City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, MARCH 25, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT' VILLAGE WILL HOLD Al REGULAR MEETING ON MONDAY, MARCH25, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report Discuss and take possible action on Ambulance Funds Discuss and take possible action on VFD Letter of Intent  Discuss and take possible action on Metro Transit Authority Extension Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  Uretek lifting of three utility boxes including but not limited to: February 2019 Financials  7.  Discuss and take possible action on the City Administrator's monthly report,    8. 9.  Discuss and take possible action on Ordinance 19.03.25 Revised Flood Plain Discuss and take possible action on the City Engineer's monthly report 10. Discuss and take possible action on the minutes of the February 25, 2019 City 11. Discuss and take possible action on any future agenda items, meeting dates, etc. 12. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government  Ordinance  Council meeting  Code  13. Action outside of Executive Session, if any  14. Adjourn  CERTIFICATION  Icertify that a copy of the March 25, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on March 22, 2019.  L Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VILLAGES POLICE: DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to be held at 6:001 PM, on, March 18, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose ofo considering and, if deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may ber recessed for a future meeting.  b. Approval of Minutes -1 From February 11th meeting, as recorded. Financial Report Update, discussion and possible action. 1. FY20191 Budget Review and Discussion. 2. Annual Capital Assets Report  a. Possible Creation ofl Building Replacement Fund. 3. Consideration ofincrease in HSA Employer Contribution. d. Committee Reports Update, discussion and possible action.  1. Finance Committee - Budget & Accounting Policies & Procedures. 2. Personnel Committee - Preliminary FY20 Staffing, Salary and Benefits.  3. I.T. Committee - Fleet Tracking Upgrade. New Business - Update, discussion and possible action. 1. Vehicle Tracking System Purchase and Activation. 3. Paladin Drones MOU- - System Test and Evaluation Period.  2. AFLAC - New benefit.  Chief'supdates - Overview of monthly reports. 1. Cals/neidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD Assist Response Times  5 Follow Upl Items from previous meeting - Discussion and possible action on the following outstanding items.  1. Retiree Health Care long-term plan.  2. Virtual Gatel Project = Flock Test and Evaluate Single Camera Unit.  Page 3of1 109  03/14/19    Notice of Regular Meeting Page2  h. Suggestions for future agenda items Discussion oft the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, ifr necessary, and ife authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by lawi include, without limitation; (I) consulting with the Commission's attorney to seek or receive legal advice conceming pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attomey to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or valuc of real property, $ 551.072; (3) discussing a prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $5 551.076. The Commission may announce that it will go into executive Session on any item listed on this agenda ift the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions ofc çkapter 551 of the Texas Government  Code.  Raymond Schultz,  Memorial Villages Polive-Départmènt  b2  POSTED:  3/14/2019 (date) Cityo of Bunker Hill Village Jay Smyre, Chairman Keith Brown, Commissioner  @ 11981 Memorial Drive at 10a.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  (time)  City of Piney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy, Alt. Commissioner Sean. Johnson, Alt. Commissioner  ChiefofPolice! Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such asi interpreters for person who are deaf orl hearing impaired, readers, or large print, aret requested to contact Officel Manager at 713-365-3701. Requests should ber mades atl least 481 hours prior to the meeting. This agenda is posted on the Memorial Village  Police Department website at www.mvpdx.org.  Page 40 of 109  03/14/19  Agenda Mar. 20191 Final.Doc    a CP  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting February 11, 2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the February 11, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston  TX7 77024. In attendance were: From the Commission: City ofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson CityofBunker Hill Commissioner Smyre Commissioner Brown Legal Counsel John Hightower  Absent:  At. Commissioner Murphy From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud Karen Glynn - Bunker Hill Richard Madden - Alliant Mr. & Mrs. Kersey Residents  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ifthere are any citizen comments.  a. Citizen Comments None  b. Approval of Minutes  Motion was made by Commissioner Brown and seconded by Commissioner Hamilton to approve the. January 14th Minutes as recorded. The commission voted unanimously to approve the  Minutes as presented.  C. : Swearing in ofNew Commissioner-s Solace Southwick (PPV)  Commissioner Smyre administered the Statement of Appointed Official to Commissioner Solace Southwick the new Commissioner of Piney Point who was welcomed to the Department by the  Commissioners. Feb2 2018 Minutes Final.Docx  Page 9of1 109  03/14/19    Commissioner Smyre announced that we would move to item E2-Bid Proposals for RFP for  Medical, Dental and Vision. d. Financial Report  Ms. Bowman presented the Financial Report stating this is thel beginning ofal brand-new fiscal year the target included first month's operations on trend, spending 6.3% ofthe General Funds monthly appropriation. As a comparison to this time last year, the Department expended 6.4%. Iwanted to bring to your attention some items that are trending higher than the 8.33%; the software maintenance line (740) this line item reflects the annual Capers software $27,800 which isp paid at the beginning oft the fiscal year. The taser line item (835) reflects the cost oft the annual Asareminder, the first quarter of the fiscal year only reflects year to date expenditures and projections will resume at the completion oft the first quarter. Vehicle replacement expenditures arerelated to the purchase of the five AED units in patrol cars and expenditures to date in the Special Capital Assets fund reflect the banking fees. Ms. Bowman asked if there are any Commissioner Smyre asked ift the AED units are incremental to what we currently have for the unmarked vehicles? Chief Schultz responded that they are for the five unmarked and we also purchased a trainer AED. They are here and being put together and will bei inventoried and Budget Surplus - we are: still expected tol have a surplus of approximately $300K, ift the auditors recognize the money we received for the FEMA reimbursement. The actual number will be determined once their audit is complete. We are on our third set ofl Project Managers, and we were told that ours is the furthest along and a top priority to get closed and completed. Lauderbach - Mrs. Bowman discovered that we already entered into a contract with them during her maternity leave an email was received in. January and forwarded to Chief for signature. This was before we actually had the audit done and before we got into discussion on the actuarial numbers. We are in contract with them until the end of2019, the renewal fee was $2,600 for the 2018 audit and an additional $850 for 2019. She did reach out to some other actuaries, but they were all higher. Commissioner Huguenard previously brought up that there was an alterative valuation method that can be used, and Lauderbach are already using this method based on the number of employees we already have. Commissioner Huguenard mentioned that this can also be done by a CPA and wondered ift this is something we could take into consideration in future Invoice Approvals - Mrs. Bowman stated that Commissioner Hamilton and Commissioner Brown are currently performing our approval duties for our accounts payable and opened up for Motion was made by Commissioner Brown and seconded by Commissioner Reichek to remove Commissioner Brown from the authorization review and approval process for 2019 and elect Commissioner Huguenard in that position and continue the appointment of Commissioner Hamilton in that same position. The commission voted unanimously to approve the Motion.  replacement purchases of8 8 tasers.  questions?  distributed next week.  years without having to engage in a third party.  discussion the potential for new approvers.  Feb 2018 Minutes Final.Docx  Page. 2  Page 10 of1 109  03/14/19    Budget Amendment - Mrs. Bowman directed us toj page 55. The Department has submitted 2 requests for budget amendment. The first request is to the General Fund to use existing line item appropriation to eliminate the line item overages in the General Fund. Page 56, we would move $78,850 from the regular wages line item to be distributed as shown on this page. Ify you refer to pages 58 and 59 this is what the line items look like before the request and the overages are shown in red. On page 60 it shows what it would look like after the request, ifapproved. Request number 2 is for the Capital Assets fund, this is in regards to the server that was purchased. Because it was dated in December 2018 she charged the purchase to 2018 to eliminate the request for 20191 budget amendment. This would take us over by $744 in the Capital Asset fund and would increase the entire budget by $7501 however, this request uses our existing funds and no additional funding is required from the three villages. Chief Schultz commented that this is due to the big mess with the video server, $750 will make it right and iti is Commissioner Huguenard asked ift the existing funds are already in the special Capital Assets fund? Mrs. Bowman responded Yes, it would just be a line item change and would increase the budget by $750, she would not move money from the line items in the Capital improvement but would have toi increase the budget in order to deal with that. The $750 would come from several prior year overages. Commissioner Huguenard clarified, from non-reserved funds in the Special Capital fund to reserved funds for this specific purpose to reallocate them. It was agreed thisisa line item clean up. Commissioner Smyre stated that it seems like thel Finance Committee along with Victoria need to provide some direction here as to what we need to do, this item #2 was Motion was made by Commissioner Brown and seconded by Commissioner Hamilton to allow the Department to use the existing line item appropriation to eliminate line item overages in the General Fund as laid out for us tonight under request #1. The commission voted unanimously to  done.  tabled until the next meeting.  approve the Motion. e. New Business  1. MVPD Vehicle Inventory December 2018 2. Bid Proposals for RFP for Medical, Dental and Vision 3. TMRS New Rate Contribution Letter-1 11.20% 4. Consider appointments for 2019I.T. Committee 6. Board of Commissioners 2019 Roadmap 7. Racial Profile Report 2018 8. Possible Creation ofa' "Building Replacement Fund"  5. Tri-Cities Public Safety Committee- - Virtual Gate Project- -F Resolution  Item 2. - Chief Schultz stated that our current healthcare provider contract expires April Ist and that we went out for bid. The bid was advertised as per regulations and we did have a number of carriers bid for both healthcare, dental and vision. Alliant as our broker have put together the  summaryofproposals and will tum the meeting over to Richard Madden.  Feb 2018 Minutes Final.Docx  Page 3  Page 11 of1 109  03/14/19    Karen Glynn handed out a summary of benefits to the Commission, she stated that this year we only went out for thel health insurance, dental and vision as the short-term and long-term disability and life insurances had rate guarantees through 2020. Richard Madden directed us toj page 3 which demonstrates a summary of where we are today with our overall claims for the year. These have been updated slightly since this report was put together, the loss ratio reflects 99.3% which is now up to 102%, it means for every $1 we pay Cigna they paid out $1.02. This isn'tvery good from an insurance standpoint and indicates why we are looking at an increase in rates. Page 4 shows the large claims that exceeded $15,000 and sets the stage for what we have been dealing with this year. This picture is way worse than where we were last year, we were running a 57-58% loss ratio. Page 6 shows the current plan design; $3,000 deductible, 80% co-insurance with a $6,350 amount out-of-pocket maximum, the current rate for this was $477.25 for employee only. This was going to renew at $605.75 but after negotiations they came down to $575.49, the initial rate increase was going to be 27% or $63,036 and the revised rate was going to be 21% or $59,887 After looking at every carrier that bid, we focused on the top couple and narrowed it down to BCBS which wei feel best represents what we are trying do with thel health plan, to get the discounts we are looking for as shown on page 7. A move to Blue Cross Blue Shield, the network is al little larger, so you won'tbe giving up anything from a network access standpoint. There are a couple ofplan design changes. We would be going from a $3,000 deductible to as $3,500a$ $500increase, iti isstill an 80% co-insurance plan and max out of pocket drops to $5,000 on this plan. The max OOP on Cigna was $6,350 for an individual. Actuarily speaking, because oft the lower max OOP this is a better plan than the Cigna plan. The proposed rate with BCBS is $459.84 for employee only rate, if we look at the math it is an 11% decrease and saves us $64,578 to move to this plan. Ifwe look at page 10, this shows the Network Accessibility Analysis, basically it shows; do you have access to doctors, how many doctors do you have access to within a certain area and these particular carriers matches up 100%. On page 8 it shows another plan design with a $3,500 deductible and 100% coinsurance after deductible met, iti is a strong plan but costs 11% more than our current plan. The next closest quote is reflected on page 9 with United Healthcare, it too was a$3,000/80% plan similar to what we currently have, but they were 44% above our current rates. Karen Glynn commented that we also talked about considering increasing the employer HSA to help employees meet that additional deductible. We did budget for an increase of 10% over that timeframe but now see a decrease andi ifwe can increase thel HSA this may help the employee feel whole. Commissioner Ebeling asked what happens with the copays, Richard Madden responded that there are no copays as this is a High Deductible Plan which means you are Out-of-Pocket for the $3,000 deductible then insurance kicks in. Some of these high claims' employees have paid their deductible and when theyl hit. January IS'have another deductible to meet. So, having the max OOP does help these employees, they, just met a max OOP of $6,300 and are faced with $5,000 this year. Previously we tied the HSA to the Physical/Welliness check and this was a requirement to get this done in order to receive the HSA, it has been very successful through the cities and ChiefSchultz: stated that one oft the things we would look ati is some type ofa adjustment to the HSA contribution for the police side since wel have started the Physical Wellness Testing, this has been very successful to help people get in shape, lose weight and improve their cardio. He proposes that for anyi increase on the police side, iti ist tied to at least participating in the Physical Assessment  increase, this is the best offer.  police department.  Feb. 2018 Minutes Final.Docx  Page 4  Page 12 of109  03/14/19    Examination. In the past year, everybody but three employees participated. The purpose wasn't to get aj pass/fail, we set up for improvement and to get a baseline. To get up to 50% of Cooper Commissioner Hamilton stated that in the past he has heard complaints from the officers when we changed plans a couple of years ago about the prescription coverage and asked how that looks. Richard Madden stated there is a slight change, the nature ofa an HSA is, nothing is covered until you meet your deductible. What we would like to see, and we will try to foster this at open enrollment meetings, is to look at options. Is there different medications, a better medication ora generic cheaper medication. Itist their money and oncei iti isi in their account they have control over how to spend it, it is no different than their own personal savings account. Page 8 shows the difference between the prescription coverages; once the medical deductible is met, generic drugs you would pay 10% of the cost, preferred you will pay 20%, non-preferred 30% and specialty drugs could be up to 50% coinsurance. Anything you pay toward that goes toward max OPP. We haven'tseen anyi issues with prescriptions at this point but ifwe do we can pull some leverage onj prescriptions, to prior authorization and step therapy limits and other things we can do to force people into lower price drugs. Our current problem is a few large claims. 80-85% of employees won'tmeet their deductible, so most any prescriptions are being paid from their debit card through the HSA. Richard commented theoretically in any group, probably 10% of their employees drive 90% of the cost and it is those 10% that will hit their deductibles. Chief Schultz stated that last year we changed the HSA city contribution for the police department, instead of getting it as 2 payments, it is now paid out 1/12 every month. However, for extenuating circumstances the employees can ask for an advance, with the understanding that should theyl leave employment they would have to reimburse us. We only had four employees ask for the money upfront. Richard commented that he will summarize this financially at the end ofH his presentation. Thel life and disability are still under rate guarantees sO we didn'thave to send this out to market, we will need to do this next year. Page 13 shows the dental renewal information. Currently we have all plans through Cigna this was bundled to give us a reduced rate on the medical. The first concern was can we renew the dental and vision with Cignai ifv we don'th have the medical. We first looked at a 5%i increase on the dental which int today'sr market is probably enough to consider other options. They came back and revised it to a zero % increase, sO a flat renewal and we confirmed with them that we would not renew the medical with them and they are fine with this. They will hold the rates (no change on Cigna). The rest of the market results showed Lincoln Financial's dental proposal at -14% but you have to bundle with vision which is at +47%, sO it doesn'tmake sense as there is a price for "no disruption". AXA was another carrier who we were looking at as they priced their plan to be competitive with the DHMO because we have 16 employees on that plan but then had ar really low PPO offer. This plan isn'td designed to cover much at all but brought the annual maximums down and we feel we would be changing the plan designs too much. Allan'srecommendation is to renew at third year with Cigna, the employees are used to them and know where the network is, it probably isn't worth the disruption to renew with another carrier. The carrier made money on us last year for dental, the loss ratio is probably around 65/70% range To summarize everything, is it worth a disruption on the dental/vision side since wel have one on the medical side and wel have good savings on thet medical. Commissioner Hamilton askedifChief Schultz had any comments on this? Chief responded that our problem before when we had  Standard was a target. The three that didn'ttake it had medical exemptions.  which is where they expected it to be.  Feb 2018 Minutes Final.Docx  Page5 5  Page 13 of109  03/14/19    Memorial Hermann was the network. Where our employees lived, it was very unique as wel have employees 360 degrees around Houston area. Blue Cross offer's a good solid network anywhere from 25 to 50 miles away, sO our employees wouldn'thave to bring their familiesi into al Memorial Hermann or more centralized service provider. We do like the BCBS network as it makes more sense. As far as the dental/vision, he believes it makes more sense to stay with Cigna sO as not to Richard directed us to page 26/27 where they summarize everything. Cigna was initially at 27% increase and revisedi litto21%. BCBS comparable quotei is a decrease of11% with ai few acceptable changes, and sO they recommend taking advantage of BCBS this year. On the dental/vision side, Cigna initially offered a 5% increase and reduced it to a flat or 0% increase. AXA offered a competitivep proposal but does not have an DHMO option and there would be disruption in making achange. Alliant recommend keeping Cigna. On the HSA, based on the financial analysis, they recommend increasing the employer HSA contribution. A +10% budget was planned which was responsible taking into consideration our health insurance environment, this would be roughly a $60K. increase. Witha-11érenewal which is a $64K reduction, this gives a combined amount of $124,578 better than where we thought we might be. Ifwei increase the employer HSA by $41K and the reduction in the medical expense alone, it still gives a net positive effect of $23,578 than Commissioner Reichek suggested that since it is generally only a few people that go over their deductible, why don't we. just pay those individuals the extra money. Richard Madden said ifwe wanted to do this, we would have to create an HRA - Health Reimbursement Arrangement. But the advantage of the HSA is that you don't! have to use the money in the account. Technically at age 65 you can take it out just like you would a 401K and just pay taxes on it. On the HRA you would have another company administer this and that would have to be paid for. Commissioner Reichek commented that this might only be! $500 for a couple of people. Richard responded that we don't know that, we can't really get into the individuals claims from a privacy standpoint (HIPPA). So, we would have to hire a third party to manage an HRA and whenever someone wanted to request that money they would have to present aj paper claim form to the TPA. Karen Glynn asked if you can have an HSA and HRA combined? Richard responded, Yes. The rule with HSA is you can't legally have HSA that is first dollar coverage sO the HRA wouldn't kick in until $3,000. As long as you aren'tcovering first dollar coverage you can do this. Chief Schultz stated that this is a decision that would have to be made by each of the three employing entities, you couldn'tmake that decision for Piney Point or Bunker Hill and Ibelieve the big claims are coming from one entity. Richard explained that BCBS does not have aj plan that matches 100% to the current plan that we have. Ifthey did, we could assume that it would cost $41K more and then we are back to a better plan because the max OOP is lower. This is the way we looked at it, to buy the deductible back. You want people to have the money to cover their deductible when needed. Commissioner Johnson stated that once your HSA reaches a certain amount you can invest it in money market. Richard Madden confirmed once it is over $3,000 you can invest. He ChiefSchultz asked about our retirees. Richard Madden said that before the 27%i increase we had spoken to Cigna about our retirees, we need to create aj place toj put our retirees, but we don'twant toi make it super advantageous for them. And so, they were going to create a new class ofemployer. "Retiree Class"and we were going to rate them actuarially, the only way to rate a small group like  cause the stress ofhaving to change dentists for families.  where we were last year.  then asked ift there were any other questions.  Feb 2018 Minutes Final.Docx  Page 6  Page 14 of 109  03/14/19    thisi is by "Age". That rate fort these three people as an example was $869, we were going to make about $1,300 on that group of people that theyi in effect reduced the other side where all the active employees are by $1,300. They created a separate set ofrates for them, BCBS were hesitant to do this but agreed to creating a separate class but do not want to rate them differently. Right now, we would have active and retiree, but both sets of people will have the same rate. Technically right now, BCBS considers them on COBRA they don't know the difference between Active and Retiree. We can transfer them over as COBRA and tell them how much longer they have on COBRA. Whereas, ifwe roll them into the other class and they are not. Active employees but on the regular side oft the policy, at the end of the year when their time is up, they then technically could take COBRA again for another 18 months. He missed the meeting when we got into these discussions previously, sO he is a little unclear and isn'tsure what we were trying to accomplish. He believes the goal would be to not have this risk forever, BCBS believes a rate differential for a different class of employees is discriminatory, but Alliant have done it on other groups but not on Chief Schultz commented that we currently have 3 retirees and will lose one this year who ages out. Maureen Loud stated that the current retirees covered under COBRA were expecting the coverage to end March 31,2019. However, the Police Commission decided to cover them through December 31, 2019. Richard Madden asked ifv wel have decided on a subsidy through the end of the year? Maureen Loud responded, I believe the intention is to keep it as it is, which is $430 employee only and $860 for the one family coverage. Richard Madden said it is really up to the Commission to decide how they want Alliant to proceed with it at this point but again his last conversation with BCBS was the discriminatory phone call. We don't think we can create two separate rates for the same company. Legal Counsel asked ift the quote included coverage for the retirees but no class distinction? Richard responded "yes, but he could class them into a different place it just won't affect the rate. The only downside with this is, ift they decide to take COBRA again, legally they would have another 18 months. Chief Schultz stated that we do have to make ad decision tonight on Healthcare, dental and vision because it has to go to cities next week. We can discuss the retirees when we do our FY20 budget, and on the HSA contribution, lets allow Motion was made by Commissioner Reichek and seconded by Commissioner Southwick to accept Blue Cross Blue Shield for medical and Cigna for dental and vision as proposed. The Commission Richard Madden asked if we wanted to address anything about the HSA sO that we can begin employee communications and preparation? The response was to leave it as is right now at the current levels and we can address it further after we make sure the money is available. Commissioner Smyre stated we would now go back to the Financial Report.  a group this size and where you are fully insured.  Victoria to work the numbers and we can put on the agenda for next meeting.  voted unanimously to approve the motion.  Item 1. Vehicle Inventory - Last month we provided the Commission with the vehicle inventory dated December 2018 at that point in time we did not have total pricing. The state purchasing price for a marked Durango unit is $32K. The upfitting costs for the vehicles are $12K each, the video camera system is $6,500 and markings are $1,000. Each marked vehicle unit would be $51,500 a third unmarked vehiçle to replace the one driven by Commander Sission and moving his to the unmarked fleet would be $44K. Putting the three vehicles into service would be ai total  Feb 2018 Minutes Final.Docx  Page 7  Page 15 of1 109  03/14/19    at $147K, and we have a budget of $150K. The vehicles would be fitted with the newer Coban video system. ChiefSchultz stated that we would like to be able to go ahead with ordering these. Commissioner Johnson had a question related to the unmarked vehicle which he understood was going to be a spare vehicle. Chief explained that we have a blue fusion that is used occasionally for patrol and used for training. The vehicle being used by Commander Sission is a' Tahoe, that would become our unmarked vehicle and could be used for Patrol it has at trailer hitch on it and it isal littlel higher sO could assist us in difficult water conditions. Commissioner Johnson would like to see us taking the oldest or the third one to be replaced out of service and making that a spare vehicle that is marked rather than unmarked. Chief explained that the problem with that is that if Motion was made by Commissioner Hamilton and seconded by Commissioner Southwick to approve Chief Schultz recommendation to purchase 3 vehicles as previously presented. The Item 31 TMRS Rate Letter - Chiefs Schultz explained that this is just fori information purposes, we received the annual letter from TMRS that shows the monthly rate for 2019 of 11.20% and is Item 4 Appointments - Commissioner Smyre has a recommendation for the creation of the I.T. Committee and the area oft technology and would like toj put Billy Murphy and Solace Southwick on this Committee. Legal Counsel commented that it would be a good idea to take a vote on his recommendation. Commissioner Smyre stated that there were 2 other Committees that were formed that we did not vote on. Legal Counsel realized this after he reviewed the minutes, Finance and Personnel, it is okay if they just be the Chairman's Committee but if you want them to be the Commission's Committee then a vote needs to take place. Commissioner Smyre stated the Personnel Committee is Keith Brown and Sean Johnson, Technology Committee is Billy Murphy and Solace Southwick, and Finance Committee is Brooke Hamilton and Jim Huguenard. Motion was made by Commission Brown and seconded by Commissioner Hamilton to approve the Chairman's appointing of the Committee members for the three Committees and the appointments thereto. The commission voted unanimously to approve the Motion. Item 5Tri-Cities Resolution = Chief Schultz and Commissioner Smyre presented. The Tri-Cities Public Safety Committee was formed 2 years ago when it was first having discussions as to the review and possible consideration of a Virtual Gate. The Committee has met over the course of the last 2 years and has done a lot ofresearch into this continuing use of merging technologies, this particular case is automated license plate readers to try to create a' Virtual Fence or gate around the villages. Originally the price was upward of 3million and the prices changed as technology continued to change. Iti is somewhere now around 1.2million and the Committee agreed the best way to go forward would to be to have all three villages doing this concurrently with each other and do some type of cost sharing agreement. Due to different circumstances that have occurred over the past 2 years to include beginning with Harvey, and monies having to be put into flood mitigation and most recently some other discussions amongst the villages. The Committee has decided that theyl have done everything they can and dol believe itis a good viable project. Inorder for the project to move forward, it should move forward as ai result ofa an agreement from the Police  you have a civilian employee using it they cannot drive a marked vehicle.  commission voted unanimously to approve the Motion.  already in the budget.  Feb. 2018 Minutes Final.Docx  Page 8  Page 16 of1 109  03/14/19    Commission that represents all three villages and presented to the villages for consideration and Commissioner Smyre followed on to say, the Police Department is viewed as being much closer to the new technology that is available and Chief'snetwork out there. Even though the Committee did travel to a couple of different cities and benchmarked ourselves and looked ats some prototypes, the Police Department is also viewed as more Neutral in dealing with all three cities and being able to work across all three cities to come up with a recommendation. The Commission has put together a Resolution that would take it out of the cities responsibility and move it over to the Police Commission's responsibility. The Resolution is being taken to each of the city counsels for their approval and Commissioner Smyre wants to discuss with the Police Commission to see if this is aj project they want to take on for the next year to a year and al half. Orist this something we Commissioner Ebeling commented that he thought that the cities were going to approve or not approve it, Piney Point didn't have it in their budget and he missed the last meeting and hasn't heard anything after that meeting from Karen. He has requested minutes but hasn'treceived them yet and will get back to them on that. Ifwe are trying to put the responsibility back on the Police Department this wasn't his understanding. Commissioner Smyre clarified this is the purpose of the Resolution that was put together and signed. Commissioner Ebeling agreed he signed it, but het understood the Resolution put forward that wel had our meetings and were going to make some recommendations, he isn't sure that he would open to taking the funding away from the cities because the cities would control that. Commissioner Smyre commented that it really has nothing to do with the funding, the Police Commissioner and Police Department will not take on any funding at all, it is just to move the project over to the Commission in terms of presenting the findings or requests for any money, we would all have to go back to the cities for any money. This doesn't change any financial commitment at all. Commissioner Ebeling thanked Commissioner Smyre for his explanation, he thinks itis a good project, but he was led to believe that cost would Chief Schultz explained that there are other ways to look at the project, pay as you go options which would reduce some capital expenditures sO what the Committee decided was let's let the Police Commission run the project and as part of any future development we would include that in our budget. It would be a capital expenditure that each village would have to vote on whether they wanted to budget or not. Commissioner Ebeling's concern is that the funding is being taken back to the Police Department. Thisi in essence only takes 2 out ofthe 3 cities to approve al budget, Legal Counsel stated his recollection is that it has to be unanimous for the Police Department, but he can look it up. Commissioner Ebeling commented that the City of Piney Point felt they were being asked to pay an inequitable amount toward this project, sO if we move it into the Poliçe Commission then we. have to approve the budget, which would mean a third oft the cost would be theirs. He doesn't feel it would be fair to move it onto the Police Department because we are expected to fund at third oft that budget. Legal Counsel commented, don'thold me to this but if you are recommending to the cities a simple majority vote of the Commissioner's they could approve ab budget tol be recommended to the cities, but all three cities still have to approve it. Commissioner Brown stated that he is procedurally confused by this Resolution, this came from the Committee and not from the Cities counsel, right? We are controlled by the cities counsel if they want us to take this over, they can send us instructions to do SO. Commissioner Smyre  funding as part oft the Police budget.  want to push back and tell the cities that we are not in a position to doi it?  go down more.  Feb. 2018 Minutes Final.Docx  Page 9  Page 17 of109  03/14/19    commented he believed that thisi is what it was doing. Legal Counsel stated ift the cities appointed the members oft the Committee right, and the Committee appointed by the cities has stated in their opinion they would like for this to happen. Discussions continued as to the purpose of the Resolution. Chief Schultz commented that each city will have this on their agenda to vote on. Commissioner Brown feels that the cart is al littlel bit ahead ofthel horse on this Resolution tonight, once the city counsels have voted on the Resolution then it can move forward. Commissioner Smyre reiterated the purpose ofhavingi it on the agenda tonight was to get feedback from everyone to see if we should entertain the idea of taking over this project and for discussion purposes only Commissioner Southwick suggested that it could resolve the issue, if we just change part of the wording and could provide verbiage ifnecessary. Legal Counsel suggested that we could go ahead and before the cities vote, state it is fine with the Commission to take on the responsibility of making a recommendation. Commissioner Ebeling stated that he has no problem with the Police Department through the Commission presenting someoftheir thoughts or options for cityapproval ifv we are asked to. Commissioner Smyre thanked Commissioner Ebeling for his announcement and commented that he will move forward to let them know that we are in favor ofa accepting the 6.E Roadmap - Commissioner Smyre announced that Commissioner Huguenard is the mastermind behind this and handed it over to him to present. Commissioner Huguenard stated that we have put together this road map as an overview of how the Commission can work together with the Chief to effectively approach the meetings. Commissioner Huguenard described the topics as shown on the calendar for each oft the months to explain the pre-meeting, board meeting and post- meeting steps. Commissioner Smyre thanked Commissioner Huguenard in pulling this 7. Racial Profile Report = Chief Schultz presented this information, as we are required by State Statute to present to the State an Annual Profiling Report. By law this is in reference to traffic stops, Chief went over the report in detail by; Number of Motor Vehicle Stops, Race/Ethnicity, Search Conducted, Search Consented for 2018. The numbers basically tells us that the officers are being fair and impartial and not targeting any one group ofi folks, these numbers match fairly close tol MSA make up of the metropolitan area. This will be submitted electronically to the State and Motion was made by Commissioner Southwick and seconded by Commissioner Brown to accept the Chief's Racial Profiling Report for 2018 as presented. The Commission voted unanimously to 9. Building Replaçement Fund - Commissioner Smyre stated that last time we had talked about thel building not getting anynewer, air conditioning units are getting older andavarietyofthings are happening. The idea is with the amount of surplus we are going to have for 2018 we may want to consider putting money aside, dedicating to a building replacement fund. It is something to think about as we start looking at our budgets and surplus, as wel have until July torefund money back to the cities. Chief Schultz asked ifit would make sense for the Finance Committee as they work with us to develop thel FY201 Budget toi include a component that would include building replacement knowing that we are coming up on end of life for the roof and HVAC. The Commission stated that it should be considered a maintenance fund not a  as the document is already ini motion.  project.  information together.  we will need ai motion this evening to accept this report.  approve the Motion.  Feb 2018 Minutes Final.Docx  Page 10  Page 18 of 109  03/14/19    replacement fund. Commissioner Huguenard commented that with the policy that was adopted last year, the Special Capital Assets fund requires Chief to prepare annually an analysis of all capital assets in our leasehold and toward that end it would be helpful if we can generate that annual summary of assets to look at and then have the Finance Committee review and present to the Commission as awhole. Commissioner Smyre stated that we are trying to avoid a $300K hiccup in the middle of the year, and in advance to put some money aside dedicated to this. Commissioner Smyre confirmed that we will follow up with the Finance Committee on this.  f. Chief's updates  ChiefSchultz presented his monthly reports. There were 8,500 calls/incidents ofv which 6,647 were house watches, 872 traffic stops resulting in 960 citations that addressed 1597 violations. 185 of our events crossed into Houston. The average response time for 22 events resulted in an average time of first officer on scene at 3:29. The most prevalent call for service is the False Alarms, We still have an opening for 1 police officer and 1 dispatcher, we have three folks who are scheduled to be tested the week after next. Sergeant Owens was involved in an accident on the motorcycle and he did have surgery for a torn ACL in his shoulder. Hei is expected to have a full recovery and Officer Torres has been released from his light-dutyi in reference to a fall he had and We will be looking at a major project in future on an RFP and will work with the I.T. Committee on this. Ongoing maintenance effort training that has been occurring and includes all of our employees, officer's being retrained and updated in first aid, use of force, social media, pursuit policies, taser recertification, radio procedures, bond receipts, harassment in the workplace and active shooter refresher training is all ongoing. This will continue over the next 3 weeks. V-LINC registrations, we added 38 more, Bunker Hill led with 13, followed by 9 out of area. This The committed time report is included, it is the actual amount of time officers are out on calls for service, it does not include house watches or traffic stops. There were 426911 calls, 2500 calls to the 3700 number and we spent about 721 hours onj phone calls. Chiefwent over the Burglary Maps and the. Assist Village Fire Report detail which shows the priority events received to our dispatch center and the average response times for MVPD broken down by village. This report is also This is the time of the year when we have to conduct annual reviews, we have included the  followed by Suspicious Persons and their situations.  subsequent surgery, he is backi in patrol.  concludes the monthly report.  presented to Fire Chief for his review.  following:  2018 Use of Force Analysis - there were 7incidents, and this details the specifics. 2018 Citizen Police Review Complaint Analysis = there were 7 complaints investigated 2018Non-Vehicle. AcidentDamage/Clam Review & Analysis = there is al listo ofWorkers 2018 Pursuit Review & Analysis - there was one pursuit found to Not to bei in Compliance with our policy and the officer was issued a verbal reprimand and it was documented in  and this details the specifics.  Compensation claims and 2 damage claims through TML.  their personnel file. Feb. 2018 Minutes Final.Docx  Page 11  Page 19 of 109  03/14/19    Follow Up Items from previous meeting  1. Retiree Health Care Liability and potential long-term plan.  2. Update on the Memorial Villages Fire Department, Bunker Hill Villages standing therein and the potential implications on and for the MVPD. Discussion only, no action tol be 3. Discussion regarding ALPR/Virtual Gate project and what the appropriate role is for the MVPD, it may make sense for the Commission to take the lead on the project.  taken.  Discussion only, no action to be taken.  1.1 Retiree Health Care - Legal Counsel stated that he wanted to follow up on this in Executive 2. Reserve Police Officer - Chief Schultz explained that Officer Justin Rogers left us a little over a year ago and is working in the private industry. He was a good employee when he worked for us and he would like to be considered as a Reserve Officer for us now. Hel knows he will be required toj provide services to us as al Reserve Officer for free, which would include him having to assist us in Bailiff duties for the courts, which we are definitely in need ofhelp with. Chief Schultz recommends that we offer. Justin Rogers an appointment as a Reserve Officer ifh he still wishes to continue on with his request. Commissioner Hamilton asked why he would want to do this for free? ChiefSchultz responded tol keep his certification because once iti is gone it is hard Motion was made by Commissioner Brown and seconded by Commissioner Johnson to approve the appointment ofJustin Rogers into the position of an additional Reserve Police Officer. The Chief Schultz wanted to follow up on 8500 San Felipe which we discussed al little at the last meeting. Ithas hit Social Media again in the last week, mainly coming from residents ofl Piney Point where the camp on the corner oft the bayou and San Felipe. The residents to the west side of that are very concerned. The encampment has been established where there is a vacant lot. Chief showed some photos oft the area where there is some construction. These are the same folks that are working on the intersection of Voss and San Felipe, early last week 26 grocery carts were retrieved from the area, itis aj pretty large group of folks living there. There are 6 families and we are working with the City of Houston to try to get them to get service providers down there and help with relocating them. Basically, they make too much money at the intersection and may not want to leave. Our residents keep calling and we are letting everyone know iti isa ap problem. Hopefully we will be able to come to some resolution on this. Lindenwood Radio Call- Chiefplayed back a radio call which was the first call that came in and this was immediately voice dispatched, the bad guys took off shooting in the ground when the security guy confronted them. Theyjumped in a car and when they were coming out of Lindenwood, our officer was pulling up. They took offheading eastbound on Memorial and we engaged in a pursuit. They crashed, and our officer was able to get one in custody. The original call that came in was from one street over, nobody called from the Lindenwood address. Eventually a security guard operator did call to let us know the guard was involved in the  Session.  to get back.  Commission voted unanimously to approve the Motion.  incident.  Feb 2018 Minutes Final.Docx  Page 12  Page 20 of 109  03/14/19    f.Executive Session  Iti is anticipated that all, or aj portion oft the discussion of the following item will be conducted in closed executive session under authority of the Texas Open Meetings Act. However, no action Commissioner Smyre announced that we will adjourn into Executive Session at 8:25p.m. under the Attorney Client communication. The Commission reconvened at 9:01p.m. Commissioner Motion was made by Commissioner Hamilton and seconded by Commissioner Southwick to approve the revised policy as presented by the Chief that shows the change oft the expiration date  will be taken on this item until the Commission reçonvenes in open session.  Smyre stated that we require a Motion.  to 2019. The Commission voted unanimously to approve the Motion.  h. Suggestions for future agenda items future Commission meeting:  During the meeting there was discussion about including the following items on the agenda for a  1. Budget Amendment Number 2 - Capital Assets Fund - update, discussion and 2. Annual Capital Assets Report - Chief Schultz - update, discussion and possible 3. HSA Employer Contribution Amounts update, discussion and possible action.  possible action. action.  A Motion was made by Commissioner Reichek and seconded by Commissioner Brown to adjour the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Feb 2018 Minutes Final.Docx  Page 13  Page 21 of 109  03/14/19    Memorial Villages PoliceDepartment GeneralFund, Forthet Eyo monthsended. Feb19 DESCRIPTION Expenditures 10D 110 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 $20 830 835 840 850 860 870 880 890  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted 3,377,767 419,595 2,958,172 12.42% 727.,569 S0398 115,000 15,873 99,127 13.80% 394,127 58,172 335,955 15% 601,775 79,806 522,469 1B.18% 175837 135,938 60,000 11,009 48,992 18.35% 19,433 2,907 16,526 14.96% 17.439 1994 50,712 7,098 43,614 14.00% 4,640,414 594,216 4,046,198 12.8% 25,200 3,838 21,362 15.2% 23,029 2171 25,200 3,114 22,086 12.4% 13,200 2,399 10,801 18:2% 4,192 65,280 9,571 55,709 14.7% 69,250 8,805 60,445 12.7% 52,832 16415 25,000 2,589 22,411 10.4% 7,000 1,652 5,348 23.6% 9910 111,250 13,046 98,204 11.7% 18,000 2,575 15,425 14.3% 15.447 LSS 19,000 3,000 16,000 15.8% 48,000 5,811 42,189 12.1% 9,800 1,940 7,860 19.8% 1,641 18,000 2,335 15,665 13.0% 009 16,000 2,790 16,210 17.4% 16.742 45,800 7,128 38,672 15.6% 34,090 5,618 28,472 16.5% 707 23,000 2,873 20,127 12.5% 62,690 9,287 53,403 14.8% 17,640 4,295 13,345 24.3% 25.770 (8,130) 146.194 48,071 3,661 44,410 7.6% 21,964 26,1071 101,200 16,343 84,857 16.1% 58,545 38,417 20,128 65.6% 230.505 229,056 62,722 166,334 27.4% 30,000 4,819 25,181 16.1% 5,500 1,449 4,051 26.3% 44,000 7,643 36,357 17.4%  Regular Wages Overtime CourBalliffor Retirement HealthI Insurance Workers Compensation Life/LTD Medicare Personnel Services Auto Generall Liability Public OfficialBond Professional Liability Real& PersondProperty Total Other Insurance Gas &0il Maintenance Tires Damage Repair Maintenance & Misc. Generall Maintenance Janitorial Services Jail Building Furnishings Total Building Computers Postage/Postagel Machine SlationetyBxpendalles Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment MaintContracts SETCIC fees LegalProfessional ITServices Softwarel Maintenance: Gontracts Total Contract Services Accreditation Uniforms Radiop parts andl labor Firearms' Training & Ammo Tasers Training & ProfI Dues Travel Recruiting Costs Griminal Inyestigations Contingency Small Equipment Total Office TOTAL GENERAL  30724 d 89.7% 91.4% $8.494 109.054 76.34 41% 3589 (4103 141,69 4  21,600  256 21,344 1.19%  720 960  79 142  641 10.9% 819 14.7%  849  LAT  10,000  0 10,000 0.0%  1,000 10,000 1,300 700  236  764 23.6% 1416 0 10,000 0.0% 0 1,300 0.0% 62 638 8.9%  LIS894 77.8% 0465 98.9% 88.994  383 559  5,00D 600 3,600  741 4,259 14.8% 4445 544 9.3% 7 3,593 0.2%  56  45.2% 393.2%4 0029 0094 0994 25044 174 03144110  55 1300 30.530 Tos 7,056 8830 2,017  1,200 30.586 7,000 5,000 3,500 15,000 2,500  0 1,200 0.0% 0 30,586 0,0% (I) 7,011 0,2% 175 4,825 3.5% 147 3,358 4:2% 15,000 0.0%  11,00D 9,656 1,344 87.8% 7.936 0935) 52674  174 2,326 6.9% 1042 1459  155,236 24,052 131,184 15.5% 5,357,726 725,832 4,631,894 13.5%.    Memorial Villages Police Department Vahicle Replacement For the two months ended Feb19 Prior Year Cash Carryover FY19 Assessment collectedt to date FY19 Interest earned to date FY19 Expenditures FY19A/P DESCRIPTION Expenditures 1000  16.67%  85,709.54 21,998.49 70.66 (11,303.53) 96,475.16 ADOPTED  FY19 Assessment remaining  58,001.51  Cash Balance @: 2/28/19  Forecasted Projected % Annualized Saving/ 21 12.179  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  VehidleReplactment Total Vehicle Replacement  80,000 11,304 68,696 14.18% 80,000 11,304 68,696 14.1%  81.34  Memarial Villages Palicel Department Special Capital Assets Fori the twoy montis erted Febi9 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY191 Expenditures FY17 A/P DESCRIPTION Expenditures 2880  16.67%  84,355.98 59.48 (25.15) (8,497.00) 75,893.31 ADOPTED 0 25 0 25  FY19 Assessment remaining  0.00  Cash Balance @ 2/28/19  Forecasted Projected % Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted  Capital Frojccts Total Capital Items Total Capital Outlay  (25) 0.0% (25) 0.0% 14%   DIVOI  80,000 11,329 68,671  viemorial Villages Policer Department  Foreçustod Rigecid % Annmlized Suving  ADOPTED  DESCRIPTION  BUDGET AOTUAL DIFE Exccurad 12/31419 (Dcligis) 9aForcoasted  GENERALI FUND VEHICLE &s SPECIAL CAPITAL. ASSETS TOTALBUDGET  5,357,726 725,832 4,631,894 14% 80,000 11,329 68,671 14% 5,437,726 737,161 4,700,565 14%  Page 27 of109  03/14/19    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASHI BALANGE 28-Feb-19 7-Mar-19  AIL Funds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY19 @ 02/28/19 $ 1,362,423 Estimated Expenditures (Feb 19)_ $ Cash Balances@ 02/28/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 725,832 614,462 22,069 11,304 10,766 59 25 34 737,161 625,262  737,161 625,262 $10,812 $1,038,002 $96,475 $19,888 75,893 $1,241,070 2019 YTD Difference (Budget VS. Actual) Budget  Estimated cash on hand @ 02/28/19 for FY19 activities $  Actual cash balance @ 02/28/19 all accounts  2019 YTD Budget  2019 Total Adopted 889 5,357,726 71 59  AIIF Funds  (Modified Accrual Basis Projections) GENERALI FUNDI REVENUES GENERAL FUND EXPENDITURES VEHICLE! REPLACEMENTI REVENUES VEHICLE REPLACEMENT EXPENDITURES SPECIAL CAPITAL, ASSETS REVENUES CAPITAL EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES Formal reserves:  1,339,405 1,340,294 21,998  NET REVENUES OVER EXPENDITURES NET REVENUES OVER EXPENDITURES NETREVENUES OVERE EXPENDITURES COMENEDNETREVENUES/EXPENDTURES  80,000  0  0  1,361,404 1,362,423  960 5,437,726  DARE VEHICLE REPLACEMENT SPECIALCAPITAL ASSETS WORKING CAPITAL STATE1 TRAININGI FUNDS  $19,888 $96,475 $75,893 $60,000 $3,026 $255,283  Page 28 of109  03/14/19    FY 2020 BUDGET CALENDAR  Completion Date  BudgetActivity  Action By  1. Distribution ofl Budget Documents 2. Budget Planning Session 3. Completion of Budget Requests 4. Review Analysis of Requests with ChiefofPolice 5. Budget Discussion  Finance Manager  March 6, 2019 April TBD April TBD March - Apr TBD  Chair/ChietlFinance Manager Administrative Staff Chiet/Admin/Finance  ChiefFinance/F'inance Committee  May" TBD May 13 May TBD June 10 June 18/TBD June 24/TBD June 25/TBD  6. Budget Overview Presentation 7. Budget workshop ifr needed  Police Chief  Police Chiet/Commissioners  8. Approval of Budget Recommendation Board of Police Commissioners  9. Presentation to Bunker Hill 10. Presentation to Piney Point 11. Presentation to Hunters Creek  BH Commissioner/Cherotr PP Commissionetr/Chefotr HC Commissionetr/Cherot  Police Police  Page 53 of1 109  03/14/19    1/27/19  Paladin Drones  Autonomous Drone Dispatch Proposal Memorial Villages: Hunter's Creek  Paladin Drones  Overview  Ina accordance with Memorial Villages' commitment to staffi its first responders in Police, Fire, and EMS services with cutting edge technology to act as at force multiplier in their daily jobs, Paladin Drones proposes the implementation of an autonomous drone response system to provide personnel with al live overhead view of an emergency scene before they arrive. Paladin Drones willl be conducting this trial of their service for 3 months in order to studyl how having al live overhead view of a scene before arriving helps officers and firemen better prepare for the incident they are about to see. Paladin Drones believes autonomous response drones to be the future of public safety services, andi is the singular company leading the effort to the This trial will be conducted free of charge to Hunter's Creek and/or Memorial Villages Police  future. Department Trial Breakdown 1. Hardware:  The 3 month long trial program will consist of 41 main parts:  a. Paladin Drones will provide the department with al Matrice 210 equipped witha b. The drone will be housed at Hunter Creek's City hall area, near the back shed. a. Paladin Drones willi interface with the Police Computer Automated Dispatch (CAD) software to pull the latitude and longitude area of every 911 call received. b. Paladin Drones will not take any personal information about 911 calls other than their location and the type ofr response (police, fire, or ems) they prompted. a. Paladin Drones will dispatch the Hardware using the Software to every 911 call b. Dispatches, police officers, firemen, and any other personnel authorized by Hunter's Creek willl have access to the Live View from the drone. Ina accordance with FAAI laws, Paladin Drones willl be providing a Visual Observer (VO) at all times of active operation of the drone.  thermal XT2 Camera, and a zoom Z30 camera  2. Software:  3. Deployment:  received.  Page 91 of1 109  03/14/19    1/27/19  Paladin Drones  d. This' VO will be an FAA-certified pilot, and! have manual override control of the e. The drone will be deployable for 40 hours a week during the trial, with an option  drone to prevent malfunctions  toi increase the hours to a near 24/7 service if needed The following describes a potential deployment: schedule:  I Mondays 9am - 5pm ii. Tuesdays 12pm - 8pm iii. Thursdays 10pm - 6am iv. Fridays 8pm - 4am V. Sundays 10am- - 6pm service helps daily call response.  4. Study  a. Paladin Drones will conduct a study on how the use of their autonomous drone b. This will be focusing on the difference in response times, the amount of information available, and the quality of said information. All data collected from the study will be available to Hunter's Creek and  Memorial Villages Police Department  Previous Deployments:  Paladin Drones has previously tested their service in the cities of Berkeley and San. Jose. Some  of the footage from these deployments can bei found here: htes/wwxowtupe.conAatdh-SiwCceerUBeaturesoutube  Resource Request  Ino order to have a successful trial of our service, Paladin Drones requests the following resources from Hunter's Creek and Memorial Villages Police Department: 1. Access to the back parking lot of Hunters Creek's City Hall to house the drone (circled in  blue int the following image)  GunersCIcCA uniersCree! Village City! Hall  Covenant Church MenuialVilagus  FarmesMarka  2. Access to an electric outlet close to the back parking lot (as circled above)  Page 92 of 109  03/14/19    1/27/19  Paladin Drones  3. Ideally, access to one of the garage spaces, ort the shed, to house the drone while not 4. Access to the Memorial Villages Police Department's CAD: system to pull latitude and  being deployed  longitude information from 911 calls  Service Workflow  The following describes the workflow of our service:  1. 911 call is received to the Dispatch system, and the dispatcher gets location of call 2. Paladin Drones software pulls the location information from CAD 3. The drone is autonomously deployed to thel location using Paladin Drones autonomous 4. The Live Video Feed from the drone is published upon drone deployment to all 6. City Personnel use the video feed to gain situational awareness of emergency and be  software  authorized city personnel better prepared  5. - Drone arrives on scene and starts doing a 360 circle 7. Drone returns to home point autonomously 9. Steps 1-8 repeat for every 911 call  8. - Drone lands, and is ready to go again for the next deployment  Sincerely,  Divyaditya! Shrivastava CEO, Paladin Drones  Page 93 of 109  03/14/19    1/28/2018  Response to Paladin Proposal  General:  1. Liability. Paladin will need to provide a blanket certificate ofi indemnity as well as naming Hunter's Creek (HC) and Memorial Villages (MV) as additionally insured for the entirety 2. Paladin will provide a statement that all operations will be conducted in complete accordance with FAAI regulations in addition tol local, state, and federal law. 3. Paladin will supply HC and MV with copies of Part 107 licenses for all Paladin drone  of this project.  pilots (VO) used prior to commencement oft this trial. 4. What is the training curriculum for HC and MV personnel? 5. What are the escalation procedures in case of drone related incident? 6. How are on duty personnel notified when a drone has responded to a scene? 7. If the drone is deployed to an active site and that site is dynamic will the VO take control 8. Howi is air traffic monitored to ensure the drone is not deployed into airspace occupied 9. Paladin agrees to provide all video, images and telemetry data to HC and MVi in order to  and follow the scene?  by other aircraft such as Medivac? maintain internal records compliance.  Trial Breakdown 2. Software  a. Define "every". What are the operational procedures for multiple simultaneous  calls? b. Define "take".  3. Deployment  b. Dispatchers (spelling)  c.Define "active operation". Is this any time the drone is on duty or only during flight  operations.  Page 94 of109  03/14/19    4. Study  a. What data will be used for the baseline? How will the results be used? If the study results are to be shared with 3rd parties a written release must obtained from an  authorized representative of HC and MV.  5. Service Workflow cat ran away.  2and 3. What is the override procedure? By example, an elderly woman calls in that her  4. How is the streaming video secured from 3rd parties?  Page 95 of1 109  03/14/19    Memorial Villages Policel Department  11981 Memorial Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond Schultz ChiefofPolice  e LICB  March 18, 2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, ChiefofPolice February Monthly Report  During the month of] February, MVPD responded/handled a total of5,833 calls/incidents. 4,135 House watch checks were conducted. 758 traffic stops were initiated with 833 citations being issued for 1448 violations. (Note: 17 Assists inl Hedwig, 191 in Houston, Oins Spring Valley and Oin Hillshire)  Calls/Events by Village were.:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2105/4824 1553/3716  1587/3811 1100/2725 1445/4240  2 4 2  299 268 266  2@3:14 2@3:18 8@4:08 12@3:47  Hunters Creek: 1961/5389  Type andfrequency ofall,fersenice-cilation: include:  CallType False Alarms: Accidents: Assist Fire: Assist Rescue:  # 174 8 25 29  CallType Ord. Violations: Info Reports: Suspicious Situations: 98 Welfare Checks:  # 29 56 14  Citations Speeding: Exp. Registration: 100 No Ins: No License Stop Sign:  # 279 106 100 69  This month the department generated a total of99 police reports.  Crimes Against ofPersons Sexual Assault Crimes Against Property Burglary ofal Habitation Theft - Misdemeanor  (1) 1 (12) 1 1 5 43 3 8 18 1 43  Identity" Theft Forgery/Fraud Public Intoxication Minori in Possession Criminal Mischief DWI  5 5 2 1 3 3  Pety/OualityofLife Crimes/Events (86) Poss. ofa Controlled Sub/Para. Warrants Evading Information Reports Misc. Reports Felony Arrests Warrants  Arrest Summary: Individuals Arrested (54)  Class 3 Arrests DWI Page 990 of 109  7 3  03/14/19    Budget YTD:  Expense 594,216 131,616 725,832 11,329 737,161  Budget 4,640,414 717,312 5,357,726 80,000 5,437,726  % 13% 18% 13.5% 14% 14%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission budget aspect of personnel costs, benefits and compensation.  The personnel committee met on 2/22/19 and began initial work on the FY20  PersonnelChanges/lssues/Updates  We continue tol have 1 swom officer and 1 dispatcher vacancy. Wel have expanded our employment advertising toi include; Discover Policing.org, TPCA and' TML. 2/6/19 Officers responded to the Racquet Club in reference to a shooting victim driving up to the guard shack. Through investigation detectives learned that the shooting event itself occurred in the City Houston near the Mall. HPD was notified 2/12/19 KPRC aired a news story on the MVPD use of Drone Technology in the 2/12/19 MVPD staff presented at the annual Tealwood N. A. meeting. 2/17/19 Officers were dispatched to delayed burglary report. Officers learned that the home owner is out of the country for an extended period and a relative was staying at the home. The relative had failed to set the alarm or activate the security cameras while leaving town herself. Only 1 item was missing, and several other more 2/25/19 Officers were dispatched to a residence on. Jeffers Court. Officers were informed ofa Sexual Assault involving aj juvenile. Parents of the child located information about their daughter having consensual sexual relations with an adult boyfriend. Due to the age difference between the two, the relationship meets the statutory definition of Statutory Rape. Detectives are working with CPS and have  Maior/Significant Events  and took over the investigation.  Villages.  valuable items were left behind. Detectives are. investigating.  scheduled a safe house interview. Status Update on any Major Projects  Staffparticipated in a demonstration ofa a new GPS fleet management system. The system, Fleet Complete is a partner with AT&T and is apart of] FirstNet. The system can fully integrate with CAPERS. The current vehicle tracking system is a unsupported Google Earth based free (shareware) system with limited functionality. The new. Health Care Benefit enrollment process has been completed and the new  insurance takes effect on 4/1/19. V-LINC new: registrations in February: +25 BH-1042/1250 (+8) PP-785/1156(+2) HC-1 1009/1514(+15) Out of Area -370(+0)  Page 100 of109  03/14/19    2019 Auto Burglary Map  1758  759 Gaylord Dr Denise Dr  760  761  Address 11140Greenbay  POE Rear Door Glass  Hedwig Village  Kingsridel Lni BaryknolLn  Beinhorn Rd  emorial  Taylorcrest Rd  Hunters Creek Village9  Boheme Dr porial -Dr  Bunker Hill Village  Piney Poir!  Monica Durrelto Dr  Rd  wavis Riveview Sug  D yoodwinl  HilDr  Memoriat  Sanfeipesi  Sar  Briar-ForestDr-  Daytime Burgla Nighttime Burglary  Briargrove Burgoynerd  Old,  234)  3/06/19    1768  759 GaylordDr, Denise Dr  760  761  76u  2019 Burglary Ma Alarm POE 2Brompton Ct NS Rear  Address  Hedwig Village  Kingsnidet Ln Barryknoll Ln  Beinhorn Rd  emorial  Taylorcrest Rd-  Hunters Creek Village  Bohene Dri jorial Dr  Bunker Hil Village  Piney Point Village  Monica S  wais Risiveww Sug- Address 601 Lindewood  Durrette Dr sipk Rd  2019 Robberie  V Aoneyay  MO BMV/  HiL  Memorial-Di  Sanfalpese  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest-Dr-  Briargrove Burgoyne Rd  Old,  3/06/1    February 2019 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-4 Fire-0 EMS-4 ByVillage BH Fire-0 BH EMS-1 PPFire-0 PPEMS-0 HCFire-0 HCEMS-3  Average Response Times 4:42 0 4:42  0 2:13 0 0 0 5:54  Combined VFD Events (Priority +F Radio)  Total-29 Fire-16 EMS-13  3:42 4:20 3:24  Radio Call Events Total-25 Fire- 16 EMS-9  3:49 4:20 2:58  Page 106 of109  03/14/19    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING THURSDAY, MARCH 21, 2019, 6:00 P.M. VILLAGE FIRE DEPARTMENT AMENDED AGENDA  Notice is hereby given ofar regular monthly meeting of the Fire Commission oft the Village Firel Department, tol be held on' Thursday, March21,2019, 6:001 P.M., at Hedwig City Hall, 9551 Pineyl Point Rd., Houston, TX 77024  1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event thei item will be removed from the Consent Agenda and  considered in its normal sequence on the Agenda.  3A. Approval of! Minutes - February 27, 2019 - Regular Board Meeting  3B. Approval oft bills paid- - February 2019  4.  REPORTS  4A. Fire Chief's Report -Events of February 2019; Monthly Performance Reports; Record of Calls; EMS  Collections, Operational issues, and Response Time 4B. Building restoration subcommittee report andj possible action 4C. Dispatch subcommittee: report and possible action 4D. Interlocal agreement subcommittee report and possible action  a. Discussion on VFDI letter of intent  (Fire and EMS services provided by the Village Fire Department tol Bunker Hill Village) CONSIDERATION OF CONTRACTS/AGREEMENTS - The Board will discuss and consider possible CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the CONSIDERATIONOF AND ACTION ONTHE FOLLOWING- Thel Board will discuss and consider 7A. Discussion and possible action on performing a compensation study to look at our compensation structure.  5. 6. 7.  action on the following- None following: None  possible action ont the following-    VILLAGE: FIRE: DEPARTMENT REGULAR MONTHLY BOARD MEETING  March 21,2019 PAGE2 8. None 9.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS - The Board will discuss and CLOSED SESSION- The Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  consider possible action on thei following:  Chapter 551;Texas Government Code, to discuss following matters: None  with Attorney; Closed Meeting. ATTORNEY EXCEPT:  a. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  ) When the Govemnmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) Asettlement offers  2) On a matter in which the duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct of the Statel Bar of" Texas clearly conflicts with this chapter  10. ACTION - CLOSED SESSION The Board of Directors will discuss and consider any actions necessary  oni items discussed inl Executive Session None  11. FUTURETOPICS  12. NEXTMEETINGDATE Wednesday, April 24, 2019 13. ADJOURNMENT  Icertify that the agenda for March 21, 2019, Regular Monthly Meeting was posted at the fire department this the  18th day of March 2019,at A3:25p.m. 1y auln onpooN MarloL LngonaAdmipkirator  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours before this meeting. Please contact the Fire Chief's Office at (713)468-7941 or FAX (713)468-5039 or longora@vlagefreorg for further  information    MINUTES VILLAGEI FIREDEPARTMENT REGULAR BOARDOF COMMISSIONERS MEETING WEDNESDAY, FEBRUARY. 27, 2019AT6:0OP.M. HEDWIGCITYHALL 955PINEY POINT.HOUSTONTONTEXAS77024  Commissioner Nash called the meeting to order at 6:00 p.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City of] Piney Point Village City ofHunters Creek City of Hilshire Village City ofHedwig Village City of Pineyl Point Village City ofHunters Creek Village City ofHilshire Village City ofl Hedwig Village Village Fire Department Village Fire Department Randle Law Office LTD., L.L.P. Visitor: City ofl Bunker Hill Village  Commissioner Zebulun Nash, Vice Chair Commissioner Jay Carlton, Secretary Commissioner Robert Byme, Member Commissioner William. Johnson, Member  Others Present Were:  Alternate Henryl Kollenberg Alternate Frank Doyle Alternate Rayl Leiker Alternate Mayor Brian Muecke David Foster, Fire Chief Marlo Longoria, Administrator Gradyl Randle, Attorney Bert Rosenbaum and other visitors  Absent Were:  City of Spring Valley Village City of Spring Valley Village  Commissioner Allen Carpenter, Treasurer Alternate Mayor Tom Ramsey  E:IVFD Board Meeting minutes 2-27-2019 (2).doc    VILLAGE FIREI DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING MIDMEDA/PBKUYT,OD MINUTES-PAGE2  Commissioner Nash requested that the agenda be taken out of numerical order and 4E1 be discussed.  4E. Interlocal agreement subcommittee report and possible action thel BVH (Bunker Hill Village) meeting summary.  Alternatel Mayor Muecke and Mayor Mark Kobelan discussed and presented the VFD (Village Fire Department) and  The VFD-BVH meeting summary is attached to these minutes as Exhibit A.  The commission requested that the VFD attorney, Grady Randle, propose al Letter ofl Intent as stated in the VFD-  BVH meeting summary.  2. COMMENTS FROM THE PUBLIC:  None  3. CONSENT AGENDA - All Consent Agenda items listed are considered tol be routine byt thel Board of Commissioners and will be enacted by one motion. There willl be no separate discussion of these items unless a Board Member sO1 requests, in which event thei item willl be removed from the Consent Agenda and considered in its  normal sequence on the Agenda. 3A. Approval of Minutes  Approval of Minutes - January 23, 2019 - Regular Board Meeting  3B. Approval of Bills Paid Approval ofl Bills Paid - January 2019  Commissioner Nash asked for ai motion to approve the consent agenda. Commissioner Johnson moved, Commissioner Carlton seconded to approve the items of the Consent Agenda.  Commissioners Byrne voted "Aye," "Noes" none. No vote was taken for Spring Valley MOTION CARRIED UNANIMOUSLY  4. Reports  4A. Treasurer's! Financial Reports - December 2018/January: 2019  Marlol Longoria reported the unaudited final financial numbers for December 2018 as well as the financials for. January 2019. Shes stated the. January financials had two large purchases causing the budget year to date tos show expenses exceeding revenue. Marlo Longoria reported that $69,000 was spent on budgeted defibrillators. However, the department would receive $4,0001 back as ai rebate. The department also paid  $15,000 on newi mattresses for sleeping quarters. E:IVFD Board Meeting minutes 2-27-2019 (2).doc    VILLAGE: FIREI DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY,FEBRUARY27,2019 MINUTES-PAGE3  4B. Fire Chief's Report -Events of. January 2019; Monthly Performance; Record ofCalls; EMS Collections,  Operational issues, Response Times Budget alll looks good  Reviewed 2018 end of year report; reflects 2018 Attach as Exhibit B New Defibrillators placed onl ladder and engine needed toj perform emergency responses. Training: Swiftwater training and active shooter handle bleed out situations. Trucks are in working order All roof1 leaks have been addressed  Vaults were put on trucks with the same drugs on the rescue vehicle. All vehicles have medications Hired at new. Medical Director. The mediçal director works for the state no longer need to cover on The VFD is setting up aj joint training with Police departments on' "Stop the Bleed classes" how to  VFD insurance  4C. Building restoration subcommittee report and possible action Commissioner Carlton reported on Building restoration ands subcommittee report  Roof inspection: The consultant, Karl Schaack walked the roofa and put together aj punch list ofi items that still need tol be completed. Once these items complete as substantial completion contract will be put Building restoration: The committee met and reviewed the Contract for ACGC as the Program  together.  Manager, and the contract was executed. 4D. Dispatch subcommittee report and possible action No comments nor discussion occurred  4E. Moved  5. CONSIDERATION OF CONTRACTS/AGREEMENTS The Board will discuss and consider possible  action on the following: 5A. None  6. CONSIDERATION: OF RESOLUTIONS- - The Board will discuss and consider possible  action on the following: 6A. None  E:IVFD Board Meeting minutes 2-27-2019 (2).doc    VILLAGE FIREI DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY,FEBRUARY27,2019 MINUTES-PAGE4  7. DISCUSSIONI TEMSPRESENTATION OF SPECIAL! REPORTS 7A. Consideration ofa andj possible action retaining the 4th quarter ambulance revenue in 2019 Marlo Longoria presented VFD retains the ambulance revenue ofs $39,780.00.  Commissioner Nash asked for ai motion that the fire commission; proposes tot their cities that the VFD retain the 4th quarter ambulance revenue of$39,780.00. Commissioner. Johnson moved, Commissioner Byre seconded to  approve the items presented.  8.C CONSIDERATIONOFAND ACTIONONTHE) FOLLOWING Thel Board will discuss and consider possible  action on the following:  None 9.  CLOSEDSESSION- The Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed sessioni in accordance with the Government Code Sec. 551.071. Consultation  Chapter 551;Texas Government Code, to discuss following matters:  with. Attorney; Closed Meeting  A.  Discuss Fire Chief's2018 performance and 2019 salary  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  ATTORNEY EXCEPT:  1) When the Governmental body seeks the advice of its Attorney about:  (A) Pending or contemplated litigation; or (B) A settlement offer/s  2) Onan matter in which the duty ofthe Attorney tot the Governmental Bodyu under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with this chapter  9B. City of] Bunker Hill  Commissioner Nash asked for ar motion to goi into executive session at' 7:10p p.m. Commissioner. Johnson moved, 10. ACTION-CLOSEDSESSION- Thel BoardofDirectors: will discuss and consider any actions necessary on  Commissioner Carlton seconded to goi into executive session.  items discussed in Executive Session  No Action was taken Backi in session at' 7:49 pm 11. FUTURETOPICS  E:IVFD Board Meeting minutes 2-27-2019 (2).doc    VILLAGE. FIREI DEPARTMENT REGULAR: BOARD OF COMMISSIONERS MEETING WEDNESDAY,FEBRUARY27,2019 MINUTES-PAGES 12. NEXTMEETINGI DATE Proposed March 21,2019 Johnson seconded. 13. ADJOURNMENT  Commissioner Nash asked for a motion to approve the meeting to be moved tol March 21,2019. Commissioner  Commissioner Nash moved to adjourn at 7:50p.m. seconded by Commissioner. Johnson.  Commissioners Carlton and Byme voted "Aye,"" "Noes"none. MOTION CARRIED UNANIMOUSLY  Respectfully submitted  Commissioner Zebl Nash, Vice-Chair  Attest:  Commissioner. Jay Carlton, Secretary  E:IVFD Board Meeting minutes 2-27-2019 (2).doc    VFD-BHVA MEETING: SUMMARY ATF PPV  10/8/2018 MEETING 11/27/2018 LUNCH  A  Exhibit  MK, JAY WILLIAMS, DERRY ESSARY, TOMI RAMSEY, ZEBI NASH  DIS- COOL DOWN, LOSS OF TRUST, PROPOSAL TOI MOVE FORWARD, GOODFATHGESTURE DIS- BHVI PROPOSAL TOVFD, SETUPI WORKSHOP TOGETFEEDBACKF PRIORT TOF PRESENTING PROPOSAL  MK, JAYV WILLIAMS  12/19/2018 VFD COMMISSIONERS MEETING COMMISSIONERS. ANDI BHVI REPRESENTATIVES 1/9/2019 PHONE CONVERSATION BRIAN MUECKE, DERRYE ESSARY 1/15/2019 MEETING ATI HEDWIG VILLAGE BRIAN MUECKE, DERRY ESSARY MK, JAYWILLIAMS  BHVF PROPOSAL TOF REENTERVFD/ ANDO GETAFUTURE EMS STATIONI INE BHV DIS- HYBRED SOLUTIONY w/ BHVE EMS AND VFDFIRE SERVICE  WHITE BOARD UNIVERSE OF OPTIONS, PREFERED OPTION ISE BHVI EMS ANDI VFDFIRE SERVICE  1/25/2019 LUNCH  TIME CRUNCHW/11 MONTHSL LEFT, PREFER COMPROMISE, NEDIOR2TONEGOTATE NOT COMMITTEE REVIEW WHITE BOARD ANDI DERRY'S PREFERRED OPTION DEÇIDEDTOSETI UPI MEETING w/ JAY ANDI DERRY ASSUREDI HER1 THAT WE ARE TRYING TOV WORK OUR SOLUTION TOI PROVIDE SERVICE TOBHV  1/31/2019 MEETING ATI HEDWIG VILLAGE 2/1/2019 BREAKFAST  MK, BRIAN MUECKE, JIMI PAPPAS, OTHERF REPRESENTATIVE MK, PAMI KERSEY (BHVI MAYORAL CANDIDATE)  2/5/2019 LUNCH MEETING ATI HRC  MK, BRIANI MUECKE, FRANK DOYLE, JAYV WILLIAMS, DERRY ESSARY  LONGI MEETING TO GETE BHV ACTUAL POSITION, INTENTION 15 TO GETE BHV EMS IN2) YRS WITHV VFD PARTIAL SERVICES FOR A50% TO: 58% FEE, ALSO GET SOME CONTRIBUTION FROM OTHER VILLAGES FORE BHV EMS  2/8/2019 MEETING ATV VFD  MK, BRIAN MUECKE, ZEB! NASH, CHIEFF FOSTER DIS- FEASIBILITY OF PARTIAL: SERVICES ANDI ISSUES W/E BHVE EMS PLAN  ASAI RESULTOF1 THISI MEETING WE DETERMINED THAT THE CONTRACTSERVICE: SHOULDI BEF FULL SERVICE ONLY. DUET TOI ISSUES w/ DISPACH, #OF RESPONDERS, POSS ERRORI IN VILLAGE BOUNDERIES, ECT DIS- PROPOSAL FOR4 4) YR CONTRACT FOR FULL SERVICE FROMV VFD w/ POSSIBLE REENTRY ON 1/1/2024  2/11/2019 CONFERENCE CALL  MK, BRIANI MUECKE, RUSSELL HERRON RUSSELL OK WITH PROPOSAL - MK, BRIANN MUECKE, TOM RAMSEY, JIMI PAPPAS  2/13/2019 LUNCH MEETING ATI HRC  DIS- PROPOSAL FOR 4YR CONTRACT FORE FULL SERVICE FROM VFD w/F POSSIBLE REENTRY ON1 1/1/2024 TOMI INSISTANT ON 1/1/2020 REENTRY, JIMI INA AGREEMENT WITH PROPOSAL 2/13/2019 AFTER LUNCH MEETING ATH HRC MK, BRIANI MUECKE, JAY WILLIAMS LONGI DISCUSSION ABOUT PROPOSAL WITH FINAL UNDERSTANDING 1.FOURY YEARS OF FULL CONTRACT: SERVICE: 2.6 BHVI PAYS: 19% OFT THE BUDGET (ALL FUNDS) EACHY YEAR BUT WILLI NOT HAVE AVOTE 3. BHV COUND: SET UP/ AN EMS STATION ATI IS OWN EXPENSE 4.IF BHV SETS UPI EMS STATION VFDI WOULDSTILL PROVIDE FULL SERVICEO  Smmbir  2023 = cnp3  2020,2 2021, 2022,  5.6 BHVI WOULDI HAVE1 THE OPTION1 TOI REENTER VFD ON 1/1/2024- OPTION EXCERCIZABLE O/B6 6/30/2022  2/14/2019 MK SENDS LETTERFROMI PPVT TOVFDF FIRE COMMISSION OUTLINING ABOVE PROPOSAL 2/15/2019 MK: SENDS LETTER FROMI PPVT TOALLI MAYORS INC JAY WILLIAMS OUTLINING ABOVE PROPOSAL    QUESTIONS WHYAFOUR VEAR CONTRACT?  JAY SAID AC ONE YEARE EXTENSION WITHOUT AUTOMATIC REENTRY WAS NO GOODE BECAUSE THEY WOULDI HAVE TOSTART BUILDING AF FIRE DEPARTMENT IMMEDIATELYTOBE READYBY2021 AND THEYCOULDI NOTI RELYON GETTINGI FUTURE ONE YEAR EXTENSIONS WE DOI NOT WANT TOLET BHVI BACKI INTO THE GOVERNANCE UNTIL THE RECONSTRUCTION OR RENOVATION ISC COMPLETED AND ALL BILLS ARE PAID.I IAM UNWILLING TOH HAVE THIS ISSUE REPEATED FOOLI ME ONCE, SHAME ON YOU.FOOL ME TWICE, SHAME ONI ME THE ENTIRE PROJECT WILL BE COMPLETED! BY1/1/2024  BHVI HAS NO PROBLEM WITHAFOUR' YEARC CONTRACTI IF THEY KNOW1 THEY CAN REENTER THE VFD ONI 1/1/2024 BHVI WILL BE REQUIRED' TOI LET THE VFDI KNOW IF THEYINTEND TO REENTER THE VFD 18 MONTHE BEFORE 1/1/2024  WHAT WILL HAPPEN TO1 THE BHV EMS STATION?  ITSEEMS UNLIKELY THAT BHVI WILL GO AHEAD WITH1 THEIR OWNE EMS STATION IF THEY HAVE TO PAYALL OF THE COSTS IFT THEY DO WE CONSIDERI IT ANE EXTRA LAYER OF PROTECTION (LIKE SECURITYSERVICES ONI PRIVATE STREETS) THATTHE BENIFICIARIES NEEDT TOPAYF FOR (PRIVATE STREETS WITHS SECURITY/SERVICESI DOI NOT GETAPROP TAXI REDUCTION)  WILL BHV AGREE TO1 THIS PROPOSAL? ITH HAD THREE OPTIONS:  BHVI HAD/ Al MEETING ON: 2/19/2019 ANDI PRESENTED ASLIDE TITLED SETTLEMENT DISCUSSIONS"  BHV APPROVED. ANDI PAID ALL DISPUTED COSTS AND ASKED TO BE RECOGNIZED. ASAFULLI MEMBEROF VFD BHV ASKED THE FIRE COMMISSION TO WORKI IN GOODF FAITH TOE BUILDASECOND: STATION WHENA WE HAVEI NOT FOUND ANY OTHER VILLAGES THAT/ ARE WILLING TO AGREE TOR PAY1 TOE BUILD AND STAFF ASECOND STATION IN BHV. ALTHOUGH THIS STATEMENT INDICATES THATI IT WILL BEE BUILT ONLYIFA AND WHENT ITIS NEEDED, DERRY ESSARY MADE ITC CLEARI IN OUR MEETING ON: 2/5/191 THAT THEIR ACTUAL INTENTION IS TOE BEGIN THIS PROCESS AND HAVE ITU UP ANDI RUNNING BY1 THE END OF 2020 BHVT TO CONTRACT WITH VFDF FOR FIRE SERVICES ANDI BHV1 TO PROVIDE ITS OWN EMS SERVICE ASARESULT OF1 THE MEETING WITH CHIEF FOSTER, WE DETERMINED THAT THE CONTRACT. SERVICE SHOULD BE FULL SERVICE ONLY. DUET TO ISSUES w/ DISPACH, # OF RESPONDERS, POSS ERROR IN VILLAGE WE ALSO ASKEDI WHAT THEY WOULDI DOIF THEY NEEDED ASECOND EMS UNIT AT1 THE SAME TIME AND THEYSTATED THAT MAYBE VFD COULD ALSO PROVIDE BACK UPI EMS SERVICE IFN NEEDED. BHV CONTRACTS WITH VFDI FORI FIRE ANDE EMS FOR FOURA ADDITIONAL YEARSA AFTER: 12/31/2019. BHVI HAS THE RIGHT TO OPTI IN1 TOI MEMBERSHIP, AT THE END OF THE FOUR YEARP PERIODI WITH  SECOND AMBULANCE IS FULLYSTAFFED BY1 THEV VFD  BOUNDARIES, DIFFICULTY INF PRICING AP PARTIAL! SERVICE, ECT.  EIGHTEEN MONTHS NOTICE  THIS IS EXACTLY WHAT WE PROPOSED TOJ JAY ON:2/13/19  THE BHV CITY COUNCIL AGREED1 THAT THEYWOULD: SUPPORT ANY OF THESE THREE PROPOSALS, THEREFORE THEY  HAVE AGREED TO1 THE PROPOSAL THAT WEF PRESENTED TOJ JAYON2 2/13/19    MOVING FORWARD LETTER OF INTENT  VFD WILL NEED1 TOI HAVE AN ATTORNEY PREPARE ALETTER OF INTENT TO OUTLINE THE DETAILS OF THIS PROPOSAL ONCE THE LETTER OF INTENT IS FULLYSIGNED, THE ATTORNEY WILL HAVE TO CREATET THE CONTRACTFORFIRE BEFORE BHV REJOINS THE VFD THE INTERLOCAL AGREEMENT NEEDS TO BEI MODIFIED TOI INCLUDE THE FOLLOWING  EACHVILLAGE CITY COUNCIL WILL HAVE TO APPROVE THE LETTERI INCLUDINGI BHV  CONTRACT FOR FIRE ANDI EMS SERVICES AND EMS SERVICES BETWEEN VFD ANDI BHV AMMEND' THE INTERLOCAL AGREEMENT  ISSUES (JAY WILLIAMS ISA AWARE OF THESE POSSIBLE CHANGES):  THE INTERLOCAL AGREEMENT NEEDS TO CLEARLYSTATE THAT THE BUDGETO CAN INCLUDE FUNDS FOR OPERATING EXPENSES ANDI FUNDS FORI FACILITIES, SUCHAS RENOVATION OF THE FIRE: STATION THE INTERLOCAL AGREEMENT NEEDS TO CLEARLYSTATE THATAC CITY CANNOT APPROVE PART OF A BUDGET. TOI REMAIN Al MEMBER OF1 THE VFDI EACH CITY MUST APPROVE THE ENTIRE BUDGETEACHYEAR 3 THE CITYC OF PINEY POINT VILLAGE WOULD SUPPORT AN AMMENDMENT TOT THE INTERLOCAL AGREEMENT THAT ELIMINATES THE RIGHT OF ANY CITY TOI RECEIVE PAYMENT FOR ASEISFTOACDESTOLEAVE  THE FIRE DEPARTMENT  SUPPORT OF PINEY POINT VILLAGE SUPPORTED THE PROPOSAL.  ONF FEBRUARY: 26, 20197 THE CITY OF PINEY POINT VILLAGE HAD/ ASPECIAL MEETING AND THIS PROPOSAL WAS PRESENTED TO1 THE CITY COUNCIL BYI MARKI KOBELAN, MAYOR OF PINEYPOINT VILLAGE, AND THE CITY COUNCIL UNANIMOUSLY    VILLAGE FIRE DEPARTMENT 901 Corbindale Rd  Houston, Texas 77024 713-468-7941 ISOClass I  2018 Annual Report Exhibit B  TYPES OF MEDICAL CALLS Person Fell Person Sick Medical Alarm Unknown Type EMS Person Injured 954 Chest Pain 711 Heart Problem Seizures Stroke Psychiatric Emergency Overdose 82% Diabetic Emergency 54% Assault 25 Laceration II Abdominal Pain $1,646,529 Allergic Reaction Medical Service Call 12 Choking $90,200 Childbirth Animal Bite Cardiac Arrest Person Dead Burn Heat Exposure Drowning Electrocution Eye Injury Headache Shooting  TYPES OF FIRE CALLS 139 Fire Alarm Residence 109 Auto Aid 95 Vehicle Collision 94 Fire Alarm Business 67 Service Call 60 Smell of Gas 49 Treei in Roadway 53 Power Lines Down 33 28 Carbon Monoxide 39 Water Rescue 25 Vehicle Fire 24 Check for Fire 25 Transformer Fire 9 House Fire 13 Smoke in: a House 24 Gas Leak 14 Grass Fire 14 Oven Fire I0 Child Lockedi in Car 9 Elevator Rescue 9 Check Smell of Smoke 5 Check Unknown Odor 5 3 Person Hit by Car 8 Lightning Strike 7 Trash Fire 0 Business Fire 2 Electrical Fire 4 Smoke in a Business 0 Explosion 0 Fuel Spill 0 Hazmat 3 Illegal Burning  317 276 220 117 100 35 29 26 0 28 20 15 16 II 0 I0 2 4 IO 8 6 0  Number of Emergency Calls: 2239 Fire Type Calls: EMS Type Calls:  1298 %ofCalls: 60% Unconscious 941 %of Calls: 40% Difficulty Breathing  Number of Fire/EMS Trucks responded on calls: 3930 Total number of EMS patients: Total Number of patients transported: Min. number off frelghteryparamedics on duty: I0 Average number of frelghtersyparamedics on duty: 11.5 Most common hospital transported to: Memorial City Medical Center: % of Patients over age of50 % of Patient over age of 75 Average minutes transport tol hospital: Total amount billed for EMS transports: Total number of working fires: Total amount of fire loss: Number of non-firefighter injuries: Number of firefighter injuries: Average dispatch time in seconds: Average Turnout Time in seconds: Average Travel Time in minutes & seconds: Average Total Response Time minutes & seconds: 5:42  Total revenue received from EMS transports: $285,138 Back Pain  (smoke inhalation) (knee injury) (smoke inhalation  45 40 4:00  0 0 2 0  Financials:  Number of Staff: 33 Firefghter/Paramedics: 4 Dispatchers 2A Administrative Staff IFire Marshal Fire Chief  2018 Amended budget: Expended budget: Under budget:  $5,803,780 $5,512,681 (non-audited) $ 35,193 (non-audited)  Number of General Plans reviewed by Fire Marshal: 23 Number of Sprinkler Systems reviewed: Number of Fire Inspections: Number of Tours in the station and at schools: % of homes with fire sprinkler systems: Total hours of fire and EMS training: 1,224.5 Post Hurricane Initiatives:  148 534 99 27.3%  Number of Responses by Truck:  Engine I Rescue Ladder I Deputy Chief 427 Engine 2 Rescue 2  1301 1130 721 151 143  Continue with swift water rescue training Received small Jon boat and outboard from Houston Resident Purchased inflatable boat, outboard and trailer. Upgraded Emergency Operations Center Replaced fire station roof    Village Fire Department Bank Account Register WFB- VFD General Fund February 1, 2019- February 28, 2019  Checks/ Payments 635.00 5.59 1,685.18 103.96 10.59 344.54 57.00 297.95 39.40 2,200.00 849.25 284.55 236.60 5,360.89 6,752.07 42.95 100.50 5,700.00 83.60 944.05 6,031.68 85.00 136.04 1;250.00 23.00 106,131.62 6,950.00 40,523.77 425.00 200.00 359.50 200.00 293.91 162.87 1,174.95 175.00 70.00 2,127.73 1,909.50 1,705.00 40.98 175.00 4,953.45 1,303.00 900.00 1,283.96 366.40 225.65 299.00 212.63 40.10 635.00 1,481.09 59.04  Deposits/ Additions  Date 02/08/19 02/08/19 02/11/19 02/12/19 02/12/19 02/12/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/14/19 02/15/19 02/15/19 02/15/19 02/15/19 02/15/19 02/15/19 02/15/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/19/19 02/20/19 02/20/19 02/20/19 02/20/19 02/20/19 02/22/19 02/22/19 02/25/19  Reference Payee ID  Description Beginning Balance Village Prof. FF Association BANK SERVICE CHARGE ONLINE TRANSFER 2/*11/2019 Chase EMPAOYEREMEURSEMENT Howard Miller Pre-Paid Legal Services, Inc. Professional Welding Supply Accutek Computer Henry Schein, Inc. Professional Welding! Supply ESO Solutions Three L, Inc. Al's Engine & Equipment Burns Pump Service, Inc. Randle Law Office, LTD, L.L.P. M& M: Janitorial Supply Structural Technology, Inc. Physio-Control, Inc. END-O-PEST Comcast Mark Rogers TGIF TEES PPEZ 2/15/2019 PAYROLL Nationwide Retirement Solutions TAXF PAYMENT PPE2/15/2019 TXC CHILD SUPPORT: SDU TRELLIS TEXAS CHILD: SUPPORT TEXASCHILD: SUPPORT AT&T Republic! Services #853 AFLAC Valic Retirement Services Company Pura Flo Corporation Reliant Energy B&L Electric Promotional Edge Bound" Treel Medical, LLC National Fire Protection Association Three L, Inc. Holliday Door & Gate Systems Life Flight Education Southwest Houston Tire Sales, Inc. Sprint Deltal Industrial Service Bound" Tree Medical, LLC Village Firefighters Association AT&T AT&T  Balance (3,638.80) (4,273.80) (4,279.39) 245,720.61 244,035.43 243,931.47 243,920.88 243,576.34 243,519.34 243,221.39 243,181.99 240,981.99 240,132.74 239,848.19 239,611.59 234,250.70 227,498.63 227,455.68 227,355.18 221,655.18 221,571.58 220,627.53 214,595.85 214,510.85 214,374.81 213,124.81 213,101.81 106,970.19 100,020.19 59,496.42 59,071.42 58,871.42 58,511.92 58,311.92 58,018.01 57,855.14 56,680.19 56,505.19 56,435.19 54,307.46 52,397.96 50,692.96 50,651.98 50,476.98 45,523.53 44,220.53 43,320.53 42,036.57 41,670.17 41,444.52 41,145.52 40,932.89 40,892.79 40,257.79 38,776.70 38,717.66  UNION CHASE WELLSFARGO Wells Fargo WELLSFARGO Wells Fargo HOWARDM PPLS 10318 PROWELD 10319 ACCUTEK 10320 HENRY 10322 PROWELD 10323 ESO 10324 THREE 10325 AL'S 10326 BURNS 10327 RANDLE 10328 MM 10329 STI 10330 PHYSI 10331 EN 10332 COMCAST 10333 ROGERS 10334 NRS 10314 ACE1 10315 CC 10316 ELC 10317 JEL ATT REPUBLIC AF 10335 VALC 10336 PURA 10337 RELIA 10338 B&L 10339 PE 10340 BOUND 10341 NFPA 10342 THREE 10343 HOLLIDAY 10344 LIFE 10351 SOUTH SPRINT 10353 DEL 10354 BOUND VFFA ATT ATT  250,000.00  10321 ADVANTAGE Advantage Interests, Inc.  CENTERPOINT Center Point Energy 10352 MOTOROLA Motorola Solutions, Inc.    Village Fire Department Bank Account Register WFB- VFD General Fund February 1, 2019- February 28, 2019  Checks/ Payments 175.00 200.00 425.00 360.50 200.00 185.00 69,503.26 110,591.58 2,610.00 42,658.00 44,411.53 478,963.41  Deposits/ Additions 275,000.00  Date 02/25/19 02/25/19 02/25/19 02/25/19 02/25/19 02/25/19 02/25/19 02/26/19 02/28/19 02/28/19 02/28/19 02/28/19 02/28/19 02/28/19  Reference Payee ID 10345 VALC 10346 JEL 10347 ACE1 10348 ELC 10349 CC 10350 AL'S 10355 VMIG  Description ONLINE TRANSFER. 2/25/2019 (2/25/2019 PPE -2/28/2019 Valic Retirement Services Company TEXAS CHILD: SUPPORT TX CHILD SUPPORT: SDU TEXAS CHILD: SUPPORT TRELLIS Al's Engine & Equipment Villages Mutual Insurance INTEREST INCOME PPE: 2,28/2019PAYROLL MEAL ALLOWANCE PPE: 2/28/2019 TAXDEPOSIT TEXAS CHILD SUPPORT Texas Municipal Retirement: System  Balance 313,717.66 313,542.66 313,342.66 312,917.66 312,557.16 312,357.16 312,172.16 242,668.90 242,691.72 132,100.14 129,490.14 86,832.14 86,832.64 42,421.11 42,421.11  22.82 0.50 525,023.32  99 10356 TMRS  Totals  Transaction count = 69    Village Fire Department - Letter of Intent  Mayor Mark Kobelan City of Piney Point Village 7676 Woodway Ste. 300 Houston, TX 77063 mark@ppvcouncil.org Mayor Russel Herron City ofHilshire Village 8301 Westview Houston, TX 77055 yeelairevilgetesuscom Mayor Jay Williams City ofBunker Hill Village 11977 Memorial Drive Houston, TX 77024 Willams@bunkerhiltx.gov Village Fire Department 901 Corbindaale Rd. Houston, TX 77024  Mayor Brian T. Muecke City ofHedwig Village 955 Piney Point Rd. Hedwig Village, TX 77024 bmuecke@hedwigigoy Mayor Jim Pappas City ofHunters Creek Village 1Hunters Creek Place Houston, TX 77024 oappaecfyphunteraeeaog Mayor Tom Ramsey City of Spring Valley Village 1025 Campbell Rd. Houston, TX 77055 ayere-pngpaleyncon  Re: Contract for Fire and EMS services provided by the Village Fire Department to  Bunker Hill Village Mayor & Council Members,  Please accept the following terms and conditions under which the Village Fire Department ("VFD") is willing to provide Fire and Emergency Medical Services to Bunker Hill Village ("Bunker Hill"). This offer outlines, in general, the terms under which VFD is  prepared to offer services to Bunker Hill.  1.  Agreement Term: The parties intend to work toward a mutually agreeable Contract for Services (the "Contract") which will be executed on or before. June 30, 2019. The Contract will be for a period of four years from January 1,2020 2. Bunker HillsObligations. Bunker Hill will pay an amount equal to 19% ofthe VFD's Approved Budget each year during the Agreement Term. Bunker Hill will continue to provide funds for its proportionate share ofe each annual budget to the VFD in the same manner provided in the Village Fire Department Interlocal Cooperation Agreement ("Interlocal Agreement"). During the four-year period described herein, Bunker Hill will be a customer ofthe Village Fire Department. During the Agreement Term, Bunker Hill will not be a Member of the VFD, and will have no voting rights. Bunker Hill will, however, remain responsible for any obligation or liability of the VFD which accrues  through December 31, 2023.    during the Agreement Term, including but not limited to, a proportionate share 3. VFD's Obligations. VFD will provide full Fire and EMS services to Bunker Hill during the agreement term. Should Bunker Hill opt to establish an additional EMS station, such station will be at Bunker Hill's sole expense. Further, VFD will continue to provide full Fire and EMS services, notwithstanding any additional EMS station created by Bunker Hill. 4. Option Period. Following the Agreement Term, Bunker Hill may become a member of VFD, provided that Bunker Hill gives written notice ofi its intent to exercise this option, and become a member of the VFD. Such Notice must be 5. Amending the Interlocal Agreement. The Member Cities oft the VFD agree to amend the Interlocal Agreement as necessary in order to facilitate providing the services and terms described herein to Bunker Hill. The Member Cities may also amend the Interlocal Agreement as they deem necessary. Should Bunker Hill exercise the option, described herein, to become a member of the VFD, Bunker Hill will then be subject to the Interlocal Agreement as modified by the Mutual Release. The VFD and Bunker Hill intend to enter into ai mutual release in which Bunker Hill will release any and all litigation claims related to Bunker Hill's withdrawal from the VFD. Said release will include, but not be limited to, any distribution claims by Bunker Hill under Article 13 of the Interlocal 7. Nonbinding Contract Negotiations. The parties acknowledge and agree that they have not attempted in this Letter of Intent ("LOI") to state all essential terms of the subject matter of the proposed transaction, and the remaining essential terms will be the subject of further negotiations. ALTHOUGH THE PARTIES MAY EXPEND SUBSTANTIAL EFFORTS AND SUMS IN ANTICIPATION OF ENTERING INTO THE CONTRACT, THE PARTIES ACKNOWLEDGE THAT INNOI EVENT WILL THIS LOI BE CONSTRUED AS AN ENFORCEABLE CONTRACT AND THAT EACH PARTY ACCEPTS THE RISK THAT THE CONTRACT MAY NOT BE EXECUTED.  oft the VFD pension fund.  provided on or before May 1, 2022.  contracting cities.  6.  Agreement.  If this LOI accurately states your understanding, please sign two (2) copies in the place provided below, and return one (1) original to the VFD and a copy to the Randle Law Office  at the following addresses: Village Fire Department Attn: Village Fire Commission 901 Corbindale Rd.  Randle Law Office 820 Gessner Ste. 1570 Houston, TX 77024    Village Fire Department Letter ofIntent  Houston, Tx 77024  Signatures to this LOI transmitted by fax or other commercially reasonable electronic means (including e-mail) are valid and effective. We look forward to working with you on the  proposed transaction.  CITY OFI PINEY POINT VILLAGE  CITY OF HEDWIG VILLAGE Brian' T. Muecke, Mayor ATTESTED:  Mark Kobelan, Mayor ATTESTED:  Karen Farris, City Secretary  Kelly. Johnson, City Secretary  Date:  Date:  CITY OF HILSHIRE VILLAGE Russell Herron, Mayor ATTESTED:  CITY OFHUNTER'S CREEK VILLAGE  Jim Pappas, Mayor ATTESTED:  Susan Blevins, City Secretary  Crystal R. Dozier, City Secretary  Date:  Date:  CITY OF BUNKER HILL VILLAGE  CITY OF SPRING VALLEY VILLAGE  Jay Williams, Mayor ATTESTED:  Tom S. Ramsey, Mayor ATTESTED;  Britique L. Williams, City Secretary VILLAGE. FIRE DEPARTMENT  Roxanne Benitez, City Secretary  Date:  Date:    ATTESTED:  Date:    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator RV  MEETING DATE: March 25, 2019  SUBJECT: Village Fire Department Ambulance Funds  Agenda Item: 3  This agenda item calls for the City Council to consider allowing the Fire Department to retain the 4th quarter ambulance funds. The Fire Commission voted to retain the revenues and place them  in the Facility Fund.    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  ILLAGEURE DEPT, 901 Corbindale Rd  Houston, Texas 77024 (713)468-7941 (713)468-5039 FAX To:  Ms. Kelly. Johnson, CityofHedwig Village Ms. Susan Blevins, Cityo ofHilshire Village Mr. Tom Fullen, City ofHunters Creek Village Mr. Roger Nelson, CityofPineyl Point Village Ms. Julie Robinson, City of Spring Valley  CC: Village Fire Department Commissioner and Alternates  From: MarloLongoria Date: March 4,2019 Re: 4" Quarter Ambulance Funds  During our Regular Board Meeting February 27,2019, the Village Fire Department Board ofCommissioners voted unanimously to retain the 4Th Quarter Ambulance revenue of$39,780.00 with the city's approval, these funds will be placed in Facility Please place the 4Th Quarter Ambulance Revenue of$39,780.00 on your agenda for  Fund 4.  consideration and advise us on your council's action in writing.  Thank you, / a MarldLongéria Enclosure    Village Fire Department Cash Basis December 31, 2018 Capital Replacement Fund  Statement Of Assets, Liabilities, and Fund Balance  Compensated Absence Fund  Ambulance Billing Fund  General Fund  Facility Fund  Combined Total  Assets Cash WFB-V VFD General Fund WFB Savings Depository Account 141,209.95 WFB Capitol Replacement Fund WFB - Ambulance Billing Account WFB - Compensated. Absence Fund WFB - Facility Fund Total Cash & Certificates Gasoline & Oil Inventory Prepaid Meal Allowances Prepaid Insurance Interfund Recelvables/Payables Total Assets Liabilities and Fund Balance Liabilities FICA Payable Ambulance Funds Payable Accounts Payable Assessments Paidi in Advance Total Liabilities Fund Balance Total Liabilities & Fund Balance  59,567.40 $ 0.00 0.00 0.00 0.00 200,777.35 7,153.82 2,610.00 81,876.53 (129,433.33) 162,984.37  0.00 $ 0.00 $ 0.00 $ 0.00 $ 59,567.40  0.00 319,468.82 0.00 0.00 0.00 319,468.82 0.00 0.00 0.00 345,975.99  0.00 0.00 0.00 28,616.64 0.00 221,944.65 28,616.64 221,944.65 39,780.12 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 39,780.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00  141,209.95 319,468.82 39,780.12 28,616.64 221,944.65 810,587.58 7,153.82 2,610.00 81,876.53 0.00€ 902,227.93  0.00 0.00 0.00  26,507.17 (30,535.14) 133,461.30  (1,918.50) $355,405.95 $39,780.12  4,624.86 $ 0.00 19,203.37 0.00 23,828.23 139,156.14 162.984.37  0.00 $ 0.00 0.00 0.00 0.00 345,975.99  0.00 $ 0.00 $ 0.00 $ 4,624.86  0.00 0.00 0.00 15,900.30 0.00 15,900.30 39,780.12 (1,918.50) 339,505.65  0.00 39,780.12 0.00  39,780.12 19,203.37 15,900.30 79,508.65 822,719.28 902,227.93  0.00 0.00 0.00  345.975.99 (1.918.50) $355,405.95 $39.780.12  See. Accountants' Compilation Réport  2    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: March 25, 2019  SUBJECT: Village Fire Department Letter ofIntent  Agenda Item: 4  This agenda item calls for the City Council to consider the attached letter ofintent outlining the conditions under which the Village Fire Department will provide and Fire and Emergency  Medical Service to Bunker Hill Village.    Village Fire Department -] Letter of Intent  Mayor Mark Kobelan City of Piney Point Village 7676 Woodway Ste. 300 Houston, TX77063 mark@ppvcounci.org Mayor Russel Herron City of Hilshire Village 8301 Westview Houston, TX 77055 mayorehishirevilagetexas.com Mayor Jay Williams City of Bunker Hill Village 11977 Memorial Drive Houston, TX 77024 Milamehunkenallagow Village Fire Department 901 Corbindaale Rd. Houston, TX7 77024  Mayor Brian T. Muecke City ofl Hedwig Village 955 Piney Point Rd. Hedwig Village, TX 77024 bmuckcenedwglkgor Mayor Jim Pappas City ofl Hunters Creek Village 1Hunters Creek Place Houston, TX77024 impappas@cityofhunterscreek.org Mayor Tom Ramsey City of Spring Valley Village 1025 Campbell Rd. Houston, TX 77055 ayerespngaleycom  Re: Contract for Fire and EMS services provided by the Village Fire Department to  Bunker Hill Village Mayor & Council Members,  Please accept the following terms and conditions under which the Village Fire Department ("VFD") is willing to provide Fire and Emergency Medical Services to Bunker Hill Village ("Bunker Hill"). This offer outlines, in general, the terms under which VFD is  prepared to offer services to Bunker Hill.  1.  Agreement Term: The parties intend to work toward a mutually agreeable Contract for Services (the "Contract") which will be executed on or before June 30, 2019. The Contract will be for a period of four years from January 1, 2020 Bunker Hill's Obligations. Bunker Hill will pay an amount equal to 19% of the VFD's Approved Budget each year during the Agreement Term. Bunker Hill will continue to provide funds for its proportionate share of each annual budget to the VFD in the same manner provided in the Village Fire Department Interlocal Cooperation Agreement ("Interlocal Agreement"). During the four- year period described herein, Bunker Hill will be a customer of the Village Fire Department. During the Agreement Term, Bunker Hill will not be a Member of the VFD, and will have no voting rights. Bunker Hill will, however, remain responsible for any obligation or liability of the VFD which accrues during the Agreement Term, including but not limited to, a proportionate share of the VFD  through December 31, 2023.  2.  pension fund.    3.  VFD's Obligations. VFD will provide full Fire and EMS services to Bunker Hill during the agreement term. Should Bunker Hill opt to establish an additional EMS station, such station will be at Bunker Hill's sole expense. Further, VFD will continue to provide full Fire and EMS services, notwithstanding any additional EMS station created by Bunker Hill. Option Period. Following the Agreement Term, Bunker Hill may become a member of VFD, provided that Bunker Hill gives written notice of its intent to exercise this option, and become a member of the VFD. Such Notice must be Amending the Interlocal Agreement. The Member Cities of the VFD agree to amend the Interlocal Agreement as necessary in order to facilitate providing the services and terms described herein to Bunker Hill. The Member Cities may also amend the Interlocal Agreement as they deem necessary. Should Bunker Hill exercise the option, described herein, to become a member of the VFD, Bunker Hill will then be subject to the Interlocal Agreement as modified by the Mutual Release. The VFD and Bunker Hill intend to enter into a mutual release inv which Bunker Hill will release any and all litigation claims related to Bunker Hill's withdrawal from the VFD. Said release will include, but not be limited to, any distribution claims by Bunker Hill under Article 13 of the Interlocal Nonbinding Contract Negotiations. The parties acknowledge and agree that they have not attempted in this Letter of Intent ("LOI") to state all essential terms of the subject matter of the proposed transaction, and the remaining essential terms will be the subject of further negotiations. ALTHOUGH THE PARTIES MAY EXPEND SUBSTANTIAL EFFORTS AND SUMS IN ANTICIPATION OF ENTERING INTO THE CONTRACT, THE PARTIES ACKNOWLEDGE THAT INI NO EVENT WILL THIS LOI BE CONSTRUED AS AN ENFORCEABLE CONTRACT AND THAT EACH PARTY ACCEPTS THE RISK THATTHE CONTRACT MAY NOT BE EXECUTED.  4.  provided on or before May 1, 2022.  5.  contracting cities.  6.  Agreement.  7.  If this LOI accurately states your understanding, please sign two (2) copies in the place provided below, and return one (1) original to the VFD and a copy to the Randle Law Office  at the following addresses: Village Fire Department Attn: Village Fire Commission 901 Corbindale Rd. Houston, Tx 77024  Randle Law Office 820 Gessner Ste. 1570 Houston, TX 77024  Signatures to this LOI transmitted by fax or other commercially reasonable electronic means (including e-mail) are valid and effective. We look forward to working with you on the  proposed transaction.    Village Fire Department -] Letter of Intent  CITY OF PINEY POINT VILLAGE  CITY OF HEDWIG VILLAGE Brian' T. Muecke, Mayor ATTESTED:  Mark Kobelan, Mayor ATTESTED:  Karen Farris, City Secretary  Kelly. Johnson, City Secretary  Date:  Date:  CITY OFI HILSHIRE VILLAGE Russell Herron, Mayor ATTESTED:  CITY OFI HUNTER'S CREEK VILLAGE  Jim Pappas, Mayor ATTESTED:  Susan Blevins, City Secretary  Crystal R. Dozier, City Secretary  Date:  Date:  CITY OFI BUNKER HILL VILLAGE  CITY OF SPRING VALLEY VILLAGE  Jay Williams, Mayor ATTESTED:  Tom S. Ramsey, Mayor ATTESTED:  Britique L. Williams, City Secretary VILLAGE FIRE DEPARTMENT  Roxanne Benitez, City Secretary  Date:  Date:  ATTESTED:  Date:    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator,  MEETING DATE: March 25, 2019  SUBJECT: Metropolitan Transit Authority Extension  Agenda Item: 5  This agenda item calls for the City Council to consider authorizing the Mayor to notify the Metropolitan Transit Authority that the City is supportive of the Authority's! METRONext Moving Forward Plan and requests that the existing Congestion Mitigation/Traffic Management  Agreement be extend from December 31, 2025 to December 31, 2040.    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713) 782-0271 FAX (713)782-0281  March 25, 2019 Mr. Thomas C. Lambert President & CEO 1900 Main Street Houston, Texas 77002  Metropolitan Transit Authority of Harris County, Texas  RE Formal Request to extend current Second Amended and Restated Congestion  Mitigation/Traffic Management Agreement  Dear Mr. Lambert:  Pursuant to the Section 14 of the current Second Amended and Restated Congestion Mitigation/Traffic Management Agreement, this letter shall serve as the City of Piney Point Village's formal request to extend the term of the Agreement from December 31, 2025 to The City of Piney Point Village is aware that the METRO Board intends to call a special election for November of 2019 to fund projects identified in the METRONext Moving Forward Plan, and the election would include a referendum to extend the General Mobility Program. The City of Piney Point Village supports the METRONext Moving Forward Plan as well as the extension of the General Mobility Program and, asi it has done in the past, is willing to submit a formal Should you require additional information in order to process the City's request to extend the term oft the Agreement to December 31, 2040, please contact City Administrator Roger Nelson  December 31, 2040.  Resolution of Support for the City Council's consideration.  directly by email to tvyadmin@pineypt.ors or by phone to 713-230-8703.  Sincerely,  Mark Kobelan Mayor  cc: Tom. Jasien, Deputy CEO    Sales Tax Collections & General  Mobility Program Allocations  Where METRO Sales Tax Comes From ESTIMATED FY2018 SALES TAX COLLECTIONS:  Where GMP Funds Go  UNAUDITED FY2018 GMP ALLOCATIONS:  $759.1MM  $180.5MM  Harris County 17.79%  Harris County 13.01% Multi-Cities 5.55%  City of Houston 81.43%  Multi-Cities 11.67%  City of Houston 67.96%  Area Wide & Unascribed 2.58%  55545291MM-S2.1MM  METRD  Prepared By: Finance on March 4, 2019    Sales Tax Collections  ALLOCATION OF ESTIMATED FY2018 MULTI-CITY SALES TAX COLLECTIONS:  MULTI-CITIES $21.05MM + METRO $21.05MM  Bellaire 2.80% Hedwig Village 2.27% West Spring University Valley Place 1.67% 1.30%  Missouri City 9.49%.  Hunters Creek Village 0.58%  Katy 13.71% Humble 16.23%  Southside 0.41%  Place Piney Point Village  0.32% Bunker Hill Village 0.32%  METRO 50%  EIL Lago 0.31% Taylor Lake Village 0.31%  Hilshire Village 0.24%  METRO  Prepared By: Finance on March 4, 2019    Sales Tax Collections  METRO'S USE OF ESTIMATED FY 2018 MULTI-CITY SALES TAX COLLECTIONS:  $21.1MM Operating: Administrative &Non- Departmental Debt Service 13%  10%  METRORai! Completion 6%  Capital Improvement Program 18% Bus Operating: Planning & Delivery of Service 44%  Operating: Public Safety 4%  Rail Operating: Planning & Delivery of Service 5%  METRO  Prepared By: Finance on March 4, 2019    METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXAS  CHAIR CARRINPATHAN  METRO 2 ONTHE MOVE  METRO  MEIRU    GOVERNANCE  5 METRO BOARD OF DIRECTORS    I D  Carrin F. Patman Jim Robinson, CFE Cindy Siegel  Troi Taylor Secretary City of Houston  Chair City of Houston  First Vice-Chair Harris County  Second Vice-Chair Multi-Cities  - I  Lisa Gonzales Castaneda, P.E. Harris County  Don Elder, Jr. Multi-Cities  Lex Frieden Sanjay Ramabhadran Terry Morales  City of Houston  (Ram), P.E. City of! Houston  City of Houston  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY. IEXAS IPAGE2  METRO    EXECUTIVE  LEADERSHIP TEAM  I 0 I 0 I  TOP ROW: SOFIA SIMIEN, JEROME GRAY, JOHN GARCIA, THOMASJ. JASIEN, CYDONII FAIRFAX, ROBERTO TREVINO,  ARTHUR C. SMILEY III, KIMBERLY WILLIAMS, ALVAI L.TREVINO BOTTOM ROW: ROSA DIAZ, THOMAS C.LAMBERT, DEBBIE SECHLER, TIMOTHY H. KELLY *NOT PICTURED: NICOLE STUTTZ (EXECUTIVE OFFICE) OF HARRIS COUNTY TEXAS PAGE3  METROPOLITAN TRANSIT  METRO    THE HEART  - OF THE ORGANIZATION  N ALE FTRC  4000+ EMPLOYEES  STRONG  METROPOLITAN  OF HARRIS COUNTY TEXAS IPAGEA  METRO    METRO  METRO Service Area (1300+ square miles): City of Houston Unincorporated Harris County "Multi-Cities" (smaller cities in service area) Bellaire Bunker Hill Village ElLago Hedwig Village Hilshire Village Humble Hunters Creek Katy Missouri City Piney Point Southside Place Spring Valley Taylor Lake Village West University Place  SERVICE AREA  d  Ciye fHouston Mutti-Cities Haris  METRO Bervice Area. UaincorporadHantst County  METROPOLITAN  AUTHORITY OF HARRIS COUNTY, TEXASI FAGES  METRO    FUNDING THE AUTHORITY  U  WE OD  FY2019 Budget Sources of Revenue  Sales Tax Grants Farebox Borrowing Other Fund Balance  754.7 169.5 67.5 97.7 17.5 256.9  GOBERTY  2005 D  I I  $1,363.8 (in millions)  Up to 25% to: City of Houston Harris County Multi-Cities General Mobility Program  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXAS PAGEG  METRO    GENERAL  MOBILITY PROGRAM  $3.2 BILLION REBATED SINCE THE PROGRAM'S  INCEPTION  METROPOLITAN  OF HARRIS COUNTY TEXAS PAGE7  METRO    FINANCIALLY PRUDENT DURING CHALLENGING TIMES  FY2019 Budget  Only 2.0% Growth In Base Operating Budget Conservative Sales Tax Assumptions by 1% for 2019) $ Prudent Reserves  L  Operating E GMP Transfer a Capital  626.2 180.0 286.0 104.2  (reduced Dr. Gilmer's projections  Debt Service  $1,196.4 (in millions)  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASIPAGEB  METRO    METRO  FINANCIAL ACHIEVEMENTS  STANDARD &POOR'S TAAEGAV/Alcompne  MOODY's INVESTORS SERVICE  Aa2 Rating  "By providing meaningful) financial data, in addition to visual tools and analysis ofi its revenues and expenditures, the Metropolitan Transit Authority of Harris County has shown a true commitment to Texas taxpayers." Texas Comptroller Glenn Hegar  AAA Rating  3  Certificate Acbievement meeE Fianaia! Rgertieg Excellence in Financial Reporting  Texas Comptroller Leadership Circle METRO recognized for sound financial practices, openness, and transparency  METRO Receives *A' for Spending Transparency  METROPOLITAN  AUTHORITY OF HARRIS COUNTY. TEXAS PAGE9  METRO    MEIKU TRANSIT AWARDS AND RECOGNITIONS  APTA MOEIISIANDINE PMR EANSEORINIION SSIENI  TA TEXASTRANSIT ASSOCIATION Celebrating30lar 2017 Outstanding Metropolitan Transit System  BUS SAFETY ECURITV AWARO MEVT  2015 Outstanding Public Transportation System OF TRANSAD  APTA Bus Safety & Security  APTAE 018 TRANSIT MANAS 2018 APTA1 Top1 Transit Manager  MILLIGAN Cofidivalx soovent  &EouPam  STATES OF  2018 Transit System Oft the Year Region Six  State of Texas Quadrennial Performance Audit (2012 2015) "METRO has ane excellent transit system. Itp provides safe, efficient, reliable, and cost-effective. service tos stakeholders ind and around Houston and the 141 municipalities int the service area."  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASI PAGE10  METRO    METRO SERVICES  Local Bus  METRO STAR Vanpool Houston TranStar METRO Police Bikes on Buses and Rail Emergency Management Support and Community Assistance Major Events and Conventions  Fixed Route Commupity Connector Bellaire Quickline Operateso aaa Gyéenljal/langelik Park& Ride/cammuter Services METRORAD METROLift - Dutbo: HOV/HOT Lanes  Motorist Assistance Program_(MAP)  04  AUTHORITY OF HARRIS COUNTY TEXASI PAGEI  METRO    LOCAL  FIXED ROUTE BUS NETWORK  METRO System SSIenOdeMEIRO  LEGEND SCHEMATIC-NOTI TOS SCALE  TMC  REIMAGINED" (REDESIGNED) IN 2015  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASI PAGE12  METRO    LOCAL  BUS NETWORK REIMAGINING  Rochester, Y  frion Philxstghu PA Wachinglon, DC Richmond. NC Durham, NC Atlanta, GA  VORE THAN TWO DOZEN CITIES NOW PONSULTING WITH HOUSTON ON THEIR DWN REIMAGINING"  Indianapolis. IN ColumbyoH Raltimxe.  ATX  Houston,  fewOricans. LA  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASI PAGE13  METRO    CUSTOMIZED BUS SERVICES  METI COMM UNITY ONNECTOR  JNITY ECTOR Bysa veek  ACRES HOMES COMMUNITY  CONNECTOR  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXAS PAGEIS  METRO    CUSTOMIZED BUS SERVICES  BELLAIRE QUICKLINE SIGNATURE SERVICE  3586  METROPOLITAN TRANSIT AUTHORITY Of HARRIS COUNTY, TEXASI PAGE15  METRO    PARK & RIDES AND HOV/HOT LANES  eKingwood Townsen Eastex  Kuykendah! NShepherd  Cypress Seconlake Northwest! Stapiono wutle) York Grand Pàrkway Addlcks, eKingsland  yto  Maxey Boad  Hildroft Westwood West Bellfort Missouri Ch Missouri Ciy/SH6  Monroe Fuqua SouthPoint EIDoradoc Bay Area  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASI PAGE15  METRO    MEIKUKAIL SERVICE  D D D D I 0 L  DCmNcso  tation  METROPOLITAN  OF HARRIS COUNTY TEXASI PAGE17  METRO    MEIKULIFI SERVICE  MONTGOMERY HARRIS  METROUMADACument Required ServiceArea  Paratransit service offered in accordance with the Ameriçans with Disabilities Act  WALLER  B6  ALVÈSTON  BRAZORIA  Miles 20 METRO. Jurisdiction METROUT Expanded! ServiceArea ADA-Required: 3/4-Mile BufferWeekdays  METROPOLITAN  OF HARRIS COUNTY TEXASI PAGE 18  METRO    METRO  STAR VANPOOL D. Vanpools are a public transit mode operating with vans as aride-sharing arrangement transportation to groups of individuals traveling directly toa and from work METRO STAR reduces vehicular travel across the Houston region by 60 million miles per year  I Vanpools provide  BertyCay  Vanpool Orgins Destinations METROS ServiceA Area  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASI PAGE 19  METRO    HOUSTON TRANSTAR  PARINERSAIPAGENCIE: METRO-23% TXDOT-29% AARRIS COUNTYS 28%A CYOFMOUSTON-20X.  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASIPAGE20  METRO    BIKES  ON BUSES AND RAIL  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXASIPAGE2  METRO    EMERGENCY  MANAGEMENT SUPPORT AND COMMUNITY ASSISTANCE  MEIRO  AMEIR  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY. TEXASI PAGE22  METRO    MAJOR EVENTS AND CONVENTIONS  METROPOLITAN  OF HARRIS COUNTY, TEXASI PAGE23  METRO    SERVICES AND RIDERSHIP  LOCAL BUS ROUTES 59.5 MILLION RIDES  METRO PROVIDED 116.8 MILLIO PASSENGER RIDES  PARK & RIDE BUS ROUTES 7.7 MILLION RIDES LIGHT RAIL L19.0 MILLION RIDES  METROLIFT PARATRANSIT) 2.0 MILLION RIDES AETRO STAR (VANPOOL) 1.9 MILLION RIDES HOV/HOT LANES EACH YEAR  26.5 MILLION USERS OTHER THAN METRO BUS PASSENGERS  AUTOMATIC PASSENGER COUNTER  Numbers pending final audit METRO  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASIPAGERS    SYSTEM  WITH ACTIVITY CENTERS  Activity Centers Local Bus Network Transit Centers Park & Rides Park & Ride Service HOV/HOT Lanes METRORail Vanpool  Montgon  Harns  Waller  Fort  MET ROPOLITAN  OF HARRIS COUNTY TEXASIPAGE25  METRO    UPTOWN HOUSTON  DEVELOPMENT AUTHORITY  Post Oak Boulevard bus guidewaylstations (Uptown) Bellaire/Uptown Transit Center (Uptown) West Loop dedicated bus lanes (TxDOT) Northwest Transit Center expansion (METRO)  Buss Estingsigna Stope Nows Signe CosE  Operation of buses (METRO)  METROPOLITAN  OF HARRIS COUNTY TEXASIPAGE 26  METRO    FOCUS  ON ADA COMPLIANCE  a  flared side  transitlegs  UNIVERSAL DESIGN ATaMAtb 06 000 e e  ACCESSIBILITY FOR EVERYONE  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY. TEXASI PAGE27  METRO    INNOVATIVE SOLUTIONS  U  - E  METRO a POWERED BYINNOVATION PROTERRA CATALYST METRO  BATTERY ELECTRIC  IPOIALPPEEWSSIONS  METROPOLITAN TRANSIT AUTHORITY OF: HARRIS COUNTY. TEXASIPAGE28  METRO    2040  E HOUSTON REGION FORECAST  MA.  Houston will M  T  9.6 million people in region  150% population ins service area  4.2 million jobs in region Source: H-GAC Population and Employment Forecasts, 2016  as the 3rd largest city in U.S  Gaiagidton  Gigto SANY ANTONIO  Gudtiagfton  RTRUAE  TEKAS  *TEXAS* EAS  TEXAS  TEXAS  ETROPOLI TAN  UTHORITY OF HARRIS COUNTY TEXASIPAGE2  METRO    WHAT  DOES IT MEAN?  Energy Corridor 2015-2040 Spring-West Activity Density  Westcase Memorial Giy Grenspoint US-290 Corridor Uptown Greenway Plana lexas Medical Center (BD Uai, ol Houston /1 TSU  VNCREASED DENSITIES WITHIN THE URBAN CORE AND HIGH GROWTH  AREAS IN THE NORTH, WEST AND SOUTHWEST  TROPOLITAN  IT AUTHORITY Of HARRIS COUNTY TEXASIPAGES  METRO    WHAT  ABOUT TRAVEL?  Metro ServiceA Area 2040 AM Congestion (based on VIC ratio) Slow Down Congested Very Congested Extremely Congested  Montge mery  Liberty County  EXISTING AND FUTURE CONGESTION ON ROADWAY NETWORK  Waller County  ustin pounty 2  FortE Bend County  Brazoria County  feston  Source: H-GAC Travel Demand Model  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXASIPAGE  METRO    METRONEXT VISION PLAN   3 B a D E  OF HARRIS COUNTY TEXASIPAGES  METRO    METRONEXT  MOVING FORWARD PLAN  LRTE Extensions Green Line to Hobby Airport Purple Line to! Hobby Airport Red Line to N. Shepherd Green/Purple Lines to Courthouse BRTS System IH45 North tol IAH & Greenspoint inner Katy Corridor to NWTCI HSR/ Uptown University Corridor to Westchase & Tidwell Uptown BRT Extension to Gulfton Gessner Corridor Regional Express Network US 90A Two-Way HOV IH1 10 West Two-Way HOV IH4 45 North1 Two-Way HOV IHE 69/US 591 Two-Way HOV (Edloe to Downtown) SH2 249 Corridor &F Facilities to Boudreaux 40 Off-Peak Direction Diamond Lane Corridors BOOST & Signature Service 140 Corridors Westheimer Signature Bus Service System Enhancements Systemwide route improvements including 3new Community Connectors Downtown, Midtown & TMC transit improvements First/ /Last Mile Universal Accessibility Facilities 7New/ Improved Transit Centers 8N New Improved Park & Rides  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXAS PAGE33  METRO    KEY  FINANCIALASSUMPTIONS  No increase in sales tax rate (remains 8.25%) and no property tax increase Net Sales Tax Revenues available to METRO are based on the annual growth rates (FY2019 - FY2040 and beyond) formulated by Dr. Robert W. Gilmer, University of Houston - C.T. Bauer College of Business as of. June General Mobility Program continues through 2040 and beyond Bus and Light Rail infrastructure projects are financed using 50% debt/50% Bus system enhancements and optimization projects are financed using Forecasted expenditures include operating and maintenance costs for all METRO's Board approved cash reserve requirements (25% of operating  0  2018  grant funds  debt and local funds METRONext projects  expenses plus $10MM) are met  METROPOLITAN  HORITY OF HARRIS COUNTY TEXAS IPAGE3A  METRO    MEIRONEAI INVESTMENTS  MOVING FORWARD PLAN  Major Investments:  110mi 20r mi  Regional Express Network Extended LRT lines  15 3 25%  New or Improved Park & Rides, Transit Centers Community Connectors Increase in Bus Service  75mi R New BRT system  260 mi  BOOST & Signature  Service & Access mprovements:  HOV -  6Odb UNIVERSAL ACCESSIBILITY DRAFT121208 ForP Pnanar, OscunsonOnly  MPROVED TRANSI SERVICE ON MAJOR FREEWAYS  IMPROVED BUS SERVICE. AND BUS STOPS  RESILIENCY PLANNING  PARTNERSHIP PROJECTS  METROPOLITAN  AUTHORITY OF HARRIS COUNTY TEXAS PAGE3S  METRO    METRONEXT  - MOVING FORWARD PLAN  2040 RESULTS  103% increase in ridership compared to current year  632,000 passenger trips carried on the METRO system every day  134,000 fewer car trips  1,000,000 fewer vehicle every day  on the road each miles traveled  day  METROPOLITAN RANSIT AUTHORITY OF HARRIS COUNTY. TEXAS IPAGE36  METRO    METRONEXT IN THE COMMUNITY  a  M  METROT Then  METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY TEXAS PAGE37  METRO    LUUS  METRO SOLUTIONS  REFERENDUM PASSED BY VOTERS  ExhibitA  MISRS Transit SystemP Plan 9TrenstCenten 9PanaRidebots Twoa aday 20.000 tions usE press  TRANSIT SYSTEM PLAN  $640 MILLION IN BONDING AUTHORITY  (NEVER  Legend  ENOUGH TO FINISH THE  PLAN)  Parka 4E  UTHORITY OF HARRIS COUNTY TEXASIPAGESS  METRO    KUUS  METRO SOLUTIONS  REFERENDUM PASSED BY VOTERS  Transit System Plan [Long-Term,  $640 MILLION IN BONDING AUTHORITY  NEN > About 44 newl bus routes 1 9Transit Centers 3 9Park & Ride lots New Two-way all-day Park & Ride service 9711 ) Approximately 20,000 new parking spaces  (NEVER  ENOUGH FINISH THE  TO  15.2 ) 64.81 miles ofL Light Rail [21.8 more miles by 2012,in  additioni to original Red! Line]  23 ) About 54 Light Rail Stations 0 8miles  Commuter Rail  PLAN)  Bike Racks on buses and at transit centers METROLif! Service mirrors bus expansion  plus more  METROPOLITEN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXASI PAGES9  METRO    METRO  BOND INITIATIVE  D D D 0 B 0 D a  Exhibit D Ballot  Metropolitan Transit Authority ofHarris County, Texas  The following summary lists the components and segments of! METRORAIL and Commuter Line, as described inl Exhibits Aa and A-31 through A-9 ofs such Resolution and the Official Notice of the! Election, andi isa ap part of the Ballot and the Proposition being submitted to the voters at the The segments marked * are expected tol be completed by the end of 2012 utilizing the proceeds of the $640 million of bonds, ifs approved at thel Election. NOTE: METRO! RECEIVEDAF FEDERALGRANT "MATCH" OFS $900 MILLION MSOMILON * (a) UH-Downtown lol Northline Mall DONE *(a) Dowling to! Magnolia Transit Center DONE  Election.  .North Hardy: 2.Southeast:  3.Harrisburg:  FEVERAL MAer (b)! Northlinc Mall to Greenspoint (c) Greenspoint to Bush IAHA Airport * (a) Downtown/Bagby tol Dowling PONE * (b) Dowling to Griggs/610PONE (c) Griggs/610 toF Park & Ridei int the vicinity of Hobby Airport (d)s Sunnyside: Southeast" Transit Cenier toE Bellfort (c) Sunnyside: Bellfort lo Airport Blvd.  (b)! Magnolia" Transit Center to Gulfgate Center (c) Gulfgate Center 1o1 Telephone Road 4. * Wesipark- Whecler! Station to! HillcroftN NOT DONE Transit Center' UNIVERSITYLNE 5.Uptown/West Loop- Westpark to the Northwest" Transit Center 6. Inner Kaly Downtown/Bagbyl to Northwest" Transit Center 7.Southwest Commuter Linc- Fannin South Park & Ridc tol Harris County Linc  METROPOLITAN TRASIFAUTHORITY OF HARRIS COUNTY. TEXASI PAGE4O  METRO    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: March 25, 2019  SUBJECT: Mayor's Report  Agenda Item: 6 Uretek    MEMORANDUM  CITY OF PINEY POINTI VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AY  MEETING DATE: March 25, 2019  SUBJECT: City Administrator's Report  Agenda Item: 7  February 2019 Financials    09:43 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: FEBRUARY 28TH, 2019  PAGE: 1  BALANCE 2,962,330.37 1,114,291.98 0.00 1,519,718.30 8,100,490.18 0.00 17,215.07 0.00 144,419.10 1,993,799.52 45,262.52 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,900,340.40  15,900,340.40  5,680.56 0.00 0.00 0.00 686.49) 1,279.73) 0.00 28.50) 0.00 0.36 0.00 119,381.56 2,717.98 270.00) 1,757.55 0.00 144,419.10 22,697.46 250.64 0.00 0.00 0.00 89,485.00    3-15-2019 09:43 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P6z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-CY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: FEBRUARY 28TH, 2019  PAGE: 2  BALANCE 0.00 9,953.15 0.00 0.00 0.00 22,500.00 0.00 5,252,478.98 0.00 0.00 5,669,057.62 726,631.20 6,980,925.83 0.00 7,707,557.03 3,754,072.12 1,230,346.37 2,523,725.75  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY 6 REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  10,231,282.78  15,900,340.40    3-15-2019 09:42 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 1  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS 6 IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVIÇE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 1,306,320.24 3,553,810.57 67.88 1,681,644.43 367,900.00 32,701.85 71,697.90 19.49 296,202.10 142,000.00 12,272.19 30,709.04 21.63 111,290.96 398,000.00 51,092.66 57,635.41 14.48 340,364-59 6,561,855.00 1,421,879.47 3,754,072.12 57.21 2,807,782.88  150,000.00 18,290.07 33,000.00 235,500.00  33,716.74 22.48 116,283.26 6,500.00 19.70 26,500.00 2.46 0.00 235,497.54  1,200.00 2.46  10,000.00 1,815,242.00 0.00 570,000.00 1,500.00 12,000.00 2,035,143.00 4,443,885.00  0.00 0.00 1,181.62  0.00 0.00 10,000.00 0.00 453,801.20 25.00 1,361,440.80 0.00 25,307.00 0.00 ( 25,307.00) 0.00 48,704.44 8.54 521,295.56 0.00 0.00 2,336.58 19.47 0.00 426,109.04 20.94 1,609,033.96 1,181.62 956,258.26 21.52 3,487,626.74  1,500.00 9,663.42  356,000.00 19,149.50 37,265.30 10.47 318,734.70 356,000.00 19,149.50 37,265.30 10.47 318,734.70  3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 29,116.00  0,00 0.00 0.00 0.00 663.38 0.00 1,445.03  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 5,076.76 29.56 12,100.24 663.38 23,162.00 7.56 283,029.00 0.00 0.00 12,000.00 4,589.24 10.00 41,293.76  3,857.00 4,193.00 3,157.00  0.00 18,085.24 12.10 131,414.76  1,691.28 25,132.78 16,86 123,967.22 2,368.55 13,020.60 44.72 16,095.40  279,951.00 41,194.35 83,166.26 29.71 196,784.74 516,050.00 46,699.21 125,908.88 24.40 390,141.12    3-15-2019 09:42 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 2  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE 0.00 0.00 625.00 11.29 135.38 2.97 0.00 0.00 104,511.00 7,878.44 34.40 15,024.56 3,540.48 9.52 33,659.52 0.00 0.00 61.91 2.64 0.00 0.00 0.00 0.00 88,859.00 6,840.34 36.75 11,771.66  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00  0.00 0.00 0.00 0.00 1,324.93 3,316.28 0.00 61.91 0.00 0.00 945.17  0.00 4,911.00 4,428.62  4,641.21 12,179.30 6.97 162,534.70  3,875.00 2,281.09 2,207.00  313,500.00 10,557.26 22,235.53 7.09 291,264.47 429,396.00 11,564.34 29,137.78 6.79 400,258.22  1,497,014.00 1,497,014.00 0.00  0.00 46,434,85 3,10 1,450,579.15 0.00 46,434.85 3.10 1,450,579.15  0.00  0.00 0.00  0.00 3,685,120.75)  REVENUES OVER/(UNDER) EXPENDITURES  1,161,395.00) 1,337,980.21 2,523,725.75    3-15-2019 09:42 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES 6 ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES 6 ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 3  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  5,035,455.00 1,282,976.22 3,513,645.57 69.78 1,521,809.43 200,000.00 23,344.02 40,165.00 20.08 159,835.00 5,235,455.00 1,306,320.24 3,553,810.57 67.88 1,681,644.43  3,400.00 1,000.00 12,000.00 50,000.00 1,500.00  0.00 0.00 1,620.00 7,000.00 0.00  0.00 0.00 0.00 0.00 3,240.00 27.00 9,300.00 18.60 40,700.00 0.00 0.00  3,400.00 1,000.00 8,760.00 1,500.00  300,000.00 24,081.85 59,157.90 19.72 240,842.10 367,900.00 32,701.85 71,697.90 19.49 296,202.10 142,000.00 12,272.19 30,709.04 21.63 111,290.96 150,000.00 18,290.07 33,716.74 22.48 116,283.26 150,000.00 18,290.07 33,716.74 22.48 116,283.26  142,000.00 12,272.19  30,709.04 21.63 111,290.96  0.00 0.00 33,000.00 0.00 33,000.00 72,000,00 272,000.00 48,948.84 19,000.00 35,000.00 0.00 34,000.00 136,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00 0.00 235,500.00  0.00 0.00 1,200.00 0.00 1,200.00 753.58 0.00 1,390.24 0.00 0.00 2.46 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.46  0.00 0.00 0.00 0.00 6,500.00 19.70 26,500.00 0.00 0.00 6,500.00 19.70 26,500.00 753.58 1.05 71,246.42 48,948.84 18.00 223,051.16 0.00 0.00 19,000.00 7,932.99 22.67 27,067.01 0.00 0.00  0.00 0.00 0.00  0.00  398,000.00 51,092.66 57,635.41 14.48 340,364.59  0.00 0.00 34,000.00 2.46 0.00 135,997.54 0.00 0.00 0,00 0.00 65,000.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.46 0.00 235,497.54  0.00 0.00 500.00 0.00 0.00 0.00    3-15-2019 09:42 AM 10 -GENERAL FUND REVENUES TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019 CURRENT BUDGET  PAGE:  16.678 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  6,561,855.00 1,421,879.47 3,754,072.12 57.21 2,807,782.88    3-15-2019 09:42 AM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT ASOF: FEBRUARY 28TH, 2019  PAGE: 5  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE 4ISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION IBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE 10-510-5060 Villages Fire Department TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES ONTRACT SERVICES 10-520-5102 Accounting/Auait 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Sortware & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL BUDGET BALANCE  10,000.00 10,000.00 1,815,242.00 0.00 1,815,242.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00 2,035,143.00 2,035,143.00 4,443,885.00  0.00 0.00 0.00  0.00 0.00 10,000.00 0.00 0.00 10,000.00  0.00 446,468.37 24.60 1,368,773.63 7,332.83 0.00 0.00 453,801.20 25.00 1,361,440.80 0.00 25,307.00 0.00 25,307.00) 0.00 25,307.00 0.00 25,307.00) 0.00 47,749.45 8.38 522,250.55 954.99 0.00 0.00 48,704.44 8.54 521,295.56 0.00 0.00 0.00 0.00 2,336.58 19.47 2,336.58 19.47  7,332.83)  0.00 0.00 0.00 1,181.62 1,181.62  954.99) 1,500.00 1,500.00 9,663.42 9,663.42  0.00 426,109.04 20.94 1,609,033.96 0.00 426,109.04 20.94 1,609,033.96 1,181.62 956,258.26 21.52 3,487,626.74  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00  0.00 0.00 6,422.50 299.00 0.00 15.00  5,069.91 15.84 26,930.09 8,647.25 5.76 141,352.75 6,422.50 7.14 83,577,50 395.98 19.80 4,301,66 0.00 ( 4,301.66) 15.00 0.07 21,985.00  12,413.00 12,413.00 20.69 47,587.00  1,604.02  356,000.00 19,149.50 37,265.30 10.47 318,734.70    3-15-2019 09:42 AM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 6  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING :ONTRACT SERVICES 10-530-5108 Information Technol ogy TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues 6 Subscriptions 10-530-5206 Legal Notices Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE IAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL BUDGET BALANCE  356,000.00 19,149.50 37,265.30 10.47 318,734.70  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 663.38 663.38  0.00 0.00 0.00 0.00 5,795.24 12.88 39,204.76 855.00 7.13 11,145.00 0.00 0.00 4,000.00 40.00 1,170.00 6.50 16,830.00 1,890.00 12.60 13,110.00 3,880.00 9.24 38,120.00 495.00 7.07 0.00 18,085.24 12.10 131,414.76 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 18,450.00 0.00 0.00 128,307.00 5,076.76 29.56 12,100.24 5,076.76 29.56 12,100.24  3,857.00 3,857.00  500.00 6,000.00 6,505.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 643.00  663.38 23,162.00 7.56 283,029.00    3-15-2019 09:42 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 7  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES SENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication: 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasenold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporaty/rart-time Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS [NSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL BUDGET BALANCE  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00  0.00 0.00 0.00 600.00 0.00 0.00 0.00 0.00 0.00 0.00 845.03 1,445.03 0.00 120.99 369.68 1,200.61 0.00 0.00  0.00 0.00 12,000.00 0.00 0.00 12,000.00 0.00 0.00 1,200.00 8.83 12,383.00 44.21 2.46 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 25.00 845.03 8.45 4,589.24 10.00 41,293.76 575.45 35.97 154.24 3,86 0.00 19,408.84 15.53 105,591.16 1,810.87 21.30 3,183.38 53.06 0.00 0.00 0.00 0.00  0.00 1,755.79 3,500.00 5,000.00 2,000.00 0.00 7,500.00 9,154.97 1,024.55 3,845.76 6,689.13 2,816.62 1,000.00 3,000.00  1,691.28 25,132.78 16.86 123,967.22  230,426.00 30,934.16 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 24,816,00 3,800.00 500.00 0.00 0.00 29,116.00  61,762.18 26.80 168,663.82 3,035.52 0.00 ( 3,035.52) 6,847.63 136.95 ( 1,847.63) 0.00 0.00 4,959.27 0.00 ( 4,959.27) 6,063.16 0.00 ( 6,063.16) 498.50 58.17 0.00 0.00 0.00 0.00 43,668.00  1,774.34 2,761.16 0.00 2,503.32 3,053.81 167.56 0.00 0.00  0.00 358.50 0.00  279,951.00 41,194.35 83,166,26 29,71 196,784.74  2,368,55 10,937,60 44.07 13,878.40  0.00 0.00 0.00 0.00  0,00 0.00 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00  3,800.00 500.00 0.00  2,368.55 13,020.60 44.72 16,095.40  516,050.00 46,699.21 125,908.88 24.40 390,141.12    3-15-2019 09:42 AM LO -GENERAL FUND PEPARTMENTAL 4UNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRAÇT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE )FFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE IAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE :OURT OPERATIONS 10-550-5402 MC Facilities Credit Card Charges 10-550-5404 Judge/Prosecutor/interpretor 10-550-5405 Jury Pay 10-550-5406 State Comptroller/OMNI/Linebar 10-550-5407 SETCIC 10-550-5408 uplies/Mascalanaous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MONICIPAL COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 8  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,324.93 1,324.93 0.00 416.28 2,900.00 0.00 0.00 0.00 0.00 0.00 0.00 3,316.28  0.00 0.00 0.00 0.00 0.00 0.00 625.00 31.25 0.00 0.00 625.00 11.29 0.00 0.00 0.00 0.00 10.38 2.08 0.00 0.00 125.00 50.00 135.38 2.97 0.00 0.00 92,014.00 0.00 0.00 0.00 0.00 11,640.00 0.00 0.00 104,511.00 7,878.44 34.40 15,024.56 7,878.44 34.40 15,024.56 0,00 0.00 640.48 12.81 2,900.00 13.18 19,100.00 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,540.48 9.52 33,659.52  0.00 0.00 250.00 1,375.00 3,286.00 4,911.00 100.00 0.00 489.62 3,714.00 125.00 4,428.62 857.00  0.00 4,359.52 0.00 0.00 0.00 0.00 200.00  4,641.21 12,179.30 6.97 162,534.70    3-15-2019 09:42 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH 2019 CURRENT BUDGET  PAGE: 9  16.678 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES _BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS [NSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL BUDGET BALANCE  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00  0.00 0.00 61.91 0.00 61.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 945.17 945.17 0.00 0.00 7,098.00 17,001.02 113.34 0.00 0.00 1,417.75 0.00 0.00 0.00 2,041.51 0.00  0.00 0.00 0.00 0.00 61.91 8.84 0.00 0.00 61.91 2.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75,019.00 0.00 0.00 0.00 0.00 13,197.00 0.00 0.00 88,859.00 6,840.34 36.75 11,771.66 6,840.34 36.75 11,771.66 0.00 0.00 1,656.25 165.63 ( 22.73 1.14 0.00 0.00 80,000.00 1,417.75 2.84 48,582.25 96.27 2.14 0.00 0.00 10,000.00 0.00 0.00 75,000.00 2,041.51 2.72 72,958.49 0.00 0.00  3,875.00 3,875.00 638.09 1,643.00 2,281.09 100.00 1,857.00 250.00 2,207.00 643.00  0.00 656.25) 2,001.02) 1,977.27 4,403.73 1,000.00  313,500.00 10,557.26 22,235.53 7.09 291,264.47  429,396.00 11,564.34  29,137.78 6.79 400,258.22    3-15-2019 09:42 AM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT ASOF: FEBRUARY 28TH, 2019 CURRENT BUDGET  PAGE: 10  16.678 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES SOF CAPITAL OUTLAYS THER EXPENSES 10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS 2OTAL EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0,00 0,00 0.00 0.00 0.00 0.00 0,00 0.00 406,689.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 35,024.85 0.00 ( 35,024.85)  0.00 11,410.00 1.05 1,078,915.00  0.00 46,434.85 3.10 1,450,579.15 0.00 46,434.85 3.10 1,450,579.15  7,723,250.00 83,899.26 1,230,346.37 15.93 6,492,903.63  REVENUES OVER/ (UNDER) EXPENDITURES  1,161,395.00) 1,337,980.21 2,523,725.75  3 3,685,120.75)    3-15-2019 09:44 AM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS IABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: FEBRUARY 28TH, 2019  PAGE: 1  BALANCE 477,018.96) 0.00 405,186.03 405,676.31 120,155.35 27,211.66 532,135.28 0.00 0.00 1,013,345.67  1,013,345.67  0.00 0.00 27,211.66 0.00 0.00 1,401,860.79 1,383,078.29) 1,383,078.29) 968,851.51 1,500.00 967,351.51  1,429,072.45  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  415,726.78)  1,013,345.67    3-15-2019 09:42 AM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 1  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES INVESTMENT INCOME COTAL REVENUES EXPENDITORE SUMMARY NON-DEPARIHENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL :OTAL EXPENDITURES  1,502,950.00 350,954.06 965,765.17 64.26 537,184.83 1,506,850.00 352,113.31 968,851.51 64.30 537,998.49  3,900.00  1,159.25  3,086.34 79.14  813.66  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00  0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 0.00 0.00 1,502,950.00 0.00 0.00 1,500.00 0.10 1,503,700.00 0.00 0.00  750.00 0.00 0.00 965,701.51)  REVENUES OVER/ (UNDER) EXPENDITURES  1,650.00 352,113.31 967,351.51    3-15-2019 09:42 AM 20 -DEBT SERVICE REVENUES ÇAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 2  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  1,502,950.00 350,954.06 965,765.17 64.26 537,184.83 1,502,950.00 350,954.06 965,765.17 64.26 537,184.83  3,900.00 0.00 3,900.00  1,159.25 0.00 1,159.25  3,086.34 79.14 0.00 0.00 3,086.34 79.14  813.66 0.00 813.66  INCOME  1,506,850.00 352,113.31 968,851.51 64.30 537,998.49    3-15-2019 09:42 AM 20 -DEBT SERVICE DEPARTMENTAL ON-DEPARIMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE THER EXPENSES 20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES RANSFERS TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL POTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 3  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00 0.00 0,00 1,505,200.00 1,505,200.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00  0.00 0.00 217,950.00 0.00 0.00 1,285,000.00 0.00 0.00 0.00 0.00 1,502,950.00 0.00 0.00 0.00 0.00 1,500.00 0.10 1,503,700.00 1,500.00 0.10 1,503,700.00  0.00 0.00 0.00  Transfers Out  REVENUES OVER/ (UNDER) EXPENDITURES  1,650.00 352,113.31 967,351.51  965,701.51)    3-15-2019 09:44 AM 30 -SPECIAL REVENUE FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: FEBRUARY 28TH, 2019  PAGE: 1  BALANCE 87,058.90 0.02 0.36 0.05 20,815.18 0.00 0.00  107,874.51  107,874.51  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 2,692.44 0.00 2,692.44  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV,OVER/(UNDER) EXP.  107,874.51  107,874.51    3-15-2019 09:42 AM 30 -SPEÇIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 1  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU COTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTIMENTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,198.33 0.80 0.00 1,199.13  2,690.77 20.23 10,609.23 1.67 33.40 0.00 0.00 2,692.44 20.24 10,612.56  3.33 0.00  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,199.13  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,692.44  0.00 0.00 0.00 0.00 0.00 28,435.56  REVENUES OVER/ (UNDER) EXPENDITURES    3-15-2019 09:42 AM 30 -SPECIAL REVENUE FUND REVENUES COURT 30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest 30-4410 MC Tecmnology-interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest: TOTAL INVESTMENT INCOME PONATIONS 6 IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS 6 IN LIEU TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019  PAGE: 2  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  328.48 437.99 431.86 1,198.33 0.00 0.00 0.80 0.00 0.80 0.00 0.00 0.00 1,199.13  821.07 20.53 1,094.78 20.66 774.92 19.37 2,690.77 20.23 10,609.23 0.00 0.00 0.00 0.00 1.67 33.40 0.00 0.00 1.67 33.40 0,00 0.00 0.00 0.00 0.00 0.00 2,692.44 20.24 10,612.56  3,178.93 4,205.22 3,225.08 0.00 0.00 3.33 0.00 3.33 0.00 0.00 0.00    3-15-2019 09:42_AM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 3  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL 2UALIFIED EXPENSES COURT 30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES FRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 10,000.00) 0.00 0.00 10,000.00) 0.00 0.00 ( 10,000.00)  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 ( 0.00 0.00 0.00 0.00 0.00 0.00  0.00 123.00) 7,700.00) 0.00 7,823.00)  0.00 0.00 ( 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,199.13  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 C 17,823.00)  REVENUES OVER/ (UNDER) EXPENDITURES  2,692,44  28,435.56    3-15-2019 09:44 AM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: FEBRUARY 28TH, 2019  PAGE: 1  BALANCE 1,522,333.84) 0.00 0.00 7,428.73 0.00 0.00 0.00 0.00 1,514,905.11)  1,514,905.11)  0.00 0.00 0.00 194,200.81 0.00  194,200.81  1,679,214.89) 1,679,214.89) 31.52 29,922.55 29,891.03)  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY 6 REV.OVER/(UNDER) EXP.  1,709,105.92)  1,514,905.11)    3-15-2019 09:42 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: FEBRUARY 28TH, 2019 CURRENT BUDGET  PAGE: 1  16.678 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL TOTAL EXPENDITURES  0.00 0.00 0.00  15.01 0.00 15.01  31.52 0.00 ( 0.00 0.00 31.52 0.00 (  31.52) 0.00 31.52)  0.00 0.00 0.00  0.00 0.00 0.00  0,00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 29,891.03  0.00 22,422.55 29,922.55 0.00 ( 29,922.55) 0.00 22,422.55 29,922.55 0.00 29,922.55)  REVENUES OVER/ (UNDER) EXPENDITURES  0.00 C 22,407.54)0 29,891.03)    3-15-2019 09:42 AM 10 -CAPITAL PROJECTS FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT ASOF: FEBRUARY 28TH, 2019 CURRENT BUDGET  PAGE: 2  16.678 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  ENVESTMENT INÇOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU COTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  15.01 15.01 0.00 0.00 0.00 0.00 0.00 15.01  31.52 0.00 31.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 31.52 0.00 (  31.52) 31.52) 0.00 0.00 0.00 0.00 0.00 31.52)    3-15-2019 09:42 AM 10 -CAPITAL PROJECTS FUND DEPARTMENTAL ON-DEPARTMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE THER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES RANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL :OTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: FEBRUARY 28TH, 2019  PAGE: 3  16.678 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00) 0.00 0.00 0.00  0.00 22,422.55 22,422.55 0.00 ( 22,422.55)  0.00 22,422.55 29,922.55 0.00 29,922.55)  0.00 22,422.55 29,922.55 0.00 29,922.55) 0.00 22,422.55 29,922.55 0.00 ( 29,922.55)  REVENUES OVER/ (UNDER) EXPENDITURES  0.00 ( 22,407.54) 29,891.03)  29,891.03    3-15-2019 09:44 AM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: FEBRUARY 28TH, 2019  PAGE: 1  BALANCE 1,120,019.40 0.00 0.00 0.00 0.00 0.00 5,680.56  1,125,699.96  1,125,699.96  6,991.56 1,118,708.40  1,125,699.96 0.00 0.00  0.00  1,125,699.96    Council Agenda Item Cover Memo  3/25/2019 Date ofl Meeting  To: Agenda Item: Ordinances  Mayor and City Council  Discuss and take possible action on revisions to Chapter 34 in the City Code of  SUMMARY/BACKGROUND (WHY): The City revised the Ordinance Chapter 34-Floods at the December Council meeting changing the requirement that the lowest floor elevation on a home must be 1-foot above the 500-year floodplain elevation instead of 1-foot about the 100-year floodplain. This change also required that any fill in the 500-year floodplain be mitigated to result in a zero net fill in the 500-year floodplain. HDR recommends that the ordinance be revised to require a: zero net fill in only the 100-  yr floodplain as opposed to the 500-year floodplain. STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE:  CORRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ORDINANCE NO. 19.03.25  AN ORDINANCE OF THE BOARD OF ALDERMEN OF THE CITY OF PINEY POINT VILLAGE, TEXAS, AMENDING CHAPTER 34, FLOODS, BY DELETING ARTICLE II, FLOOD DAMAGE PREVENTION, IN ITS ENTIRETY AND REPLACING IT WITH A NEW ARTICLE II OF CHAPTER 34; ESTABLISHING REGULATIONS RELATED TO THE DEVELOPMENT OF PROPERTY WITHIN FLOOD ZONE AREAS; PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000.00 FOR ANY VIOLATION OF ANY PROVISION OF THIS ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT ORIN CONFLICTHEREWITH; ANDPROVIDING FOR  SEVERABILITY.  BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PINEY Section 1. The Code ofOrdinances oft the City ofl Piney Point Village, Texas is hereby amended by deleting Chapter 34, Floods, Article II, Flood Damage Prevention and replacing it in  POINT VILLAGE, STATE OF TEXAS:  its entirety with a new. Article II of Chapter 34 to read as follows:  "Chapter 34 -FLOODS  ARTICLE II. - FLOOD DAMAGE PREVENTION  DIVSIONI-GENERALLY Sec. 34-30. -I Definitions.  Unless specifically defined below, words or phrases used in this article shall be interpreted to give them the meaning they have in common usage and to give this article it's most reasonable  application.  Alluvial fan fooding means flooding occurring on the surface of an alluvial fan or similar landform which originates at the apex and is characterized byl high-velocity flows; active processes  oferosion, sediment transport, and deposition; and unpredictable flow paths.  Apex means a point on an alluvial fan or similar landform below which the flow path of  1    the major stream that formed the fan becomes unpredictable and alluvial fan flooding can occur. Appurtenant structure means a structure which is on the same parcel of property as the principal structure to be insured and the use of which is incidental to the use of the principal  structure  Area offuture conditions flood hazard means the land area that would be inundated by the Areao ofshallow/looding means a designated AO, AH, AR/AO, AR/AH, or VO zone on a community's flood insurance rate map (FIRM) with a one percent or greater annual chance of flooding to an average depth of one to three feet where a clearly defined channel does not exist, where thej path offlooding is unpredictable and where velocity flowi may be evident. Such flooding  one percent, annual chance 100-year flood based on future conditions hydrology.  is characterized by ponding or sheet flow.  Area ofspecial flood hazard is the land in the floodplain within a community subject to a 0.2 percent or greater chance of flooding in any given year. The area may be designated as zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, VO, V1-30, VE,  V,or X Shaded Zones. any given year. on all sides.  Base flood means the flood having a one percent chance of being equaled or exceeded in Basement means any area of the building having its floor subgrade (below ground level) Breakaway wall means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation system. Critical feature means an integral and readily identifiable part ofai flood protection system, without which the flood protection provided by the entire system would be compromised. Development means any manmade change to improved and unimproved real estate, including but not limited tol buildings or other structures, mining, dredging, filling, grading, paving,  excavation or drilling operations or storage of equipment or materials.  Elevated building means, for insurance purposes, a non-basement building, which has its lowest elevated floor, raised above ground level by foundation walls, shear walls, posts, piers,  pilings, or columns.  Existing construction means for the purposes of determining rates, structures for which the "start ofc construction" commenced before the effective date oft the FIRM or before January 1,1975, for FIRMS effective before that date. "Existing construction" may also be referred to as "existing  structures."  2    Existing manufactured home park or subdivision means a manufactured home park or subdivision for which the construction offacilities for servicing the lots on which the manufactured homes are to be affixed (including, at ai minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by a community.  Expansion to an existing manufactured. home park or. subdivision means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction ofs streets, and either  final site grading or the pouring of concrete pads). inundation ofnormally dry land areas from:  Flood or flooding means a general and temporary condition of partial or complete  (1) The overflow ofinland or tidal waters.  (2) The unusual and rapid accumulation or runoff ofs surface waters from any source. Flood elevation study means an examination, evaluation and determination of flood hazards and, ifappropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudslide (i.e., mudflow) and/or flood-related erosion hazards.  Flood insurance rate map (FIRM) means an official map of a community, on which the Federal Emergency Management Agency has delineated both the special flood hazard areas and  the risk premium zones applicable to the community.  Flood insurance study (F/5). See Flood elevation study.  Pooplamor/ooaprome area: means any land area susceptiblet to beingi inundated by water Floodplain management means the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works and floodplain management regulations.  from any source (see definition off flooding).  Utilities means all building utilities including, but not limited to, electrical, heating, ductwork, ventilation, plumbing, air-conditioning equipment, water softener equipment, and other service facilities to a building. For purposes ofthis chapter only, it does noti include pool lighting and equipment, sewer cleanouts, sampling well access, interceptor access, landscaping irrigation systems, or any similar items and equipment not servicing al building, or that are otherwise sealed. Floodplain management regulations means zoning ordinances, subdivision regulations, building codes, health regulations, special purpose ordinances (such as a floodplain ordinance, grading ordinance and erosion control ordinance) and other applications of police power. The term describes such state or local regulations, in any combination thereof, which provide standards  for the purpose ofi flood damage prevention and reduction.  3    Flood protection system means those physical structural works for which funds have been authorized, appropriated, and expended and which have been constructed specifically to modify flooding in order to reduce the extent of the area within a community subject to a "special flood hazard" and the extent of the depths of associated flooding. Such a system typically includes hurricane tidal barriers, dams, reservoirs, levees or dikes. These specialized flood modifying  works are those constructed in conformance with sound engineering standards.  Floodproofing means any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved  real property, water and sanitary facilities, structures and their contents.  Floodway. See Regulatory floodway.  Functionallyd dependent use means a use, which cannot perform its intended purpose unless iti is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, but does not include long-term storage or related manufacturing  facilities.  Highest adjacent grade means the highest natural elevation of the ground surface prior to  construction next to the proposed walls of a structure. Historic structure means any structure that is:  (1) Listed individually in the National Register of Historic Places (a listing maintained by the department of interior) or preliminarily determined by the secretary of the interior as meeting the requirements for individual listing on1 the National Register; (2) Certified or preliminarily determined by the secretary ofthei interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the secretary to qualify as ai registered historic district; (3) Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the secretary of the interior;  or  (4) Individually listed on a local inventory or historic places in communities with  historic preservation programs that have been certified either:  a. or b.  By an approved state program as determined by the secretary ofthei interior; Directly by the secretary ofthei interior ins states without approved programs.  Levee means a manmade structure, usually an earthen embankment, designed and  4    constructed in accordance with sound engineering practices to contain, control, or divert the flow  of water sO as to provide protection from temporary flooding.  Levee system means a flood protection system which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in  accordance with sound engineering practices.  Lowest floor means the lowest floor oft the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking or vehicles, building access or storage in an area other than a basement area is not considered al building's lowest floor; provided that such enclosure is not built SO as to render the structure in violation of the applicable non- elevation design requirement ofsection 60.3 ofthe National Flood Insurance Program regulations. Manufactured. home means a structure transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected tot the required utilities. Thei term "manufactured. home" does noti include a' "recreational  vehicle".  Manufactured home park or subdivision means a parcel (or contiguous parcels) of land Meanseal level means, for purposes of the National Flood Insurance Program, thel National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown  divided into two or more manufactured home lots for rent or sale.  on a community's flood insurance rate map are referenced.  New construction means, for the purpose of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, "new construction" means structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by ac community and includes any subsequent improvements to such structures. New manufactured home park or subdivision means a manufactured home park or subdivision for which the construction offacilities for servicing thel lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the  effective date of floodplain management regulations adopted by a community.  Recreational vehicle means a vehicle which is (i) built on a single chassis; (ii) 400 square feet or less when measured at the largest horizontal projections; (ii) designed to be self-propelled or permanently towable by a light duty truck; and (iv) designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal  use.  Reguatoryjl00dway means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively  5    increasing the water surface elevation more than a designated height.  Riverine means relating to, formed by, or resembling ar river (including tributaries), stream,  brook, etc.  Special food hazard area. See. Area of special flood hazard.  Start ofconstruction (for other than new construction or substantial improvements under the Coastal Barrier Resources Act (Pub. L. 97-348)), includes substantial improvement and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction ofa structure on a site, such as the pouring ofslab or footings, the installation of piles, the construction ofcolumns, or any work beyond the stage ofexcavation; or the placement ofai manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for basement, footings, piers or foundations or the erection oftemporary forms; nor does it include the installation on the property ofaccessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the  building.  Structure means, for floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank that is principally above ground, as well as a manufactured  home.  Substantial damage means damage of any origin sustained by a structure whereby the cost ofrestoring the structure to it's before damaged condition would equal or exceed 50 percent oft the  market value oft the structure before the damage occurred.  Substantial improvement means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before "start of construction" of the improvement. This term includes structures which have incurred "substantial damage", regardless of the actual repair work performed. The  term does not, however, include either:  (1) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe (2) Any alteration of a "historic structure", provided that the alteration will not preclude Variance means a grant of relief by a community from the terms of a floodplain  living conditions; or  the structure's continued designation as a "historic structure."  6    management regulation. (For full requirements see section 60.6 of the National Flood Insurance  Program regulations.)  Violation means the failure of a structure or other development to be fully compliant with the community's floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in section 6030X9.10X.0X0,0X10,0X0.02,0X,ert (e)(5)[ofthel National Flood Insurance Program regulations] is presumed to bei in violation until such time as that documentation is provided. Shaded Zone means areas subject to a 0.2 percent chance of flooding in any given year; areas of 1% annual chance flood with average depths of less than 1 foot or with drainage areas less than 1 square mile, and areas protected by leaves from 1% annual chance flood.  Water surface elevation means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929 (or other datum, where specified), of floods of various magnitudes and  frequencies in the floodplains of coastal or riverine areas.  Sec. 34-31.-S Statutory authorization.  The Legislature of the State of Texas has in the Local Government Code delegated the responsibility ofl local governmental units to adopt regulations designed to minimize flood losses. Therefore, the City Council ofthe City of Piney Point Village, Texas, does ordain as follows.  Sec. 34-32. -) Findings of fact.  (a) The flood hazard areas of the city are subject to periodic inundation, which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, and extraordinary public expenditures for flood protection and relief, all of which adversely affect the public health, (b) These flood losses are created by the cumulative effect of obstructions in floodplains which cause an increase in flood heights and velocities, and by the occupancy of flood hazard areas by uses vulnerable to floods and hazardous to other lands because they are inadequately elevated, floodproofed or otherwise  safety and general welfare.  protected from flood damage.  Sec. 34-33. -Statement of purpose:  Itist the purpose oft this article to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions  designed to:  (1) Protect human life and health;  (2) Minimize expenditure of public money for costly flood control projects;  7    (3) Minimize the need for rescue and relief efforts associated with flooding and  generally undertaken at the expense ofthe general public;  (4) Minimize prolonged business interruptions;  (5) Minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets and bridges located in floodplains; (6) Help maintain a stable tax base by providing for the sound use and development of flood-prone areas in such ai manner as to minimize future flood blight areas; and (7) Insure that potential buyers are notified that property isi in a flood area.  Sec. 34-34. - Methods of reducing flood losses.  In order to accomplish its purposes, this article uses the following methods: (1) Restrict or prohibit uses that are dangerous to health, safety or property in times of flood, or cause excessive increases in flood (2) Require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of (3) Control the alteration of natural floodplains, stream channels, and natural protective barriers, which are involved in the accommodation (4) Control filling, grading, dredging and other development which may (5) Prevent or regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards  heights or velocities;  initial construction;  of flood waters;  increase flood damage;  to other lands.  Sec. 34-35.- - Lands to which this article applies.  The article shall apply to all areas of special flood hazard with the jurisdiction oft the city.  Sec. 34-36. - Basis for establishing the areas of special flood hazard.  The areas of special flood hazard identified by the Federal Emergency Management Agency in the current scientific and engineering report entitled, "Thel Flood Insurance Study (FIS) for Harris County, Texas dated June 18, 2007, with accompanying flood insurance rate maps  8    and/or flood boundary-tloodway maps (FIRM and/or FBFM) dated June 18, 2007, and any revisions thereto are hereby adopted by reference and declared tol be aj part oft this article.  Sec. 34-37.-E Establishment of development permit.  A floodplain development permit shall be required to ensure conformance with the  provisions oft this article. Sec. 34-38. - Compliance.  No structure or land shall hereafter be located, altered, or have its use changed without full  compliance with the terms oft this article and other applicable regulations.  Sec. 34-39. - Abrogation and greater restrictions.  Thisarticlei isr noti intended toi repeal, abrogate, ori impair any existing easements, covenants, or deed restrictions. However, where this article and another ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more: stringent restrictions shall prevail.  Sec. 34-40. - Interpretation.  In the interpretation and application of this article, all provisions shall be:  (1) Considered as minimum requirements;  (2) Liberally construed in favor of the governing body; and  (3) Deemed neither to limit nor repeal any other powers granted under state  statutes.  Sec. 34-41. Warning and disclaimer or liability.  The degree of flood protection required by this article is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. On rare occasions greater floods can and will occur and flood heights may be increased by manmade or natural causes. This article does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This article shall not create liability on the part of the community or any official or employee thereof for any flood damages that result from reliance on this article or any administrative decision lawfully made  hereunder.  Sees. 34-42-34-65. - Reserved. DIVISION2. - ADMINISTRATION  Sec. 34-66. - Designation of the floodplain administrator.  9    The building inspector is hereby appointed the floodplain administrator to administer and implement the provisions of this article and other appropriate sections of 44 CFR (Emergency Management and Assistance - National Flood Insurance Program Regulations) pertaining to  floodplain management.  Sec. 34-67. - Duties and responsibilities of the floodplain administrator.  Duties and responsibilities of the floodplain administrator shall include, but not be (1) Maintain and hold open for] publicinspection: all records pertaining to thej provisions (2) Review permit application to determine whether to ensure that the proposed building site project, including the placement of manufactured homes, will be  limited to, the following:  ofthis article.  reasonably safe from flooding. adoption oft this article.  (3) Review, approve or deny all applications for development permits required by (4) Review permits for proposed development to assure that all necessary permits have been obtained from those federal, state or local governmental agencies (including Section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33  U.S.C. 1334) from which prior approval is required.  (5) Wherei intepretationisnerded. as to the exact location oft the boundaries ofthe areas ofsy special flood hazards (for example, where there appears to be a conflict between ar mapped boundary and actual field conditions) the floodplain administrator shall  make the necessary interpretation.  (6) Notify, in riverine situations, adjacent communities and the state coordinating agency which is (list the name ofthe state NFIP coordinating agency), prior to any alteration or relocation of a watercourse, and submit evidence of such notification  to the Federal Emergency Management Agency.  (7) Assure that the flood carrying capacity within the altered or relocated portion of (8) When base flood elevation and 0.2 percent chance flood elevation data has not been provided in accordance with [section 34-36], the floodplain administrator shall obtain, review and reasonably utilize any base flood elevation data, 0.2 percent chance flood elevation data, and floodway data available from a federal, state or other source, in order to administer the provisions of [division 3).  any watercourse is maintained.  (9) When a regulatory floodway has not been designated, the floodplain administrator  10    must require that no new construction, substantial improvements, or other development (including fill) shall be permitted within zones A1-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more  than one foot at any point within the community.  (10) Under the provisions of 44 CFR chapter 1, section 65.12, of the National Flood Insurance Program regulations, a community may approve certain development in zones A1-30, AE,AH, on1 the community's FIRM which: increases the water surface elevation oft the base flood by more than one foot, provided that the community first  completes all of the provisions required by section 65.12.  Sec. 34-68. - Permit procedures.  (a) Application for a floodplain development permit is required in addition to any other permit that may be required for any development activity in areas ofspecial flood hazard. The application shall bej presented to the floodplain administrator on forms furnished by him/her and may include, but not be limited to, plans in duplicate drawn to scale showing the location, dimensions, and elevation of proposed landscape alterations, existing and proposed structures, including the placement of manufactured homes, and the location of the foregoing in relation to areas of special flood hazard. (1) Elevation (in relation to mean sea level), of the lowest floor (including basement) of all new and substantially improved  Additionally, the following information is required:  structures;  (2) Elevation in relation to mean sea level to which any nonresidential (3) Acertificate from ai registered professional engineer or architect that the nonresidential floodproofed structure shall meet the  structure shall be floodproofed;  floodproofing criteria of [section 34-93];  (4) Description of the extent to which any watercourse or natural drainage will be altered or relocated as a result of proposed  development;  (5) Maintain a record of all such information in accordance with  subsection [34-67(1));  (b) Approval or denial of a floodplain development permit by the floodplain administrator shall be based on all of the provisions of this article and the  following relevant factors:  11    (1) The danger to life and property due to flooding or erosion damage; (2) The susceptibility oft the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (3) The danger that materials may be swept onto other lands tot thei injury (4) The compatibility of the proposed use with existing and anticipated (5) The safety of access to the property in times of flood for ordinary (6) The costs of providing governmental services during and after flood conditions including maintenance and repair of streets and bridges, and public utilities and facilities such as sewer, gas, electrical and  ofothers; development;  and emergency vehicles;  water systems;  (7) The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters and the effects of wave action, if  applicable, expected at the site;  (8) The necessity to the facility of a waterfront location, where (9) The availability of alternative locations, not subject to flooding or  applicable;  erosion damage, for the proposed use.  Sec. 34-69.- Variance procedures.  (a) The board of adjustment, as established by the community, shall hear and render judgment on requests for variances from the requirements of this The board of adjustment shall hear and render judgment on an appeal only when it is alleged there is an error in any requirement, decision, or determination made by the floodplain administrator in the enforcement or Any person or persons aggrieved by the decision of the appeal board may appeal such decision in the courts of competent jurisdiction. The floodplain administrator shall maintain a record of all actions involving an appeal and shall report variances to the Federal Emergency  article.  (b)  administration ofthis article.  (c) (d)  12    Management Agency upon request.  (e)  Variances may be issued for the reconstruction, rehabilitation or restoration of structures listed on the National Register of Historic Places or the state inventory ofhistoric places, without regard to the procedures set forthi int the Variances may be issued for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing the relevant factors in subsection 34- 68(a)(3) of this article have been fully considered. As the lot size increases beyond the one-half acre, the technical justification required for issuing the Upon consideration of the factors noted above and the intent oft this article, the appeal board may attach such conditions to the granting of variances as it deems necessary to further the purpose and objectives of this article Variances shall not bei issued within any designated floodwayifanyi increase in flood levels during the base flood discharge would result. Variances may be issued for the repair or rehabilitation ofhistoric structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and  remainder oft this article.  (f)  variance increases.  (g)  ([section 34-33]).  (h) (i)  design of the structure.  ()  Prerequisites for granting variances:  (1) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood  hazard, to afford relief.  (2) Variances shall only be issued upon:  a. b. C.  Showing a good and sufficient cause;  A determination that failure to grant the variance would result in exceptional hardship to the applicant; and A determination that the granting ofa variance will not result ini increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing  13    local laws or ordinances.  (3)  Any application to which a variance is granted shall be given written notice that the structure will bej permitted tol bel built with the lowest floor elevation below the base flood elevation, and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation.  (k) Variances may be issued by a community for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that: (i) the criteria outlined in subsections(a)-Q) of this section are met, and (ii) the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to  public safety.  Secs. 34-70-34-90. - Reserved.  DIVISION3.- - PROVISIONS FOR FLOOD HAZARD REDUCTION  Sec. 34-91. - General standards.  In all areas of special flood hazards the following provisions are required for all new (1) All new construction or substantial improvements shall be designed (or modified) and adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic  construction and substantial improvements:  loads, including the effects of buoyancy;  (2) All new construction or substantial improvements shall be constructed by (3) All new construction or substantial improvements shall be constructed with (4) All new construction or substantial improvements shall be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and/or located SO as to prevent water from entering or accumulating within the components during  methods and practices that minimize flood damage;  materials resistant to flood damage;  conditions of flooding;  (5) All newandi replacement water supply systems shall be designed to minimize (6) New and replacement sanitary sewage systems shall be designed to minimize  or eliminate infiltration of flood waters into the system;  14    or eliminate infiltration of flood waters into the system and discharge from  the systems into flood waters; and,  (7) Onsite waste disposal systems shall be located to avoid impairment to them  orc contamination from them during flooding.  Sec. 34-92. - Specific standards.  In all areas of special flood hazards where base flood elevation or 0.2 percent chance flood elevation data has been provided as set forth in section 34-36. subsection 34-67(8), or subsection  34-93(c), the following provisions are required:  (1) Residential construction. New construction and substantial improvement of any residential structure shall have the lowest floor (including basement) and utilities elevated to two feet above the 0.2 percent chance flood elevation. A registered professional engineer, architect, or land surveyor shall submit a certification to the floodplain administrator that the standard ofthis subsection as proposed in subsection 34-68(a)(1), is satisfied. (2) Enclosures. New construction and substantial improvements, with fully enclosed areas below the lowest floor that are usable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit offloodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or meet or exceed the a. Aminimum of two openings on separate walls having a total net area of not less than one square inch for every square foot of enclosed area b. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and  following minimum criteria:  subject to flooding shall be provided.  exit of floodwaters.  Sec. 34-93. - Standards for subdivision proposals.  (a) All subdivision proposals including the placement ofmanufactured home parks and subdivisions shall be consistent with sections 34-32 through 34-34 oft this article. (b) All proposals for the development of subdivisions including the placement of manufactured home parks and subdivisions shall meet floodplain development permit requirements of [section 34-36); [section 34-68]; and the provisions of! [this  15    division].  (c) Base flood elevation and 0.2 percent chance flood elevation data shall be generated for subdivision proposals and other proposed development including the placement ofmanufactured home parks and subdivisions which is greater than 50 lots or five acres, whichever is lesser, if not otherwise provided pursuant to section 34-36 or  subsection 34-67(8) oft this article.  (d) All subdivision proposals including the placement ofi manufactured home parks and subdivisions shall have adequate drainage provided to reduce exposure to flood  hazards.  (e) All subdivision proposals including the placement ofi manufactured home parks and subdivisions shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize or eliminate flood damage.  Sec. 34-94. - Standards for areas of shallow flooding (AO/AH zones).  Located within the areas of special flood hazard established in section 34-36, are areas designated as shallow flooding. These areas have special flood hazards associated with flood depths of one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable, and where velocity flow may be evident. Such flooding is characterized  by pending or sheet flow; therefore, the following provisions apply:  (1) All new construction and substantial improvements of residential structures have the lowest floor (including basement) and all utilities elevated to two feet above the elevation number in feet specified on the FIRM for the site or at least three feet above the highest (2) A registered professional engineer or architect shall submit a certification to the floodplain administrator that the standards of this section, as proposed in subsection 34- (3) Require within zones AH or AO adequate drainage paths around structures on  adjacent grade ifn no depth number is specified..  68(a)(1) are satisfied.  slopes, to guide flood waters around and away from proposed structures.  Sec. 34-95.-F Floodways.  Located within areas of special flood hazard established in section 34-36, are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of flood waters which carry debris, potential projectiles and erosion potential, the following  provisions shall apply:  (1) Encroachments are prohibited, including fill, new construction, substantial improvements and other development within the adopted regulatory floodway unless it has been demonstrated through hydrologic and hydraulic analyses  16    performed in accordance with standard engineering practice that the proposed encroachment would noti resulti in anyi increase in flood levels within the community  during the occurrence oft the base flood discharge.  (2) If subsection (1) above is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions  ofthis division.  (3) Under the provisions of 44 CFR chapter 1, section 65.12, of the National Flood Insurance Program Regulation, a community may permit encroachments within the adopted regulatory floodway that would result in an increase in base flood elevations, provided that the community first completes all of the provisions  required by section 65.12.  Sec. 34-96. Severability.  If any section, clause, sentence, or phrase of this article is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect  the validity ofthe remaining portions oft this article. Sec. 34-97.- - Penalties for noncompliance.  No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this court order and other applicable regulations. Violation of the provisions of this court order by failure to comply with any ofi its requirements (including violations ofc conditions and safeguards established in connection with conditions) shall constitute ai misdemeanor. Any person who violates this court order or fails to comply with any of its requirements shall upon conviction thereof be fined not more than $2,000.00 per day or imprisoned for not more than one year, or both, for each violation, and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall prevent the floodplain administrator from taking such other lawful action as is necessary to prevent or remedy any  violation.  Sec. 34-98. -Statutory authorization, findings of fact and purpose.  National Flood. Insurance Program Compliance. This division is adopted to comply with the rules and regulations of the National Flood Insurance Program codified as 44 Code of Federal Regulations Parts 59-78, as amended, sO as to maintain the community's eligibility in thel National  Flood Insurance Program. Sec. 34-99.- General provisions.  (1) Definitions. Unless specifically defined below, words or phrases used in this division shall be interpreted sO as to give them the same meaning as they have in common usage and sO as to give this division its most reasonable application.  17    Accessory use or structure means a use or structure on the same lot with, and ofa Flood fringe means that portion oft the 100-year floodplain outside ofthe floodway. Obstruction means any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, dredged spoil, channel modification, culvert, building, wire, fence, stockpile, refuse, fill, structure, stockpile of sand or gravel or other material, or matter in, along, across, or projecting into any channel, watercourse, lake bed, or regulatory floodplain which may impede, retard, or change the direction of flow, either in itself, or (2) Annexations. The flood insurance rate map panels adopted by reference into section 34-36 of this article may include floodplain areas that lie outside of the corporate boundaries oft the City of Piney Point Village at the time of adoption ofthis division. Ifany ofthese floodplain land areas are annexed intot the city aftert the date ofadoption ofthis division, the newly annexed floodplain lands shall be subject to the provisions oft this division immediately upon the date of annexation into the city. (3) Severability. Ifany section, clause, provision, or portion of this division is adjudged unconstitutional ori invalid by a court of competent jurisdiction, the remainder ifthis  nature customarily incidental and subordinate to, the principal use or structure.  by catching or collecting debris carried by floodwater.  division shall not be affected thereby.  Sec. 34-100.- Conflict with pre-existing zoning regulations and general compliance.  (1) Compliance. No new structure or land shall hereafter be used and no structure shall be constructed, located, extended, converted, repaired, maintained, or structurally altered without full compliance with the terms of this division and other applicable regulations which apply to uses within the jurisdiction of this division. Within the floodway and flood fringe, all uses not listed as permitted uses in section 34-101 of this division shall be prohibited. In addition, a caution is provided here that: a. New manufactured homes, replacement manufactured homes and certain recreational vehicles are subject to the general provisions of this division and specifically sections 34-101 of this division and subsection 34-93(e) b. Modifications, repair and maintenance, additions, structural alterations or repair after damage to existing nonconforming structures and nonconforming uses of structures or land are regulated by the general provisions oft this division and specifically section 34-105; and C. As-built elevations for elevated structures must be certified by elevation surveys as' stated in section 34-104 ofthis division.  oft this article;  Sec. 34-101.- - Permitted uses, standards, and floodplain evaluation criteria.  18    (1) Permittedi uses ini thefloodplain. The following uses ofland are permitted uses in a floodplain, as defined in the Federal Insurance Rate Map (FIRM) most recent a. Any use of land which does not involve a structure, a fence, an addition to the outside dimensions to an existing structure (including a fence) or an obstruction to flood flows such as fill, excavation, or b. Any use ofl land involving the construction oft new structures, a fence, the placement or replacement ofmanufactured homes, the addition to the outside dimensions of an existing structure (including a fence) or obstructions such as fill or storage ofmaterials or equipment, provided these activities are located int thei flood fringe portion oft thei floodplain. These uses shall be subject to the development standards in subsection 34-101(2) of this division and the floodplain evaluation criteria in section 34-36 of this article as a basis for establishing the areas of  revision:  storage of materials or equipment.  special flood hazard.  (2) Standards forfloodplain permitted uses.  a.  Fill shall be properly compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation- FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation ifa change ofs special flood hazard area designation will be requested.  b.  Storage of materials and equipment.  1.  The storage or processing of materials that are, in time of flooding flammable, explosive, or potentially injurious to Storage of other materials or equipment may be allowed if readily removable from the area within the time available after a flood warning or if placed on fill to one foot above the base  human, animal, or plant life is prohibited.  2.  flood elevation.  C.  No use shall be permitted that will adversely affect the capacity of the channels or floodways ofany tributary to the main stream, or any drainage  19    ditch, or any other drainage facility or system.  d.  All structures, including accessory structures, additions to existing structures and manufactured homes (excluding enclosures), as defined in section 34-30 of this article, shall be constructed SO that the lowest floor, including basement floor, is two feet higher than the 0.2 percent elevation. Limitation of lot fill for property located in areas with a one percent or greater chance of flooding in any given year. These areas may be designated as zones. A, AO,AH, A1-30,AE,A99, AR, AR/A1-30, AR/AO, AR/AH, AR/A, VO, V1-30, VE, or V. If the property is in an area with a one percent or greater chance of flooding in any given year, the proposed improvements shall result in a no neti increase in volume ofr material on the lot with the exception of the small amount of concrete material used on1 the lot for pier and beam raised foundation construction that may be permitted by the building official. A topographical survey performed under the supervision of a Texas Registered professional land surveyor should be completed prior to the demolition of any structures on the property to provide baseline conditions to determine the existing volume of material on the lot for the property. The elevations shall be based on current datum and vertical benchmark system being used by the city and should be at a maximum spacing of25 feet throughout the property. The city will provide, upon request, locations and elevations of benchmarks available within the city. The topographical survey shall include as a minimum, the dimensions of all existing structures on the lot, the elevation of existing sidewalks, curb/gutters, ditches, storm sewers, sanitary sewers, elevations of slabs of existing structures, and the existing elevations of the lot. The builder's engineer preparing the drainage plan must provide supporting calculations and supporting data demonstrating that no net increase in volume of Commercial and manufacturing uses. Accessory land uses, such as yards, railroad tracks, and parking lots may be at elevations lower than the one foot above the base flood elevation. However, a permit for such facilities to be used by the employees or the general public shall not be granted ini the absence of a flood warning system that provides adequate time for evacuation ifthe area would be inundated to a depth and velocity such that when multiplying the depth (in feet) times velocity (in feet per second) the product number exceeds four upon occurrence oft the base flood.  e.  material is proposed.  f.  Sec. 34-102. - Utilities, railroads, roads and bridges within the floodplain. be constructed in accordance with National Floodplain Insurance Program.  All utilities and transportation facilities, including railroad tracks, roads and bridges, shall  Sec. 34-103. - Subdivisions.  20    Removal ofspecial flood hazard area designation. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designated for certain structures properly elevated on fill above the 100-year and 500-year flood elevation. FEMA'sre requirements incorporate specific fill compaction and side slope protection standards for multi- structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation ifa change ofs special flood hazard area designation will be requested.  Sec. 4-104.-Administration.  (1) Permit required. A permit issued by the floodplain administrator shall be secured prior to the erection, addition, modification, rehabilitation (including normal maintenance and repair), or alteration of any building or structure or portion thereof, the use or change of use of al building, structure, or land; the construction of a dam, fence, or onsite septic system, the change or extension of a nonconforming use, the repair of a structure that has been damaged by flood, fire, tornado, or any other source, or the placement of fill, excavation of materials or  the storage of materials or equipment within the floodplain.  (2) State and federal permits. Prior to granting a permit or processing an application for a variance, the applicant shall demonstrate to the city floodplain administrator that the applicant has obtained all necessary county, state, and federal permits. (3): Certification of lowest floor elevations. The applicant shall be required to submit certification (elevation certificate) by a registered professional engineer, or registered land surveyor that the finished building elevations were accomplished in compliance with the provisions of this article. The building official shall maintain a record of the elevation of the lowest floor (including basement) for all new structures and alterations or additions to existing structures in the floodplain.  Sec. 34-105. - Nonconformities.  A structure or the use of a structure or premises which was lawful before the passage or amendment ofthis division but which is noti in conformity with the provisions oft this division may  be continued subject to the following conditions.  (1) No such use shall be expanded, changed, enlarged, or altered in a way which (2) A structural alteration within the inside dimensions of a nonconforming use or structure is permissible provided it utilizes flood resistant materials sO as not to result in increasing the flood damage potential oft that use or struçture. A structural addition to a structure must be elevated one: foot above the base flood elevation in  increases its nonconformity.  accordance with subsection [34-101(2)d.] oft this division.  (3) The cost of all structural alterations or additions to any nonconforming structure  21    over the life ofthe structure shall not exceed 50 percent ofthe market value of the structure unless the conditions oft this section are satisfied. The cost ofall structural alterations and additions must include all costs such as construction materials and labor. A reasonable cost must be placed on all market value of the structure. If cost exceeds 50 percent oft the market value, the structure must meet the standards  ofs section 34-101 oft this division for new structures.  (4) Ifa any nonconforming use of a structure or land or nonconforming structure is substantially damaged, it shall not be reconstructed except in conformity with the provisions of this division and other applicable provisions of this article. (5) Ifasubstantial improvement occurs, as defined in section 34-30ofthisa article, from any combination of a building addition to the outside dimensions of the existing building or a rehabilitation, reconstruction, alteration, or other improvement to the inside dimensions of an existing nonconforming building, then the building addition and the existing nonconforming building must meet the requirements of  section 34-101 of this division for new structures.  Sec. 34-1 06. - Reserved.  Section 2. Any person who shall intentionally, knowingly.recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each day of violation shall  constitute a separate offense.  Section 3. In the event any clause, phrase, provision, sentence, or part ofthis Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, ori invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council oft the City ofPiney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus  declared to be invalid or unconstitutional, whether there be one or more parts.  Section 4. All ordinances and parts ofc ordinance in conflict herewith are, to the extent  of such conflict, hereby repealed.  22    PASSED, APPROVED, AND ADOPTED on first and final reading this  day of  2018.  Mark Kobelan Mayor  ATTEST: Karen Farris City Secretary  23    Council Agenda Item Cover Memo  3/25/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the City of Houston Windermere Project, White Pillars, various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City, and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO. - EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point' Village HDR Engineering, Inc. City Council Meeting Date: March 25, 2019  1. Surrey Oaks Paving & Drainage Improvements  HDR is currently working on the final design for the Surrey Oaks Paving & Drainage  Improvements.  2. Beinhorn Drainage and Sidewalk Improvements Project  HDR currently in the design phase for the Beinhorn Project which includes improvements on Grecian Way. Per the last Council meeting, HDR will proceed with design of culvert resetting and ditch regarding on Grecian Way instead of storm sewer installation.  3. City of Houston - Windermere Project  The City of Piney Point Village, City of Houston, and Fused Industries held a meeting with effected residents on March 7, 2019. Residents from Residents from #14, #15, #16, and #18 were in attendance. #17 and #19 were not able to attend. HDR has since met with both #17 and #19. The meeting was helpful as the residents had several questions answered by either HDR, Fused Industries, or the City of Houston. HDR has continued to answer follow up questions from residents and communicate updates provided from the Contractor or City of Houston to residents. The Contractor completed survey and construction staking last week and as of Thursday, March 21, 2019, has accessed the easement from Fondren Road and begun clearing the easement. Temporary fencing between the backyard and the easement will be installed as the easement clearing continues, securing each backyard as  theywork.  4. #2White Pillars/Jeffers Ct./Pineneedle  The resident at #2 White Pillars has expressed concern with an 18-inch storm sewer pipe that runs along the east side of his property from south to north outfalling into Soldiers Creek on the north side of White Pillars. The resident has reported that water bubbles up from inlets along the pipe and his yard drainage and fills his yard eventually flooding his garage. Council previously approved a quote to clean and televise the storm sewer to look for any major blockages or deficiencies that could be causing water to overflow from the pipe. There were some minor roots and one minor/medium roots in the pipe, but it did not appear that there were any blockages that would cause the flooding that the resident has reported. HDR also surveyed key elevations along the pipe and determined that it does not appear that Soldiers Creek is back flowing through the pipe and flooding the yard. Using the survey data obtained, HDRI has checked the hydraulic grade line of the existing 18- inch pipe for different storm events based on the survey data obtained. Calculations show    E2  that the hydraulic grade line appears to be higher than the ground/inlet elevations in the backyard of the property. The calculations were then checked with a 24-inch pipe instead of the existing 18-inch pipe. The hydraulic grade line remains below the ground/inlet  elevations with a 24-inch pipe up to the 10-year rain event. The OPCC fort these improvements is $116,360.00  5. Maintenance Projects  Council has previously approved quotes or proposals for multiple maintenance projects  throughout the City. The following is a status report for each project: South Piney Point Road sidewalk culvert washout  A washout has formed on a sidewalk culvert crossing underneath the sidewalk on the west side of South Piney Point Road just south of the bridge at Buffalo Bayou. HDR discussed this washout in the regular engineering meeting and was requested to obtain a cost to repair this washout. The City currently has DonMar Grading under contract for other maintenance work in the City. HDR contacted DonMar Grading to obtain a price to repair the washout with concrete bags. DonMar Grading provided a costs of $2,200 to excavate the area, stabilize the area with concrete bags, re-center the ditch flowline, backfill, and sod the area. This will help prevent washout of the The City has received complaints about standing water in ditches along Williamsburg. It appears that two driveway culverts at 11319 Williamsburg are higher than upstream culverts causing water to stand in the ditch. HDR recommends the replacement of these two driveway culverts to relieve standing water. Attached is an Opinion of Probable Construction Cost (OPCC) for total of $20,862.00. HDR is seeking direction to obtain quotes from Contractors to replace the driveway culverts and regarding the ditch west to The City has received complaints of the ditches on Jamestown holding water. The drainage on Jamestown breaks approximately half way down the street. The eastern half of the street was graded and reconstructed during the Batch #1 Project but the western half of the street was not able to be improved as the drainage on North Piney Point Road was not deep enough to allow improvements. Now that the North Piney Point Road project is complete, the City has the ability to reset the culverts and regrade ditches. Per the City's request HDR has prepared Opinions of Probable Construction Costs (OPCCs) for two options: Option 1) - regrade ditches and clean culverts $15,600.00; Option 2) - Reset Driveway Culverts and regrade ditches  sidewalk which would result in al larger repair.  Williamsburg ditch egrading/cuivertreset.  North Piney Point Road. Jamestown Ditch Regrading  $48,570.00. The OPCCS are attached. Taylorcrest (Echo Lane to Blalock Road) Restriping    ER  o Re-striping has been completed work the week of March 25th.  Ditch Regrading (west side of Memorial Drive - Lacewood to Lazywood)  DonMar Grading has been delayed by weather but anticipates beginning the  6. Raised Crosswalk at Blalock and Quail Hollow  The City of Bunker Hill Village contacted HDR about the possibility of adding a raised pedestrian crosswalk on Blalock road at the intersection of the Quail Hollow pedestrian path. Attached are pictures of the current intersection possible safety improvement  options as suggested by the City of Bunker Hill Village.  7. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road:  Opinion of Probable Project Costs (OPPC) 96-inch (replace in kind)- -$ $986,200.00  9'x9' RCB (equivalent size concrete material) -$1,921,353.00 Dual 8'x7' RCB (ultimate outfall size) $2,227,785.00 A list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs of failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Opinion of Probable Construction Costs (OPCC)- - Asphalt Reclamation- - $746,740.00 Concrete avement-S1923,A6000  Last repaved in 2005  Typical lifespan of asphalt road with that level of traffici is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing on Various Streets    52 8.  Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule- -  30% Design competon-12242018 Final Design Completion-5 5/27/2019 Authorization for Bidding-5 5/27/2019 Advertise for Bidding June Bid Opening - mid-July  Presentation of 30% Design - January Council Meeting-1 1/28/2018 Authorization for Final Design - February Council Meeting-2/26/2018  Award Contract- - July Council Meeting-7/29/2019 Construction Notice to Proceed - late-August Construction Completion Date - late March 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule- - Proposal Approved-2/25/2019 Design Completion - 6/24/2019 Authorization for Bidding - July Council Meeting Advertise for Bidding - August Bid Opening-ma-september  Award Contract-S September Council meeting 9/23/2019 Construction Notice to Proceed -late-October Construction Completion Date - late. April 2020    Williamsburg Ditch Regrading and Culvert Replacement Opinion of Probable Construction Cost City of Piney Point Village  Replace Two Driveway Culverts at1 11319 Williamsburg and Regrade Ditches ons Souths Side Remove and replace 6" thick reinforced concrete driveway, including proof rolling, 1 level up sand, and full depth saw cut, complete inp place, thes sum of: 2 Regrade existing ditch, complete inp place, the sum of: 3 Hydromulching along ditchr regrading areas, complete ing place, thes sum of 4 Remove and dispose of existing storm sewer, complete inj place, the sum of  Item  Item Description  Unit Quantity Unit Price Cost  SY 60 LF 435 LS 1 LF 36  $75.00 $4,500.00 $15.00 $6,525.00 $1,500.00 $1,500.00 $25.00 $900.00 $110.00 $3,960.00 CONSTRUCTION COST $17,385.00 20% CONTINGENCY $3,477.00 TOTAL CONSTRUCTION COST $20,862.00  5 24" RCP storm seweri including bedding and backfill, complete inp place, the sum of: LF 36 These estimates are presented) for planning purposes only and are subject to change as the projeci progresses    Jamestown Road Ditch Regrading Opinion of Probable Construction Cost City of Piney Point Village  Ditch Regrading and Culvert Cleaning  Item  Item Description  Unit Quantity Unit Price Cost LF 475 LF 175 LS 1  1 Regrade existing ditch, complete inp place, the sum of: 2 Culvert cleaning, completei inp place, the sum of: 3 Hydromulching along ditch regrading areas, complete in place, thes sum of  $15.00 $7,125.00 $25.00 $4,375.00 $1,500.00 $1,500.00 CONSTRUCTION COST $13,000.00 20% CONTINGENCY $2,600.00 TOTAL CONSTRUCTION COST $15,600.00  These estimates are presented) for planning purposes only and ares subject 10 change as the project! progresses    Jamestown Road Culvert Replacement Opinion of Probable Construction Cost City of Piney Point Village  Constuction Costs Item  Item Description  Unit Quantity Unit Price Cost  1 Traffic Control, complete inp place, the sum of:  LS 1 SY 145 LF 135 LF 125 LF 10 EA 3 LF 475 LS 1  $1,000.00 $1,000.00 $75.00 $10,875.00 $25.00 $3,375.00 $100.00 $12,500.00 $110.00 $1,100.00 $1,000.00 $3,000.00 $15.00 $7,125.00 $1,500.00 $1,500.00 CONSTRUCTION COST $40,475.00 20% CONTINGENCY $8,095.00 TOTAL CONSTRUCTION COST $48,570.00  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, 2 level ups sand, and full depths saw cut, completei inj place, the sum of: 3 Remove and dispose ofe existing storm sewer, completei inp place, the sum of 4 18"s storm sewer, including bedding and backfill, complete inp place, the sum of: 5 24"s storms sewer, including bedding and backfill, complete in place, the sum of: 6 Tree removal, completei inp place, thes sum of: 7 Regrade existing ditch, complete inp place, the sum of: 8 Hydromulching along ditch regrading areas, complete inp place, the sum of  Thesee estimates are presented! for planning purposes only and ares subject to change as the project progresses    Option1  Crosswalks with signs and pavement markings    Option 2  inewa  lluminated crosswalks with illuminated signs and push  buttons    Option 3-1 Examplel 1  Raised crosswalks with illuminated signs and push  buttons    Option 3-1 Example 2  Raised crosswalks withilluminated signs and push  buttons    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY, FEBRUARY 26, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON TUESDAY, FEBRUARY 26, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; Scott Bounds, City Attorney; Joe Moore, City  LISTED BELOW.  Joel Bender, Dale Dodds, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:30 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL: The citizens listed below wished to Dr. Leon Freedman and Donna Freedman of 360 Piney Point Rd. are new residents to Piney Point Village. They explained to Council that two-thirds of their property does not have a fence. They are requesting the City to allow them to restore or replace the fence with a split rail fence. They do not wish to make changes to the fence, but just to replace  address Council regarding items not on the agenda:  what was previously installed.  1. Discuss and take possible action on the MVPD monthly report  Commissioner Huguenard discussed the Virtual Gate project. He reported to Council" that the Tri-Cities Public Safety Committee recently adopted a Resolution that provides that the Virtual Gate Project be transferred to the police Chief Schultz was not present, he was out of town. Commander Jones updated Council on the activities of the police department including the Budget, Personnel Changes & Updates; Information on Significant Events, and Status Update on  department for further study and evaluation.  Major Projects.  2.  Discuss and take possible action on the VFD monthly report  Last month Mayor Kobelan requested permission from Council to allow him to initiate some type of negotiation concerning Bunker Hill and the Fire Department. Mayor Kobelan summarized the discussions he had with the Mayors and Commissioners. Bunker Hill Village was hoping to work out a deal in which they would start their own EMS and get reduced services from the Fire Department for a    reduced rate, at 50%. Bunker Hill would have 1 EMS vehicle. They would contract for fire and back-up EMS, paying 50%. The vehicle would be located in Bunker Hill and ifi it was closer to Piney Point, Bunker Hill would hope Piney Point would chip in. The discussions also determined that the Fire Department will only provide Full The proposal that was discussed among the Mayors and Commission was for the Fire Department to provide 4 additional years of full service to Bunker Hill beyond December, 31, 2019. Contract Services would continue for 2020, 2021, 2022, and 2023. Bunker Hill would pay 19% of the budget, which would include all funds that the other 5 cities approved in the budget. Bunker Hill would be responsible for developing their own EMS Station at their own effort and expense. 18 months before the 4 additional years of full service expires, Bunker Hill will provide notice Moving forward, a letter of agreement between the Fire Department and Bunker Hill would need to be approved by Council from each City. A Contract for Services will be needed in addition to addressing issues within the Interlocal Agreement: 1. Clarify that the budget can include Operating Expenses and Capital Expenses 2. Must approve entire budget; cannot selectively pick and choose 3. Ifa City leaves the Fire Department they do not get paid their share of the  Service or No Service. There will be no partial service.  of their intentions of remaining with the Fire Department.  assets, the depreciated value of the assets. Additional expenses incurred were also discussed.  Staff from the Fire Department updated Council on the activities of the fire department. Commissioner Nash exclaimed that the Fire Department continues to be high performing and always trying to find innovative ways to provide exceptional  services to the citizens of the Villages.  3. Discuss and take possible action on Employee Health Insurance  The Police Commission met to consider the bids received. The Cigna bid represents a 21% increase over the current rate. The Blue Cross/Blue Shield bid was an 11% decrease. The Commission approved changing to Blue Cross/Blue Shield. Council Member Kollenberg made a motion to approve changing the Employee Health Insurance to Blue Cross/Blue Shield. Council Member Bender Discuss and take possible action on request by Smithdale Estates resident to City Council considered a request to remove a Laurel Oak located in the City right- of-way on Smithdale Estates. The homeowner, Bruce Baganz requested that the tree that he planted be removed as it; 1) is too close to the driveway, 2) blocks the view, 3) it is an old tree, not a long life species, and 4) shape of tree is abnormal. Council Member Ebeling made a motion to approve removing and replacing the tree with a tree that satisfies the City requirements as written. Council Member Bender seconded the motion and it passed with a vote of 4 in-favor and 1 opposed.  seconded the motion and it passed unanimously. remove a tree located in the City right-of-way.  4.    5.  Discuss and take possible action on contractwith DRC for debris removal Council discussed renewing the City's contract with DRC for disaster debris clearance and removal. Council Member Dodds made a motion to approve the contract with DRC for debris removal. Council Member Thompson seconded the  motion and it passed unanimously.  6.  Discuss request to accept Piney Point Circle as a City street  Council discussed a letter received from the President of the Piney Point Circle HOA in which the home owners are open to discussing assigning Piney Point Circle together with drainage easements to the City. There was discussion regarding covering the ditches, insufficiencies with the drainage; and the 30 foot right of way on each side. The City Engineer suggested determining where Piney Point Circle falls in the street assessment. Council Member Thompson agreed to work with  Council Member Dodds on this project. No other action taken.  7. Discuss and take possible action on Update to City's Drainage Criteria  This item was tabled during the January 28th meeting. Staff met with Council Member Thompson to discuss his concerns. Council is considering updates to four supplementary items in the City's Drainage Ordinance (New Construction and Partial Construction; Temporary Drainage Plan during Construction; New Pool Construction). The City Engineer clarified revisions needed to item #6 and item #8 under New Construction and Partial Construction. The word drip-line will be changed to Critical Root Zone. Critical Root Zone is the terminology used in the The City Engineer reported that a change to the criteria of the Floodplain Ordinance will be presented to City Council next month for approval. The revision will be to change the cut and fill requirements to be limited to the 100-year floodplain and not to include the 500-year floodplain. Council Member Thompson made a motion to update the City Drainage Criteria. Council Member Bender seconded the motion subject to changes and it passed unanimously. Discuss and take possible action on the Mayor's monthly report  Tree Ordinance.  8.  This item was presented under Agenda Item #2 Discuss and take possible action on  the VFD monthly report. including but not limited to: January 2019 Financials  9. Discuss and take possible action on the City Administrator's monthly report,  Fire Department and Police Department Appreciation EZ Task - Contracted with EZ Task to update the City website The Engineer's Report for this month includes updates to:  10. Discuss and take possible action on the City's Engineer monthly report  Surrey Oaks Project: The City and HDR met with resident's and builders to discuss project design, schedules; and permitting during construction. City of Houston Windermere Project: The City of Houston awarded the contract toF Fused Industries, LLC. The City of Houston issued a Notice to Proceed White Pillar's/Jeffers Ct./Pineneede: there was discussion but no action taken    various maintenance projects completed future projects identified  drainage improvements along Beinhorn Road and Wilding Lane cul-de-sac streets stemming off of the larger drainage completed projects replacement of the 96-inch CMP along S. Piney Point Road  paving improvements  12. Discuss and take possible action on Acceptance of Master Drainage Study (this item was moved and placed between Item #10 and Item #11)  HDR completed the Master Drainage Study Update and a workshop with Council was held on January 22, 2019 to review and discuss the study. HDR revised the study based on comments from the workshop and presented to Council. Council Member Bender made a motion to approve the Master Drainage Study. Council Member Thompson seconded the motion and it passed unanimously  11. Discuss and take possible action on Proposal for Surrey Oaks Final Design Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Surrey Oaks Lane Drainage Improvements Project to provide 30% preliminary engineering design services. Council now requested that HDR present the proposal for the same project for the Professional Engineering Services to provide final engineering design, construction administration, and construction observation services. Council Member Bender made a motion to approve the Proposal for Surrey Oaks Final Design for $47,775. Council Member Dodds seconded the motion and it passed with a vote of 4 in-favor and 1 opposed. 13. Discuss and take possible action on Beinhorn Road Paving and Drainage During the Master Drainage Study Update workshop Council requested a proposal for Professional Engineering Services to provide engineering design, bid, construction management, and construction observation services for the installation of a storm sewer and sidewalk along the south side of Beinhorn Road from North Piney Point Road to Hedwig Road and the installation of storm sewer on Grecian Way. Council discussed. Council Member Ebeling made a motion to approve the Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Beinhorn Drainage and Sidewalk Improvements Project not toe exceed $80,000. Council Member Bender seconded the motion and it passed 14. Discuss and take possible action on the minutes of the January 28, 2019 Council Member Bender made a motion to approve the minutes of the January 28, 2019 Council meeting pending 1 correction to the minutes. Item #13 the street name Blalock is misspelled. Council Member Dodds seconded the motion and it  Project  unanimously. Council meeting  passed unanimously.  15. Discuss and take possible action on any future agenda items, meeting dates, There was a request for discussion at the next Council meeting regarding  etc.  Disappearing Acreage.    16. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATIONWITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section 551.074 of the Texas Government Code  Government Code (DELIBERATION ABOUT Council adjourned into a closed session at 8:57 p.m. Council reconvened into open session at 9:35 p.m. 20. Action outside of Executive Session, if any  REAL PROPERTY),  No action taken 21. Adjourn  Council Member Kollenberg made a motion to adjourn. Council Member Ebeling  seconded the motion and the meeting adjourned at 9:35 p.m.  PASSED AND APPROVED this 25th day of March, 2019  Mark Kobelan Mayor  Karen Farris City Secretary