime matches the same MO as a series of previous thefts from last year. Detectives are working the crime/incident and looking  to see ifthis one: is connected to the prior events.  Status Update on any Major Proiects  Flock Safety has offered to allow the MVPD to continue and to use the test. ALPR Paladin Drones notified us that their 3-month trial period will end 7/5/19. They would like to occasionally return to the MVPD area for additional equipment testing. They would also like to participate in a community technology town hall meeting in Acomplete audit was conducted of the MVPD evidence/property room. In total over4400: items were located and verified with the evidence property room inventory Personnel attended a debriefing and lessons learned training session on the March MVPD hosted a 2-day skills training class for Houston MSA first responders with  unit for another month in varying conditions and locations.  the future with the MVPD.  module. Every item was accounted for. 2019,ITC Fire from Deer Park City Officiais. Drone technology at] MDPC. V-LINC new registrations in. June: +12 BH-1083/1250 (+8) PP-791/1160 (+0)  HC-1028/1514 (+3) Outo of Area-376(+1) Page 94of104  07/03/19    2018 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO,. JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIR C. HARWOOD, NICHOLAS HODGES, JEFFERY JARVIS, RICHARD JOLIVET,CHARLES JONES, ERIC KELSO JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* This is the minimal time as all internal calls routet through the 3700 number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites  7:23:47 4:14:46 7:59:41 9:22:04 5:44:58 4:27:28 16:18:53 16:40:22 11:09:22 20:13:47 11:08:40 7:12:07 22:18:03 13:30:05 12:08:01 31:25:35 19:57:37 39:31:09! 10:42:46 12:27:12 20:18:04 14:14:16 17:28:43 17:49:07 23:23:57 25:48:19 25:31:22 14:30:20 24:56:10 23:22:00 14:08:38 12:22:02 7:14:25 20:10:09 11:55:53 11:23:43 28:01:20 21:19:05 19:04:49 21:38:11 21:04:48 24:01:41 21:17:49 26:19:29 22:46:50 25:39:17 21:57:40 17:30:54 28:58:07 29:30:52 23:20:38 21:40:12 23:57:07 24:43:29 20:17:57 22:15:48 27:55:03 24:04:41 20:59:12 19:26:40 26:59:53 16:20:46 22:44:22 23:55:55 21:22:01 20:32:08 1:35:06 2:00:27 1:27:02 0:17:00 0:41:15 0:00:00 5:21:34 4:44:32 4:36:24 7:49:05 12:08:20 5:44:36 9:14:25 8:54:37 3:47:10 15:51:13 6:46:08 6:37:03 11:24:25 13:18:13 21:05:00 16:07:00 13:05:49 18:59:05 22:49:44 7:38:04 0:19:03 7:42:13 4:34:52 13:03:07 29:57:20 12:11:01 21:41:51 18:00:51 21:23:45 29:32:11 22:44:26_ 27:45:53 32:20:14 33:50:45 45:32:32 25:07:12 0:00:00 0:00:00 0:00:00 0:02:28 0:00:00 0:15:07 18:07:09 30:09:12 25:27:52 22:07:20 25:21:12 23:43:56 10:04:37 6:53:45 5:05:15 9:02:09 16:25:44 0:00:00 21:33:06 25:10:53 32:27:52 16:06:17 30:42:35 26:40:20 2:04:12 5:24:16 0:32:11 1:33:03 0:28:39 2:09:55 16:12:54 22:00:20 17:16:51 17:51:39 20:08:56 12:55:41 1:45:19 4:53:13 4:55:14 0:03:55 2:02:19 1:19:39 8:34:13 4:42:12 8:50:07 6:47:47 2:40:20 7:37:06 15:25:27 27:58:47 15:43:20 24:42:37 15:45:02 23:27:05 7:27:32 21:00:59 23:40:21 27:11:25 19:26:54 18:06:18 25:30:16 21:21:00 24:42:05 26:58:59 17:50:26 27:49:53 25:09:18 22:07:57 22:22:01 28:55:46 20:53:20 20:36:40 35:00:07 27:05:02 31:19:21 34:45:37 31:04:56 30:11:18  0 2 6 5 6 3 6 o 5 3 01 11 0 8 o 3 1 6 0 5 3 7 111 Totals  426 453 408 437 456 459 2537 2499 2791 2676 2612 2567 72:12:00 62:36:15 76:43:49! 73:26:38 64:27:43 65:35:13    2019 Total Incidents  2019 Crimes Crimes Qualityof Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDHC YTDHC  Against Against Life Persons Property Incidents  Incidents Checks 8523 6647 5833 4135 8754 6758 5923 4037 8315 6239  INC HC INC HC INC HC  January February March April May June July August September October November December Total  1 1 3 1 0 1  11 12 11 10 15 10  84 96 49 86 99 54 89 103 47 91 102 57 85 100 53 100 111 56  2719 2224 2163 1625 3428 2795 2105 1587 1553 1100 1961 1445 3057 2521 2147 1569 3284 2665 2310 1708 1491 1009 1860 1320 2726 2176 2514 1884 2788 2178  13315 11466 5158 4620 3483 2961 4427 3872  7  69  535 611 316 50663 39282 18075 14836 13351 10148 17748 14275  018 Totals 20 ifference %Change  228  931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823    759 GaylordDr DeniseDr  760  761  160  2019 Burglary Map Alarm POE 2E Brompton Ct NS Rear Window 231 Gessner NS Open House emorialt 15 Cheska Ln* NS Open Door 11614 Starwood NS Forced (Const) 3391 Tynebridge NS Rear Window 210 Merrie Way NS Dog Door 18 Windemere NS Rear Window 329 Bunker Hill Rd NS Rear Door  Address  Hedwig' Village  Kinpsridel BarryknolLn  Beinhorn Rd  Taylorcrest Rd-  Hunters Creek Village  Bonem D jorial Dr  Bunke Village  Piney Point Village  WaNs Sug Address 601 Lindewood* 401 Ripplecreek  Durrette Dr RC  2019 Robberies  MO BMV/Firearm Jugging Strong Arm  Memorial Dr  SanFelipese  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar Forest Dr  Briargrove Burgoyt Re  6  *=Solved 7/01/19    2019 Auto Burglary Map  758  769 GaylordDr Denise Dr  760  761  Address 11140 Greenbay Memorial ats Saddlewood 121341 Tara 2385 Stoney Creek 1BauerleCt  POE Rear Door Glass UNL Door UNL Door UNL Door LDSCPTraller  Hedwig Village  Kingsride Ln Ln Barryknow  Buinhorn Rd  emorial  Taylorcrest-Rd-  Hunters Creek Village  Boneme Dr horial- Dr  Bunker Hill Village  Piney Poirk  3Monca DurretteDr Re  waNs Riverwiev Sug.  opdway  Memorial-Dr  Sanfaipes  Briar-Forest Dt  Daytime Burglary Nighttime Burglary  Briargrove- Burgoyne Rd-  00G  7/01/19    June 2019 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-4 Fire-1 EMS-3 ByVillage BH Fire-0 BH EMS-0 PPFire-1 PPEMS-2 HCFire -0 HCEMS-1  Average Response Times 3:23 3:45 3:16  N/A N/A 3:45 3:12 N/A 3:22  Combined VFD Events (Priority+ Radio)  Total-42 Fire-31 EMS-11  3:39 3:58 2:45  Radio Call Events Total-38 Fire- 30 EMS-8  3:40 3:59 2:33  Page 1000f104  07/03/19    MVPD ALPR TEST PROJECT  FIC  Dates: 4/9/19-5/14/19  Coverage: 24/7 except for 72 hours Battery Recharge Time  Equipment: Flock Safety - ALPR 1 System  Deployment: All 3 Villages Approximately 10 days each  Texas  ENORIAL  Support:  LNRI  DPS, NCIC/TCIC Link  POLICE TX   Monitoring: MVPD Dispatch Terminal #3 Hits/Returns: 9/Average <2 minutes  Banker  sa POIA A  Est.1954  TEXAS    fyock CAMERA ARRAY ACamera System Designed To Solve Crime Install Flock Safety'swireless license every car plate that reading enters camerasiny or exits. your neighborhood andi log  Simple - Pay as you Go Option Turn-Key System  Fully contained within the Cloud, No on-site server All future Upgrades included at no cost  Includes communications and connectivity to DPS, HPD  No maintenance or service contracts Fully Self-Contained or 120vs service Capture more than just the License Plate No Plate/Paper Tag vehicle captures  Easily moved by personnel to adopt to changing crime patterns/issues Secure, Safe, Encrypted - Department controls and owns all Data  Court Acceptable Evidence Full Audit Trail  Residents can OPT-OUT (No Plate Capture Option)  CJIS Compatible Adaptable to Environment    30 Day Testing Phase - On MVPD Radar Trailer 2200 S. Piney Point Road In-Bound Plantation and Memorial Drive In-Bound E. Creekside and Memorial Drive In-Bound  Results 45 Stolen Vehicle Hits  2R Recovered Vehicles (1 Armed Robbery Suspect)  1Arrest  1 Sex Offender Hit  UPDATE 10 stolen hits/3 recoveries  2 Stolen License Plate Hits 1Vehicle - 1 Trailer  2 TRO Hits  Same Vehicle In/Out Bound  2 Burglary Cases  ALPR Installed on the MVPD Radar Trailer Utilizing the Trailer Batteries for Power  Suspects Identified and Linked by ALPR    Burglary Investigationsg 5-13-19  Hermosa Ct Coloma Ln  WcHine Dr  NChesko  339 Tynebgdge Ln Carseyln  Tyne Ct  Tynewood. D;  Raintree Cir  Riverviewway  IrisLeeLn  210-Merrie Way Ln  Piney Point Cir  Carol Tree:Pocket Park  Flag Tree Park San. Felipe. St  morial Dr Memorial Dr  San Felipe St    Investigation Timeline  On May 13th, 2019 2 Burglaries of Habitations occur sometime between 1215 and 1500 Hours.  Both locations are approximately a block apart, just off of Memorial Drive.  At one Burglary location a partial receipt is found from a McDonalds located at Chimney Rock and I-10.  While speaking to one of the victims, she mentions seeing a white car that seemed out of place in front of her home  when she left at about 1230.  Officers check the areas for residential video systems, identify 3. One resident sees a Gray Honda in the area, while another  Captures a white Toyota with a unique sunroof.  Knowing that the McDonalds is east of the victims homes, and the most direct route from the McDonalds is along Memorial  Drive where the test MVPD ALPR System is set-up, 2 searches are conducted. 1) For all gray sedans, yields 147. including 9 Hondas (one vehicle is captured twice) 2) For all white sedans, yields 508. Only 1 Toyota with unique sunroof is captured  Detectives contact McDonalds and link receipt to the sale of 4 Quarter Pounders Cheeseburgers to 2 males in a Gray Honda  Bearing License Plate LPF0361  ALPR Plate search of LPF0361, show the vehicle was both inbound and outbound at time of burglary and at time of  McDonalds purchase. Matches area video of gray Honda in area at time of burglaries.    Investigation Timeline - Continued  The White Toyota ALPR hit shows it entered the Villages within minutes of the Honda, also coming from the direction of the  McDonalds.  Detectives locate additional video of White Toyota from neighbor, shows a grainy white Toyota with a unique sun roof stop  in front of victims home.  Detectives locate a second video from a neighbor that captures White Toyota in area of burglary with a license plate that  matches the plate located on ALPR, plus unique vehicle identifiers, marks on bumper.  Findings and Conclusions  ALPR identified the White Toyota by showing the unique Sunroof. LP identified. Car Owner/Suspect has criminal history. ALPR shows Gray Honda outbound just before purchases of food and back inbound just after purchase of food. ALPR shows both suspects vehicles enter Villages within minutes of each other coming from area of McDonalds. ALPR verifies vehicle coming from McDonalds was Honda that has same plate captured by homeowner, Receipt from ALPR verifies that White Toyota is same vehicle seen in front of victims home by sunroof and LP. (Note: area camera from neighbor had special filter and only in black and white, showed tail lights to be clear). ALPR shows tail lights actually red ALPR links suspect vehicles as most likely working together, links LP's to burglary locations. (McDonalds receipt shows 4  Same LP linked with area surveillance video.  McDonalds to occupants of Honda was found in victims home.  and identifies unique marks on vehicle bumper confirming the vehicle is the same.  meals purchased)    Nest    Nest    nest  is  ind to 210 Merrie Way (002)    Your order nuber 1s 227  mDonald's  2/0372016 101358 utf Sototal Eat-In Total Cash Tendered Change FOTAL [NCLDES TAK OF 0.072 Aunicipality Tourisa Tex Applied Eat 19 (Mnicipality Tax 5 Tourisn Tax a) Take atss (Munfcipality Taxs 55) Thark you. Not actual case receipt DRIVE THRL CLEARISCESFT  SISTANT NAGERS  3 SausageM McMuffin withEgg McDonalds  2for  AL  113A    Carnoaos) Licerse Plate TXIPFO361CP0N) Color:: Silver Greys 9484)  D  fyock  peed Trailer  51320.9120142C0T  Licensef  DG  fyock  Memoriai Villaçes- Speed Traile:  5/13/2019 12:22:47CDT    Objects Found:1 Filteredf for: Igc5282 Carcio0.os, License Plate: TXLGC5282 (89.0%) Color: White (941%)  Sort!t    fiock  Memcrial Villages- Speed Trailer  3132019121224CDF    OHHAA6504 Protection Order nage OHHAA6504 Protection Order Zoom TX JPF7759 GMC SRAWHI Sex offender  2.2miles Speedi Trailer Memorial Villages  12:39:42am llhoursa ago  JLV2439at1 1:58:09 pm  fiack RU  TX JLV2431 JEEPCHKB  2.2miles Speed Trailer Memorial Villages  11:09:05 pm 13hours ago  Stolen Veh  2.2miles a SpeedT Trailer Memorial Villages  2:34:46p pm 2days ago  IN1977 Stolen Plat  742019135809C0T 12:39:42 am 3days ago  Memorisl Villages- SpeedTraller  Copyt toClipboard ViewSonic  Mapt amera  OHHAA6S04 Protection Order :8 a  141 miles Speed Trailer Memorial Villages  MVPDTX  ViewSonc  Examples of MVPD Dispatch ALPR Notification Monitors    759 Gaylord Dr Denise Dri  758  760  761  760  Hedwig  Memorial City Moll  HEDWI XILLAGEV  AdChoices D  Beinhorn; Rd  gorial D  Bunker Hill  Taylore<_Rd  HUNTERS CREEK VILLAGE  Piney-Point  Houston Countryclub  Hunters Creek  BUNKER HILL-VILLAGE. PINEY TNTVILLAGE  Durrette Dr Wink Rd D0 o  Sugar Hill Dr  DE Doaws  Memorial DT  San Felipe St  San Felipe St.  < an a  Expanded 18 System Test Project Fixed ALPR locations +2 mobile    758 Memorial City" Mo!l  759 Gaylord Dr  758  760  761  760  Hot Spots  HEDWIG VILLAGE  Expanded 18 System Test Project Fixed ALPR locations  AdChoices  Bein  gorial D  Auto Burglaries   3  Taylore  HUNTERSCREEK VILLAGE  Houston GountryClub  Residential Burglaries  BUNKER HILL-VILLAGE PINEYI  Qurrette Dr Wink Rd  Sugar Hill Dr  DE oaNay  Memorial  Sank Felipes SE  es  San Felipe St:    Mobile ALPR Applications  18 Fixed Locations supported by 2 Mobile Applications  1on Speed Trailer 1on Spare Vehicle  Mobile Systems would be moved targeting specific areas  OBBLIOE MEMORIALVILAOIS    Introduction to Virtual Gate  The cities of Bunker Hill, Hunters Creek and Piney! Point Villages formed the Tri-Cities Public Safety Committee, whichis made upo of representativest from each city. The City Administrators andt the Memorial Villages Police Department, represented byt the Memorial Villages Police Chief, support thec committee. Collectively, this Committee serves ast thet three cities' evaluation team tooversee efforts andr make recommendations to ther respective city councils regards the use oft technology for Thel Tri-Cities Committee is overseeing the Smart Cities Virtual Gate study toe evaluate the opportunitytou utilize ar network of cameras systems along public roadways for use as a crime prevention tool. Thisi includes camera systems that incorporate license plater reading technology and close circuit tvo cameras for video.1 The concepti ist to provide theses systems ata alle entrances into ande exits fromt thej jurisdiction oft thel Memorial Villages Policel Department creatingt this" "Virtual Gate". This would allow thep police department tol know all vehicles thate entered or exited thec cities. This study was funded andt the costs are being shared by the three cities in response to the continuedi interest byt their residents, neighborhood: associations and! businesses toi install camera systems. Recommended core functions ofthe studyi included: Automatically detect and document over 90% ofv vehicles enteringt the city! limits Automatically detect and document over 90% of vehicles leavingt the city limits Automatically trigger notifications when stolen vehicles, Amber Alert vehicles, orc other suchy vehicles are detected Automatically: send datat tot thel Memorial Villages Police Departmenti ins secure and reliable manner such thato detection, processing, andr responset triggers occura almosti instantaneously SECURITY  OIACP  crime analysis and prevention.  POLICE  CHIEF  today fin HOME NEWS NPOY2019] TRAINING AIRPORT SECURITY CAMPUS SECURTYEUFESAFENY DEALERS!  VIDEO  Cutting Edge Technology 2DSBUYERS'GUIDE INSIDE MAASITANRA TgNicVIRATAA Publcs Salery AFAEDIAeTVIacyO intallea Tinings  DSXINC.COM IhcDSXSmartPhone App. Mobile Command:PutsTour Access Control SecurAL thet timet this article is being wnitten, ithas  InAIDSIMCCOV  been just about av week since the Memorial Villages hosted at town! hall meeting opent to the public to explaint their own' Virtual Gateway system. The city council, special committee members, and! lawyers were up  AV Virtual Gateway The beginning oft the first "Smart Cities" in the Greater Houston area ByN MarkH. Friday Apr01,2017  Three years ago, Shrader Engineering hadt thep privilege of designing one ofther most stage presenting facts andr ready to field any unique security concepts inour regionf fort the City of Sugar Land Policel Department. questions. We were alla admittedly nervous at Thes security systemf forms a" virtual gateway" throughout Sugar Land. Simply put, what thep public reaction might be. Would vehicles which pass throught the virtual gateway are automatically: scanned and there be outcries from a vocal few against potentially linkedt to criminal activity. Liker many modem systems, datai is processed and thes system? transmitted: ati incredible speeds. Officers on duty cant be dispatchedt toi intercepts stolen vehicles, Amber Alerts, andr many other types ofcrime! linkedt to vehicle! license plates- There weren't any outcries. Inslead, wes got applause.  inl lesst thant two seconds.    Preferred Solution - Public/Private Partnership  fyock CAMERA ARRAY  ACamera System Designed To Solve Crime Install Flock Safety/s wireless license plate reading cameras inj your neighborhood. and log  every cart that enters ore exits.  -123 Read License Plates Over 70%0 of crime occurs with vehicle. SOF Flock Safetyi isa ablet to capturey vehiclest traveling upt to55N MPH, day and night andu upto7 75fta away.  Install Everywhere Traditionald camera systems require significant infrastructure: and upfront costs. Flock Safety! leverages anylaptopc porp phone. solar battery for power, ando cellular (LTE/for data communications. removing any upfront costs.  Fast Access Wes store ourf footageinthe cloud, so) youd cans securely access the camerasf from  5  Capture Evidence Installa al Flock Safety camera one everys street to capture thee evidence neededto solvet thec crime. Using advanced machine learning, Flock Safetyturns  Discreet Design Avoid thet traditional eyesores ofs security cameras. Flock Safety was designed inthe Uniteds States specifically for  Automatic Updates Unliket traditionalcameras systems, Flock Safety updates automaticaly.so youa always havet thel latest featuresa andt the best security.    Project Timeline  Utilize 2019 Funds. Request $44,000 from FY19 Budget to initiate expanded test community wide.  Phase I  Initiate Project late summer 2019 Prepare and sign contract  Identify locations and site requirements  Fixed location Installations  Install and set-up mobile equipment  Phase II  Private Partnership Public Meeting  Identify and approve neighborhood systems    ALPR Technology  Paired with High Visibility Signage And Neighborhood Owned Systems  ENTERING THE JURISDICTION  OF THE  POL GE THIS NEIGHBORHOOD PROTECTED BY LICENSE PLATE READERS  PO GE  THIS AREA PATROLLED. AND SUBJECT TO VIDEO SURVEILANCE MONITOREDI BY1 THE MVPD. REPORT ALL SUSPICIOUS ACTIVITY TO7 713-365-3700 NOSOLICITING ORDINANCE INE EFFECT  NOSOLICITING ORDINANCE IN EFFECT    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAYJUNE 26, 2019, 6:00 P.M. HEDWIG CITY HALL  Noticei is hereby given ofar regular monthly meeting of thel Fire Commission oft the Village Fire Department, to be held on' WEDNESDAY,June 26, 2019 6:001 P.M., at] Hedwig City Hall, 955 Piney) Point. Houston, Texas 77024  1. 2. 3.  CALLTOORDER  COMMENTS FROMTHE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda.  3A. Approval ofl Minutes - May 22,2019 3B. Approval ofbills paid - May 2019 4A. Robert Belt -2018. Audit Draft Report 4B. Treasurer's Financial Reports - May 2019  4.  REPORTS  4C. Fire Chief's Report -Events of May 2019; Monthly Performance; Record ofCalls, and Response Times  4D. Building restoration subcommittee report and possible action a. Amos Byington/ /Michael Medwedeff. AG/CM- options 4E. Dispatch subcommittee report and possible action 4F. Interlocal agreement subcommittee report and possible action  b. Scott Brady. Jointer Architects  5.  CONSIDERATION OF CONTACINAGREIMENTS The Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSTRISENTATION OF SPECIAL REPORTS - The Board will discuss and  consider possible action on the following:  None    VILLAGE FIRE DEPARTMENT REGULAR. MONTHLY, BOARD. MEETING  June 26, 2019 PAGE2  8. CONSIDERATIONOF, AND ACTION ON THE FOLLOWING- The Board will discuss and consider 8A. Discussion Consideration of and action on 20201 Budget workshop June 11 and 2020 proposed budget  possible action on the following:  8B. Consideration of and action on the 2018 Audit Draft 8C. Consideration of and action on the 20181 Intra-budgetary Transfers  9.  CLOSED SESSION-The) Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  Chapter 551;Texas Government Code, to discuss following matters:  with Attorney; Closed Meeting. ATTORNY EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Governmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) A settlement offer/s  2) On ai matter in which the duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with this chapter  9B. Bunker Hill - Interlocal  10.  ACTION- CLOSED SESSION- Thel Board of Directors will discuss and consider any actions necessary  oni items discussed in Executive Session  11. FUTURETOPICS 12. NEXT] MEETINGDATE July 24,2019 14. ADJOURNMENT  Icertify that the agenda fort the 26th of. June 2019, Regular Monthly Meeting was posted at the fire department this  the 19th day of. June 2019, at 2:00 p.m. Marlo Longoria, Administrative  The facility is wheelchair açcessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief'sOffice at (713) 468-7941 orl FAX (713) 468-5039 orl longoria@vilagefreor for further information.    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  MLLAGEIINE DEPT 901 Corbindale Rd  Houston, Texas77024 (713)468-7941 (713)468-5039FAX  Memorandum  To:  Ms. Kelly. Johnson, City ofHedwig Village Ms. Susan Blevins, City ofHilshire Village Mr. Tom Fullen, City ofl Hunters Creek Village Mr. Roger Nelson, City of Piney Point Village Ms.. Julie Robinson, City ofSpring Valley CC: Village Fire Department Commissioners and Alternates  From: Marlo Longoria Date: 6/27/2019  Re: 2020 Proposed Budget information  During a regular fire commission meeting, June 26,2019 the Village Fire Department Commissioners and Alternates approved the 2020 Proposed Budget. Copies for your VFD Commissioner, Alternates, Mayor and City Council members are enclosed. Ify you have any questions, please let us know. Please place the 2020 Proposed Budget on your agenda for consideration and advise  us on your council's action in writing.  Thank you, Marlo Longoria Enclosure  2-4  1    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  MLLAGLIRT DEPT 901 Corbindale Rd  Houston, Texas77024 (713)468-7941 (713)468-5039FAX  To:  Ms. Kelly Johnson, City ofHedwig Village Ms. Susan Blevins, City ofHilshire Village Mr. Toml Fullen, Cityo ofH Hunters Creek Village Mr. Roger Nelson, City of Pincy Point Village Ms. Julie Robinson, City ofSpring Valley  From: Marlo Longoria Date: June 27,2019 Re: Budgets and Audit Information  Consider the following items 10 be placed on your agenda. Copies fory your VFD  Commisioner/Alemate, Mayor; and City Council members are enclosed. Ifyou have any questions or" Please place the following items on your agenda for consideration and advise us on your council's  need anything else, please let me know.  action in writing.  2018. Audit and Intra-Budgetary Transfers  VFD to retain $130,829. surplus per the 2018 Audit. To which $60,829 tol be placed in the Facility Fund-04 and $70,000 to be retained in the 20191 budget as an amendment  Proposed 20191 Budget Amendments  0 Approval toj purchase a new dispatch and records management software not  to exceed $70,000.  Thank you,  Marlo Longoria Enclosures  m4fepne  1    Village Fire Department  Protecting and: Serving the Citiesof: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  LLAGEIREDEPT 901 Corbindale Rd  Houston, Texas77024 (713)468-7941 (713)468-5039FAX  June 27,2019  The Honorable Brian T. Muecke Mayor, City of Hedwig' Village Thel Honorable Russell Herron Mayor, City of Hishire Vilage The Honorable Jimmy Pappas Mayor, Cilty of Hunters Creek Village The Honorable Mark Kobelan Mayor, City of Piney Point Vilage Thel Honorable Tom Ramsey Mayor, City of Spring' Valley' Vilage Dear Mayors:  In accordance with the terms of the Interlocal Agreement, the Village Fire Department's 2020 Proposed Budget is hereby submitted for consideration and approval by the Contracting Cities. Pursuant to Section 5.02 of the Interlocal Agreement, by a unanimous vote of Commissioners, the Board has approved and recommended this budget. Please place thisi item on your council's agenda for consideration, and within the time and manner specifiedi int the Interlocal, then advise the department of your City Council's action. The 2020 Proposed Budget consists of three funds. The General Budget is Fund-01, the Capital Replacement Fund, Fund-02, and the Facility Fund, Fund-04. The board is recommending that $160,000 be placed into the Capital Replacement Fund. In 2020 contributions were made to Fund-02. This budget also includes a 3% salary increase (2% step change, 1% cost of living) and a 2% base salary contribution The total General Fund Budget proposed has ani increase of6.34% from the 2019 Budget.  into the employees' 457 Plan.    Among otheri information, this year's budget package includes: 2020 Proposed Budget and Assessments per city General Fund Detail Comparison Charts Capital Replacement Fund Detail for projected capital outlays VFD Organizational Structure VFDC Commissioners and Altemates 2019/2020  Your Commissioners and VFD personnel are prepared to answer your questions regarding this proposed  budget.  Respertiulysubmited, 3Mek Zebulun Nash, Chair Attachment  Village Fire Department Board of Commissioners  CC: Village Fire Department Commissioners and Alternates  Council Members City AdminstalosSecrelaies    Village Fire Department 2018 Intra Budgetary Transfers A  B Actual. 2018 Expenditures 9,503.96 10,432.58 4,320.35 833.00 25,089.89 3,429,817.86 3,332,583.00 103,796.38 38,834.79 260,998.50 20,442.93 233,974.38 593,059.27 32,290.00 35,248.82 22,864.72  D Intra-Budgetary Adjusted Plus/(Minus) 25,063.46 0.00 14,846.65 0.00 0.00 39,910.11  E 2018 Budget 9,936.54 10,000.00 5,153.35 0.00 25,089.89  Approved Translers-2018  2018 35,000.00 10,000.00 20,000.00 0.00 65,000.00 105,000.00 44,400.00 271,394.00 23,000.00 293,409.00 611,095.00 31,978.00 35,000.00 45,000.00  CAPITAL EXPENDITURES Contingency-Physical Plant Misc Tools & Equip./Hose Protective Gear Radio Purchase  PERSONNEL EXPENDITURES Salaries Salaries-O/T Prof Certification FICATax Disability Insurance Employee Retirement Hospitalization Ins. Meal Allowances Workmens Comp Compensated Absense Pay  0.00 3,332,583.00 0.00 105,000.00 0.00 44,400.00 0.00 271,394.00 0.00 23,000.00 0.00 293,409.00 0.00 611,095.00 0.00 31,978.00 0.00 35,000.00 3,337.60 48,337.60  4,771,327.65 4,792,859.00 51,731.21 48,533.24 0.00 1,356.75 5,375.65 11,534.28 6,274.57 23,221.42 41,653.17 155,019.07 19,119.18 43,056.37 150,920.78 67,953.92 10.00 6,383.38 25,555.57 24,935.20 682,633.76 5,479,051.30 5,529,969.00 192,159.00 39,142.00  3,337.60 4,747,859.00 0.00 0.00 2,000.00 689.33 1,124.35 465.72 0.00 1,759.51 346.83 0.00 135,000.00 0.00 0.00 1,219.45 161,180.55 0.00 0.00 0.00 0.00 64.80 7,669.99 664,440.01 50,917.70 5,437,388.90 0.00 0.00 8,768.30 70,572.00  OPERATIONAL EXPENDITURES Ambulance Med. Sup. Bldg Supplies/Maint. Chemicals Emergency Contingency DuesSubserpManuals Fire Prevent/Relations Fuel Software expense Gas & Oil Insurance-Casualy Maint of Equipment Miscellaneous Exp. Office Expenses Prof. Services Public Utilities Rent State Cert. Fees Training Programs Uniforms  50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 0.00 45,000.00 42,000.00 135,000.00 7,200.00 37,000.00 162,400.00 50,000.00 10.00 6,000.00 25,000.00 25,000.00 672,110.00 192,159.00 39,142.00  50,000.00 47,000.00 0.00 19,310.67 5,375.65 11,534.28 0.00 43,240.49 41,653.17 7,200.00 37,000.00 50,000.00 10.00 6,000.00 25,000.00 24,935.20  City Fuel Payment 'nsurance payment Aisc. Income Beginning Fund Balance 2018 Page 47  130,258.00 571.00 130,829.00  Misc. Interest Per Audit -F Page 47 2018 Excess of Revenues Page 47  Note:Highlighted: area was applied back into line item (G/O) and (MOE) Therefore, Column B52 and B53 zero out on D528D53    EMUTYT IS HET #3 4854  K  IB: SE  AA3 1072 a E  EEE u  2UO  LAT  Proposed 2020 Budget  Preparedfor:  City of Hedwig Village City of Hilshire Village City of Hunters Creek Village City of Piney Point Village City of Spring Valley Village  Prepared by: Village Fire Department  June 19, 2019  Village Fire Department 901 Corbindale Houston, Texas 77024  www.vilagefireorg    VILLAGE FIRE DEPARTMENT 2020 PROPOSED BUDGET ASSESSMENTS PERCITY  MONTHLY, FEBRUARY THROUGH  JANUARY  ANNUAL ASSESSMENT 1,239,839.30 1,207,211.95 195,764.10 1,451,917.08 1,370,348.70 1,060,388.88 6,525,470.00  CITY BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE  % 1-12MONTHS NOVEMBER DEÇEMBER  19.00% 154,979.91 18.50% 150,901.49 3.00%  103,319.94 100,601.00 50,300.50 16,313.68 120,993.09 60,496.54 114,195.73 88,365.74  51,659.97  6,525,470.00  24,470.51  8,156.84  HUNTERS CREEK VILLAGE 22.25% 181,489.63  PINEY POINT VILLAGE SPRING VALLEY VILLAGE  21.00% 171,293.59 16.25% 132,548.61  57,097.86 44,182.87  100% $ 815,683.75 $ 543,789.17 $ 271,894.58  $ 5,437,891.67  6,525,470.00  U:2020 BUDGETI2020 Budget Assessments (1).ts  Printed 0n627/2019221PM    Village Fire Department 2020 Proposed Budget  CAPITAL EXPENDITURES: CONTINGENCY- FACILITY MISC. TOOLS&E EQUIP.HOSE: PROTECTIVE GEAR  35,000 24,000 20,000  79,000  PERSONNEL EXPENDITURES: Salaries 4571 Plan Contribution Salaries - Overtime Professinal Certification Bonus FICA Life/Disability Insurance Retirment Hospitalization Meal Allowance Workers Compensation  3,986,496 78,730 105,000 44,400 6,000 322,419 23,000 271,000 701,235 35,000 35,000  $5,608,280  OPERATIONAL EXPENDITURES Ambulance Medical Supplies Building Supplies & Maintenance Chemicals Emergency Contingency Dues/Subscriptions Fire Prevention/Public Relations GAS & OIL NSURANCE-CASUALTY Miscellaneous Professional Services Public Utlities Rent State Certification Fees Training Programs Uniforms Maintenance of Equipment OPERATING BUDGET  55,000 47,000 2,000 20,000 6,500 15,000 45,000 42,000 7,200 37,000 145,480 60,000 10 6,000 30,000 25,000 135,000  Office Expenses/PostagelPnintingSlationary  $678,190 $6,365,470    CAPITAL REPLACEMENT FUND2  Escrow  160,000  $160,000 $0 $0  COMPENSATION ABSENCE RESERVE FUND3 FACILITY FUND 4 (2019 Fire Station Renovation)  Escrow Escrow  0 0  $160,000 $6,525,470 $310,000 $6,215,470  TOTAL BUDGET  EMS REVENUE FORECAST RETURNED TO CITIES  Cost of Fire Department to the Cities    VILLAGE FIRE DEPARTMENT BUDGET 2020 BUDGET WORKSHEET Draft4  FUND1  2018  2018 Actual  2019 BUDGET  ine em  2020 BUDGET  DELTA PERCENT INCREASE/ DECREASE 0.00 0% -63% 0.00 0% -34%  CAPITAL EXPENDITURES: CONTINGENCY. FACILITY MISC. TOOLS & EQUIP.HOSE: PROTECTIVE GEAR CAPITAL EXPENDITURE TOTAL  BUDGET non-audited 35,000.00 10,000.00 20,000.00 65,000.00 25,089.89  35,000.00 35,000.00 65,000.00 24,000.00 -41,000.00 20,000.00 20,000.00 120,000.00 79,000.00 -41,000.00  2018  2,018.00 Actual  2019 BUDGET  2020 BUDGET  DELTA PERCENT INCREASE/ DECREASE  BUDGET non-audited  PERSONNEL EXPENDITURES: SALARIES: Base Salary 2%457 Deferred Compensation Longevity Higher Class TOTALS Bonus SALARIES-OVERTIME Professional Certification FICATAX-7.65% LIFE/LTD INSURANCE RETIREMENT: Contribution-6.43% HOSPITALIZATION INSURANCE (15%Estimate) (Final % TBD in October)  3,282,583.00 65,651.00 22,000.00 28,000.00 3,398,234.00 3,413,634.86 105,000.00 103,796.38 44,400.00 38,834.79 271,394.00 259,760.50 23,000.00  3,807,243.73  3,936,496.00 129,252.27 74,144.87 78,730.00 4,585.13 6.18% 22,000.00 22,000.00 28.000.00 28,000.00 3,931,388.60 4,065,226.00 133,837.40 105,000.00 105,000.00 6,000.00 44,400.00 44,400.00 304,530.33 322,419.00 17,888.67 23,000.00 23,000.00  3.39% 0.00 0.00% 0.00 0.00% 3.40% 0.00 0.00% 0.00! 0.00% 0.00 0.00% 5.87% 0.00 0.00%  6,000.00  20,442.93  227,758.00 232,935.38 611,095.00 593,059.27  247,978.25 271,000.00 23,021.75  9.28%  609,770.00  701,235.00 91,465.00 15.00%    :1 MEAL ALLOWANCE  31,978.00 32,290.00 35,000.00 35,248.82 4,747,859.00 4,730,002.93  31,978.00! 35,000.00 3,022.00  9.45% 0.00 0.00%  WORKMEN'S COMP. INSURANCE (5-Yr. Bid 2016thru2020) PERSONNEL EXPENDITURES TOTAL  35,000.00  35,000.00  5,239,045.19 5,608,280.00 369,234.81  7.05%  2018 BUDGET  2018 Actual non-audited 51,731.21 0.00 1,356.75 5,375.65 11,534.28 6,274.57 38,062.64 41,653.17  2019 BUDGET  2020 BUDGET  DELTA PERCENT INCREASE/ DECREASE  ine em  OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BUILDING SUPPLIES & MAINTENANCE CHEMICALS EMERGENCY CONTINGENCY DUESSUBSCRIPTIONSRADIOSMANUALS FIRE PREVENTION/Pub Relations Jb Fuel Software Expense ( GAS&OIL I NSURANCE-CASUALTY 1 TOTALS MISCELLANEOUS Legal Notices/Advertising License/Permits Other Expenses MISCELLANEOUSTOTAL OFFICE EXPENSE: Office Supplies, Paper, Staples, Toner, Ink Batteries, SCBA, PASS, Shipping Printing (letterhead, envelope, forms) Office/PC Equipment Maintenance Contracts Hospitality Supplies Postage Meter Rental Chairs, Tables, Printers Bank Services Charges  50,000.00 47,000.00 48,533.24 2,000.00 20,000.00 6,500.00 12,000.00 6,274.57 45,000.00 42,000.00 224,500.00 204,521.51  50,000.00 47,000.00 47,000.00 2,000.00 20,000.00 20,000.00 6,500.00  55,000.00 5,000.00 2,000.00 6,500.00  9.09% 0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00%]  12,000.00 15,000.00 3,000.00 25.00%  45,000.00 45,000.00 42,000.00 42.000.00  224,500.00 232,500.00 8,000.00 3.56%]  1,000.00 6,000.00 200.00; 7,200.00  1,000.00 6,000.00 200.00 7,200.00  1,000.00 6,000.00 200.00 7,200.00 7,000.00 5,300.00 1,200.00 200.00 10,200.00 6,000.00 1,500.00 4,000.00 400.00!  0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00%  19,119.18    19 Misc Office Expenses 50 i1  1,200.00!!  i2 OS, Furniture, Equip, Postage,Printing, Misc. 3 PROFESSIONAL SERVICES: 4 CPA i5 Legal 6 ITS Services 7 Health insurance Consultation 8 Medical 9 Medical Director- Dr. Malone 0 Salary/Benefit Survey 1 Professional Services Other PROFESSIONAL SERVICES TOTAL - PUBLIC UTILITIES RENT  37,000.00 43,056.37  37,000.00 37,000.00  0.00 0.00%  21,000.00 12,000.00 26,400.00 8,080.00 7,000.00 15,000.00 22,920.00 112,400.00 50,000.00 67,953.92 10.00 6,000.00 25,000.00 25,000.00 24,935.02 100,000.00 25,000.00 10,000.00 135,000.00 152,227.19 672,110.00 694,683.10 5,484,969.00) 5,512,681.92 130,000.00 345,975.99 45,000.00  21,000.00 21,000.00 26,400.00 26,400.00 8,080.00 7,000.00! 7,000.00 15,000.00 15,000.00  0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00%  12,000.00 32,000.00 20,000.00 166.67%  8,080.00  0.00 20,000.00 20,000.00 100.00% 22,920.00 16,000.00 -6,920.00 -30.19% 112,400.00 145,480.00 33,080.00 29.43%! 55,000.00 60,000.00 5,000.00  150,920.78  9.09% 0.00 0.00% 0.00 0.00%  10.00 6,383.38 25,555.75  10.00 6.000.00  10.00 6,000.00  S STATE CERTIFICATION FEES TRAINING UNIFORMS  25,000.00 30.000.00 5,000.00 20.00%  25,000.00 25,000.00 100,000.00 100,000.00 25,000.00 25,000.00 10,000.00 10,000.00 135,000.00 135,000.00 622,110.00  0.00 0.00%! 0.00 0.00% 0.00 0.00% 0.00 0.00% 0.00 0.00% 9.01% 6.34%  MAINTENANCE EXPENDITURES: MAINTENANCE OF VEHICLES MAINTENANCE OF EQUIP. & SUPPLIES MAINTENANCE CONTRACTS MAINTENANCE EXPENDITURES TOTAL OPERATIONAL EXPENDITURE TOTAL OPERATING BUDGET CAPITAL REPLACEMENT FUND COMPENSATONABSENCE RESERVE FUND  678,190.00 56,080.00  $5,986,155.19 $6,365,470.00 160,000.00 45,000.00  379,314.81 160,000.00 0.00 0.00 -45,000.00!  -1,918.50!    77 FACILITY! FUND 78 FUNDS TOTAL  30,000.00 355,405.95! 205,000.00  3,500,000.00  0.00 -3,500,000.00!  3,705,000.00) 160,000.00 -3,545,000.00 9,691,155.19 6,525,470.00 310,000.00 310,000.00 9,381,155.19 6,215,470.00  TOTALBUDGET (assessed to Cities) 5,639,969.00  -3,165,685.19 -32.67%  EMS Revenue Returned to Cities 1 Actual Cost of Fire Department  310,000.00 5,329,969.00  2019 BUDGET  2019 BUDGET  2020 BUDGET  - Fund 2 (Major Equipment) VEHICLE REPLACEMENT MAJOR EQUIPMENT Fund 2 BUDGET TOTAL Fund 2 DETAIL 3  160,000.00 0.00 160,000.00 130,000.00 0.00 160,000.00 2019 2020  130,000.00 0.00 130,000.00 2018 137,402.00 137,402.00 35,000.00 45,334.60 0.00 0.00 0.00 130,000.00  BEGINNING Fund Balance Vehicle Expenditures Major Equipment Expenditures Interest Income!  347,067.40 466,328.40 42,239.00 650,000.00 0.00 1,500.00 50,000.00 0.00 0.00 0.00 160,000.00 160,000.00 466,328.40 26,328.40  Sold Vehicles/Other Items 125,000.00 125,000.00  Additional Unbudgeted Contributions/Deposis BUDGETED CONTREBUTIONSOEPOSTS Fund 3 (Compensated Absence) Compensated Absence Fund Balance!  0.00 0.00!  ENDOF YEAR FUND BALANCE 337,402.00 130,000.00  347,067.40  0.00  0.00!  0.00  Expenditures Interest Income! Service Charge  BUDGETED CONTRBVTIONSDEPOSTE, 45,000.00! -1,918.50!  45,000.00!1  0.001    101 Fund 4 (Facility) 102 103 104 105  Facility Fund Balance Expenditures Interest income Service Charge!  88,549.00  85,691.09 3,585,691.09  106 BUDGETED CONTREVTONSDEPOSTE. 30,000.00 Line 3, Replace small extrication equipment $14,000 Line 21, Increase to meal allowance Line 23, Salary and Associated benefits increase by 1% (CPI) Line 25, Increase by $5000 for risei in EMS supply costs Line 55, increased Legal Services by $20k Line 60, Salary/Benefit Review Line 76, Compensated absence fund not funded  3,500,000.00  Line 50, Line 51,  Line 102,Column K, Figure repesents fund balance at time of development of this  Line 106, Actual construction budget may change when construction contract is established budget. late 2019 or early 2020.  Legal Fees to date:  VFD regular: $5450.25 BHVI Issue: $18,383.07 Facility:  $5577.00    Boardof Comissioners  Village Fire Department Organkzatona/Chart  fire Chief  2019  OPERATIONS Deputy Chief B.Shif  PREVENION  ADMIN  DeputyChigf AShiR  Deputy Chief CShif  FureMarshals  mint  Capas  Captain  Gaptain  Captain  Captarh  Comemynications:  Captain  OfficeMgr  Operanbr  Operator  Oerator  Operator  Operator  Operator  pispatcher: Dipatcher. Dispatrher pispercher Dispatcher  Operator  Firemedici  Operator  Firemedics  Firemedic  Operator  Firemedic  Firemedis  flremedic  Firemedic  Firemedic  Piremedic  Fencdle  Firemedic  Firemedic  Firemedc  Fleefighter  Fipefigheer  Firefigheer  frefighser  Firemedic  fipemedic  Fivempdi    2020 2021 2022 2023 2024 2025 2026 2027 2028 2029  2030 2031 2032 $1,100,000.00  650,000.00  605,640.00  53,000.00  $45,000.00  30,000.00  188,000.00 179,000.00  $214,000.00  36,500.00.  650,000.00 0.00 179,000.00 188,000.00 53,000.00 0.00 0.00 642,140.00 30,000.00 0.00 431,440.32 (8,559.68) 171,440.32 184,440.32 176,440.32 295,440.32 475,440.32 655,440.32 193,300.32  0.00 45,000.00 1,314,000.00  160,000.00 180,000.00 180,000.00 180,000.00 170,000.00 180,000.00 650,000.00 0.00 179,000.00 188,000.00 53.000.00 0.00  393,300.32 623,300.32 853,300.32 1,038,300.32 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00  180,000.00 180,000.00 180,000.00 180,000.00 180,000.00 180,000.00 180,000.00 0.00 642,140.00 30,000.00 0.001 0.00 45,000.00 1.314,000.00  50,0 000.00  0.00 12,000.00 0.00 2,000.00 0.00 0.00  0.00  68,559.68) TA3LIE3 5176,440.32 EX402/4,407 $655,40.32 $193,300.32 $393,300.32 $623,300.32  $853,300.32 $1,038,300.32 (845,699.68)  'apital Replacement Fund2 2019  Printed On 6/27/2019 2:52:24 PM    Capital Replacement Fund For Projected Capital Projects 6/12/19 Equipment Ladder Pumper Engine2 Bettalion Chiefs Vehice 9 FireChiefsV Vehicle Utlity Vehicle Medic1 Medic2 Inspectu'sVehide Medic3 MeiorEquipment Rescue Boat Total Cash Outlay Beginning Cash Planned Budgeted Yearly Contrib. Funds From Sale ofVehicles Disbursements AdfL Unbudgeted Contributions Intereste ton CO's (seer note1) Ending Cash  Life 15 20 20 10 10 9 9 8 33,000.00 15  2009 2010 2011 2012 2013 2014 2015  2016 2017 2018 2019 1,005,662.00  45,000.00  33,000.00 30,000.00  41,114.00 35,000  160,000.00 149,350.00  34,552.00  10,417.69 18,540.00 227,910.00  12,025  33,000.00 33,000.00 29,962.00 159,767.69 178,540.00 272,910.00 0.00 0.00 1,040,214.00 12,024.60 76,114.00 175,000.00 107,000.00 0.00 160,000.00 160,000.00 993,888.54 655,628.82 818,433.19 979,528.00 102,850.00 346,054.32 25,432.00 18,167.00 29,962.00 154,703.12 16,539.94 16,451.00 1,256.00 0.00 3,185.00 125,000.00 1,500.00  50,116.51 206,020.60 303,673.02 521,868.29 674,056.97 3,600.00 8,100.00 18,325.00 0.00 14,600.00  0.00 160,000.00 160,000.00 160,000.00 130,000.00 160,000.00 355,964.83 0.00 0.00 1,040.214.00 12,024.60 76,114.00  228,938.00 145,501.12  2,736.09 719.42 894.27 1,390.68 160,000.00 1,771.51 1,560.11 0.00 $1,548.37 $1,095.00 2X,301E87302 $521,868.29 ERIITEEIT TUNSDISHE  $351.00 $228.92  E5,X13E41792  Dapital Replacement Fund 2019  Printed On 62720192:5224PM    VILLAGE FIRE DEPARTMENT 2020/2021 BOARD OF COMMISSIONERS REVISED 6/5/2019  COMMISSIONERS Piney Point Spring Valley Hunters Creek Hilshire Hedwig  Mr. Zebulun Nash, Chair  Council Member Mr. Allen Carpenter, Vice Chair Council Member Mr. Jay Carlton, Treasurer Council Member Mr. Robert Bryne, Secretary Mr. William Johnson, Member  ALTERNATES  Piney Point Spring Valley Hunters Creek Hilshire Hedwig Attorney  Member Mr. Henry Kollenberg Mayor Tom Ramsey Member Mr. Frank Doyle Member Mr. Ray Leiker Mr.. J. Grady Randle  Council Member, Mr. Henry Folloder  142020 RIINAFT2010, 2090 Frmmiecinmar Altamntar dan    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members of the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: July22,2019  SUBJECT: Mayor's Report  Agenda Item: 3  Esplanade Landscaping Kinkaid Yews    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: July22,2019  SUBJECT: City Administrator's Report  Agenda Item: 4  June 2019 Financials    7-17-2019 11:05 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: JUNE 30TH, 2019  PAGE: 1  BALANCE 674,237.01 342,276.79 0.00 877,487.77 7,505,735.37 0.00 16,820.98 0.00 159,705.80 2,903,198.72 81,728.99 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 8,353.83 0.00 12,572,358.62  12,572,358.62  3,194.87 0.00 0.00 0.00 1,756.58) 270.88) 0.00 28.50) 0.00 0.36 0.00 58,461.39 3,002.58 270.00) 2,888.05 0.00 159,705.80 78,142.42 279.96 0.00 0.00 0.00 93,485.00    7-17-2019 11:05 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY == 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JUNE 30TH, 2019  PAGE: 2  BALANCE 0.00 10,386.88 0.00 0.00 0.00 22,500.00 0.00 5,306,482.85 0.00 0.00 5,736,204.20  726,631.20 5,266,498.57 0.00 5,993,129.77 4,293,197.97 3,450,173.32 843,024.65  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  6,836,154.42  12,572,358.62    7-17-2019 11:05 AM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Açcrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE BALANÇE SHEET AS OF: JUNE 30TH, 2019  PAGE: 1  BALANCE  0.00 0.00 241,922.52 470,861.42 121,189.51 31,770.35 803,411.89 0.00 0.00 1,669,155.69  1,669,155.69  20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  0.00 0.00 31,770.35 0.00 0.00 1,462,997.32 139,317.24 139,317.24 1,035,070.78 1,000,000.00 35,070.78  1,494,767.67  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/ (UNDER) EXP.  174,388.02  1,669,155.69    7-17-2019 11:05 AM 30 -SPECIAL REVENUE FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY == 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: JUNE 30TH, 2019  PAGE: 1  BALANCE 63,344.61 0.02 0.36 0.05 22,204.57 0.00 0.00  85,549.61  85,549.61  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 7,757.04 27,389.50 19,632.46)  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  85,549.61  85,549.61    7-17-2019 11:05 AM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANÇE SHEET AS OF: JUNE 30TH, 2019  PAGE: 1  BALANCE 415,921.45 0.00 0.00 7,492.65 0.00 0.00 0.00 0.00  423,414.10  423,414.10  0.00 0.00 293,595.54 152,145.79 0.00 0.12) 0.12) 95.44 22,422.55 22,327.11)  445,741.33  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  22,327.23)  423,414.10    7-17-2019 11:05 AM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPEÇIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: JUNE 30TH, 2019  PAGE: 1  BALANÇE 1,223,583.00 0.00 0.00 0.00 0.00 0.00 3,194.87  1,226,777.87  1,226,777.87  4,602.87 1,222,175.00  1,226,777.87  0.00 0.00  0.00  1,226,777.87    7-17-2019 11:06 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 1  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INÇOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVIÇE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRAÇT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00 235,500.00  51,041.93 3,840,696.88 73.36 1,394,758.12 25,809.47 219,991.27 59.80 147,908.73 20,409.72 17,142.93 108,888.77 72.59 50.00  88,005.71 61.98 51,237.28 155.26 ( 18,237.28) 0.00 232,012.71 58.29 165,987.29 0.00 247,634-65) 105.15- 483,134.65  53,994.29 41,111.23  6,561,855.00 114,454.05 4,293,197.97 65.43 2,268,657.03  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 2,089.23  5,000.00 50.00 25,136.25 0.00 ( 25,136.25) 0.00 243,522.20 42.72 326,477.80 0.00 0.00 7,790.13 64.92  5,000.00 1,500.00 4,209.87  1,815,242.00 151,271.20 1,058,886.00 58.33 756,356.00  2,035,143.00 169,595.22 1,104,489.92 54.27 930,653.08 4,443,885.00 322,955.65 2,444,824.50 55.02 1,999,060.50  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 516,050.00  27,914.70 187,346.04 52.63 168,653.96 27,914.70 187,346.04 52.63 168,653.96  0.00 0.00 3.92 42.52 0.00 510.53 556.97 0.00 1,599.41 13,263.97 42,097.34 274,674.77 98.12 2,030.53 58,991.25 385,186.94 74.64 130,863.06  0.00 0.00 91,910.06 61.48 625.33 14.91 125.97 3.99 0.00 0.00 128,307.00 7,049.98 41.04 99,711.34 32.57 206,479.66 0.00 0.00 10,903.45 23.76 77,522.10 51.99 22,086.62 75.86  3,857.00 57,589.94 3,567.67 3,031.03 10,127.02 12,000.00 34,979.55 71,577.90 5,276.23 7,029.38    7-17-2019 11:06 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 2  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 313,500.00 429,396.00 1,497,014.00 0.00  68.11 0.00 82.92 0.00 1,003.42 2,732.50 3,886.95 0.00 228.78 0.00 0.00 750.59  68.11 0.00 ( 695.00 12.55 1,493.99 32.73 0.00 0.00 104,511.00 11,230.34 49.03 37,198.53 100.00 50,685.97 29.01 124,028.03 0.00 0.00 582.45 24.86 0.00 0.00 0.00 0.00 9,949.46 53.46  68.11) 4,841.00 3,070.01 11,672.66 1.47 3,875.00 1,760.55 2,207.00 88,859.00 8,662.54  22,132.99 129,857.18 41.42 183,642.82 23,112.36 140,389.09 32.69 289,006.91 10,400.00) 142,029.44 9.49 1,354,984.56  1,497,014.00 ( 10,400.00) 142,029.44 9.49 1,354,984.56  0.00  0.00 0.00  0.00 2,004,419.65)  REVENUES OVER/ (UNDER) EXPENDITURES  1,161,395.00)C 312,563.83) 843,024.65    7-17-2019 11:06 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INÇOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 3  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 19,000.00 35,000.00 0.00 398,000.00 34,000.00 136,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00 0.00 235,500.00  34,683.59 3,736,917.02 74.21 1,298,537.98 16,358.34 103,779.86 51.89 51,041.93 3,840,696.88 73.36 1,394,758.12  96,220.14 3,250.00 1,000.00 3,300.00 32,300.00 500.00 53,994.29 53,994.29 41,111.23 41,111.23  0.00 0.00 960.00 1,300.00 250.00 20,409.72 20,409.72  150.00 4.41 0.00 0.00 8,700.00 72.50 17,700.00 35.40 1,000.00 66.67 88,005.71 61.98 88,005.71 61.98  23,299.47 192,441.27 64.15 107,558.73 25,809.47 219,991.27 59.80 147,908.73  17,142.93 108,888.77 72.59 17,142.93 108,888.77 72.59  0.00 0.00 50.00 0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  43,387.28 0.00 ( 43,387.28) 0.00 0.00 7,850.00 23.79 0.00 0.00 51,237.28 155.26  0.00 25,150.00 0.00 18,237.28)  75,976.74 105.52 ( 3,976.74) 0.00 139,739.68 51.37 132,260.32 0.00 0.00 16,030.61 45.80 265.68 0.00 0.00 232,012.71 58.29 165,987.29 0.00 0.00 2.46 0.00 135,997.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  19,000.00 18,969.39 265.68) 34,000.00 0.00 65,000.00 0.00 0.00 0.00  0.00 157,337.89 1,467.58 ( 156,837.89) 0.00 ( 404,975.00) 0.00 404,975.00 0.00 247,634.65) 105.15- 483,134.65    7-17-2019 11:06 AM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 4  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  TOTAL REVENUES  6,561,855.00 114,454.05 4,293,197.97 65.43 2,268,657.03    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019  PAGE: 5  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  EXPENDITURES  PERIOD  ACTUAL  PUBLIC SERVIÇE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES ÇONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  10,000.00 10,000.00  0.00 0.00 2,444.50  5,000.00 50.00 5,000.00 50.00  5,000.00 5,000.00  1,815,242.00 148,826.70 1,041,775.17 57.39 773,466.83 1,815,242.00 151,271.20 1,058,886.00 58.33 756,356.00  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  17,110.83 0.00 17,110.83) 25,136.25 0.00 25,136.25) 25,136.25 0.00 0.00 238,747.25 41.89 331,252.75 4,774.95 0.00 0.00 243,522.20 42.72 326,477.80  0.00 0.00 0.00 0.00 0.00 2,089.23 2,089.23  25,136.25) 4,774.95) 1,500.00 1,500.00 4,209.87 4,209.87  0.00 0.00 0.00 0.00 7,790.13 64.92 7,790.13 64.92  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  2,035,143.00 169,595.22 1,104,489.92 54.27 930,653.08 2,035,143.00 169,595.22 1,104,489.92 54.27 930,653.08 4,443,885.00 322,955.65 2,444,824.50 55.02 1,999,060.50  0.00  0.00  0.00 0.00  0.00  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 15,380.00 9,890.00 0.00 0.00 2,644.70 0.00  19,670.91 61.47 81,561.87 54.37 34,994.02 38.88 31,440.00 52.40 610.57 30.53 13,698.67 0.00 ( 13,698.67) 5,370.00 24.41  12,329.09 68,438.13 55,005.98 28,560.00 1,389.43 16,630.00  27,914.70 187,346.04 52.63 168,653.96    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET 356,000.00  PAGE: 6  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING ÇONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  27,914.70 187,346.04 52.63 168,653.96  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.92 0.00 3.92 0.00 0.00 42.52 0.00 0.00 42.52 0.00 0.00 0.00 0.00 510.53 510.53 556.97  0.00 0.00 0.00 0.00 25,980.06 57.73 5,805.00 48.38 0.00 0.00 20,000.00 200.00 ( 10,000.00) 7,245.00 40.25 10,980.00 73.20 19,560.00 46.57 2,340.00 33.43 91,910.06 61.48 0.00 0.00 0.00 0.00 625.33 34.74 0.00 0.00 625.33 14.91 0.00 0.00 0.00 0.00 125.97 25.19 0.00 0.00 0.00 0.00 125.97 3.99 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 7,049.98 41.04 7,049.98 41.04  3,857.00 3,857.00 19,019.94 6,195.00 500.00 10,755.00 4,020.00 22,440.00 4,660.00 57,589.94 250.00 500.00 1,174.67 1,643.00 3,567.67 150.00 150.00 374.03 1,857.00 500.00 3,031.03 643.00 18,450.00 10,127.02 10,127.02  99,711.34 32.57 206,479.66    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 7  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL  GENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-tinm: Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TwRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  0.00 0.00 0.00 600.00 178.46 0.00 0.00 0.00 125.00 0.00 695.95 1,599.41 520.99 623.78 9,704.42 462.63 1,887.15 65.00 0.00 13,263.97 31,173.56 202,497.77 87.88 1,039.48 2,497.71 0.00 2,463.93 4,746.68 175.98 0.00 0.00 2,030.53 0.00 0.00 0.00 0.00 2,030.53  0.00 0.00 0.00 0.00 0.00 0.00 3,600.00 26.50 729.84 40.55 259.00 7.40 0.00 0.00 0.00 0.00 345.00 0.00 ( 2,500.00 25.00 3,469.61 34.70 10,903.45 23.76 1,096.44 68.53 3,946.12 98.65 59,418.35 47.53 5,005.42 58.89 7,990.77 133.18 ( 1,990.77) 65.00 6.50 0.00 0.00 77,522.10 51.99  12,000.00 12,000.00 0.00 9,983.00 1,070.16 3,241.00 5,000.00 2,000.00 345.00) 7,500.00 6,530.39 34,979.55 503.56 53.88 65,581.65 3,494.58 935.00 3,000.00 71,577.90 27,928.23 0.00 428.30) 0.00 43,668.00 5,276.23 5,427.82 3,184.56 500.00 0.00 7,029.38  12,138.61 0.00 ( 12,138.61) 25,432.02 508.64 ( 20,432.02) 0.00 0.00 16,389.22 0.00 ( 16,389.22) 16,931.85 0.00 ( 16,931.85) 1,285.30 149.98 ( 0.00 0.00 0.00 0.00 19,388.18 78.13 615.44 16.20 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 22,086.62 75.86  42,097.34 274,674.77 98.12  58,991.25 385,186.94 74.64 130,863.06    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 8  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT ÇONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 uage/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Captrolle/cmi/meba: 10-550-5407 SETCIC 10-550-5408 Ssupplies/iscellaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  68.11 68.11 0.00 0.00 0.00 0.00 0.00 0.00 82.92 0.00 0.00 82.92 0.00 0.00 0.00 0.00 1,003.42 1,003.42 0.00 507.50 2,225.00 0.00 0.00 0.00 0.00 0.00 0.00 2,732.50 3,886.95  68.11 0.00 68.11 0.00 0.00 0.00 695.00 34.75 0.00 0.00 695.00 12.55 0.00 0.00 0.00 0.00 1,368.99 273.80 ( 0.00 0.00 125.00 50.00 1,493.99 32.73 0.00 0.00 0.00 0.00 0.00 0.00 11,640.00 0.00 0.00 104,511.00 11,230.34 49.03 11,230.34 49.03 0.00 0.00 2,421.07 48.42 10,250.00 46.59 0.00 0.00 24,174.12 241.74 ( 14,174.12) 0.00 0.00 0.00 0.00 0.00 0.00 353.34 176.67 37,198.53 100.00  68.11) 68.11) 250.00 1,305.00 3,286.00 4,841.00 100.00 0.00 868.99) 3,714.00 125.00 3,070.01 92,014.00 857.00  11,672.66 11,672.66 0.00 2,578.93 11,750.00 0.00 0.00 0.00 0.00 153.34) 1.47  50,685.97 29.01 124,028.03    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 9  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE ÇONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 228.78 0.00 228.78 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 750.59 750.59 51.42 0.00 0.00 0.00 7,573.00 260.75 0.00 0.00 0.00 14,247.82 0.00  0.00 0.00 0.00 0.00 582.45 83.21 0.00 0.00 582.45 24.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,949.46 53.46 9,949.46 53.46  3,875.00 3,875.00 117.55 1,643.00 1,760.55 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 8,662.54 8,662.54 656.25) 1,784.70 36,937.00 12,168.64 3,947.61 10,000.00 75,000.00 58,364.97 978.38  6,105.55 0.00 ( 6,105.55) 1,656.25 165.63 ( 23,776.68 158.51 ( 8,776.68) 215.30 10.77 43,063.00 53.83 37,831.36 75.66 552.39 12.28 0.00 0.00 0.00 0.00 16,635.03 22.18 21.62 2.16  22,132.99 129,857.18 41.42 183,642.82 23,112.36 140,389.09 32.69 289,006.91    7-17-2019 11:06 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 10  50.008 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES 10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 14,600.00 0.00 ( 14,600.00) 44,914.85 0.00 ( 44,914.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 31,288.75 0.00 31,288.75)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,090,325.00 ( 10,400.00) 51,225.84 4.70 1,039,099.16  10,400.00) 142,029.44 9.49 1,354,984.56  1,497,014.00 ( 10,400.00) 142,029.44 9.49 1,354,984.56 7,723,250.00 427,017.88 3,450,173.32 44.67 4,273,076.68  REVENUES OVER/ (UNDER) EXPENDITURES  1,161,395.00) 312,563.83) 843,024.65  2,004,419.65)    7-17-2019 11:06 AM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 1  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INÇOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  1,502,950.00 3,900.00 1,506,850.00  9,574.66 1,027,365.09 68.36 475,584.91 10,736.94 1,035,070.78 68.69 471,779.22  1,162.28  7,705.69 197.58  3,805.69)  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00 1,650.00  0.00  1,500.00 66.67 0.00 1,403,475.00 93.38 0.00 404,975.00) 0.00 404,975.00 0.00 1,000,000.00 66.44 505,200.00  750.00 99,475.00  0.00 10,736.94  0.00 0.00 35,070.78  0.00 33,420.78)  REVENUES OVER/(UNDER) EXPENDITURES    7-17-2019 11:06 AM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INÇOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 2  50.008 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  9,574.66 1,027,365.09 68.36 475,584.91 9,574.66 1,027,365.09 68.36 475,584.91  1,162.28 0.00 1,162.28  7,705.69 197.58 ( 3,805.69) 0.00 0.00 7,705.69 197.58  0.00 3,805.69)  10,736.94 1,035,070.78 68.69 471,779.22    7-17-2019 11:06 AM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 3  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00 0.00 0.00 1,505,200.00 1,505,200.00 1,650.00  0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00 99,475.00 0.00 0.00 99,475.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 118,475.00 54.36 0.00 1,285,000.00 100.00 0.00 0.00 1,403,475.00 93.38  0.00 0.00  0.00 404,975.00) 0.00 404,975.00 0.00 404,975.00) 0.00 404,975.00 0.00 1,000,000.00 66.44 505,200.00 0.00 1,000,000.00 66.44 505,200.00  REVENUES OVER/ (UNDER) EXPENDITURES  10,736.94  35,070.78  33,420.78)    7-17-2019 11:06 AM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 1  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,380.07 0.85 0.00 1,380.92  7,751.81 58.28 5.23 104.60 ( 0.00 0.00 7,757.04 58.30  5,548.19 0.23) 0.00 5,547.96  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 164.85 164.85 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 27,389.50 350.12-( 35,212.50) 27,389.50 350.12-( 35,212.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 50,760.46  REVENUES OVER/ (UNDER) EXPENDITURES  1,216.07 ( 19,632.46)    7-17-2019 11:06 AM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 2  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest TOTAL INVESTMENT INCOME DONATIONS IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  417.78 557.04 405.25 1,380.07 0.00 0.00 0.85 0.00 0.85 0.00 0.00 0.00 1,380.92  2,284.64 57.12 3,046.18 57.48 2,420.99 60.52 7,751.81 58.28 0.00 0.00 0.00 0.00 5.23 104.60 ( 0.00 0.00 5.23 104.60 0.00 0.00 0.00 0.00 0.00 0.00 7,757.04 58.30  1,715.36 2,253.82 1,579.01 5,548.19 0.00 0.00 0.23) 0.00 0.23) 0.00 0.00 0.00 5,547.96    7-17-2019 11:06 AM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 3  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 0.00 0.00 10,000.00) 0.00 0.00 ( 10,000.00)  10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 164.85 0.00 0.00 164.85 164.85  27,224.65 0.00 ( 27,224.65) 164.85 134.02-( 0.00 0.00 ( 7,700.00) 0.00 0.00 27,389.50 350.12-( 35,212.50) 27,389.50 350.12-( 35,212.50)  287.85) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 164.85  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  27,389.50 153.68-( 45,212.50)  REVENUES OVER/ (UNDER) EXPENDITURES  1,216.07 ( 19,632.46)  50,760.46    7-17-2019 11:06 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 1.  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  15.42 0.00 15.42  95.44 0.00 ( 0.00 0.00 95.44 0.00 (  95.44) 0.00 95.44)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 22,422.55 0.00 22,422.55) 0.00 0.00  0.00 0.00 0.00 22,327.11  REVENUES OVER/ (UNDER) EXPENDITURES  15.42 ( 22,327.11)    7-17-2019 11:06 AM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 2  50.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  15.42 15.42 0.00 0.00 0.00 0.00 0.00 15.42  95.44 0.00 95.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 95.44 0.00 (  95.44) 95.44) 0.00 0.00 0.00 0.00 0.00 95.44)    7-17-2019 11:06. AM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S.. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2019 CURRENT BUDGET  PAGE: 3  50.008 OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,422.55) 0.00 0.00 0.00  22,422.55 0.00 ( 22,422.55) 22,422.55 0.00 ( 22,422.55)  REVENUES OVER/(UNDER) EXPENDITURES  15.42 22,327.11)  22,327.11    Council Agenda Item Cover Memo  7/22/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the Beinhorn Project, the Wilding Lane Project, the 2019  Maintenance Project, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City,and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO - EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joel Moore ATTACHMENTS: Yes    H2  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: July 22, 2019  1. Surrey Oaks Paving & Drainage Improvements  The final design plans have been submit to the MVWA to review. After the MVWA's comments have been incorporated into the plans, signatures from private utility companies will be obtained and the project will be ready for advertisement and bidding. Council approved HDR to advertise the project for bidding at the last Council meeting.  2. E Beinhorn Drainage & Sidewalk Improvements Project  Council provided direction to HDR for the design of a storm sewer system along Grecian Way, eliminating the ditches. HDR is currently finalizing the design of the storm sewer along Grecian. The finalized plans will be coordinated with the MVWA, CN Koehl (urban forester), TDLR and private utility companies for comments on the plans. Pending these reviews, it is anticipated that final design and Opinion of Probable Construction Costs will be presented to Council at the August Council meeting and permission request from Council to  advertise and bid the project.  3. Wilding Lane Drainage & Paving Improvements Project  HDR is finalizing and performing QC reviews of the 30% design and preliminary engineering report for the Wilding Lane drainage improvements project. The 30% design plans will be submit to the MVWA for discussion of the project's effects on the MVWA facilities and any potential improvements they would like to perform on Wilding Lane. It is still anticipated that the PER will be presented at the August Council meeting. HDR has obtained resident contact information from Karen and will be coordinating with Mr. Nash in efforts to complete the contact list. Currently it is planned that the 30% design will be presented to residents in September after HDR has addressed any comments from the City's review of  the PER.  4. City of Houston = Windermere Project  The City of Houston (COH) reported that they have begun the condemnation process to resolve the issues with #17 Windermere. They reported that this process may take anywhere from 4-6 months. The COH plans on asking the Contractor to demobilize and remove their equipment from the site as well as reestablish an 8-foot tall wooden fence along the easement at #18 Windermere where the wooden fence was removed for construction. A gate will also be installed to restrict access to the easement until the  Contractor can be remobilized and the project is restarted.  5. 2019 Maintenance Project (#2 White Pillars & various Concrete Point Repairs)    HR  HDR has begun the design on the 2019 Maintenance Project which includes the storm sewer improvements at #2 White Pillars, Concrete point repairs on North Country Squire, Memorial Point, and Heritage Oaks. As discussed at the last Council meeting, the sidewalk on the east side of North Piney Point Road from Beinhorn Road to Holidan Way will be  included in this project. . - llluminated Crosswalk Signage  HDR has previously discussed illuminated crosswalk signage at the intersection of Quail Hollow trail at Blalock Road and at the intersection of North Piney Point Road and Beinhorn Road. HDR has quotes for the installation of two crosswalk signs with LED rapid flashing beacon light systems including poles, foundation, signs, push buttons, solar panels, and lights. Quotes obtained have been included in a separate agenda item for consideration.  7. Memorial Drive - Asphalt Point Repairs - Greenbay to Lacewood  HDR has solicited quotes on multiple asphalt point repairs on Memorial Drive between Greenbay and Lacewood to replace portions that are cracking or rutting. Multiple contractors have responded that they are not interested in the project while several other Contractors have submit quotes that are very high. It is evident that Contractors are very busy at this time and do not wish to spend time on smaller projects. The following is a  summary of the quotes received:  Summary of Quotes Memorial Asphalt Point Repairs City of Piney Point Village HDR. Job No.19-004 Contractor Total Quote ECPaving Pave Co. Forde Construction Texcon AAA Asphalt TLCTrucking Hodges  $76,529.75 $84,463.50 $110,645.00 $179,537.00 Declined Declined No Response  The Opinion of Probable Construction Cost (OPCC) is approximately $45,524.00. This OPCC was based on unit prices obtained from many of the same Contractors for asphalt point repairs on Memorial Drive in 2017. Itisrecommended that the City postpone the asphalt point repairs until later in the fall. Quotes can be re-solicited in the fall in attempt to catch  Contractors when their workload is lighter.    HR  8. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road.  Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs of failure Last repaved in 2005  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Opinion of Probable Construction Costs (OPCC) - Asphalt Reclamation- - $746,740.00 Concrete Pavement-5162346000  Typical lifespan of asphalt road with that level of traffic is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Grecian Way (Asphalt) Lanecrest (Asphalt) Crack Sealing on' Various Streets Current Anticipated Piney Point Project Schedules:  9.  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements o Anticipated Schedule -  Advertise for Bidding - late-July into August Bid Opening- late-August  Award Contract-S September Special Meeting (mid-September)    HR  Construction Notice to Ploced-lateseptember or early October  Construction Completion Date - May 2020 Anticipated Schedule- Proposal Approved-2/25/2019 Design Completion-624/2019 Authorization for Bidding - August Council Meeting Advertise for Bidding = September Bid Opening- - October Award Contract- - October Council Meeting Construction Notice to Proceed - November Construction Completion Date May 2020 Anticipated Schedule - Proposal Approved - 4/22/2019 PER Completion- -late August PERI Presentation to Council- - 8/24/2019 Resident Meeting. - Early September Final Design Authorization - September Council Meeting Final Design Completion - January 2020 Authorization for Bidding - February 2020 Advertise for Bidding - February 2020 Bid Opening March 2020 Award Contract-April: 2020 Construction Notice to Proceed -I May 2020 Construction Completion Date - February 2021  Beinhorn Drainage & Sidewalk Improvements Project  Wilding Lane Drainage & Paving Improvements Project    Council Agenda Item Cover Memo  7/22/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes received for the installation of flashing crosswalk signage at the intersection of Quail Hollow trail and Blalock Road.  SUMMARY/BACKGROUND (WHY): The City has previously discussed illuminated crosswalk signage at the intersection of Quail Hollow trail and Blalock Road for the safety of pedestrians crossing Blalock. HDR has spoken with Bunker Hill Village about the crosswalk signage and it appears that Bunker Hill isi interested in sharing the cost of the signs. The Cityasked HDR to solicit quotes for this work. The quotes for the new crosswalk signage include the installation oft two signs withLED rapid flashing beacon light systems including poles, foundation, signs, push buttons, solar panels, and lights. Attached is a bid tabulation of the quotes received  from each contractor. STAFF: RECOMMENDATION: ESTIMATED COST: $17,110.00  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES _NO2 X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Summary of Quotes Flashing Crosswalk Signs City of Piney Point Village HDR. Job No. 19-004  Contractor Traffic Systems Construction, Inc. Pfieffer & Son Southwest Signal Supply  Total Quote  $17,110.00 $22,250.00 Declined  Represents the lowest Quote    Traffic Systems Construction, Inc.  P.0.Box1346 Dickinson, Texas 77539-1346 isirstimateermalcen  Offic(280)337-1926 Fax1(280)337-2968  "A METRO Certified Small Business Enterprise" "A Port of Houston. Authority Small Business Enterprise" "City Of Houston Small Business Enterprise" "TXDOT Certified Small Business Enterprise" Fax Quote Cover Sheet  "Trafic-Signals, Lights, Project Trailers, Duct Banks, Electrical Services, All Your Electrical. Needs"  Bid Date: 12th-July-2019  To: Attn.: From: Project:  HDR  Estimating Department/Presley Lundquist  Steven Kass Jr, Estimator 19-004 City of Piney Point Village  County: Harris County Message: Bid: $17,110.00  Exceptions: Poleeman.landapne. Trees, Sodding, Sidewalk or Road Work, TxDot ROW Permits, Stripping/Job Signage, Guard Rail, Irrigation, Lane Closures, Sales Tax, Surveying, Staking, Crash Cushion, Breaking Out Concrete, Site Access for Drill shaft, Concrete Testing, Railroad Insurance, Geological Reports, Dewatering, Wheelchair Ramps, Changeable Message Sign. Number of Pages including cover sheet:  2    TRAFFIC SYSTEMS CONSTRUCTION, INC. STEVENKASSJR PH.(281)337-1926 FAX1/281)337-2968 LOCATIONEBLALOCK @ QUAIL HOLLOWLANE  COUNTY:HARRIS PROJECTNO.19-04 BID DATE:7/2/2019  BASE UNIT PRICES FOR: $17,110.00 DESCRIPTION SIGNAL ITEMS  ITEMI NO.  UNIT  QTY  UNITE BID  TOTAL  FLASHING CROSSWALK SIGN SYSTEM GRANDTOTAL  LS  1.00  $17,110.00 $17,110.00  $17,110.00  07/12/2019    PFEIFFERCySON, LTD.  Electrical & Telecommunication Contractors  July15,2019 HDR 4828 Loop Central drive, Ste. 800 Houston, TX77081 ATTN: Presley Lundquist  RE: Blalock Road and Quail Hollow Lane (Flashing Crosswalk Signal)  We are pleased to offer for your consideration the following quote for the installation ofai flashing crosswalk sign system at the intersection of Blalock Rd. and Quail Hollow Ln. Wej propose to provide all labor, material, and equipment needed to complete this work for the lump sum amount of $22,250.00. Flashing Crosswalk Sign System including: RTC Pedestrian Crossing System with solar power, flasher assembly with EdgeLighfTM: signs, and push button, or approved equal; two MUTCD W11-2 Pedestrian Crossing Signs with W16-7PL Arrow Signs with Hunter Green (3.2 mil.) with powder coated back; sign poles that are powder coated (3.2 mils) with Tiger Drylac series 38 super durable powder, semi-gloss finish or approved equal;  Ours scope includes the following:  andi installation.  To avoid confusion, we offer the following clarifications: 1. Please allow for progressive billing. 2. Sales tax is not included in this quote. 3. Bondi is noti included; our rate is2.5%. 4. Staking, Permitting, Engineering and Surveying by others. 5. Spoil Removal by others 6. Saw-cutting or patching of concrete is not included. 7. Special compaction or density testing oftrenches is not included. 8. The furnishing ori installation ofa any special groundingi is not included. 9. Patching or replacement ofanyl landscaping or vegetation is not included. 10. Painting or cutting/patching of existing finishes, except factory finishes are excluded. 11. The previous quote is based uponi information provided by the customer. Ifthe actual conditions or requirements deviate from the provided information this quote may have to be re-evaluated and re- 13. Itis assumed that all work, except shut-downs and swap-overs, will be done during regular business  priced. hours.  12. Insurance coverage is at our standard levels.  Please See Next Page For Quote Continued  PHONE: (281)471-4222 * FAX:(281)471-6856 P.O. BOX 1116* 116N. 16"HSTREET LA PORTE, TEXAS 77572 Regulated by the Texas Department ofLicensing andl Regulation POBox 12157; Austin, TX 78711; (800)803-9202; (512)463-6599 www.tdir.t texas.gov. Adopted Administrative Rules: 73.51() Electriçal Contractors Responsibilities    PFEIFFERCySON, LTD.  Electrical & Telecommunication Contractors --This Quote is only valid for 30 days.-  Please allow 2-3 business days after acceptance ofthis quote for the commencement of work  Ifaccepted fax or mail.  Accepted by: Please print name:  Date: P.O.#:  Ifyou have any questions or need additional information, please feel free to contact me at (281)471-4222.  Sincerely,  Omdfpdr Andy Yoder Estimator Pfeiffer & Son, Ltd.  PHONE: (281)4 471-4222 * FAX: (281)471-6856 P.O. BOX 1116* 116N. 16'HSTREET LAI PORTE, TEXAS 77572 Regulated byt the Texas Department ofLicensing andl Regulation POE Box 12157; Austin, TX 78711; (800)803-9202; (512)463-6599 www.tdIr.t texas.gov. Adopted Administrative Rules: 73.51() Electrical Contractors Responsibilities    From: Sent: To: Cc: Subject: Hi Presley,  Roxanne Nash rnash@swsgnal.neby Thursday, July 11, 20199:37AM Lundquist, Presley Moore, Joseph; Croley, Aaron  Re: Request for Quote Flashing Crosswalk Signal Piney Point Village  Sorry, we will not be submitting a quote for this. Our workload is to great at the time  and we could not schedule the work in a timely manner. Please keep us in mind for future projects. Thank you,  Roxanne Nash Vice President Southwest Signal Supply, Inc. rnasneswsigna.net 713-946-7162  Check out our website at SWSignal.net  Thei information transmittedi is intended only fort thep person or entity toy whichi itisa addressed and may contain confidential and/ orl legally privileged material. Any review, retransmission, dissemination or other usec of,o ort taking ofa any actioni ini reliance upon, thisi information by persons or entities other thant thei intended recipienti is prohibited. Ifyouh have received this message in error, please advise thes sender by return e-mail and delete thist message and  any attachments.    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JUNE 24, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, JUNE 24, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDAITEMS COUNCIL MEMBERS PRESENT: Mayor Pro Tem Joel Bender, Dale Dodds, Michael  LISTED BELOW.  Herminghaus, Henry Kollenberg, Brian Thompson  ABSENT: Mayor Mark Kobelan  CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Pro Tem Bender called the meeting to order at 6:30 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city related business may speak to the Council. In compliance with the Texas Open Meetings Act, ifa member of the public comments or inquires about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter.  1.  Discuss and take possible action on the MVPD monthly report Chief Schultz provided the monthly report for May. He reported on burglaries, budget, calls for service, house watches, traffic stops and technology. Chief Schultz gave a presentation on the FY2020 Budget. Commissioner Huguenard explained the 2020 Budget Proposal. There was discussion. Council Member Kollenberg made a motion to table the following Items A, B,&C:  A. Consideration and possible action regarding a request from the Police Commission to utilize $245,387.00 ($81,796.00 per City) in surplus from the Audited Fiscal Year 2018 Budget to be placed in the Special Asset Capital Fund for the 2019 Budget to be restricted to the payment of the costs, over a five-year period, of Modernization and Standardization of In-Car Video Systems and Body-Worn Camera  Systems for all personnel.    B. Consideration and possible action regarding a request from the Commission for a 2019 Budget Adjustment from the Health Insurance Account to the Equipment Maintenance Contracts Account in the amount of $44,000.00 for the purpose of funding an expanded Test for Automated License Plate Reader (ALPR)1 Technology. C.Consideration and possible action regarding the Proposed 2020 Memorial Villages Police Department Budget in the amount of $5,804,062.00 with Piney Point Village's 2020 Assessment being  $1,934,687.00.  Council Member Dodds seconded the motion and it passed 4-1. Council Member  Herminghaus abstained.  2. Discuss and take possible action on the VFD monthly report  Deputy Chief Miller presented the monthly report for May. He reported on: Staffing, promotions, and retirements; updates on injured employees, All trucks are in operation; there is a proposal to replace an engine in 2020, The Fire Department will have an approved budget before June 30t"h,  Fire Station renovation Fire and EMS type incidents, and Response times  Fire Commissioner Zeb Nash reported to Council that the Fire Department continues to have excellent operations in cooperation with the Police Department and they continue to monitor response times. The items that will be discussed at the  next Commission Meeting: The audit report Finalize the budget Surplus,  Interlocal Agreement with Bunker Hill; and associated legal fees  Commissioner Nash reported that some expenses that may not wait to be replaced include dispatch software, copier; and the fire truck replacement may not exceed Discuss and take possible action on Grecian Way drainage project HDR discussed with Council options for drainage improvement on Grecian Way and requested direction from Council. A resident of Grecian Way was present and explained their concern with drainage issues on Grecian Way. Council Member Dodds moved to approve the entire street on the Grecian Way drainage project. Council Member Thompson seconded the motion and it passed 4-1, with Council Discussion and take possible action on Spring Branch Property Tax Council Member Kollenberg made a motion to approve the Spring Branch Property Tax Collection Contract. Council Member Thompson seconded the motion and it  $650,000.  3.  Member Kollenberg voting against.  4.  Collection Contract passed unanimously.    5. Discuss and take possible action on Resolution 19.06.24 suspending the Council Member Kollenberg made a motion to approve Resolution 19.06.24 suspending the effective date of CenterPoint Energy's proposed rate change. Council Member Thompson seconded the motion and it passed unanimously. 6. Discuss and take possible action on the City Administrator's monthly report,  effective date of CenterPoint Energy's proposed rate change  including but not limited to: May 2019 Financials  The City Administrator reported that the City is currently in the process of building Discuss and take possible action on the City Engineer's monthly report Surrey Oaks Paving and Drainage Improvements - a meeting was held to review the final design plans with residents. The meeting went well. There are two homes in the cul-de-sac where right-of-entries will need to be obtained. Beinhorn Drainage and Sidewalk Improvements project - HDR is continuing the design phase for the Beinhorn Project which also includes improvements on Grecian Way. An additional sidewalk will be constructed on the west side of North Piney Point Road from Beinhorn Road to Holidan Way. The sidewalk width is limited to 6 feet wide due to the right-of-way constraints and the need to Wilding Lane Drainage and Paving Improvements project - This project is moving along well. The trees will be a significant factor effecting the project's City of Houston - Windermere Project - City of Houston still has not worked out any issues and concerns with the resident of #17 Windermere. The home of #18 Windermere was burglarized on May 30th. The forced entry was on the backside of the property. The resident believes the location of the storage of material and equipment assisted the burglar's access over the fence. The City Attorney and City Engineer will call their contacts and convey concern over the 2019 Maintenance Project - #2 White Pillars and various concrete point repairs were "lumped" together to reduce engineering fees. The proposal for engineering services for both the #2 White Pillars and Concrete Point Repairs is Illuminated Crosswalk Signage: HDR previously discussed illuminated crosswalk signage at the intersection of Quail Hollow Trail at Blalock Road and at the intersection of North Piney Point Road and Beinhorn Road. HDR spoke with Bunker Hill Village and Hedwig Village about the signs and it appears both Villages are interested in cost sharing the signs with the City. HDR is soliciting Memorial Drive = Asphalt Point Repairs - HDR solicited for quotes. Iti is anticipated that the quotes received will be presented at the July Council  the 2020 Budget. There were no questions or comments. The Engineer's Report for this month included updates to:  7.  maintain drainage in the right-of-way.  design.  delay.  included in a separate agenda item.  quotes and will present at the July Council meeting.  meeting for discussion. Future Projects    96 inch pipe - There was discussion that Harris County Flood is willing to discuss the possibility of doing 50/50 projects. Council discussed approaching Harris County with the possibility of doing this project on a 50/50 basis. Discuss and take possible action on quotes received for the removal and replacement of driveway culverts and regrading of ditches on Jamestown. HDR reported the City received complaints of standing water in the ditches on the west half of Jamestown. Due to the shallow storm sewer system, drainage improvements could not be done. With the completion of the North Piney Point Road project, which lowered the outfall culvert at Jamestown, drainage Discuss and take possible action on a request to publicly advertise and bid HDR has completed the design of the Surrey Oaks Paving & Drainage Improvements Project. Council Member Thompson made a motion to approve HDR's request to advertise bidding for the Surrey Oaks Project. Council Member  8.  improvements can now be done. Item was tabled.  9.  the Surrey Oaks Paving and Drainage Improvements Project.  Dodds seconded the motion and it passed unanimously.  10. Authorize HDR to perform bid phase services for Surrey Oaks  Council Member Dodds made a motion to authorize HDR to perform the bid phase services for Surrey Oaks. Council Member Herminghaus seconded the motion and  itp passed unanimously.  11. Discuss and take possible action on a Proposal for Professional Engineering Services for the 2019 Maintenance Project which includes drainage improvements at #2 White Pillars, drainage and concrete point repairs on Council Member Thompson made a motion to accept the Proposal for Professional Engineering Services for the 2019 Maintenance Project which includes drainage improvements at #2 White Pillars, drainage and concrete point repairs on Memorial Point, North Country Squire, and Heritage Oaks. Council Member Herminghaus  Memorial Point, North Country Squire, and Heritage Oaks.  seconded the motion and it passed unanimously.  12. Discuss and take possible action on amendment to Beinhorn Engineering Services for additional sidewalk on west side of North Piney Point Road from  Beinhorn to Holidan This Item was tabled. meeting unanimously. etc.  13. Discuss and take possible action on the minutes of the May 20, 2019 Council Council Member Dodds made a motion a approve the minutes of the May 20, 2019 Council meeting. Council Member Thompson seconded the motion and it passed  14. Discuss and take possible action on any future agenda items, meeting dates,  Future agenda items: Beinhorn sidewalk    Grecian Way Jamestown MVPD  15. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public employee or to hear a complaint or charge  against an officer or employee, specifically regarding Public Works  There were no Executive Session Items. 16. Action outside of Executive Session, if any  20. Adjourn  Council Member Dodds made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 9:08  p.m.  PASSED AND APPROVED this 22th day of July, 2019  Mark Kobelan Mayor  Karen Farris City Secretary