City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 OUSTON.TA77631523  TELEHONE (713)782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, NOVEMBER 25, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, NOVEMBER 25, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS  TO DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6. 7.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report  Discuss and take possible action on Windemere Neighborhood Association Discuss and take possible action on Sidewalk Requirements  Discuss and take possible action on Temporary Certificates of Occupancy Discuss and take possible action on nominating HCAD Board Member Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  Traffic Control Box - Piney Point and Memorial Crepe Myrtles - South Piney Point Road Piney Point/Bunker Hill landscaping project  8.  Discuss and take possible action on the City Administrator's monthly report,  including but not limited to:    October 2019 Financials 2019 Holiday Happy Hour proposed sewer improvements  9.  Discuss and take possible action on 20-foot easement at #2 White Pillars for  10. Discuss and take possible action on Uretek Quotes on N Piney Point Road 11. Discuss and take possible action on Quotes for Arrowood Circle Storm Sewer 12. Discuss and take possible action on N Piney Point Road Ruts Quotes 13. Discuss and take possible action on Williamsburg Culvert Replacement 14. Discuss and take possible action on Jamestown Culvert Replacement- redo 15. Discuss and take possible action on the City Engineer's monthly report 16. Discuss and take possible action on the minutes of the October 28, 2019 Council 17. Discuss and take possible action on any future agenda items, meeting dates, etc. 18. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government  meeting  Code  19. Action outside of Executive Session, if any  20. Adjourn  CERTIFICATION  Icertify that a copy of the November 25, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on November 22, 2019.  L Roger Nelson City Administrator  Ino compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VILLAGES POLICE: DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department oft the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to be held at 6:00 PM, on, November 11,2019 int the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose ofc considering and, if deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the' Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, buti it  may be recessed for a future meeting. b. Swearing in ofOfficer - Vanessa Cadena  Approval ofMinutes - Update, discussion and possible action. 1. Approval of October 14, 2019 minutes as recorded. d. Financial Report Update, discussion and possible action. 1. FY19 Budget Review and Discussion. e. New Business - Discussion and possible action.  1. Retirees (3) Currently Covered under BCBS plan through December 31", 2019 as per SOP 1.101 Page 9, item 4. Discussion and possible action to extend the expiration date for Retiree health insurance coverage  for currently eligible beneficiaries from December 31,20191 to December31,2020.  f. Chief's updates - Overview of monthly reports and activities. 1. Call/neidents/ouse Watch Checks 2. Officer Time Committed Service 3. Total Incidents 4. BurglaryMaps  5. Recruiting/Hiring Metrics 6. VFD. Assist Response Times 7. IACP Conference. Report  Follow Up) Items fromi previous meeting - Discussion and possible action on outstanding items.  1. Update on negotiation with Brooks Watson & Co.- Consideration and possible action on selection of 2. Further consideration and possible action on amendment to Inter-Local agreement: related to intra-fund budgetary transfers. Amendment tol Inter-Local Agreement was not passed at Hunters Creek City Council  auditor.  int reference to fund transfers.    Notice ofl Regular Meeting Page2  Suggestions for future agenda items Discussion oft the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene aj public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Commission's attorey to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matteri in which the ethical duty of the attorney to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, S 551.072; (3) discussing a prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $551.076. The Commission may announce that it will go into executive Session on anyi item listed on this agendai ift the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter 551 of the Texas Govemment  Code.  Raymond Memorial  ofF Police  K  VilagesPolice Department  POSTED:  11/4/2019 (date)  @ 11981 Memorial Drive at 10:00a.m. CityofHunters Creek Village Sean. Johnson, Commissioner Brooke Hamilton, Commissioner Stephen Reichek, Alt. Commissioner  (time)  Cityof Bunker Hill Village Jay Smyre, Chairman William Murphy, Commissioner Robert Lord, Alt. Commissioner  Cityof Piney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  Chiefof Police Raymond Schultz  Legal Counsel. John Hightower  This facility is wheelchair accessible: and accessible parking spaces are available. Persons with disabilities who plan to attend thist meeting and who may need auxiliary aids ors services such asi interpreters for person who are deaf or hearing impaired, readers, or large print, arer requested to contact Office Manager at 713-365-3701. Requests should be made atl least 481 hours prior to thei meeting. This agenda is posted on thel Memorial Village  Police Department website aty www.mndx.org-  Agenda Nov 2019 Final.Doc    o  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting October 14,2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the October 14th, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston  TX77024. In attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton CityofBunker Hill Commissioner Smyre Commissioner Murphy Alt. Commissioner Lord Legal Counsel John Hightower  Absent: Commssioner)ohnson Alt. Commissioner Reichek From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud  Guests Bert Rosenbaum  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was presentand askedifthere are any citizen comments.  a. - Citizen Comments None.  b. Swearing in of Reserve Officer - Justin Rogers arrives and go directly to approval ofr minutes.  Commissioner Smyre announced that we would temporarily postpone this item until Justin  C. Approval of Minutes  Motion was made by Commissioner Ebeling and seconded by Commissioner Hamilton to approve the September 9th Minutes as presented. The commission voted unanimously to  approve the minutes.  Oct2 2019 Draf Summary Minutes 10_15_19.Docx  Page 130f69  11/07/19    d. Financial Report  Mrs. Bowman presented the financial report stating at the conclusion oft the third quarter wel have received 83% of its appropriation and have expended 69%. At this time last year, the department The settlement offer accepted in executive session last month has been processed and coded to the contingency line item. All the restricted funds received for the weapons upgrades and purchase have been made. Wereceived $1,290 from the Langdon Family Foundations and $5,000 from the MVPD Foundation which aided in the purchase of6 AR15 rifles and triggers. Commissioner Hamilton asked ift the contingency was updated to reflect the lawsuit settlement, Mrs. Bowman confirmed that it was and that the monies have been paid directly to the attorney. Commissioner Smyre stated that we would now skip ahead to the. Audit recommendation. Commissioner Hamilton presented the findings, seej page 46 of63. The opinion of the Finance Committee is to consider changing tol Brooks Watson & Co., PLLC as they believeitisag good additional safeguard tol have a new set of eyes but would like to open it up for discussion to the Commissioner Smyre commented that giventhe difference oft thesmall amount ofn money between the two, we should focus on the right partnership and not the money. Mrs. Bowman spoke with the City Secretary at Piney Point and found that they enjoy working with Brooks Watson and they are very responsive to their questions and sherelies on them throughout the year. A Commissioner commented that a member from theircity council has a concern about the timing of the audit because ofthe new statute that came into place about budgets and that it The Commission further discussed that the budgets aren't dependent on the audit but stated that the following items are'what needto be discussed and clarified with the auditors; cost, timing, nature and extent ofs services they are going toj provide, and ift the $7,100 discount for establishing a long-term relationship is for a year-to-year or multi-year contract. It was further discussed that Mrs. Bowman would come back next month with her negotiated contract. Motion was madeby Commissioner Huguenard and seconded by Commissioner Southwick to authorize Mrs. Bowman to negotiate a contract with Brooks Watson & Co., PLLC for auditing  had expended 67%. We are projected to expend 96% by the fiscal yearend.  The Department sold Unit # 82 the Ford Fusion at auction for $2,700.  rest oft the Commission.  may need to be moved upa month earlier.  services. The Commission voted unanimously to approve the motion.  e. Chief's Updates  Chief Schultz presented his monthly report, September we: responded to 7,992 calls/incidents and there were 6,331 house watches. There were 732 traffic stops, 798 Citations issued for 1432 violations. Response times, there were 25 priority response calls and they averaged 2:59. Wel had Personnel - The applicant last month from Spring Valley dropped out oft thel hiring process before the oral interviews. We reissued social media and the online hiring/recruiting flyers and  40 new V-Linc registrations.  Oct 2019 Draf Summary Minutes 10_15_19.Docx  Page 140f69  11page2    have received 15 inquiries, 2 oft these applicants passed and wel have made an offer to one, who now needs to take the physical and psychological test. Wel have aj job fair tomorrow at the Officer Valdez was involved in a fleet accident while at a traffic light and received minor injuries and missed 2 days ofwork. The unit received moderate damage and is being repaired. There were 2 official visits from the President ofl New Guinea at which MVPD provided on-site support along with the US Secret Service Protection and the City ofHouston. Wel had a Departmentwide meeting at' Top Golf on September 20th which was sponsored by the MVPD Police Foundation. Wel had a guest speaker who conducted training for all personnel on All sworn personnel completed Narcan Training and the firstaid kits now' have Narcan available for use. Iti is used in opioid exposure and overdose situations. Capers installed their newest software update that supports NIBRS crime reporting. Wei now have 16. ALPRsonline; the second ALPR mobile system is online, wel had the trailer unit outside MVPD for amonth and during that timeframe it read 153,000 license plates. Wehad one hit today and recovered a stolen car which entered on S. Piney Point, this is our numberone location. During the month Tropical storm Imelda hit the villages, N. Piney Pointa and Taylor Crest were Commissioner Smyre stated we would go back toi item b. Swearing in ofReserve Officer Justin Rogers. Chief Schultz commented that. Justin left the department almost 2 years ago as he went to work in the private sector, oil and gas field. The Commission authorized him to come back to us as ai reserve officer several months ago. He has now gone through the complete process and is up to speed to begin working as an active reserve. The Commission congratulated him and Commissioner Smyre asked. ift there was anything to discuss in Executive Session, Legal Counsel  Marriott, and wel have 6 additional appliçants to test this Thursday.  financial investing and independence in preparation for retirement.  flooding mainly due to debris that accumulated in the drains.  welcomed him once again to thepolice department. confirmed, there is not as this has been paid and closed.  Commissioner Smyre announced that we would go to item f.4 457b contribution.  Executive Session  Consultation with attorneys and consideration and possible action regarding settlement offer in Cause No. 201 8-18387; LaKesha Kelly V. Memorial Villages Police Department.  f. Follow Up Items from previous meeting  1. 457b Contribution commencitiomropost to be submitted for Discussion and  or possible action.  2. Consideration and possible action on selection of auditor.  Oct 2019 Draf Summary Minutes 10_15_19.Docr  Page 15of69  11paye3    Chief Schultz commented this was the item that was originally part of the budget proposal for FY20 which was to make a contribution to the 457(b) accounts for every one of the employees at 1%. It was requested after the budget was prepared and discussed with the respective city councils top pull it from the budget and come back later in 2020 to discuss as a separate line item budget amendment. Since last month Chief Schultz has talked with the concerned person and the issue was that because oft the unknown taxing abilities and increases in budget we should come backi in FY20 with a proposal to fund a one-time budget amendment of 1% for the 457(b). We know we will have very good reversions as ai result of this year's budget which are estimated to be $225K. Chief Schultz would like to keep this as an action item as we move toward the end of this year beginning of next year. And as we develop the 2021 budget if there is room after anticipated increases that we: may see from health care, insurances; TMRS, TML etc. to go back and look at this further. The Commission thanked Chief Schultz for all his efforts on this and said to keep at Commissioner Smyre stated we would go on to item #3 Intra Budget Transfer the Police Commission passed the Motion here and then it was taken to the cities. Piney Point and Bunker Hill both passed it, but Hunters Creek did not. What we would like to do in the future is, ifwe know ofa a city that may not be on board with approving a motion, we should havethem go first. Commissioner Huguenard asked to speakon this issue. Itisalittle bigger issue but originallythis whole exercise started as an attempt to put in an inflationary adjustment to the Inter-local agreement. Basically the $10K limitation in today'sd dollars was somewhere in the amount of38- 40, in any event Commissioner Brown suggested 1%which rounded it to aj percentage being used each year thereafter. The intention was to adjust for inflation, but it was viewed much broader Commissioner Huguenard. feels this presents two issues (he handed out the FY20 budget that Police Commission approved); item 1), Definition of what an Intra-Budget Transfer is (there has never been a written definition) over the yearsapparently there has been different interpretations ofwhat this means.) From a practical standpoint according to Victoria and Chief, if we transfer any funds from one ofthe line items, as an example, from salaries to overtime, that is an intra- budget transfer, or from salaries to gas and oil, that is still an intra-budget transfer. Although a transfer from payroll to autor replacement fund isn'tsomething that was budgeted and not the intent He believes we: need to draft a standard that defines what Intra-Budget Transfer means, but not to be too strict or too broad in this definition. Legal Counsel can give us his view on this. Commisionethugumards: second pointi is what amount or level would the cities feel comfortable with. Legal Counsel commented that one of the issues that the city council had, in the past the salaries are always underrun because wei neverhave: a full compliment and sO we always have 50K every year. The counter argument is that it takes representatives of all three cities to vote. Commissioner Southwick asked how the definition of the intra-budgetary transfer help the problem with Hunters Creek. Commissioner Huguenard stated that we could go and authorize purchases outside of the budget, for example drones. The concern is that they will go outside of the parameters of the budget. But once again, the intention was just to bring it up to modern day  ita asi it is very worthwhile.  Because there were questions from the city council on what happened.  once people started looking at theissue.  oft the original budget.  dollars and not to do anything else. Oct 2019 Draf. Summary Minutes 10_15_19.Docx  Page 160f69  14A194    Commissioner Hamilton commented that he has had a couple ofconversations about this and feels that we have had some difficulties with spending in the past, but Chief obviously is a very good steward of the cities money but hei is not always going to be here. The concern was that ifits 1% and the budgets doubled every seven years, it would be a hundred thousand dollars every couple ofyears. Then ifwel have a different Chief, that is too much money and not enough control. They have very tight controls on themselves, the Mayor can only spend $5K. The Commission further discussed, would they be more comfortable with an actual dollar amount and not a percentage. Commissioner Hamilton stated he believes $25K would be a comfortable number. Commissioner Huguenard stated regardless of the amount all three cities need to be cognizant of the fact that the transfer power within subparagraph 5 oft the agreement does not provide for new purchases or new items. Legal Counsel explained per statel law, we follow the same budget rules as the city even though we are an odd entity. There is nothing in state law that requires you to budget to any particular level of detail. Legal Counsel mentioned that every year Hunters Creek do a clean up and they make budget transfers among all these things to match up, other The discussions continued, Chief Schultz commented that this may become more ofa an issue with the change request for us to have al budget two months earlier than usual. There willl be al lot more estimating on hard numbers that we will not have such as; TML, TMRS and health insurance. The Commission agreed that Commissioner Huguenard can work on the language and or rules for the Commissioner Smyre asked if there were any items that need to be put on the agenda for next  Commissioners agreed that Bunker Hill and Piney Point do the same.  document and get back to the Commission at the next meeting.  month? There was noi response. g. Suggestions for future agenda items  Al Motion was made at 7:25p.m. by Commissioner Murphy and seconded by Commissioner Southwick to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Oct 2019 Draf Summary Minutes 10_15_19.Docx  Page 17of69  11Buge 5    Memoriaivilages PoliceDeparmment Fortheten months endedOctaber 19  GeneralFund DESCRIPTION Expenditures 100 110 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 790 740 800 810 820 830 835 840 850 860 870 880 890  Forecasted Projected % Annualized Saving/  AMENDED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted 3,377,767 2,670,904 706,863 79.07% 3,268,382 109,385 115,000 80,397 34,603 69.91% 95,014 19,986 21,600 4,363 17,287 2020% 10,000 11,600 394,127 303,838 90,289 77% 371,920 22,207 557,775 420,592 137,183 75.41% 521,931 35,844 60,000 54,322 5,678 90.54% 65,000 (5,000) 108.3% 19,433 14,846 4,587 76.40% 18,191 1,242 50,712 39,288 11,424 77.47% 49,319 1,393 4,596,414 3,588,549 1,007,865 78.1% 4,399,757 196,657 25,200 20,383 4817 80.9% 26,604 (1,404) 105.6% 25,200 15,629 9,571 62.0% 18,858 6,342 18,200 11,444 1,756 86.7% 12,637 65,280 48,542 16,738 74.4% 58,885 6,395 69,250 50,471 18,779 72.9% 67,165 2,085 25,000 22,336 2,664 89.3% 25,000 7,000 5,596 1,404 79.9% 6,715 10,000 5,195 4,805 52.0% 5,500 4,500 111,250 83,598 27,652 75.1% 98,880 2,370 18,000 16,227 1,773 90.2% 18,233 (233) 101.3% 19,000 15,000 4,000 78.9% 18,000 1,000 10,000 5,302 4,698 53.0% 10,000 48,000 37,302 10,698 77.7% 47,160 18,000 10,212 7,788 66.7% 12,254 5,746 16,000 13,788 2,212 86.2% 16,000 45,800 35,423 10,377 77.3% 39,937 5,863 34,090 28,392 5,698 83.3% 33,839 23,000 13,651 9,349 59.4% 16,381 6,619 62,690 46,674 16,016 74.5% 55,733 6,957 17,640 10,467 7,173 59.3% 17,640 101,200 82,015 19,185 81.0% 99,203 1,997 58,545 55,283 3,262 94.4% 58,000 273,056 242,659 30,397 88.9% 276,399 (3,343) 101.2% 30,000 15,979 14,021 53.3% 19,175 10,825 30,536 28,044 2,492 91.8% 30,536 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 33,520 10,480 76.2% 44,000 7,000 4,234 2,766 60.5% 6,500 5,000 2,240 2,760 44.8% 2,688 2,312 3,500 1,284 2,216 36.7% 3,500 15,000 13,481 1,519 89.9% 13,481 1,519 155,236 114,803 40,433 74.0% 138,236 17,000 5,357,726 4,197,551 1,160,175 78-3% 5,114,987 232,739 95.5%  Regular Wages Overtime Cour/BiliffoT Retirement Healthl Insurance Workers Compensation Life/LTD Medicare/SS Personne! Services Auto General Liability Publio Official Bond Professionall Liability Real &I Personal Property Total Other Insurance Gas &0i1 Maintenance Tires Damage Repair Maintenance & Misc. General Maintenarice Janitorial Services Jail Building Furnishings Total Building Computers Postage/Postage! Machine SationeryBxpandabls Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts Advanced License Plate Readers SETOICfees Legal/Professional ITServices Software Maintenance Contracts Total Contract Services Accroditation Uniforms Radiop parts andi Jabor Firearms" Training & Ammo Tasers Training & ProfDues Trayel Recruiting Costs Criminall Investigations Contingency SmallEquipment Total Office TOTAL GENERAL  96.8%4 82.6% 46.3% 94.4% 93.6% 93.6% 97.3% 95.7% 329 54.3% 566 41.0% 74.8% 563 95.7% 90.2% 97.0% 0 100.0% 285 95.9% 55.0% 88.9% 94.7% 7B 92.7% 100.0% 840 98.2% (740) 107.6% 500 61.5% 68.1% 357 48.9% 0 100.0% 87.2% 251 99.3% 71.2% 0 100.0% 87 85.5% 88.9% 0 100.0% 0 100.0% 0 100.0% 98.0% 545 99.1% 0 100.0% 63.9% 0 100,0% 500 90.9% 89.8% 0 100.0% 500 92.9% 53.8% 0 100.0% 89.9% 0 100.0% 89.09  720 960  379 708  341 52.7% 252 7B.7%  391 394  1,000 775 9,800 10,54D 1,300 598 700 285  227 77.3% (740) 107.6% 10,540 702 46.0% 415 40.8%  927 800 343  5,000 4,204 600 427 44,000 44,000 3,600 3,122 48,071 47,772 1,200 5,500 4,629  796 84.1% 5,000 173 71.2% 0 100.0% 44,000 478 86.7% 3,600  513  299 99.4% 53,956 (5,885) 112.2%  0 1,200 0.0% 1,200 871 84.2% 5,000  2,500 1,736  764 69.4% 2,500    Memorial Villages Police Department Vehicle Replacement For the ten months ended October19 Prior Year Cash Carryover FY19 Sale ofvehicles FY19 Assessment collected to date FY191 Interest earned to date FY19 Expenditures  83.33%  85,709.54 2,700.00 80,666.49 208.10 (88,000.00) 70,307.21) 10,976.92 ADOPTED  FY19 Assessment remaining  7,333.51  FY19Vchr replacement expenditures covered bycarryover  Cash Balance@ 10/31/19  Forecasted Projected Annualized  DESCRIPTION Expenditures 1000  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) Saving/ %1 Forecasted  VéhioleReplacement AED'S Total Vehicle Replacement Vehicle Replacement costs covered by carrvover  80,000 79,483 8,000 8,517 88,000 88,000 70,307  517 99.35% 79,483 (517) 106.46% 8.517 0 100.0% 88,000  517 99.4% (517) 106.5% 0 100.0%  MemorialVilages Police Departmeut Special CapitalAssets For the enmonths ended October 19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures DESCRIPTION Expenditures 2880  $3.33%0  83,450.87 304.74 (125.27) 83.630.34 ADOPTED 0 125 0 125 88,000 88,125  FY19 Assessment remaining  0.00  Cash Balance @ 10/31/19  Forecasted Projected % Annualized Saving/ 150 150  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  Capital Projeots Total Capital Items Total Capital Outlay  (125) 0.0% (125) 0.0% (125) 100.1% 88,150  (150) (150) (150)  0.0% 0.0% 100%  Memuralvilages Police Department  Forecasted Praected Anmialized Suymg/  AMENDED  DESCRIPTION  BUDGET ACTUAL DIFF Exccuted 12/3119 (Delicits) 96 Forecasted 5,357,726 4,197,551 1,160,175 78% 5,114,987 232,739 5,445,726 4,285,551 1,160,175 79% 5,202,987 232,739  GENERAL FUND VEHICLEI REPLACEMENTI FUND TOTALBUDGET  95% 100% 96%  88,000 88,000  0 100% 88,000  0  Page 230 of69  11/07/19    MEMORIAL MLLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 31-Oct-19 4-Nov-19  AII Fund-/MODEIEDCASHI BASIS PROJECTIONS) Cash collected for FY19 @ 10/31/19 $ 5,000,586 Estimated Expenditures (Oct1 19). $ 4,285,551 Cash Balances@ 10/31/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 4,197,551 719,155 83,575 88,000 70,307 (74,733) 305 125 179 4,285,676 714,909  Estimated cash on hand @ 10/31/191 for FY19 activities $  715,035 $17,019 $771,996 $10,977 $15,006 $83,630 $898,628 2019 2019 YTD Total Difference Amended (Budgetvs. Actual) Budget 5,460 5,357,726 2,908  Actual cash balance @ 10/31/19 all accounts.  2019 YTD Budget  AIlE Funds  (Modified Accrual Basis Projections) GENERALFUNDREVENUES GENERAL FUND EXPENDITURES NETI FY19 REVENUES OVER! EXPENDITURES VEHICEREPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLEF REPLACEMENT COVEREDI BY CARRYOVERFUNDS NETI FY 19 REVENUES OVERI EXPENDITURES SPECIAL CAPITAL ASSETSREVENUES CAPITAL EXPENDITURES NETFY191 REVENUES OVER EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINEDI FY 191 NET RVENUES/EXPENOTURES Formal reserves:  4,911,246 4,916,706  80,666  88,000  0  305  0  4,991,912 5,000,586  8,368 5,445,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE TRAININGI FUNDS  $15,006 $10,977 $83,630 $60,000 $2,410 $172,023  Page 24of69  11/07/19    BTER 9 LIC  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas' 77024 Tel. (713)365-3701 Raymond. Schultz ChiefofPolice  November 11,2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, ChiefofPolice October Monthly Report  During the month of October MVPD respondedhandled ai total of7,147 calls/incidents. 5,450 House watch checks were conducted. 660 Traffic stops were initiated with 730 citations being issued for 1280 violations. (Note: 15 Assistsi in! Hedwig,194i in Houston, lins Spring' Valley and Oin! Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Pineyl Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2349/33857 1990/24390  1888/28639 1502/19181 2040/29131  6 5 10  251 266 213  4@2:42 7@3:18 10@3:34 21@3:06  Hunters Creek: 2548/34738  Type andj yalmieew include:  Call Type False. Alarms: Accidents: Assist Fire: Assist EMS:  # 194 21 52 30  CallType Ord. Violations: Info Reports: Suspicious Situations: 112 Welfare Checks:  # 20 58 4  Citations Speeding: Exp. Registration: 131 No Ins: No License Stop Sign:  # 252 108 94 14  This month the department, generated a total of102 police reports.  Crimes Against of] Persons Assault (Family Violence) Crimes Against Property Burglary ofal Habitation Burglary ofal Building Burglary ofa Vehicle Theft -N Misd ALPR Hits Warrants Warrants Class 3. Arrests  (2) 2 (15) 1 1 2 3 8 5 36 36 12  Forgery/Fraud/ID Unauthorized use ofa Vehicle  7 1  Petty/Ouality ofLife Crimes/Events (85) Poss. ofa Controlled Sub/Para.  Traffic Arrests/Incidents Misc. Reports Driving While Suspended 1  7 28  Arrest Summary: Individuals Arrested (53)  DWI Felony Page! 57of69  5 0 11/07/19    Budget YTD:  Expense 3,588,549 609,002 4,197,551 88,125 4,285,551  Budget 4,596,414 761,312 5,357,726 .88,000 5,445,726  % 78% 80% 78% 100% 79%  Personnel Expense: Operating Expense: Total M&OE Expenditures: Capital Expenses: Net Expenses:  Follow-upon! Previous Month Items/Requests from Commission  Staffcompleted additional follow-up with customers oft the selected Auditor after receiving conflicting information on their performance. Findings will be presented to  the commission.  Personnel Chanse/iswe/Updats November 4, 2019.  Officer Cadena completed all pre-hiring tasks and started her on-the-job training on Staffhas tested 5 additional candidates this month. 2 are currently in background. Staffattended al LE: recruiting. job fair in Houston and hosted a MVPD booth. Throughout the month detectives have been working a Felony Theft case that was reported on August 22, 2019 with losses of over $300,000. Detectives have been able toi identify a suspect and havel been recovering stolen property from across the country. Detectives located stolen property in TX, FL and NY. An arrest warrant 10/2/19 the MVPD visited over 24 National Night Out events held by residents throughout the Villages. 3 neighborhood hosted events received RING doorbell 10/15/19 at 1630 Hours. Officers responded to and intercepted an attempted fraud where the: resident had already withdrawn $10,000 from her bank account and was preparing to purchase and provide the gift cards PIN information. Officers found the 10/18/19. Officers investigated a suicide ofa homeless male in the Bayou behind the 10/22/19. Officers utilized the ALPR system toi identify the vehicle of a suspect in a jugging and burglary of a vehicle of an area contractor. Since then, the information received has linked the case to fifth ward gang activity and other crimes occurring  Maior/Significant Events  was issued for the suspect.  cameras that were donated to the Department.  victim at a store with the gift cards in her hand.  old Los Alamedas Site.  throughout the City of] Houston. Status Update on any) Major Projects  This month several additional ALPR Cameras came on-line bringing the total number ofMVPD cameras to 14.. Additionally, Hedwig PD brought on and connected 3 oftheir ALPR cameras. On October 25, 2019 the Longwoods N/A The new. AXON in-car video systems were installed in the 2 new marked police units. Accounts were made operational for all officers and the vehicles are now fully  ALPR system went live. operational and in-service. V-LINC new: registrations in August: +22 BH-1119/1250(44) PP-807/1160(+3)  HC-1072/1514(-12) OwsofAga-393(3)  11/07/19    2019 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS HODGES, JEFFERY JARVIS, RICHARD JOUVET, CHARLES JONES, ERIC KELSO JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* *Thisi is the minimalt time asall internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cltes  7:23:47 4:14:46 7:59:41 9:22:04 5:44:58 4:27:28 4:21:22 5:45:10 5:44:31 6:54:05 16:18:53 16:40:22 11:09:22 20:13:47 11:08:40 7:12:07 17:14:29 12:58:53 9:06:16 19:23:43 22:18:03 13:30:05 12:08:01 31:25:35 19:57:37 39:31:09 9:28:54 23:34:13 23:32:32 19:10:46 10:42:46 12:27:12 20:18:04 14:14:16 17:28:43 17:49:07 17:28:14 14:11:56 21:17:25 10:42:14 23:23:57 25:48:19 25:31:22 14:30:20 24:56:10 23:22:00 22:44:56 20:25:44 13:48:08 10:37:49 14:08:38 12:22:02 7:14:25 20:10:09 11:55:53 11:23:43 14:52:02 9:10:04 9:03:28 12:53:02 28:01:20 21:19:05 19:04:49 21:38:11 21:04:48 24:01:41 9:37:13 16:29:30 13:13:31 31:35:37 21:17:49 26:19:29 22:46:50 25:39:17 21:57:40 17:30:54 34:46:43 24:23:48 13:08:42 17:08:01 28:58:07 29:30:52 23:20:38 21:40:12 23:57:07 24:43:29 5:15:35 n/a n/a n/a n/a 20:17:57 22:15:48 27:55:03 24:04:41 20:59:12 19:26:40 24:11:07 23:14:25 19:02:36 17:49:44 26:59:53 16:20:46 22:44:22 23:55:55 21:22:01 20:32:08 20:27:27 22:48:38 23:23:29 14:59:01 1:35:06 2:00:27 1:27:02 0:17:00 0:41:15 0:00:00 0:00:00 3:33:04 0:12:32 1:56:22 5:21:34 4:44:32 4:36:24 7:49:05 12:08:20 5:44:36 3:44:52 6:58:58 0:56:57 10:43:28 9:14:25 8:54:37 3:47:10 15:51:13 6:46:08 6:37:03 2:01:59 9:34:18 7:17:56 2:58:03 11:24:25 13:18:13 21:05:00 16:07:00 13:05:49 18:59:05 11:46:41 12:26:37 12:49:50 18:36:27 22:49:44 7:38:04 0:19:03 7:42:13 4:34:52 13:03:07 16:10:39] 27:06:33 0:25:29 3:47:18 29:57:20 12:11:01 21:41:51 18:00:51 21:23:45 29:32:11 18:45:43 19:19:31 18:49:22 21:30:08 22:44:26 27:45:53 32:20:14 33:50:45 45:32:32 25:07:12 47:55:37 27:34:25 30:48:21 17:11:12 0:00:00 0:00:00 0:00:00 0:02:28 0:00:00 0:15:07 0:00:00 2:41:50 0:00:00 0:53:23 18:07:09 30:09:12 25:27:52 22:07:20 25:21:12 23:43:56 10:41:56 18:40:58 14:43:36 8:13:31 10:04:37 6:53:45 5:05:15 9:02:09 16:25:44 0:00:00 5:18:57 9:45:45 6:12:32 29:25:07 21:33:06 25:10:53 32:27:52 16:06:17 30:42:35 26:40:20 26:50:23 22:25:11 20:50:54 22:16:01 2:04:12 5:24:16 0:32:11 1:33:03 0:28:39 2:09:55 0:20:46 1:11:46 2:38:09 4:07:57 16:12:54 22:00:20! 17:16:51 17:51:39 20:08:56 12:55:41 13:26:37 7:18:43 15:13:47 20:40:53 1:45:19 4:53:13 4:55:14 0:03:55 2:02:19 1:19:39 0:00:00 0:00:00 0:12:04 3:53:54 8:34:13 4:42:12 8:50:07 6:47:47 2:40:20 7:37:06 8:16:40 10:23:06 7:00:14 7:40:39 15:25:27 27:58:47 15:43:20 24:42:37 15:45:02 23:27:05 22:48:05 20:07:54 12:16:14 17:40:01 7:27:32 21:00:59 23:40:21 27:11:25 19:26:54 18:06:18 8:36:05 12:02:01 1:37:15 2:12:52 25:30:16 21:21:00 24:42:05 26:58:59 17:50:26 27:49:53 18:50:09 20:57:25 20:58:26 16:03:49 25:09:18 22:07:57] 22:22:01 28:55:46 20:53:20 20:36:40 16:13:09 21:11:10 12:05:43 25:13:23 35:00:07 27:05:02 31:19:21 34:45:37 31:04:56 30:11:18 18:46:56 30:28:29 27:16:36 13:00:43  0 10 2 24 5 34 1 36 2 11 3 19 10 27 10 53 n/a n/a n/a 45 6 40 0 0 o 0 6 25 o 5 14 7 130 o 6 44 8 o o 71 17 o 2 4 43 2 7 37 4 3 E 102 730 Totals  426 453 408 437 456 459 333 507 412 424 2537 2499 2791 2676 2612 2567 2699 2763 2548 2670 72:12:00 62:36:15 76:43:49 73:26:38 64:27:43 65:35:13 67:23:52 68:13:58 63:18:19! 67:08:32    2019 Total Incidents  2019 Crimes Crimes Qualityof Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDHC YTDHC  Against Against Life Persons Property Incidents  Incidents  Checks 8523 6647 5833 4135 8754 6758 5923 4037 8315 6239 13315 11466 17668 15971 11936 9977 7992 6331 7147 5450  INC  HC  INC  HC INC  HC  January February March April May June July August September October November December Total  1 1 3 1 0 1 2 2 1 2  11 12 11 10 15 10 7 17 11 15  84 96 49 86 99 54 89 103 47 91 102 57 85 100 53 100 111 56 66 75 33 81 100 57 63 75 31 85 102 53  2719 2224 2163 1625 3428 2795 2105 1587 1553 1100 1961 1445 3057 2521 2147 1569 3284 2665 2310 1708 1491 1009 1860 1320 2726 2176 2514 1884 2788 2178 5158 4620 3483 2961 4427 3872 6419 5927 4450 3955 6588 6081 4337 3776 2665 2094 4678 4102 2677 2212 1934 1482 3176 2633 2349 1888 1990 1502 2548 2040  14  119  830 963 490  95406 77011 33857 28639 24390 19181 34738 29131  018 Totals 20 Oifference % Change  228  931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823    758  759 Gaylord-Dr DeniseDr  760  761  vo  2019 Burglary Ma Address Alarm POE 2BromptonCt NS Rear 231 Gessner NS Open House emorial"t 15 Cheska Ln* NS Open Door 11614 Starwood NS Forced (Const) 339 Tynebridge NS Rear Window 210 Merrie Way NS Dog Door 18 Windemere NS Rear Window 329 Bunker Hilll Rd NS Rear Door 606 Saddlewood NS UNK (Vacant) 242 Gessner 219 Heritage Oaks NS UNK (Const) 11914 Broken Bough NS Forced (Const) 19 Windermere (NL) y Rear Door Kick 330 Chapel Bell NS UNK (Const)  Hedwig Village.  Kinosnide Ln BarryknoliLn  Boinhorn! Rd  Taylorcrest-Rd-  Hunters Creek- Village  NS UNLCKI Door  BohemeD- orial Dr  L  Bunke Village  Piney- Point-Village  Ways a RIveview Sug Address 601 Lindenwood" 401 Ripplecreek  Durrette Rd  2019 Robberies  MO BMV/Firearm Jugging Strong Arm  odway  Memorial-Dr  Sanfelpese  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest.Dr-  2  Briargrove Burgoyne Rd  =Solve 11/01/  Old.  5    2019 Auto Burglary Map  750  759 Gaylord-Dr Denise Dr  780  761 26o %  Address 11140 Greenbay Memorial at Saddlewood 121341 Tara 2385 StoneyCreek 1BauerleCt 918E Boros emorial" 310 Gessner 11614S Starwood 271 Windermere 11603 Windy! Ln 11010s CountrySquire 1Blalock Woods 7035 Saddlewood 36V Windermere 30aklawn  POE Rear Door Glass UNLI Door UNLI Door UNLI Door LDSCP1 Trailer UNLI Door Rear Door Glass UNLI Door UNLI Door LDSCP Trailer UNLI Door UNLE Door UNLE Door UNLI in Garage UNL Door  Hedwig Village  "sride Baryknoutn  Boinhorn-Rd-  Taylorcrest-Rd- KKA  Hunters Creek: Village  Bohene Dr horial- -Dr  Bunker Hill Village  Piney Poirt  3 Morica Durrette-Dr Rd  Rivervewry Wavss Sug  Memorial-Dr  unfelpese  Briar-ForeshDre  Daytime Burglary Nighttime Burglary  Briargrove Burgoyner Rd  f  Olda  2  11/01/19    2019 Recruiting and Hiring Metrics  Number of: Inquiries Phone/Internet Inquiries InPerson Applications Received Signed up to Test 0 Showed up to Test PassedTest Completed PIQ Passed BG Passed Chief's Selection Offered & Employment Hired  JAN 3 1 3  FEB 1 0 0 0 0 0 0 0 Inp proc In Proc 0 0 N/A 0 N/A 0 N/A  MAR APR MAY JUN  JUL 1 0 3 0 0 0 0 0 0 0 0  AUG 1 0 0 0 0 0 0 0  SEP 15 0 5 5 4 4 InF Proc 6 In Proc 4 0 InProc 1 0 In Proc 0 In Proc  OCT NOV DEC 9 7 7 7 7 7  19 1 10 7 5 5 5  12 0 0 1 1 1 0  0 0 3 0 0 0 0  3 0 0 0 0 0 0 0 0 0 0  0 0 0 0 0 0 0  N/A N/A N/A  0 0 0  1 1  Oct: 1 applicant was hired. Three applicants are still in process.    October 2019 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-13 Fire- 0 EMS-13 ByVillage BH Fire-0 BH EMS-2 PPI Fire-0 PPEMS-2 HCFire- -0 HCEMS-9  Average Response Times 3:11 N/A 3:11  N/A 2:25 N/A 2:50 N/A 3:26  Combined VFD Events (Priority: + Radio)  Total-38 Fire-16 EMS-22  3:41 4:31 3:17  Radio Call Events Total-25 Fire-1 16 EMS-9  4:01 4:31 3:23  Page 64 of69  11/07/19    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY,NOVEMBER 20, 2019, 6:001 P.M. HEDWIG CITY HALL  Notice is hereby given ofar regular monthly meeting of thel Fire Commission oft the Village Firel Department, tol be held on' WEDNESDAY, NOVEMEBER: 20, 20196 6:001 P.M., atl Hedwig City Hall, 955 Piney Point. Houston,  Texas 77024 1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA - All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member sOI requests, in which event the item willl be removed from the Consent Agenda and  considered ini its normal sequence on the. Agenda. 3A. Approval of Minutes- - October 24, 2019 3B. Approval ofbills! paid - October 2019  4. REPORTS  4A. Building restoration subcommittee report and possible action Amos Byington/Michael Medwedeff. AG/CM 0. Scott Brady Joiner Architects 4B. Treasurer's Financial Reports - October 2019  4C. Fire Chief's Report- Events ofOctober 2019; Monthly Performance; Record of Calls, and Response Times  4D. Compensation Study- subcommittee report andj possible action  5.  CONSIDERATIONOF: CONTRACTS/AGREEMENTS - Thel Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS = The Board will discuss and  consider possible action on the following:  None    VILLAGE. FIREI DEPARTMENT REGULAR: MONTHLY BOARD MEETING NOVEMBER 20,2019 PAGE2 8.  CONSIDERATION OF AND ACTION ON THE FOLLOWING- Thel Board will discuss and consider 8A. Consideration of and action on the VMIG Board recommendation for Employee Insurance for the period of 8B. Consideration ofa and action on the 2019 Investment Policy and Resolution No. 2019-01  possible action on the following: January 1,2020- - December 31,2020  9.  CLOSED SESSION- Thel Board of Commissioners will retire into Executive Session as authorized by  Chapter 551; Texas Govemment Code, to discuss following matters:  None  10. ACTION- CLOSED SESSION The Board of Directors will discuss and consider any actions necessary  oni items discussed in! Executive Session  11. FUTURE TOPICS 12. NEXT MEETING DATE December 18, 2019 14. ADJOURNMENT  Icertify that the agenda for the 20th of November 2019, Regular Monthly Meeting was posted at the fire department  thist the. 14th day ofl Noyember: 2019, at 2:00p.m. aahga Longofia, Administrator  Marlol  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief'sOffice at (713)4 468-7941 orFAX (713)468-5039 or morislvilagefire.ors forf further information.    VILLAGE! FIREI DEPARTMENT REGULAR. BOARD OF COMMISSIONERS MEETING THURSDAY, OCTOBER: 24, 2019. AT 6:00P.M. HEDWIG CITY HALL 955PINEY POINT, HOUSTON' TEXAS 77024  Commissioner Nash called the meeting to order at 6:00 p.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City of Piney Point Village City of Spring Valley Village City of Hilshire Village City ofHedwig Village  Commissioner Zebulun) Nash, Chair Commissioner. Allen Carpenter, Vice Chair Commissioner Robert Byme, Secretary Commissioner William Johnson, Member  Others Present Were:  City of Piney Point Village City of Hunters Creek Village City ofHedwig Village Village Fire Department Village Firel Department Randle Law OfficeLTD., L.L.P.  Alternate Henry Kollenberg Alternate Frank Doyle Alternate Harry Folloder David Foster, Fire Chief Emily! Morris, Officel Manager Grady Randle, Attorey  Absent Were:  City ofHunters Creek Village City ofs Spring Valley Village City ofHilshire Village  Commissioner Jay Cariton, Treasurer Altemnate Mayor Tom Ramsey Alternate Ray Leiker  S:12019 AGENDA, MINUTES, & MONTHLY PAYMENTS/VFD Board Meeting minutes 10-24-2019 (2).doc    VILLAGE FIRE DEPARTMENT REGULAR, BOARD OF COMMISSIONERS MEETING THURSDAY,OCTOBER 24, 2019 MINUTES-PAGE2 2. COMMENTS FROMTHE PUBLIC:  None  3. CONSENTAGENDA All Consent Agenda items listed are considered to be routine by thel Board of Commissioners: and will be enacted by one motion. There will be nos separate discussion of these items unlessa Board] Member so requests, in which event the: item willl be removed from the Consent Agenda and considered in its  normal sequence ont the. Agenda. 3A. Approval of Minutes  Approval of! Minutes- - September 25, 2019 3B. Approval of Bills Paid Approval of Bills Paid- - September 2019  Commissioner Nash asked for a motion to approve the consent agenda. Commissioner Carpenter moved; Commissioner Johnson seconded to approve the items as presented on the Consent Agenda.  Commissioners Byrne voted' "Aye," "Noes", none. MOTION CARRIED UNANIMOUSLY  4. Reports a. b.  4A. Building restoration subcommittee report andj possible action  Amos Byington /Michael Medwedeff. AG/CM - options Mr. Scott Brady discussed logistics oft the renovation project  Scott Brady Joiner. Architects  Mr. Gerald Teel presented on the current plans for relocating dispatch and temporary facilities  4B. Treasurer'sF Financial Reports - September 2019  Ms. Emily Morris stated we are 0.94% over budget. There were: increased maintenance expenses in September, duei inl large to substantial maintenance on three vehicles. There were also increased expenses forp protective gear and medical supplies. These were necessary purchases thats stay within the budget. Ms. Morris explained that these costs, along with necessary purchases made earlier in the year, should be 4C. Fire Chief's Report -Events of September 2019; Monthly Performance; Record of Calls; EMS Collections,  absorbed over the remainder of the year. Operational issues, Response Times  Recently hired ai new Firemedic, Derek Eckermann There has been significant maintenance on Engine 1  Inl Dispatch, one employee resigned, and one was let go. Wel have already filled these positions.  $:12019 AGENDA, MINUTES, & MONTHLY PAYMENTS/VED Board Meeting minutes 10-24-2019 (2).doc    VILLAGE FIRE DEPARTMENT REGULAR BOARDI OF COMMISSIONERS MEETING THUASDAV/OCTOAE2.BP MINUTES- -P PAGE3 4C. Continued...  Recently called to a hanging Increase ini medical calls  Firefighters are prepared: for the upcoming construction  There willl be ai family friendly "Spooky House" at the station for Halloween  4D. Interlocal agreement subcommittee: report and possible action  The City Mayors will bel having as signing ceremony Monday, October 28, 2019 to signt the Bunker Hill Admittance 5. CONSIDERATION OF ONTRACIACRFTMENES Thel Board will discuss and consider possible  Documents.  action on the following: 5A. Compensation Study  Alteratel Kollenberg and Altemate Folloder willl be forming the compensation study subcommittee. Their goal is to work with a consultant to develop a total rewards strategy tol bei included in the 2021 budget. They wills start working  on ar recommended list of consultants toj present to the Commission.  6. CONSIDERATION OF RESOLUTIONS- - Thel Board will discuss and consider possible  action on the following: None  7.DISCUSSIONI TTEMSPRISENTATION OF SPECIALI REPORTS The Board will discuss and consider  possible action on the following:  None  .CONSIDERATION. OF AND ACTION ONTHE FOLLOWING- Thel Board will discuss and consider possible  action on the following:  8A. 2021 Budget/ Henry Kollenberg Cashflow Considerations  Altemate Kollenberg informed the Commission of the impact Senate Bill 2 will have on the timing for the Fire Department! budget. He explained thatt theb budget willr need tot be completede earlieri int they yeara andp proposed thatt the 2021 Alternate Kollenberg discussed his cashflow considerations as presented in the attached document, Exhibit A. After further discussion, the Commission decided no action would bet taken at thist time, but there could bei further discussion  budget should be completed by May 15, 2020.  int the future on this topic, specifically on the retention of ambulance funds.  S:12019 AGENDA, MINUTES, MONTHLY PAYMENTS/VFD Board Meeting minutes 10-24-2019 (2) doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING THURSDAY,OCTOBER 24, 2019 MINUTES-PAGE4 8B. Sweep Account  Ms. Morris informed the Commission about the details of the Wells Fargo sweep account. Ms. Morris previously talked to the city administrators about their city'si investment funds and learned oftwo other possible investment funds to utilize: TX Class Investment. Pool and' TexPool. After discussion, the Commission advised Ms. Morris to  move: forward with the besti investment account for the Fire Department. Chapter 551;Texas Govemment Code, to discuss following matters: Commissioner Nash asked the Commission to1 retire in! Executive Session at 7:24 p.m.  9.  CLOSED SESSION- Thel Board of Commissioners will retire intol Executive Session as authorized' by  9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  with. Attorney; Closed Meeting ATTORNEY EXCEPT:  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Govemmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) As settlement offer/s  2) Onar matter iny whicht the duty of the Attorney tot the Governmental. Body undert thel Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter  9B. Communications. Department  10. ACTION-CLOSEDSEDSESSION-The. BoardofDirectors: will discuss and consider anya actions necessaryon  items discussed in Executive Session No action was taken Backi in session at" 7:47 p.m. 11. FUTURE TOPICS:  None  12. NEXT MEETING DATE: November 20, 2019 13. ADJOURNMENT Byme seconded to adjourn.  Commissioner Nash asked for a motion to adjourn at 7:49 p.m. Commissioner Carpenter moved, and Commissioner  Commissioner Johnson voted "Aye,""Noes" none. MOTION CARRIED UNANIMOUSLY  $:12019 AGENDA, MINUTES, MONTHLY PAYMENTS/VFD Board Meeting minutes 10-24-2019 (2).doc    Respectfully submitted  Commissioner Zeb Nash, Chair  Attest:  Commissioner Robert Byre, Secretary  $:12019 AGENDA, MINUTES, MONTHLY PAYMENTS/VFD Board Meeting minutes 10-24-2019 (2) doc    VILLAGE FIRE DEPT. October BUDGETARY SUMMARY CONTNGENCYPASICAL PLANT MISC. TOOLS, EQUIP., &HOSE PROTECTIVE GEAR RADIO PURCHASE TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES- -OVERTIME BONUS PROF. CERTIFICATION PAY COMPENSATED, ABSENCE PAY FICATAX DISABILITY INSURANCE EMPLOYEE RETIREMENT HOSPITALIZATION INSURANCE MEAL ALLOWANCES WORKMENS COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUESSUBSCRIPTIONS/MANUALS FIRE PREVENTIONPUBLICI RELATIONS GAS&OIL INSURANCE- CASUALTY MAINTENANCE OF EQUIPMENT: MAINTENANCE OF EQUIPMENTOTHER: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1  BUDGET YEAR TO YEAR  MONTHLY EXPENSES  DATE  %  %  2019 10/31/2019 USED BUDGET October  CAPITAL:  35,000.00 65,000.00 20,000.00 120,000.00  10,650.25 30.43% 65,825.70 101.27% 8,274.56 41.37% 750.00 85,500.51 71.25%  83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32% 83.32%  0.00 0.00 0.00 0.00  3,757,244.00 3,255,874.24 86.66%  328,384.52 12,585.77 4,161.58 25,285.26 2,088.43 21,558.64 48,902.19 2,610.00 2,916.58 448,492.97  105,000.00 6,000.00 44,400.00 0.00 304,530.00 23,000.00 322,123.00 609,770.00 31,978.00 35,000.00  91,995.18 87.61% 0.00% 39,707.68 89.43% 0.00% 249,426.86 81.91% 17,651.49 76.75% 213,133.37 66.17% 510,682.19 83.75% 26,100.00 81.62% 29,395.24 83.99%  5,239,045.00 4,433,966.25 84.63%  50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00 135,000.00  45,396.78 90.79% 47,764.82 101.63% 200.60 10.03% 2,614.00 13.07% 3,674.50 56.53% 9,848.66 82.07% 31,658.99 70.35% 32,179.58 76.62% 169,062.60 125.23% -2,791.92 6,247.42 1,404.50 254.17  1,359.12 360.33 85.00 0.00 250.00 327.57 7,800.86 3,517.33 31,766.62 0.00 0.00 162.75 0.00  $:12019 BUDGETI20191 BUDGETAMALYSSBue Analysis for 2019-10-31.xls  Prinled On 11/14/2019    PUMPER (ENGINE 1) UTILITYV VEHICLE LADDER (LADDER1) AMBULANCE (MEDIC 1) AMBULANCE (MEDIC2) AMBULANCE (MEDIC3) MAINTENANCE- OTHER MAINTENANCE- CONTRACTS PUMPERIENGINER) MISCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOXI RENT LICENSEPERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERI.  45,238.41 149.15 28,193.28 13,078.42 1,283.96 1,482.50 44,767.58 17,049.60 12,705.53 6,531.54 90.72% 2,374.33 4,157.21 0.00  2,890.14 0.00 4,319.88 1,553.74 0.00 1,482.50 6,105.61 15,252.00 0.00 2,438.72 0.00 0.00 2,438.72 0.00  7,200.00  83.32%  VILLAGE FIRE DEPT. October BUDGETARY SUMMARY POSTAGE/PRINTING/STATIONERY: BANK ANALYSIS CHARGES/SUPPLIES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACIS/EQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE EQUPMENI/COWPUTERS OTHER BANK SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE ENTRIES FORA.P. ADVUSTMENTDUPICATE CHECKS PROFESSIONAL SERVICES- -OTHER  BUDGET YEARTO YEAR  MONTHLY EXPENSES  DATE  %  %  2019 10/31/2019 USED BUDGET October  107,000.00  36,533.01 34.14% 89.15 12,292.74 766.89 0.00 756.91 13,685.56 3,820.83 869.12 539.19 2,902.31 810.31 114,187.10 101.59% (0.55) 0.00 19,040.99 9,430.00 47,206.49 24,092.17 14,418.00  83.32%  3,288.34 0.00 1,420.77 291.42 0.00 0.00 0.00 525.92 619.12 0.00] 1.91 429.20 8,958.78 0.00 0.00 880.75 852.00 3,267.03 2,200.00 1,759.00  112,400.00  83.32%  CPA LEGAL ITSERVICES MEDICAL  S:12019 BUDGETI2019 BUSEIAMALYSSBe Analysis for 2019-10-31.xls  Printed On 11/14/2019    PUBLICUTILITIES RENT STATE CERTIFICATION FEES TRAINING PROGRAMS CPR TRAINING EXPENSE CONVENTIONS OTHER TRAINING EXP. SEMINARS-OFF PREMISES TRAINING EXAMS TRAINING-ON PREMISES/raining, programs OUT OF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  55,000.00 10.00 6,000.00 25,000.00  58,312.68 106.02% 10.00 100.00% 2,511.84 41.86% 25,209.09 100.84% 1,854.88 0.00 8,089.49 1,649.89 4,713.06 5,891.68 3,010.09 11,944.59 47.78% 597,640.38 85.73%  83.32% 83.32% 83.32% 83.32%  6,930.86 0.00 87.17 533.49 0.00] 0.00] 225.00 0.00 56.49 0.00 252.00 3,051.83 70,756.02 $519,248.99  25,000.00 697,110.00  83.32% 83.32% 83.32%  $6,056,155.00 $5,117,107.14 84.49%  0  1.17% over budget  CAPITAL REPLACEMENT FUND COMPENSATION ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGET FOR 2019  160,000.00 45,000.00 3,500,000.00 $9,761,155.00  $0.00  S:12019 BUDGET2019E BUDGETAMALYSSBuge Analysis for 2019-10-31.xis  Printed On 11/14/2019    RESOLUTION NO. 2019-01  A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE VILLAGE FIRE DEPARTMENT ACKNOWLEDING REVIEW OF THE VILLAGE FIRE DEPARTMENT INVESTMENT POLICY.  BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE VILLAGE Section1. That the Public Funds Investment Policy attached hereto and made a part hereof for all purposes be, and it is hereby, approved as the official VILLAGE Section 2. That the attached investment policy complies with the Public Funds Investment Act as amended, and authorizes the investment of the Village Fire NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Village Fire Department, that the VILLAGE FIRE DEPARTMENT  FIRE DEPARTMENT:  FIRE DEPARIMENTI N/ESIMENTPOLIC and,  Department's funds in safe and prudent investments; and,  INVESTMENT POLICYis) hereby approved.  PASSED AND APPROVED this the 20 day ofNovember 2019.  Chairman, Board ofCommissioners  Zebulun Nash  ATTEST:  Secretary, Board ofCommissioners  Robert Byme    TEXAS PUBLIC FUNDS INVESTMENT ACT GOVERNMENT CODE, CHAPTER 2256 SUMMARY OF 2019 AMENDMENTS  The Texas Legislature approved amendments to Chapter 2256 of the Government Code, known as the Public Funds Investment Act ('the Act"), during the 2019 regular legislative session. H.B. 2706, which will take effect on September 1, 2019, provides that:  eligible collateral for repurchase agreements (Section 2256.011) is expanded from a combination of cash and obligations of the United States, its agencies ori instrumentalities toi include commercial paper and corporate bonds, if applicable. Any restrictions associated with the investment of public funds in either commercial paper or corporate bonds as authorized in Section 2256.013 or Section 2256.0204, respectively, by the Act also apply to the use of these obligations as repurchase agreement collateral. extends the stated maximum maturity of commercial paper from 270 days orf fewer to 365 days or fewer from the date ofi its issuance. This maximum maturity extension also applies to commercial paper serving as repurchase requires investment pools maintaining a $1.00 net asset value to calculate and report yield to investors in the pool in accordance with federal regulations applicable to money market funds. An investment pool using amortized cost accounting, toi the extentreasonably possible, must stabilize at a $1.00 net asset value, when rounded and expressed to two decimal places. The governing body of an investment pool using amortized cost accounting must also take action to eliminate or reduce to the extent reasonably practicable any dilution or unfair result to existing pool participants, including a sale of portfolio holdings, to attempt to maintain the ratio ofmarket value oft the portfolio divided by the book value oft the portfolio adds Section 2256.0208, "Local Government Investment of Bond Proceeds and Pledged Revenue", to the Act. Local government investment officers are authorized to invest bond proceeds or revenue pledged to the payment of the debt obligation only to the extent permitted by the Act, in accordance with provisions governing the debt issuance, as applicable, and the local government's approved investment policy regarding the debt issuance, as repeals Section 2256.0204(9), which prohibited public funds investment  agreement collateral.  between 0.995 and 1.005.  applicable.  pools from investing in corporate bonds.  H.B. 293, which was effective as of 06/07/2019, amended the investment training requirements for school district financial officers through the addition of Subsection (g).    Subsection (g) provides that the treasurer, chief financial officer, or investment officer of as school district is not subject to the continuing investment training requirements of eight hours every two consecutive fiscal years under Section 2256.008(a-1) ift the district does not invest district funds or only deposits district funds in interest-bearing deposit accounts or certificates of deposit as authorized by Section 2256.010 of the Act. The treasurer, chief financial officer, or investment officer must annually submit to the agency a sworn affidavit identifying the related investment categories in Subsection (g) that apply to the  district.    VILLAGE FIRE DEPARTMENT INVESTMENT POLICY  SECTIONI-POLICY  Itis the policy of the Village Fire Department to invest public funds in a manner which will provide the highest total investment return consistent with a high degree of safety and liquidity while meeting the daily cash flow demands oft the Village Fire Department and conforming to all applicable rules, laws and regulations. The investment portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate The Village Fire Department shall pursue an active investment strategy. Given this strategy, the basis used to determine whether market yields are being achieved shall be the three (3) month  with the investment risk constraints and the cash flow need.  U.S. Treasury Bill.  SECTION2-1 PURPOSE  The purpose of this investment policy is to comply with Chapter 2256 of the Government Code ("Public Funds Investment Act"), which requires each governmental entity to adopt a written investment policy regarding the investment ofi its funds and those funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to  ensure effective and judicious fiscal management ofthe funds.  SECTION3- - SCOPE  This investment policy applies to all financial assets of the Village Fire Department. These funds are accounted fori int the Village Fire Department Annual Financial Report and include:  Savings Depository General Fund Capital Replacement Plan Fund Compensated Absence Fund Ambulance Billing Fund Facility Fund  Any Short Term Project Funds as may be created  This policy does not apply to the assets administered for the benefit of the Village Fire Department by outside agencies under deferred compensation programs and pension programs.  UInvestment Reportsp policyl20181 INVESTMENTI POLICY.doc  -1-    SECTION4-0BJECTIVES  The Primary objectives ofthis policy, in order of priority, shall be:  1. SAFETY Safety of principal is the foremost objective of the investment program. To obtain this objective, diversification is required in order that potential losses on individual investments will not exceed the income generated from the remainder of the portfolio. Investments of the Village Fire Department shall be undertaken in ai manner to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit A. Credit Risk - The Village Fire Department will minimize credit risk, the risk of loss due to the failure oft the issuer or backer oft the investment by: Limiting investments to the safest types ofinvestments.  and interest rate risk.  Pre-qualifying the financial institutions and broker/dealers with which the Diversifying the investment portfolio sO that potential losses on individual  City will do business. issuers will bei minimized.  B. Interest Rate Risk - The Village Fire Department will minimize the risk that the interest earnings and the market value of investments in the portfolio will fall due Structuring the investment portfolio sO that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate Investing operating funds primarily in certificates of deposit, short-term securities, money market mutual funds or local government investment pools Diversify maturities and staggering purchase dates to minimize the impact of  to changes in general interest rates, by:  investments prior to maturity.  functioning as money market mutual funds. market movements over time.  2. LIQUIDITY - The investment portfolio will remain sufficiently liquid to enable the Village Fire Department to meet operating requirements that might be reasonably anticipated. Liquidity will be assured through staggered maturity investments. At all times, a portion of the portfolio will be invested in shares that offer same-day liquidity. A security may be liquidated to meet unanticipated cash requirements, to redeploy cash into other investments expected to outperform  current holdings or to otherwise adjust the portfolio. UNnvestment Reports policyl2018 INVESTMENT POLICY.doc  -2-    3. YIELD - The investment portfolio shall be structured to attain a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. The funds shall be invested in securities that earn a fair return relative to 4. PUBLIC TRUST - All participants in the Village Fire Departnentsinvestment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public confidence in the Village Fire Department's ability to  the risk being assumed.  govern effectively.  SECTION5-F PRUDENCE  The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment, considering the probable safety of their capital as well as the The investment officer, acting in accordance with written procedures, and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, provided that appropriate action is taken to control adverse actions.  probable income to be derived.  SECTION 6-1 ETHICS AND CONFLICTS OF INTEREST  Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the Village Fire Department's investment program. Those persons shall file with the Board of Commissioners and the Texas Ethics Commission a disclosure statement if they have any material or personal interests in any financial institutions with which they conduct business or if related within the second degree by affinity or consanguinity of someone seeking to handle the Village Fire  Deparmenrsinvesmens:  SECTION7-DELEGATION OF AUTHORITY  Authority to manage the investment program as investment officer is hereby delegated to Village Fire Department Administrator. This person shall carry out the established written procedures and internal controls for the operation of the investment program that is consistent with the established investment policy. This person shall be responsible for all transactions undertaken. The investment authority granted to the investment officer is effective until rescinded by the Board of Commissioners. An annual review will be undertaken by an external auditor to assure  UInvestment Reports policyl2018 INVESTMENT POLICY.doc  -3-    compliance with the established investment policy. The audit shall address the following points: (I)custodial safekeeping, (2) written confirmation for telephone transactions for investments and wire transfer, (3) banking service contracts and (4) alateaidpasivy-grame:  SECTIONS-TRAINING  The investment officers shall be required to attend at least one training session within twelve (12) months of assuming duties. This person must attend a training session once every two (2) years and receive ten (10) hours from an approved independent source commencing September 1,2001. The approved independent sources will include any professional organization, such as Texas Municipal League, Government Finance Officers of Texas, etc., an institute of higher  learning or any other governmental entity located within the State ofTexas.  SECTION 9-4 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The Village Fire Department will maintain a list of financial institutions and broker/dealers who are authorized to provide investment services. These are the institutions and broker/dealers who have complied with all applicable rules, laws and regulations and have been certified by the All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply those documents that the Village Fire Department may require. This will include an executed written document that the VILLAGEI FIRE. DEPARTMENT INVESTMENTPOLICT has been received and thoroughly reviewed. It also acknowledges that the financial institutions and broker/dealers have implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the Village Fire Department and qualified financial institutions and broker/dealers. Also required will be audited financial statements, evidence of federal insurance, proof ofNational Association of Securities Dealers (NASD) certification and proofof An annual review of the financial condition and registrations of qualified financial institutions and broker/dealers will be conducted by the Village Fire Department. A current audited financial statement will be required to be on file for each financial institution and broker/dealer At least every five (5) years a Depository shall be selected through the City's banking services  Village Fire Department toj provide investment services.  state registration.  in which the Village Fire Department invests.  procurement process, which shall include a formal request for bids.  U-Investment Reports policyl2018 INVESTMENTFOLICYaRe    SECTION 10- AUTHORIZED INVESIMENTS AND DIVERSIFICATION  Assets of the Village Fire Department may be invested in the following instruments; provided, however, that at no time shall assets of the Village Fire Department be invested in any instrument or security not authorized for investment under the policy, as the policy may from  time to time be amended.  A. Treasury Obligations oft the United States of America.  B. Certificates of Deposits of state and national banks domiciled in Texas, guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations, which have been C. TEXPOOL, a public funds investment pool created under the Interlocal Cooperation Act, TEX. GOV'T CODE ANN., Chapter 791 and the Public Funds Investment Act, TEX. GOV'T CODE ANN., Chapter 2256 to which any political subdivision may delegate, by contract, the authority to hold legal title as custodian and to invest local funds. TEXPOOL will be requested to provide on a continual basis a description of eligible investment securities, a written statement of investment policy and objectives, prohibited investments, diversification guidelines, maximum average dollar-weighted maturity, maximum stated maturity date, operating procedures and any other information that the Village Fire Department may require as well as D. Money Market Funds of state and national banks domiciled in Texas, guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations, which have been  approved by the Village Fire Department.  maintaining a AAA rating.  approved by the Village Fire Department.  SECTION II-DIVERSIFICATION  The Village Fire Department will diversify its investments by security type and institution. With the exception of those investments that are fully insured and collateralized in accordance with state and federal law, no more than fifty (50%) percent of the Village Fire Department's total investment portfolio will be invested in a single security type or with a single financial  institution.  SECTION 12-S SELECTION OF INVESTMENT INSTRUMENTS  Requests for proposals will be solicited on all transactions. Proposals may be solicited orally, in  writing, electronically or by any combination of such methods.  U:Investment Reports policyl20181 INVESTMENT POLICY.doc    SECTION 13-MATURITY: SCHEDULING  Investment maturities for all funds shall be scheduled to coincide with projected cash flow needs, taking into account routine expenditures as well as revenues. Unless matched to a specific cash flow, the Village Fire Department will not directly invest in securities maturing more than two (2) years from the date of purchase unless specific authority is given to exceed that time period. Reserve and other specific use funds may bei invested in securities exceeding two (2) years ifthe maturity of such investments are made to coincide as nearly as practical with the expected use of  the funds.  SECTION 1A-COLLATERALZATION  All financial institutions shall pledge securities and/or provide adequate coverage by FDIC Insurance in sufficient amounts to protect the assets of the Village Fire Department. Pledged securities shall have a market value, at all times, equal to at least one hundred and two perçent (102%) oft the total market value (with accrued interest) of the deposits and/or other investments the Village Fire Department has with each institution which are not one hundred percent (100%) covered by FDIC Insurance. All securities pledged must be approved by the Village Fire  Department.  SECTION 15-SAFEKEEPING  Collateral pledged to secure deposits of the Village Fire Department shall be held in safekeeping by a third party custodian in an institution that is sO designated and approved by the Village Fire Department. The designated institution shall issue a safekeeping receipt to the Village Fire Department listing the specific instrument, rate, maturity and other pertinent information. All security transactions where applicable, will be executed by a delivery Vs. payment (DVP) basis. This ensures that securities are deposited in the eligible financial institution prior to the  release offunds.  SECTION 16-1 REPORTING  The investment offiçer shall submit a quarterly written report to the Board of Commissioners on all investment activities that are purchased, sold and held during that period to satisfy accounting, audit, regulatory, custody and other requirements as stipulated by applicable rules, 1. Description of the investment position of the Village Fire Department on the date of the 2. The report must contain a summary statement of each pooled fund group that states the  laws and regulations such as but not limited to:  report.  Uinvestment Reports policy/2018 INVESIMENTPOLCYae    beginning value, additions and changes to the value during the period and the ending value for 3. The book value and market value of each separately invested asset at the beginning and end  the period.  ofthe reporting period by the type ofasset and fund typei invested. 4. The maturity date ofe each separately invested asset that has a maturity date.  5. The account, fund or pooled group fund for which each: individual investment was acquired. 6. Percentage ofthe total portfolio, which each type ofinvestment represents.  7. Statement of compliance of the Village Fire Department's investment portfolio with the approved Investment Policy, Investment Strategy and relevant provisions of the Public  Investment Fund Act.  SECTION 17-I INTERNAL CONTROLS  An annual independent review of the investment records/porttolio by an external auditor shall be performed. This review will provide internal control by assuring compliance with the Village  Fire Department's policies and procedures.  SECTION 18- INVESTMENT POLICY ADOPTION AND ANNUAL REVIEW The Village Fire Department Investment Policy shall be adopted by resolution of the Board of Commissioners. The investment policy and all other related documentation shall be reviewed annually. At that time, a written report will bej presented tol Board ofCommissioners, for official action, outlining the annual review and providing recommendations, if any, to the investment  policy.  UAlnvestment Reports policy/2018 INVESTMENTI POLICY.doc  -7-    INVESTMENT STRATEGY  The investment strategies for the Village Fire Department Investment Policy shall provide guidelines to achieve the goals ofs safety, liquidity and yield for all investment activity. 1. SAVINGS DEPOSITORY FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. Liquidity shall be assured by investing in appropriate investments and/or by staggering the maturity dates of any other investments taking into account projected cash flow needs, routine expenditures as well as 2. GENERAL OPERATING FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. Liquidity shall be assured by investing in appropriate investments and/or by staggering the maturity dates of any other investments taking into account projected cash flow needs, routine expenditures as well as 3. CAPITAL REPLACEMENT PLAN FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity for these special project funds. Investments should allow for flexibility and unanticipated project outlays. 4. COMPENSATED ABSENCE FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity for these special project funds. Investments should allow for flexibility and unanticipated project outlays. 5. AMBULANCE BILLING FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity for these special project funds. Investments should allow for flexibility and unanticipated project outlays. 6. FACILITY FUND shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity for these special project funds. Investments 7. SHORT TERM PROJECT FUNDS shall have as the primary objective to assure that anticipated cash flows are matched with adequate investment liquidity for these special project funds. Investments should allow for flexibility and unanticipated project outlays.  revenues.  revenues.  should allow for flexibility and unanticipated project outlays.  Unvestment Reports policyl2018 INVESTMENT POLICY.doc    PASSED AND. APPROVED this the 29th day ofNovember: 2017.  Chairman, Board of Commissioners William Johnson  ATTEST:  Secretary, Board of Commissioners  Allen Carpenter  UInvestment Reports policyl2018 INVESTMENT POLICY.doc  -9-    TEXAS PUBLIC: FUNDS INVESTMENT ACT CERTIFICATION BY BUSINESS ORGANIZATION  This certification is executed on behalf of the Village Fire Department (the Investor) and (Business Organization) pursuant to the Public Funds Investment Act, Chapter 2256, Texas Government Code (the Act) in connection with investment transactions conducted between the The undersigned Qualified Representative of the Business Organization hereby certifies on 1. The undersigned is a Qualified Representative of the Business Organization offering to enter an investment transaction with the Investor as such terms are used in the Public Funds 2. The Qualified Representative of the Business Organization has received and reviewed the 3. The Qualified Representative of the Business Organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the Business Organization and the Investor that are not authorized by the Village Fire Department's investment policy, except to the extent that this authorization is dependent on an analysis ofthe makeup of the Village Fire Department's entire portfolio or requires an interpretation of  Investor and the Business Organization. behalfofthel Business Organization that:  Investment Act, Chapter 2256, Texas Government Code, and  Village Fire Department. Investment. Policy furnished by the Investor, and  subjective investment standards.  DATED THIS THE.  DAYOF.  2017  SIGNATURE: TITLE:  BUSINESS ORGANIZATION:  ADDRESS: ADDRESS:  U-Mnvestment: Reports policyl2018 INVESTMENT POLICY.doc  -10-    JOINER ARCHITECIS Village Fire Department  Village Fire Station Additions & Renovations 95% Budget Estimate - Phasing Plan' "Z" with Alternates  November 20, 2019 SUMMARY SHEET L.Soft Costs: Professional Services Project and Construction Manager Services (AGCM) Environmental Site Assessment Asbestos Testing Site Utility and Topographic: Survey Architectural and Engineering Fees Windstorm Certification Accessibility Review & Inspections Construction Material Testing Mech. System Test & Balancing Commissioning Contingency: and Allowance Amounts Owner Project Contingency Permitting Allowance Moving Allowance Cabling Allowance FFE Allowance Phone System Hardware Asbestos Abatement Allowance Other Costs Relmbursables/Printing/Courlering, Electrical, Gas and Data Service Connections Project Acceleration Project Phasing Location Adjustment Factor Date Adjustment Factor Sales Tax Union Wages Davis-Bacon Wages Other Prevailing Wages  Quantity Unit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1  % 2.86%  Total $122,831.66 $0.00 $2,000.00 $3,945.00 $262,500.00 $4,000.00 $2,500.00 $7,000.00 $12,000.00 $8,000.00 $200,000.00 $8,000.00 $25,000.00 $0.00 $80,000.00 $75,000.00 $20,000.00 $2,000.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS  11/20/2019 1    I.S Scope of Work- Phasel A. Demolition, /Site Preparation Demolition Work at/ Annex Building Removal of Radio Tower Remove 70' of Chain-Link Fencing Remove 25' of Wood Fencing Remove Wall to Provide New Door at Dispatch Remove Portion of Wall to Provide New Door at Bay B. Annex Renovation Work New Partition between Dispatch and' Temporary! Dayroom New 2x2L Lay-In Celling at Dispatch New Carpet at Dispatch New Rubber Base at Dispatch New! SCPL Door and! Hardware at Dispatch New SCPL Door and! Hardware at Restrooms New Partitions at Restrooms and Shower Ceramic Tile at Wet-Wall at Restrooms and Shower Ceramic Tile on Floor at Gym Restroom and Shower Ceramic Tile on Floor at Dispatch Restroom New Drywall Celling at Restrooms Temporary Kitchen Buildout including Electric Ranges New" Temporary' Walls to Infill Annex Bay Doors New' VCTF Flooring at Data/911 Closet New Rubber Base at Data/911 Closet Paint Walls Data/911 Closet New 2X2Lay-In Ceiling at Data/911 Closet Toilet Tissue Dispenser Mirrors Soap Dispenser Towel Bar Grab Bar, 36" Grab Bar, 42" L-Shape Grab Bar Folding Shower Seat Shower Curtain & Rod install New HMI Frame and Door at Dispatch Install New HMI Frame and Door at Bay c. Mechanical, Electrical & Plumbing Systems Mechanical Split Unit to serve Dispatch Split Unit tos serve 911 Equipment Closet Modify Existing Unit to Serve Dayroom & Dining Modify Existing Ductwork Routing & Grille Locations New Fixtures at Restroom and Tankless Water Heaters Temporary' Water and Sanitary for Temporary! Kitchen  Quantity Unit Cost per Unit  Total  6,500 1 1 1 1 1 26 280 280 72 1 2 1,100 30 175 85 56 141 1 28 138 54 480 138 2 2 2 1 2 2 1 1 1 1 1 1 1 1 1 1 1  SF $ LS $ 15,000.00 $ 15,000.00 LS $ 550.00 $ LS $ LS $ 850.00 $ LS $ 425.00 $ LF $ SF $ SF $ LF $ LS $ 750.00 $ LS $ 750.00 $ 1,500.00 SF $ LF $ SF $ SF $ SF $ SF $ LF $ SF $ LF $ SF $ SF $ EA $ 225.00 $ EA $ EA $ EA $ EA $ EA $ 175.00 $ EA $ EA $ EA $ 350.00 $ LS $ 1,800.00 $ 1,800.00 LS $ 1,800.00 $ 1,800.00 LS $ 8,000.00 $ 8,000.00 LS $ 8,000.00 $ 8,000.00 LS $ 4,500.00 $ 4,500.00 LS $ 2,500.00 $ 2,500.00 LS $ 12,000.00 $. 12,000.00 LS $_ 3,500.00 $ 3,500.00]  2.00 $ 13,000.00 450.00 $  550.00 450.00 850.00 425.00 742.00 129.60 750.00  60.00 $ 1,560.00 2.65 $ 3.85 $ 1,078.00 1.80 $  Painting  1.20 $ 1,320.00 55.00 $ 1,650.00 6.50 $ 1,137.50 6.50 $ 6.50 $ 4.50 $ 75.00 $ 2,100.00 1.50 $ 1.80 $ 1.20 $ 2.65 $ 300.00 $ 45.00 $ 65.00 $ 75.00 $ 325.00 $ 125.00 $  552.50 364.00 634.50 207.00 97.20 576.00 365.70 450.00 600.00 90.00 65.00 150.00 350.00 325.00 125.00 350.00  LS $ 12,000.00 $ 12,000.00  Plumbing  11/20/2019 2    Electrical  New Generator for Annex Building Power for Temporary Dining and Kitchen Power for Cascade SCBA Fill Station  Existing/R Relocate and Reinstall SCBA Air Compressor- E Existing/R Relocate and Reinstall Alert System Wiring Fire Alarm System Security System (incd. Card reader access) Security System (alarm intrusion) Service Entrance and Switchgear Upgrades New Electrical / Data Outlets and Boxes at Dispatch New! Lighting at Dispatch and Restrooms Upgrade Panels B & Cin Data/911 Closet New Power Pole and Underground Main Feeder Wet Pipe Sprinkler System Modification New Sidewalks to Access" Trailers and Dispatch  1 1 1 1 1 2300 2600 2600 2600 1 1 1 1 1 2600 1180  LS $ 200,000.00 $ 200,000.00 LS $ 3,000.00 $ 3,000.00 LS $ 1,000.00 $ 1,000.00 LS $ 1,000.00 $ 1,000.00 LS $ 1,000.00 $ 1,000.00  SF $ SF $ SF $ SF $  1.90 $ 4,370.00 2.50 $ 6,500.00 1.60 $ 4,160.00 3.00 $ 7,800.00  LS $ 75,000.00 $ 75,000.00 LS $ 5,500.00 $ 5,500.00 LS $ 3,500.00 $ 3,500.00 LS $ 15,000.00 $ 15,000.00 LS $ 48,000.00 $ 48,000.00  H. Life Safety Systems D. Site Paving E. Site Improvements F. Site Utilities  SF $ SF $  3.25 $ 8,450.00 5.50 $ 6,490.00  Sub Total Phasel Design Contingency Adjustment for inflation from Jan.2019 to 2020 Cost of Work Sub Total  492,414.00 $14,772.42 $0.00 $ 507,186.42 $52,500.00 $9,794.51 $32,000.00 $601,480.93 Total 2.50 $ 18,750.00 4.50 $ 11,700.00 2.25 $ 24,300.00  3.00% 0.00%.  Contractors Fees (General Conditions) Contractors Fees (Bonds & Insurance) Contractors Fees (Overhead & Profit) II. Scope of Work- Phase II A. Demolition /Site Preparation Demo of Existing Paving Demo of Exterior Walls Demo of Interior Spaces Demo of Exterior Parapet (at Building Tie-in) B. Earthwork & Foundations Drilled and Pour Piers Excavation & removal from site of soils Select Fill, Average 2' Deep Vapor Barrier Concrete Slab, 5"Thk. Concrete Slab, 8" Thk. Concrete Grade Beams C. Superstructure, /Building Structural Steel Structural Steel Erection  LS 1.75% LS  Total Construction Cost-P Phasel :  Quantity Unit Cost per Unit  7,500 2,600 10,800 1 26 105 540 4100 560 3550 70 4,150 4,150 70  SF $ SF $ SF $  LS $ 6,000.00 $ 6,000.00 EA $ 1,200.00 $ 31,200.00  CY $ CY $ SF $ SF $ SF $ SF SF LF  22.00 $ 2,310.00 18.00 $ 9,720.00 0.75 $ 3,075.00 8.00 $ 4,480.00 10.00 $ 35,500.00 $18.00 $ 74,700.00 $8.00 $ 33,200.00 $75.00 $ 5,250.00]  CY $ 135.00 $ 9,450.00  Exterior Wall 6" Stud Framing /Sheathing /Insulation  11/20/2019 3    Exterior Wall 8" CMU Moisture Barrier at Exterior Wall Masonry' Wainscot (Modular Brick) Masonry at Day Room Addition Insulated Metal Wall Panels 2F Ply! Modified Bit Roofing Metal Decking and Roofl Insulation, 5" Polyiso Treated wood blocking at roof Overhead Doors, 13-0"x14-0"! Ht. Exterior Alum. Storefront' Windows /Doors Individual. Alum Exterior' Windows Exterior Hollow Metal Doors, Frames, Hardware Treated wood blocking at doors/windows Exterior Canopies/Sunshade Mezzanine Stairs/Railing Modification Painting/R Repair of Existing Exterior Plaster Soffits & Parapets D. Interior Construction, / Modifications Interior PLAM Doors, HMI Frames, Hardware Interior Hollow Metal Doors, HMI Frames, Hardware Interior Storefront' Window/Door: Systems Drywall Partitions- Rated walls Drywall Partitions- Non rated walls CMU Partitions - 6" CMU CMU Partitions -8" CMU Frame andi install drywall ceilings Tile Backsplash atl Kitchen Counters Industrial Polished Concrete Sealed Concrete Ceramic Tile (Floor)- Restrooms Carpet LVT1 Tile Walk Off Carpet Entry mats Paint Drywall/ /CMU Walls Paint Drywall Ceilings Paint Exposed Structure 2x2 Layi in Ceiling Tile Visual Display Surface TVI Mounts Waste Receptacle Paper Towel Dispenser Toilet Tissue Dispenser Mirrors Soap Dispenser Towel Bar Grab Bar, 36" Grab Bar,42" L-Shape Grab Bar Folding Shower Seat Shower Curtain & Rod Mop Rack  2,700 3,700 950 700 3,100 4,150 4,150 532 4 250 290 12 190 915 1 1,150 30 7 750 3100 6900 1300 3300 800 120 3800 950 520 1350 3600 2000 250 14600 800 4500 9300 6 4 1 8 8 6 6 6 4 6 6 1 1 4 1  SF SF SF SF SF SF SF LF EA SF SF EA LF SF EA SF  $16.50 $ 44,550.00 $1.25 $ 4,625.00 $20.00 $ 19,000.00 $20.00 $ 14,000.00 $17.75 $ 55,025.00 $11.00 $ 45,650.00 $7.50 $ 31,125.00 $6.00 $ 3,192.00 $12,500.00 $ 50,000.00 $105.00 $ 26,250.00 $95.00 $ 27,550.00 $1,800.00 $ 21,600.00 $3.75 $ $45.00 $ 41,175.00 $8,500.00 $ 8,500.00 $4.50 $ 5,175.00 55.00 $ 41,250.00 7.50 $ 23,250.00 5.25 $ 36,225.00 11.00 $ 14,300.00 12.00 $ 39,600.00 4.50 $ 3,600.00 6.00 $ 5.75 $ 21,850.00 1.50 $ 1,425.00 6.50 $ 3,380.00 9.00 $ 12,150.00 3.85 $ 13,860.00 4.25 $ 8,500.00 8.25 $ 2,062.50 1.75 $ 25,550.00 2.25 $ 1,800.00 2.75 $ 12,375.00 2.75 $ 25,575.00 950.00 $ 5,700.00 150.00 $ 1,200.00 105.00 $ 225.00 $ 1,350.00 300.00 $ 1,800.00 45.00 $ 65.00 $ 150.00 $ 175.00 $ 1,050.00 125.00 $ 350.00 $ 1,400.00 175.00 $  712.50  EA $ 1,450.00 $ 43,500.00 EA $ 2,500.00 $ 17,500.00  SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ EA $ EA $ EA $ EA $ EA $ EA $ EA $ EA $ EA $ EA $ 325.00 $ EA $ EA $ EA $  720.00  Ceramic Tile (Floor)- Lobby, Day Room, Kitchen, etc.  EA $ 250.00 $ 1,000.00 LS $ 10,000.00 $ 10,000.00  Building & Room Signage (Interior ande exterior)  840.00 270.00 260.00 900.00 325.00 125.00 175.00 11/20/2019 4    Fire Extinguishers with Bracket Gear Storage Lockers Floor Leveling E. Casework / Millwork Large Wardrobe /Locker Cabinets at Dorms Solid Surface Countertops Solid Surface Countertops at Bar/Kitchen Base Cabinets Upper Wall Cabinets F. Appliances /Equipment Existing' Vent Hood- Allowance Existing Range Allowance Dishwasher Gear Extractor Drying Cabinet Washer Dryer G. Mechanical, Electrical & Plumbing Systems Mechanical Testing and adjusting Industrial Fans Plumbing Insulation Piping Fixtures Toilets Urinals RRS Sinks Shower Heads- Includes Chemical Shower Decon Shower Counter: sinks Catering Kitchen Sink (Triple) Kitchen Sinks (Double) Utility Sinks Mop Sink Floor Sink  6 32 4600 54 90 23 98 70 1 1 2 1 1 1 1 15550 4 2 12950 15550 15550 7 0 7 5 1 5 0 2 3 2 2 0 1 1 1 18 10 2 1 11 5 7 1 1 4  EA $ 150.00 $ EA $ 650.00 $ 20,800.00 SF $ EA $ 500.00 $ 27,000.00 LF $ LF $ LF $ 225.00 $ 22,050.00 LF $ LS $ 1,500.00 $ 1,500.00 LS $ 1,500.00 $ 1,500.00 EA $ 900.00 $ 1,800.00 LS $ 8,500.00 $ 8,500.00 LS $ 8,500.00 $ 8,500.00 EA $ 1,000.00 $ 1,000.00 EA $ 1,000.00 $ 1,000.00 EA $ 5,500.00 $ 22,000.00 EA $ 8,000.00 $ 16,000.00  900.00  3.50 $ 16,100.00 45.00 $ 4,050.00 55.00 $ 1,265.00 175.00 $ 12,250.00  SF $ SF $ SF $ SF $  0.50 $ 7,775.00 42.00 $ 543,900.00 1.75 $ 27,212.50 9.18 $ 142,749.00  Apparatus Bay Intake and Exhaust System Multiz Zone Heating/ /Venting /Air conditioning (incl  EA $ 2,600.00 $ 18,200.00 EA $ 1,250.00 $ EA $ 1,800.00 $ 12,600.00 EA $ 500.00 $ 2,500.00 EA $ 2,500.00 $ 2,500.00 EA $ 500.00 $ 2,500.00 EA $ 3,000.00 $ EA $ 2,000.00 $ 4,000.00 EA $ 2,200.00 $ 6,600.00 EA $ 1,175.00 $ 2,350.00 EA $ 750.00 $ 1,500.00 EA $ 10,000.00 $ EA $ 16,000.00 $ 16,000.00 EA $ 175,000.00 $ 175,000.00 EA $ 20,000.00 $ 20,000.00 EA $ 750.00 $ 13,500.00 EA $ 1,500.00 $ 15,000.00 EA $ 2,000.00 $ 4,000.00 LS $ 1,000.00 $ 1,000.00 EA $ 400.00 $ 2,800.00 EA $ 6,000.00 $ 6,000.00 EA $ 3,000.00 $ 3,000.00 EA $ 500.00 $ 2,000.00  Electric Water Heater (1- 30Gal) Gas Water Heater (200 Gal) Oil Sand Separator /Sample Well Grease Trap/Sample Well Floor Drains Roof Drain system Circulating Pump Thermal Expansion Absorbers Trap Primer Hose BIB Hose Reels Air Compressor Air Dryer Wall Hydrants  EA $ EA $  100.00 $ 1,100.00 500.00 $ 2,500.00  11/20/2019 5    Electrical Conduit & Wiring Lightning Protection and Grounding Generator Service and Additional Ventilation Alert System Wiring Fire Alarm System Security System (Existing Camera relocation) Security System (incd. Card reader access) Security System (alarm intrusion) Fixtures & Installation Wire Devices &1 Trim Out Ceiling Fans Communications Cabling H. Life Safetys Systems Wet Pipe Sprinkler System Stand Pipe Site Paving Fine Grade and Compact Subgrade Wheel stops at Parking Parking Signage Sidewalks Concrete Curbs J. Site mprovements Chain Link with Privacy slats Pedestrian Gates 3'x7' Concrete Filled Steel Pipe Bollards K. Landscaping & Irrigation Sodding/ /Seeding Landscape Beds Tree Removal Irrigation L. Site Utilities Storm Drainage & Structures Site Storm IV.S Scope of Work- Phase III A. Demolition, /Site Preparation Remove Temporary' Walls at Bay Doors Remove Existing Exhaust System Remove Temporary Kitchen B. Annex Renovation' Work New Carpet at Gym New Rubber Base at Gym New 2x2L Lay-In Ceiling at Gym New Lighting at Gym Paint Gym Mechanical  12950 1 1 12950 12950 1 12950 12950 12950 12950 4 12950 1 12950 12950 600 5 1 3 155 10 160 175 1 10 14700 1 6 1 7500  SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SY $ EA $ EA $ CY $ CY $ LF $ LF $ EA $ 500.00 $ EA $ 250.00 $ 2,500.00 SF $ LS $ 5,000.00 $ 5,000.00 EA $ 1,250.00 $ 7,500.00 LS $ 1,500.00 $ 1,500.00  4.50 $ 58,275.00 1.90 $ 24,605.00 2.50 $ 32,375.00 1.60 $ 20,720.00 3.00 $ 38,850.00 16.00 $ 207,200.00 1.55 $ 20,072.50 2.55 $ 33,022.50 4.75 $ 61,512.50 2.00 $ 25,900.00 8.00 $ 4,800.00 95.00 $ 300.00 $ 125.00 $ 19,375.00 125.00 $ 1,250.00 10.00 $ 1,600.00 18.00 $ 3,150.00 1.75 $ 25,725.00  LS $ 30,000.00 $ 30,000.00 LS $ 35,000.00 $ 35,000.00 LS $ 7,500.00 $ 7,500.00  EA $ 700.00 $ 2,800.00 LS $ 20,000.00 $ 20,000.00  Rerouting of Existing Exterior Electrical Conduits  475.00 900.00  Striping of Parking, ADA Spacing, Directional Arrows, ETC. Conçrete Parking Lot and Drives (8" thick)  LS $ 3,000.00 $ 3,000.00  500.00  SF $  4.25 $ 31,875.00  Quantity Unit Cost per Unit  Total 450.00  1 1 1 280 72 280 1 280 1  LS $ 450.00 $ LS $ 1,500.00 $ 1,500.00 LS $ 2,500.00 $ 2,500.00  SF $ LF $ SF $ SF $  3.85 $ 1,078.00 1.80 $ 2.65 $ 3.85 $ 1,078.00  129.60 742.00  LS $ 2,500.00 $ 2,500.00 LS $ 14,000.00 $ 14,000.00  Raise Existing Mezzanine Structure, Railing, Lighting, Stair  11/20/2019 6    Modify Existing Ductwork & Grille Locations at Gym Annex Bay Intake and Exhaust System  1 2  LS $ 2,000.00 $ 2,000.00 EA $ 5,000.00 $ 10,000.00  Sub1 Total Design Contingency Adjustment for inflation from Jan.2019 to 2020 Cost of Phasel 1& II Work Sub Total  SF 3.00% 0,00%  $193.45  $3,008,093.60 $90,242.81 $0.00 $3,098,336.41 $330,000.00 $59,995.89 $205,000.00 $3,693,332.30 $4,294,813.23 $840,776.66 $5,135,589.89  Contractors Fees (General Conditions) Contractors Fees (Bonds & Insurance) Contractors Fees (Overhead & Profit)  LS 1.75% LS  Total Construction Cost, Phase 1& Total Gonstruction Cost, Phase! 1,1&1 I: Total Soft Costs: Total Project Cost:  DISPATCH EQUIPMENT  Communications Equipment (Dispatch Relocation)  1 1 1 1 1  LS LS H349,p00 LS LS LS  $25,000.00 $150,000.00 $15,000.00 $75,000.00 $75,000.00 $340,000.00  Dispatch Consoles Dispatch Desks Recorder Alert System Encoder  Total DispatehFgupmentcost  POSSIBLE DEDUCTIVE ALTERNATES  Thef following list ofA Alternates arei includedi in thel Total Construction Cost noteda above, and the dollara amount! listed cant bes subtracted from the Total  Construction Cost tor reduce the over-all Total Project Cost  V.S Scope of Work- Alternates A. Day Room Addition Day Room Addition Building B. Entry Signage Obelisk & Canopy Reduction Brick Façade/Graphic: Signage/Reduced Canopy Size C. Annex Improvements Heater Replacement Lighting Replacement  Quantity Unit Cost per Unit  Total  580 1 1 1  SF $ 300.00 $ 174,000.00 LS $ 36,750.00 $ 36,750.00 LS $ 6,500.00 $ 6,500.00 LS $ 3,500.00 $ 3,500.00  Total Deductive Alternates:  $220,750.00  11/20/2019 7    ITEMS THAT COULD BE CHARGED AGAINST REVENUE  MI.Scope of Work- Exterior Temporary! Facilities  Quantity Unit Cost per Unit  Total  A.S Soft Costs:  Temporary! Sleeping Trailer 1 with Restrooms Temporary! Sleeping Trailer 2 with Restrooms Temporary Office Trailer Temporary Truck Tent Temporary' Trailer Erect/ / Removal Temporary Truck" Tent Erect /R Removal Trailer Modifications Purchase: Storage Containers B.C Construction Cost Phasel Temporary Power for Trucks and Ambulances Temporary! Power for Trailers Temporary Alert System Utility Connections to Temporary Trailers Sanitary! Sewer Connections Domestic' Water Connections Electrical Connections Soil Preparation for TemporaryTrailers Stair Access and Ramps to Temporary Buildings Construction Cost Phase III Disconnect Utilities and Remove TemporaryTrallers Grade: Site where TemporaryTrallerst were Located Sub Total Construction Costs Design Contingency Adjustment for inflation from Jan.2019 to 2020 Cost of Work Sub Total  10 10 10 10 1 1 1 3 1 3 1 1 1 1 1 1 1 1  Mths $ 1,550.00 $ 15,500.00 Mths $ 1,550.00 $ 15,500.00 Mths $ 1,250.00 $ 12,500.00 Mths $ 2,900.00 $ 29,000.00 LS $ 10,000.00 $ 10,000.00 LS $ 2,500.00 $ 2,500.00 LS $ 15,000.00 $ 15,000.00 EA $ 2,800.00 $ 8,400.00 LS $ 3,000.00 $ 3,000.00 EA $ 3,500.00 $ 10,500.00 LS $ 2,500.00 $ 2,500.00 LS $ 2,000.00 $ 2,000.00 LS $ 2,500.00 $ 2,500.00 LS $ 3,750.00 $ 3,750.00 LS $ 4,500.00 $ 4,500.00 LS $ 8,500.00 $ 8,500.00 LS $ 7,500.00 $ 7,500.00 LS $ 3,500.00 $ 3,500.00  Total Soft Costs:  108,400.00  $48,250.00 $2,412.50 $0.00 $50,662.50 $7,500.00 $1,017.84 $3,300.00 $ 62,740.34 $ 108,400.00 $ 171,140.34  5.00% 0.00%  Contractors Fees (General Conditions) Contractors Fees (Bonds & Insurance) Contractors Fees (Overhead & Profit)  LS 1.75% LS  Total Construction Cost Exterior TemporaryFadilites: Total Soft Costs (from above): Total Exterior Temporary Facilities:  11/20/2019 8    VFD Project Schedule  Task Name Constraints and Mlestones BoadM  Finish 2.2019  531  Wed 195 Wad52919 Meetings7 Wed628/9 Med62819rdN Meetings8 Wed7B19 Board Meetings9 Wed82819 Wed828/98 BoardA Meetings 10 Wed92s19 9/25 Board Mestings11 Wed osong 10/30 Board Mostings 12 Wed 11/20 Board/Mestings 13 12/18. BoardN Meetings1 14 m20 1222 BoardA Mestings1s 2820 2/26 e Board Meetings 16 3/25 BoardMeetings 17 4/29 BoardMeetings 18 5/27 . Board Meetings1 19 6/24 Board Meetings 20 7/29 Board Meetings21 8/26 Board Meetings22 9/30 . Board Meetings 23 10/28 . Board Mestings2 24 11/25 Board Mestings2 25 12/30 . Boardn Meetings26  Odays zdays Ss Mon Wedsau 42519 109days Sunt 1020115 122620 28days 14days 124/19 12days 216/19 Odays 1218/6 Sun2220 122620 21days 12520 Odays F61320 F41320 F11020 F41/1020 Tuel 1420 Tue11420 Thut Tut3o20 4day Thul /302 Tum2420 TUE2M2D Tue2420 Tue2420 Wed2/1920 Oday Contrect 022120 Odeys Tu2m20 Wed82420 20 Set32820 ays 20 F43/320 F43/1320 F132020 Sat37820 Psugwe Odays Thu3520 Tuseao 7days Thu43020 Thus20 Tue620 Tue6920 ed62420 6521 4d41520 Thu43020 Thu4sozo FAshS20 14days F452121 S4t0521 300days PA5/1520 Wed33121 Odrys Wad33121 30days 21days Thus/321 22 Oday  Owner Providedi lems Designl Team Solicitation! Process Proces Design Phase Schenatie Dusign Designt Divalop50% PipiedMan ager COR Odays Develop CoDocumerts ProedM 95%0 CORview Ddeys Develops 100% CDDoauments Buldingo Comminee 100CDRe Odays  111819 28days Develop $0% CDDocuments 11/19419 11/19 Projectn Manager 50% CDI Review 1244/19 14days % Develops 95* CD Documents 12/4 Projectn Managers 95%0 CDF Review 2/16/18 12days 5 Develop 100% CDD Documents 12/16 Building Committee 100% CDR Review 12/j8ye- Constructiont Documents Boardp Presentation 45diys  Permitting 21daysn Biddingo ofConstruction! Documents 1/3ye First Advertisement 1/10 * Second Advertisement 1/14 7 Pre-bid Conference 1/30 BidOpening 4days BidE Evaluation 2/4 Building Committee 14day % Contract! Nogotiations 2/26,3 Construction Contract Board Presentation 28daysys Relocate VEDtoCityHall 2/27, Noticet to Proceed 28days, Buildout NewD Dispatch 7daykh GHC911- Cabinet MaterialP Procurement 7day GHCS 911- Cabinet Fabrication 7dy GHC911- -Cabinet Installation 90dayk GHC911- -ATRT, Comcast, PS Ughtwave 7days Relocate Dispatch Off Site 6/9 Dispatch Substantial Completion 14days, 3 Dispatch Punch Ust/Final Completion 7daysye MoveinD Dispatch 45days Temporary' Facilities Rentala and Modifications 14days Temporary Fadlities! Installation- Setup 14days % Relocate VFDto Temporary! Fecilitles  Selection Mesting  Primary  GHC Dispatch Tempor Relocata TemporyFadie Domob poray Fedfides 14days Thus1321 FA52821  Setup  14days Demobilize Temporary Facilities 14deyi MinorA Annx ands Site Modificati Additiona andR Renovation Construction 3/31 Substantial Completion 30days h Punch Ust/Final Completion 21daysa MovelnVFD 365 days  300d days  137 One 138 vfdo contractp projects schedule1 11-20-1 19.mpp  Page1  Wed1 11/20/197 7:57 AM    3 Number ofl Incidents 2019  >  - 10  11 LifeThreatening (LT)Fre Incidents Response Time  12 13 14 15  16 %offiret type  firea alarm  Ufe Threatening (LT)E EMSI Incidents  Nati Stand. 6:30 of90% Nati. Stand 10:30 of90% #LTFire NatiStand. 6:50 of90% %of20190 Calls are: Fire Alarms %ofF Fire Calls  Firo EMS Total #LTEMS 1st Resp. Time 158 241 399 106 18 35 53 16  ALS Resp Time  Fire EMS  Bunker Hill Village 114 98 212 38 Hunters Creek Village 228 130 358 48 Piney Point Village 150 115 265 42 Spring' Valley' Village 128 125 253 55  3:04 96% 5:26 100% 8 3:22 100% 3:18 100% 20 3:29 100% 5:30 100% 2 4:24 100% 5:25 100% 15 3:33 100% 5:26 100% 12 2:22 100% 4:32 100% 7 3:22 100% 4:56 100% 64  6:52 75% 54% 46% 47 3:44 100% 40% 60% 56 5:20 50% 34% 66% 9 5:09 80% 64% 36% 93 4:46 100% 57% 43% 85 5:05 85% 51% 49% 43 5:09 82% 56% 44% 333 35%  41% 35% 50% 41% 57% 34%  Hedwig Village Hilshire Village  Houston Totals  165 2 167 961 746 1707 305  Notes: ALLI Response Time categories include fromt ther receipto oft the calla att the Primary! Dipatch to arrival onl location ofther responding units.  Column 1: Reflects thec cities Iisted within the chart.  Column: 2:R Reflects the yeart to date number of" "fire" type calls within eachj jurisdiction. Includes: fires, vehicle collisions, gas! leaks, rescues, treei ini roadways, and others.  Column 3:Reflects the yeart toc date number of"EMS" calls within eachjurisdiction. Column 4: Reflects the yeart to date, totalr number ofa allcalls within eachj jurisdiction.  Column 5: Reflects they yeart toc date, number of" "life threatening EMS" calls within eachj jurisdiction. Includes: heart attacks, strokes, seizures, cardiac arrest, selzures and others.  Column 6, Row A: Reflects the" "National Standard fort total responset timef for lifet threatening EMS Calls of6r minutes 30s seconds. Column 6: Reflects they year to date, first responder's response times fore each jurisdiction. Column7 7, Row A, Reflects the National Standard ofthe percentage ofc calls whicht ther national standard should ber met: 90% Column7 7: Reflects they yeart to date, percentage ofcalls which ther national standard is met during! life threatening! EMScalls. Column 8Row A: Reflects the! National Standard for total response time fori lifet threatening EMS calis fora arrivald ofA Advanced Lifes Support Equipment and Personne!: 10n minutes 305 seconds. Column 8: Reflects the yeart to date, Advanced Life Support equipment and personnel response timef for! lifet threatening calls within each) jurisdiction. Column! 9Row A, Reflects the! National Standard ofthe percentage ofc calls which the ALS standard should ber met: 90% Column9: Reflects they year toc date, percentage ofcalls, which ther national standards Isr met ofA ALS response fore each) jurisdiction. Column 10: Reflects the yeart tod date, number oflife threatening' "Fire Type" calls within eachj jurisdiction. Column 11:R Reflects they year toc date, averaget total response time tof fire type calls within each] jurisdiction. Column: 12:F Reflects they year toc date, percentage oflife threatening firet type calls which meet ore exceed thel National Standard. Column! 13: Reflects they year to date, percentage ofcalls whiche our' "firet type" calls. Column 14:R Reflects they year to date, percentage ofcally whicho our" "EMS" calls. Column 15: Reflects they year to dater number ofFireA Alarms withine each jurisdiction. Column 16: Reflects thep percentage ofi firet type calls which aref frez alarms.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator,  MEETING DATE: November 25, 2019  SUBJECT: Windemere Neighborhood Association  Agenda Item: 3  This agenda item will provide the City Council with the opportunity to discuss the Windemere construction project with representatives from the Windemere Home Owners Association.    City of Houston, Texas, Ordinance No. 2009- 763  AN ORDINANCE AMENDING THE CITY OF HOUSTON BUILDING CODE RELATING TO SIDEWALKS; CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE FOREGOING SUBJECT; PROVIDING FOR SEVERABILITY;  AND DECLARING AN EMERGENCY.  WHEREAS, Chapter 214 of the Texas Local Government Code generally provides that the International Building Code is the standard building code applicable to  buildings int the State of Texas; and  WHEREAS, of the Texas Local Government Code allows municipalities to adopt certain local amendments and local administrative and enforcement provisions for the  International Building Code; and  WHEREAS, the City Council of the City of Houston adopted the International Building Code along with certain local amendments by Ordinance No. 2006-5, and has  subsequently adopted further local amendments thereto; and  WHEREAS, the City Council of the City of Houston desires to adopt additional local amendments to the International Building Code relating to the construction of BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOUSTON, Section 1. That the findings contained in the preamble of this Ordinance are determined to be true and correct and are hereby adopted as a part of this  sidewalks; now, therefore,  TEXAS:  Ordinance.  Section 2. That Item 3 of Section 3110.6 of the volume of the City of Houston Construction Code known as the City of Houston Building Code, as adopted by  Ordinance No. 2006-5, is hereby amended to read as follows:  "3. Construction Standards for Driveways and Sidewalks on Curb-type  Streets (P.W. Dwg. No. 02754-01A)."    Section 3. That Section 3110.8 of the volume of the City of Houston Construction Code known as the City of Houston Building Code, as adopted by  Ordinance No. 2006-5, is hereby amended to read as follows:  "3110.8 Sidewalks. Sidewalks (five feet wide) shall be constructed along all major thoroughfares abutting the property being developed. Sidewalks (five feet wide) shall be constructed along all other public streets abutting  the property being developed where:  1. The property's frontage spans an entire block; 2. Sidewalks exist on any adjacent property;  3. The property has more than 125 feet of total street frontage; or 4. The property is located in an "urban area" designated pursuant to Except as provided by subsection 4, above, sidewalks are not required under this provision when all the following conditions exist: 1. The development is construction of a single family residence, 2. There was previoysly a single family residence on the lot that was 3. The property has been replatted and has not changed the Sidewalks (six feet wide with a clear pedestrian space at least six feet wide and seven and one-half feet high) shall be constructed along all transit corridor streets and type A streets as designated pursuant to Chapter 42 of the City Code and abutting the property being developed. State highways and freeway frontage roads within the jurisdiction also fall within the scope of this requirement, subject to state review required in  Chapter 42 oft the City Code.  demolished number of units.  and    Section 3110.5. Exceptions:  1. The city engineer shall have the authority to modify the requirements of this section to the extent necessary to accommodate the sidewalk when determined that it is technically or otherwise infeasible to comply, such as where there is a lack of public right-of-way or the presence of fire hydrants, mail boxes, utility poles, or other improvements lawfully permitted within the public right-of-way. 2. The city engineer shall have the authority to modify the requirements of this section when the property is situated in a  Editor to insert effective date of Ordinance.  2    planned community in which alternative pedestrian trails or passage ways are provided in lieu of sidewalks. 3. The city engineer shall have the authority to modify the requirements of this section for a single family residence on a vacant lot that has not been replatted and not changed the NOTE: Construction or repairs of sidewalks, driveways, curbs, curb ramps, and gutters shall comply with this chapter, Chapter 40, Article ll of the City Code; Chapter 42, Article IV of the City Code; and the Infrastructure Design Manual of the City Department of Public Works and Engineering. The provisions of this section are cumulative of  number of units.  other sidewalk requirements int this Code."  Section 4. That Drawing 31-3 at the end of Chapter 31 of the volume of the City of Houston Construction Code known as the City of Houston Building Code is hereby amended to read as set forth in Exhibit A, attached hereto and incorporated herein.  Section 5. That if any provision, section, subsection, sentence, clause or phrase of this Ordinance, or the application of same to any person or set of circumstances, is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this Ordinance or their applicability to other persons or sets of circumstances shall not be affected thereby, it being the intent of the City Council in adopting this Ordinance that no portion hereof or provision or regulation contained herein shall become noperative or fail by reason of any unconstrtutionalty, voidness or invalidity of any other portion hereof, and all provisions of this Ordinance are declared to be  severable for that purpose  Section 6. The City Council officially finds, determines, recites and declares that as sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law,  3    Chapter 551, Texas Government Code. Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and  posting thereof.  Section 7. That there exists a public emergency requiring that this Ordinance be passed finally on the date of its introduction as requested in writing by the Mayor; however, in the event that the Mayor fails to sign this Ordinance within five days after its passage and adoption, it shall take effect in accordance with Article Vi, Section 6,  Houston City Charter.  PASSED AND ADOPTED this Aihayo of leet  2009.  APPROVED this 19h day of layt  2009  Bdwlt  Mayor of the City of Houston  Pursuant to Article Vi, Section 6, Houston City Charter, the effective date of the  foregoing Ordinance is  City Secretary  (Prepared by Legal DepDRRAN FAAE (DFM:dfm August 14, 2009) Senior Assistant City Attorney  (Requested by Michael S.Marcotte, P.E., D. WRE, BCEE, Director, Public Works and  Engineering Department) (L.D. File No. 0610600089002)  GILANDIURBAN CORRIDORSIBulding CodelBuilding CodeA Adopting: 20090805 Final.doc  CAPTION PUBLISHSO! Ire DALLY COURT 3A7B: AUG 2 5 2009  REVKEWJ  4    AYE NO  MAYOR WHITE LAWRENCE JOHNSON ADAMS SULLIVAN KHAN HOLM GONZALEZ RODRIGUEZ LOVELL NORIEGA GREEN JONES  :s : COUNCIL MEMBERS  ABSENT DUET 1. CLUTTERBUCK BEINGILL ASAENT  BERT ou PEAON AESENTOUrCE CITY ON PERSONAL BUSINESS BROWN  CAPTION ADOPTED  MAYO17R Rev. 6/24    EXHIBIT A    ORDINANCE 2019.10.28.C  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY RENUMBERING SECTION 10-5, PENALTY TO NOW READ AS SECTION 10-6, AND CREATING A NEW SECTION 10-5, INSTALLATION OF SIDEWALKS, PROVIDING FOR THE REPAIR, REPLACEMENT OR INSTALLATION OF SIDEWALKS FOR NEW CONSTRUCTION OR CERTAIN RENOVATIONS; PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED $500.00 FOR ANY VIOLATION OF ANY PROVISION OF THIS ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN  EFFECTIVE DATE.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT Section 1. The Code of Ordinances of the City of Piney Point Village, Texas is hereby amended by renumbering Section 10-5, Penalty, to now read as Section 10-6, and  VILLAGE, TEXAS:  creating ai new Section 10-5 to read as follows: "Sec. 10-05.-Instalation ofs sidewalks.  Any person who undertakes a new construction project, or a renovation that exceeds fifty percent (50%) of the value on the improvements on the lot, that person shall be required to replace any existing sidewalk on the lot with a new seven foot sidewalk; provided, however, if the construction of a seven foot sidewalk is not possible in the existing available right-of-way, then such person may replace with existing sidewalk with a new sidewalk of matching width. Replacement sidewalks shall be required on the following streets: Piney Point Road, Taylorcrest Road, Beinhorn Road, Blalock Drive, Memorial Drive, Green Bay Road, South Piney Point Road, and San Felipe Road." Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violate any provision of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $500.00. Each day  ofviolation shall constitute a separate offense.  Section 3. In the event any clause, phrase, provision, sentence, or part oft this Ordinance ort the application of the same to any person or circumstance shall for any reason be adjudged    invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared tol bei invalid or unconstitutional, whether therel be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent of such conflict, hereby repealed.  Section 5. This Ordinance shall take effect immediately from and after its passage  and publication of the caption! hereof, as provided by law.  PASSED, APPROVED, AND ADOPTED on first and final reading this  day of  2019.  Mark Kobelan Mayor  ATTEST: Karen Farris City Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AY  MEETING DATE: November 25, 2019  SUBJECT: Discussion Item - Sidewalk Requirements  Agenda Item: 4  This agenda item is ai follow-up from the October 28 meeting discussion regarding sidewalk widths and requirements. Thisi item was tabled during the last meeting and it was the Council's direction to bring this item back for further discussion. David Olson has provided us with a copy ofthe City ofHouston' 's sidewalk ordinance for Council consideration and the proposed  sidewalk ordinance from the October meeting is also included.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AM  MEETING DATE: November 25, 2019  SUBJECT: Temporary Certificates of Occupancy  Agenda Item: 5  This agenda item calls for the City Council to consider the existing Temporary Certificate of Occupancy process. Ordinance 2017.09.25B changed the City's process for Certificates of Occupancy by adding Temporary Certificates of Occupancy to Section 74-1760 ofthe Code of Ordinances. This change allowed al homeowner to occupy their property before the completion of The Temporary Certificate of Occupancy process requires the property owner and' builder to certify in writing that they will be able to meet the requirements ofa certificate of occupancy within 45 days of the issuance of a temporary certificate of occupancy. The property owner and builder also agree that for each day beyond the 45 day time period the property owner will pay Since the Council's approval of Ordinance 2017.09.25B the City has approved eight Temporary Certificates of Occupancy. Two oft these eight properties are currently within the 45 day window that allows the property owner to live in the house before completion of the Certificate of These two houses are located at 301 Hedwig Road and at #5 Memorial Point  all oft the City's requirements for the occupancy of a property.  $2000 a day in liquidated damages for failure to comply with the ordinance.  Occupancy.  Ofthe remaining six houses:  11401 Quail Hollow has exceeded its 45 day time limit and the City is holding the security 11320 Somerland Way exceeded it's deadline by 2 days in 2017. The full security deposit 458 Jan Kelly Lane - exceeded it's deadline by 12 days in 2017. The full security deposit  deposit  was reimbursed to the homeowner. was reimbursed to the homeowner. 11330 Greenbay - did not submit a deposit.  203 Kinkaid 1 met required timeframe and full security deposit was reimbursed to the  homeowners.    454 Blalock Road -1 met required timeframe and full security deposit was reimbursed to the Copies of the previous certificate of occupancy ordinance and the 2017 ordinance amending the  homeowners.  certificate of occupancy ordinance are attached for your review.    ORDINANCE NO. 2017.09.25B  AN ORDINANCE AMENDING DIVISION 6 OF ARTICLE II OF CHAPTER 74 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING SECTION 74-176 IN ITS ENTIRETY AND ADDING A NEW SECTION 74-176, ESTABLISHING REGULATIONS FOR CERTIFICATES OF OCCUPANCY, TEMPORARY CERTIFICATES OF OCCUPANCY, AND RELATED FISCAL SECURITY; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF  VIOLATION; AND: PROVIDING FOR SEVERABILITY.  BEIT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section 1. That Section 74-176 be deleted in its entirety and a new Section 74-176 be  added to Division 6 of Article II of Chapter 74 toj provide as follows:  "Article II.- Administration  ***  Division 6.-Certificate of Occupancy  Sec. 74-176 = Certificates of occupancy or completion, temporary  certificates of occupancy and related fiscal security.  Before occupancy, use or change of use, a certificate of occupancy shall be required upon substantial completion for any of the following: (1) Occupancy and use of a building erected or structurally altered. (2) Change in use of an existing building to a use of a different  classification.  (3) Occupancy and use of vacant land.  (4) Change in the use of land to a use ofa a different classification.  (5) Any change in the use oface conforming use.    (6) A person may file an application with the building official for the installation of gas meters before the issuance of a certificate of  occupancy, provided that:  a. b.  The proposed use or temporary occupancy, ifapplicable, is not hazardous to life, health, or public safety; and The applicant posts fiscal security with the building official equal tot the estimated cost toj perform the installation ofthe gas meter, but ini no event shall exceed $2,000. A qualified professional must provide the city building official with an estimate of the cost, and the building official's approval of the estimate is required. An applicant must post the security  as a cash deposit.  (7) A temporary certificate of occupancy may be obtained if the structure has been completed and the issuance of the final certificate of occupancy is solely dependent upon the successful completion ofall exterior improvements, exterior inspections, and  the building final, provided that:  a.  A preliminary final walk-through has been completed, and successful passage ofs such walk-through confirmed, by two ofthe three following City Officials: the Building Official, the City Administrator, or the Mayor; and The occupancy of the building is not hazardous to life, The structure has successful passed all interior inspections, including completion of the interior final; and The applicant posts fiscal security with the building official in the amount of $25,000.00. An applicant must post the The property owner and builder affirm, in writing, that the property will be able to receive a Certificate of Occupancy within 45 days ofthe issuance oft the Temporary Certificate ofOccupancy. Furthermore, the property owner and builder agree that for each day beyond the 45 day time period, the property owner will pay $2,000 a day from the fiscal  b. C. d.  health, or public safety; and  security as a cash deposit; and  e.    security as liquidated damages for failure to comply with  the terms oft this Section.  (8) The city shall return any remaining fiscal security, if any, to the applicant if the building official determines that the applicant has obtained a certificate of occupancy; provided, however, if the building official determines that an applicant has breached the obligations secured by the fiscal security, such fiscal security shall be paid to the city as liquidated damages. The applicant is liable to the city for any costs incurred by the city that exceed the amount  of fiscal security."  Section 2. Any person who shall ayRkRea, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each day of violation shall  constitute a separate offense.  Section 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or  more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the extent  of such conflict, hereby repealed.  PASSED, APPROVED, AND ADOPTED on first and final reading this 25 th day of  September, 2017.    Mark Kobelan Mayor  FK  ATTEST:  PON *   hiunfmo Karen Farris City Secretary    11/11/2019  Piney Point Village, TX Code of Ordinances  Sec. 74-176.-Ceruficates of occupancy or completion.  Before occupancy, use or change of use, a certificate of occupancy or completion shall be required  upon substantial completion for any of the following:  (1) Occupancy and use of a building erected or structurally altered. (2) Change in use of an existing building to a use of a different classification. (4) Change in the use of land to a use of a different classification.  (3) Occupancy and use of vacant land.  (5) Any change in the use ofac conforming use.  (6) A person may file an application with the building official for the installation of gas meters before the building or structure is finished, provided that:  a. The proposed use or occupancy is not hazardous to life, health, or publicsafety;  and  b. The applicant shall post fiscal security with the building official.  (7) The amount of fiscal security posted by an applicant shall equal the estimated cost to do the work for which the fiscal security is required, but in no event shall exceed $25,000.00.. A qualified professional must provide the city building official with an estimate of the cost, and the building official's approval oft the estimate is required. An (8) The city shall return the fiscal security to the applicant if the building official determines (9) Fiscal security shall be forfeited if the building official determines that an applicant has breached the obligations secured by the fiscal security. The city shall pay the balance of the fiscal security, if any, to the applicant. The applicant is liable for the cost that  applicant must post the security as a cash deposit. that the applicant has obtained a certificate of occupancy.  exceeds the amount of fiscal security, if any, to the city.  (Ord. No. 647,57.6, 6-25-84; Ord. No. 945, 7-24-06)  1/1    City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 OUSTON.TA763-1523  TELEHONE (713)782-0271 FAX (713)782-0281  October 24, 2019 Marcelo and Guilianna Oliveira 51 Memorial Point Piney Point Village, Texas 77024 RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000: fiscal security posted to the City will: serveasasecurity to the City that the following items will be completed no later than the end oft the day, December 7,2019:  occupancy of5 Memorial Point before the completion of the final City checklist.  MVWA Cleanout Inspection Tree Final AC's to be screened Driveway Final Drainage Final  Fence Final Deck Final Pool Final Tree Final Final As-Built Topo  Failure to comply with or complete any item on the City's checklist for occupancy by the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 per By signing below you are acknowledging that you have requested and been given a Temporary Certificate ofOccupancy and failure to perform as agreed will result in the revocation of the Temporary Certificate of  day, to be taken from the posted security.  Occupancy. Sincerely, 22K  City Administrator City of Piney Point Village  Agreed: Marcelo Oliveira Owner MarA5  Agreed: Guitiammar@liveire, Owner Guitiayg palcadimg.  GIULIANA NAKASHIMA  Agreed: Robl Ryan, Builder  4    City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 HOUSTON.TX770631523  TELEHONE (713)782-0271 FAX (713)782-0281  October 23,2019 Stuart and Tammy Spence 301 Hedwig Road Piney Point Village, Texas 77024 RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000 fiscal security posted to the City wills servea asasecurity to the City that the following items will be completed no later than the end of the day, December 6,2019:  occupancy of301 Hedwig Road before the completion of the final City checklist.  Drainage Final Final As-Built Topo  Failure to comply with or complete any item on the City's checklist for occupancy by the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 per Bys signing below you are acknowledging that you have requested and been given a Temporary Certificate ofOccupancy and failure to perform as agreed will result in the revocation of the Temporary Certificate of  day, to be taken from the posted security.  Occupancy. Sincerely, R City Administrator City of Piney Point Village Agreed: Stuart Spence, Owner Agreed: Tammy Spence, Agreed: Blake Kahanek, Builder  -  a    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713)782-0271 FAX(713)72-0281  January3,2019 Jeff Drda and Gina Drda Pineyl Point Village, Texas 77024 RE: Temporary Certificate ofOccupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000 fiscal securityposted to the City willserve asasecurity to the Cityt that the following items will be completed no later than the end oft the day, February 19, 2019:  occupancy of11401 Quail Hollow before the completion of the final City checklist.  Interior House Final Accessory Structure Final Irrigation Final Sport Court Final Turf Final Fence Final Drainage Final Tree Final Final As-Built Topo Final  2Outdoor Landscape Lights - Pool and Sport Court  Memorial Village Water Authority Approval on Clean Out Inspection  Failure to comply with or complete anyi item on the City's checklist for occupancy! byt the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 per By signing below you are acknowledging that youl have requested and been given a' Temporary Certificate ofOccupancy and failure toj perform as agreed will result in the revocation oft the Temporary Certificate of  day, to be taken from the posted security.  Occupancy. Sincerely, RIKK Roger Nelson City Administrator City of Piney Point Village Agreed:. Jeff Drda, Agreed: Ginal Drda, Owner  Pa  Agreed: Brian' Thompson, Builder 2    Acct #. 1O-2404 Entered DISAAE Posted Trans Code: 2510 Incode Property Address: 11401 Quail Hollow Lane Contact Phone Number:  Check Refund Requesbct # Temp Certificate of Occupgpeked  gaisOd)  Date Request: 10/08/2019 Original Check Date: 01/04/2019 Permit #: Original Fundiew P#1 16-00877-01 Incode P#16654 Builder Contact Name: Cyndi Robinson w/ Thompson Custom Homes  Check Request Amount: $25,000.00 Original Check Processed Date: 01/04/2019 Applicant Name: Custom Homes  Cyndi Robinson w/ Thompson Cyndi (405)517-8761  Original Resident Address: Jeffrey and Gina Drda 119) Willowend Drive Houston, Texas 77024  Notes: Resident paid by. personal check the $25,000.00 temp certificate of occupancy. However, the timing on the completion of this project has exceeded the allowable time period. Completion date as noted: 02/19/2019. Thet final as built topo was approved on: 09/04/2019 Permit Number: Original Permit Numbers Original Fundview P# 16-00877-01 Incode P#16654  Builder Phone & E-Mail; Cyndi w/ Thompson Custom Homes (405)5 517-8761 Cell (832)337-01971 Office crobinsonePthompsoncusomhomescom Original Receipt Transaction Receipt: #00014742 Trans: #1 110.0000 Term: 998 Ref: Ck#5257 Date: 01/04/2019 Time: 10:16 A.M.  Resident E-Mail, Phone & Address Jeff and Gina Drda 11401 Quall Hollow Lane Houston, Texas 77024  Notes; attached See the check and receipt.  Make Checki Payable: trestons,  Jeffrey DEDA  gaiha  copy of the  401 Qoail Hlswb HoNsnTKmop4  Check Date: Check Number:  Account Number: Approved By: Cheçk Refund Amount $25,000.60 3 Tempeus Deposit Certofoccup  Requested by: Annette Arriaga  Last Updated;02.07.2014    City of Piney Point Village  7676' WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  August 22, 2018 Neil and. Jennifer Wizel 203 Kinkaid Piney Point Village, Texas 77024 RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000 fiscal security postedt tot the Ciywilsneasassurily tot the City that the following items will be completed no later than the end oft the day,October5,2018:  occupancy of203 Kinkaid before the completion oft the final City checklist.  Tree Final Drainage Final Pool Final Decking Final Generator Final Cabana Final Memorial Village Water Authority Final 207 Kinkaid Re-Established  Final As-Built' Topo Drainage Approval  Failure to comply with or complete any item on the City's checklist for occupancy by the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 per By signing below you are acknowledging that you have requested and been given a' Temporary Certificate ofOccupancy and failure to perform as agreed will result in thet revocation oft the' Temporary Certifiçate of  day, to be taken from the posted security.  Occupancy. Sincerely, HE Roger Nelson City Administrator City of Piney Point Village Agreed: Neil Wizel, Owner C Agreed: Jennifer Wizel, Owner Agreed: Kenneth French, Builder/  Lcw    Check Refund Request  (Temp Cert of Occupancy Deposit)  Date Request: 10/15/2018 Original Check Date: 08/13/2018 Permit #: (Fundview) P#1 15845  Check Request Amount: $25,000.00 08/13/2018 Applicant Name: Builder Abercrombie Builders  Trans Code: Incode 203 Kinkaid Contact Phone Numberss Kenneth French (281)960-1239  Original Check Processed Date: Property    Builder Name & Address: Abercrombie Custom Homes 730 N Post Oak Road Suite 110 Houston, Texas 77024 Builder E-Mail; KennethFrench emehneabulcerinc-com  Original Resident Address:  Notes: .  Builder paid the gas meter depoist  Resident E-Mail, Phone & Address Neil A. Wizel 600 Travis, Suite 6000, Houston, TX77002 D: +17138217148 F:+1713 821 7158 wzelofistreserve.com www.frstreserve.com Notes;  Permit Number: Original Permit Numbers  Managing Director I First Reserve Incode P# 15845  Original Receipt Transaction Incode Receipt: 00013478 Trans: #110.0000 Gas Meter Term: 998 Ref: Ck# 56113 Time: 10:44a.m. Date: 08/13/2018  Make Check Payable:  See the attached copy of the Abercrombie Builders  check and receipt. House completed on time  730 N Post Oak Road, Suite 110 Houston, Texas 77024  Check Date: Check Number:  Account Number: Approved By: Check Refund Amount $25,000.00 Temp Cert of Occ Deposit  Requested by: Annette Arriaga    DRAIN OTHER PERMIT  PERMIT #: 15844 SUBDIVISION: NEIGHBORHOOD: ZONING FLOOD ZONE BUILDING CODE: OWNER: ADDRESS PHONE 1: PHONE: 2: CELL#: EMAIL: HOA STATUS: NAME: PHONE#: NOTE 1:F FINAL AS, BUILTTOPOAPPRV NOTE 2:0N/10.03.2018 FEE CODE DRAIN OTH  PERMIT DATE: 10/05/2018  EXPIRES: LOT#: BLK#: TRACT: HCAD#: SETBACKS: ADDRESS: PHONE 1: PHONE: 2: CELL: EMAIL:  4/03/2019 4 2 7847,MAP FACET 5057D 0901130000004 FRONT REAR 730 N. Post Oak Road Houston TX 77024 713-680-2424  PROJECT, ADDRESS: 203 KINKAID SCHOOL DR  7847 NIELWIZEL 203KINKAID: SCHOOL DRIVE HOUSTON TX 77024  RIGHT LEFT  CONTRACTOR: ABERCROMBIE BUILDERS INC  EST. VALUE: $ 500.00  DESCRIPTION DRAINAGE OTHER  AMOUNT $500.00 $500.00  TOTAL  IMPORTANTA MESSAGE  No use ofiany building is permitted without a Certificate of Occupancy.Including the storage of any items. Use of the building prior to issuance of a Certificate of Occupancy will require the gas and electric to be terminated, not excluding other Iti is understood and acknowledged that any landscaping or site improvements performed in addition to the permitted drainage plan must adhere to the permitted drainage plan. If suchl landscaping or site improvements do not adhere to the permitted drainage plan and are significantly different than the permitted drainage plan, a Certificate of Occupancy will NOT be issued. In the event landscaping or site improvements are performed which arel in conflict with the permitted drainage plan, then such landscaping and site improvements shall be changed to adhere to the permitted drainage plan, or a new drainage plan must be submitted and approved prior to a Iti is the builder'slowner of the propenysresponsbiy, to make sure that the project job site is cleaned and maintained during the Iti is the! buildersowner of the properysresponsibily tor make suret that all building materials and construction debris is secured during Appijcant hereby certifies that all provisions of the Building Laws and Ordinances will be complied with and that all  penalties. NO WORK ALLOWED ON SUNDAYS.  Certificate of Occupancy beingi issued. construction, process. severe weather and extreme winds. staléments made are trugandcorrect A  OFF PROPERTY  Dafe  BE  PRINT OF SIGNATUREC ACKNOWIEDGEMENT ANNETTE ARRIAGA PERMIT APPROVEDBY:  Tathiacg  Contractor Work Hours Monday through Friday: 7:00/ AMt to 7:00 PM Saturday: 8:00A AM to 6:00PM NO WORK ALLOWED ON SUNDAYS!  Paoe 1nf1    CITV OF PINEY POINT VILLAGE 713-782-0275 REC#: OPER: AA TERM: 998 REF#: CK#56113  00013478 8/13/2018 10:44 AM  TRAN: 110.0000 GAS METER DEPOSIT ABERCROMBIE BUILDERS 730 N POST OAK ROAD 25,000.00CR Gas Meter Deposit TENDERED: 25,000.00 CHECK APPLIED: 25,000.00- CHANGE: Payments can be made online m.cityefplnepoint.cn  0.00    ABERCROMBIE CUSTOM HOMES, L.P. PH.713680-2424 730N. POST OAKROAD, SUITE 110 HOUSTON,TEXAS 77024  TEXAS GULFBANK,NA 200W.2ND FREEPORT,TEXAS 77541 979-233-4401 88-1548/1131  CHECK NO. 56113  PAY ORDEROF  TOTHE Twenty-Five Thousand and 00/100 Dollars  DATE Aug 13, 2018  AMOUNT 900.00  CITY OF PINEY POINT VILLAGE 7676 WOODWAY DR SUITE 300 HOUSTON, TX 77063  2 UTHORIZED SIGNATURE  Meb 203 llinkeud 056113  Dis  113115484:  7000700807    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713) 782-0271 FAX (713)782-0281  CITY OF PINEY POINT VILLAGE  Certificate of Occupancy  THIS FORM WASE PRINTED ON 10/05/2018 203 KINKAID SCHOOL DRIVE  This Certificate issued pursuant to the requirements of the Standard Building Code certifying that at the time ofissuance, this structure wasi in compliance with the various ordinances oft the  Jurisdiction regulating building construction or use.  PROJECT#: 15845 PROJECT#. 16-00559-01 FUNDVIEW  OCCUPATION TYPE: NEW SINGLE  FAMILY HOME  PROPERTY OWNER: NIEL ALAN & JENNIFER L. WIZEL  BUILDER/CONTRACTOR NAME: ABERCROMBIE BUILDERS INC  PROJECT COMPLETION DATE: October 5, 2018  dwte (APPROVED: BY) Annette R. Arriaga  195,2018 DATE  lemaqu  Director ofl Planning, Development & Permits    5R  October 3, 2018 Mr. Mario Colina Probstfeld & Associates 515 Park Grove Drive, Suite 102 Katy, Texas 77450 Re: On-Going Services  As-Built Review of203 Kinkaid School Dr-s Second Submittal  Piney Point Village, Texas HDR. Job No. 18-004A  Dear Mr. Colina:  We are in receipt of the As-Built Drainage Plan for the above referenced address, dated 9/18/18. Based on1 the submitted elevations, as well as your review and statement that the plan conforms to the approved drainage plan, the City interposes no objection to the as- built drainage plan. Please note, this does not necessarily mean that the entire plans, including all supporting data and elevations, have been completely checked and verified. However, the plan is signed, dated, and sealed by both a Professional Land Surveyor and aP Professional Engineer, both of which are registered to practice in the State of Texas, which therefore conveys their professional responsibility and accountability. Please contact Ms. Annette Arriaga with the City of] Piney Point Village at 713-782-0271  to obtain your approved As Built plan.  Sincerely, HDR Engineering, Inc. pE Joseph Moore, P.E., CFM City Engineer  Cc: Annette. Arriaga - City ofPiney Point Village  hdrinc.com 4828 Loop Central Drive, Suite 800 Houston, Texas 77081 T713-622-9264 F713-622-9265 Texas Registered Engineering FirmF F-754    City of Pimey Point Village  7676 WOODWAY DR., SUITE: 300 HOUSTON, TX 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  May 5,2018 Mark and Kelly Gabrisch 13300 Greenbay Piney Point Village, Texas 77024 RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature beldw indicates that you! havé agreed to complete all City requirements within the next 45 days. Specifically,yout are agreeing that the $25,000 fiscal security posted tot the City wills servea asasecurity to the City that the following items will be completed no later than the end of the day,June 18,2018:  occupancy of13300 Greenbay before the completion oft the final City checklist.  31330 Gucrybul  Tree Final Fence Final  Final As-Buill Topo Drainage. Approval  Memorial Village Water Authority Final Clean Out Inspection  Failure to comply with or complete any item (other than the Fence Final) on the above checklist for occupancy byt the agreed upon time will result int the Cityrevoking the Temporary Certificate ofOccupancy The issue with the height of the back fencc will be determined by the Board of Adjustment on June 14, 2018.Ifthe Board of Adjustment denies your request for a variance, you willl have 14 days to comply with the Board's decision regarding the fence. The Temporary Certificate of Occupancy will remain in effect and failure to comply with changes to the back fence will result in the levying ofat fine of$2,000 per day, Bys signing below you are acknowledging that you have requested and been given a Temporary Certificate ofOccupancy and failure to perform as agreed will result in thc revocation of the' Temporary Certificate of  and levying ai fine of $2,000 per day, to bc taken from the posted security.  to bc taken from the posted security, beginning. June 29, 2018.  Occupancy. Sincerely, RWE Roger Nelson City Administrator City of Piney Point Village Agreed: Mark Gabrisch, Owner Agrecd: Kelly Gabrish, Owner, Agreed: Brian Thompson, Builder R  5-2-18    Check Refund Request  (Temp Cert of OccupancyDeposit)  Date Request: 08/21/218 Original Check Date: Permit #: (Fundview) P#1 16-00271-01  Check Request Amount: $25,000.00  Trans Code: Incodé  Original Check Processed Date: Pyoperty Address:  /11330 Greenbay Road Contact Phone Number: (832) 327-0197 office (405)517-8761cell  Applicant Name: Cyndi Robinson Thompson Custom Homes Original Resident Address:  Builder Name & Address: Cyndi Robinson 1414 Woodvine Houston, Texas 77055 (832)327-0197 Builder E-Mail; CYNDI ROBINSON Thompson Custom Homes E: yndiqthompsoncustomhomes.com  Notes:  M Opobit was Suowrttd fi His pojecti diadlieleas do19.18, Permit Number: Original Permit Numbers Incode P# 15731 Fundview P#16-00271-01  Resident E-Mail, Phone & Address  a56p  Original Receipt Transaction Incode Receipt/Trans #110 Term: 998 Ref: Ck# 36999 Time: 02:40PM Date: 12/27/2017  Notes;  Make Check Payable: 1414 Woodvine Houston, Texas 77055 Account Number: Approved By:, Chack Refuyid Amount $25,000.poTempi Cert of Occ Deposiy  See the attached copy oft the Thompson Construction  check and receipt.  Check Date: Check Number:  Requested by: Annette Arriaga  Modesporit 495 Submtto w Hetny  Last Updated;02.07.2014  Colo.    City of Piney Point Village  7676 WOODWAY DR., SUITE: 300 HOUSTON, TX77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  CITY OF PINEY POINT VILLAGE  Certificate of Occupancy  THIS FORM' WAS PRINTED ON 8/13/2018 11330 GREENBAY STREET  This Certificate issued pursuant to the requirements of the Standard Building Code certifying that at the time ofissuance, this structure was in compliance with the various ordinances oft the  Jurisdiction regulating building construction or use.  PROJECT#: 15731 PROJECT#: 16-00271-01  OCCUPATION TYPE: New Single  Family Home  PROPERTY OWNER: MARK & KELLY GABRISCH  BUILDER/CONTRACTOR NAME: THOMPSON CUSTOM HOMES  PROJECT COMPLETION DATE: August 13, ,2018  dvl dmaga  08/13,201F DATE  (APPROVED! BY)    HR  June 18, 2018  Mr. Albert A. Syzdek, Jr., P.E. Probstfeld & Associates 515 Park Grove Drive, Suite 102 Katy, Texas 77450 Re: On-Going Services  As-Built Review of11330 Greenbay St - Second Submittal  Piney Point Village, Texas HDR Jobl No. 18-004A  Dear Mr. Syzdek:  We are in receipt of the As-Built Drainage Plan for the above referenced address, dated 6/8/18. Based on the submitted elevations, as well as your review and statement that the plan conforms to the approved drainage plan, the City interposes no objection to the as- built drainage plan. Please note, this does not necessarily mean that the entire plans, including all supporting data and elevations, have been completely checked and verified. However, the plan is signed, dated, and sealed by both a Professional Land Surveyor and al Professional Engineer, both of which are registered to practice in the State of Texas, which therefore conveys their professional responsibility and accountability. Please contact Ms. Annette Arriaga with the City of Piney Point Village at 713-782-0271  too obtain your approved As Built plan.  Sincerely,  HDR Engineering, Inc. Eh Joseph Moore, P.E., CFM City Engineer  Cc: Annette Arriaga - City of Piney Point Village  hdrinc.com  4828 Loop Central Drive, Suite 800 Houston, TX 77081-2220 T(713)622-9264 F(713)622-9265 Texas Registered! Engineering Firm F-754    City of Piney Point Village  7676 WOODWAY DR., SUITE: 300 HOUSTON, TX: 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  November 30, 2017 Steven and Laura Bender 454 Blalock Road Piney Point Village, Texas 77024 RE: Temporary Certificate ofC Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: Jare: agreeing that the $25,000 fiscal security posted tot the City will serveasasecurity to the City that the following items will be completed no later than the end oft the day,lanuatyl4,2018:  occupancy of454 Blalock Road before the completion oft the final City checklist.  TreeFinal V Final As-Built' Topo Drainage. Approval Drainage Final Energy Conservation Final Pass Repdy Elevator) Final Certificate V Village Fire Department Job Card-/  Memorial Village Water Authority Final Clean Out Inspection  Failure to comply with or complete any item on the City's checklist for occupancy by the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 per By signing below you are acknowledging that you have requested and been given a Temporary Certificate of Occupancy and failure to perform as agreed will result in the revocation oft the Temporary Certificate of  day, to be taken from the posted security.  Occupancy. Sincerely, PKE Roger Nelson City Administrator City yofPiney Point Village Agreed: Steven Bender, Owner Agreed: Laura Bender, Agreed: Brian Thompson,  RE    Check Refund Request  (Temporary Certificate of Occupancy Deposit)  Date Request: 01/17/2018 Original Check Date: 11/28/2017 Permit #: P# 15266 Builder Name: Thompson Custom Homes  Check Request Amount: $25,000.00 11/29/2017 Applicant Name: Orig Resident Address: 6261 Del Mont Drive Houston, Texas77057-3519 Resident E-Mail, Phone & Address 1414 Woodvine Houston, Texas 77055 (832)327-0197  Trans Code: Incode  Original Check Processed Date: Property Address:  454 Blalock Road Contact Phone Number:  Notes:  Resident Paid the temporary certificate of occupancy deposit dadiwuas 01.14.2018  Builder E-Mail;  EnalasbpiH  Transaction Permit Number: hopo Receipt Number #11234 Cumplebel (M  crobinson@thompsoncustomhomes.com Thompson Custom Homes  ol03.2018  Original Receipt Transaction Receipt #11234 Term:9 998 Time: 11:26a.m. Date: 11/29/2017  Notes; see the attached copy Make Check Payable:  of the check and receipt. Resident has complied with the terms of the cert of OCC. Check Date: Check Number:  Steven Bender 454 Blalock Road Houston, Texas 77024 Account Number: Approved By: Check Refund Amount $25,000.00  Requested by: Annette Arriaga  Last Updated;02.07.2014    CITV OF PINEY POINT VILLAGE 713-782-0275 REC#: 00011234 11/29/2017 11:26 AM OPER: AA TERM: 998 REF#: CK#1525 TRAN: 110.0000 GAS METER DEPOSIT STEVEN BENDER 25K DEPOSIT FOR TEMP CERT OCCUPANCY Gas Meter Deposit TENDERED: 25,000.00 CHECK APPLIED: 25,000.00- CHANGE: Payments can be made online ww.ditydfpineypolnt.cm  25,000.00CR  5  0.00  e    :.  ER  January 3, 2018 Mr. Arivinder Singh Riar Nexgen Engineers, LLC 5600NW Central Dr, Suite 221 Houston, TX 77092 Re: On-Going Services  As-Built Review of454 Blalock Rd. - Second Submittal  Piney Point Village, Texas HDR. JobNo. 18-004A  Dear Mr. Riar:  We are in receipt of the As-Built Drainage Plan for the above referenced address, dated 12/19/17. Based on the submitted elevations, as well as your review and statement that the plan conforms to the approved drainage plan, the City interposes no objection to the. as-built drainage plan. Please note, this does not necessarily mean that the entire plans, including all supporting data and elevations, have been completely checked and verified. However, the plan is signed, dated, and sealed by both a Professional Land Surveyor and al Professional Engineer, both of which are registered to practice in the State of Texas, which therefore conveys their professional responsibility and accountability. Please contact Ms. Annette. Arriaga with the City of] Piney Point Village at 713-782-0271  to obtain your approved As Built plan.  Sincerely,  HDR Engineering, Inc. 7 Joseph Moore, P.E., CFM City Engineer Enclosures  cc: Annette Arriaga = City ofl Piney Point Village  hdrinc.com  4828 Loop CentralD Drive, Suite 800 Houston, TX 77081-2220 T(713)6 622-9264 F(713)622-9265 Texas Registered Engineering Firm F-754    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713) 782-0271 FAX (713)782-0281  CITY OF PINEY POINT VILLAGE  Certificate of Occupancy  THIS FORM WAS PRINTEDON 1/05/2018 454 BLALOCK ROAD  This Certificate issued pursuant to the requirements oft the Standard Building Code certifying that at the time ofissuance, this structure was in compliance with the various ordinances oft the  Jurisdiction regulating building construction or use.  PROJECT#: 15266  P#16-00125  OCCUPATION TYPE: NEW SINGLE  FAMILY  PROPERTY OWNER: STEVEN BENDER  BUILDER/CONTRACTORNAME: THOMPSON CUSTOM HOMES  PROJECT COMPLETION DATE: January 5,2 2018  Ct (APPROVEDI BY) Annette! R. Arriaga  01053018 DATE  Gnia  Director of Planning, Development & Permits    (2deys 0  City of Piney Point Village  7676 WOODWAY DR., SUITE: 300 HOUSTON, TX77063-1523  TELEPHONE (713)782-0271 FAX(713)782-0281 S  December 8, 2017 James and Michelle Mouton 11320 Somerland Way Piney Point  Texas Village, 77024  RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing: your occupancy of11320 Somerland Way before the completion of the final City checklist. Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000 fiscal security posted tot the City will serveasasecurity to the City that the followingi items willl be completed no later than the end oft the day,lanuary22,2018:  Tree Final Cuny skh 1 Final As-Built Topo Drainage Approval Energy Conservation Final Pass Report  Drainage Final Pool Final Driveway.Final Fence Final  Memorial Village Water Authority Village Fire Department Job Card  Out Inspection  &  Failure to comply with or complete anyi item ont the City's checklist for occupancy by the agreed upon time will result in the Cityrevoking the Temporary Certificate of Occupancy and levying a fine ofs $2,000 per By signing below you are acknowledging that you have requested andl been given a Temporary Certificate ofOccupancy and failure top perform as agreed will result int the revocation oft the' Temporary Certificate of  day, to bet taken from the posted security.  Occupancy. Sincerely, Fllle Roger Nelson City Administrator City ofl Piney Point Village Agreed: James Mouton, Owner Agreed: Michelle Mouton, Owner Agreed: Brian Thompson, Builder      Check Refund Request  (Temporary Certificate of Occupancy Deposit)  Date Request: 03/19/2018 Original Check Date: 09/21/2017 Permit #: (Fundview) P# 16-00791-01  Check Request Amount: $25,000.00 12/18/2017 Applicant Name: Mouton  Trans Code: Incode  Original Check Processed Date: Property Address: (Resident) James and Michelle Builder (405)517-8761  11320 Somerland Contact Phone Number: Way  Lane  Builder Name: Thompson Custom Homes 1414 Woodvine Drive Houston, Texas 77055  Orig Resident Address: James and Michelle Mouton 11320 Somerland Way Lane Houston, Texas 77024  Notes: for  Acheck was placed with the temporary certificate of occupancy te dodliv was 0l.aa?018 final asbuilk/typo 04Pp-solw 0la4.21s *doys. Transaction Permit Number: Receipt Number # 00011355  city  Builder E-Mail; Cyndi Robinson  Resident E-Mail, Phone & Address  robinsonethompsoncustomhomes.com No e-mail address listed  Original Receipt Transaction Receipt #00011355 Term: 998 Ref: Ck#6856 Time: 01:31 p.m. Date: 12/06/2017  Notes; see the attached copy Maké Check Payable:  of the check and receipt.  James Al Mouton 11320 Somerland Way Lane Houston, Texas 77024 Account Number: Approved By: Check Refund Amount $25,000.00Temp Cert of Occp  Check Date: Check Number:  Requested by: Annette Arriaga Last Updated;02.07.2014    9FB1-455151850900 BEP DO00EI!: VW j9Mogws 02214 Gy  Bupyues quaweseuew yeom 0 BEVTIOG, Qaa 19 SIELI XocuIpst 9989  s Coba f cspp  S2DOOLIINHOY eoewvyoyueg 174 Pn AFICEC  Tviot AE S A SELO OLAYG  ST  L1-221  DIZLZOLLXL NOISNOH H@ 1SHOI HYIHE 1108 NOIAON 3TTHOIW NONOW! V SEWVC  CINY YOFF PINEY POINT VILLAGE 713-782-0275 REC#: 00011355 12/06/2017 1:31 PM OPER: AA TERM: 998 REF#: CK#6856 TRAN: 110,0000 GAS METER DEPOSIT JAMES A MOUTON REF 11320 SOMERLAND WAY LANE TEMP-CO Gas Meter Depdsit TENDERED: 25,000.00 CHECK APPLIED: 25,000.00- CHANGE: Payments can be made online ww.citbyofpinepolnt.cm  25,000.00CR  0.00    5R  January 24, 2018 Mr. Jeffrey B. Shindler TDI Foundation Engineering, LLC 17820 Huffmeister Rd. Ste. 350 Cypress, TX77429 Re: On-Going Services  Drainage Review of11320 Somerland Way = Second Submittal  Piney Point Village, Texas HDR. Jobl No. 18-004A  Dear Mr. Shindler:  We are in receipt of the As-Built Drainage Plan for the above referenced address, dated 1/4/18. Based on the submitted elevations, as well as your review and statement that the plan conforms to the approved drainage plan, the City interposes no objection to the as- built drainage plan. Please note, this does not necessarily mean that the entire plans, including all supporting data and elevations, have been completely checked and verified. However, the plan is signed, dated, and sealed by both a Professional Land al Professional Engineer, both of which are registered to practice in the State Surveyor of and which therefore conveys their professional responsibility and accountability. Please contact Ms. Annette. Arriaga with the City of] Piney Point Village at 713-782-0271  Texas,  to obtain your approved. As Built plan.  Sincerely,  HDR Engineering, Inc. MEh Joseph Moore, P.E., CFM City Engineer Enclosures  cc: Annette. Arriaga - City of] Piney Point Village  hdrinc.com  4828 Loop Central Drive, Suite 800 Houston, TX 77081-2220 T(713)6 622-9264 F(713)622-9265 Texas Registered Engineering FirmF-754    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON. TX 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  CITY OF PINEY POINT VILLAGE  Certificate of Occupancy  THIS FORM WASF PRINTEDON: 2/21/2018 11320 SOMERLAND WAY  This Certificate issued pursuant to the requirements of the Standard Jurisdiction regulating building construction or use.  that at the time ofissuance, this structure was in compliance with the Building various Code certifying  ordinances oft the  PROJECT: #: PROJECT#. OCCUPATION TYPE:  15356 16-00791-01 NEW SINGLE FAMILY HOME  PROPERTY OWNER: JAMES & MICHELLE MOUTON  UILDER/CONTRACTOR NAME: THOMPSON CUSTOM HOMES  PROJECT COMPLETION, DATE: February 21, 2018  (APPROVEDI BY) Annette R.A Arriaga  ntekchigs Director of Planning Development & Permits  Aaply2018 DATE    + bdoys  City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX: 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  December 19, 2017 Trent and Andrea Tellepsen 458. Jan KellyLane Pineyl Point Village, Texas 77024 RE: Temporary Certificate of Occupancy  The City of Piney Point Village is issuing a Temporary Certificate of Occupancy authorizing your Your signature below indicates that you have agreed to complete all City requirements within the next 45 days. Specifically,you: are agreeing that the $25,000 fiscal security posted tot the Citywillserveasas security to the City that the following items willl be completed nol later than the end oft the day,Febnuary2,2018:  occupancy of 458. Jan Kelly) Lane before the completion oft the final City checklist.  Tree. Final Drainage Final  Final As-Built Topo Drainage Approval Energy Conservation Final Pass Report  Memorial Village Water. Authority Final Clean Out Inspection  Failure to comply with or complete anyi item on the City's checklist for occupancy by the agreed upon time will result in the City revoking the Temporary Certificate of Occupancy and levying a fine of $2,000 By signing below you are acknowledging that you have requested and been given a' Temporary Certificate of Occupancy and failure to perform as agreed will result in the revocation of the Temporary Certificate of  day, tol bei taken from the posted security.  per  Occupancy. Sincerely, City Administrator A City ofPiney Point Village Agreed: Trent Tellepsen, Owner Agreed: Andrea Tellepsen, Ownet lyd Agreed: Brian Thompson, Builder 3-  M -    Check Refund Request  (Temporary Certificate of Occupancy Deposit)  Date Request: 03/19/2018 Original Check Date: 12/18/2017 Permit #: (Fundview) P# 16-01356-01  Check Request Amount: $25,000.00 12/18/2017 Applicant Name: (Resident) Trent Dudley Tellepsen  Trans Code: Incode  Original Check Processed Date: Property Address:  458. Jan Kelly Lane Contact Phone Number: Builder (832)327-0197or (405)517-8761  Builder Name: Thompson Custom Homes 1414 Woodvine Drive Houston, Texas 77055  Orig Resident Address: Trent Dudley Tellepsen 458. Jan Kelly Lane Houston, Texas 77024  Notes:  Acheck was placed with the fortemporary certificate of occupancy-fue Twel2oi8 drodinve Afhfnske byRb 14,70'19 Ciodeys. Transaction Permit Number: Receipt Number# 00011672  city  Builder E-Mail; Cyndi Robinson  Resident E-Mail, Phone & Address  robinson@thompsoncustomhomescom Trent Tellepsen  trentobc-rousoncom)  Original ReceiptTransaction Receipt #00011672 Term: 998 Ref: Ck#1108 Time:10:54a.m. Date: 12/18/2017  Notes; see the attached copy Make Check Payable:  oft the check and receipt.  Trent DudleyT Tellepsen 458 Jan Kellylane Houston, Texas Account Number: Approved By: Check Refund Amount $25,000.00Temp Cert of Occup  77024  Check Date: Check Number:  Requested by: Annette Arriaga Last Updated; 02.07.2014    CITY OF PINEY POINT VILLAGE 713-782-0275 REC#: OPER: AA TERM: 998 REF#: CK#1108  00011672 12/18/2017 10:54 AM  TRAN: 110.0000 GAS METER DEPOSIT TRENT TELLEPSEN 458 JAN KELLY LANE 25,000.00CR Gas Meter Deposit TENDERED: 25,000.00 CHECK APPLIED: 25,000.00- CHANGE: Payments can be made online m.cityofpinepint.cm  0.00  20:91 ZI/LO/tt typayo 190390 4000    February 14, 2018 Mr. Jeffrey B. Shindler, P.E. TDI Foundation Engineering, LLC. 179201 Huffmeister Road, Suite 350 Cypress, TX77429 Re: On-Going Services  As-Built Review of458. Jan Kelly Lane - Second Submittal  Piney Point Village, Texas HDR. Jobl No. 18-004A  Dear Mr. Shindler:  We are in receipt of the As-Built Drainage Plan for the 2/5/18. Based on the submitted elevations,  above referenced address, dated  plan conforms to the approved drainage as well as your review and statement that the built drainage plan. Please note, this does plan, the City interposes no objection to the as- including all supporting data and elevations, have not necessarily mean that the entire plans, However, the plan is signed, dated, and sealed both been completely checked and verified. which therefore conveys their professional registered to practice in the State of Texas,  a Professional Engineer, both of which are by Please contact Ms. Annette. Arriaga with the City of to obtain your approved As Built plan.  a Professional Land Surveyor and  responsibility: and accountability.  Piney Point Village at 713-782-0271  Sincerely, HDR Engineering, Inc. AE) Joseph Moore, P.E., CFM City Engineer  Cc: Annette Arriaga- City ofPiney Point Village  hdrinc.com  4828 Loop Central Drive, Suite 800 Houston, TX 77081-2220 T/713)622-9264 F(713)622-9265 Texas Registered Engineering FirmF-754  .6982    City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX77063-1523  TELEPHONE (713)782-0271 FAX( (713)782-0281  CITY OF PINEY POINT VILLAGE  Certificate of Occupancy  THIS FORM WAS PRINTEDON 3/06/2018 458 JAN KELLY LANE  This Certificate issued pursuant to the requirements of the Standard Jurisdiction regulating building construction or use.  that at the time ofi issuance, this structure was in compliance with the Building various Code certifying  ordinances oft the  PROJECT #: 15386 PROJECT #: 16-00738-01  OCCUPATION TYPE: NEW SINGLE  FAMILY HOME  PROPERTY OWNER: TRENT TELLEPSE  IDEACONTRACTORNANE: THOMPSON CUSTOM HOMES PROJECT COMPLETION DATE: FEBRUARY 14TH, 2018  dusrdriaga  (APPROVEDBY) Annette R. Arriaga Director of Development & Permits  Hjaor DATE    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AK  MEETING DATE: November 25, 2019  SUBJECT: Harris County Appraisal District  Agenda Item: 6  This agenda item calls for the City Council to consider nominating a candidate for aj position on the Harris County Appraisal District Board. The only person nominated for the board position  representing cities other than the City ofHouston was Mike Sullivan.  The position is a two-year term ofoffice.    RESOLUTION 2019.11.25  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS NOMINATING A CANDIDATE FOR A POSITION ON THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT WHEREAS, those cities and towns other than the City of Houston within the Harris County Appraisal District have the right and responsibility to elect one person to the board of directors of the Harris County Appraisal District for a term of office commencing on. January 1,2020, and extending through December 31, 2022; and WHEREAS, this governing body desires to exercise its right to nominate a candidate for NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE Section 1. That the facts and recitations set forth in the preamble of this resolution be, Section 2. That Mike Sullivan be, and he is hereby, nominated as a candidate for that position on the board of directors of the Harris County Appraisal District to be filled by those cities and towns other than the City of Houston within the Harris County Appraisal Section 3. That the presiding officer of the governing body of this taxing unit be, and he is hereby, authorized and directed to deliver or cause to be delivered a certified copy of this resolution to the chief appraiser of the Harris County Appraisal District no later than  such position on said board of directors; CITY OF PINEY POINT VILLAGE:  and they are hereby, adopted, ratified, and confirmed.  District or ai two-year term ofoffice commencing on January 1,2 2020.  December 16, 2019.  PASSED AND APPROVED this 25th day ofNovember 2019.  Mark Kobelan, Mayor  Attest:  Karen Farris, City Secretary    Harris County Appraisal District Interoffice Memorandum OFFICE OF THE CHIEF APPRAISER  TO: FROM:  Presiding Officers ofTaxing Units Served by the Harris County Appraisal District Roland Altinger, Chief Appraiser Harris County Appraisal District October 18, 2019  SUBJECT: Election ofl Board of Directors of the  DATE:  The nomination period for board candidates representing the small cities, school districts, junior college districts and conservation & reclamation districts closed October 15, 2019. The names of all candidates officially nominated to me on or before that date are reflected on the enclosed Candidates for contested positions are listed alphabetically on the ballots in the manner required Martina Lemond Dixon, Jennifer Key, Ben Pape, and Dee Anne Thomson are nominees for the position representing school districts other than Houston ISD and the junior college districts. Mike Sullivan was the only person nominated for the board position representing cities other John Ferro, Bob Milner and Glenn Peters are nominees for the position representing the  "Certification of Ballot" forms. by the Texas Tax Code.  than the City of Houston.  conservation and reclamation districts.  To assist you in the election procedure, Ihave enclosed a Certification of Ballot and a suggested form of resolution for casting your vote for the candidate representing your type of taxing unit. Ballot forms for all four types of units are enclosed to make you aware of all nominees, even though only taxing units ofa particular type may vote in the election applicable to that type of unit. The governing body of each taxing unit is entitled to one vote for the candidate of its choice from the names appearing on the appropriate Certification of Ballot. Please note, the    Presiding Officers ofTaxing Units October 18, 2019 Page 2  junior college districts vote collectively. Each board of trustees for the respective junior college districts may file a vote by resolution with the chiefappraiser, however, the collective vote of the junior college districts will thereafter be cast for the candidate who receives the most votes from Each governing body must cast its vote for one of the nominees, formally adopt a resolution naming the person for whom it votes, and submit a certified copy to the chief appraiser. The vote must be by resolution. The resolution, or a certified copy thereof, together with the completed Certification of Ballot, must be delivered to Roland Altinger, Chief Appraiser, 13013 Northwest Freeway, Houston, Texas 77040, or mailed to P. O. Box 920975, Houston, Texas 77292-0975 to arrive before 5:00 p.mm. on December 16, 2019. The outside of the envelope should be marked "Ballot for Board of Directors." Ballots that arrive after that day and time will not be counted. Resolutions and Certification of Ballot may be submitted via e-mail to eguerra@hcad.org. However, if they are submitted via e-mail, the original must also be Prior to December 20, 2019, the chief appraiser will count the votes, declare the results, and notify the winners, the nominees, and the presiding officers of each taxing unit. A tie vote will These procedures do not apply to Harris County, the City of Houston, or the Houston Independent School District. Those units will select their board member by adopting a resolution appointing such member by December 16, 2019, and delivering an original or certified Ifyou have questions about the board selection process, please call me at 713/957-5299.  among the junior college districts.  mailed to the address shown above via regular/irst-class mail.  be resolved by a method of chance chosen by the chiefappraiser.  copy to the Office oft the Chief Appraiser.  Attachments c:  HCAD Board Members Tax Assessors Attorneys    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: November 25, 2019 SUBJECT: Mayor's Report  Agenda Item: 7  Traffic Control Box - Piney Point and Memorial Crepe Myrtles - South Piney Point Piney Point/Bunker Hill landscaping project    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AU  MEETING DATE: November 25, 2019  SUBJECT: City Administrator's Report  Agenda Item: 8  October 2019 Financials 20191 Happy Hour Christmas Decorations    AM  CIII UF FINEI FUINI UE BALANCE SHEET ASOF: OCTOBER 31ST, 2019  10 -GENERAL FUND ACCOUNT # ACCOUNT ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-cJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  BALANCE 918,245.65 424,333.76 0.00 877,487.77 5,707,597.76 0.00 16,820.98 0.00 159,705.80 2,903,198.72 81,728.99 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 8,353.83 0.00 11,100,286.62  11,100,286.62  2,287.01 0.00 0.00 0.00 2,095.99) 558.59 0.00 28.50) 0.00 0.36 0.00 91,713.40 3,355.79 270.00) 3,622.05 0.00 159,705.80 78,142.42 306.97 0.00 0.00 0.00 124,485.00    A"I  VF BALANCE SHEET ASOF: OCTOBER 31ST, 2019  10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cy Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  BALANCE 0.00 10,386.88 0.00 0.00 0.00 22,500.00 0.00 5,306,482.85 0.00 0.00 5,801,152.63  726,631.20 5,266,498.57 0.00 5,993,129.77 4,935,991.78 5,629,987.56 693,995.78)  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  5,299,133.99  11,100,286.62    11-15-4U15 IU:UL AM 10 -GENERAL FUND FINANCIAL SUMMARY  UF FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENÇIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00  29,705.64 3,997,814.86 76.36 1,237,640.14 19,021.80 341,659.37 92.87 19,944.89 150,847.18 106.23 ( 8,847.18) 11,791.54 163,358.91 108.91 0.00 28,999.97 356,760.53 89.64  26,240.63 13,358.91) 41,239.47  55,555.05 168.35 ( 22,555.05)  235,500.00 217,105.53 130,004.12) 55.20- 365,504.12 6,561,855.00 326,569.37 4,935,991.78 75.22 1,625,863.22  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 2,288.38  5,675.00 56.75 25,136.25 0.00 ( 25,136.25) 0.00 438,339.96 76.90 131,660.04 1,500.00 100.00 12,112.44 100.94 (  4,325.00  1,815,242.00 151,271.20 1,561,282.80 86.01 253,959.20  0.00 112.44)  2,035,143.00 169,595.22 1,782,870.80 87.60 252,272.20 4,443,885.00 323,154.80 3,826,917.25 86.12 616,967.75  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 516,050.00  0.00 341,699.73 95.98 0.00 341,699.73 95.98 9,473.15 245.61 ( 5,616.15) 0.00 160,979.33 107.68 1,053.28 25.12 125.97 3.99 0.00 0.00 128,307.00 9,092.10 52.93  14,300.27 14,300.27 11,479.33) 3,139.72 3,031.03 8,084.90 11,940.47 26,692.56 17,753.70  0.00 77.95 0.00 0.00 0.00 59.53 930.29 0.00  77.95 180,723.83 59.02 125,467.17  59.53 0.50 19,190.44 41.82  10,638.84 131,346.30 88.09 63,018.02 481,713.36 172.07 ( 201,762.36) 74,646.68 672,048.99 130.23 ( 155,998.99)  39,739.36 136.49 10,623.36)    11-15-2019 10:02 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY UF FINEI FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 37,200.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 313,500.00 429,396.00 1,497,014.00 1,497,014.00 0.00  0.00 0.00 59.98 0.00 367.89 0.00 17.29 0.00 0.00 0.00  68.11 0.00 ( 961.00 17.36 2,192.56 48.04 0.00 0.00 104,511.00 94,572.87 254.23 ( 57,372.87)  68.11) 4,575.00 2,371.44 3,114.31 57,130.77 3,875.00 1,523.64 2,207.00 88,859.00 5,462.42  22,903.00 ( 2,381.26) 19,788.69 86.40 174,714.00 ( 1,953.39) 117,583.23 67.30  0.00 0.00 819.36 34.97 0.00 0.00 0.00 0.00 13,149.58 70.65 180.88 211,326.32 67.41 102,173.68 198.17 225,295.26 52.47 204,100.74 0.00 265,719.27 17.75 1,231,294.73 0.00 265,719.27 17.75 1,231,294.73  0.00  0.00 0.00  0.00 467,399.22)  REVENUES OVER/(UNDER) EXPENDITURES  1,161,395.00)C 69,554.84) 693,995.78)    11-15-2019 10:02 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 19,000.00 35,000.00 0.00 398,000.00 34,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00 0.00  7,372.90 3,816,090.50 75.78 1,219,364.50 22,332.74 181,724.36 90.86 29,705.64 3,997,814.86 76.36 1,237,640.14  18,275.64 3,250.00 1,000.00 660.00 22,700.00 0.00 26,240.63 8,847.18) 8,847.18) 13,358.91) 13,358.91)  0.00 0.00 480.00 1,700.00 500.00  150.00 4.41 0.00 0.00 11,340.00 94.50 27,300.00 54.60 1,500.00 100.00  16,341.80 301,369.37 100.46 ( 1,369.37) 19,021.80 341,659.37 92.87 19,944.89 150,847.18 106.23 19,944.89 150,847.18 106.23 11,791.54 163,358.91 108.91 11,791.54 163,358.91 108.91  0.00 0.00 0.00 0.00 0.00 0.00 6,295.14 6.72 0.00 0.00 0.00 0.00 0.00 0.00  47,255.05 0.00 ( 47,255.05) 0.00 0.00 8,300.00 25.15 0.00 0.00 55,555.05 168.35  0.00 24,700.00 0.00 22,555.05) 15,216.75 4,932.65 276.09) 41,239.47 34,000.00 2.46) 0.00 65,000.00 0.00 0.00 0.00  95,884.97 133.17 ( 23,884.97) 22,698.11 256,783.25 94.41 0.00 ( 26,251.13) 138.16- 45,251.13 30,067.35 85.91 276.09 0.00 28,999.97 356,760.53 89.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  136,000.00 136,000.00 136,002.46 100.00 (  441.00 157,778.89 1,555.78 ( 157,278.89) 80,664.53 423,785.47) 0.00 423,785.47  235,500.00 217,105.53 130,004.12) 55.20- 365,504.12    11-15-2019 10:02 AM 10 -GENERAL FUND REVENUES  CITY UF FINEI FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  TOTAL REVENUES  6,561,855.00 326,569.37 4,935,991.78 75.22 1,625,863.22    AM  REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  10 -GENERAL FUND  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES PUBLIC SERVICE ÇOMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE 10-510-5070 TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 2,444.50  5,675.00 56.75 5,675.00 56.75 26,888.83 0.00  4,325.00 4,325.00 26,888.83)  1,815,242.00 148,826.70 1,534,393.97 84.53 280,848.03 1,815,242.00 151,271.20 1,561,282.80 86.01 253,959.20  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 0.00 2,288.38 2,288.38  25,136.25 0.00 ( 25,136.25) 25,136.25 0.00 0.00 429,745.05 75.39 140,254.95 8,594.91 0.00 0.00 438,339.96 76.90 131,660.04 1,500.00 100.00 1,500.00 100.00 12,112.44 100.94 12,112.44 100.94  25,136.25) 8,594.91) 0.00 0.00 112.44) 112.44) 0.00  10-510-5060 Villages Fire Department  2,035,143.00 169,595.22 1,782,870.80 87.60 252,272.20 2,035,143.00 169,595.22 1,782,870.80 87.60 252,272.20 4,443,885.00 323,154.80 3,826,917.25 86.12 616,967.75  to Fire Dept  0.00  0.00  0.00 0.00  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 0.00 0.00 0.00 0.00 0.00  21,238.60 66.37 0.00 172,002.28 114.67 ( 22,002.28) 64,315.42 71.46 44,144.00 73.57 770.57 38.53 23,743.86 0.00 ( 23,743.86) 15,485.00 70.39 0.00 341,699.73 95.98  10,761.40 25,684.58 15,856.00 1,229.43 6,515.00 14,300.27    A"  VF REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  10 -GENERAL FUND  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET 356,000.00  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING ÇONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  AÇTUAL  0.00 341,699.73 95.98  14,300.27  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 77.95 0.00 77.95 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  9,473.15 245.61 9,473.15 245.61 40,609.33 90.24 10,350.00 86.25 0.00 0.00 36,125.00 361.25 ( 26,125.00) 13,455.00 74.75 20,970.00 139.80 ( 5,970.00) 34,160.00 81.33 5,310.00 75.86 0.00 160,979.33 107.68  5,616.15) 5,616.15) 4,390.67 1,650.00 500.00 4,545.00 7,840.00 1,690.00 11,479.33) 250.00 500.00 746.72 1,643.00 3,139.72 150.00 150.00 374.03 1,857.00 500.00 3,031.03 643.00 18,450.00 8,084.90 8,084.90  0.00 0.00 0.00 0.00 1,053.28 58.52 0.00 0.00 1,053.28 25.12 0.00 0.00 0.00 0.00 125.97 25.19 0.00 0.00 0.00 0.00 125.97 3.99  0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 9,092.10 52.93 9,092.10 52.93  77.95 180,723.83 59.02 125,467.17    11-15-2019 1U:0Z AM 10 -GENERAL FUND  CIII UF FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES GENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/everance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TRStretirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL BUDGET BALANCE  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  59.53 59.53 0.00 600.00 230.29 100.00 0.00 0.00 0.00 0.00 0.00 930.29 0.00 0.00 9,704.42 0.00 934.42 0.00 0.00  59.53 0.50 11,940.47 59.53 0.50 0.00 0.00 6,000.00 44.17 1,406.70 78.15 2,064.00 58.97 0.00 0.00 0.00 0.00 983.00 0.00 ( 2,500.00 25.00 6,236.74 62.37 19,190.44 41.82 1,934.59 120.91 ( 7,274.27 181.86 ( 3,274.27) 98,236.03 78.59 6,897.68 81.15 13,532.87 225.55 ( 7,532.87) 65.00 6.50 3,405.86 113.53  11,940.47 0.00 7,583.00 393.30 1,436.00 5,000.00 2,000.00 983.00) 7,500.00 3,763.26 26,692.56 334.59) 26,763.97 1,602.32 935.00 405.86) 17,753.70  10,638.84 131,346.30 88.09  51,349.11 363,666.16 157.82 ( 133,240.16)  3,596.32 0.00 0.00 3,764.35 4,017.59 290.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  22,061.47 0.00 ( 22,061.47) 34,349.66 686.99 ( 29,349.66) 0.00 0.00 29,002.83 0.00 ( 29,002.83) 30,405.38 0.00 ( 30,405.38) 2,227.86 259.96 ( 1,370.86) 0.00 0.00 0.00 0.00  0.00 0.00 43,668.00  63,018.02 481,713.36 172.07 201,762.36)  27,594.70 111.20 ( 2,778.70) 10,061.66 264.78 ( 6,261.66) 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 39,739.36 136.49  500.00 0.00 10,623.36)  74,646.68 672,048.99 130.23 ( 155,998.99)    11-15-2019 10:02 AM 10 -GENERAL FUND  UITY OF PINEY PUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33* OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Comptroller/OMNI/Linebar 10-550-5407 SETCIC 10-550-5408 Supplies/Miscellaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 59.98 0.00 0.00 59.98 0.00 0.00 0.00 0.00  68.11 0.00 68.11 0.00 266.00 106.40 ( 695.00 34.75 0.00 0.00 961.00 17.36 0.00 0.00 14.99 0.00 ( 1,752.57 350.51 ( 1,252.57) 0.00 0.00 425.00 170.00 2,192.56 48.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,511.00  68.11) 68.11) 16.00) 1,305.00 3,286.00 4,575.00 100.00 14.99) 3,714.00 175.00) 2,371.44 92,014.00 857.00 11,640.00 3,114.31 3,114.31 0.00 632.85 4,625.00 0.00 0.00 350.00) 0.00 603.39) 57,372.87) 57,130.77  2,381.26) 19,788.69 86.40 2,381.26) 19,788.69 86.40  0.00 367.89 0.00 0.00 0.00 0.00 0.00 0.00 0.00 367.89  0.00 0.00 4,367.15 87.34 17,375.00 78.98 0.00 0.00 71,677.33 716.77 ( 61,677.33) 0.00 0.00 350.00 0.00 ( 0.00 0.00 803.39 401.70 94,572.87 254.23  174,714.00 ( 1,953.39) 117,583.23 67.30    11-15-2019 10:02 AM 10 -GENERAL FUND  CITY OF PINEY PUINI VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL BUDGET BALANÇE  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 17.29 0.00 17.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 180.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 819.36 117.05 ( 0.00 0.00 819.36 34.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13,149.58 70.65 13,149.58 70.65  3,875.00 3,875.00 119.36) 1,643.00 1,523.64 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 5,462.42 5,462.42  6,105.55 0.00 ( 6,105.55) 2,056.25 205.63 ( 1,056.25) 32,863.14 219.09 ( 17,863.14) 448.21 22.41 73,355.00 91.69 42,741.11 85.48 915.42 20.34 9,550.00 95.50 0.00 0.00 43,270.02 57.69 21.62 2.16  1,551.79 6,645.00 7,258.89 3,584.58 450.00 75,000.00 31,729.98 978.38  180.88 211,326.32 67.41 102,173.68 198.17 225,295.26 52.47 204,100.74    11-15-2019 0:02 AM 10 -GENERAL FUND  LIII UF FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES 10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project 10-570-5806 Drainage and Sidewalks 10-570-5808 Wilding Lane TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 14,600.00 0.00 ( 14,600.00) 65,889.85 0.00 ( 65,889.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 78,293.17 7.18 1,012,031.83 0.00 0.00 0.00 0.00 0.00 0.00 18,540.00 0.00 ( 18,540.00) 0.00 0.00 0.00 0.00 31,368.75 0.00 ( 31,368.75) 36,037.50 0.00 ( 36,037.50) 20,990.00 0.00 0.00 265,719.27 17.75 1,231,294.73 0.00 265,719.27 17.75 1,231,294.73  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,990.00)  2019 Maintenance Projects  7,723,250.00 396,124.21 5,629,987.56 72.90 2,093,262.44  REVENUES OVER/ (UNDER) EXPENDITURES  1,161,395.00) 69,554.84) 693,995.78)  467,399.22)    AI  111 VF BALANCE SHEET ASOF: OCTOBER 31ST, 2019  20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL TOTAL REVENUE TOTAL EXPENSES  BALANCE 82,914.53) 0.00 241,922.52 496,116.41 122,110.65 31,770.35 803,411.89 0.00 0.00 1,612,417.29  1,612,417.29  0.00 0.00 31,770.35 0.00 0.00 1,462,997.32 139,317.24 139,317.24 1,061,246.91 1,082,914.53 21,667.62)  1,494,767.67  EQUITY  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/ (UNDER) EXP.  117,649.62  1,612,417.29    A"  REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  20 -DEBT SERVICE FINANCIAL SUMMARY  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INCOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  1,502,950.00 3,900.00 1,506,850.00  1,918.06 1,049,079.20 69.80 453,870.80 2,937.09 1,061,246.91 70.43 445,603.09  1,019.03  12,167.71 311.99  8,267.71)  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00  0.00  3,750.00 166.67 ( 1,500.00)  0.00 1,502,950.00 100.00 80,664.53 ( 423,785.47) 0.00 423,785.47 80,664.53 1,082,914.53 71.94 422,285.47  0.00 0.00 23,317.62  0.00  0.00 0.00  REVENUES OVER/ (UNDER) EXPENDITURES  1,650.00 ( 77,727.44) 21,667.62)    11-15-2019 LU:UZ AM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME TOTAL REVENUES  CITY UF FINII FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  FAGE  83.33% OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  1,918.06 1,049,079.20 69.80 453,870.80 1,918.06 1,049,079.20 69.80 453,870.80  1,019.03 0.00 1,019.03  12,167.71 311.99 ( 8,267.71) 0.00 0.00 12,167.71 311.99  0.00 8,267.71)  2,937.09 1,061,246.91 70.43 445,603.09    11-15-2019 10:02 AM 20 -DEBT SERVICE  CITY UF PINEY PUINI VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33* OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00  0.00 0.00  3,750.00 166.67 3,750.00 166.67  1,500.00) 1,500.00) 99,475.00 0.00 0.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 118,475.00 54.36 0.00 1,384,475.00 107.74 ( 99,475.00) 0.00 1,502,950.00 100.00  0.00  0.00 0.00  0.00 80,664.53 ( 423,785.47) 0.00 423,785.47 80,664.53 423,785.47) 0.00 423,785.47 80,664.53 1,082,914.53 71.94 422,285.47 80,664.53 1,082,914.53 71.94 422,285.47  0.00 1,505,200.00 1,505,200.00  REVENUES OVER/ (UNDER) EXPENDITURES  1,650.00 ( 77,727.44) 21,667.62)  23,317.62    11-15-2V19 09:58 AM 30 -SPECIAL REVENUE FUND AÇCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY UF FINEY BALANCE SHEET ASOF: OCTOBER 31ST, 2019  FAGE:  BALANCE 63,313.10 0.02 0.36 0.05 23,530.48 0.00 0.00  86,844.01  86,844.01  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 12,555.05 30,893.11 18,338.06)  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/UNDER) EXP.  86,844.01  86,844.01    11-15-2019 10:02 AM 30 -SPEÇIAL REVENUE FUND FINANCIAL SUMMARY  CITY UF FINEI FUINI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,153.35 1.00 0.00 1,154.35  12,545.88 94.33 9.17 183.40 ( 0.00 0.00 12,555.05 94.36  754.12 4.17) 0.00 749.95  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 30,893.11 394.90-( 38,716.11) 30,893.11 394.90-( 38,716.11) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 49,466.06  REVENUES OVER/(UNDER) EXPENDITURES  1,154.35 ( 18,338.06)    AI  REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  30 -SPECIAL REVENUE FUND  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC security-nterest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  349.33 465.77 338.25 1,153.35 0.00 0.00 1.00 0.00 1.00 0.00 0.00 0.00 1,154.35  3,761.98 94.05 5,015.94 94.64 3,767.96 94.20 12,545.88 94.33 0.00 0.00 0.00 0.00 9.17 183.40 ( 0.00 0.00 9.17 183.40 0.00 0.00 0.00 0.00 0.00 0.00 12,555.05 94.36  238.02 284.06 232.04 754.12 0.00 0.00 4.17) 0.00 4.17) 0.00 0.00 0.00 749.95    A"  REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  30 -SPECIAL REVENUE FUND  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL  NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 0.00 0.00  10,000.00) 10,000.00)  0.00 0.00 ( 10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  30,563.41 0.00 ( 30,563.41) 329.70 268.05-( 0.00 0.00 ( 7,700.00) 0.00 0.00 30,893.11 394.90-( 38,716.11) 30,893.11 394.90-( 38,716.11)  452.70) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  30,893.11 173.33-( 48,716.11)  REVENUES OVER/(UNDER) EXPENDITURES  1,154.35 ( 18,338.06)  49,466.06    AM  LAII UF FIEI FUIINI GE BALANCE SHEET ASOF: OCTOBER 31ST, 2019  FAUD:  40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  BALANCE 323,417.46 0.00 0.00 7,549.62 0.00 0.00 0.00 0.00  330,967.08  330,967.08  0.00 0.00 293,595.54 152,145.79 0.00 0.12) 0.12) 152.41 114,926.54 114,774.13)  445,741.33  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/ (UNDER) EXP.  114,774.25)  330,967.08    11-15-2V19 10:02 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CIIY UF REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  FAUD:  83.33% OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  13.38 0.00 13.38  152.41 0.00 ( 0.00 0.00 152.41 0.00 (  152.41) 0.00 152.41)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 114,774.13  0.00 114,926.54 0.00 ( 114,926.54) 0.00 114,926.54 0.00 114,926.54)  REVENUES OVER/ (UNDER) EXPENDITURES  13.38 ( 114,774.13)    11-15-2019 10:02 AM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  PAGE:  83.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  13.38 13.38 0.00 0.00 0.00 0.00 0.00 13.38  152.41 0.00 152.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 152.41 0.00 (  152.41) 152.41) 0.00 0.00 0.00 0.00 0.00 152.41)    11-15-2019 10:02 AM 40 -CAPITAL PROJECTS FUND DEPARIMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  CITY UF FINEI REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2019  83.33% OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 89,003.99 0.00 ( 89,003.99) 0.00 0.00 3,500.00 0.00 0.00 114,926.54 0.00 114,926.54)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,500.00)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 114,926.54 0.00 ( 114,926.54) 0.00 114,926.54 0.00 ( 114,926.54)  REVENUES OVER/ (UNDER) EXPENDITURES  13.38 ( 114,774.13)  114,774.13    1-19-4V19 U3:50 AI 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION  LII1 VF BALANCE SHEET AS OF: OCTOBER 31ST, 2019  BALANCE 1,292,469.61 0.00 0.00 0.00 0.00 0.00 2,287.01  ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY ====== 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  1,294,756.62  1,294,756.62  4,023.01 1,290,733.61  1,294,756.62  0.00 0.00  0.00  1,294,756.62    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a 20-foot easement at #2 White Pillars for proposed  storm seweri improvements.  SUMMARY/BACKGROUND (WHY): Dr. Light at #2 White Pillars has sent aj proposed drainage easement document for the drainage improvements included in the 2019 Maintenance Project at his property to David Olson and will bej presented here for discussion and possible action.  STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    FIRST AMENDMENT TOEASEMENT DEED  STATE OF TEXAS COUNTY OF HARRIS  $ $ $  KNOW ALL PERSONS BY THESE PRESENTS:  This FIRST AMENDMENT TO EASEMENT DEED (this "Amendment") is executed spouse, SUSAN LIGHT, a married couple residing in Houston, Texas (collectively, "Light"), and CITY OF PINEY POINT VILLAGE, a municipal corporation created and existing under the laws oft the State ofTexas (the "City"). LIGHT and the CITY may be referred to herein as a  this  day of  2019, by and between DAVID W. LIGHT, IV and  "Party",ord collectively as the "Parties".  WITNESSETH:  WHEREAS, Richard H. Skinner ("Original Grantor"), as grantor, executed that certain Easement Deed dated August 25, 1971, and recorded under Clerk's File No. D426919 of the Official Public Records of Real Property of Harris County, Texas (the "Easement Agreement"), whereby Original Grantor granted to the City an easement (the "Easement") for purposes of constructing, installing, maintaining, inspecting, improving, repairing, extending and/or replacing one (1) underground concrete pipe for purposes of drainage of surface water, the location of which Easement (the "Existing Easement Tract") is more particularly defined in the Easement Agreement, and is located on the real property described as Lot Two (2) of SUALSA- IN-TOWN subdivision, a subdivision in the John D. Tyler Tract, Abstract No. 121, Harris County, Texas, according to the map or plat thereof recorded in Volume 151, Page 65 ofthe Map  Records ofHarris County, Texas (the "Burdened Property"); and obligations of "Grantor" under the Easement Agreement;  WHEREAS, Light is the owner of the Burdened Property and the successor to the rights WHEREAS, Light and the City desire to amend the Easement Agreement to relocate the Easement and the Existing Easement Tract, increase the size oft the drainage pipe to be placed in the New Easement Tract, and commemorate additional agreements regarding the Easement; NOW, THEREFORE, for and in consideration of the sum ofTen Dollars ($10.00), and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Light and the City, intending to be legally bound, hereby agree as follows: right to (a) relocate the Easement from the Existing Easement Tract to the location depicted on Exhibit A-1 attached hereto and described by metes and bounds on Exhibit A-2 attached hereto (the "New Easement Tract"), and (b) install a new drainage pipe in the New Easement Tract that ist twenty-four (24) inches in diameter (the "New Drainage Pipe"). The top of the New Drainage Pipe within the Easement will beat least ten (10) inchés below the surface of the'Nèw Easement Tract. The City hereby agrees that Light may tie drainage lines serving the Burdened Property  1.  Relocation of] Easement and Drainage Pipe. Light hereby grants to the City the  City Council requests that either a drainage area or a,flow be defined as currently the entire lot does not drain to the existing 18-inch pipe.    within the limits of the Easement,  into the New Drainage Pipe. The City agrees to allow for Light to stub the New Drainage Pipe the Easement and the Easement Tract will be under the driveway located on the, Burdened Property. The City agrees, at its sole cost and expense, to remove the entire driveway, to install the New Drainage Pipe within the New Easement Tract, to backfill the Easement and to rough grade the area where the driveway was located sO that Light may install a new driveway at its  tol Light's drainage lines when it installs such New Drainage Pipe.  2.  Removal of Existing Driveway. The Citya acknowledges that the new location of  cost.  3. Plugging of Old Drainage Pipe. The City and Light hereby agree that the Existing Easement Tract is hereby relinquished and abandoned, and the City will, at its sole cost and expense, plug the pipeline within the Existing Easement Tract upon completion of installation of the New Drainage Pipe. The City agrees to restore the surface of the Burdened responsible for the maintenance of the Easement and the New Drainage Pipe. The City shall be epiKPAtbyevakwymgruexdepbwtiématfmgemyfomy any repairs or maintenance of the Easement, including repairing and replacing any walls, improvements and paving (including the new driveway) on the Burdened Property from and after terms and provisions of the original Fasement Agreement remain in full force and effect and  Property to the extent disturbed by the plugging of the Old Pipe.  4.  Maintenance of Easement. The City hereby agrees that it shall be solely  the initial installation of the New Drainage Pipe.   A  )  5.  No Further Amendment. Except as expressly amended by this Amendment, the  apply to the Easement and New Easement Tract.  6. permitted assigns. 7.  Binding Agreement. This Amendment shall be binding upon, and shall inure to Severability. Ifany provision of this Amendment, or the application thereof to  the benefit of, the parties hereto and their respective legal representatives, successors and  any person or circumstance, shall, for any reason and to any extent, be invalid or unenforceable, the remainder of this Amendment and the application of such provision to other persons or circumstances shall not be affected fhereby but rather shall be enforced to the greatest extent of which shall constitute an origihal, but all of which shall constitute one and the same  permitted by applicable law.  8. agreement.  Counterparts. This Amendment may be executed in multiple counterparts, each  [Remainder of Page Intentionally Left Blank]  Council does not permit the installation of brick walls, concrete driveways, etc. within City drainage easements. The City does not want to be responsible to replacing/repairing these items in the event they are removed or damaged during required maintenance on the pipe with the City Easement.  2    EXECUTED on the respective dates of the acknowledgments of the parties as set forth  below.  GRANTOR:  DAVID W. LIGHT,IV  SUSAN LIGHT GRANTEE:  CITY OF PINEY POINT VILLAGE  By: Name: Title:  3    STATE OF TEXAS COUNTY OF HARRIS  $ $ S  This instrument was acknowledged before me on this  day of  2019, by DAVID W. LIGHT,IV.  Notary Public in and for the State ofTexas  STATE OF TEXAS COUNTY OF HARRIS 2019, by SUSAN LIGHT.  $ S S  This instrument was acknowledged before me on this  day of  Notary Public in and for the State ofTexas  4    STATE OF TEXAS COUNTY OF HARRIS  S S  This instrument was acknowledged before me on this  day of  2019,by  the  of CITY OF PINEY POINT VILLAGE, TEXAS.  Notary Public in and for the State ofTexas  5    EXHIBIT "A-1" Depiction of Easement  A-1    EXHIBIT A-2 Legal Description  A-1    0.1125 Acre (4,900 Sq. Ft.)  Isaac Bunker Survey, A-121 John D. Taylor Survey, A-72  Piney Point Village, Harris County, Texas  STATE OF TEXAS COUNTY OF Harris  0.1125 Acre Drainage Easement  Being a 0.1125 acre (4,900 square foot) tract situated partially in the Isaac Bunker Survey, A-121 & partially in the John D. Taylor Survey, A-72, Piney Point Village, Harris County, Texas, same being out of Lot 2, Block 1 of SUALSA-IN-TOWN, a subdivision plat of record in Volume (Vol.) 151, Page (Pg.)65 of the Harris County Map Records (H.C.M.R.), same being out a tract of land conveyed to David W. Light, et ux. by deed filed for record in the Harris County Clerk File (H.C.C.F.) Number (No.) 20100243930; said 0.1125 acre easement further described by metes and bounds as follows: (bearings and distances are based on Texas Coordinate of 1983, South BEGINNING in the south Right-of-Way (R.O.W.) line of Pillars Lane (Called 50 feet wide)as recorded in Vol. 151, Pg. 65 H.C.M.R., same being the southwest end of a Cul-de-sac of said Pillars Lane, the northwest corner ofl Lot30 of said plat of SUALSA-IN-TOWN, the northeast corner THENCE, South 02° 12' 48" East, departing said south R.O.W. line and along the common line of said Lot 2 and Lot 3, a distance of 244.87 feet to a point in the north line of Lot 4, Block 1 of JEFFERS COURT, a subdivision plat of record in Vol. 316, Pg. 102 oft the H.C.M.R., same being the common south corner of said Lot 2 and Lot 3 and being the southeast corner the herein THENCE, South 86° 56' 27" West, along the common line of said Lot 2 and Lot 4, a distance of 20.00 feet to a point for the southwest corner of the herein described easement THENCE, North 02° 12' 48" West, departing said common line, over and across said Lot 2, a distance of 245.17 feet to a point in the south R.O.W. line of the aforesaid Pillars Lane for the THENCE, North 87° 47' 12" East, along said south R.O.W. line, a distance of 20.00 feet to the said POINT OF BEGINNING, containing 0.1125 acre (4,900 square foot) of land.  Central Zone No. 4204)  of said Lot 2 and of the herein described easement;  described easement;  northwest corner oft the herein described easement;  POWELLBRISTER 6537 TRV  David Powell Brister, RPLS6537 EA  MBCOEngineering, LLC.  1505 Highway 6$ South, Suite 180 I Houston, TX 77077 12 281.760.1656 ITBPE#F-16850 ITBPLS#10194112    ISAAC BUNKER SURVEY, A-121  PILLARS LANE (50FEETWIDE) (VOL. 151,PG.BSHC.MR) $874712W 142.56 (CALEDWESTPERPLAD  N87"47'12"E 20.00 P.O.B.  RWCS N2S4E,210  LOT  GRAPHICSCALE  (VOL.  APPROXMATELOCATON OF SURVEYLINE  20' DRAINAGE EASEMENT 0.1125. ACRE (4,900SQ. FT.) SUALSA-IN-TOWN (VOL. 151,PG. 65H.CM.R.) LOT BLOCK1 DAVIDW. LIGHT, etux. H.C.C.F. No.:  LOT BLOCK1 etux. H.C.C.F.No. W273044  LOT BLOCK1  S86°56'27W 20.00' LOT H.C.C.F.No. N459568 BLOCK1  JEFFERS COURT  (VOL316,PG.1 102HCMR.) JAMESP. LANDERS, etux.  BLOCK1  JOHN D. TAYLORI SURVEY, A-72  ABBREVIATIONS LEGEND: ESMT EASEMENT FND FOUND H.C.CF. HARRIS COUNTY CLERKSFILE. H.C.M.R. HARRIS COUNTY MAPF RECORDS IRONROD NUMBER PAGE O.B. 2.FT. POINT OFE BEGINNING FEET VOLUME 20F FEET WIDE DRAINAGE EASEMENT 0.1125 ACRE (4,900 SQ. FT.) J.D. TAYLOR SURVEY, A-72& ISAAC BUNKER SURVEY, A-121 PINEY POINT VILLAGE, HARRIS COUNTY,TEXAS  NOTES:  1.Theree existsa aseparateN Metes andBoundsd descriptiono ofthise easement. 2.0 Comers have notbeens staked, unless noted otherwise. 3.Allbearings shown hereon are based ont the Texas Coordinate System af1983, South Centralz ZoneN No. 4204.  1505Highway8Sowh Suite 180 Houston, Texas 77077 Reg. No. F16850 TBPLSRog. No.1 10194112 Phone: 281-760-1656 mbopangineering.com DATE: JUNE05,2019 DRAWNBY: G.MATA CHECKEDBY: DAVE BRISTER DWG. No. 66.19.01 20DE(LOT2)  MBCOJ PROJECT No. 66.19.01 KEY MAP: 490G FIELDBOOK: NA SCALE: 1=  Land Surveyor as 6537    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item: under the panel.  Mayor and City Council  Discuss and take possible action on quotes received to lift a panel of concrete on North Piney Point Road near Wendover that is sinking and repair potential joint links on pipe  SUMMARY/BACKGROUND (WHY): Council request that HDR solicit quotes to perform concrete repair on North Piney Point Road to eliminate a sinking panel of concrete on the east side of the road. HDR solicit quotes for Uretek to inject polymer into the ground to lift the concrete and for Uretek to seal potential leaking joints. Attached are the quotes received for the  proposed improvements. STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES X NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    URETEK URETEK CR GULF COAST 11603 Windfern Road Houston,TX77064 T281.894.4990 F: 281.720.1222 uretek-gulicoast.com  November 19, 2019 City of Piney Point Village C/O: HDR Engineering Attn: Aaron Croley 4828 Loop Central Drive, Suite 800 Houston, TX77081 Dear Mr. Croley, ANALYSIS OF WORK:  Ref:Joint sealing 48" RCP at North Piney Point Rd.. Houston, TX. 77024  Thank you for the opportunity to present this proposal to you.  There are approximately 60 If of the 48" storm drain RCP which runs beneath North Piney Point rd. that potentially has multiple pipe joints and a single manhole which been as leaks. The leaking may be the cause of voids and unstable soils which has resulted in the subsidence and visible cracking of the roadway above. Failure to seal any leaking joints, fill the void, and stabilize soils could result in further URETEK will inject the high density, closed cell, expanding polymer through 5/8" holes to seal leaking URETEK will furnish the material, tools, skilled technicians, and insurance necessary to perform a visual inspection of the manhole and pipe joints in question and seal all RCP joints found to be leaking and misaligned. URETEK'S scope of work should complete in 1 day with minimal interruption. The cost  subsidence and damage to the above roadway. joints ini the 48" RCP and the manhole.  SCOPE OF WORK: PRICING:  to complete the jobi is:  Per 48" RCP joint: $1,590.00ea. Per Manhole: $2.500.00ea.  NOTE: inspection.  Total job costi is a not to exceed price based on the fact that 60 If of RCP would have a maximum of 8 joints plus the manhole. Ifa all 8j joints and the manhole are found to be leaking the total cost would be $15,220.00. If no leaks are found there will be a $2,500.00 mobilization fee for the pipe and manhole This work willl be performed at the same scheduled time as the Uretek USA road crew will be mobilized for the road work, therefore this price does noti include permitting or traffic control. If you have any questions, please call me at (713) 553-4101 or email me at spurteksulcoasicon We look forward  tol hearing from you soon. Sincerely, tk  Industrial Commercial I Residential Concrete Lifting, Soil Stabilization, Void Fill,1&IRepair  +    URETEK ICH GulfCoast  Uretek ICR Gulf Coast  10727 APeltier Lane Houston, TX 77064  Toll Free: 1.866.873.5438 Phone: 281.894.4990  Fax: 866.873.1272  Sales Contract  Submitted' To: Piney Point Village c/OHDR Engineering Attn: Aaron Croley 4828 Loop Central Dr, Ste 800 Houston, TX 770/4  Date: 11/19/2019  Uretek ICR Representative: Eric Peterson Job Address: North Piney Point Rd  Houston, TX 77024  Uretek ICR GulfCoast ("Uretek ICR") and thei individuals or entities designated as Ownert/Authorized Agent(s) below (collectively, the "Owner") enter into this agreement (the"Agreement"): and hereby agree  as follows: 1. 2. 3.  Uretek ICR willj provide alll labor, materials and: supervision to fill subterranean-voids: using thel Uretek Method"M to raise and/or stabilize the slab foundation at injection locations on the Project. Injections willl be made by drilling holes. The holes resulting from the drilling will be sealed with Owner hereby accepts all responsibility for and agrees that Uretek ICR is not responsible for any damage to or resulting from damage to, (I)plumbing, (2) sheetrock, (3) wall covering, (4)carpet, (5) flooring, (6) door and/or window frames, (7) any other rigid material(s) and/or (8) any other damage Anyre-mobilization required because ofl lack of preparation by the customer will resulti ina$1.000.00 Uretek ICR will Seal eight (8)46"RCP joints and one (I)manhole for the sum of Two Thousand Five Hundred dollars ($2.500.00) for manhole and One Thousand Five Hundred Ninety dollars ($1.590.00)per eachj joint repair, plus all applicabletaxes (the* "Service Fee"). Estimate fort total work $15,220.00. Work beginninga after 5pm on Fridayt thru 5am Monday will cost an additional $1.000.00. Changes tot the work will not be undertaken without a written change order signed on behalfofUretek ICR and by Owner. Payment in full oft the Service Feei is due upon Uretek ICR's representation that the work is complete regardless of whether Owner requests additional work by executing a change order as provided below. All invoices which are not paid upon completion of the work shall bear interest on the amounts then due at the rate oftwelve percent (12%) per year with interest to accrue The Service Fee is based on Uretek ICR's investigation of the conditions and factors affecting the work to be performed, including, without limitation, soil conditions, void spaces, moisture levels, thickness ofconcrete: and Owner'si input to Uretek ICR regarding those: and other pertinent conditions. If, after beginning work, the factors or conditions are found to be significantly different than previously understood by or explained to Uretek ICR, Uretek ICR reserves the right to stop work to determine thei impact ofs such factors and conditions on the scope of work outlined above. Ifadditional labor or materials are required beyond those contemplated by Uretek ICR as set forth above, Uretek  either wood putty or grout (as applicable) upon completion oft the work.  resulting from Uretek ICR's work. remobilization charge.  4. 5.  five (5) days from the date ofUretek ICR'si invoice.  Contract 12725 RC10 rev.08/10/18  Page 1 of 2    ICR will provide Owner with ar revised cost estimate to complete the work. In no event, will Uretek ICR be obligated to complete the work until the parties execute a change order as provided herein. Regardless ofwhether Owner elects to execute a change order for additional labor and/or materials, Thiswarantyapplits onlytom material injected ati initial application and does not cover deteriorationo or damage resulting fromi improper use or modification subsequent toi injection oft the material, damage due to water or sewage infiltration, accidents or acts of God. If any adjustment is necessary due to settlement int thei initial injection locations the first (1): year from the date of completion ofthe work, Uretek ICR'ssole obligation is to adjust the settled area without cost tot the Owneri ifOwner has paid in full all monies previouslyi invoiced by Uretek ICR Gulf Coast. SUBJECT TO THIS LIMITED WARRANTY, OWNER AGREES THAT THERE ARE NO WARRANTIES, EXPRESS OR MPLED,MADEBYURETEK ICRCONCERNINGTHELABORORMATERIALSPROVIDED UNDER THIS AGREEMENT. TO' THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, URETEK ICRI HEREBY. DISCLAIMS, ANDOWNER HEREBYWAIVES, ALLIMPLIED WARRANTIES RELATING TO THE LABOR AND MATERIALS PROVIDED UNDER THIS AGREEMENT INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABIITY, HABITABILITY, CONSTRUCTION IN A GOOD AND WORKMANLIKE MANNER, CONDITION, SUITABILITY,FTINESS FOR A PARTICULAR PURPOSE, AND ADEQUACY OF THE PLANS. ANY IMPLIED WARRANTIES WHICH CANNOTI LAWFULLYI BEI DISCLAIMED ARELIMITED! INI DURATIONTOONE (1)YEAR DURATION FROM THE DATE OF URETEK ICR'S INTTIAL-INECTIONS. IN NO EVENT SHALLURETEK ICR BEI LIABLEFOR DAMAGES INI EXCESSOF THE: SERVICEF FEE,FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTIAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES OR ATTORNEY'S FEES ARISING OUT OF OR IN ANY WAY RELATED TO THE LABOR OR MATERIALS PROVIDED HEREUNDER TOTHE EXTENT 7. Any disputes arising out of or in any way related to this Agreement or Uretek ICR's work will be resolved byb bindinga arbitration in Harris County, Texas, as administered byt the American. Arbitration Association ("AAA")ina accordance with the AAA'sConstruction Industry Arbitration! Rules usinga  Owner remains responsible for payment in full oft the Service Fee.  6.  PERMITTED BYI LAW.  one-arbitrator panel.  AGREED:  URELIFT GULF COAST,L.P. dba URETEK ICR GULF COAST By: UGC Management, LLC Its: General Partner Authorized Agent /1 Date  Customer Signature /Date  Contract 12725 CC10 rev.02/21/12  Page 2 of 2    URETEK  November 19,2019  Presley Lundquist HDRI Inc 4828 Loop Central Drive, Ste. 800 Houston, TX77081 713-576-3642 ret/unduitehahnc.om  URETEK USA, Inc. is pleased to present this proposal to HDRI Engineering for soil stabilization and  pavement lifting.  ESTIMATED SCOPE OF WORK:  There is a small section of Piney Point Road that has settled and created a mismatched joint. The area These problems can be addressed by utilizing the URETEK Deep Injection (UDI) process to stabilize the soils in each location with continued injection into the soils to accomplish the lifting required.  will need tol bes stabilized and lifted various amounts.  PROPOSED SOLUTION:  URETEK USA will use the URETEK Deep Injection (UDI) process and our URETEK 486 STAR polymer to stabilize the soils under the roadway. Injections will continue after stabilization if lift is required.  URETEK USA will perform thet following operations: 1. Profile all lanes of the roadway.  2. Execute Dynamic Cone Penetrometer (DCP) tests for each work area (free of charge) to assess pre- injection soil conditions and confirm thei initial injection plan. Iftesting does show additional level injections are needed, URETEK USA will discuss with client prior to proceeding. 3. Drill injection holes on 4' centers and install injection tubes between -2' and -6'. 4. Inject thel highlye expansive, high strength, lightweight, water-resistant URETEK 486 STAR polymer through the tubes and into the soils beneath the baset to fill the voids & stabilize the soils. Injection will continue until 1mm of movement is detected at the surface of the roadway confirming adequate soil stabilization. Since this polymer is water-resistant, it can be injected into wet soil conditions without compromising the integrity of the polymer. 5. Drill out the top 2" ofgrout injection holes and fill with a non-shrink cementitious grout. 6. Perform final profile of all lanes of the roadway for warranty purposes.  PROPOSED COST: $5.85 per pound  URETEKUSA, Inc. [MJF POE Box 1929, Tomball, Texas 77377 [S]13900 Humble Road, Tomball, Texas7 77375 [TI888.287.3835 W]uretekusa.com    Location: 634 Piney Point Road 29.771049, -95.517618 60'x12'-3" ofmax lift required  Estimate: 3000 pounds @ $5.85/pound-517,550  Mobilization =$ $5,000 Total Estimate = $22,550  Client will only be invoiced for actual material used.  ITEMSNOT INCLUDED IN QUOTE: asphalt wedges (ifr required) WARRANTY:  Joint/crack sealing - bonding/bond participation- - prevailing wage rates - sales tax- - milling of existing  URETEK USA will provide at two-year unconditional warranty against settlement of more than 1/4" ofthe injected areas. The only exception to the warranty isi if the DCP tests reveal problems deeper than the approved injection plan and the client chooses not to address those problems at the time of this project. Int the unlikely event that movement of more than 1/4" int thei injected areas occurs, URETEK USA will return to inject the affected area to lift to proper grade at no charge to the owner.  SAFETY:  URETEK USAI has an impressive safety record, because our people are our most important asset and safety is our top concern. URETEK USAI has an extensive safety manual directly pertaining to our polyurethane injection process. URETEK USA has employed an industrial hygienist company to produce a safety report on our production unit, process, and personnel. The report clearly shows on-site safety procedures in using and handling the process chemicals and equipment andi is available upon request.  INSURANCE:  URETEK USA hasi insurance in excess of any requirements client may have.  MERIT SHOP CONTRACTOR:  URETEK USAI isar merit shop contractor and all services provided by this proposal will be on amerit shop basis. All reference to labor agreement of any kind, or alluded to, in a principle contract or as sub-  contract, are set aside, and not part of this proposal.  Sincerely,  URETEKUSA,Inc.  Page 2of3    Chad Hardin Project Manager East Texas URETEK USA, Inc. (832)349-2274 charin@uretekusa.com www.uretekusa.com  URETEK USA, Inc.  Page 3of3    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes received for the removal and replacement of18- SUMMARY/BACKGROUND (WHY): With the completion of the emergency repair and installation ofa new junction box on the north side of the road the remainder of pipe running underneath Arrowwood Circle that has significant cracking. At the previous Council meeting, Council request that HDR obtain quotes to replace the cracked storm sewer pipe. The quotes include a price for removing and replacing the 18-inch RCP under the road and installation ofa new Type A inlet on the south side oft the road. Contractor will also replace sod on the north side oft the road. Attached is a bid tabulation of the quotes received from each contractor.  inch RCP under Arrowwood Circle.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Summary of Quotes Arrowwood 18-inch Pipe Replacement City of Piney Point Village HDR. Job No. 19-004  Contractor AAAAsphalt RAC Camino Scohil Construction DonMar Trans-Tex Construction ECPaving TLCTrucking TConstruction  Total Quote  $22,500.00 $27,140.00 $28,150.00 $71,700.00 Decline to bid Decline to bid Decline to bid No Response No Response  Represents the lowest Quote    AAA Asphalt Paving, Inc. 19155 Circle Lake Dr. Pinehurst, TX77362 PROPOSAL AAAI Bid No. 0240  November 21, 2019 HDR 4828 Loop Central Drive, Ste. 800 Houston, TX77081 713.576.3642  ATTN: Presley Lundquist  rseyincusi@hammccon  BID ESTIMATOR: Daniel Dinger  We at AAA Asphalt Paving, Inc. are pleased to submit our Proposal to furnish all labor and materials to complete  the services as requested for the project as described below.  LOCATION: Arrowwood Circle 18" Pipe Replacement, City of Piney Point Village  SCOPE OF WORK: See attached supplied bid form  Excludes: permits, bonds, fees, testing, striping and anything not specifically stated.  (713)896-7373 Phone * (713)896-8889 Fax www.aa-asphalt.com    PAYMENTI IS DUE BY THE 15"OF EACHMONTH THIS BID IS VALID FORI THIRTY/30IDAYS ADDITIONAL TERMS OF THIS PROPOSALI LAGREEMENT  AAA shall retain the right to remove any materials for which payment is at least thirty (30) days past due. Past due  accounts shall incur a two percent (2%) per month interest charge on the outstanding balance.  ALL WORK PERFORMED BY AAAJ JIS GUARANTEEDE FOR ONE 1)YEARFROM THE DATE OF COMPLETION. EXCLUDED IN THIS GUARANTEE ARE ANYDEFECTS IN THE ASPHALTWHENI CAUSED BYBASE! FAILURES. INCLUDING, AREAS OE WATER" "PONDING" WHEN THEJ BASEJ ISI EXISTING, BASE IS INSTALLEDI BYOTHERS. SUB-GRADE HASE BEENE PREPARED! BY OTHERS, ORI WHEN OVERLAID ASPHALTIS IIED INTO PREEXISTING AAA WILL COORDINATE WITH PROPERTY OWNER OR MANAGEMENT TO MINIMIZE ANY INCONVENIENCE TO ALL PARTIES. OWNERMANAGEMENT TO BE RESPONSIBLE FOR RELOCATION, REMOVAL OR REROUTING OF ALL VEHICLES PRIOR TO START UP OF CONSTRUCTION. ALL TOWING TO BE AT OWNERMANAGEMENT REQUEST. AND OWAER.MANAGEMENT OR VEHICLE OWNER EXPENSE. AAA WILL NOT BE RESPONSIBLE FOR ANY DAMAGES, E.G.: GRAFFITI, HAND OR FOOT PRINTS, TIRE MARKINGS, ETC., TO FRESHLY FINISHED CONCRETE, ASPHALT OR SEALANT. AAA WILL NOT BE RESPONSIBLE FOR UNDERGROUND UTILITY SERVICE, UNLESS "LOCATED AND MARKED" BY OWNER PRIOR IOCONSTRUCTION COMMENCEMENT INCLUDING BUT NOT LIMITEDTO SECURITY GATE LOOPS AND UNDERGROUND WIRING, TELEPHONE. CABLE. ELECTRICAL. GAS. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. BID IS BASED UPON BEST QUOTE FROM SUPPLIERS AND IS CONTINGENT UPON AVAILABILITY FROM THAT PARTICULAR SUPPLIER. INDUSTRY SHORTAGES OR MAJOR CONSTRUCTION COMPONENTS MAY RESULT IN ANY ALTERATION OR DEVIATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE PERFORMED ONLY ON EXECUTED, WRITTEN ORDERS, AND WILL BE CHARGED OVER AAA IS INSURED FOR $2,000,000 GENERAL LIABILITY, $1,000,000 AUTO, UMBRELLA AND WORKER'S COMPENSATION WITH AN "A" RATED CARRIER AND WILL PROVIDE CERTIFICATE OF We thank you for the opportunity tol bid your request andl look forward to doing business with you! Should you have  CONDITIONS.  SPRINKLER: SYSTEMS. ETC.  RENEGOTIATION OF PROPOSALAGREEMEN:  ALL WORK PERFORMED BY AAA IS TOI BE COMPLETED NATIMELYMANNER.  AND ABOVE THE ORIGINAL BID ESTIMATE/ORDER.  INSURANCE UPONREQUEST.  any questions regarding this proposalagreement, please call the bid Estimator.  Respectfully Submitted, AAA Asphalt Paving, Inc. Daniel Dinger Estimator November 21.2019 Date  ACCEPTED:  Authorized Signature for Customer Name Typed /Printed Name & Title  Date  SIGNED CONTRACTURAL PROPOSALAGREEMENT MUST BE RETURNED PRIOR TO STARTUP OF PROPOSED AND ACCEPTED SCOPE OF WORK  AAA Proposal Bid No. 0240 (713) 896-73731 Phone . (713)896-8889 Fax www.aam-asphalt.com    Arrowwood Circle 18" Pipe Replacement City of Piney Point Village HDR. Job No.: 19-004  Arrowwood Circle Item  Item Description  Unit Quantity Unit Price S.Y. 20 $85.00 5.Y. 20 $325.00 $6,500.00 L.S. 1 $1,500.00 $1,500.00  Cost $1,700.00  Remove and dispose of existing asphalt pavement and base material, 1 complete in place, the sum of: 2 Full Depth Asphalt Point Repair, complete in place, the sum of: 3 Traffic Control, complete in place, the sum of:  4 Remove and dispose of existing storm sewer, complete in place, the sum of: L.F. 35 $50.00 Conection of proposed pipe to existing junction box, complete in place, the 18" RCP storm sewer all depths (open cut), including bedding and backfill, Proposed Type Alnlet (pre-cast, cast-in-place, or masonry), depth to be determined by contractor ini field, including bedding and backfill, complete in Trench safety for all storm sewers greater than! 5' deep, complete in place, 9 Remove tree 3"-11.99", complete in place, the sum of:  $1,750.00  5 sum of:  EA. 1 $1,500.00 $1,500.00 L.F. 35 $125.00  6 complete in place, the sum of:  $4,375.00  7 place, the sum of: 8 the sum of:  EA. 1 $3,500.00 $3,500.00 L.F. 35 $5.00 EA. 1 $1,500.00 $1,500.00  $175.00  Total Cost: $22,500.00    Arrowwood Circle 18" Pipe Replacement City of Piney Point Village HDRJ Job No. 19-004  Arrowwood Circle Item  Item Description  Unit Quantity Unit Price S.Y. 20 29.50 550.00 S.Y. 20 225.00 4,500.00 L.S. 1 5,500.00 5,500.00 EA. 1 2,000.00 2,000.00 L.F. 35 175.00 6,125.00  Cost  Remove and dispose ofe existing asphalt pavement and base material, complete inp place, the sum of: Full Depth Asphalt Point Repair, complete inp place, the sum of: 3 Traffic Control, complete in place, the sum of:  50.00 1,750.00  4 Remove and dispose ofe existing storm sewer, complete inp place, the sum of: L.F. 35 Conection of proposed pipet toe existingi junction box, complete inp place, the 18" RCPs storm sewer all depths (open cut), including! bedding andi backfill, Proposed" Type AI Inlet (pre-cast, cast-in-place, or masonry), deptht tob be determined! by contractor inf field, including! bedding and! backfill, completei in Trench safetyf for alls storm sewers greater than 5' deep, complete inp place, Remove tree 3"-11.99", complete inp place, the sum of:  sum of:  complete inp place, thes sum of: place, the sum of: the sum of:  4,000.00 4,000.00 Total Cost: 27,140.00  EA. 1 L.F. 35 5.00 EA. 1 2,500.00 2,500.00  175.00    *Bid-Camio: Seruices  Arrowwood Circle 18" Pipe Replacement City of Piney Point Village HDRJ Job No.19-004  Arrowwood Circle Item  Item Description  Unit Quantity Unit Price S.Y. 20 80, * S.Y. 20 LS. 1 LE a0s 4s,  Cost $/6o," 2 aL8e, * 43,326 S8e. 1997,  Remove and dispose of existing asphalt pavement and base material, Asphalt Point Repair, complete in place, the sum of:  1 complete in place, the sum of: 2 Full Depth  3 Traffic Control, complete in place, the sum of:  4 Remove and dispose of existing storm sewer, complete in place, the sum of: LF. 35 95 Conection of proposed pipe to existing junction box, complete in place, the  5 sum of: 18" RCP storm sewer all 6 complete in place, the sum of:  EA. 1 asos LF. 35 ass  depths (open cut), including bedding and backfill,  Proposed Type A Inlet (pre-cast, cast-in-place, or masonry), depth to be determined by contractor int field, including bedding and backfill, complete in safety for all storm sewers greater than! 5' deep, complete in place,  7 place, the sum of: Trench 8 the sum of:  EA. 1 LF. 35  4660." fe6so."  9 Remove tree 3"-11.99", complete in place, the sum of:  EA. 1 &58 $875.  S6 Seaf Total Cost!es.S0."    SCOHIL CONSTRUCTION SERVICES, LLC CITY OF PINEY POINT VILLAGE Arrowwood Circle 18-inch Storm Sewer Repalcement DESCRIPTION OF ITEM ANDUNIT PRICES ITEM DESCRIPTION  Total Dollars Due  ITEM BID NO. QUANTITY  UNIT UNIT PRICES  Remove and dispose of existing asphalt pavement Full depth asphalt point repair, complete inj place 1.00 Traffic control, complete in place the sum of Remove and dispose of existing storm sewer, Connection of proposed pipe to existing junction 18" RCP strom sewer, all depths (open cut), including bedding and! backfill, complete in place Proposed Type' "A" inlet (pre-cast, cast in place or masonary), depth to be determined by contractor in field, including bedding and backfill, complete in Trench safety for all strom sewers greater than 5'in Remove tree 3"-1 12.99", complete in place the sum  1 20.00 and base material, complete in place the sum of  SY SY LS LF  $250.00 $350.00 $1,000.00 $150.00  $5,000.00 $7,000.00 $1,000.00 $5,250.00 $4,000.00 $37,450.00  2 20.00 the sum of  3  4 35.00 complete in place the sum of 5 1.00 box, complete in place the sum of  EA $4,000.00  6 35.00 the sum of  LF  $1,070.00  7 1.00 place the sum of  EA $7,500.00 LF  $7,500.00 $3,500.00 $1,000.00 $71,700.00  8 35.00 depth, complete inp place the sum of  $100.00  9 1.00 of  EA $1,000.00  TOTAL COST  Page 1of1    Lundquist, Presley From: Sent: To: Subject: Presley: Thanks, Brad Munsell Trans-Tex Construction, LLC P.O. Box 699 Pattison, Texas! 77466-0699 Off-281-375-2645 Fax-281-375-8424 Mob-281-728-1399  bmunsel@transt.net Friday, November 15, 2019 10:02 AM Lundquist, Presley RE: Piney Point Village Arrowwood Quote Request  We will not be able to offer a quote for this project.  Original Message  Subject: Piney Point Village Arrowwood Quote Request From: "Lundquist, Presley" <Presley.Lundquist@hdrinc.com> Date: Fri, November 15, 20199:18 am To: omunseletranstx.ner comunseletranst.net) Cc: "Moore, Joseph" Sompnorehemacom, "Croley, Aaron" <Aaron.croley0hdrinc.com>  Brad,  The City of Piney Point has asked us to solicit quotes for an 18-inch RCP replacement underneath Arrowwood Circle. The repairs will include saw-cutting and removal of existing asphalt overlay and base, a full depth asphalt point repair, removal and replacement of approximately 35 LF of 18-inch RCP, installation of a Type A Inlet, replacement of sod on each side of the street, and traffic control. Attached is an exhibit, details and bid items for the work. Ifp possible, we would like to receive the quote by Wednesday November 20th as we are presenting the quotes at the November City Council meeting. Please don't  hesitate to contact us if you have any questions.  Thanks, Presley Lundquist,EIT. HDR 4828 Loop Central Drive, Ste. 800 Houston, TX77081 D713.576.3642 Pese/wnsusahainesen    Lundquist, Presley From: Sent: To: Cc: Subject: Presley, few months... Thanx again... BJ From Bi'st trusty new iPhone6...  BJ comagndnyogmalcom: Friday, November 15, 20192:55PM Lundquist, Presley Moore, Joseph; Croley, Aaron  Re: Piney Point Village Arrowwood Quote Request  Thanx fort the opportunity to bid on this project. Unfortunately we are too busy to do the work at this time ori in the next  Onl Nov 15, 2019, at 9:17 AM, Lundquist, Presley Presey.unogustehdhinc.comewrote.  BI,  The City of Piney Point has asked us to solicit quotes for an 18-inch RCP replacement underneath Arrowwood Circle. The repairs will include saw-cutting and removal of existing asphalt overlay and base, at full depth asphalt point repair, removal and replacement of approximately 35 LFof 18-inch RCP, installation of a Type AI Inlet, replacement of sod on each side oft the street, and traffic control. Attached Ifp possible, we would like to receive the quote by' Wednesday November 20th as we are presenting the quotes at the November City Council meeting. Please don't hesitate to contact us ify youl have any  is an exhibit, details and! bidi items for the work.  questions. Thanks,  Presley Lundquist, E.IT. HDR 4828 Loop Central Drive, Ste. 800 Houston, TX77081 D713.576.3642 prese/ungusi@haimecon hdrinc. com/follow-us  <Arrowwood 18-in Pipe Replacement Quantities.pdf> <Bedding and Backfill Details-Modelpd> <Storm Sewer Inlet Details.pdf> <Arrowwood Pipe Replacement Exhibit.pdf> <Asphalt Point Repair Detail..pdf>    Council Agenda Item Cover Memo  11/25/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on updated quotes received for filling in ruts on North  Piney Point Rd. with asphalt overlay.  SUMMARY/BACKGROUND (WHY): The City has previously discussed the problem of ruts forming on North Piney Point Rd at side street turn-ins. HDR presented quotes at the previous Council meeting for approval, but after some discussion with the City it was determined that the scope of the rut repair should be reduced. The City requested that HDR re-solicit quotes fori installing asphalt to fill in the ruts. The quotes include a price for removing the existing sod, excavating, and installing 6-inches of cement stabilized sand and 8-inches of Type D HMAC  overlay between the edge of the existing pavement and existing sidewalk.  STAFF RECOMMENDATION:  ESTIMATED COST:  See Attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES__NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Summary of Quotes City of Piney Point Village HDR. Job No. 19-004  North Piney Point Road Rut Repairs- UPDATED/REDUCED  Contractor DonMar Grading AAA Asphalt ECP Paving RAC Industries LLC  Total Quote $19,120.00 $23,250.00 $34,359.00 Declined to bid  Represents the lowest Quote    DonMar Grading, Inc. P.O. Box 176 Porter, TX 77365  Job Proposal Date 11/19/2019 2019-19 pg  Estimate #  832-794-2906 donmargrading@gmail.com  To:  City of Piney Point Village 7676 Woodway Dr., Suite 300 Houston, TX77063  Terms Due on receipt  Rep BJK  Project  Piney Pt. Rd. Rut Asphalt Repair Qty Unit Cost 16 each 1,195.00/19,120.00  Description  Total  Rut repairs at 16 locations (per map) consisting of removing the existing sod, excavating to grade, installation of 6-inch cement stabilized sand, and installation of 8-inches of Type DI HMAC overlay in two 4-inch lifts between the edge of the existing pavement and existing sidewalk. Price is based on each location  covering approximately 2 SY or at totalof45SY.  We are looking forward to working with you. Terms: Net due upon completion of work. This proposal is valid for 30 days. Ifitis satisfactory please sign and email/return to the  Total  $19,120.00  address above.  Signature & Date    AAA Asphalt Paving, Inc. 19155 Circle Lake Dr. Pinehurst, TX77362 PROPOSAL AAA Bid No. 0217 Rev. 01  November 21, 2019 HDR 4828 Loop Central Drive, Ste. 800 Houston, TX77081 713.576.3642  ATTN: Presley Lundquist  ese/uidusit@hdincon  BID ESTIMATOR: Daniel Dinger  We at AAA Asphalt Paving, Inc. are pleased to submit our Proposal to furnish all labor and materials to complete  the services as requested for the project as described below.  LOCATION: Piney Point Rd. Rut Repairs SCOPE OF WORK: See attached supplied bid form  Excludes: permits, bonds, fees, testing, striping and anything not specifically stated.  (713) 896-7373 Phone * (713)896-8889 Fax www.aam-asphalt.com    PAYMENT ISI DUEBYTHE 15"OF FACHMONTH THIS BIDJ IS VALIDI FORI THIRTY (30).DAYS ADDITIONAL TERMS OF THIS PROPOSAL JAGREEMENT  AAA shall retain the right to remove any materials for which payment is at least thirty (30) days past due. Past due  accounts: shall incur at two percent (2%) per month interest charge on the outstanding balance.  ALLI WORK PEREORMEDBYAAAI IS GUARANTEED FOR ONE (YEARFROM THE DATE OF COMPLETION. EXCLUDED INTHIS GUARANTEE ARE ANY DEFECTSINTHE ASPHALT WHEN CAUSEDBY BASEE FAILURES. INCLUDINGI AREAS OF WATER "PONDING", WHENT THE BASE IS EXISTING. BASE ISJ INSTALLEDI BYC OTHERS. SUB-GRADE HAS BEEN PREPARED BY OTHERS, OR WHEN OVERLAIDASPHALT IS TIED INTO PREEXISTING AAA WILL COORDINATE WITH PROPERTY OWNER OR MANAGEMENT TO MINIMIZE ANY INCONVENIENCE TO ALL PARTIES. OWNERMANAGEMENT TO BE RESPONSIBLE FOR RELOCATION, REMOVAL OR REROUTING OF ALL VEHICLES PRIOR TO START UP OF CONSTRUCTION. ALL TOWING TO BE AT OWNERMANAGEMENT REQUEST AND OWNEKMANAGEMENT OR VEHICLE OWNERI EXPENSE. AAA WILL NOT BE RESPONSIBLE FOR ANY DAMAGES, E.G.: GRAFFITI, HAND OR FOOT PRINTS, TIRE MARKINGS, ETC., TOI FRESHLY FINISHED CONCRETE, ASPHALT OR SEALANT. AAA WILL NOT BE RESPONSIBLE FOR UNDERGROUND UTILITY SERVICE, UNLESS "LOCATED AND MARKED" BY OWNER PRIOR TO CONSTRUCTION COMMENCEMENT. INCLUDING BUT NOT LIMITEDTO SECURITY GATE LOOPS AND UNDERGROUND WIRING, TELEPHONE. CABLE, ELECTRICAL. GAS. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. BID IS BASED UPON BEST QUOTE FROM SUPPLIERS AND IS CONTINGENT UPON AVAILABILITY FROM THAT PARTICULAR SUPPLIER. INDUSTRY SHORTAGES OR MAJOR CONSTRUCTION COMPONENTS MAY RESULT IN ANY ALTERATION OR DEVIATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE PERFORMED ONLY ON EXECUTED, WRITTEN ORDERS, AND WILL BE CHARGED OVER AAA IS INSURED FOR $2,000,000 GENERAL LIABILITY, $1,000,000 AUTO, UMBRELLA AND WORKER'S COMPENSATION WITH AN "A" RATED CARRIER AND WILL PROVIDE CERTIFICATE OF We thank you for the opportunity to! bid your request and look forward to doing business with you! Should you have  CONDITIONS.  SPRINKLER SYSTEMS.ETC.  RENEGOTIATION OF PROPOSALAGREEMENT  ALL WORK PERFORMED BY AAAI ISTO! BE COMPLETED IN ATIMELY MANNER.  ANDA ABOVE THE ORIGINAL BID ESTIMATE/ORDER.  INSURANCE UPON REQUEST.  any questions regarding this proposalagreement, please call the bid Estimator.  Respectfully Submitted, AAA Asphalt Paving, Inc. Daniel Dinger Estimator November 21.2019 Date  ACCEPTED:  Authorized Signature for Customer Name Typed/Printed Name & Title  Date  SIGNED CONTRACTURAL PROPOSALAGREEMENT MUST BE RETURNED PRIOR TO STARTUP OF PROPOSED AND ACCEPTED SCOPE OF WORK  AAAI Proposal Bid No. 0217 Rev. 01 (713) 896-7373 Phone (713) 896-8889 Fax www.aa-asphalt.com    North Piney Point Rd. Rut Repairs Quote Request City of Piney Point Village  Constuction Costs Item  Item Description  Unit Quantity Unit Price Cost S.Y. 42 $230.00 $9,660.00 S.Y. 42 $300.00 $12,600.00 GAL 15 $66.00 $990.00 TOTAL CONSTRUCTION COST: $23,250.00  1 6" cement stabilized sand 2 8" Type D HMAC overlay in two lifts 3 Prime Coat    North Piney Point Rd. Rut Repairs Quote Request City of Piney Point Village  Constuction Costs Item  Item Description  Unit Quantity Unit Price Cost S.Y. 42 38037 15,984 S.Y. 42 410L78 16.875 GAL 15 100.29 1500 TOTAL CONSTRUCTION COST: 34,3591  1 6" cement stabilized sand 2 8" Type DI HMAC overlay in two lifts 3 Prime Coat  Rush  A2AS    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item: Williamsburg.  Mayor and City Council  Discuss and take possible action on updated quote received for the removal and replacement of driveway culverts and regrading of ditches on the south side of  SUMMARY/BACKGROUND (WHY): Over many years the City has received multiple complaints of standing water in the ditches on the south side of Williamsburg. The City has routinely regraded the ditches in efforts of minimizing the standing water and maintaining a positive grade towards North Piney Point Road but survey data shows that several driveway culverts are higher than upstream culverts causing reverse grades along the ditch. With the completion of the North Piney Point Road project which lowered the outfall culvert at Williamsburg, thel high driveway culverts can now bei removed and reset toj provideapositive slope on the ditch. The ditch on the south side of the road will also be graded to the new culvert elevations. HDR obtained quotes for this work in May 2019 but the project was put on hold for discussion of a larger project to install storm sewer on the entire street. Per recent engineering meetings it has been request that HDR re-present the quotes received for approval. Attached are  quotes received from the Contractors. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Williamsburg Driveway Culvert Replacement HDRJobNo. 19-004 CityofPineyPointy  uc 20.00 3,200.00 29,500.00  TConstuction,uc 21.00 8.,400.00 2,800.00 285.00 5,700.00  TLCT Trucking TIME  Trans-Tex THISTIME  ITEMNO.  UNIT QUANTIY UNIT PRICE TOTA  UNTPRICETOTALA AMOUNT UNIT PRICE TOTAL AMOUNT UNITPRICE TOTALAMOUNT 2,000.00 1,500.00 1,500.00 DECUNEDT QUOTEAT DECUNEDT TOSUBMITO QUOTEAT  150.00 13,500.00 150.00 13,500.00 148.00 13,320.00  1,800.00 10.00  600.00 30.00 1,800.00 30.00 1,800.00 7,200.00 160.00 6,400.00 350.00 14,000.00    DonMar Grading, Inc. P.O. Box 176 Porter, TX 77365  Job Proposal Date 11/19/2019 2019-11 pg  Estimate #  832-794-2906 donmargrading@gmail.com  To:  City of Piney Point Village 7676 Woodway Dr., Suite 300 Houston, TX77063  Terms Due on receipt  Rep BJK  Project  Williamsburg Drainage Improvements 2019 Qty Unit Cost 90_sY  Description  Total  HDR. Job No. 19-004  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, level up sand, and full depth saw cut complete in place.  150.00/13,500.00 8.00 3,200.00 1,800.00 1,800.00 10.00 600.00 160.00 3,200.00 180.00 7,200.00  Ditch regrading, with grade checker, dump trucks and hauling and spoil disposal. 400LF  Hydromulch regraded ditch.  1 LS 60 LF 20 40  Remove and dispose of existing storm sewer.  18" RCP installation, all depths (open cut) including bedding, backfill, complete in 24" RCP installation, all depths (open cut) including bedding, backfill, complete in DonMar Grading will make "One Calls" and notifications as required by law. We will also notify and coordinate with MVWA. DonMar Grading will make every effort to avoid underground: structures but will not be responsible for damage to any unmarked' or unlocated utilities, sprinkler systems, or other structures. These prices do not include the adjustment of utilities should any be found in  place. place.  conflict with this work.  We are looking forward to working with you. Terms: Net due upon completion of work. This proposal is valid for 30 days. Ifitis satisfactory please sign and email/return to the  Total  $29,500.00  address above.  Signature & Date    Williamsburg Ditch Regrading and Culvert Replacement  Quote Request City of Piney Point Village HDR. Job No. 19-004 Unit Quantity SV 90 LF 400 LS 1 2000.00 LF 60 30.00 LF 20 LF 40  Contractor: Item  Item Description Remove andr replace 6" thick reinforced concrete driveway, including proof rolling, level ups sand, andi full depths saw cut, complete inp place, thes sum of: Regrade existing ditch, complete inp place, the Hydromulching: along ditch regrading areas, 3 complete inp place, the sum of: Remove and dispose ofe existing storms sewer, 4 complete ing place, the sum of: 18" RCP: storm seweri including bedding: and 5 backfill, complete Inp place, the sum of: 24" RCP storm sewer including bedding and 6 backfill, complete inp place, the sum of:  Unit Price 150.00 20.00  Cost 13,500.00 8,000.00 2,000.00 1.800.00 2,800.00 6,400.00 TOTAL: 34.500.00  2 sum of:  140.00 160.00  RAC Industries, LLC 3207 Preston Ave. Pasadena, Texas 77505 713-534-1151 cnhitk Robert N. Smither    Williamsburg Ditch Regrading and Culvert Replacement  Quote Request City of Piney Point Village HDR Job No. 19-004 Unit Quantity SY 90 LF 400 LS 1 LF 60 LF 20 LF 40  Contractor: TConstruction, LLC  item  Item Description Remove and replace 6" thick reinforced conçrete driveway, including proof rolling, level up sand, and full depths saw cut, complete inp place, the sum of: Regrade existingo ditch, complete in place, the Hydromulching: along ditch regrading areas, 3 complete inp place, the sum of: Remove and dispose ofe existing storm sewer, 4 complete ing place, the sum of: 18" RCP storm seweri including bedding and 5 backfill, complete in place, the sum of: 24" RCP storm seweri including! bedding and backfill, complete inp place, the sum of:  Unit Price $148.00 $21.00 $1,500.00 $30.00 $285.00 $350.00  Cost $13,320.00 $8,400.00 $1,500.00 $1,800.00 $5,700.00 $14,000.00  2 sum of:  TOTAL: $44,720.00  Vilbas  di  47/2019    Moore, Joseph From: Sent: To: Subject: Aaron, Thanks, Chris  Chris Gwyn <cgwyn@ticon.net> Tuesday, April 16, 20194:37PM Croley, Aaron RE: Piney Point Village Williamsburg Quote Request  Gooda afternoon. Thanky youf for thei invitation, however, we will not be able to gety you al bidi int timet fort this project.  From: Croley, Aaron Aasroncrolyehdinc-zom Sent: Tuesday, April 16, 20191 1:27PM To: Chris Gwyn <gwyn@ticcon.neb Subject: RE: Piney Point Village Williamsburg Quote Request  Chris,  Just wanted toc checki int tos seei ify'ally were planning ons submittinga quotef fort this work.. Just a reminder, we would like to have the quote! by tomorrow morning  ifpossible. Ify you arer noti interested, please reply tot this email stating ass such.  Pleasel let mel know ifyoul have any questions. Thanks, Aaron Croley,EIT.CFM 0713.622.9264 F713.622.9265 hdrinc.o com/follow-us From: Croley, Aaron Sent:1 Thursday, April 11,2 20193:51PM To:' gwpn@ticon.net'-gyn@titcon.nep    Cc: Moore, Joseph dpsah.Morehainccom Subject: Piney Point Village Williamsburg Quote Request  Chris,  The City of Piney Point Village has asked ust to solicit quotes fort the resetting oft three driveway culverts -1 two at1 11319 and one at1 11315) Willamsburg! Drive in Piney Point Village. Ther repairs willi include the removal ofa approximately 601 LF ofe existing 18" RCP storm sewer culverts and replacement with 24" RCP culverts at1 11319: and an 18" RCP culvert at 11315 with open cut construction, ther removal and replacement of three 6"t thick concrete driveways, regrading of the existing Ifyoua arei interested, please provide your quote by the moring of Wednesday, April 17th so we cani includei it on the agenda for the upcoming April City Council  ditches alongt thes south side oft the street, hydromulching the ditch regrading areas. Attached is an exhibita and bidi items for the work.  Meeting. Please contact usi ifyou have anyo questions about thev work.  Thanks, Aaron Croley,EIT,CFM HDR 4828 Loop Central Drive, Suite 800 Houston, TX7 77081-2220 07362524F78624285 aaron. croley@hdrinc.com hdrinc. com/follow-us    Moore, Joseph From: Sent: To: Subject: Thanks, Brad Munsell Trans-Tex Construction, LLC P.O. Box 699 Pattison, Texas 77466-0699 O#f-281-375-2645 Fax- -281-375-8424 Mob-281-728-1399  bmunsell@transtnet Tuesday, April 16,2 20192:07PM Croley, Aaron RE: Piney Point Village- Williamsburg Quote Request  Sorry Aaron, I forgot to contact you. We're tied up in Katy for the foreseeable future so we'll have to pass on this one.  Original Message Subject: RE: Piney Point Village Williamsburg Quote Request From: "Croley, Aaron" Aaroncrotyohannc.om, Date: Tue, April 16, 20191:27 pm To: Brad Munseli cumunseletanst.netb)  Brad,  Just wanted to check in to see ify y'all were planning on submitting a quote for this work. Just a reminder, we would like to have the quote by tomorrow morning if possible. If you are not interested, please reply to this  email stating as such. Thanks, Aaron Croley, ELT.. CFM 0713.622. 9264 F713.622.9265  Please let me know if you have any questions.    hdrinc.o .com/follow-us From: Croley, Aaron  Sent: Thursday, April 11, 20193:47PM To: Brad Munsell omunseletranstk.ne Cc: Moore, Joseph oseh-porcencmcone Subject: Piney Point Village - Williamsburg Quote Request  Brad,  The City ofF Piney Point Village has asked us tos solicit quotes for the resetting oft three driveway culverts - two at 11319 and one at1 11315 Williamsburg Drive in PineyF Point Village. The repairs willi include the removal ofa approximately 60L LF ofe existing 18" RCP storm sewer culverts and replacement with 24" RCP culverts at1 11319a anda an 18" RCP culverta at1 11315 with open cut construction, ther removal and replacement oft three 6" thick concrete driveways, regrading oft thee existing ditches along the south side oft the street, hydromulching the ditch regrading areas. Attached is ane exhibit and bid Ifyoua arei interested, please provide your quote by the moming of Wednesday, April 17h so we cani include it on the agenda for the upcoming  items fort thev work. Council Thanks, Aaron Croley, ELT.CFM HDR 4828 Loop Central Drive, Suite 800 Houston, TX7 77081-2220 0713.6 622. 9264F713.6 622.9265 aaron. croley@hdrinc com hdrinc. com/follow-us  April City  Meeting. Please contact usi if youl have any questions about the work.    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes received for the removal and replacement of  driveway culverts and regrading of ditches on Jamestown.  SUMMARY/BACKGROUND (WHY): The City has received complaints of standing water in the ditches on the west half of. Jamestown. Before the North Piney Point Road project was completed, the City was not able to perform any drainage improvements on the west half of Jamestown due to the shallow storm sewer system. With the completion of the North Piney Point Road project which lowered the outfall culvert at Jamestown, the high driveway culverts can now be removed and reset to provide a positive slope on the ditch. The ditch on the south side of the road will also be graded to the new culvert elevations. HDR obtained quotes for this work in August 20191 but the project was put on hold pending discussion ofa larger project to install storm sewer on the entire street. Attached are quotes received from Contractors to perform the work.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Jamestown Culvert Replacement: and Ditch Regrading  HDRlObNo.1 19-004 ChyetPineyPointvlage Low DonMar Grading. 10.00 3,500.00 10.500.00 475 TOTAL 31,900.00  RACInduntries, uc  TConstruction, uc  Camina!  TCTruding THISTME  ITEMNO.  ITEMDESCRIPTION lace, areas,  UNIT QUANTNY UNTPRICE TOTAL AMOUNT UNITPRICE AMOUNT UNITPRICE TOTAL AMOUNT  OTAL AMOUNT UNITPRICE TOTAL AMOUNT  170.00 7,650.00 225.00 10.125.00 165.00 7,425.00 400.00 50.00 2,000.00 2800 1,120.00 0.00 4,750.00 25.00 11,875.00 18.00 8550.00 1,800.00 1,600.00 3.000.00 3,000.00 1,750.00 1,750.00  L 40 17000 6,800.00 140.00 5,600.00 300.00 12,000.00 DECUNEDT SUBMIT QVOTEAT OECUNEDTOSUBMITC QUOTE AT  600.00 ,800.00 32,645.00    DonMar Grading, Inc. P.O. Box 176 Porter, TX 77365  Job Proposal Date 11/19/2019 2019-14 pesee  Estimate #  832-794-2906 donmargrading@gmail.com  To:  00 Rep BJK  City of Piney Point Village 7676 Woodway Dr., Suite 300 Houston, TX 77063  Terms Due on receipt  Project  Jamestown Road Culvert Replacement Qty Unit Cost  Description  Total  City of Piney Point Village Jamestown Road Culvert Replacement HDR Job No. 19-004  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, level up sand, and full depth saw cut complete in place. Remove and dispose of existing storm sewer.  45_sY 40_LF 40_LF 3_EA 1LS  170.00 7,650.00 10.00 400.00 170.00 6,800.00 3,500.00/10,500.00 10.00 4,750.00 1,800.00 1,800.00  18" storm sewer (RCP) installation including bedding, backfill, complete in place. Tree removal complete in place including stump grinding ifr needed.  Ditch regrading, with grade checker, dump trucks and hauling and spoil disposal. 475LF  Hydromulch regraded ditch and disturbed areas.  DonMar Grading will make "One Calls" and notifications as required by law. We will also notify and coordinate with MVWA. DonMar Grading will make every effort to avoid underground structures but will not be responsible for damage to any" unmarked' or unlocated utilities, sprinkler systems, or other structures. These prices do not include the adjustment of utilities should any be found in  conflict with this work.  We are looking forward to working with you. Terms: Net due upon completion of work. This proposal is valid for 30 days. Ifitis satisfactory please sign and email/return to the  Total  $31,900.00  address above.  Signature & Date    Jamestown Road Culvert Replacement Quote Request City of Piney Point Village HDR Job No. 19-004  Ditch Regrading and Culvert Replacement  Item  Item Description  Unit Quantity Unit Price Cost SY 45 225.00 10,125 LF 40 50.00 2,000 LF 40 140.00 5,600 EA 3 4,000.00 12,000 LF 475 25.00 11,875 LS 1 3,000.00 3,000  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, level 1 ups sand, and full depth saw cut, complete in place, the sum of: 2 Remove and dispose of existing storm sewer, complete in place, the sum of: 3 18" storm sewer, including bedding andl backfill, complete in place, the sum of: 4 Tree removal, complete inp place, the sum of: 5 Regrade existing ditch, complete inp place, the sum of: 6 Hydromulching along ditch regrading areas, complete inp place, the sum of:  TOTAL  44,600.00    Jamestown Road Culvert Replacement Quote Request Cityof Piney Point Village HDR. Jobl No. 19-004  Ditch Regrading and Culvert Replacement  Item  Item Description  Unit Quantity Unit Price Cost SY 45 165, 00 7,425."9 LF 40 28.99 51,120.00 LF 40 300.00 12,000.99 EA 3 GOO.LAmp. LF 475 18.00 0,560.09 L5 1 1750.S9BE0.90  Remove and replace 6" thick reinforced concrete driveway, including proofr rolling, level 1 ups sand, andf full depths saw cut, complete in place, the sum of: 2 Remove and dispose ofe existing storm sewer, completei inj place, thes sum of: 3 18"s storm sewer, including bedding and backfill, complete inj place, the sum of: 4 Tree removal, completei inp place, the sum of: Regrade existing ditch, complete in place, thes sum of: 6 Hydromulching along ditch regrading areas, complete inj place, the sum of:  TOTAL32,015    Council Agenda Item Cover Memo  11/25/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2019 Maintenance Project, the City of Houston Windermere Project, other various  maintenance projects, and future projects. STAFF RECOMMENDATION:  ESTIMATEDCOST:  N/A  FUNDING SOURCE: Bond, City.and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joe Moore ATTACHMENTS: Yes    H2  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc.  City Council Meeting Date: November 25, 2019  1. Surrey Oaks Paving & Drainage Improvements  The Contractor, RAC Industries, has begun work on the Surrey Oaks Paving & Drainage Improvements Project. Their tentative schedule of work for the coming week is as follows:  Nov. 18-22  Pre-Construction Photos/Video Marking Utilities via Texas One-Call and the MVWA Construction Survey Staking and Layout Cleaning and Televising of the Sanitary Sewer Line  Tree Protection  Currently the Contractor does not intend on doing any excavation work until the week after Thanksgiving (Dec. 1-7) when they begin pipe bursting the sanitary sewer line. After that work is complete, the Contractor will begin working on the water line replacement. Itis anticipated that both sanitary sewer rehabilitation and water line work is completed before the Christmas Holidays. Lane closures to facilitate the installation of the storm sewer We will provide more updates and detailed information as the project progresses. Please feel free to contact myself or the HDR Site Representative, Cary Johnston, with any Also, please let us know if we need to update contact information for any resident on Surrey Oaks. We hope to reach as many people as possible with these construction  beginning at N. Piney Point Road will not begin until after the New Year.  questions or concerns.  updates.  2. Beinhorn Drainage & Sidewalk Improvements Project  The Beinhorn Project is currently advertising for bidding. Apre-bid conference was held at City Hall on Thursday, 11/21 to discuss the project with potential bidders and answer any questions. The anticipated schedule going forward on the project is as follows:  Big Opening: 12/9/2019 11:00 AM at City Hall Award Contract: 12/16/2019 Council Meeting Start Construction: January 2020 End Construction: July 2020    5R  HDR has obtained contact information for all homeowners directly impacted by the project  and has been meeting with residents to discuss the project in detail. 3. Wilding Lane Drainage & Paving Improvements Project  HDR has completed a draft of the Preliminary Engineering Report (PER) which was presented to Council in August. A meeting with residents on Wilding Lane was held last month on September 16th to present the findings in the PER. The general opinion of residents on the street is that the street should maintain the same "feel" and that residents Councilman Dodds is working to set up meetings with a committee of people on the street during the first or second week of December. The purposed of the meetings are to discuss the proposed project and determine what requests the residents have on the project, review the requests to determine how many were possible, then present alternatives to Council for discussion. These meetings and alternative designs would occur before moving into final design. All parties are still working towards setting up a meeting but it is  want to be involved as much as possible in the design process.  anticipated that meeting will occur in the next week or two.  4. C Cityo of Houston- - Windermere Project  HDR and Roger attended the Windermere HOA meeting last night as requested by the HOA President, Mr. Wayne Turner, to discuss the project. A description of the project problem, solution, and current construction delays were provided to the resident attending the Resident's generally expressed concern about security and feel that the construction access point is a weak spot in the neighborhood's security. They have requested al better fence be  meeting.  installed to help shield better than the existing fence is shielding.  5. 2019 Maintenance Project (#2 White Pillars & various Concrete Point Repairs)  The 2019 Maintenance Project is currently advertising for bidding. A pre-bid conference was held at City Hall on Thursday, 11/21 to discuss the project with potential bidders and answer any questions. The anticipated schedule going forward on the project is as follows:  Big Opening: 12/9/2019 11:00 AM at City Hall Award Contract: 12/16/2019 Council Meeting Start Construction: January 2020 End Construction: April 2020    5R  HDR and Councilman Dodds have been communicating the resident at #2 White Pillars regarding Councils comments on the easement document the resident proposed. Discuss of the easement document will be included in a separate agenda item. The quantities for the storm sewer work at #2 White Pillars has been included in an add alternative which will allow Council to award or not award that portion of the Contract pending the agreement of  an easement between Council and the resident.  6. Illuminated Crosswalk Signage  HDR has issued a notice to proceed to the Contractor to install the illuminated crosswalk signage. The Contractor has performed utility locates to verify the installation points are clear and is waiting for the pole and signage to be manufactured and assembled. HDR is continually contacting the Contractor to inquire as to the status of the sign installation and will continue to monitor their schedule and notify the City when installation is to occur.  7. - North Piney Point Road Asphalt Overlay Repair  Previously Council approved a proposal from HTS for a total fee of $2,114.00 to obtain cores of the asphalt overlay at the locations of the observed cracking. HTS is to provide the results of those cores and recommendations for repair no later than November 27th.  8. Williamsburg Culvert Replacement  AI long standing issue on Williamsburg is that water stands in the ditch along the south side of the road. The ditch has been routinely maintenance over the years but results of ditch regrading were limited as driveway culverts are not set at the appropriate elevations to provide a positive slope west to N. Piney Point Road. Now that the N. Piney Point Road project is complete, the outfall pipe at Williamsburg allows for the driveway culverts to be reset at the proper elevations to reduce standing water in the ditch on the south side. Council approved a quote from DonMar Grading on 4/22 to reset driveway culverts and regrade the ditch along the south side for $29,500, but the Notice to Proceed was not issued as Councilman Herminghaus requested an Opinion of Probable Construction Cost (OPCC) to install storm sewer on the street instead of just regrading ditches. The OPCC prepared was $281,320.00. The A-K estimation for a full project cost was approximately $490,000.00. (Please consider that this A-K estimation is very conservative and is likely on the very high end of what the entire project would cost. The estimation includes costs for survey, geotech, engineering, bidding, construction administration, construction observation, City staff costs, etc.). These OPCCS and Estimates have previously been presented at Engineering Meetings. HDR has included the quotes received on a separate  agenda item for approval.    HR  9. Jamestown Resident Meeting  The City has received complaints of standing water in the ditches on the west half of Jamestown. Before the North Piney Point Road project was completed, the City was not able to perform any drainage improvements on the west half of Jamestown due to the shallow storm sewer system. With the completion of the North Piney Point Road project which lowered the outfall culvert at Jamestown, the high driveway culverts can now be removed and reset to provide a positive slope on the ditch. The ditch on the south side of the road will also be graded to the new culvert elevations. HDR obtained quotes for this work in August 2019 but the project was put on hold pending discussion of a larger project to install storm sewer on the entire street. HDR was directly to resubmit the quotes obtained to Council for discussion and possible action. The quotes are presented in a  separate agenda item.  10. North Piney Point Road Concrete Pavement Dip  HDR noticed a dip in the concrete pavement on the northbound lane of North Piney Point Road just south of Wendover Lane. The pavement is on top of a 48-inch storm sewer pipe. Prior to the Soldiers Creek Relief Project being installed, the North Piney Point Road/Greenbay system had a series of restrictors installed in the pipes. It was reported that water used to shoot up through manhole covers and concrete paving joints during a heavy rain indicating that the system was pressurized and the hydraulic grade line was well above the pavement elevation. Pressurizing the system likely caused failure of gaskets at pipe joints. This has been seen at other locations along this pipe over the years causing undermining of the ground below the pavement and similar dips in the pavement. HDR has met with Uretek on site to discuss the failure, repair methods, and to obtain a quote for lifting the pavement back into place and to seal the pipe joints. The quotes received are  presented in a separate agenda item.    HR  11. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City has proceed with a design plans for Beinhorn Road and a preliminary engineering report for Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study Update. An additional drainage project is the replacement of the 96-inch CMP along S.  Piney Point Road.  Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt)  S.P Piney Point Road (Asphalt) Arrowwood Circle (Asphalt) Grecian Way (Asphalt) Lanecrest (Asphalt) Crack Sealing on' Various Streets    HR  12. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule-  Construction Notice to Proceed - November 18th 2019 Construction Contract Expiration Date - July: 14, 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated: Schedule- Advertise for Bidding - November Bid Opening-December 9th  Award Contract- - December 16th Council Meeting Construction Notice to Proceed -J January 2020 Construction Completion Date - July 2020 PERI Presentation to Council -8 8/24/2019 Resident Meeting - mid-December Final Design Authorization- - December Council Meeting Final Design Completion - April 2020 Authorization for Bidding - May 2020 Advertise for Bidding - June 2020 Bid Opening - July 2020 Award Contract- August 2020  Wilding Lane Drainage & Paving Improvements Project  Anticipated Schedule -  Construction Notice to Proceed -September 2020 Construction Completion Date - June to July 2021 Advertise for Bidding - November 2019 Bid Opening December 9, 2019 Award Contract - December 16, 2019 Construction Notice to Proceed - January 2020 Construction Completion Date - April 2020  2019 Maintenance Project (#2 White Pillars & Various Concrete Point Repairs  Anticipated Schedule-