MINUTES OFACITY OFPINEY POINTI VILLAGE REGULAR COUNCIL MEETING ONM MONDAY,JUNE24, 2024,  AT6:00P.M. LOCATED. AT201 KINKAID SCHOOL DR, PINEY POINTY VILLAGE, TEXAS.  Councilmembers Present: Aliza Dutt, Michael Herminghaus, Dale Dodds, Joel Bender, and. Jonathan  Curth.  Councilmembers Absent: Margaret Rohde.  City Representatives Present: Bobby Pennington, City Administrator, David Olson, City Attorney; Ray Schultz, Police Chief; Henry Kollenberg, Fire Commissioner; Howard Miller, Fire Chief; Joe  Moore, City Engineer.  CallToOrder  At6:01 p.m., Mayor Dutt declared a quorum and called the meeting to order. Council led thel Pledge of Allegiance to the United States of America Flag.  II. Pledge of Allegiance  III. Citizens Wishingto Address Council  There were no requests.  IV. New Business  1. Consideration and possible action on approval of the Council Meeting Minutes held on May 28, 2024.  Councilmember Herminghaus brought to our attention a necessary Item 10 date correction Councilmember Herminghaus moved to approve the Council Meeting Minutes for the meeting held on May 28, 2024, as presentedwitht thei inclusion oft the date correction. Bender seconded  from' "June" to' "May" in the draft minutes.  the motion. ) NAYS: None. The motion carried.  AYES: Herminghaus, Dodds, Bender, and Curth.  2. Consideration and possible action on the Memorial Villages Police Department, a) Update on  activities, b) MVPD 2025 Budget, c) E-Bicycles (ORD 2024.04).  In May, the MVPD responded to and handled 1,711 calls and incidents for Piney Point Village alone. Additionally, 1.259 house watch checks were conducted, and 342 citations, with 163 Chief Schultz provided an update tot the council on the challenges and public safety measures Based on the Police Commission's review, it is recommended that the MVPD Budget be approved as presented at $8,106,966 obligating $2,702,322 of the PPVI budget for Police in Councilmember Dodds motioned to approve the 2025 MVPD budget as presented. Bender  as warnings, were issued during this period.  that were implemented promptly following the Derecho storm in May.  FY2025. seconded the motion. NAYS: None. The motion carried. No other action was taken.  AYES: Herminghaus, Dodds, Bender, and Curth.  MVPD legali isi incorporating changes to the draft ordinance that were discussed with the Chief  on. June 4th. The item is tabled until ai final draft is provided.  3. Consideration and possible action on the Village Fire Department. a) Update on activities, b)  VFD 2025 Budget, c) VFD Financials, d) VFD Agendas & Minutes.  Fort the month, the' VFD responded to 372 calls, with 67 in Piney Point' Village with ar response    time of 4:38.  Commissioner Kollenberg presented the final draft of the budget to the Council, proposing a total budget of $10,325,920. The budget to be assessed is $10,075,920, which reflects a 1.64% increase over last year. It is important to note that $250,000 from EMS Revenue will ber retained for capital replacement contribution. Based on the Fire Commission's draft, Piney Point Village is to obligate an annual assessment of $2,115,943, or 21% of the $10,075,920 in total assessment. It was further understood that EMS will go directly to the VFD capital replacement and not be reimbursed directly to the participating cities as of 2025. Councimember Bender motioned to approve the 2025 VFD budget as presented. Dodds  seconded the motion. NAYS: None. The motion carried. No other action was taken.  AYES: Herminghaus, Dodds, Bender, and Curth.  4. Consideration and possible action regarding the Mayor's Monthly Report.  The mayor reminded members oft the community regarding the scheduled Independence Day  parade.  5. Consideration and possible action regarding the City Administrator's Monthly Report, including a) Financial Related Items. b) Temporary Space Amendment - 7660 Woodway Suite 593; c) Update on Current Specific Use Permit Projects; and d) Country Squire Gateway Easement  Proposal.  Councimember Dodds motioned to approve the financial disbursement of $18,379.18 for  audit services by Brooks-Watson. Bender seconded the motion. AYES: Herminghaus, Dodds, Bender, and Curth.  NAYS: None. The motion carried.  Councilmember Bender motioned to approve the authorization to sign the 7660 Woodway contract space amendment for the use of Suite 593. Herminghaus seconded the motion.  AYES: Herminghaus, Dodds, Bender, and Curth.  o NAYS: None. The motion carried.  The council discussed the proposal for an easement at the Country Squire Gateway and requested that staff, engineering, and legal further review the possibilities and challenges of  providing such an easement for a proposed gateway.  Not further action was taken.  6. Consideration and possible action regarding a resolution (RES 2024.05-H), the appointment to  the Planning and Zoning Commission.  Staff requested that this item be postponed. The city attorney will clarify the existing ordinance  regarding Planning and zoning membership. The item has been tabled by the Council until August. Not further action was taken.  7. Consideration and possible action on quotes for the revisions of7 Smithdale Estates storm inlet  grates.  The council had previously asked HDR to design and get a quote for changing the Smithdale Estates Bypass intake structure. The changes involve removingt the vertical bars and adjusting the spacing on the horizontal bars to 8 inches apart, with a 5-inch gap between bars. Councimember Dodds motioned to approve Infrastructure Construction Services quote at $2,900 for the revisions of7 Smithdale Estates storm inlet grates. Bender seconded the  motion.  0 AYES: Herminghaus, Dodds, Bender, and Curth.  NAYS: None.    The motion carried.  8. Consideration and possible action on quotes for installing gravel at the Wilding Lane turnout  and removing broken curbs.  The council had previously asked HDR to solicit quotes for curb removal and Black Star gravel substitute on the two corners at the intersection of Wilding Lane and Hedwig Road. Councilmember Dodds motionedi to approve the Infrastructure Construction Services quote at $5,950 for installing gravel at the Wilding Lane turnout and removing broken curbs. Bender  seconded the motion. NAYS: None. The motion carried.  AYES: Herminghaus, Dodds, Bender, and Curth.  9. Consideration and possible action on quotes for the removal of existing school zone signs.  The council had previously assigned HDR the task of obtaining quotes for the removal of existing school: zone signs as part oft thee effort to upgrade current zone signage inc coordination Councimember Dodds motioned to approve the Infrastructure Construction Services quote at $9,600 for the removal of existing school zone signs. Bender seconded the motion.  with the improved beacon work already awarded. o AYES: Herminghaus, Dodds, Bender, and Curth.  o NAYS: None. The motion carried.  10. Consideration and possible action on the HDR proposal for engineering services for the  Chuckanut project.  HDR Engineering has submitted a proposal for the design, bid phase, construction management, and part-time construction phase services for the Chuckanut project. The engineer's opinion of probable construction costs for the project is $850,000. Councilmember Bender motioned to approve the HDR proposal for engineering services only for the Chuckanut project as presented. Dodds seconded the motion. AYES: Herminghaus, Dodds, Bender, and Curth.  NAYS: None. The motion carried.  11. Consideration and possible action on the Engineer's Report.  Joe provided updated information on various projects listed within the engineer's report.  Not formal action was taken.  12. Discussion on the overview of Piney Point Village 2025 fiscal year budget.  The city is set to approve thel budget fort the 20251 fiscaly year in September. The budget process kicks off with two budget workshops beginning in July to review the proposed annual budget for the fiscal year 2025. An informal discussion was conducted to poll council objectives for  the upcoming budget. Not formal action was taken.  13. Discuss and consider possible action on any future agenda items, meeting dates, and similar  matters.  The City Holiday falls on Thursday, July 4. The Beautification Meeting will take place on July 8a at the regular time. The Engineering Meeting is scheduled for Wednesday, July 10. The  regular Council Meeting is set for Monday, July 22.  Not further action was taken.  V. Executive Session  14. Executive Session.  There was no call for an executive session.    15. Consideration and possible action on items discussed in the Executive Session  There was no executive session.  VI. Adjournment  Councilmember Bender made a motion for adjournment, seconded by Councilmember  Herminghaus.  Mayor Dutt adjourned the meeting at 7:55 p.m.  PASSED AND APPROVED this 29th day of. July 2024.  Aliza Dutt Mayor  ah  POINT  Robert  City Administrator/Cify Secretary 3A