GASTON COUNTY BOARD OF EDUCATION REGULAR SESSION Gt Counts! Schools Shaping Our Future 943 Osceola Street, Gastonia, NC28054 September 16, 2024 5:30 p.m. Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Agenda Adoption Type of Item: Consent Action OInformation Main Points: Consideration of Formal Agenda for Monday, September 16, 2024. Roberts Rules of Order (Revised) adoption of Agenda for meeting sequence and structure. Fiscal Implications: None Recommendation: Adoption of Agenda Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent GASTON COUNTY BOARD OF EDUCATION Jeff K. Ramsey - Chairman Dot Cherry - Vice Chairman Josh Crisp, Dallas Township Lee Dedmon, Gastonia Township Dot Guthrie, Gastonia Township Tod Kinlaw, South Point Township Robbie Lovelace, Cherryville Township Brent Moore, Crowders Mountain Township A.M. Stephens, III, Riverbend Township County/ - Schools Dr. Morgen A. Houchard, Superintendent 943 Osceola Street, Gastonia, NC 28054 Monday, September 16, 2024 5:30 p.m. Agenda Regular Meeting Page(s) I. Call to Order II. Invocation III. Pledge of Allegiance IV. Agenda Adoption - Action.. V. Good News - Information VI. Classroom Moment = Information. VII. Public Expression - Information VIII. Approva/Correction of Minutes - Action IX. Operations Committee Report - Information. 1-3 4-7 8 9 10 11-15 16 17 18 19 August 19, 2024.. X. Curriculum & Instruction Committee Report - Information XI. 2023-2024 State Results and Path Forward - Information. XII. Consent Agenda - Action. Consent Agenda Item (s) will be adopted with a single motion, second vote, unless a request for removal from the Consent Agenda is heard from a Board Member. A. Recommended Personnel.. 20 21-30 31-32 33 34 35 36 37 B. Budget Amendments & Budget Transfers. C. construction/Repair Change Orders.. D. Local Assessment Schedule and Local Testing Report 2024. -Hunter Huss High School - Cooling Tower Replacement. E. Contracts. -GoGuardian Software -Contract Transportation. XIII. Superintendent's Comments 2 XIV. Closed Session - Information. 38-39 N.C.G.S. $143-318.11(a)3) Consultation with Attorney N.C.G.S. 9143-318.11(a)(6) Personnel XV. Adjournment 3 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Good News Type of Item: D Consent Action K Information Main Points: Each month, the Communications/Public Information Department compiles "Good News" about our schools, students, employees, and community partners. See attachment. Fiscal implications: None Recommendation: None Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: Communications/Public Information Superintendents Office) 4 BOARD AGENDA INFORMATIONALITEM DEPARTMENT: Communications.Pablic Information Department TOPIC: GOOD NEWS FOR THE MONTH OF: September 2024 1. Employees from six schools in the Dallas area - North Gaston, W.C. Friday, Carr, Costner, Highland, and Woodhill were treated to a back-to-school breakfast on August 13 at Salvation Baptist Church at Rankin Lake. The breakfast served as the church's "thank you" to teachers and other school employees for their hard work and commitment to ensuring student success. Each guest enjoyed the chance to win door 2. The following high schools were recognized by the N.C. High School Athletic Association for outstanding sportsmanship for the 2023-2024 year: Ashbrook High School; East Gaston High School; Forestview High School; Highland School of Technology; and Hunter Huss High School. The schools did not have any athletes or 3. Rori McCorkle of Forestview High School and McKinzley Turner of North Gaston High School were winners in the Gaston County Board ofElections "T Voted" sticker competition. The contest featured 68 entries from 12 schools. The students' designs will be used on the "I Voted" stickers that are given out when people go to vote. 4. James Dover of South Point High School and Lilly Friday of Forestview High School were named semifinalists in the 2025 National Merit Scholarship Program. 5. Ashbrook High School and UNC-Chapel Hill graduate British Brooks was selected for the Houston Texans opening-day roster (NFL professional football). 6. Ashbrook High School reignited its theater arts program and is planning to present the show, "Puffs or Seven Increasingly Eventful Years at a Certain School of Magic and 7. Belmont Middle School held a "Yes We Can" food drive to support Webb Street School's pantry program. Homerooms and grade levels competed against each other to 8. Brookside Elementary student Keely Graham received an honorable mention in the 9. Carr Elementary received a donation of school supplies from Dixon Quick Coupling. prizes and received a treat bag as a token of appreciation. coaches ejected from a game for the year. Magic." collect more than 2,000 items. N.C. Farm-to-Table Art Contest. 5 10. Chapel Grove Elementary received a "spirit rock" to display in front of the school. Brandon Weimer and Scott Parker from Martin Marietta Bonds Quarry coordinated the 11.John Chavis Middle School received a donation of school supplies from the Order of 12. The Cherryville High School Education Foundation received an $80,000 grant from the CaroMont Health Foundation to support the renovation ofthe science lab at Cherryville High School. The funds were used to purchase an Anatomage Science and Anatomy 13. East Gaston High School won the Wells Fargo Conference Cup for the 1A/2A Southern 14. East Gaston High School teachers Kaci Wilcox, Brian Johnson, and Nikki Akins attended a national training seminar to learn about how to use an Anatomage Table in the 15. Gardner Park Elementary received a donation of school supplies from Sharonview 16. Gaston Early College of Medical Sciences student Nevaeh Dover was selected as a College Board National Recognition Program award winner for her academic achievements in school and outstanding performance on the PSAT/NMSQT, PSAT 10, 17.7 The following students were elected to serve as members of the Gaston College Student Government Association: Autumn Queen, president, Gaston Early College of Medical Sciences; Bannock Scott, vice president, Gaston Early College High School; Jozzy DaRosa, treasurer; Gaston Early College High School; Amara Bailey, senator, Gaston Early College High School; Alexis Odell, senator, Gaston Early College High School; 18. Hawks Nest STEAM Academy was recognized at the September N.C. State Board of Education meeting as a North Carolina STEM School ofDistinction. The awards program highlights schools that meet rigorous standards and demonstrate a high-quality culture of STEM education. Hawks Nest first won the award four years ago. 19. Lowell Elementary received a donation of school supplies from Quan Services. 20. McAdenville Elementary received a $10,000 donation from the Catherine Pharr donation. the Eastern Star. Table, which is a main feature for the updated science lab. Piedmont Conference. health science, forensic science, and biology classes. Federal Credit Union. and/or Advanced Placement (AP) exams. and Sweet Win, senator, Gaston Early College High School. Carstarphen McAdenville Foundation. 21. North Belmont Elementary teacher Kayla Reid was named the Key Homes Amazing Teacher for the month of August in The Gaston Gazette. 22. Pinewood Elementary received nearly 4,000 school supplies from Coca-Cola 23. Sherwood Elementary received 168 book bags filled with school supplies from the Gastonia-Shelby Alumni Chapter of Kappa Alpha Psi Fraternity. The school also received 24. The South Point High School boys' soccer team won the Gaston Cup championship. The Gaston Cup is at three-day tournament that was held at George Poston Park in Consolidated. adonation ofs school supplies from AT&T. Gastonia. 7 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Classroom Moment Type of Item: a Consent Action B Information Main Points: The classroom moment for September will focus on the new K-12 Science Standards that are being implemented in classrooms this year. Elementary Director Shannon Hullett will highlight the new weather stations that support the 5th-grade standards that have been installed at all elementary schools in the district during the presentation. Fiscal Implications: N/A Recommendation: N/A Policy Implications: N/A Strategic Goal Alignment: Goal2 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Shannon Hullett Department: Academic Services 8 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Public Expression Type of Item: DC Consent Action R Information Main Points: The Board of Education agenda has been made available to the public for review. Citizens wishing to speak before the Board about an agenda item or other topic may do sO during Public Expression. Fiscal Implications: None Recommendation: The Board of Education will establish time (30 minutes) at the beginning of the regular monthly meeting for Public Expression. Any citizen not heard during this time may be heard at the end of the business session. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: CommuncatonsPuDic Information Superintendents Office) Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: APprovaircorrection of Minutes Type of Item: Consent KA Action OInformation Main Points: Approval of Minutes of: August 19, 2024 Efficient consideration of matters pertinent to the successful operation of the school system. Fiscal Implications: None Recommendation: The Board will approve the minutes presented. Policy Implications: Validation of Board Proceedings. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 10 Gaston County Schools Board of Education Monday, August 19, 2024 Meeting 5:30 p.m. Regular Meeting MINUTES The Gaston County Board of Education met in a regular session on Monday, August 19, 2024 at 5:30 p.m. in the Board Room, 943 Osceola Street, Gastonia, NC. The meeting was live on Spectrum Cable Channel 21 and The Gaston County Board of] Education YouTube page. Those Board Members in attendance were: Chairman Jeff] Ramsey, Vice Chairman Dot Cherry, Josh Crisp, Lee Dedmon, Additional attendees include: Superintendent Dr. Morgen A. Houchard, Attorney Sonya McGraw, Associate! Superintendents Gary Hoskins and Tonya Kales, ChierCommunications Officer" Todd Hagans, Dot Guthrie, Tod Kinlaw, Robbie Lovelace, Brent Moore, and A.M. Stephens III. ChiefTechnology Officer Aaron Slutsky and Board Clerk Dana Luoto. Chairman Ramsey called the meeting to order at! 5:30 p.m. and welcomed everyone. Invocation Pastor, Michael Goins, Pastor ofLife Church, led the invocation. Pledge ofAllegiance Agenda Adoption -A Action Adele St. Romain, New Hope Elementary student, led the Pledge of Allegiance. The Board considered. Agenda Adoption - Action Motion to adopt the Agenda as presented was made by Ms. Dot Cherry; seconded by Mr.A.M. Stephens III; motion carried unanimously. (9-0) Good News -Information Mr. Todd Hagans recognized Adele St. Romain from New Hope Elementary. Every year, third-grade students participate in the Gaston Travel Tour educational program. Upon completing the program, the students are asked to write an essay about why they consider themselves the 'Proudest Kid in Gaston County." In May, Adele was named The Proudest Kid in Gaston County. The essay contest is sponsored by Gaston Together. Ms. Dot Cherry presented a Certificate of Recognition to Adele. Mr.Todd Hagansrecognized. James Dovero of South Point High School. James isone ofonly fiveCoolidge Scholars selected this year from a nationwide pool of more than 4,100 applicants. The Coolidge Scholarship is one of the country's most prestigious awards; it covers all tuition, room, board, and expenses for four years of undergraduate study at the university of the recipient's choice. James participated in a rigorous five-month selection process that culminated in three days of in-person interviews and academic assessments at the Coolidge Historic Site in Plymouth Notch, Vermont. Mr. Tod Kinlaw presented a Certificate of Recognition to James. 11 Mr. Todd Hagans recognized the South Point High School tennis team fori its historic achievement. In May, thesestudentathletes: secured the: school's1 first 3A dual-team state championship. As the #2: seed in the Western Regional, South Point defeated North Gaston, Stuart W. Cramer, St. Stephens, North Buncombe, and Hickory, ultimately winning the title with a! 5-3 victory over Fike High School. Mr. Tod Kinlaw presented a Certificate of Recognition to the South Point Tennis Team. Mr. Todd Hagans recognized Valerie Yatko, the Director of Business Partnerships for Gaston County Schools, along with Andrea Stephens, the President of the United Way of Gaston County and Dr. Rodney Freeman, Chairman oft the Executive Committee of the United Way of Gaston County. This summer, Gaston County Schools was honored with the Golden Eagle Award from the United Way for achieving the highest fundraising total among all participating businesses and organizations. Our fundraising total for the 2023-2024 campaign was nearly $115,000. Mrs. Yatko was recognized as the Campaign Coordinator of the Year; however, she was unable to attend the awards luncheon. With us tonight tol help present the award to Mrs. Yatko are Mrs. Stephens and Dr. Freeman. Chairman Jeff Ramsey presented the United Way award tol Mrs. Yatko. Mr. Todd Hagans recognized the Gaston County Board of Education. We learned last week that the Board has, once again, earned the Gold Bell Award from the N.C. School Boards Association. The Gold Bell Award: isg given to local boards ofeducation inl North Carolina that complete "whole board training." This means that each Board member completed the professional development program thati is offered through the state organization's Academy of School Boardsmanship. Our Board of Education has received this recognition many times before, and it goes to show the commitment this Board has to professional development and to our vision ofinspiring success and al lifetime of learning. Public Expression - Information No one signed up for Public Expression. Approva/Correction of Minutes - Action by Mr. Josh Crisp; motion carried unanimously. (9-0) Operations Committee Report - Information Motion to adopt minutes of June 17, 2024 as presented was made by Mr. A.M. Stephens III; seconded Brent Moore is chair oft the committee: and membersare! Dot Cherry, Leel Dedmon and A.M. Stephens III. Chairman Ramsey recognized Ms. Dot Cherry of the Operations Committee who provided a summary oftopics considered and discussed at the most recent meeting. (View report) Curriculum & Instruction Committee Report-1 Information Josh Crisp is chair of the committee and members are Dot Guthrie, Tod Kinlaw and Robbie Lovelace. Chairman Ramsey recognized Mr. Josh Crisp of the Curriculum & Instruction Committee who provided asummary of topics considered and discussed at the most recent meeting. (View report) 12 Annual Surplus Report - Information Chairman Ramsey recognized Ms. Bessie Harvey who gave an update on the annual surplus sales report. During the 2023-2024 school year, we received $7,084.13 from the sale of nine (9) surplus items. Official Depository Designation - Action Chairman Ramsey recognized Mr. Gary Hoskins who presented a PowerPoint on Official Depository Designation. (Mr. A.M.S Stephens III recused himself from voting due tol being in the Finance industry.) (View PowerPoint) Motion The Motion was made by Mr. Lee Dedmon; seconded by Mr. Brent Moore that the Board Approve the Official Depositories for each Schoo/Deparment A vote was taken and motion to approve the item as presented carried unanimously. (8-0) Appointment of School Treasurers - Action Chairman Ramsey recognized Mr. Gary Hoskins who presented a PowerPoint on Appointment of School Treasurers. (View PowerPoint) Motion The Motion was made by Mr. Josh Crisp; seconded by Mr. Lee Dedmon that the Board Approve Treasurers for Each School. A vote was taken and motion to approve the item as presented carried unanimously. (9-0) 2024-2025 Budget Update - Information Chairman Ramsey recognized Mr. Gary Hoskins who presented a PowerPoint on the 2024-2025 Budget. (View PowerPoint) Consent Agenda - Action The Board considered the Consent Agenda: A. Recommended Personnel B. Budget Amendments & Budget' Transfers C. Construction/kepar Change Orders D. Contracts -DOJ COPS Hiring Program Award Extension --Grier Middle School - Network Equipment --Stop Arm Cameras -Contract Transportation --Melmark, Inc. 13 Motion to adopt the Consent Agenda as presented was made by Mr. A.M. Stephens III; seconded by Mrs. Dot Guthrie motion carried unanimously. (9-0) Superintendent's Comments Superintendent Houchard reported the first day ofs school was a success! Chairman Ramsey welcomed back students and teachers. Chairman Ramsey wished himself and Mr. Josh Crisp a Happy Birthday. Closed Session Chairman Ramsey asked the Board to consider going into Closed Session under, N.C.G.S.9143- Motion to go into Closed Session was made by Ms. Dot Cherry; seconded by Mr. A.M. Stephens III; 318.11(a)(6) Personnel and N.C.G.S. $143-318.11(0)03) Consultation with Attorney. motion carried unanimously. (9-0) The Board went into Closed Session at 6:15 p.m. The Board returned to Open Session at 6:52 p.m. Motion The Motion was made by Mr. A.M. Stephens II; seconded by Ms. Dot Cherry that the Board Award a two-year Assistant Principal contract: for the following: Anna Lineberger A vote was taken and motion to approve thei item as presented carriedunanimousy. (9-0) The Motion was made by Mr. A.M. Stephens III; seconded by Mr. Brent Moore that the Board Motion Award a two-year Principal contract for the following: Sharon Potts A vote was taken and motion to approve the item as presented carried unanimously. (9-0) The Motion was made by Mr. A.M. Stephens II; seconded by Ms. Dot Cherry that the Board Motion Award a four-year Principal contract for the following: Caroline Black A vote was taken and motion to approve the item as presented carried unanimously. (9-0) 14 Adjournment All business having been conducted, Motion to adjourn was made by Mr. Josh Crisp; seconded by Mr. Lee Dedmon motion carried unanimously. (9-0) The Board Meetingadjourned at 6:54 p.m. Approved: Jeff K. Ramsey, Chairman [Corporate Seal] Date Approved: Morgen A. Houchard, Secretary 15 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Operations Committee Report Type of Item: D C Consent JA Action R Information Main Points: The Gaston County Board of Education's Operations Committee meets regularly to discuss operations-related projects and issues. Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and A.M. Stephens III. The Committee met on September 9, 2024. A report of the Operations Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal Implications: None Recommendation: None Policy Implications: The Board will be informed of Operations Committee discussions and information. Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 16 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Curriculum & Instruction Committee Report Type of Item: Consent Action X Information Main Points: The Gaston County Board of Education's Curriculum & Instruction Committee meets regularly to discuss curriculum and instruction-related projects and issues. Josh Crisp is chair of the committee and members are Dot Guthrie, Tod Kinlaw, and Robbie Lovelace. The Committee met on September 9, 2024. A report of the Curriculum & Instruction Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal Implications: None Recommendation: None Policy Implications: information. The Board will be informed of Curriculum and Instruction Committee discussions and Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Curriculum and Instruction Committee Department: Curriculum and Instruction 17 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: 2023-2024 State Results and Path Forward Type of Item: Consent Action R Information Main Points: The 2023-2024 State Results will be reviewed to inform the board of the current state of the district based upon the NC Accountability Model. In addition, the path forward will be shared to highlight key strategies to ensure academic performance continues to grow across the district. Fiscal Implications: None at this time Recommendation: None at this time Policy Implications: None at this time Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Tonya Kales Department: Academic Services 18 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Consent Agenda Type of Item: 3 Consent Action I Information Main Points: Approval of the Consent Agenda by the Board for the following items: A. Recommended Personnel B. Budget Amendments & Budget Transfers C. Construction/Repair Change Orders D. Local Assessment Schedule and Local Testing Report 2024 -Hunter Huss High School = Cooling Tower Replacement E. Contracts GoGuardian Software -Contract Transportation Fiscal implications: None Recommendation: Consent items will be adopted with a single motion, second and vote, unless a request for removal from the Consent Agenda is heard from a Board member. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 19 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Recommended Personnel Type of Item: K Consent A Action Oinformation Main Points: In accordance with the provisions of G.S. 115C-2760), "lt shall be the duty of the Superintendent to recommend and the Board of Education toe elect all principals, teachers and other school personnel in the administrative unit." Iti is also within the powers of the Board to hear requests for approved leave, retirement and resignations or terminations in accordance with employment and dismissal regulations. Fiscal Implications: NIA Recommendation: Approve personnel as recommended. Policy Implications: of schools. Necessary: and appropriate personnel willl be provided to assure: successful administration Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Dr. Morgen A. Houchard Department: Human Resources 20 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Budget Amendments and Budget Transfers Type. of Item: 3 Consent R Action Information Main Points: Budget amendments are needed to adjust the approved budget to reflect actual changes in revenue and budget transfers are needed to transfer money to proper expenditure codes as requested by fund managers. Fiscal Implications: Makes adjustments to the 2024-2025 budget. Recommendation: Approval of the attached listing of recommended budget amendments and transfers. Policy Implications: Policy Code: 8300 Fiscal Management Standards Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 21 Gaston County! Schools Changes in Appropriations 2024-2025 Budget Resolution- August Transfers Between Functions State Public! School Fund Function Expense Increase Expense Decrease 6,117 273,983 10,296 2,462 Description 51000 Regular Instructional Services 52000 Special Population Services 53000 Alternative Programs and Services 58000 School-Based Support Services 65000 Operational Support Services 72000 Nutrition: Services 274,399 3,679 14,780 63000 Alternative Programs and Services- Support and Development: Services 292,858 292,858 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 22 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution August Transfers Between Functions Local Current Expense Fund Function Expense Increase Expense Decrease 23,771 1,000 1,180 Description 51000 Regular Instructional Services 53000 Alternative Programs and Services 54000 School Leadership Services 55000 Co- Curricular Services 61000 Support and Development Services 62000 Special Population! Support and Development: Services 63000 Alternative Programs ands Services Support and Development Services 65000 Operational: Support: Services 66000 Financial and Human Resource: Services 69000 Policy, Leadership and Communication/Pubic Information Services 52,950 21,500 1,000 500 376 376 50,000 76,326 76,326 Explanation: These transfers adjust budgeted amounts per requestsfi from fund managers/princpals. 23 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution- August Transfers Between Functions Federal Grants Fund Function Expense Increase Expense Decrease 25,000 568 Description 52000 Special Population! Services 53000 Alternative Programs and! Services 62000 Special Population! Support and Development Services 63000 Alternative Programs and Services- Support and Development: Services 65000 Operational Support Services 20,000 5,000 568 25,568 25,568 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 24 Gaston County! Schools Changes in Appropriations 2024-2025 Budget Resolution August Proposed Expenditures and Sources of Revenue State Public School Fund # 1 Expense Increase (Decrease) 1,777,105 Revenue Increase (Decrease) 1,777,105 Function Description 31000 Revenue Statel Public School Fund 51000 Regular Instructional Services Allotment Revision #13-FY25 (PRC0001) 31000 Revenue- Statel Public School Fund 66000 Financial and Human Resource! Services This amendment budgets funds fort the Central Office Administration allotment- Allotment Revision #13-FY25 (PRC0002) 31000 Revenue- State Public School Fund 54000 School Leadership: Services This amendment budgets funds for the Non-Instructional Support Personnel allotment Allotment Revision #13- FY25 (PRC0003) 31000 Revenue- State Public! School Fund 51000 Regular Instructional Services This amendment budgets funds for funds for the Program Enhancement Teachers allotment Allotment Revision #13- FY25 (PRC0004) 31000 Revenue Statel Public School Fund 54000 School Leadership Services This amendment budgets funds fort the School Building Administrations allotment Allotment Revision #13- FY25 (PRC0005) 31000 Revenue- State Public School Fund 58000 School-Based: Support Services This amendment budgets funds for the School Health Personnel- Position allotment- Allotment Revision #13- FY25 (PRC0007) 31000 Revenue- State Public SchoolF Fund 53000 Alternative Programs and Services This amendment budgets funds for the Instructional: Support Personnel- Certified allotment- Allotment Revision #13 FY25 (PRC0007) Note: Allotment Revision #1 13 shows legislative salary & benefits increases for FY25 This amendment budgets fundsf for the Classroom Teachers allotment- 2 38,767 38,767 3 130,718 130,718 4 87,788 87,788 5 238,824 238,824 6 104,160 104,160 7 103,104 103,104 25 State Public School Fund # 8 Expense Increase (Decrease) 188,002 Revenue Increase (Decrease) 188,002 Function Description 31000 Revenue State Public School Fund 51000 Regular Instructional Services This amendment budgets fundsf for the Career Technical Education-Months allotment- Allotment Revision #13- -FY25 (PRC0013) 31000 Revenue State Public School Fund 51000 Regular Instructional Services This amendment budgets funds for the Career Technical Education-Program Support allotment Allotment. Revision #13- FY25 (PRC0014) 31000 Revenue- State Public School Fund 51000 Regular Instructional Services Allotment Revision #9- - FY25 (PRC0015) 31000 Revenue. State Public! School Fund 51000 Regular Instructional Services This amendment budgets funds for the Disadvantage. Students Supplemental fund allotment- Allotment Revision #13- -FY25 (PRC0024) 31000 Revenue State Public School Fund 51000 Regular Instructional Services This amendment budgets funds for the Teacher. Assistant allotment- Allotment Revision #13-FY25 (PRC0027) 31000 Revenue State Public School Fund 54000 School Leadership Services allotment- -FY25 (PRC0031) 9 2,746 2,746 10 89,197 89,197 This amendment budgets funds for the School Technology Fund allotment- 11 24,729 24,729 12 213,604 213,604 13 818,700 818,700 This amendment budgets funds for the Low' Wealth Counties Supplement 14 31000 Revenue Statel Public School Fund 52000 Special Population! Services Allotment Revision #13-FY25 (PRC0032) 252,567 252,567 This amendment budgets funds for the Children' With Special Needs allotment- Note: Allotment Revision #1 13 shows legislative salary & benefits increases for FY25 26 State PublicSchool Fund # 15 Expense Increase (Decrease) 23,187 Revenue Increase (Decrease) 23,187 Function Description 31000 Revenue Statel Public School Fund 52000 Special Population Services Allotment Revision #13-FY25 (PRC0034) 31000 Revenue State Public School Fund 58000 School-Based: Support Services This amendment budgets fundsf for the School Safety Grant allotment: and Carryover Allotment Revision #9 &19-FY25 (PRC0040) 31000 Revenue State Public School Fund 52000 Special Population Services Allotment. Revision #13&15-FY25 (PRC0054) 31000 Revenue State Public School Fund 54000 School Leadership Services This amendment budgets funds for the Academicall/ntellect: Gifteda allotment 16 299,787 299,787 17 159,395 159,395 This amendment budgets funds for the Limited English Proficiency allotment- 18 278,899 278,899 This amendment budgets fundsf for the Assistant Principal Interns-MSA Students allotment- Allotment Revision #17- FY25 (PRC0067) 31000 Revenue- State Public School Fund 53000 Alternative Programs and Services This amendment budgets funds for the At-Risk Student Services allotment and carryover Allotment Revision #9 &1 13-FY25 (PRC0069) 31000 Revenue State Public School Fund 51000 Regular Instructional Services Thisa amendment budgets fundst for the Career Technical Education Credential allotment Allotment Revision #16- FY25 (PRC0083) 31000 Revenue State Public School Fund 51000 Regular Instructional Services This amendment budgets fundsf for the Textbooks and Digital Resources allotment Allotment Revision #9- FY25 (PRC0131) 19 348,590 348,590 20 127,795 127,795 21 769,561 769,561 Total State Public School Fund Amendments 6,077,225 6,077,225 Note: Allotment Revision #1 13 shows legislative salary & benefits increases for FY25 27 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution August Proposed Expenditures and Sources of Revenue Federal Current Expense Fund # Function Expense Increase (Decrease) 2,263 Revenue Increase (Decrease) 2,263 Description 1 36000 Federal Revenue 72000 Nutrition Services (PRC0053) This amendment budgets funds for the Child Nutrition! Equipment Grant Carryover FY25 2 36000 Federal Revenue (PRC0110) 4,382 53000 Alternative Programs and Services 4,382 This amendment budgets funds for the 21st Century ASPIRE Grant Carryover- FY25 Totall Local Current Expense Fund Account 6,645 6,645 28 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution- August Proposed Expenditures and Sources of Revenue Restricted Grants Fund # 1 Expense Increase (Decrease) 40,956 Revenue Increase (Decrease) 40,956 Function Description 48000 Local Sources Restricted 52000 Special Population Services This amendment budgets carryover funds for the Children With Special Needs funds- FY25 (PRC0032) 2 48000 Local Sources Restricted 72000 Nutrition Services 15,121 15,121 This amendment budgets funds for the Child Nutrition Grant- FY25 (PRC0035) 3 32000 Local Sources Restricted 52000 Special Population Services 16,135 16,135 This amendment budgets funds for the Limited English Proficiency fund- FY25 (PRC0054) 4 37000 Local Sources- Restricted 52000 Special Population Services fund FY25(PRC0305) 2,293,359 2,293,359 This amendment budgets carryover funds for the Medicaid Administration Outreach 5 48000 Local Sources Restricted 51000 Regular Instructional: Services Program fund FY25 (PRC0360) 48000 Local Sources Restricted 51000 Regular Instructional: Services 470,000 470,000 This amendment budgets funds received for the Administrative Training Partnership 6 20,000 20,000 This amendment budgets funds for the NCI Problem Gambling Program Grant-FY25 (PRC0565) 7 48000 Local Sources Restricted 52000 Special Population! Services 15,500 15,500 This amendment budgets funds received for the Robotics funds- FY25 (PRC0571) 29 Restricted Grants Fund # 8 Expense Increase (Decrease) 1,400 Revenue Increase (Decrease) 1,400 Function Description 32000 Local Sources Restricted 51000 Regular Instructional Services This amendment budgets funds for the Commissioners' School fund FY25 (PRC0607) 9 48000 Local Sources Restricted 51000 Regular Instructional Services 5,000 5,000 This amendment budgets funds for the Caromont-East Gaston Grant- FY25 (PRC0619) 10 48000 Local Sources- Restricted 65000 Operational Support Services 9,040 9,040 This amendment budgets funds received for the Ineligible Transportation Cost fund FY25 (PRC0706) 11 48000 Local Sources Restricted 66000 Financial and Human Resource Services 5,872 5,872 This amendment budgets funds received for the Insurance fund FY25 (PRC0840) 12 48000 Local Sources- Restricted 90000 Capital Outlay 100,000 100,000 This amendment budgets funds received for the School Bond 2016- Stanley Roof fund- FY25 (PRC0970) from LS3P1 for Stanley Middle Roof 48000 Local Sources Restricted 90000 Capital Outlay 13 719,500 719,500 This amendment budgets funds received for the County Capital-Gen Rent fund- FY25 (PRC0992) from Martin! Roofing for Stanley Middle Roof Total Restricted Grants Fund Amendments 3,711,884 3,711,884 30 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Construction/Repair Change Orders Type of Item: K Consent K Action . Information Main Points: Attached is a listing of construction and repair change orders that were submitted since the last Board meeting. Any change orders that were less than $100,000 were approved by the Superintendent or his designee in accordance with Board Policy 9030 - Facility Construction. Change orders greater than $100,000 must be approved by the Board. Fiscal Implications: All change orders were prefunded prior to recommendation for approval. Recommendation: Approval of the attached listing of construction/repar change orders. Policy Implications: Policy Code: 9030 Facility Construction Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey, Assistant Department: Capital Projects Superintendent of Operations 31 32 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Local Assessment Schedule and Local Testing Report 2024 Type of Item: R Consent R Action J Information Main Points: The North Carolina Department of Public Instruction's Accountability Services Division ensures that North Carolina's statewide testing program meets the requirements of all applicable state and federal laws. These laws are designed to promote student academic achievement and to assist stakeholders in understanding and evaluating this While the vast majority of testing of Kindergarten -12th grade students is required by the state, some of the testing is also administered at the direction of the Public School Unit. Since July 2016, each local Board of Education (BOE) is required to report to the state on all local testing programs and the calendar for administering those assessments. This report must be submitted to the State Board of Education (SBE) by October 1st of each The school testing calendar has been vetted by Academic Services. The local assessment schedule and local testing plan have been reviewed by the Curriculum & achievement against standards. year. Instruction Committee. Fiscal Implications: None Recommendation: Approve local testing plan. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Michael L. Foust, Ed.S. Department: Testing 33 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Contracts and Expenditures >$100,000 Type of Item: R Consent a Action OInformation Main Points: The attached listing of contracts and expenditures more than $100,000 was reviewed by staff and recommended for approval by the Board, or are contracts less than $100,000 but recommended to the Board for approval. Fiscal Implications: operational savings. Recommendation: Approval All contracts and expenditures will be paid using bond funding, capital proceeds or Policy Implications: Board Policy 8640 Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 34 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Hunter Huss High School - Cooling Tower Replacement Type of Item: Main Points: X Consent 3 Action Information The evaporating cooling tower controls the cooling and heating of Hunter Huss High School. The current evaporating cooling tower is corroding and leaking at multiple areas. In addition, both heat exchangers have failed within the last six months. Parts and labor to continuously repair the aging tower will ultimately cost more than replacing the evaporating cooling tower. Fiscal Implications: Three bids were received: Davis Mechanical Inc. at $368,00, Digitrol at $348,906 and the lowest, Carolina Air Solutions, Inc. at $319,910. Recommendation: Award Carolina Air Solutions, Inc. the contract to replace the Hunter Huss High School evaporating cooling tower at a cost of $319,910. Policy Implications: N/A . Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey, Assistant Superintendent of Operations Department: Operations 35 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: GoGuardian Software Type of Item: a Consent R Action a - Information Main Points: Gaston County Schools is planning to implement GoGuardian software to enhance classroom management and monitor student Chromebook activity during instructional time. GoGuardian offers features that enable teachers to oversee student engagement on their devices, reduce transition times, and optimize teaching efficiency. The total cost for implementing the software is $105,800. However, these expenses willl be fully covered by funds provided by the North Carolina Legislature through the NCDPI, meaning Gaston County Schools will incur no direct costs. For the past five years, Gaston County Schools has relied on DyKnow software for Chromebook monitoring. However, following DyKnow's acquisition by another company, the software has been deprecated, prompting the transition to GoGuardian. Fiscal Implications: Zero cost to Gaston County Schools. Recommendation: The Operations Committee supports the implementation of GoGuardian software. Policy Implications: N/A Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Aaron W. Slutsky Chief of Technology Department: TSS 36 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Contract Transportation Type of Item: BC Consent X Action Information Main Points: GCS contracts with private transportation companies to transport EC Students, McKinney-Vento. students, foster students, and for other miscellaneous services. GCS will contract with three (3) private companies: AAT (American Alternative Transportation), CST (Carolina Specialty Transport) and Primary Care Solutions. The term of these contracts shall be August 14, 2024 thru June 30, 2025. GCS shall have two (2) one-year options as follows: Option 1 - July 1, 2025 thru June 30, 2026; Option 2 - July 1, 2026 thru June 30, 2027 (each a "Renewal Term"). Fiscal Implications: per year. The cost of contracting with three (3) contract companies is estimated to cost $1,180,000 Recommendation: Board approval to contract with three (3) private companies: AAT (American Alternative Transportation), CST (Carolina Specialty Transport) and Primary Care Solutions. Policy Implications: Policy Code: 6320 Organization of Student Transportation Services Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey, Assistant Superintendent of Operations Department: Operations 37 Agenda Item Meeting Date: 9/16/2024 Agenda Item Title/Topic: Closed Session Type of Item: Consent Action K Information Main Points: Closed sessions shall be held when required to permit a public body to act in the public interest as permitted by law. N.C.G.S. $143-318.11(a)6) Personnel N.C.G.S. $143-318.11(a)3) Consultation with Attorney and to receive advice with respect to the lawsuits captioned: Ino order to consult with the Board's attorney and protect the attorney client privilege, 19-CVS-3893 McKinney et al. VS. Goins and The Gaston County Board of Education -21-CVS-5016 Bostic VS. Phroneberger and The Gaston County Board of Education -21-CVS-5017 Lukinoff VS. Barber and The Gaston County Board of Education -21-CVS-5018 Brittain VS. Beason and The Gaston County Board of Education -21-CVS-5019 Long VS. The Gaston County Board of Education -23-CVS-4209 Clanton VS. The Gaston County Board of Education 323.CV-643-RUC-DCK Roger Perkins VS. The Gaston County Board of Education -Any other legal matters. Fiscal Implications: N/A 38 Recommendation: 318.11. Board to consider information provided in Closed Session in accordance with G.S. $143- Policy Implications: N/A Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Sonya McGraw, Attorney Department: ega/supernendents Office 39