CITY OF SANTA FE PARK AND RECREATION BOARD SPECIAL MEETING MAY 6 6, 2024 5:30 P.M. COUNCIL CHAMBERS 12002 HWY. 6, SANTA FE, TEXAS  MINUTES  The meeting was called to order at 5:37 p.m. by Chairperson Rebecca Martinez.  Roll Call:  Present:  Chairperson Rebecca Martinez Associate Chairperson John Murello Board Member Mike Winburn Board Member Peggy Fulmer Board Member Nina Cederburg Board Member Chris Bozeman Board Member Kara Campbell  Absent:  The Invocation was given by Associate Chairperson Murello, then Chairperson Martinez led those present in the IV. Presentation and approval of minutes: 3/11/2024 Special Meeting, 3/18/2024 Regular Meeting, 4/8/2024 Motion by Board Member Fulmer to approve thel Minutes of the March 11, 2024, Special Meeting, March 18, 2024, Regular Meeting, and the April8 8, 2024, Special Meeting, seconded by Associate Chairperson Murello. The motion  Pledge of Allegiance tot the U.S. Flag and tot the Texas Flag.  Special Meeting passed unanimously. V.Citizens' Comments: There were no comments from citizens. VI. Business: A. Old Business:  1.Consideration and possible action: Confirm and schedule event details fora. June event to be held by the The Board continued discussion of a possible summer kick-off event to be held in June, agreeing tentatively on a Movie Night at Joe A. Tambrella Park on Saturday, June 29, 2024, with an Old Smokey Cook-off. Due to various time limitations, including the June Pocket Market being held at that park from 10:00 a.m.-2 2:00 p.m., the Old Smokey contestants possibly needing a six-to-nine-hour window for the competition, and the movie The Board agreed to continue discussion at the next meeting in order for Community Services Director Georgia Carmack to have time to gather more information about Old Smokey requirements and movie choices.  Park and Recreation Board  not starting until dark, which would fall around 9:00 p.m.    Minutes (cont.) 5/6/2024 Page 2of3  2. Discussion and direction: Fundraising opportunities for future park developments the intended focus, and that topic was covered in the previous agendal item.  Community Services Director Georgia Carmack recommended postponing discussion regarding fundraising opportunities for future park developments until the next Regular Meeting, since the Movie Night in the Park was  B. New Business:  1. Discussion: Presentation regarding the addition of a skate park to be located at the Behringer-Tully Field Discussion regarding the possible addition of a skate park to be located at the Behringer-Tully Field has been postponed due to Santa Fe resident Chris Helmly's absence from the meeting. Mr. Helmly had approached 2. Consideration and possible action: Participation of the Park: and Recreation Board at The Pocket Market Pocket Market Music Fest Founder Evelyn Hayes announced that she has narrowed down the potential dates of the festival to either September 21, 2024, or September 28, 2024, citing the need for additional funding to confirm Inr response to Mrs. Hayes' question of potential funding from the Park and Recreation Board, Community Services Director Georgia Carmack responded that there may be a conflict since taxpayer funds would be expended for an event whose beneficiary is an entity other than the City. Mrs. Hayes mentioned att the previous Park and Recreation Board meeting held on April 8, 2024, that the Pocket Market Music Fest had chosen The Sunshine Center in Brian Hayes, also a representative of the Pocket Market Music Fest, asked if the funding would be available if the beneficiary is changed to a Santa Fe nonprofit. Mrs. Hayes asked if making the Park and Recreation Board a beneficiary of the sales of wristbands for the Kid Zone would satisfy the Board's and City's requirements. Ms. Carmack stated that any fundraising that happens on the Park andl Recreation Board's behalf would go toward the Mrs. Hayes also asked if charging admission and bypassing the Park and Recreation Board's involvement would be an option, adding that thati is a suboptimal avenue because she would like this tol be ai free event to the public. Mrs. Hayes stated that she normally uses the 501(c/(3) status of the charity that is the beneficiary of the Pocket Market Music Fest to be able to purchase event items and apply tax deductions, but with the Park and Recreation Board not being ar nonprofit, she would not be able to use its tax-exempt status to coordinate the event. Ms. Carmack concluded by letting Mr. and Mrs. Hayes know that they will have the opportunity to present their requests to the City Council at its May 23, 2024, meeting, to determine what rules their requests would need to  Community Services Director Georgia Carmack about building a skate park in Santa Fe.  Music Fest 2024  the headliner andt their availability.  Galveston asi its 20241 beneficiary.  development of Behringer-Tully Field.  follow.  VII. Request for Future Agenda Items  The Board agreed to add thet followingi items tot the agenda of the next meeting: - Fundraising opportunities for future park developments    Minutes (cont.) 5/6/2024 Page 3of3  Discussion regarding the addition of as skate park to be located at Behringer-Tully Field  - Working with ar nonprofit for grant opportunities Further discussion of the Summer events  VII. Scheduling future meetings  The next Regular Meeting is scheduled for Monday, May 20, 2024, at 5:30 p.m. Chairperson Martinez advised that she has a scheduling conflict and will be unable to attend the meeting, SO. Associate Chairperson Murello will lead Motion to adjourn by Associate Chairperson Murello, seconded by Board Member Winburn. The motion passed and  that meeting.  the meeting adjourned at 6:09 p.m.  Ahslhtss Rebeccal Martinez, Chairperson  ATTEST:  SuAcummac Georgia Carmack, Community Services Director