City of Piney Point Village  7676' WOODWAY DR., SUITE 300 OUSTON,TA763-1523  TELEHONE (713)782-0271 FAX (713)782-0281  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, SEPTEMBER 28, 2020 AT 6:30 P.M. VIA ZOOM TO DISCUSS AGENDA ITEMS LISTED BELOW  ZOOM Special City Council Meeting September 28, 2020 06:30 PM Meeting ID: 8848416839 Join Zoom Meeting Meeting ID: 8848416839 Passcode: 3786960901 Dial by your location +13462487799 US (Houston) One tap mobile  Dial by Location: (Houston) +1 346248 7799 Passcode: 378690901  13462487799,884841639K.mik901# US (Houston) *16699006833,8848416839H.m.0H,3786960901# US (San Jose) Find your local number: ttps:/uso2web.zoom.uSuikeVN6YBVUA  DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1.  Discuss and take possible action on the MVPD monthly report    2. 3. 4. 5. 6. 7. 8.  Discuss and take possible action on the VFD monthly report Discuss and take possible action on Arbor Day  Discuss and take possible action on Memorial Drive Elementary School  Committee Appointment  Discuss and take possible action on City website discussion  Discuss and take possible action on contract with CSRS for Professional Discuss and take possible action on the Brite Landscape Designs Proposal for Discuss and take possible action on the City Administrator's monthly report,  Services  Memorial Drive East of Blalock Road including but not limited to: August 2020 Financials  9.  Discuss and take possible action on Quotes for Chuckanut South easement ditch  regrading  10. Discuss and take possible action on Letter of Recommendation for Award of 11. Discuss and take possible action on Authorization for Construction Management and Construction Observation tasks in HDR's Wilding Lane Proposal 12. Discuss and take possible action on the City Engineer's monthly report 13. Discuss and take possible action on the minutes of the August 24, September 8 14. Discuss and take possible action on any future agenda items, meeting dates, etc. 15. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code (CONSULTATION WITH ATTORNEY), regarding (1) pending litigation, specifically the Khan V. Zoning Board of Adjustment lawsuit and the Memorial Village Police Department EEOC complaint; and regarding (2) matters in which the duty of the City Attorney require to be discussed in closed session under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas.  Wilding Lane Contract  and September 14 2020 Council meetings.  16. Action outside of Executive Session, if any  17. Adjourn  CERTIFICATION    I'certify that a copy of the September 28, 2020 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on September 25, 2020.  - EAL  Roger Nelson' City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    LLAGES POLICE TX  MEMORIAL VILLAGES POLICE  DEPARIMENT  COMMISSION MEETING PACKAGE  Page 1of79  09/10/2020    a  MEMORIAL VILLAGES POLICE: DEPARTMENT NOTICE OF A REGULAR MEETING  Notice is hereby given ofal Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, ac combined police department oft the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas, to bel held at 6:00 PM on September 14, 2020, by teleconference for the purpose of considering the agenda items as listed. A limited number oft the members of the Board of Commissioners and Department staff will be physically present in the City Council chambers at the City of Hunters Creek City Hall at #1 Hunters Creek Place, while other members of the  board and department willl bej participating in the meeting by teleconference.  )JOININGTHE MEETING ON ZOOM:  Atps/rpom.yip41020PIDPPnd-OVZIMImKBUBUUESWIRRbVZ0TO9  ID:94102001 1109 PW:834024  b) DIALING THE FOLLOWING TOLL-FREE NUMBER:  1+346-248-7799 (Houston) and entering the Meeting ID 941 0200 1109and password 834024  This meeting agenda, and the agenda packet, are posted online at htp/www.mvpatx.org Members oft the public willl be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording of the telephonic meeting will be made, and willl be available to the public in accordance with the Open Meetings Act upon written request. The matters to be discussed and acted on at the meeting are as follows:  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Approval of Minutes - Update, discussion and possible action.  1. Approval of August 10, 2020 minutes. Financial Report - Update, discussion and possible action. 1. FY20 Budget Review and Discussion. d. New Business - Update, discussion and possible action.  1. 2.11 Rules of Conduct- - Updated policy to include "Duty to Intervene" - requires review/approval by  Police Commission.  2. 911 Calls; Exchange ofl Information between MVPD and VFD e. Chief's updates - Summary overview of monthly reports and activities.  1. COVID-19. Pandemic updates and discussion of possible actions that may be required, due to staffing.  2. Summary of Areawide CID Meeting 3. Hurricane Laura Preparations  Page3of79  09/10/2020    Follow Up) Item from a Previous Meeting Discussion and possible action on outstanding items. A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE MEMORIAL VILLAGES POLICE DEPARTMENT ADOPTING AN AMENDED POLICY FOR PROVIDING COMPENSATION AND OTHER EMPLOYMENT BENEFITS FOR DEPARTMENT EMPLOYEES g. Executive Session It is anticipated that all, or aj portion oft the discussion oft the following item will be conducted inc closed executive session under authority oft the Texas Open Meetings Act. However, no action will be taken on 1. Legal advice from the Commission'* 's attorney regarding personnel matters $551.074-D Discussion and  WHO ARE UNDER COVID-19 RELATED QUARANTINE. this item until the Commission reconvenes in open session.  possible action.  h. Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, ifnecessary, andi if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session authorized by law include, without limitation; (1) consulting with the Commission's attorney to seek or receive legal advice concerning may be or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorney to the Commission clearly conflicts pending with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; discussing a prospective gift or donation, S 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security devices, $551.076. The Commission may announce thati it will go into executive Session on any item listed on this circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter agenda 551 of the Texas subject Government matter and  (3) or  ift the personnel  Code.  Raymond Schultz, ChiefofP Police Memorial Villages Police Department  POSTED:  9/10/2020 (date) City of Bunker Hill Village Jay Smyre, Commissioner William Murphy, Commissioner  @ 11981 Memorial Drive at 10:30a.m. CityofH Hunters Creek Village Sean. Johnson, Commissioner Brooke Hamilton, Chairman  (time)  City of] Piney Point Village James Solace Huguenard, Southwick, Commissioner John Ebeling, Alt. Commissioner  Commissioner  Bert Rosenbaum, Alt. Commissioner Stephen Reichek, Alt. Commissioner  Chiefof Police Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend this may need auxiliary aids or services such asi interpreters for person who are deaf orl hearing impaired, readers, orl large are requested meeting to and who Officel Manager at 713-365-3701. Requests should be made at least 48 hours prior tot the meeting. This agenda is print, on the Memorial contact  Police Department website at www.mvpdx.org  posted  Village  Page 4 of79  09/10/2020    O POLICE E  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting August 10th, 2020, 6:05 p.m.  A quorum was established, and Commissioner Hamilton called the August 10th, 2020 meeting to order at 6:05 p.m. via. Zoom Teleconference, the toll-free number used for the meeting was 1-346-  248-7799. In attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Johnson Alt. Commissioner Reichek City of] Bunker Hill Commissioner Smyre Commissioner Murphy Alt. Commissioner Rosenbaum Legal Counsel John Hightower/ Keila Garcia  Absent:  Commissioner Southwick From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud  Guests  MINUTES  At6 6:05 p.m. Commissioner Hamilton called the Zoom teleconference to order as allowed by the Governor's order to suspend certain portions of the open meetings act. This meeting is being recorded and will be available to the public in accordançe with the Open Meetings Act upon written Any members ofthe public who may wish to address the board during the meeting must wait until recognized by Commissioner Hamilton. All participants in the meeting should make efforts to minimize any background noise at their location. Meeting participants should identify themselves by stating their name when speaking. Commissioner Hamilton proceeded to call roll of all  request. Our Zoom moderator: is Keila Garcia of Olson and Olson.  participants of the meeting and stated that we have a virtual quorum.  a. Citizen Comments  None.  Aug 20201 Minutes Draft Rer L.Docx  Page 9of 79  09/10/2020    b. Approval of Minutes  Motion was made by Commissioner Ebeling and seconded by Commissioner Smyre to approve the. July13, 2020 minutes as presented. The Commission voted unanimously to approve the  minutes.  . Financial Report  Mrs. Bowman reported that after 71 months of operation the department has received 67% ofthe appropriation and expended 55%. At this time last year, wel had expended 53%. The General Fund YTD report has been adjusted to reflect the budget amendment which reallocated $33K from the health insurance line item 130 to fund the employer contributions to the 457b accounts for employees 125. The Department remains projected to end the year within budget. Page 41 shows the Pledge Securities report, as notated in the Investment Policy that was discussed last month, this report will be provided on aquarterly basis. The total asset balance as Commissioner Smyre questioned whether all 3 cities had approved the 457(b). ChiefSchultz responded that 2 cities have and that it is on the agenda for Bunker Hill next week as they didn't  of7/31/2020 is $899,975.  have a meeting last month. d. Chief's Updates  Chief Schultz presented his monthly report. There is a significant increase in house checks during the month of. July due to residents travelling. We had 12,864 calls/incidents, 12,032 house watches, 25 traffic stops with 32 citations, resulting in 64 violations. There were 17 emergency response calls with an ayerage response time of 3:27 and 26 property crimes. Wel had 33 new V- LINC registrations during May. Thetotal number ofALPR recoveries for this year as oftoday is The Criminal Investigation continues on the deadly force event that happened at the beginning of the month. The Administrative Investigation will take place once we. receive the okay to do sO. HPD said that the Criminal Investigation may take 4-6 months to complete, this is not  44.  uncommon and depends on the caseloads. Follow Up Item from a Previous Meeting  1. Follow up on 457b Contribution for FY2020 & SOP 1.10 Compensation &Working 2. Resolution No. 2020-02 Policy for Providing Compensation & other Employment Motion was made by Commissioner Huguenard and seconded by Commissioner Ebeling to the proposed amendments to Policy 1.10 Compensation and Working Conditions related to adopt the 457(b) plan with the minor revisions as discussed this evening, and also pending approval  Conditions.  Benefits for Employees who are under COVID-19 Related Quarantine.  Bunker Hill. The Commission voted unanimously to approve the motion.  by  Aug 2020 Minutes Draf Rev 1.Docx  Page 2  Page 10of79  09/10/2020    Motion was made by Commissioner Huguenard and seconded by Commissioner Ebeling to Resolution No. 2020-02 related to COVID-19 salary continuation for employees that adopt are The Commission agreed to have Legal Counsel revise paragraph 6 oft the Resolution No. 2020-02 At 7:08p.m. Commissioner Hamilton stated that they would move into Executive Session under  quarantined due to the Coronavirus.  and present back to the Commission at the next meeting.  Texas Governmental code $551.074. Executive Session  1. Legal advice from the Commission's attorney regarding personnel matters 551.074. The Commission reconvened into Public Session at 7:28p.m. Commissioner Hamilton stated that Motion was made by Commissioner Ebeling and seconded by Commissioner Huguenard to adjourn the meeting at 7:30p.m. The Commission voted unanimously to approve the motion.  Discussion and possible action.  no action was taken during Executive Session.  Approved and accepted on  2020  By:  Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department  Aug 2020 Minutes Drafi Rev L.Docx  Page. 3  Page 11of79  09/10/2020    Memorial Villages Police Department General Fund For the eighth months ended August 2020 DESCRIPTION Expenditures 100 110 115 120 125 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  66.67% 65.38%  Forecasted Projected Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) % Forecasted 3,520,578 2,200,220 1,320,358 62.50% 3,545,606 (25.028) 120,000 44,569 75,431 37.14% 68,164 51,836 21,600 1,123 20,477 5.20% 1,718 19,882 432,315 279,406 152,909 65% 430,921 546,228 365,035 181,193 66.83% 509,902 36,326 66,712 42,715 23,997 64.03% 64,072 2,640 21,523 12,556 8,967 58.34% 18,971 2,552 53,169 33,598 19,571 63.19% 52,425 4,815,125 2,979,222 1,835,903 61.9% 4,724,779 90,346 25,332 16,352 8,980 64.6% 24,529 25,200 12,919 12,281 51.3% 19,379 5,821 15,840 8,827 7,013 55.7% 13,240 2,600 68,052 38,905 29,147 57.2% 58,357 9,695 70,500 37,477 33,023 53.2% 46,767 23,733 27,500 24,024 3,476 87.4% 36,036 (8,536) 7,000 4,061 2,939 58.0% 6,092 10,000 3,310 6,690 33.1% 4,965 5,035 115,000 68,872 46,128 59.9% 93,859 21,141 28,400 13,501 14,899 47.5% 20,251 8,149 21,000 12,278 8,722 58.5% 18,417 2,583 17,800 2,383 15,417 13.4% 3,575 14,225 68,200 28,461 39,739 41.7% 43,243 24,957 10,000 6,886 3,114 68.9% 10,000 18,000 7,633 10,367 42.4% 11,449 6,551 17,400 11,461 5,939 65.9% 17,400 47,400 26,936 20,464 56.8% 40,283 7,117 34,408 21,785 12,623 63.3% 33,486 23,000 9,429 13,571 41.0% 14,143 8,857 5,000 3,781 1219 75.6% 4,500 63,008 35,286 27,722 56.0% 52,567 10,441 129,100 132,626 (3,526) 102.7% 132,626 60,400 46,587 13,818 77.1% 60,400 101,250 67,045 34,205 66.2% 102,313 56,091 46,907 9,184 83.6% 56,091 (1,063) 0 350,441 296,210 54,231 84.5% 354,830 (4:389) 101.3% 1,200 0 1,200 0.0% 1,200 32,000 15,172 16,828 47.4% 33,036 31,328 1,708 94.8% 22,758 9,242 5,500 5,676 (176) 103.2% 33,036 5,676 11,000 10,122 878 92.0% 54,000 18,032 35,968 33.4% 20,000 10,122 34,000 878 7,000 67 6,933 1.0% 10,000 958 9,042 9.6% 1,437 6,500 8,563 3,500 2,603 897 74.4% 25,000 4,179 20,821 16.7% 3,500 4,179 2,500 580 1,920 23.2% 44,737 (44.737) 184,736 133,455 51,281 72.2% 148,015 36,721 5,711,962 3,607,346 2,104,616 63.2% 5,515,934 196,028  Regular Wages Overtime Cour/BailiffoT Retirement 457B. Employer Contribution Health Insurance Workers Compensation Life/LTD Medicare/SS Personnel Services Auto General Liability Public Official Bond Professionall Liability Real &Personal Property Total Other Insurance Gas&Oi Maintenance Tires Damagel Repair Maintenance & Misc. General Maintenance Janitorial Services Jail Building Fumishings Total Building Gomputers Postage/Postage Machine StationeryExpandables Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Lega/Professional ITS Services Software Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts andl labor Firearms" Training & Ammo Tasers Training &F Profl Dues Travel Recruiting Costs Criminal Investigations Contingency Smal! Equipment COVID19 Total Office TOTALGENERAL  101% 57% 8% 1,394 100% 0 100% 93% 96% 88% 744 98.6% 98.1% 803 97% 359 50% 112 88% 77% 84% 85.8% 131% 66% 87% 50% 81.6% 71% 88% 0 100% 20% 63.4% 0 100% 296 77% 270 64% 61% 0 85.0% 100% 922 97% 61% 500 162 90% 83.4% 73% 103% 94% 0 100% 101% 100% 0 100% 71% 0 100% (176) 103% 92% 500 37% 7% 0 14% 100% 870 20,821 1,630 17% 44,737 (44.737) 35% 80.1% 96.6% 09/10/2020  33,000  33,000 0% 33,000  720 960  241 565  479 33.4% 395 58.9%  361 848  908  1,000 1,300 700  299 669 287  701 29.9% 1,000 631 51.5% 1,004 413 41.0%  430  600 3,600 3,045  292  308 48.6%  438  555 84.6% 3,400 (3.526) 200  Page 16of79    Memorial Villages Police Department Vehicle Replacement Forthe ighthmonthsended August2024 Prior Year Cash Carryover FY20 Sale ofv vehicles FY20 Assessment collected to date FY201 Interest earned to date FY20 Expenditures FY20 A/P  60.67  26,581.50 103,503.00 246.90 (108,012.31) 32,413.00 54.732.09 ADOPTED  FY20 Assessment remaining  34,497.00  FY2DVehreplacement expenditures covered by carryover  Cash Balance@ 08/31/20  Forecasted Projected % Annualized Saving/  DESCRIPTION Expenditures 1000  BUDGET ACTUAL DIFF Exccuted 12/31/20 (Deficits) %F Forecasted 138,000 108,012 29,988 78.27% 137,000 1.000 138,000 108,012 29,988 78.3% 137,000 1,000  Vehicle Replacement Total Vehicle Replacement Vehicle Replacement costs covered by carryover  99.3% 99.3%  Memorial Villages Police Department Special Capital Assets Forthecighthy monthsended August2020 Prior Year Cash Carryover FY20 Assessment collected to date FY20 Interest earned to date FY20 Misc Income FY20 Expenditures DESCRIPTION Expenditures 2880  66.67%  83,668.24 251.30 230.72 (100.12) 84.050,14 ADOPTED 0 100 0 100  FY20 Assessment remaining  0.00  Cash Balance @ 08/31/20  Forecasted Projected % Annualized Saving/ 150 150  BUDGET ACTUAL DIFF Exccuted 12/31/20 (Deficits) %F Forecasted  Capital Projects Total Capital Items Total Vehicle & Capital  (100) 0.0% (100) 0.0%  (150) (150) 850  0.0% 0.0% 99%  138,000 108,112 29,888 78.3% 137,150  Memorial Villages Police Department  Forecasted Projected % Annualized Saving/  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %1 Forecasted 5,711,962 3,607,346 2,104,616 63% 5,515,934 196,028 138,000 108,112 29,888 78% 137,150 5,849,962 3,715,459 2,134,503 64% 5,653,084 196,878  GENERALI FUND TOTAL VEHICLE & CAPITAL TOTALI BUDGET  97% 99% 97%  850  Page 170 of79  09/10/2020    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 31-Aug-20 4-Sep-20  AlFunds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY20 @ 08/31/20 $ 4,403,174 Estimated Expenditures (August 20)_ $ 3,715,459  Estimated cash on hand @ 08/31/201 for FY20 activities $  687,715 $14,058.38 $806,842.30 $16,403.43 084,05 2020 2020 YTD Total Difference Adopted (Budgetvs. Actual) Budget 14,966 5,711,962 247 138,000  Cashl Balances@ 08/31/20: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2020 YTD Actual 3,607,346 691,595 103,750 108,012 0 (4,262) 482 100 382 3,715,459 687,715  Actual cash balance @ 08/31/20 all accounts $976,086.34  2020 YTD Budget  All Funds  (Modified Accrual Basis Projections) GENERAL FUNDF REVENUES GENERAL FUND EXPENDITURES NETF FY20 REVENUES OVERI EXPENDITURES VEHICLE REPLACEMENT! REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVEREDI BY CARRYOVER FUNDS NETFY20 REVENUES OVER EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES NETFY20 REVENUES OVERI EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINED: FY20 NETREVENUES/EXPENDITURES Formal reserves:  4,283,976 4,298,942 103,503  0  482  0  4,387,479 4,403,174  15,213 5,849,962  DARE VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS WORKING CAPITAL STATE TRAININGI FUNDS  $16,403 $54,732 $84,050 $60,000 $2,406 $217,591  Page 18 of79  09/10/2020    CIER  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel.(713)365-3701 Raymond Schultz ChiefofPolice  FOLICD  September 14, 2020  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, ChiefofPolice August Monthly Report  During the month of August MVPD respondedhandled a total of11,704 calls/incidents. 10,812 House watch checks were conducted. 27 traffic stops were initiated with 36 citations being issued for 63 violations. (Note: 10 Assists in Hedwig, 22 in Houston, lin Spring Valley: and Oi in! Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  3852/24559 2869/19010  3616/22056 2593/16437 4601/21849  6 18 12  5@3:24 3@3:04 7@3:42 15@3:29  4 7  Hunters Creek: 4936/24990  Type and yyealrenteean include:  CallType False Alarms: Accidents: ALPR Hits: Assist Fire: Assist EMS:  # 162 12 66 38 32  CallType Ord. Violations: Information: Suspicious Situations: 110 Welfare Checks:  # 18 57 12  Citations Speeding: Exp. Registration: 2 No Ins: Equipment Red Light  # 12 7 4 5  This month the department generated a total of63 police reports.  Crimes Against of Persons Assault - Domestic Crimes Against Property Burglary ofal Motor Vehicle Burglary ofa Habitation Fraud/ID Credit Card Abuse Petty/Ouality ofLife Crimes/Events (40) ALPR Hits (valid) Poss. ofa a Controlled Sub/Para. Criminal Trespass Warrants Class 3 Arrests  (2) 1 (21) 1 1 7 1 6 1 1 3 3  Simple Assault  I  Unlawful Use ofMotor Vehicle 6  Theft Felony Theft Misd.  1 4  Misc. Reports Public Intoxication CIT/Mental Health DWI Felony Page 650 of79  30 1 1 0 2 09/10/2020  Arrest Summary: Individuals Arrested (8)    Budget YTD:  Expense 2,979,222 628,124 3,607,346 108,112 3,715,459  Budget 4,815,125 896,837 5,711,962 138,000 5,849,962  % 61.0% 70% 63.2% 78.3% 64%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission Duty to Intervene Policy changes completed and reviewed.  All personnel completed a Policy review and discussion oft the Use ofForce and The Harvey FEMA: reimbursement process has been closed out. Victoria did a great job as we worked through several project administrators and multiple requests for TCO Sachs continues to test positive for COVID-19. She is completing warrant purging from home via a department supplied laptop and VPN access. Officer Miller started D.A.R.E. instruction on-line to SBISD students. Since this is not a full schedule, he is presently teaching D.A.R.E. 2 days a week and filling in On 8/28/20 Officers responded to a suicide on River Bend. A resident had taken his own life through the use ofa firearm. An investigation confirmed that there was no On 8/10/20 Bunker Hill received a complaint via email on an MVPD officer in reference tol her being arrested on an outstanding warrant. Iconducted a preliminary investigation and reviewed the officers body worn camera footage. The video showed the officer to be very professional and compassionate, even to the point of providing water to the woman who was extremely hot and sweating. Ifollowed up by contacting the woman. The woman's primary complaint was that someone had called 911 in the first place providing only vague information. After the discussionl I sent out instructions to all personnel to obtain more detailed information on suspicious situations/events and for sworn personnel to have articulable cause to Made preparations in anticipation ofHurricane Laura. Personnel were prepared to remain at the MVPD for several days had the need arisen. No overtime was Flock announced a new version ALPR camera in development that will capture a panoramic view. We submitted the River Bend/River Glyn intersection as a candidate for' T&E of the new camera. They accepted it due to the unique configuration oft the intersection. A test camera is expected in October. Dispatch personnel are conducting a Warrant purge in conjunction with the 3 court clerks. Over 1200 warrants have been cleared as of8/31/20. The 3 new Dodge Durango vehicles were delivered to the MVPD. They have since been moved to the up fitter for equipment installation.  completed an on-line Power DMS test. documentation and financial records. Personnel Changes/SUE/UPats  Patrol his non-teaching days.  Maior/Significant Events  foul play.  initiate contact on calls lacking specific information.  Status Update on any Major Projects  expended.  V-LINC new registrations in August: +27  BH - 1268 (+13) PP-8870 (+4)  HC-1 1313 (+9) Out of Area - 443 (+0) Page 66 of79  09/10/2020    2020 Total Incidents  2020 Crimes Crimes Qualityof  Total Arrests  House YTDBH YTDBH YTDPP  Against Against Persons Property Incidents 1 3 1 1 4 1 1 2  Life 96 107 51 82 101 42 40 62 6 41 61 11 39 68 9 36 61 6 49 76 12 40 63 8  Incidents  YTDPP YTDI HC YTD HC HC INC  Checks 7824 6112 6182 4519 7095 6188 6390 5470 7354 6352 10053 8983 12864 12032 11704 10812  INC  HC  INC  HC  January February March April May June July August September October November December Total  10 16 21 19 25 24 26 21  3248 2733 2166 1690 2117 1614 2148 1690 1578 1135 2201 1672 2767 2511 1635 1371 2607 2300 1897 1669 2067 1771 2356 2025 2187 1919 2208 1931 2912 2500 3602 3283 2904 2614 3499 3085 4858 4635 3583 3332 4362 4052 3852 3616 2869 2593 4936 4601  14  162  423 599 145  69466 60468 24559 22056 19010 16437 24990 21849  2019 Totals 19 Difference % Change  159  1001 1179 580 113459 91672 40711 34541 28785 22638 40905 34223    2020 Officer Committed Time to Service Report  Employee Name BAKER, BRIAN C BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CADENA, VANESSA CANALES, RALPH EDWARD CERNY, BLAIR C. HARWOOD, NICHOLAS JARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSO JR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* This ist the minimal time as all internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Reports Cites  7:46:27 4:07:52 7:15:21 10:53:17 6:14:25 8:17:42 11:00:34 8:15:22 13:02:04 14:54:33 9:01:13 16:30:24 10:16:57 9:50:04 16:17:59 7:04:56 20:23:44 15:24:33 16:44:41 10:13:20 16:13:24 7:14:25 2:29:22 11:43:44 14:03:18 15:34:43 12:36:45 9:17:50 6:59:14 9:39:29 11:00:39 6:28:03 7:45:56 13:35:03 7:16:26 7:33:38 13:44:01 15:35:04 14:08:59 13:42:11 20:57:17 17:39:42 18:40:55 16:47:33 19:28:19] 14:46:17 2:46:18 11:26:50 14:39:35 13:47:14 9:58:28 9:29:05 14:47:51 8:26:53 11:47:34] 5:33:19 4:49:50 19:25:49 11:58:56 17:43:42 18:09:37 16:07:02 25:25:00 13:54:33 13:39:36 14:10:55 2:17:22 10:59:38 12:04:32 13:16:02 20:54:02 15:04:14 38:52:26 22:25:37 10:04:09 8:52:25 20:29:48 13:44:40 20:01:30 16:53:46 17:12:39 18:35:09 6:19:11 6:59:44 16:10:15 10:16:14 12:10:54 13:54:24 1:40:48 0:00:00 2:52:11 1:29:07 2:27:34 0:25:53 5:45:14 0:08:23 2:44:33 6:12:45 0:24:12 16:20:06 8:23:13 7:12:12 3:06:19 5:09:58 5:38:37 15:52:34 1:54:02 9:32:00 3:47:07 2:53:57 0:00:00 0:19:42 8:18:04 14:18:27 12:47:52 10:23:58 1:51:46 4:22:07 12:08:06 7:25:00 2:42:40 2:51:20 8:34:23 13:29:32 10:14:55 15:13:35 17:19:27 8:55:21 28:31:10 15:29:03 19:13:08 18:20:54 18:53:26 24:06:02 7:47:27 0:00:00 11:12:43 28:35:23 9:17:31 11:29:15 15:24:28 12:50:23 15:35:57 12:22:39 0:14:42 1:30:29 0:00:00 0:00:00 1:08:53 0:00:00 0:15:57 0:00:00 6:22:26 11:48:32 8:48:47 7:55:45 10:51:53 0:34:20 8:22:18 7:01:11 5:12:41 4:39:42 5:55:59 18:10:13 10:57:33 12:48:04 5:29:29 3:42:23 12:06:22 14:35:02 12:46:49 14:00:33 9:29:01 17:06:51 2:13:10 6:48:34 1:23:48 0:44:16 0:20:02 4:02:00 2:32:10 1:55:46 4:52:32 0:50:24 7:52:27 17:00:02 10:25:56 17:10:04 13:35:54 9:01:33 11:50:01 12:32:31 0:00:00 0:00:00 1:23:31 0:43:24 0:41:47 0:23:28 2:12:40 2:12:34 4:11:54 10:11:38 6:25:27 2:50:16 2:47:07 5:52:39 8:14:06 1:53:38 15:47:28 18:58:41 20:05:55 10:23:31 9:10:29 10:17:09 7:09:53 14:21:22 1:01:08 1:02:53 12:25:13 13:19:18 9:18:02 16:46:09 9:37:53 13:17:42 13:39:46 14:26:44 12:53:29 10:32:32 10:09:11 8:19:47 8:16:12 8:02:14 19:48:46 16:17:39 19:37:12 15:04:39 15:20:13 17:21:41 13:30:50] 15:22:54 16:06:36 28:42:38 14:37:43 14:27:56 16:39:05 13:03:26 15:18:40 13:29:47  2 2 4 0 0 2 1 1 o 0 1 3 0 4 1 10 1 2 0 01 0 - 0 o 0 1 1 0j 0 0 5 14 0 0 1 0 1 0 5 0 o 2 0 5 0 5 1 2 4 63 36 Totals 2794 19469  15:45:17 22:35:41 22:11:45 14:38:40 13:24:50  := Admin Asmt.  422 548 395 299 262  289 316 263  2612 2306 2341 2395 2452 2528 2631 2204 62:09:26 63:05:30 40:09:43 40:19:19] 44:50:50] 60:56:59 68:36:49 58:17:23    758  759 Gaylord Dra Denise Dri   Hedwig Village  760  761  760  2020 Burglary Map Alarm POE N Rear Door Force in Open Gar  Address 22 Willowron 11603 Mockingbird N Veh emorialt 11110 Green Bay N Rear Win open 209 Bryn Mawr Y Rear Door Force 11150S Country Y Rear Door Force 11215 Montebello Y Front Door Force 11101 S Country Sq N Rear Door Force 411 Hunterwood Y Garage UNL 225 Millbrooke N  Kingsride  Barryknol Ln  Beinhorn Rd  Taylorcrest Rd-  4Lacewood  N Rear Door Force  Hunters Creek Village  Bohero Dri orial-Dr  Garage Open  BunkerHil" Village  Piney Point  Morica  ways RASVIEPN Sug Address 6Smithdale Estates  Durrette Dr ink Rd  2020 Robberies  MO Purse at Ft Door  dodyay  1a  Sanp Felpese  par  Daytime Burglary Nighttime Burglary Robbery  Briar-forestDr.  Briargrove Burgoyne Rd  0  9/1/20    2020 Auto Burglary Map  758  759 Gaylord Dr Denise Dri  760  700  Address 12210 Valley! Star 2 11910 Broken Bough 933 Hickory Hollow 121261 Tara 12330 Tealwood North amorial 8435 Katy FWY 906 Flint River 422 Piney Point 11230 Hermosa 11106 Wickway 206 Caruthers 8333 Katy 12122 Memorial 203 Plantation 238 Plantation 518 Lanecrest 711 Riverview Way 836 Country Lane 11007 Landon Ln 10710 Bridlewood ierr Way 615 Hunters Grove 11935 Arbordale Sug  POE Side Window UNL Door UNL Door Side Window UNL Door UNL Door UNL Door UNK Door UNK Door UNK Door UNK Door UNK Door Side Window UNK Door UNK Door Side Window UNK Door UNK TKE Bed UNK Door UNK Door UNK Door UNK Door  Hedwig Village.  Kingsnidet Ln Barryknow Ln  Boinhorn Rd  Taylorcrest Rd-  Hunters Creek Village  horial-D  L     3uinker Hill Village  Piney  MoniC  Durrette-Dr Rd-  Fu o  MemorialD  sany Felipese  Briar-ForeshDr-  Daytime Burglary Nighttime Burglary  Briargrove Burgoyre Rd  000  9/1/20    758 MALL-31 moucitu Moll  759 Gaylord Dr Dr  758  760 LLAGE  760  Hedwig  Lindenwood HOA V  AdChoices PSpeed Trailer  Beinharn Rd  rial D  Bunker Hill  7  Longwoods HOA  Taylor@yRa  Piney Point  HUNTERS CREEK VILLAGE  9  In Process  Houston GountryGlub  Hunters Creek  BUNKER HILL VILLAGE. PINEY  ILLAGI  po  Mobile Locations  Durrette ur Wink Rd  onea  77 Hits + 3H Hedwig + 31 Mall  Dr Saay  Sugar. Hill Dr  2 norial  Pe St  San Felipe St  2020 ALPR Hit Locations August  08/31/20    758 Memorial City, Moll  759 Gaylord Dr Dr  758  760 10)  761  760  Hedwig  Lindenwood HOA V  LLAGE  AdChoices DSpeed Trailer  Beinhorn.Rd:  p yial  Bunker Hill  Longwoods HOA  rest Rd 1  HUNTERS, CREEK VILLAGE  Piney Point  In Process  6)  Houston CountryClub  Hunters Creek  BUNKER HILL-VILLAGE. PINEY  VILLAGE  2020 Requested Locations  Mobile Locations  Durrette Dr Wink Rds  DE oNey  SugarHill Dr  Stolen Inv Solved 1   hori B0  pe. St  San Felipe. St  2020 ALPR Hit Locations With a Vehicle Recovery  09/01/20    August 2020 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-9 Fire- 1 EMS-8 8 ByVillage BH Fire -0 BH EMS-3 PPFire-0 PPEMS-2 HC Fire-1 HCE EMS-3  Average Response Times 3:54 5:51 3:41  0 3:36 0 2:54 5:51 4:11  Combined VFD Events (Priority + Radio)  Total-4 44 Fire-25 EMS-19  3:30 3:29 3:45  Radio Call Events Total-35 Fire- 24 EMS-11  3:24 3:22 3:28  Page 75 of79  09/10/2020    10 11 Le ngifihnins Response Time  12 13 14 15  Total Number ofincidents 2020  Life1 Threatening (LT) EMS Incidents  Nati Stand. 6:30 of90% Nati. Stand 10:30 of90% #LTFire Natls Stand. 6:50 of90% %of2020 Calls are: FireA Alarms %offreCalls  Fire EMS Total #LT EMS 1st Resp. Time 143 161 304 77 14 28 42 5  ALS Resp7 Time  Fire EMS  Bunker Hill Village 124 107 231 37 Hunters Creek Village 210 122 332 35 Piney Point Village 173 89 262 33 Spring Valley Village 148 123 271 45  3:56 100% 6:21 100% 8 3:40 100% 3:40 100% 12 4:29 100% 6:12 100% 2 3:37 100% 3:42 100% 11 2:41 100% 5:29 100% 10 2:26 100% 5:07 100% 12 3:30 100% 5:21 100% 45  5:39 100% 54% 46% 47 38% 3:49 100% 47% 53% 56 39% 5:37 100% 33% 67% 5 4:16 100% 63% 37% 67 5:09 100% 66% 34% 85 4:29 100% 55% 45% 38 26% 4:44 100% 61% 39% 298 37%  Hedwig' Village Hilshire Village  36% 32% 49%  Houston Totals  155 0 155 967 630 1597 232  Notes: ALLE Response Time categories Includet from ther receipto ofthec call at the Primary Dispatch toa arrival on location ofther respondingunits.  Column 1: Reflects the cities listed within the chart.  Column 2: Reflects they yeartod date number of"Are" type calls within eachj jurisdiction. Includes: fires, vehlcle collisions, gas leaks, rescues, treel Inr roadways, ando others.  Column 3: Reflects they yeart to date number of"EMS" calls withine eachj jurisdiction. Column 4: Reflects they year to date, total numbero ofallo calls withine each) jurisdiction.  Columns: Reflects they yeart to date, number of "life threatening EMS" calls withine eachj jurisdiction. Includes: heart attacks, strokes, selzures, cardiaca arrest, selures and others.  Column6, RowA: Reflects the" "National Standard fort totalr response timef for lifet threatening EMS Calls of6r minutes 30 seconds. Column 6: Reflects the year to date, first responder's response times for each) jurisdiction. Column 7,Row A, Reflects the National Standard ofthe percentage ofcalis which ther nationals standard should ber met: 90% Column7: Reflects the year to date, percentage of calls which the national standard is met during! life threatening EMS calls. Column 81 RowA: Reflects the! National Standard fort total response timef forl lifet threatening! EMS calls fora arrival ofAdvanced Ufe SupportE Equlpment and Personnel: 10n minutes 30s seconds. Column 8: Reflects they yeart to date, Advanced Life Supporte equipment and personnel response time forl lifet threatening calls within each) jurisdiction. Column9 RowA AF Reflects thel National Standard ofthe percentage of calls which theA ALSs standard shouldbe met: 90% Column9: Reflects they yeart to date, percentage ofcalls, which the national standards is met ofALSr response fore each) jurisdiction. Column 10: Reflects they yeart to date, numberc oflifet threatening' "Fire Type" calls within each] jurisdiction. Column 11: Reflects the yeart to date, average total response time to fire type calls within each jurisdiction. Column 12: Reflects the yeart to date, percentage ofl Ilfe threatening fire type calls which meet or exceed the! National Standard. Column13: Refiects the yeart to date, percentage ofc calls which our" "fire type" calls. Column 14: Reflects they year to date, percentage of cally which our" "EMS" calls. Column 15: Reflects they year toc date number ofl Fire Alams within eachj jurisdiction. Column 16: Reflects the percentage offire type calls whicha are fires alarms.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: September 28, 2020 SUBJECT: Arbor Day  Agenda Item: 3  This agenda item is for Council consideration regarding Arbor Day, 2020. The Piney Point Arbor Day Celebration is proposed for Saturday, October 24th at Ecclesia from 10 a.m. to noon. The  total cost for the trees from Bill Bounds Nursery is $475.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Roger Nelson, City Administrator  AV  MEETING DATE: September 28, 2020  SUBJECT: Memorial Drive Elementary School Community Representative  Agenda Item: 4  This agenda item is for the City Council to consider recommending to the Principle at Memorial Drive Elementary School a Community Representative for the Campus Improvement Team. The initial e-mail received by the City is attached as is the. Application Form for a community  representative.    Roger Nelson From: Sent: To: Subject: Attachments: Follow Up Flag: Flag! Status: Agenda Item???  Karen Farris Roger Nelson Policy.pdf Follow up Flagged  Thursday, September 17, 2020 1:42 PM  FW: Memorial Drive Elementary Campus Improvement Team Position communtyepresenalvenlatwe-ApPlcatondoc Campus Improvement Team SBISD Board  From: Hutcheson, Thayer tnayer.utcrnesonesprnesprngplanensd.om, Subject: Memorial Drive Elementary Campus Improvement Team Position  Sent: Thursday, September 17, 202010:16AM To: Karen Farris ctysec@pineypt.org  Good morning Karen,  Thank you fort taking my call earlier. lam the new principal at Memorial Drive Elementary, and we have an open Community Representative position on our Campus Improvement Team (CIT). Ihave attached the general description of the CIT and the community representative application to this email. Ift there is anyone at the City of Piney Point who is  interested in volunteering for this position, please share my contact information with them.  Respectfully, Thayer Thayer Hutcheson I Principal Memorial Drive Elementary 11202 Smithdale Road] Houston, TX, 77024 Phone 713-251-6300 Webpage https/mdespringbranchisd.com  Spring Branch ISD Inspiring minds. Shaping lives.  NOTICE OF CONFIDENTIALITY: This electronic communication may contain confidential information intended solely for school business by the individual to whom it is addressed. Any disclosure (verbal ori in print), copying, distributing, or use of this information by an unauthorized person is prohibited, and may violate Spring Branch ISD Board Policy FL (Legal), the Family Education Rights and Privacy Act (FERPA). Should you receive this electronic communication in error, please notify the sender  immediately. Thereafter, please delete the message.    Spring Branch Independent School District  Spring Branch Independent SchoolDistrict Inspiring minds. Shaping! lives.  Campus improvement Team (CIT) Official Lottery 2020 Application Form Community Representative  Name Address Home Telephone Business Telephone  Cell Telephone E-Mail Address.  lunderstand that iflam selected to serve, lwill be expected to commit time to both training and meetings with the Campus Improvement Team. *If further understand that a "community representative" is defined as "aj person 18 years of age or older residing in the attendance area oft this school, but nota person whoi is a parent of a student enrolled int this school or a person who is an employee of this school ors school district. *lunderstand that ifl am elected/selected by lottery to serve on a cI,/mayserveon  only one Campus Improvement Team at a time.  This completed application form is due according to campus procedures on February 18,2020.  Signature.  Inspiring minds. Shaping lives. Dr. Jennifer Blaine, Superintendent of Schools wwwaprlngbronchad.som    Spring Branch ISD 101920 CAMPUS-LEVEL Campus-Level Committee  PLANNING AND DECISION-MAKING PROCESS  BQB (LOCAL)  The campus-level advisory committee is established at each cam- pus to advise the principal on campus improvement. This team is named the Campus Improvement Team (CIT) and shall advise the principal on those areas identified in BQB(LEGAL). ACIT shall be established on each campus to assist the principal. The team shall be chaired by the principal and shall meet for the purpose ofi implementing planning processes and site-based deci- sion-making in accordance with Board policy and administrative The committee shall serve exclusively in an advisory role except that each committee shall approve staff development of a campus The CIT will assist the principal in establishing measurable Cam- pus Performance Objectives (CPOs) and the Campus Improve- ment Plan (CIP) for the following school year, in implementing the plan, and in monitoring progress toward the achievement of the The CPOS and the CIP shall clearly focus on improving student outcomes and shall support the District's educational goals and objectives as set forth int the Five-Year Educational Plan and other Board policy, and District initiatives/actions. The CIP shall be due The Board shall review and approve campus performance objec- The principal shall be responsible for ensuring that no campus ini- tiated decision violates rule, law, or policy, unless the campus has Except as prohibited by the law [see BF), a campus, with com- ments from the campus-level committee (CIT), may apply to the Board for a waiver of al local policy. An application for a waiver must state the achievement objectives of the campus and the rea- sional campus-level and District-level staff, parents of students en- rolled in the District, community members, and business repre- sentatives. The maximum number of CIT members is 18. The CIT shall include the following members: 1. Campus-level school staff members (5-9 members) 2. Nonschool members (5-9)  procedures. nature.  CIT Overview of Responsibility  established performance objectives.  no later than August 15.  tives.  Waivers  obtained a waiver [see BQB(LEGAL): and BF).  sons for requesting the waiver.  CIT Composition of The CITS shall be comprised of a combination of certified profes-  Membership  DATE ISSUED: 8/15/2008 LDU2008.06 BQB(LOCAL)-X  1of6    Spring Branch ISD 101920 CAMPUS-LEVEL  PLANNING, AND DECISION-MAKING PROCESS  BQB (LOCAL)  a. The majority are parents. b. 1or2are community representatives. C. 1or2a are business representatives.  3. Additionally, one District-level professional staff liaison shall serve on each CIT whose membership shall not be counted in Each campus is granted flexibility to develop individualized plans of representation of the campus-level certified staff as long as the committee does not exceed the size set forth in this policy. The number of campus-level staff members and the number of The roster of CIT membership shall be posted on the District and Each campus CIT shall consist of five to nine elected members. 1. The elected campus-level representatives shall consist of at least two-thirds classroom teachers. [See BQB(EXHIBIT) 2. The remainder shall be nonteaching, campus-level certified 3. One District-level, certified staff member shall serve in the The consent of each campus nominee shall be obtained before the person's name shall appear on the ballot. Nominations for the CIT must int the principal's office by the designated date and campaign- ing may continue for ten working days. Within the next five working days after the close of the campus campaigning, the principal shall  the composition number.  nonschool members shall be equal. campus Web sites.  Staff Members Selected by Election  staff positions. role of campus liaison.  hold an election to determine the CIT members.  Certified Campus- For the purposes oft this policy, a campus-level professional staff Level Professional member is a certified staff member who is assigned at least half-  time to a particular campus and elected by other certified staff Al District-level professional staff member who serves as a District has responsibilities at more than one campus, including, but not limited to, central office staff. The Superintendents Senior Staff shall elect one District-level professional staff member per campus elected to serve the CIT in a liaison role. Liaisons serve to:  members at the campus level.  Certified District-  Level Professional liaison on the CIT shall be defined as a certified staff member who  tos serve in CIT liaison role.  Role of District-Level District-level professional staff members are nonvoting members  Professional DATE ISSUED: 8/15/2008 LDU: 2008.06 BQB(LOCAL)-X  2of6    Spring Branch ISD 101920 CAMPUS-LEVEL  PLANNING AND DECISION-MAKING PROCESS  BQB (LOCAL)  1. Promote systematic channels for effective communication 2. Support the implementation and follow-up regarding initia- tives/actions for the Five-Year Educational Plan. 3. Provide opportunity to collaborate and plan fori increased stu- dent performance toward meeting specific student perfor- mance objectives at both the campus and District levels, in- 4. Make connections among various educational programs, ser- vices, strategies, and learning opportunities across campus- es, such as Titleland other federal programs. 5. Link federal and state regulations as they relate to student 6. Align staff development efforts at both the District and campus levels with District/state goals, objectives, and majori initia- 7. Promote organizational development and effectiveness. District-level professional staff members who will serve as campus liaisons will be elected by the Superintendent's Senior Staff. There by use of a lottery of all eligible applicants in an open forum at an announced time and place and shall be held at a designated time inc conjunction with the election of campus representatives. The nonschool members shall consist of parents, community rep- resentatives, and business representatives: [See BQB(EXHIBIT) 1. Parents: at least one-half of the nonschool members shall be  among District stakeholders.  clusive of special needs students.  performance. tives.  Composition of Campus Liaisons Chosen by Lottery  will be one campus liaison for each campus.  Nonschool Members Parent, community, and business representatives shall be selected  parents.  2. One or two community representatives. 3. One or two business representatives.  Parent Representatives  For the purposes of establishing the composition of the commit- 1. Ap person who stands in parental relation to a student who is attending the campus is considered a parent. 2. Ap parent who is an employee of the District is not considered a parent representative on the campus committee where he  tees:  or she currently has a child.  DATE ISSUED: 8/15/2008 LDU2008.06 BQB(LOCAL)-X  3of6    Spring Branch ISD 101920 CAMPUS-LEVEL  PLANNING AND DECISION-MAKING PROCESS  BQB (LOCAL)  3. Aparent is not considered a representative of community members on the campus committee where he or she currently 4. Aparent is not considered a representative of business mem- bers on the campus committee where he or she currently has Community members shall reside int the District and must be at Abusiness representative is defined as anyone representing a business who has a regular and supportive relationship with stu- dents int the District. The inclusion of a business member is without regard to whether the representative resides in the District or whether the business represented is located in the District. AI busi- ness representative may not be a parent of a current student at parents, business, and community members shall be during the same period, according to District procedures. [See BQB(EXHIBIT)) CIT members may not serve on more than one Employees elected to serve on the CIT as campus-level certified staff or as the District-level professional who serves in a liaison role shall serve two-year terms. Members selected by lottery shall Ap parent representative for an Early Learning school shall serve a one-year term because students only attend the school for one year. Other members shall serve a two-year year term. CIT members who are elected or selected by lottery may not serve asecond two-year term without sitting out one two-year term. Aposition that becomes open may be filled by an appropriate rep- resentative selected by consensus of the remaining members of the CIT for the remainder of the representative's unexpired term. Amember of the CIT may be replaced on the recommendation of the principal and the Superintendent if the member: 1. Is absent for more than two or more consecutive meetings. 2. Acts in a manner that is detrimental to the effectiveness of the CIT, including exhibiting inappropriate behavior or inability to  has a child. achild. least 18 years of age.  Community Representatives Business Representatives  that campus.  Elected and Selected Election of certified professional staff and the selection by lottery of  by! Lottery  campus team at a time.  Length of Term  serve a two-year term.  Waiting Period Vacancy  get along with other members.  DATE ISSUED: 8/15/2008 LDU2 2008.06 BQB(LOCAL)-X  4of6    Spring Branch ISD 101920 CAMPUS-LEVEL CIT Meetings  PLANNING AND DECISION-MAKING PROCESS  BQB (LOCAL)  The CIT shall meet at at time and place to be determined by con- sensus oft the members. Atl least three days' notice shall be given. The CIT shall meet a minimum of three times each semester. Re- porting documents, such as the minutes, shall list CIT members and the percentage of the membership in attendance. CIT decisions shall be representative oft the team.  The agenda will be posted in a public place.  The CIT: shall inform parents about the CPOs and the CIP through a variety of means, such as posting minutes, newsletters, mailings, and/or public meetings. Patrons may contact any member oft the CIT to express concerns and issues. CIT meetings are open meet- ings where non-CIT members may attend and observe.Aportion of Discussion of agenda items such as personnel interviews for ad- ministrative positions shall be limited to CIT members only. Each campus-level committee shall hold at least one public meet- ing per year. The required meeting shall be held after receipt oft the annual campus rating from the agency to discuss performance of the campus and the campus performance objectives. [See BQB Alli individuals who are members oft the CIT shall participate in ap- propriate staff development programs that provide information on school improvement matters, especially as related to the effective schools research, District initiatives, and the collaborative decision- formance objectives, the CIT shall strive to reach consensus. In order to reach consensus, a quorum (two-thirds oft the total mem- bership) shall bei in attendance. When everyone present has been given an opportunity to present to the group his or her views ona particular issue and the majority oft the group are in agreement, it shall be determined that the group has reached consensus. guidelines and procedures for becoming a member of the CIT. The principal or designee shall ensure that the campus-level com- mittee obtains broad-based community, parent, and staff input and provides information to those persons on a systematic basis. Communications shall include, but not be limited to, the following: 1. Articles in in-house publications regarding work oft the com-  each meeting may include citizens' comment.  (LEGAL)]  CIT Training  making model adopted by the District.  Defining Consensus In developing the school's plan to achieve academic and other per-  CIT Communication In a community publication, the District shall make available District  Guidelines  mittee.  DATE ISSUED: 8/15/2008 LDU 2008.06 BQB(LOCAL)-X  5of6    Spring Branch ISD 101920 CAMPUS-LEVEL  PLANNING AND DECISION-MAKING PROCESS  BQB (LOCAL)  2. Periodic reports on the work of the committee that may be Each campus shall form an operations committee of the elected certified CIT staff and other appropriate members as determined by the principal and the members of the operations committee. The purpose of the operations committee shall be to: 1. Oversee day-to-day campus operations.  posted on campus bulletin boards.  Operations Committee  2. Advise only the CIT regarding areas specified in the Educa- tion Code and the other provisions of this policy. The purpose of the CIT, the composition of its members, and the scope of responsibilities are clearly defined. However, the principal is not limited to the use of this advisory body. The principal may seek assistance from certified staff, community residents, parents, and others regarding the day-to-day operation necessary for an  Other Committees  effective and efficient school organization.  DATE ISSUED: 8/15/2008 LDU: 2008.06 BQB(LOCAL)-X  ADOPTED:  6of6    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator nu  MEETING DATE: September 28, 2020 SUBJECT: Website Discussion  Agenda Item: 5  This agenda item is for Council consideration regarding the status oft the City's website and potential improvements. Councilman Kollenberg requested the inclusion of this item in the  agenda.    MEMORANDUM  CITY OFI PINEYPOINTVILAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator RU  MEETING DATE: September 28, 2020  SUBJECT: CSRS Professional Services  Agenda Item: 6  This agenda item is for the Council's consideration to take possible action to approve a contract  with CSRS for CDBG-MIT services, which includes the proposed contract.    MASTER SERVICES AGREEMENT ("Agreement")  BETWEEN AND CSRS,INC.  City of Piney Point Village, Texas  THIS AGREEMENT is made and effective as of the day of September, 2020, by and between CSRS, INC., a Louisiana corporation with principal office at 6767 Perkins Road, Suite 200, Baton Rouge, Louisiana ("CSRS" or "Consultant") and City of Piney Point Village with aj principal office at 7676 Woodway, Suite 300, Houston, Texas 77063 ("Owner").  WHEREAS, Owner desires to appoint CSRS to provide professional services for the WHEREAS, CSRS represents that it has the necessary skills, knowledge and abilities to  Owner; and  assist the Owner to perform the services on this Agreement. ITIS, THEREFORE, AGREED as follows:  1. Task Orders. Consultant agrees to undertake and perform certain consulting and professional services ("Services") in accordance with the terms and conditions contained herein, as may be requested and authorized by Owner. The Services to be performed, Consultant's compensation, and the schedule for] performance for each task shall be described in one or more authorized Task Orders as shown in Exhibit A- Task Order. A Task Order shall be valid and binding upon the Parties only ifaccepted in writing by Owner and Consultant. Each duly executed Task Order shall be subject to the terms and conditions oft this Agreement, except to the extent expressly modified by the Task Order.  2. Compensation and Payment. Unless otherwise stated in a Task Order, payment shall be ona a time and materials basis as noted in Exhibit B- Schedule of Fees and Charges. Owner shall pay undisputed portions ofe each progress invoice within thirty (30) days oft the date oft the invoice. Ifpayment is not received within forty-five (45) days from the due date ofs such payment, Consultant may suspend further performance under one or more Task Orders until payments are current. Owner shall notify Consultant of any disputed amount within fifteen (15) days from date oft the invoice, give reasons for the objection, and promptly pay the undisputed amount. Owner shall pay an additional charge ofone percent (1%) per month or the maximum percentage allowed by law, whichever is the lesser, for any past due amount. In the event ofal legal action for invoice amounts not paid, attorneys' fees, court costs, and 3. Term. This Agreement shall be in effect for thirty-six (36) months from the date of execution by CSRS. This agreement may be terminated at will by either party upon seven (7) days written notice to the other party. In the event of termination, CSRS will be compensated for services performed up to the date oft termination, which have been accepted by the Owner.  other related expenses shall be paid to the prevailing party.  Professional ServicesA Agreement  Client  CSRS,INC._EAC    4. Confidentiality. The Owner will have all right, title and interest in and to the work product CSRS performs on its behalf. This includes, but is not limited to, the exclusive right to reproduce or copy the work, and all data, documents, drawings, sketches, specifications and reports which are developed or enhanced for the Owner under this Agreement. All such work products; and all Agreement related data, will be held in strict confidence, except as 5. No Agency Created. Unless otherwise agreed in writing, CSRS shall have no authority, express or implied, to act as an agent of the Owner, its affiliates or subsidiaries for any purpose or to bind the Owner in any fashion. CSRS shall remain responsible for all obligations and liabilities incurred in connection with this Agreement, including the obligation to pay allo ofCSRS'sown employment, income and social security taxes. 6. Insurance. CSRS will procure and maintain, for the term of this Agreement, the following A. Worker's Compensation insurance in full compliance with all applicable State and Federal laws and Employer's Liability insurance against loss, damage or injury to  otherwise agreed in writing.  insurance:  CSRS'semployees ofr not less than $500,000 per occurrence. B. Commercial general liability insurance with limits:  a. no less than $2,000,000 in general aggregate if aggregate applies per policy or b. no less than $2,000,000 in general aggregate ifa aggregate applies per project:  1.B.b.1. $1,000,000 CSL each occurrence  C.A Automobile insurance no less than $1,000,000 CSL for any owned, non-owned or hired  automobiles.  D. Professional Liability Insurance no less than $1,000,000. E. Umbrella Liability Insurance no less than $5,000,000.  Certificates of Insurance shall be furnished to the Owner when this agreement is executed. The Certificates will provide for thirty (30) days written notice to the Owner prior to cancellation or material modification of the insurance. 7. Indemnification. To the extent permitted by law, Owner agrees to indemnify and hold CSRS harmless from and against all claims, damages, losses and expenses (including reasonable legal fees and costs) to the extent caused by CSRS's negligent acts, errors or omissions caused by the performance of professional services under this Agreement. CSRS agrees to indemnify and hold the Owner harmless from and against all claims, damages, losses and expenses (including reasonable legal fees and costs). to the extent caused by Owner's negligent acts, errors or omissions caused by the performance of professional 7. Notices. All notices, demands, and communications hereunder shall be in writing and may be served or delivered personally upon the party for whom it is intended, or mailed to the  services under this Agreement.  Professional Services Agreement  Owner  CSRS,INC. EACEACEA    party for whim intended at the address and to the attention of the officer set forth on the signature page of this Agreement. The address of a party may be changed by notice given 8. Dispute Resolution. In the unlikely event ofa dispute under this agreement and between the parties hereto, the parties agree to try to resolve their differences through negotiation. Ifthe parties are unable to resolve their differences through negotiation, they agree to use mediation before resorting to litigation. The mediator will be one mutually agreed upon and the costs will be shared equally. If there is litigation the prevailing party will be entitled to 9. Governing Law. This Agreement shall be governed by the laws oft the State ofTexas. 10. Severability and Survival. In the event that any clause or provision of this Agreement shall, for any reason, be deemed illegal, invalid or unenforceable, the remaining clauses and provisions shall not be affected, impaired, or invalidated and shall remain in full force and effect. In lieu of such illegal, invalid or unenforceable provision, there shall be added automatically as part of this Agreement aj provision as similar in terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. 11. Remedies: If any work performed by CSRS fails to meet the requirements oft the Agreement, (i) elect to have CSRS re-perform or cause to be re-performed at CSRS's sole expense, any ofthe work which failed to meet the requirements oft the Agreement; (ii) hire another consultant to perform the work and deduct any additional costs incurred by Owner as a result ofs substituting CSRSs from any amounts due to CSRS; or (ii) pursue and obtain any and all other available legal or equitable remedies.  pursuant to this section.  reimbursement of reasonable attorneys' fees and costs oft the litigation.  Owner may in its sole discretion:  12. Access to Records and Right to Audit: The following access to records requirements apply to (I)CSRS agrees to provide the Owner, the State of Texas, the HUD Secretary, the Comptroller General of the United States, or any oft their authorized representatives access to any books, documents, papers, and records of CSRS which are directly pertinent to this Agreement for the purposes ofr making audits, examinations, excerpts, and transcriptions. (2) CSRS agrees to permit any of the foregoing parties to reproduce by any means (3) CSRS agrees to work with the Owner to provide the HUD Secretary or his authorized representatives access to construction or other work sites pertaining to the work being 13. Certification of No Federal Suspension or Debarment: CSRS has a continuing obligation to disclose any suspensions or debarment by any government entity, including but not limited to  this Agreement:  whatsoever or to copy excerpts and transcriptions as reasonably needed.  completed under the. Agreement.  Professional Services Agreement  Owner_  CSRS, INC.. EAC    General Services Administration (GSA). Failure to disclose may constitute grounds for suspension and/or termination oft this Agreement and debarment from future contraçts. 14. Record Retention: CSRS shall maintain all records in relation to this contract for a period of  at least THREE (3): years after final payment by Owner to CSRS.  15. Clean Air Act:  (1) CSRS agrees to comply with all applicable standards, orders or regulations issued (2) CSRS agrees to report each violation to Owner and understands and agrees that Owner will, in turn, report each violation as required to assure notification to Texas General Land Office (GLO), U.S. Department of Housing and Urban Development (HUD), and the (3) CSRS agrees to include these requirements in each contract exceeding $150,000 financed 16. Energy Policy and Conservation Act: CSRS hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in the State of Texas energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L.  pursuant to the Clean Air Act, as amended, 42 U.S.C.S 7401 et seq.  appropriate Environmental Protection Agency (EPA) Regional Office. in whole or inj part with Federal assistance provided by HUD.  94-163).  17. Federal Water Pollution Control Act:  (1) CSRS agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2) CSRS agrees to report each violation to Owner and understands and agrees that the Owner will, in turn, report each violation as required to assure notification to GLO, HUD, (3) CSRS agrees to include these requirements in each contract exceeding $150,000 financed  and the appropriate EPA Regional Office.  in whole or in part with Federal assistance provided by HUD.  18. Suspension and Debarment:  (1) This Agreement is a covered transaction for purposes of2C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CSRS is required to verify that none of CSRS, its principals (defined at 2 C.F.R. $ 180.995), or its affiliates (defined at 2 C.F.R. $ 180.905) are excluded (defined at 2 (2) CSRS must comply with 2 C.F.R. pt. 180, part C: and 2 C.F.R. pt. 3000, part C and must include a requirement to comply with these regulations in any lower tier covered transaction (3) This certification is a material representation of fact relied upon by Owner. Ifit is later determined that CSRS did not comply with 2 C.F.R. pt. 180, part C and 2 C.F.R. pt. 3000,  C.F.R. $ 180.940) or disqualified (defined at2 2 C.F.R. $ 180.935).  ite enters into.  Professional Services Agreement  Owner_  CSRS,INC. EAC    part C, in addition to remedies available to Owner and Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) CSRS shall complete the required certification attached hereto as Appendix A. 19. Byrd Anti-Lobbying Amendment, 31 U.S.C.S1 1352 (as Amended): CSRSs who apply or bid for an award of $100,000 or more shall complete the required certification found at APPENDIX A, 44 C.F.R. PART 18 and attached hereto as Appendix B. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. $ 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award.  20. Procurement ofRecovered Materials:  (1) In the performance of this contract and in the execution of CSRS's work under the contract, CSRS shall make maximum use of products containing recovered materials that are (i) Competitively within a timeframe providing for compliance with the contract  EPA-designated items unless the product cannot be acquired-  performance schedule;  (ii) Meeting contract performance requirements; or  (iii). At a reasonable price.  (2) Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines web site, pwepegphammomopadaepeselnegpepogam. 21. HUD Seal, Logo, and Flags: CSRS shall not use the HUD seal(s), logos, crests, or reproductions of flags or likenesses of HUD agency officials without specific HUD pre- 22. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement that HUD financial assistance will be used to fund the Agreement. CSRS will comply will all applicable federal law, regulations, executive orders, FEMA and CDBG 23. No Obligation by Federal Government: The Federal Government is not a party to this Agreement and is not subject to any obligations or liabilities to Owner, CSRS, or any other  approval.  policies, procedures, and directives.  party pertaining to any matter resulting from the Agreement.  Professional: Services Agreement  Owner_  CSRS,INC. EAC    24. Program Fraud and False orl Fraudulent Statements or Related Acts: CSRS acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to 25. Equal Employment Opportunity: If this Agreement is determined a "federally assisted construction contract" as defined by 41 C.F.R. $ 60-1.3, CSRS agrees as follows with respect (1) CSRS will not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, sexual orientation, gender identity, or national origin. CSRS will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CSRS agrees toj post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this (2) CSRS will, in all solicitations or advertisements for employees placed by or on behalfo of CSRS, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) CSRS will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation oft the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent (4) CSRS will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of CSRS's commitments under this section, and shall post copies oft the notice in conspicuous places available to employees and (5) CSRS will comply with all provisions of Executive Order 11246 of September 24, 1965, (6) CSRS will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the  CSRS's actions pertaining to this Agreement.  tot the performance of this Agreement:  following:  nondiscrimination clause.  with CSRS's legal duty to furnish information.  applicants for employment.  and of the rules, regulations, and relevant orders of the Secretary ofLabor.  Professional Services Agreement  Owner_  CSRS,INC. EAC    administering agency and the Secretary of Labor for purposes of investigation to ascertain (7)In the event of CSRS's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or inj part and CSRS may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as (8) CSRS will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every contract or purchase order unless exempted by rules, regulations, or orders of the Secretary ofI Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, SO that such] provisions will be binding upon each CSRS or vendor. CSRS will take such action with respect to any contract or purchase order as the administering agency may direct as a means of enforcing such Provided, however, that in the event a CSRS becomes involved in, or is threatened with, litigation with a CSRS or vendor as a result of such direction by the administering agency, CSRS may request the United States to enter into such litigation to protect the interests ofthe 26. Contract Work Hours and Safety Standards Act: This provision applies for contracts in excess of$100,000 that involve the employment ofr mechanics or laborers: (1) Overtime requirements. Neither CSRS nor its subconsultant, for any part of the contract work which may require or involve the employment of laborers or mechanics, shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate (2) Violation; liability for unpaid wages; liquidated damages. In the event ofa any violation of the clause set forth inj paragraph (1) of this section CSRS and any subconsultant responsible therefor shall be liable for the unpaid wages. In addition, such CSRS and subconsultant shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this  compliance with such rules, regulations, and orders.  otherwise provided by law.  provisions, including sanctions for noncompliance:  United States.  ofpay for all hours worked in excess of forty hours in such workweek.  section.  Professional Services Agreement  Owner_  CSRS,INC. EAC    (3) Withholding for unpaid wages and liquidated damages. The Owner or the State shall upon its own action or upon written request of an authorized representative of the Department ofLabor withhold or cause to be withheld, from any moneys payable on account of work performed by CSRS or subconsultant under any such contract or any other Federal contract with the same prime contractor, or any other tederally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime subconsultant, such sums as may be determined to be necessary to satisfy any liabilities of such CSRS or subconsultant for unpaid wages and liquidated damages as provided in the (4) Subcontracts. CSRS or subconsultant shall insert in any contracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring CSRS to include these clauses in any lower tier contracts. CSRS shall be responsible for compliance by any CSRS or lower tier subcontract with the clauses set forth in paragraphs (1) through (4) of this CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS: IfCSRS intends to contract any portion of the work covered by this Agreement, CSRS should take all necessary affirmative steps to assure that small and minority businesses, women's business enterprises and labor surplus area firms are solicited and used when possible. Affirmative steps must (1) Placing qualified small and minority businesses and women's business enterprises on (2) Assuring that small and minority businesses, and women's business enterprises are (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department 27. Assignment of Agreement: CSRS shall not assign any interest in this Agreement by assignment, transfer, or novation, without prior written consent of the Owner. This provision shall not be construed to prohibit CSRS from assigning his bank, trust company, or other financial institution any money due or to become due from approved contracts without such prior written consent. Notice of any such assignment or transfer shall be furnished promptly  clause set forth in paragraph (2)ofthis section.  section.  include: solicitation lists;  solicited whenever they are potential sources;  enterprises;  ofCommerce.  tot the Owner.  Professional Services Agreement  Owner_  CSRS,INC. EAC    28. Davis Bacon Act (Davis Bacon Act, as Amended (40 U.S.C. 31413144, and 40 U.S.C. 31413148): CSRS agrees to follow the Davis Bacon Act provisions, as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction") when the prime construction contract is in excess of $2,000. In accordance with the statute, CSRS must pay and cause its subcontractors to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, CSRS will comply with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "CSRSs and CSRSs on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). CSRS will report all suspected or reported violations to the Owner. Each CSRS employee or subcontractor employee is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The Owner will report all In Construction contracts involving an excess of $2000, CSRS shall comply with and shall cause its subcontractors to comply with sections 103 and 107 of the Contract Work Hours and Safe Standards Act (40 U.S.C. SS 3701 et seq.), which provides that no laborer or mechanic shall be required or permitted to work more than eight hours in a calendar day or in excess of forty hours in any workweek, unless such laborer or mechanic is paid at an overtime rate of 1% times his/her basic rate of pay for all hours worked in excess of these limits. In the event of a violation of this provision, CSRS shall not only be liable to any affected employee for his/her unpaid wages but shall be additionally liable to the United 29. Section 3 Compliance in Employment and Training: The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (Section 3) if HUD funding is received. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would CSRS agrees to send to each labor organization or representative of workers with which CSRS has a collective bargaining agreement or other understanding, ifany, a notice advising the labor organization or workers' representative of CSRS's commitments under this Section 30 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for  suspected or reported violations to the Federal-funding awarding agency.  States for liquidated damages.  persons who are recipients of HUD assistance for housing.  prevent them from complying with the part 135 regulations.  Professional Services Agreement  Owner_  CSRS,INC. EAC    each; and the name and location of the person(s) taking applications for each oft the positions; CSRS agrees to include this Section 3 clause in every contract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the contract or in this Section 3 clause, upon a finding that the CSRS isi in violation oft the regulations in 24 CFR part 135. CSRS will not contract with any vendor where CSRS has notice or knowledge that the vendor has been found in violation of the CSRS will certify that any vacant employment positions, including training positions, that are filled (1) after CSRS is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent CSRS's obligations under 24 CFR Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and contracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of 33. Force Majeure: Any delay or failure of CSRS in performing its required obligations hereunder shall be excused if and to the extent such delay or failure is caused by a Force Majeure Event. A "Force Majeure Event" means an event due to any cause or causes beyond the reasonable control of CSRS and shall include, but not be limited to, acts of God, strike, labor dispute fire, storm, flood, windstorm, unusually severe weather, sabotage, embargo, terrorism, energy shortage, accidents or delay in transportation, accidents in the handling and rigging of heavy equipment, explosion, riot, war, medical pandemic or emergency, court injunction or order, delays by acts or orders of any governmental body or changes in laws or government regulations or the interpretations or application thereof or the acts or omissions of the Owner or its other contractors, vendors or suppliers. In the event of a Force Majeure Event, CSRS shall receive an equitable adjustment extending CSRS's time for performance for such Services sufficient to overcome the effects of any delay, and an increase(s) to CSRS's compensation sufficient to account for any increased cost in performance or loss or  and the anticipated date the work shall begin.  regulations in 24 CFR part 135.  part135.  compliance with Section 7(b).  damage suffered by CSRS.  IN WITNESS WHEREOF, CSRS and the Owner agree to the foregoing and have caused this Agreement to be executed by their respective duly authorized representatives as of the  date set forth below. Professional Services Agreement  Owner_  CSRS,INC.. EAC    Executed this  day of September 2020  City of Piney Point Village, Texas  CyDhner Elif Acar Chiasson, PE  CSRS, INC. By: Title: COO  By: Title: Date: Address: Phone: Email:  Date: September 24, 2020 Address: 6767Perkins Road,Suite 200  Baton Rouge, LA 70808  Phone: 225.7690546  Email: elichassen@esinccon  Professional Services Agreement  Owner_  CSRS,INC..    EXHIBIT A TASK ORDER NO.1  PROJECT NAME: CONSULTANT: CSRS, Inc. ("CSRS") This Task Order is between perform the following services:  and CSRS, Inc. CSRS is hereby contracted to  SCOPE:  COMPENSATION: CSRS is authorized to bill on an hourly not to exceed basis up to  $  in accordance with the rate table below.  CSRS's signature below constitutes receipt, acknowledgement and acceptance of all terms and  conditions set forth in this task order.  (OWNER) Signature Name and Title Date  CSRS, INC (CSRS)  Signature Name and Title Date  Professional Services Agreement  Owner_  CSRS,INC..    EAHIBIT B Schedule of Fees and Charges  Position  Hourly Rate $250.00 $200.00 $200.00 $190.00 $190.00 $185.00 $185.00 $175.00 $175.00 $165.00 $165.00 $155.00 $150.00 $150.00 $150.00 $110.00  Principal/Program Executive Subject Matter Expert Program Director PA Consultant IV Senior Grants Manager Senior Project Manager Senior Engineer Cost Estimator PA Specialist III Engineer PA Specialist II PA SpecialistI Architect Project Manager Grants Manager Engineering Intern  Professional Services Agreement  Owner_  CSRS,I INC. EAC    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: September 28, 2020 SUBJECT: Landscaping  Agenda Item: 7  This agenda item is for Council consideration regarding the instillation ofl landscaping the Memorial Drive esplanade on the west side of the Memorial/Blalock intersection.    Bright  Estimate  Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 8/26/2020  ESTIMATE# 11457  City ofPiney Point Village 7676 Woodway Drive Suite: 300 Houston, TX 77024  PROJECT August 2020- Memorial Drive esp COST  DESCRIPTION  SIZE  QTY  TOTAL  MEMORIAL DRIVE-( (ESPLANADE! EASTOF BLALOCK PHASE2-AS! PERI DESIGN Crape Myrtle (8'-10) Society Garlic Yaupon- - Dwarf(9"-11") Lantana Fern Foxtail Asian. Jasmine Bull Rock- 2"-4" Redbud- - Forest Pansy (8'-9) Metal Tree Stake withs strap 6' Giant Liriope Steel Edging- 16'- brown Landscape Fabric/300 sq Rtroll Landscape Fabric Staples Pallet- St. Augustine Raleigh Sod OR: 2-1 Pallet- Palmetto Sod @ $630.00 Yard! Mix Premium Mix Compost Pine Decol Mulch TOTALE PLANTS & MATERIALS LABOR, PICKUP, DELIVERY, DISPOSAL, INVENTORYI ITEMS, ETC. Subtotal REPEATCUSTOMER DISCOUNT  30g gal 1gal 3 gal Igal 3g gal Igal cy 30 gal each 3gal 16' piece 300 sq ftr roll box/500 Pallet cy cy cy  3 22 28 37 25 103 3 1,275 2 10 17 13 0.5 3 5 9 4  226.80 10.85409 20.53786 8.10 23.418 3.16796 97.50 0.195 340.20 10.935 20.41176 58.87538 90.00 82.50 225.00 39.60 45.00 40.50  680.40 238.79 575.06 299.70 585.45 326.30 292.50 248.63 680.40 109.35 347.00 765.38 90.00 41.25 675.00 198.00 405.00 162.00 6,720.21 9,756.94 16,477.15 -823.86  Moss Rock Boulder (3 @ approximately 425# each) Ib  -5.00%  Phonei # 2814963576  E-mail Paget  CNpdNpiN    Estimate  Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 8/26/2020  ESTIMATE# 11457  City ofPiney Point Village 7676 Woodway Drive Suite 300 Houston, TX 77024  PROJECT August 2020- Memorial Drive esp COST  DESCRIPTION  SIZE  QTY  TOTAL 15,653.29  Subtotal  NOTE: SODISNOTCOVERED: BY GUARANTEE NOTE: SEASONALCOLOR ISI NOT COVERED. BY NOTE: ESTIMATE. DOESI NOTI INCLUDE. ANY SPRINKLER SYSTEM ADJUSTMENTS Notes: 1) This estimate is based upon the above plants and materials and condition ofp property att time ofs site inspection by Bright Landscapel Designs, Inc. Deviations from original accepted estimate/design for plants, materials and labor willl be adjusted at retail cost for plants and materials and at $51 per man hour. 2) Please turn sprinkler system offifset tor run the afternoon before or morning ofs scheduled work. 3) Any main line or water lines that run under area where we will bei installing patio itisr recommendedi that itb ber moved. But costi isr not included in estimate. 4) Unless specified sprinkler adustments'repairs: or additions are noti includedi in estimate. 5)Options are noti included in bottom line of estimate. 6)7 Therei is no guarantee ons seasonal color. 7) There is no guarantee on Sod  GUARANTEE  Phone: # 2814963576  E-mail Pagez  EMCMpdspNn    Estimate  Bright Landscape Designs, Inc 9302 Reid Lake Drive Houston, TX 77064  DATE 8/26/2020  ESTIMATE# 11457  City of Piney Point Village 7676 Woodway Drive Suite 300 Houston, TX 77024  PROJECT August 2020- Memorial Drive esp COST  DESCRIPTION  SIZE  QTY  TOTAL  Payment Terms: 1)40% deposit due att time customer signs andr returns estimate tol Brightl Landscape Designs, Inc. 2) Remaining balance (adjusted for changes madea at time ofi installation) due upon receipt ofi invoice. 3)Ifjob takest more than 2 weeks, there will be ani intermediate draw of35%0 ofremaining balance. WANT TO EARN YOUR: BONUSI POINTS? WENOW ACCEPTI MASTHCACDIBADSCOVEK  PLEASEI INITIAL. BELOW, AND SIGN THE ATTACHED (IF APPLICABLE) ANDI RETURN' TO BRIGHTI LANDSCAPE DESIGNS, INC. PRIOR TO COMMENCEMENT OF WORK. Phone: # INITIALS 2814963576  TOTAL BEFORE SALES TAXES  $15,653.29 $0.00 $15,653.29  Sales Taxes E-mail Page3  (8.25%)  TOTAL  empHimaspdsyson    BOULDER BULLROUEt FYLSTN R.OML  BR4TmLA PINE  6416744 R.OAE ASIPN TRSMINE 35  500  509  500  V7 FOMTpL FR. EEPGVD  FP.I  30 GT.LLOPE ExN4 R.ORK  22 GARMAG  ASIAN APSMINE u5  ME nOELA  PIMEY POIMT VILLAGE    rzo DF-VAVPON  BOULPEL BULLRUCK FOKTRIL I0  BAisTA PINE  FEMST6 PIRE  r LANTAAIK  EAST #7/ 3/3  AAA  45 ASIARL JASHTA  EK z, ORK  BuSTNG R.DAK  FP. REDRUD  B00-002 BULLROCK  22 6ARML  136T LIRIOPE  ASIANI PSMENE u5  nOELAL  D'RIV E  2    BOULPEL BULLROLE FOXTRIL I0  I2 DF.YAUPOAL  19 NGLANTANA  BAUL-DER BARAL  45 ASIANL JASHIE  SFIAIL FERAL  2. ORK  CRAPE  KASTNG R.DAK  I36TLIRIOPE  "rBd SCALG  ERIGT LANOSCAPE DESIGAIS  8-35-20  3    MEMORANDUM  CITY OF PINEYPOINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator Au  MEETING DATE: September 28, 2020  Agenda Item: 8  2020 Financials    9-17-2020 10:22 AM 10 -GENERAL FUND AÇCT NO# ACCOUNT NAME ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS  ÇITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE 2,697,527.43 1,797,554.53 0.00 1,005,648.00 0.00 21,374.37 0.00 162,995.18 3,205,830.36 26,827.96 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,646,196.58  PAGE: 1  M-T-D ACTIVITY 604,481.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Y-T-D ACTIVITY  CURRENT BALANCE  184,478.36 2,882,005.79 0.00 0.00 0.00 1,005,648.00 0.00 0.00 0.00 21,374.37 0.00 0.00 0.00 162,995.18 0.00 3,205,830.36 0.00 26,827.96 0.00 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  36,135.16 ( 1,576,665.54) 220,888.99  3,725,625.39 ( 1,598,872.22) ( 460,376.60) 3,265,248.79  958,255.96) ( 1,852,563.78) 10,793,632.80  LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-Cu Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit 10-2405 P&Z Deposit  412,242.41 ( 717,603.56) C 408,411.33)  3,831.08 0.00 0.00 0.00 8,787.69) 4,019.68) 0.00 28.50) 0.00 0.36 0.00 9,075.42 3,790.62 270.00) 7,273.05 0.00 0.00 328.90 0.00 0.00 0.00 155,485.00 0.00  0.00 0.00 0.00 3,847.90) ( 0.00 28.50) 0.00 0.36 0.00 0.00 3,441.81 270.00) 4,386.05 0.00 162,995.18 0.00 315.34 0.00 0.00 0.00 155,485.00 0.00  0.00 0.00 0.00 248.20) C 4,939.79) 0.00 0.00 0.00 0.00 0.00 1,610.07 42.00 0.00 0.00 0.00 0.00 0.63 0.00 0.00 0.00 2,000.00 0.00  0.00 0.00 0.00 0.00 0.00 ( 0.00 0.00 0.00 9,075.42 348.81 0.00 ( 2,887.00 0.00 0.00 13.56 0.00 0.00 0.00 0.00 0.00  15.28 ( 1,334.63) ( 4,034.96)  0.00 ( - 1,736,104.87) ( 1,573,109.69)    9-17-2020 10:22 AM 10 -GENERAL FUND ACCT NO# AÇCOUNT NAME 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cy Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES FUND EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE 14,499.15 0.00 0.00 0.00 22,500.00 0.00 5,598,421.05 0.00 0.00 6,370,155.23 726,631.20 5,549,410.15 0.00 6,276,041.35 0.00 0.00 0.00  PAGE: 2  M-T-D ACTIVITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 242,722.27)  Y-T-D CURRENT ACTIVITY BALANÇE 0.00 14,499.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,500.00 0.00 0.00 0.00 5,598,421.05 0.00 0.00 0.00 0.00 0.00 726,631.20 0.00 5,549,410.15 0.00 0.00 0.00 6,276,041.35  715,533.69) 2,141,166.16) 4,228,989.07  TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  115,629.04 6,418,573.97 6,418/573.97 358,351.31 6,129,971.59 6,129,971.59 958,255.96) ( 1,852,563.78) 10,793,632.80  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 12,646,196.58  288,602.38  288,602.38    9-17-2020 10:30 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENOE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTOAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE ÇONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVIÇES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFIÇE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,839,546.00 368,000.00 150,000.00 150,000.00 30,000.00 397,000.00 170,500.00  64,536.93 5,726,892.98 98,07 112,653.02 24,800.91 259,162.18 70.42 108,837.82 20,316.96 254,764.10 64.17 142,235.90  4,510.10 1,164.14 300.00 0.00  47,835.82 31.89 102,164.18 32,698.52 21.80 117,301.48 28,548.44 95.16 68,671.93 40.28 101,828.07  1,451.56  7,105,046.00 115,629.04 6,418,573.97 90.34 686,472.03  10,000.00 ( 2,100.00) 0.00 570,000.00 1,500.00 12,000.00  3,900.00 39.00 1,800.00 0.00 ( 1,800.00) 0.00 341,524.08 59.92 228,475.92 0.00 0.00 7,125.81 59.38  6,100.00 1,500.00 4,874,19  1,949,987.00 162,498.00 1,377,902,00 70,66 572,085.00  0.00 0.00 817.01  1,520,349.00 140,445.73 1,193,788.70 78.52 326,560.30 4,063,836.00 301,660.74 2,926,040.59 72.00 1,137,795.41  438,000.00 438,000.00 0.00 125,500.00 1,800.00 0.00 0.00 0.00 127,300.00 0.00 38,900.00 155,000.00 601,474.00 87,508.00 882,882.00  174.36 246,002.72 56.17 191,997.28 174.36 246,002.72 56.17 191,997.28 0.00 146,541.74 116.77 ( 21,041.74)  0.00 454.98 162.56 0.00 0.00 15.98 998.87 0.00  0.00 0.00 845.51 46.97 721.13 0.00 ( 0.00 0.00 3,694.86 0.00 ( 3,694.86) 6,761.40 0.00 ( 6,761.40) 15,000.78 38.56 14,190.63 16.22  0.00 954.49 721.13) 0.00  617.54 151,803.24 119.25 ( 24,503.24)  23,899.22 48,862.39 73,317.37  11,624.39 106,137.61 68.48 46,202.65 384,803.02 63.98 216,670.98 58,841.89 526,893.44 59.68 355,988.56    9-17-2020 10:30 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRAÇT SERVIÇES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS FOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 ( 28,550.00 28,550.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 234.11) 312.40 78.29 0.00 153.66 0.00 0.00 0.00  107.17 0.00 ( 759.81 0.00 424.19 0.00 ( 0.00 0..00 6,872.52 0.00 ( 6,872.52) 8,339.71 29.21 16,503.40 57.81 0.00 0.00 9,558.10 0.00 ( 9,558.10) 528.79 0.00 ( 0.00 0.00 6,104.53 0.00 ( 6,104.53)  107.17) 759.81) 424.19) 0.00 20,210.29 12,046.60 0.00 528.79) 0.00  352,500.00 ( 3,175.17) 155,098.70 44.00 197,401.30 352,500.00 ( 3,021.51) 171,290.12 48.59 181,209.88  3,213,722.00 3,213,722.00 0.00  0.00 2,091,438.08 65.08 1,122,283.92 0.00 2,091,438.08 65.08 1,122,283.92  0.00  0.00 0.00  0.00 2,290,346.38)  REVENUES OVER/ (UNDER) EXPENDITURES  2 2,001,744.00) 242,722.27) 288,602.38    9-17-2020 10:30 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT INVESTMENT INÇOME 10-4400 Interest Income TOTAL INVESTMENT INÇOME AGENÇIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS RANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE ONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $-OF  PERIOD  ACTUAL  5,639,546.00 200,000.00 5,839,546.00 3,500.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 368,000.00 150,000.00 150,000.00 150,000.00 150,000.00 0.00 0.00 30,000.00 0.00 30,000.00 75,000.00 272,000.00 15,000.00 35,000.00 0.00 397,000.00 34,000.00 136,000.00 0.00 0.00 0.00 500.00 0.00 0.00 0.00 170,500.00  36,103.21 5,545,885.82 98.34 28,433.72 181,007.16 90.50 64,536.93 5,726,892.98 98.07 112,653,02  93,660.18 18,992.84  1,750.00 0.00 540.00 4,150.00 18,110.91 250.00 4,510.10 4,510.10 1,164.14 1,164.14 0.00 0.00 300.00 0.00 300.00 19,102.76 0.00 1,092.52 121.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  5,750.00 164.29 ( 2,250.00) 0.00 0.00 7,080.00 59.00 30,800.00 61.60 214,532.18 71.51 1,000.00 66.67  1,000.00 4,920.00 19,200.00 85,467.82 500.00  24,800.91 259,162.18 70.42 108,837.82  47,835.82 31.89 102,164.18 47,835.82 31.89 102,164.18 32,698.52 21.80 117,301.48 32,698.52 21.80 117,301.48 398.44 0.00 ( 0.00 0.00 28,150.00 93.83 0.00 0.00 28,548.44 95.16 57,838.03 77.12 0.00 183,987.61 67.64 0.00 0.00 12,564..66 35.90 373.80 0.00 0.00 0.00 0.00 0.00 136,000.00 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 3,734.39 ( 68,171.93) 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 40.28 101,828.07  398.44) 0.00 1,850.00 0.00 1,451.56 17,161.97 88,012.39 15,000.00 22,435.34 373.80) 34,000.00 0.00 0.00 0.00 0.00 0.00 0.00  20,316.96 254,764.10 64.17 142,235.90    9-17-2020 10:30 AM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020 CURRENT BUDGET  PAGE: 4  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  TOTAL REVENUES  7,105,046.00 115,629.04 6,418,573.97 90.34 686,472.03    9-17-2020 10:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 5  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CORRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION IBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIC SERVICE :ONTRACT SERVICES :ONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  2,100.00) 2,100.00) 3,833.00 0.00 0.00 0.00 0.00 0.00 817.01 817.01 0.00  3,900.00 39.00 3,900.00 39.00 34,501.00 0.00 1,800.00 0.00 1,800.00 0.00 0.00 334,839.15 58.74 235,160.85 6,684.93 0.00 0.00 341,524.08 59.92 228,475.92  6,100.00 6,100.00 34,501.00) 1,800.00) 1,800.00) 6,684.93) 1,500.00 1,500.00 4,874.19 4,874.19  1,949,987.00 158,665.00 1,343,401.00 68.89 606,586.00 1,949,987.00 162,498.00 1,377,902.00 70.66 572,085.00  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  0.00 0.00 0.00 0.00 7,125.81 59.38 7,125.81 59.38  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  1,520,349.00 140,445.73 1,193,788.70 78.52 326,560.30 1,520,349.00 140,445.73 1,193,788.70 78.52 326,560.30 4,063,836.00 301,660.74 2,926,040.59 72.00 1,137,795.41  0.00  0.00 0.00  0.00  32,000.00 150,000.00 90,000.00 60,000.00 44,000.00 40,000.00 22,000.00 438,000.00  0.00 0.00 0.00 0.00 174.36 0.00  20,037.00 62.62 0.00 119,458.71 79.64 31,798.47 35.33 32,779.00 54.63 1,439.53 3.27 29,780.01 74.45 10,710.00 48.68  11,963.00 30,541.29 58,201.53 27,221.00 42,560.47 10,219.99 11,290.00  174.36 246,002.72 56.17 191,997.28    9-17-2020 10:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 6  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET 438,000.00  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE PFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE JAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  174.36 246,002.72 56.17 191,997.28  0.00 0.00 45,000.00 12,000.00 500.00 25,000.00 18,000.00 20,000.00 0.00 5,000.00 125,500.00 0.00 0.00 1,800.00 0.00 1,800.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 127,300.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 454.98 454.98 0.00 0.00 162.56 0.00 0.00 162.56 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 58,236.74 129.41 ( 13,236.74) 7,560.00 63.00 0.00 0.00 28,000.00 112.00 ( 3,000.00) 7,335.00 40.75 17,190.00 85.95 23,720.00 0.00 ( 23,720.00) 4,500.00 90.00 0.00 146,541.74 116.77 0.00 0.00 0.00 0.00 390.53 21.70 454.98 0.00 845.51 46.97 0.00 0.00 0.00 0.00 721.13 0.00 ( 0.00 0.00 0.00 0.00 721.13 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,694.86 0.00 3,694.86 0.00  0.00 0.00 4,440.00 500.00 10,665.00 2,810.00 500.00 21,041.74) 0.00 0.00 1,409.47 454.98) 954.49 0.00 0.00 721.13) 0.00 0.00 721.13) 0.00 0.00 0.00 0.00 3,694.86) 3,694.86)  617.54 151,803.24 119.25 ( 24,503.24)    9-17-2020 10:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 7  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $OF  DEPARIMENTAL EXPENDITURES 3ENERAL GOVERNMENT CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative. 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE JAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS (retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  0.00 0.00 0.00 13,000.00 1,900.00 4,000.00 5,000.00 3,000.00 0.00 2,000.00 10,000.00 38,900.00 2,000.00 5,000.00 125,000.00 10,000.00 13,000.00 0.00 0.00 155,000.00 515,000.00 0.00 5,000.00 3,000.00 30,000.00 45,000.00 1,474.00 2,000.00 0.00 601,474.00 83,508.00 2,000.00 0.00 2,000.00 0.00 87,508.00 882,882.00  15.98 15.98 0.00 0.00 269.68 0.00 0.00 0.00 294.15 0.00 435.04 998.87 66.25 554.02 10,368.38 90.22 545.52 0.00 0.00 42,453.78 0.00 0.00 0.00 0.00 3,563.63 185.24 0.00 0.00 0.00 0.00 0.00 0.00 ( 0.00 0.00  6,761.40 0.00 6,761.40 0.00 0.00 0.00 4,250.00 32.69 1,838.71 96.77 2,055.00 51.38 0.00 0.00 0.00 0.00 1,830.42 0.00 ( 1,830.42) 0.00 0.00 5,026.65 50.27 15,000.78 38.56 638.89 31.94 5,407.88 108.16 ( 84,912.74 67.93 3,261.58 32.62 10,912.08 83.94 400.00 0.00 ( 604.44 0.00  6,761.40) 6,761.40) 0.00 8,750.00 61.29 1,945.00 5,000.00 3,000.00 2,000.00 4,973.35 23,899.22 1,361.11 407.88) 40,087.26 6,738.42 2,087.92 400.00) 604.44) 48,862.39  11,624.39 106,137.61 68.48  324,248.70 62.96 190,751.30 6,491.02 0.00 ( 6,491.02) 6,607.44 132.15 ( 1,607.44) 0.00 0.00 15,935.63 53.12 29,739.25 66.09 1,780.98 120.83 ( 0.00 0.00 0.00 0.00 14,756.63 17.67 0.00 0.00 0.00 0.00 566.00) 28.30- 0.00 0.00 14,190.63 16.22  3,000.00 14,064.37 15,260.75 306.98) 2,000.00 0.00 68,751.37 2,000.00 0.00 2,566.00 0.00 73,317.37  46,202.65 384,803.02 63.98 216,670.98  58,841.89 526,893.44 59.68 355,988.56    9-17-2020 10:30 AM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 8  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE )FFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE IAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE :OURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 vudge/rrosecutor/interpretor 10-550-5405 Jury Pay 10-550-5406 State CPtOI/ONI/Im 10-550-5407 SETCIC 10-550-5408 supplie/Miscelansous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas 10-550-5412 10-550-5413 Building Security Fund 10-550-5414 Truancy Prevention 10-550-5415 Local Municipal Tech Fund 10-550-5416 Local Municipal Jury Fund 10-550-5417 Time Payment Reimbursement Fee TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00 22,000.00 0.00 0.00 200.00 750.00 0.00 600.00 0.00 0.00 ( 0.00 0.00 0.00 ( 0.00 28,550.00 28,550.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 234.11) 234.11) 0.00 424.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 39.20)( 40.00)( 32.00) 0.80) 0.00 312.40 78.29  107.17 0.00 107.17 0.00 75.00 0.00 ( 684.81 0.00 ( 0.00 0.00 759.81 0.00 0.00 0.00 0.00 0.00 369.19 0.00 ( 0.00 0.00 55.00 0.00 424.19 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,872.52 0.00 6,872.52 0.00 0.00 0.00 3,311.20 66.22 6,525.00 29.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 132.00 22.00 0.00 0.00 569.97) 0.00 581.61) 0.00 465.28) 0.00 11.63) 0.00 0.00 0.00 8,339.71 29.21 16,503.40 57.81  107.17) 107.17) 75.00) 684.81) 0.00 759.81) 0.00 0.00 369.19) 0.00 55.00) 424.19) 0.00 0.00 0.00 0.00 6,872.52) 6,872.52) 0.00 1,688.80 15,475.00 0.00 0.00 200.00 750.00 0.00 468.00 0.00 569.97 581.61 465.28 11.63 0.00 20,210.29 12,046.60    9-17-2020 10:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 9  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Intormation Technology TOTAL ÇONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landsçape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40,000.00 2,000.00 15,000.00 2,000.00 80,000.00 50,000.00 1,000.00 12,500.00 75,000.00 75,000.00 ( 3,242.50) 0.00 352,500.00  0.00 0.00 153.66 0.00 153.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 67.33 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 9,558.10 0.00 ( 9,558.10) 0.00 0.00 9,558.10 0.00 28.79 0.00 ( 0.00 0.00 500.00 0.00 528.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,104.53 0.00 6,104.53 0.00 2,500.00 6.25 1,656.25 82.81 12,136.06 80.91 411.39 20.57 53,011.00 66.26 19,609.91 39.22 909.59 90.96 5,890.00 47.12 0.00 0.00 58,974.50 78.63 0.00 0.00  0.00 0.00 0.00 9,558.10) 28.79) 0.00 500.00) 528.79) 0.00 0.00 0.00 0.00 6,104.53) 6,104.53) 37,500.00 343.75 2,863.94 1,588.61 26,989.00 30,390.09 90.41 6,610.00 75,000.00 16,025.50 0.00  3,175.17) 155,098.70 44.00 197,401.30  352,500.00 ( 3,021.51) 171,290.12 48.59 181,209.88    9-17-2020 10:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020 CURRENT BUDGET  PAGE: 10  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES SOF CAPITAL OUTLAYS DTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5701 2019 Maintenance Projects 10-570-5702 2020 Paving Improvements 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest mprovements Project 10-570-5805 Beinhorn Paving Project 10-570-5806 Drainage and Sidewalks 10-570-5808 Wilding Lane TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS 'OTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 801,749.00 0.00 0.00 0.00 330,000.00 0.00 0.00 0.00 876,650.00 0.00 1,205,323.00 3,213,722.00 3,213,722.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 80.00 0.00 ( 72,460.16 0.00 ( 72,460.16) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 877,077.91 109.40 ( 75,328.91) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 359,076.12 108.81 ( 29,076.12) 7,137.00 0.00 ( 7,137.00) 0.00 0.00 0.00 0.00 0.00 0.00 876,650.00 0.00 714,258.39 0.00 ( 714,258.39) 61,348.50 5.09 1,143,974.50 0.00 2,091,438.08 65.08 1,122,283.92 0.00 2,091,438.08 65.08 1,122,283.92  0.00 80.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  9,106,790.00 358,351.31 6,129,971.59 67.31 2,976,818.41  EVENUES OVER/ (UNDER) EXPENDITURES  2,001,744.00) 242,722.27) 288,602.38  2,290,346.38)    9-17-2020 10:22 AM 20 -DEBT SERVICE ACCT NO# ACCOUNT NAME ASSETS 20-1100 Claim on Cash 20-1105 Cash Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE  PAGE:  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  447,971.67) ( 1,500.00) ( 1,138,067.86) ( 1,586,039.53)  0.00 267,769.99 862,809.10 122,500.81 35,505.82 856,604.64 0.00 0.00 1,697/218.69  0.00 0.00 9,630.65 ( 736,203.44) 532.34 1,850,265.72 1,972/766.53 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 267,769.99 126,605.66 35,505.82 856,604.64 0.00 0.00  8,662.99 ( 24,005.58) 1,673,213.11  LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES FUND EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  1,500.00 ( 1,500.00) ( 1,420,975.00) ( 1,419,475.00)  0.00 35,505.82 0.00 0.00 1,487,128.77 1,524,134.59 173,084.10 173,084.10 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 1,500.00) 1,420,975.00), 0.00 0.00 0.00  0.00 0.00 0.00 35,505.82 0.00 0.00 0.00 0.00 0.00 1,487,128.77 103,159.59 173,084.10 173,084.10 82,150.00  0.00 0.00 82,150.00  10,162.99 1,479,119.42 1,479,119.42 10,162.99 1,396,969.42 1,396,969.42 8,662.99 ( 24,005.58) 1,673,213.11  INCREASE/ (DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 1,697,218.69    9-17-2020 10:30 AM 20 -DEBT SERVICE PINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INÇOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIVENPAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL COTAL EXPENDITURES  1,501,625.00 10,000.00 1,511,625.00  9,611.14 1,469,054.02 97.83 10,162.99 1,479,119.42 97.85  32,570.98 65.40) 32,505.58  551.85  10,065.40 100.65  2,250.00 1,499,375.00 0.00 1,501,625.00 0.00 10,000.00  0.00 0.00 0.00 0.00 0.00  2,250.00 100.00 79,900.00 5.33 1,419,475.00 0.00 0.00 82,150.00 5.47 1,419,475.00 0.00 0.00  0.00 0.00 0.00 1,386,969.42)  REVENUES OVER/(ONDER) EXPENDITURES  10,162.99 1,396,969.42    9-17-2020 10:30 AM 20 -DEBT SERVICE REVENUES FAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INÇOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME POTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,501,625.00 1,501,625.00 10,000.00 0.00 10,000.00 1,511,625.00  9,611.14 1,469,054.02 97.83 9,611.14 1,469,054.02 97.83  32,570.98 32,570.98 65.40) 0.00 65.40) 32,505.58  551.85 0.00 551.85  10,065.40 100.65 ( 0.00 0.00 10,065.40 100.65  10,162.99 1,479,119.42 97.85    9-17-2020 10:30 AM 20-DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020 CURRENT BUDGET  PAGE: 3  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE $OF  DEPARTMENTAL EXPENDITURES MON-DEPARIMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE DTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 179,375.00 1,320,000.00 0.00 1,499,375.00 0.00 0.00 1,501,625.00 1,501,625.00 10,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  2,250.00 100.00 2,250.00 100.00 79,900.00 44.54 0.00 0.00 1,320,000.00 0.00 0.00 79,900.00 5.33 1,419,475.00 0.00 0.00 0.00 0.00  0.00 0.00 99,475.00 0.00 0.00 0.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES 'RANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL 'OTAL EXPENDITURES  82,150.00 5.47 1,419,475.00 82,150.00 5.47 1,419,475.00  EVENUES OVER/ (UNDER) EXPENDITURES  10,162.99 1,396,969.42  1,386,969.42)    9-17-2020 10:22 AM 30 -SPECIAL REVENUE FUND ACCT NO# ACCOUNT NAME ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE 64,179.36 0.02 0.36 0.05 24,145.08 0.00 0.00 88,324.87  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE 64,314.55 0.02 0.36 0.05 26,471.96 0.00 0.00 90,786.94 164.85 0.00 0.00 164.85 17,709.38 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 88,324.87 4,101.74 1,804.52 2,297.22 90,786.94  70.00 0.00 0.00 0.00 327.87 0.00 0.00 397.87 164.85 0.00 0.00 164.85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 397.87 164.85 233.02 397.87  135.19 0.00 0.00 0.00 2,326.88 0.00 0.00 2,462.07 164.85 0.00 0.00 164.85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,101.74 1,804.52 2,297.22 2,462.07  LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES FUND EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc rechnology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 0.00 0.00 0.00 17,709.38 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 88,324.87 0.00 0.00 0.00  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 88,324.87    9-17-2020 10:30 AM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 1  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU OTAL REVENUES XPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION 'OTAL EXPENDITURES  0.00 0.00 0.00 0.00  397.76 0.11 0.00 397.87  4,098.49 0.00 ( 4,098.49) 3.25 0.00 ( 0.00 0.00 4,101.74 0.00 ( 4,101.74)  3.25) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 164.85 164.85 0.00 0.00 0.00 0.00 0.00 233.02  0.00 0.00 0.00 0.00  0.00 0.00  1,804.52 0.00 ( 1,804.52) 1,804.52 0.00 ( 1,804.52) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,297.22  0.00 0.00 0.00 0.00 0,00 2,297.22)  EVENUES OVER/ (UNDER) EXPENDITURES    9-17-2020 10:30 AM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 2  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT ENVESTMENT INÇOME 30-4405 MC Security-Interest. 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU :OTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  30.00 40.00 327.76 397.76 0.00 0.00 0.11 0.00 0.11 0.00 0.00 0.00 397.87  739.22 0.00 ( 985.64 0.00 ( 2,373.63 0.00 4,098.49 0.00 0.00 0.00 0.00 0.00 3.25 0.00 ( 0.00 0.00 3.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00  739.22) 985.64) 2,373.63) 4,098.49) 0.00 0.00 3.25) 0.00 3.25) 0.00 0.00 0.00  4,101.74 0.00 ( 4,101.74)    9-17-2020 10:30 AM 30 -SPECIAL REVENUE FUND DEPARIMENTAL EXPENDITURES ON-DEPARIMENTAL 4ISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL 2VALIFIED EXPENSES EOURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 3  66.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE )THER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES RANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION 'OTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00  0.00 164.85 0.00 0.00 164.85 164.85  0.00 0.00 494.55 0.00 ( 1,309.97 0.00 ( 1,309.97) 0.00 0.00 1,804.52 0.00  0.00 494.55) 0.00 1,804.52)  1,804.52 0.00 ( 1,804.52)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 164.85 233.02  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,804.52 0.00 ( 1,804.52)  EVENUES OVER/ (UNDER) EXPENDITURES  2,297.22  2,297.22)    9-17-2020 10:22 AM 40 -CAPITAL PROJECTS FUND ACCT NO# ACCOUNT NAME ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE 323,417.46 0.00 0.00 7,573.74 0.00 0.00 0.00 0.00 330,991.20  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE 37,057.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 37,057.47  0.00 ( 286,359.99) 0.00 0.00 0.00 ( 7,573.74) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 0.00 293,983.25 0.00 293,933.73) 0.00 ( 293,933.73)  0.00 0.00 0.00 0.00 0.00 0.00 293,933.73)  DIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued biabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES FUND EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 0.00 0.00 0.00  0.00 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 49.52 293,983.25 293,933.73) 37,057.47  INCREASE/D:CREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 330,991.20    9-17-2020 10:30 AM 40 -CAPITAL PROJECTS FUND PINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 1  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INÇOME DONATIONS & IN LIEU COTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL :OTAL EXPENDITURES  0.00 0.00 0.00  0.00 0.00 0.00  49.52 0.00 ( 0.00 0.00 49.52 0.00 (  49.52) 0.00 49.52)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 293,933.73  0.00 293,983.25 0.00 ( 293,983.25) 0.00 293,983.25 0.00 293,983.25)  REVENUES OVER/(UNDER) EXPENDITURES  0.00 ( 293,933.73)    9-17-2020 10:30 AM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 2  66.678 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME PONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU FOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  49.52 0.00 C 49.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 0.00 (  49.52) 49,.52) 0.00 0.00 0.00 0.00 0.00 49.52)    9-17-2020 10:30 AM 10- -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES ON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE DTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES 'RANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL 'OTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2020  PAGE: 3  66.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,011.25 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,011.25) 0.00 0.00 0.00  0.00 288,972.00 0.00 ( 288,972.00) 0.00 293,983.25 0.00 293,983.25)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 293,983.25 0.00 ( 293,983.25) 0.00 293,983.25 0.00 ( 293,983.25)  EVENUES OVER/ (UNDER) EXPENDITURES  0.00 ( 293,933.73)  293,933.73    9-17-2020 10:22 AM 99 -POOLED CASH FUND ACCT NO# ACCOUNT NAME ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: AUGUST 31ST, 2020 BEGINNING BALANCE 2,707,560.51 0.00 0.00 0.00 0.00 0.00 1,833,217.41 4,540,777.92  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  603,051.10 ( 621,972.51) 2,085,588.00  0.00 0.00 0.00 0.00 0.00 718,938.71) 1,829,221.48) 115,887.61) ( 2,451,193.99) 2,089,583.93  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 3,995.93  LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES FUND EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES INCREASE/DECHEASE) IN FUND BAL. (WILL CLOSE TO FUND BAL.)  1,834,953.41 ( 718/938.71) ( 2,142,707.76) ( 307,754.35)  2,705,824.51 4,540,777.92 0.00 0.00 0.00 0.00 0.00  603,051.10  308,486.23) 2,397,338.28  115,887.61) ( 2,451,193.99) 2,089,583.93  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  TOTAL LIABILITIES, EQUITY & FUND BAL. 4,540,777.92 ( 115,887.61) ( 2,451,193.99) 2,089,583.93    City of Piney Point Village Monthly Tax Office Report August 31, 2020  Prepared by: Tiffany D. Morawiec, Tax Assessor/Collector A. Current Taxable Value $ 2,777,607,262  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2019 Tax Year  Delinquent 2018 & Prior Tax Years $ 198,501.01 (3,945.87) 194,555.14 (5,046.12) $ 199,601.26  Total $ 6,763,264.55 198,501.01 313,001.23 7,274,766.79 7,000,074.88 $ 274,691.91  Original Levy 0.25514 $ 6,763,264.55  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $  316,947.10 7,080,211.65 7,005,121.00 75,090.65  .C COLLECTION RECAP:  Current 2019 Tax Year $ 5,706.22 839.59 974.27 7,520.08 Current 2019 Tax Year 7,005,121.00 34,181.69 5,375.09 694.12 $ 7,045,371.90 99.51%  Delinquent 2018 & Prior Tax Years $ (106.70) (9.68) 2.10 (114.28) Delinquent 2018 & Prior Tax Years $ (5,046.21) (204.53) (420.60) (5,671.34)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 5,599.52 829.91 976.37 7,405.80  $  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 7,000,074.79 33,977.16 4,954.49 694.12 $ 7,039,700.56 99.43%  $    MONTHLY TAX OFFICE REPORT Tax A/R Summary by' Year August: 31, 2020 ADJUSTMENTS  BEGINNING BALANCE ASOF 12/31/2019  RECEIVABLE BALANCE ASOF 08/31/2020  YEAR 2018 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 00 1999  COLLECTIONS $  $  33,957.93 19,505.52 17,325.16 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,143.30 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 40.08 198,501.01  (3,715.46) (688.48) 499.53  (4,834.29) $ (211.83)  35,076.76 19,028.87 17,824.69 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,141.92 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 199,601.26  (1.38)  (40.08) (3,945.87)  (5,046.12)    Karen Farris From: Sent: To: Subject: Attachments: Good morning,  Morawiec, Tiffany Iitany.Morawecespningoranchisd.com, Thursday, September 3, 20208:24AM Karen Farris; Roger Nelson Piney Point Monthly reports for August 2020 Piney Point 0120.xlsx  Please see attached report for August 2020. Let me know ify you have any questions. rate that what was originally sent, Ican send new wording for tax rate and budget adoption.  Also, ify you need anything else for your public hearing please let me know. Ify you think you will be adopting a different  Thank you, Tiffany  Tiffany D. Morawiec 1 Tax Assessor/Collector Financial Services IT Tax Office 8880 Westview Rd., Houston, TX7 77055 713-251-7968 wwwspinbanchisdcom  Please take ar moment to click on the smile below and let me know how satisfied you are with my service today.  share a smile CUSTOMER SERVICESURVEY  Ct  NOTICE OF CONFIDENTIALITY: This electronic communication may contain confidential information intended solely for school business by the individual to whom it is addressed. Any disclosure (verbal ori in print), copying, distributing, or use of this information by an unauthorized person is prohibited, and may violate Spring Branch ISD Board Policy FL (Legal), the Family Education Rights and Privacy Act (FERPA). Should you receive this electronic communication in error, please notify the sender  immediately. Thereafter, please delete the message.  This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam.  1    City of Piney Point Village Monthly Tax Office Report August 31, 2020  Prepared by: Tiffany D. Morawiec, Tax Assessor/Collector A. Current Taxable Value $ 2,777,607,262  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2019 Tax Year  Delinquent 2018 & Prior Tax Years $ 198,501.01 (3,945.87) 194,555.14 (5,046.12) $ 199,601.26  Total 6,763,264.55 198,501.01 313,001.23 7,274,766.79 7,000,074.88 $ 274,691.91  Original Levy 0.25514 $ 6,763,264.55  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $  316,947.10 7,080,211.65 7,005,121.00 75,090.65  .C COLLECTION RECAP:  Current 2019 Tax Year $ 5,706.22 839.59 974.27 7,520.08 Current 2019 Tax Year $ 7,005,121.00 34,181.69 5,375.09 694.12 $ 7,045,371.90 99.51%  Delinquent 2018 & Prior Tax Years $ (106.70) (9.68) 2.10 (114.28) Delinquent 2018 & Prior Tax Years $ (5,046.21) (204.53) (420.60) (5,671.34)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total 5,599.52 829.91 976.37 7,405.80  $  $  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total $ 7,000,074.79 33,977.16 4,954.49 694.12 $ 7,039,700.56 99.43%  $    MONTHLY TAX OFFICE REPORT Tax A/R Summary by' Year August 31, 2020 ADJUSTMENTS $ (3,715.46) (688.48) 499.53  BEGINNING BALANCE ASOF 12/31/2019  RECEIVABLE BALANCE AS OF 08/31/2020  YEAR 2018 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 00 1999  COLLECTIONS $  $  33,957.93 19,505.52 17,325.16 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,143.30 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 40.08 198,501.01  (4,834.29) $ (211.83)  35,076.76 19,028.87 17,824.69 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,141.92 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 199,601.26  (1.38)  (40.08) (3,945.87)  (5,046.12)    Karen Farris From: Sent: To: Subject: Attachments: Good morning,  Morawiec, Tiffany Timany.Morawecspnngbranchid.com> Thursday, September 3, 20208:24AM Karen Farris; Roger Nelson Piney Point Monthly reports for August 2020 Piney Point 0120.xlsx  Please see attached report for August 2020. Let me know if youl have any questions. rate that what was originally sent, Ican send new wording for tax rate and budget adoption.  Also, if your need anything else for your public hearing please let me know. Ifyout think you will be adoptinga a different  Thank you, Tiffany  Tiffany D. Morawiec I Tax Assessor/Collector Financial Services I Tax Office 8880 Westview Rd., Houston, TX: 77055 713-251-7968 wwwspin:branchisdcom  Please take ai moment to click on the smile below and let me know how satisfied you are with my service today.  share a smile CUSTOMER SERMCESIRVEY  Ct  NOTICE OF CONFIDENTIALITY: This electronic communication may contain confidential information intended solely for school business by the individual to whom it is addressed. Any disclosure (verbal ori in print), copying, distributing, or use of this information by an unauthorized person is prohibited, and may violate Spring Branch ISD Board Policy FL (Legal), the Family Education Rights and Privacy Act (FERPA). Should you receive this electronic communication in error, please notify the sender  immediately. Thereafter, please delete the message.  This email has been scanned for spam and viruses by Proofpoint Essentials. Click! here to report this email as spam.  1    Council Agenda Item Cover Memo  9/28/2020 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes to regrade the ditch in the drainage easement at SUMMARY/BACKGROUND (WHY): The City has previously discussed the drainage issues on Chuckanut Lane. The City requested that HDR obtain quotes for ditch regrading along the drainage easement at 239 North Piney Point Road. The quotes include the regrading of existing ditches, relocating a cleanout, removing and replacing the Type E Inlet top that the ditch is currently draining to, and installing one joint of24" RCP to tie into the existing Type E. Inlet. A STAFF RECOMMENDATION: Council approves the quote from On-Par Civil services for  239 North Piney Point Road.  summary of quotes and the quotes received are included in the agenda packet.  $10.518.60  ESTIMATED COST: See attached  FUNDING SOURCE: Cityl Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Summary of Quotes City of Piney Point Village HDR Job No. 20-004  239 Piney Point Road Easement Ditch Regrading  Contractor On Par Civil Services J.F Rivas Construction RAC Industries Tconstruction  Total Quote $10,518.60 $11,930.00 $13,765.00 $23,110.00  Represents the lowest Quote    239 Piney Point Ditch Regrading City of Piney Point Village HDR. Job No. 20-004  239 Piney Point Drainage Easment Item Drainage items Total:  Item Description  Unit Quantity  Unit Price  Cost  Regrade exisitng ditch by machine or hand as necessaryto prevent damage to existing fences, trees, etc., completei in 1 place, the sum of: Relocate existing cleanout to north bank of ditch, 2 complete inj place, the sum of: Remove and reset Type El Inlet top, complete in place, the 3 sum of:  L.F. 190 EA. 1 EA. 1  38,50 500 1500 15045  E73580 As0o 1150000 £12D3.60  4 24" RCP storm sewer, complete in place, the sum of: L.F. 8  Total Construction Cost: 160  9f2z/2020  22 ML    J.Rivas Construction, LLC 9223 Misty Vale Ln. Houston, TX77075 346-401-7105 Date: 9/23/2020 Quote: Piney Point Ditch Regrade  Construction,  Lo  plvas  Item  Description  UnitQty Unit Price Total 190.00 $ 45.00 $  Regrade exisitng ditch by machine or hand as necessary to prevent damage to existing fences, trees, etc., complete in place, the sum of: Relocate existing cleanout to north bank of ditch, complete in place, the sum of:  LF  8,550.00  2  EA  1.00 $ 700.00 $  700.00  3  Remove and reset Type E Inlet top, complete in place, the 24" RCP storm sewer, complete in place, the sum of:  EA  sum of:  1.00 $ 1,800.00 $  1,800.00  4  LF  8.00 $ 110.00 $  880.00 11,930.00  Total  $    RACIndustries LLC  239 Piney Pont Ditch Regrading City of Piney Point Village  Bid Proposal    239 Piney Point Ditch Regrading City of Piney Point Village HDR. Job No. 20-004  239 Piney Point Drainage Easment Item Drainage Items Total:  Item Description  Unit Quantity!  Unit Price  Cost  Regrade exisitng ditch by machine or hand as necessary to prevent damage to existing fences, trees, etc., complete in 1 place, the sum of: Relocate existing cleanout to north bank of ditch, 2 complete in place, the sum of: Remove and reset Type E Inlet top, complete in place, the 3 sum of:  L.F. 190 EA. 1 EA. 1  $48.50 $900.00 $1,250.00 $300.00 Total Construction Cost:  $9,215.00 $900.00 $1,250.00 $2,400.00 $13,765.00  4 24" RCP storm sewer, complete in place, the sum of: L.F. 8    239 Piney Point Ditch Regrading City of Piney Point Village HDR Job No. 20-004  239 Piney Point Drainage Easment Item Drainage Items Total:  Item Description  Unit Quantity  Unit Price  Cost  Regrade exisitng ditch by machine or hand as necessary to prevent damage to existing fences, trees, etc., complete inj 1 place, the sum of: Relocate existing cleanout to north bank of ditch, 2 complete in place, thes sum of: Remove and reset Type EI Inlet top, complete in place, the 3 sum of:  L.F. 190 EA. 1 EA. 1  85:09 L2c8 2,6009 39500 Total Construction Cost:  161150 L,200:09 2.60 3,1608 25,10  4 24" RCP storm sewer, complete in place, the sum of: L.F. 8  &%    Council Agenda Item Cover Memo  9/28/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the acceptance of the low bid for the Wilding Lane  Drainage and Paving Improvements Project. Recommendation for TR Grace & Company. STAFF RECOMMENDATION:  SUMMARY/BACKGROUND (WHY): The City received bids for the Wilding Lane Drainage and Paving Improvements Project. Attached is the Bid Tabulation and Letter of  ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES _NO X  PREPARED BY:. Joe Moore ATTACHMENTS: Yes    Karen Farris From: Sent: To: Cc: Subject:  Moore, Joseph ospaworencmncom, Friday, September 25, 20209:44AM Karen Farris; Roger Nelson Croley, Aaron; Lundquist, Presley RE: Council Agenda Items  Yes the bid tabulation will be included int the Letter of Recommendation. *  Joe Moore, P.E.,CFM P713.622.9264 naric.com/olow-us  From: Karen Farris maltodiypetepneptor: Sent: Friday, sepember25,1020934AM Subject: RE: Council Agenda Items  To: Moore, Joseph oseph.Moore@hdrinc.com>; Roger Nelson clyacminepmeyptorp Cc: Croley, Aaron Aaron.croleyehdrinc.com)Lundqus, Presley Presley.lundquist@hdrinc.com>  CAUTION: [EXTERNALJ This email originated from outside of the organization. Do not click links or open attachments  unless you recognize the sender and know the content is safe.  Joe, letter?  We don't see a bid tabulation in the attachments. Are youg going to distribute at the meeting with the recommendation  From: Moore, Joseph oxpaworencmcom Sent: Friday, September 25, 20208 8:45AM Subject: Council Agenda Items Roger and Karen,  To: Roger Nelson civacminepneyptorg, Karen Farris ctysec@pineypt.org"  Cc: Croley, Aaron Aaton.coleyehamncom, Lundquist, Presley <PresieyLundqust@hdrinc.com>  The following are our Council meeting agenda items and their attachments:  1. Quotes for 239 Piney Point Ditch Regarding 2. Wilding Lane Bids and Letter of Recommendation  a. Attachment: 239 Ditch regrading Summary of Quotes  a. Attachment: HDR working to check references and prepare a Letter of Recommendation: - ifreferences are good, a Letter of Recommendation willl be distributed at the Council meeting and emailed to Council  either today or Monday.  3. HDR Wilding Lane Contract = Authorization for Construction Phase Services  a. Attachment: Wilding Lane Executed Contract a. Attachment: Eng Report (9-28-2020)  4. Engineer's Report  1    Please let us knowi if you have any questions or need any additional information from us.  Thanks,  Joe Moore, P.E., CFM Project Manager HDR 4828 Loop Central Drive, Suite 800 Houston, TX77081 P713.622.9264 osephmoore@hannccom hdrinc.com/foliow-us  This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as  spam.  2    Council Agenda Item Cover Memo  9/28/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on authorization of Construction Management, Materials Testing, and Construction Observation Phase Services on HDR's contract for the Wilding  Lane Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR'sproposal for Professional Engineering Services for the Wilding Lane Drainage and Paving Improvements Project. to provide bid phase services. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide Construction Management, Materials Testing, and Construction Observation Phase Services during construction of the Wilding Lane Drainage and Paving Improvements Project. The proposal is attached for reference -forclarification, this is the. same proposal (scope and fees) presented and approved by Council, HDR is only seeking approval of the construction management, materials testing, and  construction observation phase services. STAFF RECOMMENDATION:  ESTIMATED COST:  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_I NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    5R  September 24, 2020  Mayor and City Council Members City ofl Piney Point Village 7676 Woodway Drive, Suite 300 Houston, Texas 77063  Re: Amendment to Fee Proposal for Professional Engineering Services for Reduced  Scope ofWork for Site Observation City of Piney Point Village HDR. Jobl No. 19-028 Amendment #1  Wilding Lane Drainage and Paving Improvements Project  HDR Engineering, Inc. (HDR) is pleased to submit this amendment to the fee proposal, which the City Council authorized on April 22, 2019, for the preliminary and final design phase services associated with drainage and paving improvements on Wilding Council request that HDR provide half-time site observation services instead of full- time site observation services as provided in the above referenced proposal. This amendment addresses the reduced scope ofwork for site observation services.  Lane.  Site Observation  Per Council's request, HDR will provide half-time site observation services for the estimated construction duration of nine (9) months for the project at an average of four (4) hours a day. The scope of services will be performed in accordance with the proposal for the Wilding Lane Drainage and Paving Improvements Project approved on  April 122,2019. Amended Fee Amount  The fee totals with this amendment is as follows for the City:  REDUCTION IN FEES: Site Observation Fees: TOTAL AMOUNTS  Feel Reduction $(83.100.00) $ (83,100.00)  Therefore, the total fee amendment is a decrease of $83,100.00. The total contract,  including this amendment, is now as follows: 4828 Loop Centra! Drive, Suite 800, Houston," TX 77081-2220 T(713) 822-9284 F713.622.9285 Texas Registered Engineering FirmF-754  hdrinc.com    Preliminary! Design Phase (30% design) (lump sum) Geotechnical Services (Cost + 10%) Urban Forestry Services (Cost + 10%) 30% Design Presentation (lump sum) Final Design Phase (lump sum) Traffic Control (lump sum) Storm Water Pollution Prevention Plan (lump sum) Bid Phase (lump sum) Construction Management (lump sum) Full Time Site Observation (not to exceed) Material Testing (not to exceed) Reimburseables Amendment: #1 TOTAL CONTRACT AMOUNT looks forward to this project. Sincerely HDR Engineering, Inc. DHE David Weston Vice President/Area Manager  38,450.00 $ 8,530.00 $ 8,220.00 $ 5,450.00 $ 53,050.00 $ 3,250.00 $ 2,600.00 $ 5,900.00 $ 38,400.00 $203,500.00 27,000.00 $ 5,000.00 $(83.100.00) $316,250.00  HDR appreciates this opportunity tol be ofs service to the City ofl Piney Point Village and  Acceptance: City of Piney Point Village, Texas  By:. Date:    HR  April 17,2019  Mayor and City Counçil Members City of Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Wilding Lane Drainage and Paving Improvements Project  Cityo ofPiney Point Village  HDR Engineering, Inc. (HDR)ispleasedt to submit this proposal for the design, bid phase, construction management, and full-time construction phase services for the above referenced project. General overview,project: understanding, scopeo ofservices, and a fee  schedule are included herein. EENERALOVERVIEW  This proposal provides a description ofthee engineering services required for the drainage and paving improvements for Wilding Lane in the City of Piney Point Village. The improvements generally consist oft the installation ofas storm sewer system to replace the existing road side ditch and driveway culvert system and replacement of the asphalt  pavement. The following is our understanding ofthe project:  PROJECT UNDERSTANDING:  The existing drainage system on Wilding Lane consists of open ditches with driveway culverts on both sides oft the road. The existing driveway culverts are not sets at elevations to provide for adequate slope on the ditch line and are not sized to adequately convey runoff produced from a City of Houston 2-year rain event. It has been reported that significant pondingands sheet flow occurs across propcrtics on' Wilding Lane duringl heavy During the construction of the Hedwig Roadway Improvement Project, a 54-inch pipe was stubbed out into Wilding Lane to provide a storm sewer outfall future drainage improvements on Wilding Lane The proposed drainage improvements consist of the installation ofas storm sewer trunk main below the south side of Wilding Lane from the Hedwigl Road system stub out tot the west end ofWilding Lane. The trunk main will range in size from 54-inch to 36-inch with 24-inch storm sewer and inlets serving as the collection system conveying runoff produced along the right-of-way into the trunk main. The project will also include the full depth replacement of the asphalt pavement which  rain events due toi insufficient drainage.  willl be removed for installation of the storm sewer system.  hdrir inc.com  4828 Loop Central Drive, Suite 800, Houston," TX 77081-2220 T(713)6 622-9284 F713.622.9 9265 Texas RegisteredE Engineering! FimmF-754    The City obtained survey ofWildingl Lanei in2 2018toi identify insufficiencies int the street's drainage system in anticipation ofa future drainage improvements project. This survey The engineer's opinion of probable construction costs for the above described project is  data willl be utilized for this project.  $1,141,135.00. SCOPEOESERVICES services.  The following Scope of Services is outlined for the design, bid, and construction phase  LDESIGN PHASE SERVICES  A. Basic Preliminary Engineering Services  Holda a' "kick-off" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical, Perform site visit to verify survey and identify any other information that Coordinate with the geotechnical engineer for a geotechniçal investigation Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Prepare drainage area maps based on previously identified drainage areas for  project. GIS data, etc.)  telephone, pipelines, etc.) along the project alignment. would impact design and construction.  and report.  and construction costs. Wilding Lane.  Prepare hydraulic calculations for the plan set.  Prepare 30% plan drawings (plan view only) for the proposed storm sewer  and pavement improvements.    Prepare the engineer's opinion of probable construction costs based on the Coordinate with the Memorial Villages Water Authority on proposed improvements in the project area and identify possible conflicts with the Prepare a Preliminary Engineering Report documenting the project considerations setting forth thel ngnserarcommemdition: ont toi include the  30% design plans.  proposed improvements. following items:  Hydraulic calculations and proposed pipe sizes Typical roadway cross-sections Preliminary tree findings report  Schematic layout ofthe storm sewer system and inlet locations Geotechnical investigation findings and recommendations  Conduct a meeting with the City to discuss the contents of the preliminary  engineering reporta and review comments by the City.  B. Basic Final Desiga Services  Perform design phase services based on recommendations from the 30% Prepare plan cover sheet, general notes, survey control, project layout, 90%  design plans and approved by Council. plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Develop typical cross-sections, street grade lines, and street elevations. Coordinate with the Memorial Villages Water Authority (M.V.W.A.) during the design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Submit 90% plans to private utility companies for review and incorporate utility company markups in the final bid documents. Assist the City in obtaining and/or securing approvals required public and private utilitiesaffected by this project. This assistance will involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearançes at special meetings, coordination of utility/pipeline    excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the Prepare an engineer's opinion of probable construction costs to reflect the Provide a set of90% plans and specifications to the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  responsibility oft the City ofP Piney Point Village.  90% design. comment.  comments from the 90% review for bidding. Provide a set of Contract Documents to the City.  A presentation of the design plans or public meeting with residents is not included in in the basic final design services and is considered a special service. Ifthe City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City  C. Special Services  1. Geotechoical Services  Utilize a subconsultant geotechnical firm to perform the geotechnical Conduct four (4) soil borings, each to a depth of 15-feet to evaluate the subsurface conditions and provide a geotechnical investigation of the Provide an engineering report describing soil stratigraphy, groundwater conditions, storm sewer bedding and backfill, trench safety, subgrade treatment and asphalt pavement design requirements.  investigation and provide recommendations  project tarea.  2. Urban Forestry Services  HDR will obtain services from an urban forester to evaluate tree protection measures needed during the preliminary engineering, final design and  construction phase.    3. Traflic Control Plan projecta area.  Prepare traffic control plans and construction sequencing plan for the  4. Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  State mandated MS4 permitting. 5. Preliminary Eagineering Report] Presentation  Preparation of a PowerPoint presentation of the preliminary engineering report findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at town hall meetings or individual meetings with residents will be performed under the existing on-going  contract with the City. 6. Reimbursable Expenses  AI budgetary amount will be allocated for typical reimbursable expenses such as reproduction, courierservices, mileage, etc. The cost for plans and specifications for review sets and construction documents to be provided to the City and other review agencies will be included in this task at cost Plus 10%. Mileage willl be charged at prevailing IRS rates.  IL. BIDP PHASESERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  the Final Design Phase documents.  Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assist in developingti the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders concerning the Project's  wording oft the advertisement.    construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications ofthe apparent low bidders. Prepare al leterofresommendmion: advising the Cityast tot thes acceptability  will absorb costs associated to posting on Civcast.  summary.  ofthes apparent low bidder.  II. CONSTRUCTION: PHASE SERVICES A. Basic Services. - Construction Management  Act ast the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality of executed work and to determine in general ifsuch work is proceeding in accordance with the contract documents. Full time site representation (construction observation) is not included as part ofthe Basic Services for Construction Management. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater degree ofc confidence for the City that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible fort the failure ofContractor(s) to perform the work in accordance with the Contract Documents. During site visits HDR shall keept the Cityi informed ofthe progress ofthe work, shall endeavor to guard the Citya against defects  specifications. conditions.  and make payment recommendations to the City.  Phase Special Services.    and deficiencies in such work and may disapprove or reject work failing Conductai final review ofthe Projects andi makean recommendation for Final Engineer shall provide the City one electronic copy ofrecord plans based on the drawings provided to thel Engineer by the Contractor(s). A public meeting with residents is not included in this scope of services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City. HDR anticipates that construction will take approximately nine (9) months toc complete and has therefore based the lump sum fee on a level of effort  to conform to the Contract Documents. Payment on the Project.  toc complete the above tasks for this duration.  B. SpecialServices-Construction Observation Phase Servicesand Material' Testing  1. Material Testing  Construction materials testingi is included in this proposal as al budgetary item only. Itisa anticipated that Geotest Engineering, Inc. will be utilized asasubcontractor to HDR to perform the testing services.  2. Full' Time Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in thei interpretation of plans and specifications. The estimated construction duration for the project will be nine (9) months. The on-site representative will be on site Provide support to the on-site representative through supervisory and Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's questions, resident's concerns and conflict Int the event of rain days where construction may bel hindered or stopped, the representative will be on-site long enough to verify that inclement  an average of4 40 hours a week for the project.  administrative services.  issues.    weather has occurred and the associated impact on the Contractor and  construction.  Theon-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on-site representative will review the Contractor'squantity measurements priort to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities oft the The on-site representative will coordinate with the City and the Contractor for construction sçheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work. Theon-site representative will bep providedi ina an effortt to aidi int the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shal! endeavor to provide further protection for the City against defects and deficiencies in the work oft the contractor(s); but the fumishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequences or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work in accordance  payment request. testing laboratory.  reviews.  preparation of record drawings.  with the Contract Documents.  ADDTIONALSIRVICES  "Additional Services" shall only be performed when directed by the City to HDR. These services are not considered normal or customary engineering services.    Services resulting from significant changes in the Project or its design, including but not limited to, changes ins size, complexity, the City's schedule, ord character of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for alterate bids outside oft the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceeding involving the Additional or extended services during construction made necessary by (I) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work ofContractor(s), (3) prolongation oft the construction contract time, (4)acceleration ofthe progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure oftime on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out ofs sequence work.  Project.  normal working hours and (5) defaulto ofContractor.  FEE SCHEDULE  HDR will submit monthly invoices with status reports for alle engineering work completed to invoice date. Please be aware that these fees are based on performing alli improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering serviçes on a smaller project. The invoices will be based on the following  schedule:  Wilding Lane Drainage and Paving Improvements Project  Total Fees  Preliminary Engineering Phase (30%1 Design and Report) (Lump Sum) > 38,450.00 alreadyapproved  Geotechnical Services (Cost + 10%) Urban Forestry Services (Cost + 10%)  8,530.00 already approved 8,220.00 already approved    Preliminary Engineering Report Presentation (Lump Sum)  5,450.00 already approved $53,050.00 already approved 3,250.00 already approved 2,600.00 already approved 5,900.00 already approved $38,400.00 REQUESTING $203,500.00 REQUESTING $_27.000.00 REQUESTING  Final Design Phase (Lump Sum) Traffic Control (Lump Sum) Bid Phase (Lump Sum)  Storm Water Pollution Protection Plan (Lump Sum)  Construction Management (Lump Sum) Full Time Site Observation (Not to Exceed) "Construction Material Testing (Not tol Exceed)  AUTHORIZATION AUTHORIZATION AUTHORIZATION  -Time & Materials -Time & Materials  *Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRS Rate) $ 5,000.00 already approved  Wilding Lanel Drainage and Paving Improvements Project  $399,350.00  At this time the magnitude of these tasks are not known. Therefore budgetary amounts are provided. These figures may increase or decrease depending upon actual work required. Ifan increase becomes necessary It can be accomplished by utilizing available funds from other lines items that have under runor  by contract amendment.  The total engineer option oftotal project cost is as follows:  Construction Engineering Subconsultants Observation Fees Total Project Cost  $I,141,135.00 1 152,100.00 43,750.00 203.500.00 $1,540,485.00  Public meetings addressing thel Final Engineering or Construction phases and results other than at regular council meetings to Council is not included in this scope. Int the event the City should desire a public mecting, (such as a' Town Hall type mecting) HDR'sservices associated with such a meeting or meetings will be charge under the current on-going  contract.    SCHEDULE  Iti is estimated that the schedule to accomplish thel Preliminary Engineering Phasei is four (4) months from the date of authorization to proceed, Final Design Phase is four (4) months, the bid phase will bec one (I) month, execution of the contract document will be one (1) month, ando construction will take approximately nine (9) months.  INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described in the Scope of Services will bei invoiced on the basis of direct labor costs times a factor of3.18 for office personnel and for field personnel and direct cost plus 10%. Nos additional services will be performed or invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City ofPiney Point Village. continuing our work with the City ofPiney Point Village.  Sincerely  HDRI ENGINEERING, INC. bHt DavidWeston  Acceptance: City ofP Piney Point Village, Texas - D5lo1l2019  By:    Vicel President/Department Manager Date:_    Council Agenda Item Cover Memo  9/28/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2020 Paving Project, Chuckanut, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  N/A  FUNDING SOURCE:  CURRENT: BUDGETED ITEM: YES_ NO. - EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point' Village HDR Engineering, Inc.  City Council Meeting Date: September 28, 2020  CURRENT PROJECTS  1. Surrey Oaks Paving & Drainage Improvements  RAC has completed a majority of the walkthrough punch list items. HDR is coordinating with the Contractor and residents on various issues to include stamped driveway finishing issues and bird baths. It is expected that the remaining issues will be resolved shortly and  the project will be officially closed out in the next week or two. 2. Beinhorn Drainage & Sidewalk Improvements Project  The project is substantially complete. A walkthrough is scheduled for Monday afternoon and a punch list will be prepared with items for the Contractor to correct.  City-wide Sidewalk Repairs/Replacement  The change order for sidewalk repairs/replacement has been executed and the Contractor has begun the work. The Contractor will be working on the repairs for the next 2-3 weeks. The Contractor submit a price of $5,660.00 to perform asphalt patches on Chuckanut, Tokeneke, Larewood/lynebridge, and N. Piney Point at Memorial. HDR negotiated the price received from the Contractor for a reduction of $800to at total price of $4,860.00. The Mayor authorized the work and the Contractor completed the asphalt patches. HDR will perform a field inspection to verify the adequate completion of the work and finalize  AsphaltPatches  quantities.  3. Wilding Lane Drainage & Paving improvements Project  Nine bids were received and opened on Monday, September 215t. A Letter of Recommendation for Contract Award will be presented in a separate agenda item. The  anticipated schedule of activities going forward is as follows:  Contract Award: September 21st Contract Execution duration approximately 3-4 weeks Pre-Construction Meeting: mid to late-October Townhall Meeting: late-October Start of Construction: Beginning of November  4. Williamsburg Culvert Replacement and Ditch Regrading  The Contractor recently reported that the culvert that was originally installed high has been reset. HDR will be performing a site inspection to check the reinstallation.    H2  5. Chuckanut Lane  Following the virtual meeting held with residents and field observations made during rain events, Council requested that HDR obtain quotes to regrade the ditch on the north side of the east and west portion of Chuckanut Lane. This includes the removal of the 18-inch culvert towards the east end of the ditch. Quotes were obtains and presented at the last Council meeting. HDR was authorized to issue a Notice to Proceed to the lowest quote at an amount to not exceed $10,000.00 HDR has issued a Notice to Proceed to T-Construction Council also request that HDR obtain quotes to regrade the ditch on the south side of 239 Piney Point. The regrading is in efforts to eliminate flat and reverse grades that currently exist in the ditch as detected by survey. The Type Ei inlet at N. Piney Point Road that collects the ditch also requires modifications as the existing inlet throat opening aligns with the current ditch flowline. HDR proposes the installation of one joint of 24-inch pipe installed in the inlet and daylighted into the ditch to collect runoff from the ditch. The existing throat opening will remain in place to provide an overflow into the inlet in the event the 24-inch pipe was clogged. There is a separate agenda item included in the Council packet with the  to perform the work. T-Construction is currently: scheduling the work.  quote received for the above described work.  6. 2020 Paving Improvements The bid schedule is as follows:  HDR received authorization to advertise and bid the 2020 Paving Improvement Project at the August City Council meeting. HDR has requested that the City post an advertisement.  Advertise and Bid: September 2020 Pre-Bid Conference: Thursday, October 1, 2020 Bid Opening: Thursday, October 15, 2020 Contract Awards and Execution: November 2020 Construction Notice to Proceed: December 2020 Construction Completion: February 2021  Present Letter of Recommendation: to Council: Monday, October 26, 2020  7. South Piney Point Guardrail  Ar recent wreck demolished the guardrail on the west side of South Piney Point Road adjacent to the crepe myrtles. HDR will be evaluating several options for providing warning of the curve and additional protection for motorist who miss the curve and will present options and costs for discussion at the upcoming Engineering Meeting. Feedback from the City at the last meeting indicated that Council is most interested in concrete barriers and an  extension of the guardrail, or a combination of both.    HR  FUTURE PROJECTS  8. Texas General Land Office (TGLO) - Community Development Block Grant Mitigation HDR has submit existing Master Drainage Studies, exhibits and Opinions of Probable Project Costs to CSRS (the grant administrator) for their review and assessment. CSRS is working to prepare a feasibility analysis of the proposed Blalock Project. The approximate schedule of  Action Plan (CDBG-MIT)  the upcoming grant application activities are as follows:  Applications due (electronically in TIGR: system) - October 28th Final version of Application accepted by City Council- - October 26th 14-day Public Comment Period Closes - October 23rd 14-day Public Comment Period Opens - October 9th Draft Application due and made available to public- October 8th (COB) Public Notice of 14-day Public Comment Period Published - October 7th Public Notice submit to Newspaper for publishing- - October 2nd This schedule is subject to vary (slightly) as the application process progresses.  9. City-wide Striping  The City has discussed restriping of pavement stop bars and crosswalks around the City as part of regular maintenance. HDR preformed a desktop evaluation and quantities of stop bars and crosswalks on the City's main thoroughfare streets. Attached is a summary of the locations of stop bars and crosswalk striping on the thoroughfare streets. Additional, the principal of Memorial Drive Elementary recently inquired about restriping in front of the school. HDR will be preparing quantities of the required striping at MDE in addition to the other City-wide striping and per Council request, will prepare a package (Phase 1) of streets toh have re-striped this year and will obtain quotes to be presented at the October City  Council meeting.  10. Memorial Drive Elementary Rebuild  HDR spoke with Mr. Travis Stanford, Director of Planning & Construction Services in regards to the proposed rebuild of Memorial Drive Elementary. The anticipated re-built schedule is  as follows:  Design - Begin. Jan. 2022-1year duration Construction - Begin Jan. 2023 - 18 month duration Students to bei in south transition campus until August 2024  Project Advisory Board- - Comprised of representatives from the Village - October or  November 2021  The Project Advisory Board will consist of SBISD and school officials, residents int the HDR informed Mr. Stanford that the City very much wants to be part of the discussion and planning of the rebuild. Mr. Stanford assured HDR that the City will  neighborhood, and members from the City.  bei included.    E2  11.Additional Future Projects:  At Council's request, HDR has identified multiple projects for the City to consider performing. The Master Drainage Study identified several drainage projects. Multiple cul- de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study Update. An additional drainage project is the replacement of the 96-inch  CMP along S. Piney Point Road. Drainage Improvements Projects:  The Master Drainage Study identified several drainage improvements projects. The City has already begun design on Wilding Lane and construction on Beinhorn Road, two projects identified in the Master Drainage Study. The additional list of projects as identified in the  study are as follows:  Table 11 - Projects with No Detention Required  PROECTOESCRIPTON  PROJECT CONSTRUCTION: COST $ 610,390.00 $ 1,141,135.00 $ 388,215.00 $ 322,400.00 $ 340,210.00 $ 129,125.00 $ 205,175.00 $ 172,935.00 $ 547,430.00 $ 3,857,015.00 PROJECT CONSTRUCTION COST 14,458,600.00 803,010.00 630,475.00 1,773,400.00 17,665,485.00  Beinhom Road (Southside) Wilding Lane ChuckanutLane N.C Country Squire S.Country Squire Country Court Memorial Drive (S. Country Squire to Wickline Ravine) Tokeneke Trailt to Claymore Road Shadow Way Total  Table 12- Projects with Detention Required  PROJECT DESCRIPTION  Blalock Road (east andy west systems) LacewoodLane Memorial Drive (CountryCourtt to Tynewood Ditch) Wilding Lane Bypass (Bothwell Way, Holidan Way, Wilding Lane) Total  $  Paving Improvement Proiects:  In 2018 the City performed an update to the Street Condition Assessment Document which assigned a rating to each public street in the City. The following list was prepared based on  the ratings provided int that document:  Memorial Drive from San Felipe to Greenbay (Asphalt) OPCC Asphalt Reclamation $933,500 OPCC Concrete Pavement-52,292,420    HR  S.Piney Point Road (Asphalt) OPCC Asphalt Reclamation- - $528,450 OPCC Concrete Pavement-51,079315 Lanecrest (Asphalt) North and South Country Squire (Concrete) Crack Sealing on Various Streets  12. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer's report. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule -  Contractor Reported Completion Date - August 18, 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule-  Construction Notice to Proceed - March 9, 2020 Construction Completion Date - October 14, 2020  Wilding Lane Drainage & Paving Improvements Project  Anticipated Schedule-  Contract Award: September 21st Contract Execution duration approximately 3-4 weeks Pre-Construction Meeting: mid to late-October Townhall Meeting: late-October Start of Construction: Beginning of November  2020 Paving Improvements Project Anticipated Schedule =  Advertise and Bid: September 2020 Pre-Bid Conference: Thursday, October: 1, 2020 Bid Opening: Thursday, October 15, 2020 Contract Awards and Execution: November 2020 Construction Notice to Proceed: December 2020 Construction Completion: February 2021  Present Letter of Recommendation to Counci!: Monday, October 26, 2020    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, AUGUST 24, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, AUGUST 24, 2020 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY DR., SUITE 300 HOUSTON, TEXAS 77063 TO DISCUSS THE AGENDA THIS MEETING WILL BE HELD VIRTUALLY THROUGH THE USE OF ZOOM. THE COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Directoro ofP Planning & Development; David Olson, City Attorney; Joe Moore, City  ITEMS LISTED BELOW  DIAL IN NUMBER: 884-841-6839  Michael Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:30 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL-/ At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  Scott Poerschke, Civil Rights Attorney, was present and informed Council that he was retained by 2 police officers of Memorial Village Police Department. Mr. Poerschke explained that both police officers filed a series of complaints against a Commander within the Memorial Village Police Department regarding racially profiling and claims the investigation process of the complaints were not properly performed. Mr. Poerschke added that his clients are asking for equitable relief and no monetary damages to resolve this matter. Mayor and Council thanked Mr. Poerschke for the information and informed him they were unaware of this matter. Discuss and take possible action on the MVPD monthly report Chief Schultz presented the report for the month of July  1.  Budget is on track reimbursement household  The police department continues to work with FEMA for COVID-19 There are 2 employees testing positive for COVID-19 and 2 members of the    There was a Memorial Village Police Officer involved in a shooting incident; Detectives have identified suspects who illegally entered Chapelwood; the Received and investigated a complaint on a Memorial Village Police Officer by a Piney Point resident on behalf of his nephew. The body worn camera the police Piney Point had 3,500 calls for service; 3,300 house watches; 1 accident; issued Commissioner Huguenard had no additional comments. Council had no questions  investigation is on-going Solved burglary at Hunterwood investigation is on-going  officer was wearing exonerated him. ALPR System proves to be valuable  12 citations; and there were 5 emergency responses  for Chief Schultz.  2.  Discuss and take possible action on the VFD monthly report Commissioner Nash presented the monthly report: Staffing: 11 frengnter/paramedic vacancy; 4 candidates have tested Trucks: The new engine is due to arrive at the end of October Budget: At the end of July the Village Fire Department was 2.4% under budget Coronavirus: Continue to work with FEMA for reimbursement; the Village Fire Department has had no COVID-19 calls in the last 3 weeks; and no personnel  with the Coronavirus since March. Other activities are normal  The Fire Station construction continues to make progress  Mayor Kobelan moved Agenda Item #10 City Administrator's monthly report, specific to 10. Discuss and take possible action on the City Administrator's monthly report,  the AV Equipment Discussion.  Including but not limited to: AVI Equipment Discussion  Representatives from Data Projections were present to discuss options to support audio, video, using Zoom platform. Data Projections loaned a mobile unit tot the City for this Council meeting. There was good connectivity while using  wireless. Data Projections will submit a proposal.  3.  Discuss and take possible action on Ecclesia Special Use Permit Peter Muessig was present via Zoom on behalf ofl Ecclesia. He presented an update on the status of the project previously approved under a Special Use Permit in November: 2018. Hei informed Council that Ecclesia was asking permission from the City, through the application process for a Special Use Permit applying for a building permit which would allow Ecclesia to complete the renovation oft the Fellowship Hall. The scope of the work is limited to the interior except fort the replacement of the roof, replacement of exterior lighting, and A/C units. Annette Arriaga, the Director of Planning Development reported that the application is still under review and would  treat as the original SUP.    4.  Discuss and take possible action on 2021 Budget and Tax Rate  Council discussed the proposed dates, publication dates, and locationi fort thel Budget and Tax Rate hearings. The City Attorney explained since the proposed tax rate is lower than the no-new revenue tax rate and the voter approval rate there is no legal requirement to have a tax rate hearing; however, the City can include the tax rate with the budget hearing. The hearing must be held at a public facility within Piney Point city limits. Council decided on September 14, 2020 for the Public Hearing. 5. Discuss and take possible action on Temporary Certificates of Occupancy This item was approved by Council during the. July meeting but not forwarded to the Planning & Zoning Commission because of a typographical error. The error has been corrected. The City Attorney explained that the ordinance change will not need to be published in the newspaper. There will be a Public Hearing and an Agenda posting. Itis required by law to publish the Public Hearing forecast 15 days prior to consideration. A mailer via V-link will be sent to residents providing general notification of the Planning & Zoning Commission Hearing. Council discussed submitting all 4 ordinances to Planning & Zoning for review on the September 14,  2020 Special Meeting, if completed.  6. Discuss and take possible action on establishing regulations for the size of Council discussed and identified specific streets and regulations for front yards. Council identified Calico Lane, Gingham Dr., and Jan Kelly Lane for 401 ft. setbacks. Council identified Dana Lane, Surrey Oaks, and some of Lanecrest Lane for 25 ft. setbacks. Council identified Dana Lane, Surrey Oaks, and some of Lanecrest Lane for 10ft. side yards. This item will be added to the September 14th meeting. 7. Discuss and take possible action on establishing regulations for non-  front yards in general and on specific streets  conforming buildings and structures  There was discussion regarding the regulations for enlarging or extending in a required yard for nonconforming buildings and structures. Discussion included if providing notice to neighbors was necessary; the role of the Board of Adjustments; and adding, at the beginning, "the first floor of a nonconforming main building". This  item will be added to the September 14th meeting.  8. Discuss and take possible action on Supplementary District Regulations This agenda item was to consider establishing regulations for fences, side, and rear yards adjacent to a street. Council Member Bender reported that he will be discussing with the Beautification Committee specifics concerning landscaping such as what is allowed, enforcement of maintenance, and replacement of fences with  regards to wooden versus solid. No further action taken.  9. Discuss and take possible action on the Mayor's monthly report  Mayor Kobelan provided an update on the COVID-19 daily confirmed cases, hospital cases, and ICU cases, versus previous statistics. The statistics are Mayor Kobelan reported the Beautification Committee discussed suggestions of replacing signs in Piney Point. Mayor Kobelan presented those ideas and suggestions for new signs that indicate Entering and Leaving Piney Point Village  encouraging.    City Limits, and a larger sign, in the median, on Memorial Drive. Care would be taken in placement of the sign in order not to block traffic view. A quote will be  requested.  10. Discuss and take possible action on the City Administrator's monthly report,  including but not limited to:  Pet Waste Station - Piney Point between Memorial and Taylorcrest-There was discussion that a pet waste station is needed on Piney Point Rd. between Memorial and Taylorcrest. Council Member Thompson made a motion to authorize the Mayor to approve the Pet Waste Station and location. Council Member Bender seconded the motion and it passed unanimously. Monthly Tax Office Report - There was discussion regarding the Delinquent 2018 & Prior Tax Years adjustments and collections on the Monthly Tax Office Crosswalk at Memorial and North Piney Point Rd - Council Member Herminghaus inquired about the quotes fort the crosswalk that was discussed last month. The quotes for the crosswalk were not on this agenda and Council Member Herminghaus requested the quotes be included next month. AV Equipment Discussion (moved to after Agenda Item No. 2) July 2020 Financials - Council Member Bender will circulate the updated proposal for Revised Ordinances = Mayor Kobelan requested the revised ordinances be Tax Roll or Certified Estimate from HCAD - Council Member Kollenberg  Report.  review before the September 14, 2020 meeting.  circulated for review before the September 14, 2020 meeting. requested a copy of the Certified Tax Roll or Certified Estimate 11. Discuss and take possible action on Authorization of Bid Phase Services for the Wilding Lane Project- only authorized through design phase Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Wilding Lane Drainage and Paving Improvements Project to provide final design phase, traffic control, and SWPPP. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide bid phase services associated with the advertisement, bidding, bid evaluation and letter of recommendation tasks for the project. HDR is seeking approval of the bid phase services. Council Member Kollenberg made a motion to approve Bid Phase Services for $5,900 for the Wilding Lane Project. Council Member Thompson seconded the motion and it passed unanimously.  12. Discuss and take possible action on Ditch Regrading Quotes - Lacewood, The City has previously discussed the drainage issues on Lacewood, Jamestown, and Summerhill. The City requested that HDR obtain quotes for ditch regrading and culvert cleaning along Jamestown Road from 11311t to 11301,ac drainage easement at 11510 Summerhill Lane, and at 16 and 8 Laçewood Lane. The quotes include the regrading of existing ditches, hydromulching the ditch, regrading areas, and culvert cleaning. Council Member Thompson made a motion to approve the regrade quote for Lacewood, Jamestown, and Summerhill, but do not hydromulch Summerhill. Council Member Dodds seconded the motion and it passed  Jamestown, Summerhill  unanimously.    13. Discuss and take possible actiononauthortization to advertise the 2020 Paving HDR has completed the design of the 2020 Paving Improvements Project and is requesting permission to publicly advertise and bid the Contract Documents (plans and specifications). Once bid, HDR will evaluate the bids, research references obtained from the low bidder, and present a recommendation to Council based on the bids received. Council Member Dodds made a motion to approve HDR to publicly advertise and bid the 2020 Paving Improvements Projects. Council Member  Improvements Projects  Bender seconded the motion and it passed unanimously. Services for the 2020 Paving Improvements Project  14. Discuss and take possible action on Authorization of Engineering Bid Phase Council Member Bender made a motion to approve the HDR proposal for the Professional Engineering Services to provide Traffic Control, Stormwater Pollution Prevention Plan, and bid phase services associated with the advertisement, bidding, bid evaluation and letter of recommendation tasks for the project. Council Member  Herminghaus seconded the motion and it passed unanimously.  15. Discuss and take possible action on the City Engineer's monthly report  The Engineer's Report for this month includes updates to Surrey Oaks Paving & Drainage Improvements, Beinhorn Drainage & Sidewalk Improvements Project, City-wide Sidewalk Repars/Replacement, Wilding Lane Drainage & Paving Improvements Project, Wiliamsburg Culvert Replacement and Ditch Regrading. There was discussion regarding Chuckanut Lane. Council Member Thompson made a motion to regrade the North ditch for $10,000 with no Hydromulch. Council The Engineer's Report included 2020 Paving Improvements, and Future Projects There was discussion regarding the Texas General Land Office (TGLO) = Community Development Block Grant Mitigation Action Plan (CDBG-MIT). The CDBG-MIT is due October 28, 2020. The Request for Qualifications fora an Engineer and the Request for Proposals for a Grant Administrator have been posted. They are due September 2, 2020. The Selection Committee will include Council Member Herminghaus and Council Member Thompson. They will review the packets and choose. A Special Council Meeting was set for September 8, 2020 to formally accept the proposals for Engineer and Grant Administrator. Council Member Herminghaus and Council Member Thompson will send their recommendations to Council prior to the meeting. Apublic hearing must also be held to inform the public that the City is applying for the CDBG-MIT funding. This hearing allows the public to comment what projects should be included in the grant application. The City Engineer will work with the City Administrator on the Public Hearing. There was discussion regarding City-wide striping. This will be discussed further at  Member Bender seconded the motion and it passed unanimously.  included Quail Hollow Sidewalk.  the next Council Meeting.    16. Discuss and take possible action the Minutes of the July 27, 2020 Council Council Member Bender made a motion to approve the Minutes oft the July 27,2020 Council Meeting and the August 3, 2020 Special Council Meeting subject to update of item #13 on the July 27, 2020 Minutes to include Council Member's last name. Council Member Dodds seconded the motion and it passed unanimously.  Meeting and the August3, 2020 Special Council Meeting.  17. Discuss and take possible action on any future agenda items, meeting dates, Meeting dates: Special Council Meeting on September 8, 2020, and September 14, 2020. Council Member Kollenberg requested the website be a future agenda item. Council Member Thompson requested the Mayor to send updates on city  etc.  landscaping improvements.  18. Adjourn  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 9:30 p.m.  PASSED AND APPROVED this 28th day of September 2020  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING MONDAY, SEPTEMBER 8, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON TUESDAV/SEPTEMBER, 2020 AT 5:30 P.M. VIAZ ZOOM" TODISCUSS THIS MEETING WAS HELD VIRTUALLY THROUGH THE USE OF ZOOM.  THE AGENDA ITEMS LISTED BELOW  Join Zoom Meeting Meeting ID: 8848416 6839 Passcode: 378690901 Dial by your location One tap mobile  +13462487799 US (Houston)  13462487799,8848416839H4.. 0H,3786960901# US (Houston) 16699006833,884B4168396...0R.3786980901# US (San Jose) Find your local number: nttps/US02weD.Z00m.US/UkeVN6YBVUA Michael Herminghaus, Henry Kollenberg, Brian Thompson  COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 5:31 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL-Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter There were no citizens wishing to address Council.  1.  Discuss and take possible action to hire an Engineering firm to provide for  the City's proposed CDBG-MIT program    Council Member Herminghaus and Council Member Thompson reviewed RFQ's from A&S Engineers, and HDR, Inc. for the Engineering firm for the proposed CDBG-MIT program. After careful review, Council Member Herminghaus and Council Member Thompson recommended hiring HDR, Inc. There was discussioni including selection process, and cost. Council Member Herminghaus made a motion to select HDR, Inc. as the Engineering Firm for the proposed CDBG-MIT program. Council Member Kollenberg seconded the motion and it Discuss and take possible action on potential hiring of a Grant Council Member Herminghaus and Council Member Thompson reviewed RFP's from APSI and CSRS for the potential hiring of a Grant Administrator for the proposed CDBG-MIT program. After careful review, Council Member Herminghaus and Council Member Thompson recommended CSRS. There was discussion including the selection process, and cost. Council Member Herminghaus made a motion to recommend awarding this contract, potentially after negotiations, to CSRS. Council Member Bender seconded the motion and  passed unanimously.  2.  Administrator for the City's proposed CDBG-MIT program  itp passed unanimously. dates, etc.  3. Discuss and take possible action on any future agenda items, meeting The September 14, 2020 Special Council Meeting will be held outdoors at Ecclesia. There will be 4 items on the agenda. Those items will include the Tax Rate, the adoption of the 2021 Budget, 4 Ordinances, and information on the  purchase of AVI Equipment.  4.  Adjourn p.m.  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 5:47  PASSED AND APPROVED this 28th day of September 2020  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING MONDAY, SEPTEMBER 14, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON MONDAY, SEPTEMBER 14, 2020 AT 6:00 P.M. IN PERSON AT ECCLESIA CHURCH, 325 PINEY POINT ROAD TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Karen Farris, City Secretary; David Olson, City Attorney; Joe Moore, City  LISTED BELOW.  Michael Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:01 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL-, Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter There were no citizens wishing to address Council. There were no questions, or comments. Closed the Public Hearing  Opened Public Hearing to discuss the 2020 Tax Rate and the 2021 Budget  1.  Discuss and take possible action on the adoption of Ordinance Council Member Bender made a motion to approve Ordinance 2020.09.14A approving the 2021 Budget. Council Member Herminghaus seconded the  2020.09.14A approving the 2021 Budget  motion. The vote follows: Council Member Bender: Council Member Herminghaus: Aye Council Member Thompson: Council Member Kollenberg: Council Member Dodds: The motion passed.  Aye Aye Aye Aye    2.  Discuss and take possible action on the adoption of Ordinance Council Member Kollenberg made a motion to approve the Maintenance and Operation portion of the 2020 tax rate at .20616. Council Member Bender Council Member Herminghaus made a motion to approve the Debt Service portion of the 2020 tax rate at .04898. Council Member Bender seconded the Council Member Bender made a motion to approve Ordinance 2020.09.14B approving the 2020 tax rate. Council Member Dodds seconded the motion. The  2020.09.14B approving the 2020 Tax Rate seconded the motion and it passed unanimously.  motion and it passed unanimously.  vote follows:  Council Member Bender: Council Member Herminghaus: Aye Council Member Thompson: Council Member Kollenberg: Council Member Dodds:  Aye Aye Aye Aye  The motion passed.  3.  Discuss and take possible action on the purchase of Design Projections There was discussion. Council Member Bender made a recommendation to approve the proposal from Data Projections for the purchase of an AV System for City Hall. Council Member Thompson seconded the motion and it passed Discuss and take possible action on requesting the Planning Commission to review Certificates of Occupancy, non-conforming buildings and structures, landscaping plans, fences and walls in required yards and rear Council will discuss sending the Ordinances included in this agenda item to the Planning and Zoning Commission for their review. The Planning and Zoning Commission will make a preliminary report, hold a hearing, make a final report, and make a recommendation to Council. Council will then hold a Public Hearing. Council Member Thompson made a motion to send the Ordinance for Temporary Certificates of Occupancy to the Planning and Zoning Commission for review. Council Member Herminghaus seconded the motion and it passed unanimously. There are 2 versions of the Front Yard Setback Ordinance. One of the versions includes Calico Ln. and side yard setbacks. Council discussed which ordinance to send to the Planning and Zoning Commission for review. Council Member Bender made a motion to send the Front Yard Setback Ordinance that includes side yard setbacks to the Planning and Zoning Commission subject to the removal of Calico Ln. from the front yard setbacks and the inclusion on the side  AV system for Piney Point City Hall  unanimously.  4.  yards, streets with setbacks of less than 50'  Temporary Certificates of Occupancy Ordinance  Front Yard Setback Ordinance    yard setback with the statement that says not withstanding Surrey Oaks Ln., Dana Ln., and 501, 502, 505, 510, 517, 518, 525, 526, 533, 534, 541, 542 Lanecrest Ln. shall have a side yard setback of 10 feet. Council Member Dodds  seconded the motion and it passed unanimously. Nonconforming Buildings and Structures  The City Attorney suggested revising Section 1; subsection (1) to eliminate any misinterpretation of a lesser set back. The revision should read; The first floor ofanonconformingi main building excluding any portion ofa any accessory building ors structure, may be enlarged or extended into a yard and manner that does not exceed encroachment created by the nonconforming main building. Council Member Thompson made a motion to send the Nonconforming Buildings and Structures Ordinance to the Planning and Zoning Commission with the revision recommended by the City Attorney to Section 1; subsection (1) for review. Council Member Herminghaus seconded the motion and it passed unanimously. The City Attorney discussed incorporating the landscaping plan by reference in the ordinance. Specifics and requirements of the landscaping plan will not be identified in the ordinance. The actual landscaping plan should be adopted at the final meeting for Council to address as a Resolution, sO in the future, if changes are needed, it will not be necessary to return tot the Planning and Zoning Commission. When this item is sent to the Planning and Zoning Commission for review an explanation as to why the landscaping plan is not incorporated will be included along with the bullet points developed by the Beautification Committee. The City Attorney recommended the following changes to Subsection 3:  Fence Ordinance  Insert lowercase i, before 80 percent fence, and insert lowercase ii, before wooden fence. This would eliminate any confusion of landscaping Change next sentence to read "The property owner is responsible for maintaining the landscaping, and removing and replacing the  being applicable to the 80 percent fence.  landscaping from the street".  Council Member Herminghaus made a motion to send the Fence Ordinance with the revisions stated by the City Attorney to the Planning and Zoning Commission for review. Council Member Thompson seconded the motion and it passed Council Member Bender thanked Margaret, Cary, and Michael for their help with Discuss and take possible action on any future agenda items, meeting  unanimously.  the landscaping plan. dates, etc.  5.  Proposal for cabling and hardware upgrade Update on St. Francis school traffic    6. Adjourn  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting adjourned at 6:31  p.m.  PASSED AND APPROVED this 28th day of September 2020  Mark Kobelan Mayor  Karen Farris City Secretary