CITY OF SANTA FE PLANNING AND ZONING COMMISSION REGULAR MEETING MAY 7, 2024 7:00 P.M. COUNCIL CHAMBERS 12002 HWY. 6, SANTA FE, TEXAS  MINUTES  The meeting was called to order at 7:05 p.m. by Vice-Chairperson Wyndee Wagner-McGee.  Roll Call:  Present:  Vice-Chairperson Wyndee Wagner-McGee Commissioner Ronnie Willoughby Commissioner Shannon Wofford Commissioner Janet Davis Commissioner Christine Villere, arrived at 7:06 p.m. Chairperson Glennie Hefner, excused Commissioner Andrew Mills  Absent:  The Invocation was given by Commissioner Wofford, who then also led those present in the Pledge of Allegiance  tot the U.S. Flag and to the Texas Flag. Citizens' Comments: There were no comments from citizens.  V.Approval of the Minutes from the February 6, 2024, Regular Meeting  Motion by Commissioner Willoughby to approve the Minutes from the February 6, 2024,  seconded by Commissioner Davis. The motion passed the roll call vote unanimously. Commissioner Regular Villere's Meeting, vote was counted at the end of the meeting due to the Secretary's exclusion of Commissioner Villere in the roll call  vote. VI. Business:  1. Public Hearing: ZC240101 - Request to improve approximately one hundred and seventy-two of the city owned alleyway located between 24th Street and 25th Street, Santa Fe, Texas, in accordance (172) feet with City of Santa Fe's Code of Ordinances, Chapter 8 - Subdivisions, section 6.3 Streets  Vice-Chairperson Wagner-McGee opened the Public Hearing at 7:09 p.m.  Community Services Director Georgia Carmack explained that the lot in question has a drainage ditch that across approximately three-fourths (314) of it, and that in order for the property owner, Mr. Aaron access the property from 24th Street, a bridge would need to be constructed to span the Carmack stated that the property owner has asked the City for permission to improve the existing drainage 20-foot Ms. alleyway located between 24th Street and 25th Street for approximately one hundred and seventy-two  runs Reagan, ditch. to (20) (172) feett to  an access  provide  point to his property.    Minutes (cont) 5/7/2024 Page2of3  Ms. Carmack stated that she informed Mr. Reagan that the improvement of the alleyway would require adherence to the standards set by the Planning and Zoning Commission, which mandates concrete, curb, and gutter, as well Ms. Carmack concluded, saying that, while the City would maintain ownership of the alleyway, Mr. Reagan would Mr. Reagan did not attend the meeting, and, therefore, could not address any questions from the Commission. In response to questions from the Commission, Ms. Carmack advised that due to the lot's size and setback requirements, the only structure that could be constructed is an accessory building, though she is not aware of Mr.  asacul-de-sac, though the alleyway does not have room for one.  bear the cost of bringing it into compliance.  Reagan's intentions for the property.  Vice-Chairperson Wagner-McGee closed the Public Hearing at 7:13p.m.  2. Consideration and Possible Action: ZC240101 - Request to improve approximately one hundred and seventy-two (172) feet of the city owned alleyway located between 24th Street and 25th Street, Santa Fe, Texas, in accordance with City of Santa Fe's Code of Ordinances, Chapter 8 - Subdivisions, section 6.3 Inr response to a question by Commissioner Davis, Community Services Director Georgia Carmack stated that the alleyway in question, located between 24th Street and 25th Street, does not meet the State's minimum standards, adding that if the Planning & Zoning Commission denies the property owner's request to improve the alleyway, he would be able to then request a variance from the Zoning Board of Adjustment for the installation of a reduced- Motion by Commissioner Davis, seconded by Commissioner Wofford to deny the request to improve approximately one hundred and seventy-two (172) feet of the city owned alleyway located between 24th Street 3. Discussion and direction: Platting requirement imposed by the Subdivision chapter of the City of Santa Community Services Director Georgia Carmack explained that, according to the City of Santa Fe Code of Ordinances, Chapter 8, Section 3, a plati is required before the construction of a primary structure, adding that the platting requirement is costly and can add an undue financial burden to the property owner. Ms. Carmack added that the same requirement does not apply to accessory structures such as sheds, barns, or detached garages. Ms. Carmack stated that this matter was presented to the City Council last month, who then advised Ms. Carmack to bring this proposition before the Planning and Zoning Commission for its direction on implementing a vested rights option to property owners whose property has been owned by them or passed down in their family for a significant period of time without having been subdivided. It would also be requested of the Planning and Zoning Commission to establish the amount of time the property would need to have been owned to qualify for the vesting rights option. Ms. Carmack emphasized that the City Council would still like to require the platting requirements, but would like to open up the option of a vesting option for long-time property owners. Ms. Carmack advised that the current proposition was initiated by the City after property owners on an unimproved portion of Avenue J were unable to build on their respective properties without each procuring plats of  Streets  width street, which would affect all of the lots that the alleyway runs adjacent to.  and 25th Street. The motion passed the roll call vote unanimously.  Fe's Code of Ordinances    Minutes (cont.) 5/7/2024 Page 3of3  their properties, adding that the last plat filed for that area was in 1896 [Secretary's Note: Ms. Carmack misspoke; the information presented to the Commission this evening reflected the correct platting date of 1891). Ms. Carmack stated that each property owner is able to approach the Zoning Board of Adjustment for an Vice-Chairperson Wagner-McGee explained that she has a better understanding of what is being requested due to the explanations by Ms. Carmack and Chief Building Official Ray Burgess, and would like to defer any action on this item until she and the other commissioners have had an opportunity to further consider the request. At the request of Vice-Chairperson Wagner-McGee, Ms. Carmack will compile a list of examples of where the vesting option may apply to help facilitate a practical understanding of the request SO that the commissioners are Motion by Vice-Chairperson Wagner-McGee to postpone a decision on the platting requirement request,  exception, but at the cost of the filing fee.  able to make an informed decision.  seconded by Commissioner Willoughby. The motion passed unanimously.  VII. Adjournment  Motion by Commissioner Willoughby to adjourn, seconded by Vice-Chairperson Wagner-McGee. The motion  passed, and the meeting adjourned at 8:09 p.m.  Wipde Wh ImHer Wyndeé Mayekcedaspenen  ATTEST:  Aucamack  Georgia Carmack, Community Services Director