CITY COUNCIL MEETING (CITY HALL)  July 10, 2024; 6:30 PM Woodcreek, Texas  MINUTES  CALL TO ORDER  Mayor Rasco Called the Meeting to Order at 6:30PM.  MOMENT OF SILENCE PLEDGES  ROLL CALL and ESTABLISH QUORUM  PRESENT Mayor Jeff Rasco Mayor Pro Tem Debra Hines Council Member Linnea Bailey Council Member Chrys Grummert Council Member Bob Hambrick Council Member Krista Richardson CITY STAFF PRESENT City Secretary, Suzanne Mac Kenzie City Attorney, Charles Zech  PUBLIC COMMENTS No Public Comments were offered.  CONSENT AGENDA  1. Approval of Amended Regular City Council Meeting Minutes From June 12, 2. Approval of City Council Budget Workshop Minutes From June 26, 2024. 3. Approval of Regular City Council Meeting Minutes From June 26, 2024. 4. Approval of the Ordinance Previously Adopted On June 12, 2024, Ordering An Election of the City of Woodcreek For Three(3) At-Large Council Member Positions in the November 5, 2024 General Election To Include Bilingual  2024.  Requirements of Election Code 272. (Staff)  City Council Meeting (City Hall) Minutes  Pagelof9  July 10, 2024    Motion was made by Council Member Grummert to approve Items 1,2 and 4 of the Consent Agenda and move Item 3 into the Regular Agenda. Motion was seconded by  Mayor Pro Tem Hines.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  REPORTS FROM OFFICERS AND COUNCIL LIAISONS  5. Report by Infrastructure and Mobility Panel Liaison. (Bailey)  Panel Recommendation regarding road surface patchwork on North to South leg of  Deerfield Drive.  6. Report by Parks and Recreation Board Liaison. (Hambrick) A. Bid package request ADA bathrooms at Creekside Park B. Summary for Augusta Park and POSAC details  7. Report by the Planning and Zoning Commission Liaison. (Grummert)  a) Resignation of Chairperson Davenport  b) Re-Zoning "The Triangle" From A Right-of-Way to A City Park and possible c) Preliminary Replat of Lots 9A and 11A in the Oak Orchard Enclave. d) Biennial Review of the City of Woodcreek's Comprehensive Plan, Adopted  Joint Public Hearing  October 12, 2022  8. Report by City Staff. (Burton)  a) Texas Division of Emergency Management Federal Emergency Management Funds, expenditures and reimbursements related to the 2023 Winter Ice Storm  Agency Event  b) Update on Finances - Check Registers  City Council Meeting (City Hall) Minutes  Page 20 of9  July 10, 2024    REGULAR AGENDA  3. (Moved from Consent Agenda) Approval of Regular City Council Meeting Minutes  From June 26, 2024.  Motion was made by Council Member Grummert to approve the meeting minutes from June 26, 2024, with edits. Motion was seconded by Council Member Richardson.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  9. Discuss and Take Possible Action on the Recommendation From the Infrastructure and Mobility Panel Regarding the Performance of Road Surface Patchwork On The North to South Section of Deerfield Drive, Utilizing Street Motion was made by Council Member Bailey that we take action to approve the recommendation from the Infrastructure and Mobility Panel regarding the performance of Road Surface Patchwork on the North to South section of Deerfield Drive, not to exceed $6,000. Motion was seconded by Council Member Grummert.  Maintenance Funds. (Bailey)  An Amended Motion was made by Mayor Pro Tem Hines to direct Freeland Turk to develop the bid package for this scope of work. Motion was seconded by Council  Member Grummert.  Mayor Rasco Called for the vote by Show of Hands on the Amended Motion.  Motion Passed: 5-0-0.  Mayor Rasco Called for the vote by Show of Hands on the Main Motion.  Motion Passed: 5-0-0.  City Council Meeting (City Hall) Minutes  Page 3of9  July10,2024    10. Discuss and Take Possible Action on the Recommendation From the Planning and Zoning Commission to Approve the Preliminary Replat of Lot 9A & 11A in  the Oak Orchard Enclave. (Grummert)  Motion was made by Council Member Grummert to combine Items 10 and 11 and accept the Planning and Zoning recommendation and that Council approve the preliminary replat of Lot 9A & 11A of the Oak Orchard Enclave. Motion was seconded  by Mayor Pro Tem Hines.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  11. Discuss and possible action on a request for approval of a preliminary replat of  Lot 9A & 11A of the Oak Orchard Enclave. (Burton) This item was combined with Item #10, above.  12. Discuss and Take Possible Action on the Recommendation From the Planning and Zoning Commission To Hold A Joint Public Hearing with City Council For the Possible Re-Zoning of the "Triangle" From A Right-of-Way to A City Park Motion was made by Council Member Grummert that Council hold a Joint Public Hearing with Planning and Zoning for the possible re-zoning ofi the Triangle from a right-of-way to a city park. Motion was seconded by Council Member Hambrick.  (P-1). (Grummert)  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  City Council Meeting (City Hall) Minutes  Page4of9  July10,2024    13. Discuss and Take Possible Action on the Recommendation From the Planning and Zoning Commission Regarding the Comprehensive Plan Biennial  Review. (Grummert)  Motion was made by Council Member Grummert to accept the Planning and Zoning Comprenensive Plan Biennial Review. Motion was seconded by Council Member  Richardson.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  14. Discussion and possible action approving a final design and plan for improvements at The Triangle for the 2023-2024 annual beautification project. Motion was made by Mayor Pro Tem Hines to approve the final design and plan for improvements at the Triangle, with the proposal of an increase in the budget to $3,000, utilizing $1,000 from the P.O.S.A.C. Motion was seconded by Council  (Hines)  Member Grummert.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  15. Discuss and Take Possible Action To Adopt An Ordinance Establishing The Public Information Policy For The City of Woodcreek, Texas, As Amended By  Council On May 8, 2024. (Staff)  Motion was made by Council Member Grummert to adopt amending Ordinance 24-333 establishing the Public Information Policy for the City of Woodcreek, Texas. Motion  was seconded by Mayor Pro Tem Hines.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  City Council Meeting (City Hall) Minutes  Page! 5 of9  July 10, 2024    16. Discussion and possible action on removing the current City Arborist Request for Proposals/Bids (RFP), edit, repost for the 2024-2025 budget year, and add direct solicitation action with a minimum of five(5) local vendors by City Staff.  (Hines)  Motion was made by Mayor Pro Tem Hines to remove the current City Arborist Request for Proposals, edit and repost for 2024-2025 budget year and add a direct solicitation action with a minimum of five(5) local vendors by City Staff. Motion was An Amended Motion was made by Mayor Pro Tem Hines to post the current edit starting on page 81 now. Motion was seconded by Council Member Grummert. Mayor Rasco Called for the vote by Show of Hands on the Amended Motion.  seconded by Council Member Richardson.  Motion Passed: 5-0-0.  Mayor Rasco Called for the vote by Show of Hands on the Main Motion.  Motion Passed: 5-0-0.  17. Discuss and Take Possible Action to Update the Policies and Procedures as it relates to the two-way communications between Council's Advisory Boards and Motion was made by Council Member Grummert that we take action to update the policies and procedures as it relates to the two-way communications between Council's Advisory Boards and Council. Motion was seconded by Council Member Council Member Grummert moved to suspend the rules as it relates to discussion on this item because we may need more free flowing. Receiving no objection, this action  Council. (Grummert)  Richardson.  was approved by Mayor Rasco.  An Amended Motion was made by Council Member Grummert to postpone this to a workshop at a future date. Motion was seconded by Council Member Richardson. Mayor Rasco Called for the vote by Show of Hands on the Postponement,  Motion Passed: 5-0-0.  City Council Meeting (City Hall) Minutes  Page6of9  July10,2024    18. Discuss and take appropriate action to engage in a professional services agreement with a municipal administration consultant to provide the city with guidance on the appropriate roles and duties of the city administrator for a city like Woodcreek, to provide direct guidance to Staff and Mayor, and to serve as  part-time municipal administration advisor. (Rasco)  Motion was made by Mayor Pro Tem Hines that you select Michael Boese and Brian McDougal for Staff to consider and have a one-on-one. Motion was seconded  by Council Member Grummert.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  19. Discussion and possible action to assign Council Members to individual appointees, Karen Duncan and Jim Miller, on the Planning and Zoning Commission thereby tying these appointments to election cycles per  ordinance. (Hines)  Motion was made by Mayor Pro Tem Hines that Karen Duncan's term on the Planning and Zoning Commission be assigned to Krista Richardson for purposes of aligning appointments on the P&Z with that of an election cycle, per ordinance. Motion was  seconded by Council Member Richardson.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  Motion was made by Mayor Pro Tem Hines that Jim Miller's term on the Planning and Zoning Commission be assigned to Debra Hines for purposes of aligning appointments on the P&Z with that of an election cycle, per ordinance. Motion was  seconded by Council Member Richardson.  Mayor Rasco Called for the vote by Show of Hands.  Motion Passed: 5-0-0.  City Council Meeting (City Hall) Minutes  Page 7of9  July10,2024    20. Discussion and possible action to accept a proposed budget for fiscal year 2024- 2025 and direct City Staff to post on the City website before the July 20th  2024 deadline for such posting (Rasco)  Motion was made by Mayor Pro Tem Hines to approve the proposed budget for fiscal year 2024-2025 and direct Staff to post on the City website before the July 20th, 2024 deadline for such posting. Motion was made by Council Member Hambrick.  An Amended Motion was made by Council Member Hambrick to amend the budget with all the things that we have just spoken about and move forward with this new budget amount of $23,685 as the negative, as amended. Motion was seconded by  Council Member Richardson.  Legal proposed a "Motion to approve the proposed budget as amended." Council  Member Hambrick accepted the amendment.  Mayor Rasco Called for the vote by Show of Hands on the Amended Motion.  Motion Passed: 5-0-0.  Mayor Rasco Called for the vote by Show of Hands on the Main Motion.  Motion Passed: 5-0-0.  COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL  MEETING  i.  Introduced by Council Member Grummert a. Two-Way Communications as possible Workshop b. Possibly the Fund Balance Policy and Procurement Policy Introduced by Council Member Richardson Introduced by Mayor Pro Tem Hines a. Rainwater Collection on City Properties b. Bathroom at Creekside Park  ii. ii.  a. Tree Board Report  City Council Meeting (City Hall) Minutes  Page 8 of9  July10,2024    ANNOUNCEMENTS  Hog Wild Event Invitation from Charlie Zech  ADJOURN  Mayor Rasco Adjourned the Meeting at 9:14 PM.  -  Wdnl nhhio Suzanne Mac Kenzie, City Secretary  A  City Council Meeting (City Hally Minutes  Page 9of9  July10,2024