City of Piney Point Village  7676 WOODWAY DR.,SUITE 300 OUSION,TA70631523  TELEHONE (713)782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY, OCTOBER 6, 2020, 5:30 PM  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A SPECIAL MEETING ON TUESDAY, OCTOBER 6, 2020 AT 5:30 P.M. IN PERSON AT PINEY  POINT CITY HALL AND VIA ZOOM ZOOM Special City Council Meeting October 6, 2020 5:30 PM Join Zoom Meeting VQT09  TO DISCUSS THE AGENDA ITEMS LISTED BELOW  ntps.usoweb.zcom.usyass7e92/ifpad-XOsamMEXAY.2hucmixanpLcDM  Meeting ID: 85876892671 Passcode: 3786960901 One tap mobile Dial by your location +13462487799 US (Houston)  13462487799,85876892671h..0H,0H,3786960901# US (Houston)  Find your local number: nttps:/us02wel.zoom.us/ulkd@z11kKET  1. Discuss and take possible action on the award of the Wilding Lane  Construction Contract.  2.  Discuss and take possible action on the Authorization for Construction Management and Construction Observation tasks in HDR's Wilding Lane  Proposal.    CERTIFICATION  Icertify that a copy of the October 6, 2020 agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general publicino Compliance with Chapter 551, ofthe Texas Government  Code on October 2, 2020. RNk  Roger Nelson City Administrator  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at7 713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    Council Agenda Item Cover Memo  10/6/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the acceptance of the low bid for the Wilding Lane  Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): The City received bids for the Wilding Lane Drainage and Paving Improvements Project. Attached are meeting minutes from the meeting held with TR Grace Company, HDR, and the City on 11/30/20, the bid tabulation, and TR Grace's  references.  STAFF RECOMMENDATION: ESTIMATED COST: See attached  FUNDING: SOURCE: City Funds  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Wilding Lane Drainage and Paving Improvements Project  Pre-Award Meeting Minutes City of Piney Point Village HDR. Job No. 19-028  DATEOF MEETING: LOCATION OFMEETING:  September. 30, 2020 11:00AM Piney Point City Hall 7676 Woodway, Suite 300 Houston, TX HDR 1 Joe Moore HDR- Presley. Lundquist  ATTENDANCE:  City of Piney Point Village - Mark. Kobelan City of Piney Point Village - Dale Dodds Cityof Piney Point Village - Brian Thompson Cityo of Piney Point Village - Roger Nelson TR Grace & Company Nathaniel Grace TR Grace & Company - Trevor Tablert  PURPOSE OF THE MEETING:  Conduct a meeting to discuss project in more detail and the low bidder's  qualifications.  The following is a summary oft the meeting minutes. The content in these minutes is not meant to indicate direct quotes, but rather our understanding oft the general intent and direction oft the questions and answers. Ifanyone that attended the meeting disagrees with our understanding, please respond to us in writing with questions no later than October 3, 2020. Ifthere are any  questions please send those in writing to the attention of] Joe Moore.  Items to Discuss: 1) Introductions  2) Joe began the meeting notes that HDR had contacted several of TR Grace's references which had all stated that TR Grace generally performed well on their projects. The references stated that TR Grace had completed underground utility work and concrete paving. The references stated that it was their opinion that TR Grace had the technical experience to perform a residential street drainage and paving project. However, it appears the company's resume did noti include any projects for municipalities or projects on residential streets. Joe stated that the purpose of the meeting today was to discuss many of the variables that are part of the construction project on the street and that the City is interested in learning how the Contractor plans on successfully completing the project while navigating those variables.    3) Variables that must be accounted for while completing a construction project on a residential  street:  Contractor required to keep utilities, storm, traffic, and property access open at all times. The Contractor cannot tear up the entire street to totally disrupt and impede residents' High-end residential community means that residents have high expectations, are going to voice their opinions about every single aspect of the project (during and after). Effective communication is imperative. Superintendent needs to maintain professionalism and patience and be an effective communicator. It has taken the City over a year to develop project scope due to meetings with the residents to obtain resident input on the project and The City would like to verify that the Contractor understands the City's expectations and geta better understanding of how the Contractor will approach the project considering these  access and utilities.  consider and include as many oft their requests as possible.  variables.  4) Qualifications given by Contractor (Nathaniel): Have all certifications from COH 30-years collective experience  Staff has ability to manage the City'si interests expressed above. Nathaniel will be the liaison for community responses  Nathaniel has two daughters that attended St. Francis and his wife was involved with the development committee at St. Francis sO he is aware ofhow engaged the residents are Understand the need to maintain resident's utilities, traffic control, driveway access and emergency vehicle access during the entire project and will take the appropriate steps to do TR Grace agrees that it is essential to keep residents & Council informed as project In addition to the references previously sent to HDR, they have done work with Ft. Bend ISD, MD Anderson, Harris County which are all clients with high demands. TR Grace is a young and evolving organization but has the collective experience and know how to perform the project. Wants to use this project to expand their portfolio.  SO. progresses  5) Trevor expanded on Nathaniel's thoughts with the following:  Experienced in construction engineering and construction management, he will serve as Several local contractors. Brazoria County, FBISD, smaller public works projects and  the superintendent for this project. Scope well within their experience  understands the project will be under constant scrutiny Will not shy away and is looking forward toi it Asked questions about traffic control and work schedule.  Joe discussed that they could work together to finalize traffic control details. The work    schedule in Piney Point is 7AM - 7PM Monday- Friday and 8AM-6PM Saturday (with  prior permission)  Asked question about testing materials and inspections.  Joe explained that the City will not be performing inspections but that the City will likely have construction observation performed by an HDR site representative. Joe explained the role of the HDR site representative and explained he will handle the Memorial Villages Water Authority will inspect anything in regards to water or Trevor noted that they will appreciate the site representative as this significantly cut down the time it takes to resolve issues with HDR and the City as they arise during construction. He also hopes that this will help everyone work hand-in-hand to complete successful  materials testing process throughout the project.  sanitary sewer.  project.  Trevor inquired about City permits  Joe noted that no City permits are required but to read the Contract documents to  complete all TDPES permits as required by the TCEQ.  Brian:  TR Grace bid is close to other contractor's but the paving prices seem low. Trevor let everyone know that the demo, earthwork, and storm sewer will be completed by TR Grace and asphalt paving will be completed by a subconsultant. TR Grace has a list of qualified asphalt subcontractors but has not selected a specific subcontractor at this time. Theyl have done their due diligence on pricing the asphalt work. They will be selecting a subcontractor assuming the City awards them the Contract. Brian askedi ifTrevori is willing to share contact information with all residents which Trevor  had noi issues with.  7) Dale:  Discussed importance of emergency access, importance of access into properties. Thisisa Discussed the importance of communicating effectively with the residents and notifying o TR Grace said that they agree and understand and will work with HDR and the City Discussed that the town hall meeting to be scheduled with the residents is very important Recommended that pedestrian traffic be diverted from Wilding as this is a cut through street for pedestrians and that pedestrians do not need to walk through the construction site or in an unsafe area. Both TR Grace and HDR agreed that this will be considered and  major conçern for several residents. them early and often oft the events to come ona community outreach program.  for TR Grace to get started off on the right foot with the residents.  accounted for.    REFERENCE: BHS Construction TELEPHONE NO.: 281-972-6074 CONTACT: Vincent Bennett  PROJECT: Iberia Banks (2) and Ella Regional Shopping Center  QUESTIONS  1. How did TR Grace.perform for you on previous projects? (On a scale of 1-10)  ANSWER: 10, Good work, no problems. On time and no issues. Paving, sidewalks,  underground.  2. Were you satisfied with their performance? ANSWER: Yes no problems.  3.  How would you rate the quality of their work? (On a scale of 1-10)  ANSWER: 10, Did a good] job.  4. How would you rate their ability to coordinate the work with neighboring property owners?  (Scale of1-10)  ANSWER: Adjacent shopping center next to Iberia Bank Carrollton. Residential surrounding another. No issues. Didn'treally have to do much coordination with them but never had any Did they have any problems with any. jobs? Ifso, what was the nature oft the problem? ANSWER: No, no problems other than normal issues when digging below ground and 6. Were they able to complete projects within the time allotted? Ifr not, what was the reason?  problems.  5.  finding minor things.  ANSWER: All projects finished on time.  7.  How would you rate their ability to cooperate with a client? (On a scale of 1-10) ANSWER: 10, Good communication. Their paperwork and people on site were all okay, no  issues.  8.  Would you like to have them perform aj job for you again? ANSWER: Oh yeah, would work with them again.  Work Performed: Underground utilities, dirt work, paving.    PROJECT: World Toyota/Honda of Slidell TELEPHONE NO.: 571-243-6470 CONTACT: Jamie Shirey  QUESTIONS  1.  How did TR Grace perform for you on previous projects? (On a scale of1-10) 8, few things they fell behind on new to. jurisdiction and they had to get up to speed on that.  2. 3.  Were you satisfied with their performance? ANSWER: Yes, overall. Still on bidding list for client. How would you rate the quality of their work? (On a scale of 1-10)  ANSWER: 9  4. How would you rate their ability to communicate? (Scale of1-10)  ANSWER: One oft the better Contractors as far as paperwork, documentation, logs, etc. Did they have any problems with any. jobs? Ifso, what was the nature of the problem? ANSWER: Just getting up to speed with local jurisdiction. Actual work, no problems. Were they able to complete projects within the time allotted? If not, what was the reason? ANSWER: A little behind (2 weeks) overall project was 18-19 weeks. Some was weather delay. Inside finished early and outside site work took a little bit longer. 7. The project we have is different scope than the dealership reconstruction. Do you think they can perform well on a municipal infrastructure project on a residential roadway? (On a scale ANSWER: Should be able to handle that no problem as long as the expectations are clearly  5.  6.  of1-10)  communicated.  8.  Would you like to have them perform aj job for you again? ANSWER: Yes he would have them work for them again.  Work Performed: BMW dealership in Hilton Head = mostly above ground but some utility  below ground. On-site detention for storm water management.    PROJECT: Group 1Automotive TELEPHONE NO.: 832-229-7581 CONTACT: John Jacobson  QUESTIONS  1. How did TR Grace perform for you on previous projects? (On a scale of 1-10)  ANSWER: They did fine, finished the job. 2. Were you satisfied with their performance?  ANSWER: Overall, did they get thej job done? Yes. Trevor How would you rate the quality of their work? (On a scale of 1-10)  3.  ANSWER: 8or9 (Scale of1-10)  4.  How would you rate their ability to coordinate the work with neighboring property owners? ANSWER: Yes he believes they will be able to work with adjacent property owners. Feels Did they have any problems with any. jobs? Ifso, what was the nature oft the problem? ANSWER: Trevor very capable. Other company he came from he had issues. Two separate Were they able to complete projects within the time allotted? Ifnot, what was the reason?  Trevor they will do fine.  5.  entities. Trevor is very capable.  6. 7.  ANSWER: Yes ANSWER: 8  How would you rate their ability to cooperate with a client? (On a scale of1-10)  8.  Would you like to have them perform aj job for you again?  ANSWER: Depending on the project, size and scope. He wouldn't give them a $30 million project but a project with scope and size like we have he feels they are very capable of  handling a project sized similar to this project.  Work Performed: Underground and paving at dealerships    PROJECT: Bohn Ford Dealership TELEPHONE NO.: 803-517-7710 CONTACT: Birk Ayer  QUESTIONS  1. How did TR Grace perform for you on previous  projects? (On a scale of 1-10) SEE NOTES BELOW  2. Were you satisfied with their performance?  ANSWER:  3. 4.  How would you rate the quality oft their work? (On as scale of1-10)  ANSWER: (Scale of 1-10) ANSWER:  How would you rate their ability to coordinate the work with neighboring property owners?  5. 6. 7.  Did they have any problems with any jobs? Ifso, what was the nature oft the problem?  ANSWER: ANSWER: ANSWER:  Were they able to complete projects within the time allotted? If not, what was the reason? How would you rate their ability to cooperate with a client? (On a scale of 1-10)  8.  Would you like to have them perform aj job for you again?  ANSWER:  Work Performed: Birk talked directly to GC. TR Grace did all concrete paving. Had to reject some concrete (finish issues and didn't pass compressive test). Some concrete didn't pass compressive test and then GC was running late and then had weather problems sO they used high early strength concrete. Ended up getting it all worked out. GC running late and then  had weather problems.    T.R. Grace & Company, Inc. dba Houston Elite Risk Management P.O. Box 420458 Houston, Texas 77242  Dun & Bradstreet # 05-839-6437 CMBL # 18130149448 HUB#18130149448  Contact: Nathaniel Grace, Jr Email: ngrace@h-erisk.com Office: 866-668-7472 Fax: 713-489-7312  Principals:  Tiarra R. Grace, Chief Executive Officer Nathaniel Grace, President    STATEMENT OF QUALIFICATIONS  1. Iberia Bank  Contact Name/Phone Number: Vincent Benne#t-281972-6074 E-Mail Address: bennethandymanservite@gmail.om Address: 8910 West Sam Houston Parkway, Houston, TX77040  Services Provided: Concrete Slab Pour for Building foundation. Parking Lot and Sidewalk Construction. 35 parking spaces with 6" curb. Underground utilities and elliptical storm sewer piping  Total construction cost $750,000  2. Iberia Bank  Contact Name/Phone Number: Vincent Bennet-281-972-6074 E-Mail Address: Dennethnandymanservie@gmal.com Address: 2460 Lacy Lane, Carrollton, TX75006 Total construction cost- $685,000 3. Ella Regional Shopping Center Contact Name/Phone Number: BHS Construction Vincent Benne#t-281972-6074 E-Mail Address: Dennethandymanservice@gmail.com Address: 4310 Ella Blvd  Services Provided: Concrete! Slab Pour for Building foundation. Parking Lot and Sidewalk Construction.  44 parking spaces with 6" curb, ramps, driveway, sidewalk and storm sewer.  Services Provided: Parking Lot Construction 5,828 CY of 7-inch Reinforced Concrete Pavement. 535 LF of 24-inch RCP, 539 LF of 30-inch RCP, 60LFC of 36-inch RCP storm sewer and appurtenances. 700  CY of1 10-inch Reinforced Concrete Pavement. Total construction cost $1,300,000  4. Gilbane Construction Contact: John ADbott@gllbane.com Office: 713-325-6934 Mobile 860-250-8332  Services Provided: Demolition, Abatement and Environmental    5. Group 1 Automotive E-Mail Address: Address: Bluffton; South Carolina Total construction cost- $4 Million  Contact Name/Phone Number: John Jacobson - 832-229-7581  Services Provided: Ground Up construction of an automotive dealership.  6. Worid Toyota E-Mail Address: Address: Chamblee, Georgia Total construction cost- $3 Million  Contact Name/Phone Number: Jamie Shirey-571-243-6470  Services Provided: Ground Up construction of an automotive dealership.  7. Honda of Slidell E-Mail Address: Address: Slidell, Louisiana Total construction cost $500,000  Contact Name/Phone Number: Jamie Shirey-571-243-6470  Services Provided: Ground Up construction of an automotive dealership.  8. Bohn Ford E-Mail Address: Address: Shreveport, Louisiana Total construction cost- $6,000,000  Contact Name/Phone Number: BikAyer-803517-710  Services Provided: Ground Up construction of an automotive dealership.  2    9. Group 1 Automotive E-Mail Address: Address: Bluffton, South Carolina Total construction cost $4 Million  Contact Name/Phone Number: John. acobson-822297581  Services Provided: Ground Up construction of an automotive dealership.  10. World Toyota E-Mail Address: Address: Chamblee, Georgia Total construction cost $3 Million  Contact Name/Phone Number: Jamie Shirey- -5 571-243-6470  Services Provided: Ground Up construction of an automotive dealership.  11. Honda of Slidell E-Mail Address: Address: Slidell, Louisiana Total construction cost $500,000  Contact Name/Phone Number: Jamie Shirey-571-243-6470  Services Provided: Ground Up construction of an automotive dealership.  12. Harris County Contact: Jarred Abbey Office: 713-274-4467 Total Construction Cost: $237,000  Services Provided: Intersection Improvement Project (Asphalt Paving and Site Work)  3    Resumes of Key Personnel T.R. Grace & Company, Inc.  Tiarra R. Grace Chief Executive Officer EDUCATION  Bachelor of Arts, Communications University of Houston, Houston, Texas Project Manager Certification Turner Industries, Houston Texas  EMPLOYMENT  June 2016-F Present T.R. Grace & Company, Inc.  Duties: Managed start-up pofindependent D/M/W/B/E firm specializing in the delivery ofa full range of a professional construction management organization. I oversee the environmental, health and safety, strategic business planning; finance; corporate strategy of the overall organization. Manage all aspects of the project life cycle from scope of work through provision of deliverables, follow up, and relationship  management for large-scale long-term projects.  1IPage    Nathaniel Grace President EDUCATION  Master of Science, Occupational Safety & Health Columbia Southern University, Orange Beach, Alabama Bachelor of Science, Environmental Health Texas Southern University, Houston, Texas  EMPLOYMENT  June 2016-Present  T.R. Grace & Company, Inc., Houston, Texas Environmental Health Safety Manager  Duties: Perform Environmental Health & Safety Risk Assessments for all construction projects. Manage hazardous waste, oversee mold, lead abatement and Storm Water Pollution Prevention related activities. Ensure OSHA compliance and safe work plans following safety standards and procedures and observing local, state and federal regulations. Communicate operational issues and changes to supervisor on regular basis. Ensure timely response in resolving various issues across the facility. Responsible for creating and closing work orders, monthly reports and maintaining the Review plans and specs during the schematic design of pre-construction. Coordinated utility service providers according to project schedule. Conducted all critical pre- installation conterences with general contractors, subcontractors, consultants and mamfncturrarpeemutive Worked with construction administration consultants to plan field observations on schedule. Digitally archived weekly progress and technical "knowledge Base" photographs of all projects. Prepared and followed through on punch list items. Oversaw the entire building turnover process while enhancing communication between all construction management. Determined the project schedule, which included the sequence ofa all construction activities. Prepared regular interval progress reports.. Avoided construction delays by efficiently following through  equipment in good working conditions.  with all site inspections in a timely manner.  2IPage    Trevor Talbert  Construction Operations Manager  EDUCATION  Master of Business Administration- August 2020 Louisiana State University, Shreveport, Louisiana Bachelor of Science, Criminal Justice McNeese State University, Lake Charles, Louisiana Associate of Applied Science, Construction Technology Maxwell AFB, Montgomery, Alabama  EXPERIENCE  08/2019-F Present  T.R. Grace & Company, Inc., Houston, Texas  Duties: Review plans and specs during the schematic design ofpre-construction. Provide contractor oversight for compliance to all applicable regulations. Conduct meetings with clients to discuss scope, schedule and site related compliance issues. Prepare building surveys and spec to assist in hazardous materials removal and building renoyation/demoltion. Provide daily task for site labor to complete. Document field personal site time for payroll and budgets. Prepared regular interval progress reports.  Coordinated utility service providers according to project schedule  October 2018 - August 2019 superintendent/AFM  Taylor Mades Construction, Livingston, Texas  Supervise day-to-day operation on site, prioritizing scheduling amongst sub-contractors to perform scope work according to approved plans, maintaining RFI logs and approved/revised submittals. Coordinating with senior partners to stay within budget, perform estimating and submit change orders accordingly. Attend pre-bid and pre-con meetings as well as review plans and coordinate with local inspectors and planners to ensure project meets all local ordinance for CO approval.  January 2018- September 2018 Superintendent  Mid America Construction & Design, Norman, Oklahoma  Supervise day-to-day operation on site, prioritizing scheduling amongst sub-contractors to perform scope work according to architectural and civil plans, maintaining RFI logs and approved/revised submittals. Coordinate inspections with local governing bodies as needed.  3Page    January 2017-1 December 2017 Apache Industrial, Sulphur, Louisiana Personnel Coordinator  Chief of recruitment for local branch. Ensure that all ongoing projects maintained optimal  staffing. Foreman  September 2016-) December 2017 Chicago Bridge & Iron, Westlake, Louisiana  Leading working crews in demolition, leveling/grading, and soil stabilization to maintain adequate foundations for the erection of ethane cracker units, coker units, and alkylation units,  and wastewater facilities. December 2011 - Present US. Air Force Civil Engineer Apprentice  Responsible for planning and managing construction projects, ensure that bases have the facilities and structures they need to keep operating successfully. Tasks included surveying, computer-  aided drafting, and soil testing, and coordinating with the core ofe engineers.  Security Forces Officer issues regarding public safety.  Deputy commander tasked with managing operations of squadron personnel, scheduling manpower for area and base defense, assigning training, and coordinate with base commander on  4IPage    Sterling Flemon Jr. EDUCATION  Senior Project Manager/Chief Estimator  Bachelor of Arts, Business Administration (Finance) Texas Southern University, Houston, Texas  EMPLOYMENT  9/2020 - Present  T.R. Grace & Company, Inc., Houston, Texas  Provide executive administrative support to Operations Manager and Project Management team including generating/distributing correspondence, meeting arrangements, attendance recording, all departmental reporting/tracking, accounts receivables and accounts payables processes, and managed all departmental expenses & reimbursements. Assisted with management of construction projects from pre-bid pricing/cost estimating phase (via blueprint drawing analysis/take-off & field assessments) to post-construction phases (including new construction, renovations, and tenant improvement and/ori rental turnovers). Estimated and managed both tenant improvement and rental turnover projects, negotiated with subcontractors for cost effective job pricing, tracked & reported job cost ratios. Produced, distributed, followed up and maintained status logs for large volume of contractual documents, including but not limited to subcontracts, purchase orders, change orders, Request for Proposals, Submittals and Bids). Managed submittal process for involving all trades, clients, and engineering & architectural firms. Managed incoming / outgoing blueprint drawings and maintained appropriate logs for all construction projects. Trained and lead other construction department administrative staff. Maintained construction department during extended periods when no other persons were on staff  1/2013-9/2020 Project Manager  Tri Coastal Construction, Houston, Texas  Experienced in managing commercial and residential projects. Managed residential renovations, remodeling and residential new construction. Manage commercial construction projects ranging in size from 3,000 sf. to over 36,000 sf., with a concentration on restaurant build outs. Volume ranged from $5K to $100K including overall direction, due diligence, administration, contract execution, and financial outcome of projects. Accountable for project teams including leadership, architects, purchasing consultants, vendors and construction professionals. Consistently meet budget and time project demands due to accurate development of project scope, budget, and schedule and toestablishing operational priorities while maintaining positive relationships with service  area leadership, staff and subcontractors.  5IPage    1/2010-11/2013 Construction Manager CityofGalveston, Galveston, Texas  Facilitated activities and performance of subcontractors and Company personnel in successful construction of federal government projects. Planned, organized and managed the overall residential construction development for the federally funded Hurricane Rita and Hurricane Ike Disaster Recovery programs. Both programs were budgeted at $4 million and $16 million respectively. Ensured high quality and safe construction environments and interfaced with supervisory and engineering personnel, inspectors, and suppliers to resolve issues and improve construction methods. Interfaced with project managers inj preparing project definition documents, budgets, and invoices and controlling overhead costs. Responsible for recruiting, interviewing, hiring and scheduling the sub- contractors throughout the entire building process. Optimized project operations by performing reviews and analyses from initiating and planning through execution and close- out. Oversaw subcontractors to ensure high quality construction of governmental renovation projects. Enforced OSHA and EM-385 regulations and company safety policies  through direct interaction with site personnel.  3/88-7/2013 Real Estate Appraiser  Texas Property Appraisers, Houston, Texas  Inspected properties, collected, and analyzed data and prepared appraisal reports for residential properties, commercial properties, and religious facilities in accordance with bank and investor guidelines. Performed drive-by inspections, desktop/manual appraisals, conducted progress inspections, and reviewed plans, blueprints, specifications and construction methods for proposed properties to ensure compliance to legal requirements. Performed over 3,000 residential appraisals and over 500 commercial appraisals. Performed ad valorem tax appraisals for the Harris County Appraisal District. Prepared due diligence reports by preparing market studies for mortgage underwriting and institution  acquisitions.  6IPage    Rickey Wilson Project Manager EDUCATION  Bachelor of Science, Environmental Health Texas Southern University, Houston, Texas  EXPERIENCE  08/2019-F Present  T.R. Grace & Company, Inc., Houston, Texas  Duties: Supervise day-to-day operation on site, prioritizing scheduling amongst sub-contractors to perform scope work according to approved plans, maintaining RFI logs and approved/revised submittals. Coordinating with senior partners to stay within budget, perform estimating and submit change orders accordingly. Attend pre-bid and pre-con meetings as well as review plans and coordinate with local inspectors and planners to ensure project meets all local ordinance for CO  approval. 9/2016-08/2019 Manpower Staffing Inc., Houston, TX Construction - Estimator  Conducts bid review meeting with the Manager of Estimating, Project Manager, and/or business line management to finalize bid, markup, and strategies. Coordinates with project management to review bid strategy and assists in project buy-out. Lead process improvements and equipment modifications. Construction and demolition projects, Personnel Management. Contracts, permits, drafts, blueprints & cost estimates. Inventory management, quality improvement, scheduling, maintenance and contractor safety management. Local code compliance including successful  completion ofi inspections. 12/2000-9/2016 City ofHouston  Construction - Project Manager  Responsible for planning and managing construction projects, ensure that bases have the facilities and structures they need to keep operating successfully. Task included surveying, computer-aided  drafting and soil testing, and coordinating with the core of engineers.  7IPage    Kim Topps Manager, Engineering EDUCATION  Master of Business Administration LeTourneau University, Houston, Texas Bachelor of Science, Electrical Engineering University ofHouston, Houston, Texas  EMPLOYMENT  10/2019-Present  T.R. Grace & Company, Inc., Houston, Texas  Working knowledge of employee taxes, benefits, workers' compensation cost structures Developing estimates of Construction In directs including staffing plans, construction equipment forecasts and craft manpower projections. Trainedi inl Rapid Project Modeling( (RPM)and advanced Work Package methodology software. Executes efficient meetings. Provide value engineering ideas. Provide troubleshooting, analysis, and recommendations for specific business challenges.  06/2019- - 10/2019 Project Engineer  ProWelder Industries, Houston, Texas  Working knowledge of construction techniques and building materials. Providing mechanical trade cost information to the Project Teams for inclusion into budgets, schedules and cash flows. Review drawings with Project Management team and highlight areas of concern. Developing proposal language and text. Properly turn over bid documents and sub buyout information to Project Manager in a timely manner. Assisting senior staff with business development; and Maintaining files and records of work. Experience providing conceptual and detailed budgetary estimates from $25K to $20M on a wide variety of construction projects including new construction, infrastructure and facility renovations. Ability to Read Blueprints and perform estimates from all construction trades in multiple industries. Demonstrated knowledge of unit costs and assembly costs ofther major design discipline scopes. Subsistence for Estimator 50ormore miles away for 1 year. Familiarity with construction cost manuals such as Means and  Marshall & Swift.  8Page    05/2010-062019 Project Manager, Houston, Texas MBROH Engineering  Conducts bid review meeting with the Manager of Estimating, Project Manager, and/or business line management to finalize bid, markup, and strategies. Coordinates with project management to review bid strategy and assists in project buy-out. Has developed depth and breadth of expertise in own discipline. Assist in obtaining firm quotes for material suppliers, equipment, and subcontractors. Responsible for RFQ from receipt, through pricing and review, to final submittal. Attends site walks Obtains review and input information from contracts, legal, taxes, insurance, finance, and other support groups.  9IPage    Kimmy N. Watson Project Manager EDUCATION  Bachelor of Science, Petroleum Land Management University ofHouston, Houston, Texas  EXPERIENCE  08/2019-F Present  T.R. Grace & Company, Inc., Houston, Texas  Duties: Supervise day-to-day operation on site, prioritizing scheduling amongst sub-contractors to perform scope work according to approved plans, maintaining RFI logs and approved/revised submittals. Coordinating with senior partners tos stay within budget, perform estimating and submit change orders accordingly. Attend pre-bid and pre-con meetings as well as review plans and coordinate with local inspectors and planners to ensure project meets all local ordinance for CO  approval. 11/2013-1 12/2015  Triple Five Energy Resources LLC, Houston, Texas Health, Safety, Environmental and Compliance  Drafted/Developed and implemented Health, Safety and Environmental Manual for company that isf fit for purpose. Rolled out health, safety and environment programs and policies to office and  field personnel and monitored the effectiveness oft the manual.  09/2005-082013 Team Leader  Shell Oil Company, Houston, Texas  Primary responsibilities included Leading/Directing a talented team of project managers responsible for remediating contaminated oil and gas properties throughout the US and Canada. Team also conducted due diligence on possible qusitionydivesmens of Oil and Gas properties by developing due diligence protocols, ensuring alignment with industry best practices.  10Page    T.R. Grace & Company, Inc.  Tiarra R. Grace Chief Executive Officer  Trevor lalbert Operations  Manager of Construction Nathaniel Grace Sterling Flemon  President Senior Project Manager  Kim Topps  Gayla Grantham  Rick Wilson  Km Watson  Manager of Engineering Engineering Assistant Project Manager Project Manager  11Page    GLENN HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS  The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB) Program for the State of Texas, which includes certifying minority-, woman- and service disabled veteran-owned businesses as HUBS and facilitates the use of HUBs in state procurement and provides them with information on the state's procurement We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your company's profile is listed in the State of Texas HUB Directory and may be viewed online at ntps/mycpa.cpasiat.lkusrpasscmosearchindexysP. Provided that your company continues to meet HUB eligibility You must notify the HUB Program in writing of any changes affecting your company's compliance with the HUB eligibility requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any changes made to your company's information may require the HUB Program to re-evaluate your company's eligibility. Please visit our website at http./comptroler.terlexas-govprocurementproglhub) and reference our publications (i.e. Grow Your Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program  process.  requirements, the attached HUB certificate is valid for the time period specified.  can increase your company's chances of doing business with the state. representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881.  Texas Historically Underutilized Business (HUB) Certificate  Certificate/VID Number: File/Vendor Number: Approval Date: Scheduled Expiration Date:  1813014944800 501194 01-MAR-2017 01-MAR-2021  @HUB  ndanatdithes hrogrm  The Texas Comptroller of Public Accounts (CPA), hereby certifies that T.R. GRACE & COMPANY, INC.  has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be recognized as a HUB. This certificate printed 03-MAR-2017, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational control, business location) provided in the submission of the business' application for egstratoncertfication as al HUB, you must immediately (within 30 days of such changes) notify the HUB Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB  certification may be suspended or revoked upon findings of ineligibility.  A- Bobby Pounds, Interim Director Statewide Support Services Division  Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award payment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company's HUB certification prior toi issuing a notice of award by accessing the Internet tpslmyepa.cpastatakustpassembssearchindexsp) or by contacting  the HUB Program at 512-463-5872 ort toll-free in Texas at1 1-888-863-5881.  Rev.06/16    9/8/2020  Houston Elite Risk Management Mail Small Business Enterprise (SBE) MWSBE and PDBE Certification Update Approval Letter  Gmail  Nathaniel Grace ngrace@hensk.com>  Small Business Enterprise (SBE) MWSBE and PDBE Certification Update Approval Letter  1message  City of Houston nousion@mwdbe.com> Reply-To: City of Houston nouson@mwabe.com To:ngace@heriskcom Tiarra Grace P.O. BOX 420458 HOUSTON, TX77242 Certification #20-9-13601S Dear Tiarra Grace:  Tue, Sep 8, 2020 at 10:43 AM  T.R. Grace & Company, Inc. DBAI Houston Elite Risk Management  CONGRATULATIONS Your application for certification as a City of Houston Small Business Enterprise (SBE) is approved for a three year period thru August 31, 2023. The approval is contingent upon your firm maintaining certification eligibility throughout the three year period. Your firm will be required to complete a three year cycle review form to be considered for certification eligibility beyond the three year period. We will provide you with notification to submit the three year cycle We have certified T.R. Grace & Company, Inc. DBA Houston Elite Risk Management, only for Building Inspections. You are being listed in the Directory of certified  review form prior to your firm's three year expiration date. M/WIS/DBE, in the following Directory Capability listing: NAICS: NAICS 541350: BUILDING INSPECTION SERVICES  The certification covers only the company, thati is listed in this letter and not any other company with which you may be associated, and only for those specific Nowi that you are certified, the adventure begins. You will also receive emails on upcoming contracting opportunities, networking events, and free training. Check  functions mentioned herein.  our website at www.noustonb.govobo/ndex.ntm: for valuable resource information.  Here is important information that you need to know:  Two months prior to the expiration date of your certification, you will receive instructions on how to complete the Three year cycle Update Form and Affidavit. This form must be completed and returned along with signed copies of your Business Income Tax (Form 1120, 1065 or 1040 All Schedules including Schedule C) for past three years. Please note that for Tax Returns not yet filed under an extension of time to file, a copy of the extension will suffice. Ifyou do not complete and Also, failure to report company changes to us such as (ownership changes, address, phone number, business structure changes, etc.), or any subsequently discovered material misrepresentation ini the certification application or in the execution ofa contract, will be reason for revocation of certification for up to at five- Itis your responsibility to periodically monitor the online M/WIS/DBE Directory at tpsimouson.mdbe.comvenoisearenasp to ensure the accuracy of your contact information and profile. Attached is a copy ofy your firm's certification profile. Ift there are any changes to your firm's contact information (name, address,  return the above items, your certification may be revoked.  year period.  ntps./mailgooge.commalwr7A-Detat0l72kMewrplasearhralapemmhd-mmead.3A167728097/517316189asimpl-map-X3A16728677280971517316189    9/8/2020  Houston Elite Risk Management Mail Small Business Enterprise (SBE) MWSBE and PDBE Certification Update Approval Letter  phone, fax, email), please contact our office immediately at (832) 393-0600 so that the appropriate adjustments can be made.  Iwant to emphasize several important facts for your consideration:  First, we are here to assist you with any questions you may have about how the City's MWWIS/DBE program works, and also provide you with assistance with any Second, never allow a company to submit your name unless you will, through your own efforts, be doing the work. The following practices are violations of the 1. Allowing your company's name to be submitted toward satisfying the MWW/S/DBE goal for a scope of work for which you are not certified;  challenges you may have on a City contract.  City's M/WIS/DBE program and may result in the revocation of certification for up to a five-year period:  2. Serving as a pass-through by allowing your company's name to be submitted toward satisfying the M/W/S/DBE goal, but not actually performing, with your own  workforce, the exact scope of work represented in the prime's contract documents;  3. Hiring members of the prime contractor's workforce;  4. Requesting or allowing the prime contractor to "advance" dollars or otherwise meet payroll for your employees.  5. OBO discovers that the firm provided false or misleading information for the purpose of certification during the original application process or as part of the  certification update.  Third, after you sign a Letter of Intent or contract with a prime contractor to provide services or supplies on a City contract, should you experience ANY problems with actually getting or completing the contract, or being paid, please call us immediately to file a complaint. We cannot know whether you have actually been giv Fourth, the M/WIS/DBE Directory is available online at www.houstontx.gov. Iti is used internally by City procurement staff and externally by prime contractors and vendors to identify certified firms as they attempt to meet MWIS/DBE goals assigned to City contracts. Our directory is also used by several other agencies and corporations in their search for confirmed MWIS/DBE companies. You must maintain an accurate mailing address, a working telephone number with means to leave a message, and a valid email address. Itis essential that you return solicitation calls immediately. The accomplishment of the spirit and intent of our program is seriously affected when MWBE's cannot be reached. Those interested in contracting with you must be able to reach you quickly and consistently. Fifth, please notify us immediately if you are ever, by action or inaction, discouraged from bidding on any City project, by a prime contractor or subcontractor, or any employee of the City. Our program requires that all information on a contract be given to you in a time frame, which will give you an opportunity to develop your bid. Sixth, your certification has value, so your Certification Number should be guarded carefully. We suggest that you not give your Certification Number to people who call and those who express an interest in doing business with you. Rather, we suggest you wait until your bidi is accepted and youl have a contract or signed Letter Seventh, be advised that the percentage of M/WIS/DBE goal credit for Material Supply will depend on whether your company meets the commercially useful Eighth, the expiration date, which appears on this Certification letter, attached Certificate, or other related documentation will be superseded by a graduation date The City M/WIS/DBE program's focus is to open the competitive process, and to afford you an opportunity to actually perform work or provide services/goods related to City taxpayers' projects. This program is working! Our FY 2015 figures are among the highest in the nation-$288.0 million earned by minority and WOI  the contract, or working on a project as reported to City Council, unless you tell us.  of Intent before releasing your Certification Number. OBO may be called to verify the validity of your certification.  function requirements for material supplier credit.  should your firm be designated as an Established Business.  owned companies. We hope that in next year's figures we can count contracts you! have received.  tpsymaigoge.ommavr7A-0wa0A2vepisacdratyena-mesfsAI6728975172161894ietpasimpempSAISTA16773097157316189    9/8/2020  Houston Elite Risk Management Mail- Small Business Enterprise (SBE) MWSBE and PDBE Certification Update Approval Letter  Finally, be sure to register as a vendor. All suppliers and contractors interested in registering with the City of Houston and/or bidding on products and services procured by the City of Houston, must first register with the City's Strategic Procurement Division for an online web account by accessing the following web-link: Once a user name and a password are obtained, you may then proceed to place bids, update your company profile and complete and submit a Supplier Registration Form to enroll on the City of Houston's registered supplier list. New supplier registration is incomplete until an IRS W-9 form is sent via email to nousionpurenasing@nouston.gov. The information on this form must be the same as listed on the request for Taxpayer Identification Number as required by the  ntp./Purchasing.noustonuagowregstraabon.orm.asPx.  Internal Revenue Service.  Again, congratulations. We welcome your participation, and wish you every success.  Very truly yours, Marsha Murray Director The Office of Business Opportunity  This message was sent to: ngrace@h-ensk.com Sent on: 9/8/2020 10:43:02 AM System ReferencelD: 114280543  ntps./main.googe.commawrra-Detat0ld72avewrpiasearch-alspemind-tnead3A1677280971517356189simp-msg-A3A167280971517316189    9/8/2020  Houston Elite Risk Management Mail Women Business Enterprise (WBE) MWSBE and PDBE Certification Update Approval Letter  Gmail  Nathaniel Grace engrace@hersk.com>  Women Business Enterprise (WBE) MWSBE and PDBE Certification Update Approval Letter  1message  City of Houston rousion@mwdbe.com> Reply-To: City of Houston nousion@mwabe.com> To:r ngrace@-ensk.com Tiarra Grace P.O. BOX 420458 HOUSION, TX77242 Certification #20-9-13601 Dear Tiarra Grace:  Tue, Sep 8, 2020 at 10:41. AM  T.R. Grace & Company, Inc. DBAI Houston Elite Risk Management  CONGRATULATIONS! Your application for certification as a City of Houston Women Business Enterprise (WBE) is approved for ai three year period thru August 2023. The approval is contingent upon your firm maintaining certification eligibility throughout the three year period. Your firm will be required to complete a three year cycle review form to be considered for certification eligibility beyond the three year period. We will provide you with notification to submit the three year cycle We have certified T.R. Grace & Company, Inc. DBA Houston Elite Risk Management, only for Building Inspections. You are being listed in the Directory of certified  review form prior to your firm's three year expiration date. MWIS/DBE, in the following Directory Capability listing: NAICS: NAICS 541350: BUILDING INSPECTION SERVICES  The certification covers only the company, that is listed in this letter and not any other company with which you may be associated, and only for those specific Now that you are certified, the adventure begins. You will also receive emails on upcoming contracting opportunities, networking events, and free training. Check  functions mentioned herein.  our website at www.noustonb.govwbolndexhtm: for valuable resource information.  Here is important information that you need to know:  Two months prior to the expiration date of your certification, you will receive instructions on how to complete the Three year cycle Update Form and Affidavit. This form must be completed and returned along with signed copies of your Business Income Tax (Form 1120, 1065 or 1040 All Schedules including Schedule C) for past three years. Please note that for Tax Returns not yet filed under an extension of time to file, a copy of the extension will suffice. Ifyou do not complete and Also, failure to report company changes to us such as (ownership changes, address, phone number, business structure changes, etc.), or any subsequently discovered material misrepresentation ini the certification application or int the execution of a contract, will be reason for revocation of certification for up to at five- Itis your responsibility to periodically monitor the online M/WIS/DBE Directory at ps/mouson.madbe.comvendoisearnasp to ensure the accuracy of your contact information and profile. Attached is a copy ofy your firm's certification profile. If there are any changes to your firm's contact information (name, address,  return the above items, your certification may be revoked.  year period.  htps.mat.googe.commaiwi7A-Delai0ldr25Mewepisearch-aispemina-ind-tread3A167728082984710023229simp-ma33A1672867280847100252249    9/8/2020  Houston Elite Risk Management Mail- Women Business Enterprise (WBE) MWSBE and PDBE Certification Update Approval Letter  phone, fax, email), please contact our office immediately at (832) 393-0600 so that the appropriate adjustments can be made.  Iwant to emphasize several important facts for your consideration:  First, we are here to assist you with any questions you may have about how the City's M/WIS/DBE program works, and also provide you with assistance with any Second, never allow a company to submit your name unless you will, through your own efforts, be doing the work. The following practices are violations of the 1. Allowing your company's name to be submitted toward satisfying the M/WIS/DBE goal for a scope of work for which you are not certified;  challenges you may have on a City contract.  City's M/W/S/DBE program and may result in the revocation of certification for up to a five-year period:  2. Serving as a pass-through by allowing your company's name to be submitted toward satisfying the M/WIS/DBE goal, but not actually performing, with your oW  workforce, the exact scope of work represented in the prime's contract documents;  3. Hiring members of the prime contractor's workforce;  4. Requesting or allowing the prime contractor to' "advance" dollars or otherwise meet payroll for your employees.  5. OBO discovers that the firm provided false or misleading information for the purpose of certification during the original application process or as part of the  certification update.  Third, after you sign al Letter of Intent or contract with a prime contractor to provide services or supplies on a City contract, should you experience ANY problems with actually getting or completing the contract, or being paid, please call us immediately to file a complaint. We cannot know whether you have actually been give Fourth, the MWIS/DBE Directory is available online at www.noustont.gov. Itis used internally by City procurement staff and externally by prime contractors and vendors to identify certified firms as they attempt to meet MWIS/DBE goals assigned to City contracts. Our directory is also used by several other agencies and corporations in their search for confirmed MW/S/DBE companies. You must maintain an accurate mailing address, a working telephone number with means to leave a message, and a valid email address. Itis essential that you return solicitation calls immediately. The accomplishment of the spirit and intent of our program is seriously affected when MWBE's cannot be reached. Those interested in contracting with you must be able to reach you quickly and consistently. Fifth, please notify us immediately ify you are ever, by action or inaction, discouraged from bidding on any City project, by a prime contractor or subcontractor, or any employee of the City. Our program requires that all information on a contract be given to you in ai time frame, which will give you an opportunity to develop your bid. Sixth, your certification has value, so your Certification Number should be guarded carefully. We suggest that you not give your Certification Number to people who call and those who express an interest in doing business with you. Rather, we suggest you wait until your bid is accepted and you have a contract or signed Letter Seventh, be advised that the percentage of M/WIS/DBE goal credit for Material Supply will depend on whether your company meets the commercially useful Eighth, the expiration date, which appears on this Certification letter, attached Certificate, or other related documentation will be superseded by a graduation date The City M/WIS/DBE program's focus is to open the competitive process, and to afford you an opportunity to actually perform work or provide services/goods related to City taxpayers' projects. This program is working! Our FY2015 figures are among the highest in the nation--$288.0 million earned by minority and Wo  the contract, or working on a project as reported to City Council, unless you tell us.  of Intent before releasing your Certification Number. OBO may be called to verify the validity of your certification.  function requirements for material supplier credit. should your firm be designated as an Established Business.  owned companies. We hope that in next year's figures we can count contracts you have received.  htps/mai.google.commalwr7a-0etat0la72sveweplasearch-alspemhd-Inead.3A1677230847100222486simp-msg-3A167728084710025249    9/8/2020  Houston Elite Risk Management Mail- Women Business Enterprise (WBE) MWSBE and PDBE Certification Update Approval Letter  Finally, be sure to register as a vendor. All suppliers and contractors interested in registering with the City of Houston and/or bidding on products and services procured by the City of Houston, must first register with the City's Strategic Procurement Division for an online web account by accessing the following web-link: Once a user name and a password are obtained, you may then proceed to place bids, update your company profile and complete and submit a Supplier Registration Form to enroll on the City of Houston's registered supplier list. New supplier registration is incomplete until an IRS W-91 formi is sent via email to noustonpurchasing@houstontx.gov. The information on this form must be the same as listed on the request for Taxpayer Identification Number as required by the  ntp./Purchasing.noustonuzgowiregstration.fommaspx  Internal Revenue Service.  Again, congratulations. We welcome your participation, and wish you every success.  Very truly yours, Marsha Murray Director  The Office of Business Opportunity  This message was sent to: ngrace@n-ensk.com Sent on: 9/8/2020 10:41:03A AM System ReferencelD: 114280487  mtps/maigpge.commaiwr7A-0Pa10A2verpiseadralsyemens-MessSAt67208471023249bamph-mapPfSAIETA1672808471025249    9/8/2020  Houston Elite Risk Management Mail- Minority Business Enterprise (MBE) MWSBE and PDBE Certification Update Approval Letter  Gmail  Nathaniel Grace engrace@hersk.com>  Minority Business Enterprise (MBE) MWSBE and PDBE Certification Update Approval Letter  1message  City of Houston nousion@mwabe.com, Reply-To: City of Houston nousion@mwdbe.com" To: ngrace@h-ensk.com Tiarra Grace P.O. BOX 420458 HOUSTON, TX77242 Certification #20-9-13601 Dear Tiarra Grace:  Tue, Sep 8, 2020 at 10:39. AM  T.R. Grace & Company, Inc. DBA Houston Elite Risk Management  CONGRATULATIONS Your application for certification as a City of Houston Minority Business Enterprise (MBE) is approved for at three year period thru August 2023. The approval is contingent upon your firm maintaining certification eligibility throughout the three year period. Your firm willl be required to complete a three year cycle review form to be considered for certification eligibility beyond the three year period. We will provide you with notification to submit the three year cycle We have certified T.R. Grace & Company, Inc. DBA Houston Elite Risk Management, only for Building Inspections. You are being listed in the Directory of certified  review form prior to your firm's three year expiration date. MAWIS/DBE, int the following Directory Capability listing: NAICS: NAICS 541350: BUILDING INSPECTION SERVICES  The certification covers only the company, that is listed in this letter and not any other company with which you may be associated, and only for those specific Now that you are certified, the adventure begins. You will also receive emails on upcoming contracting opportunities, networking events, and free training. Check  functions mentioned herein.  our website at www.noustont.goviobo/ndex.ntm: for valuable resource information.  Here is important information that you need to know:  Two months prior to the expiration date of your certification, you will receive instructions on how to complete the Three year cycle Update Form and Affidavit. This form must be completed and returned along with signed copies of your Business Income Tax (Form 1120, 1065 or 1040 All Schedules including Schedule C) for past three years. Please note that for Tax Returns not yet filed under an extension of time to file, a copy of the extension will suffice. Ifyou do not complete and Also, failure to report company changes to us such as (ownership changes, address, phone number, business structure changes, etc.), or any subsequently discovered material misrepresentation in the certification application or in the execution of a contract, will be reason for revocation of certification for up to at five- Itisy your responsibility to periodically monitor the online M/W/S/DBE Directory at mtpsimouston.madbe.comendorsearnasp to ensure the accuracy ofy your contact information and profile. Attached is a copy of your firm's certification profile. If there are any changes to your firm's contact information (name, address,  return the above items, your certification may be revoked.  year period.  mtps/maigpoge.commainr7k-CPa10A2wmmpisaxcraiygemana-hesenasAi672397283597255amp-mapSAISTA1677238072283597355    9/8/2020  Houston Elite Risk Management Mail- Minority Business Enterprise (MBE) MWSBE and PDBE Certification Update Approval Letter  phone, fax, email), please contact our office immediately at (832) 393-0600 so that the appropriate adjustments can be made.  Lwant to emphasize several important facts for your consideration:  First, we are here to assist you with any questions you may have about how the City's MAWIS/DBE program works, and also provide you with assistance with any Second, never allow a company to submit your name unless you will, through your own efforts, be doing the work. The following practices are violations of the 1. Allowing your company's name to be submitted toward satisfying the M/WIS/DBE goal for a scope of work for which you are not certified;  challenges you may have on a City contract.  City's M/WIS/DBE program and may result in the revocation of certification for up to a five-year period:  2. Serving as a pass-througn by allowing your company's name to be submitted toward satisfying the M/WIS/DBE goal, but not actually performing, with your oW  workforce, the exact scope of work represented in the prime's contract documents;  3. Hiring members of the prime contractor's workforce;  4. Requesting or allowing the prime contractor to' "advance" dollars or otherwise meet payroll for your employees.  5. OBO discovers that the firm provided false or misleading information for the purpose of certification during the original application process or as part of the  certification update.  Third, after you sign a Letter of Intent or contract with a prime contractor to provide services or supplies on a City contract, should you experience ANY problems with actually getting or completing the contract, or being paid, please call us immediately to file a complaint. We cannot know whether you have actually been giv Fourth, the MW/S/DBE Directory is available online at www.nousiont.gov. Itis used internally by City procurement staff and externally by prime contractors and vendors to identify certified firms as they attempt to meet M/W/S/DBE goals assigned to City contracts. Our directory is also used by several other agencies and corporations in their search for confirmed M/WIS/DBE companies. You must maintain an accurate mailing address, a working telephone number with means to leave a message, and a valid email address. Iti is essential that you return solicitation calls immediately. The accomplishment of the spirit and intent of our program is seriously affected when MWBE's cannot be reached. Those interested in contracting with you must be able to reach you quickly and consistently. Fifth, please notify us immediately ify you are ever, by action or inaction, discouraged from bidding on any City project, by a prime contractor or subcontractor, or any employee of the City. Our program requires that all information on a contract be given to youi in at time frame, which will give you an opportunity to develop your bid. Sixth, your certification has value, so your Certification Number should be guarded carefully. We suggest that you not give your Certification Number to people who call and those who express an interest in doing business with you. Rather, we suggest you wait until your bid is accepted and you have a contract or signed Letter Seventh, be advised that the percentage of MWIS/DBE goal credit for Material Supply will depend on whether your company meets the commercially useful Eighth, the expiration date, which appears on this Certification letter, attached Certificate, or other related documentation will be superseded by a graduation dat The City MW/S/DBE program's focus is to open the competitive process, and to afford you an opportunity to actually perform work or provide services/goods related to City taxpayers' projects. This program is working! Our FY2015 figures are among the highest in the nation--$288.0 million earned by minority and Wo  the contract, or working on a project as reported to City Council, unless you tell us.  of Intent before releasing your Certification Number. OBO may be called to verify the validity of your certification.  function requirements for material supplier credit.  should your firm be designated as an Established Business.  owned companies. We hope that in next year's figures we can count contracts youl have received.  ntps./mailgooge.commaiwvr7a-Detat0la72kMeweplaseach-alapeminc-Inead.3A1677280728359735simp-msg-A3A1677280722635597355    9/8/2020  Houston Elite Risk Management Mail- Minority Business Enterprise (MBE) MWSBE and PDBE Certification Update Approval Letter  Finally, be sure to register as a vendor. All suppliers and contractors interested in registering with the City of Houston and/or bidding on products and services procured by the City of Houston, must first register with the City's Strategic Procurement Division for an online web account by accessing the following web-link: Once a user name and a password are obtained, you may then proceed to place bids, update your company profile and complete and submit a Supplier Registration Form to enroll on the City of Houston's registered supplier list. New supplier registration is incomplete until an IRS W-91 form is sent via email to noustonpurchasing@houstont.gov. The information on this form must be the same as listed on the request for Taxpayer Identification Number as required by the  itp/purchasing.noustonuzgowregastration.form.aspx  Internal Revenue Service.  Again, congratulations. We welcome your participation, and wish you every success.  Very truly yours, Marsha Murray Director The Office of Business Opportunity  This message was sent to: ngrace@h-ensk.com Sent on: 9/8/2020 10:39:03A AM System ReferencelD: 114280453  hntps./mailgpogle.commalwr7a-Detat0la72bvewepiseach-alspemino-inead-a3A1677202807289559735asimp-msg.3A1677280722835597355    ACORD  CERTIFICATE OF LIABILITY INSURANCE  DATE (MM/DDNYYY) 4/27/2020  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provislons or be endorsed. #SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain poliçles may require an endorsement. A statement on  REPRESENTATIVE ORF PRODUCER, AND' THE CERTIFICATE HOLDER.  this certificate does not confer rights to the certificate holder Inl lleu of such endorsement(s).  PRODUCER Marsh & McLennan Agency LLC 2500 City West Blvd. Suité 2400 Houston TX77042 INSURED T.R. Grace & Company dbal Houston Elite Risk Management P.O. Box 420458 Houston' TX77242 COVERAGES LTR INSR  CONTACT Danal Howes PHONE (A/C. NO.Ex: 713-322-9418 ADDRESS: E-MAIL Gamalowegmashmmacon INSURERA: Nautilus Insurance Company TRGRACECO INSURERB: Texas Mutual Insurance Company  FAX. (AC.No):  INSURER/S) AFFORDING COVERAGE  NAIC! 17370 22945  INSURERC: INSURERD: INSURERE: INSURERF:  CERTIFICATE NUMBER:343513302  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING, ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,  EXCLUSIONS AND CONDITIONS OF SUCHPOLICIES. LIMITS SHOWNI MAYHAVE BEEN REDUCED! BY PAID CLAIMS.  TYPEC OFH INSURANCE A X COMMERCIAL GENERALLIABILITY CLAIMS-A MADE OCCUR X 2.500 GENLA AGGREGATEI LIMIT APPLIESPER: x POLICY SEO LOC OTHER: AUTOMOBILELABILITY ANYA AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY UMBRELLALIAB X OCCUR EXCESS LIAB DED RETENTIONS WORKERS COMPENSATION ANDE EMPLOVERS LIABILITY AMVPROPRIETORPARTNEREXECUTIVE FPCEMMEMEREKCLUDED? (Mandatory! In NH) lyes, describe under SCRIPTION OFC OPERATIONSI below A Professlonal Llablity  ADDLSUBR SD WVD Y Y ECP202885111  POLICYN NUMBER  MMPDWYYY POLICYEFF (MMDDNYYY) POLICVEXP 4/22/2020 4/22/2021 EACHOCCURRENCE  LIMITS $1,000,000  PREMISES DAMAGET TORENTED (Eac occurrence) $100,000 MED EXP( (Any oneperson) $5,000 PERSONAL &ADVI INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS- COMPIOP AGG $2,000,000 COMBINED SINGLELIM $ (Ea accldent). BODILYINJURY (Per person) $ BODILYE INJURY (Pera accidenty $ PROPERIYDAMAGE (Per accident) AGGREGATE PER X STATUTE ER E.L.E EACHA ACCIDENT E.L DISEASE- EAE EMPLOYEE $1,000,000 E.L. DISEASE- POLICYLIMIT $1,000,000 Aggregate  $ $ $ $1,000,000 $1,000,000 9TH- $1,000,000 $1,000,000 $2,000,000 onlyy  SCHEDULED AUTOS NON-OWNED AUTOSONLY CLAIMS-MADE Y/N N/A  y Y FFX202885211 0002036130 ECP202885111  4/22/2020 4/22/2021 EACHOCCURRENCE 4/22/2020 4/22/2021  4/22/2020 4/22/2021 Each Clalm  DESCRIPTION OF OPERATIONS /LOCATIONS/ VEHICLES (ACORD1 101, Additional Remarks Schedule, may! bes attached! Hmores space! Is required)  The Generall Liability and Umbrella Liability policies include al Blanket Additional Insured endorsement that provides additional insured status where such Isr required by written contract. The General Liability and Umbrella Liability policies include a Blanket Waiver of Subrogation endorsement that  status  a  this status only where such status isr required by a written contract.  provides  CERTIFICATE HOLDER  CANCELLATION  SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  Board of Regents University of Texas System clo! ROCIP Administrator 1717 Main Street, Suite 4400 Dallas TX75201 USA  ACCORDANCE WITH1 THEF POLICYI PROVISIONS. AUTHORIZED REPBESENTATIVE A  Brett Herrington  01 1988-2015 ACORD CORPORATION. All rights reserved.  ACORD: 25 (2016/03)  The ACORD name and logo are registered marks of ACORD    Council Agenda Item Cover Memo  10/6/2020 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on authorization of Construction Management, Materials Testing, and Construction Observation Phase Services on HDR's contract for the Wilding  Lane Drainage and Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR'sproposal for Professional Engineering Services for the Wilding Lane Drainage and Paving Improvements Project. Council requested that HDR present the proposal for the same project for the Professional Engineering Services to provide Construction Management, Materials Testing, and Construction Observation Phase Services during construction of the Wilding Lane Drainage and Paving Improvements Project. The proposal is attached for reference J for clarification, this is the same proposal (scope and fees) presented and approved by Council, HDR is onlyseeking approval of the construction management, materials testing, and full-time construction observation phase services. HDR has also prepared a Contract Amendment to provide half-time construction observation phase services if the City would prefer to have only half-time site  representation.  STAFF RECOMMENDATION:  ESTIMATED COST:  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    HR  September 24, 2020  Mayor and City Council Members City ofPiney Point Village 7676 Woodway Drive, Suite 300 Houston, Texas 77063  Re: Amendment to Fee Proposal for Professional Engineering Services for Reduced  Scope of Work for Site Observation City of Piney Point Village HDR. Job No. 19-028 Amendment #1  Wilding Lane Drainage and! Paving improvements Project  HDR Engineering, Inc. (HDR) is pleased to submit this amendment to the fee proposal, which the City Council authorized on April 22, 2019, for the preliminary and final design phase services associated with drainage and paving improvements on Wilding Council request that HDR provide half-time site observation services instead of full- time site observation services as provided in the above referenced proposal. This amendment addresses the reduced scope ofv work for site observation services.  Lane.  Site Observation  Per Council's request, HDR will provide half-time site observation services for the estimated construction duration of nine (9) months for the project at an average of four (4) hours a day. The scope of services will be performed in accordance with the proposal for the Wilding Lane Drainage and Paving Improvements Project approved on  April 22, 2019. Amended Fee Amount  The fee totals with this amendment is as follows for the City:  REDUCTIONINFEES: Site Observation Fees: TOTAL AMOUNTS  Fee Reduction $(83.100.00) $ (83,100.00)  Therefore, the total fee amendment is a decrease of $83,100.00. The total contract,  including this amendment, is now as follows: 4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)8 822-9264 F713.622. 9265 Texas Registered Engineering FirmF-754  hdrinc.com    Preliminary Design Phase (30% design) (lump sum) Geotechnical Services (Cost + 10%) Urban Forestry Services (Cost+1 10%) 30% Design Presentation (lump sum) Final Design Phase (lump sum) Traffic Control (lump sum) Storm Water Pollution Prevention Plan (lump sum) Bid Phase (lump sum) Construction Management (lump sum) Full' Time Site Observation (not to exceed) Material Testing (not to exceed) Reimburseables Amendment #1 TOTAL CONTRACT AMOUNT looks forward tot this project. Sincerely HDR Engineering, Inc. DHE David Weston Vice President/Area Manager  38,450.00 8,530.00 8,220.00 5,450.00 53,050.00 3,250.00 2,600.00 5,900.00 38,400.00 203,500.00 27,000.00 5,000.00 $(83.100.00) $316,250.00  HDR appreciates this opportunity to be ofs service to the City of Piney Point Village and  Acceptance: City of Piney Point Village, Texas  By: Date:    52  April 17,2019  Mayor and City Counci! Members City ofF Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Wilding Lane Drainage and Paving Improvements Project  City ofF Piney Point Village  HDR Engineering, Inc. (HDR)i isp pleased to submit this proposal fort the design, bid phase, construction management, and full-time construction phase services for the above referenced project. General overview,project: understanding, scope ofs services, and a fee  schedule arei included herein. GENERAL OVERVIEW  This proposal providesa description ofthe engineering services required for the drainage and paving improvements for Wilding Lane in the City of Piney Point Village. The improvements generally consist of the installation ofa storm sewer system to replace the existing road side ditch and driveway culvert system and replacement of the asphalt  pavement. The following is our understanding ofthe project:  PROJECTUNDERSTANDING:  The existing drainage system on Wilding Lane consists of open ditches with driveway culverts on both sides ofther road. The existing driveway culverts are nots set at elevations to provide for adequate slope on the ditch line and are. not sized to adequately convey runoff produced from a City of Houston 2-year rain event. It has been reported that significant ponding. and sheet flow occurs across propcrticson' Wildingl Lane during heavy During the construction of the Hedwig Roadway Improvement Project, a 54-inch pipe was stubbed out into Wilding Lane to provide a storm sewer outfall future drainage improvements on Wilding Lane The proposed drainage improvements consist of the installation ofas storm sewer trunk main below the south side of Wilding Lane from the Hedwig Road system stub out tot the weste endofWilding! Lane. The trunk main will range in size from 54-inch to 36-inch with 24-inch storm sewer and inlets serving as the collection system conveying runoffproduced along the right-of-way into the trunk main. The project will also include the full depth replacement of the asphalt pavement which  rain events due toi insufficient drainage.  will be removed fori installation of the storm sewer system. 4828 Loop CentratDiive, Suite 800, Houston, TX 77081-2220 T(713)0 622-0284 F713.822.9285 Texas MMEwM-IPmM  hdrinc.com    TheCityobtained: survey ofWilding! Lanei in 2018toid identifyinsufleienciesi in thes street's drainage system in anticipation ofa future drainage improvements project. This survey The engineer's opinion of probable construction costs for the above described project is  data will be utilized for this project.  $1,141,135.00. SCOPEOFSERVICES services.  The following Scope of Services is outlined for the design, bid, and construction phase  LDSGNPIAsESERES  A. Basicl Preliminary Engineering Services  Hold a' "kick-off" meeting with City stafft to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (ie. gas, electrical, Perform site visit to verify survey and identify any other information that Coordinate with the geotechnical engineer for a geotechnical investigation Examine geotechnical information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Prepare drainage area maps based on previously identified drainage areas for  project. GIS data, etc.)  telephone, pipelines, etc.)a along the project alignment. would impact design and construction.  and report.  and construction costs. Wilding Lane.  Prepare hydraulic calculations for the plan set. and pavement improvements.  Prepare 30% plan drawings (plan view only) for the proposed storm sewer    Prepare the engineer's opinion of probable construction costs based on the Coordinate with the Memorial Villages Water Authority on proposed improvements in the project area and identify possible conflicts with the Prepare a Preliminary Engineering Report documenting the project considerations: setting forth thel Eagheramsommamaisiburant toi include the  30% design plans.  proposed improvements. followingi items:  Hydraulic calculations and proposed pipe sizes Typical roadway cross-sections Preliminary tree findings report  Schematic layout ofthes storm sewer system and inlet locations Geotechnical investigation findings and recommendations  Conduct a meeting with the City to discuss the contents of the preliminary  engineering report and review comments by the City.  B. Basic Final Design Services  Perform design phase services based on recommendations from the 30% Prepare plan cover sheet, general notes, survey control, project layout, 90%  design plans and approved by Council. plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Develop typical cross-sections, street grade lines, and street elevations. Coordinate with the Memorial Villages Water Authority (M.V.W.A.)during the design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Submit 90% plans to private utility companies for review and incorporate utility company markups in the final bid documents. Assist the City in obtaining and/or securing approvals required public and private utilities affected by this project. This assistance willi involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearançes at special meetings, coordination of utility/pipeline    excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the Prepare an engineer's opinion of probable construction costs to reflect the Provide as set of90% plans and specifications to the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  responsibility ofthe City of Piney Point Village.  90% design. comment.  comments from the 90% review for bidding. Provideaset of Contract Documents to the City.  Ap presentation of the design plans or public meeting with residents is not included in in the basic final design services and is considered a special service. Ifthe City determines that ap public meeting is warranted, HDR will perform such services under the existing on-going contract with the City  C. Special Services  1. Geotechpical Services  Utilize a subconsultant geotechnical firm to perform the geotechnical Conduct four (4) soil borings, each to a depth of 15-feet to evaluate the subsurface conditions and provide a geotechnical investigation of the Provide an engineering report describing soil stratigraphy, groundwater conditions, storm sewer bedding and backfill, trench safety, subgrade treatment and asphalt pavement design requirements.  investigation and provide recommendations  project area.  2. Urban Forestry Services  HDR will obtain services from an urban forester to evaluate tree protection measures needed during the preliminary engineering, final design and  construction phase.    3. Traffic Control Plan  Prepare traffic control plans and construction sequencing plan for the  project area.  4. Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  State mandated MS4 permitting. 5. Preliminary Engineering Report Presentation  Preparation ofa PowerPoint presentation of the preliminary engineering report findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at town hall meetings or individual meetings with residents will be performed under the existing on-going  contract with the City. 6. Reimbursablel Expenses  A budgetary amount will be allocated for typical reimbursable expenses such as reproduction, courierservices, mileage, etc. The cost for plansand specifications for review sets and construction documents to be provided to the City and other review agencies will bei included in this task at cost Plus 10%. Mileage will be charged at prevailing IRS rates.  IL. BIDPHASESERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  the Final Design Phase documents.  Assist the City in obtaining bids for the project. The City ofl Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assist in developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders concerning the Project's  wording oft the advertisement.    construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications ofthe apparent low bidders. Prepare al eterofrecommendation advising the Cityast to the acceptability  will absorb costs associated to posting on Civcast.  summary.  ofthe apparent low bidder.  II. CONSTRUCTION. PHASE SERVICES A. Basic Services- - Construction Management  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality of executed work and to determine in general ifsuch worki isproceeding in accordance with the contract documents. Full time site representation (construction observation) is not included as part oft the Basic Services for Construction Management. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater degree ofconfidence for the City that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure ofContractor(s) to perform the work in accordance with the Contract Documents. During site visits HDR shall keep the Cityi informed ofthe progress ofthe work, shalle endeavor to guard the City against defects  specifications. conditions.  and make payment recommendations to the City.  Phase . Special Services.    and deficiencies in such work and may disapprove or reject work failing Conductai final review ofthel Projectandr makcarecommendation forl Final Engineer shall provide the City one electronic copy ofrecord plans based on the drawings provided to the Engineer by the Contractor(s). Ap public meeting with residents is not included in this scope of services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City. HDR anticipates that construction will take approximately: nine (9) months toc complete and has therefore based the lump sum fee on a level of effort  to conform to the Contract Documents. Payment on the Project.  toc complete the above tasks for this duration.  B. SpecialServices-Comstruction Observation Phase Services and Material' Testing  1. Materiall Testing  Construction materials testing isi included in this proposal as al budgetary item only. Itisa anticipated that Geotest Engineering, Inc. will be utilized asasubcontractor to HDR toj perform the testing services.  2. FullTime Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in thei interpretation of plans and specifications. The estimated construction duration for the project will be nine (9) months. The on-site representative will be on site Provide support to the on-site representative through supervisory and Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contracto'squestions, resident'sconcems: and conflict Int the event of rain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement  an average of40 hours a week fort the project.  administrative services.  issues.    weather has occurred and the associated impact on the Contractor and  construction.  The on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on-site representative will review the Contractor'squantity measurements prior to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the The on-site representative will coordinate with the Citya and the Contractor for construction sçheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work. Theo on-site representative will be provided ins an effort to aidi in the process ofo observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work ofthe contractor(s); but the fumishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequençes or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work ins accordance  payment request. testing laboratory.  reviews.  preparation of record drawings.  with the Contract Documents.  ADDTIONALSIRVICES  "Additional Services" shall only be performed when directed byt the Cityt to HDR. These services are not considered normal or customary engineering services.    Services resulting from significant changes in the Project or its design, including but not limited to, changes in size, complexity, the City's schedule, or characterc of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for altemnate bids outside oft the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceeding involving the Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work ofContractor(s), (3), prolongation ofthe construction contract time, (4)acceleration ofthe progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure oft time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out ofs sequence work.  Project.  normal working hours and (5) default ofContractor.  FEES SCHEDULE  HDR will submit monthly invoices with status reports for all engineering work completed toi invoice date. Please be aware that these fees are based on performing all improvement design as a single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering services on a smaller project. The invoices will be based on the following  schedule:  Wilding Lane Drainage and Paving Improvements Proiect  Total Fees  Preliminary Engineering Phase (30% Design and Report) (Lump Sum) S 38,450.00 already approved  Geotechnical Services (Cost + 10%) Urban Forestry Serviçes (Cost + 10%)  C 8,530.00 already approved 8,220.00 already approved    Preliminary Engineering Report Presentation (Lump Sum)  5,450.00 already approved $53,050.00 already approved 3 3,250.00 already approved 2,600.00 already approved 5,900.00 alreadyapproved $38,400.00 REQUESTING $203,500.00 REQUESTING $27.000.00 REQUESTING  Final Design Phase (Lump Sum) Traffic Control (Lump Sum) Bid Phase (Lump Sum)  Storm Water Pollution Protection Plan (Lump Sum)  Construction Management (Lump Sum) Full Time Site Observation (Not to Exceed) *Construction Material Testing (Not to Exceed)  AUTHORIZATION AUTHORIZATION AUTHORIZATION  -Time & Materials -Time & Materials  *Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRS Rate) $ 5,000.00 already approved  Wilding Lane Drainage and Paving Improvements Project  $399,350.00  *At this time the magnitude of these tasks are not known. Therefore budgetary amounts are provided. These figures may increase or decrease depending upon actual work required. Ifan increase becomes necessary it can be accomplished by utilizing available funds from other! lines items that! have under runo or  by contract amendment.  The total engineer option oftotal project cost is as follows:  Construction Engineering Subconsultants Observation. Fees Total Project Cost  $1,141,135.00 152,100.00 43,750.00 203.500.00 $1,540,485.00  Public meetingss addressing thel Final Engineering or Construction phases andi results other than at regular council meetings to Council is noti included in this scope. In the event the City should desire a public meeting, (such as a' Town Hall type meeting) HDR's services associated with such a meeting or meetings will be charge under the current on-going  contract.    SCHEDULE  Iti is estimated that the schedule to accomplish thel Preliminary Engineering Phase is four (4) months from the date of authorization to proceed, Final Design Phase is four (4) months, the bid phase will be one (1): month, execution oft the contract document will be one (1) month, and construction will take approximately nine (9) months.  INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those describedi int the Scope of Services will bei invoiced on the basis of direct labor costs times ai factor of3.18 for office personnel and for field personnel and direct cost plus 10%. No additional services will be performed ori invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City ofPiney Point Village. continuing our work with the City ofPiney Point Village.  Sincerely  HDRI ENGINEERING, INC. bHf David" Weston  Acceptance: CityofPiney! Point' Village,T Texas  By:  Vice President/Department Manager Date:_  -  D5loul2019