City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSION.TX770631523  TELEHONE (713)782-0271 FAX( (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, MAY 20, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, MAY 20, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL-, Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6. 7. 8.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report Discuss and take possible action on Annual Audit presentation Discuss and take possible action on St. Francis SUP  Discuss and take possible action on accepting Piney Point Circle as a public Discuss and take possible action on renewal of mowing contract with Westco Discuss and take possible action on payment to DRC for Hurricane Harvey debris Discuss and take possible action on installation of stop signs or other traffic control device at the intersection of Beinhorn Road and North Piney Point Road  street  removal    9.  Discuss and take possible action on the Kinkaid School's landscaping plan for the six-foot fence to be installed on the west side of the main entrance 10. Discuss and take possible action on beautification project at the intersection of 11. Discuss and take possible action on the construction of a temporary fence at 18 12. Discuss and take possible action on the Mayor's monthly report, including but  Memorial Drive and North Piney Point Road  Windermere not limited to:  Arrowwood Circle - one-way loop Mike Peloquin recognition Distinguished Public Service Award  13. Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: April 2019 Financials Budget meeting dates  14. Discuss and take possible action on the City Engineer's monthly report 15. Discuss and take possible action on proposal to survey #2 White Pillars 16. Discuss and take possible action on the minutes of the April 22, 2019 Council 17. Discuss and take possible action on any future agenda items, meeting dates, etc. 18. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (DELIBERATION ABOUT REAL PROPERTY), specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section 19. Action outside of Executive Session toi include the appointment of special council  Meeting and the May 8, 2019 Special Meeting  551.074 of the Texas Government Code in litigation with Huff and Mitchell  20. Adjourn  CERTIFICATION  Icertify that a copy of the May 20, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on May 17, 2019.    Wok  Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL' VILLAGES POLICE DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given ofal Regular Meeting oft the Board of Commissioners of the Memorial Villages Police Department, ac combined police department oft the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas,  to be held at 6:00 PM, on, May 13, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, if deemed advisable by the Board ofC Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires. about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, buti it  may be recessed for ai future meeting.  b. Approval of Minutes Update, discussion and possible action.  1. April g meeting, as recorded.  2. April gth Special Meeting Draft Revised Minutes Informational purposes only.  Financial Report - Update, discussion and possible action. 1. FY20191 Budget Review and Discussion. 3. FY20 Proposed Budget Presentation.  2. Motion for the Emergency Purchase ofl Radio Circuit Board.  d. Committee Reports Update, discussion and possible action.  1. Finance Committee 2. I.T. Committee  a. Recommendation on the Creation of Building Improvement Fund. a. Virtual Gate Project - Continued Results of Flock Testing.  Paladin Drone Presentation.  New Business Update, discussion and possible action.  1. Consideration of City of Piney Point Village Resolution 19.04.22 regarding the use of Cameras and  Technology to Improve Public Safety in MVPD villages.  Chief's updates - Overview of monthly reports. 1. Call/ncidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD Assist Response Times  Page 3of9 98  10/05/2019    Notice of Regular Meeting Page 2  Updated Policies - Update, discussion and possible action. 1. Special Order 19-003 Response Times. 2. Special Order 19-004 Collection Money Bond Receipts.  h. Executive Session It is anticipated that all, or a portion of the discussion of the following items will be conducted in closed executive session under authority oft the Texas Open Meetings Act. However, no action will 1. Discussion and possible action regarding Police Chief's Compensation under the personnel exception 2. Discussion and possible action regarding Procedures Related to Accounting Disclosures under the legal 3. Discussion and possible action related to the modification of the Inter-local Agreement concerning the amount authorized for intra-fund budgetary transfers by the Commission, under the legal advice Suggestions for future agenda items Discussion oft the agenda for the next Commission meeting and the meeting  be taken on1 this item until the Commission reconvenes in open session.  Texas Governmental Code $551.074.  advice exception Texas Governmental Code $551.071. exception Texas Governmental Code $551.071.  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any oft the items listed on this agenda, if necessary, andi ifa authorized under chapter 551 oft the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Commission's attorney to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty oft the attorney tot the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gift or donation, $5 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $ 551.076. The Commission may announce that it will go into executive Session on any item listed on this agenda ifthes subject matter and circumstances are such that a discussion in executive (closed): session is authorized under the provisions of chapter 551 of the Texas Government  Code.  Raymond Schultz, Chiefof Police Memorial Villages Police Department  POSTED:  5//2019 (date)  @ 11981.Memorial Drive at 0:00a.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  (lime)  City of Bunker Hill Village Jay Smyre, Chairman Keithl Brown, Commissioner  CityofPiney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy,Alt. Commissioner Sean. Johnson, Alt. Commissioner  Chiefof Police Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids ors services such asi interpreters for person who are deaf or hearing impaired, readers, or large print, are requested to contact Office! Manager at7 713-365-3701. Requests should be made atl least 481 hours prior to the meeting. This agenda is posted ont the Memorial Village  Police Department website aty www.mvpdtx.org.  Page 4of9 98  10/05/2019  Agenda. May 2019 Drat Rev 9.Doc    MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting  April 8, 2019, 6:00 p.m,  A quorum was established, and Commissioner Smyre called the April 8, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. In attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek CityofBunker Hill Commissioner Smyre Commissioner Brown Legal Counsel John Hightower  Absent:  Alt. Commissioner Johnson Alt. CommisionerMurply From Memorial Village PD Chief of] Police, Raymond Schultz Finance Manager, Victoria Bowman OfficeManager, Maureen Loud  Guests  Flock- Bailey Quintrell & Daniel Lewis  A  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and askedifthere are any citizen comments.  a. - Citizen Comments  None  Commissioner Smyrestated that we would move to item 3, I.T. Committee and the Flock  presentation as they arehere tonight. b. Approval of Minutes  Motion was made by Commissioner Brown and seconded by Commissioner Hamilton to approve the March 18th Minutes as recorded. The commission voted unanimously to approve the  Minutes as presented. Financial Report  Apr 2019 Minutes Draf 4.24_19-1.Docx  Page7of98  10/05/2019    Mrs. Bowman presented Financial Report stating that the Department has completed the first quarter of the fiscal year. The department has received 33% ofits appropriation and have expended 21%. Last year at this time we were at 20% and had 4 vacancies, this year we currently have 2 vacancies. There are no unusual expenditures that occurred, however, there was an emergency repair order needed due to thei malfunction of the radio system circuit board that the Chiefv will discuss in his update. The estimated cost for that repair was $5,900 we have not been invoiced as of yet, but the projection is reflected in the Contingency line item. Mrs. Bowman is anticipating that we will exceed the Workers Compensation and Personal Property Insurance Liability line items based on our current rates. The.ônsite audit is scheduled tob begin on Monday and all items required have been loaded into the Auditbox. The OPEB report is expected to be delivered this month, are there any questions? Commissioner Hamilton asked what is next on the budget process? Chief Schultz stated that they have to set up ai meeting with the Finance Committee. Victoria has started to run some prelminarynumbers and he has done some review on this and roughly did some numberson: M&O at 4.8%which is lower than he thought it would be and Karen Glynn has recommended he take a closer look at this. Total preliminary numbers are at 6.6%1 but al lot of that increase is based on capital as this year we spent existing capital to supplement our vehicles, SO that would have to come backin. The numbers are looking good thus far for having a good working.Y20budget. Mrs. Bowman commented that we did geta an email today from FEMA and we are in the final stages of project review. She would like tonote the FY201 budgetdoesn'ti include any funding for retiree's health insurance. Chiefsehultzstatedthat this is a discussion that needs to bel had. Commissioner Smyre stated that based on theirt timetable that Jim did 2 months or sO ago. We would have aj presentation'ont the budget next meeting and then the following 2 weeks will be the city counsel meetings. Is there a feeling that we will be able to meet this timeframe? Commissioner Huguenard commented that he thought this was modified in the last meeting. As there was al handout that was given relative to the budget approval process, which gave them another month, Chief Schultzcommented thatiwea are on time and Commissioner. Hamilton confirmed. that theywillb be ablet tomeet before the next commission meeting and have  something available. d. Committee Reports  Finance Committee- Commissioner Huguenard stated there was nothing to add on this subject. Personnel Committee. - Commissioner Brown stated that there was nothing to add from what  we talked about at last month's meeting.  L.T.Committee  a. Virtual Gatel Project - Flock Test & Evaluation of Single Camera  Chief Schultz opened the presentation by stating that we are fortunate, as we' ve been working on the Virtual Gate project for the last couple ofs years we've reached out to and have had Schrader Engineering working with us for quite a while. Wel have been looking at and investigating solutions in coming up with and using an ALPR technology for the villages. One oft the  Apr 2019 Minutes Draft 4.24_19-1.Docx  Page 8 ofs 98  10/05Pxge2    companies we were introduced to as part oft the pre-work that was assigned to the Tri-Cities Public Safety Committee as they were working on this project was Flock" Technology. They came and did aj presentation to the City Managers when the project was still with them and they liked what they saw, and Flock agreed to come back and install a unit in the villages. I'm pleased to announce that the unit is installed, and it is live and working today. We have worked with. Austin and have access to' TCIC and are getting downloads every 41 hours, we were able to finalize all this today and sO the representatives from Flock would like to talk about their system and pricing. This is a pay-as-go system that you aren'tmaking a large investment in the infrastructure and hardware that may be outdated 61 months after youl buy it. Itisa a single source solution, there are no additional contracts for communications, it is all tied into a single unit. Bailey Quintrell announced he and Daniel Lewis are here tonight from Flock. Flock Safetyi is out of Atlanta, Georgia. One of the founders experienced an inçrease inj property crime in their neighborhood and the Atlanta Police suggested the best thingt to do would beto install Tag Readers tol help them solve crimes. We looked at' TagReaders and were surprised at the price. Not just of the cameras but oft thei infrastructure required to support them. Theyneeded power, internet, poles and trenching has to be done, and being a couple of engineers, we thought we could build something to accomplish the same effect with aJ lotless cost, mostly by focusing on the infrastructure part. Wel built a solar powered, cellular wireless camera that reads license plates and gets al lot ofother information from the pictures (Daniel handed around a camera for the Commission to see). The goal is toj providethe evidence that police need to reduce crime, we A couple ofunique things about our approach, the cameras are free, it is a cloud-based service sO there is no infrastructure required at the Police Department. The images are stored, we use Amazon web services for our cloudinfrastructure), so there are: no servers being stored here, all you need is internet and a computert to access. The way the system works, ifthere is a break-in and a neighbor's Doorbell Camera sees. a suspicious.vehicle in the driveway in the street at the time oft the break-in. Now wemight haveavehicle description, the time and a camera in a neighborhood in the city so wel have evidence for the police to go on and we try to find evidence for the police to use that may be ableto help them solve the crime. He showed how you could do a search of the system using the date and the time oft the crime. During that period of time it showed there were 414 vehicles, ift the Doorbell Camera showed there was a truck, we can also filter the system to only pull up trucks, this resulted in 92 vehicles. The camera showed it was a white truck. Youc can also filter by color which resulted in 49 vehicles. This allows the investigator to veryquickly, go from 414 vehicles at the beginning oft the search to 491 by using what matches the descriptions and running the tags to have actual evidence. This is the first scenario; another example might be; where wel have a license plate that for some reason is suspicious. We may only have ai few characters, we can search aj partial number and it will bring up the results. We can get images ofvehicles that don't have license plates or have paper plates. Traditional LPR orl license plate readers only get an image if the car has a real reflective license plate. Their cameras are motion triggered, because we know that there are al lot of cars that are doing bad things, that have no license plate or paper plate, this is one oft the unique differences. Every vehicle that goes by, it saves several images when the car passes the camera, if there is something particularly interesting to the Detective they can zoom in to see more detail and save the image to evidence management. Commissioner Ebeling asked ifit would be able to read that  They will show you the live system which is operational today.  can do that with this camera.  Apr 20191 Minutes Draf 4.24_19-1.Docx  Page 90 of98  10/05Bye. 3    number no matter where it showed up in the license plate? Bailey responded, Yes, it is able to search "partial anywhere" within the license plate, we also do, "fuzzy search"ifv we look foraGit also searches for a 6, orilooks for 1 and 1, sO we are trying tol be as inclusive as we can while still filtering out what we can. The license plate we searched was identified as being a Georgia plate sO that isn'tb based offofDMV: records, it isa actually based on thei image from the plate and through machine vision we are comparing that to what wel know a Georgia plate looks like and callingi ita Georgia plate, this also comes into play with High-Tech alerts which we will talk about next. He explained that this showed daytime image which has full color. Chief Schultz interjected that the results also showed that this was the first time that that particular plate has been captured in the village. Therefore, ifthat vehicle comes in the villages regularlyit will'track on whether it is the first day or the tenth day in the villages. Bailey commented it is all about makingi it quicker to identify who might be suspicious. Night time footage will showj just the plate, infrared emitters on the camera allow it toj pick up. just the reflection off oft the plate, he confirmed that at night they have had readings of a paper plate but it would havetohave really goodtag lights and probably a suspicious vehicle with aj paper plate is probably not going tol havereal good tag lights at nighttime. It doesn'thave enough information at nighttime to pick up color ormodel. They showed live footage oft the camera at South Piney Point,its shows the "first day" in the neighborhood that Chiefmentioned. You can filter by bicycleand pull up that information and bring up their image. When an event happens, wel have a licenseplate we are trying toi figure out where it has been and when, the other partofthesystem is real time-notifications. They get a list from the state TCIC ofa all the "hot tags" in the country.. That way every tag is getting compared against that list for stolen cars, stolen tags, arrest warrants and several other things. We would then provide an alert when that car passes by acamera so that police can chose to respond. The cameras are name based on the direction of where iti is sO when you get an alert you will know what direction it came from. As an example,notin this area, but camera 1 was located at Riverside Parkway Southbound at 120, sO they knowv where it was coming from. The area where this footage was taken is al high crime partofthercountyi near. Atlanta and the cameras are oriented tob box camerasin. So,i ifsomeone goes by the camera and they don'tgo by the other one, youthen know that the suspectis still in the general area. That way the police can grid it off and find the suspect/car. When an alert çomes through, this tool (webpage) can bei in the officer's vehicle, in dispatch, It is pretty flexible sO whoever needs to get notification can. As the alert comest through, thereis aj pop-up and iti makes a sound that until acknowledged and the green box shows the most recent. Ify you click on the image it will bring up the whole image of the car, so the officer knowswhat to be looking for. Ifyou hit Master Camera it will bring up Google Maps to where the camera is, sO they can quickly figure out where to go. He mentioned detecting states, andi it is more useful for high tag" notifications because you can have aj plate in Texas and in Louisiana that has the same characters. So, ify you search the entire "hot list" you get a lot ofs state mismatches. Where ABC1231 Louisiana might be a wanted car but the' Texas cari is not. Since they can detect the state we can avoid that andj just pass over the alerts from other states that match up. The good information still makes it through without all the noise the officers have to sort through. You can also choose to add Custom Hot Lists, this might be restraining orders that we want to be sure to know if that person enters the town. There may be other situations that Chiefmay want to add where this could come in handy. Chief Schultz stated that ifa vehicle has been identified as being an active burglar, within our villages,  Apr 2019 Minutes Draft 4_24_19-1.Docx  Page 10of98  10/05Pg04    Hedwig or the City ofHouston we can enter and create our own list, it wouldn't have to be a stolen vehicle. It would allow us to get notice right away, that ifa car we arel looking for enters Chiefcommented that al lot ofl locations are using it as well, when aj person thinks they are being followed, the residents in aj particular community know that the drive through this one area, call the police department and ift the vehicle goes through we can drop their license plate into thel list. They would be able to run that plate to seei ifiti is truly somebody who is following them and getting ready to commit a crime. Places in Florida have set up zones like this for their residents and it has been very successful also in helping business owners. It has bèen usedi in stalking cases toj prove whether someone has been following them and can be used inj prosecution cases, such as an ex-spouse following them and a vehicle oft the suspects vehicle following behind, and Iti is currently mounted on our radar trailer and is a mobilesetup parked on the side oft the road. It was put out there at 3p.m. this afternoon. The videoshowed it was picking up vehicles travelling in the opposite direction. On the left-handside it shows more detail, itshows all the objects you can seei in the picture. You can track' it byimage to image to put it all together. It tracks the vehicles day by day. Another feature that their customers use, is where residents can enter their plates and it will show up as "resident", to make the filtering easier, this is an optional They are a serviçe model and not aj purchase of cameras and we arean end-to-end provider. We install the camera's, we maintain them and asour software.continues to improve our customers get those improvements without additional costs. That way our approach is as a service and not as aj purchase. The camera hasacellular card built in, the storage oft the provision cloud is included, we try to make it simple. There are some areas where we have cameras that are public and private, the department put in cameras in high crime areas that needed attention. And a lot of neighborhoods have purchased their own cameras, they make different models of cameras for different amounts oftraffic. The alerts arel based on privileged law enforcement information, sO they cannot provideinformation toneighborhoods. So, they are happy for police to be getting alerts from the cameras they have installed in their neighborhoods. Commissioner Reichek askedforclarification; ifaUPS truck enters a neighborhood and delivers aj package that then gets stolen from the house, would youl be able to see the car that follows behind it that picks up The cost is $2,000 per year per camera, this is all inclusive, installation, cellular data and footage. Commissioner Southwick asked about the privileged information belonging to the police department and asked; ifFlock is served with as subpoena, such as a civil suit (divorce) and wants to know where their husband is going. How do you respond to that, can you protect the data that you have? Bailey explained that their contract is with their customer, whether it is a neighborhood or police department. Whoever their customer is, that customer owns the data, if we are subpoenaed we would have al hard time resisting it. The privileged portion is, who the Commissioner Smyre asked, typically in the neighborhood where are these cameras installed in the neighborhood? Bailey responded that typically as an example,acul-de-sac there would be a camera for "in" and a camera for "out" at the front oft the street. Usually in large neighborhoods  the villages we would know.  violation of a restraining order.  feature.  the package too? Yes, that isright.  plate belongs to, that information would be unavailable.  Apr 2019 Minutes Da4,24_19-1.Doce  Page 11of98  10/05P0je5    they cover entrances first but may also have them in other areas. Commissioner asked, but are they installed on a street light, a tree? Bailey showed examples of where they have some oft their cameras installed, he showed the poles that they will install that have the solar panel and the camera mounted. They also can install them on existing poles, light poles and such, the camera Jersey Village have 49 cameras and havel had some successes, when they were in the installation phase they had a stolen car at the high school that we: recovered. Later that morning theyl had another hit of that car on a tow truck leaving. Jersey Village. Chiefcommented that when they were here last time, they installed one for the City Managers on a stop sign in the front oft the police department here and were reading plates on Memorial, they can' be installed anywhere. Bailey asked ift there were any questions, Mrs. Loud asked how many tampering type issues have they had with the cameras they have installed? The response was, notmuch, less than what he thought they may have had. The way theyl handle this is, theyinclude maintenance and warranty, sO the first camera that may be damaged or stolen they.will replaçe. Ifthey were to have the same issue in the same place, they may movethe camera or change theinstallation to make it harder for someone to access. Theyhave had less than 5 issues across the country and Commissioner Hamilton asked Chief Schultz what is our vision on how this is going to work out? ChiefSchultz responded, that in aj perfect world the villages would pay for some oft the main thoroughfares (everyone would benefitbythat) and then it could be supplemented with individual neighborhoods that want to makean investment toj protecttheir street, cul-de-sac and come up with a common platform that everything works together. This is a direction that we were given originally, it would create a virtual gate. The citycould decide how many cameras they want toj purchase, Chief's Schultz stated that as we develop the budget, X number of cameras for al long-term proof ofconcept and then ift the individual villages want to supplement with more, you can compartmentalize it. Which is betterthan the original Schrader proposal that was 3 million dollars and had no compartmentalization like this. Chiefstated that we. have taken a baby step today with the courtesy ofFlock. Tomorrow he will have the I.T. Committee come back to diveinto itabitmore. Ithas been published as ai meeting, sO anyone is welcome to come. Itwill be up to theI.T. Committee to decide which direction to go in. Commissioner Smyre askedi ifthere have been any issues with privacy? Bailey responded, they keep footage for a rolling 30 days and this helps protect privacy because 30 days is long enough tos solve crime when it happens but not long enough that it feels like an invasion of privacy. Customers own the data, so they control what happens with it, whether that customer is aj police department or ai neighborhood they can decide whether or not to share the data. There are some Tag Reader companiesthat make al lot ofmoney selling data, we do not do that, that is not us. Commissioner Southwick asked what happens after the 30 days, it isi in the Cloud, isi it deleted and cannot be retrieved? Bailey responded, that is correct. Chief Schultz added, it would be up to us, ifwe are viewing video that has an evidentiary value in the police department. We would click on it and savei it and move it over as evidence. Commissioner Southwick stated that this also answers her early question about subpoenas as, you would probably not get a subpoena within 30 days oft that happening. Chief Schultz mentioned that there are some unique Texas  ist tapped into power on those poles.  they are located in 30 states.  Laws as to ALPR data and what is assessible and what is not.  Apr 20191 Minutes Draft 4_24_19-1.Docx  Page 12 of9 98  10/05R896    Commissioner Ebeling asked ift this were to happen, could the neighborhoods that get it ask to be tied in with the police department and would this be something we would want or allow? Chief Schultz responded, ift this were to happen he would want to make it a city ordinance, if you install the cameras, youl have to tie them to us, it would make it much more effective. Chief Schultz reminded the I.T. Committee that the meeting was posted for 10:00a.m. tomorrow. The Commissioner Smyre announced that we would go back to the agenda item b. approval of minutes. Once items b and C were discussed we then continued with item d3bI I.T. Committee. Chief Schultz mentioned that he did take the AT&T First Net information to the Memorial Chief's Association to see ift they were interested in all of us going on the same system, sO we could all see each other's assets. They all agreed it would be ag goodidea and have asked him to coordinate with AT&T to meet with all oft them. It would be us, Hedwig, Spring Valley and Spring Branch ISD as they are also interested in this. What'was perfect timing was an event that came in on Skeen Way a couple of weeks ago. The 911 call came to us, peoplefound someone in their house when they woke up in the morning. Our dispatcher took the 911 call, but he had heard on the radio and knew that Hedwig's 2 units thatwere working were tied up on an accident on the east end ofHedwig. He saw one ofo our officers was at the corner and sent our unit out and they got there first and found the guy inside the house. Ifwe could all see each other's assets all oft the time it would make more sense. Chief stated that he has put some money in the FY20 budget to make this happen but ifeveryone would be on the samesystem and we could all maintain our own RMS system it would bej just as part oft the vehicletracking that we could see each other's assets in our. Dispatch Centers, hopefully Village Fire will do the same thing. Ifthe villages would put their Public Works equipment in it would also show where their  Commission thanked Flock for their presentation.  equipmentlyehicles are.  Iti is open architecture thata allows anybody who wants to make the investment to become part of the program. All they need to do isplug the system into the jack underneath the dashboard ofthe car and it uses GPS tracking ona all the cars totrack the location oft the vehicle. Commissioner Hamilton asked' ifwe were to do this, what happens to the old system? Chief e explained the old Paladin Drones - Chiefe explained that last month he said this was not going to happen, but the Venture Capitalist that are: supporting it decided to make the investment in the equipment and it ish happening. Thisis very exciting because ift this could happen someday, it could be married up with the ALPR System and there would be no question that this would be the safest community in the country. Thisi is a company out of Colorado, two young men would like to come next month to talk to us. Using drone technology that originally was being developed for fire departments, a 911 call comes in and the drone automatically takes off (iti is self-deployed) and goes overhead to let you know exactly what is going on. If you get a call for fire, it gets there before any first responder gets there and shows you what is going on, ift there is any smoke activity you see exactly what is going on. Basically, it is aerial support for any police, fire department in the country for pennies on the dollar. Having experience with al helicopter unit in the past, to fly them it cost $285/hr, fix wings is about a $110/hr, it is very expensive when you  system is a shareware thatis a free system that would just go away.  have to do repairs.  Apr. 2019 Minutes. Draft 4.24_19-1.Docx  Page 13of98  10/05Pge7    Paladin Drones is an autonomous drone that when a call comes in to 911, the dispatcher makes a decision and hits al button based on the GPS location ofthe 911 call originates, the drone takes offa and gets there in a matter ofs seconds. It streams al live video to dispatch or officer's and anybody with a smart device that has access to it. So, City Managers and myself went live last week, and are getting notification and seeing live events that we are sending our officers to and sees it before they get to the incident. Chief showed some footage of an accident that happened at Memorial and San Felipe which was a 2-car accident, while watching the event you can doa screenshot ofit and send it to one oft the City Managers, Mayor or City Counsel, or to news media, it is live. This happened within an hour oft them beginning their trial project. The drone is up and working during the daytime, Monday, Tuesday, Wednesday and' Thursday and Friday nights just trying to capture data and working the bugs out of the system. Two engineering students are putting this together and writing a software program as it flies, and we are giving them feedback and they are making changes to their.program, this is pretty unique. They have funding to stay here for 90 days, it is sitting in Hunters Creek. Itisnot operational  24/7 andi is only "event driven". e. € Chief's updates  Chief Schultz presented his monthly report, this was a busymonth. There was a total of8,754 calls, 6,758 house watches, traffic stops 970 and 1,040 citations that addressed 1,775 violations. Piney Point had the most traffic enforcement, we. are continuing tohave,complaints on driving which is the number one call and mleashdamimalsismumbe. two.Response times, there were 20 priority events and the average response was 3:46. Thenumber one call for service is False We performed a bunch of testing ofapplicants thismonth, we had the 4 applicants do the PT Test. They all passed this test, oft these, one failed initial background and two others were identified with potential problemsleaving one that still looks positive. Wel have interviewed: 2 dispatchers and. are bringing oneback on Wednesday for a second interview. We had our Departmentwide briefingmeeting on the 14th this was very successful, Piney Point kindly supplied dinner fore everyone, thiswas greatly appreciated! Wel had an event where there was an aggravated assault thathappened on Windemere. During the fight and eighteen-year-old got knocked to the ground and fell on some glass that lacerated his liver. He required a transfer to downtown hospital for emergency surgery and the DA isi investigating this case. We had the problem in dispatch that Victoria talked about earlier. The cost of repair is $5,900 and he let Jay know about it as it was something we had to fix. A piece of equipment that is 14 years-old needed tol be rebuilt and sO we have a spare now that have other boards in that same piece of equipment that will be charged to the Contingency Fund Account. Commissioner Hamilton asked if we need to formalize this now since iti is over the $5,000. Chief Schultz asked John Hightower for clarification, since this expenditure was over $5,000. Legal Counsel stated that ifit isn'to on the agenda we cannot act oni it. Commissioner Hamilton asked how we deal with this type ofemergency that needs to get dealt with right way? Chief Schultz commented that under the Financial Report it has budget review and discussion. Legal Counsel reminded the Commission that they have never adopted any specific delegation of authority under those kinds ofitems and that the custom has been that higher dollar items that have been approved but can  Alarms.  Apr 2019 Minutes Draf 4_24_19-1.Docx  Page 140f98  10/05Page8    probably go ahead and do the five thousand dollars. Ify you can point something into the budget then I think you are okay, ideally, we will follow this out at some point in time. He is just reminding us ofwhat our practice has been but there is no written resolution authorizing the Chiefto take action. Commissioner Smyre stated that this whyl he contacted him, and he took the responsibility for approving it because it was an emergency situation. Legal Counsel stated that we approve it and puti it on the next agenda. The Commission agreed that they had no choice as the item had to be done. Commissioner Smyre asked, can't the Chiefmake a decision ifiti is under $5,000 and below, this has been his belief? Legal Counsel stated this has been a custom and nothing put in writing that he is aware of. The Commission agreed to formalize something on this as the Mayors have the ability to do this. Commissioner Smyre asked Jim and Brooke to Chiefcontinued with the monthly report, VLINC we added 26 new registrations, there are copies of the Time Committed Report, Crime Maps, Recruiting/Hiring Metricsand total Village Fire Assists based on priority events. There were 10 priority events of which 1was fire and 9 EMS. Radio is one of the things we continue to work through, ifa call goes straight to fire the only way we know about iti isi if wel hear it on the radio. Westill need to work out a solutionwhere we  take as stab at putting aj policy together and they agreed.  have positive notification on all: fire events. . ] Follow Up Items from previous meeting  1. Possible Creation of] Building Improvement Fund.  Commission Huguenard asked if they could reassess this and make'a recommendation for this as part oft their budgetary process at the next meeting? Commissioner Smyre agreed and stated that ifwe do this what he seeshappening is, it may become part of our 2020 presentation to the cities As we've done at the fire department in the past where you go through your budget and discuss the audit that was complete and what the surplus isand here's our recommendation. Sometimes  it is all done together and makes more sense.  Executive Session  a. Discussion and possible action regarding DeFrancesco V. MVPD Case No. 2015-43853 After Commissioner Smyre announced that the Commission would move into closed executive session at 7:22p.m., the Commission convened in executive session under section 551.071 ofthe Texas Open Meetings act to consult with its attorney regarding pending litigation and other confidential legal matters. At 7:33p.m. the Commission closed the executive session and  reconvened inj public session.  No action was taken during the executive session. h. Suggestions for future agenda items  a. Motion required on the Emergency Purchase of Radio Circuit Board. b. Recommendation on the Creation of Building Improve Fund.  Apr 20191 Minutes Draft 424_19-1.Docx  Page 15of98  10/05P889 9    A Motion was made at 7:33p.m. by Commissioner Reichek and seconded by Commissioner Southwick to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Apr. 20191 Minutes Draft 14.24_19-1.Docr  Page 16 of98  10/0BAig0    MEMORIAL VILLAGES POLICE DEPARTMENT Revised Draft Minutes of the Special Meeting  April 9, 2019, 10:00 a.m.  Commissioner Smyre called the April 9, 2019 meeting to order at 10:00 a.m. at the Memorial  Villages Police Department, 11981 Memorial Drive, Houston TX 77024.  In attendance were: From the Commission: Cityof Piney) Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Cityof Bunker Hill Commissioner Smyre Legal Counsel  Absent: CommissionerHamilon Commissioner. Reichek Commissioner Brown Alt. Commissioner Johnson Alt. Commissioner Murphy John Hightower Finance Manager, Victoria Bowman From Memorial Village PD ChiefofPolice, Raymond Schultz Office Manager, Maureen Loud  Guests.  Flock-Bailey Quintrell & Daniel Lewis  MINUTES  At 10:00 a.m. Commissioner Smyre called the meeting to order and stated that a quorum of the Commission was. present. (However, after the meeting was adjourned and a draft of the minutes had been distributed it. was determined that the members in attendance did not constitute a a. Citizen Comments - Commissioner Smyre asked ift there were any citizen comments.  quorum.)  None  b. Virtual Gate Project- - Flock Test Demonstration and Evaluate System  Bailey Quintrell opened up the meeting and video footage was viewed by the Commission. One ofour police vehicles was seen. Chief Schultz mentioned that another advantage oft this system would be; ifsomeone was to make a complaint about our officers not patrolling aj particular area, we can put one ofour license plates in the search to show that they have been by and what time it This could be determined just from the license plate and infrared emitters in the camera. Even if you had no license plate light you could still get a picture oft the tag. We are not dependent on the license plate light. The cameras may not show front plates at night with the distance and lack  was.  Apr. 2019 Special Meeting! Minutes Revision 4_22_19.Docx  Page 18 of98  10/05/2019    sometime of the license plate light. Their focus is on one camera for our direction oft travel. You really should have a camera on each side oft the road for each direction. When you get a night time alert, you can learn quite al bit based upon the tail lights as to what make of vehicle it is. Itisn't as good as daytime but is still more than just the plate. You have the simulated video which is handy, ify you have to appear in court and can show the car driving by it helps to make it Chief mentioned that he noticed this morning and sent an email to Bailey, there was real heavy dew which looked like it was on the lens oft the camera causing it to be al little blurry, this was at dawn. Bailey had them look ati it and determined that when the camera adjusts settings through nighttime to daytime, the settings it picked weren't the best. They will tweak that to make it better. Chiefmentioned that around 8a.m. it changed dramatically, Baileyexplained that would Bailey asked if we would like to look at ai map to determine what our strategy might be fora project. Chief Schultz stated that since all the villages were hererepresentingi that would be a good idea. We currently have this one camera to run the test project and asked what would be some good options, how have other customers built out theirsystems, what would be your ideas as far asi inbound and outbound? Also, what would a solution like Voss be, where there are Bailey commented that all oftheir customers strategyis to start with entrance because with entrance you will have tags coming in and ifa acrime occurs you have aj place to start. You also get the advantage ofH High Tag Alerts and then the next step is the exit. The exit is more useful for investigation but notthat useful for alerts. When someone comes into the neighborhood and commits a crime they usually leave çloser to the time the crime is committed. Theyn may come in and be there a while but as soon as they break-in, they get out as quickly as possible. The time He would suggest lookingat entrances first and then interior and exits. The neighborhood we havein Atlanta have a good mix ofp private and public cameras. Itis a similar strategy where part of the complex is in neighborhoods where they have bought their own camera and the cityl have bracketed areas to cover the main roads, that could work very well here too. Voss with the double lane, we can cover 2 lanes with one camera, but it is a bit ofa compromise due to shadowing. You could put a camera on the median and one on the shoulder that would work well Chief Schultz mentioned that Karen had a question; when you do the private/public partnership, does the private citizen or neighborhood group historically deal directly with you or go through the Governmental entity? Bailey responded that typically, they go through them, but they are open to however, they want to do that. Usually it is more straightforward ift the private entity, apartment complex or whatever deals directly with them. The purchase order with that entity has ap provision for sharing with local law enforcement ifthat customer wants to. That enables them  When we get front license plates, that is al bonus.  more1 real.  bet the self-adjustment that it does.  multiple lanes?  stamp on the exiti is what is useful fori investigations.  and would be aj preference.  to connect their system to the police department. Apr 2019: Special Meeting Minutes Revision 4.22_19.Docx  Pageid of98  10/05/2019    Commissioner Smyre asked ifanyone in that particular neighborhood in that example have access to the data. Bailey responded it is up to the neighborhood, a lot oftheir neighborhoods a historical search access, wel have customers in areas where the police are. less engaged and sO the neighborhoods have to access to be able to find evidence ifs something happens to hand to a Detective. Bailey believes that in our case, having neighborhood access is al little less value because wel have a highly engaged police department, but that is typicallyhow: it is set up. He showed an example ofa 2-lane road with camera in left lane, you can see iti is al bit ofa compromise because if you think about the path ofa license plate across the field ofv view, rather than going across the long diagonal, it is going across the shorter distance so there is a little less opportunity because of camera physics. In Jersey Village there are areas where there are 2 lanes and their Chiefwas very concerned about capturing everything and there we set up a camera for every lane, but ifiti isn'ts such al high priority area then we would just have 1 camera. Commissioner Smyre asked if Jersey Village had any HOA's.doing this withthem, the response was yes, they were actually a customer before the citywas, but the police department have pretty well covered most of the city. He doesn't believe they have as' many organized HOA type Bailey asked ifit would make sense to look at the Memorial Villages map and Commissioner Southwick responded that she would be interested in seeing that to figure out how many cameras we would be talking about. Commissioner: Huguenard handed out a drawn diagram (attached) of the majori in and out locations. This showed both sides ofN Memorial and Voss entering off of Piney Point to the South and from Gessner tothe West, then San Felipe to the East. These are the major plaçes ofingress and egress. Chief Schultz interjected that in order to cover the Bailey pulled up the map and stated that we are not concerned with Hedwig, Spring Valley, Hillshire Village. Chief Schultz stated that there are cut through entries sO as an example, you could in offofRiedel. You could come in offofGaylord down Riedel to Taylor Crest to geti in the villages, SO someisHouston. We went through and counted 25 ways to geti in and out. As you willrecall, there aresome areas that are out of our jurisdiction that would get free coverage, he showed the small area in Hedwig as an example. Gessner and Memorial would be another, if we were to partner with the City of] Houston, there could be a camera on Gessner and Memoria/Plantation and we could eliminate 2 camera positions and provide al lot more coverage. But City ofl Houston also gets the benefit out ofit, and City of Houston has agreed to allow us to access their right ofway if we would share our information with them on hits from their Hot List. Which is one ofthe things we are interested in as they have al better database of active There are 25 locations, but we would need more than 25 cameras because ofr multi lanes in different areas and in some areas, we would have 2 cameras for in/out bound. Some would make sense to have this but not all. Chief Schultz commented that the City ofHouston is working on a long-range plan. They are looking at and ALPR system just north of Spring Valley and they are looking at tying in another ALPR district down south in the West Chase financial district due to  groups as we doi in the villages, that is his impression.  villages 100%1 there are 25 locations.  criminals.  the high number of crimes they have. They would like toj partner with us.  Apr 2019 Special. Meeting Minutes Revision 4_22_1 19.Docx  Faggesof98  10/05/2019    Bailey explained that when we are talking about camera locations, it is great to have major roads but sometimes rather than putting a camera on ai major entrance, there are four branch roads and we would put a camera at each oft thel branch roads that way and alert is more useful because you know where they went. In one scenario this brought the cost down quite a bit to get even more value by applying the cameras more densely. ChiefSchultz stated that this would be our vision, at Voss we would have a camera at the south end ofVoss by Woodway and then going north up tol Memorial, have a camera splitting offi in both directions. This will allow us to compartmentalize Piney Point because wel know when we look at our crime map. Wedo overlays of where our burglaries occur there is al little area at Greenbay and Memorial and one just north of Chapelwood. So, wel know the bad guys are coming in thatway. Commissioner Huguenard suggested that we could focus on department owned camera locations and al bifurcated system which could be supplemented by neighborhood associations having their own systems that we monitor. Department looking toward covering themajor areas, high traffic flow areas. Chief Schultz stated that by havingj just a few'cameras we protect very large areas of resident's properties. Ifyou want 100% coverage, there are 25 locations, withno compartmentalization. Commissioner Southwick interjected that 25 locations suggests 50 cameras at the least, probably more. Chief Schultz commented that it would be about 70. Chief Schultz suggested that ifar neighborhood makes a decision to make an investment and puts a camera in an area where there is one physically placed, we would have the ability to move our camera, so you are not tied down to one area. Bailey commented that they have some departments that move their cameras quite abit and they sometime chose to move them themselves. We can move them asiomlymovngcimen one-time is not aj problem. Bailey said they had an apartment complex that they have been working with for a long time with aj police department and theysaw a 30% drop in calls for service from the year before to the year after the cameras were installed. This is to demonstrate the deterrent factor and potential Chief Schultz asked, with multiplec cameras in place is there any throttling down of data transfer via the cellular carrier? Bailey responded; No, ify you look at the number of people in the villages that happen to have camerasand theiraverage use and compare it to ours, it is very different, we are not a blip for TMobile or AT&T., Chiefasked how big is a typical file being transferred? The response was; 70kb, and occasionally we will see a cell tower go down for maintenance and the camera will store locally until it is back up and they can then access or retrieve footage. It will show the event time versus the time they were working through. With al local device, if there is any outage we will be able toj pull it up, itt takes about 2-3 weeks and is about 32 gigs of the actual camera itself. As soon as service is resumed they will be uploaded. As far as the data part goes, we compress the images as ai movie file which drops the size quite a bit. They do community provided partnership program and will always offer to perform a neighborhood meeting and provide food, chairs and aj person to do an information session, whatever we would like, they are more than happy toi it. Ifwe need marketing materials ora Memorial Villages neighbor cam website, they have ai marketing team that can provide this.  benefit oft this service.  They want to provide the tools necessary to make this successful.  Apr 2019Special Meeting Minutes Revision 4_22_19.Docx  PPggefof98  10/05/2019    Ift therei is a camera issue, it is on them to take care ofbecause this is a service and part oft the contract. The only exception would be ifa camera gets vandalized, the first time we would take care of but the second time we would move it but we don't expect this to be a problem here. Chief Schultz commented that some of the vendors talked about allowing residents once they are verified through the host agency to "opt out", is this something that Flock does. As an example, a resident registers their plate, but they don't want to be tracked and keep it, it would be immediately erased from the system. Bailey explained that for private neighborhoods that is an option that they provide, sO the neighborhood board could decide ifthey want to offer that to their community. Ifthey have some privacy concerns from residents, ifyou want your license plate to be automatically dropped, enter your license plate and it can be dropped. The flip side of Chiefmentioned there are a number ofs streets that are privatelyowned, so for lawyers would this become an issue, could we: mix and match on a private/public; partnership with privately owned streets. It was agreed that ift there is public consent then there shouldn't be aj problem. Bailey asked what the process would be for the Police Commission to make a decision on this as far as ifthey want to support this system and endorse it? ChiefSchultz replied that the process is, originally there was al Public Safety Committee and theyhave moved that responsibility to the Police Commission. So, the Police Commission would first make a decision and then go back to the individual city councils who would havetodecide whether ornot they want to do this. Chief Schultz commented that for the test project, we would like to's seei it kept at this location and utilize it in all three of the villages with a little different type of conditions. He'd like to see iton Memorial and Frostwood by the bridge and then on Lindenwood and Memorial which isa key gateway into Hunters Creek. Commissioner Southwick asked how long do wel have the use ofit? Bailey responded, how longdo we need to have it to see what we: need to see, typically they do their tests for 2 weeks to amonth timeframe. Chief Schultz would like to leave it where itis for a several days to get some good data and then to be able to have some examples and then trya couplsordifeeatloation: in all three villages. In talking with Steve and Karen this morning they are both very.interested. and will be asking you for some feedback as Bunker Hill Villagedoes have money fort this typeofapplication in their budget. They may be willing to do more long-term test and evaluation period with multiple locations and tol look at creating that A Motion was madea at 10:42a.m. by Commissioner Southwick and seconded by Commissioner Huguenard to adjourn themeeting. The Commission members present voted unanimously to  this is that ift that resident's car is stolen it would not be tracked.  partnership with the City ofHouston.  approve the motion.  Apr 2019Special. Meeting Minutes Revision 4_22_19.Docx  PBgg23of98  10/05/2019    No votes or other actions were taken by the Commission members present, other than the vote to  adjourn the meeting. Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Apr 2019Special Meeting Minutes Revision 4_22_19.Docx  Pageis of98  10/05/2019    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Raymond Schultz Chiefof Police  a  May 8, 2019  Submitted for your review is the FY19 Budget Performance Report and accompanying documents as of April 30, 2019. The Department has received 41.67% ofi its appropriation and has expended 28%.  At this same point last year, the Department expended 27%.  Maintenance & Operations  There are no major changes to report. Based on year to date expenditures the Department is projected to expend 96% oft the adopted M&O appropriation by fiscal yearend.  Vehicle Replacement  The projection report has been corrected toi include the $8,000 adopted appropriation for the purchase of additional AED units (to ensure placement in each vehicle). Those purchases have been made and are reflected on a separate line item in the vehicle replacement section of the report.  Uplate/Challenges: review within the next week.  The onsite audit was conducted April 15- April 18th. The auditors are expected to submit a draft for  Page 27 of98  10/05/2019    Memorial Villages Police Department For the four months ended April 19  General Fund DESCRIPTION Expenditures 100 1IO 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  41.67% 30.77%  Forecasted Projected Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted 3,377,767 923,334 2,454,433 27.34% 3,355,225 22,542 115,000 29,463 85,537 25.62% 97,868 17,132 394,127 116,256 277,871 29% 381,795 12,332 601,775 159,858 441,917 26.56% 533,160 68,615 60,000 21,832 38,168 36.39% 65,495 (5,495) 109.2% 19,433 5,900 13,533 30.36% 18,468 50,712 14,213 36,499 28.03% 50,561 4,640,414 1,271,617 3,368,797 27.4% 4,512,573 127,841 25,200 7,676 17,524 30.5% 18,423 6,777 25,200 6,228 18,972 24.7% 14,948 10,252 13,200 4,797 8,403 36.3% 11,514 1,686 65,280 19,142 46,138 29.3% 45,942 19,338 69,250 20,475 48,775 29.6% 65,000 4,250 25,000 10,213 14,787 40.9% 25,000 7,000 1,813 5,187 25.9% 3,500 3,500 111,250 32,501 78,749 29.2% 93,500 7,750 18,000 5,360 12,640 29.8% 12,865 5,135 19,000 6,000 13,000 31.6% 14,400 4,600 10,000 4,941 5,059 49.4% 10,000 48,000 16,537 31,463 34.5% 37,831 10,169 9,800 3,512 6,288 35.8% 9,800 18,000 4,236 13,764 23.5% 10,166 7,834 16,000 5,230 10,770 32.7% 16,000 45,800 13,093 32,707 28.6% 36,243 9,557 34,090 11,235 22,855 33.0% 33,705 23,000 5,031 17,969 21.9% 12,075 10,925 5,000 1,218 3,782 24.4% 4,873 62,690 17,695 44,995 28.2% 51,253 11,437 17,640 4,903 12,737 27.8% 17,640 48,071 15,210 32,861 31.6% 48,071 101,200 32,428 68,772 32.0% 97,930 3,270 58,545 42,916 15,629 73.3% 58,000 229,056 95,494 133,562 41.7% 225,241 3,815 30,000 8,128 21,872 27.1% 19,508 10,492 30,536 28,044 2,492 91.8% 30,536 5,500 1,912 3,588 34.8% 5,000 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 14,832 29,168 33.7% 44,000 7,000 1,041 5,959 14.9% 6,500 626 4,374 12.5% 1,502 3,498 447 3,053 12.8% 3,500 0 15,000 0.0% 5,924 9,076 2,500 1,376 1,124 55.0% 2,500 155,236 66,062 89,174 42.6% 129,826 25,410 5,357,726 1,532,143 3,825,583 28.6% 5,132,409 215,317  Regular Wages Overtime Court/BailffoT Retirement HealthI Insurance Workers Compensation Life/LTD Medicare Personnel! Services Auto Generall Liability PublicOfficial! Bond Professional Liability Real &P Personal Property Total Other Insurance Gas&Oil Maintenance Tires Damagel Repair Maintenance & Misc. General Maintenance Janitorial Services Jail Building Furnishings Total Building Computers Postage/Postage! Machine Slationer/Expendables Bank Finance Charges Payroll Total Oflice Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment! Maint Contracts SETCIC fees Lega/Professional ITS Services Softwarel Maintenance Contracts Total Contract Services Accreditation Uniforms Radiop parts and labor Firearms Training & Ammo Tasers Training &P Prof Dues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL  99.3% 85.1% 46.3% 96.9% 88.6% 95.0% 99.7% 97.2% 73.1% 52.5% 70.8% 59.3% 87.2% 70.4% 93.9% 0 100.0% 50.0% 55.0% 84.0% 71.5% 75.8% 434 56.6% 100.0% 78.8% 0 100.0% 0 1,300 0.0% 56.5% 277 423 39.6% 0 100.0% 79.1% 385 98.9% 52.5% 127 97.5% 0 100.0% 81.8% 0 100.0% 0 100.0% 0 100.0% 96.8% 545 99.1% 98.3% 0 100.0% 65.0% 0 100.0% 500 90.9% 87.8% 0 100.0% 500 92.9% 30.0% 0 100.0% 39.5% 0 100.0% 83.6% 95.8% TO0SZUTS  21,600  762 20,838 3.53% 10,000 11,600  965 151 342 281  720 960  157 283  563 21.9% 677 29.5%  378 679  10,000 1,000 1,300 700  0 10,000 0.0% 5,500 4,500  236  764 23.6%  566  0 1,300 0.0% 115 585 16.5%  600 3,600  210  390 35.1%  600  38 3,562 1.1% 3,600  1,200  0 1,200 0.0% 1,200  5,000 3,500 15,000  ragezsurss    Memorial Villages Police Department Vehicle Replacement For the four months ended April 19 Prior Year Cash Carryover FY19 Assessment collected to date FY191 Interest earned tod date FY191 Expenditures FY19A/P DESCRIPTION Expenditures 1000  41.67%  85,709.54 36,665.49 148.39 (18,040.23) 104,483.19 ADOPTED  FY19A Assessment remaining  43,334.51  Cash Balance @ 04/30/19 Vehicle! Replacement AED'S Total Vehicle Replacement  Forecasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted  80,000 9,523 70,477 11.90% 79,483 8,000 8,517 (517) 106.46% 8,517 88,000 18,040 69,960 20.5% 88,000  517 99.4% (517) 106.5% 0 100.0%  Memorial Villages Police Department Special Capital Assets For the four months ended April 19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY191 Expenditures FY17A/P DESCRIPTION Expenditures 2880  41:679  84,355.98 116.57 (50.15) (8,497.00) ADOPTED 0 50 0 50  FY19 Assessment remaining  0.00  Cash Balance @ 04/30/19  Forecasted Projected % Annualized Saving/ 120 120  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted  Capital Projects Total Capital Items Total Capital Outlay  (50) 0.0% (50) 0.0%  (120) (120) (120)  0.0% 0.0% 100%  88,000 18,090 69,910 21% 88,120  Memorial Villages Police Department  Forecasted Prajected Amualized Saving/  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFF Exccuted 12/31/19 (Deficits) %Forecasted 5,357,726 1,532,143 3,825,583 29% 5,132,409 215,317 88,000 18,040 69,960 21% 88,000 5,445,726 1,550,183 3,895,543 28% 5,220,409 215,317  GENERALFUND VEHICLE. REPLACEMENTFUND TOTALI BUDGET  96% 100% 96%  0  Page 29of98  10/05/2019    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 30-Apr-19 7-May-19  AlI Funds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY19 @ 04/30/19 $ 2,271,441 Estimated Expenditures (Apr 19). $ 1,550,183 Cash Balances@ 04/30/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 1,532,143 702,368 36,814 18,040 18,774 117 50 66 1,550,233 721,208  Estimated cash on hand @ 04/30/191 for FY19 activities $  721,258 $2,195 $1,130,973 $104,483 $19,750 $75,925 $1,333,327 2019 2019 YTD Total Difference Adopted (Budget vs. Actual) Budget 2,145 5,357,726 148 117  Actual cash balance @ 04/30/19 all accounts  2019 YTD Budget  All Funds  (Modified Accrual Basis Projections) GENERALFUND REVENUES GENERAL FUND EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES COMBINEDI REVENUES COMBINED EXPENDITURES Formal reserves:  2,232,365 2,234,510 36,665  NET REVENUES OVER EXPENDITURES NETI REVENUES OVERI EXPENDITURES NET REVENUES OVER EXPENDITURES COMBINEDI NET REVENUES/PXPENOTURES  88,000 0  0  2,269,031 2,271,441  2,293 5,445,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE TRAININGI FUNDS  $19,750 $104,483 $75,925 $60,000 $3,026 $263,185  Page 30 of98  10/05/2019    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel.(713)365-3701 Raymond Schultz ChiefofPolice  e  May 13, 2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chiefof Police April Monthly Report  During the month of April MVPD respondedhandled a total of 5,923 calls/incidents. 4,037 House watch checks were conducted. 891 traffic stops were initiated with 994 citations being issued for 1690 violations. (Note: 23 Assistsi in! Hedwig, 226i in Houston, 2in Spring Valley and lin Hillshire)  Calls/Events by Village were.  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2310/10191 1491/7354  1708/8040 1009/5303 1320/8225  3 5 14  362 364 268  3@2:30 7@3:00 5@4:27 15@3:19  Hunters Creek: 1860/10533  Type andj frequency Ofaullyfpr.senice-cilalons include:  CallType False Alarms: Accidents: Assist Fire: Assist EMS:  # 182 22 36 32  CallT Type Ord. Violations: Info Reports: Suspicious Situations: 108 Welfare Checks:  # 23 55 11  Citations Speeding: Exp. Registration: 240 No Ins: No License Red Light:  # 366 145 129 47  This month the department generated a total of102 police reports.  Crimes Against of Persons Aggravated Robbery (Individual) 1 Crimes Against Property Burglary ofal Habitation Theft. -Misdemeanor  (1)  (10) 2 2 7 40 1 33 42 13  Forgery/Fraud  5  Unauthorized Use ofVehicle 1 Public Intoxication Criminal Mischief DWI Criminal Trespass DWI  Petty/Oualityoflife Crimes/Events (91) Poss. ofa Controlled Sub/Para. Warrants Information Reports Misc. Reports Warrants Class 3 Arrests  3 1 2 4 2 10/05/2019  Arrest Summary: Individuals Arrested (57)  Page 63 of98    Budget YTD:  Expense 1,271,617 260,526 1,532,143 18,090 1,550,183  Budget 4,640,414 717,312 5,357,726 88,000 5,445,726  % 27.4% 36.3% 28.6% 21% 28%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  The Finance/Budget Committee met 4/22/19 and 5/9/19 and worked on the FY20  proposed budget. Personnel Change/lsue/Undars  APolice. Applicant has completed all hiring requirements to include oral interviews with the executive staff. Commander Sission went to. Baton Rouge and completed an extensive background. The applicant was presented a conditional offer of employment however, withdrew from the process on 5/7/19. Our last dispatch candidate accepted employment with the City ofHouston and  withdrew from the MVPD process.  Maior/Significant Events  4/13/19. A: male resident had just made a withdraw from his bank located at] I-10 and Echo. The victim was followed to his home on. Ripple Creek, where the suspect knocked him to the ground shortly after he exited his car. The suspect then grabbed money from the victim and fled the area. Detectives located video oft the incident 4/30/19. Upon conducting a welfare check officers learned that a resident who is suffering from several health issues was awoken during the night and observed an acquaintance inside of! his home. The resident spoke with the female and after awhile shel left. Upon returning to his room he found that his wallet and other items were missing. Detectives are: familiar with both the victim and the acquaintance and are 4/22/19. Officers stopped a vehicle after receiving an ALPR hit on the stolen car. The stolen car was recovered and returned to the victim. The victim declined prosecution, however the suspect was arrested on other charges.  and are investigating the crime. The victim was noti injured.  investigating.  Status Update on any Major Proiects  Aloaner. ALPR system was installed on to the MVPD Speed Trailer and placed in the Villages during the month. The first rotation was at 2200 S. Piney point for 10 days, followed by 10 days atl Plantation and Memorial in Bunker Hill. The. ALPR is currently set up at E. Creekside and Memorial in Hunters Creek. During the testing period thus far, wel have received 21 hits on stolen vehicles (both were recovered). One of the vehicles is also suspected ofbeing involved in 2 robberies in Houston. There has been one sex offender notification and one Order of] Protection hit. Thel MVPD installed a tablet with Village Fire CAD in our dispatch center on. April 17th. MVPD dispatchers now can see all VFD incidents that arel being dispatched  and send the appropriate MVPD resources to assist.  V-LINC new: registrations in April: +21 BH-1 1065/1250 (+8) PP -7 791/1156(+6)  HC-1022/1514(+5) OutofA Area -375(+2) Page 640f98  10/05/2019    2018 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS HODGES, JEFFERY JARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSOJ JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG JORRES, PATRICK EUGGLE, JAMES VALDEZ, JUAN BWHITE, TERRY 80 Dispatch Committed" Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* This is the minimal time as all internal calls route through the -3700 number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites  7:23:47 4:14:46 7:59:41 9:22:04 16:18:53 16:40:22 11:09:22 20:13:47 22:18:03 13:30:05 12:08:01 31:25:35 10:42:46 12:27:12 20:18:04 14:14:16 23:23:57 25:48:19 25:31:22 14:30:20 14:08:38 12:22:02 7:14:25 20:10:09 28:01:20 21:19:05 19:04:49 21:38:11 21:17:49 26:19:29 22:46:50 25:39:17 28:58:07 29:30:52 23:20:38 21:40:12 20:17:57 22:15:48 27:55:03 24:04:41 26:59:53 16:20:46 22:44:22 23:55:55 1:35:06 2:00:27 1:27:02 0:17:00 5:21:34 4:44:32 4:36:24 7:49:05 9:14:25 8:54:37 3:47:10 15:51:13 11:24:25 13:18:13 21:05:00 16:07:00 22:49:44 7:38:04 0:19:03 7:42:13 29:57:20] 12:11:01 21:41:51 18:00:51 22:44:26 27:45:53 32:20:14 33:50:45 0:00:00 0:00:00 0:00:00 0:02:28 18:07:09 30:09:12 25:27:52 22:07:20 10:04:37 6:53:45 5:05:15 9:02:09 21:33:06 25:10:53 32:27:52 16:06:17 2:04:12 5:24:16 0:32:11 1:33:03 16:12:54 22:00:20 17:16:51 17:51:39 1:45:19 4:53:13 4:55:14 0:03:55 8:34:13 4:42:12 8:50:07 6:47:47 15:25:27 27:58:47 15:43:20] 24:42:37L 7:27:32 21:00:59 23:40:21 27:11:25 25:30:16 21:21:00 24:42:05 26:58:59 25:09:18 22:07:57 22:22:01 28:55:46 35:00:07 27:05:02 31:19:21 34:45:37  16 5 18 51 23 2 19 1 49 3 18 3 35 9 31 15 24 5 55 U 1 0 3 31 U 5 13 12 180 0 o 7 67 0 0 44 0 0 2 27 1 8 4 48 65 97 4 25 8 86 102 994 Totals  426 453 408 437 2537 2499 2791 2676 72:12:00 62:36:15 76:43:49 73:26:38    2019 Total Incidents  2019 Crimes Crimes Qualityof  Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDHC YTDHC  Against Against Life Persons Property Incidents  Incidents  Checks 8523 6647 5833 4135 8754 6758 5923 4037  INC  HC INC  HC INC  HC  January February March April May June July August September October November December Total  1 1 3 1  11 12 11 10  84 96 49 86 99 54 89 103 47 91 102 57  2719 2224 2163 1625 3428 2795 2105 1587 1553 1100 1961 1445 3057 2521 2147 1569 3284 2665 2310 1708 1491 1009 1860 1320  6  44  350 400 207  29033 21577 10191 8040 7354 5303 10533 8225  2018 Totals 20 Difference % Change  228  931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823    (768  759 Gaylord Dr Denise-D  760  761  760  2019 Burglary Ma Address Alarm POE 2 Brompton Ct NS Rear 231 Gessner NS Open Hou 15 Cheska Ln* NS Open Door  Hedwig Village 3  Kinosridet Ln BarryknollLn-  Boinhorn Rd  emorial  TaylorcrestRd  Hunters Creek" Village o  Boheme Or orial Dr  a  Bunker Hill Village  Piney Point Village  Morca  RNverVIeN WaN * Sug Address 601 Lindenwood" 401 Ripplecreek  DurretteDr pk RC  2019 Robberie  D yopoway  MO BMV Jugging  Momoriat-D  nFelipeise-  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest-Dr-  Briargrove Burgoyne Rd  *=Solved 5/01/1    sqeug  pus snubjueg 'Opoomysois pa leusses. - P8u uogejurld  dydrB o jausseg. iquojuanen Plantation! Rd Stoney Creek DI -  13NB3  su  SM  p8 TIH Jeyung- p8a ajepjun P8 vpoje18 pu qujod Kould  IG bupakew Blalock Rd Piney Point Rd  Aja auajopbew  u1oyp3  B1s bmpaH  Kouois ISOAS UIAN rove DrT  SWossRd  pySSOA  D  Boring Dilche Q prawieug pewojod loyangueN OIA. ujejunoy.  0 poonuopur spoon.buo7  Page 68 of98  0/63/2019    AMENDED AGENDA VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY, MAY: 22, 2019, 6:00 P.M. HEDWIG CITY HALL  Noticei is hereby given ofar regular monthly meeting oft thel Fire Commission oft the Village Firel Department, to be held on' WEDNESDAY, May 22, 2019 6:00 P.M., at Hedwig City Hall, 955 Piney Point. Houston, Texas 77024  1. 2. 3.  CALLTOORDER  COMMENTS FROMTHE PUBLIC  CONSENT AGENDA - All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless a Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda.  3A. Approval ofl Minutes - April2 24,2019 3B. Approval of bills paid- - April 2019 4A. Treasurer's Financial Reports - April  4. REPORTS  4B. Fire Chief's Report Events of April 2019; Monthly Performance; Record of Calls, and Response" Times  4C. Building restoration subcommittee report andj possible action a. Amos Byrington / Michael Medwedeff. AG/CM b. Scott Brady Jointer Architects 4D. Dispatch subcommittee report and possible action 4E. Interlocal agreement subcommittee report and possible action  5.  CONSIDERATIONOP: CONTRACTS/AGREEMENTS - Thel Board will discuss and consider possible  action on the following: None 6. following: None 7.  CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the  DISCUSSION VFEMSPRESENTATION OF SPECIAL REPORTS = The Board will discuss and  consider possible action ont the following: 7A. Discussion on 2020 budget workshop May 7,2019    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARDI MEETING May2 22,2 2019 PAGE2  8. CONSIDERATIONOF. AND ACTION ON THE FOLLOWING- Thel Board will discuss and consider  possible action ont the following:  None  9.  CLOSED SESSION- Thel Board ofCommissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed sessioni in accordance with the Government Code Sec. 551.071. Consultation  Chapter 551; Texas Government Code, to discuss following matters:  with Attorney; Closed Meeting. ATTORNY EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  When the Governmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) A settlement offer/s  2) On a matter in which the duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct of the State Bar of Texas clearly conflicts with this chapter  9B. Bunker Hill  10. ACTION- - CLOSED: SESSION- Thel Board ofDirectors will discuss and consider any actions necessary  on items discussed in Executive Session Budget workshop. June 11th or 12th 12. NEXTI MEETINGI DATE June 26, 2019 14. ADJOURNMENT  11. FUTURETOPICS  Icertify that the agenda for the 22nd of May 2019, Regular Monthly Meeting was posted at the fire department this  the. 15th day ofMay 2019, at 4:00 p.m. Marlol Longoria, Administrative  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief's Office at (713) 468-7941 or FAX (713)4 468-5039 orl longoria@vilagefreor for further information.    Village Fire Department Station Renovation AGICM Project #19-010P Design Charrette Meeting #1 Minutes for May 08, 2019  AGCM INC:  Lintroductions/Overvew/Schedule  Budget  Original budget estimated at $2,000,000 incorporated into the design. management costs. by the cityi in reasonable fashion. estimated 1,650SF.  Budget then revised to $3,500,000 (Current) to see certain elements This budget is inclusive of design management and program City of Hedwig Village gave verbal backing on making this program budget in favor of thet fire department needs and whatever overages would be addressed Aprevious re-roofing project came in around $40,000 under budget. It was the city's intention to roll those funds over into the project funding. Currently shown conceptual design of the additional area to be built out is an Renovation is being budgeted on a 15-20 year service life. Currently scheduled to bid in November 2019, which historically is beneficial to the owner with regards to receiving optimal pricing from contractors and o The building must remain fullyf functional during the construction phase. Reference Part II Question 1 on who is permitting Authoriity. Jay Carlton stated all correspondence should be channeled through AGCM, inc. to then be disseminated to proper channels.  Schedule  subcontractors per Jay Carlton. Building construction phase is set at 10 months.  Operation Communications  I. Design Topics/Site Issues Site Logistics:  Jay Carlton met with Jennifer Blane and Travis Stanford with Spring Branch ISD, and toured them around the property. Jay discusses potential needs with them such as lay-down space, temporary parking, etc. all of these functions may possibly be located on the north side of the building, where the existing There are six (6) Memorial Trees along the east side of the building where the possible expansion wouldt take place. These willl have tol ber removed. New trees Reference Part II Question 2 on if trees are intended to be The existence of utility easements, such as underground sanitary sewer or drainage easements along the east side of the building will be further investigated to verify that the building can be expanded at this location. Jay Carlton stated that Steve Byington and/or Mike Montgomery with the City's ROW and Utility department would be good contacts for Firefighters and staff will need temporary sleeping quarters during this Incorporation of a covered grill area needs to be included within the design Hedwig Village will allow certain amount of employees (majority administrative) to relocate to city hall in vacant spaces to avoid logistical issues during  District's parking loti is located.  Site Issues:  could possibly be planted in ar new location on the site.  relocated.  information. construction phase.  based upon how often firefighters cook outside.  construction phase.    Dispatch could be moved to where thet fire marshal is currently located. Thei fire marshal would havet tol ber relocated, and adequate space needs to be provided tol lay outl large sets of drawings. Space also needs to be provided for manuals, code books, etc. Also, an Evidence Room thati is secure must be provided. 3Shifts (A, B, C Shift) that contain 13 personnel per shift on a regular basis including Captains and the Fire Chief. However; the need for future growth with  Staffing:  staffing needs to be considered in the design.  III. Questions  Who will be the permit issuing authority? Hedwig Village (Building Permit)  Harris Co. Flood Control (County Flood Plain Permitting) Can the memorial trees be relocated within the ISD property?  Answer was yes, but project funding does not cover for the relocation of said trees and only  removal.  IV. Design akeawayCommenscpen Discussion  There was discussion about expanding the apparatus bay toward Corbindale Rd. and converting a portion of the remaining Apparatus Bay into other functions was Itv was noted that there is space above the gym at the back of the building for possible All of the bays at the back building are used on a regular basis and cannot be used as Itv was noted that the doors to offices and other areas where people may meet will have The dorm area will need some revision regarding the use of pocket doors for the individual dorm rooms. Pocket doors will not meet the 20-Minute rating required fort this Chief Foster mentioned that the gear could be stored where Dispatch is currently Engine one will become the reserve engine next year, and it's too tall to be housed in the bay locatedi in the back building due to obstruction by the existing mezzanine. Itv was noted that the existing 80 KW back up generator overheated during Ike/Harvey. Possibly relocate the generator to the outside, or ifit remains in its current location increased exhaustlventiation needs to be provided as the prevailing winds blow Itwas noted that a restroom needs to be located closer to the dorm rooms or near the Itwas noted that shutter doors be installed at windows inl lieu of thes staff having to insert Aquiet areai for fire fighters to debrief after an event was mentioned. Look into shutter doors in front of bay windows to keep wind driven projectile/missiles  discussed, but Budget is a concern. expansion or use. part of ther renovationlexpansion. full vision panel doors. area. located.  O Jays stated that this could be! bid as an Alternate.  Diesel exhaust is a concern ini the Apparatus Bay. The entire front oft the building will be pressure washed. exhaust back into the generator room causing overheating.  Apparatus Bay.  plywood panels for each opening. More storage was requested. from impacting windows.  V.Old Business    VI. New Business  Asst. Chief stated thati functionality is a TOP PRIORITY. Chief Foster to make priority listi in writing ASAP. Commissioners meetings are held the 4th Wednesday of the month.  VII. Schedule  The preceding meeting minutes are our understanding oft thei information and matters discussed at the abover referenced meeting as they apply to AGICM Project #19-010P. Notification must ber received within three (3) business days after receipt of this document  should there exist discrepancies int thei intent ori information provided below.  Submitted By: Michael Medwedeff, CMIT Project Manager at AGICM, Inc. File: Design Phase Meeting Minutes    MEMORANDUM  CITYOFI PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AU  MEETING DATE: May 20, 2019  SUBJECT: Acceptance ofl FY 2018 Audit Report  Agenda Item: 3  The Annual Audit has been completed by BrooksWatson & Co., the City'si independent auditors. Louis Breedlove will be present at the meeting to make aj presentation and answer any questions The Audit document in the packet is a draft as the Audit Committee met Thursday night and there were some changes to the document following the review. WhenIreceive a final copy of  Council may have regarding the Audit.  the document, Iwill forward it to Council.    ANNUAL FINANCIAL REPORT  of the  City of Piney Point Village, Texas  For the Year Ended December: 31, 2018    (This page intentionally left blank.)    City of Piney Point Village, Texas  TABLE OF CONTENTS December31,2018  INANCIALSECTION Independent Auditor's Report Management's Discussion and Analysis Basic Financial Statements  1 5  Government-Wide Financial Statements Statement of Net Position Statement of Activities Fund Financial Statements Balance Sheet - Governmental Funds Governmental Funds Governmental Funds of Activities  19 20 22 25 26 29 31  Reconciliation of the Balance Sheet to the Statement of Net Position- Statement of Revenues, Expenditures, and Changes in Fund Balance- Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement  Notes to the Financial Statements  REOUIRED SUPPLEMENTARYINFORMATION  Schedule of Revenues, Expenditures, and Changes in Fund Balances- Schedule of Changes in Net Pension Liability and Related Ratios Schedule of Employer Contributions to Pension Plan Schedule of OPEB Liability and Related Ratios  Budget and Actual General Fund  65 66 67 68    (This page intentionally left blank.)    BW&C  BROOKSWATSON & CO. CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENTAUDITORSREPORT  To the Honorable Mayor and Members of the City Council City of Piney Point Village, Texas: Report on the Financial Statements  We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Piney Point Village, Texas (the "City"), as of and for the year ended December 31, 2018, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as. listed in  the table of contents.  Management's Responsibility, for the Financial Statements  The City's management is responsible for thej preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance ofi internal control relevant to the preparation and fair presentation of financial statements that are free from material  misstatement, whether due to fraud or error.  Auditor's. Responsibility  Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance. about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due tot fraud ore error. Inmaking thoser risk assessments, theauditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the 14950 Heathrow Forest Pkwy I Suite 530 I Houston, TX 77032 ITel: 281.907.8788 I Fax: 888.875.0587 I wwBrokwataCocom  Accordingly, we express no such opinion.  1    reasonableness of significant accounting estimates made by management, as well as evaluating We believe that the audit evidence we have obtained is sufficient and appropriate to provide a  the overall presentation of the financial statements.  basis for our audit opinion.  Opinion  Inc our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City as of December 31, 2018, and the respective changes in financial position for the year then ended in accordance with accounting principles  generally accepted in the United States of America.  Emphasis ofMatter  As discussed in] Note V.F. to the financial statements, due to the implementation of GASB No.75, the City restated its beginning net position within governmental activities to properly reflect the total OPEB liability and related deferred outflows and inflows of resources, as prescribed by this accounting standard. In addition, the general fund beginning fund balance was restated due toa an accounting error occurring in the prior year. Our opinion is not modified with respect to this  matter. OtherMatters  Required Supplementary Information  Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, the general fund budgetary comparisoninformation, the schedule of changes in net pension liability and related ratios, the schedule of employer contributions to pension plan, and schedule of changes in the other postemployment benefits liability and related ratios, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing thei information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express  an opinion or provide any assurance.  2    Other Information  Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of] Piney Point Village's basic financial statements. Thei individual nonmajor funds are the responsibility of management and were derived from and relates directly to the underlying accounting and other records used to prepare thel basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare thel basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the accompanying supplementary information is fairly stated, in all material respects, in relation to thel basic financial statements as a whole.  BrkVbofa. BrooksWatson & Co., PLLC Certified Public Accountants Houston, Texas May 17, ,2019  3    (This page intentionally left blank.)  4    MANAGEMENTS DISCUSSION  AND ANALYSIS  5    (This pageintentionally left blank.)  6    City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND. ANALYSIS (MD&A)  December 31, 2018  As management of the City of Piney Point Village, Texas (the "City"), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the  fiscal yeare ended December 31,2018. Financial Highlights  The City's total combined net position is $31,059,752 at December 31, 2018. Of this, $7,984,032 (unrestricted net position): may be used to meet the City's ongoing obligations to its citizens and At the close of the current fiscal year, the City's governmental funds reported combined fund As of the end of the year, the unassigned fund balance of the general fund was $5,993,326 or The City had an overall increase in net position of $1,275,319, which is primarily due to  creditors.  balances of $6,306,497, a decrease of $1,123,162. 106% of total general fund expenditures. revenues exceeding expenditures. Overview of the Financial Statements  The discussion and analysis provided here are intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements consist of three components: 1) government- wide financial statements, 2) fund financial statements, and 3) the notes to financial statements. This report also includes supplementary information intended to furnish additional detail to support the  basic financial statements themselves. Government-Wide Statements  The govermment-wide, financial statements are designed to provide readers with a broad overview of the The statement of net position presents information on all of the City's assets, liabilities, and deferred inflows/outtlows with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Other non-financial factors, such as the City's property tax base and the condition of the City'sinfrastructure, need tol be considered in order to assess the overall health of the City. The statement ofa activities presents information showing how the City's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses  City's finances, in a manner similar to aj private-sector business.  7    City of Piney Point Village, Texas MANAGEMENT'SISCUSSION. AND. ANALYSIS, Continued  December. 31, 2018  are reported for some items that will only result in cash flows in future fiscal periods (e.g., uncollected Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user. fees and charges (business- type activities). The governmental activities of the City include general government, publics safety, public  taxes and earned but unused vacation leave).  works, culture and recreation, and community development.  FUND FINANCIALSTATEMENTS  Funds may be considered as operating companies of the parent corporation, which is the City of Piney Point Village. They are usually segregated for specific activities or objectives. The City uses fund accounting to ensure and demonstrate compliance with finance-related legal reporting requirements.  The only category of City funds is governmental.  Governmental Funds  Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the year. Such information Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing sO, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this The City of Piney Point Village, Texas maintains five individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances. Funds consist of major funds general fund, debt service fund and capital projects fund as well as nonmajor funds METRO projects fund and The City adopts an annual appropriated budget for its general fund and debt service fund. A budgetary comparison schedule has been provided to demonstrate compliance with the general fund  may be useful in evaluating the City/snear-term financing requirements.  comparison between governmental funds and governmental activities.  special revenue fund.  budget.  8    City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND. ANALYSIS, Continued  December 31, 2018  Notes to Financial Statements  The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes  are the last section of thel basic financial statements.  Other Information  In addition to the basic financial statements, MD&A, and accompanying notes, this report also presents certain Required Supplementary Information (RSI). The RSI that GASB Statement No. 34 requires includes a budgetary comparison schedule for the general fund and schedule of funding progress for Texas Municipal Retirement System. Thel RSI can be found after thel basic financial statements.  GOVERNMENT-WIDE FINANCIAL ANALYSIS  As noted previously, net position may serve over time as a useful indicator of the City's financial position. For the City, assets exceeded liabilities by $31,059,752 as of December 31, 2018, in the primary The largest portion of the City's net position, $22,747,629, reflects its investments in capital assets (e.g., land, infrastructure, and streets), less any debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, its should be noted that the resources needed to repay this debt must be provided from other sources,  government.  since the assets themselves cannot be used to liquidate these liabilities.  9    City of Piney Point Village, Texas MANAGEMENISDISCUSSION. AND. ANALYSIS, Continued  December 31, 2018  Statement of Net Position:  The following table reflects the condensed Statement of Net Position:  Governmental. Activities 2018 14,083,540 $ 15,513,444 33,157,737 47,241,277  2017 32,085,320 47,598,764  Current and other assets Long-term assets Total Assets Deferred Outflows ofResources Other liabilities Long-term liabilities TotalLiabilities Deferred Inflows ofl Resources Net Position: Net investment in capital assets Restricted Unrestricted  49,728 2,110,348 7,224,544 9,334,892 6,896,361  70,655 2,566,609 8,610,367 11,176,976 6,708,010  22,747,629 328,091 7,984,032  22,409,680 319,021 7,055,732  TotalNetPosition $ 31,059,752 $ 29,784,433  10    City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONANDANALYSIS, Continued  December: 31, 2018  Statement of Activities:  The following table provides a summary oft the City's changes in net position:  Governmental Activities 2018  2017  Revenues Program revenues: Charges for services Grants and contributions General: revenues: Property taxes Sales taxes Franchise. and local taxes Investment income Other revenues Expenses General government Publicsafety Municipal court Publicworks Interest and fiscal charges Change inl Netl Position Beginning Net Position  491,912 $ 472,742 136,002 6,685,810 202,613 343,929 168,475 73,363  136,000 6,346,370 199,556 404,989 97,969 145,456 7,803,082 1,317,628 3,492,167 39,947 1,270,194 241,982 6,361,918 1,441,164  Total Revenues 8,102,104  1,182,116 3,500,290 42,213 1,918,747 183,419 1,275,319 29,784,433 28,343,269  Total Expenses 6,826,785  Ending Net Position $ 31,059,752 $ 29,784,433  11    City of Piney Point Village, Texas MANAGEMENT'SDISCUSSIONAND. ANALYSIS, Continued  December 31, 2018  Graphic presentations of selected data from the summary tables are displayed below to assist in the  analysis of the City's activities.  Governmental Activities -] Revenues  Property taxes 83%  Sales taxes 2%  Franchise and local taxes 4% Investmentincome 2% Other revenues 1%  Grants and contributions 2%  Charges for services 6%  For the year ended December 31, 2018, revenues from governmental activities totaled $8,102,104. Property tax is the City's largest revenue source at $6,685,810, an increase of $339,440 or 5% due to an increase in assessed property value. Charges for services increased $19,170 or 4%, which is primarily a result of an increase in drainage review and permit fees. In addition, investment income increased $70,506 or 72% primarily due to thei interest earned on the funds received from debt issued in the prior year. Other revenues decreased by $72,093 or 50% primarily due to nonrecurring donations and contributions from third party entities in the prior year. All other revenues remained relatively stable  when compared to thej previous year.  12    City of Piney Point Village, Texas MANAGEMENT'S DISCUISSION/ANDANALYSIS, Continued  December 31, 2018  This graph shows the governmental function expenses of the City:  Governmental Activities - Expenses  Publicsafety 51%  Municipal court 1%  Public works 28%  Interest and fiscal charges 3%  General government 17%  For the year ended December 31, 2018, expenses for governmental activities totaled $6,826,785. This represents an increase of $464,867 or 7% from the prior year. The City's largest functional expense is public safety of $3,500,290. General government expenses decreased $135,512 or 10% due to decreased engineering services and IT hardware and software support during the year. Public works expenses increased by $648,553 or 51% primarily as a result of Windermere Lane drainage maintenance and improvements in the current year. Interest and fiscal charges decreased $58,563 or 24% due to the recognition ofl bond issuance costs in the prior year. All other expenses remained relatively stable when  compared to thej previous year.  FINANCIAL ANALYSIS OF THE CITY'S FUNDS  As noted earlier, fund accounting is used to demonstrate and ensure compliance with finance-related Governmental Funds - The focus of the City's governmental funds is to provide information of near- term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of As of the end of the year the general fund reflected a total unassigned fund balance of $5,993,326. The general fund decreased by $1,028,859 primarily due to transfers to the capital projects fund. The debt service fund reflected a total balance of $139,317, a decrease of $18,413. The change was due to there being sufficient funds available to service the debt without having to budget for an additional  legal requirements.  the City's net resources available for spending at the end of the year.  increase inj property tax revenues in the current year.  13    City of Piney Point Village, Texas MANAGEMENT'SISCUISSION AND. ANALYSIS, Continued  December 31, 2018  The capital projects fund reflected a fund balance of $0, a decrease of $88,453. The change is due to the City tracking the funds necessary for capital projects throughout the year. As funds were needed the City transferred funds from the general fund to the capital projects fund during the current year. There was a decrease in governmental fund balance of $1,123,162 from the prior year. The change is primarily attributable to capital outlay expenses exceeding revenues. The total of all governmental funds reflected a total fund balance of $6,306,497. Of this, $105,182 is restricted for municipal court, $68,672 is restricted for capital improvements, and $139,317 is restricted for debt service.  GENERAL FUND BUDGETARYHIGHLIGHTS  There was a total negative budget variance of $2,090,571 in the general fund. This is a combination of negative revenue and expenditure variances of $55,530 and $16,121, respectively. In addition, there were unbudgeted transfers out of $2,018,920. All revenue sources other than sales taxes received less revenue than anticipated. Expenditures exceeded appropriations for municipal court by $8,913, public  works by $312,252, and transfers outl by $2,018,920.  CAPITAL ASSETS  As of the end of the year, the City's governmental activities funds had invested $33,152,789 in a variety of capital assets and infrastructure, net of accumulated depreciation. Depreciation is included with the Major capital asset events during the current year include the additions of construction in progress over road and drainage construction totaling $4,486,134. More detailed information about the City's  governmental capital assets as required by GASB Statement No. 34.  capital assets is presented in note IV. Cto the financial statements.  LONG-TERM DEBT  At the end of the current year, the City had total bonds outstanding of $8,045,000. During the year, the City experienced a net decrease in the long-term debt of $1,297,187. More detailed information about  the City's long-term liabilities is presented in notel IV.D. to the financial statements.  ECONOMIC! FACTORS AND NEXT YEAR'S BUDGET  While the City is an entirely residential community, it has continued to maintain new growth as an attractive destination for Houston-based families. The City's appraised values continue to grow and The City adopted a budget similar to last year's budget for 2019, retaining the same tax rate with no increases. Since the City's largest revenue source is property taxes, iti is important to note that the City's collection rate is near 100%. The City's 2019 budget will continue to provide necessary services. Long-  this has allowed the City to retain its 2018 tax rate for 2019.  14    City of Piney Point Village, Texas MANAGEMENT'S DISCUISSIONAND. ANALYSIS, Continued  December 31, 2018  term funds, including new debt funds that will be used to continue improving drainage and  maintaining streets while holding tax rates level.  CONTACTING THE CITY'S FINANCIAL MANAGEMENT  This financial report is designed to provide a general overview of the City's finances for all those with an interest in the City's finances. Questions concerning this report or requests for additional financial information should be directed to the City Administrator, City of Piney Point Village, 7676 Woodway,  Suite 300, Houston, Texas 77063.  15    (This page intentionally left blank.)  16    FINANCIALSTATEMENTS  17    (This page intentionally left blank.)  18    City of Piney Point Village, Texas STATEMENT OFNET POSITION December 31, 2018  Primary Government Governmental Activities $ 10,075,736 4,007,804 14,083,540 4,948 3,580,045 29,572,744 33,157,737 47,241,277 11,699 36,410 152 1,467 49,728  Assets Current assets: Cash and cash equivalents Receivables, net Net pension asset Capital assets: Non-depreciable Net depreciable capital assets Deferred Outflows of] Resources Deferred charge on refunding Pension contributions OPEB contributions OPEB actuarial (gain) loss Liabilities Current liabilities: Accounts payable and accrued liabilities Customer deposits Accrued interest payable Long-term debt due within one year Noncurrent liabilities: Long-term debt duei ini more than one year OPEBI liability  Total Current Assets  Total Noncurrent Assets  Total Assets  Total Deferred Outflows of Resources  628,159 87,485 90,831 1,303,873 2,110,348 7,199,602 24,942 7,224,544 9,334,892 12,284 14,154 6,869,923 6,896,361 22,747,629 328,091 7,984,032  Total Current Liabilities  Total Noncurrent Liabilities  Total Liabilities  Deferred Inflows of Resources Pension actuarial (gain) loss Pensioni investment earnings Unavailable revenue- property taxes Net] Position Net investment in capital assets Restricted Unrestricted  Total Deferred Inflows of Resources  Total Net Position $ 31,059,752  See Notes tol Financial Statements.  19    City of Piney Point Village, Texas  STATEMENT OF4 ACTIVITIES For the Year Ended December 31, 2018  Program Revenues Charges for Services  Operating Grants and Contributions $  Functions/Programs  Expenses $ 1,182,116 $ 3,500,290 42,213 1,918,747 183,419 6,826,785  Primary Government Governmental Activities General government Public safety Municipal court Public works Interest and fiscal charges  152,858 339,054 491,912 Taxes Property taxes Sales taxes Franchise and local taxes Investment income Other revenues  136,002 136,002  Total Governmental Activities  General Revenues:  Total General Revenues Change in Net Position Ending Net Position  Beginning Net Position  See Notes tol Financial Statements.  20    Net (Expense) Revenue and Changesi in Net Position Primary Government Governmental Activities $ (1,182,116) (3,500,290) 110,645 (1,443,691) (183,419) (6,198,871)  6,685,810 202,613 343,929 168,475 73,363 7,474,190 1,275,319 29,784,433 31,059,752  21    City of Piney Point Village, Texas  BALANCE SHEET GOVERNMENTAL FUNDS December 31, 2018  Nonmajor METRO Projects 68,672 68,672  Debt Service 241,923 835,182  Capital Projects  General 7,758,245 $ 877,488 3,172,622 11,808,355 $ 1,634,085  Assets  Cash and cash equivalents Cash with fiscal agent Receivables, net Liabilities Accounts payable and accrued liabilities Customer deposits  556,980 $ 467,246 $  Total Assets  467,246 $  $  160,913 $ 87,485 248,398 5,566,631  $  467,246 $ 467,246  Total Liabilities  Deferred Inflows of Resources Unavailable: revenue- property taxes  1,494,768  Fund Balances Restricted: Municipal court Debt service Capital improvements Unassigned:  139,317 139,317  68,672 68,672 68,672  5,993,326 5,993,326  Total Fund Balances  Total Liabilities, Deferred! Inflows of  Resources, and Fund Balances $ 11,808,355 $ 1,634,085 $  467,246 $  See Notes tol Financial Statements.  22    Nonmajor Special Revenue $  Total Governmental Funds 1,119,411 4,007,804 14,083,540  105,182 $ 8,956,325  105,182  $  628,159 87,485 715,644 7,061,399  105,182  105,182 139,317 68,672 5,993,326 6,306,497  105,182  $  105,182 $ 14,083,540  23    (This page intentionally left blank.)  24    City of Piney Point Village, Texas  RECONCILIATION OF THE BALANCE SHEETTO: THE STATEMENT OF NET POSITION  GOVERMMENTAL FUNDS December 31, 2018  Fund Balances-Total Governmental Funds Adjustments for the! Statement of Net Position:  $ 6,306,497  Capital assets usedi in governmental activities are not current financial resources and, therefore, not reported in the governmental funds.  Capital assets non-depreciable Capital assets net depreciable  3,580,045 29,572,744  Other long-term assets are not available toj pay for current-period expenditures and, therefore, are deferred in the governmental funds.  Property taxi receivables Net pension asset  191,476 4,948  Deferred outflows of resources, represent a consumption of net] position that applies applies toa a future period(s) andi is not recognized as an outflow of resources  (expense/ expenditure) until then.  Deferred charge on refunding Pension contributions OPEB contributions Pension investment earnings Pension (gains) losses OPEB (gains) losses  11,699 36,410 152 (14,154) (12,284) 1,467  Some liabilities, including bonds payable and deferred charges, are not reported as  liabilities in the governmental funds.  Accrued interest Bond premium OPEB liability  (90,831) (437,505) (1,303,873) (6,762,097) (24,942) 31,059,752  Non-current liabilities duei in one year Non-current liabilities duei in more than one year  Net Position of Governmental Activities  Seel Notes to Financial Statements.  25    City of Piney Point Village, Texas  STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND. BALANCE  GOVERNMENTAL FUNDS For the Year Ended December: 31, 2018  Nonmajor METRO Projects $  Debt Service  Capital Projects  General 202,613 343,929 339,054 136,002 140,304 156,358 69,043 6,656,063 1,175,338 3,500,290 42,213 832,352 115,809  Revenues Property tax Sales tax Franchise and local taxes License and permits Intergovernmental Fines and forfeitures Investment income Other revenue Expenditures Current: General government Public safety Municipal court Public works Capital outlay Debt Service: Principal Interest and fiscal charges Total Expenditures Excess of Revenues Over (Under) Other Financing! Sources(Uses) Transfers in Transfers (out) Total Other Financing Sources (Uses) Net Change in Fund Balances Beginning fund balances  $ 5,268,760 $ 1,397,205 $  5,081 1,402,286  7,027 4,320 11,347  Total Revenues  2,038,055  1,230,000 271,364 1,501,364 (99,078) 80,665 80,665 (18,413) 157,730 139,317 $  5,666,002 990,061  2,038,055 (2,026,708) 1,938,255 1,938,255 (88,453) 88,453  Expenditures  (2,018,920) (2,018,920) (1,028,859) 7,022,185  68,672 68,672  Ending Fund Balances $ 5,993,326  Seel Notes tol Financial Statements.  26    Nonmajor Special Revenue $  Total Governmental Funds $ 6,665,965 202,613 343,929 339,054 136,002 152,858 168,475 73,363 8,082,259 1,175,338 3,500,290 42,213 832,352 2,153,864 1,230,000 271,364 9,205,421 (1,123,162) 2,018,920 (2,018,920) (1,123,162) 7,429,659  12,554 9 12,563  12,563  12,563 92,619 105,182 $ 6,306,497  27    (This page intentionally left blank.)  28    City of Piney Point Village, Texas  RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO: THE  STATEMENT OF ACTIVITIES For the Year Ended December. 31, 2018  Amounts reported for governmental activities in the statement of activities are  different because:  Net changes inf fund balances total governmental funds  $ (1,123,162)  Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assetsi is allocated over their estimated  useful lives and reported as depreciation expense.  Capital outlay Depreciation expense  1,922,188 (854,719) 19,845  Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. Some expenses reported: in thes statement of activities dor not require the use of current financial resources and, therefore, are not reported as expenditures  ingovernmental funds.  Compensated absences Accrued interest  (11,523) 24,659  Thei issuance of long-term debt (e.g., bonds, leases, certificates of obligation) provides current financial resources to governmental funds, while the repayment of the principal ofl long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. Also, governmental funds report the effect of premiums, discounts, and similar items when they are firsti issued; whereas, these amounts are deferred and amortized in the statement of activities.This amount is the net effect of these differences in the treatment of long-term debt and related items. Amortization of deferred charges on refunding  (3,901) 67,187 1,230,000 7,673 (2,928)  Amortization of premium Principal payments Pension expense OPEB expense  Change inl Net Position of Governmental Activities $ 1,275,319  See Notes to! Financial Statements.  29    (This page intentionally left blank.)  30    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS For the Year Ended December: 31,2018  I. SUMMARY OF SIGNIFICANT. ACCOUNTING POLICIES  A. Description of Government-Wide Financial Statements  The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. Governmental activities, which normally are supported by taxes, intergovernmental revenues, and other nonexchange transactions, are reported separately from business-type activities, which rely to a significant extent on fees and charges to external customers for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially  accountable. B. Reporting Entity  The City of Piney Point Village, Texas (the "City") was organized in 1954 to provide municipal services such as police; fire; code enforcement; public works; street repair and The City is an independent political subdivision of the State of Texas governed by an elected five member council and a mayor and is considered a primary government. As required by generally accepted accounting principles, these basic financial statements have been prepared based on considerations regarding the potential for inclusion of other entities, organizations, or functions as part of the City's financial reporting entity. No other entities have been included in the City's reporting entity. Additionally, as the City is considered a primary government for financial reporting purposes, its activities are not considered a part Considerations regarding the potential for inclusion of other entities, organizations or functions in the City's financial reporting entity are based on criteria prescribed by generally accepted accounting principles. These same criteria are evaluated in considering whether the City is a part of any other governmental or other type of reporting entity. The overriding elements associated with prescribed criteria considered in determining that the City's financial reporting entity status is that of a primary government are that it has a separately elected governing body; it is legally separate; and is fiscally independent of other state and local governments. Additionally prescribed criteria under generally accepted accounting principles include considerations pertaining to organizations for which the primary government is financially accountable, and considerations pertaining to organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading  maintenance; and general administrative services.  of any other governmental or other type of reporting entity.  ori incomplete.  31    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  Joint Venture  Joint Ventures are legal entities or other organizations that result from a contractual arrangement that are owned, operated, or governed by two or more participants as a separate and specific activity subject to joint control. The participants retain either an ongoing financial interest or an ongoing financial responsibility. The City's two joint  ventures are described as follows: Village Fire Department  Village Fire Department ("VFD") was created in 1978 as part of an agreement between multiple contracting cities joined into an interlocal cooperation agreement to establish a common municipal fire department, chartered as the Village Fire Department. The City has  nos significant influence over VFD's administration or operation.  Memorial Villages Police Department  The Memorial Villages Police Department ("MVPD") was created in 1977 as part of an agreement between multiple contracting cities joined into an interlocal cooperation agreement to furnish all police services and law enforcement activities to the participating cities. The City has no significant! influence over MVPD's administration or operation. .Basis of Presentation Government-Wide and Fund Financial Statements  While separate government-wide and fund financial statements are presented, they are interrelated. The governmental activities column incorporates data from governmental funds. Separate financial statements are provided for governmental funds. As a general rule, the effect of interfund activity has been eliminated from the government- wide financial statements. Exceptions to this general rule are payments in lieu of taxes where the amounts are reasonably equivalent in value to the interfund services provided and other charges between various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. The fund financial statements provide information about the government's funds. Separate statements for each fund category, governmental are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column.  32    City of Piney Point Village, Texas NOTESTO. FINANCIAL STATEMENTS, Continued For the Year Ended December: 31, 2018  The government reports the following governmental funds:  Governmental Funds typically financed. General Fund  Governmental funds are those funds through which most governmental functions are  The general fund is used to account for all finançial transactions not properly includable in other funds. The principal sources of revenues include local property taxes, sales and franchise taxes, licenses and permits, fines and forfeitures, and charges for services. Expenditures include general government, municipal court, public safety, public works, and code enforcement. The general service fund is considered a major fund for reporting  purposes. Debt Service Fund  The debt service fund is used to account for the payment of interest and principal on all general obligation bonds and other long-term debt of governmental funds. The primary source of revenue for debt service is local property taxes. The debt service fund is  considered ai major fund for reporting purposes.  Capital Projects Funds  The capital project funds are used to account for the expenditures of resources accumulated from general obligation bonds, tax notes, related interest earnings, and other The METRO project fund is used for the resources granted to the City from the Metropolitan Transit Authority (METRO). These funds are spent only on projects approved by METRO. If the funds are not spent, then they must be returned to METRO with accrued interest. The capital projects fund is a City fund reserved for the use of capital projects within the City. These projects are approved by City Council. The METRO project fund and the capital projects fund are considered major funds for  sources for capital improvement projects.  reporting purposes. Special Revenue Fund  The special revenue fund is used to account for the proceeds of specific revenue sources (other than expendable trusts and major capital projects) that are legally restricted, committed, or assigned for specified activities. The special revenue fund is a nonmajor  fund for reporting purposes.  33    City of Piney Point Village, Texas NOTES TOI FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  During the course of operations the government has activity between funds for various purposes. Any residual balances outstanding at year end are reported as due from/to other funds and advances to/from other funds. While these balances are reported in fund financial statements, certain eliminations are made in the preparation of the government-wide financial statements. Balances between the funds included in governmental activities (i.e., the governmental and internal service funds) are eliminated sO that only the net amount is Further, certain activity occurs during the year involving transfers of resources between funds. Ini fund financial statements these amounts are reported at gross amounts as transfers in/out. While reported in fund financial statements, certain eliminations are made in the preparation of the government-wide financial statements. Transfers between the funds included in governmental activities are eliminated so that only the net amount is included as  included as internal balances in the governmental activities column.  transfers in the governmental activities column. D. Measurement Focus and Basis of Accounting  The accounting and financial reporting treatment is determined by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current financial resources or economic resources. The basis of accounting indicates the timing of transactions or events for recognition in the financial The government-wide financial statements are reported using the economic resources measurement, focus and the accrual basis ofaccounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, and claims and judgments, are recorded only when payment is due. General capital asset acquisitions are reported as expenditures in governmental funds. Issuance of long-term debt and acquisitions under capital leases are: reported as other financing sources. Property taxes, sales taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and sO have been recognized as revenues of the current fiscal period. Entitlements are recorded as revenues when all  statements.  imposed by the provider have been met.  34    City of Piney Point Village, Texas NOTESTO. FINANCIAL STATEMENTS, Continued For the Year Ended December: 31, 2018  eligibility requirements are met, including any time requirements, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other eligibility requirements have been met, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). All other revenue items are considered to be measurable and available only when cash is received by the government. E. Assets, Liabilities, Deferred Outtlows/Inflows of Resources and Net Position/Fund  Balance  1. Deposits and Investments  The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short term investments with original maturities of three months or less from the date of acquisition. For the purpose of the statement of cash flows, the proprietary fund types consider temporaryi investments with maturity of three months or less when purchased tol be In accordance with GASB Statement No. 31, Accounting and Reporting. for Certain Investments and External Investment Pools, the City reports all investments at fair value, except for "money market investments" and "2a7-like pools.' - Money market investments, which are short-term highly liquid debt instruments that may include U.S. Treasury and agency obligations, are reported at amortized costs. Investment positions in external investment pools that are operated in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of The City has adopted a written investment policy regarding the investment of its funds as defined in the Public Funds Investment Act, Chapter 2256, of the Texas Governmental Code.  cash equivalents.  1940, such as TexPool, are reported using the pools' share price.  In summary, the City is authorized to invest in the following: Direct obligations oft the U.S. Government Statewide investment pools 2. Fair Value Measurement  Fully collateralized certificates of deposit and money market accounts  The City has applied Governmental Accounting Standards Board ("GASB") Statement No. 72, Fair Value Measurement and Application. GASB Statement No. 72 provides guidance for determining a fair value measurement for reporting purposes and applying fair value to certain investments and disclosures related to all fair value measurements.  35    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS, Continued For the Year Ended December: 31, 2018  3. Receivables and Interfund Transactions  Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the year are referred to as either "interfund recelvablespayables" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non- current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds" in the fund financial statements. If the transactions are between the primary government and its component unit, these receivables and payables are Advances between funds are offset by a fund balance reserve account in the applicable governmental fund to indicate they are not available for appropriation and are not  classified as "due to/from component unit/primary government."  expendable available financial resources.  All trade receivables are shown net of any allowance for uncollectible amounts.  4. Property Taxes  Property taxes are. levied by October 1 on the assessed value listed as of the prior January 1 for all real and business personal property in conformity with Subtitle E, Texas Property Tax Code. Taxes are due on receipt of the tax bill and are delinquent if not paid before February1 of the year following the year in which imposed. Penalties are calculated after February 1 up to the date collected by the government at the rate of 6% for the first month and increased 1% peri month up to a total of 12%. Interest is calculated after February 1 at the rate of1% per month up to the date collected by the government. Under state law, property taxes levied on real property constitute al lien on the real property which cannot be forgiven without specific approval of the State Legislature. The lien expires at the end of twenty years. Taxes levied on  personal property canl be deemed uncollectible by the City.  5. 1 Inventories and Prepaid Items  The costs of governmental fund type inventories are recorded as expenditures when the related liability is incurred (i.e., the purchase method). Certain payments to vendors reflect costs applicable to the future accounting period (prepaid expenditures) are recognized as  expenditures when utilized. 6.  Capital Assets  Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items) are reported in the applicable governmental activities columns in the government-wide financial statements. Capital assets are defined by the government, as assets with an initial individual cost of more than $5,000 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at  36    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  estimated fair market value at the date of donation. Major outlays for capital assets and The costs of normal maintenance and repairs that do not add to the value of the asset or Property, plant, and equipment of the primary government, as well as the component units, are depreciated using the straight-line method over the following estimated useful years.  improvements are capitalized as projects are constructed. materially extend assets' lives are not capitalized.  Estimated Useful Life 5 to 10 years 20 to 65 years  Asset Description Furniture and equipment Infrastructure  7. Deferred Outflows/Inflows of Resources  In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and sO will not be recognized as an outflow of resources (expensel expenditure) until then. An example is a deferred charge on refunding reported in the government-wide statement of net position. A deferred charge on refunding results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and sO will not be recognized as an inflow of resources (revenue) until that time. The government has only one type ofi item, which arises only under a modified accrual basis of accounting, that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from one source: property taxes. This amount is deferred and recognized as an inflow of resources in the period that the amounts become available.  amortized over the shorter of the life of the refunded or refunding debt.  8. Net Position Flow Assumption  Sometimes the government will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted - net position and unrestricted = net position in the government-wide and proprietary fund financial statements, a flow assumption must be It is the government's policy to consider restricted - net position to have been depleted  made about the order in which the resources are considered tol be applied.  before unrestricted - net position is applied.  37    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December. 31, 2018  9. Fund Balance Flow Assumptions  Sometimes the government will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the government's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last.  10. Fund Balance Policies  Fund balance of governmental funds is reported in various categories based on the nature of any limitations requiring the use of resources for specific purposes. The government itself can establish limitations on the use of resources through either a commitment (committed The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision-making authority. The governing council is the highest level of decision-making authority for the government that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of another ordinance) to remove Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as committed. The governing body (council) has by resolution authorized the finance director to assign fund balance. The council may also assign fund balance as it does when appropriating fund balance to cover a gap between estimated revenue and appropriations in the subsequent year's appropriated budget. Unlike commitments, assignments generally only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed above, an additional action is essential  fund balance) or an assignment (assigned fund balance).  orrevise the limitation.  to either remove or revise a commitment.  11. Pensions  For purposes of measuring the net pension liability (asset), deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the Fiduciary Net Position of the Texas Municipal Retirement System (TMRS) and additions to/deductions from TMRS's Fiduciary Net Position have been determined on the same basis as they are reported by TMRS. For this purpose, plan contributions are  38    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  recognized in the period that compensation is reported for the employee, which is when contributions are legally due. Benefit payments and refunds are recognized when due and payablei in accordance with thel benefit terms. Investments are reported at fair value.  12. Other Postemployment Benefits ("OPEB")  The City has implemented GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. This statement applies to the individual employers (TMRS cities) in the TMRS Supplemental Death Benefits (SDB) plan, with retiree coverage. The TMRS SDBF covers both active and retiree benefits with no segregation of assets, and therefore doesn't meet the definition of a trust under GASB No. 75 (i.e., no assets are accumulated for OPEB) as such the SDBF is considered to be an unfunded OPEB plan. For purposes of reporting under GASB 75, the retiree portion oft the SDBF is not considered a cost sharing plan and is instead considered a single employer, defined benefit OPEB plan. The death benefit for active employees provides a lump-sum payment approximately equal to the employee's annual salary, calculated based on the employee's actual earnings on which TMRS deposits are made, for the 12-month period preceding the month of death. The death benefit amount for retirees is $7,500. GASB No. 75 requires the liability of employers and nonemployer contributing entities to employees for defined benefit OPEB (net OPEB liability) to be measured as the portion of the present value of projected benefit payments to be provided to current active and inactive employees that is attributed to those employees' past periods of service (total OPEB liability), less the amount of the OPEB plan's fiduciary  net position.  13. Compensated Absences  It is the City's policy to permit regular full-time employees to accumulate earned but unused vacation up to a maximum of 20 days. Vacation amounts accumulated may be paid to employees upon termination of employment or at retirement. New employees are ineligible for vacation benefits during the first six months of employment and vacation amounts will not be paid upon separation during this period. The estimated amount of compensation for services provided that is expected to be liquidated with expendable, available financial resources is reported as an expenditure and a fund liability of the governmental fund that will pay it when it becomes due. Amounts of vested or accumulated vacation leave that are not expected to be liquidated with expendable, available financial resources are maintained separately and represent a reconciling item between the fund and government-wide  presentations.  14. Long-Term Obligations  In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental. activities Statement of Net Position. Bond premiums and discounts are deferred and amortized over the life of the  39    City of Piney Point Village, Texas NOTES TOFINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  bonds using the effective interest method, if material. Bonds payable are reported net of the In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds The property tax rate is allocated each year between the general and debt service funds. The full amount estimated to be required for debt service on general obligation debt is provided Assets acquired under the terms of capital leases are recorded as liabilities and capitalized in the government-wide financial statements at the present value of net minimum lease payments at inception of the lease. In the year of acquisition, capital lease transactions are recorded as other financing sources and as capital outlay expenditures in the general fund. Lease payments representing both principal and interest are recorded as expenditures in the general fund upon payment with an appropriate reduction of principal recorded in the  applicable bond premium or discount.  received, are reported as debt service expenditures.  by the tax along with the interest earned in the debt service fund.  government-wide financial statements.  15. Estimates  The preparation of financial statements, in conformity with generally accepted accounting principles, requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the  reporting period. Actual results could differ from those estimates.  II. RECONCILIATION OF COVEKNMENT-WIDE AND! FUND FINANCIAL STATEMENTS  A. Explanation of certain differences between the governmental fund balance sheet and the The governmental fund balance sheet includes reconciliation between fund balance-total governmental funds and net postion-govermenta. activities as reported in the government-wide statement of net position. One element of that reconciliation explains that long-term liabilities, including bonds, are not due and payable in the current period and, therefore, are  government-wide statement of net position.  not reported in the funds.  40    City of Piney Point Village, Texas NOTES - TO. FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  B. Explanation of certain differences between the governmental fund statement of revenues, expenditures, and changes in fund balances and the government-wide statement of The governmental fund statement of revenues, expenditures, and changes in fund balances includes a reconciliation between net changes in fund balances - total governmental funds and changes ini net position of governmental states that, "the issuance of long-term debt (e.g., bonds) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Also, governmental funds report the effect of premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the  activities.  statement of activities."  III. STEWARDSHIP, COMPLIANCE, AND. ACCOUNTABILITY  Annual budgets are adopted on a basis consistent with generally accepted accounting principles except for the capital projects funds, which appropriated on a project-length basis. The legal level of control as defined by the City Charter is the function level. No funds can be transferred or added to a budgeted item without Council approval. Appropriations lapse at the end of the year. No supplemental budgeta appropriations were made during the year. For the year ended December 31, 2018, expenditures exceeded appropriations at the legal level of control for municipal court by $8,913, public works by $312,252, and transfers out by  $2,018,920.  IV. DETAILED NOTES ON ALL: FUNDS  A. Deposits and Investments  As of December 31, 2018, the primary government. had the following investments:  Weighted Average Maturity (Years) 0.06 0.06  Investment Type  Carrying Value $ 7,642,552 7,642,552  External investment pools Total carrying value Portfolio weighted average maturity  Interest rate risk - In accordance with its investment policy, the City manages its exposure to declines in fair values by limiting the weighted average of maturity not to exceed five years; structuring the investment portfolio sO that securities mature to meet cash requirements for ongoing operations; monitoring credit ratings of] portfolio position to assure compliance with  41    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS, Continued For the Year Ended December. 31, 2018  rating requirements imposed by the Public Funds Investment Act; and invest operating funds primarily in short-term securities or similar government investment pools. Credit risk - The City's investment policy limits investments to obligations of the United States, State of Texas, or their agencies and instrumentalities with an investment quality rating of not less than "A" or its equivalent, by a nationally recognized investment rating firm. Other obligations must be unconditionally guaranteed (either express or implied) by the full faith and credit of the United States Government or the issuing U.S. agency and investment pools with an investment quality not less than AAA or AAA-m, or equivalent, by at least one nationally recognized rating service. As of December 31, 2018, the City's Custodial credit risk- - deposits: In the case of deposits, this is the risk that in the event of al bank failure, the City's deposits may not be returned to it. State statutes require that all deposits in financial institutions be insured or fully collateralized by U.S. government obligations or its agencies and instrumentalities or direct obligations of Texas or its agencies and instrumentalities that have a market value of not less than the principal amount of the deposits. As of December 31, 2018, the market values of pledged securities and FDIC Custodial credit risk investments: For an investment, this is the risk that, in the event of the failure of the counterparty, the City will not be able to recover the value ofi its investments or collateral securities that are in the possession of an outside party. The City's investment policy requires that it will seek to safekeeping securities at financial institutions, avoiding physical possession. Further, all trades, where applicable, are executed by delivery versus payment to ensure that securities are deposited in the City's safekeeping account prior to the  investment in TexSTAR was rated. AAAm by Standard & Poor's.  exceeded bank balances.  release of funds. TexPool  TexPool was established as a trust company with the Treasurer of the State of Texas as trustee, segregated from all other trustees, investments, and activities of the trust company. The State Comptroller of Public Accounts exercises oversight responsibility over TexPool. Oversight includes the ability to significantly influence operations, designation of management, and accountability for fiscal matters. Additionally, the State Comptroller has established an advisory board composed of both participants in TexPool and other persons who do not have al business relationship with TexPool. The advisory board members review the investment policy and management fee structure. Finally, Standard & Poor's rate TexPool "AAAm". As a requirement to maintain the rating, weekly portfolio information must be submitted to Standard & Poor's, as well as the office of the Comptroller of Public  Accounts for review.  42    City of Piney Point Village, Texas NOTESTO FINANCIAL STATEMENTS, Continued For the Year Ended December31,: 2018  TexPool operates in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940. TexPool uses amortized cost rather than market value to report net position to compute share prices. Accordingly, the fair value of the position in TexPool is the same as the value of TexPool shares. There were no limitations or restrictions on  withdrawals. Texas CLASS  Texas CLASS (Texas Cooperative Liquid Assets Securities System Trust) was established in 1996, and was created as an investment pool for its Participants pursuant to Section 2256.016 of the Public Funds Investment Act, Texas Government Code. According to State Code, entities may pool any of their funds, or funds under their control, in order to preserve principal, to maintain the liquidity of the funds, and to maximize yield. The Texas CLASS Trust Agreement is an agreement of indefinite term regarding the investment, reinvestment and withdrawal of local government funds. The parties to the Trust Agreement are Texas local government entities that choose to participate in the Trust (the Participants"), Public Trust Advisors LLC (PTA) as Program Administrator, and Wells Fargo Bank Texas, N.A. as Custodian.Texas CLASS invests only in securities allowed by the Texas Public Funds Investment Act. The pool is governed by a board of trustees, elected annually by its participants. Texas CLASS is rated 'AAAm' by Standard and Poor's Ratings Services. The City's fair value position is stated at the value of the position upon withdrawal. There were  no limitations or restrictions on withdrawals.  B. Receivables  The following comprise receivable balances of the primary government at year end:  General 3,062,905 $ 16,821 81,729 11,167 $ 3,172,622 $  Debt Service  Total 16,821 81,729 11,167  Property taxes Sales tax Franchise & local taxes Other  835,182 $ 3,898,087  835,182 $ 4,007,804  43    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS, Continued For the Yearl Ended December: 31, 2018  C.C Capital Assets follows:  A summary of changes in governmental activities capital assets for the year end was as  Beginning Balances 4,706,069 32,756,384 78,924 32,835,308 5,377,133 78,924 5,456,057 27,379,251  Decreases/ Reclassifications  Ending Balances 3,580,045 35,804,596 78,924 35,883,520 6,231,852 78,924 6,310,776 29,572,744 33,152,789  Increases 1,922,188  Capital assets, not being depreciated: Construction inj progress Total capital assets not! being depreciated Capital assets, being depreciated: Infrastructure Equipment Total capital assetsl being depreciated Less accumulated depreciation Infrastructure Equipment Total accumulated depreciation Net capital assets being depreciated  4,706,069 $ 1,922,188 $ (3,048,212) $ 3,580,045  (3,048,212) 3,048,212 3,048,212  854,719 854,719 (854,719)  3,048,212  Total Capital Assets  32,085,320 $ 1,067,469 $  Depreciation was charged to governmental functions as follows:  Public works  $ 854,719  Total Governmental Activities Depreciation Expense $ 854,719  44    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENIS, Continued For the Year Ended December. 31, 2018  D. Long-term Debt  The following is a summary of changes in the City's total governmental long-term liabilities for the year ended. In general, the City uses the debt service fund to liquidate governmental  long-term liabilities.  Amounts Due within One Year  Beginning Balance  Ending Balance  Additions  Reductions  Governmental. Activities: Bonds, notes and other payables: General Obligation Bonds Premium Other liabilities: Compensated Absences Total Governmental. Activities Long-term liabilities duei in more than one year  $ 9,275,000 $ 504,692 9,447 9,789,139 $  (1,230,000) $ 8,045,000 $ 1,285,000  (67,187) (12,344)  437,505 20,970 8,503,475 $ 1,303,873 7,199,602  23,867 23,867 $ (1,309,531)  18,873  Long-term liabilities applicable to the City's governmental activities are not due and payable in the current period and accordingly, are not reported as fund liabilities in the governmental funds. Interest on long-term debti is not accrued in governmental funds, but  rather is recognized as an expenditure when due.  Long-term debt at year end was comprised of the following debt issues:  General Obligation Bonds:  $5,450,000 General Obligation Refunding Bond, Series 2011, duei in installments through 2020, interest at 2-3% $3,910,000 General Obligation Bond, Series 2015, duei in installments through 2025, interest at 2-2.5% $3,735,000 General Obligation Bond, Series 2017, duei ini installments through 2027, interest 2-4%  $  1,790,000 2,820,000 3,435,000 8,045,000 437,505 437,505 20,970 8,503,475  Total General Obligation bonds $  Premiums  $  Total Deferred Amounts $ Compensated Absences  Total Debt $  45    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS, Continued For the Year Ended December. 31, 2018  The annual requirements to amortize debt issues outstanding at yeare ending were as  follows:  Year ending December31, 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total  General Obligation Bonds Principal $ 1,285,000 $ 1,320,000 1,365,000 765,000 790,000 820,000 840,000 425,000 435,000 8,045,000 $  Interest 217,950 179,375 139,525 107,950 84,950 61,050 37,325 19,425 6,525 854,075  General obligation bonds are direct obligations of the City for which its full faith and credit are pledged. Repayment of general obligation bonds are from taxes levied on all taxable property located within the City. The City is not obligated in any manner for special  assessment debt.  E.D Deferred Charges on Refunding  Deferred charges resulting from the issuance of the series 2011 general obligation refunding bonds have been recorded as deferred outflows of resources and are being amortized to interest expense over the shorter of either the remaining term of the refunded debt or the refunding bonds. Current year balances for governmental activities totaled $11,699. Current  year amortization expense for governmental activities totaled $3,901.  F.Customer Deposits  The City had customer deposits of $87,485 in the general fund as of yearend. The City requires a $25,000 refundable gas meter deposit for all new home building permits. This amount will be refunded upon completion of the project and by meeting certain criteria set  by the City.  46    City of Piney Point Village, Texas NOTES TOI FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  G.I Interfund balances  The composition of transfers for the year ended December: 31, 2018: is as follows:  Transfer. In Debt Service  Transfer From General Fund  Amounts $ 80,665 1,938,255 2,018,920  Capital Projects General Fund  Transfers were used to reclassify capital assets and to transfer funds from the debt service  fund to the general fund for property tax allocation.  H.Fund Equity  The City records fund balance restrictions on the fund level to indicate that a portion of the fund balance is legally restricted for a specific future use or to indicate that a portion of the  fund balance is not available fore expenditures.  The following is al list of fund balances restricted/committed by the City:  Restricted Net Position $ 105,182 $ 139,317 68,672 14,920 328,091 $  Restricted Fund Balance 105,182 139,317 68,672 313,171  Municipal court Debtservice Capltalimprovements Pensions  Total $  *Restricted by enabling legislation.  47    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  I. Leases  The City's operating lease obligation is for the rental of office space to house City Hall. Basic rent shall be payable monthly in advance commencing on the commencement date of August 1, 2007 and continuing throughout the term and shall be accompanied by all applicable state and local sales or use taxes. The first monthly installment of basic rent shall be payable contemporaneously with the execution of the lease; thereafter, basic rent shall be payable on the first day of each month beginning on the first day of the second full calendar month of the term. The monthly basic rent for any partial month at thel beginning of the term shall equal the product of 1/365 of the annual basic rent in effect during the partial month and the number of days in the partial month from and after the commencement date. The contract expired August 1, 2017. The contract has been renewed to November 30, 2024. The City paid $75,165 in rental expense during the year. The City's lease obligations are as  follows:  Period ending: December 31,2 2019 December 31,2020 December 31, 2021 December 31, 2022 December. 31, 2023 December 31,2024  Operating Leases $ 115,253 117,759 120,264 122,769 125,275 117,132 718,452  Total Minimum Leasel Payments $  V. OTHER INFORMATION A. Risk Management  The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets, errors and omissions; and natural disasters for which the City participates along with over 2,800 other entities in the Texas Municipal League Intergovernmental Risk Pools. The Pool purchases commercial insurance at group rates for participants in the Pool. The City has no additional risk or responsibility to thel Pool outside of the payment of insurance premiums. The City has not significantly reduced insurance coverage or had settlements which exceeded coverage amounts for the past three years.  48    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  B. Contingent Liabilities  Amounts received or receivable from granting agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute al liability of the applicable funds. The amounts of expenditures which may be disallowed by the grantor cannot be determined at this time Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported. Claim liabilities are calculated considering the effects of inflation, recent claim settlement trends, including frequency and amount of payouts, and other  although the City expects such amounts, if any, to bei immaterial.  economic and social factors.  C.A Arbitrage  The Tax Reform Act of 1986 instituted certain arbitrage consisting of complex regulations with respect to issuance of tax-exempt bonds after August 31, 1986. Arbitrage regulations deal with the investment of tax-exempt bond proceeds at an interest yield greater than the interest yield paid to bondholders. Generally, all interest paid to bondholders can be retroactively rendered taxable if applicable rebates are not reported and paid to the Internal Revenue Service at least every five years for applicable bond issues. Accordingly, there is the risk that if such calculations are not performed correctly, a substantial liability to the City could result. The City does anticipate that it will have an arbitrage liability and performs annual calculations to estimate this potential liability. The City will also engage an arbitrage consultant to perform the calculations in accordance with Internal Revenue Service's rules  and regulations if indicated.  49    City of Piney Point Village, Texas NOTES TOFINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  D. Pension Plans  Texas Municipal Retirement System 1. Planl Description  The City of Piney Point Village, Texas participates as one of 883 plans in the nontraditional, joint contributory, hybrid defined benefit pension plan administered by the Texas Municipal Retirement System (TMRS). TMRS is an agency created by the State of Texas and administered in accordance with the' TMRS. Act, Subtitle G, Title 8, Texas Government Code (the TMRS Act) as an agent multiple-employer retirement system for municipal employees in the State of Texas. The TMRS Act places the general administration and management of the System with a six-member Board of Trustees. Although the Governor, with the advice and consent of the Senate, appoints the Board, TMRS is not fiscally dependent on the State of Texas. TMRS's defined benefit pension plan is a tax-qualified plan under Section 401 (a) of the Internal Revenue Code. TMRS issues a publicly available comprehensive annual financial report (CAFR) that can be obtained at  www.tmrs.com.  All eligible employees oft the city are: required to participate in' TMRS.  2. Benefits Provided  TMRS provides retirement, disability, and death benefits. Benefit provisions are adopted by the governing body oft the city, within the options available in the state statutes governing TMRS. At retirement, the benefit is calculated as if the sum of the employee's contributions, with interest, and the city-financed monetary credits with interest were used to purchase an annuity. Members may choose to receive their retirement benefit in one of seven payments options. Members may also choose to receive aj portion of their benefit as al Partial Lump Sum Distribution in an amount equal to 12,24, or 361 monthly payments, which cannot exceed 75% of the member's  deposits and interest.  50    City of Piney Point Village, Texas NOTES - TO. FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS. Plan provisions for the City were as follows:  Plan Year2017 5% 2to1 5  Plan Year2016 5% 2to1 5  Employee deposit rate Matching ratio (city to employee) Years required for vesting Service retirement eligibility (expressed as age/ years of service) Updated service credit Annuity increase (to retirees)  60/5,0/25 0% Repeating Transfers 0%ofCPI  60/5,0/25 0% Repeating Transfers 0%ofCPI  Employees covered by benefit terms covered by the benefit terms:  At the December 31, 2017 valuation and measurement date, the following employees were  Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled tol but not yet receiving benefits  5 6 Z 18  Active employees Total  3. Contributions  The contribution rates for employees in TMRS are either 5%, 6%, or 7% of employee gross earnings, and the City matching percentages are either 100%, 150%, or 200%, both as adopted by the governing body of the City. Under the state law governing TMRS, the contribution rate for each city is determined annually by the actuary, using the Entry Age Normal (EAN) actuarial cost method. The actuarially determined rate is the estimated amount necessary to finance the cost of benefits earned by employees during the year, with an additional amount to finance any Employees for the City of Piney Point Village, Texas were required to contribute 5% of their annual gross earnings during the fiscal year. The contribution rates for the City of Piney Point Village, Texas was 7.34% in calendar years 2018. The City's contributions to TMRS for the year ended December 31, 2018, were! $36,328, and were equal to the required contributions.  unfunded accrued liability.  51    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December: 31, 2018  4. Net Pension Liability (Asset)  The City's Net Pension Liability (Asset) was measured as of December 31, 2017, and the Total Pension Liability (TPL) used to calculate the Net Pension Liability (Asset) was determined by an  actuarial valuation as of that date. Actuarial assumptions  The Total Pension Liability in the December 31, 2017 actuarial valuation was determined using  the following actuarial assumptions: Inflation Overall payroll growth  2.5% per year 3.0% per year inflation  Investment Rate of Return 6.75% net of pension plan investment expense, including  Salary increases were based on a service-related table. Mortality rates for active members, retirees, and beneficiaries were based on the gender-distinct: RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment, with male rates multiplied by 109% and female rates multiplied by 103%.The rates are projected on a fully generational basis by scale BB to account for future mortality improvements. For disabled annuitants, the gender-distinct RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment are used with males rates multiplied by 109% and female rates multiplied by 103% with a 3-year set-forward for both males and females. In addition, a 3% minimum mortality rate is applied to reflect the impairment for younger members who become disabled. The rates are projected on a fully generational basis by scale BB The actuarial assumptions were developed primarily from the actuarial investigation of the experience of TMRS over the four year period from December 31, 2010 to December 31, 2014. They were adopted in 2015 and first used in the December 31, 2015 actuarial valuation. The post- retirement mortality assumption for healthy annuitants and Annuity Purchase Rate (APRs) are based on the Mortality Experience Investigation Study covering 2009 through 2011 dated December 31, 2013. In conjunction with these changes first used in the December 31, 2013 valuation, the System adopted the Entry Age Normal actuarial cost method and a one-time change to the amortization policy. Plan assets are managed on a total return basis with an emphasis on both capital appreciation as well as the production of income, in order to satisfy the The long-term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. In determining their best estimate of a recommended investment  toa account for future: moraltyimprovemens subject to the 3% floor.  short-term and long-term funding needs of TMRS.  52    City of Piney Point Village, Texas NOTESTOI FINANCIAL STATEMENTS, Continued For the Year Ended December31,: 2018  return assumption under the various alternative asset allocation portfolios, GRS focused on the area between (1) arithmetic mean (aggressive) without an adjustment for time (conservative) and (2) the geometric mean (conservative) with an adjustment for time (aggressive). The target allocation and best estimates of real rates of return for each major asset class in fiscal year 2018  are summarized in the following table:  Long-Term Expected Real Rate of Return (Arithmetic) 4.55% 6.35% 1.00% 3.90% 3.80% 4.50% 3.75% 7.50%  Asset Class Domestic Equity International Equity Core Fixed Income Non-Core Fixed Income Real Return Real Estate Absolute Return Private Equity Total  Target Allocation 17.5% 17.5% 10.0% 20.0% 10.0% 10.0% 10.0% 5.0% 100.0%  Discount Rate  The discount rate used to measure the Total Pension Liability was 6.75%. The projection of cash flows used to determine the discount rate assumed that employee and employer contributions will be made at the rates specified in statute. Based on that assumption, the pension plan's Fiduciary Net Position was projected to be available to make all projected future benefit payments of current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to  determine the Total Pension Liability.  Sensitivity of the Net Pension Liability (Asset) to Changes in the Discount Rate  The following presents the net pension liability of the City, calculated using the discount rate of 6.75%, as well as what the City's net pension liability (asset) would be if it were calculated using ac discount rate that is -percentage-point lower 673)orlperemgepahnt higher (7.75%) than  the current rate:  1% Decrease 5.75%  Current Single Rate Assumption 6.75%  1% Increase 7.75% (64,032)  65,840 $  (4,948) $  53    City of Piney Point Village, Texas NOTES TOI FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  Changes in the Net Pension (Asset) Liability  Net Pension (Asset) Liability (a)-(b) 38,855 53,851 34,623 (8,987) (36,304) (23,977) (63,354) 328 17 (43,803) (4,948)  Total Pension Liability (a) $  Plan Fiduciary Net Position (b)  Balance at 12/31/16 Changes for the year: Service cost Interest Difference between expected and actual experience Changes of assumptions Contributions- employer Contributions- employee Net investment income Benefit payments, induding refunds of emp. contributions Administrative expense Other changes Net changes Balance at 12/31/17  495,718 $ 53,851 34,623 (8,987)  456,863 $  36,304 23,977 63,354 (19,429) (328) (17) 103,861 560,724 $  (19,429) 60,058 555,776 $  $  Pension Plan Fiduciary Net Position  Detailed information about the pension plan's Fiduciary Net Position is available in a separately- issued TMRS: financial report. That report may be obtained on the internet at www.tmrs.com.  54    City of Piney Point Village, Texas NOTES TOI FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  5. Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources For the year ended December 31, 2018, the City recognized pension expense of $28,743. At December 31, 2018, the City reported deferred outflows of resources related to pensions from  Related to Pensions  the following sources:  Deferred Outflows of Resources $  Deferred (Inflows) of Resources $ (14,154) (12,284) (26,438)  Difference between projected and investment earnings Differences between expected and actual economic experience Contributions subsequent to thei measurement date  36,410 36,410 $  Total $  The City reported $36,410 as deferred outflows of resources related to pensions resulting from contributions subsequent to the measurement date that will be recognized as a reduction of the net pension liability for the year ending December 31, 2019. Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as  follows:  Year ended December 31: 2018 2019 2020 2021 2021 Thereafter Total  $  (9,070) (3,898). (6,966) (6,504) (26,438)  $  55    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENIS, Continued For the Year Ended December: 31, 2018  6. Other Postemployment Benefits  The City also participates in the cost sharing multiple-employer defined benefit group-term life insurance plan operated by the Texas Municipal Retirement System (TMRS) known as the Supplemental Death Benefits Fund (SDBF). The City elected, by ordinance, to provide group- term life insurance coverage to both current and retired employees. The City may terminate coverage under and discontinue participation in the SDBF by adopting an ordinance before The death benefit for active employees provides a lump-sum payment approximately equal to the employee's annual salary (calculated based on the employee's actual earnings, for the 12- month period preceding the month of death); retired employees are insured for $7,500; this The City contributes to the SDBF at a contractually required rate as determined by an annual actuarial valuation. The rate is equal to the cost of providing one-year term life insurance. The funding policy for the SDBF program is to assure that adequate resources are available to meet all death benefit payments for the upcoming year; the intent is not to pre-fund retiree term life  November 1 ofa any year tol be effective the following) January1 1.  coverage: is an "other postemployment benefit," or OPEB.  insurance during employees' entire careers. Employees covered by benefit terms covered by thel benefit terms:  At the December 31, 2017 valuation and measurement date, the following employees were  Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled to but not yet receiving benefits  4 1 7 12  Active employees Total  The City's contributions to the TMRS SDBF for the years ended 2018, 2017, and 2016 were $116, $121 and $385 respectively, which equaled the required contributions each year.  Annual Required Contribution (Rate) 0.10% 0.10% 0.03%  Actual Made (Rate) 0.10% 0.10% 0.03%  Contribution Percentage of  Plan/ Calendar' Year 2016 2017 2018  ARC Contributed 100.0% 100.0% 100.0%  56    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December: 31, 2018  Total OPEB Liability  The City's Postemployment Benefits Other Than Pensions Liability (OPEB) was measured as of December 31, 2017, and the Total OPEB Liability was determined by an actuarial valuation as of  that date.  Actuarial assumptions:  The Total OPEB Liability in the December 31, 2017 actuarial valuation was determined using the  following actuarial assumptions: Inflation Overall payroll growth Discount rate Administrative expenses  2.5% per year 3.31%  3.5% to 10.5%, including inflation per year  Retirees' share of benefit-related costs $0  All administrative expenses are paid through the Pension Trust and accounted for under reporting requirements under GASB Statement No. 68  Salary increases were based on a service-related table. Mortality rates for active members, retirees, and beneficiaries were based on the gender-distinct RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment, with male rates multiplied by 109% and female rates multiplied by 103%. The rates are projected on a fully generational basis by scale BB to account for future mortality improvements. For disabled annuitants, the gender-distinct RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment are used with males rates multiplied by 109% and female rates multiplied by 103% with a 3-year set-forward for both males and females. In addition, a 3% minimum mortality rate is applied to reflect the impairment for younger members who become disabled. The rates are projected on a fully generational basis by  scale BB to account for future mortality improvements subject to the 3% floor.  Discount Rate:  The discount rate used to measure the Total OPEB Liability was 3.31%. The discount rate was based on the Fidelity Index's "20-Year Municipal GO. AA Index" rate as of December: 31, 2017.  57    City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENIS, Continued For the Year Ended December: 31, 2018  Sensitivity of the Total OPEB Liability to Changes in the Discount Rate  The following presents the total OPEB liability of the City, calculated using the discount rate of 3.31%, as well as what the City's total OPEB liability would be if it were calculated using a discount rate that is -percentage-point lower (2.31%) orl-percentage-point higher (4.31%) than  the current rate:  1%1 Decrease (2.31%)  Current Single Rate Assumption 3.31%  1% Increase (4.31%) 21,011  $  29,891 $  24,942 $  Changes in the' Total OPEB Liability:  Total OPEB Liability 20,875 1,774 814 1,959 (480) 4,067 24,942  Balance at: 12/31/16 Changes for the year: Service Cost Interest Changes of assumptions Benefit payments Net changes Balanceat12/31/17  $  $  58    City of Piney Point Village, Texas NOTES TOI FINANCIAL STATEMENIS, Continued For the Year Ended December 31, 2018  Pension Expense and Deferred Outflows of Resources and Deferred Inflows of For the year ended September 30, 2018, the City recognized OPEB expense of $3,080.  Resources Related to Pensions  At September 30, 2018, the City reported deferred outflows of resources and deferred inflows of  resources related to the OPEB liability from the following sources:  Deferred Outflows ofResources  Difference between expected and actual experience Contributions subsequent to measurement date Total  $  1,467 152 1,619  $  The City reported $152 as deferred outflows of resources related to pensions resulting from contributions subsequent to the measurement date that will be recognized as a reduction of the Other amounts reported as deferred outflows of resources related to pensions will be recognized  net pension liability for the year ending September: 30, 2019.  inj pension expense as follows:  Year ended December 31:  2018 2019 2020 2021 2022 Thereafter  $  492 492 483  $  1,467  59    City of Piney Point Village, Texas NOTESTO FINANCIAL STATEMENTS, Continued For the Year Ended December. 31, 2018  . Related Organizations and Joint Ventures  The City has entered into an interlocal agreement with the cities of Hunters Creek Village, Hedwig Village, Hilshire Village, Bunker Hill Village, and Spring Valley Village to create the Village Fire Department (VFD). The agreement automatically renews for a period of five years unless terminated by at least one of the contracting cities. Under the terms of the agreement, the City is liable for 21 percent of VFD's budget. For the year ended December Consolidated financial information of the VFD extracted from the audited financial statements for the year ended December 31, 2017, on which VFD's auditors expressed an  31,2018, the City paid $1,219,322 to the VFD.  unmodified opinion, are as follows:  Net Position 2,228,750 1,442,405 1,678,450 285,167 Change in Net Position $ 5,670,828 5,612,442 58,386 1,649,152  Total assets Total liabilities  Total deferred outflows of resources Totall Deferred inflows pension  Total Net Position $ 1,707,538  Total revenues Total expenses  Change in Net Position  Beginning net position  Ending Net Position $ 1,707,538  60    City of Piney Point Village, Texas NOTES7 TOH FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2018  The City has also entered into an interlocal agreement with the cities of Bunker Hill Village and Hunters Creek Village to create the Memorial Village Police Department (MVPD). Under the terms of the agreement, the City is liable for 33 1/3 percent of MVPD's budget. Separate financial statements may be obtained directly from MVPD. For the year ended Consolidated financial information of the MVPD extracted from the MVPD's audited financial statements for the year ended December 31, 2017, on which the MVPD's auditors  December 31, 2018 the City paid $1,622,124 to the MVPD.  expressed an unmodified opinion, are as follows:  Net Position $ 1,710,353 1,488,871 3,944,146 27,477  Total assets Total liabilities  Total deferred outflows of resources Total deferred inflows pensions  Total Net Position $ (772,399)  Changei in Net Position $ 5,038,967 5,223,073 (184,106) (588,293)  Total revenues Total xpendituresexpenses Beginning net position  Change in Net Position  Ending Net Position $ (772,399)  61    City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31,2018  F. Restatement  Due to the implementation of GASB No. 75, the City restated its beginning net position within governmental activities to properly reflect the total OPEB liability and related deferred outflows and inflows of resources, as prescribed by this accounting standard. This adjustment was recorded at the government-wide level for governmental activities. In addition, the general fund beginning fund balance was restated due to an accounting error relating to accrued expenses. The restatement of beginning fund balance and net position is  as follows:  Governmental Activities  General Fund  Prior year ending net] position/fund balance, as Change in accrued expenses Impact of implementation of GASB75 Restated beginning net position/fund balance  reported  29,788,166 $ 7,005,523 16,662 (20,395) 29,784,433 $ 7,022,185  16,662  G. Subsequent Events  There are no material subsequent events through May 17, 2019, the date the financial  statements were issued.  62    REQUIRED SUPPLEMENTARYINFORMATION  63    (This page intentionally left blank.)  64    City of Piney Point Village, Texas SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES INFUND. BALANCE- -1 BUDGET, AND. ACTUAL GENERAL FUND For the Year Ended December 31, 2018  Variance with Final Budget Positive (Negative) (8,333) 2,613 (43,071) (46,446) 2 (11,196) 121,358 (70,457) (55,530) 65,423 5,430 (8,913)* (312,252) 234,191 (16,121) (71,651) (2,018,920) (2,018,920)  Original and Final Budget  Actual  Revenues Property tax Sales tax Franchise and local taxes License and permits Intergovernmental Fines and forfeitures Investment income Other revenue Expenditures Current: General government Publics safety Municipal court Public works Capital outlay  $ 5,277,093 $ 5,268,760 $  200,000 387,000 385,500 136,000 151,500 35,000 139,500 6,711,593 1,240,761 3,505,720 33,300 520,100 350,000 5,649,881 1,061,712  202,613 343,929 339,054 136,002 140,304 156,358 69,043 6,656,063 1,175,338 3,500,290 42,213 832,352 115,809 5,666,002 990,061 (2,018,920) (2,018,920) (1,028,859) $ (2,090,571) 7,022,185 $ 5,993,326  Total Revenues  Total Expenditures  Revenues Over (Under) Expenditures  Other Financing Sources (Uses) Transfers (out)  Total Other Financing (Uses)  Net Change in Fund Balance $ 1,061,712  Beginning fund balance  Ending Fund Balance  Notes tol Required Supplementary Information  1.A Annual budgets are adopted on al basis consistent with generally accepted accounting principles (GAAP).  Expenditures exceeded appropriations at legal level of control.  65    City of Piney Point Village, Texas  SCHEDULE OF CHANGES INI NET PENSIONLIABIINY (ASSET). AND RELATED RATIOS  Years Ended: 12/31/2018 $  12/31/2017  12/31/2016  12/31/2015  Total pension liability Service cost Interest Differences between expected and actual experience Changes of assumptions Benefit payments, including refunds of participant contributions Net change in total pension liability Total pension liability-begining Total pension liability- ending (a) Plan fiduciary net position Contributions- employer Contributions- members Neti investment income Benefit payments, including refunds of participant contributions Administrative expenses Other  53,851 $ 44,402 $ 44,331 $ 38,858  34,623 (8,987)  32,502 (21,689)  29,095 8,742 13,192 (21,424) 73,936 404,190 478,126 20,041 588 (21,424) (358) (18) 22,919 398,440  25,044 20,456  (19,429) 60,058 495,718 555,776 23,977 63,354 (19,429) (328) (17) 103,861 456,863  (37,623) 17,592 478,126 495,718 19,238 28,490 (37,623) (322) (17) 35,504 421,359  (37,007) 47,351 356,839 404,190 19,183 21,588 (37,007) (225) (19) 21,086 377,354 5,750 98.58% 1.50%  $  36,304 $ 25,738 $ 24,090 $ 17,566  Net change in plan fiduciary net position Plan fiduciary net position- beginning Plani fiduciary net position-ending (b) $ Fund'si net pension liability (asset)- Plani fiduciary net position as a percentage of the total pension liability Covered payroll Fund's net position as a percentage of covered payroll Notes to schedule:  560,724 $ 456,863 $ 421,359 $ 398,440 (4,948) $ 38,855 $ 56,767 $  ending (a)- -(b)  $  100.89% -1.03%  92.16% 10.10%  88.13% 14.16%  $  479,531 $ 384,769 $ 400,824 $ 383,660  1) This schedule is presented toi illustrate the requirement to show information for ten years. However, untila  full ten-year trend is compiled, only available information is shown.  66    City of Piney Point Village, Texas  SCHEDULE OF EMPLOYER CONTRIBLTIONSTO. PENSIONPLAN  Years Ended:  12/31/2018 12/31/2017 12/31/2016  12/31/2015 1  Actuarially determined employer contributions $ 36,328 $ 36,300 $ 25,738 $ 24,090  Contributions in relation tot the actuarially determined contribution Contribution deficiency (excess) Annual covered payroll Employer contributions as aj percentage of covered payroll  36,328 $ 36,300 $ 25,738 $ 24,090 509,947 $ 479,531 $ 384,770 $ 400,823  $  $  7.12%  7.57%  6.69%  6.01%  1)7 This schedule is presented toi illustrate thei requirement to showi information for ten years. However, untila a  full ten-year trend is compiled, only available information is shown.  NOTES TO SCHEDULE OFI EMPLOYER CONTRIBUTIONS TO PENSION PLAN  Valuation Date: Notes  Actuarially determined contribution rates are calculated as of December 31 and become effective in January 13 months later.  Methods and Assumptions Used tol Determine Contribution Rates:  Actuarial Cost Method Amortization Method Remaining Amortization Period 26 years Asset Valuation Method Inflation Salary Increases Investment Rate of Return Retirement Age  Entry Agel Normal Level Percentage of Payroll, Closed 10 Year smoothed market; 15% soft corridor 3.50% to 10.50% including inflation  2.5% 6.75%  Experience-based table of rates that are: specific to the City's plan of benefits. Last updated for the 2015 valuation pursuant to an experience study RP2000 Combined Mortality Table with Blue Collar Adjustment with male rates multiplied by 109% and female rates multiplied by 103% andj projected onaf fully generational basis with scalel BB There were nol benefit changes during the year.  of thej period 2010- 2014  Mortality  Other Information: Notes  67    City of Piney Point Village, Texas PENSIONS (OPEB) LIABILITYAND RELATED RATIOS TEXAS. MUNICIPAL RETIREMENT SYSTEM SUPPLEMENTAL DEATH BENEFITS PLAN  SCHEDULE OF CHANGES IN POSTEMPLOYMENT BENEFITS OTHER THAN  Years Ended:  12/31/2017 $ 1,774 814 1,959 (480) 4,067 20,875 24,942 2 479,531 -97.82%  Total OPEB liability Service cost Interest  Differences between expected and actual experience Benefit payments, including refunds of participant contributions  Changes of assumptions Net change in total OPEB liability Total OPEB liability- beginning Total OPEB liability- ending Covered payroll Notes to schedule:  $ $ $  City's total OPEB liability as aj percentage of covered payroll  This schedulei is presented toi illustrate the requirement to show information for ten years. However, until a full ten-year trend is compiled, only available information: is shown. No assets are accumulated ina a trust that meets the criteriai inj paragraph 4 of GASB statement No.  75 toj pay related benefits.  68    (This page intentionally left blank.)  69        MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator A  MEETING DATE: May 20, 2019  SUBJECT: Proposed St. Francis Episcopal School Remodel SUP  Agenda Item: 4  This agenda item calls for the City Council to consider aj presentation from the St. Francis The first area is a 4,560 square foot portion oft the interior oft the school. The proposed work would reconfigure the 4,560 area from four classrooms to five classrooms. The square footage of The second area is the library, which encompasses 7,035 square feet oft the interior ofthe school. The proposed work will involve reallocating bookshelves and enlarging two existing meeting spaces into teaching spaces. The square footage oft the area will remain the same as it is today. With Council approval, the proposed SUP will be sent to the Planning Commission for  Episcopal School regarding two interior remodeling projects.  the area will remain the same as it is today.  consideration.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator, MH  MEETING DATE: May 20, 2019  SUBJECT: Piney Point Circle  Agenda Item: 5  The Council discussed the acceptance of] Piney Point Circle as a public street during the. April 22 Ifitis Council's desire to accept Piney Point Circle as aj public street, the next step is to authorize the City Attorney to begin the legal process necessary to accepting the rights-of-way.  Council Meeting as well as the May 8 Special Council Meeting.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: May20,2019  SUBJECT: Renewal ofr mowing contract with Westco  Agenda Item: 6  This agenda item calls for the City Council to consider renewing the City's contract with Westco forr mowing services. Westco has been our mowing contractor since. June of2018. They are requesting an increase for their services in the amount of $475 a month. The proposed increase is a combination ofincreased salaries, which account for $266, and an increase in costs for mowing along San Felipe and Memorial Drive in the amount of $209 per month. Our contract for mowing services for San Felipe and Memorial Drive was calculated for a 10-month period. The  $209 increase is for 12 months of mowing services.    Westco dyoidlenane msv ad MENa ahiitas  May 9, 2019 Roger Nelson City of Piney Point Village 7676 Woodway, Suite 300 Houston, Texas  RE: Landscape maintenance contract renewal effective June 1, 2019.  Dear Mr. Nelson,  Please accept this letter as a request to continue our contract with the City for services referenced above. Given the rising cost of labor driven by high demand for maintenance workers, we are requesting a modest increase in the amount of $266.00 We were several months into the service agreement when we added Memorial Drive and the parks. The monthly payment for this work was $209.00 lower, as it was based on 10 months of visits, not twelve. Now, all the work will run concurrently on a 12 month Ify you have any questions, please let me know. Also, ifa new purchase order is needed  per month.  billing cycle and the new monthly payment will be $7573.00.  for our billing, please send it to me.  Thank you, Robert Finley  12350 Taylor Road, Houston, Texas 77041" *Tel713 486-1822'support@westcogrounds.com    MEMORANDUM  CITYC OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: May 20,2019  SUBJECT: Payment to DRC for Hurricane Harvey debris removal  Agenda Item: 7  This agenda item calls for the City Council to consider paying DRC for Hurricane Harvey debris removal. The City has now received $69,619.90 from Texas Department of Emergency Management (TDEM) for debris removal, landfill charges and debris removal monitoring. The amount due to DRC is $30,100.39. Debris removal totaled $20,943.32 and landfill tipping fees  account for $9,157.07.  The debris monitor was paid in November of2 2017.    DRC  EMERGENCY SERVICES  Striking Back.  P.O. Box 17017 Galveston, TX77558  504-482-2848 Fax: 504-482-2852  INVOICE  To: Cityo of Piney Point Village 7676V Woodway, Suite3 300 Houston, TX77603  INVOICE NO: 17-046-1 INVOICE DATE: 1/31/2018 Hurricane Harvey Disaster Number  DR-4332  Piney Point Village Work Performed- September 21 through October 20, 2017  Line Item Number  Line Item Description  Qty 1,631.10 $  Unit Price 12.84 $ Sub Total_ $ Pay this Amount  Total 20,943.32 20,943.32 20,943.32  2A C&D Removal from ROW to FDS 0-15 miles  Direct All Inquires To: Lisa Garcia 504-482-2848 Kristy Fuentes 504-482-2848  Please Transmit Via Wire To: Iberia Bank 200 W. Congress St Lafayette, LA70501 ABA# Account: #  265270413 20001034804    DRC Emergency Services, LLC P.O. Box 131486 Houston, TX 77219  Invoice Invoice # 17-046-3  Date 10/23/2017  Bill7 To Piney Point Village, TX  Ship To  P.O. Number Quantity  Terms Item Code Landfill  Rep  Ship 10/23/2017 Description  Via  F.O.B. U/M  Project 17-046 Piney Point Village, TX  Price Each 9,157.07  Amount 9,157.07  Landfill fees  Total  $9,157.07    CORRECTEDI INVOICE Account Number 402-896 Invoice Number 0131413-1102-0 Date 11/1/2017  TO: POBOX8 82319 ATTN: ACCOUNTSPAYABLE MOBILE, AL3 36689-2319 BILLINGI INQUIRIES: 713/354-5200 SERVICEI INQUIRIES:7 713/354-5226 Total $0.00 $81.99 $0.00 $81.99 $o.00 $81.99 $0.00 $77.56 $0.00 $119.66 $o.00 $119.66 $o.00 $126.31 $o.00 $79.22 $0.00 $108.58 $o.00. $126.31 $o.00 $79.22 $0.00 $126.31 $o.00 $126.31 $o.00 $79.22 $0.00 $79.22 $o.00 $126.31 $0.00 $79.22 $o.00 $79.22 $o.00 $74.79 $0.00 $126.31 $0.00 $126.31 $0.00 $199.99 $o.00 $126.31 $o.00 $74.79 $o.00 $126.31 $o.00 $79.22 $0.00 $74.79 $o.00 $119.66 $0.00 $73.68 $0.00 $184,48 $0.00 $126.31 $0.00 $141.27 $o.00 $79.22 $0.00 $74.79 $o.00 $79.22 $o.00 $12631 $o.00 $169.52  MM FROM: WASTE! MANAGEMENT OF1 TEXAS, INC. 1901A Afton Houston, TX77055 20/20/2017 10/20/2017 10/20/2017 10/20/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10F3  DRC EMERGENCY SERVICES LLC/PINEY POINT  INVOICE TOTAL: 14.8 $535Y0 14.8 $5.35CvD 14.8 $5.35CD 14 $535Y0 21.6 $5.35CYD 21.6 $5-35CYD 22.8 $5-35CD 14.3 $5.35CvD 19.6 $5.35CvD 22.8 $5.35CYD 14.3 $5.35CvD 22.8 $5.35CvD 22.8 $5-35/CYD 14.3 $5.35CvD 14.3 $5.35/CYD 22.8 $5.35/CYD 14.3 $5.35CYD 14.3 $5.35CYD 13.5 $5.35CYD 22.8 $5.35CYD 22.8 $5.35CvD 36.1 $S.35CYD 22.8 $5.35/CYD 13.5 $5.35CYD 22.8 $5.35CYD 143 $5.35CvD 13.5 $5.35/CvD 21.6 $5.35CvD 13.3 $S.35/CYD 33.3 $S.35/CYD 22.8 $5.35/CvD 25.5 $5.35CYD 14.3 $5.35CvD 13.5 $S.35/CYD 14.3 $S.35CvD 22.8 $5.35CvD 30.6 $s.35/CYD Waste! Management ofl Texas,! Inc. FAIRBANKS LANDFILL POB Box6 660345, Dallas, TX: 75266  $9,157.07 14.8 $79.18 14.8 $79.18 14.8 $79.18 14 $74.90 216 $115.56 216 $115.56 22.8 $121.98 14.3 $76.51 19.6 $104.86 22.8 $121.98 14.3 $76.51 22.8 $121.98 22.4 $121.98 143 $76.51 14.3 $76.51 22.8 $121.98 14.3 $76.51 143 $76.51 13.5 $72.23 22.8 $121.98 22.8 $121.98 36.1 $193.14 22.8 $121.98 13.5 $72.23 22.8 $121.98 14.3 $76.51 13.s $72.23 21.6 $115.56 133 $71.16 333 $178.16 22.8 $121.98 25.5 $136.43 14.3 $76.51 13.5 $72.23 143 $76.51 22.8 $121.98 30.6 $163.71  TicketDate TicketID CustCode Truck Number FEMAI Ticket Yards Rate RateUnit RateQty Materia!R Revenue TaxR Revenue SurchargeF Revenue  78858 0000896/3158153 78859 0000896 3158153 78860 00008963158153 78921 0000896 3158/53 79200 0000896/07B30F2 79201 0000896/07B30F2 79205 00008960 07B30F2 79206 0000896/B10C88 79208 0000896 1124D8A 79211 0000896/07830F2 79213 0000896 310CCB8 79214 0000896/07B30F2 79215 0000896 07B30F2 79218 0000896 310CCB8 79220 00008963 310CCB8 79221 D7830F2 79222 0000896310CCB8 79223 0000896310CCB8 79224 0000896310CCB8 79225 00008969 D7830F2 79227 0000896/07B30F2 9229 08966 E8DA420 79231 00008969 D7830F2 79233 00008963 79235 00008960 07830F2 79237 0000896/3 310CCBS 79238 0000896/3 310CCB8 79240) 000089607830F2 79241 00008963 310CCB8 79343 IA44AFB 79346 0000896 D7B30F2 79347 0000896 E6006DC 79349 0000896310CCB8 79350 0000896/310CCB8 79351 0000896310CCB8 79352 00896/07830F2 79353 0000896/23427AB  6DC2EAB 555D340 555D340 59dfas4 0A2FB98 OAFF198 OFA83CF IAFC929 JEBF785 3AA93EA 3CCAE11 48299F6 4B12556 4E937AD 4E2259D 5A772E0 SC48869 SD1F4BF SD3B41A 5009778 SFDEOF4 07E2869 9FB6833 15A31AS 029A384 34A9031 047C70F 49B8FD9 51EAF7C 69C98F7 73D4DED 76EAAB9 BIABECA 209A950 357C7FD 405C774 675E3A6  $2.81 $2.81 $2.81 $2.66 $4.10 $4.10 $433 $2.72 $3.72 $4.33 $2.72 $433 $4.33 $2.72 $2.72 $4.33 $2.72 $2.72 $2.57 $4.33 $4.33 $6.86 $4.33 $2.57 $433 $2.72 $2.57 $4.10 $2.53 $6.33 $4.33 $4.85 $2.72 $2.57 $2.72 $4.33 $5.81    CORRECTED INVOICE Account Number 402-896 Invoice Number Date 11/1/2017  TO: POBOXS 82319 ATTN: ACCOUNTSPAYABLE MOBILE, AL3 BILLINGI INQUIRIES: 713/354-5200 SERVICEI INQUIRIES:7 713/354-5225 Total $o.00 $79.22 $o.00 $79.22 $o.00 $147.36 $0.00 $119.66 $0.00 $126.31 $o.00 $79.22 $0.00 $74.79 $0.00 $79.22 $o.00 $126.31 $0.00 $173.96 $0.00 $126.31 $o.00 $79.22 $o.00 $79.22 $0.00 $126.31 $0.00 $79.22 $o.00 $252.62 $0.00 $126.31 $0.00 $126.31 $0.00 $79.22 $0.00 $74.79 $o.00 $74.79 $0.00 $126.31 $0.00 $126.31 $0.00 $126.31 $0.00 $79.22 $0.00 $119.66 $0.00 $126.31 $0.00 $79.22 $0.00 $126.31 $0.00 $126.31 $0.00 $74.79 $0.00 $126.31 $0.00 $126.31 $0.00 $126.31 $0.00 $189.47 $o.00 $79.22 $o.00 $79.22  MM FROM: WASTEI MANAGEMENT OF1 TEXAS, INC. FARBANKSLANDFIL 1901A Afton Houston, TX77055 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 20F3  DRC EMERGENCY SERVICESI LLC/PINEYI POINT  INVOICE TOTAL: 14.3 $5.35/cD 14.3 $5.35/CYD 26.6 $5.35CvD 21.6 $5.35/CYD 22.6 $5.35CvD 14.3 $5.35/CYD 13.5 $5.35CvD 14.3 $5.35CD 22.8 $5.35CD 314 $5.35C0 22.8 $5.35CYo 14.3 $5.35cvo 14.3 $5.35C0 22.8 $5.35Cp 14.3 $5.35CD 45.6 $5.35CvD 22.8 $5.35/Cp 22.8 $5.35CvD 14.3 $535cp 13.5 $5.35/CvD 13.5 $5.35CYD 22.8 $535CYD 22.8 $5.35CD 22.8 $5.35/Cp 14.3 $5.3SCYD 21.6 $5.35CYD 22.8 $5.35CD 14.3 $5.35CvD 22.8 $5.35CvD 22.8 $S.35CYp 13.5 $5.35Cp 22.9 $5.35CvD 22.6 $5.35CYD 22.8 $5.35CvD 34.2 $5.35Cvo 14.3 $5.35Cvo 14.3 $535Cvp Waste Management ofT Texas, Inc. FAIRBANKS LANDFILL POB Box 660345, Dallas, TXI 75266  $9,157.07 14.3 $76.51 14.3 $76.51 26.6 $142.31 21.6 $115.56 22.8 $121.98 143 $76.51 13.5 $72.23 143 $76.51 22.8 $121.98 314 $167.99 22.8 $121.98 143 $76.51 14.3 $76.51 22.8 $121.98 143 $76.51 45.6 $243.96 22.8 $121.98 228 $121.98 143 $76.51 13.5 $72.23 13.5 $72.23 22.8 $121.98 22.8 $121.98 22.8 $121.98 143 $76.51 21.6 $115.56 22.8 $121.98 143 $76.51 22.8 $121.98 228 $121.98 13.5 $72.23 228 $121.98 22.8 $121.98 22.8 $121.98 342 $182.97 143 $76.51 143 $76.51  TicketDate TicketID CustCode Truck Number FEMAI Ticket Yards Rate RateUnit RateQty Materia/Revenue TaxF Revenue Surcharge Revenue  79354 0000896310CC88 79355 79357 0000896/6861546 79359 0000896/07830F2 79361 0000896/07B30F2 79363 000896 310CCB8 79364 0000896 310CCB8 79365 00008963 310CC88 79366 00008960 07830F2 79368 0000896/189E1D3 79369 00008960 D7B30F2 79371 00008963 310CCB8 79372 0000896 310CCB8 79374 00008960 07830F2 79375 08963 310CCB8 79376 00008960 Dc943CB 79378 D7B30F2 79383 07830F2 79384 00008963 310CCB8 79385 0000896 310CCB8 79386 310CCB8 79387 D7830F2 79389 00008960 D7B30F2 79390 07B30F2 79392 310CCB8 79393 000089607830F2 79399 0000896/07B30F2 79400 0000896310CCBS 79404 0000896 D7830F2 79405 00008960 07830F2 79406 0000896310CCB8 79407 79409 00008960 07830F2 79410 0000896/07830F2 79411 0000896/23427A8 79412 0000896 310CCB8 79414 0000896/310CC88  6968583 705AFBF 725C866 739C8C 0809A92 931AZEF 957A276 989AF2A 2788BD3 3950FAC 5573093 1149287 12501D6 533145E 0534369 3178602 6889658 8900127 9334965 A1EE934 A7C7147 A301071 AD4F3FC B121BBE B461098 B149237 B245652 BD244E7 C0589BC CB06BFE CD430BA C734660 D6DFIFB D22A347 D364A54 D88126D E9BES17  $2.72 $2.72 $5.05 $4.10 $4.33 $2.72 $2.57 $2.72 $433 $5.97 $4.33 $2.72 $2.72 $4.33 $2.72 $8.66 $4.33 $4.33 $2.72 $2.57 $2.57 $4.33 $4.33 $4.33 $2.72 $4.10 $4.33 $2.72 $4.33 $4.33 $2.57 $4.33 $4.33 $4.33 $6.50 $2.72 $2.72  D7B30F2    CORRECTEDI INVOICE Account Number 402-896 Invoice Number 0131413-1102-0 Date 11/1/2017  TO: POBOX 82319 ATTN: ACCOUNTSF PAYABLE MOBILE,AL3 36689-2319 BILLINGI INQUIRIES: 713/354-5200 SERVICEI INQUIRIES: 713/354-5226 Total $o.00 $126.31 $o.o0 $12631 $o.00 $12631 $o.00 $74.79 $o.00 $119.66 $o.o0 $173.96 $o.o0 $174.51 $o.o0 $126.31 $0.00 $9,157.07 Total: $9,157.07  MM FROM: WASTE MANAGEMENT OF1 TEXAS, INC. FAIRBANKSL LANDFILL 1901A Afton Houston, TX7 77055 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017 10/23/2017  DRCI EMERGENCY: SERVICES LLC/PINEYI POINT  INVOICE TOTAL: 22.8 $5.35CvD 22.8 $5.35CD 22.8 $5.35CvD 13.5 $5.35CvD 21.6 $5.35CD 31.4 $5.35CYD 31.5 5535Cv0 22.8 $5.35cvD 1652.9  $9,157.07 22.8 $121.98 $4.33 22.8 $121.98 $4.33 22.8 $121.98 $4.33 13.5 $72.23 $2.57 21.6 $115.56 $4.10 31.4 $167.99 $5.97 31.5 $168.53 $5.99 22.8 $121.98 $4.33 $8,843.02 $314.05  TicketDate TicketID CustCode Truck Number FEMATicket Yards Rate RateUnit RateQty Materia!R Revenue TaxR Revenue SurchargeR Revenue  79417 0000896 D7B30F2 79418 0000896/D7B30F2 79419 0000896/07B30F2 79420 00008963 310CCB8 79421 00008960 D7B30F2 79422 00008961B9E1D3 79424 0000896 1A44AFB 79425 0000896/D7B30F2  E247E9A EBOC6CB ECD4852 EE06F67 F64A460 F95AAED F847268 FBEA428  Wastel Management ofT Texas, Inc. FAIRBANKS LANDFILL POB Box6 660345, Dallas, TX7 75266  30F3    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator RV  MEETING DATE: May 20, 2019  SUBJECT: Traffic Control at Beinhorn Road and North Piney Point Road  Agenda Item: 8  This agenda item calls for the City Council to consider the installation ofa stop sign or other traffic control device for aj pedestrian crossing at the intersection of Beinhorn Road and North Piney Point Road. The three-way intersection currently has a stop sign on Beinhorn Road.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator A  MEETING DATE: May 20, 2019  SUBJECT: Kinkaid School Fence Project  Agenda Item: 9  This agenda item calls for the City Council to discuss with Kinkaid representatives their landscaping plan for their fence project. The SUP allows for the installation oft the fence, but Kinkaid did not take into account the five existing trees that would be removed as a part oft the fence project. Kinkaid will be providing the City with their landscaping plan for the Council's  consideration.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator NU  MEETING DATE: May 20, 2019  SUBJECT: Beautification Project at North Piney Point Road and Memorial Drive  Agenda Item: 10  This agenda item calls for the City Council to consider the proposed beautification project at the intersection ofNorth Piney Point Road and Memorial Drive. A copy of] Brite Landscapes' proposal for the two esplanades as well as the irrigation plans are included in the packet. The layout for the two esplanades did not fit ini the packet and will be available for review Monday  night. The cost for the project is: Esplanade #1 (east side) Irrigation Total  $16,284.87 $8,247.00 $56,552.65  Esplanade #2 (west side) $32,020.78  The 2019 budget includes $75,000 for andsapngimpovemens    Estimate  Bright Landscape Designs, Inc.  DATE 5/14/2019  ESTIMATE# 10611  9302 Reid Lake Dr. Houston, Texas 77064 281-496-3576 (fax) 713-896-0773  City of Piney Point Village 7676 Woodwayl Drive Suite 300 Houston, TX 77024  PROJECT May 2019- Esplanade #2- COST  DESCRIPTION  SIZE  QTY  TOTAL  ESPLANADE #2-( (LARGER ONE)- WEST OF PINEY POINT ANDI RADNEY- ASI PER: SKETCH New Gold Lantana OR 85-1 lg Little Lucky Lantana @ 1gal $757.35 GulfCoast Muhly Grass Asian. Jasmine Fern- Foxtail Yaupon Dwarf Society Garlic- Variegated Giant Liriope Loropetalum (12"-14") Bull Rock-2"-4" Moss Rock Boulder Steel Edging: 16' Brown Landscape Fabric/300 sq ftr roll Landscape Fabric Staples Premium Mix Compost Pine Decol Mulch Yard Mix Palmetto Sod- Pallet TOTAL PLANTS & MATERIALS LABOR, PICKUP, DELIVERY, DISPOSAL, INVENTORYITEMS, ETC. Subtotal REPEAT CUSTOMER DISCOUNT  85.00 29.00 330.00 45.00 55.00 44.00 54.00 45.00 26.00 5.00 2,600.00 19.00 1.66 0.50 30.00 15.00 14.00 9.00  8.91 24.22793 3.168 27.468 27.468 20.41205 9.64796 20.412 21.87 88.50 0.30 58.87526 90.00 82.50 42.00 40.50 39.60 315.00  757.35 702.61 1,045.44 1,236.06 1,510.74 898.13 520.99 918.54 568.62 442.50 780.00 1,118.63 149.40 41.25 1,260.00 607.50 554.40 2,835.00 15,947.16 17,758.92 33,706.08 -1,685.30  3gal Igal 3gal 3g gal lgal 38 gal 3 gal cy lb 16' piece 300 sq ftr roll box/500 cy cy cy pallet  Turks Cap OR 55-3g Black and Blue Salvia @ $1510.74 3gal  -5.00%  custom landscaping . natural stonework . landscape lighting . maintenance water features . irrigation (LI #8208) . design . installation . consultation    Estimate  Bright Landscape Designs, Inc.  DATE 5/14/2019  ESTIMATE# 10611  9302 Reid! Lake Dr. Houston, Texas 77064 281-496-3576 (fax) 713-896-0773  City of Pineyl Point Village 7676 Woodway Drive Suite 300 Houston, TX77024  PROJECT May 2019- Esplanade #2- COST  DESCRIPTION  SIZE  QTY  TOTAL 32,020.78  Subtotal  NOTE: SODI ISNOT COVERED BY GUARANTEE NOTE: SEASONAL COLOR IS NOTCOVERED: BY NOTE: ESTIMATE DOESN NOT INCLUDE. ANY SPRINKLER SYSTEM ADJUSTMENTS Notes: 1)This estimate is based upon the above plants and materials and condition ofp property at time ofs site inspection by Bright Landscape Designs, Inc. Deviations from original accepted estimate/design forp plants, materials and labor will be adjusted at retail cost for plants andr materials and at $51 perr man hour. 2) Please turn sprinkler system offi ifset tor run the afternoon before or morning ofs scheduled work. 3) Any main line or water lines that run under area where we will bei installing patio itist recommended that itber moved. But cost is not included in estimate. 4) Unless specified sprinkler adustments'repairs or additions are noti includedi in estimate. 5)Options are noti included in bottom line of estimate. 6) Therei is no guarantee on seasonal color. 7) Therei is no guarantee on Sod  GUARANTEE  custom landscaping . natural stoneporR . landscape lighting . maintenance water features  irrigation (LI #8208) . design . installation . consultation    Estimate  Bright Landscape Designs, Inc.  DATE 5/14/2019  ESTIMATE; # 10611  9302 Reid Lake Dr. Houston, Texas 77064 281-496-3576 (fax): 713-896-0773  City of Piney Point Village 7676 Woodway Drive Suite 300 Houston, TX77024  PROJECT May 2019- Esplanade #2- COST  DESCRIPTION  SIZE  QTY  TOTAL  Payment Terms: 1)40% deposit due att time customer signs and returns estimate tol Bright Landscape! Designs, Inc. 2) Remaining balance (adjusted for changes madea at time ofi installation) due upon receipt ofi invoice. 3)Ifjob takes more than 2 weeks, there willl be ani intermediate draw of35% oft remaining balance. WANT TO EARN YOURI BONUS! POINTS? WENOW ACCEPTMASTERCARD/VISA/DISCOVER  PLEASE INITIAL BELOW, AND SIGN THE. ATTACHED( (IF APPLICABLE). ANDI RETURNTO BRIGHTI LANDSCAPE DESIGNS, INC. PRIORTO COMMENCEMENT OF WORK. INITIALS  TOTAL BEFORE SALES TAXES Sales Taxes (8.25%)  $32,020.78 $0.00 $32,020.78  TOTAL  custom landscaping . natural stoneWorR . landscape lighting . maintenance water features . irrigation (LI #8208) . design . installation . consultation    Estimate  Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 5/13/2019  ESTIMATE# 10610  City of Piney Point Village 7676 Woodway Drive Suite 300 Houston, TX7 77024  PROJECT May 2019- Esplanade #1 COST  DESCRIPTION  SIZE  QTY  TOTAL  ESPLANADE: #1 (SMALLER ONE)-EASTOF PINEY POINT ANDI RADNEY- ASE PER: SKETCH Turks cap OR 17-3g Black and Blue Salvia @ $466.99 3gal New Gold Lantana OR 65-1g Little Lucky Lantana @ 1gal  Asian Jasmine Yaupon Dwarf Fern- Foxtail $643.50 Crape Myrtle (8-10) Redbud Forest Pansy (7'-8') Loropetalum (12"-14") Gulf Coast Muhly Grass Steel Edging- 16' Landscape Fabric/300 sq ftr roll Landscape Fabric Staples Bull Rock- -2"-4" Metal Tree Stake with strap 6' Premium Mix Compost Pine Decol Mulch Society Garlic- -Variegated TOTALPLANTS. &1 MATERIALS LABOR, PICKUP, DELIVERY, DISPOSAL, INVENTORYI ITEMS, ETC. Subtotal REPEATCUSTOMER DISCOUNT  Igal 3gal 3gal 30g gal 30gal 3gal 3gal 16'p piece 300 sq ft roll box/500 cy each cy cy 1gal  140.0 17.0 24.0 48.0 65.0 2.0 1.0 28.0 26.0 14.0 1.0 0.5 3.0 1,750.0 6.0 13.0 6.5 60.0  3.168 27.46824 20.41208 27.46792 8.91 234.90 340.20 21.87 24.22808 58.875 90.00 82.50 88.50 0.30 12.15 42.00 40.50 9.648  443.52 466.96 489.89 1,318.46 579.15 469.80 340.20 612.36 629.93 824.25 90.00 41.25 265.50 525.00 72.90 546.00 263.25 578.88 8,557.30 8,584.67 17,141.97 -857.10  Moss Rock Boulder (1 @: 350#,2@4 450#, 1@500#) lb  -5.00%  Phonet # 2814963576  E-mail Paget  mplaspdsgsen    Estimate  Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 5/13/2019  ESTIMATE# 10610  City ofl Piney Point Village 7676 Woodway Drive Suite 300 Houston, TX77024  PROJECT May 2019-E Esplanade #I COST  DESCRIPTION  SIZE  QTY  TOTAL 16,284.87  Subtotal  NOTE: SODISNOTCOVERED BY GUARANTEE NOTE: ESTIMATE! DOESI NOTI INCLUDE ANY SPRINKLER SYSTEM ADJUSTMENTS Notes: 1) Thise estimate is based upon the above plants and materials and condition ofp property att time ofsite inspection by Bright Landscape Designs, Inc. Deviations from original accepted estimate/design for plants, materials and labor will be adjusted at retail cost for plants and materials and at $51 per man. hour. 2)Please turn sprinkler system offifs set to run the afternoon before or morning ofs scheduled work. 3). Any main line or water lines that run under area where we will bei installing patio itisr recommended that it be moved. But cost ist not included in estimate. 4) Unless specified sprinkler adjustments/repairs or additions are noti includedi in estimate. 5)Options are not included in bottom line of estimate. 6)1 Therei ist no guarantee ons seasonal color.7) There ist no guarantee on Sod Payment Terms: 1)40% deposit due att time customer signs and returns estimate to Bright Landscape Designs, Inc. 2) Remaining balance (adjusted for changes made at time ofi installation) due upon receipt ofi invoice. 3)Ifjob takes more than 2 weeks, there will be ani intermediate draw of35% of remaining balance.  Phone # 2814963576  E-mail Pagez  gHpMaspiscien    Estimate  Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 5/13/2019  ESTIMATE# 10610  City ofPiney Point Village 7676 Woodway Drive Suite 300 Houston, TX 77024  PROJECT May 2019- Esplanade #1 COST  DESCRIPTION  SIZE  QTY  TOTAL  WANT1 TOI EARN YOUR BONUSI POINTS? WENOW ACCEPTI MASTRCACDMIBADSCOVER  PLEASE. INITIAL BELOW. AND SIGN THE ATTACHED (IF APPLICABLE). ANDI RETURN TO BRIGHTI LANDSCAPE DESIGNS, INC. PRIOR TO COMMENCEMENT OF WORK. Phone # INITIALS 2814963576  TOTAL BEFORE SALES TAXES  $16,284.87 $0.00 $16,284.87  Sales Taxes E-mail Page3  (8.25%)  TOTAL  carol@orightlandscapedesigns.com    BLUE WATERIRRIGATIONSYSTEMS  1636CRESTDALE HOUSTON, TX. 77080 713-661-0312 Date: 5/17/2019 Proposal for:  Memorial Drive at Piney Point Esplanades  We submit for your consideration our proposal and agreement for landscape sprinklers in thet two esplanades within Memorial Drive and either side of the Piney Point/Radney intersection:  Description  Quantity 56 40 5 400 ft. 260 ft. 80 ft. 5 533 ft. 533 ft. 533 - ft. 96 84 included  Hunter Pro series 4" pop-up spray head forl lawn Hunter Pro 12" pop-up spray head in beds Hunter PGV 1" solenoid control valve Control cable 18/10 Mainline for valves- 11 1/2" Mainline for valves- 2" Bubbler for trees 1/2" CI.Pipe and fittings 3/4" Pipe and fittings 1"F Pipe andi fittings Total price, including tax Optional Items Flexible joints for head protection Concrete collar to protect lawn heads As-built drawing of pipe routing Total of options: Total system wl options:  7,514 $ 241 $ 492 $ 733 8,247  For the sum shown above, we will provide all labor, equipment and materials necessary to complete the work represented: above. Terms of payment are: 20% deposit: 80% due upon completion. Prices are valid for 90 days. When you are ready to proceed with this work, sign in the space below indicating you accept this proposal and have read the warranty infor-  mation; then, send in this form with any applicable deposit to us.  Approved and accepted  Date    MEMORANDUM  CITYOFI PINEYI POINTV VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator pw  MEETING DATE: May 20, 2019  SUBJECT: Windermere Fencing  Agenda Item: 11  This agenda item calls for the City Council to consider hiring a fence contractor to install an eight-foot stockade fence at 18 Windermere. The City ofHouston's contractor, Fuse Industries, has installed a temporary fence along the easement on1 the south side of18 Windermere. When the project resumes, the contractor will: remove the existing stockade fence on the south side of The homeowners at 18 Windermere spoke with Council during the April 22nd meeting. Ihave contacted three fence companies and, as of 11:30 Friday IH have no quotes in hand. Two of the three contractors have assured me that they willl have a quote to me Monday.  the easement.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members of the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: May 20, 2019  SUBJECT: Mayor's Report  Agenda Item: 12  Arrowwood - one-way loop Mike Peloquin  Distinguished Public Service Award    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: May 20, 2019  SUBJECT: City Administrator's Report  Agenda Item: 13  April 2019 Financials Budget Meeting Dates    5-15-2019 10:48 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS GIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: APRIL 30TH, 2019  PAGE: 1  BALANCE 2,866,034.67 260,950.08 0.00 1,519,718.30 8,627,593.13 0.00 17,215.07 0.00 144,419.10 1,993,799.52 45,262.52 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,477,805.75  15,477,805.75  3,693.25 0.00 0.00 0.00 ( 1,160.82) 344.40 0.00 ( 28.50) 0.00 0.36 0.00 134,759.17 2,826.07 270.00) 4,259.55 0.00 144,419.10 22,697.46 265.20 0.00 0.00 0.00 93,485.00    5-15-2019 10:48 AM LO -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P6Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: APRIL 30TH, 2019  PAGE: 2  BALANCE 0.00 9,953.15 0.00 0.00 0.00 22,500.00 0.00 5,252,478.98 0.00 0.00 726,631.20 6,980,925.83 0.00 7,707,557.03 4,409,968.57 2,329,942.22 2,080,026.35  5,690,222.37  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  9,787,583.38  15,477,805.75    5-15-2019 10:49 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 1  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIÇ SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE ÇONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVIÇES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00 235,500.00 6,561,855.00  78,858.39 3,725,056.28 71.15 1,510,398.72 50,371.30 154,947.15 42.12 212,952.85 84,882.47 165,215.59 41.51 232,784.41 0.00 157,340.35 66.81 319,866.69 4,409,968.57 67.21 2,151,886.43  13,076.33 18,740.53 73,937.67  53,762.45 37.86 72,759.08 48.51 80,887.67 245.11 ( 47,887.67)  88,237.55 77,240.92 78,159.65  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 2,212.68  0.00 0.00 25,307.00 0.00 ( 25,307.00) 0.00 146,113.32 25.63 423,886.68 0.00 0.00 5,700.90 47.51  10,000.00 1,500.00 6,299.10  1,815,242.00 151,271.20 756,343.60 41.67 1,058,898.40  2,035,143.00 169,595.22 765,299.48 37.60 1,269,843.52 4,443,885.00 323,079.10 1,698,764.30 38.23 2,745,120.70  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 516,050.00  2,193.77 2,193.77 0.00 0.00 33.92 0.00 0.00 751.23 785.15 0.00 1,428.15 13,209.26 2,080.70  93,593.46 26.29 262,406.54 93,593.46 26.29 262,406.54 0.00 0.00 51,035.14 34.14 621.41 14.82 59.16 1.87 0.00 0.00 128,307.00 6,533.46 38.04 58,249.17 19.02 247,941.83 0.00 0.00 8,288.33 18.06 53,424.99 35.83 17,962.99 61.69  3,857.00 98,464.86 3,571.59 3,097.84 10,643.54 12,000.00 37,594.67 95,675.01 94,775.09 11,153.01  58,645.78 185,175.91 66.15 75,363.89 264,852.22 51.32 251,197.78    5-15-2019 10:49 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 2  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 313,500.00 429,396.00 1,497/014.00 1,497,014.00 0.00  0.00 0.00 0.00 0.00 792.24 2,417.83 3,210.07 0.00 199.67 0.00 0.00 575.60 21.62 796.89 1,950.00 1,950.00 0.00  0.00 0.00 695.00 12.55 1,036.07 22.70 0.00 0.00 104,511.00 9,534.71 41.63 32,280.14 86.77 43,545.92 24.92 131,168.08 0.00 0.00 353.67 15.09 0.00 0.00 0.00 0.00 8,398.74 45.13 75,795.92 24.18 237,704.08 84,548.33 19.69 344,847.67 86,388.82 5.77 1,410,625.18 86,388.82 5.77 1,410,625.18 0.00 0.00  0.00 4,841.00 3,527.93 13,368.29 4,919.86 3,875.00 1,989.33 2,207.00 88,859.00 10,213.26  COURT  0.00 3,241,421.35)  REVENUES OVER/ (UNDER) EXPENDITURES  1,161,395.00)C 87,512.18) 2,080,026.35    5-15-2019 10:49 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INÇOME 10-4400 Interest Income TOTAL INVESTMENT INÇOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 3  33.338 OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 19,000.00 35,000.00 0.00 398,000.00 34,000.00 136,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00 0.00 235,500.00  65,948.82 3,656,804.77 72.62 1,378,650.23 78,858.39 3,725,056.28 71.15 1,510,398.72  12,909.57  68,251.51 34.13 131,748.49  0.00 0.00 1,440.00 4,650.00 250.00 13,076.33 13,076.33 18,740.53 18,740.53 73,487.67 0.00 450.00 0.00 73,937.67 55,452.34 22,697.71 0.00 6,732.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  150.00 4.41 0.00 0.00 6,360.00 53.00 14,450.00 28.90 500.00 33.33 53,762.45 37.86 53,762.45 37.86 72,759.08 48.51 72,759.08 48.51  3,250.00 1,000.00 5,640.00 35,550.00 1,000.00 88,237.55 88,237.55 77,240.92 77,240.92  44,031.30 133,487.15 44.50 166,512.85 50,371.30 154,947.15 42.12 212,952.85  73,487.67 0.00 ( 73,487.67) 0.00 0.00 7,400.00 22.42 0.00 0.00 80,887.67 245.11 56,205.92 78.06 94,344.26 34.69 177,655.74 0.00 0.00 14,665.41 41.90 0.00 0.00 0.00 0.00 2.46 0.00 135,997.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 25,600.00 0.00 47,887.67) 15,794.08 19,000.00 20,334.59 0.00 34,000.00 0.00 65,000.00 0.00 0.00 0.00 0.00 78,159.65  84,882.47 165,215.59 41.51 232,784.41  0.00 157,337.89 1,467.58 ( 156,837.89)  0.00 157,340.35 66.81    5-15-2019 10:49 AM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 4  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  TOTAL REVENUES  6,561,855.00 319,866.69 4,409,968.57 67.21 2,151,886.43    5-15-2019 10:49 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 5  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRAÇT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 2,444.50  0.00 0.00 0.00 0.00 12,221.83 0.00 25,307.00 0.00 25,307.00 0.00 0.00 143,248.35 25.13 426,751.65 2,864.97 0.00 0.00 146,113.32 25.63 423,886.68  10,000.00 10,000.00 12,221.83) 25,307.00) 25,307.00) 2,864.97) 1,500.00 1,500.00 6,299.10 6,299.10  1,815,242.00 148,826.70 744,121.77 40.99 1,071,120.23 1,815,242.00 151,271.20 756,343.60 41.67 1,058,898.40  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 0.00 2,212.68 2,212.68  0.00 0.00 0.00 0.00 5,700.90 47.51 5,700.90 47.51  10-510-5060 Villages Fire Department  2,035,143.00 169,595.22 765,299.48 37.60 1,269,843.52 2,035,143.00 169,595.22 765,299.48 37.60 1,269,843.52 4,443,885.00 323,079.10 1,698,764.30 38.23 2,745,120.70  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 0.00 205.32 0.00 0.00 1,988.45 0.00 2,193.77  10,719.91 33.50 37,870.60 25.25 112,129.40 17,920.52 19.91 18,973.00 31.62 475.98 23.80 7,618.45 0.00 ( 7,618.45) 15.00 0.07 93,593.46 26.29 262,406.54  21,280.09 72,079.48 41,027.00 1,524.02 21,985.00    5-15-2019 10:49 AM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET 356,000.00  PAGE: 6  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  EPARTMENTAL EXPENDITURES TOTAL CONTRAÇT SERVICES BUILDING :ONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE )FFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD 2,193.77  ACTUAL  93,593.46 26.29 262,406.54  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33.92 0.00 33.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 751.23 751.23 785.15  0.00 0.00 0.00 0.00 13,665.14 30.37 3,195.00 26.63 0.00 0.00 12,000.00 120.00 ( 2,000.00) 3,510.00 19.50 5,535.00 36.90 11,960.00 28.48 1,170.00 16.71 51,035.14 34.14 0.00 0.00 0.00 0.00 621.41 34.52 0.00 0.00 621.41 14.82 0.00 0.00 0.00 0.00 59.16 11.83 0.00 0.00 0.00 0.00 59.16 1.87 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 6,533.46 38.04 6,533.46 38.04  3,857.00 3,857.00 31,334.86 8,805.00 500.00 14,490.00 9,465.00 30,040.00 5,830.00 98,464.86 250.00 500.00 1,178.59 1,643.00 3,571.59 150.00 150.00 440.84 1,857.00 500.00 3,097.84 643.00 18,450.00 10,643.54 10,643.54  58,249.17 19.02 247,941.83    5-15-2019 10:49 AM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 7  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  EPARTMENTAL EXPENDITURES ENERAL GOVERNMENT :ONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  0.00 0.00 0.00 1,100.00 178.15 0.00 0.00 0.00 150.00 0.00 0.00 1,428.15 0.00 563.39 9,704.42 1,068.75 1,872.70 0.00 0.00 13,209.26 3,074.89 914.48 0.00 3,888.47 3,063.61 267.28 0.00 0.00 2,080.70 0.00 0.00 0.00 0.00 2,080.70  0.00 0.00 0.00 0.00 0.00 0.00 2,900.00 21.35 420.56 23.36 259.00 7.40 0.00 0.00 0.00 0.00 150.00 0.00 ( 2,500.00 25.00 2,058.77 20.59 8,288.33 18.06 575.45 35.97 3,052.88 76.32 40,009.51 32.01 3,947.65 46.44 5,839.50 97.33 0.00 0.00 0.00 0.00 53,424.99 35.83  12,000.00 12,000.00 0.00 10,683.00 1,379.44 3,241.00 5,000.00 2,000.00 150.00) 7,500.00 7,941.23 37,594.67 1,024.55 947.12 84,990.49 4,552.35 160.50 1,000.00 3,000.00 95,675.01 90,035.95 0.00 76.34) 0.00 43,668.00 94,775.09 9,551.45 3,184.56 500.00 0.00 11,153.01  47,437.05 140,390.05 60.93  7,764.52 0.00 ( 7,764.52) 15,599.75 312.00 ( 10,599.75) 0.00 0.00 11,361.48 0.00 ( 11,361.48) 9,126.77 0.00 ( 9,126.77) 933.34 108.91 ( 0.00 0.00 0.00 0.00 15,264.55 61.51 615.44 16.20 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 17,962.99 61.69  58,645.78 185,175.91 66.15  75,363.89 264,852.22 51.32 251,197.78    5-15-2019 10:49 AM .0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 8  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES IUNICIPAL COURT :ONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE )FFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE JAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Cptoltoi/imnt 10-550-5407 SETCIC 10-550-5408 upplies/iscelaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 792.24 792.24 0.00 492.83 1,925.00 0.00 0.00 0.00 0.00 0.00 0.00 2,417.83 3,210.07  0.00 0.00 0.00 0.00 0.00 0.00 695.00 34.75 0.00 0.00 695.00 12.55 0.00 0.00 0.00 0.00 911.07 182.21 ( 0.00 0.00 125.00 50.00 1,036.07 22.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,511.00 9,534.71 41.63 9,534.71 41.63 0.00 0.00 1,477.68 29.55 6,275.00 28.52 0.00 0.00 24,174.12 241.74 ( 14,174.12) 0.00 0.00 0.00 0.00 0.00 0.00 353.34 176.67 32,280.14 86.77  0.00 0.00 250.00 1,305.00 3,286.00 4,841.00 100.00 0.00 411.07) 3,714.00 125.00 3,527.93 92,014.00 857.00 11,640.00 13,368.29 13,368.29 0.00 3,522.32 15,725.00 0.00 0.00 0.00 0.00 153.34) 4,919.86  43,545.92 24.92 131,168.08    5-15-2019 10:49 AM .0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 9  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL ÇONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE PFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 ( 28,392.00) 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 199.67 0.00 199.67 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 575.60 575.60 0.00 0.00 0.00 28,392.00 0.00 0.00 0.00 0.00 0.00 21.62 21.62 796.89  0.00 0.00 0.00 0.00 353.67 50.52 0.00 0.00 353.67 15.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,398.74 45.13 8,398.74 45.13 6,054.13 0.00 ( 6,054.13) 1,656.25 165.63 ( 2,805.02 18.70 101.59 5.08 28,392.00 35.49 34,395.11 68.79 328.69 7.30 0.00 0.00 0.00 0.00 2,041.51 2.72 21.62 2.16 75,795.92 24.18 237,704.08 84,548.33 19.69 344,847.67  3,875.00 3,875.00 346.33 1,643.00 1,989.33 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 10,213.26 10,213.26 656.25) 12,194.98 1,898.41 51,608.00 15,604.89 4,171.31 10,000.00 75,000.00 72,958.49 978.38    5-15-2019 10:49 AM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 10  33.338 OF FISÇAL YEAR BUDGET BUDGET BALANÇE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES SOF CAPITAL OUTLAYS DTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 1,950.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,950.00 1,950.00  0.00 0.00 0.00 0.00 44,914.85 0.00 ( 44,914.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 35,626.22 3.27 1,054,698.78 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,847.75 0.00 86,388.82 5.77 1,410,625.18 86,388.82 5.77 1,410,625.18  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,847.75)  7,723,250.00 407,378.87 2,329,942.22 30.17 5,393,307.78  REVENUES OVER/ (UNDER) EXPENDITURES  1 1,161,395.00) 87,512.18) 2,080,026.35  3,241,421.35)    5-15-2019 10:48 AM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS IABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY =---= 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: APRIL 30TH, 2019  PAGE: 1  BALANCE 477,018.96) 0.00 405,186.03 446,951.99 120,678.00 27,211.66 532,135.28 0.00 0.00  1,055,144.00  1,055,144.00  0.00 0.00 27,211.66 0.00 0.00 1,401,860.79 1,383,078.29) 1,383,078.29) 1,010,649.84 1,500.00 1,009,149.84  1,429,072.45  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(ONDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  373,928.45)  1,055,144.00    5-15-2019 10:49 AM 20 -DEBT SERVIÇE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 1  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INCOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPANIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  1,502,950.00 3,900.00 1,506,850.00  18,182.10 1,005,290.40 66.89 497,659.60 19,326.67 1,010,649.84 67.07 496,200.16  1,144.57  5,359.44 137.42  1,459.44)  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00 1,650.00  0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 0.00 0.00 1,502,950.00 0.00 0.00 1,500.00 0.10 1,503,700.00 0.00 0.00  750.00 0.00 0.00 1,007,499.84)  REVENUES OVER/(UNDER) EXPENDITURES  19,326.67 1,009,149.84    5-15-2019 10:49 AM 20 -DEBT SERVICE REVENUES CAXES 20-4101 Property Tax Revenue TOTAL TAXES ENVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME FOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 2  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  18,182.10 1,005,290.40 66.89 497,659.60 18,182.10 1,005,290.40 66.89 497,659.60  1,144.57 0.00 1,144.57  5,359.44 137.42 ( 1,459.44) 0.00 0.00 5,359.44 137.42  0.00 1,459.44)  19,326.67 1,010,649.84 67.07 496,200.16    5-15-2019 10:49 AM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 3  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARTHENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE DTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00 0.00 0.00 1,505,200.00 1,505,200.00 1,650.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  0.00 0.00 217,950.00 0.00 0.00 1,285,000.00 0.00 0.00 0.00 0.00 1,502,950.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  1,500.00 0.10 1,503,700.00 1,500.00 0.10 1,503,700.00  REVENUES OVER/(UNDER) EXPENDITURES  19,326.67 1,009,149.84  1,007,499.84)    5-15-2019 10:48 AM 30 -SPECIAL REVENUE FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: APRIL 30TH, 2019  PAGE: 1  BALANCE 88,738.23 0.02 0.36 0.05 21,480.12 0.00 0.00  110,218.78  110,218.78  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 5,036.71 0.00 5,036.71  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  110,218.78  110,218.78    5-15-2019 10:49 AM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 1  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENPAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,280.43 0.94 0.00 1,281.37  5,033.26 37.84 3.45 69.00 0.00 0.00 5,036.71 37.86  8,266.74 1.55 0.00 8,268.29  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,281.37  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,036.71  0.00 0.00 0.00 0.00 0.00 26,091.29  REVENUES OVER/(UNDER) EXPENDITURES    5-15-2019 10:49 AM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 2  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC rechnology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC security-interest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-interest TOTAL INVESTMENT INÇOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  358.54 478.04 443.85 1,280.43 0.00 0.00 0.94 0.00 0.94 0.00 0.00 0.00 1,281.37  1,482.06 37.05 1,976.09 37.28 1,575.11 39.38 5,033.26 37.84 0.00 0.00 0.00 0.00 3.45 69.00 0.00 0.00 3.45 69.00 0.00 0.00 0.00 0.00 0.00 0.00 5,036.71 37.86  2,517.94 3,323.91 2,424.89 8,266.74 0.00 0.00 1.55 0.00 1.55 0.00 0.00 0.00 8,268.29    5-15-2019 10:49 AM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 3  33.338 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MÇ Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 ( 0.00 0.00 ( 7,700.00) 0.00 0.00 0.00 0.00  0.00 123.00) 0.00 7,823.00)  0.00 0.00 ( 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,281.37  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 17,823.00)  REVENUES OVER/(UNDER) EXPENDITURES  5,036.71  26,091.29    5-15-2019 10:48 AM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: APRIL 30TH, 2019  PAGE: 1  BALANCE 1,522,333.84) 0.00 0.00 7,461.04 0.00 0.00 0.00 0.00  1,514,872.80)  1,514,872.80)  0.00 0.00 0.00 194,200.81 0.00  194,200.81  1,679,214.89) 1,679,214.89) 63.83 29,922.55 29,858.72)  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  1,709,073.61)  1,514,872.80)    5-15-2019 10:49 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 1  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  15.86 0.00 15.86  63.83 0.00 ( 0.00 0.00 63.83 0.00 (  63.83) 0.00 63.83)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  0.00 0.00 29,922.55 0.00 ( 29,922.55) 0.00 0.00 29,922.55 0.00 0.00 0.00  0.00 0.00 29,922.55) 0.00 29,858.72  REVENUES OVER/(UNDER) EXPENDITURES  15.86 ( 29,858.72)    5-15-2019 10:49 AM 10 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: APRIL 30TH, 2019  PAGE: 2  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INÇOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  15.86 15.86 0.00 0.00 0.00 0.00 0.00 15.86  63.83 0.00 ( 63.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.83 0.00 (  63.83) 63.83) 0.00 0.00 0.00 0.00 0.00 63.83)    5-15-2019 10:49 AM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 mitndale/ciaymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: APRIL 30TH, 2019 CURRENT BUDGET  PAGE: 3  33.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00 0.00 29,922.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00) 29,922.55) 0.00 0.00 0.00  29,922.55 0.00 ( 29,922.55) 29,922.55 0.00 ( 29,922.55)  REVENUES OVER/ (UNDER) EXPENDITURES  15.86 ( 29,858.72)  29,858.72    5-15-2019 10:48 AM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY ---== 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANÇE SHEET ASOF: APRIL 30TH, 2019  PAGE: 1  BALANCE 1,025,500.03 0.00 0.00 0.00 0.00 0.00 3,693.25  1,029,193.28  1,029,193.28  5,101.25 1,024,092.03  1,029,193.28  0.00 0.00  0.00  1,029,193.28    Council Agenda Item Cover Memo  4/22/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARX/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the City of Houston Windermere Project, White Pillars, various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City,and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO - EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: May 20, 2019  1. Surrey Oaks Paving & Drainage Improvements  HDR is currently designing the MVWA water line and sanitary sewer pipe bursting that was recently added into the project by contract amendment with HDR and ILA with the MVWA and the City. The pavement and storm sewer design is 90% complete and in the QC review stages of the project. Per Council's request, HDR has begun coordination with the residents on Surrey Oaks to schedule another neighborhood meeting to review the final design and provide an update to the project's anticipated bidding and construction phase schedules.  2. Beinhorn Drainage & Sidewalk Improvements Project  HDR is continuing the design phase for the Beinhorn project which also includes improvements on Grecian Way. A meeting has been scheduled with residents on Grecian Way for Tuesday, May 21st at 6:00 PM to discuss the proposed ditch and driveway culvert improvements and to determine the interest in resident participation to pay for the  installation of storm sewer if so desired by the resident. 3. Wilding Lane Drainage & Paving Improvements Project  HDR has begun the 30% design phase for the Wilding Lane improvements. Trees will be a big factor that impact the storm sewer design. HDR will coordinate heavily with Craig Koehl,  the urban forester, during the PER level design limit impact to trees.  4. City of Houston - Windermere Project  According to the City of Houston, the City has not made much progress with negotiations with the resident at #17 Windermere. The City's Legal Department is working through their options for continuing the project. The resident has been communicating directly with the City of Houston on these issues. Until the issues are resolved, the project is on hold.  5. #2White Pillars/Jeffers Ct./Pineneedle  Dr. Light at #2 White Pillars has provided a basic easement document to revise the existing 2.5-foot easement to a larger easement facilitating the construction and maintenance of the proposed 24-inch storm sewer pipe to be installed on the east side of his property. He has also stated that he will be willing to pay for the costs to replace his concrete driveway reducing the total Opinion of Probable Construction Costs from $116,360.00 to $83,600.00. HDR performed a field visit and recommends a 20-foot permanent easement be obtained for the installation and maintenance of the 24-inch drainage easement. HDR obtained a    HR  proposal from MBCO Engineering & Surveying to perform a topographic survey of the proposed easement as well as establish the easement limits by metes and bounds. This proposal is included in a separate bid item for discussion and possible action.  6. llluminated Crosswalk. Signage  Council and HDR have previously discussed an inquiry from the City of Bunker Hill Village for additional crosswalk warnings or a raised crosswalk at the intersection of the Quail Hollow trail at Blalock Road. Per our previous discussions, HDR obtained a ballpark cost of$ $13,000- $15,000 for the installation of two crosswalk signs with LED rapid flashing beacon light systems including poles, foundation, signs, push buttons, solar panels, and lights. HDR contacted the Steve Smith with the City of Bunker Hill Village about the potential of cost sharing and he indicated that Bunker Hill would be interested in cost sharing. The City of Hedwig Village has previously inquired about the installation of a stop sign at Beinhorn Road for increased pedestrian safety at this intersection. HDR has contacted the City of Hedwig Village for thoughts on the lluminated crosswalk signage and potential of cost sharing but at the time of preparing this Engineer's Report, the City has not returned  phone calls about this issue. 7. Arrowwood Circle Improvements  HDR recently met with the Mayor at the Arrowwood Circle Park (green space in the center of Arrowwood Circle) to discuss the possibility of creating parking spaces to serve a future park. Arrowwood Circle consist of an 18-foot wide asphalt pavement street with roadside ditch on the inside of the circle and closed storm sewer on the outside of the circle (largely  private yard drainage).    5R  ARROWWOOD CIRCLE - EXISTING CONDITIONS  Exsting 18" Storm Sewer  Exisitng Ditch  Several options were considered for the addition of 7-10 parking spaces; Option 1) parallel parking around the circle, Option 2) spaces on the outside of the circle, Option 3) spaces on Option 1) Parallel Parking around the circle: The minimum recommended parallel parking space size is an 8-foot by 20-foot space. If parallel parking spaces were added, the street would need to be widened by approximately 2-3 feet to accommodate a full lane of traffic and the parallel parking spaces. Many of the yards adjacent to the outside of the circle are landscaped and well maintained. If the extra width was added to the outside of the circle, the resident's yards would be impacted. To increase the pavement width to the inside of the circle, the roadside ditch would either need to be relocated further inside, or a culvert would need to be installed to replace the ditch. Relocating the ditch further inside of the circle will require the removal of multiple trees. Installing culverts to cover the ditch for the additional street width would require a minimum of 140-200 feet of pipe to accommodate  the inside of the circle.  7-10 parking spaces.    5R  Option 2) Parking spaces installed on the outside of the circle: As discussed in the first option, many of the yards adjacent to the outside of the circle are landscaped and well maintained yards. The yards also have irrigation systems, decorate driveways, and a large number of trees. The installation of parking spaces in these yards would likely not be Option 3) Parking spaces installed on the inside of the circle: It appears that parking spaces could be added at a 45° angle off of the street at three locations without requiring the removal of trees. The minimum dimensions of a 45° angle parking space are 9-feet by 19.8- feet. These spaces would still require the installation of culvert in the ditch to accommodate the parking pavement, but approximately 90-120 feet of pipe would be required for 7-10  agreeable to the residents and also appears to be very costly.  spaces which is less than the pipe required for Option 1.  ARROWWOOD CIRCLE-OPTION3  Pvop. Parking  18 Cuivert  18 Cuvert  Exist. 18  Prop. Parking Stm, Swr.  JGir  Regrade Ditch  18 Cuvert  Prop. Parking    5  It was both the Mayor's and HDR's opinion that Option 3 would be the most cost effective option, limit impact to trees and existing yards, and provide the easiest method for parking (45° angle versus parallel parking). An Opinion of Probable Construction Cost was prepared The Mayor also noted that if an asphalt contractor would be on site to pave parking spaces that it may be an appropriate time to reconstruct the existing asphalt pavement on Arrowwood Circle. The existing pavement has extensive lateral cracking and was rated as a 2C int the 2018 Update to the Street Condition Assessment. Arrowwood Circle is among the 8v worst rated streets in the City. HDR included quantities in the attached Opinion of Probable Construction Cost to reclaim the existing asphalt and repave the circle as well as  for Option 3.  Arrowwood East (from the circle to S. Piney Point Road), rated a 2B.  8. Maintenance Projects  Council has previously approved quotes or proposals for multiple maintenance projects  throughout the City. The following is a status report for each project:  Concrete Point Repairs Memorial Point picture) attached) North Country Squire  Recommend full panel replacement to repair pot hole (see attached Opinion of Probable Construction Cost (OPCC) - $23,400.00 (see Recommend the replacement of multiple panels to repair heavy Opinion of Probable Construction Cost (OPCC) - $78,000.00 (see Recommend full depth asphalt point repairs in multiple places Opinion of Probable Construction Cost (OPCC) - $45,524.00 (see  cracking and pot holes attached)  Memorial Drive - between Greenbay and Lacewood exhibiting alligator cracking and rutting  attached)  9. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms    ER  the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off oft the larger drainage projects the City! has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road:  Opinion of Probable Project Costs (OPPC) 96-inch (replace in kind)-$986,200.00  9'x9' RCB (equivalent size concrete material) -$ $1,921,353.00 Dual 8'x7' RCB (ultimate outfall size) $2,227,785.00 A list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs of failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Opinion of Probable Construction Costs (OPCC)- Asphalt Reclamation- - $746,740.00 Concrete avement-51623.46000  Last repaved in 2005  Typical lifespan of asphalt road with that level of traffic is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing on Various Streets  9. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and: subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule- -  30% Design competon-1224/2018 Final Design Completion- 6/17/2019 Authorization for Bidding-6 6/24/2019 Advertise for Bidding July Bid Opening-mid-August  Presentation of 30% Design - January Council Meeting-1/28/2018 Authorization for Final Design February Council Meeting-2/26/2018  Award Contract- = August Council Meeting-8/26/2019 Construction Notice to Proceed -late-September Construction Completion Date - May 2020    ER  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule- Proposal Approved-2/25/2019 Design Completion- -6/24/2019 Authorization for Bidding - July Council Meeting Advertise for Bidding - August Bid Opening-midseptember  Award Contract - September Council meeting 9/23/2019 Construction Notice to Proceed -late-October Construction Completion Date - late April 2020 Anticipated Schedule- Proposal Approved -4/22/2019 PER Completion - late August PERI Presentation to Council- - 8/24/2019 Resident Meeting - Early September Final Design Authorization- - September Council Meeting Final Design Completion- - January 2020 Authorization for Bidding - February 2020 Advertise for Bidding - February 2020 Bid Opening - March 2020 Award Contract-/ April 2020 Construction Notice to Proceed - May 2020 Construction Completion Date - February 2021  Wilding Lane Drainage & Paving Improvements Project    Arrowwood Circle Paving and Park Improvements Opinion of Probable Construction Costs City of Piney Point Village HDRJ Job No. 19-004  Item  Item Description  Unit Quantity Unit Price L.F. 470 L.F. 120 SY 3,200 S.Y. 3,500 TON 132 GAL 1,225 L.F. 340 LS 1 SY 270 SY 295 C.Y. 40 GAL 103  Cost $3,525.00  Arrowwood Cir. Drainage Items 2 place, thes sum of: Arrowwood Cir. Paving Items  1 Regrade existing ditch, complete inp place, thes sum of:  $7.50 $90.00 $10,800.00 $22.00 $70,400.00 $8.00 $28,000.00 $180.00 $23,814.00 $4.00 $1.50 $3,000.00 SUBTOTAL PAVING: $130,624.00 $22.00 $55.00 $16,225.00 $35.00 $4.00 SUBTOTAL PARKING: $23,978.00 SUBTOTAL: $168,927.00 30% CONTINGENCY: $50,680.00  18" RCP all depths (open cut), including bedding and backfill, complete in  SUBTOTAL DRAINAGE: $14,325.00  3 2" Type! DH HMAC overlay, including tack coat 4 complete inj place, thes sum of: 6 Prime Coat 7 complete in place, the sum of: 8 Traffic Control & Regulations Arrowwood Cir. Parking Paving Items 9 2"1 Type DH HMAC overlay, including tack coat 10 8" Type AH HMAC Black Base Course 11 Cement Stabilized: Sand, complete inp place, the sum of:  Recycled Cement Stabilized Base Course, 8" minimum depth, including the removal of anye excess material and Microcracking of stabilized base, 5 Cement for Base Course (7%6), complete inp place, thes sum of: 4" wides solid white Typel Ireflective pavement markers thermoplastic),  $4,900.00 $510.00 $3,000.00 $5,940.00 $1,400.00 $413.00  12 Prime Coat  OPINION OF PROBABLE CONSTRUCTION COST: $219,607.00  These estimates are presented for planning purposes only and ares subject to change as the project progresses    MEMORIAL DRIVE    MEMORIAL DRIVE    MEMORIAL DRIVE    Memorial Drive Opinion of Probable Construction Costs Cityo of Piney Point Village  Asphalt Point Repairs Item  Item Description  Unit Quantity Unit Price Cost  1 2"Type DHMACO overlay, including tack coat 2 8"Type AH HMAC Black Base Course 3 Remove and dispose of existing pavement and base material 5 4" wide solid yellow" Typel Ireflective pavement markers thermoplastic) 6 4", wide solidy yellow Type Ireflective pavement markers (thermoplastic)  SY 250 SY 265 SY 265 GAL 95 LF 440 LF 125 LS 1  $40.00 $10,000.00 $60.00 $15,900.00 $20.00 $5,300.00 $7.00 $665.00 $8.00 $3,520.00 $8.00 $1,000.00 $5,000.00 $5,000.00 SUBTOTAL: $41,385.00 10% CONTINGENCY: $4,139.00  4 Prime Coat  7 Traffic Control & Regulations  TOTAL OPINION OFF PROBABLE CONSTRUCTION COST: $45,524.00  These estimates are presented for planning purposes only and are subject to change ast the project progresses        Memorial Point Lane Opinion of Probable Construction Cost City of Piney Point Village  Concrete Point Repair Item  Item Description  Unit Quantity Unit Price Cost  1 Traffic Control, complete inp place, thes sum of: 3 Zero curb cut back, completei inp place, the sum of: subgrade, complete in place, thes sum of:  LS 1 LF 70 LF 25 SY 165  $1,500.00 $1,500.00 $10.00 $700.00 $12.00 $300.00 $100.00 $16,500.00 CONSTRUCTION COST $19,000.00 10% CONTINGENCY $1,900.00 TOTAL CONSTRUCTIONCOST $20,900.00  2 Remove, dispose, and replace 6" concrete curb, complete inp place, the sum of: Concrete point repair including removal, disposal, reinforcing joints, dowels, paving under cut, andr replacement of 10" thick concrete and: 12" thick cement stabilized: sand  These estimates are presented for planning purposes onlyo and are subject t0 change as the projeci progresses        NORTH COUNTRY SQUIRE        N.C Country Squire Opinion of Probable Construction Cost City of Piney Point Village  Concrete Point Repairs Item  Item Description  Unit Quantity Unit Price LS 1 LF 350 SY 600  Cost $1,500.00 $1,500.00 $10.00 $3,500.00 $100.00 $60,000.00 CONSTRUCTION COST $65,000.00 10% CONTINGENCY TOTAL CONSTRUCTION COST $71,500.00  1 Traffic Control, complete inj place, the sum of:  2 Remove, dispose, and replace 6" concrete curb, complete inp place, the sum of: Concrete pointr repairi including removal, disposal, reinforcing joints, dowels, paving under cut, andi replacement of7 7" thick concrete and 12" thick cement stabilized: sand  subgrade, complete inp place, the sum of:  $6,500.00  These estimates are presented! for planning purposes only ando are subject t0 change as the project progresses    Council Agenda Item Cover Memo  5/20/2019 Date of] Meeting  To: Agenda Item: at #2 White Pillars  Mayor and City Council  Discuss and take possible action on a Proposal for Survey Services for the topographic and metes and bounds survey for the proposed drainage improvements  SUMMARY/BACKGROUND (WHY): Council previously request that HDR obtain a Proposal for Survey Services to obtain a topographic and metes and bounds survey for the proposed drainage easement and drainage improvements at #2 White Pillars. Attached is a Proposal from MBCO Surveying to establish a 20-foot drainage  easement and obtain topographic survey for a total of $2,340.00.  STAFF RECOMMENDATION: ESTIMATED COST: $2.340.00  FUNDING SOURCE:  CURRENT: BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    MBCO A  WBE! DBE SBEI HUB CERTIFIED  PROPOSALI FOR LAND SURVEYING SERVICES  May 15, 2019 HDR, Inc. 4828 Loop Central Drive, Suite 800 Houston, TX77081 Attn: Joseph Moore, P.E., CFM City Engineer  Ref: Request for Proposal for topographical survey and metes and bounds description with exhibit for 201 foot drainage easement in #2 White Pillars  Dear Mr. Moore:  MBCO Engineering, LLC. (MBCO) is pleased to submit this proposal for professional surveying services for the scope provided by HDR, Inc. on May 14, 2019 which will consist  oft topography and metes and bounds description with exhibit. Metes and Bounds Description with Exhibit ($740.00)  Topography ($1,600.00) GRAND TOTAL: ($2,340.00) Topography ($1,600.00)  MBCO will establish horizontal and vertical control based on Piney Point Village MBCO will perform Topographic survey of the property that meets Category 6, Condition Il ofthe Manual of Practice for Land Surveying in the State of Texas. MBCO will perform the topography consisting of 20-foot cross-sections and all right of way features including sanitary and storm sewer flow line elevations (size and type of pipes willl be collected), cleanouts, trees, pavement, inlett top ofg grates, MBCO will perform measure downs on all water valves to the top of nut. MBCO will utilize 811, and research private and public utilities, pipeline companies, and Memorial Village Water Authority for utility records and field  Benchmark System.  MBCO will locate existing property monumentation.  fences, walls, gates, etc.  marking of existing utilities in the projectarea.  DELIVERABLES:  Field book notes and sketches.  APoint File int the standard ASCII (P, N,E,Z, D) format.  1505 Highway 6 South, Suite 180. Houston, TX7 77077. wwemboengmemgcon TBPE Firm Registration No. F-16850JTBPLS Firm Registration No. 10194112    MBCO  WBE! IDBE SBEIHUB CERTIFIED  Metes and Bounds Description with Exhibit ($740.00)  MBCO will perform a metes and bounds description with exhibit (survey plat) for the proposed 20-foot drainage easement that metes the Category 1B, Condition II survey oft the Manual of Practice for Land Surveying in the State of  Texas. Deliverables  MBCO will provide a signed and sealed metes and bounds description to accompany a signed and sealed 11x17 exhibit of for the 20-foot drainage  easement.  SCHEDULE  MBCO will perform the above described said tasks within 5 working business days that will begin the immediate working business day after the Notice to  Proceed is given.  Payment  The above services are al lump sum and willl be! billed monthly onap percentage complete basis. This cost proposal is valid for 30 days and may be re-evaluated afters such time to account for any changes with the project scope, environmental factors and/or the general rate schedule. Ift this proposal is acceptable, please sign and return a copy. If you have any questions you  may reach me at dave-brister@mbcoenbcoengineering.com,  Thank you for the opportunity and we appreciate doing business with you.  Sincerely,  David Powell Brister, RPLS  1505 Highway 65 South, Suite 180- Houston, KTT-wawwwe TBPE Firm Registration No. F-16850JTBPLS Firm Registration No. 10194112    MBCOJ  WBE) DBE SBEIHUB CERTIFIED  Acceptance: Ifthis proposal meets with your approval, please sO indicate your acceptance by executing it int the space provided below and return two originals. Your written acceptance of this proposal will consummate the Agreement which can be terminated by either party upon receipt of written notice. Upon termination, all fees currently earned under the terms of this Agreement will be due and promptly paid.  BY: DATE: NAME: TITLE: ADDRESS:  MBCO ENGINEERING, LLC. "SURVEYOR" BY: DATE: NAME: TITLE: ADDRESS:  1505 Highway 6 South, Suite 180 Houston, TX77077  1505 Highway 6 South, Suite 180. Houston, TX7 77077. www.mboengneenng.com TBPE Firm Registration No. F-16850 ITBPLS Firm Registration No, 10194112    MBCOJ  WBEIDBE SBEHUB CERTIFIED  Attachment A  Scope of Services to be performed in areal highlighted and hatched below  1505 Highway 6 South, Suite 180. Houston, X77077-www.mpcoenginering.com TBPE Firm Registration No. F-16850 ITBPLS Firm Registration No. 10194112    EXHIBIT D Fee Schedule MBCO ENGINEERING, LLC  White Pillars Lane Topography and Metes and Bounds Description w/E Exhibit  VASKDESCRIPTION  SURVEY PROJECT MANAGER  SURVEY SURVEY 2-MAN 3-Man  ADMINI  TOTAL &COSTS 3.5 $ 525.00 1.5 $ 205.00 $ 870,00 $ S 11  RPLS TECHNICIAN TECHNICIAN- SURVEY SURVEY ABSTRACTOR CLERICAL TOTALHRS. LABORHRS.  GPS,SIT CREW CREW SETFEE  Boundary and Control Setting Control and Level Loop Boundary Recovery Topography HOURS SUB-TOTALS CONTRACT RATEF PERH HOUR TOTAL LABOR COSTS % DISTRIBUTIONOFS STAFF HOURS SUBTOTAL Task Metes and Bounds Description Metes and Bounds w/E Exhibit  0.5 0.5  3  0 $60 s 55.00  150.00 $ 140.00 $ 100.00 $ 90.00 S 145.00s 160.00  $0.00 0.0% $0.00  $140.00 20.0% $140.00  $0.00 $180.00 0.0% 40.0% $0.00 $180.00 6  $0.00 $1,280.00 $0.00 $0.00 160.0% 0.0% 0.0% $0.00 $1,280.00 $0.00 $0.00  1,600.00 1,600.00 0 S S 740.00 0 $ o 0  0,0%  HOURS SUB-TOTALS CONTRACT! RATEF PERH HOUR TOTALLABOR COSTS DISTRBUTIONOF STAFFHOURS SUBIOALESK  0 $0.00 $0.00 0.0% 0,0% $0.00 $0.00 Number of Items  150.00$ $0.00 0.0% $0.00 Number of Days  140.00_ 100.00 $ 90.00 145.00S 160.00 60.00 $ 55.00  $140.00 $600.00 $0.00 14.3% 85.7% 0.0% $140.00 $600.00 $0.00 Numberof People/Or Rate Rooms Per Item Rate Items  $0.00 $0.00 0.0% 0,0% $0.00 $0.00 Number of  $740.00 $740.00 TotalCost  Task Description  Total Projeci rotals  2,340.00  Page 1 of1  Exhibit D    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNÇIL MEETING MONDAY, APRIL 22, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, APRIL 22, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDAITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling, CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  LISTED BELOW.  Joel Bender, Dale Dodds, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:30 p.m.  PLEDGE OF ALLEGIANCE Agenda Item #2. 1.  CITIZENS WISHING TO ADDRESS COUNCIL: Public Comments were addressed after  Discuss and take possible action on the MVPD monthly report  Chief Schultz presented the monthly report for March. He reported the police department has expended 21% of the budget whereas end of the year projections were at 25%. Chief explained the department is currently short staffed by 2 employees, 1 sworn police officer and 1 dispatcher. The police department responded to 2,147 calls, 1,569 House Watches, 7 accidents, and issued 439 citations in Piney Point. Top calls for service continue to be False Alarms followed The police department continues to evaluate and test technology projects.  by suspicious situations.  One of the projects is the use of an ALPR System. It's a different concept. There is no purchasing, everything is on a lease program. Everything is housed in the cloud, there is no structural installation. There is currently one inj place on Piney Point and it will remain at that location for 10 days and then itwill be moved to Bunker Hill for 10 days and then to Hunters Creek for 10 Another project the police department has been evaluating and testing are drones. Drones can be dispatched to 911 calls that meet certain criteria. When a 911 call is received; and based on the criteria of the 911 call, the drone is deployed, it goes to the location, and provides an overview to the officer as they are responding. Drones can respond to alarms, fires, identify hot spots, and provides an extra level of protection for the police officers.  days.    Both test projects are no cost. They are funded by outside sources. Chief will provide additional information and possible presentation next month on how this  technology is being developed.  Mayor Kobelan announced Council would proceed to Agenda Item #2 since it is related to discussion of Agenda Item #1; and then return to Citizens wishing to address Council. 2. Discuss and take possible action on Resolution 19.04.22 conveying the work of the TriCities Public Safety Committee to the Memorial Villages Police Council Member Ebeling made a motion to approve Resolution 19.04.22 acknowledging the efforts and recommendations of the Tri-Cities Public Safety Committee that the project be conveyed to the Memorial Villages Police Commission for the Memorial Villages Police Department for further study, evaluation and possible implementation. Council Member Thompson seconded the  Commission  motion and it passed unanimously.  CITIZENS WISHING TO ADDRESS COUNCIL:  Kelly Raley, 1 Stayton Circle, wanted to bring fence issues to Council's attention:  New fence construction affecting her neighbor on Claymore and Hedwig Ms. Raley stated, a resident of Piney Point cannot have a privacy fence if their backyard is along a city street or sidewalk. Itmust be an open fence. Ms. Raley wants to be on record that she believes there were more than 8 people that  wanted the fence regulations changed.  3. Discuss and take possible action on the VFD monthly report  Commissioner Nash reported to Council regarding the VFD monthly report. Annual Family Day: Great turnout by members of the Fire Department. Not many attended from supporting cities. Next year there will be more advertising. Architect has been selected for the remodeling of the Fire Station Bunker Hill process has not started but anticipate starting late May The Commission will monitor the Houston Fire Department situation regarding possible layoffs, the 29% increase, and the impact the compensation will have on the Metro area and the availability of EMS resources Discussion regarding the acceptance of Piney Point Circle as a Public Street Council discussed the potential of accepting Piney Point Circle as a public street. There was no action taken. Discussion will continue at the next Council meeting. City Attorney will review options and present recommendations at the next Discussion with Kinkaid representatives regarding a proposed second turn Kinkaid is proposing turning 3 lanes into 4 lanes. Council discussed Kinkaid's proposed second turn lane on San Felipe. Kinkaid explained they performed traffic  Will be setting Budget Workshops for 2020 Dor not anticipate additional budgetary items  4.  Council meeting. lane  5.    counts at 5 locations at high traffic times and they looked at 4 different configurations for the analysis. Council Member Kollenberg requested a copy of the presentation and a copy of the previous study. No action was taken. Council Discuss and take possible action on the Mayor's monthly report, including Council discussed improvements regarding shallow ditches, drainage, culverts and  discussed bringing item back for a future agenda.  6.  but not limited to:  Hacienda Lane and Beinhorn Project  repairing the street for Hacienda Lane and the Beinhorn Project.  7. Discuss and take possible action on the City Administrator's monthly report.  March 2019 Financials  The City Administrator updated Council on the Financials. Harris County Appraisal  District has updated their records. The City is doing well.  8. Discuss and take possible action on the City Engineer's monthly report The City Engineer updated Council on the status of the following projects: Surrey Oaks Paving & Drainage Improvements: HDR is working on the final Beinhorn Drainage and Sidewalk Improvements Project: HDR is in the design phase which includes improvements on Grecian Way. HDR will proceed with design of culvert resetting and ditch regrading on Grecian Way instead of storm City of Houston - Windermere Project: The Contractor has started accessing the easement and removed trees and established a temporary road and fencing. There are issues and concerns for the resident of #17 Windermere. The resident has been communicating directly with the City of Houston. Until the issues are resolved, the project is on hold. Resident of #18 Windermere Lane was present to express their concern regarding the Windermere Project. #2 White Pillars/Jeffers Ct./Pineneedle: The resident at #2 White Pillars has expressed concern with an 18-inch storm sewer pipe along the east side of his property outfalling into Soldiers Creek. The resident reported that water bubbles up and eventually floods garage. Council approved a quote to clean and televise the storm sewer. There was conversations regarding the costs of Memorial Drive Traffic Lights: There were concerns with the Memorial/Briar Forest traffic light operation. After inspection there appeared to be no issues with signal operations. HDR noted that there appears to be a lack of coordination between the traffic signals on Memorial through the City. It is recommended that the corridor be studied to update traffic counts and adjust Maintenance Projects: Crack Sealing is recommended to prevent water from Raised Crosswalk at Blalock and Quail Hollow: Council discussed crosswalks Discuss and take possible action on removal and replacement of driveway  design  sewer installation.  improvements with and without the driveway replacement.  timings in both directions. soaking into the base. and requested an estimate.  9.  culverts on the south side ofWilliamsburg    Council Member Ebeling made a motion to approve the proposal from DonMar Grading to remove and replace the driveway culverts on the south side of Williamsburg for the amount of $29,500. Council Member Thompson seconded the  motion and it passed unanimously.  10. Discuss and take possible action on Professional Engineering Services for Council requested HDR provide a proposal for Professional Engineering Services to provide preliminary engineering, final engineering design, bid, and construction management, and construction observation. Council Member Ebeling made a motion to approve Professional Engineering Services for the Wilding Lane Drainage and Paving Improvements Project. Council Member Thompson seconded the  the Wilding Lane Drainage and Paving Improvements Project  motion and it passed unanimously.  11. Discuss and take possible action on the minutes of the March 25, 2019 Council Member Bender made a motion to approve the minutes of the March 25, 2019 Council Meeting. Council Member Ebeling seconded the motion and it passed  Council meeting. unanimously. etc.  12. Discuss and take possible action on any future agenda items, meeting dates,  Special Meeting on 05/08/2019  13. Adjourn  Council Member Ebeling made a motion to adjourn. Council Member Bender seconded the motion and it passed unanimously. The meeting adjourned at 8:52  p.m.  PASSED AND APPROVED this 20th day of May, 2019  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING WEDNESDAY, MAY 8, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON WEDNESDAY, MAY 8, 2019 AT 5:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling,  LISTED BELOW.  Joel Bender, Dale Dodds, Brian Thompson ABSENT: Henry Kollenberg  CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette  Arriaga, Director of Planning & Development; Joe Moore, City Engineer DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 5:31 p.m.  PLEDGE OF ALLEGIANCE  Mayor Kobelan congratulated Michael Herminghaus on his election to Alderman Position Mayor Kobelan thanked John Ebeling for serving the City and its residents for 26 years as  No. 1  Alderman in Position No. 1  1.  Canvass the 2019 General Council Election. Discuss and take possible action  on Resolution 19.05.08 declaring candidates as stated Mayor Kobelan canvassed the 2019 election results:  Position No. 1: Position No. 2: Position No. 5:  Michael Herminghaus received 206 votes. John Ebeling received 148 votes. Michael Herminghaus was elected to Position No. 1 J. Dale Dodds received 237 votesand was unopposed Brian Thompson received 252 votes and was unopposed  Council Member Ebeling made a motion to approve Resolution 19.05.08 declaring the candidates as stated. Council Member Bender seconded the motion and it  passed unanimously.  2. 3.  Swearing in of Council Members  Mayor Kobelan swore in Council Members Herminghaus, Dodds, and Thompson. Discuss and take possible action on election of Mayor Pro Tempore    Council Member Thompson made a motion to elect Council Member Bender to serve as Mayor Pro Tempore. Council Member Dodds seconded the motion and it Discussion and take possible action on MVWA Interlocal Agreement Joe Moore reviewed the MWWA Interlocal Agreement with Council. The City's drainage improvements and the MWWA water and sanitary sewer facility improvements to Surrey Oaks Lane will be a joint project and constructed on the same road right-of-way easement and by the same general contractor. MWWA agrees to pay their portion of the engineering services, bid preparation, construction management, construction observation, and it also includes an amount not to exceed $170,000. Council Member Bender made a motion to approve the Interlocal Agreement between Memorial Villages Water Authority and the City of Piney Point Village. Council Member Herminghaus seconded the Joe Moore explained to Council the Amendment to the Fee Proposal for Professional Engineering Services for Water and Sanitary Sewer Improvements to the Surrey Oaks Paving and Drainage Improvement Project is an amendment to the engineering contract. The amendment addresses performing the additional design of the water line, pipe bursting and additional cost of the bid phase service, construction management, and construction observation phase services for: installing a new 6-inch PVC water line along the south side of Surrey Oaks beginning at North Piney Point Road to 11321Surrey Oaks rehabilitate the existing sanitary sewer pipe by pipe bursting at Flint Point to Council Member Bender made a motion to approve the Amendment to the Fee Proposal for the Surrey Oaks Paving and Drainage Improvements Project. Council  passed unanimously.  4.  motion and it passed unanimously.  Surrey Oaks  Member Dodds seconded the motion and it passed unanimously. 5. Discuss and take possible action on CenterPoint Rate Case  CenterPoint is raising rates. Gulf Coast Coalition of Cities is seeking a rate reduction. Council Member Dodds approved Resolution 19.05.08.B Suspending the May 10, 2019 effective date of CenterPoint Energy Houston Electric, LLC'S requested rate change. Council Member Bender seconded the motion and it  passed unanimously. Discuss private streets  6.  Council's concern with regards to taking over a private street is that of setting a precedent. There are currently 19 private streets in Piney Point Village. The private streets will need to meet certain standards and each resident must have a clear understanding of their own requirements. The taking over of a private street  by the City will be a long and complicated process.  7. Discuss and take possible action on any future agenda items, meeting dates,  etc.  Council had an interest for the following for future agenda items:  Budget  City Council availability dates    Bunker Hill election and Fire Department Police Commission and Virtual Gate  John Ebeling to remain as an Alternate Police Commissioner  Strategic Planning Audit Draft  8. Adjourn  Council Member Bender made a motion to adjourn. Council Member Thompson seconded the motion and it passed unanimously. The meeting adjourned at 6:27  p.m.  PASSED AND APPROVED this 20th day of May, 2019  Mark Kobelan Mayor  Karen Farris City Secretary