City of Piney Point Village  7676 WOODWAY DR., SUITE 300 OUSION,TA70631523  TELEHONE (713)782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, AUGUST 24, 2020  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, AUGUST 24, 2020 AT 6:30 P.M. VIA ZOOM TO DISCUSS THE AGENDA ITEMS LISTED BELOW. THE AUGUST 24, 2020 6:30 P.M. MEETING WILL BE HELD VIRTUALLY THROUGH  THE USE OF ZOOM. THE DIAL IN NUMBER IS: 884-841-6839 DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6. 7. 8.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report Discuss and take possible action on Ecclesia Special Use Permit Discuss and take possible action on 2021 Budget and Tax Rate Discuss and take possible action on Temporary Certificates of Occupancy Discuss and take possible action on establishing regulations for the size of front Discuss and take possible action on establishing regulations for non-conforming Discuss and take possible action on Supplementary District Regulations  yards in general and on specific streets  buildings and structures    9.  Discuss and take possible action on the Mayor's I monthly report.  10. Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: July 2020 Financials AVI Equipment Discussion  Pet Waste Station - Piney Point between Memorial and Taylorcrest  11. Discuss and take possible action on Authorization of Bid Phase Services for the 12. Discuss and take possible action on Ditch Regrading Quotes = Lacewood, 13. Discuss and take possible action on authorization to advertise the 2020 Paving 14. Discuss and take possible action on Authorization of Engineering Bid Phase 15. Discuss and take possible action on the City Engineer's monthly report 16. Discuss and take possible action on the minutes of the July 27, 2020 Council 17. Discuss and take possible action on any future agenda items, meeting dates, etc.  Wilding Lane Project - only authorized through design phase  Jamestown, Summerhill Improvement Projects  Services for the 2020 Paving Improvements Project  meeting and August 3, 2020  18. Adjourn  CERTIFICATION  Icertify that a copy of the August 24, 2020 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliançe with Chapter 551, of the Texas Government Code on August 21, 2020.  TA Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting July 13th, 2020, 6:08 p.m.  A quorum was established, and Commissioner Hamilton called the July 13th, 2020 meeting to order at 6:08 p.m. via. Zoom Teleconference, the toll-free number used for thei meeting was 1-346-  248-7799. In attendance were: From the Commission: City of] Piney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Johnson Alt. Commissioner Reichek CityofBunker Hill Commissioner Smyre Commissioner Murphy Alt. Commissioner Rosenbaum Legal Counsel John Hightower/ Keila Garcia Ray Viada  Absent: None  From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud Guests Henry Kollenberg  MINUTES  At 6:08 p.m. Commissioner Hamilton called the Zoom teleconference to order as allowed by the Governor's order to suspend certain portions of the open meetings act. This meeting is being recorded and will be available to the public in accordance with the Open Meetings Act upon written Any members oft the public who may wish to address the board during the meeting must wait until recognized by Commissioner Hamilton. All participants in the meeting should make efforts to minimize any background noise at their location. Meeting participants should identify themselves by stating their name when speaking. Commissioner Hamilton proceeded to call roll of all  request. Our Zoom moderator: is Keila Garcia of Olson and Olson.  participants of the meeting and stated that we have a virtual quorum.  a. Citizen Comments None.  July 20201 Minutes Draf Rev: SKS-JHI Final. Docx  Page70f68  8/6/2020    b. Approval ofl Minutes  Motion was made by Commissioner Southwick and seconded by Commissioner Huguenard to approve the. June 8, 2020 minutes as presented. The Commission voted unanimously to approve  the minutes. 1 Financial Report  Mrs. Bowman reported that the department is halfway through the fiscal year and has received 7 months of the appropriation. Year to date expenditures total 47%, and the equipment and maintenance contract line item is over the appropriation because ofthe audit adjustment. Year to date expenditures related to COVID are $37,930, of that $31,000 is related to wages for 6 pay periods. The request for reimbursement for those expenditures will not occur until near the end of the pandemic. The department remains projected to end the year within budget.  Item 2-1 Response to. Audit Letter and Investment Policy  The Statement of Auditing Standards (SAS) Letter 115 received from the auditors contained 5 recommendations: 1). Journal entries 2) Capital Asset List 3) Public Funds Investment Act 4) New GASB Statement Lease Liabilities 5) Approved Vendor List. The Department recommends Motion was made by Commissioner Huguenard and seconded by Commissioner Smyre to adopt and implement the auditor's recommendations: as set forth in the letter presented at tonight's Investment Policy - The Government Finance Officers Association ofTexas Best Practices recommends that the investment policy be reviewed and updated annually. There are eight items to be considered and these are all now addressed int the draft policy presented this evening. Our ChiefofPolice is the Investment Officer. Ourinvestments include; Money Market, Checking, Savings and CDs. Thedepartment currently has 5 interest bearing checking accounts only. Motion was made by Commissioner Huguenard and seconded by Commissioner Johnson to adopt the investment policy presented at the meeting tonight. The Commission voted  implementing each oft them.  meeting. The Commission voted unanimously to approve the motion.  unanimously to approve the motion. d. New Business  1. Vacation/Holiday Accruals UnCamyoryosims  ChiefSchultz raised a potential problem with employee vacation accruals resulting from the pandemic. Many employees are not taking their vacation time and others are in quarantine due to COVID-19 exposures. The department is limiting time off for available employees and rearranging schedules. Accruals now total 11671 hours. Ifwe get below minimum staffing levels, we then have to go to MOU's and ask for assistance from Hedwig or Spring Valley. The Department policy requires employees to use their vacation time during a calendar year orl lose it  which seems unfair in these circumstances. July 2020 Minutes Draf Rev SKSJHI Final. Docx  Page 80f68  81848802    Motion was made by Commissioner Johnson and seconded by Commissioner Southwick to suspend the policy that dictates the holiday/vacation carryovers and allow stafft to roll over the excess hours into 2021. The Commission voted unanimously to approve the motion. Chiefs Schultz stated that there are currently 4 employees quarantined due to COVID; 3 sworn and 1 civilian, none ofwhich have direct exposure as they came from another family member. 1 has exceeded the 80 hours leave recommendation from the Department ofLabor. Commission agreed to address this under the Executive Session due to some legal concerns.  . Chief's Updates  ChiefSchultz presented his monthly report. Calls picked back up in June we had 10,053 calis/incidents, 8,983 house watches, 68 traffic stops with 74 citations, resulting in 178 violations. There were 14 emergency response calls with an average response time of2:49. We There will be a special V-LINC going out tomorrow because today at 12:30 today, we crossed the one-million-dollar mark for recovered vehicles, wel have recovered 54 vehicles (see pages 56-  had 38 new V-LINC registrations during May.  57 for details).  . Follow Up Item from a Previous Meeting 1.457b Contribution KcommendatonPoposa.  A 1%4 457b contribution was in the budget last year and approved by the Police Commission. However, not all cities approved, and we were told to come back again this year. In the packet, pages 61-73 shows a draft policy ofwhat this couldlook like. This would cost approximately: $30K Motion was made by Commissioner Smyre and seconded by Commissioner Johnson to approvea budget amendment that provides for a 1% 457b contribution by the department for fiscal year At 7:21p.m. Commissioner Hamilton stated that they would move into Executive Session under  for this year and would require a budget amendment if the board approves.  2020.The Commission voted unanimously to approve the motion.  Texas Governmental code $551.074. Executive Session  1.D Discussion and possible action regarding Chief's Annual Performance Evaluation and Compensation under personnel matters $551.074 - Discussion and possible action. 2.. Administrative Position(s) Performance and Compensation Review under personnel matters Texas Governmental Code $551.074 - Discussion and possible action. 3. Consultation with the Commission's: attorney on pending or contemplated litigation and on matters in which the duty of the attorney to the Commission under the Texas Disciplinary  July 2020A Minutes Drafi Rev. SKSJH Final. Docx  Page 9 of68  8/8P20203    Rules of Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas The Commission reconvened into Public Session at 7:35p.m. Commissioner Hamilton stated that Item 1. Motion was made by Commissioner Murphy and seconded by Commission Smyre to accept the adjustment related to compensation as discussed in Executive Session ini regard to Chief Item 2. Motion was made by Commissioner Murphy and seconded by Commissioner Smyre to accept Chief Schultz recommendation on compensation discussed during the Executive Session for the Administrative staff. The Commission voted unanimously to approve the motion. Motion was made by Commissioner Ebeling to adjourn the meeting at 7:46p.m. The Commission  Governmental Code.  no action was taken during Executive Session.  Schultz salary. The Commission voted unanimously to approve the motion.  voted unanimously to approve the motion. Approved and accepted on  2020  By:  Brooke Hamilton, Chairman Board ofC Commissioners Memorial Villages Police Department  July 2020 Minutes Draf Rev SKS-JHI Final. Docx  Page 100f68  81628804    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Raymond. Schultz Chiefof Police  a LICE  August 5, 2020 ofJuly 31, 2020. Maintenance & Operations  Submitted for your review is the FY20 Budget Performance Report and accompanying documents as  With seven months oft the fiscal year completed, the Department has received 67% oft the appropriation and has expended 55%. The General Fund YTD report has been adjusted to reflect the budget amendment, which reallocated $33,000 from the health insurance line item (130) to fund The regular wages line item (100) year end projection has been adjusted to reflect recent salary adjustments, as well as the vehicle maintenance line item (310) to reflect the year to date average  employer contributions to 457b accounts for employees (125).  repair costs.  The Department remains projected to end the year operating within appropriation.  Capital  Thel Department received a check in the amount of $230.72 from Propertyroom.com for the sale of obsolete equipment and the funds were deposited into the Special Capital Assets Fund.  Page 130f68  8/6/2020    Memorial Villages Police Department General Fund For the seven months ended. July 2020 DESCRIPTION Expenditures 100 110 115 120 125 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  58.33% 57.69%  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted 3,520,578 1,913,021 1,607,557 54.34% 3,545,802 120,000 43,261 76,739 36.05% 74,985 45,015 21,600 1,123 20,477 5.20% 1,947 19,653 432,315 245,373 186,942 57% 431,776 546,228 327,639 218,589 59.98% 509,902 36,326 66,712 37,375 29,337 56.02% 64,072 2,640 21,523 10,958 10,565 50.91% 18,971 2,552 53,169 29,463 23,706 55.41% 52,530 4,815,125 2,608,213 2,206,912 54.2% 4,732,983 82,142 25,332 14,322 11,010 56.5% 24,552 25,200 11,304 13,896 44.9% 19,379 5,821 15,840 7,557 8,283 47.7% 12,956 2,884 68,052 33,894 34,158 49.8% 58,104 9,948 70,500 31,379 39,121 44.5% 41,996 28,504 27,500 20,035 7,465 72.9% 34,346 (6,846) 7,000 3,443 3,557 49.2% 5,903 1,097 10,000 2,889 7,111 28.9% 4,953 5,047 115,000 57,747 57,253 50.2% 87,197 27,803 28,400 13,298 15,102 46.8% 22,796 5,604 21,000 10,500 10,500 50.0% 18,000 3,000 17,800 2,383 15,417 13.4% 4,086 13,714 68,200 26,480 41,720 38.8% 45,881 22,319 10,000 6,822 3,178 68.2% 10,000 18,000 5,788 12.212 32.2% 9,922 8,078 17,400 10,191 7,209 58.6% 17,400 47,400 23,577 23,823 49.7% 38,651 8,749 34,408 19,092 15,316 55.5% 33,455 23,000 7,987 15,013 34.7% 13,691 9,309 5,000 2,960 2,040 59.2% 4,500 63,008 30,295 32,713 48.1% 52,087 10,921 129,100 132,130 (3.030) 102.3% 132,130 (3.030) 60,400 43,397 17,003 71.8% 60,400 101,250 58,054 43,196 57.3% 100,418 56,091 46,767 9,324 83.4% 56,091 350,441 283,356 67,085 80.9% 352,439 (1,998) 100.6% 0 1,200 0.0% 1,200 32,000 14,979 17,021 46.8% 25,679 6,321 33,036 31,328 1,708 94.8% 33,036 687 87.5% 5,500 878 92.0% 10,122 54,000 18,032 35,968 33.4% 20,000 34,000 67 6,933 1.0% 668 9,332 6.7% 1,145 8,855 997 71.5% 3,500 25,000 4,179 20,821 16.7% 4,179 20,821 580 1,920 23.2% 43,373 (43,373) 184,736 130,645 54,091 70.7% 149,228 35,508 5,711,962 3,194,206 2,517,756 55.9%. 5,516,571 195,391  Regular Wages Overtime Court/BailiffoT Retirement 457B- Employer Contribution Health] Insurance Workers Compensation Life/LTD Medicare/SS Personnel Services Auto General Liability PablicOticialBond Professionall Liability Real&Personal Property Total Other Insurance Gas&Oil Maintenance Tires Damage Repair Maintenance & Misc. Generall Maintenance Janitorial Services Jail Building Fumishings Total Building Computers Postage/Postage Machine Slationery/Ependabiles Bankl Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Legal/Professional ITServices Softwarel Maintenance Contracts Total Contract Services Accreditation Uniforms Radiop parts and labor Firearms" Training & Ammo Tasers Training & Prof] Dues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment COVID19 Total Office TOTAL GENERAL  101% 62% 9% 539 100% 0 100% 93% 96% 88% 639 98.8% 98.3% 780 97% 351 51% 112 88% 77% 82% 85.4% 60% 125% 84% 50% 75.8% 80% 86% U 100% 23% 67.3% 0 100% 434 67% 55% 236 66% 0 100% 81.5% 953 97% 60% 500 90% 159 73% 82.7% 102% 200 94% 0 100% 832 99% 100% 0 100% 80% 0 100% 0 100% 878 92% 37% 500 6,500 7% 11% 0 100% 17% 994 1,506 40% 43,373 (43,373) 80.8% 96.69 8/6/2020°  33,000  33,000  0% 33,000  720 960  215 495  505 29.9% 465 51.5%  369 848  1,000 1,300 700  299 505 270  701 29.9% 1,000 795 38.8% 430 38.6%  866 464  600 3,600 3,009  257  343 42.9% 591 83.6% 3,400  441  1,200 5,500 4,813 11,000 10,122 7,000 10,000 3,500 2,503 2,500  Page 14    Memorial Villages Police Department Vehicle Replacement For thes seven months endedJuly 2020 Prior Year Cash Carryover FY20 Sale ofv vehicles FY20 Assessment collected to date FY201 Interest earnedt to date FY20 Expenditures FY20 Due between Auto-General  58.33%  26,581.50 92,004.00 203.04 (10,760.54) 108,028.00 ADOPTED  FY20 Assessment remaining  45,996.00  FY20 Veh replacement expenditures covered by carryover  Cash Balance @ 07/31/20 Vehicle Replacement Total' Vehicle Replacement Vehicle Replacement costs covered by carryover  Forecasted Projected % Annualized Saving/  DESCRIPTION Expenditures 1000  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted 138,000 10,761 127,239 7.80% 137,000 1,000 138,000 10,761 127,239 7.8% 137,000  99.3% 99.3%  1,000  Memorial Villages Police Department pecial Capital Assets For the seven months ended. July 2020 Prior Year Cash Carryover FY20 Assessment collectedt to date FY20 Interest earned tod date FY20 Misc Income FY20 Expenditures DESCRIPTION Expenditures 2880  8.339  83,668.24 219.27 230.72 (87.62), 84,030.61 ADOPTED 0 88 0 88  FY20 Assessment remaining  0.00  Cash Balance @ 07/31/20  Forecasted Projected % Annualized Saving/ 150 150  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %1 Forecasted  Capital Projects Total Capital Items Total Vehicle & Capital  (88) 0.0% (88) 0.0%  (150) (150) 850  0.0% 0.0% 99%  138,000 10,848 127,152 7.9% 137,150  Memorial Villages Police Department  Forecasted Projected % Annualized Saving/ 8% 137,150  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted 5,711,962 3,194,206 2,517,756 56% 5,516,571 195,391 5,849,962 3,205,054 2,644,908 55% 5,653,721 196,241  GENERALI FUND TOTALVEHICLER CAPITAL TOTALBUDGET  97% 99% 97%  138,000 10,848 127,152  850  Page 15of68  8/6/2020    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 31-Jul-20 5-Aug-20  AIl Funds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY20 @ 07/31/20 $ 3,907,472 Estimated Expenditures (July 20). $ 3,205,054 Cash Balances@ 07/31/20: Health Benefits General $668,496.74 Vehicle Replacement Dare Fund Special Capital Assets 2020 YTD Actual 3,194,206 620,610 92,207 10,761 0 81,447 450 88 362 3,205,054 702,418  Estimated cash on hand @ 07/31/201 for FY20 activities $  702,418 $23,010.10 $16,409.68 $899,975.13 2020 2020 YTD Total Difference Adopted (Budget Vs. Actual) Budget 6,834 5,711,962 203 138,000  Actual cash balance @ 07/31/20 all accounts  2020 YTD Budget  AlIF Funds  (Modified Accrual Basis Projections) GENERAL FUNDI REVENUES GENERAL FUND EXPENDITURES NETFY20 REVENUES OVER EXPENDITURES VEHICLEREPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVEREDI BY CARRYOVERF FUNDS NETI FY20 REVENUES OVER EXPENDITURES SPECIALCAPITALASSETSREVENUES CAPITAL EXPENDITURES NETI FY20 REVENUES OVER EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINED FY 20 NET REVENUES VEXPENDITURES Formal reserves:  3,807,981 3,814,815 92,004  0  450  0  3,899,985 3,907,472  7,037 5,849,962  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE1 TRAININGI FUNDS  $16,410 $108,028 $84,031 $60,000 $2,406 $270,874  Page 160 of68  8/6/2020    CHTER  og DCe TX TO: FROM: REF:  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas' 77024 Tel.(713)365-3701 Raymond. Schultz ChiefofPolice  August 10, 2020  MVPD Police Commissioners R. Schultz, Chief ofl Police July Monthly Report  During the month ofJuly MVPD responded/handled a total of 12,864 calls/incidents. 12,032 House watch checks were conducted. 25 traffic stops were initiated with 32 citations being issued for 64 violations. (Note: I0A Assistsi inl Hedwig, 15i in Houston, lin Spring Valleya andOin! Hillshire)  Calls/Events by Village were.  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  4858/20707 3583/16141  4635/18440 3332/13844 4052/17248  1 1 9  9 12 11  7@4:07 5@2:41 5@3:48 17@3:27  Hunters Creek: 4362/20054  Type andfrequency Ofallfor.senice-cilalon: include:  Call Type False Alarms: Accidents: ALPR Hits: Assist Fire: Assist EMS:  # 159 11 89 50 38  Call Type Ord. Violations: Info Reports: Suspicious Situations: 105 Welfare Checks:  # 27 8 13  Citations Speeding: Exp. Registration: 6 No Ins: Equipment Red Light  # 9 7 5 3  This month the department generated a total of76! police reports.  Crimes Against of Persons Assault - Domestic Crimes Against Property Burglary ofal Motor Vehicle Burglary ofa Habitation Fraud/ID  (1) 1 (26) 5 1 8 6 2 1 3 3  Misd Theft Credit Card Abuse Unlawful Use ofMotor Vehicle 5  6 1  Petty/Ouality ofLife Crimes/Events (49) ALPR Hits (valid) Poss. ofa Controlled Sub/Para. DWI Warrants Class 3 Arrests  Misc. Reports Recovered Stolen Vehicle Accidents DWI Felony  23 6 11 1 5  Arrest Summary: Individuals Arrested (12)  Page 450 of68  8/6/2020    Budget YTD:  Expense 2,608,213 585,993 3,194,206 10,848 3,205,054  Budget 4,815,125 896,837 5,711,962 138,000 5,849,962  % 54.2% 65.3% 55.9% 7.9% 55%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  Personnel and Finance committees met during the month to discuss 457b program and COVID-19 policies. A draft COVID policy prepared and forwarded to Olson and Olson for review. Interim policy put in place. Budget amendment prepared and  forwarded to city councils for consideration.  Personnel Change/lsue/Uplates:  4personnel effected by COVID-19. 2 positive employees and 2i in the household. Officer Boggus returned to work 7/28. Officer Schanmier released and scheduled for Officer left food items in the department utility pick-up truck that spoiled and caused Sergeant EPI in reference to second chargeable accident found to be sustained. Tested and interviewed 3 well-qualified candidates for PO positions and have created  return 8/5/20.  Officer Cadena cleared for return to work 8/4/20. damage to the interior. EPI initiated. LOR issued.  Suspension issued. an active eligibility list. Maior/Significant Events  7/1/20 Officer involved in deadly force incident atl Memorial Hermann Hospital during a physical altercation as a prisoner attempted to escape custody. A multi- jurisdictional investigation conducted by HPD, HCDA's Office and MVPD. No 7/28/20 suspects identified via latent fingerprints from burglary at 411 Hunterwood. Detectives have identified suspects who illegally entered Chapelwood and had a drinking party inside of the facility. During the party, church property was damaged. Suspects are going tol be area youth. Additionally, it is believed that some oft the suspects have also been involved in the rash ofburglaries that have occurred nearby, as well as spray painting the church. This investigation is on-going. Received and investigated a complaint on an officer. The incident in question was captured on the officers BWC. and clearly disproved the allegation. This officer had been a little skeptical of the BWC, however is now a strong believer.  injuries to MVPD personnel. Investigation is on-going. 2suspects identified and arrest warrants issued.  Status Update on any) Major Projects  Riverbend NA and Windemere NA both have new ALPR: systems that have been incorporated into the MVPD network. Mott Lane and Thamer arel both currently On7 7/1/20 the rebuilt ICV server was puti into service replacing the no longer supported Windows 2005 State Interface Server. The transition went without issue. Repurposing the former ICV Server saved the department several thousand dollars.  considering adding systems as well.  V-LINC new registrations in July: +33 BH -1 1255 (+15) PP-883(+1)  HC, Pag3440(888) Out of Area -4 443 (+9)  8/6/2020    2020 Total Incidents  2020 Crimes Crimes Qualityof  Total Arrests  House YTDBH YTD BH YTDPP YTDPP YTDI HC YTDHC  Against Against Life Persons Property Incidents  Incidents  Checks 7824 6112 6182 4519 7095 6188 6390 5470 7354 6352 10053 8983 12864 12032  INC  HC  INC  HC INC  HC  January February March April May June July August September October November December Total  1 3 1 1 4 1 1  10 16 21 19 25 24 26  96 107 51 82 101 42 40 62 6 41 61 11 39 68 9 36 61 6 49 76 12  3248 2733 2166 1690 2117 1614 2148 1690 1578 1135 2201 1672 2767 2511 1635 1371 2607 2300 1897 1669 2067 1771 2356 2025 2187 1919 2208 1931 2912 2500 3602 3283 2904 2614 3499 3085 4858 4635 3583 3332 4362 4052  12  141  383 536 137  57762 49656 20707 18440 16141 13844 20054 17248  2019 Totals 19 ifference  Change  159  1001 1179 580 113459 91672 40711 34541 28785 22638 40905 34223    758  759 Gaylord-Dr Denise Dr  760  761  760  2020 Burglary May Alarm POE N Rear Doo  Address 22 Willowron  Hedwig Village  9sride Barryknol-Ln  11603 Mockingbird N Veh in Open Gar emorial 11110 Green Bay N Rear Win open 209 Bryn Mawr Y Rear Door Force 111505 Country Y Rear Door Force 11215 Montebello Y Front Door Force 11101S CountrySq N Rear Door Force 411 Hunterwood y Garage UNL  Boinhorn Rd  Taylorcrest Rd-  4L Lacewood  N Rear Door Force  Hunters Creek Village  Boheme Dri orial-Dr  Bunker Hill Village  Piney- Point  EMonica S De  wavs RIVBTVIEw Sug Address 6Smithdale Estates  Durrette Dr Rd  2020 Robberies  MO Purse at Ft Door  oodwpy  Memorial- Dri  SanFelips  sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Foresti Dr  Briargrove Burgoyne Rd  Old,  8/1/20 2)    2020 Auto Burglary Map  756  759 Gaylord-Dr Denise Dr  760  761  Address 12210 Valley Star 11910 Broken Bough 933 Hickory Hollow 121261 Tara 123301 Tealwood North emorial 8435 Katy FWY 906 Flint River 422 Piney Point 11230 Hermosa 11106 Wickway 206 Caruthers 8333 Katy 12122 Memorial 203 Plantation 238 Plantation 518 Lanecrest 711 Riverview Way 836 Country Lane 11007 Landon Ln 10710 Bridlewood Way 615 Hunters Grove Sug  POE Side Window UNL Door UNL Door Side Window UNL Door UNL Door UNL Door UNKI Door UNK Door UNKI Door UNK Door UNK Door Side Window UNKI Door UNK Door Side Window UNK Door UNK TKI Bed UNK Door UNK Door UNKI Door  Hedwig Village  Kingsride Baryknolln  Boinhorn Rd  TaylorcrestRd  Hunters Creek Village    norial-D  A  Bunker Hill Village.  Piney-P  EMorlc -Durrette-Dr Ae-Rd-  oduray  HIEO  Memori  anFelpesi  Bnar-ForeshDr-  Daytime Burglary Nighttime Burglary  Briargrove- BurgoynoRd  Old,  00  8/1/20    ALPR Recoveries  Plate Recoveries Plate Recove Date 52385C6 2/9/2020 *  Num  Plate Vehicle Loc 1 LKY5531 Kia Van 2 DWN8533 Chev Sub 3 CKG0716 Lexus 460 45 59412R8 Range RovE 5 LNF5778 Ford Exped 6 MBX2543 Chev Impal 7 LGC1533 Toy Camar 8 LYN1197 Hon CRV 9 KSP2109 Toy camry 11 BNV7346 Toy P/U 12 JKF7019 Chev Mali 13 47330A8 Merc Benz 14 UT7662 Chev Cruize 15 HKZ4316 Ford EC1 16 MMS5222 Nis Alt 17 LTL9962 Toyt Avagr 18 N539442 Kia Sol 19 1BP7493 Nis Path 20 63520D1 Scion TC 21 NBH4099 Kia Opt 22 HHZ7533 Toy Cam 23 CT9A5H Dod Charge 24 MMT3827 Jeep Chek 25 FYC2648 Dodge PU 26 T0388H DodgeTOW 27 LCR9410 Ford Exp 28 BHJ6450 Honda CRV 29 HZM8530 Kia 4Dr 30 MGS6183 Jeep Chek 31 BNZF91 Jeep Wrg 32 DV1PZW Ford EXP 33 LYD6496 HYD Eln 34 72948F5 Toy Cam 35 KGX8019 Lex R35 36 HMV0501 GMCTrav 37 NDK8788 Chev PU  Val 8$ 6,000.00  Links  Links  1$ 17,000.00 *Violent Car. Jacking, 51 in custody 1$ 24,000.00 Suspects x2, ID Theft, Property from Burgs V$ 60,000.00 * Vehicle bought with stolen ID 5$ 40,000.00 * IDT Theft/ Austin 20+ victims 1$ 1,200.00 * Purchased from suspect in 19-17 ALPR Case 14 $ 2,100.00 * Purchased on-line ref to HPD 2$ 2,000.00 Recovered by' Victim on Gessner drove to PD  LPL6079 7/21/2020 * son placed on vehicle  10 $ 8,000.00  10 DRF5499 Toy camry Trailer $ 6,500.00 * Runaway, Carjacking Suspect  2$ 11,000.00 * Suspects x2, Mail Theft with Mail Keys 8$ 2,000.00 *Stolen Veh out of Pearland, w! Suspect 10 $ 52,000.00 * Purchased with Fake ID 17 $ 19,000.00 * Vehilce full of stolen ID'sand Mail V$ 12,000.00 * Van had sus w/bolt cutters and Drugs 11 $ 5,500.00 Hedwig took case 8$ 4,500.00 * suspects in HPD ID Theft Ring 8$ 12,500.00 Wanted Robbery SuspectLA 17 $ 18,500.00 *ID theft Ring from Austin, Fake ID's Cc's V$ 22,000.00 * Armed Robb Suspects HPD 7$ 14,000.00 *Missing Person 9$ 16,500.00 * Embezzeled out ofL LA 20 $ 14,500.00 * Felony Warrants x2 BMV 25 $ 18,500.00 * Identity Theft, Poss of Narcotics 19 $ 30,000.00 2$ 40,000.00 *ID, Mail, Mail Keys, Meth 2$ 11,000.00 Juvenile 8$ 18,000.00 Pursuit 1 in-custody 2$ 28,500.00 *2In-Custody, Drugs, Fel Warrant 7$ 27,000.00 * Drugs, Fraud 1$ 37,000.00 Stolen ID and CC's Habitual Offender 13 prior's 22 $ 19,000.00 * Lyft Driver Rental Car 19 $ 23,500.00 ** Clucked Vehicle 23 $ 42,000.00 ** Clucked Vehicle 14 $ 32,000.00 * BMV: suspects noone in Custody 22 $ 23,700.00 * DA No Charges  * Fraud/Crime Link Targeting Immigrants ***Selling unreg veh's to immigrants  4 - $ 3,400.00  V=Mobile Unit on Voss Firearm in vehicle    ALPR Recoveries  Plate Recoveries Plate Recove Date  Num  Plate Vehicle Loc 38 UR0496 Honda Civ 40 MKN7371 Toy Cam 41 NFH6659 Dog Chall 2020Value 2019 Value Program Total  Val 24 $ 18,500.00  Links  Links  39 73110Y9 Ford Tau Station $ 16,300.00  21 $ 14,500.00 * Serial UUMV/Fugitive 19 $ 40,000.00 * Fraudulent Rental  813,700.00 438,000.00 > 1 1,251,700.00  INVESTIGATIVE LEADS  1LGC4007 Arrested ALPR HIT 10-29 Elder Fraud  2 63047B4 Id'd 3 UJN4457 Missing Per 4 KAP2527 Armed Robbery 5 68043P9 Theft 6 MHR6945 Missing Person-Located 7 MBW6126 Theft Suspect of Lawn Equipment 8FCR1051 Mail Thieves w/warrants 10 MVG4555 Theft by Amazon Driver 11 HDS4070 Armed Robbery Houston 12 MHM4490 Thefts suspects 13 79285C7 BMV Suspect  FTSI located via ALPR  Used ALPR to ID veh that picked up Victim ALPR ID's Suspect ALPR used to ID' Veh  ALPR ID & located ALPR ID' Vehicle - Arrest Gun Recovered During Pursuit ALPRI ID'd' Vehicle. 2 cases ALPR ID'd Vehicle  9 BXV0324 Jugger HPD Case on Hickory Ridge. ALPR ID: Suspect    2020 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CADENA, VANESSA CANALES, RALPH EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS JARVIS, RICHARD JOUVET, CHARLES JONES, ERIC KELSOJ JR, RONALDK LERMA, FRANK MÇELVANY, ROBERT MELLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY & Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* Thisi is the minimal time asa all internal calls route through the 93700 number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites  7:46:27 4:07:52 7:15:21 10:53:17 6:14:25 8:17:42 11:00:34 13:02:04 14:54:33 9:01:13 16:30:24 10:16:57 9:50:04 16:17:59 20:23:44 15:24:33 16:44:41 10:13:20 16:13:24 7:14:25 2:29:22 14:03:18 15:34:43 12:36:45 9:17:50 6:59:14 9:39:29 11:00:39 7:45:56 13:35:03 7:16:26 7:33:38 13:44:01 15:35:04 14:08:59 20:57:17 17:39:42 18:40:55 16:47:33 19:28:19 14:46:17 2:46:18 14:39:35 13:47:14 9:58:28 9:29:05 14:47:51 8:26:53 11:47:34 4:49:50 19:25:49 11:58:56 17:43:42 18:09:37 16:07:02 25:25:00 13:39:36 14:10:55 2:17:22 10:59:38 12:04:32 13:16:02 20:54:02 38:52:26 22:25:37 10:04:09 8:52:25 20:29:48 13:44:40 20:01:30 17:12:39 18:35:09 6:19:11 6:59:44 16:10:15 10:16:14 12:10:54 1:40:48 0:00:00 2:52:11 1:29:07 2:27:34 0:25:53 5:45:14 2:44:33 6:12:45 0:24:12 16:20:06 8:23:13 7:12:12 3:06:19 5:38:37 15:52:34 1:54:02 9:32:00 3:47:07 2:53:57 0:00:00 8:18:04 14:18:27 12:47:52 10:23:58 1:51:46 4:22:07 12:08:06 2:42:40 2:51:20 8:34:23 13:29:32 10:14:55 15:13:35 17:19:27 28:31:10 15:29:03 19:13:08 18:20:54 18:53:26 24:06:02 7:47:27 11:12:43 28:35:23 9:17:31 11:29:15 15:24:28 12:50:23 15:35:57 0:14:42 1:30:29 0:00:00 0:00:00 1:08:53 0:00:00 0:15:57 6:22:26 11:48:32 8:48:47 7:55:45 10:51:53 0:34:20 8:22:18 5:12:41 4:39:42 5:55:59 18:10:13 10:57:33 12:48:04 5:29:29 12:06:22 14:35:02 12:46:49 14:00:33 9:29:01 17:06:51 2:13:10 1:23:48 0:44:16 0:20:02 4:02:00 2:32:10 1:55:46 4:52:32 7:52:27 17:00:02 10:25:56 17:10:04 13:35:54 9:01:33 11:50:01 0:00:00 0:00:00 1:23:31 0:43:24 0:41:47 0:23:28 2:12:40 4:11:54 10:11:38 6:25:27 2:50:16 2:47:07 5:52:39 8:14:06 15:47:28 18:58:41 20:05:55 10:23:31 9:10:29 10:17:09 7:09:53 1:01:08 1:02:53 12:25:13 13:19:18 9:18:02 16:46:09 9:37:53 13:39:46 14:26:44 12:53:29 10:32:32 10:09:11 8:19:47 8:16:12 19:48:46 16:17:39 19:37:12 15:04:39 15:20:13 17:21:41 13:30:50 16:06:36 28:42:38 14:37:43 14:27:56 16:39:05! 13:03:26 15:18:40  3 4 0 1 2 0 1 2 7 / 2 0 0 2 3 2 2 2 0 0 2 0 0 4 6 2 5 1 5 76 32 Totals 2215 14634  15:45:17 22:35:41 22:11:45 14:38:40  := Admin Asmt.  422 548 395 299 262 289 2612 2306 2341 2395 2452 2528 62:09:26 63:05:30 40:09:43 40:19:19 44:50:50 60:56:59    758 Memorial City Mall  759 Gaylord Dr Dr  758  760 LLAGE  761  760  Hedwig  Lindenwood HOA  AdChoices' PSpeed Trailer  Beinhorn, Rd  D  Bunker Hill  Longwoods HOA  rest.Rd.  HUNTERS CREEK VILLAGE  Piney Point  InF Process  Houston GountryGlub  Hunters Creek  BUNKER HILL VILLAGE PINEX NTVILLAGE  2020 Request Locatic  Mobile gocations &  Durrette Dr Wink Rd  O  Dr Soae  Sugar HillDr  Stolen Inv Solved 2)  horial  De: St  San. Felipe St  2020 ALPR Hit Locations With a Vehicle Recovery  -  08/01/20  m    758 MALL-36 moria Mall  759 Gaylord Dr Dr  758  760 LAG  760  Hedwig  Lindenwood HOA V Longwoods HOA  AdChoices PSpeed Trailer  BunkerHill  Beinharn, Rd  rial DS  Taybryna  Piney Point  HUNTERS CREEK VILLAGE  In Process  Houston countryclub  Hunters Creek  BUNKERHILEVILLAGE PINEY A VILLAGE  o  Mobile Locations  Durrette Dr Wink Rd  89 Hits + 2H Hedwig + 36 Mall  Sugar HillDr  DE 6  4 norial  San St: Felipe.  Cs  2020 ALPR Hit Locations July  0  07/31/20    July 2020' VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-8 Fire- 1 EMS-7 ByVillage BHFire-0 BHEMS-3 PPI Fire-1 PPEMS-2 HCFire -0 HCEMS-2  Average Response Times 3:10 1:21 3:25  0 4:00 1:21 2:44 0 3:41  Combined VFD Events (Priority + Radio)  Total-52 Fire-36 EMS-16  4:06 4:01 4:15  Radio Call Events Total-4 44 Fire- 35 EMS-9  4:18 4:07 4:58  Page 55 of68  8/6/2020    City Council Meeting August 2020 1. Staffing  a. Currently we have 1 firehighter/paramedic vacancy. We have tested 4 candidates and they take the agility test this  weekend.  2. Trucks  a. All trucks are currently operational. that time, we will sell Engine 2.  b. The new engine is due to arrive at the end of October. At  3. Budget, 4. Coronavirus  a. As ofthe end ofJuly we are 2.4% under budget.  a. We have had no covid calls during the last 3 weeks. b. The Department has had no personnel with the  coronavirus since March. (The March infection happened  while off duty).  5. Incidents through the end of. July 2020.  a. Total Number of fire type incidents: 791 b. Number of EMS type Incidents: 492  C. Number oflife-threatening EMS incidents: 200,  i. EMS 1st response time: 3 minutes 30 seconds (Natl ii. ALS response time: 5 minutes 21 seconds (Natl  Standard is 6:30) (all cities), Standard is 10:30) (all cities)  d. Number oflife-threatening (LT) Fire incidents: 45, within. i. Total response time for LT Fire: 4 minutes 44 seconds  (Natl Standard is 6:50)  6. Fire Station construction began July 6th. Phase 2 (construction of the main building) is scheduled to begin at the end ofOctober. 7. Computer Aided Dispatch software was been installed and is  operational.    2 Total Number ofIncidents: 2020  5  7 Life Threatening (Lr) EMS Incidents  9 10 11 Lel Threatening Response Vime  12 13 14 15  Natis Stand. 6:30 of90% Nati. Stand: 10:30 of90% #LTFire NatiStand. 6:50 of90% %of2020 Calls are: Fire Alarms %ofFireCalls  Fire EMS Total #LTEMS 1st Resp. Time 113 119 232 66 12 22 34 4  ALS Resp Time  Fire EMS  Bunker HHI Village 94 85 179 32 Hunters Creek Village 174 86 260 29 Piney Point Village 129 77 206 30 Spring Valley Village 122 103 225 39  3:58 100% 6:19 100% 7 3:33 100% 3:33 100% 7 4:39 100% 6:11 100% 2 3:37 100% 5:39 100% 8 2:39 100% 5:25 100% 10 3:33 100% 3:33 100% 7 3:30 100% 5:21 100% 45  5:30 100% 53% 47% 43 3:53 100% 49% 51% 47 5:37 100% 35% 65% 5 4:05 100% 67% 33% 60 5:06 100% 63% 37% 66 3:53 100% 54% 46% 32 4:44 100% 62% 38% 253 40%  46% 42% 42% 34% 51% 26%  Hedwig Village Hilshire Village  Houston Totals  147 0 147 791 492 1283 200  Notes: ALL Responsel Time categorles Include from the recelpt ofthed callat the Primary Dispatch tos arrival onk location oft ther responding units.  Column 1: Reflects the cities listed within thec chart.  Column 2: Reflects the yeart to date number of" "fire" type calls withine each) jurisdiction. Includes: fires, vehicle collisions, gas leaks, rescues, treei ini roadways, ande others.  Column 3: Reflects they year tod dater number of"EMS calls within eachj jurisdiction. Column 4:Reflectst they yeart toc date, total number ofallo calls withine each) jurisdiction.  Column! 5: Reflects they yeart toc date, number of" "life threatening EMS" calls within eachj jurisdiction. Includes: heart attacks, strokes, selzures, cardlac arrest, selzures ando others.  Columne 6, Row A: Reflects the" "National Standard fort total responset time for lifet threatening EMS Calls of6r minutes 30s seconds. Column 6: Reflects they year toc date, firstr responder's response times fore eachjurisdiction. Column 7, Row AR Reflects the! Nationa! Standard oft the percentage ofcalls whicht ther national standard: should! ber met: 90% Column? 7: Reflects the year to date, percentage ofcalls which ther national standard is met during lfet threatening EMS calls. Column 8Row A: Reflects thel National Standard fort total response time forl lifet threatening EMSC calls fora arrivale ofAdvanced Ufe Support Equipment and Personne!: 10minutes! 30s seconds. Column8: Reflects the yeart tod date, Advanced Life Supporte equlpment andy personnel responset time for lfet threatening calls withine each) jurisdiction. Column9F Row A, Reflects thel National Standard ofthe percentagec ofcalls which the ALS standard should ber met: 90% Column9: Reflects they yeart to date, percentage of calls, which the national standards isr met of ALSresponse for egch! jurisdiction. Column 10: Reflects they year to date, number ofR Hfe threatening' "Fire Type" calls withine each jurisdiction. Column 12: Reflects they year tod date, averaget total response time to firet type calls within eachj jurisdiction. Column 12: Reflects the yeart toc date, percentage oflifet threatening firet type calls which meet ore exceed the National Standard. Column 13: Reflects they yeart to date, percentage ofcalls which our" "firet type" calls. Column 14: Reflects they yeart to date, percentage ofcally which our" "EMS" calls. Column 15: Reflects the) year toc dater number ofFireA Alarms within each) jurisdiction. Column 16: Reflects thep percentage off firet type calls whicha aref fires elarms.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator A  MEETING DATE: August 24, 2020  SUBJECT: Ecclesia Renovation - Special Use Permit of2018  Agenda Item: 3 Special Use Permit.  This agenda item is an update from Ecclesia regarding the church's plans for completing their    Dear Piney Point, City Council Members,  On behalf of Ecclesia, lwould like to update you on the status ofap project that was previously The existing Fellowship Hall on Ecclesia's Campus is paused in the middle of a much needed renovation process. A Special Use Permit was approved in November of 2018, which included a scope of asbestos abatement, the removal of the drop ceiling, the removal of several interior partitions and new It was intended for the approved scope of work to start at the beginning of 2019. However, over the course of that year Ecclesia had several changes to their staff that directly affected the timeline of this project. By the time Ecclesia was able toi fill the necessary facilities and project related positions, it was close to Ecclesia's annual budgetary review and approval, in November, so the church decided to hold off on any further work at the Fellowship Hall until the beginning of 2020, following the approvalo of The asbestos abatement did take place in. July of 2019. And at the beginning of 2020 the drop ceiling was removed, and selective demo of several interior partitions took place. During the course of this work it was discovered that there were several leaks in the roof and extensive water damage to the existing drywall from past flooding events. The drywall throughout was removed at that point. As the scope of work that would be required to complete the renovation grew beyond the scope oft the original This more or less coincided with the beginning of the Corona Pandemic at which point Ecclesia put all projects on at temporary hold to reassess the safety and priority of their commitments this year.I hope this helps to explain the delay to this project over the course oft the lasty year and al half. At this point Ecclesia would like to ask permission of the City of Piney Point, through the application of a Special Use Permit, to apply for al building permit that would allow us to complete the renovation oft the Fellowship Hall. This SUP willi include the remaining work left unfinished from the previous 2018 SUP as it pertains to the Fellowship Hall. The other projects requested in the 2018 SUP are currently on hold and will be requestedi in a separate SUP if and whent they are ready to proceed in thet future. This new SUP will alsoi include the fulle extent of new work that willl be required to finish renovations on the Fellowship Hall, modernizing the buildinge enclosure, systems and finishes. The scope of this renovation work is limited to thei interior with the following three exceptions, 1) replacement of the existing roofing in kind, 2) replacement ofe exterior lighting, 3) replacement of several oft the existing Thet fulls scope of this work is detailed in the SUP package. These documents have already been submitted to the City Building Official for their review. Ecclesia is currently working with the Building Official on a schedule for SUP application over coming month. It is our intention to introduce this project to City Council at the August 24th meeting. Theni if all works out, we will present this SUP application1 to Planning and Zoning, at a secondary meeting thati is currently being arranged for the end of August or  approved under a portion of a Special Use Permit in November of 2018.  finish work.  this and other facilities budgets for 2020.  SUP application, Ecclesia reached out to the City of Piney Point's Building Official.  HVAC condenser units.  early September, due to the large quantity of current business. Thank you, sincerely, for your time and consideration.  Peter Muessig, Architect Maye  A    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: August 24, 2020  SUBJECT: Budget and Tax Rate for 2021  Agenda Item: 4  This agenda item is set toj provide the City Council with the opportunity to determine the  proposed dates and location for the Budget and Tax Rate hearings.    MEMORANDUM  CITY OF] PINEYPOINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator DA  MEETING DATE: August 24, 2020  SUBJECT: Temporary Certificate of Occupancy  Agenda Item: 5  This agenda item is was approved by Council during the. July meeting. This item has not been forwarded at this time as a typographical error was found and has been replaced.    ORDINANCE NO.  AN ORDINANCE AMENDING DIVISION 6 OF ARTICLE II OF CHAPTER 74 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING SECTION 74-176 IN ITS ENTIRETY AND ADDING A NEW SECTION 74-176, ESTABLISHING REGULATIONS FOR CERTIFICATES OF OCCUPANCY, TEMPORARY CERTIFICATES OF OCCUPANCY, AND RELATED FISCAL SECURITY; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF  VIOLATION; AND PROVIDING FOR SEVERABILITY.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section 1. That Section 74-176 be deleted ini its entirety and a new Section 74-176 be  added to Division 6 of Article II of Chapter 74 to provide as follows:  "Article II. - Administration  ***  Division 6. - Certificate of Occupancy  Sec. 74-176 - Certificates of occupancy or completion, temporary  certificates of occupancy and related fiscal security.  Before occupancy, use or change of use, a certificate of occupancy shall be required upon substantial completion for any oft the following: (1) Occupancy and use ofal building erected or structurally altered. (2) Change in use of an existing building to a use of a different  classification.  (3) Occupancy and use of vacant land.  (4) Change in the use ofland to a use ofa different classification.  (5) Any change in the use ofa conforming use.    (6) A person may file an application with the building official for the installation of gas meters before the issuance of a certificate of  occupancy, provided that:  a.  The proposed use or temporary occupancy, if applicable, is not hazardous to life, health, or public safety; and b. The applicant posts fiscal security with the building official equal to the estimated cost to perform the installation of the gas meter, but in no event shall exceed $2,000. A qualified professional must provide the city building official with an estimate of the cost, and the building official's approval of the estimate is required. An applicant must post the security as a cash deposit.  (7) At temporary certificate of occupancy may be obtained if the structure has been completed and the issuance of the final certificate of occupancy is solely dependent upon the successful completion of all exterior improvements, exterior inspections,  and the building final, provided that:  a.  Aj preliminary final walk-through has been completed, and successful passage of such walk-through confirmed, by two of the three following City Officials: the Building Official, the City Administrator, or the Mayor; and The occupancy of the building is not hazardous to life, The structure has successful passed all interior inspections, including completion ofthe interior final; and The applicant posts fiscal security with the building official in the amount of $25,000.00. An applicant must The property owner and builder affirm, in writing, that the property will be able to receive a Certificate of Occupancy within 45 days of the issuance of the Temporary Certificate of Occupancy. Furthermore, the property owner and builder agree that for each day beyond the 45 day time period, the property owner will pay $2,000 a day  b.  health, or public safety; and  C. d.  post the security as a cash deposit; and  e.    from the fiscal security as liquidated damages for failure to comply with the terms of this Section; provided, however, the property owner and builder may appeal the amount of liquidated damages assessed under this The applicant may request a maximum of two 30 day extensions if the applicant can establish that extraordinary circumstances exist that will reasonably prevent the property from being ready to receive a Certificate of Occupancy within the initial 45 day Temporary Certificate of Occupancy period or within any subsequently approved 30 day extension period, if applicable. Such request must be in writing and on a form approved by the City. The City Administrator shall consider any such request and approve or deny such request. The City Administrator's determination on any request for extension may be appealed to the City Council. A determination made by the City Council on any such appeal shall be final. eg. Ap property owner and builder have the burden to establish that extraordinary events have occurred that prevented the timely compliance with the 45 day Temporary Certificate of Occupancy period or any subsequent extension thereof. City Council has absolute discretion as it relates to any relief granted under this subsection. A determination made by the City Council on any such appeal shall be  subsection.  final.  (8) The city shall return any remaining fiscal security, if any, to the applicant ift the building official determines that the applicant has obtained a certificate of occupancy; provided, however, if the building official determines that an applicant has breached the obligations secured by the fiscal security, such fiscal security hgpthnaafplstimgilepia-swnhwmaalaa  Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each    day of violation shall constitute a separate offense.  Section3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, ori invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional,  whether there be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent ofs such conflict, hereby repealed.  PASSED, APPROVED, AND ADOPTED on first and final reading this th day of  2020.  Mark Kobelan Mayor  ATTEST:  Karen Farris City Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AK  MEETING DATE: August 24, 2020  SUBJECT: Ordinance Amending Article IV of Chapter 74 ofthe Code ofOrdinances  Agenda Item: 6  This agenda item is calls for consideration of establishing regulations for the size of front yards  in general and on specific streets.    ORDINANCE NO.  AN ORDINANCE AMENDING ARTICLE IV OF CHAPTER 74 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING PARAGRAPH (1) OF SUBSECTION (c) OF SECTION 74-244 IN ITS ENTIRETY AND ADDING A NEW PARAGRAPH (1) OF SUBSECTION (c) OF SECTION 74-244, ESTABLISHING REGULATIONS FOR THE SIZE OF FRONT YARDS IN GENERAL AND ON SPECIFIC STREETS; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF VIOLATION; AND PROVIDING FOR  SEVERABILITY.  WHEREAS, the City Council of the City of Piney Point Village recognizes that the majority of streets in the City are platted and improved with a fifty (50) foot setback, however,  certain identified streets are platted and improved at a lessor setback; and  WHEREAS, the City Council desires to establish setbacks on those identified streets that  reflect actual lot configuration and established building locations; now, therefore,  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section 1. That Paragraph (1) of Subsection (c) of Section 74-244 be deleted in its entirety and a new Paragraph (1) of Subsection (c) of Section 74-244 be added to provide as  follows:  "Article IV.-1 DISTRICT REGULATIONS  ***  Sec. 74-244 - Regulations.  ***  (c) Area regulations; size ofyards.    (1) Fronty yard. There shall be a front yard having a depth ofnot less than 50 feet; provided, however, Jan Kelly Lane and Gingham Drive shall have a depth of not less than 40 feet, Merrie Way Lane shall have a depth of not less than 35 feet, and Surrey Oaks Lane and Dana Lane shall have a depth of not less than 25feet."  Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each  day ofviolation shall constitute a separate offense.  Section3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional,  whether there be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent of such conflict, hereby repealed.  PASSED, APPROVED, AND ADOPTED on first and final reading this th day of  2020.  Mark Kobelan    Mayor  ATTEST:  Karen Farris City Secretary    MEMORANDUM  CITYOEPINEY POINT VILLAGE  TO: The Honorable Mayor and Members FROM: Roger Nelson, City Administrator  Council  p  MEETING DATE: August 24, 2020  SUBJECT: Ordinance Amending Article III of Chapter 74 of the Code of Ordinances  Agenda Item: 7  This agenda item is calls for consideration of establishing regulations for non-conforming  buildings and structures.    ORDINANCE NO.  AN ORDINANCE AMENDING ARTICLE III OF CHAPTER 74 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING SUBSECTION (a) OF SECTION 74-212 IN ITS ENTIRETY AND ADDING A NEW SUBSECTION (a) OF SECTION 74-212, ESTABLISHING REGULATIONS FOR THE CONTINUANCE OF NONCONFORMING BUILDINGS AND STRUCTURES; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF  VIOLATION; AND PROVIDING FOR SEVERABILITY.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section 1. That Subsection (a) of Section 74-212 be deleted in its entirety and a new  Subsection (a) of Section 74-212 be added toj provide as follows:  "Article III. - NONCONFORMITIES  ***  Sec. 74212-Nonconforming buildings.  (a) Continuance of nonconforming buildings and structures. Subject to the limitations herein set forth, any nonconforming structure, lawfully existing, may be occupied and maintained in good repair, and may only be enlarged or extended into a required yard that creates the nonconformity in manner that that is equal to or less than the setback established by the nonconforming structure, Except as provided for in this section, a nonconforming building or structure may be extended into a required yard that did not create the nonconformity, as long as such    enlargement or extension complies with all the regulations and  ordinances oft the city."  Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each  day of violation shall constitute a separate offense.  Section 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional,  whether there be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent of such conflict, hereby repealed.  PASSED, APPROVED, AND ADOPTED on first and final reading this th day of  2020.  Mark Kobelan Mayor  ATTEST:    Karen Farris City Secretary    MEMORANDUM  CITYOF) PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe Çity Council FROM: Roger Nelson, City Administrator BV  MEETING DATE: August 24, 2020  SUBJECT: Ordinance Amending Article IV Chapter 74 oft the Code ofOrdinances  Agenda Item: 8  This agenda item is calls for consideration of establishing regulations for fences, side and rear  yards adjacent to a street.    ORDINANCENO.,  AN ORDINANCE AMENDING ARTICLE IV OF CHAPTER 74 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING PARAGRAPH (3) OF SUBSECTION (i) OF SECTION 74-245 IN ITS ENTIRETY AND ADDING A NEW PARAGRAPH (3) OF SUBSECTION (i) OF SECTION 74-245, ESTABLISHING REGULATIONS FOR FENCES, SIDE AND REAR YARD ADJACENT TOA A STREET; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF VIOLATION; AND PROVIDING FOR  SEVERABILITY.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section1. That Paragraph (3) of Subsection (i) of Section 74-245 be deleted in its entirety and a new Paragraph (3) of Subsection (i) of Section 74-245 be added to provide as  follows:  "Article IV.-DISTRICT REGULATIONS  ***  Sec. 4-245-Supplementary district regulations.  ***  (i) Fences and walls in required. yards. No fence or freestanding fence-type wall shall be permitted in any required yard except as specifically  authorized' below:  (3)Fences, side and rear yard adjacent to a street. Fences may be constructed within a required side or rear yard adjacent to a street if such fence does not exceed six- eight feet in height above the natural grade of the lot at the lot line adjacent to such fence, and the fence is either an 80 percent fence or a wooden fence with landscaping from a City approved landscaping plan and placed on the side of the fence adjacent to the    street. The property owner is responsible for maintaining the landscaping and removing/replacing the landscaping from the street and associated right-of-way if the City has to perform work in the right-of- way encumbered by such landscaping. Any fence constructed between the main building and an adjacent ".-w-.eA shall have the finished exterior side facing the adjacent street, and shall have no posts or rails visible from such adjacent street, irrespective of the distance from the fence and the adjacent lot line or street."  Section 12. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each  day of violation shall constitute a separate offense.  Section3 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional. by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional, and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional,  whether there be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent of such conflict, hereby repealed.  PASSED, APPROVED, AND ADOPTED on first and final reading this th day of  2020.  Mark Kobelan Mayor    ATTEST:  Karen Farris City Secretary    MEMORANDUM  CITY OF PINEY POINTI VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: August 24, 2020  SUBJECT: Mayor's Report Agenda Item: 9    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator Pl  MEETING DATE: August 24, 2020  SUBJECT: City Administrator's Report  Agenda Item: 10  July 2020 Financials AV Equipment Discussion  Pet Waste Station on Piney Point between Memorial and Taylorcrest    8-17-2020 08:56 AM 10 -GENERAL FUND AÇCT NO# ACCOUNT NAME ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF; JULY 31ST, 2020 BEGINNING BALANCE  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  2,697,527.43 ( 708,157.43) ( 420,002.74) 2,277,524.69  1,797,554.53 0.00 1,005/648.00 3,725,625.39 0.00 21,374.37 0.00 162,995.18 3,205,830.36 26,827.96 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,646,196.58  29,905.77 ( 1,612,800.70) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  184,753.83 0.00 0.00 0.00 1,005,648.00 0.00 0.00 0.00 21,374.37 0.00 0.00 0.00 162,995.18 0.00 3,205,830.36 0.00 26,827.96 0.00 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  9,493.97 1,138,495.62 4,864,121.01  668,757.69) ( 894,307.82) 11,751,888.76  LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit 10-2405 P&Z Deposit  412,242.41 ( 502,964.59) ( 358,994.25)  53,248.16 0.00 0.00 0,00 0.00 28.50) 0.00 0.36 0.00 10,841.31 3,748.62 270.00) 7,273.05 0.00 0.00 328.27 0.00 0.00 0.00 155,485.00 0.00  0.00 0.00 0.00 3,847.90) ( 0.00 28.50) 0.00 0.36 0.00 0.00 ( 14,710.73) 3,441.81 270.00) 4,386.05 0.00 162,995.18 0.00 315.34 0.00 0.00 0.00 155,485.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24.00 0.00 0.00 0.00 0.00 0.41 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 ( 0.00 0.00 0.00 10,841.31 306.81 0.00 ( 2,887.00 0.00 0.00 12.93 0.00 0.00 0.00 0.00 0.00  248.20) ( 3,276.12) ( 7,124.02)  15.28 ( 1,305.34) ( 2,700.33) ( 2,685.05)  0.00 ( 1,736,104.87) ( 1,573,109.69)    8-17-2020 08:56 AM 10 -GENERAL FUND ACCT NO# ACCOUNT NAME 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cy Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES FUND EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: JULY 31ST, 2020 BEGINNING BALANÇE 14,499.15 0.00 0.00 0.00 22,500.00 0.00 5,598,421.05 0.00 0.00 6,370,155.23 726,631.20 5,549,410.15 0.00 6,276,041.35 0.00 0.00 0.00  PAGE: 2  M-T-D ACTIVITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Y-T-D CURRENT ACTIVITY BALANCE 0.00 14,499.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,500.00 0.00 0.00 0.00 5,598,421.05 0.00 0.00 0.00 0.00 0.00 726,631.20 0.00 5,549,410.15 0.00 0.00 0.00 6,276,041.35  519,204.45) 2,087,027.52) 4,283,127.71  TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  214,407.93 6,302,944.93 6,302,944.93 363,961.17 5,110,225.23 5,110,225.23 149,553.24) 1,192,719.70 1,192,719.70 668,757.69) ( 894,307.82) 11,751,888.76  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 12,646,196.58    8-17-2020 08:57 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY31ST, 2020 CURRENT BUDGET  PAGE: 1  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENÇIES & ALARMS FRANCHISE REVENUE & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,839,546.00 368,000.00 150,000.00 150,000.00 30,000.00 397,000.00 170,500.00  51,017.97 5,662,356.05 96.97 177,189.95 44,782.92 234,361.27 63.69 133,638.73 46,399.52 234,447.14 59.05 162,552.86  1,528.36 1,907.23 100.00 68,671.93  43,325.72 28.88 106,674.28 31,534.38 21.02 118,465.62 28,248.44 94.16 68,671.93 40.28 101,828.07  1,751.56  7,105,046.00 214,407.93 6,302,944.93 88.71 802,101.07  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 715.41  6,000.00 60.00 1,800.00 0.00 ( 1,800..00) 0.00 292,819.64 51.37 277,180.36 0.00 0.00 6,308.80 52.57  4,000.00 1,500.00 5,691.20  1,949,987.00 162,498.00 1,215,404.00 62.33 734,583.00  1,520/349.00 140,445.73 1,053,342.97 69.28 467,006.03 4,063,836.00 303,659.14 2,575,675.41 63.38 1,488,160.59  438,000.00 438,000.00 0.00 125,500.00 1,800.00 0.00 0.00 0.00 127,300.00 0.00 38,900.00 155,000.00 601,474.00 87,508.00 882,882.00  174.39 211,146.83 48.21 226,853.17 174.39 211,146.83 48.21 226,853.17  0.00 0.00 0.00 0.00 0.00 6,729.44 2,491.93 12,940.84 0.00  0.00 0.00 390.53 21.70 143.57 0.00 ( 0.00 0.00 3,172.92 0.00 ( 3,172.92) 6,745.42 0.00 ( 6,745.42) 13,566.87 34.88 92,914.32 59.94 12,130.40 13.86  0.00 4,801.36 1,409.47 143.57) 0.00 2,894.34 25,333.13 62,085.68 75,377.60  0.00 120,698.64 96.17  0.00 124,405.66 97.73  44,135.02 338,600.37 56.30 262,873.63 66,297.23 463,957.38 52.55 418,924.62    8-17-2020 08:57 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY_31ST, 2020 CURRENT BUDGET  PAGE: 2  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MONICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 ( 28,550.00 28,550.00 ( 15,304.58) 0.00 0.00 0.00 0.00 0.00 352,500.00 352,500.00 3,213,722.00 3,213,722.00 0.00  0.00 0.00 0.00 0.00 234.11) 15,070.47)  107.17 0.00 ( 759.81 0.00 ( 424.19 0.00 ( 0.00 0.00 5,896.40 0.00 ( 5,896.40) 8,027.31 28.12 15,214.88 53.29 0.00 0.00 9,269.61 0.00 ( 9,269.61) 528.79 0.00 ( 0.00 0.00 5,258.82 0.00 ( 5,258.82) 9,134.99 138,002.68 39.15 214,497.32 153,059.90 43.42 199,440.10 0.00 1,566,765.17 48.75 1,646,956.83 0.00 1,566,765.17 48.75 1,646,956.83  107.17) 759.81) 424.19) 0.00 20,522.69 13,335.12 0.00 528.79) 0.00  0.00 0.00 0.00 0.00 0.00 9,134.99  0.00  0.00 0.00  0.00 3,194,463.70)  REVENUES OVER/(UNDER) EXPENDITURES  2,001,744.00) 149,553.24) 1,192,719.70    8-12-2020 03:45 PM 0 -GENERAL FUND REVENUES 'AXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES 'ERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS :OURT 10-4300 Court Fines TOTAL COURT NVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME .GENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Reg1stration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS RANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE ONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY31ST, 2020 CURRENT BUDGET  PAGE: 3  58.338 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,639,546.00 200,000.00 5,839,546.00 3,500.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 368,000.00 150,000.00 150,000.00 150,000.00 150,000.00 0.00 0.00 30,000.00 0.00 30,000.00 75,000.00 272,000.00 15,000.00 35,000.00 0.00 397,000.00 34,000.00 136,000.00 0.00 0.00 0.00 500.00 0.00 0.00 0.00 170,500.00  29,874.86 5,509,782.61 97.70 129,763.39 21,143.11 152,573.44 76.29 51,017.97 5,662,356.05 96.97 177,189.95  47,426.56  0.00 0.00 600.00 3,500.00 500.00 1,528.36 1,528.36 1,907.23 1,907.23 0.00 0.00 100.00 0.00 100.00 0.00 0.00 1,001.82 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 0.00 0.00 0.00 68,671.93  4,000.00 114.29 ( 0.00 0.00 6,540.00 54.50 26,650.00 53.30 750.00 50.00  500,00) 1,000.00 5,460.00 23,350.00 750.00  40,182.92 196,421.27 65.47 103,578.73 44,782.92 234,361.27 63.69 133,638.73  43,325.72 28.88 106,674.28 43,325.72 28.88 106,674.28 31,534.38 21.02 118,465.62 31,534.38 21.02 118,465.62 398.44 0.00 ( 0.00 0.00 27,850.00 92.83 0.00 0.00 28,248.44 94.16 38,735.27 51.65 0.00 0.00 11,472.14 32.78 252.12 0.00 0.00 0.00 0.00 0.00 136,000.00 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 3,734.39 ( 68,171.93) 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 40.28 101,828.07  398.44) 0.00 2,150.00 0.00 1,751.56 36,264.73 88,012.39 15,000.00 23,527.86 252.12) 34,000.00 0.00 0.00 0.00 0.00 0.00 0.00  45,397.70 183,987.61 67.64  46,399.52 234,447.14 59.05 162,552.86    8-12-2020 03:45 PM 0 -GENERAL FUND EVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 4  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  'OTAL REVENUES  7,105,046.00 214,407.93 6,302,944.93 88.71 802,101.07    8-12-2020 03:45 PM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY31ST, 2020  PAGE: 5  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  EPARTMENTAL EXPENDITURES PUBLIC SERVICE :OMMUNITY 10-510-5001 Community Celebrations TOTAL COMMONITY 'OLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE IISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS ANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION IBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY TREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING 'IRE TOTAL FIRE TOTAL PUBLIC SERVICE ONTRACT SERVICES ONTRACT SERVICES 10-520-5102 ACCOunting/AuGAE 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 3,833.00 0.00 0.00 0.00 0.00 0.00 715.41 715.41 0.00  6,000.00 60.00 6,000.00 60.00 30,668.00 0.00 1,800.00 0.00 1,800.00 0.00 0.00 287,089.70 50.37 282,910.30 5,729.94 0.00 0.00 292,819.64 51.37 277,180.36  4,000.00 4,000.00 30,668.00) 1,800.00) 1,800.00) 5,729.94) 1,500.00 1,500.00 5,691.20 5,691.20  1,949,987.00 158,665.00 1,184,736.00 60.76 765,251.00 1,949,987.00 162,498.00 1,215,404.00 62.33 734,583.00  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 6,308.80 52.57 6,308.80 52.57  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  1,520,349.00 140,445.73 1,053,342.97 69.28 467,006.03 1,520,349.00 140,445.73 1,053,342.97 69.28 467,006.03 4,063,836.00 303,659.14 2,575,675.41 63.38 1,488,160.59  0.00  0.00 0.00  0.00  32,000.00 150,000.00 90,000.00 60,000.00 44,000.00 40,000.00 22,000.00 438,000.00  0.00 0.00 0.00 0.00 0.00 174.39 0.00  20,037.00 62.62 96,537.97 64.36 24,620.00 27.36 32,779..00 54.63 1,359.53 3.09 27,483.33 68.71 8,330.00 37.86  11,963.00 53,462.03 65,380.00 27,221.00 42,640.47 12,516.67 13,670.00  174.39 211,146.83 48.21 226,853.17    8-12-2020 03:45 PM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020  PAGE: 6  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET 438,000.00  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES B0ILDING :ONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES SUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES DMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE AGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  174.39 211,146.83 48.21 226,853.17  0.00 0.00 45,000.00 12,000.00 500.00 25,000.00 18,000.00 20,000.00 0.00 5,000.00 125,500.00 0.00 0.00 1,800.00 0.00 1,800.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 127,300.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 46,073.64 102.39 ( 1,073.64) 6,480.00 54.00 0.00 0.00 24,000.00 96.00 6,165.00 34.25 14,265.00 71.33 19,800.00 0.00 ( 19,800.00) 3,915.00 78.30 0.00 120,698.64 96.17 0.00 0.00 0.00 0.00 390.53 21.70 0.00 0.00 390.53 21.70 0.00 0.00 0.00 0.00 143.57 0.00 ( 0.00 0.00 0.00 0.00 143.57 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,172.92 0.00 ( 3,172.92) 3,172.92 0.00  0.00 0.00 5,520.00 500.00 1,000.00 11,835.00 5,735.00 1,085.00 4,801.36 0.00 0.00 1,409.47 0.00 1,409.47 0.00 0.00 143.57) 0.00 0.00 143.57) 0.00 0.00 0.00 0.00 3,172.92) 2,894.34  0.00 124,405.66 97.73    8-12-2020 03:45 PM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY_31ST, 2020 CURRENT BUDGET  PAGE: 7  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES ENERAL GOVERNMENT ONTRACT SERVICES 10-540-5108 Intormation Technology TOTAL CONTRAÇT SERVICES DMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE AGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  0.00 0.00 0.00 13,000.00 1,900.00 4,000.00 5,000.00 3,000.00 0.00 2,000.00 10,000.00 38,900.00 2,000.00 5,000.00 125,000.00 10,000.00 13,000.00 0.00 0.00 155,000.00 515,000.00 0.00 5,000.00 3,000.00 30,000.00 45,000.00 1,474.00 2,000.00 0.00 601,474.00 83,508.00 2,000.00 0.00 2,000.00 0.00 87,508.00 882,882.00  6,729.44 6,729.44 0.00 0.00 288.02 1,030.00 0.00 0.00 43.29 0.00 1,130.62 2,491.93 0.00 591.03 10,823.55 39.59 1,486.67 0.00 0.00 12,940.84  6,745.42 0.00 6,745.42 0.00 0.00 0.00 4,250.00 32.69 1,569.03 82.58 2,055.00 51.38 0.00 0.00 0.00 0.00 1,536.27 0.00 ( 1,536.27) 0.00 0.00 4,156.57 41.57 13,566.87 34.88 572.64 28.63 4,695.26 93.91 74,544.36 59.64 2,636.08 26.36 9,461.54 72.78 400.00 0.00 ( 604.44 0.00 92,914.32 59.94  6,745.42) 6,745.42) 0.00 8,750.00 330.97 1,945.00 5,000.00 3,000.00 2,000.00 5,843.43 25,333.13 1,427.36 304.74 50,455.64 7,363.92 3,538.46 400.00) 604.44) 62,085.68  40,427.30 281,794.92 54.72 233,205.08  0.00 0.00 0.00 0.00 3,509.69 198.03 0.00 0.00 44,135.02 0.00 0.00 0.00 0.00 ( 0.00 0.00  6,491.02 0.00 ( 6,491.02) 6,607.44 132.15 ( 1,607.44) 0.00 0.00 15,935.63 53.12 26,175.62 58.17 1,595.74 108.26 ( 0.00 0.00 0.00 0.00 338,600.37 56.30 262,873.63 12,696.40 15.20 0.00 0.00 0.00 0.00 566.00) 28.30- 0.00 0.00 12,130.40 13.86  3,000.00 14,064.37 18,824.38 121.74) 2,000.00 0.00 70,811.60 2,000.00 0.00 2,566.00 0.00 75,377.60  66,297.23 463,957.38 52.55 418,924..62    8-12-2020 03:45 PM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 8  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  EPARTMENTAL EXPENDITURES I0NICIPAL COURT :ONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES DMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE IFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE 'AGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE OURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Coptaltoi/mr 10-550-5407 SETCIC 10-550-5408 wpplies/Miscellaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas 10-550-5412 10-550-5413 Building Security Fund 10-550-5414 Truancy Prevention 10-550-5415 Local Municipal Tech Fund 10-550-5416 Local Municipal Jury Fund 10-550-5417 Time Payment Reimbursement Fee TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00 22,000.00 0.00 0.00 ( 15,596.98) 200.00 750.00 0.00 600.00 0.00 0.00 ( 0.00 ( 0.00 ( 0.00 ( 0.00 28,550.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 234.11) 234.11) 0.00 568.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14.64)( 14.94)( 11.95) 0.30) 0.00 15,070.47)  107.17 0.00 107.17 0.00 75.00 0.00 ( 684.81 0.00 ( 0.00 0.00 759.81 0.00 0.00 0.00 0.00 0.00 369.19 0.00 ( 0.00 0.00 55.00 0.00 424.19 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,896.40 0.00 5,896.40 0.00 0.00 0.00 2,886.80 57.74 6,525.00 29.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 132.00 22.00 0.00 0.00 530.77) 0.00 541.61) 0.00 433.28) 0.00 10.83) 0.00 0.00 0.00 8,027.31 28.12 15,214.88 53.29  107.17) 107.17) 75.00) 684.81) 0.00 759.81) 0.00 0.00 369.19) 0.00 55.00) 424.19) 0.00 0.00 0.00 0.00 5,896.40) 5,896.40) 0.00 2,113.20 15,475.00 0.00 0.00 200.00 750.00 0.00 468.00 0.00 530.77 541.61 433.28 10.83 0.00 20,522.69 13,335.12  28,550.00 ( 15,304.58)    8-12-2020 03:45 PM .0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:JULY31ST, 2020 CURRENT BUDGET  PAGE: 9  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  EPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE ONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE IAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE UBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Lanascaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40,000.00 2,000.00 15,000.00 2,000.00 80,000.00 50,000.00 1,000.00 12,500.00 75,000.00 75,000.00 0.00 352,500.00 352,500.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,525.62 36.37 7,573.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 9,269.61 0.00 ( 9,269.61) 0.00 0.00 9,269.61 0.00 28.79 0.00 ( 0.00 0.00 500.00 0.00 528.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,258.82 0.00 5,258.82 0.00 2,500.00 6.25 1,656.25 82.81 10,195.50 67.97 344.06 17.20 45,438.00 56.80 9,129.78 18.26 632.09 63.21 5,890.00 47.12 0.00 0.00 62,217.00 82.96 0.00 0.00  0.00 0.00 0.00 9,269.61) 28.79) 0.00 500.00) 528.79) 0.00 0.00 0.00 0.00 5,258.82) 5,258.82) 37,500.00 343.75 4,804.50 1,655.94 34,562.00 40,870.22 367.91 6,610.00 75,000.00 12,783.00 0.00  9,134.99 138,002.68 39.15 214,497.32 9,134.99 153,059.90 43.42 199,440.10    8-12-2020 03:45 PM 0 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JULY31ST, 2020  PAGE: 10  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES SOF CAPITAL OUTLAYS THER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5701 2019 Maintenance Projects 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project 10-570-5806 Drainage and Sidewalks 10-570-5808 Wilding Lane TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS OTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 801,749.00 0.00 0.00 0.00 330,000.00 0.00 0.00 876,650.00 0.00 1,205,323.00 3,213,722.00 3,213,722.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 80.00 0.00 ( 72,460.16 0.00 ( 72,460.16) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 359,076.12 108.81 ( 29,076.12) 0.00 0.00 0.00 0.00 0.00 0.00 876,650.00 0.00 328,978.95 0.00 ( 328,978.95) 57,991.00 4.81 1,147,332.00 0.00 1,566,765.17 48.75 1/646,956.83 0.00 1,566,765.17 48.75 1,646,956.83  0.00 80.00) 0.00 0.00 0.00 0.00 0.00 53,570.06 0.00 0.00 0.00 0.00 0.00  0.00 748,178.94 93.32  9,106,790.00 363,961.17 5,110,225.23 56.11 3,996,564.77  EVENUES OVER/(UNDER) EXPENDITURES  2,001,744.00)0 149,553.24) 1,192,719.70  : 3,194,463.70)    8-12-2020 03:42 PM 20-DEBT SERVICE ACCT NO# ACCOUNT NAME ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: JULY_31ST, 2020 BEGINNING BALANCE  PAGE:  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  447,971.67) ( 80,650.00) ( 1,136,567.86) ( 1,584,539.53)  0.00 267,769.99 862,809.10 122,500.81 35,505.82 856,604.64 0.00 0.00 1,697,218.69  0.00 0.00 2,270.49 ( 745,834.09) 759.36 1,849,733.38 1,972,234.19 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 267,769.99 116,975.01 35,505.82 856,604.64 0.00 0.00  77,620.15) ( 32,668.57) 1,664,550.12  DIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deterred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES FUND EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  1,500.00 ( 80,650.00) ( 1,420,975.00) ( 1,419,475.00)  0.00 35,505.82 0.00 0.00 1,487,128.77 1,524,134.59 173,084.10 173,084.10 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 80,650.00) 1,420,975.00) 0.00 0.00 0.00  0.00 0.00 0.00 35,505.82 0.00 0.00 0.00 0.00 0.00 1,487,128.77 103,159.59 173,084.10 173,084.10 80,650.00  0.00 0.00 80,650.00  3,029.85 1,468,956.43 1,468,956.43 3,029.85 1,388,306.43 1,388,306.43  INCREASE/DECREASE) IN FUND BAL.  TOTAL LIABILITIES, EQUITY & FUND BAL. 1,697,218.69 ( 77,620.15) ( 32,668.57) 1,664,550.12    8-12-2020 03:45 PM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 1  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE $OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INCOME OTAL REVENUES XPENDITURE SUMMARY NON-DEPARIVENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL 'OTAL EXPENDITURES  1,501,625.00 10,000.00 1,511,625.00  2,249.25 1,459,442.88 97.19 3,029.85 1,468,956.43 97.18  42,182.12 486.45 42,668.57  780.60  9,513.55 95.14  2,250.00 1,499,375.00 0.00 1,501,625.00 0.00 10,000.00  0.00 0.00 0.00 0.00 0.00  750.00 33.33 79,900.00 5.33 1,419,475.00 0.00 0.00 80,650.00 5.37 1,420,975.00 0.00 0.00  1,500.00 0.00 0.00 1,378,306.43)  EVENUES OVER/ (UNDER) EXPENDITURES  3,029.85 1,388,306.43    8-12-2020 03:45 PM 20_-DEBT SERVICE REVENUES FAXES 20-4101 Property Tax Revenue TOTAL TAXES NVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME tOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:JULY315T, 2020 CURRENT BUDGET  PAGE: 2  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,501,625.00 1,501,625.00 10,000.00 0.00 10,000.00 1,511,625.00  2,249.25 1,459,442.88 97.19 2,249.25 1,459,442.88 97.19  42,182.12 42,182.12 486.45 0.00 486.45 42,668.57  780.60 0.00 780.60  9,513.55 95.14 0.00 0.00 9,513.55 95.14  3,029.85 1,468,956.43 97.18    8-12-2020 03:45 PM 20_-DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 3  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE )THER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 179,375.00 1,320,000.00 0.00 1,499,375.00 0.00 0.00 1,501,625.00 1,501,625.00 10,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  750.00 33.33 750.00 33.33 79,900.00 44.54 0.00 0.00 1,320,000.00 0.00 0.00 79,900.00 5.33 1,419,475.00 0.00 0.00 0.00 0.00  1,500.00 1,500.00 99,475.00 0.00 0.00 0.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES 'RANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL 'OTAL EXPENDITURES  80,650.00 5.37 1,420,975.00 80,650.00 5.37 1,420,975.00  EVENUES OVER/ (UNDER) EXPENDITURES  3,029.85 1,388,306.43  1,378,306.43)    8-12-2020 03:42 PM 30 -SPECIAL REVENUE FUND AÇCT NO# ACCOUNT NAME ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: JULY 31ST, 2020 BEGINNING BALANCE 64,179.36 0.02 0.36 0.05 24,145.08 0.00 0.00 88,324.87  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE 64,244.55 0.02 0.36 0.05 26,144.09 0.00 0.00 90,389.07  60.15 0.00 0.00 0.00 343.47 0.00 0.00 403.62 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 403.62 0.00 403.62 403.62  65.19 0.00 0.00 0.00 1,999.01 0.00 0.00 2,064.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,703.87 1,639.67 2,064.20 2,064.20  LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES FUND EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-MC Technology TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 0.00 0.00 0.00 17,709.38 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 88,324.87 0.00 0.00 0.00 88,324.87  0.00 0.00 0.00 0.00 17,709.38 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 88,324.87 3,703.87 1,639.67 2,064.20 90,389.07  ICEASE/DECHEASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL.    8-12-2020 03:45 PM 30 -SPECIAL REVENUE FUND PINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 1  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU OTAL REVENUES XPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION 'OTAL EXPENDITURES  0.00 0.00 0.00 0.00  403.51 0.11 0.00 403.62  3,700.73 0.00 ( 3,700.73) 3.14 0.00 ( 0.00 0.00 3,703.87 0.00 ( 3,703.87)  3.14) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 403.62  0.00 0.00 0.00 0.00  0.00 0.00  1,639.67 0.00 ( 1,639.67) 1,639.67 0.00 ( 1,639.67) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,064.20  0.00 0.00 0.00 0.00 0.00 2,064.20)  EVENUES OVER/ (UNDER) EXPENDITURES    8-12-2020 03:45 PM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 2  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE $OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT NVESTMENT INCOME 30-4405 MC Security-interest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest. TOTAL INVESTMENT INCOME ONATIONS & INLIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU OTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  25.78 34.37 343.36 403.51 0.00 0.00 0.11 0.00 0.11 0.00 0.00 0.00 403.62  709.22 0.00 ( 945.64 0.00 ( 2,045.87 0.00 3,700.73 0.00 0.00 0.00 0.00 0.00 3.14 0.00 ( 0.00 0.00 3.14 0.00 0.00 0.00 0.00 0.00 0.00 0.00  709.22) 945.64) 2,045.87) 3,700.73) 0.00 0.00 3.14) 0.00 3.14) 0.00 0.00 0.00  3,703.87 0.00 ( 3,703.87)    8-12-2020 03:45 PM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY 31ST, 2020 CURRENT BUDGET  PAGE: 3  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL 2VALIFIED EXPENSES COURT  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE THER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES 'RANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION 'OTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 329.70 0.00 ( 1,309.97 0.00 ( 1,309.97) 0.00 0.00 1,639.67 0.00  0.00 329.70) 0.00 1,639.67)  1,639.67 0.00 ( 1,639.67)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 403.62  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,639.67 0.00 ( 1,639.67)  EVENUES OVER/(UNDER) EXPENDITURES  2,064.20  2,064.20)    8-12-2020 03:42 PM 40 -CAPITAL PROJECTS FUND ACCT NO# ACCOUNT NAME ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: JULY 31ST, 2020 BEGINNING BALANCE 323,417.46 0.00 0.00 0.00 0.00 0.00 0.00  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE 37,057.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 37,057.47  6,467.01 ( 286,359.99) 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  7,573.74 ( 7,621.19) ( 7,573.74)  330,991.20 ( 1,154.18) ( 293,933.73)  DIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES FUND EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 ( 1,156.25) 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 293,983.25 293,933.73)  0.00 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 49.52 293,983.25 293,933.73) 37,057.47  0.00 0.00 0.00 0.00 1,156.25) 0.00 0.00 2.07 0.00 2.07  INCREASE/DECREASE) IN FUND BAL.  TOTAL LIABILITIES, EQUITY & FUND BAL. 330,991.20 ( 1,154.18) ( 293,933.73)    8-12-2020 03:45 PM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) ASOF: JULY_31ST, 2020 CURRENT BUDGET  PAGE: 1  58.338 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INÇOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL FOTAL EXPENDITURES  0.00 0.00 0.00  2.07 0.00 2.07  49.52 0.00 ( 0.00 0.00 49.52 0.00 (  49.52) 0.00 49.52)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 293,933.73  0.00 293,983.25 0.00 ( 293,983.25) 0.00 293,983.25 0.00 293,983.25)  REVENUES OVER/ (UNDER) EXPENDITURES  2.07 293,933.73)    8-12-2020 03:45 PM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:JULY31ST, 2020 CURRENT BUDGET  PAGE: 2  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU COTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  2.07 2.07 0.00 0.00 0.00 0.00 0.00 2.07  49.52 0.00 49.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 0.00 (  49.52) 49.52) 0.00 0.00 0.00 0.00 0.00 49.52)    8-12-2020 03:45 PM 40- -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE DTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage mprovement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES 'RANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL OTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JULY_31ST, 2020 CURRENT BUDGET  PAGE: 3  58.33% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,011.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,011.25) 0.00 0.00 0.00  0.00 288,972.00 0.00 ( 288,972.00) 0.00 293,983.25 0.00 293,983.25)  0.00 293,983.25 0.00 ( 293,983.25) 0.00 293,983.25 0.00 ( 293,983.25)  EVENUES OVER/ (UNDER) EXPENDITURES  2.07 ( 293,933.73)  293,933.73    8-12-2020 03:42 PM 99 -POOLED CASH FUND ACCT NO# ACCOUNT NAME ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: JULY 31ST, 2020 BEGINNING BALANCE  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  2,707,560.51 ( 850,952.20) ( 1,225,023.61) 1,482,536.90  0.00 0.00 0.00 0.00 0.00 1,833,217.41  0.00 0.00 0.00 0.00 0.00 584,770.84) 1,779,969.25)  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 53,248.16  4,540,777.92 1,435,723.04) ( 3,004,992.86) 1,535,785.06  LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES FUND EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES INCREASE/IDECREASE) IN FUND BAL. (WILL CLOSE TO FUND BAL.)  1,834,953.41 2,705,824.51  584,770.84) ( 2,093,455.53) ( 258,502.12)  850,952.20)  911,537.33) 1,794,287.18  4,540,777.92 1,435,723.04) 3,004,992.86) 1,535,785.06  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  TOTAL LIABILITIES, EQUITY & FUND BAL. 4,540,777.92 ( 1,435,723.04) ( 3,004,992.86) 1,535,785.06    City of Piney Point' Village Monthly Tax Office Report July31, 2020  Prepared by: Tiffany D. Morawiec, Tax Assessor/Collector A. Current Taxable Value $ 2,777,607,262  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2019 Tax Year  Delinquent 2018 & Prior Tax Years $ 198,501.01 (3,831.57) 194,669.44 (4,939.42) $ 199,608.86  Total 6,763,264.55 198,501.01 317,587.78 7,279,353.34 6,994,475.36 $ 284,877.98  Original Levy 0.25514 $ 6,763,264.55  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $  321,419.35 7,084,683.90 6,999,414.78 85,269.12  . COLLECTION RECAP:  Current 2019 Tax Year $ 63,130.73 3,759.20 4,400.82 71,290.75 Current 2019 Tax Year 6,999,414.78 33,342.10 4,400.82 694.12 $ 7,037,851.82 99.34%  Delinquent 2018 & Prior Tax Years $ (141.98)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 62,988.75 3,759.20 4,400.82 71,148.77  (141.98) Delinquent 2018 & Prior Tax Years $ (4,939.51) (194.85) (422.70) (5,557.06)  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 6,994,475.27 33,147.25 3,978.12 694.12 $ 7,032,294.76 99.26%  $    MONTHLY TAX OFFICE REPORT Tax A/R Summary by Year July 31, 2020 ADJUSTMENTS  BEGINNING BALANCE ASOF 12/31/2019 $  RECEIVABLE BALANCE AS OF 07/31/2020  YEAR 2018 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 00 1999  COLLECTIONS $  33,957.93 19,505.52 17,325.16 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,143.30 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 40.08 198,501.01  (3,601.16) (688.48) 499.53  (4,719.99) $ (219.43)  35,076.76 19,036.47 17,824.69 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,141.92 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 199,608.86  (1.38)  (40.08) (3,831.57)  (4,939.42)    Karen Farris From: Sent: To: Cc: Subject: Attachments: Good afternoon,  Morawiec, Tiffany Iifany.Morawecespringbranchisdcom>  Sunday, August 16, 20204:39PM Karen Farris; Roger Nelson Mark Kobelan markeppvcounclorg, Piney Point Monthly Report for. July 2020 Piney Point 0120.xlsx  My apologies on the delay of this! Next month you will have this monthly report much sooner.  Thank you, Tiffany  Tiffany D. Morawiec I Tax Assessor/Collector Financial Services I7 Tax Office 8880 Westview Rd., Houston, TX77055 713-251-7968 wwsprngbranchsd.om  Please take a moment to click on the smile below and let me know how satisfied you are with my service today.  share a smile CUSTOMER SERVICESURVEY  NOTICE OF CONFIDENTIALITY: This electronic communication may contain confidential information intended solely for school business by the individual to whom it is addressed. Any disclosure (verbal ori in print), copying, distributing, or use of this information by an unauthorized person is prohibited, and may violate Spring Branch ISD Board Policy FL (Legal), the Family Education Rights and Privacy Act (FERPA). Should you receive this electronic communication in error, please notify the sender  immediately. Thereafter, please delete the message.  This email has been scanned for spam and viruses by Proofpoint Essentials. Click! here to report this email as spam.    Council Agenda Item Cover Memo  8/24/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on authorization of Engineering Bid Phase Services for the  Wilding Lane Drainage and Paving Improvements project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Wilding Lane Drainage and Paving Improvements Project to provide final design phase, traffic control, and SWPPP. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide bid phase services associated with the advertisement, bidding, bid evaluation and letter of recommendation tasks for the project. The proposal is attached for reference -J for clarification, this is the same proposal (scope andj fees) presented and approved by Council, HDR  iso only seeking approval ofthe bid phase services.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    5R  April 17,2019  Mayor and City Council Members City ofl Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Wilding Lanel Drainage and Paving Improvements Project  City ofPiney Point Village  HDR Engineering, Inc. (HDR)isp pleased to submit this proposal fort the design, bid phase, construction management, and full-time construction phase services for the above referenced project. General overview, project understanding, scope ofservices, and a fee  schedule are included herein. GENERALOVERVIEW  This proposal provides a description ofthe engineering services required for the drainage and paving improvements for Wilding Lane in the City of Piney Point Village. The improvements generally consist ofthe installation ofa storm sewer system to replace the existing road side ditch and driveway culvert system and replacement of the asphalt  pavement. The following is our understanding ofthe project:  PROJECTUNDERSTANDING:  The existing drainage system on Wilding Lane consists of open ditches with driveway culverts on both sides ofther road. The existing driveway culverts are not set at elevations to provide for adequate slope on the ditch line and are not sized to adequately convey runoff produced from a City of Houston 2-year rain event. It has been reported that significant ponding and sheet flow occurs acrossp propcrtics on Wildingl Lane during! heavy During the construction of the Hedwig Roadway Improvement Project, a 54-inch pipe was stubbed out into Wilding Lane to provide a storm sewer outfal! future drainage improvements on Wilding Lane The proposed drainage improvements consist of the installation ofas storm sewer trunk main below the south side of Wilding Lane from the Hedwig Roads system stub outt to the west end ofWilding Lane. Thet trunk main will range in size from 54-inch to 36-inch with 24-inch storm sewer and inlets serving as the collection system conveying runoff produced along the right-of-way into the trunk main. The project will also include thc full depth replacement of the asphalt pavement which  rain events due toi insufficient drainage.  will be removed for installation oft the storm sewer system. 4828 Loop Central Drive, Suite 800, Houston,1 TX 77081-2220 T(713)622-9284 F713.822. 9285 Texas RegisteredE Engineering! FimmF-754  hdrinc. com    The Cityobtained: surveyofWilding! Lanei in2 2018toi ldentifyinsuficiemcies in thes street's drainage system in anticipation ofa future drainage improvements project. This survey The engineer's opinion of probable construction costs for the above described project is  data will be utilized for this project.  $I,141,135.00. SCOPE OF SERVICES services.  The following Scope of Services is outlined for the design, bid, and construction phase  L.DESIGNI PHASE SERVICES  A. Basic Preliminary Engineering Services  Hold a' "kick-off" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical, Perform site visit to verify survey and identify any other information that Coordinate with the geotechnical engineer for a geotechnical investigation Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Prepare drainage area maps based on previously identified drainage areas for  project. GIS data, etc.)  telephone, pipelines, etc.)along the project alignment. would impact design and construction.  and report.  and construction costs. Wilding Lane.  Prepare hydraulic calculations for the plan set. and pavement improvements.  Prepare 30% plan drawings (plan view only) for the proposed storm sewer    Prepare the engineer's opinion of probable construction costs based on the Coordinate with the Memorial Villages Water Authority on proposed improvements in the project area and identify possible conflicts with the Prepare a Preliminary Engineering Report documenting the project considerations: setting forthi thel ngncerarcommemaitions on toi include the  30% design plans.  proposed improvements. following items:  Hydraulic calculations and proposed pipe sizes Typical roadway cross-sections Schematic layout oft the storm sewer system and inlet locations Geotechnical investigation findings and recommendations Preliminary tree findings report  Conduct a meeting with the City to discuss the contents of the preliminary  engineering report and review comments by the City.  B. Basic Final Design Services  Perform design phase services based on recommendations from the 30% Prepare plan cover sheet, general notes, survey control, project layout, 90%  design plans and approved by Council. plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Develop typical cross-sections, street grade lines, and street elevations. Coordinate with the Memorial Villages Water Authority (M.V.W.A.) during the design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Submit 90% plans to private utility companies for review and incorporate utility company markups int the final bid documents. Assist the City in obtaining and/or securing approvals required public and private utilities affected byt this project. This assistance will involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearances at special meetings, coordination of utility/pipeline    excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the Prepare an engineer's opinion of probable construction costs to reflect the Provides as set of90% plans and specifications tot the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  responsibility oft the City of Pineyl Point Village.  90% design. comment.  comments from the 90%review for bidding. Provideas seto ofContract Documents to the City.  A presentation of the design plans or public meeting with residents is not included in in the basic final design services and is considered a special serviçe. Ifthe City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City  C. Special Services  1. Geotechnical Services  Utilize a subconsultant geotechnical firm to perform the geotechnical Conduct four (4) soil borings, each to a depth of 15-feet to evaluate the subsurface conditions and provide a geotechnical investigation of the Provide an engineering report describing soil stratigraphy, groundwater conditions, storm sewer bedding and backfill, trench safety, subgrade treatment and asphalt pavement design requirements.  investigation and provide recommendations  projectarea.  2. Urban Forestry Services  HDR will obtain services from an urban forester to evaluate tree protection measures needed during the preliminary engineering, final design and  construction phase.    3. Traffic Controll Plan  Prepare traffic control plans and construction sequencing plan for the  project area.  Storm Water Pollution Protection) Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  State mandated MS4 permitting. 5. Preliminary Engineering) Report] Presentation  Preparation ofa PowerPoint presentation of the preliminary engineering report findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at town hall meetings or individual meetings with residents will be performed under the existing on-going  contract with the City. 6. Reimbursable Expenses  Ab budgetary amount will be allocated for typical reimbursable expenses sucha as reproduction, courier services, mileage, etc. The cost forp plans and specifications for review sets and construction documents to be provided to the City and other review agencies will be included in this task at cost Plus 10%. Mileage will be charged at prevailing IRS rates.  IL. BIDI PHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  the Final Design Phase documents.  Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assisti in developing the HDR will post project plans and specifications on Civcast to generate interest for thej project during the bidding process, provide information to and answer questions from potential bidders concerning the Project's  wording of the advertisement.    construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications ofthe apparent low bidders. -aNe the Cityast tot thes acceptability  will absorb costs associated to posting on Civcast.  summary.  ofthe apparent low bidder.  III. CONSTRUCTION PHASE SERVICES A. Basic Services - Construction Management  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality ofe executed work and to determine in general ifsuch work isp proceedingi in accordance with the contract documents. Full time site representation (construction observation) is noti included as part oft the Basic Services for Construction Management. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequençes or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater degree ofconfidence fort the City that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure of Contractor(s) to perform the work ins accordance with the Contract Documents. During site visits HDR shall keept the Cityinformed ofthe progress ofthe work, shall endeavor to guard the City against defects  specifications. conditions.  and make payment recommendations to the City.  Phase Special Services.    and deficiencies in such work and may disapprove or reject work failing Conductaf final review ofthe ostmimamwmaasw for Final Engineer shall provide the City one electronic copy of record plans based on the drawings provided to the Engineer by the Contractor(s). Ap public meeting with residents is not included in this scope ofs services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City. HDR anticipates that construction will take approximately nine (9) months toc complete and has therefore based the lump sum fee on a level ofe effort  to conform to the Contract Documents. Payment on the Project.  toc complete the above tasks for this duration.  B. Special Servies-Comstruction Observation Phase Services and MaterialTesting  MaterialTesting  Construction materials testingi isi includedi in this proposal as al budgetary item only. Itis anticipated that Geotest Engineering, Inc. will be utilized asasubcontractor to HDR to perform the testing services.  2. FullTime Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in the interpretation of plans and specifications. The estimated construction duration for the project will be nine (9) months. The on-site representative will be on site Provide support to the on-site representative through supervisory and Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's questions, resident'sconcerns: and conflict Int the event of rain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement  an average of 401 hours a week for the project.  administrative serviçes.  issues.    weather has occurred and the associated impact on the Contractor and  construction.  Theo on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on-site representative will review the Contractor'squantity: measurements priorto HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the The on-site representative will coordinate with the Citya and the Contractor for construction scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work. The on-site representative willl be providedi in an effort to aidi int the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work ofthe contractor(s); but the furnishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequences or procedures or safety precautions or programs, or for Contractor(s): failure to perform their work ins accordance  payment request. testing laboratory.  reviews.  preparation of record drawings.  with the Contract Documents.  ADDITIONAL SERVICES  "Additional Services" shall only be performed when directed by the Cityt tol HDR. These serviçes are not considered normal or customary engineering services.    Services resulting from significant changes in the Project or its design, including but not limited to, changes in size, complexity, the City's schedule, or character of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for altemate bids outside oft the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceeding involving the Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work ofContractor(s), (3) prolongation ofthe construction contract time, (4)acceleration ofthe progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure ofti time on such services. As previously noted, any such extended or additional serviçes shall only be performed when directed by the City tol HDR.  causes beyond HDR's control.  the City or documents for out ofs sequence work.  Project.  normal working hours and (5) default ofContractor.  FEE SCHEDULE  HDR will submit monthly invoices with status reports for alle engineering work completed toi invoice date. Please be aware that these fees are based on performing alli improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering serviçes on a smaller project. The invoices will be based on the following  schedule:  Wilding Lane Drainage and Paving Improvements Project  Total Fees  Preliminary Engineering Phase (30% Design and Report) (Lump Sum) $ - 38,450.00 Already Approved  Geotechnical Services (Cost + 10%) Urban Forestry Services (Cost + 10%)  8,530.00 Already Approved 8,220.00 Already Approved    Preliminary Engineering Report Presentation (Lump Sum)  5,450.00 Already Approved 5 53,050.00 Already Approved 3,250.00 Already Approved 2,600.00 Already Approved 5,900.00's SEEKING APPROVAL  Final Design Phase (Lump Sum) Traffic Contro! (Lump Sum) Bid Phase (Lump Sum)  Storm Water Pollution Protection Plan (Lump Sum)  Construction Management (Lump Sum) Full Time Site Observation (Not tol Exceed) *Construction Material Testing (Not to Exceed)  $38,400.00 $203,500.00 $27.000.00  -Time & Materials -Time & Materials  *Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRS Rate) $ 5,000.00  Wilding Lane Drainage and Paving Improvements Project  $399,350.00  *At this time the magnitude of these tasks are not known. Therefore budgetary amounts are provided. These figures may increase or decrease depending upon actual work required. Ifan increase becomes necessary it can bes accomplished by utilizing available funds from other lines items that! have under run or  by contract amendment.  The total engineer option oftotal project cost is as follows:  Construction Engineering Subconsultants Observation Fees Total Project Cost  $1,141,135.00 1 152,100.00 S 43,750.00 $_203.500.00 $1,540,485.00  Public meetings addressing thel Final Engineering orConstruction; phases and results other than at regular council meetings to Council is noti includedi in this scope. Int the event the City should desire a public meeting, (such as a' Town Hall type meeting) HDR'sservices associated with such a meeting or meetings will be charge under the current on-going  contract.    SCHEDULE  Itis estimated that the schedule to accomplish the Preliminary Engineering Phase is four (4) months from the date of authorization to proceed, Final Design Phase is four (4) months, the bid phase will be one (I) month, execution of the contract document will be one (I) month, and construction will take approximately nine (9) months.  INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described in the Scope of Services will be invoiced ont the basis of direct labor costs times ai factor of3.18 for office personnel and for field personnel and direct cost plus 10%. No additional services will be performed ori invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City of Piney Point Village. continuing our work with the City ofPiney Point Village.  Sincerely  HDRI ENGINEERINO,INC. blut David' Weston  Acceptance: City of Pineyl Point Village, Texas  By:.  Vice President/Department Manager Date:  -  D5lorl2ai9    Council Agenda Item Cover Memo  8/24/2020 Date of Meeting  To: Agenda Item: and Summerhill.  Mayor and City Council  Discuss and take possible action on quotes to regrade ditches on Lacewood,lameston, SUMMARY/BACKGROUND (WHY): The City has previously discussed the drainage issues on Lacewood, Jamestown, and Summerhill. The City requested that HDR obtain quotes for ditch regrading and culvert cleaning along Jamestown Road from 11311 to 11301, a drainage easement at 11510 Summerhill Lane, and at 16 and 8 Lacewood Lane. The quotes include the regrading of existing ditches, hydromulching the ditch regrading areas and culvert cleaning (items vary per  street). Quotes will be distributed at the meeting. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCYI REQUEST: YES NO2 X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Council Agenda Item Cover Memo  8/24/2020 Date ofMeeting  To: Agenda Item: iImprovements Project.  Mayor and City Council  Discuss and take possible action on a request to publicly advertise and bid the 2020 Paving  SUMMARY/BACKGROUND (WHY): HDR has completed the design of the 2020 Paving Improvements Project and is requesting permission to publicly advertise and bid the Contract Documents (plans and specifications). Once bid, HDR will evaluate the bids, research references obtained from the low bidder, and present a recommendation to Council based on the  bids received.  STAFF RECOMMENDATION:  ESTIMATED COST: N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    2020 Paving Improvements Project City of Piney Point Village HDRJ Job! No. 20-004  OPINION OF PROBABLE CONSTRUCTION COSTS  Item PAVING ITEMS 4" Milling ofe exisitng asphalt pavement, including hauling andp proper disposal, complete inj place, the sum 1 of: 4" Type DH HMAC overlay placedi in: 2" lifts, complete in 2 place, thes sum of: 3 Prime Coat, complete inp place, thes sum of: 2" Type DI HMAC overlayf for asphalt point repairs, 4 complete inp place, the sum of: *8" Type AH HMAC Black Base, complete inp place, the 5 sum of: *Remove and dispose ofe existing asphalt pavement and 6 base material, complete inp place, the sum of: Remove, reset, andi restore existing wooden pedestrian 7 bridge, complete in place, thes sum of: 24" wide solid white Typelreflective pavement markers 8 (thermoplastic), complete inp place, the sum of: 12" wides solid white Type Ireflective pavement markers 9 (thermoplastic), complete in place, the sum of: 4" wide solid white Typel Ireflective pavement markers 10 (thermoplastic), complete in place, thes sum of: 4"wide solid yellow Typel Ireflective pavement markers 11 (thermoplastic), complete inp place, thes sum of: MUTCD R6-2R' 'One Way' traffic signi including hardware, foundation, and galvanized pole, complete in  Item Description  Unit Quantity S.Y. S.Y. GAL S.Y. S.Y. S.Y. EA. L.F. L.F. L.F. L.F. EA. L.S. L.S. EA. L.F. L.F.  Unit Price  Cost  5,070 5,070 2,150 505 635 635 1 35 50 500 500 4 1 1 40 100 400 Tree Protection Items Total:  $12.50 $28.00 $3.00 $30.00 $70.00 $20.00 $3,000.00 $20.00 $10.00 $8.00 $8.00 $1,000.00 $20,000.00 $4,000.00 Paving Items Total: $300.00 $50.00 $7.00  $63,375.00 $141,960.00 $6,450.00 $15,150.00 $44,450.00 $12,700.00 $3,000.00 $700.00 $500.00 $4,000.00 $4,000.00 $4,000.00 $20,000.00 $4,000.00 $324,285.00 $12,000.00 $5,000.00 $2,800.00 $19,800.00  12 place, the sum of: 13 Traffic Control 14 SWP3 Plan TREE PROTECTION ITEMS  15 Clearance prune, complete in place, the sum of: 16 Root pruning trench, complete inp place, thes sum of: 17 Tree protection fence, complete inp place, thes sum of:    SUPPLEMENTALITEMS 18 of:  8" Type AHMAC Black Base, complete inp place, the sum 19 Bank sand, complete inj place, the sum of:  S.Y. C.Y. L.F. S.Y. GAL  500 40 Supplemental Items Total: 225 100 150 70 53 Add Alternate Items Total: Paving Items Total: Tree Protection Items Total: Supplemental Items Total: Add Alternate Items Total: Total Construction Cost: Contingency (5%):  $70.00 $15.00 $10.00 $30.00 $70.00 $35.00 $3.00  $35,000.00 $600.00 $35,600.00 $2,250.00 $3,000.00 $10,500.00 $2,450.00 $157.50 $18,357.50 $324,285.00 $19,800.00 $35,600.00 $18,357.50 $398,042.50 $19,903.00 $417,950.00  ADD ALTERNATE ITEMS  20 Regrade existing ditch, complete in place, the sum of: 21 2" Type DH HMAC overlay, complete inp place, thes sum of: S.Y. 8" Type AI HMAC Black Base, complete inp place, the sum 23 Cement Stabilized: Sand, complete in place, the sum of: C.Y. 24 Prime Coat, complete in place, the sum of:  22 of:  Opinion of Probable Construction Cost:  These estimates are presented! for plamning purposes only and ares subject t0 change as the project! progresses. The unit prices reflect our engineer's opinion ofunit prices based onk historical data froms similar projects already bid in the area and dor not include inflation costs. *Includes 565. SY for point repairs on S.. Piney Point! Road and! Memorial Drive and 70SY for base repair on Arrowwood Circle    Council Agenda Item Cover Memo  8/24/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on authorization of Engineering Bid Phase Services for the  2020 Paving Improvements project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR's! proposal for Professional Engineering Services for the 2020 Paving Improvements Project to provide design phase and geotechnical. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide Traffic Control, SWPPP, and bid phase services associated with the advertisement, bidding, bid evaluation and letter of recommendation tasks for the project. The proposal is attached for reference - for clarification, this is the. same proposal (scope andfees) presentedanda approvedlyCouncil; HDR is onlyseeking  approval ofthe bid phase services. STAFF RECOMMENDATION:  ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NOX  PREPARED BY: Joe Moore ATTACHMENTS: Yes    R  May 14, 2020  Mayor and City Council Members City of Pineyl Point' Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the 2020 Paving Improvements Project City of Piney Point' Village  HDR Engineering, Inc.( (HDR)is pleasedtos submit thisp proposalforthed design, bidp phase, construction management, and half-time construction phase services for the above referenced project. General overview, project understanding, scope ofs services, anda  fee schedule are included herein. GENERAL OVERVIEW  This proposal providesac descriptionof the engineering services required for the paving improvements for Arrowwood Circle, Arrowwood Circle East, Maggie Lane, Grecian Way, SouthPineyF Point Road, andN Memorial Drive ini the City ofPiney Point Village. The following is a general overview of each location included in the project andi issues that  are anticipated to be addressed as part oft this project:  PROJECT UNDERSTANDING: lapproximately 2,100 LF)  Arrowwood Circle, Arrowwood Circle East. Maggie Lane. and Grecian Way These streets were: selected for this project using the 2018 Street Assessment Update, which identified. Arrowwood Circle East and GrecianWay: as a 2B: and Arrowwood Cirdle and Maggie Lane as a 2C in the pavement conditions rating system. The proposed paving improvements for Arrowwood Circle, Arrowwood Circle East, Maggie Lane, and Grecian Way will consist of asphalt paving reclamation. The improvements fort these streets include in-place recycling and stabiizationofthee existing aspnatpavementbase course, andi msalatimolane2-mahrsiMisAphaiComene As has been donei int the past, the proposed asphalt pavement elevations willl be set sO thatt thet finisheds surfaceisa ata approximatelythe: samee elevationastheexisingi pavement. This will be done sO that existing drainage sheet flow patterns are left undisturbed. HDR and Council have discussed alternative approaches to paving improvements on Maggie Lane and GrecianWay: such as milling and removing theexisting HMAC surface course and installation of a new 2-inch HMAC overlay surface course on the existing base materials or the installation of a new 2-inch HMAC overlaysurface course ont the existing HMAC overlay surface course. HDRI will provide recommendations for various  (HMAC) overlay surface course.  hdrinc.com  4828 Loop CentralDrive, Suites 800, Houston, TX 77081-2220 T(713)622-9264 F713.622.9 9265 Texas RegisteredEngheeringi Firm F-754    options for paving improvements and proceed with the alternative as directed by City The City previously obtained survey of Arrowwood Circle, Arrowwood Circle East, and Maggie Lane in anticipation of this project and to identify options for potential improvements tot the Arrowwood Circle park". The City also obtained survey of Grecian Way that is currently being usedfor the Beinhom Drainage and Sidewalk Improvements Project. The survey data for all oft these streets will be utilized for this project. The City and HDR have identified multiple locations along South Piney Point Road and Memorial Drive from San Felipe to Greenbay where existing asphalt pavement is exhibiting alligator cracking and rutting. At the City's request, HDR has identified approximately 565 SY of asphalt pavement recommended for full depth removal and replacement of the asphalt pavement base course and surface course. The engineer's opinionof probable construction costs for the above described projectis is $449,650.00. This cost is based on the assumption that the asphalt pavement Arrowwood Circle, Maggie Lane, and Grecian Way will all be rehabilitated utilizing asphalbaserecdamaton. Coumaichosesompoiet the asphaltpavementalpngan, of these streets by an alternative method of construction, the engineer's opinion of Based on previous conversations with City Council, this project only includes paving improvementsasdeserpesgbedalow.Desgnolanydainageimproxemertsisnotincludad  Council.  South Piney Point Road and Memorial Drive  probable construction costs will be revised accordingly.  int the scope of services. SCOPE OF SERVICES services.  Thet following Scope of Services is outlined for the design, bid, and construction phase  .DESIGN PHASE SERVICES A. Basic Design Phase Services  Hold a "kick-off" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studes, Research and gather information on private utilities (i.e. gas, electrical, telephone, pipelines, etc.) along the project alignment. Coordinate with the geotechncalengner fora a eolecmncalinvesigaion  project. GIS data, etc.)  and report.    Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on constructionr methodology Prepare plan cover sheet, general notes, survey control, projectlayout, 90%  and construction costs.  plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Coordinatewththe Memorial VillagesWater/ AumonywvwA)dlmgte design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Submit 90% plans to private utility companies for review and incorporate utility company markups in the final bid documents. Assist the City in obtaining and/or securing approvals required public and private utilities affected! by this project. This assistance willi involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the Prepare an engineer's opinion of probable construction costs to reflect the Provide as set of 90% plans and specifications to the Cityf for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City Apresentation of the design plans or public meeting with residents is not includedinthisscoped ofservices. IftheC CammhamsapaNemetre is warranted, HDR will perform such services under the existing on-going  responsibility of the City of Piney Point Village.  90% design. comment.  comments from the 90% review for bidding. Provide a set of Contract Documents to the City.  contract with the City    B. Special Services  1. Geotechnical Services  Utilize a subconsultant geotechnical firm to perform the geotechnical Conducte eleven(11)asphat cores to evaluate the existing pavement and subgrade conditions and provide a geotechnical investigation of the Provide an engineering report describing soil stratigraphy, groundwater conditions, subgrade treatment and asphalt pavement design  investigation and provide recommendations  project area. requirements. 2. Urban Forestry Services  HDR will obtainsenvpesfromanutanubantoeserlperaluale treeprotection measures needed during the preliminary engineering, final design and  construction phase. 3. Traffic Control Plan  Prepare traffic control plans and construction sequencing plan for the  project area.  4. Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced sO that the City complies with  State mandated MS4 permitting.  5. Reimbursable Expenses  Al budgetary amount will be allocated for typical reimbursable expenses such as reproduction, courier services, mileage, etc. The cost for plans and specifications for review sets and construction documents to be provided to the Clyamdoherevewagences willl bei includedi in this task at cost Plus 10%. Mileage will be charged at prevailing IRS rates.  II. BIp PHASE SERVICES A. Basic Services  The City of Piney Point Village will enteri intot this phase aftert the acceptance of  the Final Design Phase documents.    Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assist in developing the HDR will post project plans and specifications on Civcast to generate interest fort the project during the bidding process, provide informationto and answer questions from potential bidders concerning the Project's construction documents and! prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications of the apparent low! bidders. Prepare a letter of recommendation advising the City as to the  wording of the advertisement.  will absorb costs associated to posting on Civcast.  summary.  acceptability of the apparent low! bidder.  III. CONSTRUCTION PHASE SERVICES  A. Basic Services - Construction Management  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by thec contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and qualityofexecuted work andt to determinei ingeneralirfsuchwork is proceedingi ina accordance with the contract documents. Half-time site representation: (construction observation) isnotincludedas part of thel Basic Services forConstruction Management. Half-time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures ofconstruction: selectedb by the Contractor(s)or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing ag greater  specifications. conditions.  and make payment recommendations to the City.  Phase - Special Services.    degree of confidence for the Cityt thatt the completed work of Contractor(s) will conformto the Contract Documents, but HDR will not be responsible for thet failure of Contractor(s) to performi the worki in accordance with the Contract Documents. During site visits HDR shall keep the Cityi informed of the progress of the work, shall endeavor to guard the City against defects and deficiencies in such worka andi may disapprove or reject work Conduct a final review of the Project and make a recommendation for Engineer shall provide the City one electronic copyofrecordplansl based on the drawings provided to the Engineer by the Contractor(s). A public meeting with residents is not included in this scope of services. fthe City atemrshatapabiemaeint is warranted,HDR will perfom such services under the existing on-going contract with the City. HDR anticipatest thatconstrucionwllake: approximately two ando onel half (2.5)months to complete and! has therefore based the lump sumf fee ona level of effort to complete the above tasks for this duration.  failing to conform to the Contract Documents. Final Payment on the Project.  B. Special Services Construction Observation Phase Services and Material  Testing  1. Material Testing  Gw-twNA itemonly. Itis anticipatedthat PavelexEngineering. LLCwill be utilized as a subcontractor to HDR to perform the testing services.  2. Half-Time Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assisti in the interpretation of plans and specifications. The estimated construction durationfor the project will be two and one half (2.5) months. The on-site representative will be on site an average of 20 hours a week for the project. Provide support to the on-site representative through supervisoryand Provide engineering and technical office personnel support throughout construction. Thisi is to attend project progress meetings, provide on-site support to address Contractor's questions, resident's concerns and  administrative services.  conflict issues.    Int the event ofr rain days where construction may bel hindered orstopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor: and The on-site representative shall maintain daily reports.  construction.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installedon the project The on-site representativewill reviewthe Contractorsquantily. measurementspriorio HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordinationof activities of the The on-site representative will coordinate with the City and the Contractor for construction scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data relatedi to the projecti in ordert to assist in HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work. Theon-site representativewilbprovdedinanefforttoaidint the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies int the work of the contractor(s);butt thet fumishing ofsuchon- site representativer willr notmake HDR responsiblet forconstrucionmeans. methods, techniques, sequencesor procedures or safety precautionsor programs, ort for Contractor(s) failuret to perfomt their worki in accordance  payment request. testing laboratory.  reviews.  the preparation of record drawings.  with the Contract Documents.  ADDITIONAL SERVICES  "Additional Services": shall only be performed when directed byt the City to HDR. These services are not considered normal or customary engineering services.    Services resulting from significant changes int the Project or its design, including but not limited to, changes in size, complexity, the City's schedule, or character ofconstruction or method oft financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due Preparing documents for alternate bids outside of the original scope requested Preparing to serve or serving as a consultant or witness for the City in any litigation, publichearing or otherl legal or administrative proceeding involving the Additional or extended services duringconsinuctonmade necessary by( (1)work damaged by fire or other cause during construction,(2)a significant amount of defective or neglected work of Comradbto.Opobmgatiem oft the construction contracttime,( (4)accelerationofthe; progresss schedulei involingsemcesbegond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior tol HDR's expenditure of time on suchservices. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  to causes beyond HDR's control.  by the City or documents for out of sequence work.  Project.  normal working hours and (5) default of Contractor.  FEE SCHEDULE  HDR will submit monthlyi invoices with status reports for alle engineeringr work completed to invoice date. Please be aware that these fees are based on performing all improvement design as a single project. The fees presented in this section reflect a combinedefforttopertormalproposedworkatonet timea as as singlep project. Ifthe project isr reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering services on as smaller project. Thei invoices willl bel based ont the  following schedule:  2020 Paving Improvements Project Design Phase (Lump Sum) Bid Phase (Lump Sum)  Total Fees  Already Approved $ 26,450.00 Requesting Approval $ 5,600.00 Requesting Approval $ 1,560.00 Already Approved $ 8,700.00  Construction Management (Lump Sum) Traffic Control (Lump Sum)  13,400.00  Storm! Water Pollution! Protection Plan (Lump Sum) Requesting Approval $ 1,100.00  Geotechnical Services (Cost + 10%)    UibamfurestyServistCostr10'e) Half-Time Site Observation (Not to Exceed) Construction Material Testing (Not to Exceed)  $5,400.00 $3 33,900.00 - 9.000.00  -Time & Materials -Time & Materials  RembuneabesPepazim (Cost Plus 10%) or Mileage at IRS Rate)s 2,500.00  2020 Paving Improvements Project  $107,610.00  *At this time the magnitude oft these tasks are not known. Therefore budgetaryamounts are provided. These figures may increase or decrease depending upon actual work required. lfanincreasel bacomesnecesaylcantes accompishedbyutiaing available funds from other lines items that have under run or by contract amendment. The total engineer opinion of total project cost is as follows:  Construction Engineering Subconsultants Observation Fees Total Project Cost  $ 449,650.00 $ 50,610.00 $ 23,100.00 $ 33.900.00 557,260.00  Public meetings addressing the Final Engineering or Construction phases and results other than at regular council meetings to Council is not included in this scope. In the eventthe City should desireap publicmeeting, (sucha as a Town Hall type meeting) HDR's servicesassoclatedwthsuchameting orr meetings will be chageunderhecumenton  going contract. SCHEDULE  Itise estimated that the schedule to accomplish the Designl Phase is two (2) months from the date of authorization to proceed, the bid phase will be one (1)month, execution of the contract document will be one (1) month, and construction will take approximately  two and one half (2.5) months.  INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described int the Scope of Services willl bei invoiced ont the basis of direct labor costs times ai factor of 3.181 for office personnel andi forf field personnel: and direct costplus 10%. No additional services willl be performedorinvoied  without prior authorization from the City of Piney Point Village.    HDR appreciates the opportunity to submit this proposal and we look forward to  continuing our work with the City of Piney Point Village.  Sincerely  HDR ENGINEERING, INC. Dackt David Weston  Acceptance: CityofF Piney Point Village, Texas   By:. -  Vice Pres.dentDepartment tManager Déte:    Council Agenda Item Cover Memo  8/24/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2020 Paving Project, Chuckanut drainage options, other various maintenance projects, and  future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  N/A  FUNDING SOURCE: Bond, City, and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO. EMERGENCY REQUEST: YES NO %_  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc.  City Council Meeting Date: August 24, 2020  1. Surrey Oaks Paving & Drainage Improvements  RAC Industries has completed all major drainage and paving items on the project, including pouring all remaining concrete driveways and connecting remaining yard drains to the new HDR performed a final walkthrough of the project on August 17th and has prepared a punch list of items for the Contractor to address. The punch list items primarily include final adjustments to inlet grate elevations, final grading of the right-of-way, and miscellaneous  drainage system.  clean-up and restoration items.  HDR will continue to monitor the completion of the punch list items. 2. Beinhorn Drainage & Sidewalk Improvements Project  T-Construction has installed storm sewer from Hedwig Road to North Piney Point Road and all storm sewer Grecian Way. All water line adjustments have been completed on the The Contractor's sidewalk crew has continued grading the right-of-way, adjusting final inlet top elevations, and installing the sidewalk. Sidewalk has been installed from Hedwig to Grecian Way and from 11215 Beinhorn to Heathcliff Ct. The sidewalk in between Grecian and 11205 Beinhorn will be installed at a later date as it is currently being used as a staging  project.  area.  City-wide Sidewalk Repalr/Replacement  The City previously approved a quote from T-Construction for the full replacement and widening of sidewalk on the north side of Memorial Drive between Blalock and Heritage Oaks, along with various other locations throughout the City. The change order for this additional work has been prepared and submitted to T-Construction for review and execution. Once the change order has been signed by the Contractor and executed by the Mayor, HDR will mark the locations of sidewalk locations in thei field prior to installation. The Mayor requested that HDR prepare OPCCS using the unit costs obtained from T-Con for the sidewalk work to replace and widen the sidewalk along Memorial Drive from Heritage  Oaks to Carol Tree Park.  Below is the estimated cost to perform this work for discussion: Heritage Oaks to kensington-34910.00 Kensington to Carol Tree Park-$21,705.00    5R  HDR has sent the Contractor a list of locations for asphalt patching and is awaiting a price from the Contractor. The prices will be discussed with the City upon receipt. The contract for the Beinhorn Drainage and Sidewalk Improvements Project expires on September 4th. The remaining work on the project includes finishing sidewalk installation, grading of the right-of-way, site restoration, remaining yard drain connections and driveway  replacements.  3. Wilding Lane Drainage & Paving Improvements Project  Council previously authorized HDR to advertise and bid the Wilding Lane project after incorporating the parking pad revisions as discussed at the. July Council meeting.  Bid Phase Schedule:  1st Advertisement in Newspaper: August 19th 2nd Advertisement in Newspaper: August 26th Pre-Bid Meeting: September 3rd @ 10:00. AM Bid Opening: September 17th @ 10:00 AM Award at Council: September 28th Advertise and Bid: August 2020 Bid Opening: September 2020 Contract Awards and Execution: October 2020 Construction Notice to Proceed: November 2020 Construction Completion: September 2021  Anticipated Project Schedule:  4. Williamsburg Culvert Replacement and Ditch Regrading  Upon request from City Council, HDR conducted a survey of the ditch and culvert elevations along the south side of Williamsburg following the ditch regrading and culvert replacement work completed by DonMar grading. From the survey elevations obtained, it was determined that the newly installed west driveway culvert at 11319 Williamsburg was set approximately 2.62" higher than what was proposed. After meeting with HDR to discuss this error, the Contractor has agreed to reset the driveway culvert to the proper elevation to help ensure positive flow in the ditch. After resetting this culvert and some minor fill/grading, positive slopes will be achieved in the project area. The Contractor is going to  schedule this reset and notify HDR when they are able to start.  5. Chuckanut Lane  HDR has obtained survey and discussed multiple options for drainage improvements on Chuckanut Lane after drainage issues were reported by residents on the street. Options include ditch regrading and culvert resetting on the entire street and south side easement, storm sewer installation, and smaller localized improvements to solve immediate issues at the outfalls. A virtual meeting with the residents was held on Thursday, August 20th with residents from #2,#5,#7,#8, and #9 in attendance. In general, residents expressed concern of drainage issues and were very interested in a drainage improvements project on the  street.    H2  6. 2020 Paving improvements  HDR received direction at the July City Council meeting to proceed with the geotechnical recommendations for pavement repair and to include the Arrowwood Parking Spaces asa an add alternative to the project. HDR has complete the final design for this project. Requests to proceed with engineering Bid Phase services and to advertise and bid the project are  presented in separate agenda items. Anticipated Project Schedule:  Advertise and Bid: September 2020 Bid Opening: October 2020  Contract Awards and Execution: October/November 2020 Construction Notice to Proceed: November/December 2020 Construction Completion: February 2021  Future Projects  7. Quail Hollow Sidewalk  The Mayor previously authorized a title search to determine the ownership of the area of land between the Quail Hollow cul-de-sac and Blalock Road. The result of the title search indicated that the Quail Hollow Road (Berry's Private Drive) is 40-feet wide and extends HDR has received a proposal from a surveyor for a fee of $1,350 to prepare a metes and bounds for an easement along the north side of the Quail Hollow right-of-way. This price has been approved by the Mayor and HDR has sent a Notice to Proceed to the surveyor. HDR will coordinate with David Olson and the City to attach the metes and bounds to an 8. Texas General Land Office (TGLO) - Community Development Block Grant Mitigation  through the Quail Hollow cul-de-sac to Blalock Road.  easement document for signatures once it has been received.  Action Plan (CDBG-MIT)  Request for Qualifications (RFQs) for an Engineer and Request for Proposals (RFPs)  fora Grant Administrator have been posted for this project.  Due date September 2nd Selection Committee application work  Will need to have a special Council meeting in early-September to move forward to select an engineer and grant administrator to begin the Ap public hearing must also be held to inform the public that the City is applying for the CDBG-MIT funding. This hearing allows the publict to comment what projects should be included int the grant application.    ER  9. City-wide Striping  At the 8/12/20 Engineering meeting it was requested that HDR recommend streets in need of crosswalk and stop bar re-striping. In general, re-striping is needed at the crosswalks on all major thoroughfares in the City. HDR will provide an Opinion of Probable Construction Cost (OPCC) at the Council meeting for discussion. If desired, HDR can obtain quotes for all or a portion of the re-striping and present quotes at the September Council meeting.  10. Additonal Future Projects:  At Council's request, HDR has identified multiple projects for the City to consider performing. The Master Drainage Study identified several drainage projects. Multiple cul- de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study Update. An additional drainage project is the replacement of the 96-inch  CMP along S. Piney Point Road. Drainage Improvements Projects:  The Master Drainage Study identified several drainage improvements projects. The City has already begun design on Wilding Lane and construction on Beinhorn Road, two projects identified in the Master Drainage Study. The additional list of projects as identified in the  study are as follows:  Table 11 - Projects with No Detention Required  PROJECT DESCRIPTION  PROJECT CONSTRUCTIONICOST $ 610,390.00 1,141,135.00 388,215.00 322,400.00 340,210.00 129,125.00 205,175.00 172,935.00 547,430.00 3,857,015.00 PROJECT CONSTRUCTION: COST 14,458,600.00 803,010.00 630,475.00 1,773,400.00 17,665,485.00  Beinhom Road (Southside) WildingLane ChuckanutLane N.Countrys Squire S.Countrys Squire CountryCourt Memorial Drive (S. CountySquire tol Wickline Ravine) Tokeneke Trailt to Claymore Road Shadow) Way Total  Table 12- Projects with Detention Required  PROJECT DESCRIPTION  Blalock Road (east and west systems) LacewoodLane MemorialDrive (CountyCourtto Tynewood Ditch) Wilding Lane Bypass (Bothwell Way, Holidan Way,WildingLane) Total    5R  Paving Improvement Projects:  In 2018 the City performed an update to the Street Condition Assessment Document which assigned a rating to each public street ini the City. The following list was prepared based on  the ratings provided in that document:  Memorial Drive from San Felipe to Greenbay (Asphalt) OPCC Asphalt Reclamation - $933,500 OPCC Concrete Pavement- -S $2,292,420 S.Piney Point Road (Asphalt) OPCC Asphalt Reclamation - $528,450 OPCC Concrete Pavement- $1,079,315 Lanecrest (Asphalt) North and South Country Squire (Concrete) Crack Sealing on' Various! Streets  11. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated. Schedule-  Construction Notice to Proceed - November 18th 2019 Phase 1 (North Piney Point Road at Surrey Oaks) - Complete Phase 2 (Northwest quarter of street) - Complete Phase 3 (Northeast quarter of street) Complete Phase 4 (Southeast quarter ofs street) - Complete Phase 5 (Southwest quarter of street) - Complete Construction Contract Expiration Date - July 18, 2020 Contractor Reported Completion Date - August 18, 2020  Beinhorn Drainage & Sidewalk improvements Project  Anticipated Schedule-  Construction Notice to Proceed - March 9, 2020 Construction Completion Date - September 4, 2020  Wilding Lane Drainage & Paving Improvements Project  Anticipated Schedule-  Advertise and Bid: August 2020 Bid Opening: September 2020  Contract Awards and Execution: October 2020 Construction Notice to Proceed: November 2020 Construction Completion: September 2021  2020 Paving Improvements Project    2  Anticipated Schedule- - Advertise and Bid: September 2020 Bid Opening: October 2020  Contract Awards and Execution: October/November: 2020 Construction Notice to Proceed: ovempe/December2020 Construction Completion: February 2021    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JULY27,2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY,JULY 4 27, 2020 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO DISCUSS THE AGENDA ITEMS LISTED BELOW.  The Council Meeting was accessible remotely by computer:  htps/BXévcshamrocls4152pihnevypoint  To join by phone: 1-209-844-4600; when prompted enter code: 65943172#  COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, Michael CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:37 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city-related business may speak to Council. In compliance with the Texas Open Meetings Act, if a member of the public comments ori inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information ork byn reciting existing policy. The City Council may  not deliberate or vote on the matter. The following residents addressed Council:  Terry Lenert, 11320 Bothwell Way, was present and discussed 2 issues: when someone is outside. City staff will contact vendor. vicious dogs. This will be referred to the police department.  When spraying for mosquitos, the mosquito control truck does not turn off the sprayer Reminded the City that Piney Point is part of Harris County regarding dangerous and  1.  Discuss and take possible action on the MVPD monthly report  Chief Schultz updated Council on activities for the month of June. With halfway through the year the police department continues to be under budget; with expending 47% of the budget. The Finance Committee met to discuss the audit report response Currently there are 4 employees quarantined for COVID-19. This does not affect the ability of the police department to provide services. They continue to backstaff  letter and investment policy.    personnel where needed so the MVPD will be fully staffed and responding to all calls There were. 2 burglaries near Green Bay and Hedwig Rd. The crimes were committed by juveniles on bicycles. Extra patrols are working the area. There were burglaries  for service.  on Plantation which also appear to be committed by juveniles.  There was a suicide by firearm.  The police department continues to work on Strategic Planning. Major projects For the month of. June, in Piney Point, there were 2,900 calls for service: 2,600 house watches, and 2 accidents. There were 33 citations issued and 4 emergency calls with an average response time of 2 minutes 26 seconds. There were 61 police Council Member Herminghaus commended the police department on practicing Discuss and take possible action on the MVPD Employer: sponsored 457B Fund Chief Schultz explained the police department is requesting a budget amendment to the FY2020 Budget by transferring $33,000 from line item 130 Health Insurance, to line item 125 Employer Sponsored 457B. The reason for this request is to establish ar mechanism for the employee to prepare for postemployment retiree health care. This was in the FY2020 Budget but was removed at the request of one of the other Villages. This is in the FY2021 Budget. The goal is to encourage employees and assist them in long term investment in the 457B plan that can be used to help employees supplement post-employment for health care premiums. Commissioner Southwick and Commissioner Hugenard explained this was one oft the items that was voted on to hire and retain employees. There was discussion. Council Member Thompson made a motion to approve Amendment No. 2020-01. Council Member Herminghaus seconded the motion and it passed by a vote of 4 in favor and 1  include replacing the fence, building repairs, and vehicle repairs.  reports written  safety measures during the COVID-19 pandemic.  2.  opposed.  3.  Discuss and take possible action on the VFD monthly report Commissioner Nash provided updates: Averaging 1 COVID-19 case a day in the Villages The Fire Station remains virus free Started cutting trees resignation has decided to stay At2 2% below budget  There are 2 resignations; 1 offer and the other employee that submitted their They continue to assess the timing of the FEMA reimbursement for COVID-19 Mayor Kobelan handed out information he received from the Texas Medical Center  concerning new daily COVID-19 cases.    Mayor Kobelan moved agenda item #18 Wilding Lane pavement width and parking pad material, agenda item #19 Wilding Lane Authorization to advertise and bid and agenda item #9 Discuss and take possible action on Solid Waste Collection Contract after agenda item 18. Discuss and take possible action on Wilding Lane - Discussion of pavement The City Engineer explained there have been 2 meetings with the residents on Wilding Lane to discuss paving options. Council discussed paving options and parking pad material. Council discussed advertising for 18' width with 2' gravel and  #3  width and parking pad material  for 18' width with 2' asphalt on each side up to side of driveways.  19. Discuss and take possible action on Wilding Lane = Authorization to advertise Council Member Dodds made a motion authorizing advertising and bidding the Wilding Lane Paving Project. Council Member Bender seconded the motion and it Discuss and take possible action on Solid Waste Collection Contract Council considered an amendment to the existing VF waste contract extending the current solid waste contract for five years. The cost would be $38.11 per home. A representative from VF waste stated the only difference is that the current contract has an annual increase based on CPI. VF waste will cap at 3% for the new contract. Council discussed an extension of the contract for 3 years, with 2, 1-year options. Council is vague regarding the actual document. Council is authorizing the Mayor to execute as an extension of the contract along the terms discussed with the advice from the City Attorney as to the actual document. Council Member Bender seconded Discuss and take possible action on 2021 Preliminary Piney Point Budget Mayor Kobelan discussed budget changes. The sanitation number will change. HCAD taxable value decreased by $102,000,000, which changes the property tax revenue and the allocation for Debt Service and M&0. There is not an explanation for the decrease, but this is not a final number. The change to the taxable value will affect the General Operating Revenues, Debt Service, Capital Fund, and Capital Projects. The taxrate is 25514. Council Member Kollenberg motioned to appreciate the Mayor's opinionated proposed budget for the purpose of calculating the tax rate. Council Member Herminghaus seconded the motion and it passed unanimously. Council discussed changes to the property tax rate setting process. The public hearing can be held on August 24, 2020, the same date as the Council Meeting; however, statute requires thet tax rate and budget hearings be held in a location within Piney Point city limits. Possibly a Special Meeting can be held by Zoom to discuss only the tax rate and budget. It may also be that the City is required to have a separate published notice meeting to vote officially on the proposed tax rate. The Tax Assessor/Colector will publish required notices in the newspaper. Dates for the Public Hearing were not determined since there are still unresolved questions  and bid  passed unanimously.  9.  the motion and it passed unanimously.  4.  regarding how the Public Hearing can be held.    5.  Discuss and take possible action on streets with setbacks of less than 50' (to There was discussion. Council Member Bender and the City Attorney will work on Discuss and take possible action on regulations for fences and walls in Council Member Bender will discuss with Margaret and Cary options for landscaping recommendations from the Beautification Committee. Council Member Bender will Discuss and take possible action on Temporary Certificates off Occupancy (to Council Member Herminghaus questioned the initial period of occupancy stated on the Ordinance (7) e. and f. as 30 days, which is currently 45 days. This was an error and will be corrected. Council Member Bender made a motion to take formal action to have the P&Z review the Ordinance related to Occupancy based upon Temporary Certificates of Occupancy, and based upon changes to "e" and "P" indicating an initial period of45 days. Council Member Herminghaus seconded the motion and it passed Discuss and take possible action on non-conforming structures (to P&Z) There was discussion regarding clarifying or simplifying the language. Council Member Bender made a motiont tol have the City Attorney clarify the Ordinance before itis passed on to Planning and Zoning for recommendations. Council Member Thompson seconded the motion and it passed unanimously. Council Member Kollenberg made a clarifying motion with respect to the 2 Ordinances. Council Member Kollenberg moved thati the 2 Ordinances got together to Planning and Zoning, sO the 60-day periods begin when both proposed Ordinances are submitted to  P&Z)  this item and will return next month for review. required yards and rear years (to P&Z)  7.  provide an update ati the next month Council meeting.  6.  P&Z)  unanimously.  8.  Planning and Zoning.  10. Discuss and take possible action on Municipal Court (Kollenberg) included concerns and thoughts regarding Municipal Court: The ability and inability to reopen Municipal Court. Zoom, there are several cities using Zoom for Municipal Court.  Council Member Kollenberg provided an update on Municipal Court. The discussion  The ability to do completely remote dockets; The City Attorney has a contact person with TMCEC (Texas Municipal Courts Education Center) that he will coordinate with Maria for some guidance on how to operate virtual dockets. Discuss with Bunker Hill and Hunters Creek Municipal Courts to all perform Municipal Court procedures in a uniform manner. Itwould be 3 cities with 1 court Council Member Bender will assist in contacting 2 companies to assist with AV  system. It will require more than one clerk for virtual dockets.  issues  11. Discuss and take possible action on Moth Infestations (Herminghaus)  Council Member Herminghaus had a concern regarding moth infestations. Council discussed. Residents can treat their yards. Cary explained that infestation of webworms and caterpillars and the damage they can cause to grass. It was    suggested that Cary write a procedure for caring for the lawn and what residents can  do should they experience infestations.  12. Discuss and take possible action on signal lights at the Piney Point and Council discussed the pedestrian crossing at N. Piney Point Rd. and Memorial. The City Engineer will get quotes and recommendations for pedestrian crossing. 13. Discuss and take possible action regarding the Landscape Maintenance Council discussed renewing the City's landscape maintenance contract with Westco Grounds Maintenance. Westco has been providing lawn maintenance since 2017. The 2020 contract is the same cost as the 2019 contract. The City Administrator recommends renewal of the contract with Westco. Council requested information regarding if Westco offers any benefits such as discounts for any prepayment for a future project. The City Administrator will inquire. Council Member made a motion to accept the bid from Westco with the agreement that the City ask about prepayment and authorize the Mayor to execute the contract. Council Member Herminghaus  Memorial Drive intersection (Herminghaus)  Agreement with Westco  seconded the motion and it passed unanimously. 14. Discuss and take possible action on trail easement  Council discussed the trail easement on the west end of Quail Hollow. Mayor Kobelan explained that the decision was to have all the residents, that have a driveway, that use that street to sign an easement allowing the City to replace the gravel walkway with a paved walkway. Bunker Hill will do the same work on their side. There was discussion determining the width and the need to obtain metes and bounds. The City Engineer will get a cost estimate for the metes and bounds. All survey work has been done. The City Engineer will return next month with the cost  for the metes and bounds. including but not limited to: June 2020 Financials  15. Discuss and take possible action on the City Administrator's monthly report,  The June Financials and the June Monthly Tax Office Report is included.  16. Discuss and take possible action on Chuckanut Ditch Regrade and Culvert Council previously requested quotes to regrade the Chuckanut ditch. This is the east/west portion of Chuckanut, off Piney Point. There was discussion. The quotes include lowering 2 culverts and regrading the ditch. Council decided to discuss with the residents of Chuckanut and listen to their concerns before moving forward with this project. Council Member Dodds and Council Member Herminghaus will set up a Zoommeeting with Chuckanut residents to discuss how the Citywill help the drainage  Reset Quotes  issues.  17. Discuss and take possible action on Sidewalk Repairs Change Order  The City Engineer explained at the last Engineer Meeting it was discussed to do the rest of the sidewalk repairs. Council discussed and decided to do the Sidewalk Trip    Hazard repairs and the sidewalk repair from Millbrook to Blalock. The City Engineer  will return next month with quotes for approval.  Mayor Kobelan moved agenda item #18 Wilding Lane pavement width and parking pad material, and agenda item #19 Wilding Lane. Authorization to advertise and bid after agenda  item #3  20. CDBG-MIT Grant Funding Recap  The City Engineer explained the CDBG-MIT is a program providing an opportunity for assistance in areas impacted by disaster. This was discussed at the Engineer meeting. The City Engineer and the City Administrator met with the grant administrators. The projects they are looking for range from $3,000,000 - $10,000,000. Projects must have the same goal. Mitigation projects do not have to be related to disasters. Council discussed projects that could be included. The City Engineer by direction of Council will move forward with applying for grant funding.  The application is due the end of October.  21. Discuss and take possible action on the City Engineer's monthly report  Surrey Oaks - is making progress. The contractor is scheduled to finish in August. Beinhorn Drainage & Sidewalk Improvements Project - the storm sewer is installed from Hedwig to North Piney Point Road and will begin installing storm sewer on Williamsburg and Jamestown Culvert Replacement and Ditch Regrading is 2020 Paving Improvements - A geotechnical investigation and report was obtained to finalize the recommendations for pavement rehabilitation for the streets included in this project (full base reclamations, mill and overlay, or overlay only). Chapelwood Court - Council discussed the ditch along the east side of 11201 Claymore from Claymore Road through to the driveway off Chapelwood Court. 22. Discuss and take possible action on the Minutes of the June 22, 2020 Council Council Member Dodds made a motion to approve the Minutes of the June 22, 2020 Council Meeting. Council Member Bender seconded the motion and it passed  Grecian Way. Contractor has begun installing the sidewalk. completed. There was discussion regarding the water.  meeting unanimously. etc. Strategic Planning  23. Discuss and take possible action on any future agenda items, meeting dates,  24. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), and pursuant to Section 551.072 of the  Texas Government Code  Council adjourned into a closed session at 9:45 p.m. Council reconvened into open session at 9:55 p.m. 25. Action outside of Executive Session if any  No action taken    26. Adjourn  Council Member Bender made a motion to adjourn. Council Member Dodds seconded the motion and it passed unanimously. The meeting adjourned at 9:56  p.m.  PASSED AND APPROVED this 24th day of August 2020  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING MONDAY, AUGUST 3, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON MONDAY, AUGUST 3, 2020 AT NOON AT CITY HALL, 7676 WOODWAY DR., SUITE 300 HOUSTON, TEXAS 77063 TO DISCUSS THE AGENDA THIS MEETING WILL BE HELD VIRTUALLY THROUGH THE USE OF ZOOM. tpS/ASO2webZomusBIOKTHPN-UWITGFSS-BZERKxpaIVAwGFQIOR  ITEMS LISTED BELOW Join Zoom Meeting Meeting ID: 81374014779 Passcode: 410181 One tap mobile  13462487799,81374014779#, ,0#,410181# US (Houston) 16699006833,813,813740147798. ,0#,410181# US (San Jose)  Dial by your location  +1 346248 7799 US (Houston) +1 669900 6833 US (San Jose) +1 253215 8782 US (Tacoma) +1 301 715 8592 US (Germantown) +1 3126266799 US (Chicago) +1 9292056099 US (New York)  Find your local number: Atps/As02webzomAUS/ACTPbUXb4 Michael Herminghaus, Henry Kollenberg, Brian Thompson  COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter    1. Discuss and take possible action on the Proposed 2020 Tax Rate and the Council Member Kollenberg made a motion to adopt the Proposed 2020 Tax Rate of 25514 with allocation to M&O of 206158 and to Debt Service 048982. Council Member Bender seconded the motion and it passed unanimously. Discuss options for the collection of the 2020 City Property Tax There was discussion regarding the collection oft the property tax. Property taxes are due at the end of January. The school district collects the taxes. Schools may not open at the regular time due to COVID-19 and this may affect the receipt of taxes. If partial payments are received SBISD will allocate between school taxes and city taxes unless the taxpayer includes a letter indicating allocation. This may not be an issue if SBISD plans on opening for some students. 3. Discuss and take possible action on a change order for additional sidewalk There was discussion. The City Engineer explained that if grinding is eliminated that would reduce the Sidewalk Trip Hazard Removal amount by $9,900 causing the total construction cost to $92,020 instead of $101,920. Council Member Dodds made a motion to approve the change order for additional sidewalk repair to include eliminating the grinding for a total cost of $92,020. Council Member Discuss and take possible action on any future agenda items, meeting Clarification was made with the City Attorney determining that 2 Council Members and the Mayor present at the same time and location does not  allocation of the tax rate between M&O and Debt Service  2.  repair  Bender seconded the motion and it passed unanimously.  4.  dates, etc.  constitute a quorum.  5. Adjourn  Council Member Bender made a motion to adjourn. Council Member Dodds seconded the motion and it passed unanimously. The meeting adjourned at 12:14  p.m.  PASSED AND APPROVED this 24th day of August 2020  Mark Kobelan Mayor  Karen Farris City Secretary