Council Meeting Minutes June 10, 2024 6pm  1. Opening Ceremonies:  Mayor Jolly called meeting to order at 6:00pm  Those in attendance were City Secretary Nacona Martinez, City Administrator Derek Stephens and Councilmembers S. Braddock, J. Forsythe, S. Overstreet and Kent Stone  2. Citizens Presentation: NONE 3. Department Head Reports:  Peggy- Spoke toi the council about her Summer Reading Program. Thanks to all the volunteers that helped withi the end of school field trips. This year fort the Summer Reading Program they are upt to 107 kids in 20221 they only had 43 andi in 2023 they had 681 kids. This year has been the! biggest yeary yet. Would likei to invite the City Council and City Administration to come and help give out prizes for the award ceremony, June 28th starting Melanie (EDC)- They! have 2 new applicants to sit on their board, Smith McClelland and Reginal Ingle. With the City Pool, theyl have completed the bathrooms andi the concession stand. They are: still working on the actual pool itself. They were able to put thel heaters in the pool andi it looks like they will try and open it sometime in. July. The heaters will give them the opportunityt to open sooner and staying open longer in the year. We are also helping the Little League with covers fort the dugouts. We are also looking into grants for downtown properties for restoration and also looking for grants for1 the mini park.  at 530pm.  7. Discuss Financials and Auditors update.  Caroline (Auditor)- Here to present the 2021 Audit. Iwill bel here next month as well with to discuss the 2022 Audit. (explained the handout presented tot the council) The onlyt thing thatlcould see on this audit was late payments, latei fees and overspending on office supplies. Explained the breakdown of the general fund and thet fund balance. Water/Sewer Caroline- Ves,Ihaven'tseen: anything extreme. The next couple ofy years should start Derek- Didy y'all have any other questions before geti into the budget? Our Budget is Stephen- How much hit are we going to get because of the weather?  has al healthy balance. Sanitation balance was: struggling Stephen- Dot ther next years look good?  looking up.  healthy everything ist trending int the right direction.  Derek- We aren't!    4. Approve and Accept May 20241 Minutes. Shiloh- Motion to approve Minutes Kent- seconded (motion passes unanimously) Discuss Animal Controll Department about Stella for a minute.  5.  Derek- Stella is our new Animal Control Officer/ Police Officer. Chief doy youwantt toi talk Jeff(Chief)- She will graduate in the middle of July and will be ablei tol begin to write citations and enforce ordinances. She will work full-time for Animal Control and ont the weekends, she will help cover shifts if she would like as an Officer. Cyndi- Ihave heardi from some rescuers that she is already doing a goodj job. They seea Derek- Yes, we have also had quite at few rescuest this month as well.  difference.  6.  Discuss, consider and take action on Budget Amendment for Police Department Grant. Derek-1 This is the same one on last month's agenda, butididn't makei it an action item. Stephen- motion to approve amendment for $1974.78 for the Police Training  Justin- Seconded (motion passes unanimously) Future agenda items.  8.  Derek-Iknowi thisi is already al heavy topic so let'sj just talk about it. Iknowi that the trash has been a major issue and Iwantedi to go ahead and address it here. Republic is very behind, and we are aware. With the terrible weather we have had this has putt them behind. We are looking into it, and we wanted to lety youl know that we are aware oft thei issue, and we Cal-lwould liket for usi to goi into executive session to speak about City! business  are trying to get it resolved. Soj just bear with us. Ronny- Elect Mayor Pro-Tem needs1 tol be on next agenda Ronny- we will adjourn into executive session at 6:35pm Stephen- Motion to enter executive session Shiloh- Seconded (motion passes unanimously)  Ronny- we will reconvene into regular session at 7:10pm  9.  Adjourn. Kent- Adjourn at7:10 pm Justin- Seconded (motion passes unanimously)    These meeting minutes were PASSED and APPROVED ont the Istdayot July 2024  oome  By a 4  Nacona Martinez, City Secrétary  Ronny. Jolly, Mayor  m7