City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON,TX77063-1523  TELEHONE (713) 782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, DECEMBER 14, 2020  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, DECEMBER 14, 2020 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS DECEMBER 14, 2020 6:30 P.M MEETING WILL BE HELD VIRTUALLY THROUGH THE USE OF ZOOM. THE DIAL IN NUMBER IS: 884-841-6839 with additional  TO DISCUSS THE AGENDA ITEMS LISTED BELOW.  information. Join Zoom Meeting DIXZz09  htrsMso2web.room.us1PABAt8SPend-URanlN-BABe3BaZESVZTR062p0Z  Meeting ID:884 841 6839 Passcode: 3786960901 One tap mobile  13462487799,88416839.,0H,0#,3786960901# US(Houston) 13462487799,884841639.w0s,3786960901# US(San Jose)  Dial by your location  +13462487799 (Houston) +1 6699006833 (San Jose) +1 2532158782 (Tacoma) +1 3126266799 (Chicago) +1 9292056099 (New York) +1 3017158592 (Germantown)  Meeting ID: 8848416839 Passcode: 3786960901  Find your local number: nttps:/uso2web.zoomuS/ulkeVN6YBVUA  DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE    CITIZENS WISHING TO ADDRESS COUNCIL-Atthis time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. 2. 3. 4. 5. 6. 7. 8. 9.  Discuss and take possible action on the MVPD monthly report Discuss and take possible action on the VFD monthly report  Discuss and take possible action on proposed FY2021 Observed Holidays Discuss and take possible action on proposed Ordinance 2020.12.14  City Council Meeting Dates for FY2021  Discuss and take possible action on Stillforest camera and monthly expense Discuss and take possible action on Memorial Drive and Piney Point Road Cross Discuss and take possible action on upcoming Annual Audit and Audit  Walks Committee  Discuss and take possible action on the Mayor's monthly report  Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: November 2020 Financials Personnel Metro  10. Discuss and take possible action on Drainage Facilities - Section 50-99 Piney 11. Discuss and take possible action on New Construction Drainage Plans 12. Discuss and take possible action on New Pool Construction Standards 13. Discuss and take possible action on Temporary Drainage Plan During 14. Discuss and take possible action on Partial Construction - Drainage Plans 15. Discuss and take possible action on Chuckanut Ditch (West Side) Regrading  Point Code of Ordinances  Construction - Plan Requirements  Quotes    16. Discuss and take possible action on Wilding Lane Paving and Drainage 17. Discuss and take possible action on proposal for Land Surveying Services 18. Discuss and take possible action on the City Engineer's monthly report 19. Discuss and take possible action on the minutes of the November 23, 2020 20. Discuss and take possible action on any future agenda items, meeting dates, etc. 21. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to 551.072 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public employee or to hear a complaint or charge against an officer or employee, specifically regarding 2021  Improvement Project  Council meeting  employee compensation.  22. Action outside of Executive Session, if any  23. Adjourn  CERTIFICATION  Icertify that a copy of the December 14, 2020 agenda ofi items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on December 11, 2020.  APKK Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior tot the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    POLICE TX  MEMORIAL VILLAGES POLICE  DEPARTMENT  COMMISSION MEETING PACKAGE  Page 1of84  12/11/2020    MEMORIAL VILLAGES POLICE! DEPARTMENT NOTICE OF A REGULAR: MEETING  Notice is hereby given ofal Regular Meeting oft the Board of Commissioners of the Memorial Villages Police Department, ac combined police department oft the Cities of Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas, tol bel held at 6:001 PM on December 14, 2020, by teleconference for the purpose of considering the agenda items as listed. A limited number of the members of the Board of Commissioners and Department staff will be physically present in the City Council chambers at the City of Hunters Creek City Hall at #1 Hunters Creek Place, while other members of the  board and department will be participating in the meeting by teleconference.  a). JOINING THE MEETING ON ZOOM:  htps/zoom.is9223433689/pwd-MEwIWeER4KZByaWsw20EINnlyUT09  ID:9223433.6689 PW:957230  b) DIALING THE FOLLOWING TOLL-FREE NUMBER:  1+346-248-7799 (Houston) and entering the Meeting ID: 922 3433 6689 and password 957230  This meeting agenda, and the agenda packet, are posted online at htp/www.mvpdlx.og. Members oft the public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording oft the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. The matters to be discussed and acted on at the meeting are as follows:  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing policy. The Police Commission may not deliberate or vote on the matter, but it  may be recessed for ai future meeting.  b. Approval ofN Minutes Update, discussion and possible action.  1. Approval of November gth Regular Meeting Minutes, November 19, and 23rd 2020 Special Meeting  Minutes.  Financial Report- - Update, discussion and possible action. 1. FY20 Budget Review and Discussion. d. New Business - Update, discussion and possible action.  1. Retirees (2) Currently Covered under BCBS plan through December 314, 2020 as per SOP 1.10 Page 9, item 4. Discussion and possible action to extend the expiration date for these retirees health insurance 2. Commission Chairman and Committee Assignments (Personnel, Finance and IT.) for 2021.  coverage from December: 31, 2020 tol December 31, 2021. Chief's updates Summary overview of monthly reports and activities.  1. COVID-19 Pandemic updates and discussion of possible actions that may be required, due to staffing.  Page3of84  12/11/2020    Notice ofl Regular Meeting Page2  Follow Up Item from al Previous Meeting Discussion and possible action on outstanding items.  2.1 Rules of Conduct - Updated policy toi include "Duty tol Intervene" - requires review/approval by Executive Session It is anticipated that all, or aj portion ofthe discussion ofthe following item will be conducted in closed executive session under authority oft the' Texas Open Meetings Act. However, no action will be taken on 1. Legal advice from the Commission's: attorney regarding pending claims against the Department. h. Suggestions for future agenda items - Discussion oft the agenda for the next Commission meeting and the meeting  Police Commission  this item until the Commission reconvenes in open session.  schedule. Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, ifr necessary, and ifa authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by lawi include, without limitation; (I) consulting with the Commission's attorey to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty oft the attorney to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gift or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, S 551.076. The Commission may announcet thati it will go into executive Session on anyi item listed ont this agenda ift the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter 551 of the Texas Govemment  Code.  Raymond Schultz, Chiefof Pplice Memorial Villages Police Department  2  POSTED:  12/10/2020 (date) Cityo of Bunker Hill Village Jay Smyre, Commissioner William Murphy, Commissioner  @ 11981 Memorial Drive at 12:30p.m. Cityof Hunters Creek Village Sean. Johnson, Commissioner Brooke Hamilton, Chairman  (time)  Cityof Pincy Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  Bert Rosenbaum, Alt. Commissioner Stephen Reichek, Alt. Commissioner  Chiefof Policel Raymond! Schultz  Legal Counsel John Hightower  This facilityi is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend thist mecting andy who may need auxiliary aids ors services such asi interpreters for person who are deaf orl hearing impaired, readers, orl large print, are requested to contact Office! Manager at 713-365-3701. Requests should ber made atl least 481 hours prior to the meeting. This agenda is posted on thel Memorial Village  Police Department website at www.mpdx.org  Agenda Dec. 20201 Via Zoom Video Confèrence Final  Page 4 of84  12/11/2020    CVER e  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting November 9th, 2020, 6:07 p.m.  A quorum was established, and Commissioner Hamilton called the November 9th, 2020 meeting to order at 6:07 p.m. via. Zoom Teleconference, the toll-free number used for the meeting was  1-346-248-7799. Ins attendance were: From the Commission: City of Piney) Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling City of Hunters Creek Commissioner Hamilton Commissioner Johnson Alt. Commissioner Reichek City of Bunker Hill Commissioner Smyre Commissioner Murphy Alt. Commissioner Rosenbaum Legal Counsel John Hightower/ Keila Garcia  From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman HR/Office Manager, Maureen Loud  Guests  MINUTES  At6:07 p.m. Commissioner Hamilton called the Zoom teleconference to order as allowed by the Governor's order to suspend certain portions of the open meetings act. This meeting is being recorded and will be available to the public in accordance with the Open Meetings Act upon written Any members oft the public who may wish to address thel board during thei meeting must wait until recognized by Commissioner Hamilton. All participants in the meeting should make efforts to minimize any background noise at their location. Meeting participants should identify themselves by stating their name when speaking. Commissioner Hamilton proceeded to call roll of all  request. Our Zoom moderatori is Keila Garcia ofOlson and Olson.  participants oft the meeting and stated that wel have a virtual quorum.  a. Citizen Comments None.  Nov92020 Minutes Draf  Page 9of84  12/11/2020    b. Approval of Minutes  Motion was made by Commissioner Southwick and seconded by Commissioner Smyre to approve the October 12, and October 22nd, 2020: minutes as presented. The Commission voted  unanimously to approve the minutes. C. I Financial Report  Mrs. Bowman stated after completion of 10 months of the fiscal year the department has received 92% ofthe appropriation and has expended near 81%. At this time last year expenditures totaled 79%. Thel Department is projected to remain within budget at the end oft the During the month of October, the employer 457(b) contributions were made, totaling $31,865. There are a few line items that are projected to exceed their linei item appropriation, and these will be cleaned up by al budget amendment. Three vehicles were sold at auction and $28,360 was A question was raised on the projected $47K COVID line item as to whether it will be carried over to next year. Mrs. Bowman explained that since we. haven't been reimbursed yet, it will be  year.  placed in the vehiclei replacement fund.  areceivable on the balance sheet. d. New Business  1. BCBS provided premium credits from the Octobern mediçal premiums to fully insured customers. Consideration and possible action to authorize prorated reimbursements to Motion was made by Commissioner Southwick and seconded by Commissioner Johnson to approve Chief Schultz proposal. The Commission authorizes prorated reimbursements to the employees for the premium credits that were received by the Memorial Villages Police Department. The Commission votedunanimously to approve the motion.  employees from thej premium credits received by the Department.  e. C Chief's Updates  Chief Schultz presented his monthly report. In October there was a decrease overall in calls and incidents but significant increase inj property crimes. Wel had 6,825 calls/incidents, 5,773 house watches, 189 traffic stops with 181 citations, resulting in 348 violations. There were9 emergency: response calls with an average response time of3:49. There was 1 crime against persons which was a domestic violence call and 43 crimes against property. Wel had 39 new V- The first draft RFP for I.T. services has been created and will be discussed with thel I.T. Committee. This should go out before the end ofthe year. The 2019 Annual Report has now been completed and printed and was handed out to the Commissioners. Last item ChiefSchultz was asked to talk about; there are 2 residents (brothers) that go to Memorial High School and they are organizing an event called The Birdies for Blues which will  LINC registrations.  Nov 92020A Minules Draf  Page 2  Page 10of84  12/11/2020    be a golftournament which will be held on Thursday, February 18th at the club, Houston Oaks. This is a golfr resort in Hockley, Texas, iti is at turnkey event which they are putting together, and they have already raised over $36K which will go to the Memorial Villages Police Foundation. They are asking for first responders, as well as the police commission and anybody who plays  golft to participate in this. All wel have to do, is to show up. Follow Up Item from a Previous Meeting  1.2 2.1 Rules of Conduct - Updated policy requires reviewlapproval by Police Commission  This was tabled until next month's Commission meeting.  At 6:38p.m. Commissioner Hamilton stated that the Commission would move into Executive Session under the legal exception of Texas Governmental codes $551.071, which also includes  item letter h.  Executive Session Department.  1. Legal advice from the Commission's attorney regarding pending claims against the h. Consideration and possible action on a request from Officer Jolivet for appeal from the October 22, 2020 decision ofthe Commission, finding that he violated departmental policy The Commission reconvened into Public Session at 6:54p.m. and a motion was made under item Motion was made by Commissioner Southwick and seconded by Commissioner Johnson to move that the Commission take no further action apropos Officer. Jolivet and that wei instruct Chief to inform OfficerJolivet ofthat. The Commission voted unanimously to approve the  and taking disciplinary action against him.  has follows:  motion.  h. Suggestions for future agenda items  1. 2.1 Rules.ofConduct- - Updated policy requires reviewlapproval by Police Commission Motion was madel by Commissioner Smyre and seconded by Commissioner Huguenard to adjourn the meeting at 6:57p.m. The Commission voted unanimously to approve the motion.  Approved and accepted on  2020  By:  Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department  Nov92020A Minutes Draf  Page 3  Page 11 of84  12/11/2020    MIEA e POLICE  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Special Police Commission Meeting  November 19,2020, 6:00 p.m.  A quorum was established, and Commissioner Hamilton called the November 19th, 2020 meeting to order at 6:07 p.m. via. Zoom Teleconference, the toll-free number used for the meeting was  1-346-248-7799. In attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Johnson CityofBunker) Hill Commissioner Smyre Commissioner. Murphy Alt. Commissioner Rosenbaum Legal Counsel John Hightower/ Keila Garcia  Absent  Alt. Commissioner Reichek From Memorial Village PD Chiefo ofPolice, Raymond Schultz HR/Office Manager, Maureen Loud Ray Viada - TML. Appointed Counsel Robert Hauck Consultant  Guests  MINUTES  At 6:00 p.m. Commissioner Hamilton called the Zoom teleconference to order as allowed by the Governor's order to suspend certain portions of the open meetings act. This meeting is being recorded and will be available to the public in accordance with the Open Meetings Act upon written Any members oft the public who may wish to address the board during the meeting must wait until recognized by Commissioner Hamilton. All participants in the meeting should make efforts to minimize any background noise at theirl location. Meeting participants should identify themselves by stating their name when speaking. Commissioner Hamilton proceeded to call roll of all  request. Our Zoom moderatoris Keila Garcia of Olson and Olson.  participants of the meeting and stated that wel have a virtual quorum.  a. Citizen Comments None.  b. Consultation with Attorney Re: Personnel Issues - Deliberation on this agenda item will be conducted in closed executive session under authority of sections 551.071 and  551.074 of the' Texas Government Code.  Nov 192020Special Meeting Minutes Draf  Page 12of84  12/11/2020    Commissioner Hamilton announced at 6:03 p.m. that the Commission would move into Executive Session for consultation with the attorney under sections 551.071 and 551.074 of  the Texas Government Code. No Action was taken. C. Adjournment.  Motion was made by Commissioner Southwick and seconded by Commissioner Smyre to adjourn the meeting at 7:46p.m. The Commission voted unanimouslytopass: the Motion.  Approved and accepted on  2020  By:  Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department  Nov 192 2020Special Meeting Minutes Dra  Page 2 12/11/2020  Page 13of84    CIEA e  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Special Police Commission Meeting  November 23, 2020, 6:00 p.m.  A quorum was established, and Commissioner Hamilton called the November 23rd, 2020 meeting to order at 6:00 p.m. via. Zoom Teleconference, the toll-free number used for the meeting was  1-346-248-7799. Ina attendance were: From the Commission: CityofPiney Point Commissioner Huguenard Commissioner Southwick CityofHunters Creek Commissioner Hamilton Commissioner Johnson Alt. Commissioner Reichek City of] Bunker Hill Commissioner Smyre Alt. Commissioner Rosenbaum Legal Counsel John Hightower/ Keila Garcia  Absent  Alt. Commissioner Ebeling Commissioner Johnson Commissioner Murphy From Memorial Village PD ChiefofPolice, Raymond Schultz HR/Office Manager, Maureen Loud  Guests  MINUTES  At 6:00 p.m. Commissioner Hamilton called the Zoom teleconference to order as allowed by the Governor's order to suspend certain portions of the open meetings act. This meeting is being recorded and will be available to the public in accordance with the Open Meetings Act upon written Any membersofthe public who may wish to address the board during the meeting must wait until recognized by Commissioner Hamilton. All participants in the meeting should make efforts to minimize any background noise at theirl location. Meeting participants should identify themselves by stating their name when speaking. Commissioner Hamilton proceeded to call roll of all  request. Our Zoom moderator is Keila Garcia ofOlson and Olson.  participants oft the meeting and stated that wel have a virtual quorum.  a. Citizen Comments None.  b. Consultation with Attorney Re: Personnel Issues - Deliberation on this agenda item will be conducted in closed executive session under authority of sections 551.071 and  551.074 of the Texas Government Code. Nov:23 2020: Special Meeting Minutes. Jhi Rev. 12_7_2020  Page 14of84  12/11/2020    Discussion and possible action on the results of the Commission's review of findings and Commissioner Hamilton announced at 6:02 p.m. that the Commissioners would recess into Executive Session under 551.071 and 551.074 oft the Texas Government Code. The  discipline in certain personnel matters.  Commission reconvened into Public Session at 6:15 p.m.  Motion was made by Commissioner Huguenard and seconded by Commissioner Southwick that the Commission, having thoroughly reviewed the investigation of the allegations set forth in the complaint letters filed by Detective Rodriguez and Officer Jolivet and the findings of such investigation, state its conclusion that the allegations regarding the use ofi inappropriate language by Commander. Jones and Commander Sission, in violtionofDepartnenal Policy No. 2.3, should Moved further that the Commission instruct Chief Schultz to reconsider, in light of the Commission's conclusion, the appropriate discipline and any other remedial action. that should be taken in response to those policy violations. The disciplinary measures should reinforce the expectation of the Department that employees shall treat each other with respect, at all times be courteous, civil and respectful of superiors, subordinates and associates and not use inappropriate Commissioner Reichek abstained from voting because he was not able to attend last Thursday's Commission meeting. The rest of the Commission voted unanimously toj pass the Motion.  have been found to be sustained.  ori insulting language.  d. Adjournment.  Motion was made by Commissioner Smyre to adjourn the meeting at 6:20 p.m. The  Commission voted unanimously to pass the Motion.  Approved and accepted on  2020  By:  Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department  Nov. 23 2020Special Meeting Minutes. Jhil Rev. 12_7.2020  Page 2 12/11/2020  Page 150f84    CER g POLICE TX  Memorial Villages Policel Department  11981 Memorial Drive Houston, Texas 77024 Raymond Schultz ChiefofPolice  December 9, 2020  Submitted for your review is the FY20 Budget Performance Report and accompanying documents as ofNovember 30, 2020. With one month remaining in the fiscal year, the Department has received 100% ofi its appropriation and has expended 89%. At this point last year, the Department expended The Department is projected to remain in budget and expend 98% by fiscal year end. During the month ofNovember, the Department received another payment from FEMA for Hurricane Harvey related expenditures. Payment received totaled $43,216.09.  86%.  A recap ofp projects and payments received to date:  PROJECT CATEGORY 135298 Z-1 Management Costs  TITLE Carpets  DEPT COST RECEIPTS $36,567.70 $35,653.51 $79,491.18 $77,348.07 121,861.83 118,804.53  6941 2673  E-] Buildings & Equipment  Direct Admin Cost $5,802.95  $5,802.95  B-Emergency Protective Measures Standard  There is still aj possibility that the Department will receive an additional $10,000 for fringe costs that  were not included int the emergency protective measures review.  Updates: overages.  Al budget mendmentaqustment will be presented next month to eliminate any projected line item  Page 190f84  12/11/2020    Memorial Villages Policel Department General Fund For the eleven months ended November: 2020 DESCRIPTION Expenditures 100 110 115 120 125 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  91.67% 92.31%  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted 3,520,578 3,183,982 336,596 90.44% 3,544,694 (P4,116) 120,000 59,315 60,685 49.43% 89,234 30,766 21,600 1,269 20,331 5.87% 1,269 20,931 432,315 396,914 35,401 92% 432,315 33,000 31,865 1,135 97% 31,865 1,135 546,228 475,017 71,211 86.96% 507,065 39,163 66,712 56,350 10,362 84.47% 59,982 6,730 21,523 17,348 4,175 80.60% 18,992 2,531 53,169 47,861 5,308 90.02% 52,710 4,815,125 4,269,920 545,205 88.7% 4,738,125 77,000 25,332 22,928 2,404 90.5% 25,201 25,200 17,510 7,690 69.5% 18,998 6,202 15,840 11,314 4,526 71.4% 11,923 3,917 68,052 52,839 15,213 77.6% 57,300 10,752 70,500 63,435 7,065 90.0% 69,202 1,298 27,500 30,528 (3,028) 111.0% 33,303 (5,803) 10,000 3,310 6,690 33.1% 3,611 6,389 115,000 103,842 11,158 90.3% 112,685 2,315 28,400 19,928 8,472 70.2% 21,739 6,661 21,000 17,378 3,622 82.8% 19,078 1,922 17,800 9,611 8,189 54.0% 10,484 7,316 68,200 47,215 20,985 69.2% 51,628 16,572 10,000 8,051 1,949 80.5% 10,035 18,000 11,122 6,878 61.8% 12,133 5,867 17,400 15,923 1,477 91.5% 17,193 47,400 36,588 10,812 77.2% 40,988 6,412 34,408 29,854 4,554 86.8% 33,374 1,034 23,000 13,576 9,424 59.0% 14,810 8,190 63,008 48,418 14,590 76.8% 53,209 9,799 129,100 134,284 (5,184) 104.0% 154,284 (5,.184) 60,400 73,522 (13,122) 121.7% 78,922 (18.522) 101,250 91,819 9,431 90.7% 100,075 1,175 56,091 52,562 3,529 93.7% 52,562 3,529 350,441 355,253 (4.812) 101.4% 369,243 (18,802) 105.4% 0 1,200 0.0% 1,200 32,000 22,460 9,540 70.2% 24,501 7,499 33,036 31,328 1,708 94.8% 33,036 (380) 106.9% 5,880 878 92.0% 10,122 54,000 22,011 31,989 40.8% 23,000 31,000 592 6,408 8.5% 958 9,042 9.6% 1,045 8,955 597 82.9% 3,103 25,000 4,179 20,821 16.7% 4,179 20,821 245 90.2% 2,255 47,716 (47.7161 184,736 150,403 34,333 81.4% 156,629 28,107 5,711,962 5,064,478 647,484 88.7% 5,579,807 132,155  Regular Wages Overtime Cour/Bailiffor Retirement 457B- Employcr Contribution Healthl Insurance Workers Compensation Life/LID Medicare/SS Personnel Services Auto General Liability Public Oficial Bond Professional Liability Real& Personal Property Total Other Insurance Gas&Oil Maintenance Tires Damage Repair Malntenance &N Misc. General Maintenance Janitorial Services Jail Building Fumishings Total Bullding Computers Postage/Postage Machine Stumtionery/Espendabls Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment) Maint Contracts SETCIC fees Lega/Professional ITS Services Softwarel Maintenance Contracts Total Contract Services Accreditation Uniforms Radio parts and labor Fircarms Training & Ammo Tasers Training & Prof Dues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment COVID 19 Total Ofice TOTALG GENERAL  101% 74% 6% 0 100% 97% 93% 90% 88% 459 99.1% 98.4% 131 99% 330 390 46% 848 112 88% 75% 75% 84.2% 98% 121% 94% 36% 98.0% 77% 91% 33% 59% 75.7% 100% 95% 67% 57% 99% 86.5% 97% 64% 92% 73% 84.4% 104% 94% 131% 99% 94% 0 100% 77% 0 100% (380) 107% 878 92% 43% 592 6,408 8% 10% 397 89% 17% 245 90% 47,716 (47.716) 84.8% 97.7% 12/11/2020  720 309 960 777  411 42.9% 183 81.0%  7,000 6569  431 93.8% 6,569  431  1,000  299  701 29.9%  326  674 (35) 68 303 207 411 435 165 200  1,300 1,129 700 363  171 86.9% 1,232 337 51.9%  397  5,000 4,589 600 399 3,600 3,065  411 91.8% 4,589 201 66.5% 535 85.1% 3,400  1,200 5,500 5,880 11,000 10,122 7,000 10,000 3,500 2,903 2,500 2,255  Page 20of84    Memorint Villages Police Dupartmeut Vchicle Replucement For the cleven nonths ended November2024 Prior Year Cash Carryover FY20 Sale ofvehicles FY20 Assessment collected to date FY201 Interest earned to date FY201 Expenditures FY20 A/P  91.675  26,581.50 28,360.00 138,000.00 307.27 (115,404.83) 77.843.91 ADOPTED  FY20 Assessment remaining  0.00  Yz0Vehreplacemen. expenditures covered by carryover  Cash Balance @ 11/30/20 Vehicle! Replacement Total Vehicle Replacement Vehicle Replacement costs covered by carryover  Forecasted Projected % Annualized Saving/  DESCRIPTION Expenditures 1000  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted 138,000 115,405 22,595 83.63% 138,000 138,000 115,405 22,595 83.6% 138,000  0 100.0% 0 100.0%  Memoriall Villages Police Department SpecialCapitalz Assets For the eleven niontls ended November 24 420 Prior Year Cash Carryover FY20 Assessment collected to date FY20 Interest earned tod date FY20 Miscl Income FY20E Expenditures DESCRIPTION Expenditures 2880  83,668.24 345.38 252.36 (137.74) 84,128.24 ADOPTED 0 138 (138) 0.0% 0 138 (138) 0.0%  FY20 Assessment remaining  0.00  Cash Balance @ 11/30/20 Capital Projects Total Capital Items Total Vehicle & Capital  Forecasted Projected % Annualized Saving/ 150 (150) 150 (150)  BUDGET ACTUAL DIFF Executed 12/31/20 (Deficits) %Forecasted  0.0% 0.0% 100%  138,000 115,543 22,457 83.7% 138,150 (150)  Memorial Villages Police! Department  Forecasted Projected % Annualized Saving/  ADOPTED  DESCRIPTION  BUDGET ACTUAL DIFF Executed 12/31/20 (Defiçits) %F Forecasted 5,711,962 5,064,478 647,484 89% 5,579,807 132,155 138,000 115,543 22,457 84% 138,150 (150) 5,849,962 5,180,021 669,941 89% 5,717,957 132,005  GENERALFUND TOTALVAICFECATTAL TOTALI BUDGET  98% 100% 98%  Page 21 of84  12/11/2020    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASH BALANCE 30-Nov-20 8-Nov-20  AIIFunds (MODFIED CASHE BASIS PROWJECTIONS) Cash collected for FY20 @ 11/30/20 $ 5,896,345 Estimated Expenditures (November! 20)_ $ 5,180,021  Estimated cash on hand @ 11/30/201 for FY20 activities $  716,324 $8,890.00 $14,432.76 2020 2020 YTD Total Difference Adopted BtdgelyE-AcIUA) Budget 17,119 5,711,962 28,667 138,000  Cash Balances@ 11/30/20: Health Benefits General $898,601.24 Vehicle Replacement Dare Fund Special Capital Assets 2020 YTD Actual 5,064,478 664,602 166,667 115,405 0 51,262 598 138 460 5,180,021 716,324  Actual cash balance @ 11/30/20 all accounts $1,083,896.18  2020 YTD Budget  AlFunds  (ModifiedAccrual Basis Projections). GENERAL FUNDI REVENUES GENERAL FUND EXPENDITURES NET FY20F REVENUES OVER EXPENDITURES VEHICLE REPLACEMENT! REVENUES VEHICLE REPLACEMENT EXPENDITURES VENICLEREPLACEMENT COVERED BY CARRYOVERFUNDS NETI FY 20 REVENUES OVER EXPENDITURES SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES NETE FY: 20 REVENUES OVER EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES COMBINED FY20 NETREVENUES/EXPENDITURES Formalr reserves:  5,711,961 5,729,080 138,000  598  0  5,849,961 5,896,345  45,787 5,849,962  DARE VEHICLE REPLACEMENT SPECIAL CAPITALA ASSETS WORKING CAPITAL STATE TRAINING FUNDS  $14,433 $77,844 $84,128 $60,000 $2,406 $238,810  Page 22 of84  12/11/2020    Chief Schultz commented that Mrs. Bowman had to attend a school event and is currently on her Commissioner Smyre stated that we would skip toi item e. New Business and the Retirees Health Insurance benefits. This is something that has been approved on an annual basis, one year at a time and the recommendation is that we would extend benefits for one more year. ChiefSchultz stated that you will see from the list in the packet that there are currently three families receiving the benefit (see page 53). When the decision was made to end the retiree health care backi in 2015 it was agreed toj provide a stipend to the retirees receiving the benefit, and this has been renewed every year. Since 2015, the numbers continue to go down as individuals age out. You will see that Ms. Beveridge ages out in March 2020 which then leaves us with Dowden and Underwood on the plan. It shows the estimated annual cost for 2020 which we would like to Motion was made by Commissioner Murphy and seconded by Commission Johnson to extend the benefits through calendar year 2020. This continuation oft benefits is to cover the current retiree's stipend. The Commission voted unanimously to approve the motion. Commissioner Smyre stated we should skip to item g. 2. Amendment to the Inter-Local Agreement. Basically, it has been moved from 1%1 to $25,000. Commissioner Huguenard commented that hel has a slightly revised version that he will now hand out. It was just a couple Commissioner Huguenard stated that the underlined text shows the changes to the Inter-Local which have now been made based upon our last Commission meeting. Iti increases the amount to $25K which we believe will be acceptable to the City of Hunters Creek as suggested by Commissioner. Hamilton at our last meeting. The change also identifies or better defines what an Commissioner Johnson commented that he believes the first underlined sentence may cause confusion ifrevisited in the future as other Commissioners come on board. It was suggested to change the wording from "may" to "must" be approved by a majority vote ofthe commission. Commissioner Huguenard stated that from aj procedural standpoint, we could make the amendment and bring it up for vote at our next meeting sO that all cities have a time to digest it. Commissioner Smyre added, that it would go to Hunters Creek first, then Bunker Hill and Piney Point. It was agreed that this will have to happen in January as some cities aren't havinga December meeting. Commissioner Smyre thanked Commissioner Huguenard for all his efforts  way back.  extend.  ofwords that were changed.  "Intra-Budget Transfer" is.  on this.  d. Financial Report  Mrs. Bowman apologized for arriving late as she had some family business to take care of and then went on toj present the financial report. We are rapidly approaching the end of the year and that with two months remaining the department has received 92% ofi its appropriation and have expended 79%. Atthis point last year, the department had expended 74%. There were no major expenditures during the month of October, and we are projected to remain within budget by  fiscal yearend, estimated to expend 96%. Nov 2019 Oficial Minutes 1_20_19.Docx  Page 2 12/11/2020  Page 49 of84    NAME Retiree Name DOWDEN, WILLIAMS DOWDEN, TERESAG DOWDEN, KIMBERLYA  Age as of this year  Retiree  Retired! Benefits Retiree Active on BCBS Billing Portion MVPD Cost MVPDFiscal  Birth Date 2020 Hire_ Date Term Date Elected Cost Insurance Monthly Monthly Monthly Cost2020 05/05/1958 62 06/16/1988 8/6/2014 Fam COBRA 666.94 Yes 1,497.00 666.94 830.06 9,960.72  06/09/1960 60 08/10/1997 23  COBRA COBRA  Yes Yes  UNDERWOOD, ROXANE (WOODAL 2/19/1964 56 05/01/1990 6/13/2014 EE COBRA 39.04 Yes  482.91 39.04 443.87 5,326.44 1,979.91 705.98 1,273.93 15,287.16  EMPLOYEE LST18 CurrentCobro Receipts: Summary  Downey Reached age limit 4/5/16, Sorrell 11/5/16: Sission Eligible 4/14/16    AIEP g POLICE  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Te.(713)365-3701 Raymond. Schultz ChiefofPolice  December 14, 2020  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, ChiefofPolice November Monthly Report  During the month ofNovember, MVPD responded/handled ai total of5,827 calls/incidents. 4,861 House watch checks were conducted. 237 traffic stops werei initiated with 202 citations being issued for 413 violations. (Note: 6 Assistsi in Hedwig, 77i in Houston, 2i in Spring Valley andl link Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  2047/31977 1323/24019  1815/28670 1073/20658 1965/29154  2 2 10  32 88 82  4@4:06 5@4:56 12@4:22 21@4:27  Hunters Creek: 2346/33358  Type andfrequency dfeallyor.enicelalation: include:  Call' Type False Alarms: Accidents: ALPR Hits: Assist Fire: Assist EMS:  # 104 14 61 28 34  CallType Ord. Violations: Information: Suspicious Situations: 95 Welfare Checks:  # 9 49 8  Citations Speeding: Exp. Registration: 44 No Ins: Equipment Red Light  # 72 58 31 3  This month the department generated a total of68p police reports.  Crimes Against of Persons Agg Assault (DV) Crimes Against Property Burglary ofa Motor Vehicle Fraud/ID Theft Misd. ALPR Hits (valid) Weapon Violations Warrants Class 3 Arrests  (2) 1 (18) 1 15 2 4 1 1 1  Armed Robbery  I  Petty/Ouality ofLife Crimes/Events (48)  Misc. Reports Animal Bites Felony DWI  41 2 1 2  Arrest Summary: Individuals Arrested (5)  Page 53 of84  12/11/2020    Budget YTD:  Expense 4,269,920 794,558 5,064,478 115,543 5,180,021  Budget 4,815,125 896,837 5,711,962 138,000 5,849,962  % 88.7% 88.6% 88.7% 84% 89%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission Completed final review of] EPI 20-001 as per recommendations.  Personnel Changes/lsue/Updats  Officers Jarvis and Canales and TCO: Hampton has been placed on COVID leave All 2020 Firearm qualifications were completed for the year by personnel. On 11/1/20 at 1045 pm officers responded to al home in reference to a domestic violence situation. During the dispute a male resident had threatened his wife with a knife. The DA's office accepted charges on the male who was booked into the Harris On 11/13/20 at 4 am in the moring officers located a suspicious male on a bicycle riding in a neighborhood. Upon checking the male, he was found to be concealing his identity and to be inj possession ofs several bottles of unopened high-end whiskey and a stolen loaded 9mm handgun. The subject was out on bond for committing other felony crimes (burglaries). The subject was booked into the Harris county. jail. On 11/22/20 at 8:45 pm officers responded to an armed robbery on Hunters Way Court. A visitor to the villages was robbed at gun point upon arriving in the Villages. Approximately: 2 hours later the victims stolen vehicle was stopped in SE Houston where 4 subjects were taken into custody. The driver was placed under arrest and a forearm was also recovered. The adult was booked into the Harris County Jail. On1 11/29/20 at 7:45 pm officers investigated the suicide ofa 15-year-old juvenile in Bunker Hill. This was the 4t suicide of 2020. Detectives investigated the scene and  due to exposures and/or positive tests.  Maior/Significant Events  County Jail.  Charges are pending on the 3 juvenile passengers. determined that no foul play had been involved.  Status Update onany Major Projects  The new 2020 marked units were delivered and have been placed into service. All Two additional privately owned HOA ALPRsystems came on-line this month. Riverbend and the Washsberg residence. Additional connectivity has also occurred  units have been assigned to evening shift.  linking MVPD with Bellaire and Fort Bend County (6).  V-LINC new registrations in November: +17  BH- 1291 (+4) PP-898(+1)  HC-1356(+10) Out of Area -4 449(+2)  Page 54 of84  12/11/2020    2020 Total Incidents  2020 Crimes Crimes Qualityof Total Arrests  House YTDBH YTDBH YTDPP YTDPP YTDH HC YTD HC  Against Against Life Persons Property Incidents  Incidents Checks 7824 6112 6182 4519 7095 6188 6390 5470 7354 6352 10053 8983 12864 12032 11704 10812 8331 7517 6825 5773 5827 4861  INC  HC  INC  HC  INC  HC  January February March April May June July August September October November December Total  1 3 1 '1 4 1 1 2 0 1 2  10 16 21 19 25 24 26 21 18 43 18  96 107 51 82 101 42 40 62 6 41 61 11 39 68 9 36 61 6 49 76 12 40 63 8 37 55 5 36 80 11 48 68 5  3248 2733 2166 1690 2117 1614 2148 1690 1578 1135 2201 1672 2767 2511 1635 1371 2607 2300 1897 1669 2067 1771 2356 2025 2187 1919 2208 1931 2912 2500 3602 3283 2904 2614 3499 3085 4858 4635 3583 3332 4362 4052 3852 3616 2869 2593 4936 4601 3238 2915 1891 1658 3241 2941 2133 1884 1795 1490 2781 2399 2047 1815 1323 1073 2346 1965  17  241  544 802 166  90449 78619 31977 28670 24019 20658 33358 29154  2019 Totals 19 Difference %Change  159  1001 1179 580 113459 91672 40711 34541 28785 22638 40905 34223    2020 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CADENA, VANESSA CANALES, RALPHE EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS JARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSOJR, RONALDK LERMA,FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ,RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN f VASQUEZ, MONICA WHITE, TERRY Dispatch Committed Time 911 Phone Calis 3700 Phone Calis DP General Phone Calls" 1 This is the minimal time asall internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Reports Cites  7:46:27 4:07:52 7:15:21 10:53:17 6:14:25 8:17:42 11:00:34 8:15:22 7:23:48 10:36:28 7:47:02 13:02:04 14:54:33 9:01:13 16:30:24 10:16:57 9:50:04 16:17:59 7:04:56 10:00:03 7:11:12 10:49:54 20:23:44 15:24:33 16:44:41 10:13:20 16:13:24 7:14:25 2:29:22 11:43:44 14:47:17 15:05:33 12:32:47 14:03:18 15:34:43 12:36:45 9:17:50 6:59:14 9:39:29 11:00:39 6:28:03 5:15:53 8:33:37 10:24:01 7:45:56 13:35:03 7:16:26 7:33:38 13:44:01 15:35:04 14:08:59 13:42:11 6:31:06 15:33:54 13:50:00 20:57:17 17:39:42 18:40:55 16:47:33 19:28:19 14:46:17 2:46:18 11:26:50 5:22:52 15:24:20 15:57:09] 14:39:35 13:47:14 9:58:28 9:29:05 14:47:51 8:26:53 11:47:34 5:33:19 8:35:32 12:04:17 5:34:13 4:49:50 19:25:49 11:58:56 17:43:42 18:09:37 16:07:02 25:25:00 13:54:33 12:21:04 12:01:16 22:42:18 13:39:36 14:10:55 2:17:22 10:59:38 12:04:32 13:16:02 20:54:02 15:04:14 14:26:57 13:30:36 14:46:34 38:52:26 22:25:37 10:04:09 8:52:25 20:29:48 13:44:40 20:01:30 16:53:46 15:37:44 22:54:46 16:29:34 17:12:39 18:35:09] 6:19:11 6:59:44 16:10:15 10:16:14 12:10:54 13:54:24 4:48:49 13:10:10 5:42:34 1:40:48 0:00:00 2:52:11 1:29:07 2:27:34 0:25:53 5:45:14 0:08:23 0:00:00 0:00:00 0:35:28 2:44:33 6:12:45 0:24:12 16:20:06 8:23:13 7:12:12 3:06:19 5:09:58 0:00:00] 3:50:05 4:21:04 5:38:37 15:52:34 1:54:02 9:32:00 3:47:07 2:53:57 0:00:00 0:19:42 4:50:52 8:59:07 4:39:24 8:18:04 14:18:27 12:47:52 10:23:58 1:51:46 4:22:07 12:08:06 7:25:00 7:17:26 13:49:18 10:40:47 2:42:40 2:51:20 8:34:23 13:29:32 10:14:55 15:13:35 17:19:27 8:55:21 11:54:53 14:22:33 8:36:02 28:31:10 15:29:03 19:13:08 18:20:54 18:53:26 24:06:02 7:47:27 0:00:00 11:37:08 14:01:45 18:24:13 11:12:43 28:35:23 9:17:31 11:29:15 15:24:28 12:50:23 15:35:57 12:22:39 11:45:48 21:40:14 18:53:29 0:14:42 1:30:29 0:00:00 0:00:00! 1:08:53 0:00:00 0:15:57 0:00:00 1:52:55 0:16:58 0:00:00 6:22:26 11:48:32 8:48:47 7:55:45 10:51:53 0:34:20 8:22:18 7:01:11 2:59:07 7:10:56 4:57:45 5:12:41 4:39:42 5:55:59 18:10:13 10:57:33 12:48:04 5:29:29 3:42:23 1:57:00 5:43:27 0:44:04 12:06:22 14:35:02 12:46:49 14:00:33 9:29:01 17:06:51 2:13:10 6:48:34 6:31:58 0:00:00 0:23:34 1:23:48 0:44:16 0:20:02 4:02:00 2:32:10 1:55:46 4:52:32 0:50:24 0:28:57 0:00:00 0:23:34 7:52:27 17:00:02 10:25:56 17:10:04 13:35:54 9:01:33 11:50:01 12:32:31 12:11:37 16:23:37 17:27:40 0:00:00 0:00:00 1:23:31 0:43:24 0:41:47 0:23:28 2:12:40 2:12:34 0:00:00 0:00:00 0:51:08 4:11:54 10:11:38 6:25:27 2:50:16 2:47:07 5:52:39 8:14:06 1:53:38 4:49:17 13:39:22 4:01:47 15:47:28 18:58:41 20:05:55 10:23:31 9:10:29 10:17:09] 7:09:53 14:21:22 15:06:52 17:45:27 11:08:13 1:01:08 1:02:53 12:25:13 13:19:18 9:18:02 16:46:09 9:37:53 13:17:42 12:02:47 6:32:52 16:35:56 13:39:46 14:26:44 12:53:29 10:32:32 10:09:11 8:19:47 8:16:12 8:02:14 11:43:40 5:47:20 11:16:21 19:48:46 16:17:39 19:37:12 15:04:39 15:20:13 17:21:41 13:30:50 15:22:54 6:58:04 17:26:47 12:04:54 16:06:36 28:42:38 14:37:43 14:27:56 16:39:05 13:03:26 15:18:40 13:29:47 12:20:12 27:03:28 13:09:37  5 2 12 4 11 2 9 2 1 4 4 10 11 12 9 9  2 6 2 53  7 18 1  1 2 16 2 16] 68 202 Totals 3610 25805  15:45:17 22:35:41 22:11:45 14:38:40 13:24:50 13:19:40 20:31:01 20:27:39  := Admin Asmt.  422 548 395 299 262 289 316 263 257 279 280 2612 2306 2341 2395 2452 2528 2631 2204 2086 2268 1982 62:09:26 63:05:30 40:09:43 40:19:19 44:50:50 60:56:59 68:36:49 58:17:23 53:09:32 56:33:57 43:36:09    758  759 Gaylord- Dr Denise Dr  760  761  760  2020 Burglary Map Alarm POE N Rear Door orce  Address 22 Willowron  Hedwig Village.  11603 Mockingbird N Vehi in Open Gar Memorialt 11110 Green Bay N Rear Win open 209 Bryn Mawr Y Rear Door Force 11150S Country Y Rear Door Force 11215 Montebello y Front Door Force 111015Country! Sq N Rear Door Force 411 Hunterwood Y Garage UNL 225 Millbrook N 8H Hunters Ridge Y Rear Door Force 906 Creekwood N Ruse  BaryknolLn  Boinhorn Rd-  Taylorcrest Rd-  4Lacewood  N Rear Door Force  Hunters Creek Village  Bohene Dr orial Dr  Garage Open  Bunker Hill Village  Piney Point  3Monica S2  wav:s RivarviewrV Sug Address 6Smithdale Estates 602 Hunters Way  Durrette Dr Rd  2020 Robberies  MO Purse at FtDoor Armed Car Jack  oodyr   elipeist  Sar  Daytime Burglary Nighttime Burglary Robbery  Briar-Forest:Dr.  Briargrove- Burgoyno Rd  12/1/20    2020 Auto Burglary Map  756  759 Gaylord Dr Denise Dr  760  Address 12210 Valley Star 11910 Broken Bough 933 Hickory Hollow 12126 Tara 123301 Tealwood North amorialr 8435 Katy FWY 906 Flint River 422 Piney Point 11230 Hermosa 11106 Wickway 206 Caruthers 8333 Katy 12122 Memorial 203 Plantation 238 Plantation 518 Lanecrest 711 Riverview Way 836 Country Lane 11007 Landon Ln 107101 Bridlewood y 615 Hunters Grove 11935 Arbordale Sug 212 Bylane 926 Huntington CV 337 Folwell 10910 Long Shadow 8425 Katy FWY sar  POE Side Window UNL Door UNL Door Side Window UNL Door UNL Door UNL Door UNL Door UNL Door UNL Door UNL Door UNLI Door Side Window UNL Door UNL Door Side Window UNL Door UNK TK Bed UNL Door UNL Door UNL Door UNL Door UNL Door UNL Door UNLI Door UNL Door Slider  Hedwig Village  Kingsridet En Barryknouln  Beinhorn-Rd-  TaylorcrestRd-  Hunters re  norial  -  -  Village KA Moric Durrotto-Dr nk-Rd  Piney-P  oody  l  emorialD  "Felipese  Briar-ForestDr.  Daytime Burglary Nighttime Burglary  Briargrove Burgoynord  Olds  000  12/1/20    ALPR Recoveries  Plate Recoveries  4/14/2019 Tr2200 Jeep Lib 4/16/2019 Tr2200 Niss Path 3 6/14/2019 Tr11400 Niss Alt 9/5/2019 Tr2200 Ford P/U 5 10/14/2019 61 10/30/2019 7 11/1/2019 8 11/4/2019 9 11/6/2019 10 11/13/2019 11 11/21/2019 12 11/23/2019 13 11/24/2019 14 11/26/2019 15 11/27/2019 16 12/10/2019 17 12/11/2019 172 Tay Jeep CJ 18 12/12/2019 19 12/16/2019 Station Niss Alt 20 12/20/2019 21 12/23/2019 22 12/27/2019 Total Value  $ 16,000.00 *Robbery Suspect 12,000.00 6,000.00 50,000.00 *Jugger/ATM thief $ 18,000.00 30,000.00 22,000.00 * Robbery! Suspects 14,000.00 50,000.00 *Org Crime/OCAPA 30,000.00 "2runaways 40,000.00 * FBI Fugitive 22,000.00 16,000.00 3,000.00 4,000.00 *Drugs/Multicc's $ 6,000.00 3in-custody w/priors (VC) 26,000.00 2in-custody priors/gun/meth 22,000.00 *2in-custody ID Theft/Fraud $ 16,000.00 * vehicle recovered was pd off by ins Fraud 21,000.00 * vehicle full of ID, CC. Check paper, linked to Sugarland  11/16/2019 11/21/2019 * 492886) 11/25/2019 * KZZ5702 12/6/2019 *** 52385C6  HMW8178 23  TrV 9 1  8 Toy Camy 10 Chev' TRX 2 Hond Accd 23 Niss Rge 10 Merz C25 5 Dod Minivan 23 Merz SUV 16 VW. Jetta 23 Hond Accd 8 Toy Avalon 12 Chev Prism 1 Ford P/U 1 Lincoln SUV 1 Ford P/U 1 Toy RAV 17 Mit SUV  6,000.00 $ 8,000.00 $438,000.00  Fraud Link ** Targeting Immigrants ***Selling unreg veh's to immigrants  Investigative Leads  5/13/2019 Tr11400 LPF0361 5/13/2019 Tr11400 LGC5282 10/14/2019 10/22/2019 11/4/2019 172V FYK2545 11/25/2019 11/29/2019 12/5/2019 12/9/2019  Burglary Burglary Larceny Larceny Harrassment Auto Burg ** Larceny Robbery Att Slidder  10 ALBRTA 23 46046X2 5 46046X2 553926J6 4 KHN9614 1,55714482  ** **    58 - Memorial City Mall  759 Gaylord Dr nise Dr  760 1y  761  760  Hedwig  Lindenwood HOA  AdChoices D  Beinhorn, Rd  Speed, TEAiALDE C  Bunker Hill  frest Rd  Longwoods HOA  HUNTERS. CREEK VILLAGE  Piney Point  Houston Gountry Glub  In Process  Hunters Creek  BUNKER HILL VILLAGE PINEY NTVILLAGE  2020 Locations  Mobile Locations  Durrette Wink Rd  Sugar Hill Dr Requested  /  Dr Sye  Stolen Inv Solved 1 2)3)    norial  Pe.st  DE San Felipe: St.  2020 ALPR Hit Locations With a Vehicle Recovery  12/01/20    758 MALL40 emoriaiCint Mall  75 Gaylord Dr Dr  758  761  760  Hedwig  Lindenwood HOA  LLAGE  AdChoices PSpeed Trailer  Bunker Hill  Beinhern Rd 9)  rial D  Longwoods HOA  Tayor)aa  Piney Point  HUNTERS CREEK VILLAGE  InP Process  Houston CountryClub  5  Hunters Creek  BUNKER HILEMIELAGE: PINEM  MCIAGES  O  Mobile Locations  Durrette Dr Wink Rd  69 Hits 10 Hedwig 40Mall  2  DE d  Sugar Hill Dr  norial  Cpese  e 9 San Felipe St:  2020 ALPR Hit Locations November  11/31/20  *  1 275 h ED    November 2020 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-8 Fire- 2 EMS-6 6 ByVillage BHI Fire-1 BHI EMS-0 PPFire-0 PPEMS-4 HCF Fire-1 HCEMS-2  Average Response Times 4:04 4:09 4:01  4:13 0 0 4:19 4:06 3:29  Combined VFD Events (Priority + Radio)  Total-38 Fire-23 EMS-15  4:41 5:27 3:47  Radio Call Events Total-30 Fire- 21 EMS-9  4:54 5:37 3:36  Page 62 of84  12/11/2020    Memorial Villages Police Department  FIC  Policy: 2.1 Rules of Conduct Effective Date: 08/13/2020  Replaces: Policy dated 09/19/2018  Approved:   POLICE T%  LehietoiPolice   Reference: TBP: 1.08, 2.02, 2.12, 2.14, 2.15, 2.16, 2.17, 2.18,2.19,2.20,  2.21,2.22and2.25  I.  POLICY  The Memorial Villages Police Department and the public expect all personnel to maintain high standards ofappearance and conduct. Consistent with thel Mission ofthel Memorial Villages Police Department, the goal of the Department is to efficiently and effectively provide quality police services to our communityby promoting a safe environment through a citizen-police partnership, with an emphasis on communication, cooperation, community trust, courtesy, integrity, fairess.  respect, honor, and professionalism. II. PURPOSE  To define departmental expectations for on and off-dutypersonal behavior. This order applies to  all employees both sworn and non-sworn. (2.12) II. CODEOFETHICS (2.02)  All officers shall display the integrity required by the Law Enforcement Code of Ethics: As a law enforcement officer, myfundamental duty is to serve the community; to safeguard lives and property, to protect the innocent against deception, the weak agains! oppression or intimidation, and the peaceful against violence or disorder; and to respect the constitutional Iwill keep myprivate life unsullied as an example to all and will behave in a manner that does not bring discredit to me or my agency. Iwill maintain courageous calm in the face ofo danger. scorn or ridicule; develop sef-restraint; and be constantly mindful of the welfare of others. Honest in thought and deed in both mypersonal and official life, Iwill be exemplary in obeying the law and the regulations of my department. Whatever. I. see or hear of a confidential nature or that is confided 10 me in my official capacity will be kept ever. secret unless revelation is  rights ofall to liberty, equality. and justice.  necessary in the performance ofmy duty. Memorial Villages Police Department 2.11 Rules ofConduct  Pagel1  Page 65 of84  12/11/2020    /will never act officiously orpermit personal, feelings, prejudices, political beliefs, aspirations, animosities, orfriendships to influence my decisions. With no compromisefor crime and with relentless prosecution ofo criminals, I will enforce the law courteously and appropriately without fear or favor, malice, or ill will, never employing unnecessary force or violence and never Irecognize the badge ofmy ofice as a symbol ofpublic faith, and I accept it as apublic trust 10 be held so long as I am true 10 the ethics ofpolice service. I will never engage in acts ofcorruption or bribery, nor will I condone such acts by other law enforcement officers. I will cooperate with all legally authorized agencies and their representatives in the pursuit of Iknow that I alone am responsible for my own standard ofr profèssional performance and will lake every reasonable opportunity 10 enhance and improve my level of knowledge and Iwill constantlystrive t0 achieve these objectives and ideals, dedicating myselfbefore God toi my  aceptinggratuities.  justice.  competence.  chosen Pcsioalaveayercemem: IV. DEFINITIONS  A. Affirmative Duty: The personal responsibility and obligation of an employee to report wrongdoing-rather than to provide suchi information only when requested. B. False Report: Ai report thati is not made in good faith, based oni information that is known orr reasonably likely to be inaccurate; intentionally or negligently ignores exculpatory or mitigating information; or made with the purpose of! harassing or wrongly incriminating Good Faith: A report that provides allegations concerning an employee who is reasonably believed to have purposely committed a serious violation of departmental D. Duty to Intervene: Duty to Intervene is the responsibility ofall personnel toi immediately intervene in a situation or event where another officer, first responder or employee is conducting any act or action that is unethical, or that violates law or policy (e.g. excessive force, thefl, fraud, sexual misconduct, falsifying documents or other inappropriate behavior). Intervention may be verbal and/or physical if absolutely necessary. Upon intervening in a situation or event, the Chief of Police will be notified via the chain of command. Failure to Intervene may subject a member to disciplinary: action. (2.25) E. Retaliation: Retaliation of the following kinds is designed to serve as retribution against an employee who, in good faith, has filed a complaint against another employee. Int the context of this policy, retaliation includes any deliberate, purposeful actions or  another employee.  policy, procedures, rules, orl laws.  Memorial Villages Police Depariment 2.1 Rules of Conduct  Pagc/2  Page 66 of84  12/11/2020    failures to act, directed against employees that cause, or that could reasonably be expected to cause, physical harm, property damage, significant emotional stress, or otherwise negatively affect another employee's terms or conditions of employment or that could seriously impair the efficiency, safety or effectiveness of that employee, this department, or both. Such adverse actions may take many forms, including but not limited to, bullying; persistent offensive comments, threats, or intimidation; false accusations; isolating; ostracizing; or acts that malign or disparage an individual's F. Serious Acts ofMisconduct: Deliberate acts or failures to act that could reasonably form the basis for significant disciplinary action against an employee. Such disciplinary action would be reasonably likely to adversely affect that employee's terms or conditions of  reputation.  employment up to and including termination ofservice.  V. GENERAL DUTIES  A. All officers shall, within jurisdictional limits, prevent crime, preserve the peace, protect life and property, detect and arrest violators of the law, and enforce the laws of the United States, the laws of the State of Texas, and all local ordinances, according to the rules, regulations, and general orders of the department. Officers must know that when they act under color of law, they are enforcing the law according to statutes, written administrative guidançe in the department, ordinances, common usage, and custom. Further, officers shall exhibit good moral character in the administration oftheir B. The department maintains the right to establish oral and written orders to govern and control the efficiency, effectiveness, and safe operation oflaw enforcement. Officers shall be trained in the rules and expectations of professional conduct prior to assuming law C. Management reserves the prerogative to discipline personnel for violations oft the rules listed in this order as well as violations of all departmental orders and directives. The decision to discipline and the measure of discipline employed depend on the rule or law violated and the consequences of the employee's actions, and the employee's prior  duties according to departmental orders.  enforcement duties.  history and experience.  (5] D. Duty to Report  1.A All employees of this department have an affirmative duty to report serious acts of misconduct or failures to perform actions, defined in departmental policy, procedures, and rules. Failure to report shall result in corrective or disciplinary action.  Memorial Villages Police Department 2.1 Rules of Conduct  Page/3  Page 67 of84  12/11/2020    2. Acts of retaliation against employees who make good faith complaints or disclosures ofmisconduct against another employee are strictly forbidden. Such açts will form the basis for charges ofr misconduct resulting in serious disciplinary action. 3. All employees have an affirmative duty under this policy to cooperate fully during the investigation of any allegation of employee misconduct whether conducted by this department or another authorized authority. Protection from retaliation is extended under 4. Allo complaints of retaliation shall be submitted to any Supervisor. Ifthe Supervisor is the subject of or is involved in the complaint, an employee shall submit the complaint 5. Inu uncommon situations involving highly egregious offenses or illegality that may have departmental or governmental implications, a complaint may be made directly to the ChiefofPolice or thel Police Commission. Examples include but are not limited to broad- based corruption, conspiracy among employees, or offenses involving or including high-  this policy to all employees who cooperate in good faith.  to the next higher-ranking employee in the chain of command.  ranking officers or members of government.  A. Performance Prohibitions  (1-5) 1. As appropriate, disciplinary action may be taken for any ofthe following reasons:  a. Incompetent ori inefficient performance or dereliction ofduty.  b. Insubordination, discourteous treatment ofthe public or ai fellow employee, or any act ofomission or commission of similar nature which discredits or injures the public. (Insubordination may also consist of direct, tacit, or constructive refusal to do Mental or physiçal unfitness for thep position which the employee holds. d. Commission of a felony or misdemeanor involving conduct, amounting to moral turpitude or a pattern of misconduct as displayed by series of misdemeanor convictions. Indictment ofaf euysimemyleemidemd aprima fascia casea against Failure to report to an appropriate superior authority incompetence, misconduct, inefficiency, neglect of duty, moral turpitude, or any other form of misconduct or Failure ofa Supervisory employee to take corrective action regarding employees under his or! her supervision who may be guilty ofany form ofneglect ofc duty or misconduct where the Supervisor knows or should have known of the dereliction.  assigned work.)  ane employee for violation ofthis section.  negligence ofwhich the employee has knowledge.  Memorial Villages Police Department 2.1 Rules of Conduct  Page 14  Page 68 of84  12/11/2020    2. Nothing in these rules and regulations limits the charges against employees because the alleged act or omission does not specifically appear in this manual, other orders or policies of the department, or in the laws or ordinances of which the department is  responsible to enforce.  (1) 3. No member of the department shall be a member of any organization which advocates  the violent overthrow oft the government oft the United States, the State ofTexas, or any unit oflocal government, or participate in any organization which has a purpose, aim, objective, or any practices which are contrary to the obligations of a law enforcement  officer under these rules and regulations.  (1-5) B. Obedience tol Rules of Conduct, Laws and Orders  All employees, regardless of rank or assignment, shall be governed by the following general rules of conduct. Violation of any of these rules by any officer of the department shall be considered sufficient cause for dismissal, demotion, suspension, or other disciplinary action. 1. Obedience to Laws: Employees shall abide by the laws of the United States and the 2. Adherence to Departmental Rules: Employees shall abide by the rules of the MVPD, and the Policy and Procedure Manual and other properly issued internal directives ofthe 3. Applicability of Rules: Certain rules may not apply in undercover police assignments specifically authorized by Supervisors in accordance with this Policy Manual. Officers 4. Insubordination: Employees shall promptly obey all lawful orders and directions given by Supervisors and radio dispatchers. The failure or deliberate refusal of employees to obey such orders shall be deemed insubordination and isp prohibited. Flouting the authority ofa Supervisor by displaying obvious disrespect orby disputing their orders shall likewise 5. Issuance of Unlawful Orders: No commanding or supervisory employee shall knowingly or willfully issue an order that violates a federal or state law, a city 5. - Obedience to Unjust or Improper orders: Ifan employeer receives an order he believes is unjust or contrary to a departmental policy or rule, he must first obey the order to thel best of! his ability and then may appeal the order to the ChiefofPolice via the proper  StateofTexas as well as the ordinances ofMemorial Villages.  Policel Department.  willb bes stnctlyaccountable forj justifying their actions.  be deemed insubordination. (1.08)  ordinance, or a departmental rule or policy.  chain-of- command. Memorial Villages Police Department 2.1 Rules of Conduct  Page15  Page 69 of84  12/11/2020    7. Obedience to Unlawful Orders: No employee is required to obey an order that is contrary to the laws of the United States or the State of Texas or the ordinances of the Cities ofMemorial Villages. Ifan employee receives an unlawful order, they shall report inwriting the full facts of the incident and their actions to the Chief of Police via the 8. Conflicts of Orders: If an employee receives an order that conflicts with one previously given to them by a Supervisor, the employee receiving the order shall respectfully point this out to the Supervisor who gave the second order. Ifthe Supervisor giving the second order does not change the order in a way that eliminates the conflict, the second order shall stand and shall be the responsibility of the second Supervisor. Ifthe second Supervisor sO directs, the second order shall be obeyed first. Orders shall be countermanded only when necessary for the good of the department. (1.08)  chain-of- command.  (1-6) C. Attention to Duty  1. Performance ofl Duty: Employees shall be attentive to their duties at all times, and shall perform all duties assigned to them, even if such duties are not specifically assigned to 2. Duty of Supervisors: Supervisors will enforce the rules, regulations, and policies of the Memorial Villages Police Department. They will not permit, or otherwise fail to prevent, violations of the law, departmental rules, policies or procedures. They will report violations of departmental rules, policies, or procedures to their immediate superior without delay. Where possible, they will actively prevent such violations or 3. Conduct and Behavior: Employees whether on-duty or off-duty shall follow the ordinary and reasonable rules of good conduct and behavior and shall not commit any act in an official or private capacity tending to bring reproach, discredit, or embarrassment to their profession or the department. Employees shall follow established procedures in carrying out their duties as police officers and/or employees of the 4. - Responsibility to Serve the Public: Employees shall promptly serve the public by providing direction, counsel and other assistance that does not interfere with the discharge oft their duties. They shall make every attempt to respond to the inquiry or request for 5. Responsibility to Respect the Rights of Others: Employees shall respect the rights of individuals, and shall not engage in discrimination, oppression or favoritism. Employees shall maintain a strictly impartial attitude toward all persons with whom they come in to  them in any departmental rules orprocedures manual.  interrupt them asnecessaryt to ensure efficient, orderlyoperations.  department and shall at all times use sound judgment.  assistance themselves.( (2.17)  contact with in an official capacity.  Memorial Villages Police Department 2.1 Rules of Conduct  Page/6  Page 700 of84  12/11/2020    To: Mayor and Council:  The Fire Commission is set to vote at its meeting on Wednesday. December 16 to change thc TMRS contribution of Fire Department personnel from 15101.102tol.lbeleve this has been  discussed previously.  This is not ar matter that technically requires City approval. but given the controversy that has surrounded this issue in the past. the Commission built in time for each oft thc Commissioners to  check with their Councils.  Zcb and Ib believe that our Council supports this proposal and! Zebisintending to vote fori ito on  Wednesday.  Attached is an email of comments that I made at the last commission mecting. along with the 7 pages of material that accompanied the email. Ifthere are any questions. Zeb and Lwill be glad to  address them.  Henry    A  Henry Kollenherg hemy@ppcoumcior  information on proposed change to TMRS contribution  3messages  Henry Kollenberg heny@ppwcouncilony,  Thu, Nov 19, 2020 at 5:25 PM  To: Allen Carpenter sncapemer@cnuacom,. Jay Carlton spcanton@clyotnunterscreek.com>, Robert Byme Robertbyme@hishreylagetexas.com, Harry Folloder Molpderghedwguoe, Zeb! Nash gabnasan@abgopaine, Keith Brown sbown@unkenilgo-. Bohegspmngaleycon <BBothe@springvalleyw.com>, robadams@pdgner" srobadams@pdgne. Ray Leiker <rayltx@live.com>, "William. J. Cc: Marlo Longoria dongpra@ulsyetreoe. Chief David Foster oster@vlagelreorgo. "J. Grady Randle"  Johnson" yonloc@msn.com>  Onyeyneyarospcom. Emily Morris moris@vlagehreorg" Bcc: Henry Kollenberg <hkollenberg@craincaton.com>  As requested, here's a summary of the points I made at the meeting last night on the TMRS plan change  matter. Process  As part of the 2020 budget, the Commission cngaged a consultant to take a look at our competitors' pay and benefits. Harry Folloder, the Chiefand I worked with the consultant. The result was intended to be presented in person by the consultant at our March meeting. but because of the pandemic, it got dclayed One of the things we discovered is that our competitors arc almost all in TMRS and those who are have a2:1 match of firefighters' 7% contributions. For thc last 10 years. VFD has bcen at 7% witha a 1-1/2to1 lattach a PDF package of some supporting documents. The summary of other departments' retirement benefits is included in that package. This info is out of the package distributed by the consullant at our The Fire Commission is looking to vote to change the VFD to a2 2 to I match of a 7% contribution. Everyone wants to make sure that the Cities arc OK with the change, although it docs not appear we need This is a matter of recruiting and retention. Aside from the data. there has been some episodic evidence  tOA August, virtual.  match.  August meeting.  a formal resolution from the cities in that regard.  that this retirement issue makes a difference in our ability to hire and retain.  Cost  The additional cost of this action in 2021, based upon the budgeted base for the calculation, will be about $35.000. You will recall that we added $ 150,000 to the 2021 budget to allow us the ability to address In 2020. our cost for our current plan is 6.43% of compensation (which includes both basc salary and The TMRS rates are based upon an annual actuarial valuation. The evaluation is done as of the end ofthe calendar year and the rates for the upcoming year are set in latc May. This is memorialized in a rate letter,  issues like this,  overtime). We budgeted for 2021 on the same basis.    TMRS website. The packet attached includes the 2019 and 2020 and 2021 rate  which is posted on' the letters.  TMRS is posted on the website under Cities/City  (The TMRS rate sheets for each city or entity using letter is the first Rate Letters, for those who might be curious. The ratc  ofaj packet info of the city's  page  account).  out that the rate for our current plan for 2021 is 4.99%. If we go to 2to 1 as suggested, we  Itt received turns confirmation from TMRS that our rate will be 7.21%.  whilc our rate will be 2.22% higher than it would be if we kept our current plan, it will  In other words,  Attached in the packet is a summary of an email the department  only be .67% higher than we budgeted. received from the TMRS representative as information' that was supplicd about cost in future years. Itis also contemplated that, as our competitors Commission is likely to retain the 2.0% 457 contribution. lfyoul have any questions, feel free to contact us.  well as the  of the plan changc study and other  copy  all include USC (updated service credit) and COLA, the  pension information.pdr  983K    BENEFITS SURVEY NOTES - PENSION  Updated Service COLA SSI Credits  Actual Contrib.  Pension ER 14% 14% 14% 7% 22% 10.50% 14% 14% 14% 14% 14% 14% 12%  Notes  457  Comparator Baytown Bellaire Cy-Fair Fire Department Houston Humble Kaly Pearland Sugar Land Webster West University Place Woodlands  EE  Y/N Y Y Y vol Y Y N vol Y match Y Y Y Y Y N Y Y Y Y Y Y Y Y N Y N N Y Y N N Y  7% 17.48% TMRS A 2:1 7% 20.41% TMRS 2:1  7% 13.78% TMRS2:1 7% 13.77% TMRS 2:1 7% 13.26% TMRS 2:1 7% 14.76% TMRS2:1 7% 17.91% TMRS 2:1 7% 13.07% TMRS 2:1  vol  Willowfork Fire Department (Fort Bend ESD) 10.50% 7%  TCDRS 1:1  12%  Village Fire Department  10.50% 7% 6.43% TMRS 1.5:1  2%    MINTCIPAL. RETREMINT SYSTEM  TMRS  June 4, 2020 City Qfficial Village Firc Department 901 Corbindale Huustun. TX 77024 Deir City Official:  City#01500  Suljeet: 2021 Municipal Contribution Rate  Presented below are your city'so contribution requirements to the Texas Municipal Reuirement Syslem (TMRS) for Plan Year 2021 (Calendar Ycar 2021, PY2021) as determined hy the December 31, 2019 actuarial valuation. The actuarially determined centribution rates for retircment benefits and Supplemental Death Benefits (SDR),ifany, are based on your city's plan provisions in eflect as of April 1,2 2020 and the actuarial assumplions and methods adopted byihe TMRS Board. Effective January 1.2 2021.your city'sr monthly contribution rates will be:  NormalCost Prior Service Total Retirement Rate Supplemental Death Benefit Total Combined Contribution  3.42% 1.43% 4.85% 0.14% 4.99%  Full infarmation on your contribution rate, including an cxplanation of changes and available mte stahiliation techniques. is contained in the attached report. The Total Retirement Rate shawn abuve represcnts the Actuarially Determincd Employer Contribution (ADEC) Rir PY2021 bascd on current TMRS flnding policy. The actuurial liabilitics and contribulion rates determined as part oft the December 31. 2019 uctuurial valuation reflccta change in acturial assumptions based on the resulis of the 2019 experience study for the pcriod cnding December 31, 2018. Plcasc scc the "Actuarial Changes" section for more detailed information. Full information on your contribulion rate. including an cxplanalign of changes, is çontained in the attached report. IMPORTANT NOTE: The pension disclosure and financial statement information neressury to assist your city with the financial reporting requirements of the Governmental Accounting Standards Board (GASB) Ifyoul have questions abuut your rate or if'you wish 10 evaluate potential changes in your TMRS plan, contact  will be provided in a separate documen! available later this summer.  TMRS 4t 800-924-8677. Sincerely,  bale SA Leslce S. Hardy, ASAJEA.FCA, MAAA Dircctor of Actuarial Services TMHS PO.BON 144453 AlSYIN, TINAS 78714-9153  $12476.7577 TOLL-IKEEN00243677 Fax: 512.476.5576  MRWIMES.CM    MUNICTAL RETIREMENT SYSTIM  TMRS  June 4, 2019 City Official Village Fire Department 901 Corbindalc Houston, TX 77024 Dear Cily Olicial:  City#01500  Subjéct: 2020 Municipal Contribation Rate  Presented below are your city's 'scontribution requircments to the Texas Municipal Retirement System (TMRS) for Plan Year 2020 (Calendar Yèar 2020, PY2020) as determined by the Dccember: 31. 2018 acruarial valustiun. The ctuarially dererinined coniribution rtes for retirement henelits and Supplemenisl Death Benehis(SDB). ifany. are based on your city'splan pruvisions in effcct as of April 1,2019 and the actuarial assumptions and mcthods adopted by (he TMRS Board. ENective January 1, 2020, your city' 's monthly contribution rates will be:  Normal Cust Prior Service Total Rctirement Rate Supplemental Deuth Benefit TotnlCumbined Contributkn  3.66% 2.63% 6.29% 0.14% 6.43%  Fuil information on your contrihution ratc, including an explanation of chauges and available rate stabilization techniques. is contained in the artached report. The Total Retirement Rate shown above represents the Actuarinlly Determined: Employer Contribution (ADEC) tor PY2020 hased on current TMRS lunding policy. IMPORTANT NOTE:The pension disclosure and financial statement information necessary to assist your city with die financial reporting requirements of the Gosermental Accounting Stundards Board (GASI) Iryou have questions uhout your ratc or ifyou wish to evaluate potentiul changes in your TMRS plan. contact  will be-provided in a separate document available later this summer.  TMRS at 800-924-8677. Sinccrely, Dus Dauo Eric W. Davis Deputy Excculive Director  TMRS P.O. Box! 149153 ALNIEN. IENAS 79714-9193  112,470.7577 TOLL-PAuEs9DA24NT7 FAs 512.476.5576  MWWATMBSGN    MUNICIPAL RETINEMENT SVSTEM  TMRS  June 4. 2018 City Official Village Fire Department 901 Corbindale Houston, TX 77024 Dear Cily Official:  City#01500  Suhject: 2019 Municipal Contribulion Rate  Presented below arc yourciy/scomtribution: requirements to the Texas Municipal Retirement System (TMRS) lor Plan Year 2019 (Calendar Year 2019, PY2019) as determined hy the December 31, 2017 actuarial valuation. The sictuarially dctermined contribution rates lior retirement benelits and Supplemental Death Bencfits (SDB), ifany. ure based on your city" 's plan provisionsi in ellèct as of April 1.2 2018 and the ncluarial assumptions and methads adopted by the TMRS Board. Ellective. January 1,2019.your city's munthly contribution rates will be:  Normal Cost Prior Service Total Retirement Ratc Supplemental Deach Benefit Total Combined Contribution  3.65% 2.44% 6.09% 0.13% 6.22%  Full information on your contribution rate, including an cxplanation of changes and available rate stabilization techniqucs, is contained in thc attached report. The Total Retirement Ratc shown above represcnts the Actuarially Determined Employcr Contribution (ADEC) for PY2019 based on curvont TMRS fundiny policy. IMPORTANT NOTE: The pension disclosure. and financial statement information mecessary to assist your citywith the tinancial reporting requirements of the Governmental Accounting Standards Board (GASB) Ifyou have questions sbout your rate ori if you wish to evaluatc polential changes in your TMRS plan, contact  will be provided in a separate document. avallable later this sumer.  TMRS at. 800-924-8677. Sincerely, Buo-Daao Eric W. Davis Deputy Executive Director TMRS PU. BAS149153 AESIIN, TISAS 78714-9153  $12.474777 Toi-Parn 8IG24.8677 FAN 517.4761176  Aww MIS UM    Village Fire Department  Protecting ond Serving the Citles of: BUNKERI HILL VILLAGE HKowa VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALY VILLAGE  901 Corbindale Rd Houston, Texas 77024 (713)468-7941 (713)468-5039FAX  To the Fire Commission:  Qur TMRS representative, Colin Davidson, provided the following information regardingi increasing the "As we discussed, the increase int the Village Fire Department'smatching: ratio from 1.5:1 to 2:1 would take effect in 2021. Starting in. January, the contribution rate would increase from 4.99951 to7.21%.1 have inçluded a "plan change study" to this email thatincludes otheri important information, including Also, included a "projection report" that con give you: an idea of the city's contribution rate in future yearsift this change is made. To be clear, this projection report shows the projected cost of making this change, but dues not factori in the changes that happen each year based on the citysactuarial experience. wanted to mention this s0 that you didn't think that the rates listed in that report would be accurate in future years. They will give yuu an idea of the potential impact of making this change on future rates, but should not be used as an exact tool for thei future cost of the plan. One thing to notei in the report is the decrease in contribution rate that is expected in 2028. This is caused by: the expectation that the citys will pay off the largest remaining base ofl liability by that time. Eachy year the city is funding the "normal cost" of the plan and paying off any liability that has accumulated. Liability isar normal part ofay pension plan, and it is amortized over as set number ofy years to insure that it Is paid offi in an appropriate time trame. Thave included the schedule of amortization for these unfunded. liabilities to this email, but lt was also included in the 2021 rate letter. The Village Fire Department is expected to pay off this particular base ofl liability with or without the plan change, butl Iwanted to puint it out since it causes a pretty significant decrease ini the contribution rate. That may he something to consider when  Departimenfscontrbuton frem 1.5:1102:1:  the change in unfunded actuarial liability and the funding ratio.  looking at the long term cost and viability of making this or other plan changes."  Please see the attached TMRS reports.  va  EmilyMorris Village Fire Department Office Manager    GRID 2021 For Informational Purposes Only Effective Date January 1.2021 Report Date November9,2120  Plan Change Study  01500 Village Fire Department  TEMs MUNICIPAI RAmmENENTSMSTSN  TMRS  Proposed Plans  Plan Provisions Deposit Rate Matching Ratio Updated Service Credit Transfer USC ** Annuity Increase 20Year/Any Agc Ret. Vesting Cuntribution Rales Normal Cost Rate Prior Service Rate Retirement Ratc Supplemental Death Rate Total Rate Unfunded Actuarial Liability Amortization Period Funded Ratio Phase- In Total Rate  Current 7.00% 15101 0% No 0% Yes years 2021 3.42% 143% 4.85% 4.99% $449.543 20years 97.7% N/A  1 7.00% 2101 05 No 0%: Yes Syears 2021 5.30% 1.77% 7.07% 7.21% $634,781 20years 96.8% NA  0.14% (A & R) 0.14(A&R)  *This is the adlition to the Initial Prior Service Rate for USC for transfers. There were 7 cligible transter employces on the valuation date.  1I    Projection of Valuation Results - Pension Only 1500, Village Fire Department Summary 0f Proposed Benefit Provisions  Empiqyen Cantritution Rale Emplojer Match Rats Vestiue  7.005 2-1 Synirs  USC CILA Retirament Eigblity  Nousc NoC COLA Aget 6Dwithsvmats: afs SerwcE or Zgarsdfsenice  Projectian Results 20z0 2031 3002 2033 2104 2825 2026 2037 3028 6.2935 1.07%6 7-133 7.12% 7.135 7.13% 7-13% 7.13% $.975 95.85 96.936 9725 57585 97.715 9803 98.3% 966% 93.34 Projected Full Rates  Cabng Tase nuinsts EaL Cerrbunios FurdudaJso  252,686 291,263 301,223 108,905 316,783 324,851 3a3,145 341,640 203,252  10.00K $00% G00 400%  2020 2021 2002 2013 2024 2025 1026 2017 2028  CalendarYear  Projected Funded Ratios  120% 130 100 BON Or 70%  7019 z02a 2021 2022 3023 2024 2025 2026 2027 2021  Valusenasaflavmhe 11.  1192020  Gabrisl, Ruale,saih &Ca    9 10 11 ufe Threatening Response Time  12 13 14 15  Total Number ofincidents 2020  lifel Threatening (LT) EMS Incidents  Nati Stand. 6:30 of90% Natl. Stand 10:30 of90% #LTFire NatiStand. 6:50 of90% %of2 2020 Calls are: Fire Alarms % ofFireCalls  Fire EMS Total #LTEMS 1st Resp. Time 162 173 335 98 15 29 44 8  ALSR Resp Time  Fire EMS  Bunker Hill Village 131 116 247 45 Hunters Creek Village 239 124 363 43 Piney Point Village 187 104 291 38 Spring Valley Village 176 139 315 57  4:23 100% 6:21 100% 13 3:34 100% 3:34 100% 19 4:29 100% 6:37 100% 2 3:55 100% 5:45 100% 16 3:22 100% 5:38 100% 13 2:26 100% 5:01 100% 13 3:41 100% 5:29 100% 76  6:02 100% 53% 47% 48 3:35 100% 48% 52% 61 5:37 100% 34% 66% 5 4:35 100% 66% 34% 83 5:11 100% 64% 36% 94 4:43 100% 56% 44% 41 4:57 100% 61% 39% 332 36%  37% 38% 33% 35% 50% 23%  Hedwig Village Hilshire Village  Houston Totals  181 0 181 1091 685 1776 289  Notes: ALL Response Time categories indudef from ther receipto of the calla at the Primary! Dispatch toa arrivald onl location oft ther responding units.  Column 1: Reflects the cities listed withint the chart.  Column 2: Reflects they year to date number of"fire" type calls within each) jurisdiction. Includes: fires, vehicle collisions, gasl leaks, rescues, treei in roadways, and others.  Column 3: Reflects they year to date number of" "EMS" calls withine each jurisdiction. Column 4: Reflects they year tod date, total number ofallo calls within eachj jurisdiction.  Column S: Reflects the year to date, number of" "life threatening EMS" calls within each jurisdiction. Includes: heart attacks, strokes, seizures, cardiac arrest, seizures and others.  Column 6,F RowA: Reflects the" "National Standard fort total response time forl life threatening! EMS Calls of6r minutes 30s seconds. Column 6: Reflects the year to date, first responder's response times fore each) jurisdiction. Column 7, Row A, Reflects the National Standard oft thep percentage ofcalls whicht ther national standard should ber met: 90% Column 7: Reflects the yeart tod date, percentage ofcalls whicht ther nationals standardisn met during life threatening EMS calls. Column 81 Row A: Reflects the! National Standardf for totalr response timef for lifet threatening EMS calls fora arrival ofA Advanced Life Support Equipment and Personnel:: 10r minutes 30s seconds. Column 8: Reflects they yeart to date, Advanced Life Support equipment andp personnel response time forl lifet threatening calls within each jurisdiction. Column! 91 Row A, Reflects the! National Standard oft the percentage ofcallsv whicht the ALS standard should ber met: 90% Column 9: Reflects they year to date, percentage of calls, which ther nationals standardsi is met of ALS response fore each jurisdiction. Column 10: Reflects they yeart to date, number oflife threatening "Fire Type" calls within each] jurisdiction. Column: 11: Reflects they yeart to date, average total response time tof firet type calls withine eachj jurisdiction. Column 12: Reflects they year to date, percentage oflifet threatening fire type calls which meeto ore exceed the! National Standard. Column: 13: Reflects they yeart tod date, percentage ofcalls which our" "fire type" calls. Column: 14:F Reflects they year to date, percentage ofcall which our" "EMS" calls. Column: 15: Reflects they year to dater number ofFire Alarms within each jurisdiction. Column 16: Reflects thep percentage off fire type calls which are firea alarms.    Vilage Fire Response Data  #Crtica  Av,Total Rasp. 353 737 S5 s25 8:13 Avplota Resp.  5 7% Citical  EMS  Total Crtica  Under  ECiticn Under EMS  600 353 737 545 5:25 Average  Under  Bunker  July  Unders    Unde  Average  EMS Total Under    Village Fire Department  Protecting and Serving the Cities of: BUNKERI HILLI VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING' VALLEY VILLAGE  901 Corbindale Rd Houston, Texas 77024 (713)468-7941 (713)468-5039FAX  December 4, 2020  Subject:  Village Fire Station  Ifyoul have driven past the Village Fire Station int the last couple of weeks you may have noticed al large white tenti in our parking lot. This Monday, December 7th, inside these tents you will see two of our fire trucks. Behind the fire: station, in the Spring Branch ISD parking lot, we also have a shelter for our Last year, the Cities we protect and serve, agreed to provide funding to renovate and enlarge the fire station. Our building was constructed- 40 years ago. At that time, we staffed each shift with6 firefighters. Today each shift has a minimum of 101 frenghnter/paramedics: and up to: 13. Last. July, our contractors began work to build a new fire department dispatch office and temporary living quarters for our frergiter/paramedics. Driving past the station, you may notice 2 brown trailers on the east side of the building, these are the sleeping quarters. This week the new 911 office opened, and our firefighters moved to their temporary facilities. On Monday, December 6", our contractors will begin renovation of ther maini fire station building. The work should take about 9 months. When complete, we look forward to hosting an open house. Ini the meantime, there willl be no delay or  ambulances. Please allow met to explain.  change in our response to your needs.  Respectfully, David Foster Fire Chief  Du t    AGENDA Zoom Meeting  VILLAGEI FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING WEDNESDAVDICEMEER 16, 2020 6:001 P.M.  The Board ofCommission is authorized by Attorney General ofTexas, Ken Paxton. OTEX. GOV'T CODE $ 551.043(b)(2)- (3)o TEX. GOV'TC CODE $S 551.049-551.051 Governor's Office Clears Path for Governmental Bodies to Meet Telephonically or by  Videoconference During Coronavirus Disaster  Notice is hereby given ofar regular monthly meeting oft thel Fire Commission ofthe Village Fire Department, tol be held on WEDNESDAY, DECEMBER 16, 2020 6:001 P.M., Telephone conference information! listed below.  Marlo Longoriai isi inviting. you to a scheduled. Zoom meeting.  Join Zoom Meeting Meeting ID: 899: 55053325 Passcode: 826532 One tap mobile Dial by your location +1346: 248 7799 US (Houston) +1 669 900 6833 US (San. Jose) +1 2532158782 US (Tacoma) +1 301 7158592 US (Washington. D.C) +1 3126266 6799 US (Chicago) +1 929 205 6099 US (New York) Meeting ID: 89955053325 Passcode: 826532  Atps:/AsU2web.zoomaus/8995505323FPmi-absyzeMSTHISAZ-GRteXp6eUlydz09  30.87P9,9503256..0,326524 US (Houston) 16090685,.95053256..,326524 US (San. Jose)  Findj your local number: Atps/ms2wehzoomzZ8O)    VILLAGEI FIREI DEPARTMENT REGULAR MONTHLY BOARDI MEETING  PAGE2 1. 2. 3.  CALLTOORDER  COMMENTS! FROMTHE PUBLIC  CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless a Board Member so requests, in which event the item will be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda. 3A. Approval ofl Minutes - November 2020  3B. Approval ofl Bills Paid - October 2020 and November 2020- -GF&FF  4.  REPORTS  4A. Steering committee report and possible action  a. Renovation updates- Project manager and Architect  4B. Treasurer's Financial Reports - October 2020 and November 2020 /Fund 41 balance update 4C. Fire Chief's Report- Events of November 2020; Monthly Performance; Record of Calls, and Response  Times.  5.  CONSIDERATIONOF CONTRACTS/AGREEMENTS - Thel Board will discuss and consider possible  action on the following: None 6. following: None  CONSIDERATION OF RESOLUTIONS The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPRESENTATION OF SPECIAL REPORTS = The Board will discuss and  consider possible action on the following:  None    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARDI MEETING  PAGE3  8. CONSIDERATION OF AND POSSIBLE. ACTION ON THE FOLLOWING- The Board will discuss  and consider possible action on the following: 8A. Rewards Study proposed items Retirement contributions  9.  CLOSED SESSION- The Board of Commissioners will retire into Executive Session as authorized by  Chapter 551;Texas Government Code, to discuss following matters: 9A. Discussion and possible action regarding AG/CM construction management services  10. ACTION- CLOSED SESSION Thel Board ofl Directors will discuss and consider any actions necessary  on items discussed in Executive Session  11. FUTURETOPICS 12. NEXT MEETING DATE January 27, 2021  13. ADJOURNMENT  Icertify that the agenda for the 16th of December 2020, Regular Telephonic Monthly Meeting was posted at the fire  department this the 11th day ofl December 2020, at 10:00 a.m.  Chikyloui Emily Morris- Office Manager  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief'sOffice at (713) 468-7941 or FAX713)468-5039or moris@vilagefreorg for further information.    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020  MINUTES  Minutes VILLAGE FIRE DEPARTMENT REGULAR BOARD MEETINGI MINUTES WEDNESDAY, NOVEMBER 18, 20206:00P.M. "Zoom Meeting"  The Board of Commission is authorized by Attorney General of Texas, Ken Paxton. OTEX. GOVTCODES5 551.043(b)(2)(- (3)OTEX. GOVTCODE 55 551.049-551.051 Governor's Office Clears Path for Governmental Bodies to Meet Telephonically or by  Videoconference During Coronavirus Disaster  Present and Voting Were:  City of Hunters Creek Village City of Hilshire Village City of Hedwig' Village City of Piney Point Village  Commissioner Jay Carlton, Vice Chair Commissioner Robert Byrne, Treasurer Commissioner Harry Folloder, Secretary Commissioner Zebulun Nash, Member  Others Present Were:  City of Hunters Creek Village City of Hilshire' Village City of Piney Point Village Village Fire Department Village Fire Department Randle Law Office LTD., L.L.P.  Alternate Rob Adams Alternate Rayl Leiker Alternate Henry Kollenberg David Foster, Fire Chief Emily Morris, Office Manager Brandon Morris, Attorney  Not present:  City of Spring Valley Village City of Spring Valley' Village City of Hedwig Village  Commissioner Allen Carpenter, Chair Alternate Bo Bothe Alternate William Johnson  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVED Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020 2. COMMENTS FROM THE PUBLIC:  MINUTES  None  3.CONSENT, AGENDA- AlI Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of thesei items unless a Board Member so requests, in which event thei item will be removed from the Consent Agenda and considered ini its normal sequence  on the Agenda. 3A. Approval of Minutes Approval of Minutes- October 2020 3B. Approval of Bills Paid  Approval of Bills Paid- - October 2020- GF8 &FF  Ms. Morris stated that thef financials for October have not been finalized by the accountants. The bills paid for Commissioner Carlton asked fora a motion to approve the consent agenda. Commissioner Nash moved; Commissioner Byrne secondedi to approve the items as presented ont the Consent Agenda.  October will be presented at the December Commission meeting.  Roll Call: Spring' Valley-N/A Hunters Creek Village -Yes Hilshire Village Yes Hedwig Village - Yes Piney Point' Village - Yes MOTION CARRIED UNANIMOUSLY  4. Reports a.  4A. Steering Committee report and possible action  Renovation updates- Project Manager and Architect on target for the December 2nd Dispatch office move.  Commissioner Folloder stated that there has been al lot of progress made in recent weeks, and the projecti is Mr. Amos Byington presented thel budget summary, three-week look ahead, and project history/schedule.  Article 1  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVED Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020  MINUTES  4B. Treasurer's Financial Reports-October 2020/ Fund 45 balance update  Ms. Morris explained that, as previously mentioned, the October financials have not been finalized by the accountants at the time of this meeting. Ms. Morris provided some notes on the expenses from October, statingt that overall, itv wasas standardi month. There were af fewr noteworthy expenses, includingt thea annual City of Houston radio contract fee, the payment for the new phone system, maintenance on Engine 1, and miscellaneous maintenance expensesi including replacing thel Knox! boxes ont thet trucks. Chief Fostere explained thet function oft thel Knox boxes andi that replacing themi isas standard expense. Commissioner Nashi inquiredi if there were any updates on the FEMA reimbursement. Chief Foster reported that FEMA denied the reimbursement request, with the reasoning being Village Fire Department (VFD) does not meet their requirementstor receive ar reimbursement. Chief Foster explainedi thata ana appealtothat decision! has beenf filed, following thes states guidelines, and with thes support oft thes state contacts that have helpedt throughout thef filing process. Those contacts are assisting witht the process ofg gathering mores specific documentationt to accompany the appeal. Chief Foster noted thatt thiss seems tol be at typical process with FEMA, andi itdoes notr mean! VFDV will  not receive a reimbursement from FEMA.  4C. Fire Chief's Report- Events of October 2020; Monthly Performance; Record of Calls, and Response Times.  Thef finali inspection of the new Engine was completed last week, so the trucks should be ready in 3-4 Wes submitted. ab bid toi the Oklahoma Fire Department interested in purchasing ther reserve engine. We were the only bidders, andt their Fire Commission willl be approving the purchase next week. We will receive $60,4501 for thes sale of the reserve engine. We budgeted $52,0001 for the sale, SO we came out There are 2 injured firefighters out right now- both on As shift. Onei is expected to returni in early We did hire the extra firefighter so that we can staff 14 on a shift. This has already proved beneficial There are 21 firefighters with confirmed COVID-19 cases. Iti is unknown where they caught the virus, as they had not run a known COVID call, and they do not know anyone with ap positive case. We are Int the process of moving- thei front office has been moved and the desks have been moved to Dispatch Alternate Kollenberg inquired how COVID-19 is affecting overtime. Chief Foster statedi it willl likely increase  weeks ahead December  with covering the current injuries andi illnesses having everyone tested at1 this time. Cally volume has been down recently  overtime needed, but we are trying to limit this.  5. CONSIDERATION OFCOATRACTEAGHEMENIE: - The Board will discuss and consider possible action on the  following: None  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVFD Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020  MINUTES  6. CONSIDERATION OFI RESOLUTIONS The Board will discuss and consider possible  action ont the following: None  7.DISCUSSION TEMS/PRESENTATION OF SPECIAL REPORTS - The Board will discuss and consider  possible action on the following: None following:  8.CONSIDERATION. OF AND ACTION ON THE FOLLOWING The Board will discuss and consider possible action on the 8A. Bids received for Property and Casualty Insurance for the period of February 10, 2021-February 10, 2022  -VFIS/Frank Comiskey presentation  The only bid received for Property and Casualty Insurance for they period of February 10, 2021-February: 10, 2022 was submitted! byF Frank Comiskey, Frank Comiskey Agency! Inc. Mr. Comiskey andE BarbaraM Marzean, VFIS, presented thel bid proposal summaryf fort this coverage period, Article 2. Mr. Comiskeyo offeredt twob bid options: thef firsto option! keeps thea aggregate levelst thes same, andt thes second optioni increases thea aggregatel levels. Mr. Comiskey recommended keeping the aggregate levels the same. The bid option which keeps the aggregate levels the same ist for $49,966, whichi is an increase of $2,323 fromt the 2020-2021 coverage. Mr. Comiskey and Ms. Marzean further explained the items covered under the policy. Mr. Comiskey noted that these Commissioner Carlton discussed how ther renovation project would affect coverages. Once the document of substantial completion hast beens submittedi for eachp phase oft the renovation project, VFD willr needtoaccount for thei increased value of the buildings and work with Mr. Comiskey on making those changes in coverages. Ms. Marzean inquired if VFD would be open to changing the policy dates in the future. There is increasing difficulty with the current dates due to the possibility of premiums changing at the beginning of each year, whichi isa after VFDI has already requested proposals. The consensus was that VFD would bei finev with changing the dates and will work with Mr. Comiskey to possibly make this change forr next year. Commissioner Carlton asked for a motion to approve the bid by Frank Comiskey Agency Inc. where the aggregate levels remain thes same. Commissioner Nash moved, and Commissioner Folloder seconded.  coverages match what VFDI has hadi in previous years.  Roll Call:  Spring' Valley' Village - N/A Hunters Creek Village- - Yes Hilshire Village - Yes Hedwig Village - Yes Piney Point Village -Yes MOTION CARRIED UNANIMOUSLY  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVED Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020 8B. Health insurance: selections for Plan Year 2021  MINUTES  Ms. Morris presented the Villages Mutual Insurance Group (VMIG) recommendation for Plan Year 2021 insurance carriers, Article 3. Ms. Morris explained that the only insurance that will be changing for Plan) Year 2021isr medicalinsurance. The otheri insurance carriers, plans, andr rates remaint thes same. The currentr medical carrierf for VMIG, United Health Care (UHC), initially offeredar renewal atal 19.5% increase and only decreased their bid toal 16% increase. Blue Cross Blue Shield (BCBS)t then offeredab bidata1.5%1 increase witha ap premium cap ofa9.9%i increasei ifVMIGr renews withi themf for Plan' Year 2022. VMIGisrecommending switchingt tol BCBS for Plan) Year 2021. Ms. Morris noted that the BCBS plans are relatively equivalent to the current UHC plans. Commissioner Folloder asked what VFDi incorporatedi into the budget fori thei insurance increase. Chief Foster Commissioner Carlton asked for a motion to accept the recommendations by VMIG for Plan Year 2021.  informed the Commission that VFD accounted for a 15%i increase. Commissioner Folloder moved, and Commissioner Byrne seconded. Commissioner Nash and Commissioner Carlton voted' "Aye," "Noes" none.  8C. Rewards Study proposed items Retirement contributions  Alternate Kollenberg presented the documents providing information on TMRS, Article 4. He reminded the Commission thatt thist topic was previously discussed, andt the direction was for the Commissioners to discuss this topic att their next City Council meetings. However, duet to the timing of the Commission meeting, not all City Councils have! had meetings sincet thel last Commission meeting, sOs some have not hadac chance too discuss  this topic. The Commission decided tot tablet thisi item until December. The Commission decided to table this discussion for al later time.  8D. Plan to extend SBISDI lease  9.CLOSEDS SESSION - The Board of Commissioners willr retire into Executive Session as authorized by Chapter 551;  Texas Government Code, to discuss following matters:  None  10. ACTION - CLOSED SESSION - The Board of Directors will discuss and consider any actions necessary on items  discussed in Executive Session  None  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVED Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020 MINUTES 11. FUTURE TOPICS: 12. NEXT MEETING DATE: December 16, 2020 13. ADJOURNMENT  Commissioner Nash moved to adjourn at 7:15 p.m., seconded by Commissioner Byrne.  MOTION CARRIED UNANIMOUSLY  Respectfully: submitted  Commissioner. Allen Carpenter, Chair  Attest:  Commissioner Harry Folloder, Secretary  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVFD Board Meeting minutes 11-18-2020.doc    VILLAGE FIRE DEPARTMENT REGULAR BOARD OF COMMISSIONERS MEETING WEDNESDAY, NOVEMBER 18,2020  MINUTES  Marlo Longoria is inviting. you to as scheduled Zoom meeting.  Join Zoom Meeting Meeting ID: 84892047510 Passcode: 291514 One tap mobile Dial by. your location +13462 248 7799 US (Houston) +1 2532158782 US (Tacoma) +1 669 900 6833 US (San. Jose) +1301 7158592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) Meeting ID: 848 9204 7510 Passcode: 291514  tps/AEl2weh.zom201510/PM-TUMBI/TOUMIcGPSPaVONFUTO9  3H687P9,.432475106.0M,9151H US (Houston) 2525874,.4832075..9151 US( (Tacoma)  Find) your local number: tps/ASU/wehzoomkihegla  A:12020 AGENDA, MINUTES, & MONTHLY PACKAGESWVED Board Meeting minutes 11-18-2020.doc    Article 1  VILLAGER FIRE DEPT  Est. 1947  JOINER ARCHITECIS  AGCM  INC.  Village Fire Department November 2020 Board Update  2020 Addition & Renovation Project  Wednesday, November 18, 2020 November: 2020 board update.pptx    Village Fire Dept. Commissioners & Leadership  Commissioners  Council Member Allen Carpenter, Chair (Spring' Valley Village) Council Member. Jay Carlton, Vice-Chair (Hunters CreekVillage) Mr. Zebulun Nash, (Piney Point Village) Council Member Harry Folloder, Secretary (Hedwig Village) Council Member Robert Byrne, Treasurer (Hilshire Village)  Alternates  Mr. William. Johnson (Hedwig Village) Council Member Henryl Kollenberg (Piney Point Village) Mr. Bo Bothe (Spring Mr. Rob Adams (Hunters Creek' Village) Mr. Ray Leiker (Hilshire' Village) Village Fire Department Leadership Chief David Foster (Village Firel Dept) Mrs. Marlo Longoria (Administrator)  VILLAGEFRE  DEPT  Valley Village)  Ist. 1947  Wednesday, November 18, 2020 November 2020 board update., pptx    High Level Summary  Budget  Project is progressing well in budget. Some funds have moved around from one bucket to another. Project savings are being placed into an Owner's Contingency as we progress into Phase 2. We are reserving the Construction Contingency for  unforeseen construction issues.  Schedule  Phase 1 (Annex Building) is progressing toward the December 2 dispatch switchover date. Critical path activities are annex temporary CO, GHC911 equipment installation, and Motorola equipment installation.  V  Wednesday, November: 18, 2020 November 2020 boardu update.pptx    Recent Project History October 28, Contractor Progress Meeting #8 October 28, October Commissioner's Meeting  October  November  November 2, Weekly steering committee coordination meeting #25 November 4, OAC (owner, architect, contractor) Meeting #10 November 9, Weekly steering committee coordination meeting #26 November 9, Tent delivery and installation complete November 9, Temporary Office trailer delivered November 11, Design Team site review of alerting/automation system November 11, Contractor Progress Meeting #9 November 16, Weekly steering committee coordination meeting #26 November 16, AGCM punch list inspection November 18, November Commissioner's Meeting  November 16, Dispatch and Server Room (MDF) completed and ready for vendors.  Wednesday, November 18, 2020 November 2020 board update.pptx    Project Photos  Wednesday, November 18, 2020 November 2020 board update.pptx    Project Photos  Wednesday, November 18, 2020 November 2020 boardu update. .pptx    CHANGE PROPOSAL REQUEST&/ ALLOWANCE LOG VILLAGEF FIRE STATIONA ADDITIONS ANDF RENOVATIONS  CHANGEC ORDERC DAYS  0s 17p000  455400  7,437.10  Wednesday, November 18, 2020 November 2020 board update. pptx    OWNER'S CONTINGENCYLOG  VILLAGE FIRE STATION ADDITIONS AND RENOVATIONS  SCOPEC OFV WORK  OWNERS $0.00  NOTES  Balance ofA ASHI Security Camera Allowance Dispatch Oflice Desks Savings Phone System Savings FlooringRevisions Option2B( (Change Order)  $15,000.00 Funds reallocated. Rel. loco0 002: $25.0001 total funds relumed. $10.000n new Securily Cemera System costB Balance $15,000 $15,000.00 Funds reallocated. unused budgets soft costs fornew! fumiture. Existing fumiture relocatedior new Dispatch Ofice.  $30.000.00 Funds reallocated, unused budgets softs costs forn newp phone system.  $42,437.18) Referts to Change Order 003  Windstorm Overage Mechl TABB BudgetA Adjustment for Actual Costs ($104.00) Overage of$2000for Windstor Certification ands savings of$1,896 for Mech. Syslem TAB.  UsedA Allowancel Remainder ofAllowance  ($42,541.18) $17,458.82  Wednesday, November 18, 2020 November: 2020 boardu update. pptx    SUMMARY SHEET L.Scope ofWork. Phase 1,1I&1!1 A. Construction Masters BaseP Proposal (Less Aiternates) Owner's Unforeseen Contingency Allowance Signage Allowance Door Hardware Allowance Hazardous Materials Removal Allowance Landscape Allowance Temporary Trailers forF Firefighters Allowance_ Alternate #1- Monuments Sign Alternate #2-Paving Deduct ASI#O1 ASI#01: Radiol Tower Footings ASI# #01- Surface Mounted Dispensers ASI# #01. -Missing Lights inAnnex ASIH #01- Missing! HMD Door8 & Frame ASI #01- Pre-Engineered Canopy Columns ASI# #01. Civil Storm Utilities onF Plumbing Drawings ASI#O1- Section Detail at Paving ASI# #01- -Fuel Monitoring onIT Network ASIH01- -Existing Monument Sign ASI# #01. Removal of BIMr requirements Allowance ASIA W01. Security Cameras Sub Total Design Contingency Total Change Orders to Date (Ref CPR/Allowances Log) Total Construction Cost. Phase LI&III  Quantity Unit Cost per Unit Revision 8/21 Revision 9/18 Revision 10/20 Revision 11/13 1 LS $ 200,000.00 included included included included 1 LS 10,000.00 included included included included 1 LS $ 60,000.00 included included included included LS 20,000.00 included included included included LS 40,000.00 included included included included LS 86,000.00 included included included included  Latest Revision Notes  1 LS  $4,727,000.00 $4 4,727,000.00 $ 4,727,000.00 $4,727,000.00  LS LS 1 LS LS LS LS LS LS LS LS LS LS LS  8,000.00 $ 8,000.00 $ 8,000.00 8,000.00 $ (51,000.00)s (51,000.00) (51,000.00) (51,000.00) $ (3,000.00) (3,000.00) $ (3,000.00) (3,900.00) $ 290.00 $ 290.00 $ 290.00 $ 1,050.00 1,050.00 $ 1,050.00 1,050.00 $ 1,200.00 1,200.00 1,200.00 1,200.00 $ 1,800.00 1,800.00 1,800.00 1,800.00 $ 5,000.00 5,000.00 5,000.00 5,000.00 $ 1,360.00 1,360.00 $ 1,360.00 $ 1,360.00 $ 4,400.00 $ 4,400.00 $ 4,400.00 $ 4,400.00 $ (14,000.00) (14,000.00) $ (14,000.00) $ (14,000.00) $4,682,600.00 $.4,682,600.00 $4,682,600.00 $4,682,600.00 $44,893.00 $42,437.18 $42,437.18 $42,437.18 SAMASAYSaVADES 4,725,037.18 s 4,725,037.18  290.00  $ 500.00  500.00 $ 500.00  500.00 $0.00  difference- $0 difference- $0  $0.00  $0.00  $0.00  committeda allotments changesf fromp previous month special indicator  Wednesday, November 18, 2020 November: 2020 boardu update. pptx    SOFT COSTS BREAKDOWN .Soft Costs: Professionals Services Projecta ando Construction Managers Services/AGCM) Change Order #01 (Changec ofs Scope).. Change Order #02 See Geotec, Asbestos, Survey Below) Change Order" #03 (Waterproofing Consu'tant) MEPC Commissioning Geotech (AGCMC Change Order #2) Asbestos Testing (AGCM Change Order #2) Site Unlitya andT Topographic Survey! (AGCMChange Orders #2) Architectural: andE Engineering Fees Architectural ASP (December 15, 2019) Proposed CivilChange Order Windstorm Certification Accessibility Review8 &I Inspections ConstructionN Material Testing Mech. System Test& Balancing Contingency and Allowance Amounts Owner's Contingency Permitting Allowance Permitting PlanR Review Moving Allowance. FFEA Allowance ProposedA Ambulances Shelter Phone System Hardware Security CameraP Purchase Other Costs bmBePwyCNen, Electrical, Gasa andD Data Service Connections Totals Soft Costs DISPATCH EQUIPMENT .Soft Costs: Communications! Equipment (Dispatch Relocation) Dispatch Desks Fires Station/ Alerts System andh Installation Total Dispatch Equipment Cost:  Quantity Unit Costp perUnit Revisions 8/21 Revision 9/18 Revislon 10/20 Revision 11/13 Latest Revision Notes  LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS. LS LS LS LS. LS Ls  $123,975.00 $123,975.00 $123,975.00 $123,975.00 $24,500.00 $24,500.00 $24,500.00 $24,500.00 $828.50 $828.50 $828.50 $828.50 $8,415.00 $8,415.00 $8,415.00 $8,415.00 $18,500.00 $18,500.00 $18,500.00 $18,500.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $3,826.00 $3,826.00 $3,826.00 $3,826.00 $262,500.00 $262,500.00 $262,500.00 $262,500.00 $96,000.00 $96,000.00 $96,000.00 $96,000.00 $4,401.00 $4,401.00 $4,401.00 $4,401.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $17,284.00 $17,284.00 $17,284.00 $17,284.00 $10,104.00. $10,104.00 $10,104.00 $10,104.00 $22,740.00 $22,740.00 $22,740.00 $22,740.00 $14,782.00 $14,782.00 $14,782.00 $14.782.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $80,000.00 $80,000.00 $80,000.00 $80,000.00 $75,000.00 $45,000.00 $45,000.00 $45,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 835,305.50 850,3 305.50 807,764.32 807,764.32  $15,000.00 $60,000.00 $17,458.82 $2.490.82) deducteda ambulances sheltercosts  $14,968.00 Approved by Commission! lastr month.  differencec ofs $0.00 Notes difference- ($0) Wednesday, November: 18, 2020 November: 2020 board update.p pptx  Quantity Unit Costp peru Unit Ls LS LS.  $0.00 $15,000.00  $0.00 $0.00  $0.00 $0.00  $0.00 $0.00  $167,510.00 $167,510.00 $167,510.00 $167,510.00 182,510.00 s 167,510.00 167,510.00 167,510.00    Schedule Projections  150 151 Contract Durration 152 Contract NTP  396.5days Tues $/26/20 Sate 6/26/21 Odays Tues 5/26/20 Tue5/26/20 21days Sun6/27/21 Sat7/17/21 41days Sun6 6/27/21 Fri8/6/21 Odays Fri8/6/21 Fri8/6/21  Contract Durration- ContractNTRpe, 5/26  6/26 6/26  153 ContractP Phase Substantial Completetion 119days Tues 5/26/20 Mong 9/21/20 Substantial Completetion 154 Contract Phase2 2Substantial Completion 278days Tues 9/22/20 Sat6/26/21 Phase2 2Substantial Completion  9/21  155 ContractP Phase Completetion 156 Change Order #1- NTPE Extenion 157 Change Order #2- Security Camera  Contract Phase 3 Completetion 21d days  41days 5 Change Order #1- -NTI Odays Change Order #2-Se 21days - Change Order #3-FI  158 Change Order #3- Flooring Revisions 21days Sat8/7/21 Fri8/27/21  Wednesday, November 18, 2020 November: 2020 board update.p -pptx    NILLAGEFRE DEPT  Est. 1947  JOINER ARCHITECIS  AGCM  INC.  Village Fire Department November 2020 Board Update  2020 Addition & Renovation Project  Wednesday, November 18, 2020 November: 2020 board update. pptx    Article 2  PROPERIV/ICASUALT INSURANCE BID PROPOSAL SUMMARY  Proposed Effective Date: 02/10/2021 Prior) Year2 2020 $1,000.0 000E Each Occurrence $3,000,000 General Aggregate 0- Included -0- $2,676.00 $1,000,000 Pero occurrence sees schedule ofv vehicles $16,111.00 $25,000F PerF Person -0- Included In Auto Llabllly $1,000.0 000F Pera accident $250F Property Damage Included InAuto Liabilly AgreedV Value/Actual Cash Value s1, 000/51, 000r maxp perc claim Included in Auto Liability Claims Made $1,000,000 Eachy wrongfuia act $3,000,0 000 Aggregate 0- $1.000,000E Eache eventli limit $50,000 Eache event limit $4.738.00 $2,000,000 Eacho claim s2, ,000,0 ,000A Aggregate $5.000E Eacho claim $1,571.00 $2,500 $11,324.00 $1,000f fiood/5% earthquake Included In Property $250 $2,691.00 $2,500 Included in Property $250,000 Public EmployeeE BlanketE Bond 5250,000Positions Schedule 0- $10,0 000L Limit $10,0 000L Limit $372.00 Included InF Property $10,000,000 Each Occurrence $20,000,000 Annual Aggregate -0- Coverage under Mgmt Liability $8,160.00  Anniversary! Date: 02/10/2022 Bido Option2 $1,000,000 Each Occurrence $10,000.000 Generai Aggregate -0- Included -0- $2.504.00  FRANKO COMISKEYA AGENCY. INC. .2020 FRANK COMISKEY AGENCY.ING. 2021 FRANK COMISKEY AGENCY. INC.2021  Bid Option1 $1,000,0 000E Each Occurrence $3.000.000 General Aggregate 0- Included -0- $2,467.00 $1, .000.000F Pero sees schedule ofv vehicles $19.354.00 $25,000 PerF Person 0- Includedin Auto! Labilly $1,000,000 Pera accident $250F Property Damage Includedi in/ Auto! Liabilily Agreed Value/Actual Cash Value $1,000/S1. 000r maxp per claim Included InA Autol Liabiliy Claims Made $1.0 .000,0 000E Eachv wrongful act $3,0 000,0 000 Aggregate -0- $1.0 .000,000 Eache eventi limit $50, 0008 Eache event limit $4,467.00 $2.000,000 Eacho claim $2.000,0 .000 Aggregate $5,000E Each claim $1,677.00 $2,500 510,556.00 $1,000 flood/5% earthquake Includedi in Property $250 $2,691.00 $2,500 Included inF Property $250,000P Public EmployeeE Blankete Bond $250,000P Positions ScheduleE BondfTreasurer) -0- $10,0 0001 Limit $10,0001 Limit $372.00 $30,000F Perc occurrence Included InF Property $10,000, 000E Each Occurrence $20,000,000 Annual Aggregate -0- Coverage under Mgmt Liability $8,382.00 $49,966.00  General Liability! Professional Health Carel Liability Limits Deductible LawE Enforcement Liability (included) Premium Automobile Liability (Includes Hired8 & Non-Owned) Limits Deductible Premium Auto! Medical Payments Limits Deductible Premium UninsurdUnderinsured Motorists Limits Deductible Premlum Automoblle Physical Damage Comprenensive/Coatsion, Limits Deductible Premlum Management Liabillty Coverage Form Limits Deductible Cyber Liabilty Privacy Crisis Management Expense Premlum Underground! Storagel Tank Liabilityl Pollutionl Liability Limits Deductible Premium Real&P Personal Property Limits Deductible Premium Flooda &Earthquake Limits Deductible Premium Portable Equipment (includesF Flood8 & Earthquake) Limits Deductible Premlum Equipment Breakdown Limits Deductible Premlum Public Employee Dishonest (Faithful Performance Included) Limits Deductible Computer8 &Funds Transfer Fraud Identity Fraud Expense Premlum Moneya & Securities Premlum Excess Liabillity Limits Deductible Cyber Liability- Under Mgmt Liability Premlum TOTAL ANNUALI FORF PROP. &0 CASUALTY $47,643.00  Claims Made $1,000,000E Eachv wrongfula act $10,000, 000A Aggregate -0- $1,000,000 Eache event limit $50.000 Eache event! limit $4,549.00  Buling:$3,514,4536 Guaranteed Repl Cost Buldngs- $3,542,385G Guaranteed Repl Cost Contents $897,5070 Guaranteed Repl Cost Contents- $897,5 508G Guaranteed Repl Cost Buikdings- $3,514,453G Guaranteed Repl Cost Buidings- $3,542,385G Guaranteedr Repl Cost Contents-s $697,507 GuaranteedR Repl Cost Contents-s $697,508G Guaranteed Repl Cost Blanket GuaranteedF Replacement Cost Blanket Guaranteed Replacement Cost Builings-s3,514,4 453G GuaranteedRepl Cost Buieing:3542.3856 GuaranteedR Repl Cost Contents-$697.5 507 Guaranteed Repl. Cost Contents-s $697.5 508 GuaranteedR Repl Cost  (Theft, Disappearance & Destruction) $30,0 000 Perc occurrence  $10,0 000,0 000E Each Occurrence $20,000,0 000A Annual Aggregate -0- Coverage under MgmtL Liablity $8,435.00 $50,138.00    Article 3  MEMORANDUM  TO:  Honorable Brian Muecke, Mayor, City of Hedwig Village Honorable Jimmy Pappas, Mayor, City of Hunters Creek Village Honorable Marcus Vajdos, Mayor, City of Spring Valley Village Honorable Russell Herron, Mayor, City of Hilshire Village Mr. Allen Carpenter, Chair, Village Fire Department Mr. Grover S. Grimes, President, Memorial Villages Water Authority Julie M. Robinson, Chair, Villages Mutual Insurance Gmpw  FROM: CC: DATE:  Villages Mutual Insurance Group Board Members' City/Board Secretaries October 27, 2020  SUBJECT: Board Recommendation for Plan Year 2021 Insurance Carriers  The Board Members of the Villages Mutual Insurance Group ("VMIG") met on Monday, October 19, 2020, to review and discuss the renewal proposal submitted by United Health Care ("UHC") and a proposal submitted by Blue Cross/Blue Shield ("BCBS"), as well as renewal proposals from Guardian Dental, Superior Vision, and  Lincoln National Life.  The renewal proposals from Guardian Dental (dental coverage), Superior Vision (vision coverage), and Lincoln National Life (Life/AD&D and LTD) included no rate increases for Plan Year 2021. Therefore, the Board voted unanimously to accept the  renewal proposals from these three providers.  With regard to medical coverage for Plan Year 2021, UHC's original renewal proposal came in at a 19.50% increase for the same plans that are currently available to our Members. Subsequent discussions with UHC resulted in a revised renewal proposal that was approximately a 16% increase. However, the Board's decision with regard tor medical coverage for Plan Year 2021 was clear when we received the proposal  from BCBS.  The proposal from BCBS included an increase of only 1.50% over Plan Year 2020 and a Plan Year 2022 Premium Cap of 9.9%. The BCBS proposal offers three different plans that are similar to the current plans offered to our Members with the same or better network of providers = and a premium increase of only 1.50% and stability in terms of the maximum premium increase to budget for Plan Year 2022. Additionally, VMIG utilized BCBS for Plan Year 2019, so we know BCBS.  MEMORANDUM  Page 1    Therefore, the Board's recommendation for Plan Year 2021 is as follows:  Type of Insurance Medical Dental Vision Life/AD&D Long-Term Disability Supplemental Life  Carrier Blue Cross/Blue Shield Guardian Dental Superior Vision Lincoln National Life Lincoln National Life Lincoln National Life  Please place the above-recommended types ofi insurance and carriers on your Council or Board Agendas as soon as possible in November for consideration and advise us in If you have any questions, please feel free to contact me at City of Spring Valley Village at (713)  writing of your Council's or Board's action.  465-8308 or Emily Morris with Village Fire Department at (713)468-7941.  MEMORANDUM  Page 2    Article 4  Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK' VILLAGE PINEY POINTVILLAGE SPRING VALLEYVILLAGE  901 Corbindale Rd Houston, Texas 77024 (713) 468-7941 (713)468-5039F FAX  Tot the Fire Commission:  Our TMRSrepresentative, Colin Davidson, provided the following information regarding increasing the "As we discussed, the increase ini the Village Fire Department's matching ratio from 1.5:1t to 2:1 would take effect in 2021. Starting in. January, the contribution rate wouldi increase from 4.99% to 7.21%.1 have included a' "plan change study" to this email that includes other important information, including Also, lincluded: a "projection report" that can give you an idea oft the city's contribution rate ini future years ift this changei is made. Tol be clear, this projection report shows the projected cost of making this change, but does not factor in the changes that happen each year based ont the city's actuarial experience. Iwanted to mention this so thaty you didn't think that the rates listed int that report would be accurate in future years. They will give you an idea of the potential impact of making this change on future rates, but should not be used as an exact tooli for thei future cost of the plan. One thing to notei in the report is the decrease in contribution rate that is expectedi in 2028. This is caused by the expectation that the city will pay off the largest remaining base of liability by that time. Eachy year the city is funding the "normal cost" of the plan and paying off any liability that has accumulated. Liability is a normal part of a pension plan, andi it is amortized over a set number ofy years to insure that it is paid offi in an appropriate time frame. Ihave included the schedule of amortization for these unfunded liabilities to this email, but it was also included ini the 2021 rate letter. The Village Fire Department is expected to pay offt this particular base ofl liability with or without the plan change, but wanted to pointi it out since it causes a pretty significant decrease ini the contribution rate. That may be something to consider when  Department's contribution from 1.5:1to2:1:  the change in unfunded actuarial liability and the funding ratio.  looking at the long term cost and viability ofr making this or other plan changes."  Please see the attached TMRS reports.  Thank you, ChulyMoui Emily Morris Village Fire Department Office Manager    Plan Change Study  GRID 2021 For Informational. Purposes Only Effective Date- January 1,2021 Report Date- November! 9,2 2020  01500 Village Fire Department  TMRS Texs/MUNICIPAL RETIREMENTSISTEN Plan Provisions Deposit Rate Matching Ratio Updated Service Credit Transfer USC** Annuity Increase 20 Year/Any Age Ret. Vesting Contribution Rates Normal Costl Rate Prior Service Rate Retirement Rate Supplemental Death Rate Total Rate Unfunded. Actuarial Liability Amortization Period Funded Ratio Phase-In Total Rate  Proposed Plans  Current 7.00% 1.5to1 0% No 0% Yes Syears 2021 3.42% 1.43% 4.85% 4.99% $449,543 20 years 97.7% N/A  1 7.00% 2tol 0% No 0% Yes 5years 2021 5.30% 1.77% 7.07% 7.21% $634,781 20 years 96.8% N/A  0.14%(A&R) 0.14%(A&R)  **This is the addition tot the Initial Prior Service Rate for USC for transfers. There were 7 eligible transfer employees ont the valuation date.  1/1    Projection of Valuation Results - Pension Only 1500, Village Fire. Department Summary of Proposed Benefit Provisions  Employee Contribution! Rate Employer Match Rate Vesting  7.00% 2-1 Syears  USC COLA Retirement Eligibility  Nol USC No COLA Age 60w with5y years ofs service or 20y years ofs service  Projection Results 2020 2021 2022 2023 2024 2025 2026 2027 2028 6.29% 7.07% 7.13% 7.13% 7.13% 7.13% 7.13% 7.13% 5.97% 96.8% 96.9% 97.2% 97.5% 97.7% 98.0% 98.3% 98.6% 98.9%  Calendar Year FullRate Est Contribution FundedRatio  252,686 291,263 301,225 308,906 316,783 324,861 333,145 341,640 293,352  Projected Full Rates  10.00% 8.00% 6.00% 4.00%  2020 2021  2022 2023 2024 2025 2026 2027 2028  Calendar Vear  Projected Funded Ratios  120% 110% 100% 90% 80% 70%  2019 2020 2021 2022 2023 2024 2025 2026 2027 2028  Valuationa aso of December3 31,  11/9/2020  Gabriel, Roeder, Smith & Co.    Amortization Bases and Payments  Year Established 2013 2014 2015 2015 2016 2017 2018 2019 2019  Years Remaining 7 7 26 26 7 26 24 26 7  Description  Base $ 964,680 $ 160,063 (110,009) 68,980 539,840 (481,618) (100,348) 121,704 (461,069) (92,617) 449,543  Payment (18,253) 4,328 33,869 (79,912) (6,296) 7,999 (28,927) (15,367) 57,504  2013 Valuation (Fresh Start) 20141 Experience 2015 Experience 2015 Actuarial Changes 20161 Experience 20171 Experience 20181 Experience 2019 Experience 2019. Actuarial Changes Total  9    VILLAGE FIRE DEPT. OCTOBER BUDGETARY SUMMARY CONTINGENCYPASICAL PLANT MISC. TOOLS, EQUIP., &HOSE PROTECTIVE GEAR RADIO PURCHASE TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES 457 PLAN CONTRIBUTION SALARIES-OVERTIME BONUS PROF. CERTIFICATION PAY COMPENSATED ABSENCE PAY FICATAX DISABILITY INSURANCE EMPLOYEE RETIREMENT HOSPITALIZATIONI INSURANCE MEAL ALLOWANCES WORKMENS COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUES/SUBSCRIPTIONSMANUALS FIRE PREVENTIONPUBLIC RELATIONS GAS&OIL INSURANCE- CASUALTY MAINTENANCE OF EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1  BUDGET YEARTO YEAR 20 35,000.00 24,000.00 20,000.00 0 79,000.00  MONTHLY EXPENSES  DATE  %  %  USED BUDGET OCTOBER  CAPITAL:  2,726.84 7.79% 16,200.11 67.50% 11,189.10 55.95% 30,116.05 38.12%  84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00% 84.00%  0.00 0.00 0.00tum out for 0.00 0.00  gear employees  3,992,496.00 3,284,091.14 82.26%  331.7499nationwide 2%difference 61K 0.00 18,036.90 0.00( TB 6k combined with 4,362.36 0.00 25,803.67 2,068.34 22,789.48 50,952.03 2,916.00 2,916.58 461,590.35  78,730.00 105,000.00 0.00 44,400.00 0.00 322,419.00 23,000.00 701,235.00 35,000.00 35,000.00  0.00 0.00% 140,171.34 133.50% 0.00 0.00% 43,483.13 97.93% 0.00 0.00% 260,257.23 80.72% 20,392.09 88.66% 519,449.35 74.08% 27,661.00 79.03% 29,165.80 83.33%  salaries  271,000.00 228,917.66 84.47%  5,608,280.00 4,553,588.74 81.19%  55,000.00 47,000.00 2,000.00 20,000.00 6,500.00 15,000.00 45,000.00 42,000.00 135,000.00  52,546.01 95.54% 41,818.25 88.98% 0.00 0.00% 5,374.52 26.87% 3,378.27 51.97% 8,008.40 53.39% 7,898.97 17.55% 39,818.62 94.81% 182,909.63 135.49% 3,608.62 1,807.80 243.17  11,649.56 3,093.62 0.00 0.00 2,095.21 3,285.00 1,586.39 3,790.33 30,672.14 29.90 1,338.89 0.00  A:12020 BUDGET2020 BUDGETAMALYSSBudPN Analysis for 2020-10-31  Printed On 12/8/2020    PUMPER (ENGINE 1) UTILITYVEHICLE LADDER (LADDER 1) AMBULANCE (MEDIC1) AMBULANCE( (MEDIC 2) AMBULANCE (MEDIC 3) MAMIEMANCE-OTHER MAINTENANCE-CONTRACTS PUMPER (ENGINE2) MISCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOX RENT LICENSEPERMITS OTHER MISC. EXPENSES LEGAL NOTICES/ADVERT.  31,909.23 4,328.39 32,147.07 39,023.01 9.50 0.00 32,654.07 24,535.65 12,643.12 2,943.59 40.88% 0.00 1,320.00 254.11 1,369.48  7,338.25 0.00 0.00 0.00 0.00 0.00 5,632.44 15,744.00 of Houston radio contract 588.66 City 254.11 0.00 0.00 254.11 0.00  7,200.00  84.00%  VILLAGE FIRE DEPT. OCTOBER BUDGETARY SUMMARY POSTAGEPRINTINGISTATIONERY: BANK_ANALYSIS CHARGES/SUPPLIES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTSYEQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE EOUPMENICOWPUTERS OTHER BANK SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE. ENTRIES FORA.P. AAUSTMENTODUPLCATE CHECKS PROFESSIONAL SERVICES- OTHER  BUDGET YEAR - TO YEAR 20 37,000.00  MONTHLY EXPENSES  DATE  %  %  USED BUDGET OCTOBER  54,684.86 147.80%] 0.00 10,333.41 203.61 0.00 564.87 28,680.59 2,258.90 -1,267.93 2,303.36 3,761.96 7,846.09 89,331.96 61.40% (2,280.95) (3,518.87) 35,829.52 10,108.00 17,942.44 19,931.82 11,320.00  84.00%  21,579.69 0.00 1,033.63 0.00 0.00 0.00 19.869170Prophoenix annual 10.52 0.00 0.00 0.00 675.84 4,713.91 (1,588.37reclass to FF, reclass to AF 902.90 0.00 1,831.44 2,247.94 1,320.00  payment  145,480.00  84.00%  CPA LEGAL ITS SERVICES MEDICAL  A:12020 BACTNAPALDAEANCSNNN Analysis for 2020-10-31  Printed On 12/8/2020        Village Fire Department Bank Account Register WFB- VFD General Fund October 1, 2020-October 31, 2020  Checks/ Payments 191.35 536.92 5,540.00 1,107.95 19,859.70 341.40 34,419.33 279.95 111.15 1,244.40 2,095.21 3,207.25 700.00 819.00 5,034.00 43.57 39.40 26.97 99.13 15,744.00 1,894.85 68,908.83 636.84 161.29 57.00 354.97 427.90 620.00 444.34 85.00 205.67 130.00 11,364.00 1,033.70 252.75 173.75 3,207.25 120,129.73 13,356.54 380.00 210.00 175.00 6,156.00 47,893.44 1,847.39 414.18 341.15 991.27  Deposits/ Additions  Date 10/01/20 10/01/20 10/02/20 10/02/20 10/05/20 10/06/20 10/06/20 10/06/20 10/07/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/08/20 10/09/20 10/09/20 10/13/20 10/13/20 10/13/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/14/20 10/15/20 10/15/20 10/15/20 10/15/20 10/15/20 10/15/20 10/15/20 10/15/20 10/15/20 10/19/20 10/19/20  Reference Payee ID  Desaription Beginning Balance Pre-Paid Legal Services, Inc. FLEET CORFUNDING Nationwide Retirement: Solutions AFLAC ONLINE TANSFER- -CISCOI PHONE CDW GOVT. PROPHEONIK-PAYMENT CHENOSA SYSTEM ACH PAYMENT: 10/06/2020 EMPLOYEE REIMBURSEMENT ACHI PAYMENT: 1008202DASCOPHONES CDW FLEETCOR-FUEL Houston Chronide Cummins Southem Plains, Ltd. VILLAGEMD OF SOUTHWESR TEXAS, PA Randle Law Office, LTD, L.LP. Thel Knox Company Home Depot Professional Welding Supply O'Relly Automotive, Inc. Bound Tree Medical, LLC Bound Tree Medical, LLC BECTRONICCASHTRWSFER Villages Mutual Insurance OCTOBER 2020 INSURANCE PAYMENT ELECTRONIC DEPOSIT PPE: 10/15/2020 SERVICE CHARGE-E BANK TEXAS PRIDE DISPOSAL- CASH TRANSFER. AGCM1 INV 7963- VFD RENO Bound Tree! Medical, LLC American Information Bureau Henry Schein, Inc. END-O-PEST Daffenbery, LLC VFIS ofTexas Bound" Tree Medical, LLC Cascol Industries Incorporated Professional Welding! Supply Cummins Southem Plains, Ltd. PPE 10/15/2020 PAYROLL AGCM PAYMENT INV: 7963 Vilage Prof. FFA Association Village Firefighters Association Valic Retirement: Services Company Nationwide Retirement Solutions PPE 10/15/2020 NETTAXE PAYMENT CHILD SUPPORT PPE 10/15/2020 HENRY SCHEIN AT&T AFLAC  Balance 133,747.68 133,556.33 133,019.41 127,479.41 126,371.46 160,790.79 140,931.09 140,589.69 106,170.36 105,890.41 105,779.26 104,534.86 102,439.65 99,232.40 98,532.40 97,713.40 92,679.40 92,635.83 92,596.43 92,569.46 92,470.33 76,726.33 74,831.48 143,740.31 74,831.48 274,831.48 274,194.64 274,033.35 287,389.89 287,332.89 286,977.92 286,550.02 285,930.02 285,485.68 285,400.68 285,195.01 285,065.01 273,701.01 272,667.31 272,414.56 272,240.81 269,033.56 148,903.83 135,547.29 135,167.29 134,957.29 134,782.29 128,626.29 80,732.85 78,885.46 78,471.28 78,130.13 77,138.86 Pagei  PPLS NRS AF  34,419.33  WELLSFARGO Wells Fargo WELLSFARGO Wells Fargo  11404 HOUSTON 11405 CSP 11406 11407 RANDLE 11408 KNOX 11409 HDEP 11410 PROWELD 11411 O'REILLY 11412 BOUND 11414 BOUND VMIG  11413 CITYOFHOUST City of Houston Accts. Rec.  68,908.83 200,000.00 13,356.54  HOWARDM Howard Miller  11415 BOUND 11416 AIB 11418 HENRY 11419 EN 11421 SMART 11422 REGNI 11423 BOUND 11427 CASCO 11428 PROWELD 11429 CSP  11417 CONCENITRA OCCUPATIONAL HC OF S.W.P.A. 11420 ADAMSAUTO JP Adams Investments, Ltd.  UNION VFFA VALC NRS ATT AF  Printedby 12650 on 12/1/20at745AM    Village Firel Department Bank Account Register WFB- -VFD General Fund October 1, 2020- October 31, 2020  Checks/ Payments 260.30 2,247.94 671.00 19,126.16 95.20 769.52 2,787.53 2,614.58 80.65 155.70 2,916.00 380.80 56.49 191.35 109,770.08 47,774.14 6,156.00 42,034.51 1,847.39 613,228.86  Deposits/ Additions  Date 10/19/20 10/19/20 10/19/20 10/20/20 10/21/20 10/21/20 10/22/20 10/23/20 10/26/20 10/27/20 10/27/20 10/28/20 10/28/20 10/29/20 10/29/20 10/30/20 10/30/20 10/30/20 10/30/20 10/30/20 10/31/20  Reference Payee ID 11424 HENRY 11425 ACCUTEK 11426 CASCO  Description Henry Schein, Inc. Accutek Computer Casco Industries! Incorporated CHASE CREDIT CARD PAYMENT FLEETCOR- FUEL Reliant Energy ATBT AT&T BILLS Comcast MEAL MONEY Sprint ACH PAYMENT 10/29/2020 EMPLOYEE REIMBURSEMENT Pre-Paid Legal Services, Inc. PPE 10/31/2020 PAYROLL ACHI PAYMENT 10/30/2020- TMRS, VALIC Nationwide Retirement Solutions PPE 10/31/2020 NET TAXI PAYMENT CHILD SUPPORT PPE: 10/31/2020 INTERESTI INCOME: 10/31/2020  Balance 76,878.56 74,630.62 73,959.62 54,833.46 54,738.26 53,968.74 51,181.21 48,566.63 48,485.98 273,485.98 273,330.28 270,414.28 270,033.48 269,976.99 269,785.64 160,015.56 112,241.42 106,085.42 64,050.91 62,203.52 62,228.80 62,228.80  CENTERPOINT Center Point Energy  RELIA ATT ATT COMCAST SPRINT PPLS NRS  ONLINE TRANSFER PPE 10/31/2020 AND  225,000.00  25.28 541,709.98  Totals  Transaction count =73  Printedby1 12850m12/120a/HSAM  Page2    Village Fire Department Bank Account Register WFB- -Fadlity Fund October 1, 2020- October 31, 2020  Checks/ Payments 34,419.33 13,356.54 125,784.39 227,173.55 400,733.81  Deposits/ Additions  Date 10/01/20 10/05/20 10/14/20 10/14/20 10/19/20  Reference Payee ID  Description Beginning Balance INTEREST INCOME CASH1 TRANSFERI FF-GF CISCO PHONES CDW CASHT TRANSFERI FF-GF AGCMI INV: 7963 CONSTRUCTIONI MASTERS CONSTRUCTIONI MASTERS  Balance 4,113,191.95 31.27 4,113,223.22 4,078,803.89 4,065,447.35 3,939,662.96 3,712,489.41 3,712,489.41  1251 1051  Totals  31.27  Transaction count =5  Printedk by 1265on 12/11/20a17:49AM  Pagei    VILLAGE FIRE DEPT. NOVEMBER BUDGETARY SUMMARY CONTNGENCYPAYSCAL PLANT MISC. TOOLS, EQUIP.,&HOSE PROTECTIVE GEAR RADIO PURCHASE TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES 457 PLAN CONTRIBUTION SALARIES-OVERIME BONUS PROF. CERTIFICATION! PAY COMPENSATED ABSENCE PAY FICATAX DSABLITYINSURANCE EMPLOYEE RETIREMENT HOSPITALIZATION INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES & MAINTENANCE CHEMICALS CONTINGENCY DUES/SUBSCRIPTIONS/MANUALS FIRE PREVENTIONPUBLIC RELATIONS GAS & OIL INSURANCE CASUALTY MAINTENANCE OF EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1  BUDGET YEAR TO YEAR 20 35,000.00 24,000.00 20,000.00 0 79,000.00  MONTHLY EXPENSES  DATE  %  %  USED BUDGET NOVEMBER  CAPITAL:  2,726.84 7.79% 29,390.89 122.46% 11,427.10 57.14% 43,544.83 55.12%  92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00% 92.00%  0.00 13,190.78 238.00tum out for employees 0.00 gear 13,428.78  3,992,496.00 3,626,115.47 90.82%  342,02433natonw.de 2%difterence 61K  78,730.00 105,000.00 0.00 44,400.00 0.00 322,419.00 23,000.00 271,000.00 701,235.00 35,000.00 35,000.00  0.00 0.00% 158,686.31 151.13% 0.00 0.00% 47,845.49 107.76% 0.00 0.00% 286,896.63 88.98% 22,505.55 97.85% 252,452.85 93.16% 571,529.32 81.50% 30,577.00 87.36% 29,165.80 83.33%  0.00] 18,514.97 4,362.36 0.00 26,639.40 2,113.46 23,535.19 52,079.97 2,916.00 0.00 472,185.68  0.00]( TB 6k combined with salaries  5,608,280.00 5,025,774.42 89.61%  55,000.00 47,000.00 2,000.00 20,000.00 6,500.00 15,000.00 45,000.00 42,000.00 135,000.00  53,776.62 97.78% 50,566.94 107.59% 0.00 0.00% 5,374.52 26.87% 7,892.47 121.42% 8,269.32 55.13% 10,807.88 24.02% 43,607.79 103.83%] 201,259.57 149.08% 3,709.67 2,732.10 243.17  1,230.61 8,748.69 0.00 0.00 4,514.20 260.92 2,908.91 3,789.17 18,349.94 101.05 924.30 0.00  A:2020 BUDGETI2020 BUDGETAMALYSSBudpet Analysis for 2020-11-30  Printed On 12/11/2020    PUMPER (ENGINE 1) UTILITYVEHICLE LADDER (LADDER 1) AMBULANCE (MEDIC 1) AMBULANCE (MEDIC2) AMBULANCE (MEDIC3) MAINTENANCE- OTHER MAINTENANCE- CONTRACTS PUMPER (ENGINE2) MISCELLANEOUS EXPENDITURES: SAFETY DEPOSIT BOXI RENT LICENSEPERMITS OTHERI MISC. EXPENSES LEGAL NOTICES/ADVERT.  47,444.731 4,587.98 32,883.24 39,023.01 9.50 0.00 33,173.25 24,535.65 12,917.27 3,059.47 42.49% 0.00 1,320.00 369.99 1,369.48  15,535.50 259.59 736.17 0.00 0.00 0.00 519.18 0.00 274.15 115.88 0.00 0.00 115.88 0.00  7,200.00  92.00%  VILLAGE FIRE DEPT. NOVEMBER BUDGETARY SUMMARY POSTAGEPRININGISTATIONERY: BANK ANALYSISCHARGES/SUPPLES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTS/EQUIP. COFFEE BARREFRESHMENTS POSTAGE METER RENTAL OFFICE EQUPMENI/COWPUTERS OTHER BANK SERVICES CHARGES PROFESSIONAL SERVICES: REVERSE ENTRIES FORA.P. ADUSIMENTEOUPLCATE CHECKS PROFESSIONAL SERVICES -OTHER  BUDGET YEAR TO YEAR 20 37,000.00  MONTHLY EXPENSES  DATE  %  %  USED BUDGET NOVEMBER  56,655.64 153.12% 0.00 10,878.57 249.64 0.00 564.87 28,680.59 2,604.51 -1,267.93 2,303.36 4,130.09 8,511.94 96,997.77 66.67% (2,280.95) (3,518.87) 36,468.52 10,785.00 18,342.25 22,131.82 15,070.00  92.00%  1,970.78 0.00 545.16 46.03 0.00 0.00 0.00 345.61 0.00 0.00 368.13 665.85 7,665.81 639.00. 677.00 399.81 2,200.00 3,750.00.  145,480.00  92.00%  0.00 reclass to FF, reclass to AF  CPA LEGAL ITSERVICES MEDICAL  A:12020 BUDGET2020 BUDGETAMALYSSBuge Analysis for 2020-11-30  Printed On 12/11/2020    PUBLICUTILITIES RENT STATE CERTIFICATIONI FEES TRAINING PROGRAMS CPR CONVENTIONS OTHER TRAINING EXP. SEMINARS-OFF PREMISES TRAINING EXAMS TRAINING-ONI PREMISES OUT OF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  60,000.00 10.00 6,000.00 30,000.00  63,875.19 106.46% 10.00 100.00% 3,554.11 59.24% 17,606.73 58.69% 220.81 619.05 2,813.28 4,998.40 2,936.10 4,803.70 1,215.39 5,190.61 20.76% 628,504.63 92.67%  92.00% 92.00% 92.00% 92.00%  3,733.34 0.00 87.17 706.49 0.00 0.00 625.00 0.00 81.49 0.00 0.00 135.00 54,216.91 $539,831.37  25,000.00 678,190.00  92.00% 92.00% 92.00%  $6,365,470.00 $5,697,823.88 89.51%  2.49% under budget  CAPITAL REPLACEMENT FUND COMPENSATION. ABSENCE RESERVE FUND FACILITY FUND TOTAL BUDGET FOR 2020  160,000.00 0.00 1,500,000.00 $6,025,470.00  $0.00  A:12020 BOATNPAINCEANCSSAN Analysis for 2020-11-30  Printed On 12/11/2020    Village Fire Department Bank Account Register WFB- VFD General Fund November 1, 2020- November 30, 2020  Checks/ Payments 991.27 1,250.00 238.00 14,115.64 1,446.44 180.57 74.63 361.43 677.00 132.16 35.00 39.40 106.91 20.00 2,766.00 202.20 736.17 506.13 451.08 2,500.00 85.60 409.50 150.32 1,582.83 977.30 626.85 70,881.24 172.40 119,932.32 175.00 57.00 6,286.00 46,404.32 1,847.39 347.22 991.27 102.75 6,121.95 1,464.54 368.13 161.29 976.87 70.78 2,200.00 111.18 13,120.00 1,989.02 62.11 316.64 674.00 415.00  Deposits/ Additions  Date 11/03/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/05/20 11/06/20 11/06/20 11/06/20 11/06/20 11/09/20 11/10/20 11/12/20 11/12/20 11/12/20 11/12/20 11/13/20 11/13/20 11/13/20 11/13/20 11/13/20 11/16/20 11/17/20 11/17/20 11/17/20 11/17/20 11/18/20 11/18/20 11/18/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20 11/20/20  Reference Payee ID AF 11431 UTHS 11432 DEL 11433 MARTI 11434 HOUSTON 11435 HENRY 11436 COMCAST 11437 COMCAST 11438 TABER 11439 MVWA 11440 PURA 11441 PROWELD 11442 O'REILLY 11443 SMART 11444 CASCO 11445 AL'S 11446 11447 SAMS 11448 OFFIC 11449 UTHS MUNIC 11450 RANDLE 11451 HDEP 11452 MARTI  Description Beginning Balance AFLAC UTHS Deltal Industrial Service Martin Apparatus, Inc. Houston Chronicle Henry Scheln, Inc. Comcast Comcast Taber & Bumett, P.C. Memorial Villages Water Authority Pura Flo Corporation Professional Welding! Supply O'Reilly Automotive, Inc. Daffenberry, LLC Cascol Industries Incorporated A's Engine & Equipment RUSH ENTERPRISES, INC. Sam's Club Direct Office Depot Card Plan UTHS Municipal Emergency Services- ACH Randle Law Office, LTD, LL.P. Home Depot Martin Apparatus, Inc. FLEETCOR-FUEL ONLINE TRANSFER- PPE 11/15/2020. AND BILILS ONLINE TRANSFER- FUNDSF FOR NOVEMBER: 20201 INSURANCEPAYMENT BANK SERVICE CHARGE Villages Mutual Insurance NOVEMBER 2020 PAYMENT Pre-Paid Legal Services, Inc. PPE 11/15/2020 PAYROLL Valic Retirement Services Company Nationwide Retirement Solutions PPE 11/15/2020 NET TAXI PAYMENT CHILD SUPPORT PPE 11/15/2020 AT&T AFLAC FLEETCOR-FUEL CHASE (10/16-11/16) TEXAS PRIDE DISPOSAL FIREPENNY Accutek Computer Martin Apparatus, Inc. THEI KATYPLUMBING COMPANY BRIAN SANDIFER Henry Schein, Inc. Bound" Treel Medical, LLC HARRIS COUNTY FIRE MARSHALSOFFICE  Balance 62,228.80 61,237.53 59,987.53 59,749.53 45,633.89 44,187.45 44,006.88 43,932.25 43,570.82 42,893.82 42,761.66 42,726.66 42,687.26 42,580.35 42,560.35 39,794.35 39,592.15 38,855.98 38,349.85 37,898.77 35,398.77 35,313.17 34,903.67 34,753.35 33,170.52 32,193.22 257,193.22 328,074.46 327,447.61 256,566.37 256,393.97 136,461.65 136,286.65 136,229.65 129,943.65 83,539.33 81,691.94 81,344.72 80,353.45 80,250.70 74,128.75 72,664.21 72,296.08 72,134.79 71,157.92 71,087.14 68,887.14 68,775.96 55,655.96 53,666.94 53,604.83 53,288.19 52,614.19 52,199.19 Page1  225,000.00 70,881.24  VMIG PPLS VALC NRS ATT AF  HOWARDM Howard Miller  WELLSFARGO Wells Fargo 3735 WELLSFARGO Wells Fargo 2794 11453 ADAMSAUTO JP Adams Investments, Ltd. 11454 11455 ACCUTEK 11456 MARTI 11457 METROFIRE Metro Fire 11458 11459 11460 HENRY 11461 BOUND 11462  Printedby 12656 on 12/1/20at7:50AM    Village Fire Department Bank Account Register WFB-V VFD General Fund November 1, 2020- November 30, 2020  Checks/ Payments  Deposits/ Additions 11,222.50 250,000.00  Date 11/23/20 11/24/20 11/24/20 11/24/20 11/24/20 11/24/20 11/25/20 11/27/20 11/27/20 11/30/20 11/30/20 11/30/20 11/30/20 11/30/20 11/30/20 11/30/20 11/30/20  Reference Payee ID  Description CASH TRANSFER FF-GF AGCMI INV 7999- VFDI RENO ONLINE TRANSFER PPE: 11/30/2020 AND BILLS AT&T AT8T AGCMP PAYMENT INV: 7999 ACH PAYMENT- EMPLOYEE REMBURSEMENT FLEETCOR-FUEL Comcast MEAL MONEY Nationwide Retirement Solutions Sprint PPE1 11/30/2020 PAYROLL ACHI PAYMENT- TMRS, VALIC PPE 11/30/2020 NETT TAXPAYMENT CHILD SUPPORT PPE 11/30/2020 MIERESTPAPENTIP92PD  Balance 63,421.69 313,421.69 310,784.14 310,703.49 299,480.99 298,895.31 297,197.08 297,041.38 294,125.38 288,239.38 287,858.58 287,760.62 169,277.60 119,945.89 74,081.84 72,234.45 72,258.35 72,258.35  ATT ATT  2,637.55 80.65 11,222.50 585.68 1,698.23 155.70 2,916.00 5,886.00 380.80 97.96 118,483.02 49,331.71 45,864.05 1,847.39 547,098.09  COMCAST NRS SPRINT  CENTERPOINT Center Point Energy  23.90 557,127.64  Totals  Transaction count = 70  Printedk by 12850m12/120A7S0AM  Pagez    Village Fire Department Bank Account Register WFB- - Facility Fund November 1, 2020- November 30, 2020  Checks/ Payments 6,034.00 3,779.18 11,222.50 5,550.00 26,585.68  Deposits/ Additions  Date 11/02/20 11/03/20 11/18/20 11/23/20 11/24/20 Transaction count =5  Reference Payee ID  Description Beginning Balance INTEREST INCOME ABCA AWNING COMPANY JOINER ARCHITECTS CASHT TRANSFER FFGF AGCMI INV 7999 RICE & GARDNER CONSULTANTS, INC.  Balance 3,712,489.41 33.87 3,712,523.28 3,706,489.28 3,702,710.10 3,691,487.60 3,685,937.60 33.87. 3,685,937.60  1053 1052 1054  Totals  Printed byi 12650n 12/11/20at7:51AM  Page1    12/11/2020  Vilage Fire Department Mail- information on proposed change to TMRS contribution  Village Fire Department  Emily Morris moris@vliagehra.or  information on proposed change to TMRS contribution  1message  Henry Kollenberg heny@ppvounclorp  Thu, Nov 19, 2020 at 5:25 PM  To: Allen Carpenter lecapener@dbudcom, Jay Carlton pcartongelyohunterscreek.com>, Robert Byrne Adber.bymegnishroywlageleas.om>, Harry Folloder aoerehadyg.an Nash sebnasn@ehogobalne, Keith Brown séromnebunemniltagop, bsone-pryalopeca <BBotne@springvaleylx.com>, obadams@pdg.ner ropadams@pdg.nep, Ray! Leiker raytx@lve.com>, "William J.. Johnson" yonloc@msn.com> Cc: Marlo Longoria Longora@ulagelreo. Chief David Foster sao-apimop.son. Randle"  Gmsyeynoandepeom, Emily Morris moms@vlagelre.arg"  As requested, here's a summary of the points I made at the meeting last night on the TMRS plan change  matter. Process  As part of the 2020 budget, the Commission engaged a consultant to take a look at our competitors' pay and benefits. Harry Folloder, the ChiefandIworked with the consultant. The result was intended to bej presented in person by the consultant at our March meeting, but because of the pandemic, it got delayed to August, One of the things we discovered is that our competitors are almost all in TMRS and those who are have a 2:1 match of firefighters' 7% contributions. For the last 10 years, VFD has been at 7% with a 1-1/2 to 1 Iattach a PDF package of some supporting documents. The summary of other departments' retirement benefits is included in that package. This info is out of the package distributed by the consultant at our The Fire Commission is looking to vote to change the VFDtoa2toln match ofa 7% contribution. Everyone wants to make sure that the Cities are OK with the change, although it does not appear we need a formal This is a matter of recruiting and retention. Aside from the data, there has been some episodic evidence that  virtual.  match.  August meeting.  resolution from the cities in that regard.  this retirement issue makes a difference in our ability to hire and retain.  Cost  The additional cost of this action in 2021, based upon the budgeted base for the calculation, will be about $35,000. You will: recall that we added $ 150,000 to the 2021 budget to allow us the ability to address issues In 2020, our cost for our current plan is 6.43% of compensation (which includes both base salary and The TMRS rates are based upon an annual actuarial valuation. The evaluation is done as of the end of the calendar year and the rates for the upcoming year are set in late May. This is memorialized in a rate letter, which is posted on the' TMRS website. The packet attached includes the 2019 and 2020 and 2021 rate letters. (The TMRS rate sheets for each city or entity using TMRS is posted on the website under Cities/City Rate Letters, for those who might be curious. The rate letter is the first page ofaj packet info oft the city's account). phatgamawaTwwSAsASTMTACNNVATA- 1/2  like this,  overtime). We budgeted for 2021 on the same basis.    12/11/2020  Village Fire Department Mail- information on proposed change to TMRS contribution  Itturns out that the rate for our current plan for 2021 is 4.99%. Ifwegoto2tol: as suggested, we received In other words, while our rate will be 2.22% higher than it would be if wel kept our current plan, it will only be 67% higher than we budgeted. Attached in the packet is a summary of an email the department received from the TMRS representative as well as the copy of the plan change study and other information that was Iti is also contemplated that, as our competitors all include USC (updated service credit) and COLA, the  confirmation from TMRS that our rate will be 7.21%.  supplied about cost in future years.  Commission is likely to retain the 2.0% 457 contribution. Ifyoul have any questions, feel free to contact us.  pension information.pdf 983K  pmagagsmaNwAAeOPYawsemASA-aASUEBBBTASTIAENNSNA. 2/2    BENEFITS SURVEY NOTES - PENSION  Updated Credits  Pension ER  Actual Notes Service COLA SSI  457  Contrib.  Comparator Baytown Bellaire Cy-Fair Fire Department Houston Humble Katy Pearland Sugar Land Webster West University Place Woodlands  EE  Y/N Y Y Y vol Y Y N vol Y match 3% Y Y Y Y Y N Y Y Y Y Y Y Y Y N Y N N Y Y N Y  14% 7% 17.48% TMRS2:1  14% 14% 7% 22% 10.50% 14% 14% 14% 14% 14% 14%  7% 20.41% TMRS2:1  7% 13.78% TMRS2:1 7% 13.77% TMRS2:1 7% 13.26% TMRS 2:1 7% 14.76% TMRS 2:1 7% 17.91% TMRS 2:1 7% 13.07% TMRS 2:1  vol  Willowfork Fire Department (Fort Bend ESD) 10.50% 7%  TCDRS 1:1  12% 12%  Village Fire Department  10.50% 7% 6.43% TMRS 1.5:1 N  2%    EXAS MIINICIPAL  SYSTEM  TMRS  RETIRIEMINT  June 4, 2020. City Qicial Village Firc Department: 901 Corbindale Huuston. TX77024 Dear City Official:  City#01500  Subject: 2021 Municipal Contribution Rate  Presented bclow are; your city'scontribution requirements to the Texas Municipal Retirement Syslem (TMRS) for Plan Year 2021 (Calendar Ycar 2021, PY2021)as dcterminéd by thel December31, 2019 actuarial valuation. The actuarially detcrmined contribution rates for retirement benefits and Supplçmental Death Benefits (SDB), ifany, are based on your city's plan provisions in effect as of April 1,2 2020 and the actuarial assumplions and methods adopted by the TMRS Bbard. Effective January 1, 2021.your city'sr monthly contribution rutes will be:  Normal Cost Prior Service Total Retirement Ratè Supplemental Death Benefht Total Cumbined Contribution  3.42% 1.43% 4.85% 0.14% 4.99%  Pull information on your contribution rate, including an explanatian of changes and ayailablç rate stahilization techniques, is contained.in the attached report. The Total Retirement Rate shown ahove represcnts the Actuarially Determined Employer Contribution (ADEC) for PY2021 based on current TMRS funding policy, The uctuarial liabilitics and contribution rates determined as part ofthel December 31, 2019 actuarial valuation refléct a change in actuarial assumptions bascd on the results ofthe 2019 èxperience study for the pcriod cnding December 31,2018. Plcasc sce the "Aclubrial Changes" scction for more detailed information. Full information on your contribution rate, including an, explanation of changes, is contained in the attached report. IMPORTANT NOTE: The pension disclosure and financial statement information necessary to assist your city with the financial ireporting requirements of the Governmental Accounting Standards Board (GASB) Ifyou have questions abuut your rate or ify you wish 10 evaluate potential changes in your TMRS plan, contact  will be provided in a separate document available later this summer.  TMRS at 800-924-8677. Sincerely,  lale SAbk Leslec S. Hardy, ASA,EA, FCA,MAAA Dirccfor of Actuarial Services IMAS PO. Box 149153 AITIN,TANAS 78714-9153  5124767577 TOL-PAEE800243672 FAX 512.476.5576  WSTMRS.CM    AS MUNICIPAL RETIREMBNTSYSTIN: TMRS  Junc 4, 2019 City Official Village Firc Department 901 Corbindalc Houston, 1X77024 Dcar City Onicial:  City#01500  Subjeet: 2020 Municipal Contribation Rate  Presented below are your city's 'sc contribulian requirements to the Texas Municipal Retirement System (TMRS) for Plan Year 2020 (Calendar Year 2020, PY2020) as determined By the Dccember 31, 2018 actuarial valuation. The actuarially determined contribution (ates for rétirement henelits and Supplemental Death Bencfiis (SDB). ifany. are based on your city'splan provisions in effcct as of April 1, 2019 and the actuarial assumptions and methods adopted by the TMRS Board. Elective. January 1,2 2020, your city'sn monthly contribution rates willl be:  Normal Cost Prior Service Total Retirement Rate Suppleméntal Death Benefit Total Cmbined Contributin  3.66% 2.63% 6.29% 0.14% 6,43%  Full information on your çontribution rate, including an explanation of changes and available (ate stabilization techniques, is contained in the attached report. The T'otal Retirement Rate shown above represents the Actuarially Determined Employer Contribution (ADEC) for PY20201 hased on curkent TMRS lunding policy. IMPORTANT NOTE: The pension disclosure and financial statement information necessary to assist your city with the financial reporting requirements of the Govermmental Accounting Standards Board (GASB) Ifyou have questions nhout your ratc or ifyous wish to cvaluate polential changes in your TMRS plan. contact  will be provided in a separute document: available later this summer.  TMRS at 800-924-8677. Sinccrely, Buo-Daao Eric W. Davis Deputy Excoutive Director  TMRS P.O. BOX149153 AENIIN. TEXAS 79714-9193  $12.476.7577 TOu-FAurson148S77 FAN 512.476.5576  WWWTMBS.GON    MUNICIEAL RETIRPMENTSYSTEM  TMRS  June 4, 2018 City Official Village Fire Department 901 Corbindale Houston, TX 77024 Dear City Official:  City#01500  Subject: 20191 Municipal Contribution Rate  Presented bélow arc your city's contribution requirements to the Texas Municipal Retirement Systcm (TMRS) for Plan Year 2019 (Calendàr Year 2019, PY2019) as determined by the Deccmber 31, 2017 actuarial valuatjon. The ictuarially dctermined contribution rates for retirement benefils and Supplemental Death Bencfits (SDB), ifany, ure based on youro cily's plan provisions in eflect as of April 1,2 2018 and the acluarial assumptions and methads adopted by the TMRS Board. Ellective January 1,2019, your city'smonthly contribution rales will be:  Normal Cost Prior Service Total Retirement Rate Supplemental Death Benefit Total Combined Contribution  3.65% 2.44% 6.09% 9.13% 6.22%  Full information on your vontribution rate, including an explanation of changes and available raté stabilization techniques, is contained int thc attached report. The Total Retirement Ratc shown above represents the Actuarially Determined Employer Contribution (ADEC) for PY2019based on curient TMRS funding policy, IMPORTANT NOTE: The pensiun disclosure and financial statement information necessary to assist your citywith the fimancial reporting requirements of the Governmental Accounting Standards Board (GASB) lfyoul have questions about your rate or if you wish to evaluate potential changes in your TMRS plan, contact  willl be provided in a séparate document avallable later this Summer.  TMRS at. 800-924-8677. Sincerely, w-Dano Eric W. Davis Deputy Executive Director IMRS POI RONI 149153 ALSIIN, TENAS 78714-9153  512.47h.7577 To1-fhmsu2ANi FAX 512.4765176  www IMIS SUM    Village Fire Department  Protecting and Serving the Cities of BUNKER! HiLi VILLAGE Howo VILLAGE HISHIRE VILAGE HUNTERS CREEK VILAGE PINEY POINTVILLAGE SPRING VALIY VILAGE  901 Corbindale Rd Houston, Texas 77024 (713)468-7941 (713)468-5039FAX  To the Fire Commission:  Our TMRS représertative, Colin Davidson, provided the following information regarding increasing the "As we discussed, the increase in the Village Fire Department's matching ratio from 1.5:1to 2:1 would take effect In 2021,Starting in. January, the contributiont rate would increase from 4.99%5 to' 7.21%.1 have Included a "plan change study" to this email thati includes otheri important information, including Also,lincluded a projection report" that can give you an idea of the city's contribution rate in future yearsi if this change is made, To be clear, this projection report shows the projected cost of making this change, but does not factor in the changés that happen eachy year based on the city'sactuarial experience. Iwanted to mentiont this so that you didn't think that the rates listed in that report would be accurate inf future years. They will give you an idea oft the potenti iall impact of making this change on future rates, but should not be used as an exact tool for thet future cost oft the plan. One thing to note in the report ist the decrease in coritribution rate that is expected inz 2028. This is caused byt the expectation that the city will pay off the largest remaining base ofl liability by that time. Each yéar the cityi ist funding the "normal cost" of the plan and paying off any liability that has accumulated. Liability isal normal part ofap pension plan, and iti isa amortized over a set number of years to insure that It is pald off in an appropriate time frame. Ihave included the schedule of amortization for these unfuhded labilities to this email, but it was also included in the 2021 rate letter. The Village Fire Department is expected to pay off this particular base ofl liability with ors without the plan change, but wanted to point it out since it causes a pretty significant decrease int the contribution rate. That may be: something to consider when  Deparmenfscontabution from 1.5:11 to2:1;  the change in unfunded actuarlal liability and the funding ratio.  lookinga at thel long term cost and viability of making this or other plan changès."  Please see the attached" TMRS reports.  Thankar  EmiyMorris Village Fire Department Office Manager    GRID 2021 For Informational Purposes Only Effective Date - January 1,2021 Report Date November 9, 2020  Plan Change Study  01500 Village Fire Department  EMS MUNICIPAL. RETREMENF: SVSTEM  TMRS  Proposed Plans  Plan) Provisions Deposit Rate Matching Ratio Updated Service Credit Transfer USC' ** Annuity Increase 20 Year/Any Age Ret. Vesting Contribution Rates Normal Cost Rate Prior Service Rate Retirement Rate Supplemental Death Rate Total Rate Unfunded Actuarial Liability Amortization Period Funded Ratio Phase-In Total Rate  Current 7.00% 15tol 0% No 0% Yes Syears 2021 3.42% 1.43% 4.85% 4.99% $449,543 20years 97.7% N/A  1 7.00% 2t01 05 No 0% Yes Syears 2021 5.30% 1.77% 7.07% 7.21% $634,781 20 years 96.8% N/A  0.14% (A&R) 0.14% (A &R)  **This is the addition to the Initial Prior Service Rate for USC for transfers. There were 7 cligible transfer employecs on the valuation date.  1/1    Projection ofValuation. Results - Pension Only 1500, Village Fire Department Summary of Pyoposed Benefit Provisions  Employgeg Cartribution Rate Employer Match Rats Vesling  70013 2-1 Symars  USC CILA Retirament Bigbility  NousC NOPOLA Age6 60withs Syarsefs SEIVCE er 20yeaisdfisgnice  Projection Results 1020 2021 2022 2023 2124 2025 2026 2031 2028 6793 1.07% 7.131 7,10% 7.135 7.13% 7,135 7,12% $.973 95.8% $6.935 97.2% 975% 91,75 98.035 99.37 986% 93.95  Calng Tess naitts Est Cembatios Furdudhofo  252,686 294,263 501,225 308,905 316,783 $24,851 333,145 341,640 293,352  Projected Full Rates  10.001 800% 6.00% 4.00%  2020 2021 2022 2013 2034 2025 2026 2027 2028  Calendar Year  Projected Funded Ratios  120% 1101 1004 90N 00% 70%  2010 2020 202) 2022 7023 2024 2025 2026 2027 2028  Valustion: asofr Menenhar 31,  1192020  Gabriel, Runiz,Smith &a    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator/ AA  MEETING DATE: December 14, 2020  SUBJECT: Proposed Holidays for FY2021  Agenda Item: 3 FY2021. Observed Holidays New Year's Day Presidents' Day Good Friday Memorial Day Independence Day Labor Day Thanksgiving Day After Thanksgiving Christmas Eve Christmas Day New Year's Day  This agenda item calls for the City Council to consider approving the proposed Holidays for  Friday, January 1st Monday, February 15th Friday, April 2nd Monday, May 31st Friday, July 5th Monday, September 6th Thursday, November 26th Friday, November 27th Thursday, December 24th Friday, December 25th Friday, December 31St    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: December 14, 2020  SUBJECT: Proposed Regular Meeting dates for FY2021 and consideration ofOrdinance  2020.12.14 establishing the Schedule of] Regular Meetings for FY2021  Agenda Item: 4  This agenda item calls for the City Council to consider approving Ordinance 2020.12.14 listing  proposed Regular Meeting Dates for FY2021 Regular City Council Meeting Dates  January 25th February 22nd March 22nd April 26th May 24th June 28th July 26th August 23rd September 27th October 25th November 22nd December 13th  * The December date is a second Monday.    ORDINANCE NO. 2020.12.14  AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, ESTABLISHING REGULAR CITY COUNCIL MEETING DATES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING  FORSEVERABILITY.  *  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  VILLAGE, TEXAS:  Section 1. The City Council of the City of Piney Point Village, Texas hereby adopts the following dates as the regular City Council meeting schedule for the 2021 calendar year:  Regular City Council Meeting Dates January 25, 2021 February 22, 2021 March 22, 2021 April 26, 2021 May 24, 2021 June 28, 2021 July 26, 2021 August 23, 2021 September 27,2021 October 25, 2021 November 22, 2021 December 13, 2021  Section 2. All ordinances and parts of ordinance in conflict herewith are, to the  extent of such conflict, hereby repealed.  Section3 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village,    Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or  more parts.  PASSED, APPROVED, AND ADOPTED on first and final reading this  day of  2020.  Mark Kobelan Mayor  ATTEST:  Karen Farris City Secretary Preliminary  2    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: Roger Nelson, City Administrator RH  MEETING DATE: December 14, 2020  SUBJECT: Stillforest Camera and Monthly Expense for on going Camera Operations  Agenda Item: 5 Camera  Discussion and take possible action on the City accepting the cost of electricity for the Stillforest    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members of the City Council FROM: Roger Nelson, City Administrator MM  MEETING DATE: December 14, 2020  SUBJECT: Crosswalks at Memorial Drive and Piney Point Road  Agenda Item: 6  Discussion and take possible action on the installation ofe electronic cross walk signals atl Piney  Point Road and Memorial Drive.    Crosswalki installation For Memorial @ N. Piney Point/Radney  Company Preiffer & Son, LTD. SouthWest Signal Traffic Systems Construction  Quote  Contact Number 281-667-5507  $20,000.00 281-471-4222 $29,643.01 713-946-7162  N/A    PFEIFFERC/SON, LTD.  Electrical & Telecommunication Contractors  December 8, 2020 City of] Piney Point Village 7676 Woodway Drive, Suite #330 Houston, Texas 77063 ATTN: Jose Gomez  RE: Memorial andl N. Piney Point Pedestrian Signals and) Push Button Install  We are pleased to offer for your consideration the following budgetary pricing fort the installation of pedestrian signals and push buttons for the intersection of Memorial and] N. Piney Point. We propose to provide alll labor, material, and equipment needed to complete this work for the lump sum amount of  $20,000.00. Our scope includes the following:  The above pricingi is for 8 countdown peds and 8 standard COH push buttons. (audible push buttons not priced, if needed the above pricing will need tol be revised.) The above pricing does not include any new conduit, all wiring will be overhead strapped to the existing span wire and dropped down the poles. Itis assumed that the existing conduit run from the controller cabinet to the first signal pole will bei in good working order and have enough room to accommodate the additional cables.  To avoid confusion, we offer the following clarifications: 1. Please allow for progressive billing. 2. Bondi ist noti included; our rate is 2.5%. 3. Staking, Engineering, all permitting and Surveying by others. 4. Saw-cutting or patching of concretei isi not included. 5. Repair of any existing Code violations is noti included. 6. Thef furnishing or installation of any special grounding is not included. 7. Patching or replacement ofa any landscaping or vegetation ist noti included. 8. Painting or cutting/patching of existing finishes, except factory finishes are excluded. 9. The previous quote is based uponi information provided by the customer. Ifthe actual conditions or requirements deviate from the provided information this quote may havet tol be re-evaluated and re-  priced.  10. Insurance coverage is at our standard levels.  Please see next page for quote continued  PHONE: (281)471-4222 *FAX: (281)471-6856 P.O.BOX1 1116 * 116N.1 16HSTREET LAI PORTE, TEXAS 77572 Regulatedb byt the Texas Department ofLicensing and Regulation POE Box 12157; Austin, TX 78711:,800803-9202: (512/463-6599 www. license. state.tx.us Adopted Administrative Rules: 73.51(c) Electrical Contractors Responsibilities    PFEIFFERC/SON, LTD.  Electrical & Telecommunication Contractors  --This Quote is only valid for 30 days.-  Please allow 2-3 business days after acceptance oft this quote for the commencement of work  Ifaccepted fax or mail.  Accepted by: Please print name:  Date: P.O.#:  Ifyoul have any questions or need additional information, please feel freet to contact me at (281)471-4222.  Sincerely,  MEE Nick Riley Estimator Pfeiffer & Son, Ltd.  PHONE: (281)471-4222 * FAX: (281)471-6856 P.O.BOX 1116 *1 116N. 16"HSTREET LAPORTE, TEXAS 77572 Regulated byt the" Texas Department ofLicensing and Regulation POI Box 12157; Austin," TX7 78711; (800)803-9202; (512/463-6599 www.l license. state.tx.us Adopted Administrativel Rules: 73.51(c) Electrical Contractors Responsibilities    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX7 77587 Tel 713.946.7162 Fax 713.946.5806  wagnalewsgnalnet  Estimate  Date 11/23/2020 Terms Net 30 Qy U/M Price  Estimate * 8029 Project  Name 1 Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX 77063 Ibem  Description  Total  Location: Memorial @ N Piney Pt/Radney walks (North and South across Memorial)  Add pedestrian signals, buttons, conduit, wire for existing painted cross  WR1240 WR1200 CN1500 SH1951 SH1915 PL1160 SH2590 SH2575 HD1005 LS1065 MS2290 MS2280 LA0100 LA0100 LA0100 LABOR- TERMS  SIGNAL CABLE 4C SIGNAL CABLE 2C CONDUIT: 2" COUNTDOWN PED ASSEMBLY, LED MODULE. AND HOUSING SIDE OF POLE 1-WAY, UPPER & LOWER (PED) POLE PLATE: 1 1/2" PUSH BUTTON ONLY REESE COH PED PUSH BUTTON ASSM- PELCO COH TYPE STAINLESS STEEL CABLE STRAPS LOAD SWITCH BANDIT BUCKLES BANDIT MATERIAL days  1,200 ft 1,200 ft 6 ea 6 ea 12 ea 6 ea 6 ea 400 ea 3 ea 50 ea 100 ft 40 hr 40 hr 40 hr  0.65 780.00 0.60 720.00 630.00 3,780.00 66.50 399.00 18.00 216.00 143.00 858.00 180.00 1,080.00 3.50 1,400.00 35.00 105.00 2.50 125.00 2.50 250.00 149.00 5,960.00 149.00 5,960.00 149.00 5,960.00 1 hr 1,000.00 1,000.00  100 ft 10.5001 1,050.01  Equipment and labor to install above three bucket trucks, six men, 5 BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST MON-FRI BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST MON-FRI BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST MON-FRI Paradigm Traffic controller programming assistance PRICE GOOD FOR 90 DAYS MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADINGIATTENUATOR/CRASH TRUCK/ARROWBOARD), PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAY BE REQUIRED. **DOES NOT INCLUDE. ANY PEDESTRIAN RAMPS  0.00  Thank youf for an opportunity to work for you.  Total  $29,643.01  Signature    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Members oft the City Council FROM: Roger Nelson, City Administrator  MEETING DATE: December 14, 2020  SUBJECT: Annual Audit and Audit Committee  Agenda Item: 7  Discuss and take possible action regarding the City'su upcoming Annual Audit and the selection  ofthe Audit Committee.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: December 14, 2020 SUBJECT: Mayor's Report  Agenda Item: 8    MEMORANDUM  CITYOF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: December 14, 2020  SUBJECT: City Administrator's Report  Agenda Item: 9  November 2020 Financials Personnel Changes Metro    12-09-2020 03:13 PM 10 -GENERAL FUND ACCT NO# ACCOUNT NAME ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts Receivable 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cy 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due from Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To - MC Technology 10-2105 Due To-MC Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit 10-2405 P&z Deposit  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANCE  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  2,697,527.43 ( 514,852.44) ( 527,157.04) 2,170,370.39  1,797,554.53 0.00 1,005,648.00 3,725,625.39 0.00 21,374.37 0.00 162,995.18 3,205,830.36 26,827.96 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  300,975.82 ( 1,236,956.82) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  560,597.71 0.00 0.00 0.00 1,005,648.00 0.00 0.00 0.00 21,374.37 0.00 0.00 0.00 162,995.18 0.00 3,205,830.36 0.00 26,827.96 0.00 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  276.05 ( 1,459,082.92) 2,266,542.47  12,646,196.58 ( 213,600.57) ( 3,223,196.78) 9,422,999.80  412,242.41 ( 246,860.90) ( 399,062.61)  13,179.80 0.00 0.00 0.00 0.00 28.50) 0.00 0.36 0.00 14,309.68 3,969.79 270.00) 6,709.05 0.00 0.00 330.99 0.00 0.00 0.00 147,485.00 0.00  0.00 0.00 0.00 3,847.90) ( 0.00 28.50) 0.00 0.36 0.00 0.00 3,441.81 270.00) 4,386.05 0.00 162,995.18 0.00 315.34 0.00 0.00 0.00 155,485.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,351.86 35.17 0.00 0.00 0.00 0.00 0.80 0.00 0.00 0.00 0.00 ( 8,000.00) 0.00  0.00 0.00 0.00 0.00 0.00 ( 0.00 0.00 0.00 14,309.68 527.98 0.00 C 2,323.00 0.00 0.00 15.65 0.00 0.00 0.00 0.00  248.20) ( 9,972.54) ( 13,820.44)  15.28 ( 1,365.50) ( 8,927.89) ( 8,912.61)  0.00 ( 1,736,104.87) C 1,573,109.69)    12-09-2020 03:13 PM 10 -GENERAL FUND ACCT NO# ACCOUNT NAME 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES FUND EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANÇE 14,499.15 0.00 0.00 0.00 22,500.00 0.00 5,598,421.05 0.00 0.00 6,370,155.23 726,631.20 5,549,410.15 0.00 6,276,041.35 0.00 0.00 0.00  PAGE: 2  M-T-D ACTIVITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Y-T-D CURRENT ACTIVITY BALANCE 0.00 14,499.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,500.00 0.00 0.00 8,969.79 5,607,390.84 0.00 0.00 0.00 0.00 0.00 726,631.20 0.00 5,549,410.15 0.00 0.00 0.00 6,276,041.35  245,086.77) 2,135,921.81) 4,234,233.42  TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  398,509.26 7,168,137.97 7,168,137.97 367,023.06 8,255,412.94 8,255,412.94 31,486.20 1,087,274.97) 1,087,274.97) 213,600.57) ( 3,223,196.78) 9,422,999.80  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 12,646,196.58    12-09-2020 03:16 PM LO -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 1  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INÇOME AGENCIES & ALARMS FRANCHISE REVENUE & IN LIEU COTAL REVENUES XPENDITURE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE CONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,839,546.00 325,190.18 6,117,880.32 104,77 ( 278,334,32)  368,000.00 150,000.00 150,000.00 30,000.00 397,000.00 170,500.00  43,739.60 367,225.74 99.79 71,188.98 47.46 34,106.84 22.74 115,893.16 28,898.44 96.33 20,334.20 344,165.72 86.69 0.00 204,671.93 120.04  774.26 78,811.02 1,101.56 52,834.28 34,171.93)  8,768.33 326.95 150.00  7,105,046.00 398,509.26 7,168,137.97 100.89 ( 63,091.97)  10,000.00 0.00 570,000.00 1,500.00 12,000.00  0.00 0.00 0.00 0.00  4,375.00 43.75 1,837.45 0.00 ( 1,837.45) 0.00 478,468.42 83.94 1,500.00 100.00 8,803.90 73.37  5,625.00 84,591.00 91,531.58 0.00 3,196.10 88,329.34 60,324.58 60,324.58 0.00 894.49 787.08) 0.00  1,949,987.00 162,498.00 1,865,396.00 95.66  1,520,349.00 140,445.73 1,615,125.89 106.23 ( 94,776.89) 4,063,836.00 302,943.73 3,975,506.66 97.83  438,000.00 438,000.00 0.00 125,500.00 1,800.00 0.00 0.00 0.00 127,300.00 0.00 38,900.00 155,000.00 601,474.00 87,508.00 882,882.00  0.00 377,675.42 86.23 0.00 377,675.42 86.23  0.00 0.00 0.00 0.00 0.00 0.00 152.15 0.00  0.00 0.00 905.51 50.31 787.08 0.00 ( 0.00 0.00 5,231.95 0.00 ( 5,231.95) 0.00 216,360.16 169.96 ( 89,060.16) 12,135.80 0.00 ( 12,135.80) 21,922.38 56.36 29,518.40 33.73  0.00 209,435.62 166.88 ( 83,935.62)  16,977.62 10,321.45 38,232.65 57,989.60  10,368.38 144,678.55 93.34 52,432.27 563,241.35 93.64 62,952.80 771,496.48 87.38 111,385.52    12-09-2020 03:16 PM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 2  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  MUNICIPAL COURT CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS FOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 ( 28,550.00 28,550.00 0.00 0.00 0.00 0.00 0.00 352,500.00 352,500.00 3,213,722.00 3,213,722.00 0.00 2,001,744.00)  0.00 0.00 0.00 0.00 234.11) 1,199.44 965.33 0.00 0.00 0.00 0.00 0.00  107.17 0.00 ( 1,123.78 0.00 ( 1,123.78) 565.08 0.00 ( 0.00 0.00 10,024.42 0.00 ( 10,024.42) 19,403.57 67.96 31,224.02 109.37 ( 2,674.02) 0.00 0.00 9,853.21 0.00 ( 9,853.21) 591.24 0.00 ( 0.00 0.00 12,220.87 0.00 ( 12,220.87) 161.20 230,348.24 65.35 122,151.76 161.20 253,013.56 71.78 0.00 2,630,136.64 81.84 583,585.36 0.00 2,630,136.64 81.84 583,585.36  107.17) 565.08) 0.00 9,146.43 0.00 591.24) 0.00 99,486.44  0.00  0.00 0.00  0.00 914,469.03)  REVENUES OVER/ (UNDER) EXPENDITURES  31,486.20 ( 1,087,274.97)    12-09-2020 03:16 PM 10 -GENERAL FUND REVENUES FAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS COURT 10-4300 Court Fines TOTAL COURT ENVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENCIES & ALARMS 10-4501 Agençies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS RANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE ONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovermmental Revenues 10-4705 Ambulance 10-4706 Donation to Historical Preserv 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 3  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $OF  PERIOD  ACTUAL  5,639,546.00 300,928.75 5,876/523.65 104.20 ( 236,977.65) 5,839,546.00 325,190.18 6,117,880.32 104.77 278,334.32)  200,000.00 3,500.00 1,000.00 12,000.00 50,000.00 300,000.00 1,500.00 368,000.00 150,000.00 150,000.00 150,000.00 150,000.00 0.00 0.00 30,000.00 0.00 30,000.00 75,000.00 272,000.00 15,000.00 35,000.00 0.00 397,000.00 34,000.00 136,000.00 0.00 0.00 0.00 500.00 0.00 0.00 0.00 170,500.00  24,261.43 241,356.67 120.68  41,356,67)  1,750.00 0.00 360.00 2,150.00 0.00 8,768.33 8,768.33 326.95 326.95 0.00 0.00 150.00 0.00 150.00 19,139.54 0.00 1,066.85 127.81 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  12,600.00 360.00 ( 9,100.00) 0.00 0.00 8,880.00 74.00 43,250.00 86.50 1,250.00 83.33 71,188.98 47.46 71,188.98 47.46  1,000.00 3,120.00 6,750.00 250.00 774,.26 78,811.02 78,811.02  39,479.60 301,245.74 100.42 ( 1,245.74) 43,739.60 367,225.74 99.79  34,106.84 22.74 115,893.16 34,106.84 22.74 115,893.16 398.44 0.00 ( 0.00 0.00 28,500.00 95.00 0.00 0.00 28,898.44 96.33  398.44) 0.00 1,500.00 0.00 1,101.56 19,915.84 15,000.00 20,401.37 505.36) 52,834.28 34,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 34,171.93)  76,977.57 102.64 ( 1,977.57) 0.00 0.00 14,598.63 41.71 505.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 68,671.93 3,734.39 ( 68,171.93) 0.00 0.00 0.00 0.00 0.00 0.00  0.00 252,084.16 92.68 20,334.20 344,165.72 86.69  0.00 136,000.00 100.00  0.00 204,671.93 120.04    12-09-2020 03:16 PM 10 -GENERAL FUND REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 4  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  TOTAL REVENUES  7,105,046.00 398,509.26 7,168,137.97 100.89 ( 63,091.97)    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF:  PAGE: 5  30TH, 2020  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE COMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLIÇE DEPT 10-510-5011 MVPD - AUTO REPLACEMENT TOTAL POLICE AISCBLLANEOUS 10-510-5020 Miscellaneous TOTAL MISCELLANEOUS SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION IBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING PIRE TOTAL FIRE TOTAL PUBLIC SERVICE :ONTRACT SERVICES :ONTRACT SERVICES 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL  10,000.00 10,000.00  0.00 0.00 3,833.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  4,375.00 43.75 4,375.00 43.75 46,000.00 0.00 1,837.45 0.00 1,837.45 0.00 0.00 469,098.30 82.30 100,901.70 9,370.12 0.00 0.00 478,468.42 83.94 1,500.00 100.00 1,500.00 100.00 8,803.90 73.37 8,803.90 73.37  5,625.00 5,625.00 46,000.00) 84,591.00 1,837.45) 1,837.45) 9,370.12) 91,531.58 0.00 0.00 3,196.10 3,196.10  1,949,987.00 158,665.00 1,819,396.00 93.30 130,591.00 1,949,987.00 162,498.00 1,865,396.00 95.66  0.00 0.00 0.00 570,000.00 0.00 570,000.00 1,500.00 1,500.00 12,000.00 12,000.00  10-510-5060 Villages Fire Department 10-510-5070 Contribution to Fire Dept  1,520,349.00 140,445.73 1,615,125.89 106.23 ( 94,776.89) 1,520,349.00 140,445.73 1,615,125.89 106.23 4,063,836.00 302,943.73 3,975,506.66 97.83  0.00  0.00 0.00  0.00 94,776.89) 88,329.34  32,000.00 150,000.00 90,000.00 60,000.00 44,000.00 40,000.00 22,000.00 438,000.00  0.00 0.00 0.00 0.00 0.00 0.00  20,037.00 62.62 0.00 165,842.56 110.56 ( 15,842.56) 63,199.83 70.22 46,119.00 76.87 1,914.67 4.35 62,117.36 155.29 ( 22,117.36) 18,445.00 83.84 0.00 377,675.42 86.23  11,963.00 26,800.17 13,881.00 42,085.33 3,555.00 60,324.58    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 6  91.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET 438,000.00  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications 10-530-5215 Travel & Training TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-530-5301 Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  PERIOD  ACTUAL  0.00 377,675.42 86.23  60,324.58  0.00 0.00 45,000.00 12,000.00 500.00 25,000.00 18,000.00 20,000.00 0.00 5,000.00 125,500.00 0.00 0.00 1,800.00 0.00 1,800.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 127,300.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 81,615.62 181.37 ( 36,615.62) 12,060.00 100.50 ( 0.00 0.00 40,275.00 161.10 ( 15,275.00) 10,800.00 60.00 23,175.00 115.88 ( 3,175.00) 35,120.00 0.00 ( 35,120.00) 6,390.00 127.80 0.00 209,435.62 166.88 0.00 0.00 0.00 0.00 450.53 25.03 454.98 0.00 905.51 50.31 0.00 0.00 0.00 0.00 787.08 0.00 ( 0.00 0.00 0.00 0.00 787.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,231.95 0.00 ( 5,231.95) 5,231.95 0.00  0.00 0.00 60.00) 500.00 7,200.00 1,390.00) 83,935.62) 0.00 0.00 1,349.47 454.98) 894.49 0.00 0.00 787.08) 0.00 0.00 787.08) 0.00 0.00 0.00 0.00 5,231.95)  0.00 216,360.16 169.96 ( 89,060.16)    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 7  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES SENERAL CONTRACT SERVICES 10-540-5108 Information Technology TOTAL CONTRAÇT SERVICES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE VAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary/Part-time Personnel 10-540-5304 Salary Adjustment(Bonus) 10-540-5306 Payroll Tax Expense 10-540-5310 TMRS (retirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS NSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL  0.00 0.00 0.00 13,000.00 1,900.00 4,000.00 5,000.00 3,000.00 0.00 ( 2,000.00 10,000.00 38,900.00 2,000.00 5,000.00 125,000.00 10,000.00 13,000.00 0.00 0.00 155,000.00 515,000.00 0.00 5,000.00 3,000.00 30,000.00 45,000.00 1,474.00 2,000.00 0.00 601,474.00 83,508.00 2,000.00 0.00 2,000.00 0.00 87,508.00 882,882.00  0.00 0.00 0.00 0.00 268.75 0.00 0.00 0.00 116.60) 0.00 0.00 152.15 0.00 0.00 0.00 0.00 0.00 0.00 48,631.64 0.00 0.00 0.00 0.00 3,595.71 204.92 0.00 0.00 52,432.27 0.00 0.00 0.00 0.00 ( 0.00 0.00 62,952.80  12,135.80 0.00 12,135.80 0.00 0.00 0.00 4,250.00 32.69 2,668.68 140.46 ( 2,055.00 51.38 0.00 0.00 3,307.63 110.25 ( 1,890.47 0.00 ( 1,890.47) 1,853.87 92.69 5,896.73 58.97 21,922.38 56.36 1,276.88 63.84 6,506.48 130.13 ( 1,506.48) 3,871.60 38.72 15,155.37 116.58 ( 2,155.37) 400.00 0.00 ( 1,450.34 0.00 475,819.91 92.39 6,491.02 0.00 ( 6,491.02) 20,078.65 401.57 ( 15,078.65) 0.00 0.00 15,935.63 53.12 42,438.31 94.31 2,477.83 168.10 ( 1,003.83) 0.00 0.00 0.00 0.00 563,241.35 93.64 20,902.38 25.03 9,182.02 459.10 ( 7,182.02) 0.00 0.00 566.00) 28.30- 0.00 0.00 29,518.40 33.73  12,135.80) 12,135.80) 0..00 8,750.00 768.68) 1,945.00 5,000.00 307.63) 146.13 4,103.27 16,977.62 723.12 8,982.12 6,128.40 400.00) 1,450.34) 10,321.45 39,180.09 3,000.00 14,064.37 2,561.69 2,000.00 0.00 38,232.65 62,605.62 0.00 2,566.00 0.00 57,989.60  10,368.38 116,017.88 92.81  10,368.38 144,678.55 93.34  771,496.48 87.38 111,385.52    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 8  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES MUNICIPAL COURT CONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE NAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS ENSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MÇ Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Comptroller/owI/Linebar 10-550-5407 SETCIC 10-550-5408 uppes/iscelaneous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas 10-550-5412 10-550-5413 Building Security Fund 10-550-5414 Truancy Prevention 10-550-5415 Local Municipal Tech Fund 10-550-5416 Local Municipal Jury Fund 10-550-5417 Time Payment Reimbursement Fee TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00 22,000.00 0.00 0.00 200.00 750.00 0.00 600.00 0.00 0.00 ( 0.00 ( 0.00 0.00 ( 0.00 28,550.00 28,550.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 234.11) 234.11) 0.00 1,587.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 135.93) 138.70) 110.96) 2.77)( 0.00 1,199.44 965.33  107.17 0.00 107.17 0.00 75.00 0.00 ( 1,048.78 0.00 ( 1,048.78) 0.00 0.00 1,123.78 0.00 0.00 0.00 0.00 0.00 510.08 0.00 ( 0.00 0.00 55.00 0.00 565.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,024.42 0.00 10,024.42 0.00 0.00 0.00 6,023.42 120.47 ( 1,023.42) 15,675.00 71.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 282.00 47.00 0.00 0.00 901.90) 0.00 920.31) 0.00 736.24) 0.00 18.40) 0.00 0.00 0.00 19,403.57 67.96  107.17) 107.17) 75.00) 0.00 1,123.78) 0.00 0.00 510.08) 0.00 55.00) 565.08) 0.00 0.00 0.00 0.00 10,024.42) 10,024.42) 0.00 6,325.00 0.00 0.00 200.00 750.00 0.00 318.00 0.00 901.90 920.31 736.24 18.40 0.00 9,146.43  31,224.02 109.37 ( 2,674.02)    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 9  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE FFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5311 Payroll Processing 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-560-5353 Employee Insurance TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris CO Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40,000.00 2,000.00 15,000.00 2,000.00 80,000.00 50,000.00 1,000.00 12,500.00 75,000.00 75,000.00 0.00 352,500.00 352,500.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 161.20 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 9,853.21 0.00 ( 9,853.21) 0.00 0.00 9,853.21 0.00 91.24 0.00 ( 0.00 0.00 500.00 0.00 591.24 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,220.87 0.00 12,220.87 0.00 2,500.00 6.25 1,656.25 82.81 17,373.53 115.82 ( 2,373.53) 516.29 25.81 75,730.00 94.66 44,677.84 89.36 1,736.98 173.70 ( 11,755.00 94.04 0.00 0.00 74,402.35 99.20 0.00 0.00  0.00 0.00 0.00 9,853.21) 91.24) 0.00 500.00) 591.24) 0.00 0.00 0.00 0.00 12,220.87) 12,220.87) 37,500.00 343.75 1,483.71 4,270.00 5,322.16 736.98) 745.00 75,000.00 597.65 0.00 99,486.44  161.20 230,348.24 65.35 122,151.76 161.20 253,013.56 71.78    12-09-2020 03:16 PM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 10  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES  PERIOD  ACTUAL  10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks 10-570-5660 Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5701 2019 Maintenance Projects 10-570-5702 2020 Paving Improvements 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project 10-570-5806 Drainage and Sidewalks 10-570-5808 Wilding Lane TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 801,749.00 0.00 0.00 0.00 330,000.00 0.00 0.00 0.00 876,650.00 0.00 1,205,323.00 3,213,722.00 3,213,722.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 80.00 0.00 ( 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 973,365.73 121.41 ( 171,616.73) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 372,094.72 112.76 ( 42,094.72) 41,740.00 0.00 ( 41,740.00) 0.00 0.00 0.00 0.00 0.00 0.00 876,650.00 0.00 1,040,770.03 0.00 ( 1,040,770.03) 74,652.00 6.19 1,130,671.00 0.00 2,630,136.64 81.84 583,585.36 0.00 2,630,136.64 81.84 583,585.36  0.00 80.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 127,434.16 0.00 ( 127,434.16)  9,106,790.00 367,023.06 8,255,412.94 90.65 851,377.06  REVENUES OVER/ (UNDER) EXPENDITURES  - 2,001,744.00)  31,486.20 ( 1,087,274.97)  914,469.03)    12-09-2020 03:13 PM 20 -DEBT SERVICE ACCT NO# ACCOUNT NAME ASSETS 20-1100 Claim on Cash 20-1105 Cash Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-PY 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANCE 447,971.67) 0.00 267,769.99 862,809.10 122,500.81 35,505.82 856,604.64 0.00 0.00 1,697,218.69  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE  0.00 1,138,067.86) ( 1,586,039.53) 0.00 0.00 71,540.83 ( 654,805.39) 240.39 1,851,207.98 1,973,708.79 0.00 0.00 0.00 0.00 71,781.22  0.00 0.00 0.00 0.00 0.00 0.00 58,334.73 1,755,553.42  0.00 267,769.99 208,003.71 35,505.82 856,604.64 0.00 0.00  LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES FUND EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  1,500.00 0.00 35,505.82 0.00 0.00 1,487,128.77 1,524,134.59 173,084.10 173,084.10 0.00 0.00 0.00  0.00 ( 1,420,975.00) ( 1,419,475.00)  0.00 0.00 0.00 0.00 0.00 0.00 1,418,844.24) 0.00 0.00 0.00 71,781.22  0.00 0.00 0.00 0.00 2,130.76 1,489,259.53  0.00 35,505.82 0.00 0.00 105,290.35 173,084.10 173,084.10 82,150.00  0.00 0.00 82,150.00  71,781.22 1,559,328.97 1,559,328.97 71,781.22 1,477,178.97 1,477,178.97  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 1,697,218.69  58,334.73 1,755,553.42    12-09-2020 03:16 PM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 1  91.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY TAXES INVESTMENT INCOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  1,501,625.00 10,000.00 1,511,625.00  71,521.50 1,548,270.31 103.11 ( 46,645.31) 71,781.22 1,559,328.97 103.16 ( 47,703.97)  259.72  11,058.66 110.59  1,058.66)  2,250.00 1,499,375.00 0.00 1,501,625.00 0.00 10,000.00  0.00 0.00 0.00 0.00 0.00  2,250.00 100.00 79,900.00 5.33 1,419,475.00 0.00 0.00 82,150.00 5.47 1,419,475.00 0.00 0.00  0.00 0.00 0.00 1,467,178.97)  REVENUES OVER/ (UNDER) EXPENDITURES  71,781.22 1,477,178.97    12-09-2020 03:16 PM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INCOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INCOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 2  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  ÇURRENT YEAR TO DATE OF  PERIOD  ACTUAL  1,501,625.00 1,501,625.00 10,000.00 0.00 10,000.00 1,511,625.00  71,521.50 1,548,270.31 103.11 71,521.50 1,548,270.31 103.11  46,645.31) 46,645.31)  259.72 0.00 259.72  11,058.66 110.59 ( 1,058.66) 0.00 0.00 11,058.66 110.59  0.00 1,058.66)  71,781.22 1,559,328.97 103.16 ( 47,703.97)    12-09-2020 03:16 PM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 3.  91.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES  PERIOD  ACTUAL  2,250.00 2,250.00 179,375.00 1,320,000.00 0.00 1,499,375.00 0.00 0.00 1,501,625,00 1,501,625.00 10,000.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  2,250.00 100.00 2,250.00 100.00 79,900.00 44.54 0.00 0.00 1,320,000.00 0.00 0.00 79,900.00 5.33 1,419,475.00 0.00 0.00 0.00 0.00  0.00 0.00 99,475.00 0.00 0.00 0.00  20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  82,150.00 5.47 1,419,475.00 82,150.00 5.47 1,419,475.00  REVENUES OVER/(UNDER) EXPENDITURES  71,781.22 1,477,178.97  1,467,178.97)    12-09-2020 03:13 PM 30 -SPECIAL REVENUE FUND ACCT NO# AÇCOUNT NAME ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANCE 64,179.36 0.02 0.36 0.05 24,145.08 0.00 0.00 88,324.87  PAGE: 1  M-T-D ACTIVITY  Y-T-D AÇTIVITY  CURRENT BALANCE 64,497.89 0.02 0.36 0.05 27,393.09 0.00 0.00 91,891.41  164.18 0.00 0.00 0.00 306.69 0.00 0.00 470.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 470.87 0.00 470.87 470.87  318.53 0.00 0.00 0.00 3,248.01 0.00 0.00 3,566.54 0.00 0.00 0.00 0.00 17,709.38) 13,162.28) 12,284.32 18,587.34 0.00 0.00 0.00 0.00 0.00 5,371.06 1,804.52 3,566.54 3,566.54  LIABILITIES 30-2001 Accounts Payable 30-2100 Grants PayaDle 30-2200 Due To General Fund TOTAL LIABILITIES FUND EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-Mc Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balance-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 0.00 0.00 0.00 17,709.38 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 88,324.87 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 42,532.64 24,123.20 21,669.03 0.00 0.00 0.00 0.00 88,324.87 5,371.06 1,804.52 3,566.54 91,891.41  INCREASE/DECREASE) IN FUND BAL. TOTAL LIABILITIES, EQUITY & FUND BAL. 88,324.87    12-09-2020 03:16 PM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 1  91,678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY COURT INVESTMENT INÇOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIENTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 0.00 0.00 0.00  470.75 0.12 0.00 470.87  5,367.47 0.00 ( 5,367.47) 3.59 0.00 ( 0.00 0.00 5,371.06 0.00 ( 5,371.06)  3.59) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 470.87  0.00 0.00 0.00 0.00  0.00 0.00  1,804.52 0.00 ( 1,804.52) 1,804.52 0.00 ( 1,804.52) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,566.54  0.00 0.00 0.00 0.00 0.00 3,566.54)  REVENUES OVER/ (UNDER) EXPENDITURES    12-09-2020 03:16 PM 30 -SPECIAL REVENUE FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 2  91.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE $OF  REVENUES COURT  PERIOD  ACTUAL  30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest 30-4410 MC Technology-interest 30-4415 Child sarety-interest 30-4420 Donations-interest TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  38.22 50.96 381.57 470.75 0.00 0.00 0.12 0.00 0.12 0.00 0.00 0.00 470.87  856.30 0.00 ( 1,141.75 0.00 ( 1,141.75) 3,369.42 0.00 5,367.47 0.00 0.00 0.00 0.00 0.00 3.59 0.00 ( 0.00 0.00 3.59 0.00 0.00 0.00 0.00 0.00 0.00 0.00  856.30) 3,369.42) 5,367.47) 0.00 0.00 3.59) 0.00 3.59) 0.00 0.00 0.00  5,371.06 0.00 ( 5,371.06)    12-09-2020 03:16 PM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAD MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES ÇOURT  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 3  91.67% OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 494.55 0.00 ( 1,309.97 0.00 0.00 0.00 1,804.52 0.00  0.00 494.55) 1,309.97) 0.00 1,804.52)  1,804.52 0.00 ( 1,804.52)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 470.87  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00  1,804.52 0.00 ( 1,804.52)  REVENUES OVER/(UNDER) EXPENDITURES  3,566.54  3,566.54)    12-09-2020 03:13 PM 40 -CAPITAL PROJECTS FUND ACCT NO# ACCOUNT NAME ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANÇE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANCE  PAGE: 1  M-T-D AÇTIVITY  Y-T-D ACTIVITY  CURRENT BALANCE 28,287.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,287.47  323,417.46 ( 1,500.00) ( 295,129.99)  0.00 0.00 7,573.74 0.00 0.00 0.00 0.00  0.00 0.00 0.00 ( 7,573.74) 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  330,991.20 ( 1,500.00) ( 302,703.73)  LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES FUND EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES  0.00 ( 1,500.00) 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 302,753.25 302,703.73)  0.00 0.00 286,000.00 120,074.15 0.00 406,074.15 75,082.95) 75,082.95) 49.52 302,753.25 302,703.73) 28,287.47  0.00 0.00 0.00 0.00 1,500.00) 0.00 0.00 0.00 0.00 0.00  INCEASE/DECREASE) IN FUND BAL.  TOTAL LIABILITIES, EQUITY & FUND BAL. 330,991.20 ( 1,500.00) ( 302,703.73)    12-09-2020 03:16 PM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 1  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  REVENUE SUMMARY INVESTMENT INÇOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITORE SUMMARY NON-DEPARIMENAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  0.00 0.00 0.00  49.52 0.00 ( 0.00 0.00 49.52 0.00 (  49.52) 0.00 49.52)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 302,703.73  0.00 302,753.25 0.00 ( 302,753.25) 0.00 302,753.25 0.00 302,753.25)  REVENUES OVER/ (UNDER) EXPENDITURES  0.00 ( 302,703.73)    12-09-2020 03:16 PM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 2  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  REVENUES  PERIOD  ACTUAL  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS 6 IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  49.52 0.00 49.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49.52 0.00 (  49.52) 49.52) 0.00 0.00 0.00 0.00 0.00 49.52)    12-09-2020 03:16 PM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: NOVEMBER 30TH, 2020  PAGE: 3  91.678 OF FISCAL YEAR BUDGET BUDGET BALANCE  CURRENT BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 288,972.00 0.00 ( 288,972.00) 0.00 0.00 13,781.25 0.00 0.00 302,753.25 0.00 302,753.25)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13,781.25)  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 302,753.25 0.00 ( 302,753.25) 0.00 302,753.25 0.00 ( 302,753.25)  REVENUES OVER/ (UNDER) EXPENDITURES  0.00 ( 302,703.73)  302,703.73    12-09-2020 03:13 PM 99 -POOLED CASH FUND ACCT NO# AÇCOUNT NAME ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVICE 99-1530 DUE FROM SPECIAL REVENUE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS  CITY OF PINEY POINT VILLAGE YEAR TO DATE BALANCE SHEET (UNAUDITED) AS OF: NOVEMBER 30TH, 2020 BEGINNING BALANCE  PAGE: 1  M-T-D ACTIVITY  Y-T-D ACTIVITY  CURRENT BALANÇE  2,707,560.51 ( 516,188.26) ( 1,341,895.57) 1,365,664.94  0.00 0.00 0.00 0.00 0.00 1,833,217.41 4,540,777.92  0.00 0.00 0.00 0.00 0.00 248,360.90) 1,820,037.61) 764,549.16) ( 3,161,933.18) 1,378,844.74  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 13,179.80  LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES FUND EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUES TOTAL EXPENSES INCRASE/DACREASE) IN FUND BAL. (WILL CLOSE TO FUND BAL.)  1,834,953.41 ( 248,360.90) ( 2,133,224.89) ( 298,271.48)  2,705,824.51 4,540,777.92 0.00 0.00 0.00 0.00 0.00  516,188.26) 1,028,708.29) 1,677,116.22 764,549.16) - 3,161,933.18) 1,378,844.74  0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  TOTAL LIABILITIES, EQUITY & FUND BAL. 4,540,777.92 ( 764,549.16) ( 3,161,933.18) 1,378,844.74    City of Piney Point Village Monthly Tax Office Report November 30, 2020  Prepared by: Tiffany D. Morawiec, Tax Assessor/Collector A. Current Taxable Value $ 2,903,572,146  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2020 Tax' Year  Delinquent 2019 & Prior Tax Years 6,763,264.55 198,501.01 311,714.49 7,273,480.05 7,012,295.44 $ 261,184.61  Total 13,017,327.87 198,501.01 1,014,775.82 14,230,604.70 7,662,664.18 $6 6,567,940.52  Original Levy 0.25514 $ 6,254,063.32  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D  703,061.33 6,957,124.65 650,368.74  Receivable Balance $ 6,306,755.91  . COLLECTION RECAP:  Current 2020 Tax' Year $ 571,907.34  Delinquent 2019 & Prior Tax Years $ (1,023.70)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 570,883.64  $ 571,907.34 Current 2020 Tax Year 650,368.74  $  (1,023.70) Delinquent 2019 & Prior Tax Years 7,012,295.35 36,947.71 8,095.61 694.12 $ 7,058,032.79  570,883.64  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 7,662,664.09 36,947.71 8,095.61 695.44 $7,708,402.85 110.80%  1.32 650,370.06 9.35%    MONTHLY TAX OFFICE REPORT Tax A/R Summary by Year November 30, 2020 ADJUSTMENTS 3 315,873.65 (3,928.75) (688.48) 499.53  BEGINNING BALANCE ASOF 12/31/2019 $ 6,763,264.55 33,957.93 19,505.52 17,325.16 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,143.30 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 40.08 6,961,765.56  RECEIVABLE BALANCE ASOF 11/30/2020 $  YEAR 2019 18 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 00 1999  COLLECTIONS 7,015,275.06 (2,798.27) (181.35)  63,863.14 32,827.45 18,998.39 17,824.69 17,894.67 18,424.08 14,151.07 11,751.79 9,318.42 9,145.21 9,141.92 8,767.71 8,462.68 8,152.59 2,687.68 2,510.18 2,490.91 2,476.24 2,251.11 44.68 261,184.61  (1.38)  (40.08) 311,714.49  7,012,295.44    Council Agenda Item Cover Memo  12/14/2020 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on revisions to Section 50-99 of the City Code of  Ordinances as recommended by Harris County.  SUMMARY/BACKGROUND (WHY): Harris County has recommended minimum standards fora adoption by communities located in Harris County to ensure the benefits achieved by the 2018 Harris County Flood Control Bond Project are protected. Council previously approved revisions tot the City Flood Ordinance - Chapter 34. Attached is a letter from Harris County with the requested changes as well as Ordinance Section 50-99 with track changes on to show thei revisions to the ordinance for discussion. These revisions specifically require all City drainage projects to be designed using Atlas 14 rainfall data. Rainfall data was previously addressed in the City drainage ordinances for development, but not specifically in the City ordinance. Harris County  has requested that the minimum standards be effective by December 31, 2020.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY) REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    HARRIS COUNTY OFFICE OF THE COUNTY ENGINEER  1001 Preston, Sulte 500 Houston, Texas 77002 (713)755-5370  May 22, 2020  Honorable Mayors of Cities Located Within Harris County  SUBJECT: Recommendation on Minimum Standards for Communities in Harris  County and Draining to Harris County  Dear Honorable Mayors of Harris County Cities:  On Tuesday, May 19, 2020, Harris County Commissioners Court adopted the attached letter to encourage a minimum level of flood resiliency across all of Harris County. Adoption of the minimum standards listed in the letter by communities across Harris County will result in an increased flood resiliency for the entirety of Harris County. We will be hosting an online information session on June 2, 2020 at 3:00pm concerning the initiative for you and any of your staff. The meeting can be accessed at: ntips/hamscounty.ebexcom.harscounvphp/MTD-m7419250eacef15e76825cb fbb32732 or you may call in to the meeting at (408) 418-9388 (meeting access code: The purpose of this policy is to provide a minimum set of drainage regulations and development policies that will allow all municipalities in Harris County to have a consistent set of standards that incorporate NOAA Atlas 14 rainfall rates. The proposed standards are intended to preserve the capacity and purpose of the ongoing Harris County Flood Control District (District) Bond Projects and make Harris County more resilient to future flooding events. Nothing in this policy is intended to reduce the level ofc current regulation within any municipality or to prevent any municipality from enacting These recommendations will NOT affect the status or scheduling of projects included on the 2018 Bond Project List. AII2018 Bond Projects will be completed as planned with Ifar municipality chooses not to update their regulations to these minimum standards, the municipality would not be eligible for participation in the Partnership Projects funding included in the 2018 Bond (Bond Project ID Z-02 - Partnership Projects with Municipalities, Authorities, and Other Districts in Harris County) projects until they do so. This fund amount is authorized at $175,000,000 and allows for joint funding of unidentified future projects between the District and a participating municipality. If the participating municipality chooses not to update their standards and they currently have  966 199817).  more stringent standards.  the funding shown in the bond program.    HARRIS COUNTY OFFICE OF THE COUNTY ENGINEER  1001 Preston, Suite 500 Houston, Texas 77002 (713)755-5370  an active partnership project or projects with the District funded through Z-02, the project would be cancelled if not completed by December 31, 2020, and any remaining bond funds will be refunded to the Bond Project ID Z-02. Additionally, Harris County roadway partnership projects that have not begun construction prior to December 31, 2020 will be similarly impacted. Ongoing partnership projects can continue as long as the partnering municipality is actively working toward updating their standards. If your city has interest, Harris County has engaged an engineering consultant that can assist in updating your regulations to meet the minimum standards listed in the attached Ify you have any questions concerning the update of your regulations or would like assistance from Harris County's engineering consultant, please contact Alisa Max, P.E., Harris County Engineering Department, at alsamax@enghclne! If you have any questions conçerning your District Bond projects or partnership projects, please contact Matthew Zeve, P.E., Harris County Flood Control District, at  letter at no cost to your city.  matthew.zeve@hcfcd.hctx.net.  We are here to assist your city in becoming more flood resilient.  Sincerely,  Any fy Russell A. Poppe, P.E. Executive Director Harris County Flood Control District  Counly Engineer ALA Offipé of the County Engineer Attachment JBIAM    HARRIS COUNTY OFFICE OF THE COUNTY ENGINEER  1001 Preston, Suite 500 Houston, Texas 77002 (713)755-5370  May 12, 2020  Honorable County Judge & Commissioners  SUBJECT: Recommendation on Minimum Standards for Communities in Harris  County and Draining to Harris County  Dear Court Members:  At the April 28, 2020, Commissioners Court, we were directed to recommend minimum standards for adoption by communities located in Harris County to ensure the benefits achieved by the 2018 Harris County Flood Control Bond Program are protected. Our recommendation is that all cities within Harris County, and those entities located outside of Harris County but drain to Harris County, adopt the following minimum standards by December 31, 2020, and be effective within their municipal boundaries and  extraterritorial jurisdiction:  Use Atlas 14 rainfall rates for sizing storm water conveyance and detention Require a minimum detention rate of 0.55 acre feet per acre of detention for any new development on tracts one acre or larger in size. However, a single family residential structure and accessory buildings proposed on an existing lot is exempt Prohibit the use ofl hydrograph timing as as substitution for detention on any project, Require no net fill in the current mapped 500-year floodplain, except in areas Require the minimum Finished Floor Elevation (FFE) of new habitable structures be established at or waterproofed to the 500-year flood elevation as shown on the  systems.  from providing detention.  unless it directly outfalls into Galveston Bay. identified as coastal zones only effective Flood Insurance Study.    OCE-Minimum Standards for Communities  Page 2  Itisf further recommended that the County Engineer extend the current agreement with EHRA Engineering to assist communities in evaluating and updating their policies and ordinances upon their request at no cost to the community. As part of this process, these communities may identify additional requirements or criteria to implement depending on Tol help reinforce participation, we alsorecommend that no partnership projects, including flood control or county roadway projects, be constructed in these communities after December 31, 2020, until such time their criteria is updated to reflect the above minimum standards. Partnership projects that are currently scheduled for construction in these communities before December 31, 2020, may continue as scheduled provided the communities are actively working with us to update their criteria. It should be noted that this effort is part of a larger Fix Flooding First initiative that will be presented to  their flood risk and storm water infrastructure capacity.  Commissioners Court for an official roll out in June 2020.  Sincerely,  RR Russell A. Poppe, P.E. Executive Director Harris County Flood Control District  County Engineer  NAL  JRB/RPled    Sec. 50-99.- - Drainage.  Drainage facilities shall be designed and constructed in accordance with the city minimum construction standards for community improvements. Atlas 14 rainfall rates shall be required to size localized storm water conveyance systems, such as storm sewers and roadside ditches, and size detention systems that outfall into the localized storm water conveyance systems. See Harris County Region 2 rainfall data in the most recent update of Harris County Flood Control's PCPM.  (Ord. No. 819, $3.16,2-9-98)    Council Agenda Item Cover Memo  12/14/2020 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on revisions to the City Drainage Criteria checklists for New Construction, Partial Construction, Pool Construction, and' Temporary Drainage. SUMMARY/BACKGROUND (WHY): The City Building Official, Alderman Thompson, and City Engineer discussed revisions tot the City drainage criteria checklists to address the minimum measures recommended by Harris County to ensure the benefits achieved by the 2018 Harris County Flood Control Bond Project are protected. Please see attached revised drainage criteria for your review and acceptance. Harris County has requested that the minimum  standards be effective by December 31,2 2020. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING! SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO EMERGENCY: REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    CITY OF PINEY POINTI VILLAGE NEW CONSTRUCTION  Address of] Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Please revise plans and resubmit as an electronic drainage submission as an email to Annette Arriaga at bagoficalgpmnypior If you have any questions, please feel free to  contact the City. Drainage Plans  1. A Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter oft the lot, grid across the lot, and along the perimeter of all structures (i.e., 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all easements, all landscaping, storm and sanitary sewers. Proposed removal of any existing trees must be indicated on the drainage 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of 6.1 The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by  plan.  building slabs, sidewalks, patios, driveways, decks, etc.).  plan.  grates). Engineer.    7. When a Drainage plan is to incorporate a retaining wall, a detail of the retaining wall 8. All driveways must be a minimum of 3-feet from the property line at the side yard to 9. Engineer shall provide drainage area calculations using Atlas 14 rainfall data fora Harris County Region 2 2-Year storm event_on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C= 0.6la +0.2. (Ia = impervious area/total area)and must not be less than 0.40. 10. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec. 11.No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the 12. Outfall flow line elevations and flow line of existing system shall be shown where 13. Culverts shall be able to convey a Harris County Region 2 2-year storm event using Atlas 14 rainfall data CiyefHbwson3-Kew-PasigmSiem-for: all affected areas. The min. culvert size shall be 24" diameter and shall be Reinforced Concrete Pipe. 14.All driveway culverts shall have a minimum cover of 3-inches between top of pipe 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure-ensure that all runoff produced in a_ Harris County Region 2 2-year storm event using Atlas 14 rainfall data yf--wlya drain into the street, ditch, storm 16. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be allowed to be used as sediment control devices. 17.1 Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which 18.1 Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City'sr right of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner  will be required on the submitted plans. allow for drainage or grading.  property.  proposed tie-in occurs.  and bottom of pavement.  sewer system, or a recorded drainage easement.  matches the grass removed."  acceptable to the City".    19. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent/neighboring properties during aHarris County Region2 2-year storm event using Atlas 14 rainfall ylmy- 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder 21. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted plans must be signed and sealed by the builder's Engineer". 22. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter 23. Note on plan "Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper 24. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12"x 12" along main line 25.If storm sewer pipes are proposed on drainage plan, all pipes shall be labeled indicating the proposed length, material and flowline elevations. All proposed storm sewer inlets or junction boxes must be labeled with top of grate elevations and flow 26. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County 27.All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or 28. The engineer is to provide a force main separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 29. An erosion control system shall be required at the outfall of the force discharge 30. Drainage system must include a clean-out, inlet or junction box at every bend to provide access for maintenance; the only exception may be where roof drains tie into 31. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and  storn".  receives approval from the City".  are permitted to be cut for construction ofthe drainage system."  sizing as part of the permanent drainage plan."  pipe.  line elevations of pipes connected to the box.  Clerk Office and approved by the City).  infrastructure.  (Concrete apron, rip rap, etc.). the main system.  curb.    32. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofl Houston Type A Inlet. 34. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu 35. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the 36. Submitted plans shall be drawn to an engineer's scale and not to an architect's 37. All plans need to be oriented with North directed to the top or right oft the page. 38. If roof drains are to be tied into the drainage system, they must be shown in the 39. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part oft the 40. When building in the floodplain the surveyor or engineer must delineate the limits of the 500-year and 100-year floodplains and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris County Flood Control District. 41. When building in the 500-year floodplain, plans must include a certificate of 42. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 00-year-500-year floodplain below the Base 43. Plans must have all Memorial Villages Water Authority utilities show in the Right- 44. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to a building permit being issued to the builder for work performed in the right- of-way. Plans only entering the right-of-way to outfall into City facilities do not 45. Sump pumps proposed on temporary drainage plans must be completely installed 46. Drainage plans must show finished floor elevation, garage finished floor elevation, and the elevations on the driveway adjacent to the garage. Garage finished floor elevation must coordinate with adjacent proposed driveway elevations.  33. Provide tie-in detail if using existing City inlet.  ofinlets in the permanent or temporary drainage plan.  submitted plan. scale.  drainage plan.  permanent drainage plan.  elevation.  Heabievatons00.vcar flood elevation.  of-Way  have to be approved by MVWA. and operable at the time of construction.    47. Finished floor elevation must be 12" above the nearest sanitary sewer manhole lid elevation. Elevation of nearest sanitary sewer manhole lid must be provided. 48. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called 49. No drainage pipes shall be proposed within the drip-line of any trees that are either 50. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope ofwork (new house, house addition, new pool, etc.). 51. Drainage plans must show all sanitary sewer clean outs on the property. 52. Drainage plans must be submitted on paper with dimensions of either 34"X22" or  out on the drainage plan.  partially or completely located on an adjacent property.  36"X24".    CITY OF PINEY POINT VILLAGE NEW POOL CONSTRUCTION  Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1.A A Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., 4.1 The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all easements, all landscaping, storm and sanitary sewers. Proposed removal of any existing trees must be indicated on the drainage 5. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by 6. When a Drainage plan is to incorporate a retaining wall, a detail oft the retaining wall 7. Engineer shall provide drainage area calculations using Atlas 14 rainfall data fora Harris County Region 2 2-Year storm event fera-Ciy-eF-Heusien-2-ear-Pesign Storm-that are te-bei ineluded-on the submitted plans. The runoff coefficient (C-  plan.  building slabs, sidewalks, patios, driveways, decks, etc.).  plan. Engineer.  will be required on the submitted plans.    value) used must be calculated using the following equation: C = 0.6Ia + 0.2. (la=  impervious area/total area) and must not be less than 0.40.  8.A All proposed drainage pipes shall be sloped to achieve a velocity of3ft/sec. 9. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the 10. Outfall flow line elevations and flow line of existing system shall be shown where 11.Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure ensure that all runoff produced in a Harris County Region 2 2-year storm event using Atlas 14 rainfall dataCity-eF-Housion-2-year-stemm will drain into the street, ditch, storm 12. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be allowed to be used as sediment control devices. 13. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which 14. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner 15.Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a Harris County Region 2 2-year storm event using Atlas 14 rainfall atCiyeHHeusem2yem2yeardesgnsema. 16. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder 17.Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted plans must be signed and sealed by the builder's Engineer". 18. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter 19.N Note on plan "Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper  property.  proposed tie-in occurs.  sewer system, or a recorded drainage easement.  matches the grass removed."  acceptable to the City".  receives approval from the City".  are permitted to be cut for construction of the drainage system."  sizing as part of the permanent drainage plan."    20.1 Ifstorm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12", X 12" along main line 21.If storm sewer pipes are proposed on drainage plan, all pipes shall be labeled indicating the proposed length, material and flowline elevations. All proposed storm sewer inlets orj junction boxes must be labeled with top of grate elevations and flow 20. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County 21. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or 22. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 23. An erosion control system shall be required at the outfall of the force discharge 24. Drainage system must include a clean-out, inlet orj junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie 25. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and 26. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofHouston Type A Inlet.  pipe.  line elevations ofpipes connected to the box.  Clerk Office and approved by the City).  infrastructure.  (Concrete apron, rip rap, etc.). into the main system.  curb.  27. Provide tie-in detail if using existing City inlet.  28. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu 29. All drainage plans and as-built plans shall utilize the City Benchmark System. contact the City for information on the location and elevation of the closest Please include the benchmark that was used for elevations on the submitted plan.  ofinlets in the permanent or temporary drainage plan.  Please benchmark.    30. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 31. All plans need to be oriented with North directed to the top or right of the page. 32. If roof drains are to be tied into the drainage system they must be shown in the 33. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the 34. When building in the floodplain the surveyor or engineer must delineate the limits of the 500-year and 100-year floodplains and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris County Flood Control District. 35. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 100-yea500-year floodplain below the Base-Fleed 36. Plans must have all Memorial Villages Water Authority utilities show in the Right- 37. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to al building permit being issued to the builder for work performed in the right- of-way. Plans only entering the right-of-way to outfall into City facilities do not 38. Sump pumps proposed on temporary drainage plans must be completely installed 39. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called 40. No drainage pipes shall be proposed within the drip-line of any trees that are either 41. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 42. Drainage plans must show all sanitary sewer clean outs on the property.  drainage plan.  permanent drainage plan.  Blevatien500-year flood elevation.  of-Way  have to be approved by MVWA. and operable at the time of construction.  out on the drainage plan.  partially or completely located on an adjacent property.  43. Drainage plans must be submitted on paper with dimensions of either 22"X34" or  24"X36".    CITY OF PINEY POINT VILLAGE  TEMPORARY DRAINAGE PLANI DURINGCONSTRUCTIONPLANREQUIREMENTS- 1. The Temporary Drainage Plan shall demonstrate that positive drainage will occur on 2. The Temporary Drainage Plan shall include all aspects oft the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations ofall proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum oftwenty-five foot (25'): spacing covering the lot, including shot on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, driveways, decks, etc.). 3. The topographical survey shall show the location and existing elevations of roadways, all trees on thel lot, all easements, all landscaping, storm and sanitary sewers. Proposed removal of any existing trees must be indicated on the drainage plan. 4. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of 5. Thel Drainage Plan shall be prepared under the supervision ofa Registered Professional Engineer oft the State of1 Texas. The plans shall be sealed and signed by 6. When a Temporary Drainage Plan is to incorporate a retaining wall, a detail of the 7. Drainage oft the lot may be obtained by surface or sub-surface means, ora combination of the two, as is appropriate and necessary to insure that all runoff produced in a City ofHouston 2 year storm will drain into the street, ditch, storm 8. Engineer shall provide drainage area calculations using Atlas 14 rainfall data fora Harris County Region 22-Year storm eventfraCityafHession2-Kent-Design Merm-that-Are-te-be-ineleded-on the submitted plans. The runoffcoefficient (C-value) used must be calculated using the following equation: C= 0.6Ia + 0.2. (la = impervious area/total area) and must not be less than 0.40. 9. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec. 10. Outfall flow line elevations and flow line ofe existing system shall be shown where  the lot.  grates). Engineer.  retaining wall will be required on the submitted plans.  sewer system, or a recorded drainage easement.  proposed tie-in occurs.    11.C Culverts shall be able to convey a Harris County Region 2 2-year storm event using Atlas 14 rainfall data CiyefHeusiem2-KearDeigStem-for: all affected areas. The min. culvert size shall be 24" diameter and shall be Reinforced Concrete Pipe. 12. All driveway culverts shall have a minimum cover of 3-inches between top of pipe 13.1 Drainage oft the lot may be obtained by surface or sub-surface means, ora combination oft the two, as is appropriate and necessary to insure-ensure that all runoff produced in a Harris County Region 22-year storm event using Atlas 14 rainfall data CHyetHousten2yyearster-wil drain into the street, ditch, storm sewer system, ora 14.No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County 15. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 16.1 No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the 17.1 The Contractor shall be responsible for implementation, maintenance, and inspection ofstorm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be allowed to be used as sediment control devices. 18. The Temporary Drainage Plan shall show inlet protection around all existing and 19. The Temporary Drainage Plan must show a reinforced filter fabric fence detail with 20. All plans need to be oriented with North directed to the top or right of the page. 21. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which 22.1 Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner 23.1 Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent / neighboring properties during a Harris County Region 2 2-year storm event using Atlas 14 rainfall GaaCiyeFHousiem2yerdesgastew#. 24. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder  and bottom of] pavement.  recorded drainage easement.  Clerk Office).  property.  proposed inlets that will be in use during construction.  wire mesh reinforcement.  matches the grass removed."  acceptable to the City".  receives approval from the City".    25. Note on plan "Any, excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are 26.1 Note on plan "Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing 27.1 Ifs storm sewer pipes are proposed in the temporary drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12"x 12" along 28.If storm sewer pipes are proposed on drainage plan, all pipes shall be labeled indicating the proposed length, material and flowline elevations. All proposed storm sewer inlets or junction boxes must be labeled with top of grate elevations and flow 29.All temporary drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system 30. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 31.An erosion control system shall be required at the outfall of the force discharge 32. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into 33. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and 34. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofHouston Type A Inlet.  permitted to be cut for construction of the drainage system."  as part of the permanent drainage plan."  main line pipe.  line elevations of pipes connected to the box.  and/or infrastructure.  (Concrete apron, rip rap, etc.).  the main system.  curb.  35. Provide tie-in detail if using existing City inlet.  36.All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the 37. When building in the floodplain the surveyor or engineer must delineate the limits of the 500-year and 100-year floodplains and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris County Flood Control District.  submitted plan.    38. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 100-yea:500-year floodplain below the Base-Fleed 39. Plans must have all Memorial Villages Water Authority utilities show in the Right-of- 40. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to a building permit being issued to the builder for work performed in the right- of-way. Plans only entering the right-of-way to outfall into City facilities do not have 41. Sump pumps proposed on temporary drainage plans must be completely installed and 42. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called 43.No drainage pipes shall be proposed within the drip-line of any trees that are either 44. Temporary Drainage Plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house 45. Drainage plans must be submitted on paper with dimensions of either 22"X34" or  Elevation500-year flood elevation.  Way  tob be approved by MVWA. operable at the time ofconstruction. out on the drainage plan.  partially or completely located on an adjacent property.  addition, new pool, etc.). 24"X36".    CITY OF PINEY, POINT VILLAGE  Partial Construction  Drainage Plans Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1.A A Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects oft the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter oft the lot, grid across the lot, and along the perimeter of all structures (i.e., 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all easements, all landscaping, storm and sanitary sewers. Proposed removal of any existing trees must be indicated on the drainage 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of 6. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by  plan.  building slabs, sidewalks, patios, driveways, decks, etc.).  plan.  grates). Engineer.    7. When a Drainage plan is to incorporate a retaining wall, a detail oft the retaining wall 8. All driveways must be a minimum of3-feet from the property line at the side yard to 9. Engineer shall provide drainage area calculations using Atlas 14 rainfall data fora Harris County Region 2 2-Year storm event ere-CiyeFHessten--Yer-Design Stomm-that-are te-be-ineluded-on the submitted plans. The runoff coefficient (C- value) used must be calculated using the following equation: C = 0.6Ia + 0.2. (la = 10.A All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec. 11.No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the 12. Outfall flow line elevations and flow line of existing system shall be shown where 13. Culverts shall be able to convey a Harris County Region 2 2-year storm event using Atlas 14 rainfall data CHyafHasn2-Ven-Desigm-Siemm-for all affected areas. The min. culvert size shall be 24" diameter and shall be Reinforced Concrete Pipe. 14.All driveway culverts shall have a minimum cover of 3-inches between top of pipe 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure-ensure that all runoff produced in a Harris County Region 2 2-year storm event using Atlas 14 rainfall data Ciy-efHeusten-2-ear-stemm-wil drain into the street, ditch, storm 16.7 The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be allowed to be used as sediment control devices. 17. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which 18. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right ofv way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner  will be required on the submitted plans. allow for drainage or grading.  impervious area/total area) and must not be less than 0.40.  property.  proposed tie-in occurs.  and bottom of pavement.  sewer system, or a recorded drainage easement.  matches the grass removed."    acceptable to the City".  19. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a Harris County Region 2 2-year storm event usingAtlas 14rainfall dataCiyeFHeusiem2yen2ysarderigaster", 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder 21.1 Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted plans must be signed and sealed by the builder's Engineer". 22. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter 23. Note on plan "Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper 24. Ifstorm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12"x 12" along main line 25.If storm sewer pipes are proposed on drainage plan, all pipes shall be labeled indicating the proposed length, material and flowline elevations. All proposed storm sewer inlets or junction boxes must be labeled with top of grate elevations and flow 24. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County 25. All drainage systems that require a sump pump system must include a sump detail with aj properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge 28. Drainage system must include a clean-out, inlet orj junction box at every bend sO as toj provide access for maintenance; the only exception may be where roof drains tie 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and  receives approval from the City".  are permitted to be cut for construction oft the drainage system."  sizing as part of the permanent drainage plan."  pipe.  line elevations of pipes connected to the box.  Clerk Office and approved by the City).  infrastructure.  (Concrete apron, rip rap, etc.). into the main system.  curb.    30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofl Houston Type A Inlet.  31. Provide tie-in detail if using existing City inlet.  32. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu 33. All drainage plans and as-built plans shall utilize the City Benchmark System. contact the City for information on the location and elevation of the closest Please include the benchmark that was used for elevations on the submitted plan. 34. Submitted plans shall be drawn to an engineer's scale and not to an architect'ss scale. 35. All plans need to be oriented with North directed to the top or right of the page. 36. If roof drains are to be tied into the drainage system they must be shown in the 37. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part oft the 38. When building in the floodplain the surveyor or engineer must delineate the limits of the 500-year and 100-year floodplains and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris County Flood Control District. 39." When building in the 500-year floodplain, plans must include a certificate of 40. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 109-year500-year floodplain below the Base-Fleed 41. Plans must have all Memorial Villages Water Authority utilities show in the Right- 42. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to a building permit beingi issued to the builder for work performed in the right- of-way. Plans only entering the right-of-way to outfall into City facilities do not 43. Sump pumps proposed on temporary drainage plans must be completely installed  ofinlets in the permanent or temporary drainage plan.  Please benchmark.  drainage plan.  permanent drainage plan.  elevation.  Blevation500-year flood elevation.  of-Way  have to be approved by MVWA. and operable at the time of construction.    44. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called 45. No drainage pipes shall be proposed within the drip-line of any trees that are either 46. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope ofwork (new house, house addition, new pool, etc.). 47. Drainage plans must show all sanitary sewer clean outs on the property.  out on the drainage plan.  partially or completely located on an adjacent property.  48. Drainage plans must be submitted on paper with dimensions of either 22"X34" or  24"X36".    Council Agenda Item Cover Memo  12/14/2020 Date of Meeting  To: Mayor and City Council Agenda Item: Chuckanut Lane.  Discuss and take possible action on quotes received for ditch regrading on the west side of SUMMARY/BACKGROUND (WHY): The City previously requested that HDR obtain quotes for regrading the ditch on the west side ofChuckanut Lane from 7 Chuckanut to 1 Chuckanut. An Add Alternative was included in the bid for regrading the ditch from the end of the cul-de-sac to the 239 N. Piney Point Road property line. The quotes include the regrading existing ditch including cut, disposal and/or fill material as necessary, removing dirt from a 4X61 box culvert by hand excavation, and ydromulchingsodding the areas regraded. A summary of quotes and the  quotes received are included int the agenda packet. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    Summary of Quotes Chuckanut Ditch Regrading (west side) City of Piney Point Village HDRJob No. 20-004  Contractor T-Construction JRivas Camino Services On Par Civil Services  Drainage Items Quote Add Alternative 1 Quote Total Quote  $5,985.00 $4,325.00 $7,435.00 $12,807.00  $7,818.00 $11,560.00 $14,605.00 $22,125.00  $13,803.00 $15,885.00 $22,040.00 $34,932.00  Represents the lowest Quote    Chuckanut West Regrading City of Piney Point Village HDRJ Job No. 20-004 Unit Quantity  Chuckanut West Item Drainage Items Total:  Item Description  Unit Price $23.00 $1,500.00 Total Drainage Items Cost  Cost  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, the sum of: Add Alternativel:  $4,485.00 $1,500.00 $5,985.00  LF. 195 LS. 1  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Remove dirt by hand excavation from 4X6 box culvert, complete in place the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, thes sum of:  $22.00 $29.00 $1,500.00 Total Add Altemative 1 Cost:  $5,390.00 $928.00 $1,500.00 $7,818.00  LF. 245 LF. 32 LF. 1  TCTL. 13.8038 &rre  Valho    Chuckanut West Regrading City of Piney Point Village HDR Job No. 20-004 Unit Quantity  JRivas Construction, LLC 9223 Misty' Vale Ln. Houston, TX77075 Phone# 346-401-7105 rvasconsteyano.com Cost  Chuckanut West Item Drainage Items Total:  Item Description  Unit Price  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, the sum of: Add Alternative 1:  L.F. 195 L.S. 1  $15.00 $1,400.00  $2,925.00 $1,400.00  Total Drainage Items Cost: $4,325.00  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Remove dirt by hand excavation from 4X6 box culvert, complete in place the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, the sum of:  L.F. 245 $40.00 L.F. 32 L.F. 1  $9,800.00 $1,760.00  $55.00  Total Add. Alternative 1 Cost: $11,560.00    * Camino Services  Chuckanut West Regrading City of Piney Point Village HDR. Job No. 20-004 Unit Quantity  Chuckanut West Item Drainage Items Total:  Item Description  Unit Price  Cost  Regrade existing ditchi including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, the sum of: Add Alternative 1:  LF. 195 $33. LS. 1 $lans, a  $6,435 flo  Total Drainage Items Cost: $2435E  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Remove dirt by! hand excavation from 4X6 box culvert, complete in place the sum of: Hydromulch or sod (match existing) along ditch regraded areas, 2 complete in place, the sum of:  L.F. 245 $40. L.F. 32 $150.8 L.F. 1 $s  $7503 $480, ss  Total Add Alternative 1 Cost: 374605    Chuckanut West Regrading City of Piney Point Village HDRJob No. 20-004  Chuckanut West tem Drainage Items Total:  Item Description  Unit Quantityl  Unit Price  Cost  Regrade existing ditch including cut, disposal and/or,f fill. material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Hydromulch or sod (match existing) ditch 2 complete in place, the sum of: Add Altemative 1:  L.F. 195 areas, LS. 1  55.00 2.082.00 Total Drainage Items Cost:  1472500 2,082.09 12,307  along regraded  Regrade existing ditch including cut, disposal and/or fill material as necessary to achieve the proposed flowline 1 elevations, complete in place, the sum of: Remove dirt by hand excavation from 4X6 box culvert, complete in place thes sum of Hydromuich or sod (match existing) ditch regraded complete in place, the sum of:  L.F. 245 LF 32 areas, 1  65.00 10000 3000.00 Total Add Alternative 10 Cost:  15,915.-0 3,20000 3aage 22,25.00  along  Gurt NAS LISTED ASF CHANGEO 70 Ls.  K  vlorlazo    i:  i  EE  lu  HR  PROIECTFOR PINEY POINT VILLAGE, TEXAS CHUCKANUTLANE DRAINAGE IMPROVEMENTS  :  i  62  54 52 50 0-00  52  1-00  3-00  4-00    it  5R HORE 7136228245 PINEY POINT VILLAGE, TEXAS CHUCKANUTLANE DRAINAGE IMPROVEMENTS  -  s : 3-00  !!  66  60 58 56 54 52 50 0+00  60 58 56  52  SCALE  2+00  3+00  4-00                    Council Agenda Item Cover Memo  12/14/2020 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on the acceptance of the bid from RAC Industries for the  Wilding Lane Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): TR Grace was awarded the contract for the Wilding Lane Drainage & Paving Improvements Project and began executing the contract documents for the project. During the process, TR Grace notified HDR that they are formally withdrawing their bid from consideration for the Wilding Lane Drainage and Paving Improvements Project. Attached is the Bid Tabulation and Letter ofRecommendation for the 2nd  lowest bidder, RAC Industries. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES _NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    LETTER OF RECOMMENDATION  FOR  Wilding Lane Paving & Drainage Improvements Project  Nelcome to  City of  Piney Point Villeige Est. 1954  CITY OF PINEY POINT VILLAGE, TEXAS  DECEMBER 10, 2020 HDR Project No. 19-028  JOSEPHE. MOORE 119103" LCENSED 6 ONAL  5  HDR ENGINEERING, INC. 4828 LOOP CENTRAL DRIVE, SUITE 800 HOUSTON, TEXAS 77081 (713)622-9264  E 12-10-2020    5R  December 10, 2020  Mayor and City Council Members City of Piney Point Village, Texas 7676 Woodway, Suite 300 Houston, Texas 77063  Re: Wilding Lane Drainage & Paving Improvements City ofl Piney Point Village, Texas HDR. Job No. 19-028 Dear Mayor and City Council Members:  On September 21, 2020 nine (9) bids were received on the above referenced project. 1. Bid' Tabulation Sheet- nine (9)constructioni firms participated in the bidding process. Each bid was checked for mathematical errors and/or bid irregularities. Appropriate corrections to the errors were made and included in the attached bid tabulations. The errors did not affect the order oft the bids. Please see Section 1 ofthis report. TR Grace & Company formally withdrew their bid on December 9, 2020 (please see Section 2  ofthis report). The bids for the total project are as follows:  Contractor  Total Bid $1,345,194.45 $1,440,157.00 $1,443,770.00 $1,448,918.25 $1,493,775.50 $1,606,463.00 $1,698,147.50 $1,879,371.00 $2,105,390.00  TR Grace & Company RAC Industries, LLC Wade Con., LLC AAA Asphalt Paving, Inc. TConstruction Teamwork Construction Conrad Construction Co., LTD MC2 Main Lane Industries Total Contracting 2. 3.  References - RAC Industries, LLC provided a list of references on projects they previously performed as general or sub contractors. Please see Section 3 ofthis report. Telephone Conversations with References = Four (4) references were contacted by telephone and were asked to respond to a questionnaire. Generally, the references indicated that they were impressed witht the work RACI Industries, LLCI had performed and would use them again in the future. Please see Section 4 oft this report.  hdrinc.com  4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)6 622-9264 F713.622.9265 Texas Registered Engineering Firm F-754    RAC Industries, LLCis a company that appears to have experience inj projects oft this nature. For these reasons listed above, we: recommend that the City of Piney Point Village award the Wilding Lane Drainage & Paving Improvements Project for a total bid of One Million, four hundred and forty thousand, one hundred and fifty seven dollars and zero cents,  ($1,440,157.00) to RAC Industries, LLC.  Ifyou have any questions, please feel free to contact us.  Sincerely, HDR Engineering, Inc. E Joseph Moore, P.E., CFM City Engineer    SECTION I 1    BidT Tabulation Wilding! lane Drainage andP Paving Improvements Project September, 2020 Low thdrew bid TRGRACE UNIT QUANTITY UNIT TOTAL 74.23 S.Y. 325 S.Y. 40 L.F. EA. S.Y. 930 8.60 EA. 10 EA. 2 $ 5.76 S.Y. 3,925 S.Y. 3,585 S.Y. 4,665 GAL 1,425 $ 2.00 LF. 15 LF. 60 LS. LS. Totall Paving Items:  ITEMI NO. Paving Items: Remove and replace6 6"6 thick reinforced concrete driveway. including proof rolling, level up sand, andf fuld depth sawo cut, complete inp place, the sumof: Remove andr replace 4"6 thick newd decomposed granite driveway, complete ing place, the sum of: Remove and replace concrete curb forr reinforced concrete driveway, completei place, the sum of: emporary driveways, completeinp place, thes sumof: Curb rampy with detectable waring pavers, in conformance with ADA requirements, complete inp place, thes sumof: Temporary paving. complete inplace, thes sumof: Remove, sumof: salvage, andr reinstallp postn mailbox, completei inp place, the Remove, store, andn resete existing traffics sign, completei in place, the sumof 10 Remove and dispose ofe existing asphalt pavement andE base material, completeinp place, the sumor: 11 2"Type DI HMAC overlay, including tacko coat, completei inplace, the sumof: the 8"1 lime (4%) andf fly-ash (8%): stabilized subgrade, completei in place, sumof: Prime coat, complete ing place, thes sumof: 17 24" wide solidy white Type Ireflective pavement markers (thermoplastic). completei inp place. thes sumot: 18 12"V wide solidT Typel Ireflective pavementr markers (theroplastic), completei inplace, thes sumof: 19 Traffic Control, complete inplace, thes sum of: 20 SWP3 Plan, complete ing place, thes sumof: Dralnage lems: 22 Abandon and grout-fille existings storm sewer ando culverts, completei in place, the sumof: 23 inplace, Remove thes ando sumof: dispose ofexisting storm seweri Remove andd dispose ofexisting safetye endt treatment, completei in place, the sumof  RACI INDUSTRIES UNIT TOTAL  WADE CONLLC  AAAASPHALT  ICONSTRUCTION  IEM DESCRIPTION  UNIT TOTAL UNIT TOTAL UNIT TOTAL  PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT  24,124.75 $ 110.00 $ 35,750.00 80.00 $ 26,000.00 $ 97.00 $ 31,525.00 $ 120.00 $ 39,000.00  $ 140.00 $ 5,600.00 $ 61.00 $ $ 195.50 $ 3,128.00 $ 10.00 $  $ $  2,440.00 60.00 2,400,00 $ 95,00 $ 3,800.00 $ 70.00 $ 2,800.0 160.00 50.00 800.00 40.00 640.00 $ 36.00 $ 576.00  EA. 16 S 800.00 s 8,000.00 s 600.00 s 6,000.00 100.00 1,000.00 $ 850.00 8,500.00s 760.00 7,600.0  $1,600.00 s 1,600.00 $ 2,500,00 $ 2,500.00 4,000.00 4,000.00 $1,650.00 $ 3,300.00 $ 850.00 $ 1,700.00 $ 200.00 $  3,200.00 3,200.00 $ 1,795.00 - 1,795.0  998.00 55.005 51,150.00 s 40.00 s 37,200.00 $ 11.00 10,230.00 $ 33.00 30,690  $ 450.00 $ 4,500.00 $ 250.00 * 2,500.00 100.00 1,000.00 $ 600.00 6,000,00 $ 898.00 8,980,  Remove, and reset brickr mailbox, complete inp place, thes sumof: EA. 8 525.00 +5 4,200.00 $ 750.00 $ 6,000.00 $ 750.00 s 6,000.00 $ 2,000.00 16,000.00 $1,280.00 s 10,240.  $ $  400.00 600.00 1,200.00 $ 635.00 1,27 $ 10.00 $ 39,250.00 $ 12.00 $ 47,100.0 $ 11.95 42,840.75 20.00 $ 71,700. $ 6.00 27,990,00 7.00 S 32,655.  22.608.00 $ 11.00 $ 43,175.00 $ $ 15,700.00 s 10.00 $ 35,850.00 s 14.00 $ 50,190.00 $ 14.00 $ 50,190.00 $ $ $ 5.00 $ 23,325.00 $ 5,50 s 25,657.50 3.00 13,995.00  4.00  12 67 TypeAH HMACE Black Base, complete inp place, thes sumof S.Y. 4,140 s 25.00 103,500.00 32.00 $ 132,480.00 31.00 128,340.00 $ 39.25 162,495.00 $ 44.00 182,160. 15 Lime for treating pavements subgrade, complete inj place, the sumof: TON 68 s 135.00 $ 9,180.00 $ 180.00 $ 12,240.00 200.00 $ 13,600.00 200.00 $ 13,600.00 $ 190.00 * 12,920. 16 FlyAshf treatingpavementt subgrade, complete inplace, thes sumot: TON 136 s 100.00 $ 13,600.00 $ 90.00 $ 12,240.00 85.00 $ 11,560.00 $ 100.00 $ 13,600.00 $ 105.00 $ 14,280.0  2,850.00 s 4.00 s 5,700.00 3.00 4,275.00 3 1.50 2,137.50 6.00 8,550.  $ 7.00 $ 105,00 39,00 $ s 4.00 $ 240.00 s 19.00 s 1,140.00 10.00 $ 5,000.00 $7,000.00 $ 178.00 CY. 45 complete EA. 2 $ 275.00 $ $ 275.00 $ EA. 3  585.00 285,708.75 430,607.50 342,360.00 8,010.00 $ $ $ $ 250.00  $  20.00 $ 300,00 $ 40.00 $ 600.00 $ 12.00 $ 180. 600.00 40.00 2,400.00 7.00 $ 420,  $ 398,708.25  5,000.00 $29,000.005 29,000.00 $20.000.00 20,000.00 $ 9,200. 00 9,200.00 $.25,000.005 7,000.00 $10,000.005 10,000.00 s 5,000.00S 5,000.00 3,500. 005 3500005.589001 5,800.  503,716.0  21 Remove sumof: andd dispose ofexisting storms sewer, completeir in place, the LF. 300 $ 20.00 $ 6,000.00 $ 41.00 $ 12,300.00 $ 25.00 $ 7,500,00 $ 15.00 4,500.00 $ 33.00 $ 9,900.0  11,250.00 200.00 9,000.00 $ 175.00 $ 7,875.00 $ 175.00 $ 7,875.0  550.00 $ 310,00 $ 620.00 a 750.00 $ 1,500,00 $ 600.00 1,200.00 $ 700.00 $ 1,400.0 825.00 $ 310.00 $ 930.00 800.00 $ 2,400.00 $ 750,00 $ 2,250.00 $ 925.00 $ 2,775.0  25 BPVCK sumof: for yardo drain connections, alldepths, complete inp place, the LF. 150 $ 70.00 $ 10,500.00 s 38.00 $ 5,700.00 $ 60.00 $ 9,000.00 $ 45.00 6,750.00 $ 35.00 $ 5,250.0 26 12'PVCforyard sumof drain connections, alld depths, completein place, the LF. 500 $ 90.00 $ 45,000.00 s 62.00 $ 31,000.00 $ 65.00 $ 32,500.00 85.00 42,500.00 $ 44.00 $ 22,000.00  2"or8"PVC fory yard drain connections through ane existing culvert 27 andg groutfilling around proposed PVC, all depths, completei inp place, thes sum of: 28 Proposedo to existingy yardo drain, complete inp place, thes sum of: Proposedo connectiont to exisiting) yard drain neart treen roots! by! hand 29 digging aso directedby thel TreeF Protection Plan, City Urban Forester, or Engineer, complete ing place, thes sumof: 30 24" HDPE storm sewer includingt bedding and backfill, complete in place, thes sumof 31 18"RCPa depths (open cut), including! bedding: ande backfil, complete inplace, the sum of: 32 24" RCP all depths (openc cut), including bedding andbackfil, complete inplace, sumof: 33 36" RCP, ASTMC76, Class III storm sewer, all depths, completei in place, the sumo of 48"R RCP, ASTMC76, Class! Istorms sewer, alldepths, completei in place, thes sumof:  100.00 $ 5,000,00 $ 200.00 $ 10,000.00 60,00 $ 3,000.00 $ 125.00 6,250.00 $ 60.00 3,000.00 $2,000.00 s 8,000.00 $ 570.00 $ 2,280.00 $ 500.00 $ 2,000.00 $ 1,000.00 $ 4,000.00 $ 780.00 3,120.  LF. 50 EA. 30 EA. 4 LF. 590 LF. 70 LF. 510 LF 220 LF 300  267.00  8.010.00  $ 460.00 $ 13,800.00 $ 100.00 $ 3,000.00 $ 1,000.00 $ 30,000.00 $ 535.00 $ 16,050, $ 95.00 $ 56,050.00 80.00 $ 47,200.00 $ 95,00 $ 56,050.00 $ 85.00 S 50,150 $ 110.00 $ 7,700.00 90,00 $ 6,300.00 $ 95.00 S 6,650.00 $ 95.00 6,650 $ 230.00 $ 117,300.00 $ $ 51,000.00 $ 115.00 $ 58,650.00 $ 110.00 $ 56,100. $ 180.00 s 39,600.00 165.00 $ 36,300.00 $ 175.00 s 38,500.00 $ 152.00 33,440.0  $ 55.00 $ 32,450.00 $ 65.00 $ 4,550.00 $ 85.00 $ 43,350.00 $ 145.00 $ 31,900.00  S 100.00  34 42"R place, RCP. thes ASTM sumof: C76, Class storms sewer, allo depths, completei in LF. 490 $ 215,00 $ 105,350.00 s 230.00 $ 112,700,00 $ 200.00 $ 98,000.00 $ 210.00 $ 102,900.00 $ 215,00 $ 105,350  375.00 112,500.00 $ 280.00 $ 84,000,00 250.00 $ 75,000.00 225.00  67,500.00 250.00 75,000  HDR. Job No. 19-028    BidTabulation Wilding! lane Drainage and Paving! Improvementsl Project 2020 Low Cder-Withdrew bid TRG GRACE RAC INDUSTRIES UNIT QUANTITY UNIT TOTAL UNIT  ITEMI NO. 36 54"RCP, ASTMC76, Classl lIs storm sewer, alldepths, completein place, thes sumof: 37 Proposed TypeA Inlet, including! bedding and backfill, completei in place, thes sumof: 38 Proposed4 4'X4" BoxA MHV with TypeA AD Inlett top, including bedding and backfill, completei in place, the sumof 39 5x4 boxr manhole, including beddinga andbackfill, completei inp place, thes sumo of: 40 6x4 boxn manhole, al depths, complete inp place, thes sumof: EA. 7x4 boxn manhole, au depths, complete mJ place, the sumof: EA. 42 Remove place, thes existingplug sumof: ons storm sewer, all depths, alls sizes, completein EA. 43 Proposed plugo on existing stor sewer, complete in place, the sumof EA 44 Tie-inp proposed storms sewer to existings storms sewer witho concrete collar, completeing place, the sumo of: Tie-in existing stors to proposed Type A Inlet, completei inp place, the sumof: Trenchs satety' fora alls storm sewers greater thans 5'deep, completei in place, thes sumot: Tree Protection ltems: 47 Remove tree 3'-11.99". complete ing place, thes sumof 48 Remove tree 12"-29.99". completei In place, the sumof Clearance prune, complete ing place, thes sum of: Tree protection fence, completei ing place. thes sumof 51 Root pruning trench, complete inp place, thes sum of Supplementall hems: 52 Cement Stabilized Sand, complete in place, thes sumof: Adjuste existing valve! box, meter box, orcleanoutt to be flushy withi topof 53 proposed pavementorf finished grade, complete m place, thes sumof: EA. 2 Adjusts sanitary sewer manhole tobef flush witht topo of proposed pavement, parking pado or finished grade, complete in place, thes sum 54 of: Blacks starg gravel parking pad?'wide adjacenttor newa asphalt 55 pavement, complete in place. thes sumof: 56 Install long sidev water service, complete in.place. the sumot EA. 14 1.375.001 57 58 Install shorts side water service, complete ing place, thesumet EA. Hand dig utility servicel lead near treer roots as directedi by thel Tree 60 Protection Plan, CityUrban Forester, orEngineer  WADE CONLLC  AAAASPHALY  TCONSTRUCTION $ 360.00 208,800.00  EM DESCRIPTION  TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL  PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT $ 410.00 $ 237,800.00 $ 370.00 $ 214,600.00 $ 315.00 $ 182,700.00 $ 345.00 $ 200,100.00 $  LF 580 EA. 25 EA. 8 EA.  $3,000.00 $ 75,000.00 $ 1,600.00 $ 40,000.00 $ 3,000.00 $3,000.00 $ 24,000.00 $ 2,300,00 $4,300.00 $ 600.00 $  $ 75,000.00 $ 2,800,00 $ 70,000.00 $ 2,925.00 $ 73,125.00 40,000.00 4,500.00 36,000.00 $ 3,200.00 $ 25,600.0 35,000.00 $ 5,800.00 40,600.00 $ 4,260.00 - 29,820.0  18,400,00 $ 5,000.00 $ s $ 5,000.00 23,100.00  $  30,100.00 $ 3,300.00 $  $5,100.005 10,200.00 s 3,900.005 7,800.005 6,500.00 13,000.00 $ 7,865.005 15,730.00S 7,685.00 15,370.0 $5,500.00S 27,500.00 5,200.00s 26,000.00 7,000.00 35,000.00 10,000.00 50,000.00s 8,025.00 40,125.0 $ 800.00 $ 800,00 s 570.00 $ 570.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 1,000.00 s 1,135.00 $ 1,135.0  600.00 $ 570.00 $ 570.00 500.00 - 500.00 $ 500.00 500.00 $ 850.00 $ 850.0  $3,500.00 $ 7,000.00 $ 1,100.00 $ 2,200.00 $ 2,500.00 $ $3,500.00 $ 3,500.00 $ 760.00 $ 760.00 $ 1,000.00  $ 868,850.00  EA. 2 EA. $ 2.00 $ 5,540.00 $ LF. 2,770 4.20 844,035.00 11 400.00  5,000.00 1,500.00 3,000.00 $ 1,300.00 $ 2,600.0 1,000.00 $ 750.00 750.00 $ 2,000.00 $ 2,000. 96,950.00 4,00 11,080.00 $ 2.00 $ 5,540.0  $ 11,634.00 $ 35.00 S 850,864.00  $ 864,335.00  Total Drainage tems:  803,025.  4,400.00 s 700.00S 7,700.00s 1,000.00S 11,000.00S 750.00 8,250.00s 850.005  A. 10 400.00S 4.000.00 1,300.00 13,000.00S 1,500.00S 15,000.00S 1,800.005 18,000.005 1,550.00S EA. 68 350.00 23,800.005 150.00 10,200.005 200.00 13,600.005 145.00 9,860.00S 180.005 12,240. LF. 3,310 10.00S 33,100.00S 3.30 10,923.00 2.00 6,620.00 2.005 6,620.00s 3.45 11,419 LF. 945 8.005 7,560.00s 7.00 6,615.00S 2.00 1,890.00 21.00S 19,845.00 8.00  Total Tree Protection! Items:  72,860.00  48,438.00  48,110.00  62,575.00  56,359.5  CY. 20 $ 32.00  640.00 S 40.00 800.00s 40.00s 800.00s 65.00 1,300.00s 25.00 500.0  $ 700.00 $ 1,400.00 $ 130.00 $ $1,500.00 $ 6,000.00 s 500.00 EA. s 7.62 S.Y. 525 250.00 $ EA. s  260.00 $ 1,000.00 $ 2,000.00 $ 350.00 $ 700.00 200.00 $ 400.0 2,000.00 $ 1,000.00 $ 4,000.00 900.00 $ 3,600.00 $ 470.00 $ 1,880.0 70.00 36,750.00 $ 22.00 11,550.00 $ 24.00 $ 12,600.0  4,000.50 $ $ 2,887.50 5.50  $  $  1925003ZA00COIE 29,400.005 3,000.00 42,000.0 .00s 1,250.00S 170000522000015 675.00S 8,100.00S 1,100.00S 13,200.00S 2,000.00 24,000.00 975.00S 11,700.00S 1,200.00 14,400.  39,500.  Install longs sides sewer service, complete in place, the sumof EA. 12 S2,250.00 27,000.00S 2,800.00S 33,600.005 3,000.0 00S 36,000.00 2,500.00 3000007400001 59 Install shorts side sewer service, completei Inj place, the sumof: EA. 1 S1,100.005 15,400.00s 1,400.00 19,600.00s 2,000.00 28,000.00 1,000.00s 14,000.00s 1,500.00 21,000. 61 Additional footage for water service, complete inplace. thes sumof: LF. 5o 80.00s 4,000.00 $ 3.00 150.00 s 20.00 1,000.00 s 50.005 2,500.00 s 5.505 275.0  $ 1,500.00 $ 150.00  $  900.00 500.00 3,000.00 $ 1,750,00 $ 10,500.00 $ 700.00 $ 4,200.0 150.00 $ 40.00 $ 2,000.00 $ 75.00 $ 3,750.00 $ 7.00 $ 350.0 600.00 10.00 $ 600.00 $ 15.00 900.00 15.00 S 900.0  62 Additional footage for sewers service, complete in place, thes sumof: LF. 50 $ 80.00 $ 4,000.00 $ 3.00 $  63 Installation andr removal of piezometers, completei in place, the sumof: EA. Extra Bank sand, completei ing place, thes sumof: Extra 1.5 sacks ofcement perc cubicy yarda addedto 6" concrete 65 pavement (totalof7 7.0sacks/cubic) yard). complete ing place, thes sumof S.Y. 60 Coordinate support, adjustment orr relocation orp powerlight poles and/or guya witho owner ofpoles, as required, completei inplace, Well pointing for storm sewers, complete in place, thes sumof: LF. 10o 400.00  $2,000.00 $ 4,000.00 s. 500,00 $ 1,000.00 s 500.00 1,000,00 $ 150,00 300.00 $ 1,110.00 $ 2,220,0  C.Y. 20 25.00 $ 66.67  500.00 10.00s 200.00 15.00 s 300.00 $ 25.00 500.00 $ 12.00 s 240.0  4.000.20 $ 10.00 $  $1,400.00 S 2,800.00 $ 1,500.00 $ 3,000.00 $ 500.00 $ 1,000.00 a 5,000.00 $ 10,000.00 $ 2,350.00 4,700.  thes sumof  EA. TotalPaving Bid: Total Drainage Bid: Totall Tree Protection! items: Totals Supplemental Items: TOTAL BIDA AMOUNT:  s 25.00S 2,500.00/s 20.005 2,000.00s 45.00 4,500.00s 29.00 2,900  TowISupemenaremsl  142.590.70 285.708.75 72,860.00 142,590.70 45.194.45  1S 110,247.50 $ 430,607.50 s 850.864.00 $ 48,438.00 $ 110,247.50 1.440.157.00  184,450.00 342,360.00 868,850.00 48,110.00 184,450.00 1,443,770.00  $ 123,300.00 398,708.25 864,335.00 62,575.00 123,300.00 1,448,918.25  $ 130,96 503,716 803,025. 56,069. 130,965 1,493,775  Represents Error Corrected byEngineer  HDRJ Job No. 19-028    BidTabulation Wilding Lane Drainage and Paving Improvements! Project September, 2020  ITEM NO. Paving tems: Remove andi replace 6"0 thickr reinforced concrete driveway, including proof rolling. levelups sand, andf full depth sawcut, complete inp place, thes sumo of: Remove completei andr replace 4"0 thickr newo decomposed granite driveway, ing place, thes sumof: Remove and replace concrete curb for reinforcedo concrete driveway, completeing place, the sums of: Temporary driveways, complete ing place, thes sumof: Curb rampy with detectable waming pavers, inc requirements, complete inplace, the sumof: Temporary paving. completei in place, thes sumof: Remove, salvage, and reinstall postn mailbox, completei inp place, the sumof: Remove, store, and resete existingt traffics sign, completeir in place, the sumof: 10 Remove ando dispose of existing asphalt pavement and base material, complete inplace, thesumof: 11 2"Type sumof: DHMAC overlay, includingt tack coat, complete inp place, the S.Y. 13 8"lime thes sumof: (4%) andf fly-ash (8%) stabiized subgrade, completei ing place, 14 Prime coat, complete inp place, thesumof: 17 24" wide solidv white Type Ireflective pavementr markers (thermoplastic). complete in place, the sumof 18 12" wides solidT Typel Treflective pavementr markers (thermoplastic), complete inplace. thes sumof: 19 Traffic Control, complete In place, the sumo of 20 SWP3 Plan, complete inplace, the sumo of Drainage tems: 21 Remove and dispose ofe existing storms sewer, complete inp place, the sumo of: 22 Abandon and groui-file existing storm sewer andc culverts, complete in place, the sum of: 23 Remove and dispose ofexisting storm seweri ing place, the sum of: 24 Remove and dispose ofe existing safety end treatment, completeir in place, the sum of: 25 8"PVC for yard draino connections, all depths, complete inp place, the sumof PVCI 26 12-P for) yard draino sumof: 12"or8"P PVC for yardd draino connections through an existing cuivert 27 andg groutr filling aroundp proposed PVC, allo depths, complete inplace, the sum of: 28 Proposed connection to existingy yard drain, complete inp place, the sum of: Proposed connectiont to exisiting) yard drainn nearb treen roots by! hand 29 digging as directedbyt thel Tree Protection Plan, City Urban Forester,or Engineer, completei inp place, thes sumof: 30 24-HDPES storm seweri including bedding and backfil, completei in place, thes sum of: 31 18"F RCPall depths (open cut), includingt bedding and! backfin, complete inplace, the sums of: 24" 32 RCP allo depths (open cut), including! bedding and backfil, complete inplace, the sumof: 33 36"F RCP, ASTMC76. Class lIs storms sewer, alldepths, complelein place, the sumo of: 34 42"RCP, ASTMC76, Classi IIs storms sewer, all depths, completein place, the sumof: 35 48'R RCP, ASTMC76, Class Iis siorms sewer, alldepths, complete in Iplace, thesumof:  YEAMWORK CONSTRUCTION CONRASCONSYUCTION MC2 MAINLANE INDUSTRIES TOTAL CONTRACTING PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT $ 120.00 $ 39,000.00 88.00 s 28,600.00 200.00 $ 65,000,00 50.00 $ 16,250.00 s 105.00 $ 4,200.00 $ 75.00 $ 3,000.00 $ 90.00 $ 3,600.00 $ 32.00 512.00 $ 60.00 $ 960.00 $ 16.00 $ 256.00 $ $ 3,250.00 3,250.00 2,000.00 $ 2,000.00 1,500.00 $ 1,500.00 $ $ 395.00 3,950.00 $ 250.00 $ 2,500.00 $ 300.00 $ 295.00 S 590.00 $ 1,000,00 $ 2,000.00 $ 150.00 $ 21.00 $ 82,425.00 $ 10.00 $ 39,250.00 $ 5.00 $ 19,625.00 $ 20.50 $ 73,492.50 $ 22.00 $ 78,870.00 $ 9.00 $ 32,265.00 $ 65.00 $ 233,025.00 $ 19.00 $ 88,635.00 $ 10.00 s 46,650.00 $ 7.00 $ 32,655.00 6.00 e 27,990.00 GAL 1,425 $ 3.75 S 5,343.75 4.00 5,700.00 3.00 4,275.00 50.00 71,250.00  ENGINEER'SE ESTIMATE  ITEME DESCRIPTION  UNIT QUANTITY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL Unit Price Amount  45,500,00 4,000.00 480,0  S.Y. 325 S.Y. 40 LF. with ADA EA. EA. EA. 2 S.Y. 3,925 3,585 S.Y. 4,665  $140.00  $ 125.00 $ 5,000.00 $100.00 10.00 160.00 $30.00 $ 2,000.00 2,000.00 $1.800.00 1,800.0 3,000.00 500.00 5,000.00 $400.00 $ 300.00 500.00 1,000.00 $750.00 $ 4.00 $ 15,700.00  EA. 18 S 695.00 6,950.00 650.00 6,500.00 $ 600.00 6,000.00 s 200.00 2,000.00 $715.00 7,150.0 S.Y. 930 $ 48.00 44,640.00 45.00 41,850.00 $ 80.00S 74,400.00 60.00 55,800.00 $65.005 60,450,0  4,000 1,500. $8.00 31,400.0 71,700.0 $20.00 $45.005 186,300.0 $7.00 32,655.0 $5.005 7,125.0 16,660. $20.00 $ 300. 600. 2,500. 513,252.0 7,500.0 15,525, 1,000. $ 9,000. $60.00 $85.00 42,500. 7,500. $150.00 24,000 2,000 $500.00 59,00 . 8,75 $125.00 38,500  Remove, andr reset! brickr mailbox, complete inplace, thes sumof EA 1 1,950.00 15,600.00 400.00 s 3,200.00 $ 700.00 5,600.00 $ 500.00 4,000.00 51,000.00 8,000  12 6-Type AHMAC Black Base, complete inplace, thesumof S.Y. 4,140 $ 54.50 225,630.00 43.00 s 178,020.00 $ 28.00 115,920.00 65.00 s 269,100.00 15 Lime fort treating pavement subgrade, complete ing place, the sumof: TON 68 $ 195.00 13,260.00 $ 250.00 $ 17,000.00 $ 170.00 $ 11,560.00 $ 195.00 13,260.00 $245.00 16 FlyAsh fortreatingp pavements subgrade, complete inplace, the sumof TON 136 $ 85.00 11,560.00 $ 85.00 $ 11,560.00 90,00 $ 12,240.00 $ 195.00 26,520.00 $137.00 a 18,632.  $ 6.90 $ 103.50 $ 65.00 $ 975.00 $ 35.00 $ 525.00 $ $ 3,30 198.00 35.00 a 2,100.00  LF. 15 L.F. 60 L.S. L.S. TotalPaving! Items: L.F. 300 C.Y. 45 complete EA. 2 EA 3 LF. 150 L.F. 500 LF. 50 EA. 30 EA. 4 LF. 590 LF. 70 LF. 510 LF 220 s LF 490 LF 300  15,00 225.00 $ s 515,621.00 $ $ $  s 647,339.75 $ 54.00 16,200.00 $ $ 245.00 11,025.00 $ $ 595.00 1,190.00 $ 495.00 $ 1,485,00  s 15.00 900.00 10.00 600.00 $10.00  $19,500.00 19,500.00 $215,000.00 215,000.00 $91,000.00 91,000.00 $ 100,000.00 100,000. .00 $12,500.0 005 12,50 $ 8,500.005 8,500.00 s 8,500.00 8,500.00 $35,000.005 35,000.00s 45,000.00S 45,000. .00 $2,500.005  694,235.00  893,880.00  20.00 6,000.00 s 16.00 4,800.00 $ 250.00 $ 75,000.00 225.00 $ 10,125.00 $ 330.00 $ 14,850.00 $ 200.00 9,000.00 $345.00 $ 1,000.00 $ 2,000.00 900.00 $ 1,800.00 $ 250.00 $ 500.00 $500.00 $ 650.00 $ 1,950.00 200.00 600.00 $ 350.00 $ 1,050.00 $550.00 S 1,650.  $25.00  $ 34.00 $ 5,100.00 $ 45.00 S 6,750.00 $ $ $ 42.00 21,000.00 $ 50.00 $ 25,000.00 $ 50.00 s  45.00 6,750.00 $ 50.00 $ 7,500.00 25,000.00 $ 65.00 32,500.00  ald depths, completei in place, the  245.00 12,250.00 $ 100,00 $ 5,000.00 120.00 $ 6,000.00 $ 75.00 3,750.00 950.00 3,800.00 $ 250.00 $ 1,000.00 300.00 $ 1,200.00 $ 500.00 2,000.00  357.00 S 10,710.00 $ 36.00 21,240.00 110.00 $ $ 75.00 5,250.00 $ $ 88.00 $ 44,880.00 $ 175.00 38,500.00 $ $ 254.00 $ 124,460.00 $  $ 450.00 $ 13,500.00 $ 400.00 $ 12,000.00 $ 400.00 12,000.00 $800.00  $ S $ $  64,900.00 $ 120.00 $ 70,800.00 $ 100.00 S 59,000.00 $100.00 115.00 8,050.00 90.00 6,300.00 $ 100.00 7,000.00 125.00 63,750.00 130.00 66,300.00 $ 120.00 $ 61,200.00 $150.00 a 76,500 190.00 41,800.00 300.00 66,000.00 $ 180.00 $ 39,600.00 $175.00 245.00 120,050.00 400.00 196,000.00 $ 250.00 122,500.00 $195.00 a 95,55  $ $ $  300,00 90,000.00 $ 280.00 84,000.00 450,00  135,000.00 280.00 84,000.00 $230.00!" 69,00  HDRJ Job/ No. 19-028    BidT Tabulation Wilding LaneD Drainage andPaving! Improvements! Project September, 2020  ITEM NO. 36 54"RCP. ASTMC76, Class! lls storm sewer, all depths, complete in place, the sumof 37 Proposed TypeAI Inlet, including! bedding andbackfil, completein place, the sumof: 38 Proposed 4X4" Box MHw with Type Alnlet top, includingt bedding and backfil., complete n place, the sumof: 39 5x4 boxn manhole, including! bedding and! backfill, complete in place, the sumof: 40 6x4 box manhole, all depths, complete inp place, thes sumof 41 7x4' box manhole, aldepths, complete inp place, thes sumof: 42 Remove existingp plugo ons storm sewer, aldepths, allsizes, completein place, the sumot: 43 Proposed plug on existing storms sewer, complete mn place, thes sumof: EA. Tie-inp proposed storm sewer to existing storm sewer witho concrete collar, complate ing place, thes sums of: Tie-ine existing storm sewer top proposed TypeA A Inlet, complete inp place. thes sumof: Tree Protection ltems: 47 Remove tree 3-11.99 completei inplace, thes sumof 48 Removet tree 12-29. 99", completein place, thes sumof 49 Clearance prune, complete ing place, the sumof: 50 Tree protectionf fence, complete inp place, thes sumof: 51 Root pruning trench, complete inpl place, thes sum of: upple ementall Items: 52 Cement Stabilized Sand, complete inp place, the sumof: Adjuste existingy valve! box, meter box, orcleanoutto! be flush with topof proposed pavemento orfinished grade, completei in place, thes sumof: EA. 2 Adjust sanitary sewer manhole tobef flush with topo ofp proposed pavement, parking pado orf finished grade, completei inp place, thes sum 54 of: Black starg gravel parking pad2 2" 'wide adjacentt tor newa asphalt 55 pavement, complete In place, the sumof  TEAMWORK CONSTRUCTION CONRAD CONSTUCTION MC2MAINLANET INDUSTRIES TOTAL CONTRACTING PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT  ENGINEER'S ESTIMATE  IEM DESCRIPTION  UNIT QUANTITY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UnitPrice Amount  385.00 $ 223,300.00 $ $ 1,895.00 $ 47,375.00 $ $ 2,250.00 $ 18,000.00 $ 3,850,00 $ 30,800.00 5,000.00 $ 3.295.00 23,065.00 $ $ 495.00 495,00 $  $ $ $ $ $ $ $ $ 35,700.00 $ $ 5,100.00  LF 580 $ EA. 25 EA. 8 EA. EA. EA. EA, EA. EA. TotalD Drainage ttems:  375.00 217,500.00 545.00 316,100.00 $ 380.00 $ 220,400.00 $270.00 156,600.00 2,650.00 66,250.00 3,000.00 75,000.00 $ 3,500.00 87,500,00 $3,150.00  78,750.00 40,000.00 41,650.0  40,000.00 $ 5,000.00 40,000,00 $5,000.00 5,500.00 38,500,00 $ 5,500.00 38,500.00 $5.950.00  $ 4,995.00 9,990.00 $ 5,300.00S 10,600.00 $ 8,000.00 16,000.00 6,500.00 13,000.00 $7,000.005 14,000. $ 5,400.00 27,000,00 s 7,900.00 39,500,00 $ 13,500.00 67,500.00 $ 7,500.00 37,500.00 $8.000.00 40,000 $ 1,950.00 s 1,950.00 s 1,250.00 $ 1,250.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 $1,000.00 : 1,000  1,250.00 $ 1,250.00 $ 200.00 $ 200.00 $ 2,000.00 2,000.00 $900.00 .  $ 2,950.00 $ 5,900.00 $ 1,750.00 $ 3,500.00 $ 1,200.00 $ 2,400.00 $ $ 3,495.00 $ 3,495.00 $ 1,750.00 $ 1,750.00 $ 1,000.00 $  750.00 1,500.00 $1,900.00 . 3,80 1,000.00 $ 750.00 750.00 $1,900.00  $ 962.520.00  1,900 5,540.0 842,115.00 23,17 78.71  Trench place, thes safety sumof: for allstorm sewers greater than 5' deep, completein LF. 2,770 $ 12.00 $ 33,240.00 $ 2.50 $ 6,925,00 $ 1.50 $ 4,155.00 $ 1,00 $ 2,770.00  $2.00  800,900.00  868,900.00  $1,175.255.00  EA. 11 $ 788.00S 8,668.00s 800.00 8,800.00 700.00 7,700.00 S 500.00 5,500,00 $800.00 EA. 10 $ 1,665.00S 16,650.00 1,000.00S 10,000.00 1,200.00 12,000.00 ,000.00 10,000.00 $1,500.00 EA. 68 299.00 20,332.00s 175.00 11,900.005 150.00S 10,200.00 300.00 20,400.00 $300.00 LF 3,310 7.905 26,149.005 6.005 19,860.005 12.00 39,720.00s 7.005 23,170.00 LF. 945 16,65 15,734.25 12.005 11,340.00s 9.00 8,505.00 11.005 10,395.00 512.005 $7.005 1.3 C.Y, 20 $ 32.00 s 640.00 $ 40.00 3 800.00s 38.00 760.00 $ 50.00 1,000.00 $40.005 $ 395.00 $ 790,00 $ 750.00 $ 1,500.00 $ 120.00 $ 240,00 $ 250.00 S 500,00 $ 495.00 1,980.00 750.00 $ 3,000.00 $ 400.00 $ 1,600.00 $ 250.00 $ 1,000.00  Totall Tree Protection! Items:  87,533.25  61,900.00  78,125.00  69,465.00  $350.00 $500.00  2,00 52,5  EA. 4 S.Y. 525 $ 295.00 EA. 6  $ 22.00 11,550.00 $  $ $ $ $  42.50 22,312.50 60.00 $ 31,500.00 $ 125.00 65,625.00 $100.00  56 Instal long sidey water service, complete inp place, thes sum of: EA. 14 3 995.00 13,930.00s 750.00 10,500.00 1,300.005 18,200.00 s 1,500.00 S 21,000.00 $1,400.00 19,6 57 Instal long side sewer service, complete inplace, the sumof EA. 12 995.0 00 11,940.00s 750.00 9,000.00 1,500.005 18,000.00 s 2,500.00 30,000.00 $1,500.005 18.0 Instal short side water service, completei ing place, thes sumof: EA. 12 695. 00S 8,340.00S 500.005 6,000.00 550.00S 6,600.00S 1,000.00S 12,000.00 5900.005 10,8 Instal short side sewer service, completeing place, thes sumof EA 14 695.0 00 9,730.00_s 400.00 5,600.00s 900.00s 12,600.00s 2,000.00 28,000.00 51.000.005 14,00 Additional footage for water service, complete in place, thes sumof: LF. 50 s 15.00 s 750.00 50.00 s 2,500.00 $ 0.505 25.00 s 15.00 750.00 $50.005 2,50 62 Additional footage fors sewers service, complete ing place, the sum of: LF. 50 s 25.00 $ 1,250.00 $ 50.00 $ 2,500.00 $ 2.50 S 125.00 $ 85.00 4,250.00 $50.00 63 Installation and removal ofp piezometers, complete in place, thes sumof: EA. 2 $ 565.00 $ 1,130.00 $ 100.00 $ 200.00 $ 700.00 $ 1,400,00 $ 500.00 $ 1,000.00 $500.00  Hand digu utility servicel leadr neart tree roots as directed by thel Tree 60 Protection Plan, City Urban Forester, or Engineer 64 Extra Bank sand, complete inp place. thes sumof: Extra1 1.5 sacks ofcement perc cubic) yarda addedto6'c 65 pavement (total of7.0sackslcubic) yard). completeir inplace, thes sumof S.Y. 60 Coordinate support, adjustmentor or powerlight poles andorg guy anchors with owner ofp poles, as required, completeing place,  1,770,00 500.00 3,000.00 $ 2,000.00 $ 12,000.00 $ 1,000.00 6,000.00  9,000, 2,5 1,0  61  $1,500.00  C.Y. 20 $ 22.00 s 440.00 25.00 500.00 $ 20.00 400.00 $ 50.00 $ 1,000.00 515.005  45.00 2,700.00 20.00 $ 1,200.00 7.00 420,00 $ 40.00 $ 2,400.00 1,250.00 2,500.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 4,000.00 $ 2,000.00 $ 4,000.00  $3.00  66 thes sumof:  EA. TotalPaving Bid: TotalDrainage Bid: Totall Tree Protection items: Total Supplementalln Items; TOTAL BIDA AMOUNT:  1,600 140,46 $513,2 $842,11 $78,710 $140,4 $1,574,5  67 Well pointing fors slorms sewers, complete in place, thes sumo of: L.F. 100 12.50 1,250.00s 25.00 2,500.00 s 25.00 2,500.00 10.00S 1,000.00 $800.00 $50.00 5,00  Total Supplemental! Items:  70,690.00 647,339.75 800,900,00 87,533,25 70,690.00 1,606,463.00  73,112.50 694,235.00 868,900.00 61,900.00 73,112.50 1,698,147.50  1S 110,370.00 515,621.00 1,175,255.00 78,125.00 110,370.00 1,879,371.00  s 179,525.00 893,880.00 962,520.00 69,465.00 179,525.00 2,105,390.00  Represents Error Corrected! by Engineer  HDR Job No. 19-028    SECTION 2    T.R. Grace & Company, Inc.  P.O. Box 420458 * Houston, Texas 77242. . Phone (866) 668-7472-Fax (713)489-7312  December 9, 2020  Mr. Joe Moore, P.E., CFM Project Manager HDR 4828 Loop Central Drive, Suite 800 Houston, TX77081 RE: HDR project No. 19-028  Wilding Lane Drainage and Paving Improvement  Mr. Moore,  We regret to inform you that we will not be able to accept the Wilding Lane Drainage and Thank you for the opportunity to bid on this project. Ify you have any questions or require additional information. I can be reached by e-mail at: ngrace@trgracecompany.com or by mobile  Paving Improvement project and would like to withdraw our bid.  phone at 281-638-4124. Sincerely, Aathl Bve Nathaniel Grace President    SECTION 3    RACI Industries, LLC. Jobl List History obNo. Owner 1601-03 Cityof Dickinson CityofPiney Point Bend County WCADNO,2 16-005 CltyofPiney Point 1612-013-01 Cityof Deer Park W030 Cilyof Pasadena 12017-04 Cityol Seabrook Hams County Precintz Greenwood Utity District East Fort Bend County Developmentz Authonity Jones Carter SERConstructon 16/0104 SER Construction CilyofPasadena P287799 Hams County FB18-041 Cityof MissouriCity C-0785 CllyofGalvesion 17/0112 ClyofMorgansciy 161-048-00 03700,080201UTL FBCMUD116 17-055 CityofTexas City Nichoison Plumbing. LLC Chimney! Hilll Municipal Ullity District Anthony Rodriguez Cityors Seabrook G103-38-01-X009 SERConstruction 170000241 SprngVllyVilage emcanyuUDNOL Bryan Street Properties, LLC 05200-836-1-OTH Timber Lane UblityDistrict 1205-163-00 Thev Woodlands Land Development 14760-0002-00 Memonal Heights Redevelopment/ Authonty JonesCarler 18-009 CiyofBellaire PO#54003 MUD156/nframarki LLC 1812GLVSN CityofG Galveston/T XDOT Aviation PO#57587 EaSConstruction CIP#S104 ClyofPasadena 20-11958-000-400 ClearLake Water Authonty 19-000142 Cityofw WestU Universily L170000125 Heritage Presbylerian Church 17-01-1920 CityofLake Jackson H100-00-00-B004 Hams Counly Flood Control Distnict 8-043 TexasCityl ISD G103-24-03-X006 Hams County Flood Control Distrnict EaSConstruction EN2019-01#SR19205 CityofFulshear 10135851 CityofPineyP PointV Village 10-5052-000-5028 Galveston County 190355 Hams County Chery Crushedo Concrete COG-CON-20-099 CilyofGalveston 19-076-001-8 B350 CityofArcola CiyofGalvesion RFPI20-17 CilyofGalveston CIPEW065 CilyofPasadena CityofArcola  JobsNo. ProjectName 101Dickinson Outhill Repair Chantily Bayou 103WoodsE Edge Outfall Repair Bank Stabizaton 5-012 osjcrow Traci Ubites Starfordicroves Development 00146037700 106Lynewoodbichl Washoul- Cityo/Piney Point Hj20i7Oncal Pavinge Drainage Improvements IacIIS09 ltyofPasadena 16DeerPark GolfCoure Drive 118Faimont Parkway 12-Water Line 123Cedarbrook Court Paving Improvements 124Road Reconstuction, Aong Sans Sebastian Lane from Point 17/0112 125Repairo of Erosion ofWastewater Treatment PlantOutfall 162172 126West7 AirportB Boulenard Lef Tum aspectrum Lane 101004 127Langham Creck Ubily District Delention Basin Wer Repair 00393-0204-00 Hams County 107COH Park Row Phase Ublity, Paving, & Drainage 119-14 108/HCFCD Bryas Bayou 128Emergency Sanitry Sewer Repairs- Hurricane Harvey 129Hams County Emergency! Repairs Burwell 130/Ashmont Drive Reconstruction 13Sidewalk Construction/ Ave. L& Ave. M 132Drainage ImprovementaDich Regrading 133Sidewalk Improvements Varous Locations 133BSidewalk Improvements, Various Locations 134Crabb River RDV WaterLine 135Texas Cily Force MainP Piles Support 1366"B Boreds Sanitarys Sewer 137/N.E Eldridge ParkwayWater Line andForce Main 92179 3EIXGmPmngIc 139Brookwood Court and LakePointF Forest Drive ImpoemamooIsOk 140Hurricane Harvey EmergensyRepar WISVeltyViap Sidewalk Improvements 142URS Station 14Staples Development 145Timber Lane Ublity Distnict 146Woodandland Dev Creekside Sanitary 147Houston Ave&y White Oak 149Bellaire Utilities and PavingBond2016 150Catamaran Pass 151fxDOTScholes! Field 152Underwood 12" Waterline Offset 153Wafer Street Pavinga Drainagel improvements 154CLCWAI Reclaimedy WL 155Cityofw West University! Kilmamok Ditch Repair 156Hertage Presbyterian 157CityofLake Jackson 158Hamis County PedB Bndge 159Texas City! ISDN NewF ParkingLols 160FM19608F2 amminghams Slope Paving Water-s 161Genoa Red Bluff Sanitary 162/FM359 WateraWaterwastel Extension 163Piney/Points SureyOaks 164Galveston County Jail Waterline Improvements 165 BikeLanes Harris County 166FireLinec Connection 167Teichman Roady Waterline 168Arcola Drainage Improvements 169Galvaston35ihst: Storm Sewer and Utlities Improvements RFP#20-14 170Church Street Drainage Improvements 171Rodeo Grounds Generator 172/Water PlantPavinga ando Drainage Improvements 18-802  Engineers IDSE Engineers HDR onesCarter HDR Cltyo/Pasadena CobbFendley CobbF endley Jones Carter Hams Counly  Name ones Travis Sellers 281-686-6918 stlergdseptom John Peterson 409-682-3083 pohn. terson Kyle Kaspar 713-306-4344 John Peterson 409-682-3083 Victor Rendon 113-475-7835 Slophen Byngton V13-462-3242 Kimberlyy Waddell 281-993-4952 KWaddellg obblendley.com UBCLDemPE 972-951-5720 StephenE.s Swindell 113-703-3078 JosephCamp 713-463-5952 Julia Bonds  TotalBid 94,300.00 General Contractor Closed 378,023.62 General Contractor Closed 384,894:70 General Contractor Closed 228,309.33 General Contractor Closed 1,503,256. 40 General Contractor Closed 207,639.95 General Contractor Closed 833,738.00 General Contractor Closed 170,195.00 General Contractor Closed 827,01743 General Contractor Closed 239,726.00 General Contractor Closed 299,48940 General Contractor Closed 128,161.80 General Contractor Closed 1,199/515:27 Sub-Contractor Closed 92,579.76 Contractor Closed 57,540.00 General Contractor Closed 1,451,087.20 General Contractor Closed 685,866.00 GeneralContractor Closed 232,330.00 GeneriI/Contracior Closed 236,435.00 General Contractor Closed 62,514.00 General Contractor Closed 55,705.70 General Contractor Closed 114,094.40 General Contractor Closed 4822.25 Sub-Contractor Closed 169,972.38 General Contractor Closed 34,750.00 General Contractor Closed 215,334.20 General Contractor Closed 55,570.00 Sub-Contractor Closed 118,068.95 General Contractor Closed Closed 175,957.51 Sub-Contractor Closed 25,858.00 General Contractor Closed 77,951.10 General Contractor Closed 48,848.00 General Contractor Closed 1,239,988.23 General Contractor Closed 3,544.695.50 General Contractor Closed 24,280.00 General Contractor Closed 3,733.500.69 General Contractor Closed 28,900.00 GenerIContractor Closed 2,208,875.30 General Contractor Closed 671,496.50 General Contractor Closed 28,650.00 General Contractor Closed 55,154.90 General Contractor Closed 637,731.25 General Contractor Open 846696.00 General Contractor Closed 2,067,757.50 General Contractor Closed Sub-Contractor Closed 271,559.50 136,525.15 Sub-Contractor Closed 1,732,691.00 General Contractor Open 1,369,389.00 General Contractor Open 219,619.00 General Contractor Closed 2,193,704.62 General Contractor Open 201,670.00 General Contractor Open 2.551,033.65 General Contractor Open 606,125.97 General Contractor Open 2,679,468.00 General Contractor 1612.34440 General Contractor Pending 751,429.50 General Contractor Pending Opem 771.867.80 General Contractor Open  ErooksaSparks, Inc. RobertAHI 281-578-9595 aviConsultingine Vijayak KRapuo 281-712-9643 A8SEngineers, Inc. JackRFlores 713-942-2700 Jones Carter  Ramesh Pavalun 713-473-7900 magueicaN 2242,922.46 Sub-Contractor Closed  713-274-4427 713-784-4500 713-784-4500 832-431-5959 ckine-engcom JohnF Rudloff 713-400-2755 Bryan Nicholson 713-962-0752 713-942-2700 asen 281-648-3323 KimbaryWaddIPE 281-993-4952 KWaddella cobbfendley.com Ramesh Pavalun 281-830-9 9504 Ramesh serconstruction. net DonSeif 281-375-5968 entramark.com Jordan! Heringer 406-672-4618 wsw.com Jack Boteler 832-353-6314 attner Antonio Paz 281-719-6158 Kristen Hennings 713-777-5338 BobbyVasek 832-326-7180 DonSelf 281-375-5968 Jason Frank 713-491-8333 Randys Stockwell KennckB. Piercy 713-821-0411 Patnick Walters 979-248-7010 JCKissinger 281-558-8700 Madhu Kilambi 713-824-4308 281-669-6604 Mark Orear 281-960-3474 713-622-9264 KeryLackey 281-993-4952  KellyR.K KluzakAssCiales, Warance Tumer 281-341-0808 GCE Engineering INC Bharath Devineni 281-412-7008 KSAE Engineers, INC. Cole Caraway 281-494-3252 Blackline Engineering Jeffn Martin ARKKE Engineers AaSEngineers. INC JackF Flores CobbFendley ARKKE Engineers Inframark LLC  The Energyo Comdor DisincVHams Counly! IDH4 EHRAE Engineering ChauBao EABPRJB8813503 TheEnergyc Comdor DistricV/Harris County IDIA EHRA Engineering Chau Bao  Doug Bradford,PE 1713-400-2755 radlorgeriengheer, .com 40826.00 General Contractor  143Quest Civil Constructors- BrayaBayou Channel Mod D100-00-00-E010 Quest Civi Constructors, Inc  VanDeWiele &Vogler, Inc Marks. Cervantes 713-782-0042 nCEecPLC  ARKKE Engineers Garver USA Entech Civil Engenering. INC Chris Orosco 281-94 LAN,Inc Landev JohnD. MerceraAssociates Athelsan Sanchez 979-415-2417 BGEInc ARKKE Engineers Burke Engneering.LLC Caleb! King H2B.INC Freese&Nichols. Inc. Jared Barber,PE. 281-770-2305 HDR Engineering. Inc. Joe Moore CobbFendley Vraffic Engineers. Inc. James! Llamas 713-270-8145 Stiver Engineenng JohnM. Stiver 713-526-3478 verens AWC Engineerng Susan Serrano 409-797-3575 BaranpCahseakde KellyR. Kaluza Associates, Warance Tumer 281-341-0808 lumergaaluainceem. Dannenbaum EmgheernacolAmE Dzuk.PE. 713-520-9570 Zarinkelk Engineenngs Services. Inc HRGreen KellyR. Kaluza &Associates, Uarance Tumer 281-341-0808 ltumerkaluzainc com  832-242-2426 713-965-9996    SECTION 4    REFERENCE: Kelly R. Kaluza & Associates TELEPHONENO.:2 281-341-0808 CONTACT: Llarance Turner, P.E.  PROJECT: Ashmont Drive Reconstruction- - City of Missouri City  QUESTIONS  1. How did Rac Industries perform for you on previous projects? (On a scale ofl 1-10)  ANSWER: Yes  2. Were you satisfied with their performance?  ANSWER: Yes ANSWER: 9 (Scale of1-10) ANSWER: 9  3. 4.  How would you rate the quality oftheir work? (On a scale of 1-10)  How would you rate their ability to coordinate the work with neighboring property owners?  5. 6.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem?  ANSWER: No  Were they able to complete projects within the time allotted? Ifnot, what was the reason? ANSWER: Yes, they even discovered a problem that was not known prior to the job and worked it out with the city tol keep it moving to avoid any delays, project was How would you rate their ability to cooperate with a client? (On a scale of 1-10)  completed on time.  7.  ANSWER: 9  8.  Would you like to have them perform a job for you again? ANSWER: Yes, they are included in a majority of bid notices    REFERENCE: Jones & Carter TELEPHONE NO.: 713-777-5338 CONTACT: Kristen Hennings  PROJECT: Houston. Ave & White Oak-N Memorial Heights Redevelopment  QUESTIONS  1. How did RAC Industries.perform for you on previous  projects? (On a scale of1-10) ANSWER: 7  2. Were you satisfied with their performance?  ANSWER: Generally ANSWER: 7 (Scale of 1-10)  3.  How would you rate the quality oft their work? (On a scale of 1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners?  ANSWER: Good with that, 8  5.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem? ANSWER: Not necessarily a problem, they would take matters into their own hands without 6. Were they able to complete projects within the time allotted? Ifn not, what was the reason?  talk about it to the Engineer  ANSWER: No, there had to be a delay due to Centerpoint and RAC taking things into their own hands without notifying others pushed it back even more How would you rate their ability to cooperate with a client? (On a scale of 1-10)  7.  ANSWER: 7  8.  Would you like to have them perform aj job for you again? ANSWER: Smallerj job would be better suited for them    REFERENCE: Entech Civil Engineering, Inc. PROJECT: Wafer Street Paving & Drainage Improvements TELEPHONE NO.: 281-945-0069 CONTACT: Chris Orosco  QUESTIONS  1. How did RAC Indsutries perform for you on previous  projects? (On a scale of 1-10)  ANSWER: So far sO good, thej job is still not completed  2. Were you satisfied with their performance?  ANSWER: Yes  3.  How would you rate the quality of their work? (On a scale of 1-10)  ANSWER: 8-9 sO far  4.  How would you rate their ability to coordinate the work with neighboring property owners?  (Scale of 1-10) ANSWER: 7-8  5. 6. 7. 8.  Did they have any problems with any. jobs? Ifso, what was the nature oft the problem?  ANSWER: No problems on their end that they  Were they able to complete projects within the time allotted? Ifnot, what was the reason?  ANSWER: They are still on schedule, the project is ongoing.  How would you rate their ability to cooperate with a client? (On a scale of 1-10)  ANSWER: 7-8  Would you like to have them perform aj job for you again?  ANSWER: Yeah, they are alright    REFERENCE: ARKK Engineers PROJECT: Bellaire Utilities and Paving Bond 2016 TELEPHONE NO.: 8323-326-7180 CONTACT: Bobby Vasek  QUESTIONS  1.  How did RAC Indsutries perform for you on previous  projects? (On a scale of1-10) ANSWER: 9  2. Were you satisfied with their performance?  ANSWER: Yes ANSWER: (Scale of 1-10)  3.  How would you rate the quality oft their work? (On a scale of 1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners?  ANSWER: 10, great with residents.  5.  Did they have any problems with any jobs? Ifso, what was the nature of the problem?  ANSWER: No  6. 7.  Were they able to complete projects within the time allotted? Ifnot, what was the reason? ANSWER: Behind schedule, weather related and additional work out of scope added. How would you rate their ability to cooperate with a client? (On a scale of 1-10)  ANSWER: 9  8.  Would you like to have them perform aj job for you again?  ANSWER: Yes    Council Agenda Item Cover Memo  12/14/2020 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on a proposal from MBCO Engineering to perform a  topographic survey ofTokeneke Trail.  SUMMARY/BACKGROUND (WHY): Council previously asked HDR to obtain a proposal for topographic survey of the right-of-way along Tokeneke Trail and the 20-foot wide drainage easement along the north and east property lines of1 1 Tokeneke Trail. The survey will help to evaluate potential drainage improvements options for the street. Attached is a proposal  from MBCO Engineering toj perform the survey. STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING SOURCE: City Funds  CURRENT: BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    WBEI IDBE SBEIHUB CERTIFIED  MBCO  PROPOSAL FOR LAND SURVEYING SERVICES  December: 7, 2020 HDR 4828 Loop Central Drive Suite 800 Houston, TX77081 Attn: Aaron Croley, P.E., CFM  Ref: Request for Proposal Topography and Right of Way location for 1,150 plus linear feet of roadway and drainage easement in Piney Point Village and shown in  Exhibit A. Dear Mr. Moore:  MBCO Engineering, LLC. (MBCO) is pleased to submit this proposal for professional surveying services for the scope provided by HDR for the site shown in Exhibit A.  Grand Total Survey: ($7,642.50) SCOPE OF SERVICES  MBCO will establish control based off Piney Point Village Control Reference Monuments, and having datums consisting of NAVD 88, 2001 Adjustment and MBCO will collect topographic field data and features to the specifications of a MBCO will research the Right of Way and boundaries along the project site and locate said Right of Way and boundary to the specifications of a Category 1B, MBCO will research underground utilities by utilizing 811 utility locate requests, City of Houston and Piney Point Village GIM maps, and request utility maps from MBCO will locate the location and size of treesa affecting the project corridor. MBCO will locate all crossing storm and sanitary sewer pipes, manholes, and MBCO will locate all water valves and top of nut elevations within valve.  NAD 83, State Plane Coordinate System, Zone 4204.  Category 6, Condition IIS Survey. Condition II Survey. private utility companies.  inverts.  1505/ Highway 6 South, Suite 180. Houston, 1X77077-www.mbcoengineering.com TBPE Firm Registration No. F-16850! [TBPLS Firm Registration No. 10194112    WBEI IDBE SBE HUB CERTIFIED  MBCO  Total Cost of Survey Services: $7,642.50  DELIVERABLES:  2016 AutoCAD. .dwg file of processed field work and line work  Point File (P,N,E,Z,D) in excel format Field Book notes from Survey Crew  SCHEDULE:  MBCO will complete the above described tasks within fourteen (14) calendar days from  when we receive the Notice to Proceed.  COMPENSATION: project.  The estimated cost for the above described professional services shall be a Lump Sum fee and billed at a percentage basis at the end of every month during the duration of the  Total Fee of all Tasks $7,642.50.  This cost proposal is valid for 30 days and may be re-evaluated after such time to account for any changes with the project scope, environmental factors and/or the general rate schedule. Ift this proposal is acceptable, please sign and return a copy. If you have any questions you  may reach me at dave.bristerembcoenbcoengineering.com  Thank you for the opportunity and we appreciate doing business with you.  Sincerely,  David Powell Brister, RPLS  1505 Highway 6 South, Suite 180. Houston, X77077-www.mbcoengineerng.com TBPE Firm Registration No. F-168501 ITBPLS Firm Registration No. 10194112    WBEIDBE SBEIHUB CERTIFIED  MBCO  Acceptance: Ift this proposal meets with your approval, please so indicate your acceptance by executing it in the space provided below and return two originals. Your written acceptance of this proposal will consummate the Agreement which can be terminated by either party upon receipt of written notice. Upon termination, all fees currently earned under the terms of this Agreement willl be due and promptly paid.  BY: DATE: NAME: TITLE: ADDRESS:  MBCO ENGINEERING, LLC. "SURVEYOR" BY: DATE: NAME: TITLE: ADDRESS:  1505 Highway 69 South, Suite 180 Houston, TX77077  1505 Highway 6 South, Suite 180. Houston, X77077-www.mpcoengineering.com TBPE Firm Registration No. F-16850 ITBPLS Firm Registration No. 10194112    MBCO A  WBEI IDBE SBEI HUB CERTIFIED  ENGINEERING 6  Exhibit A  Scope of Services to be provided in area below:  Project Location  Existing 20' Drainage Easement  1505 Highway 6South, Suite 180 . Houston, TX77077 . wwmboemanerinscom TBPE Firm Registration No. F-16850 TBPLS Firm Registration No. 10194112    Council Agenda Item Cover Memo  12/7/2020 Date ofl Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2020 Paving Project, Chuckanut, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_ NO - EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point' Village HDR Engineering, Inc.  City Council Meeting Date: December 14, 2020  CURRENT PROJECTS  1. Surrey Oaks Paving & Drainage improvements  The final project closeout paperwork has been prepared. HDR is holding the closeout documents until thet following items have been addressed by the Contractor:  Dead sod between 11314 and 11310 Surrey Oaks to be removed and replaced Surface restored and sod laid in the 2-3 feet between the end of the cul-de-sac and  the end of street fence  Soggy parking pad at 11319 Surrey Oaks Removal of storm sewer section at 11316 Surrey Oaks per plans Relocation of water meter at 11322 Surrey Oaks Locate and uncover end-of-line sanitary sewer cleanout  2. Beinhorn Drainage & Sidewalk Improvements Project  The project is substantially complete and all sidewalk repairs included in the project by Change Order have been completed. HDR is still coordinating with the Contractor to make the appropriate corrections to the sidewalk ramp slope found to be noncompliant during the TDLR sidewalk inspection. After a field visit to verify the completion of the punch list items on the project, HDR found a few of the items were unfinished. The Contractor plans The illuminated crosswalk should be delivered from the manufacturer around mid- December. Upon receipt and proper installation, HDR will begin project closeout.  tol have the rest of these items addressed within the next week.  3. Wilding Lane Drainage & Paving Improvements Project  The low bidder for the project, TR Grace, has formally withdrawn their bid stating that they could not obtain bonding for the project. RAC Industries was the second lowest bidder at $1,440,157.00, or almost $95,000 higher than TR Grace's bid. RAC is still interested in the project and has agreed to honor their bid price. RAC was the second lowest bidder out of9 bidders and their bid price was still lower than the original budget. A Letter of Recommendation to award the Wilding Lane Project to RAC Industries is presented in a  separate agenda item. Anticipated project schedule:  HDR & RAC Pre-Construction Meeting - First week of January Resident' Townhall Meeting (Zoom) - Second week of January Notice to Proceed - First week of February    HR  4. Chuckanut Lane pipe.  The ditch regrading work has been completed on the north side of Chuckanut along the east/west section of the road. This also included the removal of an 18-inch storm sewer As presented at the November Council Meeting, the resident at #7 Chuckanut reported standing water in the ditch in front of their house and at #5 Chuckanut (south of #7). The ditch dries at #1 Chuckanut which is in the cul-de-sac of Chuckanut (west side). Council requested that HDR solicit quotes for approximately 200 LF of ditch regrading in front of #7, #5, and #1 Chuckanut lane to help relieve the standing water. Quotes for this ditch  regrading are presented in a separate agenda item.  5.2 2020 Paving improvements  The Contract Documents have been signed by both AAA Asphalt and the City. HDR conducted a pre-construction meeting with AAA Asphalt this week and AAA Asphalt expects to begin work at the beginning of the new year to prevent any disruptions from construction to residents during the Christmas holidays. The Contractor was asked to submit a complete project schedule to be reviewed by HDR and the City as soon as possible. HDR will issue a Notice to Proceed once the project schedule has been approved. HDR has been coordinating with the Mayor and Dale to schedule a meeting with the residents prior  too construction. 6. Summerhill Ditch  Council previously approved a quote from Camino Services to regrade the ditch located within an existing 25-feet City drainage easement along the property line shared by 11510 and 11514 Summerhill Lane to remove high spots in the flow line of the ditch. The ditch regrading work was completed in early November. Since then, it was discovered that two brick landscape walls had been built on either side of the ditch within the drainage easement. After consulting with Annette, it appears these brick walls were constructed without any permits. The construction of the brick walls presents several issues, including impediments to sheet flow from the adjacent yards to drain into the ditch, raising of perimeter elevations which is restricted under the City's Drainage Criteria, and would make it_more difficult for contractors to perform any future maintenance work within the drainage easement. Below are pictures of the brick walls int the drainage easement:    ER    5R    ER    HR  7. Maintenance Projects  Citywide Striping-Phase2 2 Calico Lane Type Al Inlet  i. - The Contractor reports that this work has been completed. HDR will verify that all This work has been completed and Mr. Griffin reported delivering a check to The Contractor has completed the guardrail repair and extension. The signs and poles are still on order and will bei installed upon receipt.  striping included in Phase 21 has beeni installed. City Hall for his half oft the cost. S.Piney Point Road Guardrail Repair  8. City Drainage Ordinance and Drainage Criteria Revisions These items will be discussed further in separate agenda items.  FUTURE PROJECTS 9. Tokeneke Drainage  UPDATE: Council has requested that HDR obtain a proposal from a professional surveyor to obtain topographic survey of the project area. This survey can be CAD-ed by HDR and Al Lanecrest resident Mr. Kelly Coughlan has approached HDR and Dale about the possibility ofi installing storm sewer in the existing ditch behind 1 Tokeneke/541 Lanecrest/555 Lanecrest. The ditch drains runoff from approximately 2/3rdof Tokeneke along the north line of1 Tokeneke and then turns south along the east property line of1T Tokeneke. The ditch outfalls into a Type E Inlet and 30-inch storm sewer installed during the Claymore & Smithdale Project. The existing 30-inch pipe is approximately 5.5-feet deep and had adequate depth tol be extended. The ditch was regraded by hand digging during the project to protect trees. The initial Opinion of Probable Construction Cost for discussion is approximately $91,000 however this could be refined with additional engineering, tree evaluation, survey, etc. Below is an exhibit of the existing drainage for discussion:  evaluated to identify issues along the street's drainage system.    H2  A 24 A 15  TOKENEKET TRALL 2h  10. Memorial Drive Elementary Rebuild  As requested, HDR will schedule a meeting between SBISD and the City to begin discussions The reported re-build schedule as reported by Travis Stanford, Director of Planning &  of the City'se expectations on the proposed rebuild.  Construction Services  Design - Begin. Jan. 2022-1y year duration Construction - Begin. Jan. 2023- -1 18 month duration Students tol be in south transition campus until August 2024 Project Advisory Board - Comprised of representatives from the Village -  October or November 2021  11.Additional Future Projects:  At Council's request, HDR has identified multiple projects for the City to consider performing. The Master Drainage Study identified several drainage projects. Multiple cul- de-sac streets stemming off of the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master    HR  Drainage Study Update. An additional drainage project is the replacement of the 96-inch  CMP along S. Piney Point Road. Drainage Improvements Projects:  The Master Drainage Study identified several drainage improvements projects. The City has already begun design on Wilding Lane and construction on Beinhorn Road, two projects identified in the Master Drainage Study. The additional list of projects as identified in the  study are as follows:  Table 11 - Projects with No Detention Required  PROJECTDESCRIPTION  PROJECT CONSTRUCTION COST $ 610,390.00 $ 1,141,135.00 de 388,215.00 322,400.00 $ 340,210.00 $ 129,125.00 205,175.00 172,935.00 547,430.00 3,857,015.00 PROJECT CONSTRUCTION COST 14,458,600.00 803,010.00 630,475.00 1,773,400.00 $ 17,665,485.00  Beinhom Road (Southside) Wilding Lane ChuckanutLane N.Country Squire S.Country Squire CountyCourt Memorial Drive (S. CountrySquire tol Wickline Ravine) Tokeneke Trailt to Claymore Road Shadow Way Total  Table 12-1 Projects with Detention Required  PROJECT DESCRIPTION  Blalock Road (east and west systems) LacewoodLane Memorial Drive (CountryCourt to Tynewood Ditch) Wilding Lane Bypass (Bothwel Way, Holidan Way, Wilding Lane) Total  $ $ $  Paving Improvement Projects:  In 2018 the City performed an update to the Street Condition Assessment Document which assigned a rating to each public street ini the City. The following list was prepared based on  the ratings provided int that document:  Memorial Drive from San Felipe to Greenbay (Asphalt)  Multiple point repairs are included in the 2020 Paving Improvements Project to address more immediate potholes and cracking along the  street.  OPCC Asphalt Reclamation - $933,500 OPCC Concrete avement-52292420  S.P Piney Point Road (Asphalt)  Multiple point repairs are included in the 2020 Paving Improvements Project to address more immediate potholes and cracking along the  street.    H2  OPCC Asphalt Reclamation $528,450 OPCC Concrete Pavement $1,079,315 Lanecrest (Asphalt) North and South Country Squire (Concrete) Crack Sealing on Various Streets  12. Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and: subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer'sreport. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule-  Contractor Reported Completion Date - August 18, 2020  Beinhorn Drainage & Sidewalk Improvements Project  Anticipated Schedule-  Construction Notice to Proceed- - March 9, 2020 Construction Completion Date - November 4, 2020  Wilding Lane Drainage & Paving Improvements Project  Anticipated Schedule-  Pre-Construction Meeting: First week of January Townhall Meeting: Second week of January Start of Construction: February  2020 Paving Improvements Project Anticipated Schedule-  Present Letter of Recommendation to Council: Monday, October 26, 2020  Contract Awards and Execution: November 2020 Construction Notice to Proceed: January 2021 Construction Completion: March 2021    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, NOVEMBER 23, 2020  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, NOVEMBER 23, 2020 AT 6:30 P.M. IN PERSON AT PINEY POINT CITY HALL AND VIA ZOOM TO DISCUSS THE AGENDA ITEMS LISTED  BELOW.  Zoom Meeting ID: 884841 6839 Passcode: 3786960901  COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Joel Bender, Dale Dodds, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  Michael Herminghaus, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:32 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL- At this time, anyperson with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City Alan Jarrett, Arrowwood Circle resident, described the condition of the Circle on Arrowwood Circle. Mr. Jarrett said the residents feel that some beautification and maintenance of the Circle is justified. Mr. Jarrett added the sprinkler system was purchased several years ago by the residents but has been destroyed by mowing. The landscaping and security lights in the trees have not been maintained. The trees need to be maintained. Mr. Jarrett declared since the area is considered a park and part of the Heritage Trail, the City should consider maintaining this park. Council said Citizen #2 did not state name; but also stressed the need for maintenance and Arepresentative was present on behalf of the Stillforest Neighbornood. He stated that they are wanting to update the security camera location closer to the intersection of Stillforest and San Felipe. The issue is getting power to the camera. The Neighborhood would pick up all installation costs. The electric charge would be approximately $15 per month expense to the City. He stated permission is needed from the City. Mayor and Council requested this item be on the next month agenda.  Council may not deliberate or vote on the matter.  city staff will follow-up with him.  beautification to the Circle on Arrowwood Circle.    1. Discuss and take possible action on the MVPD monthly report  Chief Schultz was present and provided the October monthly report including:  Budget  Annual vehicle expense review Personnel Updates Major and significant police events Update on major projects Monthly statistics  2.  Discuss and take possible action on the VFD monthly report. Commissioner Nash was present via Zoom and provided the monthly report. Staff: 3 Firefighters tested positive for the Corona Virus Renovation is making excellent progress Fire Department stats are normal  3.  Discuss and take possible action on VFD Facility Renovations - Resolution The Fire Commission is recommending City Council approve Resolution 2020.11.1 amendment to the 2021 budget to include $685,000 in the Facility Fund for the renovations, with the provision that it will not increase the Cities' assessments but will be funded to the extent necessary by transfer of ambulance funds, currently held by the Department or collected in the future. Council Member Kollenberg explained the concept of the Resolution. Council Member Thompson made a motion to approve Resolution 2020.11.1. Council Member Bender seconded the motion and it passed Discuss and take possible action on Resolution 2020.11.2 Eminent Domain on This item was to discuss and take possible action on Resolution 2020.11.2 Eminent Domain on Piney Point Circle. David Olson explained the process. There was discussion regarding drafting an agreement to address costs and expenses, release of interest from residents, dedicating additional right-of-way, and drainage. David Olson will draft an agreement to address City Council concerns. This item was tabled Discuss and take possible action on Lights for the City Pick-up Truck Roger Nelson explained the necessity of signal lights and an over-head light bar for the City's Pick-up Truck. The truck makes frequent stops throughout the day and the addition of flashing lights on the truck will provide city employees with additional safetymeasures: as theywork ont the streets. Council Member Bender made ar motion to approve purchasing lights for the City Pick-up Truck. Council Member  2020.11.1  unanimously. Piney Point Circle  4.  to next month City Council Meeting.  5.  Herminghaus seconded the motion and it passed unanimously. Discuss and take possible action on Paperless Court  6.  City Council discussed purchasing the paperless court conversion fori the City's Court operations. Council Member Kollenberg explained the paperless court system. Council Member Bender made a motion to approve the purchase of the Incode Paperless Court System. Council Member Herminghaus seconded the motion and  itp passed unanimously.    7.  Discuss and take possible action on Migration to Incode 10  City Council discussed moving from Incode 91 to Incode 10fort the City's Court. Incode 10 is easier for court staff to navigate through, provides easier updates and forms. Council Member Bender made a motion to approve the Migration from Incode 9Court to Incode 10 Court. Council Member Dodds seconded the motion and it passed Discuss and take possible action on Small Cities Assistance Program City Council discussed participating in the Harris County Small Cities Assistance Program. Council Member Bender made a motion to authorize the City to participate in the Small Cities Assistance Program. Council Member Herminghaus seconded Discuss and take possible action on Declaration of Local State of Emergency There was discussion. The City Attorney advised City Council that no action was needed. Mayor Kobelan will execute the Declaration of Local State of Emergency. 10. Discuss and take possible action on Resolution 2020.11.3 regarding Declared Resolution 2020.11.3 grants the City Council's consent toa anextension ofthe Mayor's Order declaring the existence of a local state of disaster in the City. Council Member Herminghaus made a motion to approve Resolution 2020.11.3 regarding Declared State of Disaster due to COVID-19. Council Member Bender seconded the motion  unanimously.  8.  the motion and it passed unanimously.  9.  State of Disaster - COVID-19  and it passed unanimously. nonconforming lot  11. Discuss and take possible action concerning the options for replat of a The City Attorney discussed this item with City Council. This was brought up between 2 property owners. One of the property owners would like to replat his tract to incorporate the small lot. The City Attorney discussed the possibility of City Council reviewing the rules of a non-conforming lot and perhaps allow an exception to allow  the sale of the lot. No action was taken.  12. Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  Landscaping on Memorial Drive to San Felipe; install plants and additional landscape on the 3 esplanades on Memorial Drive, by the end of the year  13. Discuss and take possible action on the City Administrator's monthly report  including but not limited to: October 2020 Financials Shredding event update Bank records list of officials updated Property tax revenue discrepancy  40rdinances sent tot the Planning & Zoning Commission have not returned within 60 days. The Planning & Zoning Commission were planning on reviewing after the holidays. Council Member Bender will contact the Planning & Zoning  Commission Chairman.    14. Discuss and take possible action on a revision to Chapter 34ofthe City's Flood The City Engineer explained that Harris County has recommended minimum standards for adoption by communities located in Harris County to ensure the benefits achieved by the 2018 Harris County Flood Control Bond Project are protected. Harris County has requested that the minimum standards be effective by December 31, 2020. There was discussion. Council Member Dodds made a motion toa adopt the revision to Chapter 34 of the City's Flood Ordinance as recommended by Harris County. Council Member Bender seconded the motion and it passed  Ordinance as recommended by Harris County  unanimously. Project  15. Discuss and take possible action on Phase 2 of the City-Wide Restriping HDR obtained quotes for Phase 2 of restriping the stop bar and crosswalk striping throughout the City. The quotes include the removal of existing striping, striping with Typelreflective thermoplastic pavement markers, and traffic control at each location. Council Member Dodds made a motion to accept the quote from PMI for $29,961.25. Council Member Herminghaus seconded the motion and it passed unanimously. 16. Discuss and take possible action on the City Engineer's monthly report The Engineer's Report for this month includes updates to the Surrey Oaks Lane Project, the Beinhorn Road Project, the Wilding Lane Project, the 2020 Paving Project, Chuckanut, and other various maintenance projects, and future projects. Guardrail at South Piney Point Road-C Contractor misread exhibits; will finishy work Surrey Oaks = The resident at 11319 Surrey Oaks reported the parking pad was soggy: possible irrigation or water line. Thei issue will be evaluated and eliminated before project closeout. The resident at 11315 reported a small birdbath in their Beinhorn Drainage & Sidewalk Improvements Project - The Contractor has reported the completion of the punch list items except for the illuminated Wilding Lane Drainage & Paving Improvements Project - HDR has been working with TR Grace to get the contract documents executed. TR Grace stated that their bonding company would not issue Payment and Performance bonds until the City had signed the contract, however the City does not need to enter a contract with the Payment and Performance bonds. The City Engineer will meet Chuckanut Lane = The resident at #7 Chuckanut reported standing water in the ditch in front of their house and at #5 Chuckanut. HDR is evaluating ditch regrading options to determine if light ditch regrading without resetting the driveway culverts will relieve the standing water. The City Engineer will obtain Tokeneke Drainage - HDR was approached by a Lanecrest resident regarding the possibility of installing storm sewer in the existing ditch behind 1 Tokeneke,  driveway. crosswalk sign.  with the Contractor.  quotes below $5,000.  541 Lanecrest, 555 Lanecrest.  17. Discuss and take possible action on the Minutes of the October 26, 2020  Council Meeting    Council Member Dodds made a motion to approve the Minutes of the October 26, 2020 City Council Meeting. Council Member Bender seconded the motion and it  passed unanimously.  18. Discuss and take possible action on any future agenda items, meeting dates,  etc.  Crosswalk at Memorial Stillforest  19. Adjourn  Council Member Bender made a motion to adjourn. Council Member Dodds seconded the motion and it passed unanimously. The meeting adjourned at 8:22  p.m.  PASSED AND APPROVED this 14th day of December 2020  Mark Kobelan Mayor  Karen Farris City Secretary