CITY OF SANTA FE PARK AND RECREATION BOARD REGULAR MEETING JUNE 17, 2024 5:30 P.M. COUNCIL CHAMBERS 12002 HWY. 6, SANTA FE, TEXAS  MINUTES  The meeting was called to order at 5:34 p.m. by Chairperson Rebecca Martinez.  Roll Call:  Present:  Chairperson Rebecca Martinez Associate Chairperson John Murello Board Member Mike Winburn Board Member Nina Cederburg Board Member Chris Bozeman Board Member Peggy Fulmer  Board Member Kara Campbell (arrived at 5:39 p.m.)  Absent:  The Invocation was given by Associate Chairperson Murello, who then ledi those presenti in the Pledge of Allegiance  to the U. S. Flag and tot the Texas Flag. IV. Citizens' Comments: There were no comments from citizens. V. Business: A. Old Business:  1. Consideration and possible action: Event details for Family Fun Fest to be held by the Park and Community Services Director Georgia Carmack stated that there have SO far been no applications for the Old Smokey Cook-offandh has, therefore, recommended extending the deadline for registration to. June2 24,2024, adding that the representatives from Old Smokey will still have enough time from that deadline to put together the Old Motion by Chairperson Martinez to extend the Old Smokey application deadline to June 24, 2024, seconded by Ms. Carmack advised thats shel has not received any silent auction items other than thet four $50 gift certificates from Pook's Crawfish Hole. Associate Chairperson Murello stated that he has al basket from Haak Vineyards and Winery and that he is trying to secure an item from Del Papa Distributing. Evelyn Hayes, founder of The Pocket Market,  Recreation Board on June 29, 2024  Smokey grills.  Associate Chairperson Murello. The motion passed unanimously.  offered to bring baskets fori the gift basket items.  AMOCO Federal Credit Union will not be providing ice cream for this event.    Minutes (cont) 6/17/2024 Page 2of4  Mrs. Hayes will be providing music, and the City of Santal Fe will be providing a microphone.  After discussion, thel board decided to use donuts fort the eating contest, suspending them with as string. Participants There will be ten (10) judges per category in the Old Smokey Cook-off. Ms. Carmack is delaying the purchase of Board Member Winburn will oversee the Cornhole Tournament. Board Member Cederburg will oversee children's The Pocket Market will be in progress at Joe A. Tambrella Park at the same time as the Family Fun Festival, and Mrs. Hayes has asked her vendors to park across the street to leave the parking lot at Mae S. Bruce Library open The board reviewed the site plan that Ms. Carmack provided to work in conjunction with the Pocket Market. 2. Consideration and possible action: Confirm and schedule events to be held by the Park and Recreation  will not be able to use their hands to eat the donuts. food containers until there are entries int the cook-off.  activities.  for the cook-off.  Board in 2024  The Park and Recreation Board discussed the following future events:  Family Fun Fest on June 29, 2024  Kitel Festival and Arti in the Park at Runge Park in August 2024 Pocket Market Music Fest on September 21, 2024 Hold the Touch-a-Truck and Candy Trail together in October 2024 Pocket Market Holiday Market is November 21, ,2024 Christmas Tree Lighting on November 27, 2024, at Joe A. Tambrella Park  Santa Paws in December 2024 Mardi Gras event in February 2025 Easter Egg Hunt April 12, 2025 Movie in March 2025 at Behringer-Tully Field  B. New Business:  1. Briefing and discussion: Forthcoming acquisition of Runge Park from Galveston County, as approved Community Services Director Georgia Carmack explained that the Santa Fe City Council on June 13, 2024, approved acquisition of Runge Parki from Galveston County and that thei final approval will be made during ther next Galveston County Commissioners Court meeting. Ms. Carmack added that she and the City of Santa Fel Building Inspector will be assessing Runge Park to determine what actions will needi tol bet taken toi improve the park. Ms. Carmack advised that there are funding opportunities already available for the park, sO fundraising events will  by City Council on June 13, 2024, including possible plans for the park  remain focused on Behringer-Tully Field.    Minutes (cont.) 6/17/2024 Page 3of4  2. Consideration and possible action: Involvement of the Park and Recreation Board for the 2024 Pocket The Pocket Market Chairperson Evelyn Hayes has secured the headliner for The Pocket Market Music Fest and Mrs. Hayes asked whether she will be able to sell beer and wine at the event since the venue, Runge Park, willl be under new ownership. Ms. Carmack stated that, while she believes that the rules are the same, she will look intoit. Mrs. Hayes announced that she would! like to continue to work with the City of Santal Fe and hold The Pocket Market Music Fest at Runge Park until the event outgrows the venue and she is able to charge admission. Mrs. Hayes stated that the Park and Recreation Board will bet featured on the event flyer as a sponsor of the event. In response to Mrs. Hayes's question about a $7,000funding contribution from thel Park and Recreation Board, Ms. Carmack responded that her request would need approval from the Santa Fe City Council and will be placed on the Mrs. Hayes advised that she isi in the process of establishing a non-profit status for The Pocket Market and would liket toinclude the Park and Recreation Board as a beneficiary of proceeds from future collaborations with the board. Mrs. Hayes asked for clarification oni funding being applied directly tot the vendors instead ofa a check being submitted to The Pocket Market. Chairperson Martinez responded affirmatively. Mrs. Hayes recommended those potential The Pocket Market Music Fest will be held on September 21, 2024, from 2:00 p.m. to 10:00 p.m., with the music  Market Music Fest  will be announcing it on August 1, 2024.  June 27,2024, agenda.  funds be applied tot tents and porta potties.  ending at 9:00p p.m.  Ms. Carmack asked that Mrs. Hayes's specific monetary requests be submitted to her by tomorrow.  3. Consideration and possible action: Acquisition of assets to be used by the Park and Recreation Board Community Services Director Georgia Carmack stated that she priced swamp coolers at between $1200-$1500 Motion by Chairperson Martinez to purchase one swamp cooler for now and if funding allows a second swamp  for events each.  cooler, seconded by Associate Chairperson Murello. The motion passed unanimously. Ms. Carmack stated that she purchased two coolers and a wagon and Family Fun Fest supplies. Chairperson Martinez suggested that the next meeting focus on the finalization of the Family Fun Fest. The Board agreed to schedule a Special Meeting for Wednesday, June 26, 2024, at5 5:00 p.m.  VI. Request for Future Agenda Items VII. Scheduling future meetings    Minutes (cont.) 6/17/2024 Page 4of4  Motion to adjourn by Board Member Campbell, seconded by Associate Chairperson Murello. The motion passed  and ther meeting adjourned at 6:30p.m.  RhcaMatneg Rebeccal Martinez, Chairperson  ATTEST  Bumack Georgia Carmack, Community Services Director