City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713)782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, APRIL 22, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, APRIL 22, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. Discuss and take possible action on the MVPD monthly report  2.  Discuss and take possible action on Resolution 19.04.22 conveying the work of the Tri-Cities Public Safety Committee to the Memorial Villages Police  Commission  3. 4. 5. 6.  Discuss and take possible action on the VFD monthly report  Discussion regarding the acceptance of Piney Point Circle as a Public Street Discussion with Kinkaid representatives regarding a proposed second turn lane Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  Hacienda Lane and Beinhorn Project  7.  Discuss and take possible action on the City Administrators monthly report,  including but not limited to: March 2019 Financials    8. 9.  Discuss and take possible action on the City Engineer's monthly report Discuss and take possible action on removal and replacement of driveway  culverts on the south side ofV Willamsburg  10. Discuss and take possible action on Professional Engineering Services for the 11. Discuss and take possible action on the minutes of the March 25, 2019 Council 12. Discuss and take possible action on any future agenda items, meeting dates, etc.  Wilding Lane Drainage and Paving Improvements Project  meeting  13. Adjourn  CERTIFICATION  I'certify that a copy of the April 22, 2019 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on April 18, 2019.  K  Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    MEMORIAL VILLAGES POLICE DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given of a Regular Meeting of the Board of Commissioners of the Memorial Villages Police Department, a combined police department of the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point  Village, Texas, to be held at 6:001 PM, on, April 8, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, if deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - At this time, any person may speak to thel Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for a future meeting.  b. Approval ofMinutes - From March 18h meeting, as recorded. Financial Report - Update, discussion and possible action. 1. FY20191 Budget Review and Discussion. d. Committee Reports - Update, discussion and possible action.  1. Finance Committee 2. Personnel Committee  a. Budget & Accounting Policies & Procedures. a. Preliminary FY20 Staffing, Salary and Benefits. b. Possible addition of one more Detective. Post-Retirement Health Care long-term plan consideration. d. Budget Amendment policy.  3. I.T. Committee  a. Virtual Gate Project - Flock Test and Evaluate Single Camera Unit. b. AT&T First Net Vehicle Tracking System Demonstration Results.  Paladin Drone Project - First week Results.  Chief's updates = Overview of monthly reports. 1. Calls/ncidents/ouse Watch Checks 2. Officer Time Committed Service 3. Total Incidents  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD. Assist Response Times  Follow Up Items from previous meeting - Discussion and possible action on the following outstanding items.  1. Possible Creation of Building Improvement Fund.  Page 30 of113  04/04/2019    Notice of Regular Meeting Page2  Executive Session - It is anticipated that all, or a portion of the discussion of the following items will be conducted in closed executive session under authority oft the Texas Open Meetings Act. However, no action will  bet taken on this item until the Commission reconvenes in open session.  a. Discussion and possible action regarding DeFrancesco V. MVPD; Case No. 2015-43853 in the 190th District Court of Harris County, Texas; Appeal No. 01-17-00660-CV in the Court of  Appeal for the First District ofTexas.  h. Suggestions for future agenda items Discussion of the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (I) consulting with the Commission's attorey to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorney to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $551.076. The Commission may announce thati it will go into executive Session on any item listed ont this agenda ift thes subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter 551 oft the Texas Goverment  Code.  Raymond Schultz, Memorial  Police Department  P Villages (time)  POSTED:  4/4/2019 (date)  @ 11981 Memorial Drive at 10:00a.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  Cityo of Bunker Hill Village Jay Smyre, Chairman Keith Brown, Commissioner  CityofF Piney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy, Alt. Commissioner Sean. Johnson, Alt. Commissioner  ChiefofPolice! Raymond Schultz  Legal Counsel. John Hightower  This facility is wheelchair accessible: and accessible parking spaces are available. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids ors services such asi interpreters for person who are deaf or hearing impaired, readers, or large print, are requested to contact Officel Manager at 713-365-3701. Requests should ber made atl least 481 hours prior to the meeting. This agenda is posted ont thel Memorial Village  Police Department website aty www.mvpdx.org  Page 4 of113  04/04/2019  Agenda. Apr 2019 Final Rev.001.Doc    MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting March 18, 2019, 6:00 p.m,  A quorum was established, and Commissioner Smyre called the March 18, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. In attendance were: From the Commission: CityofPiney) Point Commissioner Huguenard Çommissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson City of Bunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner Murphy Legal Counsel  Absent: John Hightower  Finance Manager, Victoria Bowman From Memorial Village PD ChiefofPolice, Raymond Schultz Office Manager, Maureen Loud  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ifthere are any citizen comments.  a. Citizen Comments None  b. Approval of Minutes  Motion was made by Commissioner Huguenard and seconded by Commissioner Hamilton to approve the March 11th Minutes as recorded. The commission voted unanimously to approve  thel Minutes as presented. Financial Report  Chief Schultz commented that he would present the Financial Report as Mrs. Bowman was unable tol bel here this evening due to a children's event that she had to attend at thel last minute as her husband is out oftown. Submitted today is the first 2 months of the year. We have received  Mar 2018 Minutes Final.Docx  Page 90 of1 113  04/04/2019    16.67% of the appropriation and are trending below budget and have expended 14%, last year at this time we were at 13% as wel had a couple more vacancies last year. There are a couple of areas which are above, the maintenance fundi is up because we have to pay upfront. Equipment maintenance contracts; we have expended 24%, software maintenance contracts 65%1 because we pay Capers for the entire year. Uniforms are at 16%, we have had to replace some vests as some officers had expired bullet proofvests. Firearms training and ammo, we have purchased most of the ammo for the year andi it is already starting to come in, we are at 26% and wel have made the entire purchase oft the tasers. The vehicles have been ordered as part of Capital and some oft that equipment has started to come: in and therefore you will see those expenditures for the vehicles. The equipment comes in first as that has to be ordered, it is cheaper for us to order that than have Special Capital Asset Fund - there are notes from Victoria as to how we are going to be able to handle the server. She spoke with the Auditor and because the receivable was created with an offsetting credit to Capital Purchases we are not going to have to do an amendment. Commissioner Hamilton commented that we did figure out that we will need to do this next year or this year. Commissioner Huguenard responded that we will consult with the Auditors to ascertain what wei need to do with respect to budget amendments on the funds other than the operating fund and how wel handle budget amendments in the future with respect to those. Commissioner Huguenard commented that each month we look at' "Forl Profit" statements and before the reporting period they are converted to statements that are compliant with the Government Accounting Standards which are different. There is quite al bit ofwork done to modify these to be compliant with GASB for reporting purposes. Our software is good for coordinating with bill pay and other functions but ideally it would be best to have the whole govemmental package, we have asked Mrs. Bowman to look into transferring or changing to an accounting system that is compliant with GASB. Mrs. Bowman has started to get somei initial costs back and they are substantially higher than what we are paying. We will also consult with Chief Schultz commented that the next item is on page 53, the FY2020 Budget Calendar. Ifwe follow this schedule we should be able tol have our FY201 budget completed on time. Mrs. Bowman has already distributed some documents tol him and hel has been going through and putting together his wish list. The first budget planning session will take place in a couple of weeks in April. The audit starts April 15th, he has signed some documents which have been sent Fixed Assets Report - We only include items that have a value of$5,000 or more, sO ify you look at our fixed asset report iti is pretty small. The biggest fixed asset item is this building, which shows coming online in 12/2003 the cost for the building was approximately 2.1million. Everything else is much smaller, you will see EOLI listings which are End ofLife and these will need to be replaced or already have been replaced. In dispatch there are 2 ofthe original workstations that were purchased when thel building came online. They are press board and are falling apart, they have been screwed back together or the doors are just leaned up against them. They are still working and functional but eventually need to be replaced. There are 2 copiers listed, one was replaçed last year, and the original copier was basically scrap value. Wel have put this down in Roll Call and our only cost is buying toner and it continues to work, sO weare  the outfitter do it as they would markup the cost.  the Auditors on this.  to Olson & Olson.  getting more than our value out oft that. Mar 2018 Minutes Final.Docx  Page 2  Page 10of113  04/04/2019    AFIS machine, is on the inventory as an asset we only owned a quarter ofit along with the other agencies. This is an older Windows system that is no longer supported, the other 4 agencies gave up their investment. Wel have tried selling it but no buyers, it will eventually have to be scrapped. We have ai robot that was purchased back in 2004, iti is a small DARE robot, a mannequin that rides around on a tricycle. It cost al lot ofmoney back in 2004 ($9,000) it doesn't Coban server has been replaced but we are. keeping it here just in case we need it as part ofa fail over, it is in storage. On a side note, we did have a catastrophic failure with the new server, we lost video files for our traffic stops and wel had tol have MergerTree work to recover them. Last Friday we were able to retrieve all ofthose video files. When the original server went down if you recall we had tol have an affidavit stating that the files were lost. They are continuing to research why we lost the files but some how it re-initialized itself, so basicallyi it loaded all brand-new software. In the meantime, wel bought a 4TB portable hard drive that wel hooked to the server until we can get a final resolution, sO we will have another extra copy ofs all our files. Itn may seem al littie redundant, but we want to make sure we don't lose this. We have our Badge System which is the old records system that went awayi in 2013 and is no longer supported by anybody. This has all thej prior police records before 2013, it is here and still working but when itb breaks, it cannot be fixed. There was a decision made when Capers was purchased not to Commissioner Hamilton asked ift there was still a need for this? Chief Schultz responded Yes, as we receive requests all the time for copies ofold police reports and arrest records. Commissioner Hamilton asked if we should look at transferring the records now as it may be less costly? Chief Schultz commented that he doesn't believe it can be done now. Commissioner Southwick asked what the end date of the data that is on there which started in 2008, the response was 2013. Commissioner Reichek asked for clarification as to what an AFIS machine is? Chief Schultz responded, a finger printing machine. Backi in 2004, Hedwig, Spring Valley, ISD and MVPD all went in together and bought our own AFIS machine. Currently ISD has one and they allow us to use theirs, occasionally we use Harris County's. Ifyou recall, 2 years ago we were going to buy one, we bought it and it never worked the way it was supposed to, sO we sent it back and did not have to pay anything. Eventually we will need to get our own machine as wel have to take al lot of fingers prints for licensing, travelling and for adoption. Commissioner Smyre asked how long are we required to keep reports? Chief Schultz commented that it depends on the type of report, Juvenile reports are to be kept forever, they are On the 2nd page, we were talking about the possibility ofal Building Replacement Fund. A building like ours, ar roof generally has a 20-year replacement, HVAC 10-year, Paint and Refresh building 5-year, this has never been done for this building. Evidence room, In mention this because every once.i in a while, we have noticed that you get a distinct odor ofr marijuana and stuff that is in the Evidence Room. Most Evidence Rooms have to have aj positive ventilation system, that doesn'texist here. Iwas involved in some litigation in Albuquerque with their Evidence Room with employees getting exposed to the old versions ofMethamphetamine that were very volatile and would cause rashes and skin irritations. This is whyI Is suggest we look at this as part oft the building fund to have a positive exhaust system there. Furniture has a 5-7year replacement, most oft the furniture here is Enron furniture. CAD System, this came online in  work and so we are trying to find a good way to get rid ofit.  move all the records over because it would have been very expensive.  sealed.  Mar 2018 Minutes Final.Docx  Page3  Page 11 of113  04/04/2019    2013 sO we are in year 6, technology is changing, and we should start thinking about replacing. The system wel havei is from a very small vendor that has had some financial issues in the past sO that is a concern. Radio System is EOL, we are part ofHarris County and Houston PD with that. They are looking at identifying funding to replace the Radio System, we paid over $200K when we purchased our portion ofit. He expects probably an equal amount again to replace this system when that happens. On a side note, we did have to make an emergency, purchase this month as the Radio System which is 14 years old had al board bur out and wel had to get it fixed. Body Worn Cameras = pretty much everyone is going to BWC, we have the cameras in the cars and the officers want these, and they are a good investment to save potential liability if wel had them inj place. ALPR - we will talk about this a little later in the meeting, this will be ai fixed capital asset and this project has been moved over to the Commission. We may want to look at a decision on a Force Simulator, training simulator ofs some type and some additional gym equipment. That is thel Fixed Asset Report detail and touches on what we suggest doing. Commissioner Smyre asked what the approximate unaudited overage from 2018 is? Chief Schultz responded! $180K-200K. Commissioner Smyre commented that this is where some of the funds could come from ift this is part oft the plan that is developed. Commissioner Johnson asked about the vehicles and stated that we are not using the upfitted cost? Chief Schultz responded, No, because the individual pieces of equipment unless every once in a while, you'll get aj particular camera system that is over $5,000 so it isj just the actual cost of the vehicle because we take the equipment off and sell them and try to move it over ifv we can or sell the vehicles with the equipment oni it. So, the vehicles will be sold separately. Commissioner Smyre asked ift the card reader system that we discussed last year was actually installed? Chief Schultz responded that it was, he thinks the hardware was less than $5K and he will check on Commissioner Murphy asked what the cost would be to convert the cameras to body worn and if this is something that would be done all at once or phased in? Chief Schultz responded that it would make more sense to do it all at once sO that everybody has the same system. What other departments are doing, is they are merging the BWC with the In-Car Camera system, it is one vendor, sO everything goes into the same video server, it is the same redaction software. The internal clock in the BWC as the files come together it also touches the CAD RMS and technically embeds the case and CAD number in the file and links everything together. Hedwig went to an integrated BWC and In-Car Camera system, they are still working some bugs out of it. We don'thave to doi it right now, but it is something we should consider for the future. Commissioner. Johnson asked about Drone, he doesn't see it on the asset list. ChiefSchultz HSA- Chief Schultz stated that we had talked about the HSA contribution last month and he asked Victoria to see based on the amount ofmoney that was budgeted and the fact that our health insurance came in at 11% under. What the line item would be under the health care costs, projected at the end oft the year. The health insurance is funded at $601K based on her current projections we will be $102K under budget. Maureen pulled a list today that shows wel have 23 employees currently electing "employee only" coverage, 2 with empboyeetpouse'Swiln employee+Children" and 12 "employee-family" for a total of42. When we put together the health care package we did this is concert with Piney Point and Bunker Hill and both cities were looking at, because of the savings and higher deductible increase this year to have a one-time  this.  responded iti isi not that is a good catch and he will havei it added on.  Mar 2018 Minutes Final.Docx  Page 4  Page 12of113  04/04/2019    HSA contribution made on behalf ofthe employer to the employee. Something to consider, since the employees will have al higher deductible to help offset some of that with an additional HSA contribution. $500 for employee and $1,000 for employee plus dependents or family option. He would like to tie this to the employee both sworn and civilian participating in the Physical Assessment process. Once this is done an additional HSA contribution could be awarded, one-time during this calendar year and this budget for participating in that. Commissioner Smyre asked what the cost would be? Chief Schultz responded, the total cost would be $30,500 plus ifv we fill the 2 vacancies a maximum of$32,500. The Savings were Commissioner Hamilton asked what we did last year, and Chief Schultz responded that he would have to defer to Maureen to answer this. Maureen responded that she didn'tbelieve we had to change anything last year. The only reason it may have changed throughout the year would be if somebody had a qualifying event. Chief Schultz asked how much the contribution from the city was. Maureen responded $1,500 for employer contribution for "employee only" and $2,700 for "employee plus family", we also do the $1,000 for the physical examination. Commissioner Smyre asked ift this is an action item for tonight and Chief Schultz responded Yes, he would like to do the Physical Assessment test in. July to give employees access to their HSA monies for this calendar year to pay toward their healthcare. We looked at some of the healthcare costs and can't get into specifics, but we do have ai number of employees that pay a significant amount to meet their deductible for prescriptions costs alone. Commissioner Smyre clarified the savings are $102K. and we are asking for an HSA contribution of $32,500, would someone like to make a Motion was made by Commissioner Murphy and seconded by Commissioner Hamilton for the year 2019 approval ofthe one-time additional HSA contribution of$30,500K or up to $32,500K  $102K.  motion?  fore employees. The commission voted unanimously to approve the motion.  d. Committee Reports  Finance Committee - Chief Schultz commented that Victoria has put together al book which is available here today which the Committee had asked for and she is working on some draft Personnel Committee- - Commissioner Brown commented that they are working through some items, in terms of] personnel changes there is only one change that is to add ai new. Detective. Chief Schultz explained that they are considering increasing the department by one position. The goal is to continue to keep 5 officers and each one of the teams working, so there are 5 officers and a Sergeant. He would like to add one more Detective position which will allow us to have 1 Detective representing each one oft the three villages. So that one Detective will know what is going on at that particular village, the City Managers will know which Detective is responsible for their village. All the crimes any incidents that need following up on, he or she will be responsible for, they will do this for a 2-year period and then will be rotated out to a different village. It will create ownership and will improve the efficiency, they will do all the criminal investigations and manage all the court and act as a liaison between the Department and the respective village and will also give them an opportunity to experience something other than  policies which she will get to you.  patrol.  Mar 2018 Minutes Final.Docx  Page 5  Page 13of113  04/04/2019    Commissioner Smyre asked how many cases we have monthly. Chief Schultz explained that his CID monthly is there, however, some cases stay open over aj period oft time, there are probably about 1,200 cases a year and at any given time there are about two to three hundred cases that are an active status. Some stay open for an extended period oft time, al lot ofthem are waiting for subpoenas or bank records to come back. A lot are identity theft and fraud cases and they can become complex and time consuming. This recommendation is for the 20201 budget. Victoria will be working on pricing, as an example, we would not have to fund the part-time position that wel haven'tfilled from 2 years ago, we would give up this part-time position for the additional Detective position. It would mean increasing our budget by another half-time position, we would not have to experience the full impact ofa another FTE. Commissioner Smyre questioned ift there would be enough for this person to do as having 1 person for each city could be overkill. ChiefSchultz commented that there were over 100 defendants in Bunker Hill court today. So, this would be one oft the responsibilities for the Detective. Commissioner Johnson asked ift this would require another vehicle, Chief Schultz answered No, because we have the Commissioner Brown and Johnson met with Chief and visited with him about salary and benefits. We are looking at this point more to retain the officers we have than to bring in new ones. We came up with the seven bullet points described in the Commission Package (page 60). The first two items; Fund 1% Step Raises and COLA Adjustment and the last item increase Shift Differential tol keep us on an even keel moving forward. The other fouri items are all new and designed to encourage employees to stick around. There are a series ofs service awards which are probablyr non-financial; ATB, Post Employment Insurance Benefits and a Funding of Chief Schultz explained that when we look at salary and benefits and these additional items, compared to what other agencies are doing, there are several ways to help cover some of the post-employment benefits. One ofour folks went to the TMRS Conference and only 2 agencies had HSA's and 2 agencies did not havel Post-Retirement Healthcare Coverage and we were one ofthose as this was taken away several years ago. A couple of different options may be, you can do a straight up salary adjustment or one thing Ihave been looking at, and Fire does this, they Wet talked last year about the possibility of funding sick leave as iti is accumulated. You fund it and hold that money and then when they retire you put it into an HRA or use it tol help supplement that Post-Retirement Healthcare until they reach age 65. It may be confusing, and we have seen this as wel have gone through this negotiation for our new healthcare as those three Pre-65 retirees, how do you cover them and how do you put them into your schedule or price them. We could possibly take items 4-6 and roll that in like Fire does and make some typeof contribution to a 457(b) that accumulates and when they get close to being able to retire. They walk out the door with money toj pay for their own healthcare, post MVPD. You are also allowed to do catch-up provisions, your last three years of employment, he will put this together into a spreadsheet to better explain how it could work. Ifemployees saved their sick leave it would be funded as it is accumulated and three years before you retire you would write an Irrevocable Letter ofIntent to Retire and you can do three years of catch up post age 55 pre- retirement and double the amount ofo contributions, you can make to your 457(b). This may be a good way to solve the issue, employees who meet the requirements; 15 years ofservice, 55 years  black Tahoe.  Sick/Vacation Pay Healthcare Stipend.  contribute to' TMRS and also a 457(b) as a secondary retirement.  Mar 2018 Minutes Final.Docx  Page 6  Page 14of113  04/04/2019    ofage. It would give us information in advance of who'sre retiring in the future and want to take advantage ofit. You can't change your mind once you've written the letter as it has tax implications. Morei information will be provided on this, the goal is to get to financial wellness. Shift Differential - Chief Schultz expressed that we need toi increase Shift Differential. This was implemented 2 years ago to get it started, but we need to bump this up a little more to get a better diversity of people. You will have people for the right Shift Differential who will leave day shift to go to nights. We will present more information and numbers on this as hel believes it will help Commissioner Huguenard asked, on the 457(b) employee and employer can both make contributions and we would look into what it would take to administer aj plan on an annual basis, assuming we would need a third-party administrator? Chief Schultz stated that we already have this, we have two 457(b) plans that are voluntary, Nationwide and Valic are the two companies. I.T. Committee - Commissioners Murphy and Southwick stated there was nothing to report yet. Chief Schultz gave an update. We had ai meeting with a vendor as we have had some issues with tracking our assets, our vehicles. AT&T are developing First Net which has a GPS system built into First Net which allows you to track your assets. Basically, it can track your first responders, police cars and fire equipment. They did a webinar with us, it is pretty cost effective and so he will take this to Hedwig, Spring Valley, Spring Branch ISD and Village Fire to see ifwe were to make a commitment to this, would they be willing to do the same sO that we can see all of our resources. We have a system currently where we can see our vehicles, but it isn't very reliable and its pre-shareware. This system goes into First Net and plugs into the data port in the car and you program it based on that dataset. So, ifa an officer is going more than 20 miles over the speed limit it will actually change the color of the car and start flashing. Ifan officer turns his lights on, itv will tell the dispatches on the map that this car has its emergency lights on. Ifan officer is driving down the street and happens to hit a curb it will ping that, soi if you have al bent wheel or Iti is pretty inexpensive, $1,500 total to set up an agency and about $30/per unit per month for all the data. It gives you great breadcrumb reports and is web based, and not only dispatch can see it anyone can if youl have access to a smart phone/dock or computer you will be able to see where our assets are. Ifv we could get other agencies to use the same system, if one of our guys is at Bunker Hill in' Taylorcrest and an accident happens at Bunker Hill and Gaylord and Hedwig's unit is over by their headquarters. They would see that our units are closer and have them respond, this could help all of our efficiencies. Hel has asked AT&T to come back again and give  on the personnel side, retention and recruiting too.  tie rod you will know who didi it.  us al live demo and have the I.T. Committee look at this.  e. New Business  As part oft this, FLOCK Safety is the company that does the ALPR and they have agreed to set up at test unit to do a' T&E for an actual real ALPR System here in the villages. They will come to the next meeting here and will do al brief presentation to the entire committee and do more of ani in-depth presentation on Tuesday morning on April gth to the I.T. Committee. They will install an ALPR camera on our portable speed trailer. This will allow us to take this around the villages and use. ALPR system that will feed directly backi into our dispatch center at the same time a stolen or wanted vehicle drives through the area view of that. Jersey Village has the ALPR, they have over 30 of them and they are starting to get some good results and are working  Mar 2018 Minutes Final.Docx  Page 7  Page 15 of113  04/04/2019    out all the bugs in thes system. FLOCK have agreed to do this for free, and he has already contacted Austin and initiated aj process for us to get the downloads of all the stolen vehicles from TCIC. We would get ai new download every 41 hours and FLOCK is paying for everything. Thisi is ai turnkey system, you don't buy hardware, you pay as you go similar to an I-Phone. You pay $2,000 a year per system (camera) and this includes all hardware, software maintenance and Paladin Drones - Chief Schultz gave an update on this, they are the company that wanted to do the autonomous drones they wanted to partner with us. John Hightower has looked at thel MOU and we have been going back and forth on this. We have learned this morning that in order to pull the GPS data from when the 911 calls come in there would be a cost associated with this for someone to develop the software and we aren't going to spend any money for a test. So, this not AFLAC-4 As part of us being a customer of AFLAC and a number of our employees' participation ini insurance through them, they are now making a pre-benefit available to all our employees this year. Identity Theft Protection and if you don'thave dentalvision/hearing insurance coverage you can purchase AFLAC Pass. The fraud protection is offered for free.  upgrade costs.  goinga anywhere.  f. Chief's updates  Chief Schultz presented his monthly report, February usually things slow down al bit. There was at total of5,833 calls, 4,135 house watches, traffic stops were down a little to 758 and 833 citations that addressed 1,488 violations. You continue to see on the Daily's, step enforcement, we are going out to neighbors that have complaints. Response times averaged 3:47, top calls for  service are Alarms.  Wes still have our vacancies and sO we. have increased our advertising to include Discoyerpolicingorg, Texas Police Chief's Association and TML and have gone back online with Indeed. The phones have been ringing since that advertisement has been up. There was a delayed burglary that wei investigated last month as the folks were out oft the country and a small item was taken and is being investigated. Commissioner Hamilton commented that some of thet things he sees on the end of the week updates seems somewhat personal and asked if we might be able to limit the personal information? Chief Schultz responded that with al lot of the events we get calls from residents asking what happened about incidents. We try tol be very careful about what we publish, it is all Public Information, every 911 call is Public Information. However, the daily reports only go to the Commissioners. Commissioner Smyre thanked Commissioner Hamilton for bringing this to our attention as it is good feedback. VFD - We continue to work through the notification process when a call goes to them first and not us. When our radio system went down two Friday'sa ago we called and told them that we were having to work off of our walkie talkie system because we didn't have the ability to hear through our dispatch channel. Wel know we missed some calls as we weren'tnotified when a  call went to the Fire first, sO wel know there is a gap. g. Follow Up Items from previous meeting  Mar 2018 Minutes Final.Docx  Page 8  Page 160f113  04/04/2019    1.F Retiree Health Care long-term plan. h. Suggestions for future agenda items  2. Virtual Gate project - Flock Test and Evaluate Single Camera Unit.  None  Al Motion was made at 7:27p.m. by Commissioner Reichek and seconded by Commissioner Brown to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Mar 20181 Minutes Final.Docx  Page 9  Page 17of113  04/04/2019    Memorial Villages Police! Department  11981 Memorial Drive Houston, Texas 77024 RaymondSchultz ChiefofPolice  e DLICB  April 3, 2019  Submitted for your review is the FY19 Budget Performance Report and accompanying documents as ofMarch 31, 2019. Preliminary year end projections are included and are based on the first three The first quarter equates to 25% oft the budget. The department is trending below that having expended 21%. Att this same point last year, the Department expended 20%.  months ofactivity.  Maintenance & Operations  Thel health insurance projection (line item 130) includes the following assumptions: current elections based on the new rates, full participation in fitness assessment awarding $500 for employee only and $1,000 for employee plus one, full participation in annual exams, and new hires electing family coverage across all levels. With these assumptions we are projected to remain within thel line item The workers compensation line item (140) is currently projected to exceed the budgeted amount. Premiums are based on payroll size, employee classifications, and claims experience. Premiums increased al little over $13,000 from FY17 to FY18. Based upon the new compensation package and claim history, it is anticipated that this projection will hold true and we are. looking to increase that line item request in 2020 along with the Real & Personal Property line item (240).  appropriation.  Update/Challenges:  The annual audit is scheduled to begin on April 15th.  Page 21 of113  04/04/2019    Memorial Villages Poliee Department Forthe threen months ended Mar19.  GencralFund DESCRIPTION Expenditures 100 110 115 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  Forecasted Projected Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %Forecasted 3,377,767 671,286 2,706,481 19.87% 3,358,709 19,058 115,000 22,739 92,261 19.77% 103,938 11,062 394,127 87,209 306,918 22% 382,847 11,280 601,775 119,210 482,565 19.81% 533,160 68,615 60,000 16,513 43,487 27.52% 65,495 (5,495) 109.2% 19,433 4,411 15,022 22.70% 18,468 50,712 10,641 40,071 20.98% 50,701 4,640,414 932,586 3,707,828 20.1% 4,523,317 117,097 25,200 5,757 19,443 22.8% 23,029 2,171 25,200 4,671 20,529 18.5% 18,685 6,515 13,200 3,598 9,602 27.3% 14,392 (1.192) 109.0% 65,280 14,357 50,923 22.0% 57,427 7,853 69,250 14,348 54,902 20.7% 65,000 4,250 25,000 5,385 19,615 21.5% 25,000 7,000 1,813 5,187 25.9% 3,500 3,500 111,250 21,546 89,704 19.4% 93,500 7,750 18,000 2,836 15,164 15.8% 11,343 6,657 19,000 4,500 14,500 23.7% 18,000 1,000 10,000 4,941 5,059 49.4% 10,000 48,000 12,513 35,487 26.1% 40,287 7,713 9,800 1,940 7,860 19.8% 7,761 2,039 18,000 3,380 14,621 18.8% 13,518 4,482 16,000 4,009 11,991 25.1% 16,000 45,800 9,417 36,383 20.6% 37,635 8,165 34,090 8;314 25,776 24.4% 33,214 23,000 3,954 19,046 17.2% 15,816 7,184 62,690 13,171 49,519 21.0% 54,074 8,616 17,640 4,680 12,960 26.5% 17,640 48,071 6,193 41,878 12.9% 48,071 101,200 24,494 76,706 24.2% 97,977 3,223 58,545 42,166 16,379 72.0% 58,000 229,056 77,553 151,503 33.9% 225,288 3,768 30,000 5,523 24,477 18.4% 22,091 7,909 30,536 28,044 2,492 91.8% 30,536 5,500 1,912 3,588 34.8% 5,000 11,000 9,656 1,344 87.8% 9,656 1,344 44,000 9,121 34,879 20.7% 36,484  Regular Wages Overtime CourtBailiffor Retirement Health Insurance Workers Compensation Life/LTD Medicare Personne! Services Auto General Liability PublicOfticiall Bond Professional Liability Real&P PersonallProperty Total Other Insurance Gas & Oil Maintenance Tires Damage Repair Maintenance &I Misc. General Maintenance Janitorial Services Jail Building Fumishings Total Building Computers Postage/Postagel Machine SationeyEpendabis Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees LegalProfessional ITS Services Softwarel Maintenance Gontracts Total Contract Services Accreditation Uniforms Radio parts and labor Firearms" Training & Ammo Tasers Training & Profl Dues Trayel Recruiting Costs Criminallnvestigations Contingency Smalll Equipment Total Office TOTAL GENERAL  99.4% 90.4% 46.3% 97.1% 88.6% 965 95.0% 11 100.0% 97.5% 91.4% 247 65.6% 111 88.4% 74.1% 88.0% 93.9% 0 100.0% 50.0% 55.0% 84.0% 63.0% 94.7% 94.4% 100.0% 83.9% 792% 0 1,300 0.0% 75.1% 357 343 50.9% 0 100.0% 82.2% 876 97.4% 68.8% 555 88.9% 0 100.0% 86.3% 0 100,0% 0 100.0% 0 100.0% 96.8% 545 99.1% 98.4% 0 100.0% 73.6% 0 500 100.0% 90.9% 87.8% 92.9% 82.9% 50.1% 0 100,0% 0 100.0% 39.5% 81.1%  21,600  577 21,023 2.67% 10,000 11,600  720 960  118 212  602 16.4% 748 22.19  473 849  10,000 1,000 1,300 700  0 10,000 0.0% 5,500 4,500  236  764 23.6%  944  56  0 1,300 0.0% 89 611 12.7%  5,000 600 3,600  741 4,259 14.8% 4,445 437 27.2% 19 3,581 0.5% 3,600  163  600  1,200  0 1,200 0.0% 1,200  7,000 5,000 3,500 15,000 2,500  (11) 7,011 -0,2% 6,500 7,516 500 626 4,374 12.5% 2,503 2,497 347 3,153 9.9% 3,500 0 15,000 0.0% 5,924 9,076 634 1,866 25:3% 2,500  155,236 55,851 99,385 36.0% 125,894 29,342 5,357,726 1,136,994 4,229,73222 242% 5,157,423 190303041042639    Memorial Villages Police Department Vehicle Replacement For the three months ended Mar19 Prior Year Cash Carryover FY19. Assessment collected to date FY19 Interest earned toc date FY19 Expenditures FY19A/P DESCRIPTION Expenditures 1000  25:00%  85,709.54 29,331.99 109.43 (11,666.30) 103,484,66 ADOPTED  FY19 Assessment remaining  50,668.01  Cash Balance @ 03/31/19  Forecasted Projected % Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/19 (Deficits) %F Forecasted  Vehiole Replacement Total Vehicle Replacement  80,000 11,666 68,334 14.58% 80,000 80,000 11,666 68,334 14.6% 80,000  0 100.0% 0 100.0%  Memorial Villages Police Department Special Capital Assets Fori thet three months ended Mar19 Prior Year Cash Carryover FY19 Assessment collected to date FY19 Interest earned to date FY19 Expenditures FY17A/P DESCRIPTION Expenditures 2880  25.00%  84,355.98 88.49 (37.65) (8,497.00) 75.909.82 ADOPTED 0 0  FY19 Assessment. remaining  0.00  Cash Balance @ 03/31/19  Forecasted Projected Annualized Saving/ 151 151  BUDGET ACTUAL DIFF Executed 12/31/19 (Defiçits) %F Forecasted  Capital Projects Total Capital Items Total Capital Outlay  38 38  (38) 0.0% (38) 0.0%  (151) #DIV/OI (151) #DIV/O! (151)  80,000 11,704 68,296 15% 80,151  100%  Memorial Villages Police Department  Forccasteu Projseted Annualized Soving  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFE Executed 123119 Delisits %e Forcvasted 5,357,726 1,136,994 4,220,732 21% 5,157,423 190,303 80,000 11,704 68,296 15% 80,151 5,437,726 1,148,698 4,289,028 21% 5,237,574 190,152  GENERALI FUND VEHICLE&S SPECIAL CAPITAL ASSETS TOTALBUDGET  96% 100% 96%  (151)  Page 23 of113  04/04/2019    MEMORIALVILAGES POLICE DEPARTMENT PROJECTED GASH BALANCE 31-Mar-19 2-Apr-19  AII Funds MODFEDCASHBASS PROJECTIONS) Cash collected for FY19 @ 03/31/19 $ 1,817,133 Estimated Expenditures (Mar 19). $ 1,148,698 Cash Balances@ 03/31/19: Health Benefits General Vehicle Replacement Dare Fund Special Capital Assets 2019 YTD Actual 1,136,994 650,609 29,441 11,666 17,775 88 38 51 1,148,698 668,435  Estimated cash on hand @ 03/31/19: for FY19 activities $  668,435 $2,446 $1,047,947 $103,485 $19,883 $75,910 $1,249,670 2019 2019 YTD Total Difference Adopted (Budgets VS. Actual) Budget 1,718 5,357,726 110 88  Actual cash balance @ 03/31/19 all accounts  2019 YTD Budget  AIIF Funds  (Modified Accrual Basis Projections) GENERAL FUNDI REVENUES GENERAL FUND EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES COMBINED! REVENUES COMBINED EXPENDITURES Formal reserves:  1,785,885 1,787,603 29,331  NET REVENUES OVER EXPENDITURES NETI REVENUES OVERI EXPENDITURES NETREVENUES OVERI EXPENDITURES COMBINEDI NETREVENUES/EXPENDITURES  80,000  0  0  1,815,217 1,817,133  1,828 5,437,726  DARE VEHICLE REPLACEMENT SPECIAL CAPITALASSETS WORKING CAPITAL STATE1 TRAININGI FUNDS  $19,883 $103,485 $75,910 $60,000 $3,026 $262,304  Page 24 of113  04/04/2019    1/27/19  Paladin Drones  Autonomous Drone Dispatch Proposal Memorial Villages: Hunter's Creek  Paladin Drones  Overview  Ina accordance with Memorial Villages' commitment to staff its first respondersi in Police, Fire, and EMS services with cutting edge technology to act as ai force multiplier in their daily jobs, Paladin Drones proposes the implementation of an autonomous drone response system to provide personnel with al live overhead view of an emergency scene before they arrive. Paladin Drones will be conducting this trial oft their service for 3 months in order to study how having al live overhead view of a scene before arriving helps officers and firemen better prepare for the incident they are about to see. Paladin Drones believes autonomous response drones to be the future of public safety services, and is the singular company leading the effort1 to the This trial will be conducted free of charge to Hunter's Creek and/or Memorial Villages Police  future. Department Trial Breakdown 1. Hardware:  The 3 month long trial program will consist of 4 main parts:  a. Paladin Drones will provide the department with al Matrice 210 equipped with a b. The drone will bel housed at Hunter Creek's City hall area, near the back shed. a. Paladin Drones will interface with the Police Computer Automated Dispatch (CAD) software to pull the latitude and longitude area of every 911 call received. b. Paladin Drones will not take any personal information about 911 calls other than their location and the type of response (police, fire, or ems) they prompted. a. Paladin Drones will dispatch the Hardware using the Software to every 911 call b. Dispatches, police officers, firemen, and any other personnel authorized by Hunter's Creek will have access to the Live View from the drone. In accordance with FAAI laws, Paladin Drones will be providing a' Visual Observer (VO) at all times of active operation of the drone.  thermal XT2 Camera, and a zoom Z30 camera  2. Software:  3. Deployment:  received.  Page 57 of113  04/04/2019    1/27/19  Paladin Drones  d. This VO will be an FAA-certified pilot, and have manual override control oft the The drone will be deployable for 401 hours a week during the trial, with an option  drone to prevent malfunctions  toi increase the hours to a near 24/7 service ifr needed The following describes a potential deployment schedule:  Mondays 9am - 5pm ii. Tuesdays 12pm - 8pm iii. Thursdays 10pm - 6am iv. Fridays 8pm - 4am V. Sundays 10am - 6pm service helps daily call response.  4. Study  a. Paladin Drones will conduct a study on how the use of their autonomous drone b. This will be focusing on the difference in response times, the amount of information available, and the quality of said information. All data collected from the study will be available to Hunter's Creek and  Memorial Villages Police Department  Previous Deployments:  Paladin Drones has previously tested their service in the cities of Berkeley and San. Jose. Some  oft the footage from these deployments can be found here: tps/wwwowtupe.comatth-SiwiceNVsfeatureowtube  Resource Request  Inorder to have a successful trial of our service, Paladin Drones requests thei following resources from Hunter's Creek: and Memorial Villages Police Department: 1. Access to the back parking lot of Hunters Creek'sCity! Hall to house the drone (circled in  blue in the following image)  GunereGIck  Hunters Creck Village CiyHall  Covenant ChuihemmVIRge  FarmersMarkc  2. Access to an electric outlet close to the back parking lot (as circled above)  Page 58 of113  04/04/2019    1/27/19  Paladin Drones  3. Ideally, access to one of the garage spaces, or the shed, to house the drone while not 4. Access to the Memorial Villages Police Department's CAD: system to pull latitude and  being deployed  longitude information from 911 calls  Service Workflow  The following describes the workflow of our service:  1. 911calli is received to the Dispatch system, and the dispatcher gets location of call 2. Paladin Drones software pulls thel location information from CAD 3. The drone is autonomously deployed to the location using Paladin Drones autonomous 4. The Live Video Feed from the drone is published upon drone deployment to all 6. City Personnel use the video feed to gain situational awareness of emergency and be  software  authorized city personnel better prepared  5. Drone arrives on scene and starts doing a 360 circle 7. Drone returns to home point autonomously 9. Steps 1-8 repeat for every 911 call  8. Drone lands, and is ready to go again for the next deployment  Sincerely,  Divyaditya Shrivastava CEO, Paladin Drones  Page 59 of113  04/04/2019    1/28/2018  Response to Paladin Proposal  General:  1. Liability. Paladin will need to provide a blanket certificate ofi indemnity as well as naming Hunter's Creek (HC) and Memorial Villages (MV) as additionally insured for the entirety 2. Paladin will provide a statement that all operations will be conducted in complete accordance with FAA regulations in addition to local, state, and federal law. 3. Paladin will supply HC and MVwith copies of Part 107 licenses for all Paladin drone  of this project.  pilots (VO) used prior to commencement of this trial. 4. What is the training curriculum for HC and MV personnel? 5. What are the escalation procedures in case of drone related incident? 6. How are on duty personnel notified when a drone has responded to a scene? 7. Ifthe drone is deployed to an active site and that site is dynamic will the VO take control 8. Howi is air traffic monitored to ensure the drone is not deployed into airspace occupied 9. Paladin agrees to provide all video, images and telemetry data to HC and MVin order to  and follow the scene?  by other aircraft such as Medivac? maintain internal records compliance.  Trial Breakdown 2. Software  a. Define "every". What are the operational procedures for multiple simultaneous  calls? b. Define "take".  3. Deployment  b. Dispatchers (spelling)  C.D Define "active operation". Is this any time the drone is on duty or only during fight  operations.  Page 60 of113  04/04/2019    4. Study  a. What data will be used for the baseline? How will the results be used? If the study results are to be shared with 3rd parties a written release must obtained from an  authorized representative of HC and MV.  5. Service Workflow cat ran away.  2a and 3. What is the override procedure? By example, an elderly woman calls in that her  4. Howi is the streaming video secured from 3rd parties?  Page 61 of113  04/04/2019    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas' 77024 Tel. (713)365-3701 RaymondSchultz ChiefofPolice  a IC1  April 8, ,2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chief of Police March Monthly Report  During the month ofl March, MVPD respondedhandled a total of 8,754 calls/incidents. 6,758 House watch checks were conducted. 970 traffic stops were initiated with 1040 citations being issued for 1775 violations. (Note: 20 Assists in Hedwig, 230 in Houston, 4in Spring Valley and link Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  3057/7881 2147/5863  2521/6332 1569/4294 2665/6905  5 7 4  330 439 271  5@3:12 4@4:00 11@4:04 20@3:46  Hunters Creek: 3284/8673  Type and frequency Ofallfor.senie-cilatlons include:  CallType False Alarms: Accidents: Assist Fire: Assist Rescue:  # 177 16 24 29  CallType Ord. Violations: Info Reports: Suspicious Situations: 108 Welfare Checks:  # 11 107 10  Citations Speeding: Exp. Registration: 245 No Ins: No License Stop Sign:  # 371 156 117 54  This month the department, generated a total of103 police reports.  Crimes Against of] Persons Aggravated Assault Assault Family Violence Crimes Against Property Burglary ofa Vehicle Theft -I Misdemeanor  (3) 1 2 (11) 2 4 5 30 10 35 3 3 30  Forgery/Fraud  5  Pety/Oualityotlife. Crimes/Events (89) Poss. ofa Controlled Sub/Para. Warrants Information Reports Misc. Reports Telephone Harassment Felony Arrests Warrants  Public Intoxication Runaway Criminal Mischief DWI  1 1 1 3  Arrest Summary: Individuals Arrested (47)  Class 3 Arrests DWI Page 65of113  11 3 04/04/2019    Budget YTD:  Expense 932,586 204,408 1,136,994 11,666 1,148,698  Budget 4,640,414 717,312 5,357,726 80,000 5,437,726  % 20% 28% 21% 14% 21%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  Personnel Changes/sue/Updats  4police applicants were tested 3/26/19. This was the first process that included the physical agility testing. All 4 passed the PT test. 1 failed the initial background 2d dispatcher applicants were interviewed, both are: moving to full background Departmentwide meeting was held on 3/14/19. Dinner was provided by Piney Point Village. Personnel were provided information on: new insurance plans and options, new department policies and procedures, and other topics to include discussion and  screening. 3 are proceeding to a fulll background.  reviews.  suggestions for the development of the FY201 budget.  Major/Significant Events  3/2/19 thel Memorial Area Ferrari Club had ani impromptu gathering at the MVPD before beginning a morning car fun run. Over 40 vehicles gathered and soon, SO did 3/9/19 Officers responded to the Bayou at the end of Farnham Parki in reference to 4 people shooting a gun possibly on the Houston side. Officers were able tol locate the subjects and recover the firearm. HPD responded and took custody of the suspects. 3/23/19 Officers were dispatched to Memorial Hermann Hospital in reference toa teenage patient suffering from a (possible knife) wound to the liver. Upon arrival it was determined that the injury occurred at a party on Windemere. The 18-year-old victim had been in an altercation at which time he was knocked to the ground where he fell on glass, lacerating his liver. It was: found that the party was serving alcohol. The DA's office was contacted and requested copies oft the report as they will determine if charges are warranted for any ofthe persons involved in the assault or  dozens of passerby's and residents.  the party host.  Status Update on any Major Projects  Al Radio system circuit board malfunctioned requiring dispatch to work on walkie talkies as the console could not receive radio traffic. An emergency: repair order was initiated. Loaner equipment was installed in order for the circuit board tol be evaluated and a determination on repairability. Due to the fact that there are several boards in the system, it was decided to repair the board as a spare as the equipment is 14 years old. Total cost was $5923.84 Charged to contingency fund account.  V-LINC new registrations in February: +26 BH- 1057/1250 (+15) PP -7 785/1156 (+0) HC-1017/1514(+8) OutofArea-373(3  Page 66 of113  04/04/2019    68  759 Gaylord Dr Denise Dr  760  761  760  2019 Burglary May Alarm POE 2Brompton Ct NS Rear  Address  Hedwig Village  KingsndeLn BarryknolkLn  Boinhorn! Rd  emorial"  Taylorcrest Rd-  Hunters Creek Village  Bohene D orial Dr-  Bunker Hill Village  Piney Point Village  Morvca  RNerVIAV WaN *  Durrette Or Rd  2019 Robberie:  Sug Address 601 Lindewood  MO BMV/F  yoodway  Memorial-Dr  Sanfelipes  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest Dr  Briargrove Burgoyne-RC  Oide  4/01/19    2019 Auto Burglary Map  758  759 Gaylord Dr Denise Dr  760  761  160  Address 11140Greenbay Memorial ats Saddlewood 12134Tara  POE Rear Door Glass UNL Door UNL Door  Hedwig Village  Kingsridel Ln Barryknollln  Bolnhorn Rd  emorial"  Taylorcrest-Rd:  Hunters Creek Village  Boneme Dr porat Dr  Bunker Hill Village  Piney- Poirt  3Monica St Durrette Dri sipk Rd  WNis RIENVRVY Sug  Dr soodual  1  Memoriat-Dr  Sanfetupes  Briar-Forest:Dr-  Daytime Burglary Nighttime Burglary  Briargrove Burgoyne Rd  Olda  000  4/01/19    March 2019 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-10 Fire-1 EMS-9 ByVillage BH Fire-0 BH EMS-3 PPI Fire-0 PPEMS-2 HCI Fire-1 HCEMS- -4  Average Response Times 3:36 2:58 3:41  0 3:46 0 2:37 2:58 4:10  Combined VFD Events (Priority + Radio)  Total-34 Fire-17 EMS-17  3:38 3:47 3:30  Radio Call Events Total-24 Fire- 16 EMS-8  3:39 3:52 3:17  Page 720 of113  04/04/2019    MEMORIAL VILLAGES POLICE DEPARTMENT  Minutes of the Special Meeting April 9, 2019, 10:00 a.m.  A quorum was established, and Commissioner Smyre called the April 9, 2019 meeting to order at 10:00 a.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. Ina attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek CityofBunker Hill Commissioner Smyre Legal Counsel  Absent: Commissioner Hamilton Commissioner Reichek Commissioner Brown Alt. Commissioner Johnson Alt. Commissioner Murphy John Hightower Finance Manager, Victoria Bowman From Memorial Village PD ChiefofPolice, Raymond Schultz Office Manager, Maureen Loud  Guests  Flock-) Bailey Quintrell & Daniel Lewis  MINUTES  At 10:00 a.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ift there are any citizen comments.  a. Citizen Comments None  b. Virtual Gate Project - Flock Test Demonstration and Evaluate System  Bailey Quintrell opened up the meeting and video footage was viewed byt the Commission. One of our police vehicles was seen. Chief Schultz mentioned that another advantage oft this system would be; ifsomeone was to make a complaint about our officers not patrolling aj particular area, we can put one of our license plates in the search to show that they have been by and what time it This could be determined just from the license plate and infrared emitters in the camera. Even if you had no license plate light you could still get a picture oft the tag. We are not dependent on the license plate light. The cameras may not show front plates at night with the distance and lack sometime oft the license plate light. Their focus is on one camera for our direction oft travel.  was.  When we get front license plates, that is al bonus. Apr 2019Speciall Meeting Minutes Final.Docx    You really should have a camera on each side oft the road for each direction. When you geta night time alert, you can learn quite al bit based upon the tail lights as to what make of vehicle it is. Iti isn'tas good as daytime buti is still more than just the plate. You have the simulated video which is handy, if you have to appear in court and can show the car driving by it helps to make it Chiefmentioned that he noticed this morning and sent an email to Bailey, there was real heavy dew which looked likei it was on the lens of the camera causing it to be a little blurry, this was at dawn. Bailey had them look ati it and determined that when the camera adjusts settings through nighttime to daytime, the settings it picked weren't the best. They will tweak that to make it better. Chiefmentioned that around 8a.m. it changed dramatically, Bailey explained that would Bailey asked if we would like to look at ai map to determine what our strategy might be fora project. ChiefSchultz stated that since all the villages were here representing that would be a good idea. We currentlyl have this one camera to run the test project and asked what would be some good options, how have other customers built out their systems, what would be your ideas as far as inbound and outbound? Also, what would a solution like Voss be, where there are Bailey commented that all oft their customers strategy is to start with entrance because with entrance you will have tags coming in and if a crime occurs you have aj place to start. You also get the advantage of High Tag Alerts and then the next step is the exit. The exit is more useful fori investigation but not that useful for alerts. When someone comes into the neighborhood and commits a crime they usually leave closer to the time the crime is committed. They may come in and be there a while but as soon as they break-in, they get out as quickly as possible. The time He would suggest looking at entrançes first and then interior and exits. The neighborhood we have in Atlanta have a good mix ofprivate and public cameras. Itis a similar strategy where part oft the complex is in neighborhoods where they have bought their own camera and the city have bracketed areas to cover the main roads, that could work very well here too. Voss with the double lane, we can cover 2 lanes with one camera, but it is a bito ofacompromise due to shadowing. You could put a camera on the median and one on the shoulder that would work well Chief Schultz mentioned that Karen had a question; when you do the private/public partnership, does the private citizen or neighborhood group historically deal directly with you or go through the Governmental entity? Bailey responded that typically, they go through them, but they are open to however, they want to do that. Usually it is more straightforward ift the private entity, apartment complex or whatever deals directly with them. The purchase order with that entity has ap provision for sharing with local law enforcement ift that customer wants to. That enables them Commissioner Smyre asked ifa anyone in that particular neighborhood in that example have access to the data. Bailey responded it is up to the neighborhood, al lot oft their neighborhoodsa a historical search access, we have customers in areas where the police are less engaged and sO the  more real.  be the self-adjustment that it does.  multiple lanes?  stamp on the exit is what is useful fori investigations.  and would be ap preference.  to connect their system to the police department.  Apr2019Special Meeting Minutes Final.Docx  Page 2    neighborhoods have to access to be able to find evidence ifs something happens tol hand to a Detective. Bailey believes that in our case, having neighborhood access is a little less value because we have al highly engaged police department, but that is typically howi it is set up. He showed an example ofa2 2-lane road with camera in left lane, you can see iti is a bit ofa compromise because ify you think about the path ofa license plate across the field ofview, rather than going across the long diagonal, it is going across the shorter distance so there is a little less opportunity because of camera physics. In. Jersey Village there are areas where there are 2 lanes and their Chief was very concerned about capturing everything and there we set up a camera for every lane, but ifiti isn'tsuch al high priority area then we would just have 1 camera. Commissioner Smyre asked if. Jersey Village had any HOA's doing this with them, the response was yes, they were actually a customer before the city was, but thej poliçe department have pretty well covered most oft the city. He doesn'tbelieve they have as many organized HOA type Bailey asked ifit would make sense to look at the Memorial Villages map and Commissioner Southwick responded that she would be interested in seeing that to figure out how many cameras we would be talking about. Commissioner Huguenard handed out a drawn diagram (attached) of the major in and out locations. This showed both sides of Memorial and Voss entering offof Piney Point to the South and from Gessner to the West, then San Felipe to the East. These are the major places ofingress and egress. Chief Schultz interjected that in order to cover the Bailey pulled up the map and stated that we are not concerned with Hedwig, Spring Valley, Hillshire Village. Chief Schultz stated that there are cut through entries sO as an example, you could in offo of Riedel. You could come in offofGaylord down Riedel to Taylor Crest to geti in the villages, sO some is Houston. We went through and counted 25 ways to get in and out. As you will recall, there are some areas that are out of our jurisdiction that would get free coverage, he showed the small area in Hedwig as an example. Gessner and Memorial would be another, if we were toj partner with the City ofl Houston, there could be a camera on Gessner and Memorial/Plantation and we could eliminate 2 camera positions and provide a lot more coverage. But City ofHouston also gets the benefit out ofit, and City ofHouston has agreed to allow us to access their right ofwayi if we would share our information with them on hits from their Hot List. Which is one oft the things we are interested in as they have a better database of active There are 25 locations, but we would need more than 25 cameras because ofr multi lanes in different areas and in some areas, we would have 2 cameras for in/out bound. Some would make sense to have this but not all. ChiefSchultz commented that the City of Houston is working on a long-range plan. They are looking at and ALPR system just north of Spring Valley and they are looking at tying in another ALPR district down south in the West Chase financial district due to Bailey explained that when we are talking about camera locations, it is great to have major roads but sometimes rather than putting a camera on a major entrance, there are four branch roads and we would put a camera at each of the branch roads that way and alert is more useful because you know where they went. In one scenario this brought the cost down quite a bit to get even more  groups as we do in the villages, that is his impression.  villages 100% there are 25 locations.  criminals.  the high number ofcrimes they have. They would like toj partner with us.  Apr 2019Special Meeting Minutes Final.Docx  Page 3    value by applying the cameras more densely. Chief Schultz stated that this would be our vision, at Voss we would have a camera at the south end of Voss by Woodway and then going north up tol Memorial, have a camera splitting offi in both directions. This will allow us to compartmentalize Piney Point because we know when we look at our crime map. We do overlays ofv where our burglaries occur there is al little area at Greenbay and Memorial and one just north of Chapelwood. So, we know the bad guys are coming in that way. Commissioner Huguenard suggested that we could focus on department owned camera locations and al bifurcated system which could be supplemented by neighborhood associations having their own systems that we monitor. Department looking toward covering the major areas, high traffic flow areas. Chief Schultz stated that by having just ai few cameras we protect very large areas of resident's properties. Ifyou want 100% coverage, there are 25 locations, with no compartmentalization. Commissioner Southwick interjected that 25 locations suggests 50 cameras at the least, probably more. Chief Schultz commented that it would be about 70. Chief Schultz suggested that ifar neighborhood makes a decision to make an investment and puts a camera in an area where there is one physically placed, we would have the ability to move our camera, sO you are not tied down to one area. Bailey commented that they have some departments that move their cameras quite al bit and they sometime chose to move them themselves. We can move them occasionally moving a camera one-time is not aj problem. Bailey said they had an apartment complex that they have been working with for a long time with aj police department and they saw a 30% drop in calls for service from the year before to the year after the cameras were installed. Thisi ist to demonstrate the deterrent factor and potential Chief Schultz asked, with multiple cameras inj place is there any throttling down of data transfer via the cellular carrier? Bailey responded; No, ifyoul look at the number of people in the villages that happen to have cameras and their average use and compare it to ours, it is very different, we are not al blip for' TMobile or AT&T. Chief fasked how big is a typical file being transferred? The response was; 70kb, and occasionally we will see a cell tower go down for maintenance and the camera will store locally until iti is back up and they can then access or retrieve footage. It will show the event time versus the time they were working through. With al local device, if there is any outage we will be able toj pull it up, it takes about 2-3 weeks and is about 32 gigs of the actual camera itself. As soon as service is resumed they will be uploaded. As far as the data part goes, we compress the images as a movie file which drops the size quite a bit. They do community provided partnership program and will always offer to perform a neighborhood meeting and provide food, chairs and aj person to do an information session, whatever we would like, they are more than happy to it. Ifwe need marketing materials or a Memorial Villages neighbor cam website, they have a marketing team that can provide this. Iftherei is a camera issue, it is on them to take care ofbecause this is a service and part oft the contract. The only exception would be ifa camera gets vandalized, the first time we would take care oft but the second time we would move it but we don'texpect this to be aj problem here.  benefit of this service.  They want to provide the tools necessary to make this successful.  Apr 2019Special Meeting Minutes Final.Docx  Page 4    ChiefSchultz commented that some of the vendors talked about allowing residents once they are verified through the host agency to "opt out", is this something that Flock does.. As an example, a resident registers their plate, but they don't want to be tracked and keep it, it would be immediately erased from the system. Bailey explained that for private neighborhoods that is an option that they provide, sO the neighborhood board could decide ifthey want to offer that to their community. Iftheyl have some privacy concerns from residents, ifyou want your license plate to be automatically dropped, enter your license plate and it can be dropped. The flip side of Chiefmentioned there are a number ofs streets that are privately yowned, so for lawyers would this become an issue, could we mix and match on aj private/public partnership with privately owned streets. It was agreed that ift there is public consent then there shouldn'tbe: aj problem. Bailey asked what the process would be for the Police Commission to make a decision on this as far asi ift they want to support this system and endorse it? Chiefs Schultz replied that the process is, originally there was al Public Safety Committee and theyl have moved that responsibility to the Police Commission. So, the Police Commission would first make a decision and then go back to thei individual city councils who would have to decide whether or not they want to do this. Chief Schultz commented that for the test project, we would like to see it kept at this location and utilize it in all three oft the villages with a little different type of conditions. He'd like to see it on Memorial and Frostwood by the bridge and then on Lindenwood and Memorial which isa key gateway into Hunters Creek. Commissioner Southwick asked how long do we have the use ofit? Bailey responded, how long do we need to have it to see what we need to see, typically they do their tests for 2 weeks to a month timeframe. Chief Schultz would like to leave it where iti is for a several days to get some good data and then to be able to have some examples and then trya couple of different locations in all three villages. Ini talking with Steve and Karen this morning they are both very interested and will be asking you for some feedback as Bunker Hill Village does have money for this type of application in their budget. They may be willing to do more. long-term test and evaluation period with multiple locations and to look at creating that  this is that ifthat resident's car is stolen it would not be tracked.  partnership with the City ofHouston.  A Motion was made at 10:42a.m. by Commissioner Southwick and seconded by Commissioner Huguenard to adjourn the meeting. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Apr2019Special. Meeting Minutes Final.Docx  Page. 5    FL6LKL Mehiy 4419  Na  Gusgus  4 hv bel  2 aFlper  /  AX        MEMORANDUM  CITYOF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AN  MEETING DATE: April 22, 2019  SUBJECT: Resolution 19.04.19 Tri-Cities Public Safety Committee Conveying LPR  Technology Project to the Memorial Villages Police Commission  Agenda Item: 2  This agenda item calls for the City Council to consider Resolution 19.04.19. The Tri-Cities Public Safety Committee has completed its work regarding the use ofl license plate technology and recommends that the project be turned over to the Memorial Villages Police Commission.    RESOLUTION 19.04.22  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT RECOMMENDATIONS OF THE TRI-CITIES PUBLIC SAFETY COMMITTEE, ESTABLISHED BY THE CITY OF PINEY POINT VILLAGE, THE CITY OF HUNTERS CREEK VILLAGE, AND THE CITY OF BUNKER HILL VILLAGE, FOR THE USE OF CAMERAS AND TECHNOLOGY TO IMPROVE PUBLIC SAFETY IN THE MEMORIAL VILLAGES POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  VILLAGE, TEXAS,  ACKNOWLEDGING THE EFFORTS AND  JURISDICTION VILLAGE, TEXAS:  Section 1. The Cities of Piney Point Village, Hunters Creek Village and Bunker Hill Village are the jurisdictional cities having created the Memorial Villages Police Department (the "Cities"); Section 2. The use of technology for police and public safety efforts has been a topic of discussion between the Memorial Villages Police Department and their jurisdictional cities; Section 3. The agreed that it is in the best interest of their citizenry to explore and evaluate the goals, objectives, and associated costs of utilizing technology including cameras to continue to  address public safety needs including crime analysis and prevention for the Cities;  Section 4. The Cities entered into an interlocal agreement in 2016 and created the "Tri-Cities Public Safety Committee" made up of each City's designated Public Safety Committee Members to oversee efforts and to serve as the Cities' Evaluation Team to work together and make  recommendations to the respective City Councils;  Section 5. The Cities entered into an agreement with Shrader Engineering to develop a Preliminary Engineering Study to define and determine license plate recognition technology solutions and options, requirements, deployment strategies and fixed camera assemblies for the Memorial  Villages Police Department Jurisdiction;  Section 6. The Tri-Cities Public Safety Committee has reviewed, discussed and presented their recommendations to the respective City Councils for funding and implementing the project and the Committee concludes that they have completed their work and recommends that the project and recommendations be conveyed to the Memorial Villages Police Commission for the Memorial Villages Police Department for further study, evaluation and possible implementation. and    Section 7. The above and foregoing premises are true and correct and are incorporated Section 8. The City Council, hereby concurs with the Tri-Cities Public Safety Committee that they have completed their work and recommends that the project and recommendations be conveyed to the Memorial Villages Police Commission for the Memorial Villages Police Department  herein and made aj part hereof for all purposes.  for further study, evaluation and possible implementation.  Section 9. The City Council hereby extends their appreciation to the Tri-Cities Public Safety Committee for all of their time, commitment and efforts to promote the utilization of  technology for enhanced public safety for the Memorial Villages.  PASSED, APPROVED, AND RESOLVED this the 22"d day of April, 2019.  City ofl Piney Point Village  Mark Kobelan, Mayor  ATTEST:  Karen Farris, City Secretary    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY: BOARD MEETING WEDNESDAY, APRIL 24, 2019, 6:00 P.M. HEDWIG CITY HALL  Notice is hereby given ofar regular monthly meeting of thel Fire Commission oft the Village Fire Department, tol be held on' WEDNESDAY,Apr!, 24, 2019 6:00 P.M., at Hedwig City Hall, 9551 Pineyl Point. Houston, Texas 77024  1. 2. 3.  CALLTO ORDER  COMMENTS. FROM THE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion, There will be no separate discussion of these items unless al Board Member soI requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda. 3A. Approval of Minutes - March 21,2019 3B. Approval ofbills paid - March 2019  4. REPORTS  4A. Treasurer's. Financial Reports - February/ March  4B. Fire Chief's Report Events ofl March 2019; Monthly Performance: Record of Calls, and Response Times  4C. Building restoration subcommittee report and possible action 4D. Dispatch subcommittee report andj possible action 4E. Interlocal agreement subcommittee report and possible action  5.  CONSIDERATIONOP CONTRACTS/AGREEMENTS Thel Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATION OF RESOLUTIONS The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS - The Board will discuss and  consider possible action ont the following:  None    VILLAGEI FIRE DEPARTMENT REGULAR MONTHLYBOARD MEETING April 24, 2019 PAGE2 8.  CONSIDERATION: OFA AND ACTION ON THE FOLLOWING- Thel Board will discuss and consider  possible action on the following:  8A. Discussion ofa and possible action 19 Quarter Ambulance Funds for 2019 Chapter 551; Texas Government Code, to discuss following matters:  9.  CLOSED SESSION- Thel Board of Commissioners will retire intol Executive Session as authorized by 9A. Executive Session- Closed sessioni in accordance with the Goverment Code Sec. 551.071. Consultation  with Attorney; Closed Meeting. ATTORNY: EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Governmental body seeks the advice ofi its Attorney about:  (A) Pending or contemplated. litigation; or (B) As settlement offer/s  2) Onar matter in which the duty oft the Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct oft the State Bar ofTexas clearly conflicts witht this chapter  9B. Bunker Hill  10. ACTION- CLOSEDSESSION- The Board of Directors will discuss and consider any actions necessary  oni items discussedi in Executive Session  11. FUTURETOPICS 12. NEXTI MEETINGDATE May 22,2019  13. ROTATION OF OFFICERS 2019/2020 14. ADJOURNMENT  Icertify that the agenda for the/4th of April 2019, Regular Monthly Meeting was posted at the fire department this  the_ 17th day ofApril 201,at9 9:00a.m. Mpyayaa  Marlol Longdfia,  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief'sOffice at (713) 468-7941 or FAX(713)468-5039 orl oneora@vlagefreor: for further information.    MINUTES VILLAGE. FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, MARCH21,2019. AT6 6:00P.M. HEDWIGCITYHALL 955PINEY: POINT.HOUSTONTONTEXAS77024  Commissioner Nash called the meeting to order at 6:00 p.m. Roll was called, and a quorum was present.  1. CALLTOORDER Present and Voting Were:  City of Pineyl Point Village City of Spring Valley Village City ofHunters Creek City ofl Hilshire Village City of Hedwig Village City ofPiney Point Village City of] Hunters Creek Village City of Hilshire Village City ofl Hedwig Village Village Fire Department Village Fire Department Randle Law Officel LTD.,L.L.P. Visitor: City of Bunker Hill Village  Commissioner Zebulun Nash, Vice Chair Commissioner. Allen Carpenter, Treasurer Commissioner Jay Carlton, Secretary Commissioner Robert Byrne, Member Commissioner William Johnson, Member Alternate Henry Kollenberg Alternate Frank Doyle Alternate Ray Leiker Alternate Mayor Brian) Muecke David Foster, Fire Chief Marlo Longoria, Administrator Grady Randle, Attorney Bert Rosenbaum and other visitors  Others Present Were:  Absent Were:  City yofSpring Valley" Village  Altemate Mayor Tom Ramsey  E:WVFD Board Meeting minutes 03-21-2019 (2).doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, MARCH21,2019 MINUTES-F PAGE2 2. COMMENTS FROM THE PUBLIC:  None  3. CONSENT. AGENDA All Consent Agenda items listed are considered tol be routine byt the Board of Commissioners. and will be enacted by one motion. There will be no separate discussion oft these items unless a Board Member so requests, in which event the item will be removed. from the Consent Agenda and considered in its  normal sequence on the Agenda. 3A. Approval of Minutes  Approval ofl Minutes- February 27,2019. - Regular Board Meeting  3B. Approval of Bills Paid Approval of Bills Paid - Feburary 2019  Commissioner Nash asked fora a motion to approve the consent agenda. Commissioner Carpenter moved; Commissioner Byrne seconded to approve the items of the Consent Agenda. Commissioners. Johnson and Commissioner Carlton voted' "Aye," "Noes" none.  MOTION CARRIED UNANIMOUSLY  Commissioner Nash requested that the agenda be taken out of numerical order and 4DE be discussed.  4D. Interlocal agreement subcommittee report and possible action  Altemate Mayor Muecke discussed BHV (Bunker Hill Village) Letter of Intent ExhibitA. Burt Rosenbaum, BHV representative, presented and discussed. Exhibit B, Question- Comments-Changes. Ini response to the BHV representative, Mr. Rosenbaum, Alternate Mayor Muecke provided an explanation to the  comments and questions of BHV. A. "LOI"  #2: "agreement terms" means term is 4 years. Yes!  #2 Interlocal agreement- "define as the current one, without any changes, amendments, etc." in respect to #2 Last sentence "any obligation or liability- what would this applyt to? while there may be aj payment that will reduce the size of thel liability. The liability could change based on the number of portions. The mutual understanding isi ify you are receiving services you would be liable toj pay the non-cash ofthe #2, 18-months is. July 1,2022 not May 1,2022. Yes, the date was changed to 20 months due to budget Alternate Mayor Muecke requested that BHV City Councilmen, Robert P. Lord: speak onl behalf of BHV in response tos statement on' "LOI- entitled to capital distribution amounts per current. Interlocal Agreement." " Council member Lord responded that] Bunker Hill wouldj just like to receive a clear explanation of expectation from the cities.  the payment schedule that each city applies to the Village Fire Department (VFD).  liability. preparation.  E:IVFD Board Meeting minutes 03-21-2019 (2).doc    VILLAGE. FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, MARCH21,2019 MINUTES- - PAGE3 4. Reports  Commissioner Nash stated that all comments during the discussion ofBHV Pestioncommemti-chines willb be Chief] Foster provided ab briefe explanation of thei importance oft the BHV decision tor maintain a relationship with the VFD. He also stated that the ability for BHV tol build and maintain a fire department in 9 months would be Impossible, leaving ther residents vulnerable andp payingt thep penalty for thisi issue. This decision for BHVtof findE Fire and EMS would bej possible, but! highlye expensive andi response times would significantly increase. ChiefFoster stated that the average response time for BHVi in the last two months has been 5: minutes 2 seconds for BLS and 5 minutes 36 seconds for. ALS. this is well below the national standard for BLS (basic life support) and for ALS (advanced life 4A. Fire Chief's Report -Events of February 2019; Monthly Performance; Record of Calls; Operational issues,  taken into consideration by the Interlocal agreement subcommittee.  support).  Response Times  Budget alll looks good about 1.5 % under budget Officel Manager, Heather, gave a2 weeks' notice Hireda a new Officel Manager, Emily Morris The decision tot train officers in BLS 2 years agol has been a great sucçess AlII BLS and ALS response times are under national standard Reviewed and presented record ofcall worksheet  Newl Medical director  Fully staffed  Commissioner Nash asked for an explanation of thel Prop B withl HFD (Houston Fire Department) and how it affects the fire fighters/ems. In response to Commissioner Nash, ChiefFoster stated that the prop situation ist that HFD has 4  total shifts and other related departments have 3 shifts with 53 hours without OT. 4B. Building restoration subcommittee report and possible action Commissioner Carlton reported on building restoration and subcommittee report  Roof inspection: The consultant, Karl Schaack walked the roof with alternate Leiker and reviewed punch list that was. stated last meeting and mosti items were complete. The only item that would need tol be completed is to get electrical lines off the rooft toj prevent deterioration. A certificate substantial completion Building restoration: The committee met and reviewed for a potential architect and three were  contact was completed as ofl February 12, 2019. BRW, Martinez and. Joiner Partnership  submitted.  Goal ist tol have ai recommendation to the commission by the end of March.  4C. Dispatch subcommittee report and possible action No comments nor discussion occurred  4D. Moved  E:IVFD Board Meeting minutes 03-21-2019 (2).doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, MARCH21,2019 MINUTES-PAGE4 action on the following: 5A. None action on the following: 6A. None  5. CONSIDERATION OF CONTRACTS/AGREEMENTS - The Board will discuss and consider possible  6. CONSIDERATION: OF RESOLUTIONS- The Board will discuss and consider possible  7-CONSIDERATIONOFANDACTION. ONTHE FOLLOWING- The Board will discuss and consider possible 7A. Consideration ofa and possible action performing a compensation study tol look at our compensation structure. Commissioner Nash recommended that the fire commission consider whati it would cost inl hiring a consultant thati is well qualified and an expert inj performing a compensation study in and around the Houston/Texas area. Commissioner Carpenter suggested that the fire commission and the VFD consider reviewing ac compensation study  action on the following:  every 3-4 years as aj policy. No action was taken 8A. None 9.  8.1 DISCUSSIONITMSTRESENTATIONOPE SPECIAL REPORTS  CLOSED SESSION- The Board of Commissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Govemment Code Sec. 551.071. Consultation  Chapter 551;Texas Government Code, to discuss following matters:  with Attorney; Closed Meeting ATTORNEY EXCEPT:  A. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  1) When the Governmental body seeks the advice ofi its Attomey about:  (A) Pending or contemplated litigation; or (B) As settlement offer/s  2) Onar matteri in which the duty oft the Attomey to the Governmental Bodyunder the Texas Disciplinary Rules ofl Professional Conduct oft the Statel Bar ofTexas clearly conflicts with this chapter  10. ACTION-CLOSEDSESSION- Thel Boardo ofDirectors will discuss and consider any actions necessary on  items discussed inl Executive Session E:IVFD Board Meeting minutes 03-21-2019 (2).doc    No action occurred VILLAGEI FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS, MEETING WEDNESDAY,MARCH21,2019 MNUTES-PAGES 11. FUTURETOPICS 12. NEXTI MEETINGI DATE April 24, 2019 13. ADJOURNMENT  Commissioner Nash moved to adjourn at 7:33 p.m. seconded by Commissioner Carpenter. Commissioners Carlton, Commissioner Byme and Commissioner Johnson vod"Aye"No"'noie.  MOTION CARRIED UNANIMOUSLY Respectfully submitted  Commissioner Zeb Nash, Vice-Chair  Attest:  Commissioner Jay Carlton, Secretary  E:IVFD Board Meeting minutes 03-21-2019 (2).doc    Village Fire Department - Letter ofIntent  Mayor Mark Kobelan City of] Piney Point Village 7676 Woodway Ste. 300 Houston, TX 77063 mark@ppycouncil.org Mayor Russel Herron City ofHilshire Village 8301 Westview Houston, TX 77055 mayor@hishirevilgetexas.com Mayor. Jay Williams City of! Bunker Hill Village 11977 Memorial Drive Houston, TX77024 Mlam@rumkmliagon Village Fire Department 901 Corbindaale Rd. Houston, TX 77024 Village  Mayor Brian T. Muecke CityofHedwig' Village 955 Piney Point Rd. Hedwig Village, TX 77024 bmuceke@nedwigigox Mayor. Jim Pappas CityofHunters Creek Village 1Hunters Creek Place Houston, TX 77024 impappas@ciyornunterscreek.org Mayor Tom Ramsey City of Spring Valley Village 1025 Campbell Rd. Houston, TX 77055 myoreepngpaleyicon  EXHIBIT A  Re: Fire and EMS services provided by the Village Fire Department to Bunker Hill  Mayor & Council Members,  Please accept the following terms and conditions under which the Village Fire Department ("VFD") is willing to provide Fire and Emergency Medical Services to Bunker Hill Village ("Bunker Hill"). This offer outlines, in general, the terms under which VFD is  prepared to offer services to Bunker Hill.  1.  Agreement Term: The parties intend to work toward a mutually agreeable Contract for Services (the "Contract") which will be executed on or before June 30, 2019. The Contract will be for a period of four years from January 1, 2020 Bunker Hill's Obligations. Bunker Hill will pay an amount equal to 19% of the VFD's Approved Budget each year during the Agreement Term. Bunker Hill will continue to provide funds for its proportionate share of each annual budget to the VFD in the same manner provided in the Village Fire Department Interlocal Cooperation Agreement ("Interlocal Agreement"). During the four- year period described herein, Bunker Hill will be a customer oft the Village Fire Department. During the Agreement Term, Bunker Hill will not be a Member of the VFD, and will have no voting rights. Bunker Hill will, however, remain responsible for any obligation or liability of the VFD which accrues during the Agreement Term, including but not limited to, aj proportionate share of the VFD  through December 31,2023.  2.  pension fund.    3.  VFD's Obligations. VFD will provide full Fire and EMS services to Bunker Hill during the agreement term. Should Bunker Hill opt to establish an additional EMS station, such station will be at Bunker Hill's sole expense. Further, VFD will continue to provide full Fire and EMS services, notwithstanding any additional EMS station created by Bunker Hill. Option Period. Following the Agreement Term, Bunker Hill may become a member of VFD, provided that Bunker Hill gives written notice ofi its intent to exercise this option, and become a member of the VFD. Such Notice must be Amending the Interlocal Agreement. The Member Cities oft the VFD agree to amend the Interlocal Agreement as necessary in order to facilitate providing the services and terms described herein to Bunker Hill. The Member Cities may also amend the Interlocal Agreement as they deem necessary. Should Bunker Hill exercise the option, described herein, to become a member of the VFD, Bunker Hill will then be subject to the Interlocal Agreement as modified by the Mutual Release. The VFD and Bunker Hill intend to enter into a mutual release in which Bunker. Hill will release any and all litigation claims related to Bunker Hill's withdrawal from the VFD. Said release will include, but not be limited to, any distribution claims by Bunker Hill under Article 13 of the Interlocal Nonbinding Contract Negotiations. The parties acknowledge and agree that they have not attempted in this Letter of Intent ("LOI") to state all essential terms of the subject matter of the proposed transaction, and the remaining essential terms will be the subject of further negotiations. ALTHOUGH THE PARTIES MAY EXPEND SUBSTANTIAL EFFORTS AND SUMS IN ANTICIPATION OF ENTERING INTO THE CONTRACT, THE PARTIES ACKNOWLEDGE THAT INI NO EVENT WILL THIS LOI BE CONSTRUED AS AN ENFORCEABLE CONTRACT AND THAT EACH PARTY ACCEPTS THE RISK THATT THE CONTRACT MAY NOT BE EXECUTED.  4.  provided on or before May 1,2022.  5.  contracting cities.  6.  Agreement.  7.  If this LOI accurately states your understanding, please sign two (2) copies in the place provided below, and return one (1) original to the VFD and a copy to thel Randle Law Office  at the following addresses: Village Fire Department Attn: Village Fire Commission 901 Corbindale Rd. Houston, Tx 77024  Randle Law Office 820 Gessner Ste. 1570 Houston, TX77024  Signatures to this LOI transmitted by fax or other commercially reasonable electronic means (including e-mail) are valid and effective. We look forward to working with you on the  proposed transaction.    Village Fire Department - Letter of] Intent  CITY OF PINEY POINT VILLAGE Mark Kobelan, Mayor ATTESTED:  CITY OFHEDWIG VILLAGE Brian T. Muecke, Mayor ATTESTED:  Karen Farris, City Secretary  Kelly. Johnson, City Secretary  Date:  Date:  CITY OF HILSHIRE VILLAGE Russell Herron, Mayor AITESTED:  CITY OF HUNTER'S CREEK VILLAGE  Jim Pappas, Mayor ATTESTED:  Susan Blevins, City Secretary  Crystal R. Dozier, City Secretary  Date:  Date:  CITY OF BUNKER HILL VILLAGE  CITY OF SPRING VALLEY VILLAGE  Jay Williams, Mayor ATTESTED:  Tom S. Ramsey, Mayor ATTESTED:  Britique L. Williams, City Secretary VILLAGE FIRE DEPARTMENT  Roxanne Benitez, City Secretary  Date:  Date:  ATTESTED: Date:    3-21-19  Village Fire Department- -L Letter of Intent (received 3-18-19)('LOI"):  Questions-Comments-Changes: Background:  EXHIBIT B  -Per proposal at last VFD meeting (2-27-19) by Mark Kobelan:  -Will BHV agree to this proposal? "BHV contracts with' VFD1 for Fire and EMS for four additional years after 12-31-19. BHV has the right to opti in to Membership at the end of  the four year period with 18 months notice".  -Moving Forward: -Letter of Intent;  -Contract fort the Fire and EMS: Services; and -Amend the Interlocal Agreement (Before BHV rejoins the VFD the Interlocal Agreement needs to be modified toi include the following: 1) Budget can include funds for Operating Expenses and Funds for 3) Am Amendment to the Interlocal Agreement that eliminates the right of any city to receive payment for assets ifit decides to leave the  Facilities;  2) City cannot approve part ofal Budget;  Fire Department.  LOI:  -#2: Agreement Term what is the period, 4 years? Define' "Agreement Term" lassume the -#2: Interlocal Agreement define as the current one, without any changes, amendments, etc. -#2: Last Sentence: any obligation or liability what would this apply to?  four years  pension fund each annual budget includes funding to cover future liabilities per actuarial calculations. Any additional amounts would not make sense. Not part of current Interlocal Agreement. interlocal Agreement ("Proposed Interlocal Agreement") (which they want BHV1 to be member of) within six months prior to BHV's date to elect toj join. This would give BHV time to review all changes, modifications to current Interlocal Agreement. No further changesor modifications to Proposed Interlocal Agreement. -18 months is. July 1, 2022 not May 1, 2022.  -#5: Amending Interlocal Agreement: thet five cities will need to present the final Amended  2pnlis  #6: IfBHV does note elect to become a member after thet four years, BHV would be entitled to  distribution amounts per current Interlocal Agreement.  Other Options:  1) Extend service to BHV (same as for 2019) through 2020, one additional year. This would only require a change to Section 13(a) oft the Interlocal Agreement from "one additional year" to  "two additional years".    VILLAGE FIRE DEPT. FEBRUARY BUDGETARY SUMMARY CONTINGENCYPNYSICAL PLANT MISC. TOOLS, EQUIP., &HOSE PROTECTIVE GEAR TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES OVERTIME BONUS PROF. CERTIFICATION PAY COMPENSATED ABSENCE PAY FICATAX DISABILITY INSURANCE EMPLOYEE RETIREMENT HOSPITALIZATION INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUESSUBSCRIPTIONS/MANUALS FIRE PREVENTIONPUBLIC RELATIONS GAS & OIL INSURANCE - CASUALTY MAINTENANCE OF EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1 PUMPER (ENGINE 1) UTILITY VEHICLE Printed On 4/12/2019  BUDGET YEAR TO YEAR 2019 35,000.00 65,000.00 20,000.00 120,000.00 3,757,244.00 105,000.00 6,000.00 44,400.00 0.00 304,530.00 23,000.00 322,123.00 609,770.00 31,978.00 35,000.00 5,239,045.00  MONTHLY EXPENSES FEB.  DATE  %  %  2/28/2019 USED BUDGET  CAPITAL:  0.00 0.00% 69,997.70 107.69% 212.63 0.00% 70,210.33 58.51% 654,047.02 17.41% 3,518.74 3.35% 0.00% 6,713.91 15.12% 0.00% 49,206.36 16.16% 980.32 4.26% 42,249.68 13.12% 111,864.88 18.35% 5,220.00] 16.32% 5,833.16 16.67% 879,634.07 16.79%  16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70% 16.70%  0.00 6997.7Ophysioconto) 212.63 70,210.33 327,387.88 -9,482.33 3,413.83 24,338.85 20,895.61 490.16 54,673.01 2,610.00 2,916.58 427,243.59  50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00 135,000.00  9,364.22 18.73% 21,941.34 46.68% 0.00% 0.00% 1,090.00 16.77% 650.00 5.42% -2,855.36 -6.35% 6,911.00 16.45% 11,619.89 8.61%  7,449.71 3,819.76mattress 175.00 -89.90] 0.00 3,479.00] -1,618.72  U:2019 BUDGETI20191 BUDGETAMALYSSSORe Analysis for 2019-02-28.xis    LADDER (LADDER 1) AMBULANCE (MEDIC 1) AMBULANCE (MEDIC 2) AMBULANCE (MEDIC 3) MAINTENANCE- OTHER MAINTENANCE- CONTRACTS PUMPER. (ENGINE 2) MISCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOX RENT LICENSEPERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERT:  271.25 2,050.91 1,283.96 (1,664.41) 1,797.60 7,880.58 70.00 0.97% 70.00  0.00 1,283.96 0.00 (2,902.68) 0.00 0.00 0.00 0.00 0.00 0.00 0.00  7,200.00  16.70%  VILLAGE FIRE DEPT. FEBRUARY BUDGETARY SUMMARY POSTAGEPRINTING/STATIONERY: BANK. ANALYSIS CHARGES/SUPPLIES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTS/EQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE FOUPMENTICOMPUTERS OTHER BANK SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE ENTRIES FOR A.P. ADUSTMENTOUPUCATE CHECKS PROFESSIONAL SERVICES - OTHER  BUDGET YEARTO YEAR 2019 37,000.00  MONTHLY EXPENSES  DATE  %  %  2/28/2019 USED BUDGET FEB.  7,105.25 19.20% -0.05 1,111.99 49.66 0.00 0.00 5,659.89 0.00 0.00 0.00 0.00 283.76 13,833.36 12.31% (0.55) 0.00 81.91 1,152.00 5,700.00 4,400.00 2,500.00 9,477.59 17.23% 0.00 0.00%  16.70%  5,779.98 -0.05 114.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,231.91 5.59 0.00 0.00 81.91 0.00 5,700.00 2,200.00 1,250.00 4,610.82 0.00]  5,659.89eso solutiona and motorola softwa  112,400.00  16.70%  CPA LEGAL ITSERVICES MEDICAL PUBLICUTILITIES RENT  55,000.00 10.00  16.70% 16.70%  U:12019 BUDGET2019 BUDGETAMALYSISBuyet Analysis for 2019-02-28.xis  Printed On 4/12/2019    STATE CERTIFICATION FEES TRAINING PROGRAMS CPR TRAINING EXPENSE CONVENTIONS OTHER TRAINING EXP. SEMINARS-OFF PREMISES TRAINING EXAMS TRAINING-ON PREMISES OUTOF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  6,000.00 25,000.00  861.29 14.35% 2,552.56 10.21% 410.95 0.00 -862.16 0.00 522.07 2,481.70 0.00 3,783.24 15.13% 86,404.38 13.78%  16.70% 16.70%  0.00 82.97 410.95 0.00 -1,024.12 0.00 344.54 351.60 1,728.00 0.00 34,648.53 $461,892.12  25,000.00 627,110.00  16.70% 16.70% 16.70%  $5,986,155.00 $1,036,248.78 17.31%  0  CAPITAL REPLACEMENT FUND COMPENSATION. ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGET FOR 2017  160,000.00 45,000.00 3,500,000.00 $9,691,155.00  $0.00  U:12019 BOATPADCEANCTSANA Analysis for 2019-02-28.xis  Printed On 4/12/2019    VILLAGE FIRE DEPT. MARCH BUDGETARY SUMMARY CONTNGENCYPHSICAL PLANT MISC. TOOLS, EQUIP., &HOSE PROTECTIVE GEAR RADIO PURCHASE TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES OVERTIME BONUS PROF. CERTIFICATIONI PAY COMPENSATED ABSENCE PAY FICA TAX DISABILITY INSURANCE EMPLOYEE RETIREMENT HOSPITALIZATION INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUESSUBSCRIPTIONS/MANUALS FIRE PREVENTIONPUBLIC RELATIONS GAS & OIL INSURANCE CASUALTY MAINTENANCE OF EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1 PUMPER (ENGINE 1) UTILITY VEHICLE Prinled On 4/12/2019  BUDGET YEAR TO YEAR 2019 35,000.00 65,000.00 20,000.00 120,000.00 3,757,244.00 105,000.00 6,000.00 44,400.00 0.00 304,530.00 23,000.00 322,123.00 609,770.00 31,978.00 35,000.00  MONTHLY EXPENSES  DATE  %  %  3/31/2019 USED BUDGET MARCH  CAPITAL:  4,989.38 14.26% 69,997.70 107.69% 3,024.56 0.00% 750 78,761.64 65.63% 984,399.50 26.20% 8,265.52 7.87% 0.00% 10,214.36 23.01% 0.00% 73,768.54 24.22% 3,057.79 13.29% 63,329.69 19.66% 162,841.19 26.71% 7,830.00 24.49% 8,749.74 25.00%  25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80% 25.80%  4,989.38 0.00physio control 2,811.93 750 8,551.31 330,352.48 4,746.78 3,500.45 24,562.18 2,077.47 21,080.01 50,976.31 2,610.00 2,916.58 442,822.26  Radio purcl  5,239,045.00 1,322,456.33 25.24%  50,000.00 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00 135,000.00  15,969.23 31.94% 25,488.28 54.23% 0.00% 0.00% 1,225.00 18.85% 650.00 5.42%] -765.52 -1.70% 10,437.00 24.85% 54,274.47 40.20% 95.78 4,931.94  6,605.01 3,546.94mattress 135.00 0.00 2,089.84 3,526.00 42,654.58 95.78 4,931.94  U:2019 BUDGETI20191 BUDGETAMALYSSLdgeL Analysis for 2019-03-31.xis    LADDER (LADDER 1) AMBULANCE (MEDIC 1) AMBULANCE (MEDIC 2) AMBULANCE (MEDIC 3) MAINTENANCE OTHER MAINIENANCE-CE-CONTRACTS PUMPER (ENGINE 2) MSCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOX RENT LICENSEPERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERT.  4,649.46 2,838.40 1,283.96 30,596.80 1,797.60 8,080.53 393.75 5.47% 70.00 323.75  4,378.21 787.49 0.00 32,261.21 0.00 199.95 323.75 0.00] 0.00 323.75 0.00  7,200.00  25.80%  VILLAGE FIRE DEPT. FEBRUARY BUDGETARY SUMMARY POSTAGEPRINTING/STATIONERY: BANK ANALYSIS-CHARGES/SUPPLES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTS/EQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE EOUPMEMICOMPUIERS OTHER BANK SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE ENTRIES FOR/ A.P. ADUSTMENTDUPICATE CHECKS PROFESSIONAL SERVICES- OTHER  BUDGET YEAR TO YEAR 2019 37,000.00  MONTHLY EXPENSES  DATE  %  %  2/28/2019 USED BUDGET FEB.  16,425.50 44.39% -0.05 4,461.81 204.52 0.00 306.52 8,838.52 1,495.25 100.00 0.00 1,013.34 5.59 25,267.28 22.48% (0.55) 0.00 81.91 3,321.00 10,264.92 6,600.00 5,000.00 14,755.65 26.83% 0.00 0.00%  25.80%  9,320.16 -0.05 3,349.82 154.86 0.00 306.52 1,495.25 100.00 0.00 1,013.30 -278.17 11,433.92 0.00 0.00 2,169.00 4,564.92 2,200.00 2,500.00 5,278.06 0.00  3,178.63eso solutiona and motorola softwa  Creative switching  112,400.00  25.80%  CPA LEGAL ITSERVICES MEDICAL PUBLIC UTILITIES RENT  55,000.00 10.00]  25.80% 25.80%  U:12019 BUDGET2019 BUDGETAMALYSSBge. Analysis for2 2019-03-31.xis  Printed On 4/12/2019    STATE CERTIFICATION FEES TRAINING PROGRAMS CPR TRAINING EXPENSE CONVENTIONS OTHER TRAINING EXP. SEMINARS-OFF PREMISES TRAINING EXAMS TRAINING-ON. PREMISES OUT OF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  6,000.00 25,000.00  1,209.97 20.17% 6,488.40 25.95% -458.10 0.00 358.00 1,362.09 1,353.73 3,872.68 0.00 1,513.75 6.06% 173,332.76 27.64%  25.80% 25.80%  348.68 3,935.93 -869.05 0.00 1,220.16 1,362.09 831.75 1,390.98 0.00 -2,269.49 86,928.38 $538,301.95  25,000.00 627,110.00  25.80% 25.80% 25.80%  $5,986,155.00 $1,574,550.73 26.30%  0  CAPITAL REPLACEMENT FUND COMPENSATION, ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGET FOR 2017  160,000.00 45,000.00 3,500,000.00 $9,691,155.00  $0.00  U:2019 BUDGET2019 BUDGETAMALYSISBuget Analysis for 2019-03-31.xls  Printed On 4/12/2019    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: April2 22,2019  SUBJECT: Piney Point Circle  Agenda Item: 4  This agenda item calls for the City Council to discuss the potential of accepting Piney Point Circle as a public street. A letter from the Piney Point Circle Home Owners' Association is  included with this agenda item.    Piney Point Circle Home Owners' Association  October 5, 2018  Dale Dodds City Council Position 2 Cityo of Piney Point Village Subject: Piney Point Circle  The home owners met on Wednesday October 3, 2018 and are open to discussing assigning Piney Point Circle together with drainage easements to the City. For your consideration, the home owners would like to have the ditches covered on eight (8) of thet ten (10) homes that are currently open ditches, the current grove at the cul-de-sacto continue to be maintained and expressed interest int the addition of street lighting. When we put the road in, we provided  conduit for future lighting. We look forward to hearing from you.  Kind regards, Buck Ballas President BB:kl  11318 Piney Point Circle Houston, Tx77024 713-301-7155 buc@grenwoodlkngcom    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AN  MEETING DATE: April22,2019  SUBJECT: Discussion with Kinkaid representatives regarding a proposed second turn  lane  Agenda Item: 5  This agenda item calls for the City Council to discuss with Kinkaid representative their proposed  second turn lane on San Felipe.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members of the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: April22,2019  SUBJECT: Mayor's Report  Agenda Item: 6  Hacienda Lane  Beinhorn Road Drainage and Sidewalk Project    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: April22,2019  SUBJECT: City Administrator's Report  Agenda Item: 7  March 2019 Financials    4-11-2019 04:25 PM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-rexas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax Overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MARCH 31ST, 2019  PAGE: 1  BALANÇE 3/206,680.12 1,193,894.91 0.00 1,519,718.30 7,610,006.84 0.00 17,215.07 0.00 144,419.10 1,993/799.52 45,262.52 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,733,809.74  15,733,809.74  4,077.44 0.00 0.00 0.00 1,052.60) 239.29) 0.00 28.50) 0.00 0.36 0.00 126,361.58 2,799.23 270.00) 2,030.55 0.00 144,419.10 22,697.46 256.57 0.00 0.00 0.00 91,485.00  (    4-11-2019 04:25 PM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MARCH 31ST, 2019  PAGE: 2  BALANÇE 0.00 9,953.15 0.00 0.00 0.00 22,500.00 0.00 5,252,478.98 0.00 0.00 726,631.20 6,980,925.83 0.00 7,707,557.03 4,090,101.88 1,741,318.20 2,348,783.68  5,677,469.03  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/ (UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(ONDER) EXP.  10,056,340.71  15,733,809.74    4-11-2019 04:26 PM .0 -GENERAL FUND "INANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 1  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU OTAL REVENUES XPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVIÇES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,235,455.00 367,900.00 142,000.00 150,000.00 33,000.00 398,000.00  92,387.32 3,646,197.89 69.64 1,589,257.11 32,877.95 104,575.85 28.43 263,324.15  9,977.08 20,301.81 450.00 22,697.71  40,686.12 28.65 101,313.88 54,018.55 36.01 6,950.00 21.06 80,333.12 20.18 317,666.88  95,981.45 26,050.00 78,159.65  235,500.00 157,337.89 157,340.35 66.81 6,561,855.00 336,029.76 4,090,101.88 62.33 2,471,753.12  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 0.00 1,151.64  0.00 0.00 25,307.00 0.00 ( 25,307.00) 97,408.88 17.09 472,591.12 0.00 0.00 3,488.22 29.07  10,000.00 1,500.00 8,511.78  1,815,242.00 151,271.20 605,072.40 33.33 1,210,169.60  2,035,143.00 169,595.22 595,704.26 29.27 1,439,438.74 4,443,885.00 322,018.06 1,326,980.76 29.86 3,116,904.24  356,000.00 356,000.00 3,857.00 149,500.00 4,193.00 3,157.00 128,307.00 17,177.00 ( 306,191.00 12,000.00 45,883.00 149,100.00 279,951.00 29,116.00 ( 516,050.00  428.34 428.34 0.00 0.00 177.49 59.16 0.00 61.95) 174.70 0.00 1,543.38 12,298.37  72,502.65 20.37 283,497.35 72,502.65 20.37 283,497.35 0.00 0.00 33,488.39 22.40 116,011.61 587.49 14.01 59.16 1.87 0.00 0.00 128,307.00 5,782.23 33.66 39,917.27 13.04 266,273.73 0.00 0.00 6,391.62 13.93 39,839.78 26.72 109,260.22  3,857.00 3,605.51 3,097.84 11,394.77 12,000.00 39,491.38 13,233.71  35,526.23 123,002.29 43.94 156,948.71 123.90) 15,882.29 54.55 49,244.08 185,115.98 35.87 330,934.02    4-11-2019 04:26 PM .0 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 2  25.00% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS :OTAL EXPENDITURES  0.00 5,536.00 4,564.00 104,511.00 22,903.00 ( 37,200.00 174,714.00 3,875.00 2,343.00 2,207.00 88,859.00 18,612.00 ( 313,500.00 429,396.00 1,497,014.00 1,497,014.00 0.00  0.00 0.00 328.49 0.00 140.36) 344.37 532.50 0.00 92.09 0.00 0.00 61.95) 54.13 84.27 0.00 0.00 0.00  0.00 0.00 625.00 11.29 1,036.07 22.70 0.00 0.00 104,511.00 8,742.47 38.17 5,334.85 14.34 15,738.39 9.01 158,975.61 0.00 0.00 154.00 6.57 0.00 0.00 0.00 0.00 7,823.14 42.03 36,361.16 11.60 277,138.84 44,338.30 10.33 385,057.70 56,724.85 3.79 1,440/289.15 56,724.85 3.79 1,440,289.15 0.00 0.00  0.00 4,911.00 3,527.93 14,160.53 31,865.15 3,875.00 2,189.00 2,207.00 88,859.00 10,788.86  0.00 3,510,178.68)  REVENUES OVER/(UNDER) EXPENDITURES  1,161,395.00)0 36,452.19) 2,348,783.68    4-11-2019 04:26 PM .0 -GENERAL FUND EVENUES 'AXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES 'ERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS :OURT 10-4300 Court Fines TOTAL COURT NVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME IGENCIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS 'RANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE ONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovermmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 3  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  5,035,455.00 200,000.00 5,235,455.00 3,400.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 367,900.00 142,000.00 142,000.00 150,000.00 150,000.00 0.00 0.00 33,000.00 0.00 33,000.00 72,000.00 272,000.00 19,000.00 35,000.00 0.00 398,000.00 34,000.00 136,000.00 0.00 65,000.00 0.00 0.00 0.00 0.00  77,210.38 3,590,855.95 71.31 1,444,599.05 92,387.32 3,646,197.89 69.64 1,589,257.11  15,176.94 150.00 0.00 1,680.00 500.00 30,297.95 250.00 9,977.08 9,977.08 20,301.81 20,301.81 0.00 0.00 450.00 0.00 450.00 0.00 22,697.71 0.00 0.00 0.00 22,697.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  55,341.94 27.67 144,658.06  150.00 4.41 0.00 0.00 4,920.00 41.00 9,800.00 19.60 89,455.85 29.82 210,544.15 250.00 16.67  3,250.00 1,000.00 7,080.00 40,200.00 1,250.00  32,877.95 104,575.85 28.43 263,324.15  40,686.12 28.65 101,313.88 40,686.12 28.65 101,313.88 54,018.55 36.01 54,018.55 36.01 0.00 0.00 0.00 0.00 6,950.00 21.06 0.00 0.00 6,950.00 21.06 753.58 1.05 71,646.55 26.34 200,353.45 0.00 0.00 7,932.99 22.67 0.00 0.00 80,333.12 20.18 317,666.88 0.00 0.00 2.46 0.00 135,997.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  95,981.45 95,981.45 0.00 0.00 26,050.00 0.00 26,050.00 71,246.42 19,000.00 27,067.01 0.00 34,000.00 0.00 65,000.00 0.00 0.00 0.00 0.00 78,159.65  500.00 157,337.89 157,337.89 1,467.58 ( 156,837.89)  235,500.00 157,337.89 157,340.35 66.81    4-11-2019 04:26 PM LO -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 4  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  FOTAL REVENUES  6,561,855.00 336,029.76 4,090,101.88 62.33 2,471,753.12    4-11-2019 04:26 PM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 5  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL  PUBLIC SERVIÇE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMONITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE 4ISCELLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION IBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY TREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE TOTAL FIRE TOTAL PUBLIÇ SERVICE :ONTRACT SERVICES :ONTRACT SERVICES 10-520-5102 Accountang/AuGIt 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  10,000.00 10,000.00  0.00 0.00 2,444.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,151.64 1,151.64  0.00 0.00 0.00 0.00 9,777.33 0.00 25,307.00 0.00 25,307.00 0.00 95,498.90 16.75 474,501.10 1,909.98 0.00 97,408.88 17.09 472,591.12 0.00 0.00 0.00 0.00 3,488.22 29.07 3,488.22 29.07  10,000.00 10,000.00 9,777.33) 25,307.00) 25,307.00) 1,909.98) 1,500.00 1,500.00 8,511.78 8,511.78  1,815,242.00 148,826.70 595,295.07 32.79 1,219,946.93 1,815,242.00 151,271.20 605,072.40 33.33 1,210,169.60  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  10-510-5060 Villages Fire Department  2,035,143.00 169,595.22 595,704.26 29.27 1,439,438.74 2,035,143.00 169,595.22 595,704.26 29.27 1,439,438.74 4,443,885.00 322,018.06 1,326,980.76 29.86 3,116,904.24  32,000.00 150,000.00 90,000.00 60,000.00 2,000.00 0.00 22,000.00 356,000.00  0.00 0.00 0.00 0.00 0.00 428.34 0.00 428.34  10,469.91 32.72 25,020.76 16.68 124,979.24 11,918.00 13.24 18,973.00 31.62 475.98 23.80 5,630.00 0.00 ( 5,630.00) 15.00 0.07 72,502.65 20.37 283,497.35  21,530.09 78,082.00 41,027.00 1,524.02 21,985.00    4-11-2019 04:26 PM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019  PAGE: 6  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET 356,000.00  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL  TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES 10-530-5108 Information rechnology TOTAL CONTRACT SERVICES 3UILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  428.34  72,502.65 20.37 283,497.35  3,857.00 3,857.00 45,000.00 12,000.00 500.00 10,000.00 18,000.00 15,000.00 42,000.00 7,000.00 149,500.00 250.00 500.00 1,800.00 1,643.00 4,193.00 150.00 150.00 500.00 1,857.00 500.00 3,157.00 109,214.00 643.00 18,450.00 128,307.00 17,177.00 ( 17,177.00 306,191.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 177.49 0.00 177.49 0.00 0.00 59.16 0.00 0.00 59.16 0.00 0.00 0.00 0.00 61.95) 61.95) 174.70  0.00 0.00 0.00 0.00 10,323.39 22.94 1,575.00 13.13 0.00 0.00 8,000.00 80.00 1,935.00 10.75 3,420.00 22.80 7,560.00 18.00 675.00 9.64 33,488.39 22.40 116,011.61 0.00 0.00 0.00 0.00 587.49 32.64 0.00 0.00 587.49 14.01 0.00 0.00 0.00 0.00 59.16 11.83 0.00 0.00 0.00 0.00 59.16 1.87 0.00 0.00 109,214.00 0.00 0.00 0.00 0.00 0.00 0.00 128,307.00 5,782.23 33.66 5,782.23 33.66  3,857.00 3,857.00 34,676.61 10,425.00 500.00 2,000.00 16,065.00 11,580.00 34,440.00 6,325.00 250.00 500.00 1,212.51 1,643.00 3,605.51 150.00 150.00 440.84 1,857.00 500.00 3,097.84 643.00 18,450.00 11,394.77 11,394.77  39,917.27 13.04 266,273.73    4-11-2019 04:26 PM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 7  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES SENERAL GOVERNMENT ONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 overtime/severance 10-540-5303 emporaty/rart-tine Personnel 10-540-5304 Salary Adjustment (Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS/retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  12,000.00 12,000.00 0.00 13,583.00 1,800.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 10,000.00 45,883.00 1,600.00 4,000.00 125,000.00 8,500.00 6,000.00 1,000.00 3,000.00 149,100.00 230,426.00 0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 43,668.00 279,951.00 24,816.00 ( 3,800.00 500.00 0.00 0.00 29,116.00 516,050.00  0.00 0.00 0.00 600.00 198.20 0.00 0.00 0.00 0.00 0.00 745.18 1,543.38 0.00 2,082.05 9,704.42 261.90 250.00 0.00 0.00 12,298.37 31,190.82 1,654.11 0.00 0.00 2,513.74 0.00 167.56 0.00 0.00 123.90) 0.00 0.00 0.00 0.00 123.90)  0.00 0.00 0.00 0.00 0.00 0.00 1,800.00 13.25 242.41 13.47 259.00 7.40 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 25.00 1,590.21 15.90 6,391.62 13.93 575.45 35.97 2,429.66 60.74 30,305.09 24.24 2,826.90 33.26 3,702.68 61.71 0.00 0.00 0.00 0.00 39,839.78 26.72 109,260.22 92,953.00 40.34 137,473.00 4,689.63 0.00 ( 4,689.63) 11,157.43 223.15 ( 6,157.43) 0.00 0.00 7,473.01 0.00 ( 7,473.01) 6,063.16 0.00 ( 6,063.16) 666.06 77.72 0.00 0.00 0.00 0.00 13,183.85 53.13 615.44 16.20 0.00 0.00 2,083.00 0.00 ( 2,083.00) 0.00 0.00 15,882.29 54.55  12,000.00 12,000.00 0.00 11,783.00 1,557.59 3,241.00 5,000.00 2,000.00 0.00 7,500.00 8,409.79 39,491.38 1,024.55 1,570.34 94,694.91 5,673.10 2,297.32 1,000.00 3,000.00  0.00 190.94 0.00 43,668.00 11,632.15 3,184.56 500.00 0.00 13,233.71  35,526.23 123,002.29 43.94 156,948.71  49,244.08 185,115.98 35.87 330,934.02    4-11-2019 04:26 PM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 8  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFIÇE EXPENSE VAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE :OURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 udge/Prosecutor/interpretor 10-550-5405 Jury Pay 10-550-5406 State Comptroller/OMNI/Linebar 10-550-5407 SETCIC 10-550-5408 upplies/iscelameous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 250.00 2,000.00 3,286.00 5,536.00 100.00 0.00 500.00 3,714.00 250.00 4,564.00 92,014.00 857.00 11,640.00 104,511.00 22,903.00 ( 22,903.00 0.00 5,000.00 22,000.00 0.00 10,000.00 0.00 0.00 0.00 200.00 37,200.00 174,714.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 328.49 0.00 0.00 328.49 0.00 0.00 0.00 0.00 140.36) 140.36) 0.00 344.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 344.37 532.50  0.00 0.00 0.00 0.00 0.00 0.00 625.00 31.25 0.00 0.00 625.00 11.29 0.00 0.00 0.00 0.00 911.07 182.21 ( 0.00 0.00 125.00 50.00 1,036.07 22.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104,511.00 8,742.47 38.17 8,742.47 38.17 0.00 0.00 984.85 19.70 4,350.00 19.77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,334.85 14.34  0.00 0.00 250.00 1,375.00 3,286.00 4,911.00 100.00 0.00 411.07) 3,714.00 125.00 3,527.93 92,014.00 857.00 11,640.00 14,160.53 14,160.53 0.00 4,015.15 17,650.00 0.00 10,000.00 0.00 0.00 0.00 200.00 31,865.15  15,738.39 9.01 158,975.61    4-11-2019 04:26 PM LO -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENOE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019  PAGE: 9  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE )FFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Lanascaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  3,875.00 3,875.00 700.00 1,643.00 2,343.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 18,612.00 18,612.00 0.00 1,000.00 15,000.00 2,000.00 80,000.00 50,000.00 4,500.00 10,000.00 75,000.00 75,000.00 1,000.00 313,500.00 429,396.00  0.00 0.00 92.09 0.00 92.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 61.95) 61.95) 54.13 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 54.13 84.27  0.00 0.00 0.00 0.00 154.00 22.00 0.00 0.00 154.00 6.57 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,823.14 42.03 7,823.14 42.03 54.13 0.00 ( 1,656.25 165.63 ( 24,099.02 160.66 ( 9,099.02) 62.74 3.14 0.00 0.00 8,224.07 16.45 223.44 4.97 0.00 0.00 0.00 0.00 2,041.51 2.72 0.00 0.00 36,361.16 11.60 277,138.84 44,338.30 10.33 385,057.70  3,875.00 3,875.00 546.00 1,643.00 2,189.00 100.00 1,857.00 250.00 2,207.00 75,019.00 643.00 13,197.00 88,859.00 10,788.86 10,788.86 54.13) 656.25) 1,937.26 80,000.00 41,775.93 4,276.56 10,000.00 75,000.00 72,958.49 1,000.00    4-11-2019 04:26 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 10  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES 30F CAPITAL OUTLAYS DTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements. Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF ÇAPITAL OUTLAYS FOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 1,090,325.00 0.00 0.00 0.00 0.00 0.00 0.00 1,497,014.00 1,497,014.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 35,024.85 0.00 ( 35,024.85) 0.00 0.00 0.00 0.00 0.00 0.00 406,689.00 0.00 0.00 0.00 0.00 21,700.00 1.99 1,068,625.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 56,724.85 3.79 1,440,289.15 56,724.85 3.79 1,440,289.15  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  7,723,250.00 372,481.95 1,741,318.20 22.55 5,981,931.80  REVENUES OVER/(UNDER) EXPENDITURES  1,161,395.00) 36,452.19) 2,348,783.68  3,510,178.68)    4-11-2019 04:25 PM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash - Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MARCH 31ST, 2019  PAGE: 1  BALANCE 477,018.96) 0.00 405,186.03 427,881.21 120,422.11 27,211.66 532,135.28 0.00 0.00  1,035,817.33  1,035,817.33  0.00 0.00 27,211.66 0.00 0.00 1,401,860.79 1,383,078.29) 1,383,078.29) 991,323.17 1,500.00 989,823.17  1,429,072.45  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/ (UNDER) EXP.  393,255.12)  1,035,817.33    4-11-2019 04:26 PM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 1  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INCOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL COTAL EXPENDITURES  1,502/950.00 3,900.00 1,506,850.00  21,343.13 987,108.30 65.68 515,841.70 22,471.66 991,323.17 65.79 515,526.83  1,128.53  4,214.87 108.07  314.87)  2,250.00 1,502,950.00 0.00 1,505,200.00 0.00 1,650.00  0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 0.00 0.00 1,502,950.00 0.00 0.00 1,500.00 0.10 1,503,700.00 0.00 0.00  750.00 0.00 0.00 988,173.17)  REVENUES OVER/(UNDER) EXPENDITURES  22,471.66 989,823.17    4-11-2019 04:26 PM 20 -DEBT SERVICE REVENUES FAXES 20-4101 Property Tax Revenue TOTAL TAXES ENVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME FOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 2  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CORRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,502,950.00 1,502,950.00 3,900.00 0.00 3,900.00 1,506,850.00  21,343.13 987,108.30 65.68 515,841.70 21,343.13 987,108.30 65.68 515,841.70  1,128.53 0.00 1,128.53  4,214.87 108.07 ( 0.00 0.00 4,214.87 108.07  314.87) 0.00 314.87)  22,471.66 991,323.17 65.79 515,526.83    4-11-2019 04:26 PM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 3  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES ON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE DTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 217,950.00 1,285,000.00 0.00 1,502,950.00 0.00 0.00 1,505,200.00 1,505,200.00 1,650.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,500.00 66.67 1,500.00 66.67  750.00 750.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES PRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL FOTAL EXPENDITURES  0.00 0.00 217,950.00 0.00 0.00 1,285,000.00 0.00 0.00 0.00 0.00 1,502,950.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  1,500.00 0.10 1,503,700.00 1,500.00 0.10 1,503,700.00  REVENUES OVER/ (UNDER) EXPENDITURES  22,471.66 989,823.17  988,173.17)    4-11-2019 04:25 PM 30 -SPECIAL REVENUE FUND ACCOUNT # ACCOUNT ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MARCH 31ST, 2019  PAGE: 1  BALANCE 87,814.62 0.02 0.36 0.05 21,122.36 0.00 0.00  108,937.41  108,937.41  0.00 0.00 0.00 34,566.58 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 105,182.07 3,755.34 0.00 3,755.34  0.00  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  108,937.41  108,937.41    4-11-2019 04:26 PM 30 -SPECIAL REVENUE FUND PINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 1  25.008 OF FISÇAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INÇOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITORE SUMMARY NON-DEPARTMENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION COTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  1,062.06 0.84 0.00 1,062.90  3,752.83 28.22 2.51 50.20 0.00 0.00 3,755.34 28.23  9,547.17 2.49 0.00 9,549.66  10,000.00) 10,000.00) 7,823.00) 7,823.00) 0.00 0.00 0.00 0.00 0.00 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,062.90  0.00 0.00 ( 10,000.00) 0.00 0.00 ( 10,000.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 ( 7,823.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,755.34  0.00 0.00 0.00 0.00 0.00 27,372.66  REVENUES OVER/(UNDER) EXPENDITURES    4-11-2019 04:26 PM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019  PAGE: 2  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC security-nterest 30-4410 MC Technology-Interest 30-4415 Child Safety-Interest 30-4420 Donations-Interest: TOTAL INVESTMENT INCOME PONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  4,000.00 5,300.00 4,000.00 13,300.00 0.00 0.00 5.00 0.00 5.00 0.00 0.00 0.00 13,305.00  302.45 403.27 356.34 1,062.06 0.00 0.00 0.84 0.00 0.84 0.00 0.00 0.00 1,062.90  1,123.52 28.09 1,498.05 28.27 1,131.26 28.28 3,752.83 28.22 0.00 0.00 0.00 0.00 2.51 50.20 0.00 0.00 2.51 50.20 0.00 0.00 0.00 0.00 0.00 0.00 3,755.34 28.23  2,876.48 3,801.95 2,868.74 9,547.17 0.00 0.00 2.49 0.00 2.49 0.00 0.00 0.00 9,549.66    4-11-2019 04:26 PM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARTIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAD 2VALIFIED EXPENSES COURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 3  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL  10,000.00) 10,000.00) 10,000.00)  0.00 0.00 0.00  0.00 0.00 0.00 0.00  10,000.00) 10,000.00)  0.00 0.00 ( 10,000.00)  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE DTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION FOTAL EXPENDITURES  0.00 123.00) 7,700.00) 0.00 7,823.00) 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 ( 0.00 0.00 ( 7,700.00) 0.00 0.00 0.00 0.00  0.00 123.00) 0.00 7,823.00)  0.00 0.00 ( 7,823.00)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,823.00) 31,128.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,062.90  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 ( 17,823.00)  REVENUES OVER/(UNDER) EXPENDITURES  3,755.34  27,372.66    4-11-2019 04:25 PM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: MARCH 31ST, 2019  PAGE: 1  BALANCE 1,522,333.84) 0.00 0.00 7,445.18 0.00 0.00 0.00 0.00  1,514,888.66)  1,514,888.66)  0.00 0.00 0.00 194,200.81 0.00  194,200.81  1,679,214.89) 1,679,214.89) 47.97 29,922.55 29,874.58)  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(ONDER) EXP.  1,709,089.47)  1,514,888.66)    4-11-2019 04:26 PM 10 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019  PAGE: 1  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CORRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  16.45 0.00 16.45  47.97 0.00 ( 0.00 0.00 47.97 0.00 (  47.97) 0.00 47.97)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00  0.00 0.00 29,922.55 0.00 ( 29,922.55) 0.00 0.00 29,922.55 0.00 0.00 0.00  0.00 0.00 29,922.55) 0.00 29,874.58  REVENUES OVER/(ONDER) EXPENDITURES  16.45 ( 29,874.58)    4-11-2019 04:26 PM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (ONAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 2  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME PONATIONS & IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  16.45 16.45 0.00 0.00 0.00 0.00 0.00 16.45  47.97 0.00 47.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 47.97 0.00 (  47.97) 47.97) 0.00 0.00 0.00 0.00 0.00 47.97)    4-11-2019 04:26 PM 10- -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE DTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 smitndale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES FRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARTMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2019 CURRENT BUDGET  PAGE: 3  25.008 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 22,422.55 0.00 ( 22,422.55) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00 0.00 29,922.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00) 29,922.55) 0.00 0.00 0.00  29,922.55 0.00 ( 29,922.55) 29,922.55 0.00 ( 29,922.55)  REVENUES OVER/(UNDER) EXPENDITURES  16.45 ( 29,874.58)  29,874.58    4-11-2019 04:25 PM 99 -POOLED CASH FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: MARCH 31ST, 2019  PAGE: 1  BALANCE 1,365,221.87 0.00 0.00 0.00 0.00 0.00 4,077.44  1,369,299.31  1,369,299.31  5,485.44 1,363,813.87  1,369,299.31  0.00 0.00  0.00  1,369,299.31    Council Agenda Item Cover Memo  4/22/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Project, the City of Houston Windermere Project, White Pillars, various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond. City,and) Metro Funds  CURRENT BUDGETED ITEM: YES_ NO_ EMERGENCY REQUEST: YES. NO X_  PREPARED BY: Joel Moore ATTACHMENTS: Yes    E2  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: April 22, 2019  1. Surrey Oaks Paving & Drainage Improvements  HDR is currently working on the final design for the Surrey Oaks Paving & Drainage improvements. It is anticipated that an ILA with the MVWA and for pipe bursting of the sanitary sewer and replacement of water line and a contract amendment with HDR for the design and construction management associated with the work will be presented at the  special Council meeting to be held in May.  2. Beinhorn Drainage and Sidewalk Improvements Project  HDR currently in the design phase for the Beinhorn Project which includes improvements on Grecian Way. Per the February Council meeting, HDR will proceed with design of culvert resetting and ditch regarding on Grecian Way instead of storm sewer installation. The City has asked that meetings be scheduled with residents on Hacienda Lane and Grecian Way to discuss the proposed project and opportunity residents may have to fill their ditch in with  storm sewer at their own expense if desired. 3. City of Houston-Windermere Project  The Contractor has begun accessing the easement and has removed trees and established the temporary road and fencing at #19 and #18 Windermere. The resident at #17 Windermere has contacted the City of Houston stating that the City of Houston does not have the right to complete the proposed work in the existing 20-foot easement along the south side of his property. The resident also has concerns about an area on his property on the bayou that appears to be outside of the City of Houston and Buffalo Bayou easement that is proposed to be restored as part of this project (the area that contains the washout). The resident has been communicating directly with the City of Houston on these issues.  Until the issues are resolved, the project is on hold. 4. #2White Pillars/Jeffers Ct./Pineneedle  The resident at #2 White Pillars has expressed concern with an 18-inch storm sewer pipe that runs along the east side of his property from south to north outfalling into Soldiers Creek on the north side of White Pillars. The resident has reported that water bubbles up from inlets along the pipe and his yard drainage and fills his yard eventually flooding his garage. Council previously approved a quote to clean and televise the storm sewer to look for any major blockages or deficiencies that could be causing water to overflow from the pipe. There were some minor roots and one minor/medium roots ini the pipe, but it did not appear that there were any blockages that would cause the flooding that the resident has    H2  reported. HDR also surveyed key elevations along the pipe and determined that it does not appear that Soldiers Creek is back flowing through the pipe and flooding the yard. Using the survey data obtained, HDR has checked the hydraulic grade line of the existing 18- inch pipe for different storm events based on the survey data obtained. Calculations show that the hydraulic grade line appears to be higher than the ground/inlet elevations in the backyard of the property. The calculations were then checked with a 24-inch pipe instead of the existing 18-inch pipe. The hydraulic grade line remains below the ground/inlet The OPCC for these improvements is $116,360.00. Per the February Council meeting, Council request that conversations be held with Dr. Light about him paying the costs to replace his driveway and the City pay for the costs associated with the storm sewer improvements. The OPCC without the costs for the driveway replacement is $83,600.00.  elevations with a 24-inch pipe upi to the 10-year rain event.  Attached are the two OPCCS. 5. Memorial Drive Traffic Lights  Roger contacted HDR expressing concerns with the Memorial/Briar Forest traffic light operation. Multiple people called with City stating that only a few cars were getting through the light each cycle. Roger requested that HDR and Southwest Signal inspect the light operation to determine if there was an issue with the timing or controller. HDR met with Southwest Signal at the intersection one afternoon and inspected the established timing versus the actual light operations and found that the light appeared to be operating as programed. There appeared to be no issues with the signal operations. HDR noted that there appears to be a lack of coordination between the traffic signals on memorial through the City. Several oft the intersections, especially the Briar Forest intersection and the Blalock intersection are very close. Without proper coordination it can cause traffic to stop at both intersections. It is recommended that the corridor be studied as a whole to update traffic  counts and adjust timings in both directions during rush hour.  6. Maintenance Projects  Council has previously approved quotes or proposals for multiple maintenance projects  throughout the City. The following is a status report for each project:  Crack Sealing  Council previous requested that HDR provide recommendations for maintenance on streets rated as 1B or 1C in the 2018 Update to the Street Assessment Document in efforts to prevent the rating of the street from slipping. Street rated as 1B indicates that the street is in good condition with little or moderate cracking; 1C indicates fair to good condition with slight faulting to cracks and joints. HDR recommends that cracks be crack sealed to prevent water from soaking into the base which weakens the base. HDR has identified cracks on the following streets be sealed:    ER  Gingham Dr. (N/S) Gingham Dr. (E/W) Jan Kelly Ln. Dunsinane Ln. Calico Ln (cul-de-sac) Jamestown Rd. Arrowwood Circle (W) Arrowwood Circle (N) Oaklawn Dr. Wendover Ln. Lacewood Ln. Blalock Rd. sealing is $10,500.00  The Opinion of Probably Construction Costs (OPCC) to complete this crack Councilman Dodds request that HDR also present costs to seal the existing asphalt with a fog seal. Fog seals help to reseal the asphalt and rejuvenate the asphalt that dries and becomes hard and brittle after aging. The seal also darkens the asphalt which typically turns more of a grey color after aging. The darker color may help to mask crack seals (black lines along the cracks). Please note that the fog seal will not completely conceal the crack seals. HDR prepared an example Opinion of Probably Construction Cost (OPCC) for Wendover Lane as there is approximately 1,000 linear feet of crack sealing proposed for Wendover. The OPCC to fog seal Wendover is approximately  Fog Sealing  Crack sealing will still be visible.  $6,400.00  7. Raised Crosswalk at Blalock and Quail Hollow  8. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update. Road:  Opinion of Probable Project Costs (OPPC)    52  96-inch (replace in kind) - $986,200.00  9'x9' RCB (equivalent size concrete material) -$1,921,353.00 Dual 8'x7' RCB (ultimate outfall size)-52227,785.00  Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs oft failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs ini future Opinion of Probable Construction Costs (OPCC)- Asphalt Reclamation $746,740.00 Concrete avement-S1023.A6000  Last repaved in 2005  Typical lifespan of asphalt road with that level of traffic is 12-15 years.  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing on Various Streets Current Anticipated Piney Point Project Schedules:  8.  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineersreport.  Surrey Oaks Paving & Drainage Improvements Anticipated: Schedule- =  30% Design Completion- - 12/24/2018 Final Design Competion-52772019 Authorization for Bidding-5/27/2019 Advertise for Bidding J June Bid Opening-mid-luly  Presentation of 30% Design - January Council Meeting-1/28/2018 Authorization for Final Design - February Council Meeting-2/26/2018  Award Contract-J July Council Meeting - 7/29/2019 Construction Notice to Proceed - late-August Construction Completion Date - late March 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule- Proposal Approved -2/25/2019 Design Completion-6 6/24/2019 Authorization for Bidding -J July Council Meeting Advertise for Bidding- - August Bid Opening-midseptember  Award Contract-September Council meeting 9/23/2019    H2  Construction Notice to Proceed - late-October Construction Completion Date - late April 2020    #2 White Pillars Drainage Improvements Opinion of Probable Construction Cost City of Piney Point Village HDRJ Jobl No. 18-004  Storm Sewer Improvements Item  Item Description  Unit Quantity Unit Price Cost LF 230 $15.00 $3,450.00  1 Remove and dispose ofe existing storms sewer, complete inp place, the sum of Remove, dispose, and replace 6-incht thick reinforced concrete driveway, including Repleesineh-thidk-reilesesceseted.eworandwdineposofelng-evehp 24"F RCPS storm sewer (all depths), including bedding and backfill, complete inp place, Type Ai inlet (all depths), including grate, bedding, backfill, completei inj place, the sum Trench Safety, complete in place, the sum of: 6 Connect yard drain to thep proposed system, complete inp place, the sum of 7 8"F PVC yard drain, completei in place, the sum of: 8 Tree Protection, complete inp place, the sum of: 9 Deconstruct, store, and reconstruct Batting Cage  2 proof rolling, levely ups sand, andf full depths saw cut, complete in place, the sum of: SY 360 $10.00 $3,600.00  3 www.aA 4 thes sum of: 5 of:  SY 360 $70.00 $25,300.00 LF 230 $110.00 $25,300.00 EA 4 $3,000.00 $12,000.00 LF 230 $2.00 $460.00 EA 5 $400.00 $2,000.00 LF 100 $50.00 $5,000.00 LS 1 $5,000.00 $5,000.00 LS 1 $7,500.00 $7,500.00 OPINION OF PROBABLE CONSTRUCTION COST: $64,310.00 30%0 CONTINGENCY: $19,290.00 TOTAL OPINION OF PROBABLE CONSTRUCTION COST: $83,600.00  These estimates are presented) forp planning purposes only and are subject 10d change as the project progresses    #2 White Pillars Drainage Improvements Opinion of Probable Construction Cost City of Piney Point Village HDR. Job! No. 18-004  Storm Sewer Improvements Item  Item Description  Unit Quantity Unit Price Cost LF 230 $15.00 $3,450.00  1 Remove and dispose of existing storms sewer, complete inp place, the sum of Remove, dispose, and replace 6-incht thick reinforced concrete driveway, including 24" RCP: storm sewer (all depths), including bedding andl backfill, complete inp place, Type Ai inlet (all depths), including grate, bedding, backfill, complete inp place, the sum Trench Safety, complete in place, the sum of: 5 Connect yardo draint tot the proposed: system, complete inp place, the sum of 6 8"PVCY yard drain, complete inp place, thes sum of: 7 Tree Protection, complete inp place, the sum of: 8 Deconstruct, store, and reconstruct Batting Cage  2 proof rolling, level ups sand, andf full depth saw cut, complete inj place, thes sum of: SY 360 $80.00 $28,800.00  3 the sum of: 4 of:  LF 230 $110.00 $25,300.00 EA 4 $3,000.00 $12,000.00 LF 230 $2.00 $460.00 EA 5 $400.00 $2,000.00 LF 100 $50.00 $5,000.00 LS 1 $5,000.00 $5,000.00 LS 1 $7,500.00 $7,500.00 OPINION OFF PROBABLE CONSTRUCTION COST: $89,510.00 30% CONTINGENCY: $26,850.00 TOTAL OPINION OFF PROBABLE CONSTRUCTION COST: $116,360.00  Thesee estimates are presented) for planning purposes only and ares subject 10 change as thep projeci progresses    Council Agenda Item Cover Memo  4/22/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on quotes received for the removal and replacement ofdriveway culverts and regrading of ditches on the south side of Williamsburg. SUMMARY/BACKGROUND (WHY): Over many years the City has received multiple complaints of standing water in the ditches on the south side of Williamsburg. The City has routinely regraded the ditches in efforts of minimizing the standing water and maintaining a positive grade towards North Piney Point Road but survey data shows that several driveway culverts are higher than upstream culverts causing reverse grades along the ditch. With the completion of the North Piney Point Road project which lowered the outfall culvert at Williamsburg, the high driveway culverts can now be removed and reset to provide a positive slope on the ditch. The ditch on the south side of the road will also be graded to the new culvert elevations. Attached are the Summary of  Quotes and the quotes received from each contractor.  STAFF RECOMMENDATION:  ESTIMATED COST: N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Williamsburg Driveway Culvert Replacement HDRJ JobNo.1 19-004 clhvyofPineyPolntvlage Lows Sder DonMar Grading. Inc. UNIT QUANTINY UNITP PRICE TOTALA AMOUNT UNITPRICE TOTAL  WC  TConstruction,! uc  TCTrucking THISTIME  Trans-Tex THISTIME  (EMNO.  TEMDESCRIPTION lace, the  UNITP PRICE TOTALA AMOUNT UNITP PRICE TOTALA AMOUNT UNITPRICE TOTAL AMOUNT  proof SY 90 thesum nof:  150.00 13,500.00 150.00 13,500.00 148.00 13,320.00 400 8.00 3,200.00 20.00 3,000.00 21.00 8,400.00 1,800.00 1,800.00 2,000.00 2,000.00 1,500.00 UF 60 10.00 600.00 30.00 1,800.00 30.00 $ 1,800.00 UF 20 160.00 3,200.00 140.00 2,800.00 285.00 5,700.00 180.00 7,200.00 $ 160.00 6,400.00 350.00 14,000.00  FOTAL  29,500.00    DonMar Grading, Inc. P.O. Box 176 Porter, TX 77365  Job Proposal  Date 4/16/2019  Estimate # 2019-11 RLEA  832-794-2906 donmargrading@gmail.com  To:  City of Piney Point' Village 7676 Woodway Dr., Suite 300 Houston, TX77063  Terms Due on receipt  Rep BJK  Project  Williamsburg Drainage Improvements 2019 Qty Unit Cost 90 SY  Description  Total  HDR Job No. 19-004  Remove and replace 6" thick reinforced concrete driveway, including proof rolling, level up sand, and full depth saw cut complete in place.  150.00/13,500.00 8.00 3,200.00 1,800.00 1,800.00 10.00 600.00 160.00 3,200.00 180.00 7,200.00  Ditch regrading, with grade checker, dump trucks and hauling and spoil disposal. 400_LF  Hydromulch regraded ditch.  1LS 60LF 20 40  Remove and dispose of existing storm sewer.  18" RCP installation, all depths (open cut) including bedding, backfill, complete in 24" RCPi installation, all depths (open cut) including bedding, backfill, complete in DonMar Grading will make "One Calls" and notifications as required byl law. We will also notify and coordinate with MVWA. DonMar Grading will make every effort to avoid underground structures but will not be responsible for damage to any' 'unmarked' or unlocated utilities, sprinkler systems, or other structures. These prices do not include the adjustment of utilities should any be found in  place. place.  conflict with this work.  We are looking forward to working with you. Terms: Net due upon completion of work. This proposal is valid for 30 days. Ifitis satisfactory please sign ande email/return to the  Total  $29,500.00  address above.  Signature & Date    Williamsburg Ditch Regrading and Culvert Replacement  Quote Request City of Piney Point Village HDR. Job No. 19-004 Unit Quantity SY 90 LF 400 LS 1 LF 60 30.00 LF 20 LF 40  Contractor: Item  Item Description Remove andr replace 6" thick reinforced concrete driveway, including proofr roling, level ups sand, andf full depths sawo cut, 1 complete inp place, the sum of: Regrade existing ditch, complete inp place, the 2 sumo of: Hydromulching: along ditch regrading areas, 3 complete inp place, the sum of: Remove and dispose ofe existing storm sewer, 4 complete inp place, thes sum of: 18" RCPS storms sewer including bedding: and 5 backfill, complete inp place, the sum of: 24" RCPS storm seweri including bedding and 6 backfill, completei inp place, the sum of:  Unit Price 150.00 20.00 2000.00 140.00 160.00  Cost 13,500.00 8,000.00 2,000.00 1.800.00 2,800.00 6,400.00 TOTAL: 34,500.00  RAC Industries, LLC 3207 Preston Ave. Pasadena, Texas 77505 713-534-1151 Knhah Robert N. Smither    Williamsburg Ditch Regrading: and Culvert Replacement  Quote Request City of Piney Point Village HDRJ Job No.: 19-004 Unit Quantity SY 90 LF 400 LS 1 LF 60 LF 20 LF 40  Contractor: TConstruction, LLC  Item  Item Description Remove and replace 6" thick reinforced concrete driveway, including proofr rolling, level up sand, andi full depths saw cut, 1 complete inp place, the sum of: Regrade existing ditch, completei inj place, the 2 sum of: Hydromulching: along ditch regrading areas, 3 complete inp place, the sum of: Remove and dispose ofe existing storm sewer, 4 complete in place, the sum of: 18" RCP storm sewer including beddinga and 5 backfill, complete inp place, the sum of: 24" RCP storm seweri including bedding and backfill, complete inp place, the sum of:  Unit Price $148.00 $21.00 $1,500.00 $30.00 $285.00 $350.00  Cost $13,320.00 $8,400.00 $1,500.00 $1,800.00 $5,700.00 $14,000.00  TOTAL: $44,720.00  Vilbo  ti  417/2019    Moore, Joseph From: Sent: To: Subject: Aaron, Thanks, Chris  Chris Gwyn <gwyn@ticconnet Tuesday, April 16, 20194:37PM Croley, Aaron RE: Piney Point Village Willamsburg Quote Request  Gooda afternoon. Thank youi fort thei invitation, however, we willr not! be able to get youa al bidi int time fort this project.  From: Croley, Aaron Aaoncoeyehdinccom Sent: Tuesday, April1 16, 20191:27PM To: Chris Gwyn cgwyn@ticcon.neb Subject: RE: Piney Point Village- Williamsburg Quote Request  Chris,  Just wanted toc checki in tos seei ify'ally were planningo ons submittinga a quotef for this work. Just a reminder, we wouldI like tol have the quote by tomorrow morning  ifp possible. Ify youa arer noti interested, please reply tot this email stating as such.  Please let mel knowi ify youl have any questions.  Thanks, Aaron Croley,ELT.CFM. 0713.622.9264 F713.622.9265 hdrinc.com/follow.us From: Croley, Aaron Sent:" Thursday, April 11,2 20193:51PM To:' cgwyn@ticcon.net"- <gwyn@tifcon.net>    Cc: Moore, Joseph phgrehiasam Subject: PineyP Point Village- Williamsburg Quotel Request  Chris,  The City of Piney Point Village has asked us tos solicit quotes for the resetting oft three driveway culverts - two at 11319 and one at1 11315V Williamsburg Drivei in Piney Point Village." The repairs willi include ther removal ofa approximately 60L LF ofe existing 18" RCP storm sewer culverts andr replacementy with 24" RCP culverts at1 11319 and an1 18" RCP culvert at 11315 with open cut construction, the removala andr replacement oft three 6" thick concrete driveways, regrading oft the existing Ify youa arei interested, please provide your quotel by the moming ofl Wednesday, April 17h SOV wec cani include it on the agenda fort the upcoming April City Council  ditches alongt thes south side oft the street, hydromulching the ditch regrading areas. Attached is ane exhibit and bidi items fort the work.  Meeting. Please contact usi ify you! have any questions about the work.  Thanks, Aaron Croley, E.I.T.,CFM HDR 4828 Loop Central Drive, Suite 800 Houston, TX7 77081-2220 07.382534F788259285 Aarencrerghdinccon hdrinc.comyfollow-us  2    Moore, Joseph From: Sent: To: Subject: Thanks, Brad! Munsell Trans-Tex Construction, LLC P.O. Box 699 Pattison, Texas 77466-0699 Off-281-375-2645 Fax-281-375-8424 Mob-281-728-1399  bmunsell@transtnet Tuesday, April 16, 20192:07F PM Croley, Aaron RE: Piney Point' Village Williamsburg Quote Request  Sorry Aaron, I forgot to contact you. We're tied up in Katy for the foreseeable future so we'll have to pass ont this one.  Original Message Subject: RE: Piney Point Village Williamsburg Quote Request From: "Croley, Aaron" AaronCoteyenannc.om, Date: Tue, April 16, 2019 1:27 pm To: Brad Munsell cmunseletransu.net)  Brad,  Just wanted to check in to see if y'all were planning on submitting a quote for this work. Just a reminder, we would like to have the quote by tomorrow morning if possible. If you are not interested, please reply to this  email stating as such.  Please let me know if you have any questions.  Thanks, Aaron Croley,ET.CFM 0713.622.9264 F713.622.9265    hdrinc.comfollow-us From: Croley, Aaron  Sent: Thursday, April 11, 2019 3:47PM To: Brad Munsell pmunselotanstk-net> Cc: Moore, Joseph <Joseph.Moore@hdrinc.com> Subject: Piney Point Village - Williamsburg Quote Request  Brad,  The City of Piney Point Village has asked us tos solicit quotes for the resetting oft three driveway culverts - two at 11319 and one at1 11315Willamsburg Drive inF Piney Point' Village. Ther repairs will includet the removal ofa approximately! 601 LF ofe existing 18" RCP storm sewer culverts and replacement with 24" RCP culverts at1 11319 and an 18" RCP culvert at1 11315 with open cut construction, ther removal and replacement oft three 6"t thick concrete driveways, regrading oft the existing ditches along the souths side oft the street, hydromulching the ditch regrading areas. Attachedi is an exhibit and bid Ifyou arei interested, please providey your quote! by the moming ofV Wednesday, April 17" SOV we cani includei ito ont the agenda fort thet upcoming April City  items fort the work. Thanks, Aaron Croley, E.IT.,CFM HDR 4828 Loop Central Drive, Suite 800 Houston, TX7 77081-2220 0713.622.9284! F713.622.9265 ason.gole/hdinccom hdrinc.com/iolloweus  Council Meeting. Please contact usi ifyoul have any questions about thev work.    Council Agenda Item Cover Memo  4/22/2019 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a proposal for Professional Engineering Services  for the Wilding Lane Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): Council requested that HDR provide a proposal for Professional Engineering Services to provide preliminary engineering, final engineering design, bid, and construction management, and construction observation phase services for the Wilding Lane Drainage and Paving Improvements Project. This project includes the installation of a storm sewer trunk main ranging in 54-inch to 36-inch in size with 24-inch storm sewer and inlets serving as the collection system conveying runoff produced along the right-of-way into the trunk main. The asphalt road will also be  removed and replaced as part oft the project. STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO, X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, MARCH 25, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, MARCH 25, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling,  LISTED BELOW.  Joel Bender, Henry Kollenberg, Brian Thompson  ABSENT: Dale Dodds  CITY STAFF: Roger Nelson, City Administrator, Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:32 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL: There were no citizens wishing to address  council.  1. Discuss and take possible action on the MVPD monthly report  Chief Schultz presented the monthly report for February to council. Police Commissioner Southwick was available to answer questions. Chief Schultz thanked the Mayor, Council, and the City Administrator for sponsoring dinner for the  police department.  2. Discuss and take possible action on the VFD monthly report Fire Commissioner Zeb Nash presented the monthly report to Council. sponsoring dinner for the Fire Department employees.  Commissioner Nash thanked the Mayor, Council and City Administrator for Commissioner Nash reported the Commission would like to see Bunker Hill The Fire Department is fully staffed with the exception of one administrative assistant. The Fire Department anticipates filling the position by April 2,  return to the Fire Department.  2019.  Performance and response times remain the same  Making progress on the rebuild Salary increase of 29%  The Fire Commission will continue to monitor the Houston Fire Department  3. Discuss and take possible action Ambulance Funds    This agenda item is to consider allowing the Fire Department to retain the 4+h quarter ambulance funds and place the funds in the Facility Fund to go towards construction or the needs of the Fire Department. Council Member Bender made a motion to authorize the Fire Department, to retain in the Facility Fund, the 4th quarter ambulance revenue of $39,780. Council Member Ebeling seconded the  motion and it passed unanimously.  4.  Discuss and take possible action on VFD Letter of Intent  Mayor Kobelan presented the Village Fire Department - Letter of Intent which outlines the conditions under which the Village Fire Department will provide Fire and Emergency Medical Services to Bunker Hill Village. Mayor Kobelan asked Council to consider authorizing him to sign the Village Fire Department - Letter of Intent only if Mayor Williams will sign. Council Member Ebeling made a motion to authorize the Mayor to sign the Village Fire Department - Letter of Intent. Council Member Thompson seconded the motion and it passed unanimously. 5. Discuss and take possible action on Metro Transit Authority Extension  Council Member Bender made a motion to authorize the Mayor to notify the Metropolitan Transit Authority regarding the City's support of the Authority's METRONext Moving Forward Plan and requests that the existing Congestion Mitigation/Trafic Management Agreement be extended from December 31, 2025 to December 31, 2040. Council Member Ebeling seconded the motion and it  passed unanimously.  6.  Discuss and take possible action on the Mayor's monthly report. Mayor Kobelan reported that the Beautification Committee discussed the following: Uretek will be straightening traffic signal boxes through-out Piney Point Village. The boxes will be painted Go-Away-Green; a color to bring less attention to the The City Administrator reported to Council about replacing weathered road signs  boxes  Infront of Ecclesia, 4 trees will be planted  and replacing poles that have been damaged by motorists.  7. Discuss and take possible action on the City Administrator's monthly report.  - February 2019 Financials  City Administrator's monthly report was discussed on Agenda Item #6.  8. Discuss and take possible action on Ordinance 19.03.25 Revised Flood Plain The City revised Ordinance Chapter 34-Floods at the December Council meeting changing the requirement that the lowest floor elevation on a home must be 1- foot above the 500-year floodplain elevation instead of 1-foot above the 100- year floodplain. This change also required that any fill in the 500-year floodplain be mitigated to result in a zero net fill in the 500-year floodplain. The City Engineer recommends that the ordinance be revised to require a zero net fill in only the 100- year floodplain as opposed to the 500-year floodplain. Council Member Bender made a motion to approve Ordinance 19.03.25 amending Chapter 34 Flood Plain Ordinance. Council Member Thompson seconded the motion and it passed  Ordinance  unanimously.    9. Discuss and take possible action on the City Engineer's monthly report  The City Engineer updated Council on the Surrey Oaks Project, the City of Houston Windermere Project, White Pillars and various maintenance and future projects. Surrey Oaks = is in the final design phase for paving and drainage City of Houston Windermere Project -1 the contractor has started easements #2 White Pillars - this item will be discussed next month when Council Member Maintenance projects - S. Piney Point Road sidewalk culvert washout; Williamsburg ditch regrading; Jamestown ditch regrading; Taylorcrest re-striping  improvements  Beinhorn Drainage and Sidewalk - is in the design phase  Dodds is present  Raised crosswalk at Blalock and Quail Hollow Future projects - sealing road cracks  10. Discuss and take possible action on the minutes of the February 26, 2019 City Council Member Bender made a motion to approve the Minutes of the February 26, 2019 City Council meeting. Council Member Ebeling seconded the motion and it  Council Meeting passed unanimously.  11. Discuss and take possible action on any future agenda items, meeting dates,  etc.  HDR will be planning the October Fest.  12. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas  Government Code No Executive Session  13. Action outside of Executive Session, if any  N/A 14. Adjourn  Council Member Bender made a motion to adjourn. Council Member Ebeling  seconded the motion and the meeting adjourned at 7:23 p.m.  PASSED AND APPROVED this 22nd day of April, 2019  Mark Kobelan Mayor  Karen Farris City Secretary