City of Piney Point Village 7676 WOODWAY DR., SUITE. 300 HOUSION.TX77063-1523 TELEPHONE(713) 782-0271 FAX(713)782-0281 THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, OCTOBER 24, 2022 6:00 PM NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR COUNCIL MEETING ON MONDAY, OCTOBER 24, 2022, AT 6:00 P.M. AT CITY HALL, 7676 WOODWAY DR., SUITE 300, HOUSTON, TEXAS TO DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZENS WISHING TO ADDRESS COUNCIL : Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City Council may not deliberate or vote on the non-agenda matter. AGENDA 1. report. 2. 3. Discuss and take possible action on the Memorial Villages Police Department monthly Discuss and take possible action on the Village Fire Department monthly report. Discuss and take possible action on Ordinance No. 2022.10.24 toi increase the rate of deposits to the Texas Municipal Retirement System by the employees of the City of Presentation on project status for the new Memorial Drive Elementary School. Discuss, consider, and take possible action on a Municipal Court Collections Piney Point Village. 4. 5. agreement. Consideration, discussion, and possible action to A) approve an agreement with the Law Firm of Linebarger Goggan Blair & Sampson, LLP to act as special Counsel to perform all legal services necessary to collect unpaid fines, fees and court costs as provided in Texas Code of Criminal Procedure Art. 103.0031; and B) authorize the Mayor to sign the agreement on the City's Consideration, discussion, and possible action to adopt Resolution No. 2022.10.24 of the City Council of the City of Piney Point Village regarding Linebarger Goggan Blair & Sampson, LLP as being fully qualified as Special Council to perform all legal services pursuant to Sec 2254.1036 of the Texas Consideration, discussion, and possible action on an Order to authorize and impose a collection fee as authorized by Article 103.0031, Texas Code of behalf. Government Code. Criminal Procedure. 6. 7. Discuss and take possible action on the Mayor's Monthly Report. Discuss and take possible action on the City Administrator's Monthly Report including but not limited to: Financial Report Investment Report Verizon Service Line ATT Fiber Events Westco Landscape Maintenance Contract Update on Specific Use Permit Projects 8. 9. Discuss and take possible action on the Kinkaid contribution agreement. Discuss and take possible action on approval of Change Order No. 1fort the Tokeneke and Country Squires Improvements Project. 10. Discuss and take possible action on the approval of Change Order No. 2 for the 11. Discuss and take possible action on quotes for cleaning and televising approximately 7801 LF of storm sewer pipe from Oaklawn Drive to North Piney Point Road. 12. Discuss and take possible action on a proposal for professional engineering services Tokeneke and Country Squires Improvements Project. for the Williamsburg Drainage Improvements Project. 13. Discuss and take possible action on the Engineer's Report. 14. Discuss and take possible action on Ordinance No. 2022.10.24A Amending the 15. Discuss and take possible action on the approval of the Minutes of the September 26, 16. Discuss and take possible action on any future agenda items, meeting dates, etc. International Property Maintenance Code. 2022 Regular Council Meeting. 17. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (Consultation with Attorney). 18. Discuss and take possible action on items discussed in Executive Session. 19. Adjourn CERTIFICATION I'certify that a copy of the October 24, 2022, agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient toi the general publici in compliance with Chapter 551 of the Texas Government Code on October 21, 2022. OINEN 2a4G Robert Pennington City Administrator Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-230-8702. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government Code, Section 551.071 to consult with an attorney. Karen Farris From: Sent: To: Subject: Attachments: Ray Schultz rschuiz@mvpdtx.org> Wednesday, October 12, 20228:36AM Karen Glynn; Karen Farris; Cityadmin; Tom Fullen Monthly Copy of Copy of Copy of Committed Time Chart FY2022 August.xlsx; PC Monthly Report September 2022.doc; Copy of 2022 ALPR Recovery Totals.xlsx; 2022 Crime Maps Master.pptx; September 2022 ALPR Data.pptx; ALPR Color Maps September 2022.pptx; Copy of 2022 Total Crime Stats.xlsx Monthly data SRTP a conce Memorial Villages Police Department 11981 Memorial Drive Houston, Texas' 77024 Tel. (713)365-3701 Raymond. Schultz Chiefof Police October 10, 2022 TO: FROM: REF: MVPD Police Commissioners R. Schultz, Chief ofl Police September Monthly Report During the month of September MVPD respondedhandled a total of5,576 calls/incidents. 4,165 House Watch checks were conducted. 678 traffic stops were initiated with 703 citations being issued for 1,378 violations. (Note: 17 Assistsi in Hedwig, 144 in Houston, 3 in Spring Valley and lin Hillshire) Calls/Events by Village were. Village Bunker Hill: Piney Point: Calls/YTD House Watches/YTD Accidents Citations Response Time 1724/17172 1377/14423 1307/14076 1020/11312 1863/18446 Call Type Ord. Violations: Information: Suspicious Situations 99 Loud Party Welfare Checks: 1 1 9 # 20 15 8 11 217/392/609 114/307/421 101/247/348 10@3:39 Cites/Warn/Total 23@3:42 Citations Speeding: Exp. Registration: 243 No Ins: License Stop Sign Fake Plate 8@3:29 5@4:18 Hunters Creek: 2276/22358 Type and frequency yofcalls for service/citations include: Calll Type False Alarms: Animal Calls: ALPR Hits: Assist Fire: Assist EMS: # 146 12 176 51 28 # 213 178 211 29 120 This month the department generated a total of 68 police reports. BH-18, PP-18, HC-25, HOU-7, HED-0,SV-0 Crimes Against of Persons Crimes Against Property Burglary ofal Motor Vehicle Burglary of a Habitation UUMV (0) (11) 4 1 1 5 19 14 4 7 7 4 Forgery Fraud/ID 2 4 Petty/Ouality ofLife Crimes/Events (57) ALPR Hits (valid) Misc. Reports Information Reports Possession ofcS Warrants Warrants Class 3 Arrests Unlawful Use ofVehicle DWI Possession ofl DW Illegal dumping 1 5 1 1 Arrest Summary: Individuals Arrested (18) Felony DWI 2 5 Budget YTD: Expense x,150,488 x701,643 x,852,131 x160,100 x,012,232 Budget 5,222,098 959,152 6,181,250 178,000 6,359,250 % % % % % % Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses: Follow-upon Previous Month Items/Requests from Commission Finance sub-committee met and continued work on investigating TMRS options. Officer Jeremy King completed the hiring process and started September 30, 2022. TCOT Tiffany Gresak completed the hiring process and will begin October 10, 2022. Commander Baker completed the FBI Leadership Training Series of classes. Detectives utilized the ALPR system to identify two sets ofs suspects who were involved in 2 jugging incidents where the victims were followed into the villages. Detectives were able to obtain arrest warrants for the suspects. Detectives utilized the. ALPR to locate a suspect vehicle involved in a burglary in the Riverbend neighborhood. Detectives located the vehicles owner who told detectives that her boyfriend had used the vehicle. A check ofs social media found a picture of the boyfriend that matched video surveillance footage from the crime scene. An MVPD Command Staff were invited to monitor a SBISD Reunification Drill held at 16MVPD employees participated in the 9/11 Heroes Run in Houston. Onl Friday September 9, 2022, the MVPD hosted a Community Event in conjunction with the FBI titled "What to do in the event ofa an Active Shooter". 102 people 9/24/2022 MVPD participated in the "Walk like MADD" event in Jersey Village. Staff completed the transition from MergerTree to IOSO on September 30th. IOSO immediately identified several software patches that were missing ori incomplete. All The Memorial area was selected to host a major active shooting training scenario scheduled for late November. The scenario is being designed to require multiple agencies to work in collaboration with each other during a large-scale event. SBISD Emergency Operations staff added the MVPD dispatch room to their emergency notification software. MVPD now receives real time alerts ofany incident at any ISD school property or facility. MVPD dispatch personnel monitor the situation and keep MVPD on-duty personnel of the event that will us to assist if Personnel Changes/isue/Updates Officer King comes from Katy PD. Ms. Gresak comes from Grimes County SO. Maior/Significant Events arrest warrant was obtained. Strafford High School. attended the highly successful event. Over 40 agencies supported the event. Status Update on Major Projects systems are up and running. needed. Attended a Harris County EOC meeting in Tomball. V-LINC new registrations in September +18 BH-1 1501(+6) PP-1078(+2) HC-1 1522 (+5) Out of Area - 543 (+5) September VFD Assists Calls received directly by MVPD via 911/3700 Priority Events Total-13 Fire- 6 EMS-7 ByVillage BH Fire-1 BHEMS-2 PP Fire -1 PP EMS-3 HC Fire -4 HCEMS-2 Average Response Times 3:16 3:49 2:49 4:00 2:12 5:36 3:25 3:19 2:34 Combined VFD Events (Priority + Radio) Total-51 Fire-33 EMS-18 4:06 4:14 3:53 Radio Call Events Total-38 Fire-2 27 EMS-11 BH-10 PP-12 HC-16 4:25 4:20 4:37 4:43 3:56 4:47 Radio Call Events by Village 2022 Total Incidents 2022 Crimes Crimes Quality of Total Arrests House YTD BH YTDE BH YTDPP YTDPP YTD HC YTD HC Against Against Persons Property Incidents 2 0 0 3 0 1 0 2 0 Life 54 76 14 62 74 23 67 83 21 64 83 18 60 75 18 63 79 18 65 84 30 79 94 24 57 68 18 Incidents Checks 3781 2849 3588 2510 6164 4904 4641 3459 5737 4292 7901 6595 10,781 9439 7,036 5634 5,576 4165 INC 1191 984 1231 908 HC 950 748 INC HC INC HC January February March April May June July August September October November December Total 20 12 16 16 15 15 19 13 11 1312 1043 1214 854 1011 714 1476 1048 1393 1055 1907 1495 1883 1549 1588 1241 2562 2104 1762 1333 1617 1223 2217 1736 2735 2357 1724 1375 3285 2855 3554 3189 2612 2228 4454 4017 2108 1735 1789 1413 2967 2494 1724 1307 1377 1020 2276 1863 8 137 571 716 184 55205 43847 17172 14076 14423 11312 22358 18466 2021 Totals 21 Difference %Change 251 712 984 153 96885 83432 34182 30460 25843 22003 35623 30831 2022 Officer Committed Time to Service Report Employee Name BAKER, BRIANC BALDWIN, BRIAN BIEHUNKO, JOHN BOGGUS, LARRY BURLESON,. Jason CANALES, RALPH EDWARD CERNY, BLAIRO C. ECKERFIELD, Dillion HARWOOD, NICHOLAS JARVIS, RICHARD JOHNSON, JOHN JONES, ERIC KELSO JR, RONALDK KUKOWSKI, Andy LOWRIE, Andy MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER ORTEGA, Yesenia OWENS, LANE PAVLOCK, JAMES ADAM SALAZAR, Efrain SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY WILLIFORD, Adam Dispatch Committed" Time 911 Phone Calls 3700F Phone Calls DP General Phone Calls* *Thisi is the minimal time as all internal calls route through the 3700 number. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites 1:12:06 0:25:57 0:41:47 3:39:42 2:14:53 1:17:03 1:36:45 0:01:36 7:02:02 18:43:22 2:22:28 16:34:24 16:11:16 0:05:01 30:06:58 20:24:31 13:02:30] 26:25:28 * 15:04:47 5:53:12 4:40:34 3:14:42 4:18:58 8:49:03 4:15:44 2:34:08 7:02:51 12:07:07 8:50:51 10:28:24 15:39:39 20:46:39 12:37:07 12:19:19 19:23:50 20:56:06 15:47:48 12:59:21 20:33:16 7:12:09 18:07:20 18:57:15 24:50:11 20:27:50 13:12:30! 10:28:34 4:46:23 5:09:00 13:16:49 3:28:16 2:39:05 17:08:31 9:42:12 5:44:02 14:43:31 50:20:55 41:45:59 20:58:59 46:51:13 46:09:14 33:39:36 36:56:10 29:13:14 8:52:50 12:08:28 17:02:07 32:38:36 14:55:59 19:34:36 15:51:00 5:12:47 22:22:46 15:27:18 13:08:35 11:48:58 17:43:16 17:42:14 20:08:16 25:38:04 16:09:36 18:06:55 0:00:00 0:00:00 0:00:00 2:26:49 0:58:54 0:00:00 0:00:00 0:00:00 0:00:00 18:23:38 18:34:45 18:24:13 16:24:02 21:26:07 16:59:04 21:18:40 6:26:15 8:41:08 29:17:18 19:38:51 10:43:16 14:27:45 35:09:03 23:03:25 22:42:16 31:17:43 22:19:30 25:03:32 25:44:26 30:50:09 37:16:39 47:52:05 49:29:44 35:25:22 16:12:44 15:57:19 16:56:24 11:49:41 15:02:12 15:14:52 14:52:41 14:09:33 19:15:01 9:12:08 5:48:17 8:01:05 12:25:46 18:40:35 14:35:51 11:49:00 16:46:51 7:04:50 13:37:44 13:06:03 27:04:16 21:00:00 22:35:33 31:13:22 32:38:16 21:42:57 16:57:08 1:19:54 0:00:00 0:01:20 0:00:00 1:17:38 0:00:00 3:05:43 2:39:36 0:00:001 7:53:53 12:46:08 21:56:20 18:00:52 19:42:42 22:02:06 24:04:31 21:29:20 19:54:17 13:46:24 13:54:19 22:55:54 19:04:49 24:31:16 0:00:00 0:00:00 2:55:01 25:56:02 0:08:10 0:19:11 0:00:00 3:09:04 0:58:56 0:14:11 1:23:01 0:05:17 1:29:27 18:28:11 21:46:57 18:28:05 20:43:02 30:52:29 16:55:33 6:26:49 12:22:51 26:01:43 2:24:25 3:42:07 7:30:26 10:26:51 8:13:27 12:57:33 8:18:24 10:55:32 7:22:49 14:23:05 8:57:33 15:22:47 8:22:56 15:25:16 29:26:49 24:23:06 23:14:45 13:53:38 17:51:27 15:18:21 12:19:55 18:43:20] 15:41:19 10:59:51 0:00:00 0:30:06 2:53:18 12:53:25 15:40:46 23:53:53 17:10:21 27:45:20 24:50:03 32:46:12 33:34:32 19:22:24 17:21:21 13:46:27 13:46:55 29:48:40 27:25:02 17:57:16 20:04:56 18:56:47 20:16:49] 19:20:30 25:56:34] 40:33:51 25:47:31 15:35:11 40:24:45 24:39:05 42:18:21 26:02:12 2:52:41 16:38:20 42:14:42 22:19:22 24:49:13 14:17:33 29:33:12 23:51:32 13:46:42 13:29:27 26:57:13 10:18:17 1 16 1 20 1 3 16 4 17 2 1 35 6 50 3 21 7 36 5 32 Z 57 11 2 15 3 103 1 3 20 45 3 119 5 23 20 3 5! 11 29 1 7 68 703 Totals 2949 21959 1:48:02 40:05:58 47:59:17 2:11:11 0:26:31 2:26:05 9:03:28 4:23:24 RODRIGUEZ, CHRISTOPHER : 3:33:25 1:10:27 2:30:35 3:18:59 9:12:09 2:37:41 3:30:42 4:17:13 1:57:38 12:39:26 9:48:42 24:15:54 *= Admin Total 256 313 376 313 395 311 333 326 326 2431 1978 2504 2412 2739 2561 2537 2566 2231 55:52:24 43:36:37 62:07:20 60:05:05 63:55:16 62:08:35 61:19:42 60:29:22 54:09:10] 758 759 Gaylord-Dr Denise Dri 760 761 B 2022 Burglary Map Alarm POE 233 Merrie Way No Walk-in UNL Door 706 Countryl Lane No Garage UNLI Door 11903 Broken Bough No Door Kick emorial 24 Greyton Ln No Side Door Wind 321 Bunker Hill Rd No Const Site 214 Blalock 26 Windemere No Rear Door 7618 River Pt. No Rear Address Hedwig Village Kirysridel Ln Barryknou Ln BeinhornRd No Open Door Taylorcrest Rd Hunters Creek Village Boheme Dri orial-Dr Bunk Village Piney Point-Village ZMoicast Riehiew ways 2022 Robberie Address Sug: 201 Kensington Driveway Durrette Dr ink Rd MC P odyay SanFelipese Sar Daytime Burglary Nighttime Burglary Briar-ForestDr Briargrove Burgoyne Rd- 0 9/30/22 Robbery 58 759 Gaylord Dr Denise D 760 761 769 2022 Auto Burglary Map Address 243 Gessner 22-0042 614 Hunters Grove 22-0046 UNL Vehicle 215 Voss emorialy 634 Saddlewood 626 Saddlewood 10710 Bridlewood 718 Camelot 708 Country 1Windemere 410 Pine Needle 8427 Hunters Creek Drive UNL Vehicle 8447 Hunters Creek Drive UNL Vehicle 11024 Greenbay 362 Piney Point 11614 Arrowood Cir 251 Plantation 8435 Katy Fwy 11607 Arrowood Cir 708 Country Lane view Ways 10917 Roaring Brook 11750 Memorial Sug 11750 Memorial 10403 Memorial 90V Williamsburg 10911 Walwick 11625 Monica 11618 Green Oaks 215Hedwig POE UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle Side Window UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle Hedwig Village irgride Ln En Barryknolt Beinhorn Rd Taylorcrest-Rd- Hunters! - llage Boheme Dry norial-Dr Bunker HiLLy Village Piney K age A KA Durrette Or ink Rd- Hill Memorial Dr Sanfelipes KA DaytimeE Burglary Briargrove Burgoyne Rd Nighttime Burglary Blue Entry= Actual Location Unknown 9/30/22 Underlined Contractor ALPRR Recoverles Num Plate Vehicle Loc Val Links PYW1930 JeepPat 18,000.00 MissingPeson NSZ6202 ChevSPK 19 Fugitive LBH7413 ToyCam 18,000.00 Burg/Warr 3626866 Niss Sent 24. PS56946 Chevimpal Biklexus FelWarrant JMH0296 FordMust 17 AL32592 U-HAUL Station 70,000.00 PossN Meth NPS2672 FordF150 20 45,000. Carjacking KPH5017 LexG43 18,500.00 Warr NVT0203 ChevMal 103 16,000.00 Warr C337283 Chev1500 Coins 21,000.00 Fugitive 13 Toys SUV 30,000.00 Fugitive LTR0879 Honda ACL 18,000.00 94AQZQ ToyCam Hotlist Maill Thief 25-Mar Toy Rav4 7 Fugitive Niss Con 19 18,750.00 ArmedRob GFB5552 ToyCor 19 16,000.00 carlacking AG8989 Uhaul 41,000.00 HTV3407 FordEsc $ 20,000.00 MissingP Peson MCD4078 HynEln 4 23,500.00 LBI4381 Ram1500 $ 41,000.00 RRB3406 NisskTR 23 27,000.00 PMI5213 NissSen 21 18,500.00 RPZ7921 FordFoc RB23 12,000.00 48055C8 HumH3 19 46,000.00 Fugitive MZZ3102 Chevsub 23 27,000.00 28 0252W43 F150 27 30,000.00 29 RFK9077 NissMur 23,000.00 30 RGR4290 Kia 22,500.00 Posso ofNarcotics 27-May) 31 PB4056 Niss 8 Stolen Firearm 32 AH01898 UHaul 7 $ 42,500.00 Stolen misci items 33 KKM3831 ToyCam 20,000.00 Fugitive 34 LFS4848 Honda Civ 20 15,000.00 PXD7306 FordEsc 19 18,750.00 Fugitive CZV9487 FordF250 37,000.00 Hotwire 57BVIV Kia 24 24,000.00 hertz Rental RMX4945 Acura 21 32,000.00 Carjacking Toy Cam Hed Fraud 40 4TZ8195 Trailer 21 6,000.00 Fraud CQE6383 MerBenz 21 Fraud RNV37: FordVan 21 17,000.0 Fraud HynEln 18,000.00 Fraud KXR5488 DodJour 9,000.00 RSL6806 HYNVelos $ 17,000.00 Fraud HONCIV 15,000.00 Fugitive RXR27 londacR Hed 18,000.00 Fraud PZY0325 INFQXS0 21,000.00 Fraud KRL3811 CAD 19 26,000.00 Fraud RXF2537 HonPilot 21 17,000.00 Fraud PFG5119 FordExp 6 Narcotics LandRover 13 31,000 Narcotics AL62414 UHaul 24 AL08211 GMCCargo 22 30,000.00 NYK5679 ToyCor 13 14,000.00 56 LDPI26F Toy! Max 21 23,000.00 RZM2175 BMW328 24 24,000.00 RMY6623 FordF Focus 23 12,500.00 Fraud-SalvT Title FordVan 42,000.00 Carjacking FIR9716 Audi 31,000.00 Fugitive 61 RCS8286 Chevy 13 27,000.00 narcotics MHV3766 Chevysil 19$ 30,000.00 Stolenp plates RYF7801 8$ 185,000.00 Fugitive Plate Recoverles Date 5-Jan 9-lan 13-Jan 14-an 20-lan 30-lan 1-Feb! 24-Feb 25-Feb 3-Mar 8-Mar 13-Mar 19-Mar 20-Mar 22-Marl 31-Mar 1-Apr 23-Aprl 26-Aprl 2-Mayl 4-May] S-May] S-May) 6-Mayl 6-May 8-May! 26-May) 26-Mayl 27-May 1-Jun 11-Jun 14-jun 17-Jun 18-Jun 20-un 7-lul 12-lul 18-Jull 21-lul 24-Jul 30-Ju! 2-Aug 4-Aug 5-Aug 7-Aug 7-Augi 9-Aug 12-Aug 17-Aug 19-Aug 20-Aug 20-Aug 25-Aug 28-Aug 3-Sep 6-Sepl 13-Sep 14-Sep! 1-Oct 3-Oct 3-Oct Plate Recove Date Links 1s11QH 1/4/2022 63B374 1/4/2022 39496Y1 2/18/2022 samep plateo on2 2cars 39496Y1 2/18/2022 samep plateo on2 2cars NBB1660 3/3/2022 US3735 3/7/2022 KTB3323 3/10/2022 Recovered 100+CC's BGFB425 3/15/2022 Hertz 72HCF9 3/25/2022 MKP5490 72HCF9 3/26/2022 43423E7 7-Apr 30054V3 5/9/2022 3491789 5/12/2022 LCL5909 5/12/2022 Stolen Plate 0006H59 6/1/2022 FakeT Tag 006H59 6/4/2022 Stolen Plate 0252W43 6/4/2022 StolenP Plate 0006H59 6/4/2022 Stolen Plate PXD7306 6/17/2022 Stoleno onStolen 86F1775 6/18/2022 Fake/Stolen 0271A61 6/24/2022 Fake/Stolen vehicle TempT Tag LocatedbutFled Date Plate Camera 13-Mar PGP4565 26-Mar KZR0019 12-jun KTG0535 26-Jun PYV1695 26-lun PT05972 Missing.Person 6/7/2022 LZM0966 6/7/2022 GLW6656 Plate Reco Date Links 5382106 6/25/2022 Fake/Fugitive NSZ6346 6/27/2022 NMD9375 7//2022 03339D99 7/8/2022 1BD0631 7/26/2022 0541X86 9/2/2022 7F4429 9/3/2022 DKS8246 9/3/2022 0976X86 9/19/2022 70195H3 9/25/2022 On Stolen Veh Date Plate Camera 3-Jul 0339D99 21 19-lul CQE6383 21 15-Aug PYR2967 22 23-Sep RXY5625 13 19 17 20 23 2 27of41'involvedi in other crimes: 65% Programs Summary $1,693,500.00 $1,683,601.00 $1,147,500.00 438,000.00 4,962,601.00 INVESTIGATIVEI LEADS MailandVehiclel Thefts MailThiefs Robbery Burglary UUMV BMV MailThieves BOH ConstT Theft 2022V Value 2021V Value 2020V Value 2019 Value Program Total 3/11/2022 JXN1575 20 3/24/2022 94A02QFL 19 4/4/2022 Greenk Honda 23 4/8/2022 Chevimpalat 6 4/19/2022 CadEsc #174 4/21/2022 ToyCor 15 5/21/2022 UN6783 Wind 5/23/2022 RKH5452 1 7/6/2022 78660E1 Hed Recovered Recovered Recovered Recovered HPD Casel TOTI HPD Lead TO-Be issued LeadTB To-Bei issued lead Arrest Lead totHPD Lead To-Bei issued Arrest Arrest Lead To-Bel Issued Arrest 3in-custody FIC September 2022 ALPR MEHOEAL MLIEIS POLIS MEMORIAL TX VILLAGES REPORT POLICE Total Plate Reads, Incl's multiple reads of same plate Number of Unique Plates Read = Total without repeats Number of Hits/Alerts - All 14 possible categories Number of Hits/Alerts of the 6 monitored categories Number of Sex Offender Hits (not monitored live) Total Hits-Reads/total vehicles passed by each camera 2022 ALPR Data Report Plate Reads Summary Total Plate Reads: 4,257,837 A DOWMLOADCSV Sep5-Oct4 Pue Cameras (32) - 20.6429.1020GAp9 Unique Plate Reads Summary Total Unique Plate Reads: 504,029 a DOWNLOADCSV Sep5-Oct4 PResbyDs Cameras(32) 052022 6091100 All Categories Hits Report Total Hits: 394 DOWMLOADCSV Sep5-Oct4 lopics(14) Cameras(32) HeByDay Top 6 Categories Hits Report Total Hits: 175 DOWNLOADCSV Sep5-Oct4 Topics(6) - Cameras(32) Scarch ByDay Sex Offenders Only Hits Hits Report Total Hits: 67 DOWNLOADCSV Sep5-Oct4 Topics() Cameras( (32) MS ByDay #1 Gessner S/B at Frostwood #2 Memorial E/B at Memorial #3 NO ALPR-I Future Location #4 Memorial N/B at Briar Forrest #5 Bunker Hill S/B at Taylorcrest #6 Taylorcrest W/B at Flintdale #7 Memorial E/B at Briar Forrest #8 2200 S. Piney Point N/B #9 N. Piney Point N/B at Memorial #10 Memorial E/B at San Felipe #11 Greenbay E/B Piney Point #12 Piney Point S/B at Gaylord #13 Gessner N/B at Bayou #14 Beinhorn W/B at Pipher #15 Hunters Creek Drive S/B at I-10 #16 Memorial W/B at Creekside #17 Memorial W/B at Voss #18 Memorial E/B at Voss #19 S/B Voss at Old Voss Ln 1 #205/B Voss at Old Voss Ln 2 #21 N/B Voss at Magnolia Bend Ln: 1 #29 Riverbend Main Entrance #30 Beinhorn E/B at Voss #31 NO ALPR - Future Location #32 Greenbay W/B at Memorial #33 Strey N/B at Memorial Private Systems monitored by MVPD USCOINS- -1-10 Frontage Road Memorial Manor NA indenwooa/Memoral Greyton Lane NA Windemere NA Kensington NA Stillforest NA Farnham Park Riverbend NA Pinewood NA Court Hampton Bridlewood West NA NKuhlman NA Longwoods NA Memorial MEMORIAL VILLAGES POLICE as - #22 N/B Voss at Magnolia Bend Ln2 Calico NA #23 W/B San Felipe at Buffalo Bayou Mott Lane #24 N/B Blalock at Memorial #25 N/B Bunker Hill at Memorial #26S/B Hedwig at Beinhorn #27 Mobile Unit #181 #28 Mobile Speed Trailer Yellow= Bunker Hill Green = Point Piney Red = Hunters Creek Blue = MVPD Mobile Purple = Privately Owned Systems City Mall- -22 Hits/Reads By Camera 1 10/232,141 2 6/165,783 3 0/0 Placeholder 4 16170,023 5 5/98,163 5/70,388 7 5/124,348 8 7/277,902 9 4/72,353 10 3/107,035 11 1/41,218 12 15/197,856 13 14/310,931 14 0/18,703 15 0/7,856 16 2/21,786 17 2/1903535 18 2/116,494 19 10/224,734 20 18/247,602 21 10/400,848 22 10/405,543 23 182297,608 24 6/199,542 25 1/22,076 26 0/71,033 27 2/145,432 28 0/17,018 29 0/6,549 305/21,759 31 10/0 Placeholder 322/51,320 33 1/40,995 Total Reads - 4,184,026 Unique Reads-496,198 Hits- 404 6Top Hit List- 176 Hotlist-7 Stolen Vehicle Stolen Plate Gang Member Missing Amber Recoveries- 4 758 Mall ALPR MARS 759 Gaylord Dr penise Dr 758 60 1760 Hedwig VO Lindenwood HOA V Longwoods HOA AdChoices P Rd Bunker Hill jest Rd 2) HUNTERS CREEK VILLAGE Piney Point US Coins a Houston GountryClub Hunters Creek BUNKER HILL VILLAGE: PINEY VILLAGE InF Process Frequent Mobile Locations Wink Rd Sugar Hill Dr DI DPONaY HOA Systems San: Felipe St. (176) Total Hits 2022 ALPR Hits September 9/30/22 758 Memorial City" Moll 759 Gaylord Dr enise Dr 758 760 760 Hedwig Lindenwood HOA V Longwoods HOA HEDWI LLAGE AdChoices P Beinhyenrd Memorjal D Bunker Hill Tayroest Rd 2 o a HUNTERS CREEK VILLAGE Piney Point 6 Houston CountryClub me Dr US Coins Hunters Creek BUNKER HILL VIELAGE PINEY T VILLAGE InP Process Frequent Mobile Locations Durrette Dr Wink Rd 7 DT K Sugar. Hill Dr HOA Systems Memorial Recovered Vehicles" Recovered Plates-5 Investigative Leads St San. Felipe St ONE 2022 ALPR Recoveries September 9/30/22 MEMORIAL VILLAGES POLICE! DEPARTMENT NOTICE OF Al REGULAR MEETING Notice is hereby given ofal Regular Meeting of thel Board of Commissioners of the Memorial Villages Police Department, ac combined police department ofthe Cities of Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas, to be held at 6:00 PM on October 10th, 2022, inj person and by teleconference for the purpose of considering the agenda Members of the Board of Commissioners and Department staff will be physically present at 11981 Memorial Villages Police Department, while other members of the board and department may be participating in the meeting by items as listed. teleconference. Join Zoom Meeting Join Zoom Meeting Meeting ID:873.47915 5315 Passcode: 722853 One tap mobile https/AsUbweb.z0m.15/87347915315/PWd-THBq5mdduV2VWOYWXRGOHFocnAw/z09 #13017158592,87347915315#. *722853# US (Washington DC) +13092053325,87347915315H.m *722853# US Dial by your location +1 346: 248 7799 US (Houston) +1 3863475053US This meeting agenda, and the agenda packet, are posted online at htp/www.mvpalx.org Members of the public will be permitted to offer public comments either in-person or telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording of the meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. The matters to be discussed and acted on at the meeting are as follows: AGENDA a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it may be recessed for a future meeting. b. Swearing in of New Officer Jeremey King Approval of Minutes Update, discussion, and possible action. 1. Approval of September 12", 2022 Meeting Minutes. d. Financial Report - Update, discussion, and possible action. 1. FY22 Budget Review and Discussion. Page 3of76 10/07/2022 . New Business Discussion and possible action. 1.1 TMRS Workshop Chief's Updates 1. Summary overview of monthly reports and activities. this item until the Commission reconvenes in open session. Executive Session Iti is anticipated that all, or aj portion of the discussion of the following item will be conducted inc closed executive session under authority ofthe Texas Open Meetings Act. However, no action will be taken on 1. Legal advice from the Commission's attorney regarding notice of any pending claims against the 2. Legal advice update and discussion of personnel matters and performance: review. Department. h. Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting schedule. Adjournment The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Commission's attomey to scck or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty oft the attomey to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing aj prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $ 551.076. The Commission may announce that it will goi into executive Session on any item listed on this agenda ift the subject matter and circumstances are such that a discussion in executive (closed) session is authorized underre provisions of chapter 551 of the Texas Govemment Code. Raymond of Police Memorial Villages Police Department 3E POSTED: October 6.2 2022@ 11981 Memorial Drive at 3:30p.m. (date) (time) Cityof Bunker Hill Village Carl Moerer, Commissioner Bert Rosenbaum, Commissioner Cityof! Hunters Creek Village Sean. Johnson, Commissioner Brooke Hamilton, Chairman City of Piney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner/Sertay John Ebeling, Alt. Commissioner William Murphy, Alt. Commissioner Stephen Reichek, Alt. Commissioner Chiefo of Police Raymond Schultz Legal Counsel Loren Smith This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities whoy plant tos attendt this mecting and who may nced auxiliary aids ors services such asi interpreters for person who are deaf or hearing impaired, readers, orl large print, arer requested to contact Officel Manager at 713-365-3701. Requests should be made: atl least 481 hours prior tot ther meeting. This agenda is posted on the Memorial Village Police Department website aty www.mvpd.oTg- Page4 4of76 10/07/2022 MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting September 12, 6:00 p.m. A quorum was established, and Commissioner Hamilton called the September 12, 2022, meeting to order at 6:01p.m. via. Zoom Teleconference, the toll-free number used for the meeting was 1- 346-248-7799. In attendance were: From the Commission: City ofPiney Point Commissioner Huguenard Alt. Commissioner Ebeling - Zoom Commissioner Southwick CityofHunters Creek Commissioner Hamilton Commissioner Johnson Alt. Commissioner Reichek City of] Bunker Hill Commissioner Moerer Commissioner Rosenbaum Absent: Alt. Commissioner Murphy From Memorial Village PD ChiefofPolice, Raymond Schultz HR/Office Manager, Priscilla Gonzalez Commander, Brian Baker Finance Manager, Victoria Bowman - Zoom Hedwig Chief, David Gott Legal Counsel Loren Smith Kaela Olson - Zoom MINUTES At 6:01 p.m. Commissioner Hamilton called the meeting to order and stated that a quorum was present by the attendance of an appropriate number of members oft the Board ofCommissioners in person. This meeting was recorded and willl be available to the public in accordance with the Open Meetings Act upon written request. Some members of the Board of Commissioners may have attended by teleconference or Zoom as permitted by Section 551.127 of the Texas Government Code. The telephonic or Zoom moderator was Kaela Olson of Olson and Olson. a. Citizen Comments None b. Special Presentation Chief Schultz introduced Hedwig Chief of Police, David Gott who presented the Memorial Villages Police Department with a re-recognition certificate for the Texas Police Chiefs Best Practices Recognition Program. Page 13of76 10/07/2022 . - Approval of Minutes Motion was made by Commissioner Southwick and seconded by Commissioner Huguenard to approve the August 15, 2022; minutes as presented. The Commission voted unanimously to approve the minutes. d. Financial Report Mrs. Bowman reported 41 months remaining in the fiscal year and have received 75% oft the appropriation and expending 63%. The department is currently projected to expand 97% ofthe Commission Huguenard suggested we: monitor fuel expenses and investigate other options. Chief budget by the fiscal year end. Schultz will continue to monitor and inquire what other agencies are paying. This was for discussion only and no vote was conducted. d. New Business 1. TML Board of Trustee's Ballot 2. TMRS Resolution 20 year any age. Retirement 3. Capital Project Plan Funding Update Follow Up 4. Baytown - FYI New Salary Schedule Item 1. Chief Schultz presented the TML Ballot for the Board of Trustees to the Commission to select and submit their nominations. Item 1 was for discussion to complete the ballot and no vote was conducted. Item 2. Chief Schultz presented the TMRS Resolution to move. MVPD from a 25-year retirement Motion was made by Commissioner Southwick and seconded by Commissioner Huguenard toa adopt the resolution that has been presented by TMRS. The Commission voted Item 2 cont. Chief Schultz is working with TMRS to establish a workshop for the commission Commission Hamilton advised the finance committee to meet with TMRS for further Item 3. Chief Schultz followed up with all three city managers and they agreed with rolling over program to a 20-year retirement program. unanimously to approve the motion. members to discuss cost and changes to the current TMRS plan. discussion. No vote was conducted. funds for the radio project, as long as iti is shown on the financial report. Item 3 was for discussion only and no vote was conducted Page 14of76 10/07/2022 e. Chief's Update Chief Schultz presented his monthly report. The top calls for service are. False Alarms. Wel had 7,036 calls/incidents, 5,634 house watches, 547 traffic stops with 559 citations being issued for 1,022 violations. There were 13 priority responses, and the average response time was 3:39. We had 23 new V-LINC registrations. Ad department-wide staff meeting was held on August 18th at the Town and Country Center which was a great team builder. Dispatch candidate has been moved to the background stage and an offer has been presented to an officer candidate. MVPD dispatch had a rash of employees get sick with COVID. Officers were assigned to assist in dispatch as needed over a 10-day period Throughout the month officers utilized the. ALPR to locate and recover 13 stolen vehicles. In addition, officers recovered two additional stolen vehicles with fraudulent paper tags as part ofai fake paper tag tactical operation. In total 53 fake paper tags were recovered. Commander Baker shared the assessment ofthe case dispositions from the District Attorney's Office reported in August. 15 cases were disposed of through the county district court system, 11 were felonies, 4 misdemeanors and 1 felony received probation. Year to date MVPD is ata a 92% dismissal rate. Executive Session Department. 1. Legal advice from the Commission's attorney regarding pending claims against the 2. Legal Advice and discussion of personnel matters. Thel Police Commission adjourned intol Executive Session at 7:31 p.m. and reconvened at 7:41p.m. No action was taken during the executive session. Motion was made by Commissioner Southwick and seconded by Commissioner Rosenbaum to adjourn the meeting at' 7:42 p.m. The Commission voted unanimously to approve the motion. Approved and accepted on 2022. By: Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department Page 15of76 10/07/2022 Memorial Villages Policel Department 11981 Memorial Drive Houston, Texas 77024 Raymond Schultz ChiefofPolice a October 5, 2022 Submitted for your review is the FY22 Budget Performance Report and accompanying documents as of September 30, 2022. At the completion of the third quarter of the fiscal year, the department has received 83% ofi its appropriation and has expended 72%. General Fund: The Department remains projected to end the year operating within budget. Vehicle Replacement: Banking Fees were the only charges for the month of September. Transfer to the General Fund for the vehicle replacement purchases. Final transfer will occur next month. Special Capital Assets Fund: Banking Fees were the only charges for the month of September Update: Quarterly investment and collateral report - See attached Page 19of76 10/07/2022 Memorial Villages Policel Department For ther nine months ended September 2022 General Fund DESCRIPTION Expenditures 100 110 115 120 125 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890 75:00% 76.92% Forccasted Projected Annualized Saving/ AMENDED BUDGET ACTUAL DIFF %E Executed 12/31/22 (Deficits) %F Forecasted 3,785,751 2,716,709 1,069,042 71.76% 3,735,575 50,176 125,000 108,005 16,996 86.40% 140,406 (15,406) 112.3% 459,268 332,058 127,210 72.30% 441,112 18,156 62,870 32,121 30,749 51.09% 62,870 625,314 400,705 224,609 64.08% 567,948 57,366 75,000 51,276 23,724 68.37% 74,935 21,982 14,660 7,322 66.69% 19,805 56,911 42,517 14,394 74.71% 55,273 5,222,098 3,698,594 1,523,504 70.8% 5,099,667 122,431 27,500 27,973 (473) 101.7% 36,355 (8,855) 9,600 6,056 3,544 63.1% 8,376 59,400 55,670 3,730 93.7% 73,054 (13,654) 123.0% 81,000 89,802 (8,802) 110.9% 132,736 (51,736) 40,000 31,436 8,564 78.6% 40,046 7,000 3,654 3,347 52.2% 4,871 10,000 3,081 6,919 30.8% 4,109 138,000 127,973 10,027 92.7% 181,763 (43,763) 131.7% 30,000 23,044 6,956 76.8% 28;389 21,000 15,300 5,700 72.9% 20,400 67,000 39,118 27,882 58.4% 57,789 13,000 13,743 (743) 105.7% 13,743 15,000 17,134 (2,134) 114.2% 21,639 (6,639) 17,900 15,226 2,674 85.1% 17,900 40,606 29,807 10,799 73.4% 37,149 20,000 10,275 9,725 51.4% 13,700 5,500 2,568 2,932 46.7% 3,424 66,706 43,058 23,648 64.5% 54,817 11,889 135,950 122,413 13,537 90.0% 125,950 10,000 80,660 36,232 44,428 44.9% 38,899 41,761 102,050 74,323 27,727 72.8% 105,570 (3,520) 103.4% 59,200 47,438 11,762 80.1% 58,000 381,460 283,526 97,934 74.3% 331,519 49,941 1,200 1,440 (240) 120.0% 1,440 30,500 33,674 (3.174) 110.4% 36,000 (5,500) 118.0% 33,036 28,044 4,992 84.9% 28,044 6,500 4,439 2,061 68.3% 5,500 58,000 50,238 7,762 86.6% 55,000 7,000 2,632 4,368 37.6% 4,500 5,000 3,397 1,603 67.9% 4,529 3,500 1,318 2,182 37.7% 3,500 14,100 8,028 6,072 56.9% 14,000 198,836 149,133 49,703 75.0% 168,437 30,399 6,181,250 4,444,409 1,736,841 71.9% 6,022,177 159,072 Regular Wages Overtime Court/BailiffoT Retirement 457b] Employer contribution Health) Insurance Workers Compensation Life/LTD Mediçare/SS Colorado Tax Personnel Services Auto Gcneral Liability Public Official Bond Professional Liability Real & Personal Property Total Other Insurance Gas8 & Oil Maintenance Tires Damage Repair Maintenance & Misc. General! Maintenance Janitorial Services Jail Building Furnishings Totall Building Computers Postage/Postagc. Machinc SationetyBxpendables Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Legal/Professional ITS Services Software Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts andl labor Fircarms Training & Ammo Tasers Training & Prof Dues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL 99% 8,800 12% 96.0% 0 100% 90.8% 65 100% 2,177 90.1% 1,639 97% (542) 97.7% 132% (29) 107.2% (24) 103% 1,224 87% 164% (46) 100.1% 2,129 70% 5,891 41.1% 1,611 95% 600 97.1% 500 50% 56.7% 9,211 86.3% (743) 106% 0 100.0% 144% 0 100.0% 0 100% 3,457 91% 6,300 68.5% 2,076 62% 56 90.7% 82.2% 93% 500 86.19 48% 1,200 98% 86.9% (240) 120% 4,992 85% 1,000 84.6%0 (924)" 106% 3,000 94.8% 2,500 64% 471 90.69 0 100% 0 25,000 0.0% 100 99% 84.7% 97.4% 10,000 10,000 0.00% 1,200 542 (542) 400 310 900 636 21,000 20,695 542 429 924 90 77.4% 264 70.7% 305 98.5% 26,969 (5,969) 128.4% 1,000 15,000 1,300 550 47,750 47,337 600 3,600 3,119 1,000 774 14,226 807 426 0.0% 500 5.2% 8,500 6,500 493 62.1% 1,300 124 77.5% 550 413 99.1% 55,131 (7,381) 115.5% 408 192 68.1% 481 86.7% 3,100 544 15,000 15,924 25,000 (924) 106.2% 15,924 25,000 0.0% Page 20of76 10/07/2022 Memorial Villages Police-Department Vehicle) Replacement Forthei nine months ended September2022 Prior Year Cash Carryover FY22 Sale ofv vehicles FY22 Assessment collected to date FY22 Interest earned to date FY22 Expenditures Due between Auto and Ops DESCRIPTION Expenditures 1000 75.00% 84,967.98 10,700.00 133,332.00 198.74 (160,000.00) 13,333.50 (72,027.06) 10,505.16 AMENDED 160,000 160,000 160,000 160,000 72,027 FY22 Assessment remaining 26,668.00 FY22 Veh replacement expenditures covered by carryover Cash Balance @ 09/30/22 Vehicle Replacement Total Vehiclel Replacement Vehicle Replacement costs covered by carryover Forecasted Projected Annualized Saving/ 100.00% 160,000 100.0% 160,000 BUDGET ACTUAL DIFF Exccuted 12/31/22 (Deficits) %F Forccasted 0 100.0% 0 100.0%0 Memorial Villages PolieDepartment Special Capital Assets Forthe nine months ended September2022 Prior Year Cash Carryover Asset Seizurel Funds FY22 Assessment collected to date FY22 Interest earned to date FY21 Reimbursement for trailer purchase FY22 Expenditures DESCRIPTION Expenditures 2880 114,977.27 18,000.00 494.18 17,000.00 (112.74). 150,358.71 AMENDED 18,000 18,000 178,000 160,113 AMENDED FY22. Assessment remaining 0.00 Cash Balance @ 09/30/22 Capital] Projects Total Special Capital Assets Total Vehicle and Capital Fund Forecasted Projected Annualized Saving/ BUDGET ACTUAL DIFF Executed 12/31/22 (Deficits) %F Forecasted 113 113 17,887 0.0% 18,000 17,887 0.0% 18,000 17,887 90.0% 178,000 0 100.090 0 100.0% 0 100% Memorial Villages Police Department Porecasted Projected Annualized Saving/ DESCRIPTION BUDGET ACTUAL DIEF Executed 12/31/22 (Dificits) %Rorecasted 6,181,250 4,444,409 1,736,841 72% 6,022,177 159,072 6,359,250 4,604,521 1,736,841 72% 6,200,177 159,072 GENERALFUND VEHICLE& CAPITALI FUNDS TOTALE BUDGET 97% 100% 97% 178,000 160,113 0 90% 178,000 0 Page 21 of76 10/07/2022 MEMORIALI VILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 30-Sep-22 All Funds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY22 @ 09/30/22 5,281,492.17 Estimated Expenditures (SEPTEMBER 22). 4,604,521.45 676,970.72 18,546.08 10,505.16 12,185.45 2022 YTD Difference (Budget VS. Actual) 17,720 10,899 Cash Balances Health Benefits General 1,038,122.17 Vehicle Replacement Dare Fund Special Capital Assets 2022 YTD Actual 4,444,409 674,359 144,231 160,000 72,027 (87,796) 18,494 113 18,381 4,604,521 676,971 Actual cash balance @ 09/30/22 all accounts 1,229,717.57 2022 YTD Budget 2022 Total Amended Budget 6,181,250 160,000 AIIF Funds (Modified Accrual Basis Projections) GENERAL FUND REVENUES GENERAL FUND EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVERED BY CARRYOVER FUNDS SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES Formal reserves: 5,101,047 5,118,767 133,332 GENERAL FY: 22 REVENUES OVER EXPENDITURES VEHICLE FY 22 REVENUES OVER EXPENDITURES CAPITAL FY 22 REVENUES OVER EXPENDITURES COMBINED FY 22 NET REVENUES /EXPENDITURES 18,000 494 29,113 18,000 6,359,250 $12,185 $10,505 $150,359 $60,000 $6,454 $239,503 5,252,379 5,281,492 DARE VEHICLE REPLACEMENT SPECIAL CAPITALA ASSETS WORKING CAPITAL STATE TRAININGI FUNDS Page 220f76 10/07/2022 Village Fire Department 2022 Strategic Plan Pertormance Report 2022OPERATINGE BUDGET Percentage if spending 100% budget Actual Percentage Budget Spent Department Budget Personnel Expenses Total Percentage Personnel Budget Spent Overtime Capital Expenditures Operational Expenditures Standards/Base 1stQtr 100% 2nd Qtr 25.0% 25.30% 24.81% 37.59% 4.86% 34.55% 0:38 1:01 4:43 4:37 554 916 272 130 3rd Qtr 25.0% 26.37% 26.17% 37.26% 25.59% 28.16% 0:42 0:59 4:46 4:33 623 1095 266 229 4th Qtr YTDTotal 25.0% 23.22% 23.44% 22.09% 4.55% 26.53% 0:44 0:54 4:46 3:48 551 915 223 152 75.0% 74.9% $5,833,830.23 $4,980,425.87 74.4% $342,198.42 96.9% $80,621.34 35.0% $772,783.02 89.2% 0:41 0:58 4:45 4:19 1728 2926 761 511 $7,789,561.06 $1,808,825.15 $1,970,679.65 $2,054,325.43 $6,693,219.9 $1,568,605.43 $1,660,277.23 $1,751,543.21 $353,000.00 $77,989.40 $132,688.25 $131,520.77 $230,400.00 $10,481.47 $11,187.42 $58,952.45 $865,941.12 $229,738.25 $299,215.00 $243,829.77 % Overtime Budget Spent % Capital Budget Spent % Operational Budget Spent EMERGENCY OPERATIONS: Average Dispatch Time, high priority calls Average Turnout Times, high priority calls Average Total Response high priority EMS cal 6:30 Average Total Response high priority fire calls 6:50 60 Seconds 60 seconds # Incidents # Responses VFD Patients Patients Transported EMS REVENUE: EMS Revenue Fund Balance Revenue Collected, Avg Per Patient Amount Billed Gross Revenue Received #of General Plans Reviewed #of Sprinkler Systems Reviewed #Fires investigated #INSPECTIONS YTD Fire Prevention Permits Residential Sprinklers to date #OF COMMUNITY Ed Events %of Homes with Sprinkler Systems $67,769.08 $111,718.14 $181,953.45 $360,586.58 $111,443.56 $382,803.18 $69,807.25 $48,196.21 $98,794.26 $181,953.45 $420.47 $854,833.32 $216,797.72 24 152 2 433 30 2,250 40 33% $459.26 $370.74 $431.42 FIRE MARSHAL: 10 45 1 171 15 2200 20 32.8% 6 52 1 238 8 2,225 9 33.1% 8 55 0 433 7 2,250 11 33.3% 6708 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members of the City Council FROM: Bobby Pennington; City Administrator MEETING DATE: October 24, 2022 SUBJECT: Discuss and Take Possible Action on Ordinance No. 2022.10.24 to Increase the Rate of Deposits to the Texas Municipal Retirement System by the Employees ofthe City of Piney Point Village. Agenda Item: 3 In 1947, the Texas Legislature established TMRS to provide retirement, disability and death benefits to the employees of TMRS participating cities. TMRS administers a cash balance retirement plan in which the member's benefit is based on their own contributions and annual interest, their employing city'sr matching contribution and any additional earned credits. When the member retires, their monthly benefit payment is determined by their benefit option selection and actuarial factors, including theira age. In 2021, TMRS paid $1.6 billion in benefits, an increase of$101.3million, or 6.6%, from $1.51 billion in benefits paid in 2020. As of December 31, 2021, TMRS had 901 participating cities, and a majority of the cities provide Member Contribution Rate of 7%. The City of Piney Point only offers 5% with the actual current rate of contribution at 5.81% (full rate). In order to expand our benefits to 7%, the city contribution would increase to 8.11% (full rate) or $13,185 annually. Recommendation Council adopted the FY23 budget which includes the additional allocation needed to cover the expansion of TMRS coverage. Staff recommends approval of Ordinance No. 2022.10.24 to increase the rate of deposits to the Texas Municipal Retirement System by the employees of the City of Piney Point Village. The change, if approved, will go into effect January 1. ORDINANCE NO. 2022.10.24 AN ORDINANCE TO INCREASE THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM BY THE EMPLOYEES OF THE CITY OF PINEY POINT VILLAGE. BE IT ORDAINED BY THE CITY COUNCIL OF PINEY POINT VILLAGE, TEXAS: Section 1. That all employees of the City of Piney Point Village, who are members of the Texas Municipal Retirement System, shall make deposits to the System at the rate of 7% of Section 2. This ordinance shall become effective on the 1st day of January, 2023. their individual earnings. Passed and approved this the. 24th_ day of October_, 2022. Mark Kobelan, Mayor ATTEST: Karen Farris, City Secretary TMRS-Dep MMS September 9, 2022 Karen Farris City Secretary Piney Point Village 7676 Woodway Suite 300 Houston, TX 77063 Re: Employee contribution rate Dear Ms. Farris, Via Email With respect to your interest in increasing your employees' TMRS contribution rate from 5% to 7%, your city council must make this change by adopting an ordinance. For your convenience, we have enclosed a model ordinance that can be adopted by the city council to make this change. The ordinance can become effective as early as the first day of the month following its adoption. When the ordinance becomes effective, the city must begin deducting the new contribution rate As reflected in the Plan Change Study you previously received, when the employees' contribution rate increases, the city's contribution rate beginning January 1,2 2023 will increase to 8.11%. When the ordinance is adopted, please send a copy to Veronica Escobedo at vescobedo@umis.com. Ifyou have any questions about the ordinance or anything else, please call me at 512-225-3760. from each employee's gross monthly wages. Sincerely, ales.kaky Leslee S. Hardy, ASA, FCA, EA, MAAA Director of Plan Design & Funding TEXAS MUNICIPAL RETIREMENT SYSTEM P.O. Box1 149153.Austin, Texas 78714-9153 800-924-8677-www.tmrs.com IMRS Comparison of Alternate Benefit Design(s) FOR CITIES 2023 Rates . Piney Point Village (01001) Report Date June 28, 2022 Option3 6.00% 2to1 100% Yes 0% No 5years A&R 2023 6.10% 4.83% 10.93% 0.37% 11.30% $222,960 11 years 79.3% Plan Provisions Deposit Rate Matching Ratio Updated Service Credit Transfer USC* Annuity Increase 20 Year/Any Age Ret. Vesting Supplemental Death Benefit Contribution Rates Normal Cost Rate Prior Service Rate Retirement Rate Supplemental Death Rate Total Rate Unfunded. Actuarial Liability Amortization Period Funded Ratio Current 5.00% 2to1 0% No 0% No 5years A&R 2023 5.08% 0.36% 5.44% 0.37% 5.81% $13,630 11years 98.4% Option1 6.00% 2to1 0% No 0% No 5years A&R 2023 6.10% 0.49% 6.59% 0.37% 6.96% $20,184 11years 97.7% Option2 7.00% 2to1 0% No 0% No 5years A&R 2023 7.12% 0.62% 7.74% 0.37% 8.11% $26,495 11 years 97.0% As oft thel December 31, 2021 valuation date, there was employee with servicei in other TMRS cities eligible for transfer USC. TEXAS MUNICIPAL RETIREMENT SYSTEM 1/2 IMRS Comparison of Alternate Benefit Design(s) FOR CITIES 2023 Rates . Piney Point Village (01001) Report Date- June: 28, 2022 Plan Provisions Deposit Rate Matching Ratio Updated Service Credit Transfer USC* Annuity Increase 20 Year/Any Age Ret. Vesting Supplemental Death Benefit Contribution Rates Normal Cost Rate Prior Service Rate Retirement Rate Supplemental Death Rate Total Rate Unfunded. Actuarial Liability Amortization Period Funded Ratio Current 5.00% 2to1 0% No 0% No 5years A&R 2023 5.08% 0.36% 5.44% 0.37% 5.81% $13,630 11 years 98.4% Option4 7.00% 2to1 100% Yes 0% No 5years A&R 2023 7.12% 6.80% 13.92% 0.37% 14.29% $315,400 11years 73.0% As oft thel December 31, 2021 valuation date, there was 1employee with service inc other TMRS cities eligible for transfer USC. TEXAS MUNICIPAL RETIREMENT SYSTEM 2/2 Karen Farris From: Sent: To: Subject: Attachments: Escobedo, Veronica vescobedo@rmiscom, Friday, September 9, 2022 11:06 AM City of Piney Point Village Model Ordinance Karen Farris Piney Point Village Trans- Deposit Only pdf; Piney Point' Village_Plan Change Study.6 deposit with ad hoc USC-T_7 deposit with ad hoc.062822.pdf Piney Point Village ORD DEP Only.doc Ms. Farris, Please see the attached model ordinance including 7% employee contribution rate for the city of Piney Point effective January 1, 2023. For your convenience, lam also including the Plan Change Study provided in a previous email. Please do not hesitate to contact me with any questions or concerns. Sincerely, IMRS Veronica X. Escobedo City Services Support Analyst 512-225-3727 Mail: P.O. Box 149153 * Austin, TX78714-9153 Office: 2717 Perseverance Drive, Suite 300 . Austin, TX 78731 CONFIDENTIALITY NOTICE: This communication, including attachments, isi intended only fort the use oft the individual or entity to which it is addressed and may contain information that is privileged, confidential, and exempt from disclosure under applicable law. Ify you are not the intended recipient, you are notified that any use, dissemination, forwarding, distribution, or copying of the communication is strictly prohibited. Please notify the sender immediately by e-mail if you have received this communication by mistake and delete all copies of the original message and attachments from your system. This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members oft the City Council FROM: Bobby Pennington; City Administrator MEETING DATE: October 27, 2022 SUBJECT: Dscussion/Presentation on Project Status for New Memorial Drive Elementary School. Agenda Item: 4 SBISD will formally propose a special use permit for the new elementary to Planning & Zoning on October 27.7 The purpose ofthis item is to share any additional information prior No action is to be taken as this item is listed as an opportunity to hear from SBISD on the to the formal SUP process. proposed new elementary. Site Context: Site Plan Overlay I Existing Building + New Building Memorial Drive Elementary Building Shape Legend Existing = Red Dashed Outline Proposed = Solid' White Building Oak Lane Neighbors (East) Existing Library * New Admin Existing = Renovated Gym New 1-story portion further away from the property line Wexford Court Neighbors (West) New 2-story portion further away: Existing Cateteria + Service Yard Existing 300 Wing Existing 400 Wing Back Neighbors (North) Existing Gym = Renovated Gym New 1-story portion about same as Existing 400 Wing Front Street (South) Existing Library * New Admin New Library closest to the street New 2-story portion slightly closer Existing Cafeteria and 100-Wing Learning Conimunities PK/K-5"Grade Gym Outdoor Play Kitchen/ Serving Dining Story Guilding Library MPR Science AF Special Education Music Gym Covered Play Admin N Page MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members of the City Council FROM: Bobby Pennington; City Administrator MEETING DATE: October 24, 2022 SUBJECT: Discuss and' Take Possible. Action on Municipal Court Collections, Including an Agreement with the Law Firm of Linebarger Goggan Blair & Sampson, LLP as Special Counsel to Perform all Legal Services Necessary to Collect Unpaid Fines, Fees, and Court Costs as Provided in Tx Code of Criminal Procedure. Art. 103.0031 and Authorizing the Execution of Such Agreement. Agenda Item: 5 The agreement to be considered is necessary for the unpaid fines, fees and court costs owed to The City ofl Piney Point Village to be collected in the most effective manner. The City of Piney Point Village desires that such unpaid fines, fees and court costs be collected as provided in the Texas Code of Criminal Procedure. The Linebarger Goggan Blair & Sampson, LLP firm is fully qualified to provide this representation, being the largest law firm specializing in the collection of governmental receivables in the State ofTexas. Recommendation: Entering into the proposed agreement is in the best interests of the residents of1 The City of Piney Point Village because the unpaid fines, fees and court costs will be professionally Staff recommends Linebarger Goggan Blair & Sampson, LLP represent the City of Piney Point Village in the collection of unpaid fines, fees and court costs beginning in 2022. collected without the additional costs to the City. RESOLUTION 2022.10.24 A RESOLUTIONOFTHE CITY COUNCIL OF THE CITYOFI PINEY POINT VILLAGE REGARDINGLINEBARGER GOGGAN BLAIR & SAMPSON, LLP AS BEING FULLY QUALIFIED AS SPECIAL COUNCIL TO PERFORM ALL LEGAL SERVICES NECCESARY TOCOLLECT UNPAID FINES, FEES, COURT COSTS, FORFEITED BONDS, AND RESTITUTION AS PROVIDED IN TEXAS CODE OF WHEREAS, providing adequate notice as required by Sec. 2254.1036 of the Texas Government Code, the consideration of a Contract for Fines and Fees Collection Services with CRIMINAL PROCEDURE, ARTICLE 103.0031. Linebarger Goggan Blair & Sampson, LLP, and AFTER EXCERCISING ITS DUE DILIGENCE, THE CITY OF PINEY POINT 1. There isa as substantial need for the legal services to be provided pursuant to the Contract 2. These legal services cannot be adequately performed by the attorneys and supporting personnel ofthe City of] Piney Point Village at a reasonable cost; and 3. These legal services cannot reasonably be obtained from attorneys in private practice under a contract providing only for the payment of hourly fees, without regard to the outcome of the matter, because of the nature of the collection fee authorized by TX Code of Criminal Procedure Art. 103.0031 and because the City of Piney Point Village does not have the funds to pay the estimated amounts required under a contract only VILLAGE FINDS THAT: for Fines and Fees Collection Services; and for the payment of hourly fees; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE SECTION 1. This statement set out in the preamble to this Resolution are true and SECTION 2. The meeting at which this Resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings, Texas Government CITY OF PINEY POINT VILLAGE THAT: correct. Code, Chapter 551. Pagelof2 PASSED AND APPROVED this 24th DAY OF October 2022. Mark Kobelan, Mayor ATTEST: Karen Farris, City Secretary Page 2 of2 ORDER The City Council of the City of Piney Point Village, convened at a regular meeting of said Council at the City Hall of said city on the 24th day of October 2022, when among other business, the following was transacted with a quorum of members present: RESOLUTION AUTHORIZING COLLECTION FEE IN THE AMOUNT OF 30% OF DEBTS AND ACCOUNTS RECEIVABLE SUCH AS UNPAID FINES, FEES, COURT COSTS, FORFEITED BONDS, AND RESTITUTION ORDERED PAID BY A MUNICIPAL COURT SERVING THE CITY, AND AMOUNTS IN CASES IN WHICH THE ACCUSED HAS FAILED TO 1) AS PROMISED UNDER SUBCHAPTER A, CHAPTER 543, 2) IN COMPLIANCE WITH A LAWFUL WRITTEN NOTICE TO APPEAR ISSUED UNDER ARTICLE 14.06(b), TEXAS CODE OF CRIMINAL 3) IN COMPLIANCE WITH A LAWFUL SUMMONS ISSUED UNDER ARTICLE1 15.03(b), TEXAS CODE OF CRIMINAL PROCEDURE; 4) IN COMPLIANCE WITH A LAWFUL ORDER OF A COURT SERVING 5) AS SPECIFIED IN A CITATION, SUMMONS, OR OTHER NOTICE AUTHORIZED BY SECTION 682.002, TRANSPORTATION CODE, THAT CHARGES THE ACCUSED WITH A PARKING OR STOPPING WHEN SUCH DEBTS, ACCOUNTS RECEIVABLE AND AMOUNTS ARE MORE THAN 60 DAYS PAST DUE AND HAVE BEEN REFERRED TOA AN APPEAR: TRANSPORTATION CODE, OR OTHERLAW; PROCEDURE, OR OTHER LAW; THE CITY; OR OFFENSE, ATTORNEY OR OTHER VENDOR FOR COLLECTION. introduced the resolution and made a motion that the same be adopted. prevailed by the following vote: seconded the motion for adoption of the resolution. The motion, carrying with it the adoption of the resolution, AYES: NAYS: ABSTENTIONS: The Mayor thereupon announced that the motion had duly and lawfully carried and that the resolution had been duly and lawfully adopted. The resolution thus adopted follows: WHEREAS, the City of Piney Point Village wishes to defray its costs of collection that it incurs under a contract for collection of delinquent court fines and fees between said City and a collection firm as authorized under the provisions of Article 103.0031, Texas Code ofC Criminal Procedure; WHEREAS, under said article, the governing body of said City is empowered to authorize the addition of 30% on each debt and account receivable, including fines and fees, and on each amount in cases in which the accused has failed to appear, when each is more than 60 days past due and has been referred for collection. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE SITTING AS THE GOVERNING BODY OF SAID Section 1: THE RECITALS SET FORTH IN THIS RESOLUTION ARE TRUE Section 2: (a) A COLLECTION FEE IS HEREBY AUTHORIZED AND IMPOSED, AS PROVIDED BY ARTICLE 103.0031, TEXAS CODE OF CRIMINAL PROCEDURE, IN THE AMOUNT OF 30% OF DEBTS AND ACCOUNTS RECEIVABLE, SUCHA AS UNPAID FINES, FEES, COURT COSTS, FORFEITED BONDS, AND RESTITUTION ORDERED PAID BY A MUNICIPAL COURT'SERVING THE CITY WHENSUCHI DEBT OR. ACCOUNT RECEIVABLE IS MORE THEN 60 DAYS PAST DUE AND HAS BEEN REFERRED TO AN ATTORNEY OR PRIVATE VENDOR FOR COLLECTION; CITY,THAT: AND CORRECT. AND (b) A COLLECTION FEE IS HEREBY AUTHORIZED AND IMPOSED, AS PROVIDED BY ARTICLE 103.0031, TEXAS CODE OF CRIMINAL PROCEDURE, IN THE AMOUNT OF 30% OF AMOUNTS IN CASES. IN WHICHTHEACCUSED HAS FAILED TOAPPEAR: (1). AS. PROMISED UNDER SUBCHAPTER A, CHAPTER (2) IN COMPLIANCE WITH A LAWFUL WRITTEN NOTICE TO APPEAR ISSUED UNDER ARTICLE 14.06 (b) OR 543, TRANSPORTATIONCODE, OR OTHER LAW; OTHER LAW; (3) IN COMPLIANCE WITH A LAWFUL SUMMONS ISSUED UNDER ARTICLE 15.03(b), TEXAS CODE OF CRIMINAL PROCEDURE; (4) IN COMPLIANCE WITH A LAWFUL ORDER OF A (5) AS SPECIFIED IN A CITATION, SUMMONS, OR OTHER NOTICE AUTHORIZED BY SECTION 682.002, TRANSPORTATION CODE, THAT CHARGES THE ACCUSED COURT, SERVING THE CITY; OR WITHA PARKING ORSTOPPING OFFENSE, WHEN SUCHAMOUNTS. ARE. MORE THAN 60 DAYS PAST DUE. AND HAVE BEEN REFERRED TO AN ATTORNEY OR PRIVATE VENDOR FOR COLLECTION. PASSED, APPROVED and ADOPTED this 24th day of October, 2022. CITY OF PINEY POINT VILLAGE BY: Mark Kobelan, Mayor ATTEST: Contract for Fines and Fees Collection Services STATE OF TEXAS COUNTY OF HARRIS THIS CONTRACT (hereinafter AGREEMENT) is made and entered into by and between the CITY OF PINEY POINT VILLAGE, acting herein by and through its governing body, hereinafter styled "CLIENT", and Linebarger Goggan Blair & Sampson, LLP, hereinafter styled "FIRM". Article I Nature of Relationship and. Authority for Contract 1.01 The parties hereto acknowledge that this AGREEMENT creates an attorney-client 1.02 The CLIENT hereby employs the FIRM to provide the services hereinafter 1.03 This AGREEMENT is entered into pursuant to and as authorized by Subsection (a) relationship between CLIENT and FIRM. described for compensation hereinafter provided. of ART. 103.0031, Texas Code of Criminal Procedure. Article 2 Scope of Services 2.01 CLIENT agrees to employ and does hereby employ FIRM to provide specific legal services provided herein and enforce the collection of delinquent court fees and fines that are subject to this AGREEMENT, pursuant to the terms and conditions described herein. Such legal services shall include but not be limited to recommendations and legal advice to CLIENT to take legal enforcement action; representing CLIENT in any dispute or legal challenge over authority to collect such court fees and fines; defending CLIENT in litigation or challenges of its collection authority; and representing CLIENT in collection interests in bankruptcy matters as determined by FIRM and CLIENT. This AGREEMENT supersedes all prior oral and written agreements between the parties regarding court fees and fines, and can only be amended if done sO in writing and signed by all parties. Furthermore, this contract cannot be transferred or assigned by 2.02 The CLIENT may from time-to-time specify in writing additional actions that should be taken by the FIRM in connection with the collection of the fines and fees that are subject to this AGREEMENT. CLIENT further constitutes and appoints the FIRM as CLIENT's attorneys to sign all legal instruments, pleadings, drafts, authorizations and papers as shall be reasonably necessary to pursue collection of the CLIENT's claims. either party without the written consent of all parties. 2.03 Fines and fees that are subject to this AGREEMENT are those that are more than sixty (60) days past due as of the effective date hereof and those that become more than sixty (60) days past due during the term hereof. As used in this section, "more than 60 days past due" has that meaning assigned by Subsection (f) of Art. 103.0031, Texas Code of Criminal Procedure [as amended by Senate Bill 782, 78th Legislature (2003), effective June18, 2003]. The meaning assigned to the phrase "more than 60 days past due" shall, for the term and purposes of this AGREEMENT, survive any future amendments to, or repeal of, Article 103.0031, Texas Code of Criminal Procedure, or 2.04 The CLIENT agrees to provide to the FIRM data regarding any fines and fees that are subject to this AGREEMENT. The data shall be provided by electronic medium ina file format specified by the FIRM. The CLIENT and the FIRM may from time-to-time agree in writing to modify this format. The CLIENT shall provide the data to the FIRM 2.05 The FIRM, in all communications seeking the collection of fines and fees, shall direct all payments directly to the CLIENT at an address designated by the CLIENT. If any fines and fees are paid to the FIRM, said payments shall be expeditiously turned any parts thereof. not less frequently than monthly. over to the CLIENT. Article 3 Compensation 3.01 The CLIENT agrees to pay the FIRM as compensation for the services required hereunder thirty (30%) percent of the total amount of all the fines and fees [exclusive of any collection fee assessed by the CLIENT pursuant to Subsection (b) of Article 103.0031, Texas Code of Criminal Procedure] subject to the terms of this AGREEMENT as set forth in Section 2.03 above that are collected by the CLIENT during the term of this AGREEMENT. The collection fee stated herein does not apply to an offense committed prior to June 18, 2003. All compensation shall become the property of the 3.02 The CLIENT shall pay the FIRM by the twentieth day of each month all compensation earned by the FIRM for the previous month as provided in this Article 3. The CLIENT shall provide an accounting showing all collections for the previous month FIRM at the time payment of the fines and fees is made to the CLIENT. with the remittance. Article 4 Intellectual Property Rights 4.01 The CLIENT recognizes and acknowledges that the FIRM owns all right, title and interest in certain proprietary software that the FIRM may utilize in conjunction with performing the services provided in this AGREEMENT. The CLIENT agrees and hereby grants to the FIRM the right to use and incorporate any information provided by the CLIENT ("CLIENT Information") to update the databases in this proprietary software, and, notwithstanding that CLIENT Information has been or shall be used to update the databases in this proprietary software, further stipulates and agrees that the CLIENT shall have no rights or ownership whatsoever in and to the software or the data contained therein, except that the CLIENT shall be entitled to obtain a copy of such data 4.02 The FIRM agrees that it will not share or disclose any specific confidential CLIENT Information with any other company, individual, organization or agency, without the prior written consent of the CLIENT, except as may be required by law or where such information is otherwise publicly available. It is agreed that the FIRM shall have the right to use CLIENT Information for internal analysis, improving the proprietary software and database, and generating aggregate data and statistics that may inherently contain CLIENT Information. These aggregate statistics are owned solely by the FIRM and will generally be used internally, but may be shared with the FIRM's affiliates, partners or other third parties for purposes of improving the FIRM's software and services. that directly relates to the CLIENT's accounts at any time. Article 5 Costs 5.01 The FIRM and CLIENT recognize that certain costs may be incurred in the process of providing any additional services contemplated in Section 2.02 above or in providing any special litigation services. The CLIENT agrees that all such costs shall be billed to the CLIENT, but that the FIRM will either () advance such costs on behalf of the CLIENT or, (ii) when possible, arrange with the vendor or agency providing the service that the costs of services will not be paid unless and until such costs are recovered by 5.02 The CLIENT acknowledges that the FIRM may provide such services with its own employees or with other entities or individuals who may be affiliated with the FIRM, but the FIRM agrees that any charges for such services will be reasonable and consistent 5.03 The CLIENT agrees that upon the recovery of such costs, the CLIENT will (i) pay the FIRM for any such costs that have been advanced by the FIRM or performed by the FIRM and (i) pay any third party agency or vendor owed for performing such services. the CLIENT from the debtor. with what the same services would cost if obtained from a third party. Article 6 Term and Termination 6.01 This AGREEMENT shall be effective October 24, 2022 and shall expire on October 6.02 Unless prior to sixty (60) days before the Expiration Date, the CLIENT or the FIRM notifies the other in writing that it does not wish to continue this AGREEMENT beyond its initial term, this AGREEMENT shall be automatically extended for two additional one 24, 2025 unless extended as hereinafter provided. year periods without the necessity of any further action by either party. 6.03 If, at any time during the initial term of this AGREEMENT or any extension hereof, the CLIENT determines that the FIRM's performance under this AGREEMENT is unsatisfactory, the CLIENT shall notify the FIRM in writing of the CLIENT's determination. The notice from the CLIENT shall specify the particular deficiencies that the CLIENT has observed in the FIRM's performance. The FIRM shall have sixty (60) days from the date of the notice to cure any such deficiencies. If, at the conclusion of that sixty (60) day remedial period, the CLIENT remains unsatisfied with the FIRM's performance, the CLIENT may terminate this AGREEMENT effective upon the expiration of thirty (30) days following the date of written notice to the FIRM of such 6.04 Whether this AGREEMENT expires or is terminated, the FIRM shall be entitled to continue to collect any items and to pursue collection of any claims that were referred to and placed with the FIRM by the CLIENT prior to the Termination Date or Expiration Date for an additional ninety (90) days following termination or expiration. The CLIENT agrees that the FIRM shall be compensated as provided by Article 3 for any such item 6.05 The CLIENT agrees that the FIRM shall be reimbursed for any costs advanced and shall be paid for any services performed pursuant to Article 5 when such costs are recovered by or on behalf of the CLIENT, regardless of the date recovered. It is expressly agreed that neither the expiration nor the termination of this AGREEMENT constitutes a waiver by the FIRM of its entitlement to be reimbursed for such costs and to be paid for such services. It is further expressly agreed that the expiration of any ninety (90) day period under Section 6.04 does not constitute any such waiver by the termination (Termination Date"). or pending matters during the ninety (90) day period. FIRM. Article 7 Miscellaneous 7.01 Subcontracting. The FIRM may from time-to-time obtain co-counsel or subcontract some of the services provided for herein to other law firms or entities. In such cases, the FIRM will retain supervisory control and responsibility for any services provided by such co-counsel or subcontractors and shall be responsible to pay any compensation due to 7.02 Arbitration. Any controversy between the parties to this AGREEMENT involving the construction or application of any of the terms, covenants, or conditions of this AGREEMENT shall, on the written request of one party served on the other, be submitted to arbitration, and such arbitration shall comply with and be governed by the 7.03 Integration. This AGREEMENT contains the entire AGREEMENT between the parties hereto and may only be modified in a written amendment, executed by both any such co-counsel or subcontractor. provisions oft the Texas General Arbitration Act. parties. 7.04 Representation of Other Governmental Entities. The CLIENT acknowledges and consents to the representation by the FIRM of other governmenta. entities that may be seeking the payment of fines and fees or other claims from the same person(s) as the 7.05 Notices. For purposes of sending any notice under the terms of this contract, all notices from CLIENT shall be sent to FIRM by certified United States mail, or delivered CLIENT. by hand or by courier, and addressed as follows: Linebarger Goggan Blair & Sampson, LLP Attention: Director of Client Services The Terrace II 2700 Via Fortuna Drive Suite 400 Austin, TX 78746 All notices from the FIRM to the CLIENT shall be sent to CLIENT by certified United States mail, or delivered by hand or by courier, and addressed as follows: City of Piney Point Village Office of the City Secretary 7676 Woodway Dr., Suite 300 Houston, TX 77063 7.06 Compliance with Tx. Govt. Code $2270.002. In order to comply with Tx. Govt. Code $2270.002, the Firm verifies that it does not boycott Israel and will not boycott Israel during the term of the contract. EXECUTED ON the City of Piney Point Village day of October, 2022. By: Mark Kobelan Mayor Linebarger Goggan Blair & Sampson, LLP By: Richard S. Hill Capital Partner NOTICE OF A PUBLIC MEETING Notice is hereby given that a meeting of the City of Piney Point Village City Council will be held at 6:00 p.m. on October 24, 2022 at City ofl Piney Point Village City Hall, 7676 Woodway, Suite 300, Houston, TX 77063, for the purpose of considering and taking action on all matters on the agenda for the meeting, including approval of an agreement with the law firm ofl Linebarger Goggan Blair & Sampson, LLP as special counsel toj perform all legal services necessary to collect unpaid fines, fees and court costs as provided in Tx Code of Criminal Procedure Art. 103.0031 and authorizing the execution of such agreement. The agreement tol be considered is necessary for the unpaid fines, fees and court costs owed to The City ofl Piney Point Village to be collected in the most effective manner. The City of Piney Point Village desires that such unpaid fines, fees and court costs be collected as provided in the Texas Code of Criminal Procedure. The Linebarger Goggan Blair & Sampson, LLP firm is fully qualified to provide this representation, being thel largest law firm specializing in the collectionofg governmental receivables in the State of Texas, as well as the United States, and having been engaged in this specialized legal service for more than 45 years. In addition, the Linebarger Goggan Blair and Sampson, LLP firm possesses: infrastructure and technology, such as call center technology, that The City ofl Piney Point Village does not currently possess. Linebarger Goggan Blair & Sampson, LLP will represent The City of Piney Point Village with competence and professionalism, in the collection of unpaid fines, fees and court costs beginning in 2022. The specialized legal services required by this agreement cannot be adequately performed by the attorneys and supporting personnel ofThe City ofl Piney Point Village due to the high cost ofimplementing the appropriate infrastructure and technology and employing sufficient in- house attorneys and staff with the level of experience and competence necessary to perform these activities. Linebarger will be compensated on a contingent fee basis as provided in Tx Code of Criminal Procedure Art. 103.0031. This Article specifically provides for an additional collection fee, in the amount of 30 percent, in certain cases to compensate collection attorneys. A contract to pay inside or outside attorneys on an hourly basis would represent an additional cost to' The City of Piney Point Village. Entering into the proposed agreement is in the best interests of the residents of The City of Piney Point Village because the unpaid fines, fees and court costs will be professionally and competently collected without the additional costs to The City of Piney Point Village of implementing infrastructure and technology, and employing in-house personnel or paying outside counsel on an hourly fee basis, which would otherwise be required. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: Members oft the City Council FROM: Mayor Mark Kobelan MEETING DATE: October 24, 2022 SUBJECT: Mayor's Monthly Report Agenda Item: 6 This agenda item includes reports from the mayor on the status of various projects. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members of the City Council FROM: Bobby Pennington; City Administrator MEETING DATE: October 24, 2022 SUBJECT: Discuss and take possible action on the City Administrator's Monthly Report, including, but not limited to, selected items. Agenda Item: 7 The City Administrator will provide information for Council and the community that contains updates on important city initiatives that are not generally included on a city council agenda for action. These updates represent important city activities that should be ofinterest to local elected leaders, community leaders, and residents. However, some items listed may call for Council approval and/or delegate authorization under the direction of Council. Note the following items: A. Financial Report: This report represents a general overview of financial activity through September 2022, which is the ninth month of fiscal year 2022. Attached is the latest report. B. Investment Report: The Public Funds Investment Act and the City's Investment Policy require that an Investment Report be presented to City Council on a quarterly basis. Attached is the Quarterly Investment Report for Quarter ended September 2022. Staff . Westco Landscape Maintenance Contract: Current contract is an automatic renewal. Note the contract allows a 3% maximum escalation. Service Specifications include landscape maintenance totaling 42 annual visits. Agreement includes mowing, weeding edging, blowing all debris, litter and leafremoval, spot treating for fire ants, pruning and herbicide treatment. In addition, the contract calls for visual inspection and adjustment of the irrigation system, monitoring controllers, and making minor repairs. Pine bark mulch will be applied twice a year. Staff and the Beatification Committee recommend an extension. D. Verizon: Verizon submitted construction plans for proposed telecommunication service line projects. Verizon will notify the city 48 before starting work on this project. Lines Staff recommends approving the report as presented. recommends acceptance as presented. include: N.I Piney Point. Hedwig - North of Claymore. Greenbay - Between Piney Point and Robins Drive. Claymore. Beinhorn. Smithdale - Between Everett and Hedwig. E. AT&T: AT&T submitted construction plans for proposed direct bore fiber service line projects. Work isi in the area between N. Piney Point, Beinhorn, Hedwig and Claymore. F. Update on Specific Use Permit Projects: The purpose of this listing is to share any current information or progress on these major construction programs. The Kinkaid School Specific Use Permit: On May 2, 2022, Council unanimously approved The Kinkaid School Specific Use Permit on the proposed new Upper and Lower School, Administration Building, and other related improvements. The purpose ofthis listing is to share any current information or progress on this major Memorial Drive Elementary School Update: SBISD will propose a special use permit for the new elementary. The purpose of this listing is to share any current St. Francis Episcopal Church Specific Use Permit: On May 2, 2022, Council unanimously approved the St. Francis Episcopal Church Specific Use Permit construction program. information or progress on this major construction program. G. Events: Arbor Day: Arbor Day is to be observed on November 5. P&ZI Meeting: October 27, SBISD will propose the MDE special use permit at this Appreciation Dinner: We are planning an appreciation dinner for all staff, council, board members and volunteers. Dinner is sponsored by GFL and set for December Shred Event: Donations, Shredding & Rx Disposal held Saturday, October 22 Twinklel Light Parade: Thursday, December 15. Thej parade typically begins at 6PM at Frostwood Elementary School. Parade will travel Southbound on Blalock Road and ends at Memorial Drive Presbyterian Church Parking Lot. There will be a gathering at the end oft the parade. We plan toj participate with a city float. Holiday Decorations: City will upgrade banners and add decoration lights to Carol regular scheduled meeting. 6at 5PM. Park for the Holidays. EYPOIN TEXAS CITY OF PINEY POINT VILLAGE FINANCIAL REPORT SEPTEMBER 2022 FINANCIALS This report represents a general overview of the city's financial operations through September 2022, which marks the third quarter of the fiscal year. Beginning balances are audited. Budgeted numbers in this report represent the original adopted fori fiscal year 2022. General Fund Prior YTD $633,578 Prior YTD Budget $0 Budget Month YTD Total Revenues Total Expenditures Over/(Under) Operating Revenues Operating Expenditures Over/(Under) $7,276,148 $7,496,659 $722,005 $8,261,195 $6,642,570 $7,496,659 $387,937 $5,170,978 $334,068 $3,090,217 Month YTD $6,733,713 $7,496,659 $276,012 $7,426,626 $5,039,816 $6,361,974 $387,937 $4,767,114 $1,693,897 $1,134,685 ($111,925) $2,659,512 1. Total revenues are $8,261,195 or 110.2% of budget and 13.9% greater than last YTD mainly due top property tax collection andi intergovernmental revenues. Operational revenues are $7,426,626 a. General Fund cash and investments total $3,722,890, of which $1,807,438 is considered operating and available with $1,915,451 invested. Additional invested cash classified as debt secured and capital restricted is $3,839,465. Total cash andi investments for the city b. For property tax, the adopted rate is $0.255140 with $0.22316 designated as M&O and the remaining $0.03198 as the 1&S requirement to finance the annual bond debt'. The total property collection is reported at $7,095,189. The levy portion dediçated to M&O with non-operating proceeds at $834,569. at $7,562,353. 'Note that the M&O rate ties to ordinance 2021.09.27B andi is adjusted from prior reports. Financial Summary- 1 is$ $6,205,857. The M&0 collection is $440,315 or 7.6% higher than the prior YTD and is As reported by SBISD, the 2021 tax year adjusted levy is $6,939,051, an increase of $217,452 from the original levy of $6,721,600. The receivable balance (M&O and 1&5) is d. Inaddition, the SBISD reported delinquent collection from prior years at $169,223 witha receivable balance of$163,375.371 Thet total receivable balance for current and delinquent is$ $216,210. Actual collections reported by SBISD are included as a separate report. Sales Tax collection thru September totals $284,363 or 109.4% of the total annual $260,000 projection. Collections are: $45,368 or 19.0% higher than this time last year. Franchise tax collections are currently at $296,977 or 10.6% higher than last YTD, due to timing. The city collected 102% of budget expectation for gas franchise at $25,391 due to the increasei in market price on fuel. The budget original projection includes an additional Court revenue is $73,748, or 73.7% of budget and $29,892 greater than last YTD. Court fines total $68,297 and the remaining $5,450 primarily restricted for special use such as safety, court security or technology. The court continues to successfully operate virtual by zoom. The city collected $65,382 in court revenue for 2021 year-end. Current trends showi improvement from 2021 collections, with actual expectations forecastingt to original h. Permits & Inspections total $519,447 with projection exceeding yearend target by 22.3%. Permits and inspection fees account for 88% oft the category revenue. Permitting includes The Kinkaid School special use permit review. Other charges for service include plat reviews at $10K, drainage reviews at $43K and contractor registration at $9K. Original Alarm registrations are $26,200, 87.3% of annual budget projection. This represents a $23,450i improvement over last YTD. Annual alarm registrations prove to be beneficialin maintaining up-to-date emergency information for individual properties. Most of the The revenue from interest has been limited in past years due to Covid economic measures. Interest revenue is witnessing significant improvement from the prior year as increases in the Fed rate are to combat the current nation-wide inflation outlook and our investments are secured in the portfolios that respond to these Fed adjustments. Year- end projection trend is ramping up to the originally ambitious $40K budgeted; The $20,034 earned thus far representsa$18,903 improvement over last year. at: 102.6% of budget. $52,835. $110K in franchise tax. budget target. year-end expectations are over by $94K. collection fees were received in. January and February. Financial Summary- 2 k. Non-operational revenue of $789,796 includes a $362,265 reimbursement from the City of Houston Windermere Outfall Project and $427,531 from ARPA. Funds are to be reallocated toward respective projects as outlined int the FY23 Budget. 2. Total expenditures are budgeted for a total of $7,496,659 with YTD operating expenditures at $4,767,114 and YTD total expenditures are $5,170,978 or 69% with $2,325,681 remaining. Operating expenses are at 74.9% with $1,594,860 remaining. Non-operating expenses are at 35.6% of budget with leaving $730,821 remaining for capital programing. 3. Divisions and category highlights are as follows: a. Police Services at $1,750,793 or 83.6% due to the practice of providing two months of service payments at the beginning of the year as agreed for adequate MVPD operational b. Fire Services at $1,239,136 or 79.2%. includes 1.5 months of service payments at the beginning of the year for adequate VFD operational cash flow. This represents a 7.1% increase from last year to date. Note that Council department approved a budget amendment totaling $108,328 to cover 5% increases in salaries and three additional employees to handle the demand in ambulance services - specifically the time it takes to admit a patient into al hospital, clinic, or other treatment facility. We will recommend an amendment to the city budget to reflect this change prior to the adoption of the 2023 Contract Services are 67.6% with $170,148 allocation remaining for the year. Services including auditing fees for completing the 2021 annual audit as well as legal fees higher than projected due to the additional time needed to finalize the St. Francis Special Use d. Building Services are reported at 86.4%. Services are higher due tot third partyinspections. Although, trend shows that expenditures will surpass budget, it is offset from the revenues received on permitting charges for service. Electrical inspections are $14,490 greater than last year by $5,220 and structural inspections $9,660 greater than last YTD. Also, general IT services are currently accounted for in this division at $19,080. e. Adminstration/Senera. Government division is currently under budget expectations at Municipal Court operations at 43.2% maintaining operational savings with merchant Public Works Maintenance division is well below expectation at 40.3% with savings in maintenance and repair costs. Landscape maintenance and tree care removal are active expenses over the prior year. Remaining division expenditure is $222,562. cash flow. This represents a 3.1% increase from last year to date. budget in September. Permit. 70.9%. service fees and ogerocuomtepreter costs. Financial Summary- 3 h. Capital expenditures at 35.6% with $730,821 remaining. Wilding Lane CIP is closed out with retainage held. The city is focusing on other programs to improve the city infrastructure and amenities with engineering and survey work currently totaling $121K recorded fort the 96" South Piney Point Road Stormwater Replacement andi the Tokeneke - Country Squire improvements. Additional expenses are expected in the coming months for survey and study of the Williamsburg Drainage as well as Greenbay corridor enhancements that will likely extend into next fiscal year. 4. Revenues are over expenditures by $3,090,217 with beginning fund balance at $3,702,509, the current balance is $6.8M; however, with most of the revenue related to property tax collection and an adoption of a balanced budget, this balance will decrease noticeably through the remaining months oft the year. Thei fund expects to maintain at least $3,702,509 by year end and allocation of project carryover to FY23. Debt Service Fund Prior YTD $1,366,080 $875,200 $1,507,525 $875,200 ($141,445) Budget $0 Month $17,862 $0 $17,862 YTD $919,301 $875,950 $43,351 Total Revenues Total Expenditures Over/(Under) 5. Revenues are $919,301; 105% of budget with combined property tax at $889,332, 101.6% of budget and interest at $29,969. The adopted rate designated fori interest and sinking is $0.03198 as the requirement to finance the annual bond debt?. The original budget incorporated a 99% 6. Expenditures at $875,950, 100% of budget, as debt service principal payments are semiannual. Payment the first annual covering principal obligations occurred in January. The second annual payment in. June covers our annual obligations. Debt obligations are scheduled through 2027 and 7. Revenues are over expenditures by $43,351, due to timing of payments. Debt service restricts a portion of cash to support fund balance. Revenues are projected to exceed expenditures through collection rate based on trends from past collection years. detail is provided int the 2023 proposed budget. year-end due toi interest income. FOR MOREINFORMATION: This summary report is based on detailed information generated byt the City's Administration. If you have any questions or would like additional information on this report, please contact city administrationa at 713-230-8703. Note that the debt service rate ties to ordinance 2021.09.27B. Financial Summary-4 Piney Point Village TEXAS Statement of Revenue & Expenditures For Month Ended: September 30, 2022 GENERAL FUNDS SUMMARY REVENUES PROPERTYTAXES SALES TAXES FRANCHISE TAXES COURT REVENUE PERMITS & INSPECTIONS ALARM REGISTRATIONS GOVERMENTAL CONT. (METRO) PILOT FEES (KINKAID) INTEREST TOTAL OPERATING OTHER NON-OPERATING PROCEEDS TOTAL NON-OPERATING TOTALI REVENUES PRIOR YTD 5,765,543 238,995 268,481 43,856 412,957 2,750 0 0 1,131 6,733,713 542,435 542,435 $7,276,148 $7,496,659 PRIOR YTD 1,697,985 1,157,318 397,080 21,690 3,274,073 435,537 189,793 807,649 40,003 292,762 1,765,743 $5,039,816 $6,361,974 359,654 100,237 0 0 1,142,862 1,602,754 $6,642,570 $7,496,659 633,578 CURRENT BUDGET 6,048,959 260,000 407,100 100,000 424,600 30,000 136,000 50,000 40,000 7,496,659 0 0 MONTHLY ACTUAL 65,749 30,153 45,415 9,898 120,365 250 0 0 4,183 276,012 445,993 445,993 YTD ACTUAL 6,205,857 102.6% 284,363 109.4% 296,977 72.9% 73,748 73.7% 519,447 122.3% 26,200 87.3% 0 0.0% 0 0.0% 20,034 50.1% 7,426,626 99.1% 834,569 834,569 % BUDGET BUDGET BALANCE (156,898) (24,363) 110,123 26,252 (94,847) 3,800 136,000 50,000 19,966 70,033 (834,569) (834,569) ($764,536) BUDGET BALANCE 342,957 326,088 183,540 9,151 861,737 170,148 29,852 286,408 24,152 222,562 733,123 $1,594,860 1,096,997 0 (73,468) (47,436) (245,271) 730,821 $2,325,681 $722,005 $8,261,195 110.2% CURRENT BUDGET 2,093,750 1,565,224 536,500 21,500 4,216,974 524,500 220,000 985,000 42,500 373,000 2,145,000 MONTHLY ACTUAL 174,479 130,435 0 1,209 306,123 6,018 2,458 67,938 247 5,152 81,814 YTD ACTUAL % BUDGET EXPENDITURES PUBLIC SERVICE DIVISION POLICES SERVICES FIRE SERVICES SANITATION COLLECTION OTHER PUBLICS SERVICES PUBLICS SERVICE DIVISION OPERATIONS CONTRACT SERVICES BUILDING! SERVICES GENERAL GOVERNMENT MUNICIPAL COURT PUBLIC WORKS OPERATION DIVISIONS TOTAL PUBLIC & OPERATING NON-OPERATING GENERAL CAPITAL PROGRAMS SURRY OAKS 96" STORMWATERI REPLACEMENT TOKENEKE- COUNTRY SQUIRE WILDING LANE TOTAL NON-OPERATING TOTALE EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES 1,750,793 83.6% 1,239,136 79.2% 352,960 65.8% 12,349 57.4% 3,355,237 79.6% 354,352 67.6% 190,148 86.4% 698,592 70.9% 18,348 43.2% 150,438 40.3% 1,411,877 65.8% $387,937 $4,767,114 74.9% 1,134,685 0 0 0 0 1,134,685 0 0 0 0 0 0 37,688 3.3% 0 73,468 47,436 245,271 403,864 35.6% $387,937 $5,170,978 69.0% 334,068 3,090,217 0 Generall Fund- Summary CITYFINANCIAL REPORT -SEPT2022 Page GFS-1 Piney Point Village TEXAS Statement of Revenue & Expenditures For Month Ended: September 30,2022 GENERAL FUND REVENUES Tax Collection 10-4101 Property Tax (M&O) 10-4150 Sales Tax Permits & Inspections 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits &I1 Inspection Fees 10-4208 Board of Adjustment Fees Municipal Court 10-4300 Court Fines 10-4301 Building Security Fund 10-4302 Truancy Prevention 10-4303 Local Municipal Tech Fund 10-4304 Local Municipal. Jury Fund Investment Income 10-4400 Interest Revenue Agencies &A Alarms 10-4508 SEC-Registration Franchise Revenue 10-4602 Cable Franchise 10-4605 Power/Electric Franchise 10-4606 Gas Franchise 10-4607 Telephone Franchise 10-4608 Wireless Franchise Donations &inlieu 10-4702 Kinkaid School Contribution 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental. Revenues 10-4800 Misc. Income 10-4801 Donations 10-4802 Reimbursement Proceeds 10-4803 CIP Cost Share PRIOR YTD 5,765,543 0 5,765,543 238,995.29 6,004,538 5,000 0 9,090 30,650 366,717 1,500 412,957 41,791 723 737 590 15 43,856 1,131 1,131 2,750 2,750 59,493 202,782 0 5,846 360 268,481 0 0 542,060 375 0 0 0 542,435 7,276,148 0 $7,276,148 $7,496,659 CITY FINANCIAL REPORT-SEPT2022 CURRENT BUDGET 6,048,959 0 6,048,959 260,000 6,308,959 8,000 100 10,000 45,000 360,000 1,500 424,600 100,000 0 0 0 0 100,000 40,000 40,000 30,000 30,000 75,000 272,000 25,000 35,000 100 407,100 50,000 136,000 0 0 0 0 0 186,000 7,496,659 0 MONTHLY ACTUAL 83,238 (17,489) 65,749 30,153 95,902 1,750 0 810 5,250 112,555 0 120,365 9,263 222 227 181 5 9,898 4,183 4,183 250 250 0 45,403 0 0 12 45,415 0 0 427,531 0 0 0 18,463 445,993 739,494 (17,489) 722,005 YTD ACTUAL 4,071,732 67.3% 2,134,125 6,205,857 102.6% 284,363 109.4% 6,490,221 102.9% 10,100 126.3% 0 0.0% 9,330 93.3% 42,800 95.1% 456,717 126.9% 500 33.3% 519,447 122.3% 68,297 68.3% 1,908 1,947 1,557 39 73,748 73.7% 20,034 50.1% 20,034 50.1% 26,200 87.3% 26,200 87.3% 61,654 82.2% 204,310 75.1% 25,391 101.6% 2,777 0.0% 2,845 2845.2% 296,977 72.9% 0 0.0% 0 0.0% 789,796 640 1,706 2,029 40,398 834,569 448.7% 6,127,070 81.7% 2,134,125 8,261,195 110.2% % BUDGET BUDGET BALANCE 1,977,227 (2,134,125) (156,898) (24,363) (181,262) (2,100) 100 670 2,200 (96,717) 1,000 (94,847) 31,703 (1,908) (1,947) (1,557) (39) 26,252 19,966 19,966 3,800 3,800 13,346 67,690 (391) 32,223 (2,745) 110,123 50,000 136,000 (789,796) (640) (1,706) (2,029) (40,398) (648,569) 1,369,589 (2,134,125) ($764,536) Page GFR-2 FY21: Unearned/Adusted Total Property Tax: TotalTax Collection: Total Permits & Inspections: Total Municipal Court: Totall Investment Income: Total Agencies & Alarms: TotalF Franchise Revenue: Total Donations & Inl Lieu: Total Revenue Received FY21: Unearned, Adjusted TOTALREVENUES: General Fund- Revenue Piney Point Village TEXAS StatementofRevenue & Expenditures For Month Ended; September 30, 2022 GENERALJ FUND EXPENDITURES PUBLIC SERVICEDIVISION CommunityEvents 10-510-5001 CommuntlyCelebrations Polices Services 10-510-5010 MVPD Operations 10-510-5011 MVPD Auto Replacement 10-510-5012 MVPD Capital Expenditure Miscellaneous 10-510-5020 Miscellaneous Sanitation Collection 10-510-5030 Sanitation Collection 10-510-5031 Sanitation! Fuel Charge LibraryServices 10-510-5040 Spring Branch Library Streetl Lighting Services 10-510-5050 Street Lighting Fires Services 10-510-5060 Villages Firel Department PRIOR YTD CURRENT MONTHLY BUDGET YTD ACTUAL % BUDGET BUDGET BALANCE ACTUAL 0 5,000 0 5,000 1,655,485 2,040,417 42,500 53,333 0 0 2,093,750 12,168 0 12,168 0 389,294 525,000 7,786 11,500 397,080 536,500 0 1,500 0 1,500 9,522 15,000 9,522 15,000 1,157,318 1,565,224 1,565,224 0 0 170,034 4,445 0 174,479 0 0 0 0 0 0 0 1,209 1,209 130,435 130,435 1,597 31.9% 1,597 31.9% 1,706,349 83.6% 44,444 83.3% 0 n/a 1,750,793 83.6% 0 n/a 0 n/a 346,039 65.9% 6,921 60.2% 352,960 65.8% 0 0.0% 0 0.0% 10,752 71.7% 10,752 71.7% 1,239,136 79.2% 1,239,136 79.2% 3,403 3,403 334,068 8,889 0 342,957 0 0 178,961 4,579 183,540 1,500 1,500 4,248 4,248 326,088 326,088 $861,737 Community Events: Police Services: 1,697,985 Total Miscellaneous: Sanitation Collection: LibraryServices: Street Lighting Services: Fire Services: 1,157,318 TOTALPUBLIC: SERVICE: $3,274,073 $4,216,974 $306,123 $3,355,237 79.6% General Fund- Expenditures CITY FINANCIAL REPORT- SEPT2022 Page GFE-3 Piney PointVillage TEXAS General Fund Expenditures Page2 CURRENT MONTHLY BUDGET PRIOR YTD VTD ACTUAL % BUDGET BUDGET BALANCE ACTUAL CONTRACT! SERVICE DIVISION 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 TaxA Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 ITHardware/Sofware & Support 10-520-5109 Urban Forester 10-520-5110 Mosquito Control BUILDING SERVICE DIVISION Building &1 Inspection: Services 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5160 Mechanicall Inspections Supplies and Office Expenditures 10-530-5108 Information" Technology 10-530-5207 Misc Supplies 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel &1 Training Insurance 10-560-5353 Employeel Insurance 10-530-5403 Credit Card Charges Grant Administration 0 28,134 189,537 110,438 44,359 1,832 14,877 32,080 14,280 $435,537 0 35,000 200,000 90,000 60,000 1,500 70,000 46,000 22,000 $524,500 0 0 0 0 0 0 6,018 0 0 $6,018 5,250 n/a 20,066 57.3% 140,561 70.3% 74,233 82.5% 44,339 73.9% 2,260 150.7% 22,111 31.6% 29,520 n/a 16,013 72.8% $354,352 67.6% (5,250) 14,934 59,439 15,767 15,661 (760) 47,889 16,480 5,987 $170,148 TOTAL CONTRACT: SERVICE DIVISION: 79,049 9,270 0 36,000 14,940 21,105 7,425 167,789 12,280 390 172 900 400 500 14,642 7,362 0 7,362 $189,793 100,000 14,000 500 50,000 18,000 30,000 7,500 220,000 0 0 0 0 0 0 0 0 0 0 $220,000 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 2,458 2,458 $2,458 66,534 66.5% 14,490 103.5% 0 0.0% 32,000 64.0% 14,805 82.3% 26,460 88.2% 5,850 78.0% 160,139 72.8% 19,080 n/a 0 n/a 0 n/a 0 n/a 0 n/a 0 n/a 19,080 n/a 0 n/a 10,929 n/a 10,929 n/a $190,148 86.4% 33,466 (490) 500 18,000 3,195 3,540 1,650 59,861 (19,080) 0 0 0 0 0 (19,080) 0 (10,929) (10,929) $29,852 Building and Inspection Services: Supplies and Office Expenditures: Insurance: TOTAL BUILDING! SERVICE DIVISION: General Fund- Expenditures CITY FINANCIAL REPORT-SEPT2 2022 Page GFE-4 Piney Point Village TEXAS General Fund Expenditures Page3 CURRENT MONTHLY BUDGET PRIOR YTD 20,218 3,166 2,581 1,870 0 137 2,672 7,351 8,618 500 5,660 96,425 5,106 10,913 1,461 353 167,031 402,373 33,554 102,061 21,338 42,398 2,266 603,991 22,966 500 2,381 25,847 0 10,780 10,780 $807,649 VTD ACTUAL % BUDGET BUDGET BALANCE ACTUAL GENERAL GOVERNMENTI DIVISION Administrativel Expenditures 10-540-5108 Information Technology 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 DusfSemnarfabacteton: 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Renyleasehl/Furture 10-540-5213 Supplies/storage 10-540-5214 Telecommunications 10-540-5215 Travel &1 Training 10-540-5216 Statutory Legal Notices Wages &Benefits 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary Personnel 10-540-5306 FICA/Med/FUTAI Payroll TaxE Exp 10-540-5310 TMRS (City Responsibility) 10-540-5311 Payroll Process Exp Paychex 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5356 Workman's Compensation 10-540-5403 Credit Card Charges (Adm) 10-540-5710 Intergovernmental. Expenditure TOTAL GENERAL GOVERNMENT DIVISION: 0 8,000 3,000 4,000 5,000 3,500 5,000 5,000 10,000 2,000 10,000 130,000 10,000 17,000 1,000 1,500 215,000 550,000 10,000 5,000 40,000 50,000 3,000 658,000 100,000 10,000 2,000 112,000 0 0 $985,000 48 787 414 4 0 0 0 2,683 794 0 98 10,857 188 532 0 0 16,405 37,909 234 1,982 2,924 3,173 218 46,438 4,917 0 0 4,917 178 178 $67,938 1,465 n/a 7,098 88.7% 3,006 100.2% 3,258 81.4% 0 0.0% o 0.0% 1,587 31.7% 6,076 121.5% 6,729 67.3% 0 0.0% 7,349 73.5% 102,185 78.6% 10,751 107.5% 6,860 40.4% 1,335 133.5% 1,230 82.0% 158,928 73.9% 392,536 71.4% 15,298 153.0% 7,204 144.1% 31,213 78.0% 32,494 65.0% 2,377 79.2% 481,122 73.1% 57,669 57.7% 0 0.0% 0 0.0% 57,669 51.5% 873 n/a 873 n/a $698,592 70.9% (1,465) 902 (6) 742 5,000 3,500 3,413 (1,076) 3,271 2,000 2,651 27,815 (751) 10,140 (335) 270 56,072 157,464 (5,298) (2,204) 8,787 17,506 623 176,878 42,331 10,000 2,000 54,331 (873) (873) $286,408 Administrative Expenditures: Wages &E Benefits: Insurance Insurance: Other Intergovernmental: General Fund- Expenditures CITY FINANCIAL REPORT- -SEPT2022 Page GFE-5 Piney Point Village TEXAS General Fund Expendtures-Page4 CURRENT MONTHLY BUDGET PRIOR YTD YTD ACTUAL % BUDGET 0 n/a 0 n/a 0 n/a 0 n/a 79 n/a 79 n/a 0 n/a 0 n/a 4,774 39.8% 13,244 44.1% o n/a 0 n/a 252 50.4% 18,270 43.0% $18,348 43.2% BUDGET BALANCE ACTUAL MUNICIPAL COURT DIVISION Supplies & Office Expenditures 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5215 Travel &1 Training Insurance 10-550-5353 Employee Insurance Court Operations 10-550-5403 Credit Card Charges 10-550-5404 MORPOAUIO/MePretT 10-550-5406 State comptrole/OMn/Lnebar 10-550-5408 Supplies/Miscelaneous 10-550-5410 OmniBase Services ofTexas 235 100 564 159 582 1,640 12,113 12,113 10,206 15,200 61 26 757 26,250 $40,003 0 0 0 0 0 0 0 0 12,000 30,000 0 0 500 42,500 $42,500 0 0 0 0 0 0 0 0 247 0 0 0 0 247 $247 0 0 0 0 (79) (79) 0 7,226 16,756 0 0 248 24,230 $24,152 Supplies and Office Expenditures: Insurance: Court Operations: TOTALI MUNICIPAL COURT DIVISION: PUBLIC WORKS MAINTENANCE DIVISION Supplies & Office Expenditures 10-560-5207 Misc Supplies 10-560-5213 Offices Supplies 10-560-5215 Travel &1 Training Insurance 10-560-5353 Employee Insurance Maintenance & Repair 10-560-5501 Public' Works Maintenance 10-560-5501 TCEQ & Harris COF Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel & Maintenance 10-560-5506 Right ofv Way! Mowing 10-560-5507 Road & SignF Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscapel Improvements 10-560-5516 Truck Fuel & Maintenance 10-560-5517 Sidewalk Improvements 3,009 140 100 3,248 21,348 21,348 0 1,656 21,145 368 60,434 64,385 863 9,480 0 108,453 1,380 0 268,166 $292,762 0 0 0 0 0 0 0 2,000 50,000 1,000 90,000 60,000 2,500 15,000 25,000 100,000 2,500 25,000 373,000 $373,000 0 0 0 0 0 0 289 0 0 0 9,934 0 137 0 0 (5,208) 0 0 5,152 $5,152 0 n/a 0 n/a 0 n/a 0 n/a 0 n/a 0 n/a 1,183 n/a 100 5.0% 81,869 163.7% 45 4.5% 9,934 11.0% 19,663 32.8% 865 34.6% 9,962 66.4% 477 1.9% 24,704 24.7% 1,636 65.5% 0 0.0% 150,438 40.3% $150,438 40.3% 0 0 0 Supplies and Office Expenditures: Insurance: (1,183) 1,900 (31,869) 955 80,066 40,337 1,635 5,038 24,523 75,296 864 25,000 222,562 $222,562 Maintenance and Repair: TOTALPUBLICI WORKS DIVISION: General Fund- Expenditures CITYF FINANCIAL REPORT- SEPT2022 Page GFE-6 Piney Point - Village TEXAS General Fund Expendtures-Pages 5 CURRENT MONTHLY BUDGET PRIOR YTD 24,992 6,509 223,422 0 104,732 359,654 100,237 1,142,862 0 0 1,243,100 YTD ACTUAL % BUDGET BUDGET BALANCE (15,125) 0 0 1,134,685 (22,563) 1,096,997 0 (245,271) (73,468) (47,436) (366,175) $730,821 $2,325,681 ACTUAL CAPITAL OUTLAY PROGRAMS General Capital/ Maintenancel Programs 10-570-5606 Road/Drainage Projects 10-570-5701 2019 Maintenance Projects 10-570-5702 2020 Pavingl Improvements 10-570-5703 2021 Paving! Improvements 10-570-5806 Drainagea ands Sidewalks Maior Capital/ Maintenancel Programs 10-570-5640 Surrey Oaks 10-570-5808 Wilding Lane 10-580-5809 96" Stormwater Replacement 10-580-5810 Tokeneke Countrys Squire 0 0 0 1,134,685 0 1,134,685 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 15,125 n/a 0 n/a 0 n/a 0 0.0% 22,563 n/a 37,688 3.3% 0 n/a 245,271 n/a 73,468 n/a 47,436 n/a 366,175 n/a $403,864 35.6% TOTAL CAPITAL OUTLAYF PROGRAMS: $1,602,754 $1,134,685 TOTALE EXPENDITURES: $6,642,570 $7,496,659 $387,937 $5,170,978 69.0% General Fund- Expenditures CITY FINANCIAL REPORT- SEPT 2022 Page GFE-7 Piney Point Village TEXAS PRIOR VTD 1,364,583 0 1,364,583 1,497 1,366,080 $1,366,080 PRIOR VTD 1,365,000 139,525 3,000 1,507,525 $1,507,525 (141,445) Statement of Revenue & Expenditures For Monthl Ended: September30,2022 PEBISERVICEFUND REVENUES PROPERTYTAXES FY21: Unearned/Adusted Total Property Tax: INTEREST TOTALO OPERATING TOTALI REVENUES CURRENT MONTHLY BUDGET 875,200 0 875,200 0 875,200 $875,200 CURRENT MONTHLY BUDGET 765,000 107,950 2,250 875,200 $875,200 0 YTD ACTUAL 1,012,565 (123,233) 889,332 29,969 919,301 $919,301 VTD ACTUAL 0 765,000 0 107,950 0 3,000 0 875,950 $0 $875,950 17,862 43,351 % BUDGET 115.7% 101.6% 105.0% 105.0% % BUDGET 100.0% 100.0% 133.3% 100.1% 100.1% BUDGET BALANCE (137,365) 123,233 (14,132) (29,969) (44,101) ($44,101) BUDGET BALANCE ACTUAL 18,366 (8,944) 9,422 8,440 17,862 $17,862 ACTUAL EXPENDITURES TAXE BONDE PRINCIPAL TAXE BONDI INTEREST FISCAL AGENTFEES OPERATINGI EXPENDITURES TOTALI EXPENDITURES REVENUE OVEVUNOERIDPENOTURS 0 0 (750) (750) ($750) Debt Servicel Fund CITYFINANCIALI REPORT-SEPT2022 Page DS-8 City of Piney Point Village Monthly Tax Office Report September 30, 2022 Prepared by: Elizabeth Ruiz, Tax Assessor/Collector A. Current Taxable Value $ 2,741,550,202 B. Summary Status of Tax Levy and Current Receivable Balance: Current 2021 Tax Year Delinquent 2020 & Prior Tax Years $ 184,995.06 (5,420.54) 179,574.52 16,199.15 $ 163,375.37 Total 6,721,599.59 184,995.06 212,031.19 7,118,625.84 6,902,415.72 $ 216,210.12 Original Levy 0.25514 $ 6,721,599.59 Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $ 217,451.73 6,939,051.32 6,886,216.57 52,834.75 C. COLLECTION RECAP: Current 2021 Tax Year $ 12,409.39 3,204.14 4,044.88 19,658.41 Current 2021 Tax Year $ 6,886,216.57 31,056.85 8,131.18 561.77 99.81% Delinquent 2020 & Prior Tax Years $ 31,969.31 22,968.85 574.27 55,512.43 Delinquent 2020 & Prior Tax Years $ 104,956.55 58,717.86 5,548.59 $ 169,223.00 Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections Total $ 44,378.70 26,172.99 4,619.15 75,170.84 $ $ $ Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy Total 6,991,173.12 89,774.71 13,679.77 561.77 $ 7,095,189.37 102.25% $ 6,925,966.37 CITY OF PINEY POINT VILLAGE QUARTERLY INVESTMENT REPORT SEPT 2022 QUARTER END SUMMARY ALLI FUNDS Beginning Balance Deposits Interest Withdrawals ENDING BALANCE Average Monthly Rate Amegy Interest Revenue Texas Class Interest Revenue Texpool Interest Revenue Net AssetValue (NAV) Texas Class NAV (Month End) Texpool NAV Value Texas Class Market Texas Class Amortized Texpool Market Texpool Book Texas Class Rating Texpool Rating July August Sept TOTAL Interest. Earned $7,807,752.70 $7,689,652.02 $7,280,704.25 $7,807,752.70 $531,357.65 $255,070.74 $1,857,796.17 $2,644,224.56 $9,169.97 $12,947.44 $12,622.61 $34,740.02 $14,000.00 $658,628.30 $676,965.95 $1,588,769.90 $2,924,364.15 $7,689,652.02 $7,280,704.25 $7,562,353.13 $7,562,353.13 $12,000.00 $12,793.61 Sus July August Sept TOTAL 0.00% 0.00% 0.00% $0.00 1.64% 2.29% 2.68% $34,358.76 $8,000.00 1.52% 2.16% 2.41% $381.26] July August Sopt 0.99941 0.99983 0.99966 0.99964 0.99942 0.99941 July August Sept $10,000.00 $9,146.33 $6,000.00 $4,000.00 $2,000.00 $0.00 $16,510,048,015) $15,821,822,530 $15,793,031,135 $16,519,634,094 $15,824,517,010 $15,798,437,602 $25,351,268,123 $24,327,712,850 $24,142.974.076 $25,360,340,572 $24,341,929,856) $24,157,195,382 $23.64 July $153.83 August $203.7 Sept Standard & Poor's Standard & Poor's AAAm AAAm ITXCLSS 3TXPOOL ---Month Total At the end of September, yields on 1-, 3-, 6- and 12-month U.S. Treasuries were 2.69%, 3.27%, 3.95% and 4.03%, respectively; the 1-, 3-, 6- and 12-month Bloomberg Short-Term Bank' Yield (BSBY) were 3.10%, 3.64%, 4.21% and 4.74%, respectively; and the 1-, 3-, 6-a and 12-month Londoni interbank off ered rates were 3.17%, 3.75%, 4.27% and 4.74%, respectively. Administrator: Robert City 2699 Pennington QUARTERLY INVESTMENT REPORT CITY OF PINEY POINT VILLAGE QUARTERLY INVESTMENT REPORT SEPT 2022 QUARTER END AMEGY ACCOUNTS GENER OPERATING Fund 10- General Beginning Balance Deposits Interest Withdrawals ENDING BALANCE July August Sept TOTAL NON-MAJOR Fund 30-Child Safety $0.00 Interest July $346.06 $0.00 $0.00 August $310.24 $0.00 $0.00 Sept $368.37 $0.00 $0.00 TOTAL $1,024.67 $0.00 $0.00 $1,204,949.61 $1,052,485.99 $570,483.61 $1,204,949.61 Beginning Balance $506, 164.68 $194,963.57 $1,739,018.64 $2,440,146.89 Deposits $658,628.30 $676,965.95 $502,063.48 $1,837,657.73 Withdrawals $1,052,485.99 $570,483.61 $1,807,438.77 $1,807,438.77 ENDING BALANCE $33,475.76 $33,821.82 $34,132.06 $33,475.76 $0.00 $0.00 $0.00 $33,821.82 $34,132.06 $34,500.43 $34,500.43 TEXAS CLASS ACCOUNTS GENERAL FUND Fund 10 Beginning Balance Deposits Interest Withdrawals ENDING BALANCE TEXPOOL ACCOUNTS GENERAL OPERATING Fund 10/1100 Beginning Balance Deposits Interest Withdrawals ENDINGI BALANCE July August $0.00 $3,853.99 $0.00 Sept TOTAL DEBT SERVICE Fund: 20 July August Sept TOTAL $0.00 $0.00 $0.00 $0.00 $5,292.34 $7,402.77 $8,401.72 $21,096.83 $0.00 $0.00 $0.00 $0.00 $2,766,480.03 $2,770,334.02 $2,775,724.86 $2,766,480.03 Beginning Balance $3,798,962.19 $3,804.254.53 $3,811,657.30 $3,798,962.19 $3,804,254.53 $3,811,657.30 $3,820,059.02 $3,820,059.02 $0.00 $16,804.69 $16,804.69 Deposits $4,017.10 $13,261.93 Interest $0.00 $1,000,000.00 $1,000,000.00 Withdrawals $5,390.84 $2,770,334.02 $2,775,724.86 $1,796,546.65 $1,796,546.65 ENDING BALANCE July August Sept TOTAL DEBT SERVICE Fund 20/1105 $2,463.26 Beginning Balance $306.87 Interest July $1,421.85 $5.39 $0.00 August Sept $6,197.15 $17,804.69 $30.90 TOTAL $1,421.85 $74.39 $2,463.26 $22,558.51 $70,901.73 $20,077.00 $48,220.29 $83,238.09 $151,535.38 Deposits $22,558.51 $70,901.73 $84,403.78 $84,403.78 ENDING BALANCE $4.769.91 $11,576.64 $18,366.3 38 $34,712.93 $6,197.15 $17,804.69 $19,404.48 $19,404.48 $18.25 $0.00 $122.93 $165.69 $38.10 $0.00 $16,804.69 $16,804.69 $0.00 $69,901.73 $69,901.73 Withdrawals QUARTERLY INVESTMENT REPORT Westco Grounds Maintenance, LLC Contract#7388 Maintenance Contract 2022-23 (With Bed Maintenance) Start Date 12/1/2022 Client Piney Point Village Property Piney Point Village Piney Point Drive Houston, TX 77063 7676 Woodway Drive, Suite 300 Houston, TX 77063 PO# This Landscape Maintenance Agreement ("Agreement") is entered on the start date listed above by and between Westco Grounds Maintenance LLC., a Texas limited liability company, ('WESTCO") and the Client (as stated above). The Client desires to engage WESTCO to perform certain landscaping services and' WESTCO desires to perform those landscaping services on the Property (as stated above) in accordance with the specifications, terms, and conditions herein contained. Service Specifications Full Service Maintenance Visit Maintain landscaped areas once each week through the growing season and every other week during the non-growing season for at total of 42 visits annually. Mow turf areas with commercial maintenance equipment Mechanically line trim along all soft edges (Weed Eat) Mechanically edge along hard edges Spot treat for fire ants All bed areas shall be kept free of weeds appearance Blow all debris from hardsurfaces that are a result ofl landscape maintenance services Prune shrubs and groundcovers as necessary to maintain a neat and maintained All seams in the concrete surfaces will be treated with an herbicide Litter will be removed and taken off site from all landscape areas Bed maintenance Maintain beds in the following areas 14 times per year: Flag Tree Park, Carol Tree Park, Memorial Esp 1, 2,3,4,5,6,7,8,9,10 and Blalock Esp 1 and 2 and City Sign @ Prune shrubs and groundcovers as necessary to maintain a neat and maintained Remove all trimmings that are a result of landscape maintenance services All seams in the concrete surfaces will be treated with an herbicide Litter willl be removed and taken off site from all landscape areas Echo Lane and Taylorcrest All bed areas shall be kept free of weeds appearance Irrigation Inspection Westco Grounds Maintenance, LLC.12350 Taylor Rd] Houston, TX77041 1/6 umtdeatoniscon office 713-466-1822 Maintenance Contract 2022-23 (With Bed Maintenance) at 12/1/2022 Piney Point' Village Visual inspection of the irrigation system 12 times per year Monitor Controllers for proper settings, frequency, and length of watering cycles Adjust and level heads as necessary to maintain proper coverage. Repairs under $500.00 will be repaired and invoiced without prior authorization Repairs over $500.00 Westco will send a proposal for authorization prior to repair Repair any equipment damaged from maintenance operations, at Westco's expense 1"to1 1.5" of fine Pine Bark Mulch will be applied to beds and tree saucers two times per Mulch Application year. Optional Services Optional Winter Trip Leaf Removal Winter Visits - LeafRemoval (5 times over the winter months) Westco Grounds Maintenance, LLC.I I 12350 Taylor Rdl Houston, TX77041 2/6 sppaT@wstcgpamiscon office 713-466-1822 Maintenance Contract 2022-23 (With Bed Maintenance), at 12/1/2022 Piney Point Village Service Area Bunker Hill Village Hunters CreckMillas iney Point age We will update map in our records and contract once we have ai more detailed map from Pincy Point Village. Westco Grounds Maintenance, LLC. I 12350 Taylor Rd] Houston, TX77041 3/6 supporewestgpntsicon office 713-466-1822 Maintenance Contract 2022-23 (With Bed Maintenance) at 12/1/2022 Piney Point' Village Fixed Payment Schedule Schedule December January February March April May June July August September October November Price $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $10,132.00 $121,584.00 Sales Tax Total Price $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $10,132.00 $0.00 $121,584.00 Optional Services would like added to your contract. Initial next to optional services you Frequency Cost per Occ. Ext. Cost Annual Sales Tax Cost $0.00 $10,975.00 Optional Winter Trip- Leaf Removal 5 2195.00 $10,975.00 By Brad Palermo Brad Palermo, Business Development Manager Westco Grounds Maintenance, LLC. By Date Date 12/1/2022 Piney Point Village Westco Grounds Maintenance, LLC.I I 12350 Taylor Rdl Houston, TX77041 4/6 peteestgpinicon office 713-466-1822 Maintenance Contract 2022-23 (With Bed Maintenance) at 12/1/2022 Piney Point Village Terms & Conditions Contract Term and Renewal This Agreement shall remain in effect for a period of one (1) year from the date written above and shall automatically renew for a similar period unless one party notifies the other party in writing ofi its intention not to renew the Agreement no less than thirty (30) days prior to the end of that one year period. At renewal Westco reserves the right it increase prices by a maximum of 3% without additional approval. Billing & Payment Terms Services included in the base contract will be invoiced on the Ist ofeach month according to the "Base Contract Billing Schedule", and shall be payable within thirty (30) days from the invoice date. Approved annual services will bei invoiced as services are rendered and shall be payable within thirty (30) days from the invoice date. Acceptable forms of payment are as follows: personal/business: checks, money orders, and cashier's checks. Credit card payments are accepted over the phone; a 3.5% service charge will be added to the payment at the time of processing. Termination During thc term oft the Agreement, the contract may bc canceled with a thirty (30) day written notice to the other party; the contract will remain in effect until the last day oft the month following the thirty (30) day notice period. Ifthc contract is canceled during thc contract term a pro-rated invoice will be sent for the balance of services performed vs. total amount invoiced. Each party hereby represents and warrants that it has obtained the necessary consents and authority to enter into this Agreement. All notices to be given pursuant to this Agreement shall be sent via U.S. Postal Service Certified Mail to the parties at their addresses given below. The Notices parties shall timely notify each other in the event ofa change ofaddress. Dispute resolution In the event ofany disputes relating to this Agreement, the parties shall first try to resolve such dispute in good faith. Ini the event that such dispute cannot be resolved, the parties hereby agree that the courts in Harris County, Texas shall have jurisdiction for any disputes relating to this Agreement. Additional Work Additional work performed on the property above this contract will be submitted for approval by the Property Manager/Owner. All additional work will be invoiced as services are rendered and shall be payable within thirty (30) days from the invoice date. Westco Grounds Maintenance, LLC.I1 12350 Taylor Rd! Houston, TX77041 5/6 upotdwetgoumicon I office 713-466-1822 Maintenance Contract 2022-23 (With Bed Maintenance) at 12/1/2022 Piney Point' Village Interest Charges Any amounts not paid when due shall be subject to a late fee of one and one half percent (1%%) per month on the unpaid balance, or the highest amount permitted by applicable law, whichever isless. Property Damage Westco takes every possible precaution to prevent debris from maintenance equipment causing property damage. Ifthe owner/property manager feels that therc is damage caused by maintenance operations, it must be reported in a timely manner. The incident will be investigated by a supervisor to determine the cause of the damage. Ift the investigation determines that the damage was caused by Westco's equipment, and the employee(s) were not inc compliance with our equipment policy, Westco will pay for 100% oft the damage. Ifthe investigation determines that the damage was causcd be our cquipment, but the incident was unavoidable or the cause ofthe damage is unclear, we will gladly pay for the damages up to $250.00. Insurance Westco shall, upon request, provide to thc Property Manager/Owner, or their designated representative, evidence of the following insurance coverage: Workman's Compensation, General Liability and Property Damage Liability. WESTCO shall have no liability forany damages not specifically covered by its insurance carrier. Mandated Governmental Surcharges Westco reserves the right to pass on governmental surcharges (i.e. Affordable Healthcare Act) to Owner/Property Manager. Surcharges will be added to the invoicc as a percentage oft the total invoice. Ifa surcharge is expected to be added the Owner/Property Manager will be given a minimum of30 days' notice. Contract Acceptance This contract shall be considered legally binding if one oft the following conditions are met: I) Contract is physically or e-signed signed by Owner/Property Manger. 2) Services listed in the contract commence. 3) Invoice is submitted for payment and not disputed in writing within 10 business days. 4) Owner/Property Manger gives approval verbally or via email. Fuel Adjustment The monthly sum oft this contract is calculated when the retail cost of regular fuel (regular gas + diesel fuel/2) is not above $3.50 per gallon. As reported by Energy Information Administration (www.cia.doe.gov) the official energy statistics from the U.S. Government. Ifthe average retail cost off fuel increases above $3.50 per gallon, there will be a fuel adjustment of1.5% added to the monthly invoice. Invoice value will be rounded up to the nearest thousand to calculate the fuel surcharge. Westco Grounds Maintenance, LLC.I1 12350 Taylor Rdl Houston, TX77041 6/6 spprewsstogounescom . office 713-466-1822 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members ofthe City Council FROM: Bobby Pennington MEETINGDATE: October 24, 2022 SUBJECT: Discuss and take possible action on Kinkaid Contribution Agreement Agenda Item: 8 Asat tax-exempt entity, The Kinkaid School is exempt from taxes and other assessments levied by the City of Piney Point Village. However, Kinkaid wishes to offer to discretionary payments in lieu ofr real estate taxes. Iti is proposed the in-lieu payment be adjusted annually by Kinkaid based on the annual budget for the Memorial Village Police Department and the Memorial Village Fire Department services. Council Agenda Item Cover Memo 10/24/2022 Date of Meeting To: Mayor: and City Council Agenda Item: Discuss and take possible action on the approval of Change Order No. 11 for the Tokeneke and Country Squires Improvements Project. SUMMARY/BACKGROUND (WHY): When installing the formwork for the concrete point repair on the south side of the road in front of 11115 South Country Squire as part of this project, it was found that the adjacent concrete panel on the north side ofthe road in front of11120 South Country Squire has a significant sag that would cause a 2-3" drop-off from the south panel to the north panel and would cause water to pond in the centerline of the roadway. The adjacent north concrete panel also has moderate cracking throughout its entire length, and HDR recommends the replacement of the whole 80'x14' concrete panel to help prevent the need for future concrete paving point repairs in this area of South Country Squire. Attached is a change order for the Tokeneke and Country Squires Improvements Project to include the additional concrete paving point repair on South Country Squire. STAFF RECOMMENDATION: ESTIMATED COST: N/A FUNDING SOURCE: N/A CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X PREPARED BY: Joe Moore ATTACHMENTS: Yes Council Agenda Item Cover Memo 10/24/2022 Date of Meeting To: Mayor and City Council Agenda Item: Discuss and take possible action on the approval of Change Order No. 2 for the Tokeneke and Country Squires Improvements Project. SUMMARY/BACKGROUND (WHY): City staff reported severe cracking and faulting ofas small section of a concrete paving panel located int the northern westbound lane of Memorial Drive between North Piney Point Road and Kensington Court. HDR followed-up with a site visit to inspect the damaged pavement and recommends a 5'x10' point repair be completed on the concrete paving panel to improve this section of roadway. Attached is a change order for the Tokeneke and Country Squires Improvements Project to include the additional concrete paving point repair on Memorial Drive. STAFF RECOMMENDATION: ESTIMATED COST: N/A FUNDING SOURCE: N/A CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X PREPARED BY: Joe Moore ATTACHMENTS: Yes Council Agenda Item Cover Memo 10/24/2022 Date of Meeting To: Mayor and City Council Agenda Item: Discuss and take possible action on quotes for cleaning and televising approximately 780 LF ofstorm sewer pipe from Oaklawn Drive to North Piney Point Road. SUMMARY/BACKGROUND (WHY): Council previously asked HDR to solicit quotes to clean and televise approximately 780 linear feet of24" storm sewer pipe located along side yard and backyard drainage easements at 10 Oaklawn Drive, 11419 Wendover Lane, 11411 Wendover Lane, and 11403 WendoverLane, eventually outfallingi into the drainage system along North Piney Point Road. HDR has obtained quotes for cleaning and televising the storm sewer pipe to help clear debris and identify any deficiencies ini the pipe. A: summary of quotes and the quotes received are included ini the agenda packet. STAFF RECOMMENDATION: ESTIMATED COST: N/A FUNDING SOURCE: N/A CURRENT BUDGETED ITEM: YES_NO EMERGENCY REQUEST: YES NO X PREPARED BY: Joe Moore ATTACHMENTS: Yes Oaklawn & Wendover Storm Sewer Clean &TV Contractor Quotes Summary October 2022 HDR. Job #: 10336216 Contractor Chief Solutions AIMS Companies AAAI Flexible Pipe Cleaning Co Camino Services Proposal Quote $8,040.00 $12,480.00 $24,860.00 Notl Interested 11500NH Houston Rosslyn Rd Houston, TX77088 713-682-3231 CHIEF SOLUTIONS October 18, 2022 HDR Engineers 4828 Loop Central Drive, Suite 800 Houston, TX 77081 Attention: Cole Kocmick, E.I.T. Via Email: Colekoemic@hdrmcon 713-622-9264 (office) 713-576-3593 (direct) Reference: Piney Point Village-Clean & TV Storm Sewer Oaklawn Drive & Wendover Lane Wej propose to furnish labor, tools, equipment and supervision necessary toj perform the activities listed below on the above referenced project for the unit prices and conditions as follows: PIPE SIZE N.A. 24" DESCRIPTION Traffic Control Clean &T Televise Storm Sewer QTY. UNITUNIT PRICE TOTALS 1 LS $1,800.00 $1,800.00 780 LF $8.00 Grand Total $8,040.00 $6,240.00 OUR BID IS BASED ON THE FOLLOWING: 1. Some roots, grease and other foreign materials cannot be cleaned or removed by hydraulic jet pressure cleaning 2. Ifmanholes cannot be located by probing and/or detected by using a metal detector, locating of manholes and accessibility for entry willl be the responsibility of others. Manholes must be accessible for entry. 3. Pricing is contingent on the assumption that we will be allowed to use any and all fire hydrants that are most convenient to line being cleaned and the meter can be moved by our own forces. 4. While we will exhaust every effort to accomplish the task at hand, due to the unknown condition oft the pipe, our price isi intended to compensate fort the attempt to clean & CCTV, and not necessarily as successful attempt at such. We appreciate the opportunity of quoting this work and look forward to working with you on this project. and will require mechanical cleaning to remove; andi is not included in our unit prices. IfI can provide additional information please contact me. Sincerely, d/2 ChiefR. Davis Chief Solutions, Inc. las Moore, Joseph From: Sent: To: Cc: Subject: Follow Up Flag: Flag Status: David Groce cgp@amcompinescom Monday, October 17,20224:03PM Shana Gomez; Sabryna Abdella; Kayli Abernathy HDR Memorial Village Oaklawn Storm QUOTE Kocmick, Cole Follow up Completed CAUTION: [EXTERNALJ This email originated from outside of the organization. Do not click links or open attachments unless your recognize the sender and know the content is safe. Memorial Village Oaklawn Storm 10/17/2022 Description Unit Quantity LF CL& &TV24" storm sWr 780 $ 16.00 $ 12.480.00 780 $ 12,480.00 LObstructionremovais: are noti included in pricing. Thank you, David Groce ****Please note our new address 3405 Almeda Genoa Rd. Houston TX 77047' **** Manager / Sr Regional Estimator AIMS T: (281) 485-8816 M: (713)502-2088 dgroce@aimscompanies.com wwwaimscompanes.con COMPANIES LANDSHARKK AIMS Companies I 3405 Almeda Genoa Rdl Houston, TX 77047 in Safe. Reliable. Secure. Avetta BROWZ ISN ah TVC 2 AAA FLEXIBLE PIPE CLEANING CO., INIC.Aws 3900 UNDERWOODRD. . LAPORTE. TEXAS 77571 . PH.281)476-5200 October 18, 2022 HDR 4828 Loop Central Drive, Suite 800 Houston, Texas 77081 Cell: 713-576-3593 Email: colekoemck@mdtrimecom Attention: Cole Kocmick Reference: Storm sewer cleaning and video inspecting approximately 780 LF of24" at IO Oaklawn Dr. Houston, TX AAA Flexible Pipe Cleaning Co., Inc. proposes to clean, and video inspect the storm sewers at the referenced location. Cleaning consists ofremoving all loose dirt and debris. All material removed will be manifested: and disposed ofat a state approved facility. Flash drives and written inspection reports of all findings will bej provided. HDR to provide water for cleaning and access to all storm sewer catch basins located in rear ofresident's property. Work to be scheduled during 77024 regular work hours. The following' "lump sum" pricing will apply: Storm Sewer Cleaning and Video Inspecting City ofHouston! Franchise Fee (4.0%) $24,860.00 $ 994.40 $2,050.95 IfApplicable IfApplicable Tax (8.25%) Pleasel Note: Rates couldi increase due to additional gallons or equipment to complete thisj job. Customers willl be charged sales tax unless a valid' Texas sales tax exemption certificate is provided. IfApplicable: City ofHouston Franchisel Fee 4.0% We appreciate the opportunity to submit this proposal and look forwardto working with you. Ifyou have any questions, you can contact us at our office at 28fA476-5200, or at Sincerely, Guadalupe Candanosa Operations Manager Accepted By: By: 0 S.CL HDR Printed Name Jobl No. Signature Purchase Order No: Title Date Moore, Joseph From: Sent: To: Subject: Follow Up Flag: Flag Status: Rick Bush Wednesday, October 12, 2022 5:44/ AM Kocmick, Cole Follow up Flagged Re: Request for Quote PPV Oaklawn & Wendover Storm Sewer Clean &TV CAUTION: [EXTERNAL) This email originated from outside oft the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning Cole, Thank you for the invitation, however we are going to pass on this project. Rick Rick Bush Vice President Storm' Water Solutions rbush@swstx.com 832-244-8870 Storm' Water Solutions 16110 Hollister St. Houston Texas 77066 United States On Tue, Oct1 11, 2022 at 9:14 AMI Kocmick, Cole Oekomikehainscon wrote: Mr. Rick Bush, The City of Piney Point Village has requested that HDR solicit quotes for the televising and cleaning of approximately 780 linear feet of 24"storm sewer pipe located in side and backyard drainage easements at: 10 Oaklawn Drive, 11419 Wendover Lane, 11411 Wendover Lane, and 11403 Wendover Lane. An exhibit is attached showing the storm sewer pipes, with their approximate locations, that need to be cleaned and televised. The quote should include costs for cleaning and televising 780 LFofs storm sewer, including disposal of removed material, traffic control, video, and inspections report containing all findings. The Memorial Villages Water Authority must be contacted to obtain a water meter fort the project (713-465-8318). A $500 deposit is necessary to obtain a meter. Ify you arei interested in the work, please provide a quote via email by 10:00 AM' Wednesday, October 19th. Please let us knowi ify you! have any questions about the work. Thank you, Cole Kocmick CivilEIT HDR 4828 Loop Central Drive, Suite 800 Houston, Texas 77081-2220 D713.576.3593 Colekoemic@hdinccom hdrinc.comifolow-us 2 Council Agenda Item Cover Memo 10/24/2022 Date of Meeting To: Mayor and City Council Agenda Item: Discuss and take possible action on a proposal for professional engineering services for the Williamsburg Drainage Improvements Project. SUMMARY/BACKGROUND (WHY): Council previously requested that HDR prepare a proposal for professional engineering services for drainage improvements on Williamsburg Drive. Attached is a proposal for design, bidding, and construction phase services for the project. STAFF RECOMMENDATION: ESTIMATED COST: N/A FUNDING SOURCE: N/A CURRENT BUDGETED ITEM: YESI NO_ EMERGENCY REQUEST: YES NO X PREPARED BY: Joe Moore ATTACHMENTS: Yes Council Agenda Item Cover Memo 10/24/2022 Date of Meeting To: Mayor and City Council Agenda Item: Discuss and take possible action on the Engineer's Report SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Wilding Lane Project, 96-inch CMP Replacement Project, Tokeneke & Country Squires Project, other various maintenance projects, and future projects. STAFF RECOMMENDATION: ESTIMATED COST: N/A FUNDING SOURCE: CURRENT BUDGETED ITEM: YES_ NO EMERGENCY REQUEST: YES NO X_ PREPARED BY: Joe Moore ATTACHMENTS: Yes ER Engineer's Status Report City ofPiney Point Village HDR Engineering, Inc. City Council Meeting Date: October 24, 2022 Submit to City: October 19, 2022 CURRENT PROJECTS 1. Wilding Lane Drainage & Paving Improvements Project completion this project will be closed out. 2. 96-inch CMP on S. Piney Point Road HDR submit all project closeout documentation to the City for review and processing. Upon HDR is moving forward on the design plans and specifications which is at an approximate 70% completion. We will be submitting the plans to the environmental team and urban forestry subconsultant to begin work on their tasks. We will also be coordinating with the Carlton Park property owner for notification of the proposed work, a portion of which is HDR has seen unit price increases across the industry but most recently in costs for concrete located in an easement on their property. pipe and box culvert. 3. Piney Point Circle. - Additional Easements HDR has been coordinating with both residents at 11408 & 11406 Memorial Drive and MBCO surveying crews on a weekly basis in attempt to schedule the survey at both properties. Both homeowners are agreeable to the survey crews accessing he property but to date we have not been successful receiving permission from both homeowners for the same dates. For an additional $1,620 the surveyors can survey each lot individual. We are now attempting to schedule each lot separately and are maintaining weekly contact with each resident to accomplish this task. 4. Tokeneke & Country Squires Improvements Project OnPar Civil Services has begun construction on the project at South Country Squire. Currently the contractor has removed existing concrete on all point repairs on the south side of the street, installed cement stabilized sand subgrade, and formed the repairs for concrete and installed rebar. The Contractor has concrete scheduled for Saturday morning for the entire south side of the street. The Contractor has a second crew that is beginning work on Tokeneke this week. Construction is not scheduled to begin on North Country Squire for another two or three weeks. The Contractor will notify HDR when that work is scheduled to begin so that necessary coordination can occur. 5. City of Houston Windermere Outfall Repair Project HDR will be working to schedule a meeting with the resident at 18 Windermere per request of the City of Houston. There are no additional updates to provide on this project at this time. H2 6. Bothwell Way HDR is preparing design plans for the replacement of the failed storm sewer on Bothwell Way. Per previous discussion with Council, HDR will approach the Contractor awarded the Tokeneke Country Squires Project to obtain pricing on the Bothwell Way design for possible inclusion in the project by change order. OnPar Civil Services is interested in the work. HDR will finalize the design and coordinate with OnPar for change order pricing. Iti is anticipated that the change order price willl be presented to Council att the November meeting. The current Opinion of Probable Construction Cost (OPCC) is approximately $64,300. The resident's Contractor at 11319/11315 Williamsburg have completed the storm sewer installation. HDR submitted two invoices from their Contractor for the 50% of the work per the City Council 50/50 cost share agreement for the storm sewer installation. HDR also has a meeting scheduled with the resident at 11318 Williamsburg this Thursday (Oct. 20th) to review the Opinion of Probable Construction Cost and ascertain the resident's willingness to participate in a 50/50 cost share for storm sewer installation. Without this resident's participation, the entire north side of the street will not be available for storm Councilman Dodds previously requested that HDR prepare a proposal for professional engineering services to present at the October Council meeting for installation ofs storm sewer on Williamsburg. A proposal has been included in a separate agenda item. 7. Williamsburg Drainage Improvements sewer installation. 8. Memorial Drive. Asphalt Point Repairs AAA Asphalt began work on asphalt point repairs and crack sealing on Memorial Drive on Friday, October 14th and completed a majority of the work Monday, October 17th. The Contractor still has aj point repair and crack sealing to complete. 9. Greenvale HDR is currently designing the proposed storm sewer installation at 11317 Greenvale to eliminate the last remaining ditch on Greenvale. The resident at 11317 Greenvale is willing to split construction costs 50/50 with the City. Per previous discussions with Council, HDR anticipates negotiating this project into the Tokeneke project as a change order. Itis anticipated that the change order for this additional work could be presented to City Council at either thel November or December City Council meeting. The preliminary Opinion of Probable Construction Cost (OPCC)is $53,000. This OPCC will be updated after completing the design. 10. 600 Grecian Way A Notice to Proceed has been issued to OnPar Civil Services for investigation and repair ofa failed yard drain connection and sinkhole at the subject address. 11.1 Memorial Drive!l Elementary Rebuild HDR has issued a letter of no objections for the MDE drainage plan. MDE will be presenting at the Planning & Zoning Meeting Thursday, October 27th and HDR will be in attendance to answer any engineering site civil and drainage related questions. E2 The anticipated re-construction schedule for the school is as follows: Design-1 Begin Jan. 2022-1 year duration Construction - Begin Jan. 2023 - 18-month duration Students to be in south transition campus until August 2024 FUTURE PROJECTS 12. 11411 Wendover Storm Sewer Ai resident is currently building a home at 11411 Wendover and contact the City about the condition of a storm sewer pipe in his backyard. The pipe is located in a utility easement but not a drainage easement. The resident would like the City to take an easement on the pipe sO that the City can complete repairs on the pipe. To have a continuous easement along the south property lines of Wendover, the City would need an easement from residents at 11403, 11411, and 11419 Wendover. UPDATE: Council request that HDR and Councilman Dodds approach each homeowner about a potential storm sewer easement along the existing storm sewer. HDR is working to schedule meetings with each resident and will provide updates as they develop. 13.ListofPotential Storm Sewer Cost Share Projects Chuckanut Greenvale Innisfree Jamestown Williamsburg Wendover Piney Point Circle (ifr made public) Karen Farris From: Sent: To: Cc: Subject: Attachments: Moore, Joseph ogpnworerdmcom Wednesday, October 19, 202212:13PM Karen Farris Cityadmin; Croley, Aaron Council Agenda Items Quotes Summary Wendover Clean & TV.pdf; Eng Report (10-24-2022).pdf, Agenda Item Request Form (10-24-2022)docx Karen, The following are our agenda items and their attachments. 1) Change Order No. 1Tokeneke & Country Squires Project 2) Change Order No. 2T Tokeneke & Country Squires Project a. ATTACHMENT: No attachment at this time. Waiting on Contractor to confirm pricing, will send as soon a. ATTACHMENT: No attachment at this time. Waiting on the Contractor to confirm pricing. Will: send as as we have it. Expected today. soon as we have it, anticipating tomorrow. 3) Quotes for clean & televising Wendover and Oak Lawn Storm Sewer a. ATTACHMENT: see attached "Quotes Summary - Wendover Clean & TV" 4) Proposal for Professional Engineering Services For Williamsburg Drainage improvements a. ATTACHMENT: We are currently finalizing this proposal. Anticipate submitting to you tomorrow. 5) Engineering Report a. ATTACHMENT: see attached "Eng Report (10-24-2022) My apologies for the missing attachments. Iwill send them as they are received. Please let us know ify you! have any questions or concerns. Thank you, Joe Moore, P.E., CFM Project Manager HDR 4828 Loop Central Drive, Suite 800 Houston, TX77081 P713.622.9264 D713.576.3660 osephmoore@hdinecom hdfinc.com/olow-us MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members of the City Council FROM: Bobby Pennington; City Administrator MEETING DATE: October 24, 2022 SUBJECT: Discuss and Take Possible Action on Ordinance 2022.10.24A Amending the International Property Maintenance Code. Agenda Item: 14 The International Property Maintenance Code establishes minimum requirements for the maintenance of existing buildings through model code regulations that contain clear and specific property maintenance and property improvement provisions. The 2021 version provides requirements for continued use and maintenance of building elements, site conditions, swimming pools, plumbing, mechanical, electrical and fire protection systems in existing residential and nonresidential structures. Recommendation: This amendment comes as a request from our prosecutor. Language includes "Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each day of violation shall constitute Staffrecommends approving Ordinance 2022.10.24A, amending thel International Property as separate offense." Maintenance Code. ORDINANCE NO. 2022.10.24A AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, SUBSTANDARD BUILDINGS, BY DELETING SECTION 10-181 IN ITS ENTIRETY AND ADDING A NEW SECTION 10-181, ADOPTING THE 2021 VERSION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE, AND BY DELETING SECTION 10-182 IN ITS ENTIRETY, REMOVING ALL LOCAL AMENDMENTS TO THE INTERNATIONAL PROPERTY MAINTENANCE CODE; PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000.00 FOR ANY VIOLATION OF ANY PROVISION OF THIS ORDINANCE; PROVIDING FOR SEVERABILITY; PROVIDING FOR A REPEALER CLAUSE; AND AMENDING ARTICLE IV. PROPERTY MAINTENANCE; PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF PINEY POINT VILLAGE, Section1. Article IV. - Property Maintenance of Chapter 10 - Buildings and Building Regulations of the Code of Ordinances of the City of Piney Point Village, Texas is TEXAS: hereby amended to read as follows: "ARTICLE. IV.-) PROPERTY MAINTENANCE; SUBSTANDARD BUILDINGS Sec. 10-181.-1 Property maintenance code adopted. The International Property Maintenance Code, 2021 edition, including all appendices, as published by the International Code Council, a copy of which is made aj part hereof for all purposes, an authentic copy of which has been filed with the city secretary, is hereby adopted and made a part of this Code of Ordinances. Any substandard structure or building shall be addressed under the procedures provided in the International Property Maintenance Code, subject to Chapters 54 and 214 of the Texas Local Government Code. Sec. 10-182. - Reserved." Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each day of violation shall constitute a separate offense. Section3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or more parts. Section 4. All ordinances and parts of ordinance in conflict herewith are, only to the extent of such conflict, hereby repealed; provided, however, this ordinance shall not repeal any portion ofthe City's zoning regulations. Section 5. This Ordinance shall take effect immediately from and after its passage and publication of the caption hereof, as provided by law. PASSED, APPROVED, AND ADOPTED on first and final reading this day of 2022. Mark Kobelan, Mayor ATTEST: Karen Farris, City Secretary MINUTES THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, SEPTEMBER 26, 2022 THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR COUNCIL MEETING ON MONDAY, SEPTEMBER 26, 2022, AT 6:00 P.M. AT ECCLESIA CHURCH, 325 PINEY POINT RD, HOUSTON, TEXAS, TO DISCUSS THE Council Members Present: Mayor Mark Kobelan, Joel Bender, Dale Dodds, Aliza Dutt, City Staff Present: Bobby Pennington, City Administrator; Karen Farris, City Secretary, Annette. Arriaga, Director of Planning and Development; City Attorney; Aaron Croley, City Mayor Kobelan declared a quorum and called the meeting to order at 6:03 p.m. AGENDA ITEMS LISTED BELOW. Michael Herminghaus, Brian Thompson Engineer PLEDGE OF ALLEGIANCE CITIZENS WISHING TO ADDRESS COUNCIL-/ Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City There were no citizens wishing to address council regarding items that are not on the Mayor Kobelan opened the Public Hearing at 6:06 p.m. to provide the citizens of Piney Point Village an opportunity to comment regarding the Annual Budget and Council may not deliberate or vote on the non-agenda matter. agenda. Property Tax Rate. 1. Public Hearing on adopting the proposed 2023 Budget. 2. Public Hearing on adopting 2022 Proposed Property Tax Rate. There were no citizens present wishing to comment on the Annual Budget and Property Tax Rate. Mayor Kobelan closed the Public Hearing at 6:07 p.m. AGENDA 1. Discussion and action on Ordinance No. 2022.09.26 adopting the proposed 2023 Budget. [A vote to adopt the budget must be a record vote.] Council Member Herminghaus made a motion to adopt Ordinance No. 2022.09.26 approving the proposed 2023 Budget. Council Member Bender seconded the motion. The vote follows: Council Member Thompson Council Member Herminghaus Council Member Bender Council Member Dutt Council Member Dodds The motion passed. Aye Aye Aye Aye Aye 2. Discussion and action on the maintenance and operations component of the tax rate, action on the debt service component of the tax rate, and action on Ordinance No. 2022.09.26A concerning the combined proposed 2022 Tax Rate. [A vote to ratify the Council Member Bender made a motion to ratify the maintenance and operations component oft the tax rate at $0.224025. Council Member Dodds seconded the motion. property tax reflected in the budget.] The vote follows: Council Member Thompson Council Member Herminghaus Council Member Bender Council Member Dutt Council Member Dodds The motion passed. Aye Aye Aye Aye Aye Council Member Bender made a motion to ratify the debt service component of the tax rate at $0.031115. Council Member Dodds seconded the motion. The vote follows: Council Member Thompson Council Member Herminghaus Council Member Bender Council Member Dutt Council Member Dodds The motion passed. Aye Aye Aye Aye Aye Council Member Bender made a motion to approve Ordinance No. 2022.09.26A ratifying the combined proposed 2022 tax rate at $0.255140. Council Member Dodds seconded the motion. The vote follows: Council Member Thompson Council Member Herminghaus Council Member Bender Council Member Dutt Council Member Dodds The motion passed. Aye Aye Aye Aye Aye 3. Discussion and possible action on the Memorial Villages Police Department Monthly Report. Chief Schultz presented the monthly report for August 2022. 4. Discussion and possible action on the Village Fire Department Monthly Report. Commissioner Nash presented the monthly report for August 2022. There was discussion regarding the Village Fire Department budget. There was discussion regarding replacing firefighters protective gear because it poses a health risk. The protective gear can contain PFAS, synthetic chemicals associated with an increased risk of certain cancers. Commissioner Nash reported that the line item for protective gear would need to be increased from $26,000 to $176,000 which would be funded by the current ambulance billing revenue. Council reiterated their concern for the well- being and safety oft their firefighters. Mayor Kobelan commented for record that he did not want this activity of using ambulance funds each year to turn into a slush fund. 5. Discussion and action to amend the Village Fire Department 2022 Budget. Council Member Bender made a motion to amend the Village Fire Department budget to increase the protective gear line item from $26,000 to $150,000 from the ambulance fund. Council Member Dodds seconded the motion and it passed unanimously. 6. Discussion and action on the Harris County Public Library Interlocal Agreement. Council Member Dodds made a motion to approve the Interlocal Agreement with Harris County Public Library to donate $1,500 sO Harris County Public Library may purchase library materials and other items for the Spring Branch Memorial Library. Council Member Dutt seconded the motion and it passed unanimously. 7. Discussion and action on HGAC Designation. Council Member Dodds made a motion to designate Council Member Dutt as Representative to the General Assembly oft the Houston-Galveston Area Council for 2023. Council Member Bender seconded the motion and it passed unanimously. Council Member Bender made a motion to designate Council Member Herminghaus as the Official Alternate authorized to serve as the voting representative of the Houston-Galveston Area Council for 2023. Council Member Herminghaus seconded the motion and it passed unanimously. 8. Discussion and possible action on the Mayor's Monthly Report. Water Fountains, concrete pads, and landscaping Commissioner Nash confirmed. Landscaping 9. Discussion and action on the City Administrator's Monthly Report including but not limited to: Financial Report Purchasing Authorization: Council Member Herminghaus made a motion to authorize raising the current limit authority of the Mayor from $5,000 to $10,000 and authorize raising the current limit authority of the City Administrator from $1,000 to $2,500. Council Member Bender seconded the motion and it passed Tree Replacement Program: Council Member Bender made a motion to approve the purchase of thirty Loblolly Pines at the cost of $245 per tree at a total cost of $7,350. Council Member Dutt seconded the motion and it passed unanimously. Water Fountain Installation: Council Member Dodds made a motion to approve the installation of the water fountains at Quail Hollow/Blalock and unanimously. Marchmont/Widing Lane at a cost of $2,750. Council Member Dutt seconded the Arbor Day is November 5th: The city will purchase 50 trees at a cost of $750 plus Verizon - First Amendment to Concealed Network Node Deployment Agreement: Council Member Dutt made a motion to modify the address and design requirements of an existing approved node and to provide additional authorization for the City Administrator to allow modifications in the location of an Approved Node of up to an additional two hundred (200) feet. Council Member Dodds Update on Review of Sign Ordinance and Lot Coverage will be discussed next motion and it passed unanimously. $100 for delivery. seconded the motion and it passed unanimously. Update on Specific Use Permit Projects month. 10. Discussion and action on quotes received for asphalt point repairs and crack sealing on Memorial Drive between Greenbay and San Felipe. Council Member Dodds made ar motion to accept the bid for $46,492.75 on HDR Job # 10336216 for Memorial Drive Asphalt Point Repairs with AAA Asphalt Paving, Inc. Council Member Bender 11. Discussion and possible action on the Engineer's Report. The Engineer's Report for this month includes updates to Wilding Lane Project, 96-inch CMP Replacement Project, Tokeneke & Country Squires Project, other various maintenance projects, and 12. Discussion and action on the approval of the Minutes of the August 22, 2022 Regular Council Meeting. Council Member Bender made a motion to approve the Minutes of August 22, 2022 Regular Council Meeting. Council Member Thompson seconded the 13. Discussion and consider action on any future agenda items, meeting dates, etc. 14. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (Consultation with 15. Discussion and consider possible action on items discussed in Executive Session. 16. Adjourn - Council Member Bender made a motion to adjourn. Council Member Thompson seconded the motion and it passed unanimously. The meeting adjourned seconded the motion and it passed unanimously. future projects. motion and it passed unanimously. Attorney). Executive Session was not needed. There was not an Executive Session. at 7:32 p.m. PASSED AND APPROVED this 24th day October, 2022. Mark Kobelan Mayor Karen Farris City Secretary