MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING MONDAY, MARCH 30, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON MONDAY, MARCH 30, 2020 AT 6:30 P.M. VIA ZOOM TO DISCUSS THE THE MARCH 30, 2020 6:30 P.M. MEETING WAS HELD VIRTUALLY THROUGH THE COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, Michael CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  AGENDA ITEMS LISTED BELOW.  USE OF ZOOM. THE DIAL IN NUMBER: 884-841-6839 Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:35 p.m.  PLEDGE OF ALLEGIANCE  Mayor Kobelan announced the agenda item order will change to be: 1. Discuss and take possible action on the MVPD monthly report 2. Discuss and take possible action on the VFD monthly report; 6. Discuss and take possible action on MWWA Ground Storage Tank; and then go back to agenda item #3 and complete the rest of the items in order Discuss and take possible action on the MVPD monthly report  and then  1.  Chief Schultz presented the monthly report. MVPD is within budget  MVPD contacted TML to increase Cyber Security and Ransomware coverage.  The cost is $40 per year increase in premiums. Personnel Committee working on the budget ALPR continues to be very effective with 60 hits last month Body cameras are in operation and all officers have them Calls for service have been consistent Inp preparation for the Caronavirus:  The station has been secure and sterile for almost a month. Preparations began There have been no prisoners in the building; there have been some changes in traffic enforcement; and PD moved to a high visibility enforcement roll. MVPD requested special needs residents to register with MVPD Supplement evening officers between 5:00 pm and 1:00 am Preparing for and planning for mass vaccination sites  early on    Monitor businesses that cater to senior only residents Discuss and take possible action on the VFD monthly report  2.  Commissioner Nash asked Council if they had any questions for him regarding the  VFD monthly report. Council had no questions.  CITIZENS WISHING TO ADDRESS COUNCIL was inadvertently skipped at the beginning CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, ifa member oft the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City Council may  of the meeting.  not deliberate or vote on the matter.  There were no citizens wishing to address Council.  6.  Discuss and take possible action on MVWA Ground Storage Tank Mike Montgomery explained that the MWWA has submitted plans for the addition of ap proposed Ground Storage Tank at the MVWAF Piney Point Water Plant. The MVWA would like to begin construction of a third Ground Storage Tank at the water plant beginning in mid-April. Construction will be contained within the limits of the water plant and should last about 6 months. The City Engineer had no objections to MVWA proposal. Council recognized and thanked MWWA for their work. There was discussion regarding notification of effected residents. Council Member Bender made a motion to approve the construction of the MWWA Ground Storage Tank with the condition that MVWA will provide notice to effected residents and that any complaints or objections received be resolved prior to construction. Council Member Thompson seconded the motion. Clarification was made to identify effected property owners. The effected property owners who would receive notice of construction would be any property owner who has a property line adjacent to or touching this  tract. The motion passed unanimously, with the following vote:  Brian Thompson Joel Bender Michael Herminghaus Dale Dodds Henry Kollenberg  Yes Yes Yes Yes Yes  There was a suggestion made that Council may want to review what Piney Point expects from the MWWA Board Members; such as, if a project is being planned in Piney Point, that Council receive an earlier notification, perhaps several months in Discuss and take possible action on Landscape Plan-EchoLane & Taylorcrest Mayor Kobelan explained the landscaping at the intersection of Echo Lane and Taylorcrest. The Beautification Committee has been working with thel landscaper and the property owner tot the south oft the site. The wall to the south of this area is private property and extends about 10 feet to the north of the wall. This area will be  advance.  3.    landscaped by the property owner. The City right-of-way is about 14 feet deep and is the City's responsibility. The Beautification Committee has been working with the property owner for several months and the property owner has agreed to allow the City to use the existing irrigation in the City's portion of the landscaping. The estimates do not include irrigation. The amount needed to do the project is $27,500. Council Member Thompson made a motion to approve the installation ofl landscaping at the intersection of Echo Lane and Taylorcrest. Council Member Kollenberg Discussion and take possible action on Monthly Landscape Maintenance Mayor Kobelan explained the proposal and need for a Monthly Landscape Maintenance. The City has improved the appearance oft the parks, right-of-ways, and medians. Bright Landscaping has been working with the City to provide monthly maintenance for the City's Parks and medians. This includes mulching, replace plantings, and monitoring the irrigation systems. The proposal would be for the rest of the year at a cost of $1,447.42 per month. Next year the cost would be included int the budget. There was discussion regarding the landscaper who mows the right- of-ways, and perhaps discussing with them their services. Council Member Dodds made a motion to approve the Monthly Landscape Maintenance proposal. Council Member Herminghaus seconded the motion and it passed unanimously. Discuss and take possible action on the City Administrator's monthly report February 2020 Financials - there were no questions regarding the Financials The City Administrator reported that the City is in the second week of working as a skeleton crew. Everyone works a couple days a week rotating morning and Mayor Kobelan highlighted his discussions with Lina Hidalgo, Harris County Judge. There are 3 public testing places: Katy, Houston, and Baytown  seconded the motion and it passed unanimously.  4.  5.  including but not limited to: Coronavirus  afternoon. The City averages a person a day visiting the office.  250 test per day  FEMA supplies the materials; when the materials run out, that's all there is The County does not get the results. The results are given to the patient, and the patient decides if they want to share the results with the County. Once there is a reduction in cases, there will be a slow return Signal boxes - coordinate with ATT to cover boxes  until FEMA sends more supplies Public testing takes 7 days to get results  To be tested, the person must have symptoms Stay at Home will be extended  Other topics discussed  7.  Discuss and take possible action on 2019 Maintenance Projects  The City Engineer explained the repairs to the apron on Memorial Drive. The base cost is $6,631 but there could be additional expenses to increase the total cost to $8,365.11. Council Member Kollenberg made a motion to authorize $9,000, if necessary, in the 2019 Maintenance Project to include the removal and replacement    ofani inlet apron on Memorial Drive just east ofs. Piney Point Road. Council Member The City Engineer explained the concrete point repair to remove a birdbath on North Country Squire with a cost for 1 panel being $11,948.35, for 2 panels being $24,019.43, and for 3 panels being $35,754.58. Council Member Bender made a motion to approve concrete point repairs for 1 panel to remove a birdbath on North Country Squire. Council Member Dodds seconded the motion and it passed Discuss and take possible action on the City Engineer's monthly report Surrey Oaks Paving & Drainage Improvements: There was some discussion regarding the project being behind schedule. The Contractor acknowledges they are behind and attributes that the delays are beyond their control. The Contractor Illuminated Crosswalk Signage - The Contractor has removed the sign and it's at the paint shop to be painted. The signs will be reinstalled when completed. HDR is holding the invoice until all items are resolved. City staff will confirm payment from Discuss and take possible action on the minutes of the February 24, 2020 Council Member Bender made a motion to approve the Minutes of the February 24, 2020 Council Meeting. Council Member Dodds seconded the motion and it passed  Bender seconded the motion and it passed unanimously.  unanimously.  8.  believes they will be able to make up the time.  Bunker Hill for their portion. Council meeting unanimously. etc.  9.  10. Discuss and take possible action on any future agenda items, meeting dates,  Water Authority  Former Council Member John Ebeling injured  11. Adjourn  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 7:58  p.m.  PASSED AND APPROVED this 27th day of April 2020  NEY POINS  Mayor  E4  Kawn Aam  Karen Farris City Secretary