City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 HOUSTON.TX7763-1523  TELEHONE (713)782-0271 FAX(713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JUNE 24, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, JUNE 24, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report Discuss and take possible action on Grecian Way drainage project Discuss and take possible action on Spring Branch Property Tax Collection Discuss and take possible action on Resolution 19.06.24 suspending the effective date of CenterPoint Energy's proposed rate change Discuss and take possible action on the City Administrator's monthly report,  Contract  including but not limited to: May 2019 Financials  7. 8.  Discuss and take possible action on the City Engineer's monthly report Discuss and take possible action on Jamestown ditch regrading    9.  Discuss and take possible action on request to advertise bidding for Surrey  Oaks project  10. Authorize HDR to perform bid phase services for Surrey Oaks  11. Discuss and take possible action on proposal for engineering services for the 12. Discuss and take possible action on amendment to Beinhorn Engineering Services for additional sidewalk on west side of North Piney Point Road from  2019 Maintenance Project  Beinhorn to Holidan meeting etc.  13. Discuss and take possible action on the minutes of the May 20, 2019 Council 14. Discuss and take possible action on any future agenda items, meeting dates, 15. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public employee or to hear a complaint or charge against an officer or employee, specifically  regarding Public Works  16. Action outside of Executive Session, if any  17. Adjourn  CERTIFICATION  I'certify that a copy of the June 24, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on June 21,2019.  hIK Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VIILLAGES POLICE DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to be held at 6:30PM, on, June 10, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, ifd deemed advisable by thel Board ofCommissioners, acting upon the following;  AGENDA  Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Approval ofMinutes Update, discussion and possible action. 1. May 13", 20191 meeting, as recorded. Financial Report - Update, discussion and possible action. 1. FY19 Budget Review and Discussion. 2. FY18. Audit Presentation- = Discussion and Approval. 3. FY20 Budget Discussion and Approval. d. Committee Reports Update, discussion and possible action.  1. I.T. .Committee  a. Paladin Drone Presentation.  Chief's updates - Overview of monthly reports. 1. Calls/ncidents/House Watch Checks 2. Officer Time Committed Service 3. Total Incidents  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD. Assist Response Times  Follow Uplt Items from Previous Meeting Discussion and possible action on outstanding items.  1. Budget Workshop  2. Discussion and possible action to approve a proposed amendment to the inter-local agreement, regarding the approval requirements for intra-budget transfers, and to forward the proposed amendment to the Executive Session It is anticipated that all, or a portion of the discussion of the following items will be conducted in closed executive session under authority oft the Texas Open Meetings Act. However, no action will  member cities with a recommendation that the amendment be adopted.  be taken on this item until the Commission reconvenes in open session.  Page 3 of 131  06/07/19    Notice of Regular Meeting Page 2  1. Discussion and possible action regarding Chief's Annual Performance Evaluation under personnel 2. Discussion and possible action regarding Police Chief's Compensation under the personnel exception 3. Discussion and possible action regarding Procedures Related to Accounting Disclosures under the legal h. Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting  exception Texas Governmental Code $551.074. Texas Governmental Code $551.074.  advice exception Texas Governmental Code $551.071.  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and ifa authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Commission's attomey to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorey to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing aj prospective gif or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $551.076. The Commission may announce that it will goi into executive: Session on anyi item listed on this agenda ifthes subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisionsof chapter 551 of the Texas Government  Code.  Raymond Schultz, ChigfofPolice Memorial Villages Police Department  b  POSTED:  6/2019 (date)  @ 11981 Memorial Drive at :0Oa.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  (time)  City of! Bunker Hill Village Jay Smyre, Chairman Keith Brown, Commissioner  City ofl Piney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy, Alt. Commissioner Sean Johnson, Alt. Commissioner  Chiefof Police Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities whoj plan to attend this meeting and who may need auxiliary aids ors services such asi interpreters for person who are deaf orl hearing impaired, readers, or largey print, are requested to contact Office! Manager at 713-365-3701. Requests should be made atl least 48 hours prior to the meeting. This agenda is posted on thel Memorial Village  Policel Department website aty www.mvpdx.org  Agenda. June. 20191 Final.Doc  Page 4of1 131  06/07/19    eg  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting May 13, 2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the May 13,2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. Ina attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson Cityo of Bunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner Murphy Legal Counsel John Hightower  Absent:  Office Manager, Maureen Loud From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Communications Manager, Valerie Wallace  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ifthere are any citizen comments.  a. Citizen Comments None  b. Approval of Minutes  Commissioner Smyre announced that Chief, John, Maureen and hel have all reviewed the minutes and there have been some changes, but they are now finalized and asked for a motion. John Hightower commented on the set ofminutes for the Special Meeting, Sean was the first one tonotice that we didn't have a quorum at that meeting. We had four members but three of them were from Piney Point, therefore we only had 3 voting members at the meeting, sO technically that wasn'tar meeting of the Commission, but there was some good information passed around and Maureen went to al lot oftrouble to prepare the minutes. The document should not be approved as minutes but as a record ofproofo ofwhat happened at that meeting.  May 2019 Minutes Draf Rev. 1530_19.Docr  Page 9of1 131  06/07/19    Motion was made by Commissioner Brown and seconded by Commissioner Hamilton to approve the April 8th Minutes as recorded. The commission voted unanimously to approve the Minutes Motion was made by Commissioner Reichek and seconded by Commissioner Brown to accept the notes and revisions made for the April gth Special Meeting, non-meeting. The commission voted unanimously to approve the unofficial notes and revisions as presented.  as presented.  Financial Report  Mrs. Bowman presented Financial Report stating after the first four months of the fiscal year. The department has received 5 months of the appropriation and have expended 28%. There are no major changes and the Department remains on target to remain within the budget. Thej projection to the vehicle replacement budget has been corrected, on page 29 to include the AED line appropriation of $8,000 which was missing from the previous reports' but was included in the QuickBooks software but left off the report. Itdoes not alter the year projection as it was expected the allocation would be expended. The on-site audit has been completed. Commissioner Reichek asked about page 29 correction? Mrs. Bowman clarified that for the AED's $8,000 was approved during the budget process but not included on the report.  Commissioner Reichek thanked Victoria for the explanation.  Item 2- Circuit Board  Motion was made by Commissioner Southwick and seconded by Commissioner Brown to approve the Emergencypurchase ofthe Radio Circuit Board. The Commissioner voted  unanimously to approvè thel Motion. Item 3-F FY20 Proposed Budget  Chief Schultz commented that theyl have had a few meetings and the numbers continue to change. The most recent change taking place before the close ofb business on Friday, which was some new numbers from TMRS. Thisi is for the anticipated required distribution from us made to TMRS for the employees. It isl higher than we originally estimated, and the numbers have now been included in thebudget. The FY20 budget follows the traditional format for the Police Department, we concentrate on two areas; the employees to ensure we are. hiring the best folks, and the other area is making sure we. have the best police technology and equipment. One ofthe things we pride the agency on, even though we don't have the criminals to chase but when we need to complete an investigation we make sure we. have the best people and equipment to allow Everyone is having trouble filling vacancies and it is not uncommon to us that we are seeing this occurring in the other villages as well throughout the Houston Metropolitan area. Currently we have one vacancy for an officer and one for a dispatcher. The last month we made an offer to an officer, but he withdrew afterwards, we made sure to let him know that he would be on nightshift for a while. Some people that have left usj just recently have left for that reason. Asas small  them to achieve theirj jobs.  May. 20191 Minutes Draft Rey. 15_30_19.Docx  Page 10of1 131  06/BA89 2    agency we don'thave a lot oft turnover and iti is common for someone to be on nights for a long time. A Couple of days after receiving the offer, he decided to withdraw. The other people we ran background checks on had several issues within their background history, sO we currently have no one inj process. Wei received 4 applications in the last couple ofdays, some of which are very random, a guy from the bowling alley and someone from What-a-Burger. We still have a dispatcher vacancy, we were bringing a candidate back for a final interview as we were going to give ai final offer. However, shei interviewed with the City of Houston that morning and let us know that she was offered employment by them and decided to take that. We continue to deal with these issues of filling our vacancies with the right qualified folks. On the technology side that we are going to talk about in this budget, is the ALPR project. All three villages have accepted the requests from the Tri-Cities Public Safety Committee to move the project back under the Police Department. Unfortunately, as he: said a year ago this means it comes back to the Police Department budget. And ift there is a cap to be established for the Police Department budget that has a direct bottom line effect on our ability to address item number one which is our personnel. Since the project is wanted iti is included here, he would suggest that we expand the project by taking it from Isystem to18, six in each village. Ifthis were to be included in the budget he would suggest that we not wait until next year but move forward with it, using some oft the anticipated reversion from the FY18 budget and get it started now. It is Pay-As-You-Go: and can be cancelled at any time, it would be one-year contracts There are two other issues that need to be addressed as they have been out there for a while and pretty much everyone else has caught up and passed us in these areas. In-car video systems, if you recall 2 years ago there was a company that was having some financial problems and they stopped servicing our equipment, we couldn't get parts. We bought the used equipment that Hedwig had after they modernized their entire system last year. We bought six used systems from them which were installed in the cars (so we do have Coban equipment in our cars) but we are continuing to have problems almost every day with one oft the systems going down and are being nickled and dimed on this, using $300-$500 aj pop to get them fixed and operational. Because its older technology and like anything else having some issues. Wel have had 2 issues now where we have had problems with the video server playing the videos and we' 've had to notify the courts that we do not have in-car evidence of traffic stops which is asked for more and more frequently as a result oftraffic enforcement. We get PIR: requests for in-car video of the violation as most of the time the violation is captured as part of the rebuffering mode, when you turn the video system on it has captured the previous 30 seconds which is usually when the violation occurred. We've had to do a couple ofinvestigations of officers where complaints have been made in the last four weeks. We went back to review the in-car video and didn't have it because it didn'tget captured, so it is creating some problems. The other thing is, the introduction ofo on-body camera systems. We are the only agency in the immediate area that doesn'th have on-body camera support for our officers. Hedwig has it, Spring Valley and Houston have implemented on-body cameras for all their officers, the Sheriff's Department also has them. As far as a risk issue, we will be the only ones that were involved in an incident with other agencies that would not have on-body footage to verify our actions taken.  which allows us to decide at the end of one year whether to continue.  May. 20191 Minutes Draft. Rev. 15_30_19.Docx  Page 11 of131  06Bage3    This is what we are looking at primarily in Detectives, and the officers do want the on-body So, ini regard to the budget, in order to remain competitive and obtain full staffing, as we prepared last year's budget we said we weren'ta tasking for everything that we wanted toj phase this in. Some oft this was phased in 2 years ago when we: started the shift differential. We would like to be able to add one FTE, we are currently funded for aj part-time FTE at an officer level salary that we never filled. Obviously, we can'tfill that part-time position until we are fully staffed, sO that has been sitting vacant for the entire year. We would like to take that halftime and add another halftime to create ai full-time FTE for at third Detective position. This would mean one Detective would be assigned to each one oft the villages. It will give ownership of the village to a Detective to follow up on all crimes that occur in that village. The City Managers and Mayors would know that this is their assigned Detective. Any.criminal case that occurs We are looking to increase the salaries at total of3%, (1% Step Raise based on aj performance evaluation and the other 2% based on the CPI. CPIis1.9% rounded to 2%) giving the total increase of3%. Everyone would get the 3% on January 1S' except for the employees hired after January 1"'of2015. Those employees receive the salary increases based on their hire dates (so The other issue we' ve been talking about, Hedwig instituted this last year and is part of the last phase oft the 3-tiered approach tol keeping people here long term. We talked about bringing people coming in the door a hiring incentive which was approved last year. The maintenance of the employees to keep them here on years 2 to1 10 to 15 and the backend. We didn't do anything last year on the backend and we are trying to figureout a way because of2015 the retiree health care benefit ending. An option tol help create a way to fund the retiree post-employment healthcare would be through a 457Plan. Asa ai reminder, none of our employees receive SSI benefits, we do not payinto social security sO thereis no benefit paid out on behalfofthe employees, plus we are all hit with the social security windfall since we haven'tpaid into social security. Using myself as an example, mysocialsecurity will bel based on high school and college wages, which is about $870 month, minus the 40% windfall. The estimated social The way to combat this, would be to do a contribution for the employees into a 457b. His proposal is a $1,200 a year, which would be paid in 4 quarterly payments of $300 that would go into the 457. Hehas met with the employees and trying to talk them into making their own contributions. Thisisa/starting point, you would get $1,200i in, right now to buy! healthcare on the Open Market for an employee (not their spouses), is about $600/month. So, $1,200 gets them 2 months, ift they put a matching amount in, that's $2,400/year. Ifthis is done for 10 years now your up to 40 months of coverage. The goal is to try to get people healthcare so not everybody stays to age 65. You want to get people in the door when they are young and productive, but you don't want to keep them to aj point, where they are subject toi injuries or start having an adverse effect on our healthcare: insurance coverage. This is for discussion purposes and a starting point for the pasthlyofpus-mpboyment ability to pay for healthcare prior to reaching age 65. Thereare currently 3 employees on our healthcare plan that retired prior to  cameras.  there will be one Detective's responsible for that particular case.  not everybody for the entire calendar year).  security is a whopping $600 month.  2015 that will cycle out but are included in the budget.  May 2019A Minutes Draf Rey. 15.30_19.Docx  Page 12 of131  06Bage4    The last issue is to increase the shift differential for the nightshift positions that are the hardest ones to fill. When we created the shift differential last year I said that this was the beginning and would like to double that amount. This would take the shift differential to $2,400 a year, $200/month, $50/week for an employee to work nights. For the $1,200 currently being paid, people don't want to work nights. Ifwe can eventually geti it to $3,600 Ibelieve this will give them the incentive to work nights. Where does this put us? We took the average salaries with all thei incentives that the current employees get, ifwe were toj put this package in place we would get a Dispatcher to $52K, a Patrol Officer to about $78K and a Sergeant to $98K, this will put us The technology aspect, the ALPR 18 systems are $36K, plus these are annual recurring costs and we would need to do a one-time installation. Our clear line of sites to the sky could bei installed on a single pole with a solar collector, there really is no cost to that. Other locations may need to have either electricity and some oft those spots that we are looking at, there is electricity there for signs that light up village entry signs, but we would have to splice into that to get power to those locations because oft the heavy tree cover. There are some locations that would require additional solar collectors just because there would not be enough sun hitting a single solar collector to run the system for an entire evening. That would be $8k not S6K,Iapologize, it would be approximately $44K for the ALPR project to doone year with 18 systems. To modemizelstandardize the in-car video systems, nobody buys the equipment any more. 13 cloud-based systems which could be auto uploaded, includes the system, installation, maintenance and one refresh during the 5-years. So, should there be major change in the system we get to decide when we would want to refresh the system. We could do all the cars at onceor refresh based on when a car gets cycled out based on its mileage and cost per vehicle. Yearl li its $45,851, Years 2-5 $20,124, those are recurring costs. The total price is $126K, we had some discussion at the Committee level whether we should just pay for this as a one-time Capital Expense. Iwould not want to do that as Ifeel more comfortable having leveraged the hold over the vendors head. That ifsomething is not happening, we are not getting service that we could hold thej payment back instead ofp paying for the whole thing upfront. Unfortunately, our budget does not allow us to appropriate all the money and hold it within our budget for future years cost Body' Worn Camera system for all personnel, 33 cameras, licenses, hardware, software and the storage in the cloud for all the video we would record for one year. The way the system is you set it based on statute ofl limitations for the incident, after 90-days ifthere is no crime been committed everything movesinto a file where it sits for another 10 days as youl have 90 days to file a complaint againstap police officer, ifthere is no complaint then it is automatically dumped from the system. Anything we may want to keep can be transferred onto our video server, we have plenty oft room to save about 8TB's of video. The first year start up cost is $30,792, Years The last item is to update modernize the GPS tracking with the new cell service coming online as part of FirstNet. FirstNet capability now includes the ability to GPS track your vehicles. We did ap presentation with Hedwig and Spring Branch ISD. We are trying to get Spring Valley and Village Fire to look into doing the same thing. Bringing all of our equipment on the same GPS tracking and mapping applications sO that we can all see each other's resources. To do this, the annual cost is about $4,100 which gets us real time tracking of all our vehicles and tol have  very competitive with everyone else in the region.  per our fiscal policy.  2-5 are $22,062.  May20191 Minutes Draft Rev. 15_30_ 19.Docx  Page 13of131  06/BARS5    mapping analytics package. Ifsomeone hits a curb, it actually puts a tick mark in the map that there was a quick change in force concerning the vehicle, sO ifsomeone shows up with al bent tie-rod we will know who did it and where it happened. Commissioner Johnson asked ift the in- camera system and' body-worn cameras are they two completely separate systems with one vendor? Chief Schultz responded they are normally separate, there is one vendorIs suggest that we look at and we could put it out forb bid. They supply both and can be tied together based on the CAD#. So, when a CAD is pulled based on an event, it is based on the date and time, video cameras that are turned on during that same day and time are tied to that same CAD event. So, when the upload occurs all the video captured during that same time when the CAD is active get linked to that. This way you have your in-car video and your officer body-cam on the same file, it does this automatically. You can link them together sO that when you get a PIR request you automatically pull the car video and the on-body camera video and supply that to the DA or Why another Detective? The CID: monthly report shows thel number of cases they are working. We are touching cases approximately 200 times ai month and therel has been some concerns about whose responsible for what case. In Bunker Hill there was a friend of the Mayor that had their house broken into and they were having trouble getting hold oft the right detective which shouldn't be tool hard but making that connection and follow up. So, you can see how often we are touching each one oft those cases, one thing we are seeingi isi identity theft and fraud cases. Even ify you are the victim of one oft thosecases and you sign awaiver for the bank to supply us with this information. As soon as the bank makes you whole, which they will do 95% ofthe time, you are no longer the victim, the bankis. Theb bank will no longer provide us the information, ifsomeone else opens an account using yourinformation, wel have to get a subpoena for those and we are spending a lot moretime everymonth doing this. Byadding another Detective, it now givesownershipl but also gives an opportunity to cycle people through Other budget proposed items, these are things we really can'tcontrol and happen no matter what and arej part ofjust doing business. TRMS, costs are going up about $21,440, our legal cost based on the amount oftime we are having to use Olson and Olson to assist us on more and more complexissues, such as PIR or discovery requests and evidence and lawsuit issues. Our' TML risk premium was up $2,500.Janitorial - the entire building is covered under the current janitorial contract and wel have been using the gym quite a bit because oft the PT standards and the gym is getting a little ripe and we would like to extend the contract to cover this. The fuel costs depending on what happens in the world, fuel has to be pushed up a little bit. Radio Batteries in our walkie-talkies are about 8 years old and have memories builti into them and won'thold: a charge and need replaced. ContingeneyEmergeney fund need toi increase this $10K. Recruiting/Tuition reimbursement $5K, thel RAD Program, Bunker Hill has been paying for RAD: for the last 2 years, they've opened it up now to everybody, we. have all residents going tol RAD and iti is very popular. It has a cost associated with it and RAD for Seniors is about $10K which Bunker Hill have been paying for this by themselves and soi is now in our budget. Same thing with the landscaping, we are getting regular billing for this service and needs to be rolled in and incorporated in our budget. When we did our accreditation recognition, we found out the building had not been having its fire inspections over the last 13 years and there is a cost tor maintain the fire safety oft this building toi include the alarms, sprinkler system and backflow valves. It is approximately $2,200 a year for the required maintenance contract and the same  whoeveri is asking for it.  CID.  thing applies to the HVAC. May. 20191 Minutes Draft Rev. 15_30_19.Docx  Page 140f131  06Rag196    The total proposed budget, Personnel and Benefits the increase toj put that in place is 5.4% $4.9M. The total Operations increase is 38% $215K, the total M&Oi is $5.7M a 7.82% increase. The Auto Capital we are asking for $183K for 3 vehicles minus the expected salvage value of selling vehicles and the new in-car video systems for all 13 cars. Wel have to remember that we used residual Capital that had accumulated and did not ask for the total $155K that we normally ask for. The proposed budget is $5.9M which is an increase of9.32% and the cost per village Chief Schultz jumped right into the budget, he heard of some numbers being talked about, no more than 5%, last year's budget was $5.4m, 5% oft this is $272,000. The costs that we really can'tcontrol are $40, 600, this is how much it is going to go up just to do business. Plus, we have approximately $43K ofa additional benefit costs that are going to go up depending on what happens with the budget. $272,000 minus the $43K that we are going tol have to pay no matter what, leaves about $229,000. The salary package alone, added the halftime FTE, the 3% salary increase, the 457, the shift differential and thei increasein benefits is $273K, which already puts usi in the red if we stay with a 5% flat budget. The full cost oft the FTE is $51K, the half cost that we would have to add to this budget is going tol be halfthat. The salary increase cost is $54,133, the shift differential is $18,850, and the benefits costs (TMRS,TML, Medicare and FICA, life insurance and disability costs) total benefits of$76K ofthis about $43K is happening no matter what, that is why we put it on the top line oft the budget. This is thel breakdown, the total M&O increase $101K, total Capital increase $103K, Personnel increase $507K giving total ofs salary and benefits $273K, Operating Fixed $40K, Criminal Projects $101K. Items not in the budget, we did want to add a messaging trailer which would also be a second speed trailer is $18K, we were going to add another LIDAR at $6K, Drones on nightshift $4,500, upgrading the water system, purified water to drinking fountain, converting all existing lights to LED, none of these Commissioner Johnson asked ift thel POA ask what items aren'tcovered by the budget numbers, as an example the body cameras that they may be able to help with. Chief Schultz responded, there has been sometalk with the Foundation, but they are still being established and are looking at smaller items. Not long-term ongoing costs forever, the body camera project and the car cameras would have a recurring cost. Commissioner Johnson suggested the ALPR's since they are a yearlyitem and not al long-term commitment. Chief Schultz commented that when we talked about technology aspect, he believed the goal would be to establish al base system, ifitis going to be FLOCK, then have the community make their own individual investments in the neighborhood. We could then see ifit needs to be expanded more, he thinks the Foundation has been looking at possiblyremodeling the gym equipment or changing the gym. There has also Chief Schultz commented that Valerie Wallace is here tonight and part of the Foundation and may be able to add to this. Valerie Wallace responded that it has been discussed, for example, the dispatch chairs downstairs, they have gone back and forth on and originally, they thought they could find some sponsors in the community to help raise forp particular items. This has been discussed for several months and the chairs were getting really bad and so she approached Chief and Victoria to see if wel had money available for chairs, and they did purchase 2 out ofthe budget. There is discussion, they would prefer ifits an item that can be covered by the PD's budget then that should be done, but we are not opposed to certain items that, possibly body  stands at $1.9M. The goal is to remain the safest community in Texas.  items are included.  been discussions aboutmaking the conference area an office.  May. 2019 Minutes Draft Rev. 15_30_19.Docx  Page 150 of 131  06Bage7    cams which have been discussed. That is something that is aj possibility but there are two main residents that make the final decision on what the Foundation will do. The Foundation meet every third' Thursday and she can bring up the conçerns to see what they have to say. Commissioner Huguenard commented on a couple ofitems, firstly, we do have a surplus for 2018 and the amount ofthat surplus is approximately $300K which may be factored into this in some manner. Secondly, with respect to the technology items, the in-car video and the body cameras, you had the first year budgeted. We do have the capability through the Capital Project Fund where we could request the cities to refund the full amount, but this budget doesn't propose that. It will be an ongoing obligation once we commitment to it, they will have to be funded in years 2-5. We could request full funding from the cities today and request it to be set aside but Commissioner Reichek commented that if we use our surplus wouldn'titbe! $207K? Chief Schultz responded, right, but the surplus has not been audited yet, there is surplus money but its not available today, but it could be available once the audit is complete. Commissioner Smyre interjected, it is the cities money and that wel have, all been reminded ofthis, but what we can do, and it has been done in the past is to come forward with aj plan. We can recommend that we use monies from the overage or underage depending how you look ati it, to be applied toward certain projects or specific things. This is what Commissioner Huguenard was eluding to, that itis available for us to make that presentation. Commissioner Huguenard commented that as far as the timing goes, the timing to make the refund is within a short period, a month or two following Commissioner Reichek stated, his thoughts are; surplus would pick up $300K which would leave al little more than $200K, this first year $122K for technology which is the 18 cameras and in-car video, body camera system and the vehicle GPS. Hel knows his city has at technology contingency fund and' thisis a good place for them to use that money. He looks at this as with a glass half full or half empty, it costs only $30K more for his city. Next year the $122K goes Commissioner Brown asked if we could go back to Chief's priority line, where is the new Detective Position in there? Chiefs Schultz responded, it is not there, he would put it in number 5, it isi included in the overall salaries. Çommissioner Reichek asked what isn'tin the overall priorities? Chief Schultz responded that number 13 on down are not in the budget. The top 5 items are $273K. Commissioner Smyre stated that the intent is to continue to massage these numbers and present to the city councils in June. Wel have a month to finalize it for ourselves and then the meetings will start with the city councils. The Commissioners discussed that we need to have a budget workshop. Commissioner Smyre commented that he doesn'tknow if we are getting feedback from the cities in terms ofthe budget ranges that they are looking at for Fire and Police. There is some pressure from a couple ofc cities he knows, the tax revenue or potentially thel houses for the first time he can think of, valuations have gone down. Bunker Hill's! have gone down, also the legislature has voted to approve a capital of3.5%, we don't knowi ifiti is for small cities and ifit is tied to something else that the Senate may have tied it to. Commissioner Hamilton commented that Chief Schultz has done a good job ofs showing us the costs ofmodernizing and protecting the citizens here in the villages and it is laid out very well and justified with backup. Chief Schultz stated that the whole thing comes together, ift the over 4  that would increase the percentage: much higher.  the conclusion of the audit.  down to $46K, this is how he would usei it asaselling point.  May. 20191 Minutes Draf Rev. 1530_19.Docx  Page 160 of1 131  06BA8A8    years he has been with us, the average vehicle mileage has gone from 80K per vehicle down to 60K. We are doing good things the vehicles end up being the officer's office and now they are only being shared by 20 officers rather than 3 or 4 which allows the cars to not accumulate as Commissioner Smyre asked that he momentarily pause the meeting as Commissioner Huguenard has to leave the meeting for another engagement and we need to move: into Executive Session as hel has a role in this. Commissioner Hamilton asked ifVictoria could leave the meeting, Chief Schultz responded that she could, and that we can write down anything changes as far as the  many miles.  budget make up, he will write notes and get them to her.  See item h. Executive Session  Commissioner Smyre asked ift there was any more feedback for the Chiefon the budget. Commissioner Johnson commented that he views the body camèra's and the in-car cameras as essential equipment ifwe want our officers to be safe and not viewed as a luxury, especially since HPD are doing it, itis a worthwhile cause. Some oft the Commissioners agreed this should bes al high priority, Commissioner Hamilton stated that the price tag for this is prettysmall compared to the potential liability if we don'th have them and SO makes a lot of sense. The Commissioners further discussed how officers are sued in Civil Suits ifs something happens, John Hightower interjected that this happens all the time. The Commission agreed this would be Chief Schultz commented that the FLOCK camera is going tol have to go back to them pretty soon and there is money in the existing budget due to the vacancies, we know we will be underbudget. Commissioner Southwick asked ifthis would be an issue because oft transferring funds over $10K? The Commission discussed taking the $44K out of the Surplus for FY19 Motion was made by Commissioner Reichek and seconded by Commissioner Brown to Amend FY2019 budget to remove $44,000 from the Salary and Benefits account to the Equipment Maintenance Contracts, Line item 700, for the purpose ofpaying for ALPR cameras. The Commissioner Smyre stated that the Commission agreed that we should have a Budget  protection for them.  which is already there.  commission voted unanimously to approve the Motion. Workshop and the date will be determined.  d. Committee Reports  Finance Committee = Chief Schultz stated that after talking with City Managers we would probably not get this approved as each one ofthe villages has their own Contingency Funds and that ifthis building was in need of an emergency repair that they would expect us to go to them  for funding. I.T. Committee  a. Virtual Gate Project - Continued Results of Flock Testing.  b. Paladin Drone Presentation. May 20191 Minutes Draft Rev. 15_30_19.Docx  Page 170 of131  06/84899    ChiefSchultz commented that Paladin Drones wanted to know ift they could come tonight but he felt wel had al lot ofitems to discuss and sO they will come to the next meeting. On a side note, they are talking tol Hedwig, and he talked to the Mayor today and it looks like they will come on as well. Ifthey project was to take any traction, thei test area would be expanded because Hedwig  boarders Hunters Creek and it is the same line ofs sight.  New Business  1. Consideration of City of Piney Point Village Resolution 19.04.22 regarding the use of Commissioner Smyre commented that the Piney Point Resolution moves the Tri-Cities Public Safety Responsibilities over to the Memorial Villages Police Department and the support of the  Cameras and' Technology to Improve Public Safety in MVPDvillages.  Commission. There is no action required, it is just fori information purposes.  f. Chief's updates  Chief Schultz presented his monthly report, things slowed down for April which is what we normally see. There was a total of5,923 calls, 4,037 house watches, traffic stops 891 and 944 citations that addressed 1,690 violations. Hunters Creek traffic accidents picked up pretty considerably, they had 14. Response times, thelaverage response was 3:19, there were: 5j priority On a side note, last week as an example we stopped 250 cars, one out of20 cars either had a warrant or were smokingmarijuana while driving, this is high for our small footprint in the  events. The number one, call for service is False Alarms.  Houston area. Updated Policies  1. Special Order19-003 Response Times. 2. Special Order 19-004 Collection Money Bond Receipts.  Chief Schultz stated that there are 2 updated policies, 1). Assist Village Fire, we added language to thej policy about authorizing officers to run lights and sirens in emergency situations for specific VFD assists. 2) Fiscal Management - Bond Receipts, when we collect cash and it has to  be puti in envelopes. We changed this to bej puti in Sealed Clear Bags.  h. Executive Session  a. Discussion and possible action regarding Police Chief's Compensation under thej personnel b. Discussion and possible action regarding Procedures Related to Accounting Disclosures under the legal advice exception Texas Governmental Code $S 551.071. C. Discussion and possible action related to the modification of the Inter-Local Agreement concerning the amount authorized for intra-budgetary transfers by the Commission, under the legal advice exception Texas Governmental Code $ 551.071.  exception Texas Governmental Code $S 551.074.  May 2019 Minutes Draft. Rev. 15_30_19.Docx  Page 18 of1 131  0888Ag0    Commissioner Smyre announced we would go into Executive Session at 7:03p.m. John Hightower commented that item one oft the Executive Session is under Personnel exception and items 2 and 3 are under the Legal Advice exception. The Commission reconvened into General Motion was made and seconded to direct the Commission's Counsel to draft aj proposed amendment to the Inter-local Agreement to increase the threshold for the amount of an intra- budgetary transfer, that would require approval oft the cities, from $10,000 to "one percent ofthe total budget amount". The commission voted unanimously to approve the Motion. No other action was taken for items a and b oft the Executive Session.  Session at 7:25p.m.  Suggestions for future agenda items  A Motion was made at by Commissioner Brown and seconded by Commissioner Johnson to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  May 20191 Minutes Draft Rev. 15_30_19.Docxr  Page 19 of131  0BAAA1S1    Memorial Villages Police Department  11981 Memorial! Drive Houston, Texas' 77024 Raymond Schultz ChiefofPolice  e ICE  June 6, 2019  Submitted for your review is the FY19 Budget Performance Report and accompanying documents as ofMay 31,2019. Thel Department has received 50% ofits appropriation and has expended 39%. At  this same point last year, the Department expended 36%.  Maintenance & Operations  There are no major changes to report. Based on year to date expenditures the Department is projected to expend 96% oft the adopted M&O appropriation by fiscal yearend.  Vehicle Replacement  Payments for the three approved vehicle purchases for FY2019 have been processed. Please remember that the FY191 budget request from the Villages was reduced allowing the Department to utilize carryover funds to complete the purchases. Those costs are separated on the summary  worksheet. Special Capital Assets returned.  The Department finally received the reimbursement due ($7,591.89) from CDW for the server  Update/Challenges:  Cheat sheet on the FY18 audited surplus due to Villages  Categories Personnel Services $189,700 Insurance Maintenance/Misc $10,800 Building Maint Office Utilities Contract Services $16,100 Other Additional Income FEMA reimb Interest/Misc  Savings $5,800 $6,700 $6,600 $2,600 $32,900 $32,910 $3,953  Contributing Factors Vacancies, health insurance savings TMLinsurance premium savings Damage repair & tire purchases savings Building furnishing savings Stationary savings Electricity savings Legal & Software maintenance  Uniforms, radio parts, recruiting, contingency, small equipment  Page 23 of131  06/07/19    MemorialVilages Polce Department General Fund Fori the five monthsended May19 DESCRIPTION Expenditures 100 110 115 120 160 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  41.67% 423156  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted 3,377.767 1,293,397 2,084,370 38:29% 3,344,528 33,239 115,000 37,442 77,558 32.56% 97,348 17,652 21,600 1,300 20,300 6.02% 10,000 11,600 394,127 158,700 235,427 40% 380,560 13,567 601,775 196,401 405,374 32.64% 583,160 68,615 60,000 27,151 32,849 45.25% 65,495 (5,495) 109.2% 19,433 7,390 12,048 38.03% 18,468 50,712 19,520 31,192 38.49% 50,397 4,640,414 1,741,300 2,899,114 37.5% 4,499,957 140,457 25,200 9,595 15,605 38.1% 28,029 2,171 25,200 7,785 17,415 30.9% 18,685 6,515 13,200 5,997 7,203 45.4% 14,392 (,192) 109.0% 65,280 23,928 41,352 36.7% 57,427 7,853 69,250 27,205 42,045 39.3% 65,000 4,250 25,000 11,141 13,859 44.6% 25,000 7,000 3,828 3,172 54.7% 4,500 2,500 111,250 42,174 69,076 37.9% 94,500 6,750 18,000 7,055 10,945 39.2% 16,933 1,067 19,000 7,500 11,500 39.5% 18,000 1,000 10,000 5,042 4,958 50.4% 10,000 48,000 19,834 28,166 41.3% 45,499 2,501 9,800 6,822 2,978 69.6% 9,800 60 1,240 4.6% 18,000 5,269 12,731 29.3% 12,646 5,354 142 558 20.2% 16,000 7,062 8,938 44.1% 16,000 45,800 19,356 26,444 42.3% 39,586 6,214 34,090 14,113 19,977 41.4% 33,870 23,000 6,219 16,781 27.0% 14,925 8,075 5,000 1,218 3,782 24.496 4873 62,690 21,798 40,892 34.8% 54,268 8,422 17,640 7,877 9,763 44.7% 17,640 48,071 29,434 18,637 61.2% 48,071 101,200 40,801 60,399 40.3% 97,922 3,278 58,545 42,916 15,629 73.3% 58,000 229,056 121,066 107,990 52.9% 225,233 3,823 30,000 10,012 19,988 33.4% 24,029 5,971 30,536 28,044 2,492 91.8% 30,536 5,500 1,912 3,588 34.8% 5,000 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 18,172 25,828 41.3% 44,000 7,000 1,041 5,959 14.9% 6,500 626 4,374 12.5% 1,502 3,498 447 3,059 12.8% 3,500 610 14,390 4.1% 5,924 9,076 2,500 1,376 1,124 55.0% 2,500 155,236 71,896 83,340 46.3% 134,347 20,889 5,357,726 2,061,353 3,296,373. 385495.150,17 196,909 619-96.19  Regular Wages Overtime CourtBailiffor Retirement Health Insurance Workers Compensation Life/LTD Medicare Personne! Services Auto General Liability Public OfficialE Bond Professional Liability Real&Personal Property Total Other Insurance Gas & Oil Maintenance Tires Damage Repair Maintenance & Mise. General? Maintenance Janitorial Services Jail Buildingl Fumishings Total Building Computers Postage/Postagel Machine SwtionetyBxpendabiles Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees LegalProfessional ITS Services Software Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts and labor Firearms" Training & Ammo Tasers Training & ProfDues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL  99.0% 84.7% 46.3% 96.6% 88.6% 95.0% 99.4% 97.0% 91.4% 65.6% 88.49 74.1% 88.0% 93.9% 0 100.0% 64.3% 55.0% 84.9% 94.1% 94.7% 484 56.6% 100.0% 94.8% 0 100,0% 500 61.5% 70.3% 360 48.6% 0 100.0% 86.4% 220 99.4% 64.9% 127 97.5% 0 100.0% 86.69 0 100,0% 0 100.0% 0 100.0% 96.8% 545 99.1% 98.3% 0 100.0% 80.1% 0 100.0% 500 90.9% 87,8% 0 100.0% 500 92.9% 30.0% 0 100.0% 39.5% 0 100.0% 86.5%  965 315 248 111  720 960  197 354  523 27.3% 606 36.8%  472 849  10,000 1,000 1,300 700  0 10,000 0.0% 5,500 4,500  236  764 23.6%  566 800 340  600 3,600  249  351 41.5%  600  38 3,562 1.1% 3,600  1,200  0 1,200 0,0% 1,200  5,000 3,500 15,000    Menorial Villages Police Department Vehicle Replacement For the five months ended May 19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures FY19AP DESCRIPTION Expenditures 1000  41679  85,709.54 43,998.99 177.91 (88,000.00) 33,721.00 75,607.44 ADOPTED  FY19 Assessment remaining  36,001.01  Cash Balance @ 05/31/19  Forecasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  VehicleReplacement AED'S Total Vehicle Replacement Vehicle Replacement costs coyered by carryover  80,000 79,483 88,000 88,000 28.896  517 99.35% 79,483 0 100.6% 88,000  517 99.4% (517) 106.5% 0 100.0%  8,000 8,517 (517) 106.46% 8,517  MemorialVilages) Policel Department SpecniCapitalAses For the fivemonths endedMay 19 Prior Year Cash Carryover FY18 Accounts Receivable FY19 Assessment collected to date FY19 Interest earned to date FY191 Expenditures FY17A/P DESCRIPTION Expenditures 2880  41.67%  84,355.98 7,591.89 147.09 (62.77) (8.497.00) 83,535.19 ADOPTED 0 0 88,000 88,063  FY19 Assessment remaining  0.00  Cash Balance( @ 05/31/19  Forecasted Projected Annualized Saving/ 151 151  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %1 Forecasted  Capital Projects Total Capital Items Total Capital Outlay  63 63  (63) 0.0% (63) 0.0% (63) 100% 88,151  (151) (151) (151)  0.0% 0.0% 100%  lemorul Villages Police-Department  Forecasted Pporevred un lhyed Saving  ADOFTED  DESCRIPTION  BUDGET ACTUAL DIFF Execued 1231419 Delivitsl SFeovsad 5,357,726 2,061,353 3,296,373 38% 5,150,817 196,909 5,445,726 2,149,353 3,296,373 39% 5,238,817 196,909  GENERALFUND VEHICLEI REPLACEMENTI FUND TOTALBUDGET  96% 100% 96%  88,000 88,000  0 100% 88,000  0  Page 25 of131  06/07/19    MEMORIALVILLAGES POLICEI DEPARTMENT PROJECTED CASHBALANCE 31-May-19 4-Jun-19  All Funds (MODIFIED CASHI BASIS PROJECTIONS) Cash collected for FY19 @ 05/31/19 $ 2,725,794 Estimated Expenditures (May 19) $ 2,149,353 Cash Balances@ 05/31/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 2,061,353 620,118 44,177 88,000 28,896 (72,719) 147 63 84 2,149,416 576,379  Estimated cash on hand @ 05/31/19 for FY19 activities $  576,442 $49,092 $1,099,258 $46,711 $20,366 $83,535 $1,298,963 2019 2019 YTD Total Difference Adopted (Budgetvs. Actual) Budget 2,625 5,357,726 178  Actual cash balance @ 05/31/19 all accounts  2019 YTD Budget  AIIE Funds  (Modified Accrual Basis Projections) GENERAL FUNDF REVENUES GENERAL FUND EXPENDITURES NET FY19F REVENUES OVER EXPENDITURES VEHICLE! REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVEREDI BY CARRYOVER FUNDS NET FY 19 REVENUES OVER EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES NETI FY19REVENUES OVER EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINEDI FYIBNETREVENUES/EXPENDTURES Formal reserves:  2,678,845 2,681,470 43,999  88,000  0  147  0  2,722,844 2,725,794  2,803 5,445,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE1 TRAININGI FUNDS  $20,366 $46,711 $83,535 $60,000 $3,026 $213,639  Page 26 of1 131  06/07/19    ANNLALFIMANCLL REPORT  ofthe  MEMORIAL VILLAGES POLICE DEPARTMENT  For the Year Ended December 31, 2018  DRAFT  Page 57 of131  06/07/19    MEMORIAL VILLAGES POLICE DEPARTMENT  TABLE OF CONTENTS December 31, 2018  Page 1 5  Independent Auditors' Report Information) MANCALSTATEMENIS  Management's Discussion and Analysis (Required Supplementary  Govermment-Wide Financial Statements Statement of! Net Position Statement of Activities Fund Financial Statements Balance Sheet  13 15  Governmental Funds Financial Statements  16 18 21 23 25 27 29  Statement ofl Revenues, Expenditures, and Changes in Fund Balances Reconciliation ofthe Statement of Revenues, Expenditures, and Changes inl Fund Balances of Governmental Funds to the Statement of  Activities  Proprietary Fund Financial Statements Statement ofNet Position Statement of Cash Flows Notes tol Financial Statements  Statement ofRevenues, Expenses, and Changes inl Fund Net Position  REOUIRED SUPFLEMENTARY INFORMATION  Schedule of Revenues, Expenditures, and Changes in Fund Balance Schedule of Changes in Net Pension Liability and Related Ratios- Schedule of Contributions- - Texas Municipal Retirement System Schedule of Changes in' Total OPEB Liability and Related Ratios- Schedule of Changes in' Total OPEB Liability and Related Ratios-  Budget and. Actual - General Fund Texas Municipal Retirement System Texas Municipal Retirement System Retiree Health Plan  51 53 54 57 59  Page 58 of131  06/07/19    34.4.4 54.43  153  334 :  D#, etit.A st., 4,. - Rtasoing"  (1. Fyu h. pLa 1  Eu" :  114    GiNap .: d i:  : *.5 :  :.    S1a & s sins ..e !or : 13: tia subsk? T  ai: * 1.3 -1  (Thispagei inteantionalylep.biank)  Page 590f131  06/07/19    INDEPENDENTAUDITORS'REPORT  To thel Board ofCommissioners ofthe Memorial Villages Police Department: Report on thel Financial Statements  We have audited the accompanying financial statements of the governmental activities and each major fund oft the Memorial Villages Police Department (the Department"), as of and for the year ended December 31, 2018, and the related notes to the financial statements, which collectively comprise the Department's basic  financial statements as listed int the table of contents. Management's Responsibility for the Financial Statements  Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation offinancial statements that are free from material misstatement, whether due to: fraud or error.  Auditors' Responsibility  Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. Thej procedures selected depend on the auditors' judgment, including the assessment of the risks ofmaterial misstatement oft the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Department's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Department's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness ofs significant accounting estimates made We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our  financial statements are: free from material misstatement.  by management, as well as evaluating the overall presentation of the financial statements.  audit opinions.  1  Page 60 of 131  06/07/19    Opinions  In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position oft the governmental activities and each major fund ofthe Department as ofDecember 31, 2018, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended,  in accordance with accounting principles generally accepted in the United States of America.  Emphasis ofl Matter Change in. Accounting Principle  In 2018, the Department adopted new accounting guidance, Governmental Accounting Standards Board Statement No. 75, Accounting and Financial Reporting. for. Postemployment Benefits Other Than Pensions. Our  opinion is not modified with respect to this matter.  Other Matters  Required. sapplememtaylomaton  Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis, budgetary comparison information, schedules of changes in net pension and total other postemployment liability and related ratios, and schedule of contributions identified as Required Supplementary Information on the table of contents, be presented to supplement the basic: financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the Required Supplementary Information in accordance with auditing standards generally accepted in the United States of America, which consisted ofi inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us  with sufficient evidencei to express an opinion or provide any assurance.  DRAFT  Certified Public. Accountants Houston, Texas May 10,2019  Page 61 of1 131  06/07/19  2    MANAGEMENT'SISDISCUSSION  AND. ANALESIS  Page 62 of131  06/07/19  3    MEMORIAL VILLAGES POLICE DEPARTMENT  MAMAGEMENTSDISDISCUSSIONAND. ANALYSIS For the Year Ended December 31, 2018  The purpose of the Management's Discussion and Analysis (MD&A)is to give the readers an objective and easily readable analysis of the financial activities of the Memorial Villages Police Department (the "Department") for the year ending December 31, 2018. The analysis is based on currently known facts, decisions, or economic conditions. It presents short and long-term analysis of the Department's activities, compares current year results with those oft the prior year, and discusses the positive and negative aspects of the comparison. Please read the  MD&A in conjunction with thel Department's financial statements, which follow this section.  THE STRUCTURE OF OUR ANNUAL REPORT  Components of thel Financial Section  Management's Discussion and Analysis  Basic Financial Statements  Required Supplementary Information  Independent Auditors' Report  Goverment-Wide Financial Statements  Fund Financial Statements  Notes tot the Financial Statements  Summary  Detail  The Department's basic financial statements include (1) government-wide financial statements, (2) individual fund financial statements, and (3) notes to the financial statements. This report also includes supplementary information intended to furnish additional detail to support the basic financial statements themselves.  Government-Wide Statements  The government-wide statements report information for the Department as a whole. These statements include transactions and balances relating to all assets, including infrastructure capital assets. These statements are designed to provide information about cost ofs services, operating results, and financial position of thel Department as an economic entity. The Statement ofl Net Position and the Statement of Activities, which appear first in the Department's financial statements, report information on the Department's activities that enable the reader to understand the financial condition of the Department. These statements are prepared using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year's The Statement of Net Position presents information on all of the Department's assets, liabilities, and deferred outflows/inflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position oft the Department is improving or deteriorating. Other nonfinancial factors, such as the condition of the Department's capital assets, need to be  revenues and expenses are taken into account eveni if cashl has not yet changed hands.  considered in order to assess the overall health oft the Department.  Page 63 of131  06/07/19  5    MEMORIAL VILLAGES POLICE DEPARTMENT MANAGEMENTSDISDISCUSSIONAND ANALISIS (Continued)  For the Year Ended December: 31, 2018  The Statement of Activities presents information showing how the Department's net position changed during the most recent fiscal year. All changes ini net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows - the accrual method rather than modified accrual The government-wide financial statements distinguish functions of the Department that are principally supported by the Department's participating cities and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). All of the Department's activities are governmental. The Department is the primary  thati is used in the fund level statements.  government and! has no component units. FUNDI FINANCIAL STATEMENTS  The government-wide: financial statements can bei found after thel MD&A.  Funds may be considered as operating companies of the parent corporation, which is the Department. They are usually segregated for specific activities or objectives. The Department uses fund accounting to ensure and demonstrate compliance with finance-related legal reporting requirements. The two categories of Department  funds are governmental and proprietary. Governmental Funds  Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows ofspendable resources, as well as on balances of spendable resources available at the end of the year. Such information may be useful in Because the focus of governmental funds is narrower than that oft the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the Department's near-term financing decisions. Both the governmental funds balance sheet and the governmental funds statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental; funds and governmental activities. The Department maintains four individual governmental funds. Information is presented separately in the governmental funds balance sheet and in the governmental funds statement of revenues, expenditures, and changes in fund balances for the general fund, the vehicle replacement fund, the youth services fund, and the special capital assets fund. The general fund, vehicle replacement fund, and the special capital assets fund are considered to be major funds for reporting purposes. The youth service fund did not meet the criteria to be presented as ai major fund; however, the Department has elected toj presenti it as major due to its significance. The Department adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has  evaluating thel Deparmenfsnear-term financing requirements.  been provided: for the general fund to demonstrate compliance with this budget.  Page 64 of131  06/07/19  6    MEMORIAL VILLAGES POLICE DEPARTMENT MANAGEMENT'S. DISCUSSIONAND. ANALFSIS (Continued)  For the Year Ended December 31, 2018  ProprietaryFunds  The Department maintains one type of proprietary fund, an internal service fund. An internal service fund is an accounting device used to accumulate revenue and allocate costs. The Department's: internal service fund is used in the administration of the Department's and participating cities' employee benefits program. Since this fund benefits governmental activities rather than a business-type function, it has been included with governmental activities in the government-wide financial statements. The basic proprietary fund financial statements can be  found in the basic financial statements of this report.  Notes tol Financial Statements  The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes are the last section of the basic  financial statements. Other Information  In addition to basic financial statements, MD&A, and accompanying notès, this report also presents certain Required Supplementary Information (RSI). The RSI includes a budgetary comparison schedule for the general fund, schedules of changes in net pension amd total other postemployment liability and related ratios for the Texas Municipal Retirement System (TMRS) and a retiree health plan, and a schedule of contributions for TMRS.  RSI can be found after the notes to the basic financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS  As noted earlier, net position may serve over time as a useful indicator of the Department's financial position. Liabilities and deferred inflows of resources exceed assets and deferred outflows of resources by $858,058 as of December 31, 2018. A portion of the Department's net position, $909,875, reflects its investments in capital assets (e.g, building, police vehicles, and equipment). The Department uses these capital assets to provide  services to citizens; consequently, these assets are not available for future spending.  Page 65 of131  06/07/19  7    MEMORIAL VILLAGES POLICE DEPARTMENT MAMAGEMENTSDISCUSSIONAND, ANALYSIS (Continued)  For the' Year Ended) December 31, 2018  Statement ofl Net] Position:  The following table reflects the condensed Statement ofNet Position:  Governmental Activities 2018 $ 788,488 $ 667,142 909,875 1,698,363 794,785 13,465 808,250 502,633 2,545,933 3,048,566 315,350 755 316,105 909,875 (1,767,933) (858,058) $ (434,133)  2017 1,043,211 1,710,353 1,488,871 1,603 1,490,474 416,285 3,191,198 3,607,483 27,477 27,477 1,043,211 (1,477,344)  Assets Current and otherassets Capitalassets,net Deferred outflows pensions Deferred outflows OPEB Labilities Current liabilities Long-term! liabilities Deferredi inflows pensions Deferredi inflows -OPEB NetPosition Neti investment in capital assets Unrestricted  Total Assets  Total Deferred Outflows ofResources  Total Liabilities  Total Deferredl Inflows ofl Resources  Total) Net] Position  Unrestricted net position had a deficit balance at year end. Unrestricted net position would normally be used to meet the Department's ongoing obligations to participants. The Department's net position decreased to a deficit  balance of$858,058.  Page 66 of1 131  06/07/19  8    MEMORIAL VILLAGES POLICE DEPARTMENT MANAGEMENT'S DISCUSSIONAND ANALESIS (Continued)  For the' Year Ended December: 31,2018  Statement of Activities:  The following table provides a summary oft the Department's changes ini net position:  Governmental Activities 2018 4,861,462 $ 4,992,721 36,191 31,214 4,928,867 5,352,792 5,352,792 (423,925) (434,133)  2017 14,226 32,020 5,038,967 5,223,073 5,223,073 (184,106) (250,027)  Revenues Charges fors services Operating grants and contributions Other Expenses Public safety  Total Revenues  Total Expenses Changei in Net] Position  Beginning net position  Ending Net Position $ (858,058) $ (434,133)  In comparison to the prior year, revenues decreased by two perçent or $110,100. Revenues from charges for services decreased by $131,259. This decrease in charges for services was due to a decrease in the Department's assessment to participant cities to meet the demands of the Department's operational costs. Total expenses for the Department increased $129,719 in comparison to the prior year primarily due to an increase in pension expense.  Thel Department recorded an overall decrease in net position of$ $423,925. FINANCIAL ANALYSIS OF THE DEPARTMENT'SFUNDS  As noted earlier, fund accounting is used to demonstrate and ensure compliance with finance-related legal Governmental Funds - The focus of the Department's governmental funds is to provide information on near- term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the Department's financing requirements. In particular, the unassigned fund balance may serve as a useful measure The general fund is the Department's primary operating fund. At the end oft the year, the total general fund fund balance was $60,000. General fund revenues decreased by $104,479 in the current year, primarily due to a decrease inj participant assessment revenue. General fund expenditures decreased by $111,648 in the current year, The Department's vehicle replacement fund balance increased $27,915 resulting in an ending fund balance of $85,710, which will be spent on future vehicle replacement costs. The youth services fund reported an ending fund balance of $20,626. The special capital assets fund reported an ending fund balance of $83,818 at year end,  requirements.  ofthel Department'snet: resources available for spending at the end of the year.  primarily due to decreases in storm related expenditures.  ani increaseo of$12,612.  Page 670 of131  06/07/19  9    MEMORIAL VILLAGES POLICE DEPARTMENT MANAGEMENT'S DISCUSSION. AND. ANALESIS (Continued)  For the Year Ended December 31,2018  Proprietary Funds - The Department's proprietary funds financial statements provide the same type of  information found in the government-wide financial statements, but in more detail.  GENERALFUND BUDGETARY HIGHLIGHTS  The Department recorded aj positive overall budget variance of $0. This net increase isl largely due to the result of positive variances in personnel expenditures for $189,706 and office related expenditures for $39,607. Actual revenues were less than budgeted revenues by $271,051, which is primarily related to the refund to the participant  cities for the net operating results. CAPITAL ASSETS  At the end of the year, the Department had invested $909,875 (net of accumulated depreciation) in a variety of  capital assets. This represents a net decrease of$133,335 from the prior year.  Significant capital asset events during the year included:  Purchase of three police vehicles and equipment for $97,032  Sale and disposal ofthree police vehicles that had a combined cost basis of $67,315  More detailed information on the Department's capital assets can be found in note III.B. to the financial  statements.  ECONOMIC FACTORS AND NEXT YEAR'SI BUDGET  The fiscal year 2019 budget of $5,445,726 includes an overall increase of approximately 5.34% above the 2018 budget. The objective moving into fiscal year 2019 is to maintain the premiere and most comprehensive poliçe department in the Houston metropolitan area by attracting, hiring, and retaining the best and most qualified employees. In order to reach this objective, the employee compensation package was revamped to include the  following:  Hiring incentive up to $1,500 for new employees and successful referrals  Sixj percent across the board wage adjustments Increase ine education incentives  Introduction of a retention plan to replace the longevity plan with eligibility beginning at the completion  ofyear two  Introduction of a tuition reimbursement plan  CONTACTING THE DEPARTMENT'S) FINANCIAL MANAGEMENT  This financial report is designed to provide a general overview of the Department's finances. Questions concerning this report or requests for additional financial information should be directed to the Chief of Police, Memorial Villages Police Department, 11981 Memorial Drive, Houston, Texas 77024; telephone (713) 365-  3700.  Page 680 of131  06/07/19  10    BASICFINANCIALSTATEMENTS  Page 69 of1 131  06/07/19  11    MEMORIAL VILLAGES POLICE DEPARTMENT  STATEMENT OFNETPOSITION  December 31,2018  Primary Government Governmental Activities $ 780,529 7,959 909,875 1,698,363 794,785 13,465 808,250 162,354 308,063 32,216 168,220 2,377,713 3,048,566 315,350 755 316,105 909,875 (1,767,933)  Assets Cash Receivables Capital assets, net Deferred Outflows of Resources Deferred outflows pensions Deferred outflows ( OPEB Liabilities Accounts payable Due to other governments Unearned revenue Longt term liabilities Due within one year Duei in more than one year Deferred Inflows of] Resources Deferred inflows pensions Deferred inflows. OPEB NetPosition Neti investment in capital assets Unrestricted (deficit)  Total Assets  Totall Deferred Outflows ofl Resources  Totall Liabilities  Total Deferred Inflows of Resources  Total Net Position (Deficit) $ (858,058)  Seel Notes tol Financial Statements.  Page 70of1 131  06/07/19  13    MEMORIAL VILLAGES POLICE DEPARTMENT  STATEMENT OF ACTIVITIES For the Year Ended December 31, 2018  Net Revenue (Expense) and Changes in Net Position Primary Government Governmental Activities  Program Revenues Charges for Services  Operating Grants and Contributions  Functions/Programs Primary Government Governmental. Activities Public safety  Expenses  5,352,792 $ 4,861,462 $  36,191 $ (455,139)  Total Governmental Activities $ 5,352,792 $ 4,861,462 $  36,191  (455,139) 3,863 17,713 9,638 31,214 (423,925) (434,133)  General Revenues: Interest Miscellaneous Gain on sale of capital assets  Total General Revenues Change in Net] Position  Beginning net position  Ending Net Position $ (858,058)  See Notes tol Financial Statements.  Page 710 of131  06/07/19  15    MEMORIAL VILLAGES POLICE DEPARTMENT  BALANCE, SHEET GOVERMMENTAL FUNDS For the Year Ended December 31, 2018  Special Capital Assets 84,356 7,959 92,315 8,497 8,497  Vehicle Replacement  Youth Services  General $  Assets Cash Receivables Liabilities Accounts payable and accrued liabilities Due to other govemments Unearned revenue Fund) Balances Assigned for: Vehicle replacement Capital projects Youth services Unassigned  550,238 $ 550,238  85,710 $ 85,710 $  21,248 $ 21,248 $  Total Assets  $  149,959 $ 308,063 32,216 490,238  $  622 $ 622  Totall Liabilities  85,710 85,710 85,710 $  83,818 83,818 92,315  20,626 20,626 21,248 $  60,000 60,000 550,238 $  Total Fund Balances  Total Liabilitles and Fund Balances $  Amounts reported for govemmental activities in the Statement ofNet Position are different because: Capital assets usedi in governmental activities arei not current financial resources and, therefore, are Some expenses reported int the Statement of Activities do noti require the use ofcurrent financial resources and, therefore, arei notr reported as expenditures in the governmental funds. This adjustment reflects thei net change in Other Postemployment benefits (OPEB), pension activity,  not reported in thet funds. Capital assets, net depreciable  and compensated absences. Net pension liability Deferred outflows pensions Deferred inflows pensions Deferred outflows- OPEB Deferred inflows- OPEB Total OPEB liability Health Total OPEB liability- SDBF Compensated absences  An internal service fund is used by management to account for thel Department's and participating cities' employee benefits program, The assets and1 liabilities oft thei intemal service fund are includedi in governmental activities in the Statement ofNet Position.  Net Position of Governmental. Activities  Seel Notes tol Financial Statements.  Page 72 of131  06/07/19  16    6WL0/90  LELjocLabed  Total Governmental Funds $ 741,552 7,959 749,511 159,078 308,063 32,216 499,357. 85,710 83,818 20,626 60,000 250,154  909,875  (2,022,414) 491,230 (11,795) 13,465 (755) (140,683) (195,925) (186,911) 35,701 5 (858,058)  17    MEMORIAL VILLAGES POLICE DEPARTMENT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGESINPUND BALANCES  GOVERMMENTAL FUNDS For the Year Ended December 31, 2018  Special Capital Assets 39,500 351 5,046 44,897 139 32,146 32,285 12,612  Vehicle Replacement  Youth Services  General $ 4,671,962 $ 32,911 3,105 996 4,708,974 4,708,974 4,708,974  Revenues Participant assessments (net ofr refund) Intergovemmental Interest Miscellaneous Expenditures Current: Public safety Capital outlay  150,000 $ 337 11,671 162,008 143,731 143,731 18,277 9,638 9,638 27,915 57,795 85,710 $  3,280 70 3,350 8,926 8,926 (5,576)  Totall Revenues  Total Expenditures Excess (Deficiency) of] Revenues Over (Under) Expenditures Total Other Financing Sources Net Change in Fund Balances  Other Financing Sources (Uses) Proceeds from sale ofassets  (5,576) 26,202 20,626  12,612 71,206 83,818  Beginning fund balançes Seel Notes to Financial Statements.  60,000 60,000  Ending Fund Balances $  Page 740 of131  06/07/19  18    Total Governmental Funds 4,861,462 36,191 3,863 17,713 4,919,229 4,718,039 175,877 4,893,916 25,313 9,638 9,638. 34,951. 215,203 250,154  $  Page 75of131  06/07/19  19    MEMORIAL VILLAGES POLICE DEPARTMENT RECONCILIATIONOF THESTATEMENT: OF REVENUES, EXPENDITURES, AND CHANGES. INFUND BALANCES OF GOVERMMENTAL FUNDSTOTHE  STATEMENT OF ACTIVITIES For the' Yearl Ended December 31, 2018  Net changei in fund balances- total governmental funds  $  34,951  Amounts reported: for governmental activities int the Statement of Activities arc diffcrent because: Governmental funds report capital outlays as expenditures. However, int the Statement of Activities, the cost oft those assetsi is allocated over their estimated useful lives and reported as  depreciation expense: Capital outlay Depreciation expense governmental activities.  97,032 (230,367) 47  Thei net revenue ofcertain activities of thei internal service fundi is reported with  Change inj pension and Other postemployment benefits (OPEB) activity do not affect the fund balance on the statement ofn revenues, expenditures, and changes in: fund balance for the governmental: funds. These changesi inj pension and OPEB activity that affect thel Department's net position are as follows:  Net pension liability Deferred outflows pensions Deferred inflows pensions Total OPEB liability - Health Total OPEBI liability - SDBF Deferred outflows - OPEB Deferredi inflows- - OPEB Compensated absences  695,596 (154,317) (827,643) 38,306 (25,207) (31,061) (755) (20,507)  Some expenses reported int the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures ing governmental funds.  Change inl Net Position of Governmental Activities $ (423,925)  Seel Notes tol Financial Statements.  Page 76of131  06/07/19  21    MEMORIAL VILLAGES POLICE DEPARTMENT  STATEMENT OF NETI POSITION PROPRIETARY, FUND December 31, 2018  Governmental Activities Health Benefits $  Assets Current assets: Cash and cash equivalents Liabilities Current liabilities: Accounts payable  38,977 38,977 3,276 3,276  Total Assets  Total Liabilities  Net] Position Unrestricted  35,701 35,701  Total Net Position  Seel Notes tol Financial Statements.  Page 77 of131  06/07/19  23    MEMORIAL VILLAGES POLICE DEPARTMENT STATEMENTOFREVENUES, EXPENSES, AND CHANGES. INFUND NETPOSITION  PROPRIETARYFUND For the Year Ended December 31,2018  Governmental Activities Health Benefits $ 858,313 858,313 858,229 37 858,266 47 35,654 35,701  Operating Revenues Charges for services Operating Expenses Costs ofs services Supplies  Total Operating Revenues  Total Operating Expenses Change in Net] Position  Beginning net position  Ending Net Position $  See Notes to Financial Statements.  Page 78 of1 131  06/07/19  25    MEMORIAL VILLAGES POLICE DEPARTMENT  STATEMENT OF CASH FLOWS PROPRIETARYFUND For the' Year Ended December 31, 2018  Governmental Activities Health Benefits $ 883,454 (858,581) 24,873 24,873 14,104 38,977  Cash Flows from Operating Activities Receipts from customers andi users Payments to suppliers  Net Cash Provided by Operating Activities Net Increase in Cash and Cash Equivalents  Beginning cash and cash equivalents  Ending Cash and Cash Equivalents $  Reconciliation of Operating Income (Loss) tol Net Cash Provided (Used) by Operating Activities Changes in Operating Assets and Liabilities: (Increase) Decrease in Current Assets: Increase (Decrease) in Current Liabilities:  Operating income Receivables Accounts payable  $  47 25,141 (315) 24,873  Net Cashl Provided by Operating Activities  See Notes tol Financial Statements.  27  Page 790f131  06/07/19    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIALSTATEMENTS For the Year Ended December 31,2018  I. S SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES  A. Reporting Entity  The Memorial Villages Police Department (the "Department") was created in 1977 through an interlocal agreement (the "Agreement") between the cities of Bunker Hill Village, Texas, Hunters Creek Village, Texas, and Piney Point Village, Texas (he "Participating Cities") pursuant to the terms of the Interlocal Cooperation Act of the 62m legislature oft the State of Texas, as amended. The Agreement provides for the Department to furnish all police services and law enforcement activities The Department is an independent political subdivision of the State ofTexas, governed by al board of six commissioners, and is considered a primary government. The Board of Commissioners (the "Board") governs all budgeting and financing operations. As required by generally accepted accounting principles, these basic financial statements have been prepared based on considerations regarding the potential for inclusion of other entities, organizations, or functions as part of the Department's financial reporting entity. There are no other organizations that meet the criteria for Considerations regarding the potential for inclusion of other entities, organizations, or functionsi int the Department's financial reporting entity are based on criteria prescribed by generally accepted accounting principles. These same criteria are evaluated in considering whether the Department is a part of any other governmental or other type of reporting entity. The overriding elements associated with the prescribed criteria considered in determining that the Department's financial reporting entity status is that ofap primary government are that it has a separately elected governing body, it is legally separate, and it is fiscally independent of other state and local governments. Additionally, prescribed criteria under generally accepted accounting principles include considerations pertaining to organizations for which the primary government is financially accountable, and considerations pertaining to organizations for which the nature and significance oft their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be The Department is not considered a component unit of the Participating Cities, but is reported as a  to thel Participating Cities,  inclusion herein as part of the financial reporting entity.  misleading or incomplete. joint venture.  B. Government-Wide Financial Statements  The government-wide finançial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all activities of the primary government. Governmental activities, which normally are supported by taxes, intergovernmental revenues, and other nonexchange transactions, are reported separately from business-type activities, which rely to a significant extent on fees and charges to external customers for support. The Department has no business-type  activities.  .Basis of Presentation - Government-Wide Financial Statements  While separate government-wide and fund financial statements are presented, they are interrelated. The governmental activities column incorporates data from governmental funds and internal service funds. Separate financial statements are provided for governmental funds and proprietary funds.  Page 80 of131  06/07/19  29    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFAMANCALSTATEMENTS (Continued)  For the Year Ended December 31,2018  As a general rule, the effect of interfund activity has been eliminated from the government-wide  financial statements.  D. BasisofPresentation: - Fund Financial Statements  The fund financial statements provide information about the Department's: funds. Separato statements for each fund category - governmental and proprietary = are presented. The emphasis of fund  financial statements is on1 major funds, each displayed ins a separate column. The Department: reports the following governmental funds:  The general fund is used to account for all financial transactions not properly includable in other funds. Thej principal source ofrevenue is contributions from the Participating Cities. Expenditures include public safety. The general fund is always considered ai major fund for reporting purposes. The youth. services fund is a special revenue fund used to account for the receipt and disbursement of legally restricted funds toward Drug Abuse and Resistance Education (DARE) and Gang Resistance Education and' Training programs. The youth services fund did not meet the criteria to bej presented as a major fund; however, the Department has elected toj present it as ai major fund for The capital projects, fund is used to account for the expenditures of resources accumulated from participant assessments and other sources, for capital purchases and improvements. The special The vehicle replacement fund is used to account for the purchase of new vehicles and the sale of retired vehicles every year. Due to regular use, it is necessary for the Department to retire and replace a certain number of vehicles every year in order to maintain a: fleet in working order. The  reporting purposes.  capital assets fund is considered a major fund for reporting purposes.  vehicle replacement fund is considered a major fund for reporting purposes.  Additionally, the Department reports the following fund type:  The. Internal service. fund accounts for services provided to other departments or agencies of the primary government, or to other governments, on a cost reimbursement basis. The Department's internal service fund is used to account for health benefit services provided to the Department's employees, as well as those of the cities of Bunker Hill Village, Texas and Piney Point Village, During the course of operations, the Department has activity between funds for various purposes. Any residual balances outstanding at year end are reported as due from/to other funds. While these balances are reported in fund financial statements, certain eliminations are: made in the preparation of the government-wide financial statements. Balances between the funds included in governmental activities (i.e., the governmental and internal service funds) are eliminated so that only the net amount Further, certain activity occurs during the year involving transfers of resources between funds. In fund financial statements, these amounts are reported at gross amounts as transfers in/out. While reported in fund financial statements, certain eliminations are made in the preparation of the government-wide financial statements. Transfers between the funds included in governmental activities are eliminated sO that only the net amount is included as transfers in the governmental  Texas.  isi included asi internal balances in the governmental activities column.  activities column.  Page 81 of131  06/07/19  30    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TO FINANCIALSTATEMENTS (Continued)  For the Year Ended December. 31,2018  E. Measurement Focus and! Basis of Accounting  The accounting and financial reporting treatment is determined' by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current. financial resources or economic resources. The basis of accounting indicates the timing of The government-wide and proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are: recorded when al liability is incurred, regardless oft the timing ofrelated cash flows. Grants and similar items are recognized as revenue as soon as all eligibility requirements The governmental fund financial statements are reported using the current financial resources measurement, focus and the modified accrual basis ofaccounting. Revenues are: recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the Department considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due, General capital asset acquisitions are reported as expenditures in governmental funds. Issuance of long-term debt and acquisitions under capital leases are: reported as other financing sources. Charges for services and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Entitlements are recorded as revenues when all eligibility requirements are met, including any time requirements, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other eligibility requirements have been met, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). All other revenue items are considered to be measurable and F.A Assets,Liabilities, Deferred Outflows/Inflows of Resources, and Net Position/Fund Balance  transactions or events for recognition int the financial statements.  imposed by the provider have been met.  available only when cash ist received by the Department.  1. Cash and Cash Equivalents  The Department's cash consists of petty cash and demand deposits. For the purpose of the statement of cash flows, the proprietary fund types consider temporary investments with maturity of three  months or less when purchased to be cash equivalents.  2. Receivables  All other outstanding balances between funds are reported as "due to/from other funds" in the fund financial statements. All trade receivables are shown net of an allowance for uncollectibles.  Page 82 of131  06/07/19  31    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIAL STATEMENTS (Continued)  For the' Year Ended December: 31,2018  3. Capital Assets  Capital assets, which include property and equipment, are reported in the governmental activities column in the government-wide financial statements. Capital assets are defined by the Department as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year, Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. Major outlays for capital assets andi improvements are capitalized as projects are constructed. The costs of normal maintenance and repairs that do not add to the value of the asset or materially Property and equipment of the Department are depreciated using the straight-line method over the  extend assets' lives are not capitalized. following estimated useful years:  Asset Buildings Machinery and Equipment Vehicles Computer Equipment  Estimated Useful Life 20years 5-10 years 3-5) years 5-7: years  4. Deferred Outflows/Inflows of Resources  In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred oufflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow oft resources cxpense/expendinure) until then. The Department has three items that qualify for reporting in this category on the government-wide Statement ofl Net Position. Deferred charges have been recognized as ai result of differences between the actuarial expectations and the actual economic experience and for the changes in actuarial assumptions related to the City's defined benefit pension and Other postemployment benefits (OPEB) plan. These amounts are deferred and amortized over the average of the expected service lives of pension and OPEB plan members. A deferred charge has been recognized for employer pension and OPEB plan contributions that were made subsequent to the measurement date through the end of the Department's fiscal year. These amounts are deferred and recognized as a reduction to the net pension and total OPEB liability during the measurement period in which the contributions were In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and sO will not be recognized as an inflow of resources (revenue) until that time. The Department has three items that qualifies for reporting in this category in the goverment-wide Statement of Net Position. Deferred outflows of resources are recognized for the difference between the projected and actual investment earnings on the pension plan assets. This amount is deferred and amortized over aj period of five years. Deferred inflows of resources are recognized for the differences between the actuarial expectations and the actual economic experience related to the Department's defined benefit pension plan. This amount is deferred and amortized over the average of the expected service lives of  made.  pension plan members.  Page 830 of131  06/07/19  32    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTESTOFIMANCIAL STATEMENTS (Continued)  For the Year Ended December: 31,2018  5. Compensated Employee. Absences  The Department provides sick, holiday, and vacation leave based on length of employment. An amount equal to one year's authorized vacation may be carried over from one anniversary date to another. Sick leave may be carried over from one year to the next, but is not payable upon termination of employment. Holiday pay up to ten days may be carried over to the next year. Unused vacation leave, personal leave time, or holiday time will be compensated for the unused  time at their current hourly rate at the time of separation.  6. 1 Participants' Contributions  The Department collects operating revenues from the Participating Cities based on the approved  operating budget, of which each Participating City contributes 33 percent.  7. - NetPosition Flow Assumption  Sometimes the Department will fund outlays for a particular purpose from both restricted (e.g., restricted grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the government-wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. Itist thel Department's policy to consider restricted net position to have been  depleted before unrestricted net position is applied. 8.Fund Balance Flow. Assumptions  Sometimes the Department will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the Department's policy to consider restricted fund balançe tol have been depleted before using any of the components ofunrestricted: fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund  balançe is applied last. 9. Fund Balance Policies  Fund balances of governmental funds are reported in various categories based on the nature of any limitations requiring the use of resources for specific purposes. The Department itself can establish limitations on the use of resources through either a commitment (committed fund balance) or an Amounts that cannot be spent because they are either not in spendable form or legally or contractually required to be maintained intact are classified as nonspendable fund balance. Amounts that are externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or imposed by law through constitutional provisions are classified as restricted. The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the Department's highest level of decision-making authority, The Board is the highest level of decision-making authority for the Department that can, by adoption of an ordinance prior to the end oft the fiscal year, commit fund balance. Once adopted,  assignment (assigned: fund balance).  Page 84 of131  06/07/19  33    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TO FINANCIAL: STATEMENTS (Continued)  For the Year Ended December 31,2018  the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption Amounts in the assigned fund balance classification are intended to be used by the Department for specific purposes but do not meet the criteria to be classified as committed. The Board may also assign fund balance as it does when appropriating fund balance to cover a gap. between estimated revenue and appropriations in the subsequent year's appropriated budget. Unlike commitments, assignments generally only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed above, an additional  ofanother ordinance) to remove or revise the limitation.  action is essential to either remove or revise a commitment.  10. Estimates  Thej preparation of financial statements, in conformity with generally accepted accounting principles, requires management to make estimates and assumptions that affect reported amounts of assets. Liabilities, and disclosures of contigent assets and liabilties at the date of the financial statements, and the reported amounts of revenues and expendifureslexpenses during the reporting period. Actual  results could differ from those estimates,  11. Pensions  For the purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Texas Municipal Retirement System (TMRS) and additions to/deductions from TMRS's fiduciary net position have been determined on the same basis as they are reported by TMRS. For this purpose, plan contributions are recognized in the period that compensation is reported for the employee, which is when contributions are legally due. Benefit payments and refunds are recognized when due and payable in accordance with" the benefit terms. Investments are  reported at fair value.  12. Other Postemployment Benefits  The Department participates in a single-employer, unfunded, defined benefit group-term life insurance plan operated by TMRS known as the Supplemental Death Benefits Fund (SDBF). The Department elected, by ordinance, to provide group-term life insurance coverage to both current and retired employees. The funding policy for the SDBF program is to assure that adequate resources are available to meet all death benefit payments for the upcoming year. Benefit payments are treated as being equal to the employer's yearly contributions for retirees. Benefit payments and refunds are due and payable in accordance with the benefit terms. Information about the Department's total OPEB liability, deferred outflows of resources, deferred inflows of resources, and OPEB expense is provided by TMRS: from reports prepared by their çonsulting actuary. The Department also provides medical benefits to eligible retirees through a single-employer defined benefit plan (the "Plan"). This Plan is an unfunded, pay-as-you-go plan. Information about the Department's OPEB liability, deferred outflows of resources, deferred inflows of resources, and  OPEB expense is provided by the Department's consulting actuary.  Page 850 of131  06/07/19  34    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTESTOFIMANCIL STATEMENTS (Continued)  For the Year Ended December: 31,2018  B. Capital Assets  As summary of changes in capital assets at year endi is as follows:  Beginning Balance $ 2,143,102 $ 1,027,963 506,939 3,678,004 (1,503,758) (848,742) (282,293) (2,634,793)  Ending Balance $ 2,143,102 1,042,211 522,407 3,707,720 (1,610,913) (896,121) (290,811) (2,797,845) 909,875  Increases Decreases $ 14,248 82,783 97,031 (107,155) (47,379) (75,833) (230,367)  Capital: assets, being depreciated: Buildings andi improvements Fumiture and equipment Vehicles  (67,315) (67,315)  Totald capital assets being depreciated Less accumulated depreciation for: Buildings andi improvements Furniture and equipment Vehicles  67,315 67,315  Totalaccumulated depreciation  Governmental Activities Capital Assets,Net $ 1,043,211 s (133,336) $  C. Long-Term Liabilities  The following is a summary of changes in thel Department'st total long-term liabilities for the year:  Beginning Balance 2,718,010 $ 170,718 178,989 166,404  Ending Balance  Due Within One Year  Additions  (Reductions)  Governmental Activities: Net pension liability OPEB liability SDBF Health Compensated absences  $ (695,596) $ 2,022,414 $  25,207 129,402  195,925 140,683 186,911  (38,306) (108,895)  168,220  Total Governmental Activities $ 3,234,121 $ 154,609 $ (842,797) $ 2,545,933 $ 168,220  Long-term! liabilities duei in more than one; year $ 2,377,713  D. Restatement of Fund Balance/Net Position  The Department has restated beginning net position for the implementation of Government Accounting Standards Board Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (GASB 75). The beginning fund balance for the general fund was restated to exclude the youth services fund balance, which has been relocated to  the youth services fund during the fiscal year.  Page 86 of131  06/07/19  36    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIALSTATEMENTS (Continued)  For the Year Ended December31,2018  G.1 Revenues and ExpenditureErpenses 1.1 Program Revenues  Amounts reported as program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions (including special assessments) that are restricted to meeting the  operational or capital requirements ofaj particular function or segment. 2. Proprietary Fund Operating Revenues and Expenses  Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's ongoing operation. The principal operating revenues of the internal service fund are charges to the Department and Participating Cities for services. Operating expenses for the internal service fund include costs ofs services and supplies.  II. TADPCONFIANG, AND ACCOUNTABILITY  The Department's Board prepares an annual budget, in accordance with the provisions of the Agreement, which sets forth in detail all anticipated revenues and expenses. The annual budget is adopted on a basis consistent with generally accepted accounting principles. Intrabudget transfers over $10,000 and all nonbudgeted expenditures must be approved by the Participating Cities. Encumbrance  accounting is not utilized.  mI. DETAILED NOTES ON ALL ACTIVITIES AND FUNDS  A. Deposits and Investments  Custodial credit risk - deposits. In the case of deposits, this is the risk that in the event of a bank failure, the Department's deposits may not be returned to it. As of December 31, 2018, market  values of pledged securities and FDICinsurance exceeded bank balances.  Page 87 of131  06/07/19  35    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIAL. STATEMENTS (Continued)  For the Year Ended December 31,2018  Beginning net position and fund balance was restated as follows:  Youth Services 26,202  Governmental Activities $ (772,399) 643,447 (178,989) 42,923 (170,718) 1,603  General $ 86,202 $ (26,202)  Prioryeare ending fund balance/net position as reported  Fund reclassification Net OPEB obligation - Health Total OPEBI liability Health Total OPEBI liability SDBF  Deferred outflows - contributions afteri measurment date- Health Deferred outflows - contributions after measurment date SDBF  Restatedl Beginning Fundl Balance/Net, Position  60,000  26,202 $ (434,133)  IV. OTHER INFORMATION A. Risk Management  The Department is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters for which the Department participates along with 2,617 other entities in the Texas Municipal League's Intergovernmental Risk Pool (the "Pool"). The Pool purchases commercial insurance at a group rate for participants in the Pool. The Department has no additional risk or responsibility to the Pool, outside of the payment of insurance premiums. The Department has not significantly reduced insurance coverage or had Liabilities are reported when it is probable that a loss has occurred and the amount oft the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported. Claim liabilities are calculated considering the effects ofinflation, recent claim settlement trends including frequency and amount of payouts, and other economic and social factors. No claim  settlements that exceeded coverage amounts for the past three years.  liabilities are: reported at year end. Texas Municipal Retirement System  B. Pension Plan  Planl Description  The Department participates as one of 883 plans in the nontraditional, joint contributory, hybrid defined benefit pension plan administered by the TMRS, TMRS is an agency created by the State of Texas and administered in accordance with the TMRS Act, Subtitle G, Title 8, Texas Government Code (the "TMRS Act") as an agent multiple-employer retirement system for municipal employees in the State ofTexas. The TMRS Act places the general administration and management of TMRS with a six-member Board of Trustees (the "Board"). Although the Governor, with the advice and consent of the Senate, appoints the Board, TMRS is not fiscally dependent on the State of Texas. TMRS's defined benefit pension plan is a tax-qualified plan under Section 401(a) of the Internal Revenue Code. TMRS issues aj publicly available comprehensive annual financial report that can be  obtained at www.tmrs.com.  All eligible employees oft thel Department are: required to participate in' TMRS.  Page 88 of131  06/07/19  37    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIAL, STATEMENTS (Continued)  For the Year Ended December: 31,2018  Benefits Provided TMRS.  TMRS provides retirement, disability, and death benefits. Benefit provisions are adopted by the governing body of the Department, within the options available in the state statutes governing At retirement, the benefit is calculated as if the sum of the employee's contributions, with interest, and the Deparment-financed monetary credits, with interest, were used to purchase an annuity. Members may choose to receive their retirement benefit in one of seven payment options. Members may also choose to receive aj portion of their benefit as aj partial lump sum distribution in an amount equal to 12, 24, or 361 monthly payments, which cannot exceed 75 percent oft the member's deposits The plan provisions are adopted by the governing body of the Department, within the options available in the state statutes governing' TMRS. Plan provisions for the Department were as follows:  andi interest,  2018 7.00% 2tol 5 60/5,0/25 100%, Transfers 70%ofCPI  2017 7.00% 2to1 5 60/5,0/25 100%," Transfers 70%ofCPI  Employee deposit rate Matching ratio (City to employee) Years required forv vesting Service requirement eligibility (expressed as agelyrs ofservice) Updated service credit Annuity increase (tor retirees) Employees Covered by Benefit Terms  Att the December 31,2017 valuation and measurement date, the following employees were covered  by the benefit terms:  Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled to, but not yet receiving, benefits  40 22 43 105  Active employees  Total  Contributions  The contribution rates for employees in' TMRS are either five percent, six percent, or seven percent of employee gross earnings, and the Department-matching percentages are either 100 percent, 150 percent, or 200 percent, both as adopted by the governing body oft the Department. Under the state law governing' TMRS, the contribution rate for each employer is determined annually by the actuary, using the Entry Age Normal (BAN) actuarial cost method. The actuarially determined rate is the estimated amount necessary to finance the cost of benefits earned by employees during the year, Employees for the Department were required to contribute seven percent of their annual gross earnings during the fiscal year. The contribution rates for the Department were 11.08 percent and 10.84 percent in calendar years 2018 and 2017, respectively. The Department's contributions to TMRS for the fiscal year ended December 31, 2018 were $343,985, which were equal to the  with an additional amount to finance any unfunded accrued liability.  required contributions.  Page 89 of131  06/07/19  38    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFIMACALSTAITEMNT: (Continued)  For the Year Ended December 31, 2018  Net] Pension Liability  The Department's) Net Pension Liability (NPL) was measured as ofDecember 31, 2017 and the Total Pension Liability (TPL) used to calculate the NPL was determined by an actuarial valuation as of  that date, Actuarial Assumptions assumptions: Inflation Overall payroll growth Investment: rate ofreturn  The' TPL int the December 31, 2017 actuarial valuation was determined using the following actuarial  2.50% per year 3.00% per year  6.75%, net of pension plan investment expense, includingi inflation  Salary increases were based on a service-related table. Mortality rates for active members, retirees, and beneficiaries were based on the gender-distinct RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment, with male rates multiplied by 109 perçent and female rates multiplied by 103 percent. The rates are projected on a fully generational basis by scale BB to account for future mortality improvements. For disabled annuitants, the gender-distinct RP2000 Combined Healthy Mortality Tables with Blue Collar Adjustment are used with male rates multiplied by 109 percent and female rates multiplied by 103 perçcent with a three-year set-forward for both males and females. In addition, ai three percent minimum mortality rate is applied to reflect the impairment for younger members who become disabled. The rates are projected on a fully generational basis by scale BB to account for future mortality improvements subject tot the three percent floor. The actuarial assumptions were developed primarily from the actuarial investigation of the experience of TMRS over the four-year period from December 31, 2010 to December 31, 2014. They were adopted in 2015 and first used in the December 31, 2015 actuarial valuation. The post- retirement mortality assumption for healthy annuitants and annuity purchase rate are based on the mortality experience investigation study covering 2009 through 2011 and dated December 31,2013. Inc conjunction with these changes first used in the! December 31, 2013 valuation, TMRS adopted the BAN actuarial cost method and a one-time change to the amortization policy. Plan assets are managed on a total return basis with an emphasis on both capital appreciation, as well as the production ofincome, in order to satisfy the short-term and long-term funding needs ofTMRS.  Page 900 of131  06/07/19  39    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTESTO FINANCIAL STATEMENTS (Continued)  For the Year Ended December. 31, 2018  The long-term expected rate ofr return on pension plan investments was determined using al building- block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. In determining their best estimate of a recommended investment return assumption under the various alternative asset allocation portfolios, the actuary focused on the area between (1) arithmetic mean (aggressive) without an adjustment for time (conservative) and (2) the geometric mean (conservative) with an adjustment for time (aggressive). The target allocation and best estimates ofr real rates ofreturn: for each major asset class are summarized in the following table:  Long-Terml Expected Real Rate ofReturn (Arithmetic 4.55% 6.35% 1.00% 3.90% 3.80% 4.50% 3.75% 7.50%  Asset Class Domestic Equity Intemational Equity Corel Fied Income Non-Core Fixed Income Reall Return Reall Estate Absolute Retum Private Equity  Target Allocation 17,50% 17.50% 10.00% 20.00% 10.00% 10.00% 10.00% 5.00% 100.00%  Total  Discount Rate  The discount rate used to measure the TPL was 6.75 percent, The projection of cash flows used to determine the discount rate assumed that employee and employer contributions will be made at the rates specified in statute. Based on that assumption, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current active andi inactive employees. Therefore, the long-term expected rate of return on pension plan investments was  applied to all periods ofp projected benefit payments to determine the' TPL.  Page 91 of131  06/07/19  40    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIAL: STATEMEN7S (Continued)  For the Year Ended December. 31, 2018  Changes in theNPL  Increase (Decrease) Plan  Total Pension (A) $ 437,089 $ 942,429 81,319  Net Pension  Liability FiduciaryNet Liability  Position (B) (A)-(B)  Changes for they year: Service cost Interest  $ 437,089 942,429 81,319 (347,619) (224,477) (1,593,018) 8,263 419 (695,596) 2,718,010  Changes in current period benefits Differencel between expected and actual experiençe Changes in assumptions Contributions employer Contributions employee Neti investmenti income contributions Administrative expense Otherchanges Balance at December 31,2016  347,619 224,477 1,593,018 (958,428) (8,263) (419) 1,198,005 11,504,570  Benefit payments, including refunds ofemployee  (958,428) 502,409 14,222,580  Net Changes  Balance at) December 31,2017  14,724,989 $ 12,702,575 $ 2,022,414  Sensitivityo oft the NPL1 to Changes in the Discount Rate  The following presents the NPL of the Department, calculated using the discount rate of 6.75 percent, as well as what the Department's NPL would be ifit were calculated using a discount rate that is one percentage point lower (5.75%) or one percentage point higher (7.75%) than the current  rate:  1% Decrease inl Discount Discount! Rate in) Discount Rate (5.75%) (6.75%)  1% Increase Rate (7.75%)  Department's Net Pension Liability $ 3,704,401 $ 2,022,414 $ 616,153  Pension Plan Fiduciary Net Position  Detailed information about the pension plan's fiduciary net position is available in a separately- issued' TMRS financial report. That report may be obtained on the Internet at www.tmrs.com. Pension Expense and] Deferred Outflows/Deferred Inflows of] Resources Related to] Pensions For the fiscal year ended December 31, 2018, the Department recognized net pension expense of  $630,394.  Page 92 of131  06/07/19  41    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFMANCALSTATEMENES (Continued)  For the' Year Ended December 31,2018  Atl December 31, 2018, thel Department reported deferred outflows ofr resources and deferred inflows  ofresources related toj pensions from the following sources:  Deferred Outflows of Resources 140,286 343,985 $ 794,786 $ 315,350  Deferred Inflows of Resources 11,795 303,555  Differences between expected and actual economic experience $ 310,516 $  Changes in actuarial assumptions  Differencel between projected and actuali investment eamings Contributions subsequent to ther measurement date  Total  $343,985 reported as deferred outflows of resources related to pensions resulting from contributions subsequent to the measurement date will be recognized as a reduction of the NPL for the fiscal year ending December 31, 2019. Other amounts reported as deferred outflows and inflows of resources  related toj pensions will bei recognized inj pension expense as follows:  Year Ended December 31 2019 2020 2021 2022  Pension Expense 247,120 192,724 (143,660) (160,733)  Total $ 135,451  C.Other Postemployment Benefits 1.1 TMRS Supplemental Death) Benefit  Plan Description  The Department participates in an OPEB plan administered by TMRS. TMRS administers the defined benefit group-term life insurance plan known as the SDBF. This is a voluntary program in which participating member cities may elect, by ordinance, to provide group-term life insurance coverage for their active members, including or not including retirees. Employers may terminate coverage under, and discontinue participation in, the SDBF by adopting an ordinance before The member city contributes to the SDBF at a contractually required rate (based on the covered payroll of employee members) as determined by an annual actuarial valuation. The rate is equal to the cost of providing one-year term life insurance. The funding policy for the SDBF program is to assure that adequate resources are available to meet all death benefit payments for the upcoming year. The intent is not to pre-fund retiree term life insurance during employees' entire careers. No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB 75. As such, the SDBF is considered to be a single-employer unfunded OPEB defined benefit plan with benefit payments treated as being equal to the pbgyeryetycommihusa: for retirees. The contributions to the SDBF are pooled for investment purposes with those of the Pension Trust Fund (PTF). The TMRS Act requires the PTF to allocate a five percent interest credit from  November 1 ofa any year tol be effective the following January 1.  Page 93 of131  06/07/19  42    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFIMANCALSTAITEMINES (Continued)  For the Year Ended December. 31, 2018  investment income to the SDBF on an annual basis each December 31 based on the mean balance in  the SDBF during the year. Benefits  The death benefit for active employees provides a lump-sum payment approximately equal to the employee's annual salary (calculated based on the employee's actual earnings, for the 12-month period preceding the month of death). The death benefit for retirees is considered an OPEB and isa fixed amount of $7,500. As the SDBF covers both active and retiree participants with no segregation of assets, the SDBF is considered to be an unfunded OPEB plan (i.e., no assets are accumulated).  Participation in the SDBF as ofDecember: 31,2017 is summarized below:  Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled to, but not yet receiving, benefits  35 12 43 90  Active employees  Total  Total OPEB Liability  The Department's total OPEB liability of $195,925 was measured as ofI December 31, 2017 and was  determined by an actuarial valuation as oft that date. Actuarial Assumptions and Other Inputs  The total OPBB liability in the December 31, 2017 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement,  unless otherwise specified:  Inflation Salary increases Discount rate Retirees'share ofbenefit-related costs Zero Administrative expenses Mortality rates-service: retirees Mortality rates-disabled retirees  2.50% 3.31%*  3.50%1 to 10.50% includingi inflation  Alla administrative expenses are paidt through thel PTF and accounted for under reporting requirements under GASB Statement No. 68. RP2000 Combined Mortality Table with Blue Collar Adjustment with male rates multiplied by 109% and female rates multiplied by 103% and projected onaf fully generational basis withs scalel BB. RP2000 Combined Mortality Table with Blue Collar Adjustment with male rates multiplied! by 109% and female rates multiplied by 103% with a 3-year set- forward forboth males and females. The rate are projected on af fully generationall basis with scale BB to account for future mortality improvements  subject to the: 3%1 floor.  * The discount ratei is based on thel Fidelity Index's "20-Year Municipal GOAAI Index" rate as ofDecember: 31, 2017.  The actuarial assumptions used in the December 31, 2017 valuation were based on the results of an actuarial experience study fort thej period December 31, 2010 to December 31,2014.  Page 940 of1 131  06/07/19  43    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOI FINANCIAL STATEMENIS (Continued)  For the Year Ended December 31, 2018  Changes in the' Total OPEB Liability  Total OPEB Liability $ 5,131 6,520 15,159 (1,603) 25,207 170,718 195,925  Changes fort they year: Service cost Interest Changes ofassumptions Benefit payments* Beginning balance  Net Changes Ending Balance $  * Benefit payments are treated as being equalt to the employer's yearly contributions forr retirees duet tot the! SDBF1 being considered: an unfunded  OPEB plan under GASB7 75.  There were no changes of assumptions or other inputs that affected measurement of the total OPEB There were no changes ofbenefit terms that affected measurement oft the total OPEB liability during  liability during the measurement period. the measurement period.  Sensitivity of the' Total OPEB Liability to Changes in thel Discount Rate lower or one percentage point higher than the current discount rate:  The following presents the total OPEB liability oft the Department, as well as what thel Department's total OPEB liability would be ifit were calculated using a discount rate that is one percentage point  1% Decreasein Discount Rate (2.31%) 235,392  1% Increase in Discount Rate (4.31%) 165,601  Discount Rate (3.31%) 195,925 $  Department's Total OPEBLiability  OPEB Expense and] Deferred Outflows/Inflows of Resources Related to OPEB  For the year ended December 31, 2018, the Department recognized OPEB expense of$14,897. The Department reported deferred outflows ofr resources related to OPEB from the following sources:  Deferred Outflows of Resources 11,913 1,552 13,465  Changes in actuaralassumptions Contributions subsequent to the measurement date  Total $  $1,552 reported as deferred outflows of resources related to OPEB resulting from contributions subsequent to the measurement date will be recognized as a reduction oft the total OPEB liability for  the fiscal year ending December 31, 2019.  Page 95 of131  06/07/19  44    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOPIMANCALSTATEMENES (Continued)  For the Year Ended December 31,2018  Amounts reported as deferred outflows/inflows of resources related to OPEB will be recognized in  OPEB expense as follows:  Year Ended OPEB Expense September 30 2019 2020 2021 2022 Total $  Amount $ 3,246 3,246 3,246 2,175 11,913  2. Postemployment Healthcare Plan  Plan Description  The Memorial Villages Police Department Retiree Health Care Plan (the "Plan") is a single employer defined benefit healthcare plan administered by the Department. The Plan provides As of January 1, 2016, the Department will contribute $430 towards the retiree only monthly premium and $860 towards the retiree plus spouse monthly premium. Retiring employees, hired before January 1, 2015, who are 55 years of age or older with at least 20 years of service with the Department are eligible for this health/medical benefit. Coverage will continue until Medicare eligibility ist reached. Ifther retiree turns 65 prior to the spouse turning 65, the spouse will be allowed to stay on the Plan until the spouse reaches age 65. There is noj post-65 coverage offered to retirees.  medical benefits to eligible retirees and their spouses.  Benefits  Participation: in the Plan as ofDecember: 31, 2018 is summarized below:  Inactive employees orbeneficiaries currently receiving benefits  3 42 45  Active employees  Total  Funding Policy  The contribution requirements of Plan members and the Department are established and may be amended by thel Department's! Board. Funding is provided on apay-as-you-go basis.  Page 96 of131  06/07/19  45    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTESTOFIMANCLL STATEMENTS (Continued)  For the Year Ended December31,2018  Actuarial Assumptions and Other Inputs  The total OPEB liability in the January 1, 2018 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement,  unless otherwise specified:  Inflation Discount rate Health care trendi rates Actuarial Costl Method Starting per capita costs Mortality Retiree contributions  3.00% 4.1%* 0.38%/5.00% Batry age normal  Amualpremiummates, provided by the Department. Rates adjusted for' "implicit" cost of covering retirees as dictated by the Altemative! Measurement Methodi in GASB74/75. TMRSI Mortality follows the! SexDistinct! Rawl Rates as developedi int thel RP-2000 Study,with Blue Collar Adjustment. These rates are improved using Scale BB. Thel Department contributes $430ar month for retiree only and $860 81 month for retiree plus spouse: forp premiums. The retiree is responsible for thei remainder. Coverage will continue untiMedicare eligibility is reached. Ifthei retiree tums 65j priort to the spouse tuming 65, thes spouse will bc alowed to stay on the Plan untilt the spouse reaches age 65. Therei is no  post-65 coverage offered to retirees. Age 551 forTMRS employees  Retirement rates  Participation rates (coverage) Employees hired priort to. January 1,2015 are qualified to receive retiree health care benefits *1 The discount ratei is based on the Fidelity Indexs' "20-Year MunicipalGOAA! Index" rate as ofDecember31,2017.  ifthey are: 55) years ofand1 have 20years ofservice with the Department.  Changes in the Total OPEB Liability  Total OPEB Liability $ 5,425 (808) (42,923) (38,306) 178,989 140,683  Changes fort the year: Interest Changes ofassumptions Benefit payments Beginning balance  Net Changes Ending Balance   There were no changes of assumptions or other inputs that affected measurement oft the total OPEB There were no changes of benefit terms that affected measurement of the total OPEB liability during  liability during the measurement period. the measurement period.  Page 97 of131  06/07/19  46    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIALSTATEMENTS (Continued)  For the Year) Ended December: 31,2018  Sensitivityoft the Total OPEB Liabilityt to Changes in the Discount Rate  The following presents the total OPEB liability of thel Department, as well as what thel Department's total OPEB liability would be ifit were calculated using a discount rate that is one percentage point  lower or one percentage point higher than the current discount rate:  1% Decreasei in Discount Rate Discount Rate (2.31%) 142,133  1% Increasei in Discount Rate (4.31%) 139,300  (3.31%) 140,683  Department's Total OPEBI Liability  Sensitivity  ofthe Total OPEB Liability to the Healthcare Cost Trend Rate Assumption lower or one percentage point higher than the current discount rate:  The following presents the total OPEB liability of the Department, as well as what the Department's total OPEB liability would be ifit were calculated using a discount rate that is one percentage point  Current Healthcare Cost Trend! Rate Assumption 140,683 $  1% Decrease 137,023 $  1% Increase 144,433  Department's Total OPEBLiability  OPEB Expense and] Deferred Outflows/Inflows ofl Resources Related to OPEB  For the year ended December 31, 2018, the Department recognized OPEB expense of $5,372. The Department reported deferred inflows of resources related to OPEB: from the following sources:  Deferred Inflows of Resources 755 755  Changes in actuarial assumptions  Total  Amounts reported as deferred outflows/inflows of resources related to OPEB will be recognized in  OPEB expense as follows:  Year Ended OPEB Expense December 31 2019 2020 2021 2022 2023 Thereafter Total $  Amount $ (53) (53) (53) (53) (53) (490) (755)  Page 98 of1 131  06/07/19  47    MEMORIAL VILLAGES POLICE DEPARTMENT  NOTES TOFINANCIALSTATEMENTS (Continued)  For the Year Ended December: 31,2018  3. Deferred Compensation Plan  The Department offers its employees a deferred compensation plan (the "Plan") created in accordance with the Internal Revenue Code Section 457. The Plan, available to all Department employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or an unforeseeable emergency, For the year ended December 31,2018, the employees contributed $60,487 to the Plan.  D. Concentrations and Economic Dependency  The Department's principal source ofrevenue consists of charges to the Participating Cities under the provisions of the Agreement. The Department is dependent on these charges for its ongoing Thel Department receives all ofits funding from the three cities that are participants int the Agreement. Withdrawal of any one of the three cities would have a significant impact on the operation of the Department. The approximate percentages of total Department assessments and total revenues  operations.  provided by eachl Participating City are as follows:  City Assessment 33.33% 33.33% 33.33% 100.00%  Total Revenues 32.94% 32.94% 32.94% 98.83%  Bunker. Hill Village Hunters Creek Village Piney) Point Village  Totals  E. Related Organizations and Joint Ventures  In November 2006, the Department entered into an insurance agreement (the "Agreement") by and between the cities of Bunker Hill Village and Piney Point Village to collectively seek health and related ancillary benefits for each entity's employees, with the Department serving as the administrator. Under thet terms oft the Agreement, each party is responsible for the monthly premiums  covering that entity'se employees.  Page 99 of1 131  06/07/19  48    REQUIRED SUPPLEMENTARFINFORMATION  Page 100of131  06/07/19  49    MEMORIAL VILLAGES POLICE DEPARTMENT SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES INFUND. BALANCE-1 BUDGET. AND. ACTUAL GENERAL. FUND For the Year Ended December 31,2018  Variance with Final Budget Positive (Negative) (308,063) 3,105 32,911 996 (271,051) 189,706 5,829 14,676 21,233 39,607 271,051  Original Budget Amounts 4,804,253 $  Final Budget Amounts 4,980,025 $  Actual Amounts 4,980,025 $ (308,063) 3,105 32,911 996 4,708,974 4,050,471 55,703 94,924 39,767 468,109 4,708,974 60,000 60,000 368,063 (60,000) 308,063 102,688 2017 60,000 26,202 86,202  Revenues Participant assessments Participant assessments refund (1) Interest Intergovermental Miscellaneous Expenditures Publics safety: Personnel Insurance Automotive Building Office and other expenses Total Expenditures Net Change inl Fund Balance $ Ending Fund Balance  Total Revenues  4,804,253 4,112,145 53,580 98,000 38,000 502,528 4,804,253  4,980,025 4,240,177 61,532 109,600 61,000 507,716 4,980,025  Beginning fund balance  (1)Participant. Assessment Refunds  Unassigned fund balance prior toj participant assessment refunds  $ $  Amount held for Department operations Participant assessment refunds  Net Change inl Individual City Assessments (1/3) (refund) Unreserved fund balance requirement; per charter Notes tol Required Supplementary Information:  Fund Balance Composition Assigned fund balance  2018  60,000 $ $ 60,000 $  Ending fund balance  1. Annual budgets are adopted on al basis consistent with generally accepted accounting principles (GAAP).  Page 101 of1 131  06/07/19  51    MEMORIAL VILLAGES POLICE DEPARTMENT SCHEDULE OF CHANGES. INNETP PENSIONLI4BLITY, AND RELATED RATIOS  TEXAS MUNICIPAL RETIREMENT, SYSTEM For the Year Ended December: 31,2018  Measurement Year* 2015 381,175 $ 896,867 19,619 379,409 (862,793) 814,277 13,053,190  2014 $ 355,622 $ 895,234 (74,525) (1,468,761) (292,430) 13,345,620  2016  2017 S 437,089 942,429 81,319 (958,428) 502,409 14,222,580 14,724,989 347,619 224,477 1,593,018 (958,428) (8,263) (419) 1,198,004 11,504,570 12,702,574 2,022,415 86.27%  Total Pension Liability Service cost Interest (on thet total pension liability) Differencel between expected and actual experience Changes in assumptions Benefit payments, including refunds of employee contributions Net Change in' Total Pension Liability Beginning total pension liability Plan Fiduciary Net Position Contributions employer Contributions employee Net investmenti income Benefit payments, including refunds of employee contributions Administrative expense Other  900,806 498,688 (1,044,381) 355,113 13,867,467  Ending' Totall Pension Liability $ 13,053,190 $ 13,867,467 $ 14,222,580  $  277,809 $ 199,927 683,888 (1,468,761) (7,142) (587) (314,866) 11,958,421  302,139 $ 213,205 17,176 (862,793) (10,465) (517) (341,255) 11,643,555  281,002 $ 211,542 763,199 (1,044,381) (8,627) (465) 202,270 11,302,300  Net Change in Plan Fiduciary Net] Position Beginning plan fiduciary net position  Ending) Plan Fiduciary Net Position $ 11,643,555 $ 11,302,300 $ 11,504,570  Net Pension Liability $ 1,410,635 $ 2,565,167 $ 2,718,010  Plan Fiduciary Net Position asa Percentage of Totall Pension Liability Covered Payroll Net Pension Liability as al Percentage of Covered Payroll over ther next six-year period.  89.20%  81.50%  80.89%  $ 2,856,100 $ 3,010,866 $ 3,022,029 $ 3,206,816  49.36%  85.20%  89.94%  63.07%  *Only four years ofi information is currently available. Thel Department willl build this schedule  53  Page 102 of1 131  06/07/19    MEMORIAL VILLAGES POLICE DEPARTMENT  SCHBDULE OF CONTRIBUTIONS TEXAS. MUNICIPAL, RETIREMENTSISTEN For the Yearl Ended December 31,2018  Fiscal Year* 2015 299,253  2014 277,898  2016 281,231 $ 347,619 281,231  2017 347,619  Actuarially determined contribution Contributions int relation to the actuarially determined contribution Contribution deficiency (excess) Covered payroll payroll  277,898 $ 299,253 $  $ 2,856,100 $ 3,010,866 $ 3,022,029 $ 3,204,823  Contributions as ap percentage of covered  9.73%  9.94%  9.31%  10.85%  *Onlyf five years ofi information is currentlyavailable. Thel Department willl build this schedule over the next five-year period.  Notes tol Required Supplementary Information:  1.Valuation Date:  Actuarially determined contribution: rates are calculated: as ofl December 31 andi become effective in. January, 13 months later.  2. Methods and. Assumptions Used tol Determine Contribution Rates:  Actuarial cost method Amortization method Remaining amortization period Asset valuation method Inflation Salary increases Investment rate of retum Retirement age  Entry agei normal Level percentage ofpayroll, closed 28; years 2.5% 6.75%  10 year smoothed market; 15% soft corridor 3.50%1 to 10.5% including inflation  Experience-based table ofrates that are specific to the Department's plan ofbenefits. Last updated for the 2017 valuation pursuant tos an experience study ofthej period2010- RP2000 Combined Mortality" Table with Blue Collar Adjustment with malet rates multiplied by 109%8 and female rates multiplied by 103% andj projected on ai fully generational basis withs scale BB.  2014.  Mortality  3.Other Information:  There were nol benefit changes during the year.  54  Page 1030 of131  06/07/19    Fiscal Year* 2018 343,985 343,985 3,104,559 11,08%  Page 104 of131  06/07/19  55    MEMORIAL VILLAGES POLICE DEPARTMENT SCHEDULB OF CHANGES. IN TOTAL OPEB. LIABILITYAND RELATED. RATIOS  TEXAS MUNICIPAL RETIREMENTSISTEM For the Year Ended December 31, 2018  Measurement Year* 2017 $ 5,131 6,520 15,159 (1,603) 25,207 170,718 195,925 $ 3,206,816 6.11%  Total OPEB Llability Service cost Interest (on the total OPEB liability) Changes in assumptions Benefit payments** Beginning total OPEB liability Covered Payroll Total OPEBI Liability as a Percentage ofCovered! Payroll  Net Changei in' Total OPEB) Liability Ending' Total OPEB) Liability $  *Only one year ofi information is currently available. Thel Department willl build thiss schedule over the next nine-year period. **Due to the SDBF being considered an unfunded OPEB plan under GASB 75, benefit payments are treated as  beinge equal tot the employer'syearly contributions fort retirees. Notes to Required Supplementary Information:  Valuation Date: 13months later. Actuarial cost method Inflation Salaryi increases Discount rate Administrative expenses Mortality- service retirees  Actuarially determined contribution rates are calculated as ofl December 31 and become effective in January,  Methods and Assumptions Used tol Determine Contribution Rates:  Entry age normal 2.5% 3.31%  3.50%1 to 10.5% including inflation.  All administrative expenses are paid through the PTF and accounted for under reporting requirements under GASB RP2000 Combined Mortality" Table with) Blue Collar Adjustment withi male rates multiplied by 109% and female: rates multiplied by 103% and projected on ai fully generational basis with scale RP2000 Combined Mortality" Table with Blue Collar Adjustment with male rates multiplied by 109% andf femalei rates multiplied by 103% with a3 year set-forward for both males and females. The rates arep projected on a fully generational basis with scale BB to account for future mortality improvements subject to the  Statement No. 68.  BB.  Mortality- disabled retirees  3% floor.  Other Information:  No assets are accumulated! ins at trust that meets the criteria inj paragraph 4 ofGASB 75 toj pay related benefits. The discount rate was based ont thel Fidelity Index's' 20-Year Municipal GO AAI Index" rate as of December 31, 2017.  Changes in assumptions include the annual change in the municipal bondi index rate.  There werei no benefit changes during thes year.  Page 1050 of131  06/07/19  57    MEMORIAL VILLAGES POLICE DEPARTMENT SCHEDULE OF CHANGES. INTOTAL OPEB LIABILITY. AND RELATED. RATIOS  RETIREE. HEALTH, PLAN For the Year Ended December: 31, 2018  Measurement Year* 2018 $ 5,425 (808) (42,923) (38,306) 178,989  Total OPEB Liability Interest (on the total pension liability) Changes of assumptions Benefit payments  Net Changei in' Total OPEBI Liability  Beginning total OPEBI liability  Ending' Total OPEB Liability $ 140,683  Covered! Payroll  3,109,137 4.52%  Total OPEB Liability asa a Percentage of Covered Payroll  *C Only one year ofinformation is currently available. Thel Department will continue to build this  schedule over the next nine-year period. Notes tol Required Supplementary. Information: 1.There werei no changes ofbenefits during the year. selection requirements ofGASB 75.  2. The only change of assumptions was the change in discount rate from 3.44%t to 4.10% to conform with the discount  Page 106of131  06/07/19  59    Memorial Villages Police Department  FY20 BUDGET PROPOSAL  GENERAL FUND  Acct.No 100 100Salaries 110Overtime 115_Court/Bailff 120Retirement 13457bcontribution 130Health! Insurance 140Workers Compensation- TML 150Lfe/LTD 160Medicare OTALPERSOANEV/ENEITS 200 IMINTEASOVEMMESTAT RISKE POOL 200Auto 210Generall Lability 220Public Offiçial Bond 230/Professional. Lability 240Real8 & Personal Property TOTAL OTHER INSURANCE 300 300Gas and Oil 310Fleetn maintenance 3201 Tires Damage Repair TOTALFLEETI MAINTENANCE 400 400General/Buldingl Maintenance 410 Janitorials Services 420Jail 430Bullding Furnishings TOTALBUILDING 500 500Computers s10Postage/postagel machine 520Office Supplies 530Bank/Finance! Service Chgs 540Payroll Services TOTALOFFICE 600 600Telephone 610Electric 620Water/Sewer 630Natural Gas TOTALUTILITIES 700 700Equipment Maint. Contracts 710SETCICfees 70lega/Prolessional 730[TS Services 740Software! Maintenance Contracts TOTALO CONTACISERVICES 800 800/Accreditation 810Uniforms 820Radio parts andi labor 830Firearms Trg and/ Ammo Tasers  Category  2017Actual 2018Unaudited 2019Adopted 2020Requested $Increase/ B6Increase 3,007,702 2,983,455 3,377,767 3,520,578 142,811  2019-2020  4% 4% 0  112,433 353,071 477,136 44,344 17,388 44,246 20,174 546 833 21,431 11,695 54,679 62,804 30,333 6,762 99,900 11,933 18,000 260 30,193 6,506 345 12,749 981 13,723 34,304 33,006 21,586 4,761 365 59,718 14,503 3,169 38,765 98,602 52,553 207,592 7,560 22,751 28,507 1,758 10,000  128,390 349,263 394,127 475,963 57,758 16,578 42,707 22,392 479 849 18,918 13,066 55,7041 64,262 27,500 3,162 3,995 98,919 35,649 18,000 528 124 54,301 8,998 987 14,397 303 15,690 40,375 33,166 20,882 4,781 409 59,238 13,710 3,256 49,482 99,210 50,096 215,754 229,056 5,085 21,813 28,083 4,553 10,499  115,000 120,000 5,000 21,600 601,775 60,000 19,433 50,712 25,200 720 960 25,200 13,200 65,280 69,250 25,000 7,000 10,000 111,250 18,000 19,000 1,000 10,000 48,000 9,800 1,300 18,000 700 16,000 45,800 34,090 23,000 5,000 600 62,690 17,640 3,600 48,071 101,200 58,545 1,200 30,000 30,536 5,500 11,000  21,600 432,315 38,189 10% 30,800 30,800 579,228 (22,547) -4% 66,712 6,712 11% 21,523 2,090 11% 53,169 2,456 5% 4% 25,332 132 1% 720 0 0% 960 0 0% 25,200 0 0% 15,840 2,640 20% 68,052 2,772 4% 70,500 1,250 2% 27,500 2,500 10% 7,000 0 0% 10,000 0 115,000 3,750 3% 28,400 10,400 58% 21,000 2,000 11% 1,000 0 0% 17,800 7,800 68,200 20,200 42% 10,000 200 2% 1,300 0 0% 18,000 0 0% 700 0 0% 17,400 1,400 9% 47,400 1,600 3% 34,408 318 1% 23,000 0 0% 5,000 0 0% 600 0 0% 63,008 318 1% 52,400 34,760 197% 3,600 0 0% 60,400 12,329 26% 101,250 50 0% 56,091 (2,454) -4% 273,741 44,685 20% 1,200 0 0% 32,000 2,000 7% 33,036 2,500 8% 5,500 0 0% 11,000 o 0%  4,056,320 4,054,114 4,640,414 4,845,925 205,511  Page 111of131  06/07/19    Memorial Villages Police Department  FY20 BUDGET PROPOSAL  GENERAL FUND CONTINUED  SIncrease/ 54,000 10,000 23% 7,000 0 0% 10,000 5,000 100% 3,500 0 0% 25,000 10,000 67% 2,500 0 0%  Acct.No 840Training& &Prof.Dues 850Trovel 860Recrulting Costs 870Criminall Investigations (CID) 880Contingency- Miscellaneous 892/Smal! Equipment TOTALOPERATIONS TOTALM&O OTHER FUNDS  Category  2017Actual 2018 Unaudited 2019 Adopted 2020Requested 2019-2020 %increase  31,182 7,136 3,605 4,169 10,665 238,397  46,048 6,251 3,033 2,594 0 5,726  44,000 7,000 5,000 3,500 15,000 2,500  133,685 155,236 184736 29,500 19%  4,781,102 4,712,090 5,357,726 5,666,062 308,336 6% 2017Actual 2018 Unaudited 2019Adopted 2020Requested 2019-2020 %Increase  SIncrease/  Acct.NO 1000  Category  1000Auto Replacement RifleLocking! System AEDS TOTALV VEHICLE REPLACEMENT 2000 2100 Traffic/ Monitor 2500Radar- Lidar 2880Capital Projects Contingency TOTALS SPECAICAPTALAISES TOTALOTHER! FUNDS  203,520 143,731 4,993 208,514 63,713 63,713 272,227  80,000 8,000 88,000  138,000 58,000 73% (8,000) 138,000 50,000 56.82%  143,731 32,285 32,285 176,016  0 88,000  0 0 138,000 50,000 57%  SIncrease/  Category  2017Actual 2018Unaudited 2019A Adopted 2020Requested 2019-2020 %Increase 4,781,102 4,712,090 5,357,726 5,666,062 308,336 5.75%  GENERALFUND OTHERI FUNDS COMBINEDTOTALS  272,227 176,016  88,000 138,000 50,000 56.82%  5,053,329 4,888,106 5,445,726 5,804,062 358,336 6.58%  Version 2  Page 112 of131  06/07/19    5 s IC  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas' 77024 Tel. (713)365-3701 Raymond Schultz ChiefofPolice  June10, 2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, ChiefofPolice May Monthly Report  During the month of May MVPD respondedhandled a total of8,315 calls/incidents. 6,239 House watch checks were conducted. 1031 traffic stops were initiated with 1093 citations being issued for 1844 violations. (Note: 23 Assistsi in! Hedwig, 251i in Houston, lins Spring' Valley and Oin! Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2726/12917 2514/9868  2176/10216 1884/7187 2178/10403  2 4 3  343 457 293  7@2:00 7@3:04 8@3:47 24@3:22  Hunters Creek: 2788/13321  Type and frequency ofcalls forservice/ciations include:  Call7 Type False Alarms: Accidents: Assist Fire: Assist EMS:  # 192 9 47 31  CallType Ord. Violations: Info Reports: Suspicious Situations: 113 Welfare Checks:  # 17 57 22  Citations Speeding: Exp. Registration: 294 No Ins: No License Red Light:  # 397 171 145 29  This month the department, generated a total of100 police reports.  Crimes Against of] Persons Crimes Against Property Burglary ofal Habitation Theft - Felony  (0) (15) 4 5  Forgery/Fraud Theft-Misdemeanor  5 1  Petty/Ouality ofLife Crimes/Events (85) Poss. ofa Controlled Sub/Para. Warrants Information Reports Misc. Reports Warrants Class 3 Arrests  6 40 10 22 40 9  Public Intoxication Criminal Mischief DWI Criminal Trespass DWI Felony Page 117of131  2 1 2 2 2 2 06/07/19  Arrest Summary: Individuals Arrested (53)    Budget YTD:  Expense 1,741,300 320,053 2,061,353 88,000 2,149,353  Budget 4,640,414 717,312 5,357,726 88,000 5,445,726  % 37.5% 44.6% 38.5% 100% 39%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-upon Previous Month Items/Requests from Commission  The Finance/Budget Committee met 5/20/19 and on 6/5/19. The budget was reworked using the direction provided from Commissioners and feedback from the respective City Managers. The proposed FY201 budget currently stands at increase of 5.75% forl M & O: and total increase of 6.58%. 3 Capitol projects are also being  supported using 2018 surplus funds. Personnel Changes/isue/Undates  Interviewed and made an offer tol Ms. Amber Rose for a position with the MVPD as ad dispatcher. Ms. Rose accepted the offer and is expected to start. July 1, 2019 after she completes her physical and drug screen. Ms. Rose comes from Sugarland PD  with 6 years of dispatch experience.  Major/Significant Events  5/11/19. The Drone being used in testing by a vendor was stolen while outside at thel Hunters Creek City Hall. Video surveillance showed a male suspect in aj pick-up 5/13/19. Two burglaries occurred within approximately one hour ofe each other and about a block apart. Through investigation, detectives utilized the test ALPR: system and identified 2 suspect vehicles. 2 arrests were made. The investigation is This month the department: received information from the crime lab of2CODIS hits that identified the offenders in 21 burglaries from 2017. One was from al home burglary on Gessner and the other from a vehicle burglary on Raydon. Arrest warrants are pending for the suspects in both cases. Note: both cases involved the  truck take the drone.  continuing.  collection ofDNA evidence by detectives.  Status Update onany) Major Projects  The department has seen good results from the new pest extermination service over The department took delivery of3-2019: Dodge Durango Police vehicles. The2 marked units have been sent to the up-fitter for equipment installation. Repairs were completed on the 4-inch sprinkler system backflow valve (Building fire 2emergency plumbing repairs were: required for a clogged drain on the hot water system and a cracked drain pipe in the women's restroom. The drain was clogged  the past several months, as per TBP requirements.  suppression system). with over 6 feet of algae. V-LINC: new registrations in May: +17 BH-1075/1250(-10) PP-791/1160 (+4)  HC-1 1025/1514 (+3) OutofA Area-375 (+0) Page 1180 of131  06/07/19    2018 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS HODGES, JEFFERY JARVIS, RICHARD JOUVET, CHARLES JONES, ERIC KELSOJR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWUN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLE) SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN WHITE, TERRY Dispatch CommittedT Time 9119 Phone Calls 3700 Phonec Calls DPG GeneralP Phone Calls" Thisist then minimalt timea asall internalcalls route throught the 3700n number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites  7:23:47 4:14:46 7:59:41 9:22:04 5:44:58 16:18:53 16:40:22 11:09:22 20:13:47 11:08:40 22:18:03 13:30:05 12:08:01 31:25:35 19:57:37 10:42:46 12:27:12 20:18:04 14:14:16 17:28:43 23:23:57 25:48:19 25:31:22 14:30:20 24:56:10 14:08:38 12:22:02 7:14:25 20:10:09 11:55:53 28:01:20 21:19:05 19:04:49 21:38:11 21:04:48 21:17:49 26:19:29 22:46:50 25:39:17 21:57:40 28:58:07 29:30:52 23:20:38 21:40:12 23:57:07 20:17:57 22:15:48 27:55:03 24:04:41 20:59:12 26:59:53 16:20:46 22:44:22 23:55:55 21:22:01 1:35:06 2:00:27) 1:27:02 0:17:00 0:41:15 5:21:34 4:44:32 4:36:24 7:49:05 12:08:20 9:14:25 8:54:37 3:47:10 15:51:13 6:46:08 11:24:25 13:18:13 21:05:00 16:07:00 13:05:49 22:49:44 7:38:04 0:19:03 7:42:13 4:34:52 29:57:20 12:11:01 21:41:51 18:00:51 21:23:45 22:44:26 27:45:53 32:20:14 33:50:45 45:32:32 0:00:00 0:00:00 0:00:00 0:02:28 0:00:00 18:07:09 30:09:12 25:27:52 22:07:20 25:21:12 10:04:37 6:53:45 5:05:15 9:02:09 16:25:44 21:33:06 25:10:53 32:27:52 16:06:17 30:42:35 2:04:12 5:24:16 0:32:11 1:33:03 0:28:39 16:12:54 22:00:20 17:16:51 17:51:39 20:08:56 1:45:19 4:53:13 4:55:14 0:03:55 2:02:19 8:34:13 4:42:12 8:50:07 6:47:47 2:40:20 15:25:27 27:58:47 15:43:20 24:42:37 15:45:02 7:27:32 21:00:59 23:40:21 27:11:25 19:26:54 25:30:16 21:21:00 24:42:05 26:58:59 17:50:26 25:09:18 22:07:57 22:22:01 28:55:46 20:53:20 35:00:07 27:05:02 31:19:21 34:45:37 31:04:56 426 453 408 437 456 2537 2499 2791 2676 2612 72:12:00 62:36:15 76:43:49 73:26:38 64:27:43  0 1 4  100 1093 Totals  Page 1190f131  06/07/19    2019 Total Incidents  2019 Crimes Crimes Qualityof Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDHC YTDHC  Against Against Life Persons Property Incidents  Incidents Checks INC 8523 6647 5833 4135 8754 6758 5923 4037 8315 6239  HC INC  HC INC  HC  January February March April May June July August September October November December Total 20181 Totals 20 Difference %Change  1 1 3 1 0  11 12 11 10 15  84 96 49 86 99 54 89 103 47 91 102 57 85 100 53  2719 2224 2163 1625 3428 2795 2105 1587 1553 1100 1961 1445 3057 2521 2147 1569 3284 2665 2310 1708 1491 1009 1860 1320 2726 2176 2514 1884 2788 2178  6  59 228  435 500 260 37348 27816 12917 10216 9868 7187 13321 10403 931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823  Page 120of1 131  06/07/19    799 GaylordDr DeniseD Dr  761  2019 Burglary Map Alarm POE 2Brompton Ct NS Rear Window 231 Gessner NS Open! House emorial't 150 Cheskal Ln* NS Open! Door 116145 Starwood NS Forced (Const) 3391 Tynebridge NS Rear Window 210 Merrie Way NS Dog Door 18V Windemere NS Rear Window  Address  Hedwig Village  BanyknoiLn  Beinhorn Rd  TaylorcrestR Rd-    Hunters Creek Village  n  Bunker Hilly Village Durrettet  Piney Point Village  2019 Robberies  Sug Address 601 Lindewood* 401 Ripplecreek  MO BMV/Firearm luggings Strong Arm  Momorial  elipeise  Daytime Burglary Nighttime Burglary Robbery  Briar presto  Bnargrove Burgoynerd  *=Solved 6/01/19  Page 1210f131  06/07/19    2019 Auto Burglary Map Address 11140Greenbay Memotilatsadliwoo 12134Tara  759 GaylordDr Denise Dr  7 emorial  POE RearD Door Glass UNLO Door UNLDoor  Hedwig Village  Barryknolln  Beinhorn Rd-  Taylorcrest Rd-  Hunters Creek Village  orial  Bunker Hilly Village  Piney Poirt 1  ill Briar.F ForestDr  Folipes St  A Daytime Burglary Nighttime Burglary  Briargrove BurgoynoRd  030  6/01/19  Page 122of131  06/07/19    May 2019 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-9 Fire-1 EMS-8 ByVillage BHFire-1' BHI IEMS-4 PPI Fire-0 PPEMS-4  Average Response Times 3:36 1:12 3:54  1:12 2:04 0 5:47*  *No PD units available on one event, VFD dispatched per protocol and on scene prior to PD.  Reason for extended dispatch average response time.  HCFire -0 HCEMS-0  N/A N/A  Combined VFD Events (Priority + Radio)  Total-40 Fire-23 EMS-17  2:51 2:43 3:00  Radio Call Events Total-50 Fire- 33 EMS-17  3:27 3:19 3:42  Page 124of131  06/07/19    FY20 Budget Proposal Bunker Hill Village Piney Point Village Hunters Creek Village  Chron for  POLICE  oLy,  fiock  TEXAS Hunters Creek   Memosial d3s  Keeping the Villages Beautiful 713-365-3700 Memorial Villages Police! Department  Village    FY20 Budget Goals and  Objectives  Goals:  €O C  Hire, Develop and Maintain the best qualified and experienced employees possible to serve as Memorial Villages Police Department, Police Officers, Dispatchers and  Professional Support Staff.  Provide and maintain the best possible tools, technology and equipment available for use by the MVPD in order to provide for a Safe Community, Free of Crime and  the Fear of Crime.  Objective:  TEXAS Hunters Creek   Use Village Funds in the most effective and efficient manner possible in order to hire and retain employees by providing a competitive salary and benefit package, while at the same time providing staff with the latest technology, tools, equipment and support services that will allow personnel to provide the highest level of Police  Services and Protection.  Village    FIC  FY20 Budget - The Issues  Personne!: Remain Competitive - Full Staffing  OLI TX  2019 1 Officer and 1 Dispatcher Vacancy Year 2 of a 2 Year compensation Plan  Technology: Efficiency - Risk Reduction  ALPR - Expand Test Project-4 20 ALPR Systems Modernize and Standardize - In-Car Video  TEXAS Hunters Creek   Systems  Introduction of On-Body Camera System on  Village  Personnel    FY20 Budget  Personnel: Remain Competitive - Fully Staffed  3.7% Increase in Salary and Benefit Budget  Base Salary Increase - 3% (STEP + CPI  Adjustment)  Increase Shift Differential  PT HSA Incentive  EX Hunters Creek A  Initiate 457b City contribution at 1%  Average Salary w/incentives will be:  Sergeant  $99,000  Patrol Officer $78,000 Dispatcher  Village  $54,000    -  FY20 Budget  lechnology: Efficiency - Risk Reduction  ALPR - Expand Test Project - 20 ALPR Systems $40,000 annual + $6,000 one time installation* Modernize and Standardize - In-Car Video Systems  POLICE TX  13 Cloud Based, Auto-Upload  a EALBSA TOIN,  Systems  $126,347  ($45,851 Yr1, $20,124 Yr's 2-5)*  Body Worn Camera System on all Personnel  TEXAS Hunters Creek   33 Cameras, Licenses, Hardware, Software & Storage  $119,040 ($30,792 Yr1, $22,062 Yr's 2-5)*  Village  * Fund with FY18 reversion funds    FIC  FY20 Budget Proposal  Other FY20 Adjustments  TMRS Legal TML Risk Janitorial Fuel Uniforms Radio Batteries  $37,883 3,600 $ 6,712  2,000 : 1,750 ) 2 2,000 2,500 $10,000 $ 5,000 $10,000 $ 9,200 4 2,200 - 4,500  POLICE TX  ontungenc/Emergene, Recruiting/luition RAD Program Landscaping FireSafe Polar Air  TEXAS Hunters Creek E  Village    FY20 Budget Proposal  Proposed Total Budget Package for 2020  POLICE TX  Personnel and Benefits  $4,845,925 (+4%)  Total Operations $184,736 (+19%) Total M&0 $5,666,062 (+5.75%)  Auto - Capital $138,000 (57%)  (Vehicles)  TEXAS Hunters Creek   Proposed 2020 Budget - $5,804,062 (+6.58%)  Cost per Village $1,934,687  Village    FIC  Capital Projects and nitiatives  On-Body Cameras  POLICE  +   rolv,  In-Vehicle Cameras  TEXAS Hunters Creek   Village  Integrated Video Solution    FIC  Capital Projects and nitiatives  Extended ALPR Test Project  POI TX  D  fiock  fYOCK  MerrorialViages.  TEXAS Hunters Creek   BOLIeE  Village    FY 19/20  Capital Funding Request  POI TX  1 Year ALPR $48,000  5 Year BWC- $119,040  IA  5 Year In-Car - $126,347  TEXAS Hunters Creek   Total $293,387  Village    IC  Safest Comnenuty MV Texas 2019  POLICE  TEXAS Hunters Creek E    Village    VILLAGE FIRE: DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAYJUNE 26, 2019, 6:00 P.M. HEDWIG CITY HALL  Noticei is hereby given ofa regular monthly meeting of the Fire Commission oft the Village Fire Department, to be held on WEDNESDAY,June: 26, 2019 6:001 P.M., at Hedwig City) Hall, 9551 Piney) Point. Houston, Texas 77024  1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda.  3A. Approval ofl Minutes - May 22,2019 3B. Approval ofbills paid - May 2019 4A. Robert Belt- - 2018 Audit Draft Report 4B. Treasurer's Financial Reports - May 2019  4.  REPORTS  4C. Fire Chief's Report -Events of May 2019; Monthly Performance; Record of Calls, and Response Times  4D. Building restoration subcommittee report andj possible action a. Amos Byington /Michael Medwedeff AG/CM- options 4E. Dispatch subcommittee report and possible action 4F. Interlocal agreement subcommittee report and possible action  . Scott) Brady Jointer Architects  5.  CONSIDERATIONOP CONTRACTS/AGREEMENTS - The Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS - The Board will discuss and  consider possible action on the following:  None    VILLAGE FIREI DEPARTMENT REGULAR MONTHLY BOARD MEETING  June 26,2 2019 PAGE2 8.  CONSIDERATIONG OF ANDACTION ON THE FOLLOWING- The Board will discuss and consider  possible action on the following:  8A. Discussion Consideration of and action on 20201 Budget workshop June 11 and 2020 proposed budget  8B. Consideration of and action on the 2018. Audit Draft 8C. Consideration of and action on the 20181 Intra-budgetary Transfers  9.  CLOSED SESSION.-The Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071. Consultation  Chapter 551;Texas Government Code, to discuss following matters:  with. Attorney; Closed Meeting. ATTORNY EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Governmental body seeks the advice ofits Attorney about:  (A) Pending or contemplated litigation; or (B) A: settlement offer/s  2) Onar matter in which the duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct oft the Statel Bar ofTexas clearly conflicts with this chapter  9B. Bunker Hill - Interlocal  10. ACTION- CLOSED SESSION- The Board of Directors will discuss and consider any actions necessary  on items discussed inl Executive Session  11. FUTURETOPICS 12. NEXT MEETINGI DATE July 24,2019 14. ADJOURNMENT  Icertify that the agenda for the 26th of. June 2019, Regular Monthly Meeting was posted at the fire department this  the_ 19th day of June 2019, at 2:00p.m. Marlo Longoria, Administrative  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief's Office at (713) 468-7941 or FAX(713)468-5039 or longori@vilagefreorg for further information.    VILLAGE FIRE DEPARTMENT BUDGET 2020 BUDGET WORKSHEET Draft3  FUND1  2018 BUDGET 35,000.00 10,000.00 20,000.00 65,000.00 2018 BUDGET  2018 Actual non-audited  2019 BUDGET  2020 BUDGET  Line Item  1 CAPITAL EXPENDITURES: 2 CONTINGENCY- - FACILITY 3 MISC. TOOLS & EQUIP.HOSE: 4 PROTECTIVE GEAR  35,000.00 35,000.00 65,000.00 24,000.00 20,000.00 20,000.00 120,000.00 79,000.00  CAPITAL EXPENDITURE TOTAL  25,089.89 2,018.00 Actual non-audited  2019 BUDGET  2020 BUDGET  PERSONNEL EXPENDITURES: 7 SALARIES: 8 Base Salary 9 2%4 457 Deferred Compensation 11 Longevity 12 Higher Class 13 TOTALS 14 SALARIES-OVERTIME 15 Bonus 16 Professional Certification 17 FICATAX-7.656 18 LIFE/LTD INSURANCE RETIREMENT: 19 Contribution-6.4396  3,282,583.00 65,651.00 22,000.00 28,000.00 3,398,234.00 3,413,634.86 105,000.00 103,796.38 44,400.00 271,394.00 259,760.50 23,000.00  3,807,243.73 3,936,496.00 74,144.87 78,730.00 22,000.00 22,000.00 28,000.00 28,000.00 3,931,388.60 4,065,226.00 105,000.00 105,000.00 6,000.00 44,400.00 44,400.00 304,530.33 322,419.00 23,000.00 23,000.00 247,978.25 271,000.00 609,770.00 701,235.00  6,000.00  38,834.79  20,442.93  227,758.00 232,935.38 611,095.00 593,059.27  20 HOSPITALIZATION INSURANCE (15%Estimate) (Final % TBD in October)    21 MEALALLOWANCE 22 WORKMEN'S COMP. INSURANCE (5-Yr. Bid 2016 thruz 2020) 23 PERSONNEL EXPENDITURES TOTAL  31,978.00 35,000.00 4,747,859.00 4,730,002.93  32,290.00 35,248.82  31,978.00 35,000.00 35,000.00 35,000.00 5,239,045.19 5,608,280.00  2018 BUDGET 50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 6,274.57 45,000.00 42,000.00 224,500.00 204,521.51  2018 Actual non-audited 51,731.21 48,533.24 0.00 1,356.75 5,375.65 11,534.28 6,274.57 38,062.64 41,653.17  2019 BUDGET  2020 BUDGET  Line Item  24 OPERATIONAL EXPENDITURES: 25 AMBULANCE MEDICAL SUPPLIES 26 BUILDING SUPPLIES & MAINTENANCE 27 CHEMICALS 28 EMERGENCY CONTINGENCY 29 DUESSUESCRIPTIONSRADIOSMNANUALS 30 FIRE PREVENTIONI Pub Relations 30b Fuel Software Expense 31 GAS&OIL 32 NSURANCE-CASUALTY 33 TOTALS 34 MISCELLANEOUS: 35 Legal Notices/Advertsing 36 License/Permits 37 Other Expenses 38 MISCELLANEOUS TOTAL 39 OFFICE EXPENSE: 40 Office Supplies, Paper, Staples, Toner, Ink 41 Batteries, SCBA, PASS, 42 Shipping 43 Printing (letterhead, envelope, forms) 44 Office/PC Equipment Maintenance Contracts 45 Hospitality Supplies 46 Postage Meter Rental 47 Chairs, Tables, Printers 48 Bank Services Charges  50,000.00 55,000.00 47,000.00 47,000.00 2,000.00 20,000.00 20,000.00 6,500.00 12,000.00 15,000.00 45,000.00 45,000.00 42,000.00 42,000.00 224,500.00 232,500.00 1,000.00 6,000.00 200.00 7,200.00  2,000.00 6,500.00  1,000.00 6,000.00 200.00 7,200.00  1,000.00 6,000.00 200.00 7,200.00 7,000.00 5,300.00 1,200.00 200.00 10,200.00 6,000.00 1,500.00 4,000.00 400.00  19,119.18    49 Misc Office Expenses 50 Replacement Copy Machine 51 Dispatch/Records Mgtmt Software 52 OS, Furniture, Equip, Postage,Printing. Misc. 53 PROFESSIONAL SERVICES: 54 CPA 55 Legal 56 IT Services 57 Health Insurance Consultation 58 Medical 59 Medical Director Dr. Malone 60 Salary/Benefit Survey 61 Professional Services Other 62 PROFESSIONAL SERVICES TOTAL 63 PUBLIC UTILITIES 64 RENT  1,200.00 10,000.00 70,000.00  37,000.00  43,056.37  37,000.00 117,000.00  21,000.00 12,000.00 26,400.00 8,080.00 7,000.00 15,000.00 22,920.00 112,400.00 150,920.78 50,000.00 10.00 6,000.00 25,000.00 25,000.00 100,000.00 25,000.00 10,000.00 135,000.00 152,227.19 672,110.00 694,683.10 5,484,969.00) 5,512,681.92 130,000.00 345,975.99 45,000.00  21,000.00 21,000.00 12,000.00 32,000.00 26,400.00 26,400.00 8,080.00 8,080.00 7,000.00 7,000.00 15,000.00 15,000.00 0.00 20,000.00 22,920.00 16,000.00 112,400.00 145,480.00 55,000.00 60,000.00 10.00 6,000.00 25,000.00 30,000.00 25.000.00 25,000.00 100,000.00 100,000.00 25,000.00 25,000.00 10,000.00 10,000.00 135,000.00 135,000.00 622,110.00 758,190.00 $5,986,155.19 $6,445,470.00 160,000.00 160,000.00 45,000.00  67,953.92 10.00 6,383.38 25,555.75 24,935.02  10.00 6,000.00  65 STATE CERTIFICATION FEES 66 TRAINING 67 UNIFORMS  68 MAINTENANCE EXPENDITURES: 69 MAINTENANCE OF VEHICLES 70 MAINTENANCE OF EQUIP. & SUPPLIES 71 MAINTENANCE CONTRACTS 72 MAINTENANCE EXPENDITURES TOTAL 73 OPERATIONAL EXPENDITURE TOTAL  74 OPERATING BUDGET 75 CAPITAL REPLACEMENT FUND 76 COMPENSATION ABSENCE RESERVE FUND  -1,918.50  0.00    77 FACILITY FUND 78 FUNDSTOTAL  30,000.00 355,405.95 205,000.00  3,500,000.00 3,705,000.00 160,000.00 9,691,155.19 6,605,470.00 310,000.00 310,000.00 9,381,155.19 6,295,470.00  0.00  79 TOTAL BUDGET (assessed to Cities) 5,639,969.00  80 EMS Revenue Returned to Cities 81 Actual Cost of Fire Department  310,000.00 5,329,969.00  2019 BUDGET  2019 BUDGET  2020 BUDGET  82 Fund 2 (Major Equipment) 83 VEHICLE REPLACEMENT 84 MAJOR EQUIPMENT 85 Fund 2 BUDGET TOTAL 86 Fund 2 DETAIL 87 88 89 90 91 93 94  160,000.00 0.00 160,000.00 130,000.00 0.00 160,000.00 2019 2020  130,000.00 0.00 130,000.00 2018 137,402.00 137,402.00 35,000.00 0.00 125,000.00 125,000.00 0.00 0.00 130,000.00 130,000.00 337,402.00 347,067.40  BEGINNING Fund Balance Vehicle Expenditures Major Equipment Expenditures Sold Vehicles/Other Items Interest Income  347,067.40 466,328.40 42,239.00 650,000.00 0.00 1,500.00 50,000.00 0.00 0.00 160,000.00 160,000.00 466,328.40 26,328.40  45,334.60  0.00 0.00 0.00  92 Additional Unbudgeted Contributions/Deposis BUDGETED CONTREBUTIONSDEPOSTS END OF YEAR FUND BALANCE  95 Fund 3 Compensated Absence)  96 97 98 99  Compensated Absence Fund Balance  0.00  0.00  0.00  Expenditures Interest Income Service Charge  100 BUDGETED ONIRBVIONSDEPOSTS,  45,000.00 -1,918.50!  45,000.00  0.00    101 Fund 4 (Facility) 102 103 104 105  Facility Fund Balance Expenditures Interest Income Service Charge  88,549.00  85,691.09 3,585,691.09  106 BUDGETED CONTREUTIONSOEPOSITS. Line 3, Replace small extrication equipment $14,000 Line 21, Increase to meal allowance Line 23, Salary and Associated benefits increase by 1% (CPI) Line 25, Increase by $5000 for rise in EMS supply costs Line 50, Replace Copy Machine $10,000 Line 51, Update Dispatch/Records Management Software $70.000 Line 55, increased Legal Services by $20k Line 60, Salary/Benefit Review Line 76, Compensated absence fund not funded  30,000.00L  3,500,000.00U  Line 102,Column K, Figure repesents fund balance at time of development of this budget.  Line 106, Actual construction budget may change when construction contract is established late 2019 or early 2020.  Legal Fees to date:  VFD regular: $5450.25 BHV Issue: $18,383.07 Facility:  $5577.00    VILIAGEFRED DEPT  Ist. 1947  JOINER ARCHITECIS  AGCM  INC.  Village Fire Department  2019 Addition & Renovation Project  May 2019 Board Update  Wednesday, May2 22, 2019 may 2019 board update. pptx    Village Fire Dept. Commissioners & Leadership  Commissioners  Mr. ZebulunN Nash, Vice-Chair (Piney Point Village) Council Member Allen Carpenter, Treasurer (Spring' Valley Village) Mr.J Jay Carlton, Secretary (Hunters Creek' Village) Mr. William. Johnson (Hedwig Village) Mr. Robert Byrne (Hilshire' Village) Mayor Brian Muecke (Hedwig' Village) Council Member Henry Kollenberg (Piney Point Village) Mayor Tom Ramsey (Spring' Valley' Village) Mr. Frank Doyle (Hunters Creek Village) Mr. Ray! Leiker (Hilshire' Village) Village Fire Department Leadership Chief David Foster (Villagel Firel Dept) Mrs. Marlol Longoria (Administrator)  Alternates  VILLAGEFIRE DEPT  E.1947  Wednesday, May2 22, 2019 may 2019 board update. pptx    Recent Project History  February  Project Management RFQ and Selection Process AGICM NTP was February 28th, 2019  MarchandApril  Project Manager On-Boarding was held at the site Architectural Services RFQ and Selection Process Joiner NTP was April 25th, 2019  May  Architect On-Boarding was held at the site on May 1, 2019 Collected and Logged VFD design concerns  Design charrette was held on May 8th, 2019 - meeting minutes were issued Steve Byington (Cobb Findley) reviewing easements, setbacks, etc. Reviewed the Logged VFD design concerns with the Fire Chief-5/21/2019 Ongoing discussions with Hedwig Village Building Official Ongoing discussions with Spring Branch ISD Fire Commissioner's Meeting - AGCM presentation  Wednesday, May: 22, 2019 may 2019 board update. pptx    Recent Project History (continued)  Villare Fre Departmentz 2019 Additiona andB RencationPrpiest  Mingqurters  $/20 $/20 $/20 loiner 5/20 5/20  urent  $/20 S70 520 SR0 Projectsuso1op  AGCM  Wednesday, May2 22, 2019 may: 2019 board update. -pptx    Recent Project History (continued)  VHlasaE Fire Dapatmentz 2019A Addition mdRmeatienPrlss  5/20 N7o oine S20 5/20 5/)0 5/20 $/20 5/20  AGCM  spoig  Wednesday, May 22, 2019 may 2019 board update. pptx    Recent Project History (continued)  Villaxe Fnp  2019A Additiona mdBmestionPiss  3/20  S/20 5/20 5/20 5/20 5/20  AGCM  sn2no193  Wednesday, May2 22, 2019 may 2019 board update.pptx    Recent Project History (continued)  MllarfnD Departmentz 2019A Addition andRamgatisaPeiss  S0 Open Joine $/20 Open oiner  AGCM  Wednesday, May 22, 2019 may 2019 board update. .pptx    Project Budget  Current Budget $3,500,000  Based on Conceptual Estimate(s) Excludes previous re-roofing Excludes Program Management Includes Design Team Includes all other Soft Costs Includes Owner's Contingency Includes Contractor's Contingency Includes Temporary Facilities  Includes Construction Costs (Addition & Renovation) Includes Carcinogen Evacuation System Costs Includes Furniture, Fixture and Equipment Costs Includes Moving Costs Excludes Inflation over last 2 years Consider re-evaluation of budget  Wednesday, May2 22, 2019 may 2019 board update. .pptx    Critical Challenges Underground Utilities & Easements  10' water/sanitary easement (along east lease line) the 8" water line is on the east side of the easement the 10" sanitary linei is outside of the easement to the east the 2" water line is ini the center of the easement  see next page  SAE    Wednesday, May2 22, 2019 may 2019 board update. pptx    Critical Challenges (continued)  property line  TER / UR  SS'OEDE  10' easement 8"v water line sanitary sewer  GED OVED so PRIOR  Cuivert Wire a Cuivert  LDG.  CNIEXT3  L4  Wednesday, May 22, 2019 may 2019 board update.pptx    Critical Challenges (continued)  Zoninga and Setback Issues  Setbacks (exception1 for grandfathered existing conditions) front yard - 70' from center line of street side yard - 15' from property back yard - 25' from property  " fn  TN  @t  TemporaryF Facilities Location onsite offsite  Overall Project History and Relationships Fresh start form new linei ini the sand...  Parking  Will likely be short of parking spaces  Wednesday, May2 22, 2019 may 2019 board update. pptx    dateline 5/22/19 - -  Schedule Update  Wednesday, May 22, 2019 may 2019 board update. pptx    Council Agenda Item Cover Memo  6/24/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on Grecian Way Drainage Options.  SUMMARY/BACKGROUND (WHY): HDR held a meeting with resident on Grecian Way on May 21st at the request of the City to discuss the current direction by Council to HDR to provide ditch regarding and culvert resetting for drainage improvements on Grecian Way as well as multiple options for storm sewer installation. Attached is a memo summarizing discussions held int the meeting. HDR: is seeking direction from Council on drainage improvements on Grecian  Way.  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE: City  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    E2  Memo  Date: Tuesday, June1 11, 2019  Project: Beinhorn Road Drainage & Sidewalk Improvements Project To: Residents of 613, 610, 601, and 600 Grecian Way and 11117 Beinhorn  From: HDR Engineering, Inc. - Joel Moore, P.E., CFM  Subject: Grecian Way Drainage mprovements-storm Sewer Options  The following is a summary of the meeting held at 613 Grecian Way with residents along Grecian Way on May 21, 2019 to discuss options for drainage improvements on Grecian Way associated with the Beinhorn Road Drainage & Sidewalk Improvements Project. Follow up analysis and recommendations Currently, City Council has directed HDRI Engineering, Inc. (HDR) to prepare construction plans for regrading all oft the ditches and resetting all of the driveway culverts on Grecian Way with the exception oft the limits ofs storm sewer pipe at 610 Grecian Way. The improvements will remove high points or reverse slopes in the existing system and establish a positive slope on both ditches and culverts. The regrading willi improve flow along the street as well as increase the depths oft the ditches by approximately 0.5'-1't to at total depth of 2.5'-3' at the downstream end (near the Beinhorn Road intersection). The Engineer's Opinion of Probable Construction Cost (OPCC) fort thesei improvements is  based on the discussion are also included:  approximately $51,080.00 (included as Attachment B).  11117 Beinhorn  The resident at 11117 Beinhorn was unablet to attend the meeting, but spoke with. Joe Moore by phone prior to the meeting and expressed interest in the installation of a storm sewer: system to replace the ditch alongt the west side of their property (east side of Grecian' Way). This design would include the removal of one driveway culvert at 11117 Beinhorn andi installation of approximately 152 lineart feet of proposed 24" HDPE from thei intersection of Beinhorn Road south and would be tiedi intot the existing 15" RCP storm sewer at 610 Grecian' Way. The right-of-way would be graded towards two Type Ag grate inlets with an approximate 4-inch depression to capture runoff produced in the road and along the right-of-way. The proposed improvements are included in the attached exhibit. The engineer'sOPCCfor  thei improvements is approximately $30,880.00 (see Attachment B).  613 Grecian Way  The resident at 613 Grecian Way expressed interest ini thei installation ofa a storm sewer system to replace ditches int front of their property on the west side oft the street. This design would include the removal oft two driveway culverts at 613 Grecian Way andi installation of approximately 354 linear feet    HR  of24" HDPE from thei intersection of Beinhorn Road: south to their south property line. The right-of- way would be graded towards four Type Agrate inlets with an approximate 4-inch depression to capture runoff produced in the road and along the right-of-way during a rain event. The existing yard drains would be tied intot the proposed storm sewer: system. The proposed improvements are included ini the attached exhibit. The engineer's OPCC fort the improvements is approximately: $79,465.00 (see  Attachment B). 601 Grecian Way  The resident at 601 Grecian Way was noti in attendance at the meeting. An option for continuing storm sewer around the south side of the cul-de-saci in front of their property was included in the attached exhibit for discussion purposes. This option includes proposed removal of driveway and: sidewalk culverts and replacement oft the ditches with approximately 65 linear feet of proposed 24" HDPE: starting at the south property line of 613 Grecian and continuing around the cul-de-sac to the shared property line with 600 Grecian Way. The engineer's OPCC for thei improvements is approximately: $16,844.00 (see Attachment B). It is noted that this option cannot be completed without the installation of a storm  sewer: system along 613 Grecian Way as previously described.  600 Grecian Way  The resident at 600 Grecian' Way stated that the only drainage issues they have are in their backyard and are not aware of any drainagei issues along thet front of their property int the Grecian' Way cul-de-sac. They stated that they do not want a ditch in their front yard and years ago had filled the ditch with storm sewer to prevent vehicles from falling intot the ditch that is difficult to see during heavy rain and sheet flow events. The observation was made that ita appears the culvert ini front of the property could be full of sediment causing runoff from the property to sheet flow onto the right of way and into the While it appears the existing storm sewer flows west towards the ditch ini front of 601 Grecian' Way, HDR isu unable to verify this as there are no inlets or other structures along this segment of pipe. HDR is currently obtaining quotes from contractors to clean and televise the storm sewer to confirm the direction of flow and condition of the storm: sewer. Sediment would also be removed from the pipe to open it back upt toi its original capacity. An update on the condition of this storm sewerv willl be provided afteri it has been evaluated. An option for continuing the storm sewer around the cul-de-saci from the west tot the easti in front of this property is shown int the attached exhibit. This option includes approximately 41 LF of proposed 24" HDPE andi includes twoi inlets and driveway replacement. The engineer's OPCC for the improvements is approximately $15,990.00 (see Attachment B).  ditch at 601 Grecian Way.  610 Grecian Way  The resident at 610 Grecian Way recently built their home andi installed drainage improvements per City drainage criteria on thel lot. The existing drainage locatedi ini the City right-of-way consisted of an 18- inch RCP storm sewer that was halfway buried and halfway above ground. During construction, the developer graded the property to cover the 18-inch: storm sewer so that it is not visible. Per the survey obtained, the pipe has adequate slope and capacity to drain the areas coming toi it. The internal condition oft the storm sewer is unknown. HDR is also obtaining a quote to clean the storm sewer at 610 Grecian Way. This will allow for any sediment or debris built up int the pipe to be removed as well as    HR  provide video fort the evaluation of the pipe condition. Ifthep pipe condition ifi found to bei in sound condition, it is recommended that the storm sewer be left in place. The resident at 610 Grecian' Way also stated preference that this pipe be left alone. The attached OPCC does not include any As general discussion, HDR: also explained that existing sump pumps could likely be removed as the proposed: storm sewer: system will be deeper than the existing ditches along Grecian Way and should be deeper than the residents existing yard drainage system. Any modifications tot the resident's yard drainage from the edge of the right-of-wayi into their yard would however need to be completed by the The engineer's total OPCC fora all proposed improvements mentioned is approximately: $143,179.00.ltis noted that all Opinions of Probable Construction Costs included in this memo or attachments are the engineer's opinion of construction costs based on price research on similar bid items in the areai from previously bid projects. These costs are not the actual costs to construct thei improvements as described. Ifany of the options described above are desired byt the residents, this will need to be communicated with the City and City Council. HDR will design the project as directed by the City Council and will competitively bid the project. The bids received will reflect the cost to perform the above described work, pending any extral bid items or quantities that may be needed during construction to  improvements to the existing drainage system at 610 Grecian Way.  resident's engineer/andscape crew.  resolve any unforeseen circumstances.    2  Grecian Way Drainage Improvements  Attachment A- Exhibit GRECIANWAY STA.1 1+007 TOS STA.5+13.02 noC-01    Attachment B Grecian Way Drainage Improvements City of Piney Point Village Opinion ofF Probable Construction Costs HDRJ JobN No.1 19-020  ltem 613Grecian Way Remove and Dispose of Existing Storm Sewer 24"HDPE Storm Sewer, including bedding and backfill, complete 2 inplace, thes sum of: Proposed Type Ali Inlet, includingh bedding andb backfill, completeii in 3 place, thes sumo of: Remove &F Replace 6" Concrete Driveway, completei inp place, the 4 sumo of: 5 Remove andr reset brick mailbox, completei inp place, thes sumo of: EA. 6 Asphall Point Repairs, completei inp place, thes sum of: Proposed connection to existing yardo drain, complete inp place, the 7 sum of: 8 Remove tree3 3-11.99", completei inp place, thes sumo of: 9 Remove tree 12"-23.99", completei inp place, thes sumo of: 10 12"F PVC alld depths, completei inp place, thes sum of:  Item Description  Unit Quantily UnitPrice L.F. 35 $15.00 $ L.F. 355 $90.00 $ EA. 4 $3,000.00 $ S.Y. 27 $75.00 $ 1 $700.00 $ S.Y. 20 $100.00 $ EA 4 $250.00 $ EA. 2 $500.00 $ EA. $1,000.00 $ LF 35 $55.00 Subtotal Drainage: $ Miscellaneous Items (30%): $ TOTAL 613 GRECIAN WAY DRAINAGE: $ LF. 152 $90.00 $ EA. 2 $3,000.00 $ EA 2 $250.00 $ L.F. 22 $15.00 $ EA. 1 $550.00 $ S.Y. 30 $75.00 $ LF 8 $55.00s Subtotal Drainage: $ Miscellaneous! Items (30%): $ L.F. 65 EA. LF. 23 S.Y. 23 S.Y. 20 S.F.  Cost 525.00 31,950.00 12,000.00 2,025.00 700.00 2,000.00 1,000.00 1,000.00 8,000.00 1,925.00 61,125.00 18,340.00 79,465.00 13,680.00 6,000.00 500.00 330.00 550.00 2,250.00 440.00 23,750.00 7,130.00 30,880.00 5,760.00 3,000.00 345.00 2,300.00 1,500.00 $49.00 12,954.00 3,890.00 16,844.00 3,150.00 6,000.00 525.00 2,625.00 12,300.00 3,690.00 15,990.00 143,179.00  11117 Beinhorn, 24"HDPE Storm Sewer, including beddinga andE backfill, complete 2 inp place, thes sumo of: Proposed Type All Inlet, including bedding and backfill, completei in 3 place, thes sum of: Proposed connection to existing yard drain, complete inp place, the 4 sumo of: 5 Remove and Dispose ofE Existing Storm Sewer Remove ando dispose ofe existing storms seweri inlet/manhole, 6 completei inp place, thes sumo of: Remove &F Replace 6" Concrete Driveway, completei inp place, the sumo of: 12'PVC allo depths, completei inp place, thes sumo of:  TOTAL 11117 BEINHORNI ROADI DRAINAGE: $  601G Grecian- -Cul-de-sac 24"HDPES Storm Sewer, including! bedding: and backfill, complete 11 inp place, thes sum of: Proposed Type ATl Inlet, including bedding andE backfil, completei in 12 place, thes sumo of: 13 Remove and Dispose of Existing Storm Sewer 14 Asphalt Point Repairs, completei inp place, thes sum of: Remove & Replace 6" Concrete Driveway, completei inp place, the 15 sumo of: Remove andr replace 4"1 thick reinforcedo concretev walkway, 16 completei inp place, thes sumo of: 600 Grecian- Cul-de-sac 24" HDPES Storm Sewer, including bedding and backfil, complete 17 inp place, thes sum of: Proposed Type Alnlet, including bedding and! backfill, completei in 18 place, thes sumo of: 19 Remove and Dispose ofE Existing Storm Sewer Remove 67 Replace 6"Concretel Driveway. completei inp place,the 20 sumo of:  $90.00 $ $3,000.00 $ $15.00 $100.00 $ $75.00 $ $7.00 Subtotal Drainage: $ Miscellaneous! Items (30%): $ TOTAL 601 GRECIAN WAY DRAINAGE: $ L.F. 35 $90.00 $ EA. 2 $3,000.00 $ L.F. 35 $15.00 $ S.Y. 35 $75.00 $ Subtotal Drainage: $ Miscellaneous Items (30%): $ TOTAL 600 GRECIAN WAY DRAINAGE: $  Total Opinion of Probable Construction Costs: Noq quantities forpavingi improvements arei included.  These estimates arep presented forp planning purposes onlya anda ares subject to change ast thep project progresses. Pavement Quantities reflect pointr repairs toe existingp pavement associatedy with thep proposed drainagei improvements only.    Grecian Way Ditch Regrading City of Piney Point Village Opinion of Probable Construction Costs HDR. Job No. 19-020  Item  Item Description  Unit Quantity Unit Price  Cost 2,100.00 11,000.00 2,200.00 8,625.00 360.00 6,000.00 7,500.00 1,500.00 39,285.00 11,785.50 51,080.00  1 Remove Existing Storm Sewer 2 18" RCP Storm Sewer 3 24" RCP Storm Sewer 4 Remove & Replace 6" Concrete Driveway 5 Remove & Replace 4" Concrete! Walkway 6 Type AI Inlet 7 Regrade Existing Ditch 8 Hydromulching Along Ditch Regrading Areas Total Drainage Items: Miscellaneous Items (30%): Total Opinion of Probable Construction Costs: No quantities) for paving improvements. are included.  L.F. L.F. L.F. S.Y. S.F. EA. L.F. LS  140 110 20 115 60 2 500 1  $15.00 $ $100.00 $ $110.00 $ $75.00 $ $6.00 $ $3,000.00 $ $15.00 $ $1,500.00 $ $ $ $  These estimates are presented for planning purposes only and are subject 10 change as the projeci progresse.s. Pavement Quantities reflect point repairs 10 existing pavement associated with the proposed drainage improvements. only.  OPTIONS INCLUDES: REGRADE ALL DITCH, RESET ALL CULVERTS EXCEPT 610 GRECIAN WAY    MEMORANDUM  CITY OF PINEY POINTV VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator M  MEETING DATE: June 24,2019  SUBJECT: Discuss and take possible Action on a Tax Collection Contract with the  Spring Branch Independent School District  Agenda Item: 4  This agenda item calls for the City Council to consider a contract with the Spring Branch Independent School District for Tax Collection Services. The SBISD is the City's current provider oft tax collection services. The proposed contract is for a period oft two years beginning  September 1, 2019 and ending August 31,2021.    Spring Branch independent School District  Spring Branch ISD Tax Office Mailing Address: POBox 19037, Houston, TX 77224 8880 Westview, Houston, Texas 77055 Phone 13,251-7960-Foxt (713)251-7970 eppr@wrgeodnaan C.A.P Porter, Tax Assessor/Collector  Spring Branch Independen: SchoolDistric Inspiring minds. Shapingl lives.  Honorable Mark Kobelan City of Piney Point Village 7676 Woodway Ste 300 Houston, Texas 77063  Mayor  June 3, 2019  SUBJECT: Tax Collection contract between Spring Branch Independent School District Tax Office and City of Piney Point Village Enclosed please find three originals of the above-referenced contract for consideration. Upon execution by the City Council, please return all three signed contracts by August 19th. An original will be returned to the City after SBISD Board Meeting on August 26, 2019. Ify you have any questions, please do not hesitate to contact me at  Dear Sir:  (713)251-7968. Sincerely,  Christine A. Porter Tax Assessor/Collector  Inspiring minds. Shaping lives. Dr. Scolt R. Muri, Superintendent of Schools wwwapringèrenchid.com    THESTATE OF TEXAS COUNTY OF HARRIS  KNOW. ALLI MEN BY THESEI PRESENTS:  This memorandum of contract is made and executed this  day of  August, 2017 by and between the City of Piney Point Village, Texas a municipal corporation of the State of Texas, hereinafter called "City," and the Spring Branch Independent School District, a body politic and corporate, hereinafter  called "District";  WHEREAS, City has requested District to assess and collect ad valorem WHEREAS, it will be to the mutual benefit of both parties to enter into FOR AND IN CONSIDERATION of the premises and benefits described  taxes for said City; and  such an agreement; now therefore  below, City and District hereby enter into the following agreement:  1.  District agrees that its Tax Assessor-Collector will assess and collect  all ad valorem taxes for City and perform all the necessary services with regard to assessment and collection of said City's taxes with the exception of legal services incidental to the collection of delinquent taxes. In the performance of such necessary services, the Tax Assessor-Collector will apply the applicable  rules, regulations, and ordinances of City.  2. 3. 4.  This contract shall be for a period of two (2) years, beginning on the District agrees to make deposits to the Depository of City of all City agrees that it will pay to District, as compensation for  1st day of September 2019, and ending on the 31st day of August 2021.  taxes collected on behalf of City at least once each week.  performing this service, a fee which shall be the sum of five dollars ($5.00) per account for each annual tax period, plus postage expenses incurred by District on behalf of the City. District will submit a statement for the services sO    rendered and payment for said services will be made to District on or before February 1. Payment for said services shall be made from current revenues  available to City.  5. City and District recognize that the Harris County Appraisal District is responsible for appraising the property that is subject to taxation by City and District. City or District, separately in its own name and on its own behalf, may challenge any act or omission of the Appraisal District and any decision to make such challenge or not, by either City of District, shall not be  binding on the other. 6.  District will not be liable to City for any failure to collect taxes, nor  shall District's Tax Assessor-Collector be liable unless such failure to collect results from the failure of the Tax Assessor-Collector to perform such duties in the manner and in accordance with the standards imposed by law. District's Tax Assessor-Collector shall furnish a bond in the sum of statutory minimum payable to and approved by City and conditioned on the faithful performance of the duties as Tax Assessor-Colector. The cost of such bond shall be paid by  City. 7.  District's Tax Assessor-Collector shall prepare a written monthly  statement of all amounts collected for the benefit of City, and such reports of collection made in the months of October through January are due on the twenty-fifth (25th) day of the month following the month that is the subject of the report. Reports of collections made in all other months are due the fifteenth (15th) day of the month following the month that is the subject of the report. City will be permitted to audit the tax records at a reasonable time mutually  agreed upon by both parties.  8. 9.  The tax office is to remain under the administrative control of the In the event any provision of this contract is inconsistent with the  Tax Assessor-Collector of District.  statutes of the State of Texas, the statutes of the State of Texas shall control and    the District's Tax Assessor-Collector will discharge these duties in accordance  therewith.  10. District agrees to furnish to City a written list of each delinquent taxpayer, the delinquent taxpayer's address, the amount of the delinquency, and the designation of the property involved, by July 1st of each year. District further agrees that by August 1st, or as soon thereafter as practical each year, the Tax Assessor-Collector will provide City with the Harris County Appraisal District's certified estimate of the total appraised value of all property in the  Appraisal District that is taxable by City.  11. This agreement shall replace all prior agreements with regard to the assessing and collecting of ad valorem taxes heretofore made between the  parties hereto.  ATTEST:  CITY OF PINEY POINT VILLAGE, TEXAS  Karen Farris City Secretary ATTEST:  Mark Kobelan Mayor  SPRING BRANCHINDEPENDENT SCHOOL DISTRICT  Minda Caesar Secretary Board of Trustees  Pam Goodson President Board of Trustees    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AH  MEETING DATE: June 24, 2019  SUBJECT: Resolution 19.06.24 Suspending the effective date of CenterPoint Energy's  proposed rate change  Agenda Item: 5 PURPOSE:  CenterPoint Energy Houston Electric, LLC ("CenterPoint" or "Company") filed an application on April 5, 2019 with cities retaining original jurisdiction seeking to increase system- wide transmission and distribution rates by $161 million per year. The Company asks the City to approve an increase in $154 million in retail transmission and distribution rates (an increase of about 7.4%) and $6.8 million in wholesale transmission rates (an increase of about 1.8%). According to CenterPoint, the impact on an average residential customer would be an increase of  about $2.38 per month.  The resolution suspends the May 10, 2019 effective date of the Company's rate increase for the maximum period permitted by law to allow the City, working in conjunction with other members of GCCC served by CenterPoint to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to  pursue.  The law provides that a rate request made by an electric utility cannot become effective until at least 35 days following the filing of the application to change rates. The law permits the City to suspend the rate change for 90 days after the date the rate change would otherwise be  effective. DISCUSSION  The City of Piney Point Village is a member ofa a coalition of political subdivisions in the Greater Houston area known as the Gulf Coast Coalition of Cities ("GCCC"). The Coalition has been in existence since the early 1990s. The GCCC represents the interests ofi its members on gas and electric utility matters before the Public Utility Commission, the Railroad Commission, the Electric Reliability Council of Texas and the courts. For the past 20 years, GCCC has protected the authority ofmunicipalities over monopoly electric and natural gas providers and has defended    the interests of the residential and small commercial customers within the cities. Cities are often the only consumer advocates that work to keep utility rates reasonable. The work undertaken by GCCC has saved ratepayers millions of dollars in unreasonable charges. The GCCC has previously: approved the hiring ofThomas Brocato and Chris Brewster ofthe Lloyd Gosselink law firm and consultants to intervene in matters related to the electric utility rate case filings,  representing GCCC members' interests.  Current members include the following 39 cities: Alvin, Brazos Country, Brookshire, Bunker Hill Village, Clear Lake Shores, Deer Park, Dickinson, Friendswood, Fulshear, Galveston, Hedwig Village, Hilshire Village, Hunters Creek, Iowa Colony, Jersey Village, Kemah, Lake Jackson, La Marque, Manvel, Missouri City, Mont Belvieu, Morgan's Point, Nassau Bay, Oyster Creek, Piney Point Village, Pleak, Rosenberg, Santa Fe, Seabrook, Sealy, Simonton, South Houston, Spring Valley Village, Sugar Land, Taylor Lake Village, Texas City, Tiki Island, Webster,  and Weston Lakes.  Explanation of"Be] It] Resolved" Paragraphs:  Section 1. The City is authorized to suspend the rate change for 90 days after the date that the rate change would otherwise be effective for any legitimate purpose. Time to study and investigate the application is always a legitimate purpose. Please note that the resolution refers to the suspension period as "the maximum period allowed by law" rather than ending by a specific date. This is because the Company controls the effective date and can extend the deadline for final city action toi increase the time that the City retains jurisdiction ifr necessary to reach settlement on the case. Ift the suspension period is not otherwise extended by the Company, the City must take  final action on CenterPoint's request toi raise rates by May 10, 2019.  Section 2. This provision authorizes the City to participate in a coalition of cities served by CenterPoint, GCCC, in order to more efficiently represent the interests of the City and  their citizens.  Section 3. The Company will reimburse the cities for their reasonable rate case expenses. Legal counsel and consultants approved by the GCCC cities will submit monthly invoices that will be forwarded to CenterPoint for reimbursement. No individual city incurs  liability for payment of rate case expenses by adopting a suspension resolution.  Section 4. This section merely recites that the resolution was passed at a meeting that was open to the public and that the consideration of the Resolution was properly noticed. Section 5. This section provides that both CenterPoint's counsel and counsel for the cities will be notified ofthe City's action by sending a copy of the approved and signed resolution  to certain designated individuals.    RESOLUTION NO. 19.06.24  RESOLUTION OF THE CITY OF PINEY POINT VILLAGE SUSPENDING THE MAY 10, 2019 EFFECTIVE DATE OF CENTERPOINT ENERGY HOUSTON ELECTRIC, LLC'S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING CONTINUED COOPERATION WITH THE GULF COAST COALITION OF CITIES; HIRING LLOYD GOSSELINK ATTORNEYS AND CONSULTING SERVICES TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY REIMBURSEMENT OF CITIES' RATE CASE EXPENSES; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL  LITIGATION  AND  APPEALS;  REQUIRING  COUNSEL  WHEREAS, on or about April 5, 2019, CenterPoint Energy Houston Electric, LLC ("CenterPoint" or "Company"), pursuant to PURA $8 33.001 and 36.001 filed with the City of Piney Point Village ("City") a Statement of Intent to change electric delivery rates in all municipalities exercising original jurisdiction within its service area, effective May 10, 2019; and WHEREAS, the City is a member of the Gulf Coast Coalition of Cities ("GCCC") and will cooperate with the other similarly situated city members and other city participants in conducting a review of the Company's application and to hire and direct legal counsel and consultants to prepare a common response and to negotiate with the Company and direct any  necessary litigation; and  WHEREAS, GCCC's member cities have previously authorized intervention in electric WHEREAS, GCCC has previously authorized the hiring of Thomas Brocato and Chris Brewster oft the law firm ofLloyd Gosselink and consultants to negotiate with the Company, make recommendations regarding reasonable rates and to direct any necessary administrative proceedings or court litigation associated with an appeal ofa rate ordinance and the rate case filed  utility rate case proceedings before the Public Utility Commission ofTexas; and  with the City or Public Utility Commission; and  WHEREAS, PURA $ 36.108 grants local regulatory authorities the right to suspend the effective date of proposed rate changes for ninety (90) days after the date the rate change would  otherwise be effective; and  1    WHEREAS, PURA S 33.023 provides that costs incurred by Cities in ratemaking THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 1. That the May 10, 2019, effective date of the rate request submitted by CenterPoint on or about April 5, 2019, be suspended for the maximum period allowed by law to permit adequate time to review the proposed changes and to establish reasonable rates.  activities are to be reimbursed by the regulated utility.  PINEY POINT VILLAGE, TEXAS:  2.  That the City is authorized to cooperate with GCCC to coordinate efforts toj protect  the interests of the City and protect the interests of CenterPoint's end-use customers residing and  conducting business within municipal limits.  3. That the City's reasonable rate case expenses shall be reimbursed by CenterPoint  onatimely basis. 4.  That it is hereby officially found and determined that the meeting at which this  Resolution is passed is open to the public as required by law and the public notice of the time,  place, and purpose of said meeting was given as required.  5. A copy of this Resolution shall be sent to CenterPoint, care of Patrick Peters, CenterPoint Energy, Inc., 1005 Congress Avenue, Suite 650, Austin, Texas 78701 patickpeters@enterpointenergy.com), and to Chris Brewster at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas 78701  cbrewster@iglawirm.com).  PASSED AND APPROVED this 24th day of] June, 2019.  Mayor Pro Tem  ATTEST:  City Secretary  APPROVED ASTO FORM:  City Attorney  2    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AN  MEETING DATE: June 24, 2019  SUBJECT: City Administrator's Report  Agenda Item: 6  May 2019 Financials    6-11-2019 02:35 PM 10 -GENERAL FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-rexas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-Py 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: MAY 31ST, 2019  PAGE: 1  BALANCE 574,216.57 306,948.73 0.00 877,487.77 8,112,195.81 0.00 16,820.98 0.00 159,705.80 2,903,198.72 81,728.99 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 8,353.83 0.00 13,043,470.56  13,043,470.56  0.00 0.00 0.00 0.00 ( 1,388.93) 411.72 0.00 ( 28.50) 0.00 0.36 0.00 49,204.61 2,919.69 270.00) 2,608.05 0.00 159,705.80 78,142.42 272.05 0.00 0.00 0.00 93,485.00    6-11-2019 02:35 PM 10 -GENERAL FUND AÇCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-CY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MAY 31ST, 2019  PAGE: 2  BALANCE 0.00 10,386.88 0.00 0.00 0.00 22,500.00 0.00 5,306,482.85 0.00 0.00 726,631.20 5,266,498.57 0.00 5,993,129.77 4,208,844.31 2,882,935.52 1,325,908.79  5,724,432.00  EQUITY  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  7,319,038.56  13,043,470.56    6-11-2019 02:39 PM LO -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 1  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU POTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION CODLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRAÇT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00  64,598.67 3,789,654.95 72.38 1,445,800.05 39,234.65 194,181.80 52.78 173,718.20 66,797.12 232,012.71 58.29 165,987.29  13,833.54 18,986.76 400.00  67,595.99 47.60 91,745.84 61.16 81,287.67 246.33 ( 48,287.67)  74,404.01 58,254.16  235,500.00 - 404,975.00) 247,634.65) 105.15- 483,134.65 6,561,855.00 ( 201,124.26) 4,208,844.31 64.14 2,353,010.69  10,000.00 0.00 ( 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00  5,000.00 50.00  5,000.00 1,500.00 6,299.10  1,815,242.00 151,271.20 907,614.80 50.00 907,627.20  170.75) 25,136.25 0.00 ( 25,136.25) 0.00 194,817.76 34.18 375,182.24  0.00 0.00 5,700.90 47.51  2,035,143.00 169,595.22 934,894.70 45.94 1,100,248.30 4,443,885.00 320,695.67 2,073,164.41 46.65 2,370,720.59  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 516,050.00  0.00 125,237.40 35.18 230,762.60 0.00 125,237.40 35.18 230,762.60  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 230.82 9,704.42 0.00  0.00 0.00 72,538.77 48.52 621.41 14.82 59.16 1.87 0.00 0.00 128,307.00 6,539.45 38.07 79,758.79 26.05 226,432.21 0.00 0.00 9,269.04 20.20 63,603.37 42.66 20,056.09 68.88  3,857.00 76,961.23 3,571.59 3,097.84 10,637.55 12,000.00 36,613.96 85,496.63 50,174.97 9,059.91  40,066.96 229,776.03 82.08 50,002.20 322,704.53 62.53 193,345.47    6-11-2019 02:39 PM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 2  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 ( 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 313,500.00 429,396.00 1,497,014.00 1,497,014.00 0.00  0.00 0.00 0.00 0.00 321.79) 1,885.89 1,564.10 0.00 0.00 0.00 0.00 0.00  0.00 0.00 695.00 12.55 1,411.07 30.92 0.00 0.00 104,511.00 10,226.92 44.65 34,166.03 91.84 46,499.02 26.61 128,214.98 0.00 0.00 353.67 15.09 0.00 0.00 0.00 0.00 9,198.87 49.42  0.00 4,841.00 3,152.93 12,676.08 3,033.97 3,875.00 1,989.33 2,207.00 88,859.00 9,413.13  20,971.66 104,602.75 33.37 208,897.25 20,971.66 114,155.29 26.59 315,240.71 0.00 121,416.08 8.11 1,375,597.92 0.00 121,416.08 8.11 1,375,597.92  0.00  0.00 0.00  0.00 2,487,303.79)  REVENUES OVER/(UNDER) EXPENDITURES  - 1,161,395.00) 594,357.89) 1,325,908.79    6-11-2019 02:39 PM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE PONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovermmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 3  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 19,000.00 35,000.00 0.00 398,000.00 34,000.00 136,000.00 0.00 65,000.00 0.00 500.00 0.00 0.00  45,428.66 3,702,233.43 73.52 1,333,221.57 64,598.67 3,789,654.95 72.38 1,445,800.05  19,170.01  87,421.52 43.71 112,578.48  0.00 0.00 1,380.00 1,950.00 250.00 13,833.54 13,833.54 18,986.76 18,986.76 0.00 0.00 400.00 0.00 400.00 19,770.82 0.00 1,365.20 265.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00  150.00 4.41 0.00 0.00 7,740.00 64.50 16,400.00 32.80 750.00 50.00 67,595.99 47.60 67,595.99 47.60 91,745.84 61.16 91,745.84 61.16  3,250.00 1,000.00 4,260.00 33,600.00 750.00 74,404.01 74,404.01 58,254.16 58,254.16  35,654.65 169,141.80 56.38 130,858.20 39,234.65 194,181.80 52.78 173,718.20  73,487.67 0.00 ( 73,487.67) 0.00 0.00 7,800.00 23.64 0.00 0.00 81,287.67 246.33  0.00 25,200.00 0.00 48,287.67)  75,976.74 105.52 ( 3,976.74) 0.00 0.00 16,030.61 45.80 265.68 0.00 0.00 0.00 2.46 0.00 135,997.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  45,395.42 139,739.68 51.37 132,260.32 66,797.12 232,012.71 58.29 165,987.29  19,000.00 18,969.39 265.68) 34,000.00 0.00 65,000.00 0.00 0.00 0.00  0.00 157,337.89 1,467.58 ( 156,837.89)  0.00 ( 404,975.00) 404,975.00) 0.00 404,975.00 235,500.00 404,975.00) 247,634.65) 105.15- 483,134.65    6-11-2019 02:39 PM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 4  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  TOTAL REVENUES  6,561,855.00 ( 201,124.26) 4,208,844.31 64.14 2,353,010.69    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 5  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCEDLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 2,444.50  5,000.00 50.00 5,000.00 50.00 14,666.33 0.00  5,000.00 5,000.00 14,666.33) 25,136.25) 25,136.25) 3,819.96) 1,500.00 1,500.00 6,299.10 6,299.10  1,815,242.00 148,826.70 892,948.47 49.19 922,293.53 1,815,242.00 151,271.20 907,614.80 50.00 907,627.20  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  170.75) 25,136.25 0.00  170.75) 0.00 0.00 0.00 0.00 0.00 0.00  25,136.25 0.00 0.00 190,997.80 33.51 379,002.20 3,819.96 0.00 0.00 194,817.76 34.18 375,182.24  0.00 0.00 0.00 0.00 5,700.90 47.51 5,700.90 47.51  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  2,035,143.00 169,595.22 934,894.70 45.94 1,100,248.30 2,035,143.00 169,595.22 934,894.70 45.94 1,100,248.30 4,443,885.00 320,695.67 2,073,164.41 46.65 2,370,720.59  0.00  0.00 0.00  0.00  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  19,170.91 59.91 49,738.40 33.16 100,261.60 25,104.02 27.89 18,973.00 31.62 610.57 30.53 9,245.50 0.00 ( 9,245.50) 2,395.00 10.89 0.00 125,237.40 35.18 230,762.60  12,829.09 64,895.98 41,027.00 1,389.43 19,605.00    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET 356,000.00  PAGE: 6  41.678 OF FISCAL YEAR BUDGET BUDGET BALANÇE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVIÇES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFIÇE EXPENSE VAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  0.00 125,237.40 35.18 230,762.60  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 21,553.77 47.90 4,365.00 36.38 0.00 0.00 16,000.00 160.00 ( 6,000.00) 5,040.00 28.00 8,055.00 53.70 15,680.00 37.33 1,845.00 26.36 72,538.77 48.52 0.00 0.00 0.00 0.00 621.41 34.52 0.00 0.00 621.41 14.82 0.00 0.00 0.00 0.00 59.16 11.83 0.00 0.00 0.00 0.00 59.16 1.87 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 6,539.45 38.07 6,539.45 38.07  3,857.00 3,857.00 23,446.23 7,635.00 500.00 12,960.00 6,945.00 26,320.00 5,155.00 76,961.23 250.00 500.00 1,178.59 1,643.00 3,571.59 150.00 150.00 440.84 1,857.00 500.00 3,097.84 643.00 18,450.00 10,637.55 10,637.55  79,758.79 26.05 226,432.21    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 7  41.678 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES SENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues 6 Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFIÇE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 ent/aaseolaanture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 overtame/severance 10-540-5303 emporaly/rat-Eime Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS(retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  0.00 0.00 0.00 100.00 130.82 0.00 0.00 0.00 0.00 0.00 0.00 230.82 0.00 0.00 9,704.42 0.00 0.00 0.00 0.00 9,704.42 3,334.61 0.00 0.00 2,563.81 3,058.40 175.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 50,002.20  0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 22.09 551.38 30.63 259.00 7.40 0.00 0.00 0.00 0.00 185.00 0.00 ( 2,500.00 25.00 2,773.66 27.74 9,269.04 20.20 575.45 35.97 3,210.72 80.27 49,713.93 39.77 3,999.65 47.05 6,103.62 101.73 ( 0.00 0.00 0.00 0.00 63,603.37 42.66  12,000.00 12,000.00 0.00 10,583.00 1,248.62 3,241.00 5,000.00 2,000.00 185.00) 7,500.00 7,226.34 36,613.96 1,024.55 789.28 75,286.07 4,500.35 103.62) 1,000.00 3,000.00 85,496.63 59,101.79 0.00 252.32) 0.00 43,668.00 50,174.97 7,458.35 3,184.56 500.00 0.00 9,059.91  30,934.16 171,324.21 74.35  11,099.13 0.00 ( 11,099.13) 20,132.91 402.66 ( 15,132.91) 0.00 0.00 13,925.29 0.00 ( 13,925.29) 12,185.17 0.00 ( 12,185.17) 1,109.32 129.44 ( 0.00 0.00 0.00 0.00 17,357.65 69.95 615.44 16.20 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 20,056.09 68.88  40,066.96 229,776.03 82.08  322,704.53 62.53 193,345.47    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 8  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Comptroller/oMNI/LineDar 10-550-5407 SETCIC 10-550-5408 supples/ascelaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 321.79) 321.79) 0.00 435.89 1,450.00 0.00 0.00 0.00 0.00 0.00 0.00 1,885.89 1,564.10  0.00 0.00 0.00 0.00 0.00 0.00 695.00 34.75 0.00 0.00 695.00 12.55 0.00 0.00 0.00 0.00 1,286.07 257.21 ( 0.00 0.00 125.00 50.00 1,411.07 30.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,511.00 10,226.92 44.65 10,226.92 44.65 0.00 0.00 1,913.57 38.27 7,725.00 35.11 0.00 0.00 24,174.12 241.74 ( 14,174.12) 0.00 0.00 0.00 0.00 0.00 0.00 353.34 176.67 34,166.03 91.84  0.00 0.00 250.00 1,305.00 3,286.00 4,841.00 100.00 0.00 786.07) 3,714.00 125.00 3,152.93 92,014.00 857.00 11,640.00 12,676.08 12,676.08 0.00 3,086.43 14,275.00 0.00 0.00 0.00 0.00 153.34) 3,033.97  46,499.02 26.61 128,214.98    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 9  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Lanascaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,971.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 353.67 50.52 0.00 0.00 353.67 15.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,198.87 49.42 9,198.87 49.42 6,054.13 0.00 ( 6,054.13) 1,656.25 165.63 ( 23,776.68 158.51 ( 8,776.68) 162.94 8.15 35,490.00 44.36 34,966.86 69.93 432.76 9.62 0.00 0.00 0.00 0.00 2,041.51 2.72 21.62 2.16  3,875.00 3,875.00 346.33 1,643.00 1,989.33 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 9,413.13 9,413.13 656.25) 1,837.06 44,510.00 15,033.14 4,067.24 10,000.00 75,000.00 72,958.49 978.38  20,971.66 104,602.75 33.37 208,897.25 20,971.66 114,155.29 26.59 315,240.71    6-11-2019 02:39 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 10  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES 30F CAPITAL OUTLAYS DTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 14,600.00 0.00 ( 14,600.00) 44,914.85 0.00 ( 44,914.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 46,956.98 4.31 1,043,368.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,944.25 0.00 0.00 121,416.08 8.11 1,375,597.92 0.00 121,416.08 8.11 1,375,597.92  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,944.25)  7,723,250.00 393,233.63 2,882,935.52 37.33 4,840,314.48  REVENUES OVER/(UNDER) EXPENDITURES  : 1,161,395.00)C 594,357.89) 1,325,908.79  2,487,303.79)    6-11-2019 02:35 PM 20 -DEBT SERVICE AÇCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: MAY 31ST, 2019  PAGE: 1  BALANCE  0.00 0.00 241,922.52 460,373.72 120,940.27 31,770.35 803,411.89 0.00 0.00  1,658,418.75  1,658,418.75  0.00 0.00 31,770.35 0.00 0.00 1,462,997.32 139,317.24 139,317.24 1,024,333.84 1,000,000.00 24,333.84  1,494,767.67  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  163,651.08  1,658,418.75    6-11-2019 02:39 PM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 1  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INÇOME COTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL POTAL EXPENDITURES  1,502,950.00 3,900.00 1,506,850.00  12,500.03 1,017,790.43 67.72 485,159.57 13,684.00 1,024,333.84 67.98 482,516.16  1,183.97  6,543.41 167.78  2,643.41)  2,250.00 1,502,950.00  0.00  1,500.00 66.67 0.00 1,403,475.00 93.38  750.00 99,475.00  0.00 ( 404,975.00) 404,975.00) 0.00 404,975.00 1,505,200.00 404,975.00) 1,000,000.00 66.44 505,200.00  0.00 1,650.00  0.00 418,659.00  0.00 0.00 24,333.84  0.00 22,683.84)  REVENUES OVER/(UNDER) EXPENDITURES    6-11-2019 02:39 PM 20 -DEBT SERVICE REVENUES FAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 2  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  12,500.03 1,017,790.43 67.72 485,159.57 12,500.03 1,017,790.43 67.72 485,159.57  1,183.97 0.00 1,183.97  6,543.41 167.78 ( 2,643.41) 0.00 0.00 6,543.41 167.78  0.00 2,643.41)  13,684.00 1,024,333.84 67.98 482,516.16    6-11-2019 02:39 PM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 3  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00  0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00 99,475.00 0.00 0.00 99,475.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  0.00 118,475.00 54.36 0.00 1,285,000.00 100.00 0.00 1,403,475.00 93.38  0.00  0.00 0.00  0.00 404,975.00) 404,975.00) 0.00 404,975.00 0.00 404,975.00) 404,975.00) 0.00 404,975.00 1,505,200.00 ( 404,975.00) 1,000,000.00 66.44 505,200.00 1,505,200.00 ( 404,975.00) 1,000,000.00 66.44 505,200.00  REVENUES OVER/(UNDER) EXPENDITURES  1,650.00 418,659.00  24,333.84  22,683.84)    6-11-2019 02:39 PM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 1  41.678 OF FISCAL YEAR BUDGET BUDGET BALANÇE  ÇURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITORE SUMMARY NON-DEPARTMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION: TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,338.48 0.93 0.00 1,339.41  6,371.74 47.91 4.38 87.60 0.00 0.00 6,376.12 47.92  6,928.26 0.62 0.00 6,928.88  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,339.41  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,376.12  0.00 0.00 0.00 0.00 0.00 24,751.88  REVENUES OVER/(UNDER) EXPENDITURES    6-11-2019 02:39 PM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 2  41.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC security-interest 30-4410 MC Technology-interest 30-4415 Child Safety-Interest 30-4420 Donations-interest TOTAL INVESTMENT INÇOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  384.80 513.05 440.63 1,338.48 0.00 0.00 0.93 0.00 0.93 0.00 0.00 0.00 1,339.41  1,866.86 46.67 2,489.14 46.96 2,015.74 50.39 6,371.74 47.91 0.00 0.00 0.00 0.00 4.38 87.60 0.00 0.00 4.38 87.60 0.00 0.00 0.00 0.00 0.00 0.00 6,376.12 47.92  2,133.14 2,810.86 1,984.26 6,928.26 0.00 0.00 0.62 0.00 0.62 0.00 0.00 0.00 6,928.88    6-11-2019 02:39 PM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL 2VALIFIED EXPENSES COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 3  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 0.00 0.00  10,000.00) 10,000.00)  0.00 0.00 ( 10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE DTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES CRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 ( 0.00 0.00 ( 7,700.00) 0.00 0.00 0.00 0.00  0.00 123.00) 0.00 7,823.00)  0.00 0.00 ( 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,339.41  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 17,823.00)  REVENUES OVER/ (UNDER) EXPENDITURES  6,376.12  24,751.88    6-11-2019 02:35 PM 30 -SPECIAL REVENUE FUND AÇCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANÇE SHEET AS OF: MAY 31ST, 2019  PAGE: 1  BALANCE 89,709.31 0.02 0.36 0.05 21,848.45 0.00 0.00  111,558.19  111,558.19  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 6,376.12 0.00 6,376.12  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  111,558.19  111,558.19    6-11-2019 02:35 PM 40 -CAPITAL PROJECTS FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY == 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: MAY 31ST, 2019  PAGE: 1  BALANCE 415,921.45 0.00 0.00 7,477.23 0.00 0.00 0.00 0.00  423,398.68  423,398.68  0.00 0.00 293,595.54 152,145.79 0.00 0.12) 0.12) 80.02 22,422.55 22,342.53)  445,741.33  TOTAL REVENUE OVER/ (ONDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(ONDER) EXP.  22,342.65)  423,398.68    6-11-2019 02:39 PM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 1  41.678 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  16.19 0.00 16.19  80.02 0.00 ( 0.00 0.00 80.02 0.00 (  80.02) 0.00 80.02)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 22,422.55 0.00 0.00 0.00  0.00 0.00 22,422.55) 0.00 22,342.53  REVENUES OVER/(UNDER) EXPENDITURES  16.19 ( 22,342.53)    6-11-2019 02:39 PM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 2  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  16.19 16.19 0.00 0.00 0.00 0.00 0.00 16.19  80.02 0.00 80.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80.02 0.00 (  80.02) 80.02) 0.00 0.00 0.00 0.00 0.00 80.02)    6-11-2019 02:39 PM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAD TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MAY 31ST, 2019 CURRENT BUDGET  PAGE: 3  41.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,422.55) 0.00 0.00 0.00  22,422.55 0.00 ( 22,422.55) 22,422.55 0.00 ( 22,422.55)  REVENUES OVER/(UNDER) EXPENDITURES  16.19 ( 22,342.53)  22,342.53    6-11-2019 02:35 PM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MAY 31ST, 2019  PAGE: 1  BALANCE 1,149,927.26 0.00 0.00 0.00 0.00 0.00 0.00  1,149,927.26  1,149,927.26  1,408.00 1,148,519.26  1,149,927.26  0.00 0.00  0.00  1,149,927.26    Council Agenda Item Cover Memo  6/24/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the Beinhorn Project, Wilding Lane, White Pillars, various  maintenance projects, and future projects. STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond, City,and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point' Village HDR Engineering, Inc. City Council Meeting Date: June 24, 2019  1. Surrey Oaks Paving & Drainage improvements  HDR has completed the design of the Surrey Oaks Paving & Drainage Improvements Project. Ar meeting was held at the Appel's residence on June 13th to review the final design plans with the residents and provide an update to the project's anticipated bidding and construction phase schedules. The meeting was well attended and good conversation was had with the residents. A few small design changes were implemented into the plans based There are two homes in the cul-de-sac were right-of-entries will need to be obtained from the residents. The cul-de-sac paving extends to the limits of the City's right-of-way at it's widest points leaving almost the entire driveway apron outside of the right-of-way. In order to correct slopes between the existing driveway and the proposed pavement, the entire driveway apron will need to be replaced. HDR will coordinate with the City attorney to obtain an appropriate right-of-entry and have it completed by the resident. The final design plans are being submit to the MVWA to review. After the MVWA's comments have been incorporated into the plans, signatures from private utility companies will be obtained and the project will be ready for advertisement and bidding. HDR has request permission to advertise and bid the project on a separate Council agenda item. The total Opinion of Probable Construction Cost (OPCC) is $1,154,080.00 which includes the proposed sanitary sewer and water line improvements to be paid for by the MVWA through an already executed ILA. The City's.portion of the total OPCC is $998,020.00 and the MVWA's portion of the total OPCC is $156,060.00. The itemized OPCC is included in a  on discussion with the residents about their private yard drainage, etc.  separate agenda item.  2. Beinhorn Drainage & Sidewalk Improvements Project  HDR is continuing the design phase for the Beinhorn Project which also includes improvements on Grecian Way. HDR held a meeting with resident on Grecian Way on May 21st at the request of the City to discuss the current direction by Council to HDR to provide ditch regarding and culvert resetting for drainage improvements on Grecian Way as well as multiple options for storm sewer installation. A separate agenda item has been included for the discussion of the results from the meeting with the residents and to take possible action on direction to HDR for the design of drainage improvements on Grecian' Way. The City also request that an additional sidewalk be constructed on the west side of North Piney Point Road from Beinhorn Road to Holidan Way. Due to right-of-way constraints and the necessity to maintain drainage in the right-of-way, the sidewalk width is limited to 6-    5R  feet wide. The Opinion of Probable Construction Cost (OPCC) for the additional sidewalk is $42,770.00. Council previously request that HDR submit an amendment to the current engineering services contract with the City for the additional tasks associated with the sidewalk (additional plan & profile design sheets and construction duration). An amendment to the engineering services contract is included in a separate agenda item.  3. Wilding Lane Drainage & Paving Improvements Project  HDR is continuing the 30% design and preliminary engineering report for the Wilding Lane drainage improvements project. As previously discussed, trees will be a significant factor effecting the project's design. HDR will be submitting plans to Craig Koehl, the urban forester subconsultant, in the coming weeks to begin coordination of limiting the current design impact tot the trees. Also as usual, the 30% design plans will be submit to the MVWA for discussion of the project's effects on the MVWA facilities and any potential improvements they would like to perform on Wilding Lane. It is still anticipated that the  PER will be presented at the August Council meeting.    H2  4. City of Houston - Windermere Project  The City of Houston has sent a letter to the resident at #17 Windermere in response to the resident's concerns/request as they pertain to the City of Houston's easements. The  following is a general summary of the City of Houston's letter:  Resident's opinion that 20-foot storm sewer easement and 75-foot drainage easement on Buffalo Bayou does not provide right for COH to repair infrastructure, stabilize the infrastructure's bank, or build ai temporary construction access road to traverse the easement. Resident request that (a) the COH use Vargos property or (b) the COH pay Resident states that portion oft the proposed work on the Bayou is outside of the easement and requests $50,000-575,000 forat2 2,000 sq. ft. temporary COH has reviewed alternative (a) and stated that it is not available. COH stated that they do not agree that performance of maintenance activities on their storm sewer easement is an exercise of "expanded rights" and has obtained an appraisal value fori the proposed temporary construction easement "substantially lower" than the requested amount. COH proposes to (a) return the fence and. Jacuzzi once they've been removed from the easement (b) compensate the resident for the depreciated value of the. Jacuzzi once it's been removed, to replace trees per the Tree Protection Plan, and offer $7,750 for a yearlong temporary construction easement.  $500,0001 for use of easement construction easement.  HDR has not been informed of any response from the resident to the COH on this issue. The home at #18 Windermere was burglarized on May 30th to a reported estimated amount of $37,000. The forced entry was on the backside of the house and the resident believes the burglars gained entry to the property from the back side of the property, adjacent to Fondren Road. The resident believes material and equipment stored adjacent to the temporary construction fencing assisted the burglar's access over the fence. The resident insists that all material, especially the stacked fencing outside the construction gate, and the temporary construction fencing be removed immediately. HDR has forwarded this email from the resident to the COH. The COH responded that they would coordinate with their field inspectors to assess the staged equipment and materials. HDR request that the COH inform HDR of the assessment and any actions taken in response to the email. 5. 2019 Maintenance Project (#2 White Pillars & various Concrete Point Repairs)  Until the issues are resolved, the project is on hold.  #2 White Pillars  Dr. Light at #2 White Pillars has provided a basic easement document to revise the existing 2.5-foot easement to a larger easement facilitating the construction and maintenance of the proposed 24-inch storm sewer pipe to be installed on the east side of his property. He    52  has also stated that he will be willing to pay for the costs to replace his concrete driveway reducing the total Opinion of Probable Construction Costs from $116,360.00 to $83,600.00. HDR performed a field visit and recommends a 20-foot permanent easement be obtained for the installation and maintenance of the 24-inch drainage easement. HDR obtained a topographic survey of the proposed easement as well a metes and bounds description of  the proposed 20-foot drainage easement.  Concrete Point Repairs  Council previously request that HDR investigate extensive cracking and pot holes that have formed on Memorial Point, North Country Squire, and Heritage Oaks. The Opinion of Probable Construction Cost (OPCC) to complete these point repairs is approximately $194,172.00. This amount would require that the project be publicly advertised and bid requiring bidding documents (plans and specifications). The #2 White Pillars project is also required to be publicly advertised and bid as its OPCC is greater than $50,000. As discussed in the last Council meeting, to reduce engineering fees associated with preparing bid documents for each project, it was recommended that both projects be combined and be advertised and bid as one package. A proposed for Professional Engineering Services to prepare plans, specifications, and contract documents for both the #2 White Pillars and Concrete Point Repairs project, i.e. the 2019 Maintenance Project, is included in a separate  agenda item.  6. lluminated Crosswalk Signage  HDR has previously discussed illuminated crosswalk signage at the intersection of Quail Hollow trail at Blalock Road and at the intersection of North Piney Point Road and Beinhorn Road. HDR has obtained a ballpark cost of $13,000 - $15,000 for the installation of two crosswalk signs with LED rapid flashing beacon light systems including poles, foundation, signs, push buttons, solar panels, and lights. Attached is a brochure with a picture of the proposed sign and pole. HDR presented the brochure to the City in the recent engineering meet and was directed to obtain quotes on the sign as included in the brochure but with the pole painted the Piney Point Village green (like all other traffic and street sign poles in the City). The City did not wish to use the decorate pole for this application. HDR has spoken with both Bunker Hill Village and Hedwig' Village about the signs and it appears both Villages are interested in cost sharing the signs with the City. HDR is currently soliciting quotes for the Blalock sign and anticipates presenting the quotes at the next Council meeting. Itis recommended that the North Piney Point Road at Beinhorn sign be included  in the bids for the Beinhorn Paving Improvements Project.  7. Memorial Drive - Asphalt Point Repairs  Memorial Drive - between Greenbay and Lacewood  Council previously request that HDR solicit quotes for full depth asphalt point repairs in multiple locations along the west side of Memorial Drive between    5R  Greenbay and Lacewood exhibiting alligator cracking and rutting. HDR has solicited quotes but has received several responses from Contractors that are not interested. Two Contractors submit extremely high quotes. Itis evident that Contractors are very busy at this time and do not wish to spend time on smaller projects. HDR has contacted multiple other asphalt Contractors and requested quotes in attempt to receive more reasonable quotes. It is anticipated that the quotes received will be presented at the July Council Opinion of Probable Construction Cost (OPCC) -$ $45,524.00 (see attached)  meeting for discussion.  8. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road:  Opinion of Probable Project Costs (OPPC) 96-inch (replace in kind)- -$ $986,200.00  9'x9' RCB (equivalent size concrete material) -$1,921,353.00 Dual 8'x7' RCB (ultimate outfall size) -52,227,785.00 Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs of failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Opinion of Probable Construction Costs (OPCC)- Asphalt Reclamation- $746,740.00 Concrete avement-51623.46000  Last repaved in 2005  Typical lifespan of asphalt road with that level of traffici is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing on Various Streets    ER  9. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and. subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer'sreport. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule- =  30% Design Completion-1 12/24/2018 Final Design Completion-6/172019 Authorization for Bidding -6 6/24/2019 Advertise for Bidding July Bid Opening- - late-August  Presentation of 30% Design - January Council Meeting-1/28/2018 Authorization for Final Design - February Council Meeting-2/26/2018  Award Contract- - September Special Meeting Construction Notice to Proceed -late-September Construction Completion Date - May 2020 Anticipated. Schedule- Proposal APproved-2/25/2019 Design Completion-6/24/2019 Authorization for Bidding - July Council Meeting Advertise for Bidding - August Bid Opening-m mid-September  Beinhorn Drainage & Sidewalk Improvements Project  Award Contract- September Council meeting 9/23/2019 Construction Notice to Proceed - late-October Construction Completion Date - late April 2020 Anticipated Schedule- Proposal Approved-4 4/22/2019 PER completion - late August PERI Presentation to Council -8 8/24/2019 Resident Meeting - Early September Final Design Authorization- - September Council Meeting Final Design Completion : January 2020 Authorization for Bidding - February 2020 Advertise for Bidding- - February 2020 Bid Opening = March 2020 Award Contract - April 2020 Construction Notice to Proceed - May 2020 Construction Completion Date - February 2021  Wilding Lane Drainage & Paving Improvements Project    RTC PEDESTRIAN CROSSING SYSTEMS  Solar orA AC-Powered Flasher Assembly  RICmamfacturs aj full line ofsolarand ACpouerepedesirian crossing systems. These systems can be activated bya variety of push button options or the time ofday using RTC's AP22 time. switch. Choose from traditional 12"beacons, single or back-to-back RRFBS, orsingle or back-to-back EdgeLight" signsto customize your system. RTCisyour proven wprefalrawACphe and maficconimolsystems  Advancing TraficSdety Since 1987  RTC-Traffic.com I contact ourt team atl Infoerrc-Tafft.com for morei information I TOLL-FREE 800.782.8721 RTCI Manufacturing, Inc., 1016E Enterprise Place,A Arlington, Texas 76001 I 02018R RTCN Manufacturing. Inc.A AIRINSR Reserved.  18092/0417    PEDESTRIAN CROSSING SYSTEMS  RTC  Solar or AC-Powered Flasher Assembly  FEATURES  Solar and battery sizing engineered to fity your installation site Flashing options: traditional 12" beacons, single or back-to-back RRFBS, or single or back-to-back high-visibility EdgeLight'M signs APS or standard push-button activation Optional AP221 time-switch control for time of day (TOD) operation Optional centralized communication using RTC Connect'M, software 900 MHz communication between beacons Standard spun aluminum 4.5" pole and! breakaway base with collar Multiple advance-warning beacons can be added and activated by one push of a button Color options to meet agency specifications COMMUNICATION FLOW  Pedestrian signs available in yellow or fluorescent yellow-green in standard or EdgelightM, options Upt to 6r remote flashers can exist in a pedestrian crossing system; one is typically on the opposite side of the street from the master flasher; others are often located in medians and on other areas along the side of the street All flashers in ar network are programmed to communicate exclusively with each other, avoiding the possibility of errant radio Spread spectrum, frequency-hopping radios prevent outside radio Pedestrian crosswalk push-buttons are hard-wired to the radioi in Highestquality Polaral"Bulldog" push-buttons used Compatible with' Worry-Free Flasher System / Guardian"M Monitoring, RTC Connect'M, AP22 and M2M  signals triggering at flasher interference the cabinet for activation  )) CROSSING REQUEST INITIATED. AT THE MASTER FLASHER  When the pedestrian crosswalk button is pressed on the Master Flasher, the Master Radio transmits a signal (shown in red) to trigger the beacons on the Master Flasher and on all Remote Flashers in the network The beacons flash until thee end of the pre-set timing master radio timing cycle timing is field configurable When the pedestrian crosswalk button is pressed on the Remote Flasher, the Remote Radio transmits a signal (shown inb blue) to the Master Flasher; in response, the Master Radio transmits a signal to trigger the beacons on the Master Flasher and on all Remote Flashers in the network to start the flashing cycle on all Remote Flashers in the network The beacons flash until the end of the pre-set timing Master Radio timing cycle - timing is field configurable  )) CROSSING REQUEST INITIATED. AT Al REMOTE FLASHER  REMOTE FLASHER  REMOTE FLASHER  MASTER FLASHER  ))))) Remote Radio Signal  Master Radio Signal  Traffic Flow  Traffic Flow  RTC-Traffic.com 0 contact ourt team ath Infoerrc-Tafftc.comt for morei information I TOLL-FREE 800.782.8721 RTCI Manufacturing, Inc., 1016E Enterprise Place, Arlington, Texas 76001 I 02018R RICM Manufacturing. Inc. AlRightsR Reserved.  18092/0417    Council Agenda Item Cover Memo  6/24/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes received for the removal and replacement of  driveway culverts and regrading of ditches on Jamestown.  SUMMARY/BACKGROUND (WHY): The City has received complaints of standing water in the ditches on the west half of. Jamestown. Before the North Piney Point Road project was completed, the City was not able to perform any drainage improvements on the west halfof Jamestown due to the shallow storm sewer system. With the completion oft the North Piney Point Road project which lowered the outfall culvert at. Jamestown, the high driveway culverts can now be removed and reset to provide a positive slope on the ditch. The ditch on the south side oft the road will also be graded to the new culvert elevations. Attached is al bid tabulation of the quotes  received from each contractor. STAFF RECOMMENDATION: ESTIMATED COST: $31.900.00  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO EMERGENCY REQUEST: YES _NO2 X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Jamestown Culvert Replacement and Ditch Regrading  HDRJobNo.1 19-004 ChyofPneyPointvimge lowB dder DonMarG 45 LF 475 TOTAL  RACIndustries, uc  TConstruction,uc  Caminos Services THISTIME  TICTruding THISTME  IEMNO.  UNIT QUANTTY UNITPRICE TOTALA AMOUNT UNITPRICE TOTALA AMOUNT UNITPRICE TOTAL AMOUNT UNITPRICE TOTAL AMOUNT UNITPRICE TOTALA AMOUNT  170.00 7,650.00 225.00 10,125.00 165.00 7,425.00 10.00 400.00 50.00 2,000.00 28.00 1,120.00 3,500.00 10,500.00 4,000.00 12,000.00 600.00 1,800.00 4,750.00 25.00 11,875.00 18.00 8550.00 1,800.00 1,800.00 3,000.00 3,000.00 1,750.00 1,750.00  complateinplaxe. thesumof: bedding akil, dtch, dachregading. aress, completeinplace.t thesumof:  170.00 6,800.00 $ 140.00 5,600.00 300.00 $ 12,000.00 OEUNDIOSMTQUSTEAT DECUNEDT TOSUBMITQUOTEAT  31,900.00  82,645.00    DonMar Grading, Inc. P.O. Box 176 Porter, TX 77365  Job Proposal Date 6/10/2019 pocore  Estimate # 2019-14  832-794-2906 donmargrading@gmail.com  To:  City of Piney Point' Village 7676 Woodway Dr., Suite 300 Houston, TX77063  Terms Due on receipt  Rep BJK  Project  Jamestown Road Culvert Replacement Qty Unit Cost  Description  Total  City of Piney Point Village Jamestown Road Culvert Replacement HDR. Job No. 19-004  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, level up sand, and full depth saw cut complete in place. Remove and dispose of existing storm sewer.  45_sY 40_LF 40_LF 3EA 1LS  170.00 7,650.00 10.00 400.00 170.00 6,800.00 3,500.00/10,500.00 10.00 4,750.00 1,800.00 1,800.00  18" storm sewer (RCP)installation! including bedding, backfill, complete in place. Tree removal complete in place including stump grinding if needed.  Ditch regrading, with grade checker, dump trucks and hauling and spoil disposal. 475 LF  Hydromulch regraded ditch and disturbed areas.  DonMar Grading will make "One Calls" and notifications as required by law. We will also notify and coordinate with MWWA. DonMar Grading will make every effort to avoid underground structures but will not be responsible for damage to any 'unmarked" or unlocated utilities, sprinkler systems, or other structures. These prices do noti include the adjustment of utilities should any be found in  conflict with this work.  We are looking forward to working with you. Terms: Net due upon completion of work. This proposal is valid for 30 days. Ifitis satisfactory please sign ande email/return tot the  Total  $31,900.00  address above.  Signature & Date    Jamestown Road Culvert Replacement Quote Request City of Piney Point Village HDR. Jobl No. 19-004  Ditch Regrading and Culvert Replacement  Item  Item Description  Unit Quantity Unit Price Cost SY 45 225.00 LF 40 50.00 2,000 LF 40 EA 3 4,000.00 12,000 LF 475 25.00 11,875 LS 1 3,000.00 3,000  Remove and replace 6" thick reinforced concrete driveway, including proofr rolling, level 1 ups sand, and full depths saw cut, complete inp place, the sum of: 2 Remove and dispose of existing storm sewer, complete in place, the sum of: 3 18" storm sewer,i including bedding and backfill, complete inp place, the sum of: 4 Tree removal, complete in place, the sum of: 5 Regrade existing ditch, complete inp place, the sum of: 6 Hydromulching along ditch regrading areas, complete in place, the sum of:  10,125  140.00 5,600  TOTAL  44,600.00    Jamestown Road Culvert Replacement Quote Request City of Piney Point Village HDR Job! No.: 19-004  Ditch Regrading and Culvert Replacement  Item  Item Description  Unit Quantity Unit Price Cost SY 45 165,00 7,425.9 LF 40 28.99 61,120.00 LF 40 300.00 1z.000." EA 3 G0O.S90LP0D.90 LF 475 18.00 0,560.09 LS 1 17BO.SOUMED.SO  Remove and repiace 6"1 thick reinforced concrete driveway, including proofr rolling, level 1 up sand, and full depths saw cut, complete inj place, the sum of: 2 Remove and dispose ofe existing storm sewer, complete inp place, thes sum of: 3 18" storm sewer, including bedding and backfill, complete inp place, the sum of: 4 Tree removal, completei inp place, the sum of: 5 Regrade existing ditch, complete inp place, thes sum of: 6 Hydromulching along ditch regrading areas, complete inp place, the sum of:  TOTAI32045    Council Agenda Item Cover Memo  6/24/2019 Date ofMeeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a request to publicly advertise and bid the Surrey Oaks  Paving and Drainage Improvements Project.  SUMMARY/BACKGROUND (WHY): HDR has completed the design of the Surrey Oaks Paving & Drainage Improvements Project and is requesting permission toj publicly advertise and bid the Contract Documents (plans and specifications). Once bid, HDR will evaluate thel bids, research references obtained from the low bidder, and present ai recommendation to Council based on the bids received. Attached is the final Opinion ofProbable Construction Cost.  STAFF RECOMMENDATION:  ESTIMATED COST: $1.,154.080.00  FUNDING SOURCE: Cityand MVWA  CURRENT BUDGETED ITEM: YES XI NO EMERGENCY REQUEST: YES NO_X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Surrey Oaks Lane Paving and Drainage Improvements Project  City of Piney Point' Village HDR. Job No.: 18-049  OPINION OFI PROBABLE CONSTRUCTION COSTS  Surrey Oaks Lane Item PAVING ITEMS  Item Description  Unit Quantity S.Y. EA. S.Y. S.F. L.F. EA. EA. S.Y. S.Y. S.Y. TON LF EA. L.F. L.F. L.S. L.S.  Unit Price  Cost  Remove andi replace 6"t thick reinforced concrete driveway, including proof rolling, level up sand, and full depth saw cut, 1 complete inp place, the sum of: 2 Temporary driveways, completei inp place, the sum of: 3 Temporary paving, complete inp place, the sum of: Remove and replace 4" thick reinforced concrete walkway, 4 complete inp place, the sum of: Remove and replace 6-inch concrete curb, complete in place, 5 thes sum of: Remove, salvage, and reinstall post mailbox, complete in 6 place, the sum of: Remove, store, and reset existingt traffics sign, complete in 7 place, the sum of: Remove and dispose of existing concrete pavement and base 8 material, complete inp place, the sum of: 7.5" reinforced concrete pavement, complete inp place, the 9 sum of: 6" lime stabilized: subgrade (5%), complete inp place, the sum 10 of: Lime for treating pavement: subgrade, complete inp place, the 11 sum of: Concrete paving header with undercut (Type 1), complete in 12 place, the sum of: Curb rampy with detectable warning pavers, in conformance 13 with ADA requirements, complete inj place, the sum of: 24" wide solid white Typel reflective pavement markers 14 (thermoplastic), complete inp place, the sum of: 12" wide solid" Typel Ireflective pavement markers 15 (thermoplastic), complete inp place, the sum of: 16 Traffic Control, complete in place, thes sum of: 17 SWP3 Plan, complete inp place, the sum of:  855 $75.00 25 $700.00 650 $60.00 525 $7.00 45 $7.50 21 $350.00 1 $400.00 3,200 $7.00 2,500 $65.00 3,200 $5.00 52 $165.00 110 $25.00 2 $1,800.00 15 $11.50 76 $5.50 1 $12,500.00 1 $2,500.00 Paving Items Total:  $64,125.00 $17,500.00 $39,000.00 $3,675.00 $337.50 $7,350.00 $400.00 $22,400.00 $162,500.00 $16,000.00 $8,580.00 $2,750.00 $3,600.00 $172.50 $418.00 $12,500.00 $2,500.00 $363,808.00    DRAINAGE ITEMS 18 place, thes sum of: 19 complete inp place, the sum of:  Remove and dispose of existing storm sewer, complete in Abandon andg grout-f fille existing storms sewer and culverts, Abandon existing storm sewer and culverts by removing top 20 of pipe and fillingy withs sand, complete inp place, the sum of: L.F. Remove and dispose of existing storm sewer inlet/manhole, Abandon existing storm sewer inlet/manhole, complete in 12" PVCf fory yard draino connections, all depths, complete in Proposed connection toe existing) yard drain, complete in 24" HDPE storm seweri including bedding and! backfill, 18"F RCP all depths (open cut), including bedding and backfill, 24"F RCP all depths (open cut), including bedding and backfill, 30"F RCP all depths (open cut), including bedding and backfill, Proposed Type AI Inlet, including bedding and! backfill, Proposed 4'x4' box manhole w/ Type AI Inlet top,i including 30 bedding and backfill, complete inp place, the sum of: Proposed 5'x5' box manhole w/ Type Al Inlet top, including 31 bedding and backfill, complete inp place, the sum of: 5'x4' box manhole, including bedding and backfill, complete 5'x5' box manhole, including bedding and! backfill, complete Tie-inp proposed storms sewer to existing RCB, complete in Tie-inp proposed storm sewer to existing storm: sewer w/ 35 concrete collar, complete in place, thes sum of: Trenchs safetyf for all storm sewers greater than 5' deep, 36 complete inp place, the sum of:  L.F. C.Y.  1,370 33 130 43 7 160 25 660 50 550 800 22 13 1 9 1 1 1 2,060  $15.00 $215.00 $30.00 $550.00 $300.00 $70.00 $250.00 $75.00 $100.00 $110.00 $135.00 $3,000.00 $4,000.00 $6,000.00 $5,000.00 $6,000.00 $7,000.00 $800.00 $2.00  $20,550.00 $7,095.00 $3,900.00 $23,650.00 $2,100.00 $11,200.00 $6,250.00 $49,500.00 $5,000.00 $60,500.00 $108,000.00 $66,000.00 $52,000.00 $6,000.00 $45,000.00 $6,000.00 $7,000.00 $800.00 $4,120.00 $484,665.00  21 complete inp place, thes sum of: 22 place, the sum of: 23 place, the sum of: 24 place, the sum of: 25 complete inp place, thes sum of: 26 complete inp place, the sum of: 27 complete inp place, the sum of: 28 complete inp place, thes sum of: 29 complete inp place, thes sum of:  EA. EA. L.F. E.A. L.F. L.F. L.F. L.F. EA. EA. EA. E.A. E.A. EA. EA. L.F.  32 inp place, the sum of: 33 inp place, the: sum of: 34 place, the sum of:  Drainage Items Total:    TREE PROTECTIONI ITEMS 38 sum of: 39 sum of:  37 Remove tree 3"-11.99", complete in place, the sum of: Plant 2" tree with 15 gallon container, complete inj place, the Plant 4" tree with 65 gallon container, complete in place, the 40 Clearance prune, complete inj place, thes sum of: 41 Tree protection fence, complete inp place, the sum of: 42 Root pruning trench, complete inp place, the: sum of: 43 Zero curb cut back, complete inp place, the sum of:  EA. EA. EA. EA. L.F. L.F. L.F. C.Y.  3 2 1 32 1,850 1,110 160 Tree Protection Items Total: 20  $500.00 $500.00 $1,200.00 $100.00 $10.00 $10.00 $12.00 $35.00 $300.00 $1,400.00 $2,000.00 $900.00 $1,000.00 $15.00 $25.00 $400.00 $15.00 $10.00 $10.00 $3.50 $20.00  $1,500.00 $1,000.00 $1,200.00 $3,200.00 $18,500.00 $11,100.00 $1,920.00 $38,420.00 $700.00 $1,800.00 $14,000.00 $22,000.00 $9,000.00 $11,000.00 $750.00 $1,250.00 $800.00 $300.00 $1,000.00 $1,000.00 $560.00 $800.00 $63,600.00  SUPPLEMENTALI ITEMS  44 Cement Stabilized Sand, complete inp place, the sum of: Adjust existing valve box, meter box, or cleanout tob bet flush witht top of proposed pavement or finished grade, complete 46 Installl longs side water service, complete inp place, the sum of: E.A. Installl long side sewer: service, complete inp place, the sum Install shorts side water service, complete inp place, the sum Install shorts side sewer: service, complete inp place, the sum Additional footage for water service, complete inp place, the Additional footage for sewer service, complete inp place, the 52 Piezometers, complete inp place, the sum of: 53 Bank sand, complete inj place, the sum of: Well pointing for storm sewers, complete inp place, the: sum 55 Wet condition bedding, complete in place, the sum of: Extra 1.5 Sacks of Cement Per Cubic' Yard/ Added to7.5" 56 Concrete Pavement (Total of7.0Sacks/Cubic' Vard) Install extra crushed concrete base material, complete in  45 inp place, the sum of:  E.A.  6 10 11 10 11 50 50 2 20 100 100 160 40 Supplemental Items Total:  47 of: 48 of: 49 of: 50 sum of: 51 sum of: 54 of:  E.A. E.A. E.A. L.F. L.F. E.A. C.Y. L.F. L.F. S.Y. TON  57 place, the sum of:    MVWA-WATER: AND SANITARY SEWERI ITEMS  Pipe bursting/crushing with 8-inch HDPE (SDR 19)1 for existing 8-inch diameter sewer pipe, including excavation 1 and backfillf for access pits, complete inp place, the sum of: Clean 8" sanitarys sewer, all depths, complete in place, the Closed-Circuit Television Inspection of 8-inch Diameter Sewer Pipe, Including Inspection Reports (2), TVI Logs, and 3 DVD's (2), complete inp place, the sum of: Rehabilitate existing manhole by 1-inch cementitious liner, 4 allo depths, complete inp place, the sum of: Install long side sewer: service, completei inp place, the sum Installs short side: sewer: service, complete inp place, the sum Cut, plug, and abandon existing 6" water line, complete in 6" PVC C900 (DR18) water line by open-cut or augered 8 construction, all depths, completei inp place, the sum of: 12"x6"t tapping sleeve & valve, complete inj place, the sum 10 6" wet connection, completei inp place, the sum of: Install blind flange one 6" valve anda abandon existing valve, 11 complete inp place, thes sum of: 12 Install longs side waters service, complete inp place, the sum of: E.A. Installs short side water service, complete inp place, the sum  L.F. L.F. L.F. V.F. E.A. E.A. E.A. L.F. E.A. E.A. EA. E.A.  900 900 900 20 11 11 2 450 1 1 1 6 5  $35.00 $3.50 $2.50 $150.00 $2,000.00 $1,000.00 $700.00 $48.00 $8,000.00 $1,000.00 $1,000.00 $1,400.00 $900.00  $31,500.00 $3,150.00 $2,250.00 $2,925.00 $22,000.00 $11,000.00 $1,400.00 $21,600.00 $8,000.00 $1,000.00 $1,000.00 $8,400.00 $4,500.00 $118,725.00  2 sum of:  5 of: 6 of: 7 place, the sum of:  9 of:  13 of:  MVWA- Water and Sanitary Sewer Items Total:    MWA-SUPAIMENTALTINS  14 Extra Bank-Sand Bedding, complete in place, thes sum of: 15 Extra Bank-Sand Backfill, complete inp place, the sum of: Extra Class' "A" or Aggregate Bedding, complete inp place, the Extra Cement-Stabilized: Sand Backfill, complete inp place, the Obstruction Removals withina a: 12-foot Section of Sewer, depths eight-feet or less inF Paved Areas, Completei in place, Extension of1 12-foot obstruction removals, alls sewer sizes, all depths, dry or wet, paved or unpaved, complete inp place, the Instalation/Relocation: of 4" and 6" Private Sanitary Service 20 Lines (Schedule 40P PVC), complete inp place, the sum of: Replacement ofr manhole frame, complete inp place, the sum Replacement ofr manhole cover, completei inj place, the sum Installation ofi new short sides shallow service connection, all sewer sizes, utilizing augered hole construction, complete in Installation ofr new long side shallow service connection, all sewer sizes, utilizing augered hole construction, complete in Clean, televise, andt trace exsiting sanitary sewer service from main to existing R-O-Wi in Order toi identify multiple services withino one connection, as directed by Engineer, Additional footage for sewer service, complete inj place, the Additional footage for water service, complete inp place, the Abandon existing 6" tap on 10" water line with full circle 28 clamp, complete inp place, the sum of:  C.Y. C.Y. C.Y. C.Y. EA. L.F. EA. EA. EA. L.F. L.F. EA. L.F. L.F. EA.  20 20 20 20 4 50 5 2 2 100 100 5 50 50 1  $25.00 $25.00 $55.00 $50.00 $300.00 $40.00 $1,500.00 $350.00 $200.00 $45.00 $45.00 $500.00 $25.00 $15.00 $1,500.00 MVWA-Supplemental Items Total: Paving Items Total: Drainage Items Total: Tree Protection Items Total: Supplemental Items Total: Total Construction Cost: Contingency (5%):  $500.00 $500.00 $1,100.00 $1,000.00 $1,200.00 $2,000.00 $7,500.00 $700.00 $400.00 $4,500.00 $4,500.00 $2,500.00 $1,250.00 $750.00 $1,500.00 $29,900.00 $363,808.00 $484,665.00 $38,420.00 $63,600.00 $950,493.00 $47,525.00 $998,020.00 $118,725.00 $29,900.00 $148,625.00 $7,432.00 $156,060.00 $1,154,080.00  16 sum of: 17 sum of: 18 the sum of: 19 sum of:  21 of: 22 of: 23 place, the sum of: 24 place, the sum of:  25 complete inp place, the sum of: 26 sum of: 27 sum of:  City Items Opinion of Probable Construction Cost: MVWA- Water and Sanitary Sewer Items Total:  MVWA Supplemental Items Total: Total Construction Cost: Contingency (5%):  MVWA Items Opinion of Probable Construction Cost: Total Opinion of Probable Construction Cost:  These estimates are presented for planning purposes only and are subject to change as the project progresses    Council Agenda Item Cover Memo  6/24/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on authorization of] Bidding Phase Services for the Surrey  Oaks Lane Paving and Drainage Improvements Project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Surrey Oaks Lane Drainage Improvements Project to provide 30% preliminary engineering design services and final design services. Council requested that HDR present the proposal for the same project for thel Professional Engineering Services to provide bid phase services associated with the advertisement, bidding, bid evaluation and letter of recommendation tasks for the project. The proposal is attached for reference-forc clarification, this is the same proposal (scope andfees) presentedand approved by Council in September 2018; HDR. is onlyseeking approval ofthe bid phase services.  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    5R  September 17,2018 Mayor and City Council Members City of Piney Point Village 7676' Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Surrey Oaks Paving and Drainage Improvements Project  City of Piney Point Village  HDRI Engineering, Inc. (HDR)is pleased tos submit this proposal fort the design, bid phase, construction administration, and full-time construction phase services for the above referenced project. Ageneral description of the project understanding, scope ofservices,  and ai fee schedule are included herein. GENERALOVERVIK  This proposal provides a description of the engineering services required for the paving and drainage improvements for Surrey Oaks Lanei in the City ofPiney Point Village. The improvements consist ofthe installation ofa new concrete road and storm sewer on both sides ofthe road from North Piney Point Road to the east end of the street. The following  is our understanding oft the project: PROJECTUNDERSTANDING:  Surrey Oaks Lane is a 20-foot wide crowned elevated concrete road approximately 950- feet long road on the east side ofNorth Piney Point Road between Greenvale Drive and Claymore Road. The road has 22 residential homes. The pavement on Surrey Oaks was rated a 3B in both the 2011 and 2018 Street Assessment Projects due to severe cracking, faulting, andi intermittent badly broken or tilted concrete slabs and was recommended for total reconstruction in both assessments. The pavement also appears to not! have standard slopes allowing for property sheet flow oft runoff into the adjacent storm sewer drainage system. Improvements to the pavement will consist of removal of the existing concrete paving and installation of a concrete pavement roadway with adequate cross slopes to The drainage on Surrey Oaks consist of18-inchs storm sewerpipel located in botht the north and south right-of-ways from North Piney Point Road to the east end of the road. The drainage appears tos splits ats approximately 11316and 11315Surrey Oaks withs storm sewer to the west of those address flowing west towards North Piney Point Road and storm sewer to the east of those addresses flowing east towards az 24-inch storm sewer between lots on Surrey Oaks and Flint Pointl Drive. Thel Master Drainage Study completedi lin2010  reduce the potential for ponding and birdbaths.  hdeinc.xom  4828 Loop CentralDrive, Suts 800, Housion, TX 77081-2220 T@13)622-164 F713.622.9265 Texas Registsred Enginostng FimF P-754    verified that the existing pipe capacity was adequate for a 2-year City of Houston storm event. While capacity may not be an issue with the drainage on Surrey Oaks, the depth oft the existing system is very shallow causing poor grading from the road across the yard and to the inlet grates; many of which are set in the top of the storm sewer pipe. Ithas been reported that ponding frequently occurs ont the street and iny yards. Improvements of the drainage system consist oft the installation ofstorm sewer along both north and south The engineer's opinion of probable construction cost for both paving and drainage  right-of-ways.  improvements is $893,022.00. SCOFEOFSERVICES services.  The following Scope of Services is outlined for the design, bid, and construction phase  L.DESIGNI PHASE SERVICES  A. Basic Preliminary! Engineering Services (30% Plans)  Hold a' "kick-off" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical,  project. GIS data, etc.)  telephone, pipelines, etc.)along the project alignment. Coordinate with survey and geotechnical sub-consultants.  Prepare background drawings in CADD from information obtained during Perform site visit to verify survey and identify any other information that Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Identify drainage areas based on the existing system and resolve any conflicts  survey.  would impact design and construction.  and construction costs.  with previously identified drainage area maps.    Prepare hydraulic calculations to determine proposed storm sewer size. Verify the drainage outfall depths at North Piney Point Road and at the east Prepare 30% plan drawings (plan view only) for the proposed storm sewer Prepare the engineer's opinion of probable construction costs based on the Conduct a meeting with the Cityt to discuss the contents of the 30% plans and  end of Surrey Oaks are at adequate depth. and pavement improvements. 30% design plans.  review comments by the City.  B. Basic Final Design Services  Perform design phase services based on recommendations from the 30%  design pians and approved by Council. Prepare 90% plan/profile drawings and detail sheets. Prepare contract documents and specifications  Develop typical cross-sections, pavement cross-sections, street grade lines, Assist the City in obtaining and/or securing approvals required by governmental authorities with jurisdiction over the design and/or the operation ofthe project and publicand, private utilitiesaffectedbyt thisproject. This assistance will involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, stream modeling, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion oft this proposal. All permit fees will be the responsibility of the City Coordinate with the Memorial Villages Water Authority (M.V.W.A.)during the final design process and provide draft documents for them to review and comment upon. Incorporate appropriate comments with the final bid  and street elevations.  ofPiney Point Village.  documents.    Finalize conflict resolutions identified in the 30% design.  Update the engineer's opinion of probable construction costs to reflect the Provide a set of90% plans and specifications tot the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  90% design. comment.  comments from the 90% review for bidding. Provide as set of Contract Documents to the City.  C. Special Services  GeolechnkalServise investigation.  Utilize a subcontract geotechnical fimm to perform the geotechnical Conduct three borings, each toad depth of20-feett to evaluate thes subsurface conditions and provide a geotechnical investigation of the project area. The locations of the soil borings will be taken at various locations in the Provide an engineering report describing soil stratigraphy, groundwater conditions, piping! bedding and backfill, trench safety, subgrade treatment  project areas.  and pavement design requirements.  2. Survey Services  Utilizeas subcontract survey firm to perform the surveying serviçes. Obtain vertical survey information with cross-sections every 100-feet and  atg grade breaks (approximately 950 linear feet).    3. Urban ForestryService  Due to sensitivity issues associated with the existing trees, HDR will obtain services from an urban forester to evaluate tree protection measures  needed during the design and construction phase.  30%Designl Presentation  Preparation of a PowerPoint presentation of the 30% design findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at town hall meetings ori individual meetings with residents will be performed under the existing on-going contract with the City.  Traffic ControlPlan project area.  Prepare traffic control plans and construction sequencing plan for the  Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  State mandated MS4 permitting. 7. Reimbursable Expenses  Ab budgetary amount will be allocated for typical reimbursable expenses such as reproduction, courier services, mileage, etc. The cost for plans and specifications for review sets and construction documents to be provided to the City and other review agencies will bei included in this task at cost Plus 10%. Mileage will be charged at prevailing IRS rates.  IL.1 BIDI PHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising  the Final Design Phase documents.    costs. HDR will coordinate with the City and will assist in developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders conceming the Project's construction documents and prepare addendums as necessary. The City Conduct a pre-bid çonference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications oft the apparent low bidders. Prepareale aefmsmmmaiwsMang the Cityast to the acceptability  wording oft the advertisement.  will absorb costs associated to posting on Civcast.  summary.  oft the apparent low bidder.  IIL. CONSTRUCTIONI PHASE SERVICES A. Basic Services- = Construction Administration  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract  specifications.  Prepare change orders necessitated by field conditions. and make payment recommendations to the City.  Review the contractor's pay estimates, evaluate the completion of work, Visit thes site periodiçally to observe the progress and quality of executed work and to determine in general ifsuch work is proceedingi in accordance with the contract documents. Full time site representation (construction observation)! is noti included as part oft thel Basic Services for Construction Administration. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater  Phase Special Services.    degree ofc confidence fort the Cityt that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure ofContractor(s) to perform the work in accordance with the Contract Documents. During site visits HDR shall keep the Cityi informed ofthe progress ofthe work, shalle endeavor to guard the City against defects and deficiencies in such work and may disapprove or reject work failing Conductal final review ofthe Project andi makearecommendation forl Final Engineer shall provide the City one electronic copy ofrecord plans based on the drawings provided to thel Engineer by the Contractor(s). A public meeting with residents is not included in this scope of services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City.  toc conform to the Contract Documents. Payment on the Project.  B. Special Services- Construction Observation! Phase Services and Materia! Testing  MaterialTesting  Ab budgetary amount for material testing for this projecti isi includedi int this proposal. HDR will coordinate with material testing firm.  2. FuTime Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in thei interpretation of plans and specifications. The estimated construction duration for the Provide support to the on-site representative through supervisory and administrative services. Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's In the event of rain days where construction may be! hindered or stopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor and  project will be 71 months.  questions, resident's concerns and conflict issues.  construction.    The on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on site representative will review the Camuriy-ymae priort to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the Thec on-site representative will coordinate with the City and the Contractor for construction scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up Theon-site representative will be provided ins an effort to aidi int the process ofo observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work ofthe contractor(s); but the fumishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequençes or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work in accordance The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the projecti in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work.  payment request. testing laboratory.  reviews.  with the Contract Documents. preparation of record drawings.    ADDITONALSERVICES  "Additional Services" shall only be performed when directed by the City to HDR. These services are not considered normal or customary engineering services. Services resulting from significant changes in thel Project or its design, including but not limited to, changes ins size, complexity, the City's schedule, or charactero of construction or method of financing; and revising previously açcepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for altemate bids outside of the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceedingi involving the Additional or extended services during construction made necessary by (I) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work of Contractor(s), (3) prolongation oft the construction contract time, (4)acceleration oft the progress schedulei involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure of time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out of sequence work.  Project.  normal working hours and (5) default of Contractor.  FEESCHEDULE  HDR will submit monthly invoices with status reports fors all engineering work completed toi invoice date. Please be aware that these fees are based on performing alli improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering services on a smaller project. The invoices will be based on the following  schedule:    SarrevOaks Paving and DrainageimprovementsProlest. Preliminary Design Phase (30% design) (Lump Sum)  TotalFees $27,000.00 5,060.00 7,590.00 5,500.00 5,200.00 $43,300.00 2,725.00 1,750.00 5,550.00 $31,200.00 $164,900.00 $21.000.00  Survey Services (Cost + 10%) Geotechnical Services (Cost + 10%) *Urban Forestry Services (Cost +1 10%) 30% Design Presentation (Lump Sum) Final Design Phase (Lump Sum) Traffic Control (Lump Sum) Bid Phase (Lump Sum) Construction Admin (Lump Sum) Full Time Site Observation (Not to Exceed) -Time & Materials Construction Material Testing (Not tol Exceed) -Time & Materials  Storm Water Pollution Protection Plan (lump Sum)  *Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRS Rate) $ 2,000.00  Surrey Oaks Paving and Drainage Improvements Project The total engineer option oft total project cost is as follows:  $322,775.00  *Budgetary amount  Construction Engineering Observation Fees Total Project Cost  $893,022.00 $157,875.00 $164.900.00 $1,215,797.00  A budget amount of $21,000.00 for construction material testing for the project is included in this fee proposal. This testing will include field density testing and related    laboratory testing services by ani independent material testing company. Ity will bey paidi for  at cost plus 10%. SCHEDULE  Iti is estimated that the schedule to accomplish the Preliminary Engineering Phase (30% design) is three (3) months for from the date of authorization to proceed, Final Engineering! Phase is to take three (3) months from the date ofauthorization to proceed, the bid phase will be one (I) month, execution oft the contract document will be one (1) month, and construction will take approximately seven (7). months. Public Meetings addressing the Final Engineering or Construction phases and results other than at regular council meetings to Council is noti includedi int this scope. Int the event the City should desire a public meeting, (such as a Town Hall type meeting) HDR's services associated withs such ai meeting or meetings will be charge under the current on-  going contract. Invoices  All hourly charges shall be based on a raw labor rate times a multiplier of 3.05. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described int the Scope of Services will be invoiced on the basis of direct labor costs times ai factor of3.05 for office personnel and for field personnel and direct cost plus 10%. No additional services will be performed or invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City ofPiney Point Village. continuing our work with the City of Piney Point Village.  Sincerely  HDR ENOINEERING,INC. Baiiit David Weston  Acceptançe: Cityo ofPiney Point Village, Texas  By:  A  A  Vice President/Department Manager Date: 6912612D18    Council Agenda Item Cover Memo  6/24/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a Proposal for Professional Engineering Services for the 2019 Maintenance Project which includes drainage improvements at #2 White Pillars drainage and concrete point repairs on Memorial Point, North Country Squire, and  Heritage Oaks.  SUMMARY/BACKGROUND (WHY): Council previously request that HDR provide a proposal for professional engineering services for the 2019 Maintenance Project which includes the installation of a 24-inch storm sewer within aj proposed drainage easement on the east side of #2 White Pillars as well as approximately 1,005 square yards to concrete point repairs onl Memorial  Point, North Country Squire, and Heritage Oaks. STAFF RECOMMENDATION:  ESTIMATED COST:  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Council Agenda Item Cover Memo  6/24/2019 Date ofMeeting  To: Agenda Item: Holidan.  Mayor and City Council  Discuss and take possible action on Amendment to Beinhorn Professional Engineering services contract for additional sidewalk on west side ofN. Piney Point from Beinhorn to SUMMARY/BACKGROUND (WHY): The City previously requested that an additional sidewalk be constructed on the west side of North Piney Point Road from Beinhorn Road to Holidan Way. Due to right-of-way constraints and the necessity to maintain drainage in the right- of-way, the sidewalk width is limited to 6-feet wide. The Opinion of Probable Construction Cost (OPCC) for the additional sidewalk is $42,770.00. Council previously request that HDR submit an amendment to the current engineering services contract with the City for the additional tasks associated with the sidewalk (additional plan & profile design sheets and construction duration).  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE: City  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, MAY 20, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, MAY 20, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDAITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem Joel Bender, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  LISTED BELOW.  Dale Dodds, Michael Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:31 p.m.  PLEDGE OF ALLEGIANCE  Mayor Kobelan welcomed newly elected Council Member Michael Herminghaus. Council Member Herminghaus was sworn in at a Special Council Meeting on May 8th along with Council Member Dodds, and Council Member Thompson. Council Member Herminghaus acknowledged the Mayor's welcome and said he is looking forward to working with Council  and serving the citizens of Piney Point Village. CITIZENS WISHING TO ADDRESS COUNCIL:  John Dimech of 11311 Jamestown Road explained to Council that drainage on Jamestown Road is not functional with water spilling back onto his property. Janet Stones of 251 Piney Point Road explained to Council that it is difficult to notice when school zone hours are in effect. She suggested the possibility of adding flashing light signs to Piney Point Road at St. Francis; Piney Point Road near Spring Branch Middle School; Greenbay; and Chapelwood. It was noted that Piney Point Road near Ken Aspromonte of 2 Derham Parc St. This will be discussed on Agenda Item #8.  Spring Branch Middle School is in Hedwig Village.  1. Discuss and take possible action on the MVPD monthly report  Chief Schultz presented the monthly report for Piney Point Village. There were 1,491 calls, 1,009 House Watches and 364 citations were issued. The budget is expended by 28%. MVPD continues the challenge of filling vacancies for 1 police Chief Schultz reported that Officer Lerma, who was not present, conducted a preliminary review of commuting traffic on Memorial; Briar Forest; through the city limits; at the bayou; and west of Voss. Chief Schultz indicated that this will be an ongoing study and that this is an update on the status of the study. The study  officer and 1 dispatcher.    revealed there is 1.2 miles of Memorial Dr. used by commuters in the morning during school zone times. The study started at Memorial to Briar Forest and went through Houston City limit signs. They will be evaluating the light cycles, reviewing a previous study conducted by Kinkaid, in addition to reviewing other A loaner ALPR System was installed and placed in the Villages during the month. The first rotation was at 2200 S. Piney Point Rd. for 10 days, followed by 10 days at Plantation and Memorial in Bunker Hill. It is currently set up at Creekside and Memorial in Hunters Creek. MVPD will be expanding the test project in the next  factors.  budget.  2. Discuss and take possible action on the VFD monthly report  Deputy Chief Miller presented the monthly report: The fire department is fully staffed Allt trucks are operational Fire Chief's city vehicle was replaced  Waiting for utility replacement; which should be mid-summer Actively working on the specifications for replacement of Engine No. 2 Budget is over by 1.3%, Deputy Chief Miller explained this is typical at this Working on 2020 Budget; the next budget workshop will be June 11th or 12th. The budget will be completed by the end of June in accordance with the Fire Commission has contracted with architects for the fire station renovation The fund used to compensate vacation can be eliminated from the budget Audit is not finalized. Commissioner Nash explained that the auditors have new employees and its taking longer than usual to finalize. Salaries will have a 2% growth on Step change and potentially a 1% COLA Legal fees may need to be analyzed and added to the defense fund Asummary of the Fire Station renovation will be available at the Wednesday Added $30,000 for a compensation study in 2020. This will be used to evaluate benefit programs to insure the VFD is competitive and provides the The VFD is committed to serving the residents of Bunker Hill by providing the same services and quickest response times until City Council informs them  time of the year because of payables  Interlocal Agreement.  Fire Commissioner Zeb Nash reported to Counci!:  Commission meeting. best for their employees to do differently.  3. Discuss and take possible action on Annual Audit presentation  The annual audit was completed by BrooksWatson & Co., the City's independent auditor. Louis Breedlove presented the Audit to Council. The City received an unmodified opinion or "clean" opinion which is the highest level of assurance that auditors are able to provide. Council Member Kollenberg made a motion to accept the Annual Audit. Council Member Bender seconded the motion and it passed  unanimously.    4.  Discussion and take possible action on St. Francis SUP  Representatives from St. Francis Episcopal School introduced their request for an SUP regarding two interior projects. The first area is 4,650 square feet. This work will reconfigure an area from four classrooms to five classrooms. The second area is 7,035 square feet. The work will involve reallocating bookshelves and enlarging two existing meeting spaces into teaching spaces. The square footage of both projects will remain the same. The SUP will be considered by the Planning  Commission. street  5. Discuss and take possible action on accepting Piney Point Circle as a public Council and the City Attorney discussed accepting Piney Point Circle as a public street. The City Attorney explained there is an issue regarding how the property was originally deeded as it relates to the ownership interest of Piney Point Circle. The deed does not appear to address how the street is dedicated. Council authorized the City Attorney to begin the legal process of accepting the right-of-way Discuss and take possible action on renewal of mowing contract with Westco The City Administrator explained to Council that Westco has been the City's mowing contractor since 2018. This is a renewal to the original contract. The mowing cost has increased because of salary increases; and the costs for mowing. The original contract was calculated for 10 months. The new contract will be for 12 months. Council Member Bender made a motion to accept the contract with' Westco for mowing services. Council Member Thompson seconded the motion Discuss and take possible action on payment to DRC for Hurricane Harvey The City Administrator explained to Council that DRC is the company that removed debris after Hurricane Harvey. The City has now received funding from the State and is recommending paying $20,943.32 for debris removal and $9,157.07 for landfill tiping fees for a total of $30,100.39. Council Member Bender made a motion to approve payment to DRC for Hurricane Harvey debris removal. Council Member Thompson seconded the motion and it passed unanimously. Discuss and take possible action on installation of stop signs or other traffic control device at the intersection of Beinhorn Road and North Piney Point Resident Ken Aspromonte of 2 Derham Parc expressed his concern regarding Council discussed the traffic issues on North Piney Point Road at Beinhorn Road. The three-way intersection currently has a stop sign on Beinhorn. At this same intersection, the City of Hedwig Village, has a city marker sitting in a position in which it blocks the view of the motorists who are waiting at the stop sign. Vehicles must move forward far enough to see around the city marker without entering oncoming traffic. Mayor Kobelan suggested he would speak with the  and the drainage easements along the right-of-way.  6.  and it passed unanimously. debris removal  7.  8.  Road  adding stop signs on North and South Piney Point Road.    Mayor of Hedwig Village regarding signage and possibly moving the Hedwig Village Discuss and take possible action on the Kinkaid School's landscaping plan for the six-foot fence to be installed on the west side of the main entrance Council discussed with Kinkaid representatives their landscaping plans for their fence project. Kinkaid will replace the five trees that were removed as part of the fence project with Japanese Yew that are 5-6 feet tall, and spaced close enough to shield the view. Council authorized Cary Moran, the City Forester to provide  city marker.  9.  final verbal approval.  10. Discuss and take possible action on beautification project at the intersection Mayor Kobelan discussed a proposed beautification project for the two esplanades at the intersection of N. Piney Point Road and Memorial Drive. Bright Landscape Designs, Inc has submitted a proposal for the two esplanades and Blue Water Irrigation Systems has submitted a proposal for irrigation for the total amount of $56,552.65. Council Member Thompson made a motion to accept the proposals, and not to exceed $60,000. Council Member Herminghaus seconded the motion  of Memorial Drive and North Piney Point Road  and it passed unanimously. 18 Windermere  11. Discuss and take possible action on the construction of a temporary fence at Council discussed temporary fencing for 18 Windermere. The homeowner at 18 Windermere spoke with Council at the April 22"d Council Meeting. Council considered temporary fencing. After futher discussion Council authorized the Mayor and the City Administrator to write a letter to the City of Houston as an additional effort or attempt to assist the residents in solving the fence issue at 18  Winderemere. but not limited to:  12. Discuss and take possible action on the Mayor's monthly report, including  Arrowwood Circle = one-way loop Mike Peloquin recognition Distinguished Public Service Award  Council discussed acknowledging years of service to the City of Piney Point Village for Mike Peloquin and a Distinguished Public Service Award for John Ebeling. John Ebeling served 26 years. Mayor Kobelan will provide suggestions at the next  month City Council Meeting. including but not limited to: April 2019 Financials Budget meeting dates Preliminary Budget is June 20th Final is August 15th  13. Discuss and take possible action on the City Administrator's monthly report  The City Administrator provided the Budget meeting dates:  14. Discuss and take possible action on the City Engineer's monthly report    The City Engineer reported to Council the following:  Surrey Oaks Paving and Drainage Improvements = HDR is finishing the design on Surrey Oaks. HDR will meet with residents to review the final design and Beinhorn Drainage and Sidewalk Improvements Project t- HDR is currently in the design phase which also includes improvements on Grecian Way. Meetings with residents have been scheduled to discuss the ditch and driveway culvert improvements and to determine the interest in resident participation to pay for Wilding Lane Drainage and Paving Improvements = The project is going well. Trees will be a big factor that will impact the storm sewer design. #2 White Pillars/Jeffers Ct./Pineneedle - HDR performed a field visit and recommends obtaining a 20 foot permanent easement for the installation and maintenance of a 24-inch drainage ease for #2 White Pillars. #2 White Pillars resident has indicated they are willing to pay for the costs to replace their concrete driveway which will reduce the Opinion of Probable Construction Costs. Illunimated Crosswalk Signage - HDR determined the cost for the installation of two crosswalk signs with LED flashing light systems including poles, foundation, signs, push buttons, solar panels, and lights, at the intersection of Quail Hollow Trail and Blalock Road would cost approximately $13,000 - $15,000. HDR has contacted City of Bunker Hill Village and the City of Hedwig Village about cost Arrowwood Circle Improvements - Council discussed the possibility of creating parking spaces to serve a future park. HDR will provide estimates. Maintenance Projects - HDR updated Council regarding Maintenance Projects. HDR recommended panel replacements and concrete point repairs to Memorial  provide an update to bidding and construction phase schedules  the installation oft the storm sewer.  sharing.  Point, North Country Squire, and Memorial Drive  15. Discuss and take possible action on proposal to survey #2 White Pillars  HDR presented a Proposal for Survey Services to obtain a topographic and metes and bounds survey for the proposed drainage easement and drainage improvements at #2 White Pillars for a total of $2,340. Council Member Dodds made a motion to approve the proposal to survey #2 White Pillars. Council Member  Bender seconded the motion and it passed unanimously. Meeting and the May 8, 2019 Special Meeting  16. Discuss and take possible action on the Minutes of the Apil 22, 2019 Council Council Member Bender made a motion to approve the Minutes of the April 22, 2019 Council Meeting and the May 8, 2019 Special Meeting. Council Member  Herminghaus seconded the motion and it passed unanimously.  17. Discuss and take possible action on any future agenda items, meeting dates, Budget meeting dates were discussed under Agenda Item # 13 City Administrators  etc. Monthly Report  18. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and    pursuant to Section 551.072 of the Texas Government Code (DELIBERATION ABOUT REAL PROPERTY), specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section 551.074 of the Texas  Government Code  Council adjourned into a closed session at 9:12 p.m. Council reconvened into open session at 9:51 p.m. council in litigation with Huff and Mitchell  19. Action outside of Executive Session to include the appointment of special  No formal action taken  20. Adjourn  Council Member Thompson made a motion to adjourn. Council Member Kollenberg seconded the motion and it passed unanimously. The meeting adjourned at 9:51  p.m.  PASSED AND APPROVED this 24th day of June, 2019  Mark Kobelan Mayor  Karen Farris City Secretary