City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 HOUSION,TA770631523  TELEHONE (713)782-0271 FAX ( (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, SEPTEMBER 23, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGEWILL HOLDAREGULAR MEETING ON MONDAY,SEPTEMBER 23, 2019 AT 6:30 P.M. AT MEMORIAL DRIVE ELEMENTARY SCHOOL, 11202 SMITHDALE ROAD, HOUSTON, TEXAS, 77024 TO DISCUSS THE AGENDA ITEMS  LISTED BELOW.  DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL  Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City 1. Discuss and take possible action on adoption of Ordinance 2019.09.23A  Council may not deliberate or vote on the matter  regarding approval of the proposed 2020 Budget regarding approval of the proposed 2019 Tax Rate Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report Take Possible Action on VFD Budget Amendment Alternate to HGAC's 2019 General Assembly  2. 3. 4.  Discuss and take possible action on adoption of Ordinance 2019.09.23B  5. 6.  Discuss and take possible action on Appointment of Representative and Discuss and take possible action on selection of Appraisal District Board Member  7. Discuss and take possible action on three Farnham Park Issues Discuss and take possible action on traffic signal lights  8.    9.  Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: August 2019 Financials County for Library Services  10. Discuss and take possible action on renewal of Interlocal Agreement with Harris 11. Discuss and take possible action on the City Engineer's monthly report 12. Discuss and take possible action on awarding the Surrey Oaks Contract to RAC 13. Discuss and take possible action on Amendment to HDR Surrey Oaks 14. Discuss and take possible action on plan for coordination with Wilding Lane 15. Discuss and take possible action on the minutes of the August 26, 2019 Council 16. Discuss and take possible action on any future agenda items, meeting dates, etc. 17. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), specifically regarding pending and  Industries  Construction Observation Contract  residents meeting  potential litigation  18. Action outside of Executive Session, if any  19. Adjourn  CERTIFICATION  Icertify that a copy of the September 23, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on September 20, 2019.  of PAK Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORANDUM  CITYOF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator, AW  MEETING DATE: September 23, 2019  SUBJECT: Consideration of Ordinance 2019.09.23A Adopting the Operating Budget  for Fiscal Year 2020  Agenda Item 1  This agenda item calls for Council action on Ordinance 2019.09.23A, which adopts the Fiscal  Year 2020 Operating Budget.    ORDINANCE NO. 2019.09.23A  AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, APPROVING THE BUDGET AND MAKINGAPPROPRIATIONS FOR SUPPORT OF' THE CITY GOVERNMENT BEGINNING JANUARY 1, 2020  AND ENDING DECEMBER 31, 2020  WHEREAS, the Mayor has prepared and submitted to the City Council a budget estimate oft the expenditures and revenues of all funds of the City for the fiscal year beginning January 1, 2020 and ending December 31, 2020, which has been considered and reviewed by the City  Council and should be approved; and  WHEREAS, after due publication of notice as provided by law, aj public hearing NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 1. That the budget prepared and submitted by the Mayor to the City Council for the fiscal year beginning January 1, 2020 and ending December 31,2 2020 is approved. 2. That the sum of $5,641,796.00 is hereby appropriated out of the General Fund for payment of operating expenses and maintenance expenditures of the City of Piney Point 3. That the sum of$1,499,375.00 is hereby appropriated out of the Debt Service Fund for re-payment of debt of the City ofPiney Point Village, Texas, as set forth in detail in the  regarding the budget was held on September 23, 2019. OF PINEY POINT VILLAGE, TEXAS;  Village, Texas, as set forth in detail in the budget.  budget.  The above and foregoing Ordinance was duly introduced on the motion of Council Member against, was duly adopted and ordered filed this the 23rd day of September, 2019.  seconded by Council Member  and by a vote of for and  Mark Kobelan, Mayor  ATTEST:  Karen Farris, City Secretary    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: September 23, 2019  SUBJECT: Consideration of Adopting Ordinance 2019.09.23B Approving the  Proposed 2019 Tax Rate  Agenda Item 2  This agenda item calls for Council consideration of Ordinance 2019.09.23B, which adopts the City's property tax rate for 2019. Thej proposed 2019 tax rate is $0.25514 per $100 ofv valuation, which is the same tax rate the City has levied since 2007. The proposed Maintenance and Operations rate is $0.20157 per $100 of valuation and the proposed debt service rate is $0.05357 The City Council held public hearings regarding the proposed tax rate on Tuesday, September  per $100 of valuation.  16, 2019 and Thursday, September 19, 2019.    ORDINANCE NO. 2019.09.23B  AN ORDINANCE OFTHE CITY OF PINEYI POINT VILLAGE, TEXAS, PROVIDING FOR' THE LEVY AND COLLECTION OF AD VALOREM TAXES OFTHE CITY OF PINEY POINT VILLAGE, TEXASFORTHE YEAR 2019; PROVIDING THE DATE ON WHICH SUCH TAXES SHALL BE DUE AND PAYABLE; PROVIDING FOR PENALTY AND INTEREST ON ALL TAXES NOT TIMELY PAID; PROVIDING FOR SEVERABILITY; AND REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTANT OR IN CONFLICT  HEREWITH.  WHEREAS, Section 26.05 ofthe Texas Property Tax Code provides that before the later ofs September 30th or the 60th day after the date the City receives the certified appraisal roll the City  Council shall adopt a tax rate for the current tax year; and  WHEREAS, Section 26.05 of the Texas Property Tax Code further provides the where the tax rate consists oft two components (one which will impose the amount of taxes needed to pay the City's debt service and the other which will impose the amount of taxes needed to fund maintenance and operation expenditures for the next year), each of such two components must be  approved separately; and  WHEREAS, the proposed tax rate for the current tax year of the City of Piney Point Village, Texas, consists of two such components, a tax rate of $0.05357 for debt service and tax rate of$0.20157 to fund maintenance and operation expenditures; now, therefore BEIT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PINEY POINT  VILLAGE, STATE OF TEXAS:  Section 1. The facts and matters set forth in the preamble of this Ordinance are found Section 2. There is hereby levied for tax year 2019, to fund the City's fiscal year 2020 municipal budget, an ad valorem tax at the total rate of $0.255140 on each One Hundred Dollars ($100.00) of assessed valuation on all property, real, personal, and mixed, within the corporate limits of the City, upon which an ad valorem tax is authorized by law to be levied by the City of Piney Point Village, Texas. All such taxes shall be assessed and collected in current money of the  to be true and correct and are hereby adopted, ratified, and confirmed.  United States of America.  Section 3. Of the total tax levied in Section 2 hereof, $0.20157 is levied to fund Section 4. Of the total tax levied in Section 2 hereof, $0.05357 is levied for the purpose of paying the interest on bonds, warrants, certificates of obligation, or other lawfully authorized evidence ofindebtedness issued by the City of Piney Point Village, Texas, including the various installments of principal due on the serial bonds, warrants, certificates of obligation,  maintenance and operation expenditures of the City for the fiscal year 2020.    ord other lawfully authorized evidence ofindebtedness issued by the City, as such installments shall  respectively mature in the fiscal year 2020.  Section 5. All ad valorem taxes levied hereby, in the total amount of $0.255140 on each One Hundred Dollars ($100.00) of assessed valuation, as reflected by Sections 2, 3, and 4 hereof, shall be due and payable on or before January 31, 2020. All ad valorem taxes due the City of] Piney Point Village, Texas, and not paid on or before January 31S! following the year for which they were levied, shall bear penalty and interest as prescribed in the Texas Tax Code.  Section 6. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate the Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or  more parts.  Section' 7. All ordinançes and part of ordinance in conflict herewith are, to the extent PASSED, APPROVED, AND ADOPTED on the first and final reading this 231d day of  ofsuch conflict, hereby repealed.  September, 2019.  Mark Kobelan, Mayor  ATTEST:  Karen Farris City Secretary    MEMORIAL VILLAGES POLICEI DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to bel held at 6:001 PM, on, September 9, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, ifc deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Approval ofMinutes Update, discussion and possible action. 1. Approval of August 12, 2019 minutes as recorded. Financial Report - Update, discussion and possible action. 1. FY19 Budget Review and Discussion. d. New Business - Discussion and possible action.  1. - Donation oft monies and training certification for officers and equipment.  2. IT. System Back-up.  Chief's updates- - Overview of monthly reports and activities. 1.C Call/neidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD. Assist Response Times  . Executive Session - It is anticipated that all, or a portion of the discussion of the following items will be conducted in closed executive session under authority oft the Texas Open Meetings Act. However, no action will 1. Consultation with attorneys and consideration and possible action regarding settlement offer in Cause  bet taken on this item until the Commission reconvenes in open session.  No. 2018-18387; LaKesha Kelly V. Memorial Villages Police Department."  g. Follow Up Items from previous meeting - Discussion and possible action on outstanding items.  1. 457b Contribution kccommercatiom-roposa. to be submitted for discussion and or possible action. 2. Status update on Audit RFP and discussion and possible actipn tipnpsihgs selection of an auditgosr9    Notice of Regular Meeting Page2  h. Suggestions for future agenda items - Discussion of the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, andi ifauthorized under chapter 551 of the" Texas Government Code. Situations in which a closed executive session may be authorized by lawi include, without limitation; (1) consulting with the Commission* 's attorney to seek or receive legal advice concering pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorney to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $5 551.076. The Commission may announce that it will go into executive Session on any item listed on this agendai ift thes subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter 551 of the Texas Govemment  Code.  Raymond Schultz, Chief ofPolice Memorial Villages Police Department    POSTED:  9/4/2019 (date)  @ 11981 Memorial Drive at 11 Wya.m. CityofH Hunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner Sean Johnson, Alt. Commissioner  (time)  Cityof Bunker Hill Village Jay Smyre, Chairman William Murphy, Commissioner Robert Lord, Alt. Commissioner  CityofPineyl Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  Chief ofPolice Raymond Schultz  Legal Counsel John Hightower  This facility isv wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend thist meeting and who may need auxiliary aids or services such asi interpreters for person who are deaf orl hearingi impaired, readers, or large print, are requested to contact Officel Manager at 713-365-3701. Requests should be made at least 481 hours prior tot thei meeting. This agendai is posted on the Memorial Village  Police Department website aty www.mvpdx.org-  Page 4of65  09/05/19  Agenda Sept 2019_.Doc    E  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting August 12, 2019, 6:00 p.m.  Aquorum was established, and Commissioner Smyre called the August 12, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. In attendance were: From the Commission: City of Piney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling City ofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson Cityo of Bunker Hill Commissioner Smyre Commissioner Murphy Legal Counsel John Hightower  Absent: Alt. Commissioner Lord From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the Commissioner Smyre announced at 6:02p.m. that we would rearrange the agenda slightly and move immediately into the Executive Session to accommodate our lawyer who will be on the phone with us momentarily. This will be under the litigation exception Texas Governmental Code $551.071. The Commission reconvened into General Session at 6:38p.m. and will go back into Executive Session at 6:39p.m under the attorney privilege to discuss all three items; Financial Disclosures, Proposed Amendment to the Inter-local Agreement and Legal Issue raised about Dual  Commission was present and asked ifthere are any citizen comments.  Office Holding.  The Commission reconvened into General Session at 7:16p.m.  Commissioner Smyre commented that we would return to the top ofthe agenda.  a. Citizen Comments  None.  Page 90 of65  09/05/19    b. Approval of Minutes  Motion was made by Commissioner Hamilton and seconded by Commissioner Southwick to approve the July 8th Minutes as presented. The commission voted unanimously to approve the  minutes as presented. Financial Report  Mrs. Bowman presented the Financial Report stating we have completed 7 months oft the fiscal year and have expended 53%. The budget to actual summary sheet has been updated to reflect the budget amendment. We have reallocated $44K from the health insurance line item (130) to the equipment maintenance line item (700) for the purchase of the ALPR. Other item changes are the regular wages line item, which has been updated toi include the additional vacancy and salary adjustment and the legal and professional line item which as has been adjusted to reflect additional charges for audit fees as discussed previously. Also, legal fees which were. higher than projected. The department is still on target to end the year operating within budget. Are there Commissioner Smyre commented that he had one question which is a follow-up from last week. The recruiting costs... we are struggling with this and we are leaving almost $3K on the table, how do we redeploy or use that money. Is there anything more that we can be doing to utilize this money? Chief Schultz responded that we. have put together a new brochure which he handed out to the Commission. We have printed 300 promotional flyers and sent out to recruiting fairs, uniform stores and gun ranges as an advertisement. The Chiefs meet every 2 weeks in the area, and we have 2 vacancies, Hedwig also has 2 vacancies, Spring Valley too, sO we are all in the same boat. Hedwig's last hires have all been brand new law enforcement officers who have just become certified and have no prior experience. Spring Branch ISD are. having the same issues, they are hiring rookies. Spring Valley are closely examining the possibility of providing take- home cars to their folks. Just trying to figure ways to attract folks, we have looked at recruiting fairs, however, they generally only attract brand new commissioned officers. We have gone back through old applications to see ifthose applicants may now have the years of experience we are Mrs. Bowman commented that she wanted to give a quick update on the status of the Audit RFP, the deadline for proposals is this Friday. She surveyed the area websites to see who other cities are using. City ofHedwig, Spring Valley, Hillshire, Hunters Creek, Bunker Hill and Sealy are using Belt Harris. City of Katy, Stafford, Missouri City, Sugar Land, Humble, Pearland and Fulshear are using Whitley Penn. Piney Point uses Brooke Watson & Company, Tomball uses BKD CPA's and City of] Richmond uses Pattillo, Brown &1 Hill. She sent out to 8 companies and 3 have responded stating they will not submit proposals and sO there are 5 left to hear back from.  any questions?  looking for and giving them a second look. Itis very competitive right now.  She just wanted toj put it on the Commissions radar.  Commissioner Smyre stated we would move on to the next item on the agenda.  d. New Business  1. The Commission's role in recommending a formula for allocating the funding of  the Department among the three participant cities.  Page 10of65  09/05/19    The interlocal agreement was written in 1976 and when it was developed there were no specific percentages used other than a 1/3, 1/3, 1/3 in terms of the assessment that each city would be charged. It states in the interlocal agreement that we as a body are to develop new percentages or a new formula consistent with the usage of the police department by the various cities. That has never been done, wel have been a 1/3, 1/3, 1/3 all oft the years without any changes. It was brought to my attention and sO we have put it on the agenda to get everyone'si input. Chiefhas spent a lot of time putting together the Work Distribution information presented in the packet which shows the cities usage for the police resources as shown on page 51. We can go through all the numbers, The Commission further discussed that it has been addressed before and it has been approved before but haven't dug into the numbers to determine ift there is a different way we should do this. A Commissioner recollects that in the past Hedwig Village used to be part oft the cities and there was an issue over the percentages. Legal Counsel added, that originally the department included Hedwig Village, all four villages were part ofthe department. Hedwig is very different financially than these 3 cities due to the fact that it has a huge commercial area. He thinks Piney Point has zero, Hunters Creek has 51 businesses along the freeway, any way it broke up over disagreements of how it should be funded. Even though the provision is in the interlocal, as far as he knows, it has never been done. There were meetings where it was taken up as an agenda item for discussion, but every meeting that he attended where that had been discussed, the decision was No, that it works fine, 1/3, 1/3, 1/3. As far as hei is aware, the cities have done nothing in the last 40 years to complain about the Commission not doing this or to make that recommendation. Through further discussions the Commission agreed that they believe they have approved through the budget each year a 1/3, 1/3, 1/3. Commissioner Smyre commented that he is not recommending any changes unless someone has a different point of view and need to discuss it. Itwas brought to his attention and he thought we should layout the subject SO we can all see, this isn't a bad chart to have sO that we can see what percentages our cities do require of the police resources. Legal Counsel added, that thej police commissionagreement: was amended several years ago to allow one of the cities to get extra services, he believes the only time it was used, was for some traffic enforcement on Memorial and Voss where they could pay for extra services. That way they could avoid any issues over allocations. Ifthere is a need for any additional services, it can agree with the others to pay for the cost of doing that. Commissioner Smyre added, another thing to note is that at a minimum every shift has a police officer and car allocated to each village Commissioner Johnson wanted to comment that we had just said that we couldn't amend the agreement as a Commission and nothing in the 2 pages..... he didn'tread the agenda today but came across this when he was reading the agreement with regard to the other issue today. He believes it does not seem discretionary to him and thinks the Mayors should at least be made aware of it, to see if they agree that a 1/3, 1/3, 1/3 seems completely fair. Commissioner Smyre commented that this is something that they could put in their meeting packets for discussion with their cities, but based on the document, the Police Commission are tasked with developing a formula every 2 years and the formulai is a 1/3, 1/3, 1/3 and is presented along with the budget. 457(b) Deferred Compensation plan for eligible employees - Chief Schultz stated we had talked about this in the budget after discussions with the 3 villages, it was asked to be taken out of the budget and brought back as a separate item. Victoria calculated what a 1% contribution to the  but honestly it is very close to a 1/3, 1/3,1/3.  24/7 and is equally divided.  Page 11of65  09/05/19    457(b) would cost, this would be $29,492. He checked with the vendors that offer our employees this plan and they said it wouldn't be a problem for making a contribution on behalf of the employees. About two thirds of the employees already have their own accounts, the others will just have to open an account. Hedwig and the Fire Department already do this, we would like to see if we can. This will help with the retirement, to encourage employees to save money for retirement and tol help with health care costs Post-Employment, Pre-Medicare eligibility and this The Commission asked if we are looking for a motion tonight? Chief Schultz stated that all the cities have received the refund and we would have to go back to them to request the funds and he can put together aj proposal ifthe Commission agrees. Chiefexplained that later he will talk about, under his updates, that on September 20th we are having a departmentwide meeting that all the Commissioners are invited to and he will send out a formal invitation to Top Golf. This is being sponsored by the Police Foundation, where we will have a financial planner attending that is a friend of Sean's who will speak to the group and educate all of our employees and their spouses on 401k, Roth, 457b and how to plan for your TMRS. There is also a sponsored dinner. After further discussions the Commission agreed their recommendation is that Chief will come back with his proposal and the Police Commission will vote oni it at the next meeting and then take RAD Instructor Certification Pay Chief Schultz commented that this has taken off and is very popular. Iti is very demanding on our instructors and is very time consuming. After getting beat up by many students, they realized iti isn'tsomething they particular enjoy doing. Wel have 4 folks who are active RAD Instructors and they go above and beyond every time we ask them to do classes. We are getting ready to do our next class which is RAD55, this is for residents aged 55 or older because of the demographics of the students it is actually done over 8 sessions instead of 3 which is even more demanding on the employees. We would like to be able to pay them an instructor certification pay for this. It would be $25amonth, $300 a year, total expenditure would be $1,200. Wel have that money: in the budget but would like the authority to create this designation as a special certification pay for those that make the commitment as a RAD Training Instructor. They will have to be certified and maintain this, in addition to maintaining excellent physical Motion was made by Commissioner Reichek and seconded by Commissioner Southwick to pay the Certified RAD Instructors $300 a year as long as they keep their certification current and actively teach. The commission voted unanimously to approve the motion. Active Shooter - Chief Schultz stated that there are 2 components to this, 1 as we had already planned prior to the events in El Paso and Dayton, Ohio to train everybody in the Active Shooter Response. We did this last week and we have a make-up session this week for 3 folks who were on vacation last week. We have been doing the training atl Hunters Creek City Hall. Prior to this happening, last month we: met with some residents who wanted to make a donation of equipment to the Department for an Active Shooter event, should one occur. Specifically, the family donated $5,0001 to the Foundation, earmarked for urban rifles. We have had this discussion before that the officers carry their own rifles, but they don'tbring them every day. Ibelieve at this point in time, especially with what is going on across this country, we should have ai number of rifles available in the field that should we need to respond to an Active Shooter event we are prepared.  isa way to try to doit it.  it to their city councils for consideration.  shape.  Page 12of65  09/05/19    After having the training last week, we had an event at Memorial City Mall. I conducted the training myselfand told the officers that ifv we have an event happen in this area, the number one location that we would respond to would be Memorial City Mall and within 72 hours, we were there. We were the first units arriving on the southside and eastside. Everybody else who responded, which were primarily Houston Constables Office and the Sheriff's Department responded and arrived on the westside and the northside. So, exactly what we thought would probably happen, did. The second most probably location that we would have to respond to this type of event would be Memorial Hermann Hospital. Unfortunately, I believe there will be something else, whether it is real or perceived like what happened this weekend at the mall has a One oft the tools to respond to an Active Shooter is rifles and this family has donated $5,000. The cost ofan urban rifle with the proper updates that we would use: for environment in al large building isa approximately $1,000 apiece. Iwould like to up this to at total of6, there is money ini the budget to buy that 6th rifle. This would put one in each Sergeants vehicle and one rifle on each team. Officers would be interviewed, tested and selected to carry the department rifle, SO there will always be 2 on the streets at any given time should we: need to respond and use that tool. It would not be deployed unless it was absolutely necessary. This is one request, to be allowed to accept the donation from the resident that would pay for 5 and then supplement that with one additional. Besides the rifles we would also be putting ai rifle case downstairs in the hallway, sO the rifles that are not being used would be in the cabinet downstairs. That way if we have an event occur Monday-Friday the rest of the folks that are here and already certified could grab one of those if As part of the Active Shooter training, this part was 45 minutes and he wanted to talk about that and let the Commission listen tos some video ofhow quickly these events can occur. Ini the training we talked about Columbine that happened in 1999. Wet talked about 95% ofthe time ini the United States it is going to be a single actor on their own. Active Shooter events are going to continue to increase, through 2013 there has been over 220 Active Shooter Events in the United States this year. Texas has four of the top twelve Mass Casualty events involving Active Shooters, this is prior tol El Paso. Weknowj just based on the size, demographics ofthe community and the number of fire arms unfortunately Texas has and the fact that you've got one third of all the events in the When an event happens with an Active Shooter, it usually ends in one of two ways. Prior to Law Enforcement getting there; suicide of the suspect, after Law Enforcement gets there the highest propensity for it to end, is with the officer ending the active killing that's going on, ifnot it will end in suicide post officer arrival. The primary goal is to go in and stop the killing as soon as possible. Chief Schultz played the audio from the Dayton shooting which was 31 seconds of the 34 second event, 9 people killed. Luckily the officers were on scene and knew how to respond. Int the training we talk about 7 critical tasks, we talked about Active Shooter and what'si important ise every second as we heard in the Dayton Shooting, every second, every trigger pull could be someone losing their life. We must secure communications and wel have to get there as quickly as possible. We have to deploy whatever we've got, ifit's a handgun go with it, but obviously we would like tol have better tools to go up against someone with. The jobi is to go to the shooting and stop it, after you stop it you go into rescue mode. We talk about all the pre-event stuff, we spend time with all the officers and explain the reason why we are doing the training, sO we don'thave  pretty high likelihood ofl happening.  they needed to, to deploy to another location in the villages.  country happening here makes this ai trend we have to be prepared for.  Page 130f65  09/05/19    more events like this with victims. Then we send them through some actual scenarios, the ones we did at Hunters Creek were very unique in the fact that it is not just stand up and start going through this practice. We actually send them down to the Baptist Church in the parking lot and have them sit there for a couple of minutes and then dispatch them to City Hall. When they arrive at City Hall, they have no idea of what they are getting into. They don't know which door they can get in through, we've had some pretty interesting experiences with our folks by just adding that level of stress. We had a couple of role players going in City Hall and having blanks going We have had a great response from our folks when the event at Memorial City Mall happened. Sergeant Sprinkle and his team ofofficers were the first ones there and tried to figure out exactly what went on and to try to limit the amount of panic and hysteria that happened. Ifyou saw the freeway, it completely shut down, everyone just stopped because they saw all the police cars and firetrucks showing up at the mall. Then you had parents driving on shoulders with their 4-way flashers trying to get to the mall because the social media aspect went absolutely crazy. We sent We have rifles that are our employees, other departments already have them and right now he would rather standardize them and have a good quality rifle, a number of them in the field. Hopefully it is aj piece of equipment we never have to use but in today's times, unfortunately we Commissioner Reichek asked what type of rifle we would get? Chief responded, it would be a custom made 223 AR15 and would be engraved with Memorial Villages Police Department indicating that they clearly belong to the department. They are a robust rifle, they have an open aim point optic sO you can keep both eyes open to stay on target. Basically, you just point the red dot on the target and take a shot. These rifles would be locked in the trunk of the police car, the Commission authorized gunlocks two years ago SO every vehicle already has a gunlock in it. The money is earmarked for the Association but would have to come to us because the firearms have Motion was made by Commissioner Reichek and seconded by Commissioner Huguenard to accept the donation of $5,000 for the purchase of5 rifles and also approve that the Department purchase the sixth rifle through the Department funds. The commission voted unanimously to  off to simulate gunfire.  out a V-Linc to try tol help curtail this.  would be remiss if we didn'thave that available.  to be purchased by the Police Department.  approve the motion. Chief's updates  Chief Schultz presented his monthly report, July has been an extremely busy as al lot of folks were out oft town. 15,971 house watches were conducted, but with this wel have seen some ofthe lowest number of crimes reported with only 75 police reports. There were 743 traffic stops, these were down a little bit. 805 Citations and addressed 1400 violations. The response time averaged We've had a lot more activity which you have seen on the daily reports with transients. We've had to throw some out that were trying to set up camps down in the bayou. We are going tol have to talk to Piney Point and Hunters Creek folks about coming up with a new: strategy. Specifically, maybe having toj post notices on parts of the Bayou for "No Trespassing". There is  3:20. We had 18 new V-Linc registrations.  Page 14of65  09/05/19    an area there that is not private property and ini the flood area. So, we are trying to figure out a better tool to use against these folks. The property at San Felipe and the bayou, the owner goes in and secures it, butt they go back and break back in and start setting up camps. We'vel had two events in the last week where transients have actually walked across the bayou because the water levels are sO low. There was one in a vehicle probably committing an auto burglary this week. There is a small area that is al Deadman', s space. Almost every day we are having more The contract has been done for the body worn cameras and in-car videos. Regarding the two new cars we. just got, we were able to cancel with the other vendor and can to get the brand-new Axon cameras in those cars under the new contract which saves us about $14K in the Capital Purchase. Everything is scheduled to occur in January which is perfect timing as they are coming out with a new model of camera. Also moving forward with the. ALPR cameras, they will have engineers here tomorrow and we will be walking through the sites to determine the best placement for those. ALPR'ss should start being installed in the first week in September. Chief Schultz asked the Commissioners to put September 20th on their calendars and he will send out an invitation for the Departmentwide meeting as the Foundation would like toi invite everyone. All the Commissioners and their spouse, they are supplying dinner and there will be a finance presentation and an opportunity to play golf. Itis at' Top Golfa at I-10 and Highway 6. Commissioner Smyre commented that there is another date that he saw for the Skeet shooting, Commissioner Smyre asked Legal Counsel if we need to go back into Executive Session? Legal Counsel responded, he doesn'tbelieve we: need to go back into Executive Session, but we do On the amendment, he would like to make the suggestion that we make the change that Sean recommended. Where it says Commissioners, it should say Board of Commissioners on the Motion was made by Commissioner Hamilton and seconded by Commissioner Murphy to recommend to the cities that they approve the proposed amendment to the provision in the inter- local agreement governing the approval requirements intra-budget transfers. The commission  encounters.  what date is that? ChiefSchultz clarified iti is November 1st.  need to take action on a couple ofi items.  agreement. With that change the motion needed:  voted unanimously to approve the motion.  e. Executive Session  a. Discussion and possible action related to Accounting Disclosures under the legal advice Legal Counsel stated that it is up to the Commission ift they want to act on Commissioner Huguenard's suggestion related to the Financial Disclosure on the bottom oft the Financials. Motion was made by Commissioner Murphy and seconded by Commissioner Ebeling that the Department's monthly Financial Statements include the proposed disclaimer language recommended by Commissioner Huguenard. The commission voted unanimously to approve the  exception Texas Governmental Code $ 551.071.  motion.  Page 15of65  09/05/19    I. - Follow Up Items from previous meeting  Commissioner Smyre asked if there were any items that need to be put on the agenda for next  month?  g. Suggestions for future agenda items  1. 457b Contribution kcommendntonPropos. to be submitted for Discussion and  or possible action.  Al Motion was made at 8:20p.m. by Commissioner Reichek and seconded by Commissioner Huguenard to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Page 16of65  09/05/19    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Raymond Schultz ChiefofPolice  s  September 4, 2019  Submitted for your review is the FY19 Budget Performance Report and accompanying documents aso of August 31, 2019. After eight months of operations the Department has received 75% ofthe appropriation and has expended 62%. At this point last year, the Department had expended 60%. There are no major changes to report. The Department is projected to end the year operating within  appropriation. General Fund  Asareminder the projection report was adjusted to reflect the budget amendment, which reallocated $44,000 from the health insurance line item (130) to the equipment maintenance line item (700) for the ALPR program. The regular wages linei item (100) was adjusted to account for the additional officer vacancy and salary adjustments. Legal/professional line item (720) was adjusted to account for the additional audit fees incurred due to the implementation ofGASB75 and OPEB work related to the supplemental death benefit and to cover legal fees.  Vehicle Replacement  Invoices for upfitting Units 183 & 184 were presented for payment.  Capital Other items:  Banking fees for the month of August are the only additional charges since the last report.  The Department received 3 responses to the audit RFP a synopsis is attached.  Page 19of65  09/05/19    Memorial VillagesPolice Department Fortheeght months ended August 19  General Fund DESCRIPTION Expenditures 100 110 15 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  Forccasted Projected % Annualized Saving/  AMENDED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted 3,377,767 2,043,079 1,334,688 60.49% 3,275,577 102,190 115,000 66,430 48,570 57.77% 101,599 13,401 21,600 3,853 17,747 17,84% 10,000 11,600 394,127 246,326 147,801 62% 373,437 20,690 557,775 332,498 225,277 59.61% 521,931 35,844 60,000 43,478 16,522 72.46% 65,495 (5,495) 109.2% 19,433 11,880 7,553 61.15% 18,191 1,242 50,712 30,304 20,408 59.76% 49,520 1,192 4,596,414 2,777,848 1,818,566 60.4% 4,415,750 180,664 25,200 15,353 9,847 60.9% 23,029 2,171 25,200 12,457 12,743 49.4% 18,685 6,515 65,280 38,321 26,959 58.7% 57,481 7,799 69,250 44.958 24,292 64.9% 67,487 1,813 25,000 18,557 6,443 74.2% 25,000 7,000 4,409 2,591 63.0% 4,500 2,500 111,250 68,741 42,509 61.8% 96,937 4,313 18,000 13,480 4,570 74,6% 17,803 19,000 12,000 7,000 63.2% 18,000 1,000 10,000 5,042 4,958 50.4% 10,000 48,000 30,967 17,033 64.5% 46,545 1,455 18,000 8,300 9,700 46.1% 12,450 5,550 16,000 10,732 5,268 67.1% 16,000 45,800 30,125 15,675 65.8% 40,122 5,678 34,090 22,516 11,574 66.0% 33,775 23,000 10,636 12,364 46.2% 15,954 7,046 5,000 3,245 1,755 64.9% 4,868 62,690 36,751 25,939 58.6% 55,127 7,563 17,640 9,609 8,031 54.5% 17,640 48,071 43,353 4,718 90.2% 55,955 (7,884) 116.4% 101,200 65,220 35,980 64.4% 97,879 3,321 58,545 46,069 12,476 78.7% 58,000 273,056 211,324 61,732 77.4% 277,074 (4,018) 101.5% 30,000 14,688 15,312 49.0% 22,031 7,969 30,536 28,044 2,492 91.8% 80,536 5,500 2,254 3,246 41.0% 5,000 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 26,121 17,879 59.4% 44,000 7,000 3,313 3,687 47:9% 6,500 5,000 1,245 3,755 24.9% 1,867 3,133 3,500 1,084 2,416 31.0% 3,500 15,000 5,910 9,090 39.4% 5,910 9,090 2,500 1,376 1,124 55,0% 2,500 155,236 93,690 61,546 60.4% 132,701 22,535 5,357,726 3,287,768 2,069,958 6146 5,121,737 225,989 00106.95,692  Regalar Wages Overtime Cour/BailiffoT Retirement Healthl Insurance Workers Compensation Life/LTD Medicare Personnel Services Auto General Liability Publio OfficialB Bond Professional Liability Real8 &F Personal Property Total Other Insurance Gas &Oil Maintenance Tires Damage Repair Maintenance &I Misc. General Maintenance Janitorial Services Jail Building Furishings Total Building Computers Postage/Postagel Machine SimtionetyBxpendables Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer NaturalGas Totall Utilities Equipment Maint Contracts Advanced License Plate Readers SETCICfecs Legal/Professional IT'Services Software! Maintenance Contracts Total Contract Services Accreditation Uniforms Radiop parts and labor Firearms Training & Ammo Tasers Training &F ProfDues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL  97.0% 88.3% 46.3% 94.8% 93.6% 93.6% 97.6% 96.1% 91.4% 65.6% 88.5% 74.1% 88.1% 97.4% 0 100.0% 64.3% 55.0% 87.1% 197 98.9% 94.7% 258 74.2% 100.0% 97.0% (740) 107.6% 500 61.5% 69.2% 368 47.4% 0 100.0% 87.6% 315 99.1% 69.4% 132 97.4% 70 88.4% 87.9% 0 100.0% 0 100.0% 0 100.0% 96.7% 545 99.1% 0 100.0% 73.4% 0 100.0% 500 90.9% 87.8% 0 100.0% 500 92.9%4 37.3% 0 100.0% 39.4% 0 100.0% 85.5%  720 960 13,200 9,631  315 566  405 43.7% 394 59.0%  472 849  248 111  3,569 73.0% 14,446 (1246) 109.4%  10,000  818 9,183 8.2% 5,500 4,500  1,000  495  505 49.5%  742  9,800 10,540 1,300 700  (740) 107.6% 10,540 968 25.6% 479 31.6%  332 221  800 332  600 44,000 44,000 3,600 3,072  354  246 58.9%  530  0 100.0% 44,000 528 85,3% 3,600  1,200  0 1,200 0.0% 1,200    Memorial Villages Pdlice Department Vehicle Replacement For the eight months ended August 19 Prior Year Cash Carryover FY19 Assessment collected to date FY191 Interest earned to date FY191 Expenditures FY19 A/AP  66.679  85,709.54 63,554.99 200.07 (88,000.00) 4,368.00 (62.219.12) 3,613.48 ADOPTED  FY19 Assessment remaining  24,445.01  FY19 Veb replacement expenditures covered by carryover  Cashl Balance @ 08/31/19  Forecasted Projected % Annualized Saving/  DESCRIPTION Expenditures 1000  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  Vehiole) Replacement AED'S Total Vehicle Replacement Vehicle Replacement costs covered by carryover  80,000 79,483 8,000 8.517 88,000 88,000 62,219  517 99.35% 79,483 (517) 106.46% 8,517 0 100.0% 88,000  517 99.4% (517) 106.5% 0 100.0%  Memorisllage Policeepartment SpediniCapital Assets Fort (he cightr monthst ended August19 Prior Year Cash Carryover FY19 Assessment collected to date FY191 Interest earned to date FY19 Expenditures DESCRIPTION Expenditures 2880  66.67%  83,450.87 241.86 (100.27) 83,592.40 ADOPTED Q IQO 0 100 88,000 88,100  FY19 Assessment remaining  0.00  Cash Balance @ 08/31/19  Forecasted Projected % Annualized Saving/ 150 150  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  CapitalProjeats Total Capital Items Total Capital Outlay  (I00) 0.0% (100) 0.0% (100) 100.1% 88,150  (150) (150) (150)  0.0% 0.0% 100%  enorrvages PaliceDeparment  Foreeasted Projected Annualivzed Saving  AMENDED  ESCRITION  BUDGET ACIDAL DIFE Executed 12/3119 (Delioitsy SOForocasted 5,357,726 3,287,768 2,069,958 61% 5,121,737 225,989  GENERAL FUND VEHICIEREPLACEMENTI FUND TOTALBUDGET  96% 100% 96%  88,000 88,000 5,445,726 3,375,768 2,069,958  0 100% 88,000  0  62% 5,209,737 225,989  Page 21 of65  09/05/19    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED: CASHIBALANCE 31-Aug-19 4-Sep-19  AIIF Funds (MODIFIED CASHI BASIS PROJECTIONS) Cash collected for FY19 @ 08/31/19 $ 4,089,114 Estimated Expenditures (Aug 19). $ 3,375,768  Estimated cash on hand @ 08/31/19 for FY19 activities $  713,346 $15,588 $680,582 $3,613 $18,756 $83,592 $802,132 2019 2019 YTD Total Difference Amended (Budgetvs. Actual) Budget 4,387 5,357,726 200  Cash Balances@ 08/31/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 3,287,768 734,904 66,200 88,000 62,219 (84,020). 242 100 142 3,375,869 713,246  Actual cash balance @ 08/31/19 all accounts  2019 YTD Budget  AIlFunds  (Modified Accrual Basis Projections) GENERAL FUND REVENUES GENERAL FUND EXPENDITURES NETFY191 REVENUES OVER EXPENDITURES VEHICLE REPLACEMENT: REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVERED BY CARRYOVERFUNDS NET FY19 REVENUES OVER EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES NET FY19 REVENUES OVERI EXPENDITURES COMBINED! REVENUES COMBINED EXPENDITURES Formal reserves:  4,018,286 4,022,673  65,999  88,000  0  242  0  4,084,285 4,089,114  4,587 5,445,726  COMBINED FY1 19 NET REVENUES/EXPENDITURES  DARE VEHICLE REPLACEMENT SPECIAL CAPITALA ASSETS WORKING CAPITAL STATE TRAINING FUNDS  $18,756 $3,613 $83,592 $60,000 $2,410 $168,372  Page 22 of65  09/05/19    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond. Schultz ChiefofPolice  n OLICB x TO: FROM: REF:  September 9, 2019  MVPD Police Commissioners R. Schultz, ChiefofPolice August Monthly Report  During the month of August MVPD respondedhandled a total of11,936 calls/incidents. 9,977 House watch checks were conducted. 929 Traffic stops were initiated with 1012 citations being issued for 1764 violations. (Note: 32 Assists in Hedwig,207 in Houston, Oins Spring' Valley and link Hillshire)  Calls/Events by Village were.  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  4337/28831 2665/20466  3776/24539 2094/16197 4102/24458  1 3 11  351 391 270  4@2:28 9@3:16 10@4:37 23@3:46  Hunters Creek: 4678/29014  Type and frequency fals/or.enicelalations include:  Call Type False. Alarms: Accidents: Assist Fire: Assist EMS:  # 194 15 52 30  Call7 Type Ord. Violations: Info Reports: Suspicious Situations: 112 Welfare Checks:  # 20 58 4  Citations Speeding: Exp. Registration: 255 No Ins: No License Red Light:  # 409 180 141 19  This month the department generated a total of100 police reports.  Crimes Against of Persons Family Assault Terroristic Threat Crimes Against Property Burglary of a Habitation Burglary of a Vehicle Theft-E Felony  (2) 1 1 (17) 3 5 3 5 39 4 28 19 13  Forgery/Fraud/ID Unauthorized use ofa Vehicle 1  5  Petty/OualityofLife Crimes/Events (81) Poss. ofa Controlled Sub/Para. Warrants Information Reports Misc. Reports Warrants Class 3 Arrests  Public Intoxication DWI Trespassing  3 1 1  Arrest Summary: Individuals Arrested (33)  DWI Felony Page 550 of65  1 0 09/05/19    Budget YTD:  Expense 2,777,848 509,920 3,287,768 88,100 3,375,768  Budget 4,596,414 761,312 5,357,726 88,000 5,445,726  % 60% 67% 61% 100% 62%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission Proposed Amendment to Inter-local tabled at HC City Council  Personnel Chane/isue/Unlats:  Sergeant Owens had the plate removed from his shoulder and has returned tol light Officer Torres suffered from a medical episode and was rushed to a hospital. He has been released to light duty while receiving additional treatment. Commander Sission had a subsequent surgery on his foot and is back at his  duty.  administrative assignment. Maior/Significant Events  8/15/19. A resident whose car had broke down in Houston had requested assistance from a tow truck. The driver oft the tow truck had inappropriately touched her while taking her home. The contact may havel been inadvertent however was reported by 8/17/19. A resident reported a burglary ofhis home on Gessner. Detectives started their investigation and located the stoleni property at a pawn shop. The suspect was 8/28/19.A contractor reported items missing from a residence that she was 8/29/19.A contractor reported the theft oftools from a construction site, possibly by There were 21 burglaries from vehicles ofcontractors, one on the first and the other on the second of the month. Detectives were able to identify the suspect who committed thel burglaries. An arrest warrant has been obtained for the suspect. All pre-equipment build work, for the BWC, In-car Video Systems and In-Car Video equipment has started arriving for installation into the new Dodge Flock Safety - additional site work was completed, and some installation pre-work has begun. Chief also met with Flock leadership team and discussed the future of ALPR technology and additional needs ofLE personnel of the use and search capabilities ofALPR systems. Met with approximately 40 other agencies from across the country who are using public-private partnerships in their ALPR projects and Staff attended meeting with District. Attorney K. Ogg in reference to issues with the  the victim.  identified, and a warrant issued for his arrest.  remodeling.  other sub-contractors working at the samel location.  Status Update on any Major Projects  Evidence.com accounts has been completed.  Durango vehicles.  discussed challenges, successes and failures. acceptance ofc charges, bond reform and LE reporting.  V-LINCnew: registrations in August: +33 BH-1099/1250 (+8) PP-794/1160(+3)  HC-1048/1514(+14) Out of Area -3 388 (+8) Page 56 of65  09/05/19    2019 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIR C. HARWOOD, NICHOLAS HODGES, JEFFERY ARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSO JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWUN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLE SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN GWHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* This ist the minimal time as all intemal calls route through the 3700 number.  Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Reports Cites  7:23:47 4:14:46 7:59:41 9:22:04 5:44:58 4:27:28 4:21:22 5:45:10 16:18:53 16:40:22 11:09:22 20:13:47 11:08:40 7:12:07 17:14:29 12:58:53 22:18:03 13:30:05 12:08:01 31:25:35 19:57:37 39:31:09 9:28:54 23:34:13 10:42:46 12:27:12 20:18:04 14:14:16 17:28:43 17:49:07] 17:28:14 14:11:56 23:23:57 25:48:19 25:31:22 14:30:20 24:56:10 23:22:00 22:44:56 20:25:44 14:08:38 12:22:02 7:14:25 20:10:09 11:55:53 11:23:43 14:52:02 9:10:04 28:01:20 21:19:05 19:04:49 21:38:11 21:04:48 24:01:41 9:37:13 16:29:30 21:17:49 26:19:29 22:46:50 25:39:17 21:57:40 17:30:54 34:46:43 24:23:48 28:58:07 29:30:52 23:20:38 21:40:12 23:57:07 24:43:29 5:15:35 n/a 20:17:57) 22:15:48 27:55:03 24:04:41 20:59:12 19:26:40 24:11:07 23:14:25 26:59:53 16:20:46 22:44:22 23:55:55 21:22:01 20:32:08 20:27:27 22:48:38 1:35:06 2:00:27 1:27:02 0:17:00 0:41:15 0:00:00 0:00:00 3:33:04 5:21:34 4:44:32 4:36:24 7:49:05 12:08:20 5:44:36 3:44:52 6:58:58 9:14:25 8:54:37 3:47:10 15:51:13 6:46:08 6:37:03 2:01:59 9:34:18 11:24:25 13:18:13 21:05:00 16:07:00 13:05:49] 18:59:05 11:46:41 12:26:37 22:49:44 7:38:04 0:19:03 7:42:13 4:34:52 13:03:07 16:10:39 27:06:33 29:57:20 12:11:01 21:41:51 18:00:51 21:23:45 29:32:11 18:45:43 19:19:31 22:44:26 27:45:53 32:20:14 33:50:45 45:32:32 25:07:12 47:55:37 27:34:25 0:00:00 0:00:00 0:00:00 0:02:28 0:00:00 0:15:07 0:00:00 2:41:50 18:07:09 30:09:12 25:27:52 22:07:20] 25:21:12 23:43:56 10:41:56 18:40:58 10:04:37 6:53:45 5:05:15 9:02:09 16:25:44 0:00:00 5:18:57 9:45:45 21:33:06 25:10:53 32:27:52 16:06:17 30:42:35 26:40:20 26:50:23 22:25:11 2:04:12 5:24:16 0:32:11 1:33:03 0:28:39 2:09:55 0:20:46 1:11:46 16:12:54 22:00:20 17:16:51 17:51:39 20:08:56 12:55:41 13:26:37 7:18:43 1:45:19 4:53:13 4:55:14 0:03:55 2:02:19 1:19:39 0:00:00 0:00:00 8:34:13 4:42:12 8:50:07 6:47:47 2:40:20 7:37:06 8:16:40 10:23:06 15:25:27 27:58:47 15:43:20 24:42:37 15:45:02 23:27:05 22:48:05 20:07:54 7:27:32 21:00:59 23:40:21 27:11:25 19:26:54 18:06:18 8:36:05 12:02:01 25:30:16 21:21:00 24:42:05 26:58:59 17:50:26 27:49:53 18:50:09] 20:57:25 25:09:18 22:07:57 22:22:01 28:55:46 20:53:20 20:36:40 16:13:09 21:11:10 35:00:07 27:05:02 31:19:21 34:45:37 31:04:56 30:11:18 18:46:56 30:28:29  1 13 3 20 4 29 3 29 7 47 2 22 3 43 8 69 4 59 4 0 0 0 0 U 3 22 0 o 5 17 9 139 0 0 8 77 0 0 8 101 o 3 30 0 0 1 11 7 47 1 6 3 73 3 8 10 102 100 1012 Totals  n/a n/a  n/a n/a n/a n/a  426 453 408 437 456 459 333 2537 2499! 2791 2676 2612 2567 2699 72:12:00 62:36:15 76:43:49 73:26:38 64:27:43 65:35:13 67:23:52    2019 Total Incidents  2019 Crimes Crimes Qualityof  Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDI HC YTD HC  Against Against Persons 1 1 3 1 0 1 2 2  Life 84 96 49 86 99 54 89 103 47 91 102 57 85 100 53 100 111 56 66 75 33 81 100 57  Incidents  Checks 8523 6647 5833 4135 8754 6758 5923 4037 8315 6239 13315 11466 17668 15971 11936 9977  INC  HC  INC  HC  INC  HC  Property Incidents 11 12 11 10 15 10 7 17  January February March April May June July August September October November December Total  2719 2224 2163 1625 3428 2795 2105 1587 1553 1100 1961 1445 3057 2521 2147 1569 3284 2665 2310 1708 1491 1009 1860 1320 2726 2176 2514 1884 2788 2178 5158 4620 3483 2961 4427 3872 6419 5927 4450 3955 6588 6081 4337 3776 2665 2094 4678 4102  11  93  682 786 406  80267 65230 28831 24539 20466 16197 29014 24458  £018 Totals 20 Difference Change  228  931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823    758  759 Gaytord Dr Denise Dr  761  L  2019 Burglary Map Alarm POE 2E Brompton Ct NS Rear Window NS Open House 15 Cheska Ln* NS Open Door emorial" 11614 Starwood NS Forced (Const) 339 Tynebridge NS Rear Window 2101 Merrie Way NS Dog Door 18 Windemere NS Rear Window 329 Bunker Hill Rd NS Rear Door 606 Saddlewood NS UNK (Vacant) 219 Heritage Oaks NS UNK( (Const) 11914 Broken Bough NS Forced (Const)  Address 231 Gessner  Hedwig' Village  Kingsridet Ln BarryknollLn  Boinhorn Rd-  Taylorcrest-Rd-  - Hunters Creek Village  242 Gessner  NS UNLCK Door  Boneme Dr orial Dr  Bunke Village  Piney Point-Village  Monca  RAAIVIPVI WNs  Durrette Dri Rd  2019 Robberies  Sug Address 601 Lindenwood" 401 Ripplecreek  MO BMV/Firearm Jugging Strong Arm  goouayp  HLC  Memorial-Dr  anfelipes  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-ForestDr  Bnargrove Burgoyne Rd-  *=Solved 9/01/19  -  Old,    2019 Auto Burglary Map  758  759 GaylordDr Denise Dr  760  761 V60 3  Address 11140 Greenbay Memorial: ats Saddlewood 12134Tara 238 Stoney Creek 1Bauerle Ct 918 Boros nemorial 310 Gessner 11614: Starwood 27 Windermere 11603 Windyln 11010sCountry: Squire 1Blalock Woods  POE Rear Door Glass UNLI Door UNLI Door UNLI Door LDSCP1 Trailer UNLI Door Rear Door Glass UNLI Door UNL Door LDSCP Trailer UNLI Door UNLI Door  Hedwig Village  Kingsrideln Barryknouln  Beinhorn Rd-  Taylorcrest-Rd:  Hunters Creek Village  Boheme Dr Dr porial  N  Bunker Hill Village  Piney Poirt  ZMonica S  Way; - RVArVIeN Sug  Durrette Dr nk Rd-  MemorialDr  Samfeupese  Briar-ForestDr-  Daytime Burglary Nighttime Burglary  Briargrove Burgoyne Rd-  -  f  Ola,  3  9/01/19    2019 Recruiting and Hiring Metrics  Number of: Inquiries Phone/Internet Inquiries InPerson Applications Received Signed up to Test 0 Showed upto Test Passed Test Completed PIQ Passed BG Passed Chief's Selection gOffered Employment Hired  JAN JUL AUG SEP 3 1 19 12 0 3 1 1 1 0 1 0 0 0 0 0 3 0 10 0 3 0 3 0 0 7 1 0 0 0 0 0 0 5 1 0 0 0 0 0 0 5 1 0 0 0 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 N/A N/A 0 0 0 0 0 0 N/A N/A 0 0 0 0 0 0 N/A N/A 0 0 0 0  FEB MAR APR MAY JUN  OCT NOV DEC  0 In proc In Proc 0    August 2019' VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-6 Fire- 0 EMS-6 ByVillage BH Fire -0 BH EMS-1 PP Fire-0 PP EMS-2 HC Fire -0 HCEMS-3  Average Response Times 3:27 N/A 3:27  N/A 1:06 N/A 2:55 N/A 4:41  Combined VFD Events (Priority+R Radio)  Total-61 Fire-42 EMS-19  3:19 3:36 3:34  Radio Call Events Total-55 Fire-42 EMS-13  3:19 3:13 3:36  Page 62 of65  09/05/19    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  901 Corbindale Rd Houston, Texas 77024 (713) 468-7941 (713)468-50391 FAX  To:  Ms. Kelly. Johnson, City ofHedwig Village Ms. Susan Blevins, City ofHilshire Village Mr. Tom Fullen, City ofHunters Creek Village Mr. Roger Nelson, City ofPiney Point Village Ms.. Julie Robinson, City of Spring Valley  CC: Village Fire Department Commissioner and Alternates  From: Emily Morris Date: September 11,2019 Re: 2020 Budget Amendment  During a Special Board Meeting September 11, 2019, the Village Fire Department Board ofCommissioners unanimously approved a $1.51 million amendment increase to the 2020 Budget tol be placed in Facility Fund 4. Additional information will be Please place this budget amendment on your agenda for consideration and advise us on  forwarded as soon as possible. your council's action in writing.  Thank you,  Emily C. Mori  Emily Morris    S  AGFERES  DEPARTMENT    The Villages Fire Station Renovation & Addition (Preliminary Budget)  Item# # Construction Costs  Description  Units Qty Cost/S.F.  Total  01 Revise Fire Sprinkler System 02 Parking (+ Sign Removal) 03 Front Entrance 04 Front Office/F Filing Area 05 Pop Out Addition (+ moving guy wire) 06 Internal Renovation Mens Bunk Area 08 Kitchen Renovation 09 Elevator and Stair 10 EOC Addition 11 New Exterior Grill Area 12 Storage Platform in Second Building 13 Repair Ceiling at Fire Bay (and Maintenance) 14 Expansion for Turn-Down Equipment 15 Painting Exterior of Building 16 Louver @ Generator Room 17 Storm & Sanitary Line Re-routing 18 Owner's and Contractor's Contingency 19 Allowance for Electrical Scope 20 Allowance for Mechnical & Plumbing Scope 21 Allowance for Miscelleanous Roof Patch  SF LS SF SF SF SF SF SF LS SF SF LS LS LS SF LS LS LS LS LS LS  6,770 1 220 1,130 1,637 525 1,396 400 1 562 190 1 1 1 4,000 1 1 1 1 1 1  3 5,000 240 150 300 150 150 250 125,000 300 75 25,000 15,000 10,000 2 20,000 130,000 170,000 300,000 300,000 25,000  20,310 5,000 52,800 169,500 491,100 78,750 209,400 100,000 125,000 168,600 14,250 25,000 15,000 10,000 8,000 20,000 130,000 170,000 300,000 300,000 25,000 $2,437,710  07 Internal Renovation (Chief, 3 Segregated Bunks, Pantry)  22 Development Costs 23 FFE Allowance 24 Temporary House 7 Months 25 Architectural Fees 26 Moving Cost 27 Material Testing  Sub-Total Construction Costs  LS LS LS LS LS  1 1 1 1 1  100,000 100,000 100,000 10,000 10,000  100,000 100,000 100,000 10,000 10,000 $ 320,000 $2,757,710 242,290 9,000,0 500,000 ,500,000  28 29 3o  Sub-Total Development Costs  Preliminary Total Project Costs With Construction & Development Costs LpweL D-SMBPKe COMI7HGET + 65150 1u  $ ToTL  51  E5AP7 CAPGINEU GIKL. 74TBM  Ta    JOINER ARCHITECIS Village Fire Department  Village Fire Station Additions & Renovations Design Development Budget Estimate August21, 2019  SUMMARY SHEET I.S Soft Costs: Professional Services Project and Construction Manager Services (AGCM) Environmental Site Assesment Asbestos Testing Site Utility and Topographic Survey Architectural Fees Windstorm Certification Accessability Review & Inspections Construction Material Testing Mech. System Test & Balancing Commissioning Contingency and Allowance Amounts Owner Project Contingency Permitting Allowance Temporary Owner Facilities Allowance Moving Allowance Cabling Allowance FFEA Allowance Asbestos Abatment. Allowance Other Costs Reimbursables/Printing/Couriering Electrical, Gas and Data Service Connections Project Acceleration Project Phasing Location Adjustment Factor Date Adjustment Factor Sales Tax Union Wages Davis-Bacon Wages Other Prevailing' Wages  Quantity Unit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1  % 2.86%  Total $114,325.83 $0.00 $2,000.00 $3,945.00 $262,500.00 $4,000.00 $2,500.00 $7,000.00 $12,000.00 $8,000.00 $200,000.00 $8,000.00 $150,000.00 $25,000.00 $0.00 $80,000.00 $20,000.00 $2,000.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS  8/21/2019 1    1. Scope of Work: A. Demolition, /S Site Preparation Demo of Existing Paving Demo of Exterior Walls Demo of Interior Spaces Demo of Radio Tower Demo of Exterior Parapet (at Building Tie-in) B. Earthwork & Foundations Drilled and pour Piers Excavation & removal from site ofs soils Select Fill, Average 2' Deep Vapor Barrier Concrete Slab, 5" Thk. Concrete Slab, 8" Thk. Concrete Grade Beams C. Superstructure, /Building Structural Steel Structural Steel Erection Exterior Wall 6" Stud Framing/ /S Sheathing/ /I Insulation Exterior Wall 8" CMU Moisture Barrier at Exterior Wall Masonry' Wainscot (Modular Brick) Insulated Metal Wall Panels 2 Ply Modified Bit Roofing Metal Decking and Roof Insulation, 5" Polyiso Treated wood! blocking atr roof Overhead Doors, 13-0"x14-0" Ht. Exterior Alum. Storefront Windows / Doors Individual Alum Exterior Windows Exterior Hollow Metal Doors, Frames, Hardware Treated wood blocking at doors/windows Exterior Canopies/Sunshade Mezzanine Stairs/Railing Modification Painting/ / Repair of Existing Exterior Plaster Soffits&Parapets D. Interior Construction, / Modifications Inteior PLAM Doors, HMI Frames, Hardware Interior Hollow Metal Doors, HMI Frames, Hardware Interior Storefront Window/Door Systems Drwall Partitions Rated walls Drywall Partitions Non rated walls CMU Partitions 6" CMU CMU Partitions 8" CMU Frame andi install drywall ceilings Tile Walls ati in Restroom Showers (Full HT, 9'HT) Ceramic Tile Walls at Shower (Full HT, 9' HT) Tile Backsplash at Kitchen Counters Industrial Polished Concrete Sealed Concrete Ceramic" Tile (Floor)- Restrooms  Quantity Unit Cost per Unit  Total $ 13,000.00 $ 11,700.00 $ 24,300.00  6,500 2,600 10,800 1 1 22 105 540 4100 560 3550 70 4,100 4,100 70 2,700 3,700 950 3,100 4,100 4,100 532 4 250 290 12 190 650 1 1,150 30 7 750 3100 6900 1300 3300 800 2400 700 120 3800 950 520  SF SF SF LS CY $ CY $ SF $ SF $ SF $ SF SF LF SF SF SF SF SF SF LF SF SF LF SF EA SF  $2.00 $4.50 $2.25  LS $15,000.00 $ 15,000.00 $6,000.00 $ 6,000.00 EA $ 1,200.00 $ 26,400.00  22.00 $ 2,310.00 18.00 $ 9,720.00 0.75 $ 3,075.00 8.00 $ 4,480.00 10.00 $ 35,500.00 $18.00 $ 73,800.00 $8.00 $75.00 $ 5,250.00 $16.50 $ 44,550.00 $1.25 $20.00 $ 19,000.00 $17.75 $ 55,025.00 $11.00 $ 45,100.00 $6.00 $6.00  CY $ 135.00 $ 9,450.00  $ 32,800.00 $ 4,625.00  $ 24,600.00 $ 3,192.00  EA $12,500.00 $ 50,000.00 $105.00 $ 26,250.00 $95.00 $ 27,550.00 EA $1,800.00 $ 21,600.00 $3.75 $45.00 $ 29,250.00 $8,500.00 $ 8,500.00 $4.50 EA $ 1,250.00 $ 37,500.00 EA $ 2,500.00 $ 17,500.00  $  712.50 $ 5,175.00  SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $  55.00 $ 41,250.00 7.50 $ 23,250.00 5.25 $ 36,225.00 11.00 $ 14,300.00 12.00 $ 39,600.00 4.50 $ 3,600.00 6.50 $ 15,600.00 9.50 $ 6,650.00 6.00 $ 5.75 $ 21,850.00 1.50 $ 1,425.00 6.50 $ 3,380.00  720.00  8/21/2019 2    Ceramic Tile (Floor) Lobby, Day Room, Kitchen, etc.  1350 3900 2000 250 14600 800 4500 9600 6 4 1 8 8 8 7 8 5 7 7 2 2 5 1 6 32 54 90 23 98 70 1 1 2 1 1 1 1 1 1 15550 4 2 11700 15550 15550 7 0 7 5  SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $  9.00 $ 12,150.00 5.25 $ 20,475.00 4.25 $ 8,500.00 8.25 $ 2,062.50 1.75 $ 25,550.00 2.25 $ 1,800.00 2.75 $ 12,375.00 3.00 $ 28,800.00  Carpet Tile LVT Tile Walk Off Carpet Entryr mats Paint Drywall /CMU Walls Paint Drywall Ceilings Paint Exposed Structure 2x2 Layi in Ceiling Tile Visual Display Surface TVI Mounts Waste Receptacle Paper Towel Dispenser Toilet Tissue Dispenser Mirrors Soap Dispenser Towel Bar Grab Bar, 36" Grab Bar, 42" L-Shape Grab Bar Folding Shower Seat Shower Curtain & Rod Mop Rack Fire Extinguishers with Bracket Gear Storage lockers E. Casework / Millwork Large Wardrobe, /Locker Cabinets at Dorms Solid Surface Countertops Solid Surface Countertops at Bar/Kitchen Base Cabinets Upper Wall Cabinets F. Appliances, /Equipment Existing' Vent Hood- Allowance Existing Range Allowance Dishwasher Gear Extractor Drying Cabinet Washer Dryer G. Mechanical, Electrical. & Plumbing Systems Mechanical Testing and adjusting Apparatus Bay Intake and Exhaust System Big Ass Fans Multiz Zone Heating /Venting /Air conditioning (incl Plumbing Insulation Piping Fixtures Toilets Urinals RRSinks  EA $ 950.00 $ 5,700.00 EA $ 250.00 $ 1,000.00 LS $ 10,000.00 $ 10,000.00 EA $ 150.00 $ 1,200.00 EA $ 105.00 $ EA $ 225.00 $ 1,800.00 EA $ 2,000.00 $ 14,000.00 EA $ EA $ EA $ EA $ 175.00 $ 1,225.00 EA $ 325.00 $ EA $ 125.00 $ EA $ EA $ 175.00 $ EA $ 150.00 $ EA $ 650.00 $ 20,800.00 EA $ 500.00 $ 27,000.00 LF $ 200.00 $ 19,600.00 LS $ 1,500.00 $ 1,500.00 LS $ 1,500.00 $ 1,500.00 EA $ 900.00 $ 1,800.00 LS $ 1,000.00 $ 1,000.00 LS $ 1,000.00 $ 1,000.00 LS $ 8,500.00 $ 8,500.00 LS $ 8,500.00 $ 8,500.00 EA $ 1,000.00 $ 1,000.00 EA $ 1,000.00 $ 1,000.00 EA $ 5,000.00 $ 20,000.00 EA $ 8,000.00 $ 16,000.00  Building & Room Signage (Interior and exterior)  840.00 360.00 325.00 525.00 650.00 250.00 175.00 900.00  45.00 $ 65.00 $ 75.00 $  350.00 $ 1,750.00  LF $ LF $ LF $  40.00 $ 3,600.00 55.00 $ 1,265.00 150.00 $ 10,500.00  SCBA Fill Station- Existing / Relocate and Reinstall SCBA/ Air Compressor- Existing/ / Relocate and Reinstall  SF $ SF $ SF $ SF $  0.50 $ 7,775.00 42.00 $ 491,400.00 1.75 $ 27,212.50 9.18 $ 142,749.00  EA $ 2,600.00 $ 18,200.00 EA $ 1,250.00 $ EA $ 1,800.00 $ 12,600.00 EA $ 500.00 $ 2,500.00  Shower Heads Includes Chemical Shower  8/21/2019 3    Decon Shower Counter sinks Catering Kitchen Sink (Triple) Kitchen Sinks (Double) Utility Sinks Mop Sink Floor Sink  1 3 0 2 3 2 2 0 1 1 1 18 10 2 1 11 5 7 1 1 3 1 15550 1 1 15550 15550 1 15550 15550 15550 15550 4 15550 1 1 15550 15550 600 5 1 3 145 10 100 175 1 10 14700  EA $ 2,500.00 $ 2,500.00 EA $ 500.00 $ 1,500.00 EA $ 3,000.00 $ EA $ 2,000.00 $ 4,000.00 EA $ 2,200.00 $ 6,600.00 EA $ 1,175.00 $ 2,350.00 EA $ EA $ 10,000.00 $ EA $ 16,000.00 $ 16,000.00 EA $ 175,000.00 $ 175,000.00 EA $ 20,000.00 $ 20,000.00 EA $ 750.00 $ 13,500.00 EA $ 1,500.00 $ 15,000.00 EA $ 2,000.00 $ 4,000.00 LS $ 1,000.00 $ 1,000.00 EA $ 100.00 $ 1,100.00 EA $ 500.00 $ 2,500.00 EA $ 400.00 $ 2,800.00 EA $ 6,000.00 $ 6,000.00 EA $ 3,000.00 $ 3,000.00 EA $ 500.00 $ 1,500.00 LS $ 145,000.00 $ 145,000.00 LS $ 30,000.00 $ 30,000.00 LS $ 35,000.00 $ 35,000.00 LS $ 5,000.00 $ 5,000.00  750.00 $ 1,500.00  Electric' Water Heater (1- -30Gal) Gas Water Heater (200 Gal) Oil Sand Separator /Sample Well Grease Trap/ /Sample Well Floor Drains Roof Drain system Circulating Pump Thermal Expansion Absorbers Trap Primer Hose BIB Hose Reels Air Compressor Air Dryer Wall Hydrants Electrical Services Entrance & Switch gear upgrades Conduit & Wiring Lightning Protection and Grounding Generator Service and Additional Ventalation Sound & Code Blue Wiring Fire Alarm System Security System (Existing Camera relocation) Security System (incd. Card reader access) Security System (alarm intrusion) Fixtures & Installation Wire Devices &1 Trim Out Ceiling Fans in Bays Areas Communications Cabling H. Life Safety Systems Wet Pipe Sprinkler System Stand Pipe l. Site Paving Fine Grade and Compact Subgrade Wheel stops at Parking Striping of Parking, ADA! Spacing, Directional Arrows, ETC. Parking Signage Concrete Parking Lota and Drives (8" thick) Sidewalks Concrete Curbs J. Site Improvements Chain Link with Privacy slats Pedestrian Gates 3'x7 Concrete Filled Steel Pipe Bollards K. Landscaping & Irrigation Sodding/S Seeding  SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SF $ SY $ EA $ LS $ 3,000.00 $ 3,000.00 EA $ 300.00 $ CY $ 125.00 $ 18,125.00 CY $ 125.00 $ 1,250.00 LF $ LF $ EA $ 500.00 $ EA $ 250.00 $ 2,500.00 SF $  4.50 $ 69,975.00 1.68 $ 26,124.00 2.50 $ 38,875.00 1.60 $ 24,880.00 3.00 $ 46,650.00 16.00 $ 248,800.00 1.55 $ 24,102.50 2.55 $ 39,652.50 4.75 $ 73,862.50 2.00 $ 31,100.00 8.00 $ 4,800.00 95.00 $  EA $ 1,500.00 $ 6,000.00 LS $ 25,000.00 $ 25,000.00 LS $ 20,000.00 $ 20,000.00  Communications Equipment (Dispatch Relocation) Rerouting of Existing Exterior Electrical Conduits  475.00 900.00  10.00 $ 1,000.00 18.00 $ 3,150.00 1.75 $ 25,725.00  500.00  8/21/2019 4    Landscape Beds Tree Removal Irrigation L. Site Utilities Storm Drainage & Structures Site Storm  1 1 1 5100  LS $ 5,000.00 $ 5,000.00 LS $ 5,500.00 $ 5,500.00 LS $ 1,500.00 $ 1,500.00  SF $ Cost per SF 10.00% 0.00%  4.25 $ 21,675.00  Sub Total Design Contingency Adjustment for inflation from. Jan.20191 to 2020 Cost of Work Sub Total  $203.55  $3,165,150.00 $316,515.00 $0.00 $3,481,665.00 $275,000.00 $65,741.64 $175,000.00 $3,997,406.64 $4,904,677.47  Contrtactors Fees (General Conditions) Contrtactors Fees (Bonds & Insurance) Contrtactors Fees (Overhead & Profit)  LS 1.75% LS  Total Construction Cost: Total Project Cost:  8/21/2019 5    Fires Station  Year 2019 2018 2018 2017 2017 2019  Area! SF 17,600 7,370 7,370 19,140 19,140 17,470  Contract Award/Estimate  Cost/SF 7,750,500 $ 440.37 3,100,000 $ 420.62 3,100,000 $ 420.62 7,390,000 $ 386.10 7,390,000 $ 386.10 7,861,500 $ 450.00  Pearland Fire Station EMS Station 92 EMS Station 94 Eastex Fire Station: 16 Eastex Fire Station 36  $ $ $ $ $ $  Village Fire Station (For Complete! New Building)    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAY,SEPTEMBER 25, 2019, 6:00P.M. HEDWIG CITY. HALL  Noticei is hereby given ofar regular monthly meeting of the Fire Commission of the Village Fire Department, to be held on WEDNESDAY, September 25, 2019 6:001 P.M., atl Hedwig City Hall, 955 Piney Point. Houston, Texas  77024 1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event the item will be removed from the Consent. Agenda and  considered ini its normal sequence on the Agenda. 3A. Approval of Minutes - August 28, 2019 and September 11,2019  3B, Approval ofbills paid- - August 2019  4. REPORTS  4A. Treasurer's) Finançial Reports - August. 2019  4B. Fire Chief's Report -Events of August 2019; Monthly Performance; Record of Calls, and Response Times  4C. Building restoration subcommittee report andj possible action a. Amos Byington Michael Medwedeff. AG/CM b. Scott Brady Joiner Architects  4D. Interlocal agreement subcommittee report and possible action  5.  CONSIDERATION OF CONTRACTS/AGREEMENTS - Thel Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS - The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSTRESENTATION OF SPECIAL REPORTS - The Board will discuss and  consider possible action on the following:  None    VILLAGE. FIREI DEPARTMENT REGULAR: MONTHILY BOARD MEETING September 25, 2019 PAGE2 8.  CONSIDERATION OF AND ACTION ON THE FOLLOWING-1 The Board will discuss and consider  possible action on the following: 8A. VFD to retain ambulance revenue  9.  CLOSED SESSION- The Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  Chapter 551;7 Texas Government Code, to discuss following matters:  with Attorey; Closed Meeting. ATTORNY EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) Whent the Governmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated. litigation; or (B) Asettlement offer/s  2) On ar matter in which the duty oft the Attorney to the Govermental Body under the Texas Disciplinary Rules of Professional Conduct of the! Statel Bar of1 Texas clearly conflicts with this chapter  9B. Bunker Hill - Interlocal  10. ACTION- CLOSED SESSION- = Thel Board ofl Directors will discuss and consider any actions necessary  oni items discussed in Executive Session  11. FUTURE' TOPICS 12. NEXTMEETINGDATE October 23, 2019 14. ADJOURNMENT  Icertify that the agenda for the 25h of September 2019, Regular Monthly Meeting was posted at the fire department  thist the 18th day ofs September 2019,at9:00am. Emily C. Monis Emily Morris, Office Manager  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive serviçes must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief's Office at (713) 468-7941 orF FAX(713) 468-5039 or moris.vllayefre.ony for further information.    VILLAGE. FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY,AUGUST 28, 2019. AT6:00P.M. HEDWIG CITYHALL 955 PINEY POINT, HOUSTONTEXAS770A4  Commissioner Nash called the meeting to order at 6:00 p.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City of Piney Point Village City of Spring Valley Village City ofl Hunters Creek Village City ofl Hilshire Village City of Hedwig Village  Commissioner Zebulun Nash, Chair Commissioner. Allen Carpenter, Vice Chair Commissioner Jay Carlton, Treasurer Commissioner Robert Byrne, Secretary Commissioner William Johnson, Member  Others Present Were:  City of Piney Point Village City ofHilshire Village Village Firel Department Village Fire Department Randle Law Office LTD., L.L.P.  Altemate Henry Kollenberg Alternate Rayl Leiker David Foster, Fire Chief Emily Morris, Office Manager Brandon Morris, Attorney  Absent Were:  City of Spring Valley Village City of] Hunters Creek Village City ofHedwig Village  Altemate Mayor Tom Ramsey Alternate Frank Doyle Alternate Harryl Folloder  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTS/VED Board Meeting minutes 08-28-2019 (2).doc    VILLAGE: FIREI DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, AUGUST 28, 2019 MINUTES- -F PAGE2 2. COMMENTS FROM THE PUBLIC:  None  3. CONSENT AGENDA All Consent Agenda items listed are considered tol be routine by thel Board of Commissioners and willl be enacted by one motion. There will be no separate discussion of thesei items unless a Board Member S01 requests, in which event the item will be removed from the Consent Agenda and considered in its  normal sequence on the Agenda. 3A. Approval ofl Minutes  Approval ofl Minutes- June 26, 2019 amended minutes, July 24, 2019 and. July 31,2019  3B.. Approval of Bills Paid Approval of] Bills Paid- - July 2019  Commissioner Nash asked for a motion to approve the consent agenda. Commissioner Carpenter moved; Commissioner Carlton seconded to approve thei items as presented on the Consent Agenda. Commissioners Byme and Commissioner Johnson voted' "Aye," "Noes"none.  MOTION CARRIED UNANIMOUSLY  4. Reports  4A. Treasurer's Financial Reports - July 2019  Commissioner Carlton stated we are 0.92% over budget. He explained thisi is due toi necessary purchases made during the front end of the year that will spread out over the remainder oft the year. This month we  also saw an increase in maintenance expenses. Operational issues, Response Times One Vacancy in staffing, six applicants. Rescue 1 in shop for generatori issue. Labor Day Touch A Truck event. Bunker Hill Safety Forum 9/5/19. Response times within standards. Warrant Served in Hunters Creek  4B. Fire Chief's Report -Events of July 2019; Monthly Performance; Record ofCalls; EMS Collections,  Engine  Ventilation work done in rear building. Electrical work done in bay around ice machine.  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTS/VED Board Meeting minutes 08-28-2019 (2).doc    VILLAGE FIREI DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, AUGUST 28, 2019 MINUTES-PAGE3 a. b.  4C. Building restoration subcommittee report and possible action  Amos Byington/N Michael Medwedeff. AG/CM-C options Met August 25,2019 to discuss Dispatch relocation. Developed initial temporary facilities plan. Amos willl be lookingi into offsite facilities for monthly rental. Proposed. Admin Modifications- Commissioners okay with updates  Joiner Architects Sites survey completed  Discussed possibility ofa2 20201 Budget amendment toi increase renovation! budget to 51 million.  4D. Dispatch subcommittee report andj possible action  None  4E. Interlocal agreement subcommittee report and possible action  Every city should have three Bunker Hill admittance documents; however, the Service Agreement document is under revision. Thel Fire Commission anticipates meeting prior to September 15th to finalize the Service Agreement. Once the revised Service. Agreement is approved, the Commission will need the cities to approve 5. CONSIDERATIONOP CONTRACTS/AGREEMENTS Thel Board will discuss and consider possible  thel Bunker Hill admittance documents.  action on the following: 5A. Audit Contract audits.  The Fire Commission supports Chief Foster researching Auditors and talking with Belt Harris about future 6. CONSIDERATION: OF RESOLUTIONS. Thel Board will discuss and consider possible  action ont the following: None  7.1 DISCUSSION TEMSPRESENTATION. OF SPECIAL REPORTS -1 The Board will discuss and consider  possible action on the following:  None  A:12019 AGENDA, MINUTES, MONTHLY PAYMENTS/VED Board Meeting minutes 08-28-2019 (2).doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS) MEETING WEDNESDAY, AUGUST28,2019 MINUTES-PAGE4 action on the following: 8A. Replacement Engine  ACOASDPRATONOTANPA ACTIONONTHE FOLLOWING- Thel Board will discuss and consider possible  Chief] Foster recommended the purchase ofa Spartan Firetruck for the replacement engine. Commissioner Carlton  moved to approve thej plan toj purchase the Spartan Firetruck; Commissioner Byrne seconded. Commissioners Johnson and Comissioner Carpenter voted "Aye," "Noes" none.  8B. Computer dispatch/records management software  ChiefFoster recommended the Commission approve thes selection ofProl Pheonix software for thei new dispatch/records management software. Commissioner. Johnson moved to approve purchase of Prol Pheonix software; Commissioner  Carpenter seconded.  Commissioners: Byrne and Commissioner Carlton voted' "Aye," "Noes"none.  8C. Parental/matermity leave policy  Chief Foster proposed a parental leave policy to be puti inj place for the department. Thel Fire Commission decided to revisit the subject at al later meeting, so that thel lawyers have time to research and revise the policy ifr necessary,  9.  CLOSED SESSION- Thel Board of Commissioners will retire intol Executive Session as authorized by  Chapter 551;Texas Government Code, to discuss following matters:  Commissioner Nash asked fora a motion for the Commission toi retire in Executive session.  9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  with Attorey; Closed Meeting ATTORNEY EXCEPT:  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Governmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated litigation; or (B) As settlement offer/s  2) Onan matteri in whicht the duty of the Attorney tot the Governmental Body under the" Texasl Disciplinary Rules of] Professional Conduct of the Statel Bar ofTexas clearly conflicts with this chapter  9B. Bunker Hill Interlocal  10. ACIONECGIDIENON- BoardofDirectors: will discuss and consider any actions necessaryon  items discussed in! Executive Session No action was taken  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTS/VED Board Meeting minutes 08-28-2019 (2).doc    VILLAGE: FIREI DEPARTMENT REGULAR: BOARD OF COMMISSIONERS MEETING WEDNESDAY,AUGUSI2 28,2019 MINUTES-PAGES 11. FUTURE TOPICS:  None  12. NEXTMEETINGI DATE: September 11,2019 13. ADJOURNMENT  Commissioner Nash moved to adjourn at 8:391 p.m., seconded by Commissioner Carpenter Commissioners Carlton, Commissioner Byrne, and Commissioner. Johnson voted "Aye,""Noes'none.  MOTION CARRIED UNANIMOUSLY  Respectfully submitted  Commissioner Zeb Nash, Chair  Attest:  Commissioner Robert Byme, Secretary  A:12019 AGENDA, MINUTES, MONTHLY PAYMENTS/VED Board Meeting minutes 08-28-2019 (2).doc    VILLAGE. FIRE DEPARTMENT SPRCIAL BOARD OF COMMISSIONERS MEETING WEDNESDAY, SEPTEMBER 11,2019, 11:30 A.M. VILLAGE, FIRE] DEPARTMENT 901 CORBINDALE, HOUSTON TEXAS 77024  Commissioner Nash called the meeting to order at 11:30 a.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City ofl Piney Point Village City of Spring Valley Village City of Hunters Creek Village City ofHilshire Village City of Hedwig Village  Commissioner Zebulun Nash, Chair Commissioner Allen Carpenter, Vice Chair Commissioner Jay Carlton, Treasurer Commissioner Robert Byrne, Secretary Commissioner William Johnson, Member  Others Present Were:  City of Piney Point Village City ofHilshire' Village Village Firel Department Village Fire Department Randle Law Officel LTD., L.L.P. City ofHedwig Village City ofl Hunters Creek  Alternate Henry Kollenberg Alternate Ray Leiker David Foster, Fire Chief Emily Morris, Office Manager Grady Randle, Attorey Mayor Brian Muecke Mayor Jim Pappas  Absent Were:  City of Spring Valley Village City ofHunters Creek Village City ofHedwig Village  Alternate Mayor Tom Ramsey Alternate Frank Doyle Alternate Harry Folloder  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTSIVED Special Board Meeting minutes 09-11-2019 (2). doc    VILLAGE: FIRE DEPARTMENT SPECIAL: BOARD OF COMMISSIONERS MEETING WEDNESDAY, SEPTEMBER 11,2019 MINUTES-PAGE2 2. COMMENTS FROM THE PUBLIC:  None 3. Reports  3A. Building restoration subcommittee report and possible action  a.  Temporary facilities but are slightly behind schedule  Commissioner Carlton updated the Commission that the architects are moving forward with the design, Thes subcommittee is waiting tol hear back about the cost ofrenting George's forat temporary facility The subcommittee will look into scheduling a time to tour George'sb before a decision is made Commissioner Carlton advised the Commission that thej project managers have let him know that they have done more work than what was billed and requested an additional invoice to cover this work. Commissioner Carlton isi in discussion with the project managers about this bill and willl keep the The subcommittee will provide documents detailing the adjusted budgets and plans tol back up the  Commission updated increased renovation costs  3B. Interlocal agreement. subcommittee report and possible action  Mayor Brian Muecke presented thet revised Bunker Hill Service. Agreement. He reported that changes had been made to sections 4.6 and 4.71 for clarity, andt to make the phrasing agreeable to both parties. Commissioner Carpenter made ai motion to approve the revised Service Agreement and that it be sent to the cities fora approval;  Commissioner. Johnson seconded.  Commissioners Byrne and Comissioner Carlton voted' "Aye," "Noes" none.  4. CONSIDERATION OF CONTRACTS/AGREEMENTS Thel Board will discuss and consider possible  action on the following: 4A. Audit contract  Chief] Foster reported that he met with Robert Belt to discuss thei issues that occurred during the last audit. He was satisfied with the changes Belt Harris will be making to ensure: satisfactory audits in the future, and with the Commission' s approval would like to stay with Belt Harris for the 2019 Audit. Commissioner. Johnson moved to approve staying withl Belt Harris for the 2019. Audit, seconded by Commissioner Carlton. Commissioners Byrne and Comissioner Carpenter voted "Aye,"" "Noes" none.  A:12019 AGENDA, MINUTES, MONTHLY PAYMENTSIVED Special Board Meeting minutes 09-11-2019 (2).doc    VILLAGE FIRE: DEPARTMENT SPECIALI BOARD OF COMMISSIONERS MEETING WEDNESDAY, SEPTEMBER 11, 2019 MINUTES-PAGE3 action on1 the following:  S-CONSDERATIONOF: AND ACTIONONTHEF FOLLOWING- Thel Board will discuss and consider possible  5A. Amendment to the 20201 Budget for increased renovation budget  The renovation costs have increased to $5 million due to the current market and necessary changes to the design plans. Thel Fire Commission agreed that this budget was reasonable, and an amendment should be sent to the cities toi increase the 2020 Budget to accommodate these costs. Commissioner Carpenter madea ai motion to approve the 2020) Budget amendment be sent to the cities, which would increase the 2020 Budget by $1.5 million in order to  increase the renovation budget to $51 million. Commissioner Byre seconded this motion. Commissioners. Johnson and Comissioner Carlton voted' "Aye," "Noes" none.  Commissioner. Johnson requested documents showing breakdowns of the renovation plans and budgets be sent to the  cities along with the 2020 Budget amendment. 5B. Purchase of Radio Consoles  Chiefl Foster reported that he had met with GHC 911 and Amos to adjust the dispatch relocation design and discuss thel logistics of1 moving dispatch. During this meeting Chief Foster was made aware that the current dispatch consoles would be going out of service by 2021, and parts would no longer be available to fix the consoles after October 2019. Chief Foster recommended moving ahead with the purchase oft two new dispatch consoles, totaling $150,000, and requested approval to use the ambulance funds for this purchase. After discussing the costs associated with the upcoming dispatch relocation, thel Fire Commission decided to table the discussion of console purchases for  the 2021 Budget. 5C. Family Leavel Policy  Chief Foster presented the revised family leave policy for approval. After discussing each guideline presented in this policy, the Commission decided to approve sections 710.001 through 710.007, and table 710.008 for later discussion. Commissioner. Johnson moved to approve sections 710.001 through 710.007 oft thet family leave policy,  seconded by Commissioner Carpenter.  Commissioners Byme and Comissioner Carlton voted" "Aye," "Noes"none.  6. CLOSED SESSION- Thel Board of Commissioners will retire intol Executive Session as authorized by Chapter 6A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  551; Texas Government Code, to discuss following matters:  with Attomey; Closed Meeting ATTORNEY EXCEPT:  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTS/VFD Special Board Meeting minutes 09-11-2019 (2).doc    VILLAGE. FIREI DEPARTMENT SPECIAL BOARD OF COMMISSIONERS MEETING WEDNESDAY, SEPTEMBER 11,2019 MINUTES-PAGE4 6A. Continued...  1) When the Govemmental body seeks the: advice ofi its Attorney about:"  (A) Pending or contemplated litigation; or (B) Asettiement offer/s  2) Onar matter in which the duty ofthe Attorney tot the Governmental Bodyundert the Texas Disciplinary Rules of] Professional Conduct of the State Bar ofTexas clearly conflicts with this chapter  6B. Bunker Hill Interlocal  Commissioner Nash determined that the Commission didi not need to enter a closed session.  7.  ACTION-CLOSED SESSION-Thel Board ofDirectors will discuss and consider any actions necessary on  items discussed inl Executive Session  None  8.  NEXTI MEETINGDATE: September 25, 2019 ADJOURNMENT  9.  Commissioner Carpenter moved to adjour at 1:35 p.m. seconded by Commissioner Carlton Commissioner Nash, Commissioner. Byre, and Commissioner. Johnson voted "Aye,""Noes'none.  MOTION CARRIED UNANIMOUSLY  Respectfully submitted  Commissioner Zeb] Nash, Chair  Attest:  Commissioner Robert Byme, Secretary  A:2019 AGENDA, MINUTES, MONTHLY PAYMENTSIVED Special Board Meeting minutes 09-11-2019 (2).doc    VILLAGE FIRE DEPT. August BUDGETARY SUMMARY CONTNGENCYPAYSICAL PLANT MISC. TOOLS, EQUIP., & HOSE PROTECTIVE GEAR RADIO PURCHASE TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES - OVERTIME BONUS PROF. CERTIFICATIONI PAY COMPENSATED ABSENCE PAY FICA TAX DISABILITY INSURANCE EMPLOYEE RETIREMENT HOSPITALIZATION INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUES/SUBSCRIPTIONS/MANUALS FIRE PREVENTIONPUBLIC RELATIONS GAS & OIL INSURANCE- CASUALTY MAINTENANCE OF EQUIPMENT: MAINTENANCE OF EQUIPMENTOTHER: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1  BUDGET YEAR TO YEAR 2019 35,000.00 65,000.00 20,000.00 120,000.00  MONTHLY EXPENSES  DATE  %  %  8/31/2019 USED BUDGET August  CAPITAL:  10,650.25 30.43% 65,825.70 101.27% 5,642.56 28.21% 750.00 82,868.51 69.06%  66.64% 66.64% 66.64% 66.64%  5,660.87/New Copier 0.00 1,430.50 7,091.37  3,757,244.00 2,611,319.73 69.50%  66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64%  323,723.44 26729Dapathmainngs 4,028.70 25,927.57 2,036.55 22,062.47 48,829.21 2,610.00] 0.00 451,895.83  105,000.00 6,000.00 44,400.00 0.00 304,530.00 23,000.00 322,123.00 609,770.00 31,978.00 35,000.00  68,421.96 65.16% 0.00% 31,452.02 70.84% 0.00% 199,242.19 65.43% 13,513.41 58.75% 170,295.12 52.87% 413,034.01 67.74% 20,880.00 65.29% 20,416.06 58.33%  5,239,045.00 3,548,574.50 67.73%  50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00 135,000.00  34,940.91 69.88% 46,523.67 98.99% 0.00 0.00% 2,614.00 13.07% 3,229.50 49.68% 5,656.45 47.14% 29,986.75 66.64% 28,662.25 68.24% 117,242.17 86.85% -2,791.92 6,122.13 1,241.75 254.17  66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64% 66.64%  7,382.24EMS training supplies 1,709.31 0.00 0.00 500.00 317.90 2,201.40 3,517.33 20,288.90 0.00 29.88 0.00 0.00  A:12019 BUDGETI2019 BUDGETAMALYS5SBuaet Analysis for 2019-08-31 (version 1)  Printed On 9/18/2019    PUMPER (ENGINE 1) UTILITY VEHICLE LADDER (LADDER 1) AMBULANCE/MEDIC 1) AMBULANCE (MEDIC 2) AMBULANCE (MEDIC3) MAINTENANCE- OTHER MAINTENANCE- CONTRACTS PUMPER (ENGINE 2) MISCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOX RENT LICENSE/PERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERT.  35,533.28 10.25 14,058.65 8,983.11 1,283.96 38,043.66 1,797.60 12,705.53 3,372.89 46.85% 2,374.33 998.56 0.00  16,854.90 0.00 17.16 0.00 0.00 3,386.96 0.00 0.00 446.81 0.00 0.00] 446.81 0.00]  7,200.00  66.64%  VILLAGE FIRE DEPT. August BUDGETARY SUMMARY POSTAGEPRINTING/STATIONERY: BANKANALYSIS CHARGES/SUPPUES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTS/EQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE EQUPMEMI/COWPUIERS OTHER BANK: SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE ENTRIES FORA.P. AMISIMEMEDUPLCATE CHECKS PROFESSIONAL SERVICES OTHER  BUDGET YEAR TO YEAR 2019 107,000.00  MONTHLY EXPENSES  DATE  %  %  8/31/2019 USED BUDGET August  29,849.71 27.90% 89.15 10,409.15 475.47 0.00 756.91 12,149.61 3,294.91 250.00 189.20 1,854.20] 381.11 97,582.49 86.82% (0.55) 0.00 18,160.24 7,726.00 40,595.63 19,692.17 11,409.00  66.64%  2,617.00 0.00 1,536.68 127.13] 0.00 450.39] 22.33 204.61 0.00 0.00 275.86 0.00] 10,336.73 0.00 0.00 0.00 997.00 6,980.73 2,200.00 159.00  112,400.00  66.64%  CPA LEGAL ITS SERVICES MEDICAL  A:12019 BUDGETI2019 BUDGETAMALYSSIBudget Analysis for 2019-08-31 (version 1)  Printed On 9/18/2019    PUBLIC UTILITIES RENT STATE CERTIFICATION FEES TRAINING PROGRAMS CPR VRAINING EXPENSE CONVENTIONS OTHER TRAINING EXP. SEMINARS-OFF PREMISES TRAINING EXAMS TRAINING-ON: PREMISES/raining programs OUT OF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  55,000.00 10.00 6,000.00 25,000.00  44,254.65 80.46% 10.00 100.00% 2,075.99 34.60% 22,993.30 91.97% 1,854.88 0.00 6,398.68 1,649.89 4,440.08 5,891.68 2,758.09 7,541.64 30.17% 476,536.37 68.36%  66.64% 66.64% 66.64% 66.64%  7,348.36 0.00 87.17 5,520.11 360.00 0.00] 4,165.00Classes, rescue 0.00 995.11 0.00 0.00 197.21 62,470.47 $521,457.67  training  25,000.00 697,110.00  66.64% 66.64% 66.64%  $6,056,155.00 $4,107,979.38 67.83%  0 1.19 over budget  CAPITAL REPLACEMENT FUND COMPENSATION. ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGET FOR 4 2019  160,000.00 45,000.00 3,500,000.00 $9,761,155.00  $0.00]  A:12019 BUDGET20191 BUDGETAMALYSSBuget Analysis for 2019-08-31 (version 1)  Printed On 9/18/2019    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator KH  MEETING DATE: September 23, 2019  SUBJECT: Appointment of Representative and Alternate to HGAC's2 2019 General  Assembly  Agenda Item: 5  This agenda item calls for the City Council to consider appointing one Representative and one Alternate to the HGAC General Assembly. Piney Point's Representative for the 2019 General  Assembly is Councilman Dodds and the Alternate is Councilman Bender.    DESIGNATION OF REPRESENTATIVE AND ALTERNATE HOUSTON-GALVESTON AREA COUNCIL 2020 GENERAL ASSEMBLY  BE ITI RESOLVED, by the Mayor and City Council of  Texas,  that  be, and is hereby designated as its Representative  tot the GENERAL ASSEMBLY of the Houston-Galveston Area Council for the year 2020.  FURTHER, that the Official Alternate authorized to serve as the voting representative should the hereinabove named representative become ineligible, or should he/she resign, is  THAT the Executive Director of the Houston-Galveston Area Council be notified of the  designation of the hereinabove named representative and alternate.  PASSED AND ADOPTED, this  day of APPROVED:  2019.  Mayor  ATTEST: By:  DesForm GL and HR    RECEIVED SEP12-2019  HSAC  Houston-Galveston Area Council  Office oft the Executive Director  POE Box 22777-3555 Timmons Houston, Texas 7227277-719827-3200  September 5, 2019  Hon. Mark Kobelan Mayor City ofPiney Point Village 7676 Woodway Dr Ste 300 Houston, TX 77063 Dear Mayor Kobelan: General Assembly.  I am writing regarding the appointment of your city's representative to H-GAC's2 2020 H-GAC's Bylaws provide that each member General Law cityi is entitled to designate one representative and one alternate to the H-GAC General Assembly, which will meet in early 2020. I am enclosing the appropriate form for your city's use in officially designating a representative and an alternate. The two designees must be elected official members of your city's governing body. Please return the completed form by fax to 713-993-2414 or email  ymtlhagones@l-gaccom.  A dinner meeting of General Law city representatives is scheduled for the evening of Thursday, November 14. At that meeting, your 2019 General Law Cities' H-GAC Board of Directors representatives will report on this year's activities and look ahead toi issues and progress  in 2020.  We are sending a copy of these designation materials to your city secretary as well. We would appreciate receiving your city's designation form no later than October 25. Ifyoul have any questions during the designation process, please call Rick Guerrero at 713-993-4598.  Sincerely, d Chuck Wemple  CW/cj Enclosure cc: City Secretary  Recycled    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administntor/9V  MEETING DATE: September 23, 2019  SUBJECT: Appointment to Harris County Appraisal District Board  Agenda Item: 6  This agenda item calls for the City Council to consider the appointment ofai representative to the Harris County Appraisal District Board. The ballot for the position is included along with a letter  from the City's current representative on the board, Mike Sullivan.    RECEIVED AUG282 209  Harris County Appraisal District Interoffice Memorandum OFFICE OF CHIEF APPRAISER  TO: FROM:  PRESIDING OFFICERS OF TAXING UNITS ROLAND ALTINGER, CHIEF APPRAISER  SERVED BY THE HARRIS COUNTY APPRAISALDSTRICT  SUBJECT: SELECTION OF APPRAISAL DISTRICT BOARD MEMBERS  DATE:  AUGUST21,2019  Your taxing unit participates in selecting members of the Harris County appraisal District's board of directors. The board is composed of six members who serve two-year terms, all of which expire December 31, 2019. This memorandum describes the process of selecting  directors for the two-year term that begins January 1,2020.  Functions of the Board  The appraisal district appraises all property in the county for ad valorem tax purposes. The board of directors is the governing body for the district. This board employs the chief appraiser, sets general policies for the district, and adopts the budget for the district. By law, board members cannot communicate with the chief appraiser regarding appraisals. There is no compensation for service on the appraisal district board of directors; however, directors are reimbursed for travel  expenses ifincurred. The board of directors typically meets once ai month.  Participating Units  The current method ofs selecting directors was established by resolutions of the county, cities, and school districts participating in the appraisal district in 1981. The method of selection was modified in 1991 after the law was changed to provide a voting entitlement to conservation and reclamation districts and has been modified to provide a voting entitlement for junior college districts. Sec. 6.031, Tax Code, authorizes an appraisal district to vary both the size and the The six members of the Harris County Appraisal District's board of directors are selected as  method of selecting its board members  follows:  One member appointed by the Harris County Commissioners Court. One member appointed by the Houston City Council.  One member appointed by the board of trustees of the Houston Independent School  District.    One member appointed by votes of the city councils of the cities other than Houston. Each city council casts a single vote. The candidate who receives the most votes is One member appointed by vote of the boards of trustees of the school districts other than Houston Independent School District and by boards of directors of the junior colleges with territory in Harris County. Each school district board casts a single vote. The junior college districts collectively cast a single vote. The candidate who receives One member appointed by vote of the governing bodies of the conservation and reclamation districts that participate in the appraisal district. Each body casts a single  elected.  the most votes is elected.  vote. The candidate who receives the most votes is elected.  In the event the county appoints someone other than the county assessor-collector to the board, the county assessor-collector will serve ex officio in a non-voting capacity as a seventh member.  Board members whose terms expire December 31, 2019, are:  Ann Harris Bennett, Tax Assessor-Collector, Ex-Officio Director Glenn E. Peters, representing conservation and reclamation districts  Wanda Adams, representing Houston ISD Al Odom, representing City ofHouston Jim Robinson, representing Harris County  Mike Sullivan, representing cities & towns, except City of] Houston  Ben Pape, representing junior college districts and school districts other than Houston  ISD  Eligibility Requirements  An individual must satisfy certain residency, employment, and conflict-of-interest requirements Residency: The candidate must be a resident of Harris County, and must have resided in the county for at least two years immediately preceding the date he or she takes office. The appraisal Employment: An employee of a taxing unit served by the appraisal district may not serve, with one exception. An employee may serve if the employee is also a member of the governing body or an elected official of a taxing unit that participates in the district. For example, a member of the governing body ofa school district who is also a city employee would be eligible to serve on An individual is ineligible to serve on an appraisal district board of directors ift the individual has engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in  to be eligible to serve on the board ofdirectors.  district's boundaries are the same as those for Harris County.  thel board.  the appraisal district at any time during the preceding five years.    Conflict-ol-interest: A candidate may not serve ift the candidate is related to aj person who is in the business of appraising property or representing property owners for a fee in proceedings in the appraisal district. Relatives barred are those within the second degree by consanguinity (blood) or affinity (marriage). These persons include: spouse; children; brothers and sisters; parents; grandparents; and grandchildren. The spouse's relatives in the same degree are included. A candidate who contracts with the appraisal district for any purpose, or who contracts with a taxing unit served by the district for aj property tax related purpose, may not serve. The same rule applies to candidates who have a substantial interest in businesses contracting with the appraisal district (for any purpose) or with the taxing unit (for property tax purposes). A candidate has a substantial interest if the candidate or the candidate's spouse has combined ownership of at least ten percent (10%) oft the voting stock or shares of the business. A candidate also has a substantial interest ift the candidate or the candidate's spouse is aj partner, limited partner, or an officer oft the business. These prohibitions on contracting continue for the duration of the affected director's The appraisal district may not employ any person who is related to an appraisal district director within the second degree by affinity or by the third degree of consanguinity. This provision applies to existing employees at the time the director takes office and to employees hired during Delinquent taxes: Texas law makes a person ineligible to serve as an appraisal district director if he or she has delinquent property taxes owing to any taxing unit 60 days after the  term ofoffice.  the director's term.  person knew or should have known of the delinquency.  Selection Procedures  The procedures for selecting members of the board of directors for the two-year term beginning  January 1,2020, are as follows:  For Cities and Towns Other Than the City of] Houston  The cities and towns other than the City of Houston appoint one member by majority vote of their city council. The process for these cities and towns involves two steps: nomination and  election. Nomination  The city council of each city and town has the right to nominate a single candidate for the position. To nominate, the governing body must adopt a resolution nominating the candidate by formal action. The mayor, as presiding officer of the city council, must submit the nominee's name to the chief appraiser of the Harris County Appraisal District no later than Tuesday, October 15, 2019. The mayor must provide a certified copy of the resolution and may include a  cover letter naming the nominee.    Election  Before Wednesday, October 30, 2019, the chief appraiser will prepare a ballot listing the nominees in alphabetical order. The chief appraiser will deliver a copy of the ballot to the mayor Prior to December 15, 2019, each city council must cast its vote for one of the nominees, formally adopt a resolution naming the person for whom it votes and submit a certified copy to the chief appraiser. Ballots received by the chief appraiser after December 15 may not be Prior to December 20, 2019, the chief appraiser will count the votes, declare the results, and notify the winner, the nominees and the managers of each city and town. A tie vote will be  ofeach city or town.  counted.  resolved by ai method of chance chosen by the chief appraiser.  For Junior Colleges and School Districts other than The Houston Independent School District  With the exception described below for junior college districts, exactly the same procedure described for cities and towns above applies to the selection ofthe member who represents junior college districts and school districts other than Houston ISD. The board of trustees of the school districts must nominate and elect following the deadlines and procedures described above. The four junior college districts with territory in Harris County may participate in the selection of the member who represents school districts other than Houston ISD and the junior colleges. However, the junior college districts collectively have the same voting authority as a single school district. See Sec. 6.031(b-1), Tax Code. The boards of trustees ofj junior college districts may each nominate a candidate following the deadlines and procedures described above. However, the four junior colleges collectively have a single vote in the election. Each board of trustees may cast a vote by resolution and file the resolution with the chief appraiser. The collective vote will be automatically cast for the candidate who receives the most votes from among the junior colleges. As an example, if one candidate receives three votes and another receives one vote, the junior colleges will be deemed to have collectively cast their vote for the  candidate who received the three votes.  For Conservation and Reclamation Districts  The procedure and timetable for selecting the member who represents the conservation and reclamation districts are the same as that described above for small cities and school districts. The conservation and reclamation districts that participate in the appraisal district may cast a  single vote. The candidate who receives the most votes is elected.    For Harris County, the City of Houston And the Houston Independent School District  By December 15, 2019, the governing body of each of these entities appoints a single person to represent it on the board. Each governing body must formally adopt a resolution naming the person who will serve as a board member and submit it to the chief appraiser at the address  shown below:  Roland Altinger Chief Appraiser Harris County Appraisal District 13013 Northwest Freeway P.O. Box 920975 Houston, Texas 77292-0975  To assist you in this process, Ihave enclosed a suggested form of resolution for the nomination ofa candidate to the board of directors oft the Harris County Appraisal District. We invite your questions or comments on the board selection process. Please do not hesitate to  call me at (713)957-5670 Sincerely, pRKE Chief Appraiser Attachments  Roland Altinger, CAE, RPA, CTA  Cc: HCAD Board Members Tax Assessors Attorneys    RESOLUTION NO.  A RESOLUTION OF THE CITY COUNCIL OF THE ACANDIDATE FOR. Al POSITION ON THE BOARD OF DIRECTORS OF THE HARRIS COUNTY  CITY OF  TEXAS, NOMINATING  APPRAISAL DISTRICT  WHEREAS, those cities and towns other than the City ofHouston within the Harris County Appraisal District have the right and responsibility to elect one person to the board of directors oft the Harris County Appraisal District for at term of office commencing on January 1,  2020, and extending through December 31, 2021; and such position on said board of directors; now, therefore BE ITRESOLVED BY THE CITY COUNCIL OF  WHEREAS, this governing body desires to exercise its right to nominate a candidate for  Section 1. That the facts and recitations set forth in the preamble of this resolution be,  and they are hereby, adopted, ratified, and confirmed.  Section 2. That  (name),  (address, zip code)  (phone  number), be, and he or she is hereby, nominated as a candidate for that position on the board of directors oft thel Harris County Appraisal District to be filled by those cities and towns other than the City of] Houston within the Harris County Appraisal District for a two-year term ofc office  commencing on. January 1,2020.  Section 3. That the presiding officer oft the governing body of this taxing unit be, and he or she is hereby, authorized and directed to deliver or cause to be delivered a certified copy of this resolution to the chiefappraiser of the Harris County Appraisal District no later than October  15,2019.  PASSED AND APPROVED this  day of  2019.  Mayor  ATTEST: City Secretary    RECEIVED AUG302 2019  Mike Sullivan 4811 Shore Hills Dr. Kingwood, TX77345 (713) 898-6969 Mobile  Director, Harris County Appraisal District  August 24, 2019  The Honorable Mark Kobelan Mayor, City of] Piney Point Village 7676 Woodway, Suite 300 Houston, TX 77063-1629  Re: Harris County Appraisal District Board of Directors  Dear Mayor Kobelan:  Itl has been an honor to serve as your representative on the Harris County Appraisal District Board of Directors. Ofthe six Directors, I was elected to serve "cities and towns other than Houston", and It take that responsibility seriously. My term ends December 31,2019, and Ia am writing to ask you and your city to pass a Resolution nominating me During my time on the HCAD Board, I have worked hard to ensure that your voice was heard, that budgets are kept in check, and to keep you posted with data, timelines, and maps. Going forward, I pledge to do the same, and to be accessible to you and your city HCAD has mailed a packet to your city, and in it were details as to the nomination process, timelines, and a sample Resolution for you to use. However, I want to highlight that nominations (by Resolution) are due by October 15,2019. Ifunable tol locate the HCAD packet, please let me know, and I will have another sent to you. Irespectfully request that you and your city council nominate me for another two-year term on the HCAD Board ofDirectors. My previous service on the Board, as Harris County Tax Assessor-Colector, and in the private sector have given me broad experiences that translate to important and meaningful service on the Board. Please contact me ify you have any questions, ori ifI can answer any questions.  to another two-year term.  council.  Yourstruly,  .  Mike Sullivan  Director, Harris County Appraisal District  (Not printed at taxpayer expense)    MEMORANDUM  CITYOFE PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator, M  MEETING DATE: September 23, 2019  SUBJECT: Farnham Park Issues  Agenda Item: 7 discuss with Council.  This agenda item calls for the City Council to consider three items Mr. Bobby Orr has asked to  1. 20 and 21 Farnham Park Drive. As you can see from the pictures the connections for HVAC are on the front oft the new addition and visible from the street. Idon't know ifthis is allowed. Ifiti is then then it shouldn't be. Ifit isn't then the electrical panels and connections for the HVAC equipment need to be relocated to a location that is not visible from the street. This issue is one of four I would like to discuss with the 2. 15,17and 18 Farnham Park Drive. All three houses flooded and all three are sitting empty. 15 is open and is attracting all sorts of varmints, mostly feral cats. These 3. Privatizing Farnham Park Drive. The neighbors would like to discuss the possibility and feasibility of making Farnham Park Drive private. We would like to have better control of who comes into the neighborhood particularly in light of recent incidents.  council.  houses need to be torn down.    Tyvek  Tyvek        yvek Fyvek Tvck  vyek  Tyvek  Tyvek EL    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Roger Nelson, City Administrator M  MEETING DATE: September 23,2019  SUBJECT: Traffic Signal Alteration Requests  Agenda Item: 8  This agenda item calls for the City Council to consider three requests for signal alterations. 1. Consideration ofinstalling a left turn permitted on flashing yellow light at the intersection of BlalockMemorialSouth Piney Point. This was a Council discussion item 2. Consideration of replacing existing green right arrow with a full green light fixture at the intersection of San Felipe and Stillforest. This item was requested by a Stillforest resident  during the July 22nd meeting.  in order to reduce the amount of turning into Stillforest.  3. Consideration ofinstalling a left turn permitted on flashing yellow light at the intersection of Farnham Park and San Felipe. This item was requested by a. Farnham Park resident that indicated that residents routinely wait to turn left when there are no vehicles  travelling from the west on San Felipe.    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX 77587 Tel 713.946.7162 Fax 713.946.5806  swsgnalewsignal-ne:  QUOTATION  Date 8/26/2019 Terms Net 30 Qty U/M  Quotation # 7868 Project  Name/ Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX 77063 Item  Description  Price  Total  Location: Memorial @ San Felipe  We Propose to remove EB Right Four Section Signal and install new Three Section signal with RYAG configuration Mast arm mounted. 3-SECTION HARDWARE COMPLETE (2 ARMS W/CGB & CROSSBAR) ASTRO BRACKET 12" SIGNAL AB-3026 THREE SECTION SIGNAL 12" NO LED/LAMPS GREEN ARROW 12" LED YELLOW 12" LED RED 12" LED MON-FRI  SH0010 SH2140 SH1120 LM1037 LM1032 LM1031 LA0100 TERMS  1 ea 1 ea 1 ea 1 ea 1 ea 1 ea 4 hr  160.00 190.00 330.00 90.00 90.00 75.00 149.00  160.00 190.00 330.00 90.00 90.00 75.00 596.00 0.00  BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADING/ATTENUATOR/CRASH TRUCK/ARROWBOARD), PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAY BE REQUIRED.  Thank you for an opportunity to work for you.  Total  $1,531.00  Signature    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX 77587 Tel 713.946.7162 Fax 713.946.5806  wsgnaleswsignal-ne:  QUOTATION  Date 8/26/2019 Terms Net3 30 Qy U/M  Quotation # 7869 Project  Name/ Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX: 77063 Item  Description  Price  Total  Location: Memorial @ Blalock Propose to remove existing four section signals and install new four section signals with LEDs for flashing yellow operations. Replace MMU and configure for flashing yellow operations in 30 year old cabinet assembly. FOUR SECTION SIGNAL 12" NO LED/LAMPS 4-SECTION SPAN WIRE HARDWARE COMPLETE (2 ARMS W/CGB & CROSSBAR) SPAN WIRE CLAMP SADDLE RED ARROW 12" LED YELLOW ARROW 12" LED GREEN ARROW 12" LED SIGN 36" X36" MON-FRI SUBTOTAL signal work MMU and cabinet work assistance MON-FRI SUBTOTAL  SH1130 SH0020 SH2210 LM1035 LM1036 LM1037 SN1500 LA0100 CM1600 LA0100 TERMS  4 ea 4 ea 8 ea 41 ea 8 ea 4 ea 4 ea 16 hr  440.00 170.00 35.00 90.00 90.00 90.00 180.00 149.00 1,885.00 149.00  1,760.00 680.00 280.00 360.00 720.00 360.00 720.00 2,384.00 7,264.00 1,885.00 1,192.00 3,077.00 0.00  Two buckets and four men installation of signals. BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER: ST MALFUNCTION MAINTENANCE UNIT- MMU with vendor SERVICE TRUCK INCLUDING SIGNAL TECH & HELPER ST  1 ea 8 hr  PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADINGIATTENUATOR/CRASH TRUCK/ARROWBOARD), PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAY BE REQUIRED.  Thank you for an opportunity to work for you.  Total  $10,341.00  Signature    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX 77587 Tel 713.946.7162 Fax 713.946.5806  swsgnalewsignalnet  QUOTATION  Date 8/26/2019 Terms Net 30 Qty U/M  Quotation # 7870 Project  Name/ /Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX: 77063 Item  Description  Price  Total  Location: Memorial @ Blalock Propose to remove existing four section signals and install new four section signals with LEDs for flashing yellow operations. Remove existing 30 year old cabinet assembly and install new cabinet assembly. FOUR SECTION SIGNAL 12" NO LED/LAMPS 4-SECTION SPAN WIRE HARDWARE COMPLETE (2 ARMS W/CGB & CROSSBAR) SPAN WIRE CLAMP SADDLE RED ARROW 12" LED YELLOW ARROW 12"! LED GREEN ARROW 12" LED SIGN 36" X36" Two buckets and four men installation of signals. BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER: ST MON-FRI SUBTOTAL signal work Remove and reinstall cabinet assembly 16 Position base mnt Cabinet w/Cobalt Controller, EDI MMU and all BIUS, FTRS, Load Switches and flasher. Included vendor support/assistance. SERVICE TRUCK INCLUDING SIGNAL TECH & HELPER ST MON-FRI SUBTOTAL  SH1130 SH0020 SH2210 LM1035 LM1036 LM1037 SN1500 LA0100  4 ea 4 ea 8 ea 4 ea 8 ea 4 ea 4 ea 16 hr 1 8 hr  440.00 170.00 35.00 90.00 90.00 90.00 180.00 149.00  1,760.00 680.00 280.00 360.00 720.00 360.00 720.00 2,384.00 7,264.00  CABINET LA0100 TERMS  14,400.00 14,400.00 149.00  1,192.00 15,592.00 0.00  PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADINGATTENUATOR/CRASH TRUCK/ARROWBOARD, PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANYI DUES THAT MAY BE REQUIRED.  Thank you for an opportunity to work for you.  Total  $22,856.00  Signature    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX 77587 Tel 713.946.7162 Fax 713.946.5806  swsgnalewsignalne:  QUOTATION  Date 9/19/2019 Terms Net: 30 Qty U/M  Quotation # 7878 Project  Name / Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX 77063 Item  Description  Price  Total  Location: San Felipe @ Farnham Park Propose to remove existing four section signals and install new four section signals with LEDs for flashing yellow operations. Replace MMU and configure for flashing yellow operations in 30 year old cabinet assembly. FOUR SECTION SIGNAL 12" NO LED/LAMPS 4-SECTION HARDWARE COMPLETE RED ARROW 12" LED YELLOW ARROW 12" LED GREEN ARROW 12" LED SIGN 36" X36" MON-FRI SUBTOTAL signal work MMU and cabinet work assistance MON-FRI SUBTOTAL  SH1130 SH0020 LM1035 LM1036 LM1037 SN1500 LA0100 CM1600 LA0100 TERMS  2 ea 2 ea 2 ea 4 ea 2 ea 2 ea 16 hr  440.00 170.00 90.00 90.00 90.00 180.00 149.00 1,885.00 149.00  880.00 340.00 180.00 360.00 180.00 360.00 2,384.00 4,684.00 1,885.00 1,192.00 3,077.00 0.00  Two buckets and four men installation of signals. BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST MALFUNCTION MAINTENANCE UNIT- MMU with vendor SERVICE TRUCK INCLUDING SIGNAL TECH & HELPER ST  1 ea 8 hr  PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOTI INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADINGIATTENUATOR/CRASH TRUCK/ARROWBOARD, PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAYI BE REQUIRED.  Thank you for an opportunity to work for you.  Total  $7,761.00  Signature    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX 77587 Tel 713.946.7162 Fax 713.946.5806  swagnaleswasignalnet  QUOTATION  Date 9/19/2019 Terms Net 30 Qty U/M Price  Quotation # 7879 Project  Name / Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX7 77063 Ibem  Description  Total  Location: San Felipe @ Farnham Park  Propose to remove existing four section signals and install new four section signals with LEDs for flashing yellow operations. Remove existing 30 year old cabinet assembly and install new cabinet assembly. FOUR SECTION SIGNAL 12" NO LED/LAMPS 4-SECTION HARDWARE COMPLETE RED ARROW 12" LED YELLOW ARROW 12" LED GREEN ARROW 12" LED SIGN 36" X36" Two buckets and four men - installation of signals. BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST MON-FRI SUBTOTAL signal work Remove and reinstall cabinet assembly 16 Position base mnt Cabinet w/Cobalt Controller, EDI MMU and all BIUS, FTRS, Load Switches and flasher. Included vendor support/assistance. SERVICE TRUCK INCLUDING SIGNAL TECH & HELPER: ST MON-FRI SUBTOTAL  SH1130 SH0020 LM1035 LM1036 LM1037 SN1500 LA0100  2 ea 2 ea 2 ea 4 ea 2 ea 2 ea 16 hr 1 8 hr  440.00 170.00 90.00 90.00 90.00 180.00 149.00  880.00 340.00 180.00 360.00 180.00 360.00 2,384.00 4,684.00  CABINET LA0100 TERMS  14,400.00 14,400.00 149.00  1,192.00 15,592.00 0.00  PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADING/ATTENUATOR/CRASH TRUCK/ARROWBOARD, PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAY BE REQUIRED.  Thank youf for an opportunity to work for you.  Total  $20,276.00  Signature    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator, A  MEETING DATE: September 23,2019  SUBJECT: City Administrator's Report  Agenda Item: 9  August 2019 Financials    9-12-2019 03:00 PM 10 -GENERAL FUND AÇCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS DIABIDITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 1  BALANCE 494,030.67 413,727.44 0.00 877,487.77 6,822,899.81 0.00 16,820.98 0.00 159,705.80 2,903,198.72 81,728.99 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 8,353.83 0.00 11,780,767.37  11,780,767.37  3,139.59 0.00 0.00 0.00 2,059.63) 79.59) 0.00 28.50) 0.00 0.36 0.00 75,970.27 3,197.54 270.00) 4,373.05 0.00 159,705.80 78,142.42 293.61 0.00 0.00 0.00 95,485.00    9-12-2019 03:00 PM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 2  BALANCE 0.00 10,386.88 0.00 0.00 0.00 22,500.00 0.00 5,306,482.85 0.00 0.00 726,631.20 5,266,498.57 0.00 5,993,129.77 4,532,531.04 4,502,133.09 30,397.95  5,757,239.65  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  6,023,527.72  11,780,767.37    9-12-2019 03:01 PM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE ÇONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFIÇE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00 235,500.00 6,561,855.00  54,956.67 3,948,675.02 75.42 1,286,779.98 30,466.95 291,878.17 79.34 10,076.21 117,245.02 82.57 13,992.02 138,676.87 92.45 55,405.05 167.89 ( 22,405.05) 66,617.60 327,760.56 82.35 0.00 347,109.65) 147.39- 582,609.65 176,259.45 4,532,531.04 69.07 2,029,323.96  76,021.83 24,754.98 11,323.13 70,239.44  150.00  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 1,010.82  5,000.00 50.00 25,136.25 0.00 ( 25,136.25) 0.00 340,931.08 59.81 229,068.92 0.00 0.00 9,824.06 81.87  5,000.00 1,500.00 2,175.94  1,815,242.00 151,271.20 1,258,740.40 69.34 556,501.60  2,035,143.00 169,595.22 1,443,680.36 70.94 591,462.64 4,443,885.00 321,877.24 3,083,312.15 69.38 1,360,572.85  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 516,050.00  0.00 279,599.89 78.54 0.00 279,599.89 78.54 0.00 134,064.33 89.68  76,400.11 76,400.11 15,435.67 3,217.67 3,031.03 9,105.96 12,000.00 30,461.15 47,073.76 2,926.12 6,927.14  0.00 0.00 0.00 0.00 0.00 0.00 779.04 0.00  6,393.77 165.77 ( 2,536.77) 975.33 23.26 125.97 3.99 0.00 0.00 128,307.00 8,071.04 46.99 0.00 149,630.44 48.87 156,560.56 0.00 0.00 15,421.85 33.61 26,189.88 89.95  11,768.85 102,026.24 68.43 42,111.06 365,484.89 130.55 ( 85,533.89) 54,658.95 509,122.86 98.66    9-12-2019 03:01 PM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MONICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 ( 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 313,500.00 429,396.00 1,497,014.00 1,497,014.00 0.00  0.00 116.00 15.99 0.00 340.00) 581.18 373.17 0.00 156.35 0.00 0.00 0.00  68.11 0.00 ( 961.00 17.36 1,659.98 36.37 0.00 0.00 104,511.00 16,386.47 71.55 65,751.69 176.75 ( 28,551.69) 84,827.25 48.55 0.00 0.00 738.80 31.53 0.00 0.00 0.00 0.00 11,549.52 62.05 0.00 186,078.61 59.36 127,421.39 156.35 198,366.93 46.20 231,029.07 0.00 197,273.57 13.18 1,299,740.43 0.00 197,273.57 13.18 1,299,740.43  68.11) 4,575.00 2,904.02 6,516.53 89,886.75 3,875.00 1,604.20 2,207.00 88,859.00 7,062.48  0.00  0.00 0.00 30,397.95  0.00 1,191,792.95)  REVENUES OVER/(UNDER) EXPENDITURES  1,161,395.00)C 200,806.26)    9-12-2019 03:01 PM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENÇIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 35,000.00 0.00 398,000.00 34,000.00 136,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00 0.00 235,500.00  32,935.37 3,806,904.22 75.60 1,228,550.78 22,021.30 141,770.80 70.89 54,956.67 3,948,675.02 75.42 1,286,779.98  58,229.20 3,250.00 1,000.00 1,560.00 25,550.00 44,161.83 500.00 76,021.83 24,754.98 24,754.98 11,323.13 11,323.13  0.00 0.00 540.00 5,150.00 0.00  150.00 4.41 0.00 0.00 10,440.00 87.00 24,450.00 48.90 1,000.00 66.67  24,776.95 255,838.17 85.28 30,466.95 291,878.17 79.34 10,076.21 117,245.02 82.57 10,076.21 117,245.02 82.57 13,992.02 138,676.87 92.45 13,992.02 138,676.87 92.45  0.00 0.00 150.00 0.00 150.00 19,908.23 1,309.46 3.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00  47,255.05 0.00 ( 47,255.05) 0.00 0.00 8,150.00 24.70 0.00 0.00 55,405.05 167.89  0.00 24,850.00 0.00 22,405.05) 37,914.86 11,227.79 269.37) 70,239.44 34,000.00 0.00 65,000.00 0.00 0.00 0.00  95,884.97 133.17 ( 23,884.97) 23,772.21 67.92 269.37 0.00 0.00 0.00 2.46 0.00 135,997.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  71,647.35 234,085.14 86.06 66,617.60 327,760.56 82.35  19,000.00 ( 26,251.13) 26,251.13) 138.16- 45,251.13  0.00 157,337.89 1,467.58 ( 156,837.89) 0.00 ( 504,450.00) 0.00 504,450.00 0.00 347,109.65) 147.39- 582,609.65    9-12-2019 03:01 PM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 4  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  TOTAL REVENUES  6,561,855.00 176,259.45 4,532,531.04 69.07 2,029,323.96    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 5  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES ÇONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 2,444.50  5,000.00 50.00 5,000.00 50.00 21,999.83 0.00 25,136.25 0.00 25,136.25 0.00 0.00 334,246.15 58.64 235,753.85 6,684.93 0.00 0.00 340,931.08 59.81 229,068.92  5,000.00 5,000.00 21,999.83) 25,136.25) 25,136.25) 6,684.93) 1,500.00 1,500.00 2,175.94 2,175.94  1,815,242.00 148,826.70 1,236,740.57 68.13 578,501.43 1,815,242.00 151,271.20 1,258,740.40 69.34 556,501.60  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 0.00 1,010.82 1,010.82 0.00  0.00 0.00 0.00 0.00 9,824.06 81.87 9,824.06 81.87  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  2,035,143.00 169,595.22 1,443,680.36 70.94 591,462.64 2,035,143.00 169,595.22 1,443,680.36 70.94 591,462.64 4,443,885.00 321,877.24 3,083,312.15 69.38 1,360,572.85  0.00  0.00 0.00  0.00  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 0.00 0.00 0.00 0.00 0.00  20,958.60 65.50 0.00 132,031.36 88.02 54,195.42 60.22 44,144.00 73.57 690.57 34.53 17,449.94 0.00 ( 17,449.94) 10,130.00 46.05 0.00 279,599.89 78.54  11,041.40 17,968.64 35,804.58 15,856.00 1,309.43 11,870.00 76,400.11    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENOE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 6  66.678 OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT BUDGET 356,000.00  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING ÇONTRACT SERVICES 10-530-5108 Intormation Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  0.00 279,599.89 78.54  76,400.11  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  6,393.77 165.77 6,393.77 165.77 40,609.33 90.24 8,100.00 67.50 0.00 0.00 28,000.00 280.00 ( 18,000.00) 10,080.00 56.00 16,695.00 111.30 ( 1,695.00) 26,440.00 62.95 4,140.00 59.14 0.00 134,064.33 89.68  2,536.77) 2,536.77) 4,390.67 3,900.00 500.00 7,920.00 15,560.00 2,860.00 15,435.67 250.00 500.00 824.67 1,643.00 3,217.67 150.00 150.00 374.03 1,857.00 500.00 3,031.03 643.00 18,450.00 9,105.96 9,105.96  0.00 0.00 0.00 0.00 975.33 54.19 0.00 0.00 975.33 23.26 0.00 0.00 0.00 0.00 125.97 25.19 0.00 0.00 0.00 0.00 125.97 3.99 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 8,071.04 46.99 8,071.04 46.99  0.00 149,630.44 48.87 156,560.56    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 7  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES GENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 nt/samole/mture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 emporaty/rart-tine Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  0.00 0.00 0.00 600.00 153.04 0.00 0.00 0.00 26.00 0.00 0.00 779.04 0.00 51.31 9,704.42 1,077.55 935.57 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 4,800.00 35.34 1,044.01 58.00 1,289.00 36.83 0.00 0.00 0.00 0.00 983.00 0.00 ( 2,500.00 25.00 4,805.84 48.06 15,421.85 33.61 1,115.04 69.69 4,442.59 111.06 ( 78,827.19 63.06 6,466.06 76.07 11,110.36 185.17 ( 5,110.36) 65.00 6.50 0.00 0.00  12,000.00 12,000.00 0.00 8,783.00 755.99 2,211.00 5,000.00 2,000.00 983.00) 7,500.00 5,194.16 30,461.15 484.96 442.59) 46,172.81 2,033.94 935.00 3,000.00 47,073.76  11,768.85 102,026.24 68.43  33,452.76 267,615.32 116.14 ( 37,189.32)  2,585.82 0.00 0.00 2,742.45 3,144.79 185.24 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  17,035.30 0.00 ( 17,035.30) 34,349.66 686.99 ( 29,349.66) 0.00 0.00 21,730.42 0.00 ( 21,730.42) 23,094.88 0.00 ( 23,094.88) 1,659.31 193.62 ( 0.00 0.00 0.00 0.00 23,491.44 94.66 615.44 16.20 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 26,189.88 89.95  0.00 802.31) 0.00 43,668.00 85,533.89) 1,324.56 3,184.56 500.00 0.00 2,926.12 6,927.14  42,111.06 365,484.89 130.55  54,658.95 509,122.86 98.66    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 8  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Captalt/i/near 10-550-5407 SETCIC 10-550-5408 uphes/ascellaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  0.00 0.00 116.00 0.00 0.00 116.00 0.00 14.99 1.00 0.00 0.00 15.99 0.00 0.00 0.00 0.00 340.00) 340.00) 0.00 581.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 581.18 373.17  68.11 0.00 68.11 0.00 266.00 106.40 ( 695.00 34.75 0.00 0.00 961.00 17.36 0.00 0.00 14.99 0.00 ( 1,369.99 274.00 ( 0.00 0.00 275.00 110.00 1,659.98 36.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,511.00 16,386.47 71.55 16,386.47 71.55 0.00 0.00 3,606.83 72.14 13,250.00 60.23 0.00 0.00 48,338.17 483.38 ( 38,338.17) 0.00 0.00 0.00 0.00 0.00 0.00 556.69 278.35 65,751.69 176.75 84,827.25 48.55  68.11) 68.11) 16.00) 1,305.00 3,286.00 4,575.00 100.00 14.99) 869.99) 3,714.00 25.00) 2,904.02 92,014.00 857.00 11,640.00 6,516.53 6,516.53 0.00 1,393.17 8,750.00 0.00 0.00 0.00 0.00 356.69) 28,551.69) 89,886.75    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 9  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Lanascaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIÇ WORKS MAINTENANCE  PERIOD  ACTUAL  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 156.35 0.00 156.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 738.80 105.54 ( 0.00 0.00 738.80 31.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,549.52 62.05 11,549.52 62.05  3,875.00 3,875.00 38.80) 1,643.00 1,604.20 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 7,062.48 7,062.48  6,105.55 0.00 ( 6,105.55) 2,056.25 205.63 ( 1,056.25) 32,347.51 215.65 ( 17,347.51) 341.91 17.10 58,209.00 72.76 39,060.61 78.12 762.06 16.93 7,900.00 79.00 0.00 0.00 39,274.10 52.37 21.62 2.16  1,658.09 21,791.00 10,939.39 3,737.94 2,100.00 75,000.00 35,725.90 978.38  0.00 186,078.61 59.36 127,421.39 156.35 198,366.93 46.20 231,029.07    9-12-2019 03:01 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019 CURRENT BUDGET  PAGE: 10  66,678 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE $OF  DEPARTMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5701 2019 Maintenance Projects 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project 10-570-5806 Drainage and Sidewalks 10-570-5808 Wilding Lane TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 14,600.00 0.00 ( 14,600.00) 44,914.85 0.00 ( 44,914.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 71,154.97 6.53 1,019,170.03 0.00 0.00 0.00 0.00 0.00 0.00 2,340.00 0.00 ( 2,340.00) 0.00 0.00 0.00 0.00 31,288.75 0.00 ( 31,288.75) 29,130.00 0.00 ( 29,130.00) 3,845.00 0.00 0.00 197,273.57 13.18 1,299,740.43 0.00 197,273.57 13.18 1,299,740.43  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,845.00)  7,723,250.00 377,065.71 4,502,133.09 58.29 3,221,116.91  REVENUES OVER/(ONDER) EXPENDITURES  1,161,395.00)C 200,806.26)  30,397.95  1,191,792.95)    9-12-2019 03:00 PM 20 -DEBT SERVICE AÇCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 1  BALANCE  0.00 0.00 241,922.52 492,020.22 121,673.66 31,770.35 803,411.89 0.00 0.00  1,690,798.64  1,690,798.64  0.00 0.00 31,770.35 0.00 0.00 1,462,997.32 139,317.24 139,317.24 1,056,713.73 1,000,000.00 56,713.73  1,494,767.67  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL DIABILITIES, EQUITY & REV.OVER/(ONDER) EXP.  196,030.97  1,690,798.64    9-12-2019 03:01 PM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INÇOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPANMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL TOTAL EXPENDITURES  1,502,950.00 3,900.00 1,506,850.00  9,080.90 1,046,661.19 69.64 456,288.81 10,216.64 1,056,713.73 70.13 450,136.27  1,135.74  10,052.54 257.76  6,152.54)  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00 1,650.00  0.00  1,500.00 66.67 0.00 1,502,950.00 100.00 0.00 ( 504,450.00) 0.00 504,450.00 0.00 1,000,000.00 66.44 505,200.00  750.00 0.00 0.00 55,063.73)  0.00 10,216.64  0.00 0.00 56,713.73  REVENUES OVER/ (UNDER) EXPENDITURES    9-12-2019 03:01 PM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $OF  PERIOD  ACTUAL  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  9,080.90 1,046,661.19 69.64 456,288.81 9,080.90 1,046,661.19 69.64 456,288.81  1,135.74 0.00 1,135.74  10,052.54 257.76 ( 6,152.54) 0.00 0.00 10,052.54 257.76  0.00 6,152.54)  10,216.64 1,056,713.73 70.13 450,136.27    9-12-2019 03:01 PM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00 0.00 0.00 1,505,200.00 1,505,200.00 1,650.00  0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00 99,475.00 0.00 0.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 118,475.00 54.36 0.00 1,384,475.00 107.74 ( 99,475.00) 0.00 1,502,950.00 100.00  0.00  0.00 0.00  0.00 504,450.00) 0.00 504,450.00 0.00 504,450.00) 0.00 504,450.00 0.00 1,000,000.00 66.44 505,200.00 0.00 1,000,000.00 66.44 505,200.00  REVENUES OVER/ (UNDER) EXPENDITURES  10,216.64  56,713.73  55,063.73)    9-12-2019 03:00 PM 30 -SPECIAL REVENUE FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY -== 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 1  BALANCE 65,124.71 0.02 0.36 0.05 22,891.46 0.00 0.00  88,016.60  88,016.60  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 10,224.03 27,389.50 17,165.47)  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  88,016.60  88,016.60    9-12-2019 03:01 PM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,095.93 0.94 0.00 1,096.87  10,216.84 76.82 7.19 143.80 ( 0.00 0.00 10,224.03 76.84  3,083.16 2.19) 0.00 3,080.97  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 27,389.50 350.12-( 35,212.50) 27,389.50 350.12-( 35,212.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 48,293.47  REVENUES OVER/(UNDER) EXPENDITURES  1,096.87 ( 17,165.47)    9-12-2019 03:01 PM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest. 30-4410 MC Tecnnology-interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest: TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  312.47 416.60 366.86 1,095.93 0.00 0.00 0.94 0.00 0.94 0.00 0.00 0.00 1,096.87  3,047.55 76.19 4,063.37 76.67 3,105.92 77.65 10,216.84 76.82 0.00 0.00 0.00 0.00 7.19 143.80 ( 0.00 0.00 7.19 143.80 0.00 0.00 0.00 0.00 0.00 0.00 10,224.03 76.84  952.45 1,236.63 894.08 3,083.16 0.00 0.00 2.19) 0.00 2.19) 0.00 0.00 0.00 3,080.97    9-12-2019 03:01 PM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAD MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL QUALIFIED EXPENSES COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 0.00 0.00  10,000.00) 10,000.00)  0.00 0.00 ( 10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION: TOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  27,224.65 0.00 ( 27,224.65) 164.85 134.02-( 0.00 0.00 ( 7,700.00) 0.00 0.00 27,389.50 350.12-( 35,212.50) 27,389.50 350.12-( 35,212.50)  287.85) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  27,389.50 153.68-( 45,212.50)  REVENUES OVER/(UNDER) EXPENDITURES  1,096.87 ( 17,165.47)  48,293.47    9-12-2019 03:00 PM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 1  BALANCE 326,917.46 0.00 0.00 7,522.60 0.00 0.00 0.00 0.00  334,440.06  334,440.06  0.00 0.00 293,595.54 152,145.79 0.00 0.12) 0.12) 125.39 111,426.54 111,301.15)  445,741.33  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(ONDER) EXP.  111,301.27)  334,440.06    9-12-2019 03:01 PM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  14.55 0.00 14.55  125.39 0.00 ( 0.00 0.00 125.39 0.00 (  125.39) 0.00 125.39)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 111,301.15  0.00 111,426.54 0.00 ( 111,426.54) 0.00 111,426.54 0.00 111,426.54)  REVENUES OVER/(UNDER) EXPENDITURES  14.55 ( 111,301.15)    9-12-2019 03:01 PM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INÇOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  14.55 14.55 0.00 0.00 0.00 0.00 0.00 14.55  125.39 0.00 125.39 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 125.39 0.00 (  125.39) 125.39) 0.00 0.00 0.00 0.00 0.00 125.39)    9-12-2019 03:01 PM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2019  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 89,003.99 0.00 ( 89,003.99) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 111,426.54 0.00 111,426.54)  0.00 111,426.54 0.00 ( 111,426.54) 0.00 111,426.54 0.00 ( 111,426.54)  REVENUES OVER/(UNDER) EXPENDITURES  14.55 ( 111,301.15)  111,301.15    9-12-2019 03:00 PM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: AUGUST 31ST, 2019  PAGE: 1  BALANCE 956,480.77 0.00 0.00 0.00 0.00 0.00 3,139.59  959,620.36  959,620.36  4,875.59 954,744.77  959,620.36  0.00 0.00  0.00  959,620.36    MEMORANDUM  CITYOFI PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: September 23, 2019  SUBJECT: Interlocal Agreement with Harris County - Library Donation  Agenda Item: 10  This agenda item calls for the City Council to consider renewing the interlocal agreement with Harris County for library services. Specifically, for the purchase of library materials, furnishings,  equipment or shelving. The requested donation amount is $1,500.    HARRISCOUNTY PUBLICLIBRARY your pathway to knowledge  September 12, 2019  Mark Kobelan Mayor  City of Piney Point Village 7676 Woodway, Suite 300 Houston, TX 77063  Attention: Karen Farris, City Secretary Dear Mayor Kobelan:  Enclosed, please find an original agreement between Harris County and the City of Piney Point Village pertaining to the City's donation of $1,500 tot the Spring Branch Memorial Library for Irespectfully request that when the City Council approves this agreement, please sign the originals, and send them back to me for placement on the agenda ofCommissioners Court. Iwill Thank you: so much for your interest in collaborating with Harris County to provide quality  the purchase ofl library materials, furnishings, equipment, or shelving.  retum a copy oft the fully executed agreement to you for your records.  library services to your residents.  Please do not hesitate to call mei if you have any questions.  Sincerely,  Ehs Edward Melton Director  Cc: Jennifer Finch, Branch Manager, Spring Branch Memorial Library  7SOCTIIDOPASTOUSION,TIEXASTTS T5274-0G0F (713)2746 6690 w WIECIICPI.NET    NIERLOCALAGREEMENTHEIWEEN HARRIS COUNTY AND  THE CITY OFPINEY! FOINTVILLAGE  THBSTATBOPTEXAS COUNTY OF HARRIS  Thisl Interlocal Agreement, entered into pursuant to the! Interlocal Cooperation Act, Chapter 791 ofthe Tenas Goverment Code Agreement is between Harris County, Teras "Comy)a body corporate and politie under fhel laws oft the State ofTexas, and the City ofl Piney Pelut Vilage, amuicipal corporation under thel lawsc ofthe State afTeas ("City").  RECITALS  County desires to purchase, fbr the benefit ofthe residents ofC City and other County residents, Cltydesirest tor receive thel benefit ofthe purchase oflibrary materials and otheri items and deliver NOW THEREFORE, for good and valuable consideration, the receipt and sufficlency of which  certain Hbrry materials.  fids necessary for such purchases.  ish hereby ackowledged, theParties agree as follows:  TRRMS:  A. Within minety (90) days from the date of execution of this Agreement, Clty agrees to deliver to County the sm of One Thousand Five Hundred Dollars and Na/100  ($1,500.00) out ofe epmrent fiscal funds. Payment shalll bes made County agrees to deposit fhe check in the Spring Branch  tol Haris County. Lbrary Trust    Account. Citys shall mail payment to:  Library Director Harris County Public Library 5749SLoopl East Houston, TX 77033  B. Afler receipt of the funds fiom City pursuant to this  County agrees to  purchase Hbrary materials, fimishinst epiymente and shelving, A but notl limited tol books, reference mateilals, and audiovisnal materials for thel benefite of residents ofthe City and other County residents. Couty agrees to purchase such items for use inthe Spring Branch Memorial Lhary branch of the Hanis County Lbrary. County agrees thatit will not uset the fnnds fur purposes other than as stated int this Agreement.    Int thee event thet total actual cost afitemsp purchased by Coumty under this Agreement does not exveed the amount ofOne' Thousand Fivel Hundred Dollers andi No/100 (31,500.00), County may, in aocordance with this Agreement, expend any money not expended for D. County shall be the owner of any items purchased under the terms of this Agreement. City understands and agrees that County has not appropriated any funds to cover  other purposest that benefit the Spring Branch! MemarialLibay.  Coumty/schligations underthisA Agreement.  M.  County agrees to deliver to City wifhin thirty (30) days after the anniversary offhis Agreement ani itemised Est ofitems purchased under thet terms ofthis Agreement, including thec costso ofthe items. Except as provided in Section LC, County agrees to reimburse to City any funds advanced to County not epended wifhin one years after execution ofthis Agreement.  m.  hn the event of deftult by in any of the tems or provisions of this Agreement, the sole remedy ofthe County ist wyhs ofthis Agreement. Infhe event of County's defult in any oft the terms or provisions of this Agreement, the sole remedy of City is termination of his days oft the E date, all fnds provided to County by City under this Agreement that  Agreement, and, haves not beene expended.  as provided in Section LC, County will: retum to City, wihins sixty (60)  IV.  A. City represents that it has sufticient funds available to meet its obligations under this  Agreement.  B. ThisAgreement does not obligate County to expend any County finds.  V.  All notices and communication permitted aF required to be given under this Agreement will be mailed by certifed mail, retum receiptr roguested,postage grepaid, tot the following addresses:  BORCOUNTY:  Commissioners Court ofHaris County HarisCounty Administration Building 1001 Preston, 9hhF Floor Houston, Texas 77002-1891 Attn: ClakafCommisionan: Cout  2    Witbacopy to:  Purchasing! Department Harris County Administration! Bullding 1001 Preston, 6thFloor Houston, Texas 77002-1891 CityofPiney! Point Village 7676 Woodway, Suite 300 Houston, Texas 77063-1523 Attention: Mayor  FORCITY:  Bitfher Party may change its address by giving notice to the other Party in writing. Any sotice mailed by registered or certified United States mail, retum-receipt requested, shall be deemed  given upon deposit int thel United Statess mail. This instrument contains the entire witingsignedt by thel Parties.  VI.  between the Parties hereto relating to the rights  herein granted and the obligations E assumed. Any oral representations or modifications conceming the Agreement shall be of no force or effect except a subsequent modification in  VI.  Ifany provision of this Agreement is construed to be illegal or invalld, this will not affect the egaiy or validity ofany ofthec ather provisionsl hereof. Thei illegal ori invalid provisions will be stickeni tot the same estent and eflectasifmever! incorporated! herein.  VI.  Nothing int this Agreement may be construed as creating any personal liability on1 fhe part ofany offioer, director, employe, or agent afany public body that may bes aj party to fhis Agreemen and thel Parties expresslys agree that the execution ofthis Agreement does not create any personal  Hability ont they part ofany officer, director, employee, cragento afCounty.  KX.  Citye expresslye ecknowledges that County iss subject to1 the' Tencas) Public InformationAct, Chapter 552ofthe Texas Govemment Code, and motwitistanding any provision in this Agreement to the contrary, County will make any information melated to this Agreement or otherwise available to  thirdi partiesi in accordance witht thel Public Information. Act.  %.  This Agreement is govemed by thel laws ofthe State ofTentas. Thef forum for any action under or related to the Agreement is exolusively in a state or feden! court of competent jurisdiction in  3    Texas. The exclusive veme for any action under or related to the Agreement is in a state or. INI WITNBSS WHERBOF, this instrument has been executed on behalf of Harris County by a duly authorized representative of! Haris County, and byt the City ofPineyl Point Village by ad duly  federal court of competent jurisdiction inl Houston, Harris County, Texas.  authorized repesentativeofthet Cityo ofPineyl Point Village.  APPROVED! ASTOFORM: VINCERYAN County Attomey By Aal: CHERELLE! SIMS Assistant County Attomey 16GEN0860  HARRIS COUNTY  By:  LINA HIDALGO County. Judge Date signed:_  ATTEST: By:  CITY OFI PINEY POINT VILLAGE  By: MARKI KOBELAN Mayor Dates signed:  KAREN FARRIS City Secretary Dates signed:    Council Agenda Item Cover Memo  9/23/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the Beinhorn Project, the Wilding Lane Project, the 2019  Maintenance Project, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City.and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO. - EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point' Village HDR Engineering, Inc.  City Council Meeting Date: September 23, 2019  1. Surrey Oaks Paving & Drainage improvements  The city received six bids for the Surrey Oaks Project. The low bid was submit by RAC Industries, Inc. A Letter of Recommendation to award the construction contract to RAC Industries is included in a separate agenda item. Another agenda item has been included to amend the City's contract with HDR to reduce site observation services from full-time to HDR and Ms. Appel tentatively scheduled a pre-construction meeting with the Contractor and residents for October 17th. HDR will solidify this meeting date as the Contractor gets Right-of-entry forms have been prepared for residents at 11301 and 11302 (cul-de-sac) and will be sent to residents when the Contractor has been awarded the Contract. The cul-de- sac pavement extends to the limits of the right-of-way and the right-of-entry form is needed sO that the Contractor can replace the driveway to tie back into the new pavement beyond  half-time.  under contract.  the right-of-way.  2. Beinhorn Drainage & Sidewalk Improvements Project  The design of the Beinhorn project is nearly complete as the design and HDR is waiting for comments from the MVWA's review. As soon as comments have been received from the MVWA and incorporated into the plans, the plans will be advertised for bidding.  3. Wilding Lane Drainage & Paving Improvements Project  HDR has completed a draft of the Preliminary Engineering Report (PER) which was presented to Council last month. A meeting with residents on Wilding Lane was held last month on September 16th to present the findings in the PER. The general opinion of residents on the street is that the street should maintain the same "feel" and that residents want to be involved as much as possible in the design process. A separate agenda item has been included for discussion on an approach for resident coordination prior to moving  forward with final design. 4. City of Houston-1 Windermere Project  The City of Houston (COH) reported that they have begun the condemnation process to resolve the issues with #17 Windermere. They reported that this process may take anywhere from 4-6 months. The COH has reestablished the fence, closing off the easement again. The COH did not cleanly grade and sod the easement as original reported by the City    ER  to HDR. HDR has been in contact with the City by both email and phone requesting that  they sod the easement.  5. 2019 Maintenance Project (#2 White Pillars & various Concrete Point Repairs)  HDR has completed the design and plan view drawings of the concrete point repairs on Memorial Point Lane, North Country Squire, and Heritage Oaks Lane. HDR met with the surveyor and resident at #4 Jeffers Court to ensure a manhole that was previously missing from the survey of #2 White Pillars Lane is included in the drawings. HDR is now in the process of finishing the design for the storm sewer at #2 White Pillars. HDR is continuing to coordinate with David Olson to prepare an easement agreement for the metes and bounds  obtained from survey. 6. llluminated Crosswalk Signage  The City of Bunker Hill has approved the 50/50 cost sharing of the $17,110.00 for the illuminated crosswalk signage at Quail Hollow Lane and Blalock Road. HDR issued a notice to proceed to the Contractor for the sign installation and is still waiting on a schedule of  work from the contractor.  7. North Piney Point Road Asphalt Overlay Repair  AAA Asphalt Paving completed the asphalt overlay repair at N. Piney Point Road and Greenbay Street on Friday, September 6th. The asphalt is installed in 2-1.5" lifts to improve the ride quality of the pavement. It appears the top layer of asphalt separated from the bottom layer and slid which caused the cracking. HDR also met with HTS geotechnical engineers on-site to observe and provide recommendations for repairs to additional locations on North Piney Point Road where it appears the same slip cracking has occurred on the asphalt overlay. HDR is waiting on the results of the analysis and recommendations The Mayor requested and approved an additional quote from AAA for $5,000.00 to place asphalt in the area between the driveways of Ecclesia and St. Francis where there was rutting in the grass from trucks. AAA completed this work on the same day.  from HTS.  8. San Felipe Pot Holes  Council approved a quote from AAA Asphalt at the last Council meeting for the filling of pot holes on San Felipe between N. Piney Point Road and Kinkaid School Drive. These pot holes were filled on Friday, September 6th. HDR has submit a request for payment to the City for  the invoice received from AAA Asphalt for the work.  9. Meadowick Bird Bath    H2  The City received complaints of bird baths on Meadowick just east of Kinkaid School Drive. Meadowick is a concrete curb and gutter street and it appears there are dips in the gutter line causing the bird baths to form. HDR has scheduled a meeting with Uretek to obtain a quote to lift the pavement and relieve the bird baths. Itisanticipated that the quote will be  presented to Council at the next Council meeting.  10.Jamestown Resident Meeting  Council had previously request that HDR and Councilman Dodds meet with residents on Jamestown to discuss a potential ditch regrading project on the west half of Jamestown Road. The intent of the meeting is to obtain the residents opinions of a ditch regrading project with minimal impact to trees versus a potential storm sewer installation project with  likely heavy impact to the trees.  11. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City has proceed with a design plans for Beinhorn Road and a preliminary engineering report for Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City! has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road.  A list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs of failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Opinion of Probable Construction Costs (OPCC)- Asphalt Reclamation $746,740.00 Concrete Pavement-5162346000  Last repaved in 2005  Typical lifespan of asphalt road with that level of traffic is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Grecian Way (Asphalt)    HR  Lanecrest (Asphalt) Crack Sealing on' Various Streets  9. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and: subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated: Schedule- =  Advertise for Bidding - August 2019 Bid Opening - September: 12, 2019 Award Contract - September Special Meeting mid-September) Construction Notice to Proceed - October 2019 Construction Completion Date = May 2020 Anticipated Schedule- Advertise for Bidding - September Bid Opening - October Award Contract- - October Council Meeting (?) Construction Notice to Proceed - late November Construction Completion Date - late May 2020 Anticipated Schedule- Proposal APproved-4/22/2019 PER Completion - late August PER Presentation to Counci-8/24/2019 Resident Mecting-mi-september Final Design Authorization- - October Council Meeting Final Design Completion- -F February 2020 Authorization for Bidding - March 2020 Advertise for Bidding - April 2020 Bid Opening - May 2020 Award Contract- -J June 2020 Construction Notice to Proceed - July 2020 Construction Completion Date - April or May 2021  Beinhorn Drainage & Sidewalk Improvements Project  Wilding Lane Drainage & Paving Improvements Project  2019 Maintenance Project (#2 White Pillars & Various Concrete Point Repairs  Anticipated. Schedule- - Proposal Approved - 6/24/2019 Final Design Completion- - September 2019 Authorization for Bidding - October Council Meeting Advertise for Bidding - November 2019 Bid Opening = December 2019    H2  Award Contract- - December 2019 Construction Notice to Proceed- -January 2020 Construction Completion Date - April 2020    Council Agenda Item Cover Memo  9/23/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the acceptance of the low bid for the Surrey Oaks  Paving and Drainage Improvements Project.  SUMMARY/BACKGROUND (WHY): The City received bids for the Surrey Oaks Paving and Drainage Improvements Project. Attached is a Letter of Recommendation for RAC  Industries, LLC.  STAFF RECOMMENDATION:  ESTIMATED COST: $1.367,471.40  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    LETTER OF RECOMMENDATION  FOR  Surrey Oaks Paving and Drainage Improvements Project  welcome to  City of  Piney Point Village Est 1954  CITY OF PINEY POINT VILLAGE, TEXAS  SEPTEMBER 20, 2019 HDR Project No. 18-049  HR  HDR ENGINEERING, INC. 4828 LOOP CENTRAL DRIVE, SUITE 800 HOUSTON, TEXAS 77081 (713)622-9264    September 20, 2019  Mayor and City Council Members City of Piney Point Village, Texas 7676 Woodway, Suite 300 Houston, Texas 77063  Re: Surrey Oaks Paving and Drainage Improvements Project  City of Piney Point Village, Texas HDR. JobN No. 18-049  Dear Mayor and City Council Members:  On September 12, 2019 six (6) bids were received on the above referenced project.  1. Bid Tabulation Sheet - six (6) construction firms participated in the bidding process. Each bid was checked for mathematical errors and/or bid irregularities. Appropriate corrections to the errors were made and inçluded in the attached bid tabulations. The errors did not affect the  order oft the bids. The bids for the total project are as follows:  Contractor  Total Bid $1,367,471.40 $1,526,771.60 $1,543,510.00 $1,951,190.00 $2,089,455.00 $2,226,206.00  RAC Industries, LLC Sendero Industries The Truck & Contracting Company, Inc. Conrad Construction Co., LTD AAA Asphalt Paving, Inc. FUSED Industries, LLC  2. 3.  References - RAC Industries, LLC provided a list of references on projects they previously Telephone Conversations with References - Four (4) references were contacted by telephone and were asked to respond to a questionnaire. Generally, the references indicated that they were impressed with the work RAC Industries, LLCI had performed and would use them again ini the  performed as general contractors. Please see Section 2 oft this report.  future. Please see Section 3 ofthis report.    RAC Industries, LLC is a company with experience in projects of this nature. For these reasons listed above, we recommend that the City ofPiney Point Village award the Surrey Oaks Paving and Drainage Improvements Project for a total bid of One Million Three Hundred Sixty Seven Thousand Four Hundred Seventy One Dollars and Fourty Cents, (1,367,471.40) to RAC Industries, LLC.  Ifyoul have any questions, please feel free to contact us.  Sincerely, HDR Engineering, Inc. E Joseph Moore, P.E., CFM City Engineer    SECTION 1    Surrey  CiyafPineyPointy Vilage, Texas  The Trucka Contracting Company, TOTAL AMOUNT PRIÇE AMOUNT  RACIn LLC Sendero Industies. LC QUAN TOTAL TOTAL MOUNT 5.. 855 138.80 964.00 85.00 24,000.0 S.F. 525 8.60 5,040.00 A. 210.005 4,410.00 esumot EA. 300,00 of TON 222.00 completel place, thes sumot LF ADA EA. LF. (thermoplaste), LF. Total Paving Items complete place, the and place, inlet/manhole, place, mot EA. sumet. LF. complete andbackit,  Conrad ConancienCe.LTD AAAA AsphatPavingine FUSEDIndusbies. LC 135,945.00 85.00s 72.675.00 250.00 213,750.00 0.00 3,948.00E 250.005 5,250.00 00.00 10,500.00 1,143.00  ITEMDESCRIPTION umot walkway, curb, complete  TOTAL 10.00  TOTA  00 25,000.001 75.00 7,500.00  5,250.00 19.00 9,975.00 15.00_s 7,875.00 25.00 13,125.00 20.00  F. 45 18.60 837.00 30.00 1350.00 .00 3,060.00 40.00s 1,800.00 22.00  8.00  12,600.00  300.00 1,330.00 1,330.00s 106.00 106.00 1,500.00s 1.500.00 500,00 500.00 2.447.00  65,100.00 500.0 00 1,000.00 10.00 19,406.00 250.005  200.00 17,50 54.250.00 45.00 35.005 212.500.00 150.00 35.00 5.00 46,500.00 13,950.00 215.005  500.  16.80 1,848.00 40.00 4,400.00 20.00 2.200.00 15.00s 1,650.00 50.00s 5,500.00 100.00s 1,500.00 3,000.00 1,790.00 3,580.00s 1,813.00s 3,626.00 2:250.00 4,500.00 3,500.00 7,000.00 3,115.00s 68.00 1,920.00 29.00 435.00s 13.00s 195.00 50.00s 750.00 25.00 375.00 22.00s 13.40 1,018.40 11.00 836.00 6.00 456.00 20.005 1,520.00 10.00 760.00 8.00S  14,760.00 160.00 ,160.00 396,031.40  0,500.005 75,634.005 75,634.00 30,000.0 9 26,495.005 8,665.003 8,665.00 15,000.00 472,.981.00  000.005 75,000.005 00.00 75,000.005 75,000.00 25,000.005 792,200.00  613,216.00  778,720.00  ofexistings storm  place, thes sumot LF. 1,370 21.60 29,592.00 46.00 63,020.00 37.00 50,690.00 15.00 S 20,550.00 28.00 38,360.00 34.00 CY. 33 240.00 7.920.00 210.00 6,930.00 138.00 4,554.00 300.00 9.900.00 225.00s 7,425.00 952.00 EA, 43 540.00 23220.00 75.00  3225.00 622.00 26,746.00 500.00s 21,500.00 1,500.00s 64.500.00 1,167.00s 50,18 420.00 2,940.00 600.00 4,200.00 468.00 3.262.00 1.200.00 8,400.00 1,500.00 10,500,00 1.543.00 10,80 24.00 1,200.00 25.00 1,250.00 80.00 4,000.00 75.00 3.750.00s 85.00 4.250.00 77.00s 250 141,60 35,400.00 177.00 44,250.00 187.00 49.250.00 75.00 18,750.00 175,00 43,750.00 84.00 LF. 660 72.70 47,982.00 100.00 66,000.00 92.00s 60,720.00 150.00 99,000.00 75.00s 49,500.00 112.00 73,5 LF. 50 87,40 4,370.00 110,00 5,500.00 134.00 6.700.00 175.00 6.750.00 115.00 5,750.00 151.00 7,55 550 107.50 59,125.00 147.00 80,850.00 176.00 96,800.00 195.00 107,250.00s 125.00s 68,750.00 138.00s 75, LF. 800 200.70 160,560.00 220.00s 176,000.00 240.00 192,000.00 240.00 192,000.00 175.00 140,000.00 173.00s EA 22 3,536.30 77,798.50 3,150,00s 69,300.00 2.797.00s 61,534.00 3,450,00 75,900.00 3,500.00 77,000.00 2,632.00 EA, 13 7256.90 94,339.70 3,755.00s 48,815.00s 3,346.00s 43,498.00 5,700.00s 74,100.00 6.500.00s 84,500.00 3767.00 10,177.70 10,177.70 5255.00s 5,255.00 5,302.00 5.302.00 8,400.00 8,400.00s 13,500.00 13,500.00 5,317.00 7.432.10 66,888.90 4.620.00 43,380.00 4202.00 37,818.00s 6,000.00s 54,000.00 8.500.00 76,500.00 4,624.00 1 6,617.70 8,617.70 4,975.00 4.975.00 4,346.00 4346.00 7,000.00_s 7,000.00 13.500.00 13,500.00 5.700.00 30,323.40 30,323.40 7.150.00_ 7,150.00 813,00 813.00s 17,500.00 17.500.00s 1,750.00s 1.750.00 16,35200s 600.00 2.595.00 2.595.00 813.00 813.00 3,500.00 3.500.00 3,000.00 3,000.00 4,150.00  pipe with tench (providedthey LF. 130 21.60 2,808.00 50.00 $ 6,500.00 19.00_s 2.470.00 50.00 6500.00 50.00 6,500.00 58.00s 7,54  12PV  25 48,00  140.005 500.00 510,005 12.750.00  1,500.00 37,500.00 1777.00  backfi, EA mot EA EA,  5x4 SxSboxn  1.00 2.060.00 0.01 667,123.00  0.60 1.00s 2.060.00 5.00s 10.300,00 10.00s 20,800.00 1,00  $42.715.40  666,126.00  772,050.00  767,135.00  BidDate 9/12/19    DR 18-049  CiyafPiney Texes  Low RACI  TheT Truck& Company, LLC TOTAL TOTAL MOUNT 5,970.001 640.00  Conrad ConsrycienCe.LTD MAAsphatPmnglne TOTAL MOUNT  FUSEDindusbies LC 219.00  Total Tree posed  56,275.00 00  95.00 $7,370.00 0.00 50.00 1,000,005 0.00 500.00  42.20  844.00 37,00 740.00  4.00 00  10.00  ameter Sewer Pipe. Including  102.00 800.00 900 2.40 2.40  41,400.00  76.500.00 150.00 1595 13,500.00 15.00 800,00 15.00 13,500.00 5.00 4,500.00 10.00/s 00.00 2,438.00 2,250.00 4,500.00 2,250.00 2,000.00 121,288.00 253,750.00  125.00s 10.005 586.00 934,00 815.00 263.00  depths,  5.00 2.700.00  50.00 1,000.00 152.00  mot depths, mot  1,512.00 1.30  250.00  BidDate9/12/9    ndDrainagel mprovements  CiyofPiney Pointy Vilage. Texes  TheT Trucks Contracting Company. CmCmainC.D AAA AsphaitPavingine TOTAL TOTAL AMOUNT 0,00 00 40.00  RAC QUAN  FUSED ndvst  TEMDESCRIPTION  32.00 22.00 MOOOE 48.005 22.005 0.00  77.005 1540.005 37.00 740.00  EA. anitary Schedule40 vkzing iting ctedby inplace,  780.00 3,120.00 535.00 2.140.00 000.0 12,000.00 2:500.00 10,000.00 5,000.00 33,80 1,680.00 240.00 12,000.00 125.00 6250.00 100.00 5.000.00 ,00  1,143.00 8.00  224.00 ,129.001 226.001 456.00 216.00 432.00 9.60  0.00 1.500.0015 0.00 50.00 10.600.00 50.00 5,000.00 1.750.00s 8.750.00 1.000.00 50.00 500.00 250,00 50.00E 2,188.00 0.00 58,421.00 613,216,00 39,895,00 44,164.00 1,363,401.00 58,821.00 1341519,09  70.00 594.00 88.00 50.00 500.00  425.00  30.00 3,000.00  100 16.80 1,680.00 30.00 3,000.00 106.00 10,600.90 50.00 5.000.00 60,00 6,000.00  1.728.005 8640.00 240.00 200.00 1,063.00  9.60 2,880,00 396,031.40 667,123.00 40,920.00 37,6  9.00 6630,00 44.745.00 472,981.00 642,715.60 56,275.00 115,225.00 287,196.60 194,830,00 1,526,771.60  40.00 2,000. 93,060.00 767,135.00 70,200.00 89,060.00 1715,595.00 277,800.00 93,060.00 370,360.00 2,089,455.00  775.00 2.000.00 2,000.00 2250.00s 2250.00  complete sumct  778,720.00 772,050.00 67,370.00 30,700.00 1,838,340.00 253,750.00 58,600.00 1,951,190.00  TotalT Trep Total Items: lyltems: -Water and Sanitarys Sewer ttems: TotalMVWA- Supplementa TotalMVWA! Items: TOTALE BID/ AMOUNT:  1,367,471.40  Engineer  BidDte9/1219    SECTION 2    RACI Industries LLC  RACI Industries, LLC 3207 Preston Ave. Pasadena,1 TX77505 713-534-1151  September 16, 2019 To Whom Itl May Concern:  RACI Industries, LLC was incorporated in July 20151 by Mr. Raul. A. Chapa, President/Owner. Prior to RACI Industries, Mr. Chapa was a partner with Metro City Construction, LP from 2005-2015. Since it's founding RAC Industries has a track record of providing first class work with customer satisfaction. Please RAC Industries, LLC has not defaulted on any contract and have not had any law suits filed against it.  see attached list of previous and current projects that can be contacted.  The officers of the firm are as follows  Raul A. Chapa - President/Owner (35 years experience) JSantos Lira - Secretary/Project: Manager (13 years experience) Robert N. Smither- - Estimatot (41 years experience) RAC Industries, LLC fields of work included but notl limited to,  Concrete Paving and sub grade work Concrete Sidewalks & Driveways Storm Sewer Construction Concrete Structures Regards, JSLira Project Manager  Underground Utilities, WaterL Lines/Sanitary Sewers  Smbroh    obslNo.Prolestlame Dickinson Outfill Repair Chantily 03Woods Edge Outfal Repair &E Banks Stablization 15-012 05Crow TractUtlities StaffordGroves Development 00146-0377-00 FortE BendCounly WCBIDNO.2 Lynewood Ditch WashouciyofPineyl Point 16-005 20170nCall Paving Drainage Improvements CIPADO3B/CIPISO9S lyofPasadena DeerPark Golfo Coure Drive 118Fe Fairmont Parkway 12WaterLine 123_Cedarbrook Court Pavingl Improvements Road! Along Sans SebastianLane 17/0112 124/from Point! Lookuot Drivet toUpper Bay Road 125Repar of Erosion ofv Wastowater Treatment Plant 62172 126WestAirport! Boulenard LeftT Tum atSpectrum Lane 101.004 12/Langham Creek Uulity Distnct Detention Basin Weir [00393-0204-00 Hamis County 107/COHPark Row Phase Utility, Paving, BDrainage 19-14 108HCFCDE Bryas Bayou 128_Emergency Sanitrys Sewer Repairs-Hurrcane) Harvey 129Hams County Emergency Repairs-Burwel P287799 130Ashmont Drive Reconstruction 131Sidewalk Construction/ Ave.LEAve.M 132/Drainage Improvement Ditch Regrading 17/0112 134Crabb River RDWater_Uine 1357 Texas City Force MainF Piles Support 1366 BoredSanitary Sewer 137/N. Eldridge ParkwayV Water Linea andForce Main 92179 138HTXGym ParkingLot 139Brookwood Court and LakePoint Forest Drivel Improve/2018-307- Cityo ofs Seabrook 140Huricane Harvey Emergency Repair 1SprigValley Vilage Sidewalk! Improvements 170000241 SprinValbyVliage 142LfStation 143Ques!CMI Constructors-E BraysBayou Channel! Mod D100-00-00-E010 QuestCMIC Constructors, Inc 144Staples Development 145/ImberLane Utity District 146Woodland Land Dev Creekside Sanitary 147Houston AveWhite Oak 149Bellaire Utirties and Paving Bond2016 150/Catamaran! Pass 5)ExDOIScholes! Field 152Underwood 12"V Waterline Offset 154CLCWAF Reclaimed WL 156Heritage Presbyterian 157/CityofLake Jackson 158Harris County PedB Bridge 159Texas City ISDN NewF Parking Lots 6D/EMAFmarpaemt Slope Paving 161Genoa Red Bluff Water-s Sanitary  Owner y Dickinson Cityo/Piney Point CityoPiney Point 1612-013-01 CityofDeer Park W030 ClyofPasadena 2017-04 Cityofs Seabrook Hams county' Precint2 Greenwood Ublty District EastFortE Bend County Development Authonly Jones Carter SER Construction 16/0104 SERConstruction CilyofPasadena Harris Counly (FB#18-041 CHyOMIssuCYy C-0785 CiyofGalveston Cilyof Morgan's City 03700,080201UTL FBCMUD116 17-055 CyofTexasCy Nicholson Plumbing, LLC Anthony Rodriguez G103-38-01-X009 SERC Construction Hams Counly MUDNO.264 Bryan Street PropertesLLC 05200-836-1-0TH Timber Lane Ubliy District 1205-163-00 The Woodlands Land Development E4760-0002-00 Memorial Heights Redevelopment Authority Jones Carter 18-009 CilyofE Bellaire PO64003 MUD156/nframars LLC 1812GLVSN CityofG Galvesion/T XDOT Aviation PO#57587 E&S Construction 120-11958-00.400 ClearLakeV Water Authority L170000125 Heritage Presbyleran Church 17-01-1920 CivyofLake Jackson HI00-00-00-8004 Harris Counly Flood Control District 18-043 Texas CyISD G103-24-03-X006 Haris County Flood Control District EaS Construction  Enginners Engineers Jones &Carter HDR CiyofPasadena Victor Rendon 713-475-7835 CobbFendley Brookss Sparks, Inc. RobertAHil CobbF endley KaviConsulting. Inc VjayaK Rapulo 281-772-9643 AaS Engineers Inc. JackRFlores 713-942-2700 Jones &Carter Jones &Carter Hamis Counly  Name Phone Travis Sellers 18 TSelerausep.com John Peterson 409-6 John. Peterenehdrinccom KyeKaspar 713-306-4344 com John Peterson 409-682-3 ohaPatemnenehalincen Stephen Byington 13-462-3242 diey. 281-578-9595 Kimberly) Waddell 81-993-4952 KWaddelia cobbfendley.com JessicaLDennis, PE 972-951-5720 Stephent:Swindel 713-703-3078 Joseph Camp 713-463-5952 JuliaBonds 713-274-4427  Genera General 384,8 894.70 General Contra Closed 228,309. 9.33 General Contract or Closed 1503256. 40 General Contractor Closed 207,639.9 95 General Contractor Closed 833,738.0 00 General Contractor Closed 170,195.00 General Contractor Closed 827,017.43 General Contractor Closed 239,726.00 General Contractor Close 299,489.40 GeneralC Contractor Clos 128,161.80 General Contractor Clos $1.199,515.27 Sub-Contractor Clos 92579.76/General Contractor Closed 57,540.00 General Contractor Closed $1451,08720 Contractor Closed 685,866.0 .00 General Contractor Close 232,330.00 General Contractor Clos 236,435.00 General Contractor Clos 62,514.00 General Contractor Clos 55,705.70 General Contractor Clos 114,094.40 General Contractor Close 4,822.25 Sub-Contractor Closed 169,972.38 General Contractor Closed 34.750.00 GeneralContraclor Closed 21583420/Generals Contractor Closed 55,570.00 Sub-Contractor Closed 118.068.95 GeneralC Contractor Closed 175,957.51 Sub-Contractor Closed 25,858.00 General Contractor Closed 77,951.10 General Contractor Closed 48,848.00 General Contractor Closed 1,239,988-23 General Contractor Open 3,544.6 695. 50 General Contractor Open 24.280.00 General Contractor Closed 3,733,500.69 General Contractor Open 28.900.00 General Contractor Closed 2.208,875.30 General Contractor Open 671,496.50 General Contractor Open 28,650.00 General Contractor Closed 55,154.90 General Contractor Closed 637,731.25 General Contractor Open 846,696.00 General Contractor Pending 271,559.50 Sub-Contractor Open 136,525.15 Sub-Contractor Open  losed  Ramesh Pavalun 713-473-7900 OMINRPNGENANEL $2.242.922.46 Sub-Contractor Close  KellyR.Kaluza &Associates arance Tumer 281-341-0808 GCE Engineering. INC Bharath Devineni 281-412-7008 KSAI Engineers, INC. Cole Caraway 281-494-3252 Blackine Engineering JeffMartin ARKK Engineers JohnRudioff 713-400-2755 CobbFendley Inframark LLC  133Sidewalk Improvements @ Various Locations 161-048-00 The Energy Corridor DistrictHarris County ID:4 EHRAE ingineering Chau Bao 133BSidewalk Improvements e Various Locations EABPRJB8813503 The Energy Corridor District/Harris County ID#4 EHRAE ingineering ChauBao  713-784-4500 713-784-4500 32-431-5959 Bryan Nicholson 713-962-0752 713-942-2700 281-648-3 Kimberlyy Waddel.PE. 281-993-4 wisaigaedicom Ramesh Pavaluri Ramesh@ serconstruction net Dons Self 281-375-5968 Dinframark.c Jordan! Heringer 406-67 om Jack Boteler 832-3 erg.com Antonio Paz 281-719-6158 Kristen Hennings 713-777-5 DonSelf 281-37 Jason Frank Randy Stockwell 81-9 Kenrick B.Piercy 713-82 Patrick Walters 979-248-7010 JCK Kissinger Mark O'rear  Chimney Hi Municipal Utility District AGSE Engineers, INC Jack Flores  ARKKEngineers Doug Bradior,P.E. 713-400-2755 Jougbradiorda arxenguneers.com 40,826.00 GaneraContracior Closed  VanDev Wiele AVogler.Inc Marks.Cervantes 713-782-0042 ARKKE Engineers Bobby Vasek 832-32 Garver USA Entech Civil Engenrn.NC/Chris Orosco LAN,Inc Landev JohnD. MerceraAssociales Atheisan Sanchez 979-415-2417 BGE. Inc Burke Engineering. LLC Caleb King H2B, INC  153Wafer Street Pavings Drainage Improvements CIP#S104 CilyofPasadens 155/Cyof West University Kimamok Ditch Repair 19-000142 CityofWest University  8700 81-669-6604 281-960-3474  ARKK Engineers Madhuk Kilambi 13-824-4308 amedanlangnsen.cen 2,067,757.50 GeneralContractor Open    SECTION. 3    REFERENCE: Kelly R. Kaluza & Associates TELEPHONE NO.:281-341-0808 CONTACT: Llarance Turner, P.E.  PROJECT: Ashmont Drive Reconstruction - City of Missouri City  QUESTIONS  1.  How did Rac Industries perform for you on previous projects? (On as scaleof1-10)  ANSWER: Yes  2.  Were you: satisfied with their performance?  ANSWER: Yes ANSWER: 9 (Scale of 1-10) ANSWER: 9  3.  How would you rate the quality of their work? (On a scale of1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners?  5.  Did they have any problems with any. jobs? Ifso, what was the nature of the problem?  ANSWER: No  6. Were they able to complete projects within the time allotted? Ifnot, what was the reason? ANSWER: Yes, they even discovered aj problem that was not known prior to the job and worked it out with the city tol keep it moving to avoid any delays, project was How would you rate their ability to cooperate with a client? (On a scale of1-10)  completed on time.  7. 8.  ANSWER: 9  Would you like to have them perform ajob for you again? ANSWER: Yes, they are included in ai majority of bid notices    REFERENCE: Jones & Carter TELEPHONE NO.: 713-777-5338 CONTACT: Kristen Hennings  PROJECT: Houston Ave & White Oak - Memorial Heights Redevelopment  QUESTIONS  1.  How did RAC Industriesp perform for you on previous  projects? (On a scale of1-10) ANSWER: 7  2. Were you satisfied with their performance?  ANSWER: Generally ANSWER: 7 (Scale of1-10)  3.  How would you rate the quality oft their work? (On a scale of1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners?  ANSWER: Good with that, 8  5.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem? ANSWER: Not necessarily a problem, they would take matters into their own hands without 6. Were they able to complete projects within the time allotted? Ifnot, what was the reason? ANSWER: No, there had to be a delay due to Centerpoint and RAC taking things into their own hands without notifying others pushed it back even more How would you rate their ability to cooperate with a client? (On a scale of1-10)  talk about it to the Engineer  7. 8.  ANSWER: 7  Would you like tol have them perform aj job for you again? ANSWER: Smaller job would be better suited for them    REFERENCE: Entech Civil Engineering, Inc. PROJECT: Wafer Street Paving & Drainage Improvements TELEPHONE NO.: 281-945-0069 CONTACT: Chris Orosco  QUESTIONS  1. How did RACI Indsutries.perform for you onj previous  projects? (On a scale of1-10)  ANSWER: So far sO good, the jobi is still not completed Were you satisfied with their performance?  2. 3.  ANSWER: Yes  How would you rate the quality oft their work? (On as scale of1-10)  ANSWER: 8-9soi far  4. How would you rate their ability to coordinate the work with neighboring property owners?  (Scale of1-10) ANSWER: 7-8  5.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem?  ANSWER: No problems on their end that they  6. Were they able to complete projects within the time allotted? Ifnot, what was the reason?  ANSWER: They are still on schedule, the project is ongoing.  7.  How would you rate their ability to cooperate with a client? (On a scale of1-10)  ANSWER: 7-8  8.  Would you like to have them perform aj job for you again?  ANSWER: Yeah, they are alright    REFERENCE: ARKK Engineers PROJECT: Bellaire Utilities and Paving Bond 2016 TELEPHONE NO.: 8323-326-7180 CONTACT: Bobby Vasek  QUESTIONS  1.  How did RAC Indsutries.perform for you onj previous  projects? (On a scale of1-10) ANSWER: 9  2. Were you satisfied with their performance?  ANSWER: Yes ANSWER: (Scale of 1-10)  3.  How would you rate the quality of their work? (On a scale of1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners?  ANSWER: 10, great with residents.  5. 6.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem?  ANSWER: No  Were they able to complete projects within the time allotted? Ifr not, what was the reason? ANSWER: Behind schedule, weather related and additional work out ofs scope added. How would you rate their ability to cooperate with a client? (On a scale of 1-10)  7. 8.  ANSWER: 9  Would you like to have them perform aj job for you again?  ANSWER: Yes    Council Agenda Item Cover Memo  9/23/2019 Date of Meeting  To: Agenda Item: Time to Half-Time.  Mayor and City Council  Discuss and take possible action on an amendment to the Surrey Oaks Paving and Drainage Improvements Project contract to change Construction Observation from Full-  SUMMARY/BACKGROUND (WHY): HDR previously submit a proposal for professional engineering services for the Surrey Oaks Paving & Drainage Improvements Project whichincluded. at task for full-time construction site observation phase services. The City has since request that HDR provide half-time site observation phase services instead of full-time services. Attached is an amendment to HDR'sc contract revising the site observation services from full-time  tol half-time services. STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    E2  September 19, 2019 Mayor and City Council Members City ofPiney Point Village 7676 Woodway Drive, Suite 300 Houston, Texas 77063  Re: Amendment to Fee Proposal for Professional Engineering Services for Reduced  Scope of Work for Site Observation City of Piney Point Village HDR. Jobl No. 18-049 Amendment #2  Surrey Oaks Paving and Drainage Improvements Project  HDR Engineering, Inc. (HDR) is pleased to submit this amendment to the fee proposal, which the City Council authorized on September 24, 2018, for the preliminary and final design phase services associated with paving and drainage improvements on Surrey Council request that HDR provide half-time site observation services instead of full- time site observation services as provided in the above referenced proposal. This amendment addresses the reduced scope ofwork for site observation services.  Oaks Lane.  Site Observation  Per Council's request, HDR will provide half-time site observation services for the estimated construction duration ofs seven (7) months for the project at an average of four (4) hours a day. The scope of services will be performed in accordance with the proposal for the Surrey Oaks Paving and Drainage Improvements Project approved on  September 24,2018. Amended FeeAmount  The fee totals with this amendment is as follows for the City: REDUCTION OF SITE OBSERVATION PHASE SERVICES:  Feel Reduction $(73.700.00) $ (73,700.00)  Site Observation Fees: TOTAL AMOUNTS  Therefore, the total fee amendment is a decrease of $73,700.00. The total contract,  including this amendment, is now as follows: 48281 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)6 622-9264 F713.622.9265 Texas Registered Engineering Fir F-754  hdrinc.com    Preliminary Design Phase (30% design) (lump sum) Survey Services (Cost + 10%) Geotechnical Services (Cost + 10%) Urban Forestry Services (Cost + 10%) 30% Design Presentation (lump sum) Final Design Phase (lump sum) Traffic Control (lump sum) Storm Water Pollution Prevention Plan (lump sum) Bid Phase (lump sum) Construction Administration (lump sum) Full Time Site Observation (time & materials, not to exceed) Material Testing (not to exceed) Reimburseables Amendment #1 Amendment #2  27,000.00 5,060.00 $ 7,590.00 $ 5,500.00 $ 5,200.00 $ 43,300.00 $ 2,725.00 $ 1,750.00 $ 5,550.00 31,200.00 164,900.00 21,000.00 2,000.00 31,100.00 $(73.700.00) $ 280,175.00  TOTAL CONTRACT AMOUNT looks forward to this project. Sincerely HDR Engineering, Inc. David Weston  HDR appreciates this opportunity to be of service to the City of Piney Point Village and  Acceptance: City ofl Piney Point Village, Texas  By:.  Vice President/Department Manager Date:    Council Agenda Item Cover Memo  9/23/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss plan for coordination with residents on Wilding Lane for the Wilding Lane  Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): HDR held a meeting with Wilding Lane residents regarding the PER for the Wilding Lane Drainage and Paving Improvements Project. Residents of Wilding Lane expressed their desire tol be aj part oft the design process going forward. This agenda item is for discussion ofaj plan for coordination with residents on the project to obtain input from residents on the 30% design prior to moving forward with a final design.  STAFF RECOMMENDATION:  ESTIMATED COST:  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES _NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, AUGUST 26, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, AUGUST 26, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Michael Herminghaus, Henry  LISTED BELOW.  Kollenberg, Brian Thompson ABSENT: Dale Dodds, Joe Bender  CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:31 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city related business may speak to the Council. In compliance with the Texas Open Meetings Act, ifa member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter. There were no citizens wishing to address council.  1.  Discuss and take possible action on the MVPD monthly report to include: Discussion and possible action on proposed amendment to the Interlocal Agreement for the Memorial Villages Police Department related to intra- Commander Eric Jones presented the monthly report. For the month of July, the City of Piney Point had a total of 4,450 calls, 3,955 House Watches, 4 traffic accidents, 322 citations; and the response time was 3 minutes and 56 seconds. The police department has 2 openings and is moving forward with contracts for Commissioner Huguenard announced one additional item that needed approval. The Board of Commissioners voted to recommend adoption of a proposed amendment to the MVPD Interlocal Agreement which revises the provision governing the approval requirements for intra-budget transfers. The existing agreement allows the Board of Commissioners the authority to approve intra-budget  budget transfers of funds.  bodyworn cameras and in-car video equipment.    transfers of $10,000 or less without the approval of the three member cities. Under the proposed amendment, the authority is increased to an amount equal to 1% or less of the approved annual budget. A new requirement is added that any such transfer must be approved by a unanimous vote of the Board of Commissioners at a Council Member Kollenberg made a motion to approve the Interlocal Agreement Amendment and authorize the Mayor to sign. Council Member Herminghaus  meeting at which all three cities are represented.  seconded the motion and it passed unanimously.  2. Discuss and take possible action on the VFD monthly report:  Chief Foster presented the monthly report. Year to date there have been 104 fire type calls, 83 EMS calls; 27 of the 83 EMS calls have been life threatening calls. For the response times the national standard has been 6 minutes 30 seconds. The Village Fire Department response time has been 3 minutes 39 seconds for the first unit on the scene. For Fire type calls, there have been 10 life threatening calls. The Fire Department did not have a maternity policy in place. A policy has been created and will be on the next Commission Agenda. The Fire Department also will have on the agenda a request to approve the purchase of a replacement fire Discussion and possible action to approve Amendment #5 to the Village Fire Department Interlocal Agreement to authorize the Village Fire Department to enter into a fire protection and emergency services contract with the City of There was discussion. Council Member Kollenberg made a motion to authorize the Mayor to sign Amendment #5 to the Village Fire Department Interlocal Agreement to authorize the Village Fire Department to enter into a fire protection and emergency services contract with the City of Bunker Hill Village. Council Member Discussion and possible action to approve a mutual release agreement with the cities of Bunker Hill Village, Hedwig Village, Hilshire Village, Piney Point Village, and Spring Valley Village concerning the release of certain potential claims associated with the dispute over the relationship of Bunker Hill Village Council Member Kollenberg made a motion to approve and authorize the Mayor to sign when appropriate a mutual release agreement with the Cities of Bunker Hill Village, Hedwig Village, Hilshire Village, Piney Point Village, and Spring Valley concerning the release of certain potential claims associated with the dispute over the relationship of Bunker Hill Village to the Village Fire Department. Council Member Thompson seconded the motion and it passed unanimously.  The response times have all been below the national standard.  engine.  Bunker Hill Village.  Thompson seconded the motion and it passed unanimously.  to the Village Fire Department.  2019 Budget Amendment  Council discussed the budget amendment. Council Member Kollenberg made a motion to approve VFD to retain $130,829 surplus funds per the 2018 Audit. $70,000 to be retained in the 2019 budget as an amendment to replace dispatch    software and approximately $60,829 to be placed in the Facility Fund. Council Member Thompson seconded the motion and it passed unanimously.  2020 Proposed Budget Approval  Council Member Kollenberg made a motion to approve the proposed 2020 Budget. Council Member Herminghaus seconded the motion and it passed Council Member Kollenberg wished to reflect in the minutes that City Council has indicated their strong support for both the ongoing renovation and for the proposed Discussion and possible action to consider consenting to the law firm of Olson & Olson, LLP, acting as intermediary for the cities of Bunker Hill Village, Hilshire Village, Hunters Creek Village, Piney Point Village, and Spring Valley Village in connection with the dispute over the relationship of Bunker The City Attorney explained that acting as intermediary allows Olson & Olson to review the documents and to provide thoughts and opinions. Olson & Olson will not engage in any negotiations. There was discussion regarding the use of the word 'intermediary". It was understood that intermediary was a legal scrivener to advise on the use of words. The City Attorney explained that if Olson & Olson's role ever shifts to something other than legal advise on words, the City Attorney will advise the Mayor to rescind consent and no party will be able to participate in this agreement. Council Member Kollenberg made a motion to approve, with the condition that Olson & Olson acting as intermediary will advise on the use of words only, for the cities of Bunker Hill Village, Hilshire Village, Hunters Creek Village, Piney Point Village, and Spring Valley Village in connection with the dispute over the relationship of Bunker Hill Village to the Village Fire Department. Council Member Thompson seconded the motion and it passed unanimously.  unanimously.  resolution of the documented issue.  Hill Village to the Village Fire Department.  3. Discuss and take possible action on a proposed property tax rate of 0.255140 per $100, the proposed 2020 budget and setting the dates for the City's Council Member Herminghaus made a motion to approve the 2019 Proposed Property Tax Rate of $0.25514 per $100 of value. The rate has remained at this level since the 2013 tax year. Based on the estimate from Spring Branch ISD, the proposed rate will generate $7,141,171 in revenues. Council Member Thompson  required tax rate hearings and tax rate vote  seconded the motion. The roll call vote was as follows:  Council Member Thompson Council Member Herminghaus Council Member Kollenberg The motion passed unanimously.  Aye Aye Aye  Council Member Herminghaus made a motion to approve the schedule of two public hearings for the tax rate and the budget. The first public hearing is September 16th at Ecclesia Church at 6:30 p.m. The second public hearing is September 19th at    5:30 p.m. at Ecclesia Church. Council Member Thompson seconded the motion Council Member Kollenberg made a motion to schedule the date and location for approval of the tax rate and the budget. These items will be a part of the September 23rd City Council Meeting to be held at 6:30 p.m. at Memorial Drive Elementary School. Council Member Thompson seconded the motion and it  and it passed unanimously.  passed unanimously. Greenbay  4. Discuss and take possible action on pothole at North Piney Point Road and There was discussion regarding repairs to potholes in various locations throughout the City of Piney Point Village. Council Member Kollenberg made a motion to approve the proposal from AAA Asphalt Paving for a total of $15,975. Council Member Thompson seconded the motion and it passed unanimously. Discuss and take possible action on Arbor Day event proposed for October The City Forester, Cary Moran was present to discuss setting Arbor Day for October 12, 2019. The estimated cost is $650 for 50 five-gallon trees that will be given away at the event. There will be a $50 fee for delivering the trees. Funds are available in the City's Budget under Community Celebrations. The event will be held at Ecclesia Church from 10 a.m. to Noon. Council Member Kollenberg made a motion to approve October 12, 2019 as Arbor Day, and to approve the budget for Arbor Day. Council Member Kollenberg also thanked Cary Moran for serving as the City Arborist. Council Member Thompson seconded the motion and it passed  5.  12, 2019.  unanimously.  6. Discuss and take possible action on Signal Lightr requests  Council discussed considering: the July 22"d meeting.  Installing a left turn permitted on flashing yellow light at the intersection of BaockMemona/sour. Piney Point. This was a Council discussion item during Replacing existing green right arrow with a full green light fixture as the intersection of San Felipe and Stillforest. This item was requested by a Stillforest resident in order to reduce the amount of turning onto Stillforest. Installing a left turn permitted on flashing yellow light at the intersection of Farnham Park and San Felipe. This item was requested by a Farnham Park resident that indicated that residents routinely wait to turn left when there are no  vehicles travelling from the west on San Felipe.  This item was tabled. Mayor's Report  7.  Mayor Kobelan reported that Kinkaid School planted Japanese Ewes along the  fence as was required and it looks good. including but not limited to: July 2019 Financials  8. Discuss and take possible action on the City Administrator's monthly report,    The City Administrator reported working on the budget and securing the actual amount of revenue received each year. There will be discussions with the auditor and the company that performs the monthly bank reconciliations VS. what SBISD is Discuss and take possible action on the City Engineer's monthly report Surrey Oaks Paving & Drainage Improvements: currently out for bid; bid opening is scheduled for September 12+h, at 10:00 a.m. Submit for Council approval at the next Council Meeting. Construction starting in October. Beinhorn Drainage & Sidewalk Improvements Project: The design phase is nearly complete. The plans have been submitted to the Memorial Village Water Wilding Lane Drainage & Paving Improvements Project: The PER is being City of Houston = Windermere Project: The City of Houston reported they have begun the condemnation process to resolve issues with #17 Windermere. The process may take 4-6 months. The City of Houston plans on asking the contractor to demobilize and remove their equipment from the site as well as reestablish an 8-foot tall wooden fence along the easement at #18Windermere. 2019 Maintenance Project (#2 White Pillars & various concrete point repairs): HDR has processed the survey data and drawn backgrounds in lluminated Crosswalk Signage: Council approved the installation of the illuminated crosswalk signage at the previous Council meeting depending upon a 50/50 split in cost with the City of Bunker Hill Village. The City Engineer will North Piney Point Road Asphalt Repair: previously discussed regarding  stating the amount of revenue received each year.  9.  Authority for review. This is a separate agenda item. presented in a separate agenda item.  CADD.  contact the City of Bunker Hill Village regarding a timeline. Future Projects: potential streets for paving improvements Current Anticipated Piney Point Project Schedules  small pothole  Surrey Oaks Paving & Drainage Improvements: Anticipated start date is Beinhorn Drainage & Sidewalk Improvements Project: Anticipated start Wilding Lane Drainage & Paving Improvements Project: Will be 2019 Maintenance Project (#2 White Pillars & Various Concrete Point  October date is November discussing tonight.  Repairs: Construction should begin in January.  Council moved Agenda Item #12 after Agenda Item #9  12. Discuss and take possible action on Wilding Lane Drainage and Paving The City Engineer presented the Preliminary Engineering Report (PER) and has completed 30% design for the Wilding Lane Drainage and Paving Improvements  Improvements PER Presentation  Project. There was discussion. No action was taken.  10. Discuss and take possible action on request to advertise and bid Beinhorn  Drainage and Sidewalk improvements    HDR completed the design of the Beinhorn Drainage and Sidewalk Improvements Project and is requesting permission to advertise and bid the Contract Documents. Terrie Lenert of 11320 Bothwell Way was present to discuss trees, their roots and the growth of the roots and potential damage to the trees and roots from digging open trenches or ditches. Council Member Kollenberg made a motion to authorize to advertise and bid the Beinhorn Drainage and Sidewalk Improvements Project. Council Member Thompson seconded the motion and it passed unanimously. 11. Discuss and take possible action on authorizing Bidding Phase Services for Council Member Kollenberg made a motion to authorize the Bidding Phase Services for the Beinhorn Drainage and Paving Improvements Project. Council Member Hermingnaus seconded the motion and it passed unanimously.  Beinhorn Draining and Paving improvements Project  13. Discuss and take possible action on the minutes of the July 22, 2019 Council Council Member Herminghaus made a motion to approve the minutes of the July 22, 2019 Council Meeting. Council Member Thompson seconded the motion and it  meeting.  passed unanimously.  14. Discuss and take possible action on any future agenda items, meeting dates, The City Engineer will provide dates for Wilding Lane and Surrey Oaks at a later  etc. date.  15. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government  Code  Executive Session was not needed.  16. Action outside of Executive Session, if any  N/A 17. Adjourn  Council Member Thompson made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting  adjourned at 8:44 p.m.  PASSED AND APPROVED this 23rd day of September, 2019  Mark Kobelan Mayor  Karen Farris City Secretary